Request for Proposal no. 18-0018
Interim Operator for McDonogh 35 Senior High School

Issued by:
Orleans Parish School Board
3520 General DeGaulle Drive
Suite 5055
New Orleans, Louisiana 70122

 ORLEANS PARISH SCHOOL BOARD
PURCHASING DEPARTMENT
3520 General De Gaulle Drive, Fifth Floor, Room 5038
New Orleans, Louisiana 70114
ADVERTISEMENT
REQUEST FOR PROPOSAL NO. 18-0018
INTERIM OPERATOR
FOR
MCDONOGH No. 35 SENIOR HIGH SCHOOL
Sealed proposals relative to the above will be received by email as a single PDF file to
McDonogh35Transition@opsb.us until 12:00 PM on Monday, March 26, 2018.
The OPSB reserves the right to reject any or all submittals whenever such rejection is in its best interest in
accordance with law. The provisions and requirements of this advertisement shall not be waived.

FIRST INSERTION DATE:
SECOND INSERTION DATE:
THIRD INSERTION DATE:

WEDNESDAY, FEBRUARY 14, 2018
WEDNESDAY, FEBRUARY 21, 2018
WEDNESDAY, FEBRUARY 28, 2018

 ANNOUNCEMENT
The Orleans Parish School Board (OPSB) hereby gives notice that it is seeking responsive
proposals to become the interim operator at the McDonogh 35 Senior High School building,
located at 4000 Cadillac St., New Orleans, Louisiana 70122.
SUBMISSION OF PROPOSAL
One (1) electronic copy, including any required documentation must be received by the OPSB no
later than Monday, March 26, 2018, at 12:00 PM. Each response and accompanying
documentation shall be by email to McDonogh35Transition@opsb.us as a single PDF file.
This RFP does not commit the OPSB to award any contract or to pay any costs incurred in the
preparation or delivery of the response. OPSB may ask for additional information from any
applicant and/or all applicants as may be necessary or appropriate for purposes of clarification.
Please direct any questions to:
Orleans Parish School Board
ATTENTION: Office of the Superintendent – McDonogh 35 RFP
3520 General DeGaulle Drive, Suite 5055
New Orleans, LA 70114
Telephone # (504) 359-8186
Email Address: McDonogh35Transition@opsb.us

Table of Contents
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 1.Summary and Background ...................................................................................................... 5
2.Proposal Guidelines ................................................................................................................ 6
3.Project Purpose and Description ............................................................................................ 7
4.Request for Proposal and Project Timeline ........................................................................... 11
5.Budget .................................................................................................................................. 10
6.Proposed Evaluation Criteria ...……………………………………………………… ....... ….11

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 1. Summary and Background
McDonogh 35 Senior High School is a district-operated senior high school serving students in
grades 9-12 that has a storied history. Prior to 1917, during the era of segregated school
systems in the Southern US, no public high school existed in New Orleans for African-American
students. Those interested in pursuing an education beyond the eighth grade had to attend
one of the city's three private secondary schools for blacks. In 1917, a group of concerned
citizens petitioned the Orleans Parish School Board to turn a white elementary school into
what we now know as McDonogh 35, an accredited 4 year high school. McDonogh 35 has
served generations of high performing high school students and has a renowned legacy of
excellence.
As the Orleans Parish School Board (OPSB) transitions to a unified system, our core role is to
serve as the authorizer, regulator, and oversight entity for public education in New Orleans. In
order to achieve this, the district has undertaken extensive restructuring, examining all district
functions and activities for alignment with our core duties. Part of this restructuring involves
the responsible transition of its district-operated schools to stable, long-term operational
status.
During Spring 2018, OPSB will manage a RFP process that plans for the transition of McDonogh
35 out of direct-run status for the 2018-19 SY, while securing and enhancing the school’s legacy
of excellence for the next century. This process will involve two separate solicitations, with a
finalized plan for the transition of McDonogh 35 to be presented to the School Board and
community in the spring of 2018, pending successful negotiations with the selected
organizations in response to each solicitation:
1. Transitional entity, to manage wind-down of direct-run school, and ensure all
current students are appropriately served during the transition period
2. Long-term entity, to operate the school, starting with a 9th grade academy in 2019,
and growing to serve all HS grades via non-charter “contract”
Please note that in order to facilitate an effective transition planning process, OPSB prefers
that the same entity not be selected to serve as both the interim and long-term operator of
McDonogh 35.
The interim operator is responsible for transitioning McDonogh 35 from OPSB operation to the
control of a long term operator over a gradual two to three-year period. The interim operator
must:
 Serve all current students (grades 10-12) in the 2018-2019 school year, and provide for
responsible student transitions thereafter, with a maximum term not to exceed three
academic years.
 Ensure the academic and operational viability of the school during the transition
period, which includes hiring qualified and effective educators and school site staff
and offering appropriate curricular and extracurricular opportunities
 Engage with the school community and alumni, while working on behalf of OPSB and
the selected long-term operator to facilitate a successful transition, including the
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 maintenance and orderly conclusion of current fiscal, operational, and programmatic
obligations of the school (e.g., NIET grant funding associated with the TAP program).

Simultaneously, the long term operator is responsible for planning and executing the renewal
of McDonogh 35 and ensuring a smooth transition of the school from operation by the interim
operator over a two to three-year period.
The interim operator would be the sole operator of McDonogh 35 and its facility in the 20182019 school year as it executes the transition from OPSB. However, in the 2019-2020 and 20202021 school years, both the current school and the long term operator’s new school will be colocated at the McDonogh 35 facility. The long term operator will be the facility’s lead operator
during those school years, and the interim operator should defer to the long term operator
vision and plan for the school. The transition of McDonogh 35 from interim operation to long
term operation must be completed by the end of the contract term, which is not to exceed the
2020-2021 school year.
To be eligible for consideration in this process, all proposals must:
1. Meet all statutory and policy requirements to operate a public school in Louisiana and
Orleans Parish;
2. Demonstrate capacity as an interim operator, including ability to deliver quality
academic instruction to high school students, financial sustainability, and appropriate
operational experience;
3. Demonstrate strong plan for community engagement, including parent/family, student
and alumni community voice;
Proposal narratives and associated documentation may be submitted for consideration, in
accordance with the requirements set forth in this RFP.

