PATROL GUIDE Section: General Procedure No: 200-02 MISSION AND VALUES OF THE NEW YORK CITY POLICE DEPARTMENT DATE ISSUED: 04/05/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/05/16 1 of 1 MISSION The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, reduce fear, and maintain order. The Department is committed to accomplishing its mission of protecting the lives and property of all citizens of New York City by treating every citizen with compassion, courtesy, professionalism, and respect, while efficiently rendering police services and enforcing the laws impartially, by fighting crime both through deterrence and the relentless pursuit of criminals. VALUES In partnership with the community, we pledge to: Protect the lives and property of our fellow citizens and impartially enforce the law. Fight crime, both by preventing it and aggressively pursuing violators of the law. Maintain a higher standard of integrity than is generally expected of others because so much is expected of us. Value human life, respect the dignity of each individual and render our services with courtesy and civility. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-01 BOROUGH COMMANDER DATE ISSUED: 10/27/16 BOROUGH COMMANDER 1. 2. 3. 4. 5. 6. 7. 8. 9. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 1 of 1 Be responsible for and ensure efficiency of all police operations within borough. Develop borough specific plans and implement strategies, programs and procedures to: a. Reduce crime and fear of crime b. Improve quality of life c. Ensure traffic safety and optimize traffic flow. Utilize borough executive staff to administer, assign, control, coordinate, discipline, evaluate, guide, motivate, supervise and ensure the mission of the command. Develop and maintain strong relationships with clergy, business, community and educational leaders. Visit Internal Affairs Bureau, Community Affairs Bureau, Quality Assurance Division, Office of the Deputy Commissioner, Equal Employment Opportunity and Personnel Orders Division for a briefing upon assignment to command. a. Confer with the above commands semi-annually thereafter. Inspect each subordinate command’s “Confidential Performance Profile,” annually. Ensure administrative and operational responsibilities of subordinate executives are performed properly and efficiently. Mentor and provide guidance to subordinate command executive staff. Convene a quarterly meeting (or as needed) with members of the borough’s executive staff and members of the Department’s line organizations, to discuss command level management issues and to resolve challenges faced by members on patrol. Borough commanders of bureaus performing enforcement functions (e.g., Detective, Organized Crime Control, Transit, Housing, etc.) will ensure that executive staff from their respective borough attend a briefing with Internal Affairs Bureau, Community Affairs Bureau, Quality Assurance Division, and Personnel Orders Division upon assignment to command and semi-annually thereafter. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-01a BOROUGH EXECUTIVE OFFICER, OPERATIONS DATE ISSUED: 07/19/16 BOROUGH EXECUTIVE OFFICER, OPERATIONS 1. 2. 3. 4. DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 1 of 1 Supervise the following: a. Borough Operations Commander b. Borough Special Projects Coordinator c. Borough specialty units. Provide for borough strategic and tactical efficiency through the equitable distribution of borough operational resources. Provide operational oversight and support at the borough command level, including housing developments covered by the Patrol Services Bureau, for the following: a. Planning and execution of crime control strategies b. Development of initiatives for quality of life improvement and maintenance c. Traffic management and safety d. Street Narcotics Enforcement Units (SNEU) e. Graffiti enforcement and removal. Liaison with the Borough Counterterrorism Coordinator to ensure the operational readiness of: a. Emergency preparedness b. Mobilizations. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-01b BOROUGH EXECUTIVE OFFICER, ADMINISTRATION DATE ISSUED: 08/01/13 BOROUGH EXECUTIVE OFFICER, ADMINISTRATION 1. 2. 3. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 Supervise the following: a. Borough Administrator b. Borough Adjutant c. Borough Investigations Unit, to ensure the proper investigation of: i. Complaints initiated and conducted by Borough Investigations Unit ii. Death/serious physical injury of uniformed member of the service iii. Firearms discharge by uniformed member of the service. Provide operational and administrative oversight at the borough command level for the following: a. Community affairs b. Communications (written) c. Discipline d. Facilities/logistics/supply management e. Personnel issues: i. Budget/overtime monitoring ii Evaluation process (entire borough) iii. Training (crossover with Counterterrorism and operational) iv. Resource use/needs/distribution v. Sick monitoring. f. Property held in Department custody g. Scheduling: i. Executive scheduling ii. Court/agency appearances verification and follow up. h. Quality assurance: i. Inspections ii. Audit review iii. Data integrity iv. Data quality. Ensure the timely and thorough preparation and forwarding of reports regarding all aspects of the investigation of member of the service involved shootings. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-01c DUTY CHIEF DATE ISSUED: 07/19/16 DUTY CHIEF 1. 2. 3. 4. 5. 6. 7. DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 1 of 1 Notify Operations Unit at start of tour and be briefed as to current conditions. Perform duty in uniform. Act as a representative of the Chief of Department during tour of duty. Respond to serious incidents, including: a. Uniformed member of the service involved shootings b. Deaths in police custody c. Level III and IV Mobilizations (not drills) involving three or more Strategic Response Groups d. Major disruptions of transportation e. Any other incident which is (or appears likely to become) newsworthy/noteworthy for any reason. (1) Consider whether response will be beneficial to the investigation of the incident. Assume command of incident if highest ranking member of the service on the scene. Keep Operations Unit informed of all facts concerning major incidents. Confer frequently with Operations Unit throughout tour. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-01d DUTY INSPECTOR DATE ISSUED: 05/11/17 DUTY INSPECTOR 1. 2. 3. 4. 5. 6. 7. 8. 9. DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/11/17 1 of 1 Notify Borough Wheel at start of tour and be briefed as to current conditions, special events, or details in assigned borough(s). Perform duty in uniform and be equipped with Department radio and Department issued smartphone. Perform unannounced visits to precincts, police service areas and transit districts located within patrol borough of assignment. Supervise and confer with duty captain regularly throughout the tour. Act as a representative of the borough commander during tour of duty. Respond to serious incidents, including: a. Uniformed member of the service involved shootings b. Deaths in police custody c. Level II, III and IV mobilizations (not drills) involving two or more Strategic Response Groups d. Major disruptions of traffic and transportation within the borough e. Suspensions involving members of the service f. Any other incident which is (or appears likely to become) newsworthy/noteworthy for any reason. Assume command of incident, if highest ranking member of the service on the scene. Confer frequently with the Borough Wheel throughout the tour. Notify Borough Wheel, Operations and Duty Chief of serious incidents and duty status changes of members of the service immediately. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-02 BOROUGH ADJUTANT DATE ISSUED: 08/01/13 BOROUGH ADJUTANT 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 Report to Borough Executive Officer, Administration. Supervise duties of Borough Investigations Unit. Ensure inspections programs are properly conducted and maintained. Audit data integrity functions to ensure compliance. Oversee and ensure equity of the disciplinary system throughout borough command. Be responsible for coordination and responsiveness to Civilian Complaint Review Board (CCRB) investigations. Ensure property in custody of the Department is properly accounted for and maintained. Manage overtime to ensure efficient use of resources. Monitor the budget and overtime allowances within the borough. Investigate death or serious physical injury of uniformed members of the service. Monitor sick records of assigned personnel with attention to members designated Chronic Absent. Investigate and review firearms discharges by uniformed members of the service. Conduct staff Performance Evaluations. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-03 BOROUGH OPERATIONS COMMANDER DATE ISSUED: 07/19/16 BOROUGH OPERATIONS COMMANDER 1. 2. 3. 4. DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 1 of 1 Report to Borough Executive Officer, Operations. Oversee Borough specialty units, (e.g., Borough Anti-Crime Units, Operation Impact, etc.). Develop and execute crime reduction strategies for the following crimes and conditions within the borough including housing developments covered by the Patrol Services Bureau: a. Sex crimes b. Robberies c. Assaults d. Burglaries e. Larcenies/thefts (including Grand Larceny) f. Vehicle theft and related crimes g. Domestic violence h. Firearms violence/weapons possession/use i. Other crimes and conditions as they emerge. Supervise special event preparation. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-04 BOROUGH ADMINISTRATOR DATE ISSUED: 08/19/13 BOROUGH ADMINISTRATOR 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/19/13 1 of 1 Report to Borough Executive Officer, Administration. Oversee Borough Operations Unit. Administer communications program. Supervise scheduling of assigned members. Ensure the proper functioning of court/agency appearances control. Supervise community affairs functions. Ensure Department facilities are properly maintained and functioning. Safeguard and ensure Department property is in good working order. Maintain the Department fleet. a. Oversee the investigation of all Department vehicle collisions. Supervise personnel and resource distribution. Identify needs of the borough and coordinate appropriate training. Liaison with the Quartermaster Section to ensure proper resources are acquired. Accept and process requests for Department recognition. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-04a BOROUGH SPECIAL PROJECTS COORDINATOR DATE ISSUED: DATE EFFECTIVE: 08/01/13 BOROUGH SPECIAL PROJECTS COORDINATOR 1. 2. 3. 4. 5. 6. 7. 8. 9. REVISION NUMBER: PAGE: 08/01/13 1 of 1 Report to Borough Executive Officer, Operations. Oversee the following: a. Borough Crime Analysis/Patrol Borough Pattern Identification Module (PIM) b. Quality of life initiatives c. Special project implementation d. Evidence collection teams e. 311 program. Ensure a robust Traffic Management Safety program is in place. Identify school safety issues. Develop borough level school safety strategies and establish a quality control and review mechanism to evaluate programs and initiatives. a. Coordinate with the School Safety Division. Supervise narcotics crime control. Provide coordination oversight of precinct Street Narcotic Enforcement Units (SNEU). Investigate gang motivated and related offenses. Ensure juvenile crime is effectively addressed. Investigate and rectify issues involving arrest processing. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-04b BOROUGH COUNTERTERRORISM COORDINATOR DATE ISSUED: DATE EFFECTIVE: 08/01/13 1. BOROUGH COUNTER2. TERRORISM COORDINATOR 3. 4. 5. 6. REVISION NUMBER: PAGE: 08/01/13 1 of 1 Maintain liaison with the Borough Executive Officer(s), Operations and Patrol Borough Operations Unit. Oversee and coordinate counterterrorism training, equipment, and preparedness for Patrol Borough personnel. Oversee and coordinate counterterrorism security planning for Patrol Borough locations (critical, sensitive, iconic) and special events. Assist Patrol Borough Operations Unit in the preparation, maintenance, and operational deployment of Disorder Control Plan, Area Evacuation Plans and the Patrol Borough Stand Alone Plan. Assist the Patrol Borough to ensure mobilization preparedness. Serve as a liaison for the Patrol Borough with the Deputy Commissioner, Counterterrorism and Deputy Commissioner, Intelligence. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-06 PATROL BOROUGH TRAFFIC SAFETY COORDINATOR DATE ISSUED: 06/09/16 1. PATROL 2. BOROUGH TRAFFIC 3. SAFETY COORDINATOR 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/09/16 1 of 1 Coordinate the activities of the precinct Traffic Safety Officers. Review precinct Collision Prone Location and Enforcement Ratio Reports. Forward Collision Prone Location and Enforcement Ratio reports to the Patrol Services Bureau by the tenth day of the month. Maintain a liaison with Department of Transportation regarding engineering concerns not resolved at the precinct level. Conduct on-site meetings with the precinct Traffic Safety Team and Department of Transportation representatives to resolve and expedite engineering recommendations. Conduct monthly meetings with the precinct Traffic Safety Officers. Attend weekly Trafficstat meetings. Address conditions reported on TRAFFIC INTELLIGENCE REPORTS (PD178-150) that cannot be corrected at the precinct level. Monitor the following enforcement programs: a. Stationary Radar b. Pedestrian Safety Overtime c. Aggravated Unlicensed Operator. Maintain borough statistics for motor vehicle collisions, injuries and fatalities, as well as for summons enforcement. Review construction permits received from the Traffic Management Center and forward copies to the precinct Traffic Safety Officer. Maintain a liaison with various government agencies, community councils and the Borough President’s Office regarding traffic concerns. Attend community council and other public meetings to promote traffic safety. Attend Traffic Safety Board meetings chaired by the Borough President. Develop and participate in traffic plans for special events, demonstrations and motorcades. Train and familiarize all newly designated precinct Traffic Safety Officers with the Department’s traffic safety related computer programs and regularly due reports. All Patrol Borough Traffic Safety Coordinators MUST become familiar with the “Procedural Manual for Traffic Safety Officers.