2. Proposal Guidelines
Proposals may be submitted by email to McDonogh35Transition@opsb.us
Submissions may be addressed to the OPSB Superintendent.
Emailed submissions should be in the form of a single PDF file, inclusive of the response and all
accompanying documentation. Submissions will be accepted until 12:00pm CST on Monday,
March 26, 2018. Any proposals received after this date and time will not be accepted or
considered.
If the organization submitting a proposal intends to outsource or subcontract any work, this
must be clearly stated in the proposal, and must include a name and description of the
organization(s) contemplated to be contracted.
Contract terms and conditions will be negotiated upon selection of the winning response to
this RFP, and are subject to all requirements of federal, state, and local laws, as well as
applicable policies of the School Board. This RFP does not commit the School Board to award
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 any contract, nor to pay any costs incurred in the preparation or delivery of the response.
OPSB staff may request additional information from any and/or all applicants, including
original copies of any required certification statements, as may be necessary or appropriate for
purposes of clarification.
All submissions in response to this RFP may be subject to public disclosure, pursuant to the
provisions of Louisiana Public Records law.

3. Project Purpose and Description
The purpose of this RFP is to identify and select an interim operator for McDonogh 35 Senior
High School’s transition from being a direct run district school to being run by a long term
operator.
Responsive proposals will answer the following questions:


Prior Experience
Please describe your organization’s track records as it relates to operating schools.



Academic Model & Schedule
(1) For all core content and mission-related subject areas:
a. Identify the program model or curricula that you will use and your reasons for these
choices, you may include as Attachment 1 data or research supporting your
academic model;
b. Identify the interim assessments you will use and how these align to the curricula;
c. Describe your professional development plans for teachers and how they connect
to the curricula and assessments.
(2) Where has each identified core instructional component, program model or curricula been
used before? What have been the results for students similar to those anticipated to be
served by the school?
a. If you are using an existing curricula, provide the curricula’s Louisiana Department
of Education Curricular Review Score
(http://www.louisianabelieves.com/academics/ONLINE-INSTRUCTIONALMATERIALS-REVIEWS/curricular-resources-annotated-reviews)
b. If the model or curricula has not been scored by LDE, what is the evidence base
and/or logic model informing your curricular design choices? How will you ensure
alignment between the curriculum and state standards, and how will you evaluate
the effectiveness of its implementation?
(3) Describe a day and year in the life of a student at McDonogh 35 during the time you
operate the school.

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 

Special Student Populations
All schools are obligated to provide services to students with identified disabilities and English
Learners under Federal law, and state law and BESE policy also mandate the delivery of services to
students identified as gifted/talented.
(1) Provide a special education plan describing how you will ensure that all special education
students succeed at McDonogh 35. Describe plans for identifying, evaluating, and serving
special education students. Include your staffing plan for special education.
a. Instructional programs, practices, and strategies you will employ to provide a
continuum of services; ensure students’ access to the general education curriculum;
and ensure academic success for students with exceptionalities,
b. Plans for promoting graduation for students with exceptionalities,
c. Plan to develop partnerships and connect students with disabilities and their
families to outside agencies, and
d. Plan to discipline students with disabilities in an equitable and fair manner, in
accordance with the IDEA.
(2) Provide an English Learner plan describing how you will ensure that all English Learners
succeed. Describe plans for identifying, evaluating, and serving English Learners. Include
specific instructional programs, practices and strategies the school will employ to ensure
success both academically and socially, as well as equitable access to the core academic
program for these students.
(3) Describe plans for identifying, evaluating, and serving gifted and/or talented students. If
applicable describe the instructional programs, strategies, and supports that will be
provided to ensure the success of intellectually gifted and/or talented students.
(4) If identified, please provide as Attachment 2 the relevant job description(s) and, if
applicable, Attachment 3, resumes for individuals responsible for Special Education
evaluations and/or service provision.



High School Specific Questions
State and District Graduation Standards
(1) Detail each type of diploma McDonogh 35 will offer during the interim period.
Describe how you will ensure every student is on a pathway to the diploma that
best meets the individual student’s interests and post-secondary plans. Describe
how you will implement the state’s required Individual Graduation Plan, as well as
the requirements of Act 833 relative to high school completion for students with
identified disabilities.

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 (2) Explain how the diploma pathways and credentialing offered by the school will
ensure student readiness for postsecondary opportunities (college, trade school,
military service, or entering the workforce).
Supporting Success for All Students – Truancy Prevention, Remediation and Intervention
(1) Explain what systems and structures you will implement for students in danger of
dropping out and/or not meeting the proposed graduation requirements. Specifically
describe any programs designed to support students who have fallen behind in credit
accumulation or are at-risk of falling behind to encourage on-time graduation.
(2) Describe your strategy for monitoring graduation requirements, scheduling, overall
data checks, and subsequent remediation or credit recovery methods for students who
may not be on track to graduate on time.
(3) Describe any systems and interventions you will employ to decrease truancy.


Student Experience
(1) McDonogh 35 has a long standing tradition and identity in the New Orleans community.
Describe how you will integrate your work into that culture and how you will foster and
maintain that culture.
a. Describe your plan for recruiting staff.
b. How will you ensure that you can attract and retain staff that understand the legacy
and importance of McDonogh 35 in an environment where McDonogh 35 is
transitioning from direct-run status?
c. Describe the steps that you will take to invest staff in the vision for operating the
school during the transition and to sustain their investment.
d. Define the norms that will shape the interactions between administrators and
teachers and among teachers, the reason each norm is important, and the steps
that you will take to establish and reinforce these norms.
e. OPSB prefers, but does not require, that the interim operator remain in the Teacher
Retirement System of Louisiana (TRSL). Will you opt to remain in TRSL?
(2) Similarly, describe the behavior expectations of students at McDonogh 35 as well as the
practices that will foster and uphold those expectations.
a. How will you develop school culture in an environment where you are an interim
operator, transitioning the school from OPSB control to control of a long term
operator.
b. List and describe the values that will define your student culture. Provide your plan
for instilling and maintaining student behavior expectations that correspond with
these values.

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 c. Describe the system of policies and practices you will implement for setting and
maintaining student behavior expectations and norms.
d. Describe the procedures for due process when a student is subject to removal from
the classroom or school, including a description of the appeal process that the
school will employ and the plan for providing services to students who are out of
the classroom (in-school or out-of-school suspensions) for more than 10 days
i. This description should include a list, with definitions, of the offenses for
which students in the school must (where non-discretionary) and may
(where discretionary) be subject to removal from the classroom (in-school
suspension) or the school (out-of-school suspension), respectively.
e. Describe the practices you will use to support student’s social and emotional
learning, and the alignment between these practices and their impact on student
achievement
(3) Describe the mechanisms and structures available to elevate student voice and leadership
at your school.


Local Education Agency Obligations
(1) All applicants must either have a plan to execute all LEA-related obligations in a manner
consistent with applicable federal and state law, or must agree to participate in OPSB’s LEA
and uphold all of the associated obligations detailed in OPSB’s LEA Agreement.



Family, Alumni & Community Engagement
(1) Describe how you plan to uphold McDonogh 35’s rich legacy during the interim operation
period?
a. How will you engage with the McDonogh 35 alumni?
(2) How will you share information with Parents/Guardians, alumni of the school, and
community stakeholders?



Budget and Finance
(1) Finances/Operations:
a. Please attach a financial plan and budget. ** Attachment 4.
b. Please draft a budget narrative that explains how you will remain financially solvent
in an environment that involves transitioning from current OPSB operation to
McDonogh 35 ultimately being operated by the long term operator. Attachment 5.
c. List your annual management charge, including an itemized list of all individuals
and/or services to be provided pursuant to such charge(s).
d. How will governmental funds allocated to the school be accounted for and held?
Whom will serve as the school’s fiscal agent?

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 e. What steps will be taken to maintain accurate records regarding assets purchased in
whole or in part with governmental funds?
f. What additional resources, if any, will be required beyond per-pupil MFP and
applicable federal funds to operate the school? How will such resources be secured?
** Any financial assumptions essential to the budget should be included either within the
budget document, or in a separate budget narrative, not to exceed two (2) typed, singlespaced pages.


Data Privacy
How will the security of student information (data) be maintained? How will the interim
operator comply with the provisions of R.S. 17:3913 and R.S. 17:3914 with respect to
maintaining the privacy of personally-identifiable student information?
Attachments
(1) Attachment 1: Data or Research Related to Academic Model
(2) Attachment 2: Job Descriptions
(3) Attachment 3: Leadership Team Resume
(4) Attachment 4: Financial Plan and Budget
(5) Attachment 5: Budget Narrative

4. RFP and Project Timeline
RFP Timeline:
All proposals in response to this RFP are due no later than 12:00pm CT on Monday, March 26,
2018. The evaluation process will be completed and the Superintendent will forward a final
recommendation to the School Board for its consideration during the April meeting cycle.
Project Timeline:
Proposals should be structured over a maximum three year term.

5. Proposal Evaluation Criteria
Proposals will be reviewed and scored for responsiveness to the specific requirements of this
RFP, as well as reviewed by OPSB administrative staff. The OPSB reserves the right to refuse to
award any proposal which is deemed to be financially unviable, in its sole discretion.
The evaluative rubric to be utilized in scoring all responses to this RFP is provided below.
Category
Overall Plan

Details
Overall quality of the proposal, and
alignment with the educational purposes
of OPSB and the facility, including

Total Maximum Points
10 points

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 


Financial &
Operational
Plans

Academic
Model and
Schedule

Demonstrated understanding of
the local education context
Fidelity to the School Board’s
stated objective of transitioning
operation of McDonogh 35 to a
long term operator.

Sustainability of the proposal’s financial
plan, as measured by year 1 budget and
annual budget projections
 Budget narrative that
demonstrates an understanding of
the challenges of creating a
budget during multi-phase
transition
 Alignment with School Board
goals and policies relative to
participation by Disadvantaged
Business Enterprises (DBEs)
Strength and track record of delivering
strong instruction and data-backed
curricula

Special Student Quality and strength of proposal for
Populations
delivering services to children with
Plan
exceptionalities


High School
Specific
Questions

20 points

10 points

Track record of delivering quality
services to children with
exceptionalities in the past

Strength of plan to deliver instruction
aligned to state graduation standards


20 points

20 points

Clear plan for truancy prevention
and remediation



Student
Experience

Career readiness and vocation
offerings or partnerships
Plan that illustrates that the experience
of high school students has been
thoroughly considered.


10 points

Plan for student voices to be
heard and validated

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 Family, Alumni
and
Community
Engagement

Plan for family and community
engagement

10 points

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 PROPOSAL COVER SHEET & CERTIFICATIONS
Title of Proposal
Name of Submitting
Organization
(Interim Operator)
Address of Interim
Operator Applicant
Primary Contact
Telephone
Email
Interim Operator Applicant
Agent or Authorized
Representative (if
different)
Telephone
Email

By my signature, I affirm that





I am an authorized representative of the above-named organization,
This submission represents the original proposal of this organization,
All information contained herein is true, accurate, and complete to the best of my
knowledge, and that of any partnering organizations and
if selected, the organization will in good faith operate McDonogh 35 as described herein.

Signature: _________________________________________________ Date: ____________

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 Orleans Parish School Board Disadvantaged Business Enterprise Program (DBE)
PROFESSIONAL SERVICES
MATERIALS AND SUPPLIES
OVERVIEW AND ADMINISTRATIVE PROCEDURES
The Orleans Parish School Board (OPSB) would like to offer firms exciting business opportunities in
Professional Services, Construction, and Goods and Services through its Disadvantaged Business
Enterprise (DBE) Program. The DBE program’s policy intent is to assist disadvantaged businesses to
attain a competitive edge and grow by providing equal access to contracts and procurement
opportunities in the OPSB system.
CERTIFICATION
The OPSB is not conducting an independent certification process at this time. To be qualified as a
DBE for OPSB contracts, a firm must be certified as a DBE by the Louisiana Unified Certification
Program (LUCP) or any of the following five (5) agencies conducting DBE certification within the
City of New Orleans. These five (5) are: The City of New Orleans, Sewage and Water Board of New
Orleans, New Orleans Aviation Board, Housing Authority of New Orleans, New Orleans Regional
Transit Authority (RTA)
OUTREACH
In recruiting potential Economically Disadvantaged Businesses part of our outreach efforts consist of
reviewing the City of New Orleans SLDBE list which is updated periodically. Also by participating
in trade shows/seminars pertinent to the services requested. During these seminars/trade shows we
will distribute programmatic literature to hundreds of individuals and interact with them on a one-toone basis. Additionally, our DBE program will attend all programs sponsored by government and
private entities where opportunities to network are maximized.
Other outreach efforts include:
 Conducting monthly vendor assistance meetings for potential clients as necessary
 Conducting one-on-one vendor assistance meetings for potential clients as necessary
GOOD FAITH EFFORTS
A Bidder’s compliance with the requirement to make Good Faith Efforts to locate and engage the
services of DBE businesses in connection with the Project shall be a matter of Bidder responsiveness.
The Bidder can demonstrate that it has complied with the requirement by certifying to the DBE
Executive Director or his/her designee in writing, that as of the date of the bid submittal:
1. The Bidder has selected and engaged the services of DBEs, in which case the certification shall
include:
a. The names and addresses of those enterprises engaged by the Bidder
b. The value of the subcontract and
c. A description of the work on the Project to be performed by such firm(s) and/or
individuals, or

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 Orleans Parish School Board Disadvantaged Business Enterprise Program (DBE)
PROFESSIONAL SERVICES
MATERIALS AND SUPPLIES
GOOD FAITH EFFORTS, continued
If despite the Bidder’s Good Faith Efforts, the Bidder was not able to select and engage the services of
such enterprises, in which case the Bidder shall include in its written certification the following:
a. Affirmation that, prior to determining that it was unable to locate DBEs, the bidder
consulted business registries including those identified by the School District;
b. Affirmation that the bidder attended any pre-bid meeting scheduled to inform DBEs
of subcontracting opportunities;
c. A copy of the written notifications sent to DBEs soliciting their interest in being a
subcontractor or supplier on the Project;
d. The names, addresses, and telephone numbers of DBEs contacted, the date of such
contact and the date set for receipt of bids from those businesses;
e. A copy of the information or a description of the information provided to DBEs
regarding the plans and specifications for the work proposed to be subcontracted and
how that information could be accessed;
f. A statement from the Bidder explaining why any DBEs contacted by bidder were not
engaged
g. Upon the Bidders application for waiver of the DBE goals, based on the above
circumstances, the DBE Executive Director and Committee shall determine whether
or not the bidder satisfied the good faith effort and shall make the appropriate
recommendation.
Upon written request of the DBE Executive Director, the bidder will attend a meeting of the
Orleans Parish School Board to discuss the specific measures the Bidder has utilized in
undertaking the Bidder’s Good Faith Efforts.
CALCULATIONS
1.

DBE participation will be counted toward meeting the goals as follows:
a.

The total dollar value of a direct contract or subcontract or indirect subcontract awarded to a certified DBE
will be counted toward the applicable goal.
b. In the case of a joint venture, the portion of the total dollar value of the contract equal to the percentage
of the ownership and control of the DBE in the joint venture will be counted toward the applicable goal.
c. Only DBEs that perform a commercially useful function in the work of a contract or subcontract or
indirect subcontract will be counted toward the DBE goals. A DBE is considered to perform a
commercially useful function when it is responsible for execution of a distinct element of work of a
contract or subcontract and carries out its responsibilities by performing, managing, and supervising the
work involved. If a DBE contractor subcontracts a significantly greater portion of the work of the contract
than would be expected on the basis of normal industry practices, the DBE is presumed not to be
performing a commercially useful function. The DBE may present evidence to rebut this presumption.
d. The total dollar value of materials and supplies obtained from DBE suppliers and manufacturers will be
counted toward DBE goals if the DBE assumes the actual and contractual responsibility for the provision
of the materials and supplies.

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 Orleans Parish School Board Disadvantaged Business Enterprise Program (DBE)
PROFESSIONAL SERVICES
MATERIALS AND SUPPLIES
CALCULATIONS, continued
e. OPSB through the DBE Executive Director will review the contractor’s DBE
involvement efforts throughout contract performance. Such review will include but will
not be limited to, the contractor’s and the DBE’s quarterly statements of income from
the District which shall document the portion of said income paid to DBE. The
Contractor agrees to supply copies of any documentation the District requires in order
to complete such a review.
PROCUREMENT MANAGEMENT
As a result of our procurement management process, several activities are conducted on a monthly
basis:






Reviewing other DBE agency's certified listings, matching their capabilities to upcoming
contracts and encouraging these DBE businesses to seek recertification to update their
certification status in order to be eligible for the Orleans Parish School Board DBE
participation.
Advise certified DBE vendors about bidding opportunities by submittal of written
correspondence to these businesses
Providing program information on the Orleans Parish School Board's website and other
compliance enforcement forms for the vendors.
Attend and participate in the Staff Contract Review Committee meetings

DBE COMMITTEE
The DBE Committee is responsible for setting the DBE participation goal for each project. The
specific goal will be set on a project by project basis. Upon receipt of all information relative to
and closing of the bid process the DBE Committee consisting of the DBE Executive Director, the
Purchasing Department and the Head of the Department seeking the Procurement and in the case of
Capital Projects the Executive Director of Operations shall then make a recommendation to the
Superintendent as to whether the lowest bidder/respondent has agreed to satisfy the DBE contract
goal or if not has demonstrated satisfactory good faith efforts to satisfy the DBE contract goal. In
determining the percentage of participation by certified DBEs the DBE Committee shall consider
the following:
 The type or nature of the work required under the contract
 The estimated dollar amount of the contract
 The availability of subcontractors for the particular project
 Whether the items of work have been broken down to the smallest reasonable components
to facilitate DBE participation goal up to 35% (Thirty Five Percent) pursuant to the Board’s
policy (the goal will be set on a project by project basis)
INVOLVEMENT IN BID PROCESS
The DBE Program is responsible for the following bid process:
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 


Consult with the departmental representative on each contract to ensure that every item of
work has been broken down to the smallest reasonable components to facilitate DBE
participation.
Attend pre-bid conferences and offer instruction, and clarification on DBE bid specifications
procurement policy, and procedures for sub-contracting.

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 Orleans Parish School Board Disadvantaged Business Enterprise Program (DBE)
PROFESSIONAL SERVICES
MATERIALS AND SUPPLIES
INVOLVEMENT IN BID PROCESS, continued










Answer questions posed by prime contractors at pre-bid conferences relative to DBE issues.
Provide written responses to detailed questions posed by prime contractors on DBE issues.
Consult with Legal Department before releasing responses, as they may have legal
considerations
Review participation summary sheets to determine if the percentage and DBE dollar amount of
subcontract work reported is consistent with established goals.
Review DBE vendor listing to determine if DBE firm listed on participation summary sheet is
certified to perform required work.
• Verify DBEs submitted responses which indicate that they were not interested in pursuing
work with prime contractors.
Make presentations to appropriate committees and full Board on bid disputes and other DBE
participation concerns.
Provide signed affidavits to Legal Department in instances where litigation is required in bid
disputes.
Participate as witnesses in depositions and court cases involving bid disputes.

MONITORING
After contracts are awarded and work has begun the DBE Office through the Executive Director
monitors actual utilization of DBEs. This process is carried out by utilizing the following:











Review Board Reports for approved names of prime contractors, DBE subcontractors
percentage of participation and areas of work to be performed
Advise prime contractors in writing through the appropriate forms provided that the percentage
and dollar amount of work to be performed on each contract, that any changes in DBE
subcontractors will require prior DBE Office approval and that quarterly report forms on the
status of contract expenditures will be submitted
Advise DBE subcontractors in writing as to which prime contractor will be utilizing that firm,
the dollar amount of participation, percentage of participation and notification that any changes
in acceptances of the subcontract should be reported immediately to the DBE office
Advise prime contractors of the need to complete quarterly compliance report two (2) weeks
before due date
Review quarterly compliance reports for instances of non-compliance
Make follow-up phone calls to prime contractors to determine why participation is not in
compliance
Schedule meetings with both prime contractors and DBE subcontractors in instances of noncompliance or where problems are evident
Send follow up correspondence detailing non-compliance and penalties for same
Take required action in instances of fronting and non-compliance

Request for Proposal no. 18-0017
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 Orleans Parish School Board Disadvantaged Business Enterprise Program (DBE)
OPSB DBE - FORM 1
DISADVANTAGED BUSINESS ENTERPRISE (DBE) RESPONSIVENESS FORM

RFP/RFQ/P.O./Bid/Solicitation/Other #
Project Description

Bidder/Respondent

FOR BIDS: THIS COMPLETED FORM SHOULD BE FURNISHED TO THE OFFICE OF PURCHASING BY THE LOWEST BIDDER
WITHIN TEN (10) DAYS OF THE BID OPENING. FAILURE TO COMPLETE THIS FORM PROPERLY MAY CONSTITUTE THE
BID/OFFER AS BEING NON-RESPONSIVE AND SUFFICIENT CAUSE FOR REJECTION.
FOR RFPS/RFQS: THIS COMPLETED FORM SHOULD BE FURNISHED TO THE OPSB-DBE OFFICE THROUGH THE OFFICE OF
PURCHASING WITH YOUR PROPOSAL. FAILURE TO COMPLETE THIS FORM PROPERLY MAY CONSTITUTE THE BID/OFFER
AS BEING NON-RESPONSIVE AND SUFFICIENT CAUSE FOR REJECTION.
The undersigned bidder/respondent has satisfied the requirements of the bid specifications for the above-referenced Orleans Parish School Board project in
the following manner.
Please check the appropriate space:
The bidder/respondent is committed to achieving a minimum of

% DBE utilization on this contract.

The bidder/respondent is unable to meet the DBE goal, but is committing to a minimum of
_% DBE utilization on this
project and is submitting evidence of good faith efforts to achieve DBE participation on DBE Form-2 and DBE Form 2(A).
Name of Bidder/Respondent Firm:
Telephone:

Fax:

E-Mail:

By:
(Signature of bidder's/respondent's authorized representative)

,

/

_/

(Title)(Date)

THE BIDDER/RESPONDENT IS COMMITTED TO UTILIZING DBE PARTICIPATION ON THE PROJECT IN THE FOLLOWING
MANNER:
COMPLETED BY BIDDER:
The bidder/respondent is committed to utilizing the DBE FIRM NAMED BELOW for the Scope of Work as described below. The estimated dollar value
of the scope of work is $
or
% of the total dollar value of the contract.
Use DBE Form-1(A) DBE Responsiveness- Additional DBEs if you are utilizing more than one (1) DBE firm to achieve the DBE participation
percentage on the project.
Name of DBE Firm:
DBE Firm Owner or Contact:
Telephone:
DBE TYPE:

Fax:
SLDBE CERTIFIED;

E-Mail:

LAUCP DBE CERTIFIED

SCOPE OF WORK ATTACHED or describe the work to be performed by the DBE firm.

COMPLETED BY DBE FIRM:
DBE AFFIRMATION. The above-named DBE firm affirms that it will perform the SCOPE OF WORK on of the contract for the estimated dollar value
or contract percentage as stated above.

By:
,
/
(Signature of DBE firm's owner/authorized representative)
(Title)
If the bid respondent does not receive award of the prime contract, any and all representations in this form shall be null an d void.

Request for Proposal no. 18-0017
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Page 20 of 32

_/
(Date)

 Orleans Parish School Board Disadvantaged Business Enterprise Program (DBE)
OPSB DBE - FORM 1A
DISADVANTAGED BUSINESS ENTERPRISE RESPONSIVENESS
ADDITIONAL DBE(S) FORM
RFP/RFQ/P.O./Bid/Solicitation/Other #

Bidder/Respondent

_

Project Description
FOR BIDS: THIS COMPLETED FORM SHOULD BE FURNISHED TO THE OFFICE OF PURCHASING BY THE LOWEST BIDDER
WITHIN TEN (10) DAYS OF THE BID OPENING. FAILURE TO COMPLETE THIS FORM PROPERLY MAY CONSTITUTE THE
BID/OFFER AS BEING NON-RESPONSIVE AND SUFFICIENT CAUSE FOR REJECTION.
FOR RFPS/RFQS: THIS COMPLETED FORM SHOULD BE FURNISHED TO THE OPSB-DBE OFFICE THROUGH THE OFFICE OF
PURCHASING WITH YOUR PROPOSAL. FAILURE TO COMPLETE THIS FORM PROPERLY MAY CONSTITUTE THE BID/OFFER
AS BEING NON-RESPONSIVE AND SUFFICIENT CAUSE FOR REJECTION.
THE BIDDER/RESPONDENT IS COMMITTED TO UTILIZING DBE PARTICIPATION ON THE PROJECT IN THE FOLLOWING
MANNER
The bidder/respondent is committed to utilizing the DBE FIRM NAMED BELOW for the Scope of Work as described below. The estimated dollar value
of the scope of work is $
or
% of the total dollar value of the contract.
Name of DBE Firm:
DBE Firm Owner or Contact:
Telephone:
DBE TYPE:

Fax:
SLDBE CERTIFIED;

E-Mail:

LAUCP DBE CERTIFIED

SCOPE OF WORK ATTACHED or describe the work to be performed by the DBE firm.

COMPLETED BY DBE FIRM-1:
DBE AFFIRMATION: The above-named DBE firm affirms that it will perform the SCOPE OF WORK of the contract for the estimated dollar value or
contract percentage as stated above.
By:
(Signature of DBE firm's owner/authorized representative)

,

/
(Title)

_/
(Date)

The bidder/respondent is committed to utilizing the DBE FIRM NAMED BELOW for the Scope of Work as described below. The estimated dollar value
of the scope of work is $
or
% of the total dollar value of the contract.
Name of DBE Firm:
DBE Firm Owner or Contact:
Telephone:
DBE TYPE:

Fax:
SLDBE CERTIFIED;

LAUCP DBE CERTIFIED

E-Mail:
SCOPE OF WORK ATTACHED or describe the work to be performed by the DBE

firm.

COMPLETED BY DBE FIRM:
DBE AFFIRMATION: The above-named DBE firm affirms that it will perform the SCOPE OF WORK of the contract for the estimated dollar
value or contract percentage as stated above.
By:
(Signature of DBE firm's owner/authorized representative)

,

/
(Title)

Request for Proposal no. 18-0017
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_/
(Date)

 Orleans Parish School Board Disadvantaged Business Enterprise (DBE)
OPSB DBE – FORM 2
EVIDENCE OF GOOD FAITH EFFORTS
THIS COMPLETED FORM SHOULD BE RETURNED TO THE OPSB-PURCHASING
OFFICE BY THE LOWEST APPARENT BIDDER WITHIN TEN (10) DAYS OF THE BID
OPENING.
RFP/RFQ/P.O./Bid/Solicitation/Other #
Current Date
/
/
Project Description
BIDDER/ OFFERER (FIRM):
Contact Person:
Telephone:
_
Address:
City:
State
Zip
E-Mail:
To determine whether a bidder has demonstrated good faith efforts to reach the DBE utilization
goal(s) on the above-referenced Orleans Parish School Board (OPSB) project, the DBE Office
will consider, at a minimum, EVIDENCE OF GOOD FAITH EFFORTS as described in the
table below.
YES
( )

NO ( ) EVIDENCE OF GOOD FAITH EFFORTS
PRE-BID MEETING(S): The bidder attended all pre-bid meetings scheduled by
the OPSB to inform DBEs of contracting and subcontracting opportunities.
SLDBE/DBE LIST(S): The bidder utilized the OPSB DBE Office’s list or lists of
certified SLDBE and/or DBE firms found on www.nola.gov, www.flymsy.com,
www.swbno.org or other state/City DBE lists.
SMALL CONTRACT(S): The bidder selected specific portions of the work to be
performed by DBEs in order to increase the likelihood of meeting the DBE goals
(including breaking down contracts into smaller units to facilitate DBE
participation).
FOLLOW-UP: The bidder followed-up initial indications of interest by DBEs by
contacting those DBEs to determine with certainty if they remained interested in
bidding by providing proof of same.
ADVERTISEMENT: The bidder advertised in general circulation and/or trade
association publications concerning subcontracting opportunities, and allowed DBEs
reasonable time to respond.
INTERNET ADVERTISING: The bidder advertised DBE and/or subcontracting
opportunities on internet portals that are accessible to DBEs and/or potential
subcontractors.
GOOD FAITH NEGOTIATIONS: The bidder negotiated in good faith with
interested DBEs and did not reject DBEs as unqualified without sound business
reasons based on a thorough investigation of their capabilities.
INFORMATION: The bidder provided interested DBEs with adequate
information about the plans, specifications and requirements of the
subcontract.
WRITTEN NOTICE(S): The bidder took the necessary steps to provide written
notice in a manner reasonably calculated to inform DBEs of subcontracting
opportunities and allowed sufficient time for them to participate effectively.

Request for Proposal no. 18-0017
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Page 22 of 32

 COMMUNITY RESOURCES: The bidder used the services of available
community organizations, small and/or disadvantaged business assistance offices and
other organizations that provided assistance in the recruitment and placement of
DBE firms. RECORDS: The bidder has maintained the following records for
CONTRACT
each DBE that has bid on the
subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not,
including any reasons for concluding that the DBE was unqualified to perform
the job.

Orleans Parish School Board Disadvantaged Business Enterprise (DBE)
OPSB DBE – FORM 2
EVIDENCE OF GOOD FAITH EFFORTS
BACKGROUND
A. POLICY
It is the policy of the OPSB to ensure that DBEs, as defined herein, have an equal opportunity
to receive and participate in OPSB contracts. It shall also be the policy of the OPSB:
1.
2.
3.
4.
5.

To ensure nondiscrimination in the award and administration of OPSB contracts;
To create a level-playing field upon which DBEs can compete fairly for OPSB contracts;
To ensure that only firms that are DBE certified are permitted to participate as DBEs;
To help remove barriers to the participation of DBEs in OPSB contracts; and
To assist the development of firms that can compete successfully in the market place
outside the DBE Program.

B. DISADVANTAGED BUSINESS ENTERPRISE (DBE) GOALS UP TO THIRTY FIVE
PERCENT
The OPSB establishes an overall goal up to 35% utilization of businesses that are socially and
economically disadvantaged for all OPSB projects.
C. DEFINITIONS
1. DISADVANTAGED BUSINESS ENTERPRISE
Disadvantaged Business Enterprise or "DBE" refers to a firm that is certified
through any DBE certification program recognized by OPSB as socially and
economically disadvantaged.
2. STANDARDS OF GOOD FAITH EFFORTS
The OPSB DBE office through the DBE Committee shall be responsible for
determining whether the bidder has made demonstrated Good Faith Efforts to
achieve the DBE goal. In order to be considered responsive to any solicitation for
any OPSB contract, the bidder must, at a minimum, agree to use its Good Faith
Efforts to fully comply with the DBE Program, including all reporting requirements
Request for Proposal no. 18-0017
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Page 23 of 32

 and any specific contract goals for DBE participation. In order for OPSB to
evaluate the Good Faith Efforts made by the bidder, the following minimum
information is to be provided before the contract is approved for award:
a. A report of all proposals received from a joint venture of DBEs. The report
shall indicate the action taken by the bidder in response to the submitted
proposals that have been rejected, and the reason for rejection shall be
indicated.
b. Documentation of efforts to enter into agreements with DBEs for contracted
work and efforts to arrange for a joint venture, partnership or other multientity relationship with DBEs.
c. Documented contact with DBEs, associations, or business development
organizations which disseminate information to DBEs.
d. A copy of letters sent to groups in relevant market sectors notifying them of
the bidder's intent to submit a proposal to the OPSB.
e. Description of assistance provided by the bidder to DBEs:
i. Review of Request for Proposal or other documents issued by OPSB.
Review of the Scope of Work to be performed.

Request for Proposal no. 18-0017
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 Orleans Parish School Board Disadvantaged Business Enterprise (DBE)
OPSB DBE – FORM 2
EVIDENCE OF GOOD FAITH EFFORTS

2. STANDARDS OF GOOD FAITH EFFORTS, continued
f. Documentation of any other effort(s) undertaken by the bidder to encourage
the participation of DBEs.
g. Overall operation of the bidder may be considered in evaluating the Evidence
of Good Faith Efforts of the bidder to comply with the goals and intent of the
disadvantaged business enterprise goals for the OPSB.
h. Any other documentation to demonstrate Evidence of Good Faith Efforts to
satisfy the objectives outlined above.
D. ASSISTANCE
You may contact the Orleans Parish School Board’s Disadvantaged Business Enterprise office
for assistance with completing this or any other DBE form or document. All prime contractors
are encouraged to use the following DBE lists: City of New Orleans, Sewage and Water Board
of New Orleans, New Orleans Armstrong International Airport, Housing Authority of New
Orleans, New Orleans Regional Transit Authority (RTA) and the State Department of
Transportation (DOTD) DBE central registry list. You may also contact the OPSB DBE office
for assistance in identifying available, capable, and approved DBE firms.
E. CONTACT US
Orleans Parish School Board DBE Office
Disadvantaged Business Enterprise Program
3520 General DeGaulle Drive, Suite 5055
New Orleans, LA 70114 (504) 304-5639 Office dbeprograms@opsb.us

Request for Proposal no. 18-0017
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Page 25 of 32

 Orleans Parish School Board Disadvantaged Business Enterprise Program (DBE)
OPSB DBE - FORM 2A
DBE FIRM CONTACTED FORM
EVIDENCE OF GOOD FAITH EFFORTS
PAGE

OF

FOR BIDS/RFP/RFQ: THIS COMPLETED FORM SHOULD BE RETURNED TO THE
OPSB-PURCHASING OFFICE BY THE APPARENT LOWEST BIDDER WITHIN TEN (10)
DAYS OF THE BID OPENING. FAILURE TO COMPLETE THIS FORM PROPERLY MAY
CAUSE THE BID TO BE NON-RESPONSIVE AND SUFFICIENT CAUSE FOR
REJECTION.
RFP/RFQ/P.O./Bid/Solicitation/Other #
Bidder/Respondent
_
Project Description

Request for Proposal no. 18-0017
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 Orleans Parish School Board Disadvantaged Business Enterprise Program (DBE)
OPSB DBE - FORM 3
MONTHLY DBE UTILIZATION/PARTICIPATION REPORT
Page
RFP/RFQ/Bid/P.O./Solicitation/Other #

of

_

_ Project Description (Name)

Contractor/Vendor Firm

_DBE Participation Goal

THE COMPLETED FORM SHOULD BE RETURNED TO THE OPSB-DBE OFFICE WITHIN SEVEN (7) DAYS OF THE END
OF EACH MONTH DURING THE CONTRACT PERIOD. FAILURE TO SUBMIT THIS FORM MAY CONSTITUTE NONCOMPLIANCE WITH THE DBE CONTRACT SPECIFICATIONS AND MAY BE SUFFICIENT CAUSE FOR CANCELLATION
OF THE CONTRACT.
Name, Address and Type of DBE Certified
Firm

Primary Contact Person
(Name/Telephone)

Scope of Work Performed
(Attach scope/schedule if you need
additional space)

Dollar
Amount
of DBE

Percentage of
Total
Bid/Proposal

Component

Request for Proposal no. 18-0017

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Page 27 of 32

 Submitted
by:

_
Print Name of Owner or Officer

Request for Proposal no. 18-0017

_
Signature

/

/

Date

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Page 2 of 32

_

 Orleans Parish School Board Disadvantaged Business Enterprise Program
(DBE)
OPSB DBE - FORM 4
DBE COMPLAINT FORM
In an effort to improve oversight, accountability, and compliance on the Orleans Parish School
Board’s procurements, the Disadvantaged Business Enterprise Office facilitates the reporting of
complaints and allegations of wrongdoing ("complaints") against the Orleans Parish School
1

Board’s Contractors . Complaints that may be reported include, but are not limited to:
A. Contract, procurement, and grant fraud
B. Non-compliance with DBE participation goals
C. Environmental, health, and safety violations
D. Racial, sexual, or other alleged discriminatory behavior
E. Slow payments by the Orleans Parish School Board.
F. Slow payments prime contractor to a subcontractor
G. Computer crimes
H. Product substitution and suspect/counterfeit parts
I. Bribery, kickbacks, and gratuities
J. False statements and/or false claims
K. Conflicts of interest and ethics violations
L. Theft and/or abuse of government property
M. Violation(s) of criminal or civil law by any the Orleans Parish School Board contractor
N. Other violations of City, State, or Federal laws and regulations
Complainants are encouraged to provide relevant and specific details of their complaint
including, but not limited to:
A. The identity of the person, company, or organization that is the subject of the complaint;
B. Relevant and specific details of the complaint;
C. The City facility, department, contract, or program affected by the complaint;
D. The contract number, contract description, or other identifying information related to the
complaint;
E. The date(s) of the alleged infraction(s)
F. How the complainant is aware of the alleged impropriety;
G. The identities of potential witnesses; and
H. Any additional supporting documentation or relevant information regarding the complaint.
Complaints may be reported by the Orleans Parish School Board employees, contractors, or the
general public. Complaints may be filed via e-mail 24 hours a day, in person Monday through
Friday between 8am and 4:30.pm, or by mail. Complaints should be addressed to the OPSBDBE Program Executive Director. All formal complaints must be made in writing. Complaints
with limited specificity or merit may be held in abeyance until further, specific details are
reported. Upon receipt of a specific complaint, the OPSB- DBE Program Executive Director
may take any one or more of the following actions:
A. Open an investigation or review of the complaint;
B. Report the matter to the OPSB Superintendent;
C. Report the matter to the Office of the State Legislative Auditor
D. Report the matter to the appropriate law enforcement.
1

 Individuals who file a complaint are not required to identify themselves. However, persons who
file complaints are encouraged to identify themselves in the event additional questions arise
during an investigation.
CONFIDENTIALITY
The OPSB-DBE Office will protect the identity of complainants to the maximum extent possible
by law. Employees who report allegations may specifically request confidentiality.
1

Contractors include construction contractors, professional services contractors,
and non-professional services contractors, and certified DBE contractors.

Orleans Parish School Board Disadvantaged Business Enterprise Program
(DBE)
OPSB DBE - FORM 4
DBE COMPLAINT FORM
RFP/RFQ/P.O./Bid/Solicitation/Other #

_

Project Description_
Check one or more box:
Contract, procurement, and grant
fraud
Non-compliance with DBE
participation goals
Environment, health, and safety
violations
Racial, sexual, or other alleged
discriminatory behavior

Product substitution and
suspect/counterfeit parts
Bribery, kickbacks, and gratuities
False statements and/or false claims

Violation(s) of criminal or civil law by
OPSB’s contractor
Theft and/or abuse of government
Slow payments by the OPSB
property
Slow payments prime contractor to a
Conflicts of interest and ethics
subcontractor
violations
Other violations of City, State, or
Computer crimes
Federal laws and regulations
Please provide relevant and specific details of your complaint and/or allegation of wrongdoing
below. If you have documents to support your complaint or allegation of wrongdoing, attach
them to this document. If you need additional space please use a separate page and attach it to
this document.

2

 Complainant (Name and/or Firm):
Address:

City

Telephone:

Fax:

_ State

_ Zip

_ E-Mail:

By:

/
(Signature)

(Title)

Office Use Only
Date received by OPSB

/

/_____

Received by
Initials
Initial Action Taken on

/

(Date)
Initial Action Taken
Opened an investigation or review of the
complaint
Referred the matter to the full Board
Reported the matter to the OPSB
Superintendent

/____

Reported the matter to law enforcement

3

/

 Orleans Pa
Enterprise Program

Orleans Parish School Board Disadvantaged Business
OPSB DBE - FORM 5
REQUEST FOR WAIVER OF DBE REQUIREMENT

BID/RFP/RFQ/P.O./Solicitation/Other#
Current Date _/
/
Project Description
I hereby request that the DBE participation goal, pursuant to the Orleans Parish School
Board’s DBE Policy be waived on the above-referenced project for the following reason(s):
See DBE Form-2: Evidence of Good Faith Efforts and supporting documentation
attached.

Requested By
___________________________________ ______________________________
___________
(Signature)
(Title)
Telephone
E-Mail
Reviewed By (Office of OPSB-DBE)

(Date)

(Signature)
(Title)
(Date)
Telephone
E-Mail
Approved By (Superintendent)
______________________________________________________________________________
__
(Signature)
(Title)
(Date)
Telephone

E-Mail

4