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-07 BOROUGH AUXILIARY POLICE COORDINATOR DATE ISSUED: 08/01/13 BOROUGH AUXILIARY POLICE COORDINATOR 1. 2. 3. 4. 5. 6. 7. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 Oversee activities and functions of, and provide support for, command auxiliary police coordinators. Provide assistance in the assignment of auxiliary police personnel for special events and details within the borough concerned and outside the borough, if requested by the Commanding Officer, Auxiliary Police Section. Process in a timely manner, requests received from command auxiliary police coordinator for: a. Promotion b. Recognition awards. Process the return of shields and identification cards for members leaving or dropped from the Auxiliary Police Program. Confer daily, at the start of the tour, with the liaison officer at Auxiliary Police Section to ascertain current program activities and instructions. a. Submit tours of duty, for the upcoming week, to Auxiliary Police Section. Maintain a list of qualified volunteer Auxiliary Police personnel for use in vice enforcement operations. a. Forward monthly enforcement recapitulation to Auxiliary Police Section. Conduct a borough annual awards/graduation ceremony in recognition of volunteer auxiliary police services. Borough commander selects qualified uniformed member of the service for assignment as borough police auxiliary coordinator but is not assigned as such until approved by the Commanding Officer, Auxiliary Police Section. Additionally, the borough commander selects an alternate to perform the above duties when the borough auxiliary police coordinator is not working. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-08 DUTY CAPTAIN DATE ISSUED: 11/12/15 DUTY CAPTAIN 1. 2. 3. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 11/12/15 1 of 2 Perform duty, in uniform, in patrol borough-based Department Duty Captain Response Vehicle (DCRV). a. Be equipped with a Department radio. Supervise all personnel performing duty within borough command. Respond to major radio runs and unusual occurrences. If available, the commanding/executive officer, precinct of occurrence, will respond and perform prescribed functions. The duty captain will assist the commanding/executive officer, precinct of occurrence, as requested. 4. 5. 6. 7. Visit precincts, police service areas, transit districts and borough court section facilities located within patrol borough of assignment. a. Inspect and sign Interrupted Patrol Log of commands visited. b. Visit command detention cells, holding cells, detective holding cells, emergency rooms and hospitalized prisoner rooms, and make appropriate Command Log entries to document such visits. c. Personally prepare reports on all prisoner escapes in the absence of commanding officer/executive officer of the precinct, police service area, transit district or borough court section facility of occurrence. d. Visit at least one time per tour those Video Interactive Patrol Enhanced Response (VIPER) units located within police service areas under your jurisdiction. Confer with the Traffic Management Center supervisor, when notified by the Operations Unit of a traffic congestion problem or condition. a. Evaluate the situation and assign patrol borough and/or other resources as necessary, to address the condition. b. Direct the Traffic Management Center supervisor to record conditions in the TMC Command Log, and on the Daily Significant Incident Report. Submit report at end of each tour and include: a. Observations and disciplinary action taken b. Visits to stationhouses, police service areas and transit districts c. Unusual occurrences d. Radio backlogs and action taken e. Radio runs to which responded f. Recommendations to improve police services. Make a background inquiry, if necessary, through the Internal Affairs Bureau Command Center during the initial stages of an official investigation involving a member of the service and prior to suspending, modifying or temporarily removing firearms from the member concerned in non-disciplinary cases. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-08 NOTE REVISION NUMBER: PAGE: 11/12/15 2 of 2 This conferral is to obtain background information that may assist in the investigation. All decisions regarding the investigation, as well as any resulting determination regarding the member’s duty status, remain the responsibility of the commanding officer/duty captain concerned. The duty captain in each patrol borough, and all duty inspectors MUST carry a cellular telephone at all times and a Transit Bureau radio, if available. DUTY CAPTAIN (continued) 8. Upon completion of an official investigation for which an Internal Affairs Bureau log number has been generated, prepare and submit to the Internal Affairs Bureau Command Center a detailed report on Typed Letterhead regarding the investigation, including the disposition of all allegations and findings, and a determination as to the necessity for further investigation of the incident. a. Make a recommendation to close an investigation if deemed complete. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-08a SUPERVISOR OF PATROL (CAPTAIN) DATE ISSUED: 02/02/17 SUPERVISOR OF PATROL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 1 of 2 Conduct tours in either uniform of the day or business attire, in an unmarked Department vehicle. Visit precincts, police service areas, transit districts and borough court section facilities located within borough of assignment at irregular intervals. a. During the course of facility visits, review site security with the desk officer. Randomly visit fixed and/or sensitive posts (e.g., missions, embassies, bridge posts, etc.) within the confines of the assigned borough. Attend roll calls and conduct inspections of uniformed members of the service to ensure the appearance of the members are in compliance with all current uniform, appearance and equipment guidelines. Respond to radio runs at irregular intervals to assess performance of police officers and supervisors, paying special attention to radio runs dispatched at the beginning and end of tours. Visit any operational incident command posts within assigned borough. Keep a record of discipline issued personally, or by direction to subordinates, including the use of SUPERVISOR FEEDBACK FORMS. Conduct inspections of locations listed in commands’ Integrity Monitoring File. Inspect prisoner holding areas at stationhouses. Inspect precinct lounges/dorms to ascertain if any uniformed members are engaged in unauthorized interrupted patrol. a. Inspect and sign the Interrupted Patrol Log. Confer with integrity control officers about any conditions/hazards affecting commands. Randomly visit cabaret establishments throughout the borough of assignment to ensure uniformed members are properly performing their duties. Confer with commanding officers about uniformed members’ performance. Visit uniformed members guarding hospitalized prisoners. Review Command Log entries regarding invoiced property. a. If any property is stored in the command in excess of thirty days, assign a supervisor to conduct an immediate investigation and determine the appropriate course of action to expedite the transfer of the property to the final storage location. Review Command Log regarding invoiced narcotics and ensure all procedures regarding narcotics are being followed. Visit Video Interactive Patrol Enhanced Response (VIPER) units located within police service areas under jurisdiction. Inspect the ACTIVITY LOGS (PD112-145) of sergeants and lieutenants to ensure they are conducting frequent and irregular visits of their subordinates throughout the tour. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-08a SUPERVISOR OF PATROL (continued) REVISION NUMBER: PAGE: 02/02/17 19. 2 of 2 Confer with the commanding officer of the borough’s investigations unit about matters of importance. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-09 COMMANDING OFFICER DATE ISSUED: 06/01/17 COMMANDING 1. 2. OFFICER 3. 4. 5. 6. 7. 8. 9. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/01/17 1 of 7 Command a precinct, police service area, transit district or similar unit. Be responsible for: a. Proper performance of functions designated for command b. Efficiency and discipline of personnel assigned to command c. Informing members of command of current directives and orders d. Serviceability, proper care and use of equipment assigned to command e. Patrol, administrative and record keeping functions of the command. Review CENTRAL PERSONNEL INDEX BACKGROUND REQUEST (PD449-160) for personnel assigned to critical positions within the command, upon assignment to a command. a. Review the disciplinary history of members in Performance Monitoring Programs assigned to command. Instruct and frequently test the knowledge of members of command regarding their duties and responsibilities. Investigate and report on police conditions and activities. Respond to major radio runs and unusual occurrences within command, when available, and perform prescribed functions. a. Request assistance of the duty captain, if necessary. Make frequent personal inspections of the uniforms, equipment and general appearance of members of the service at outgoing roll calls and while on patrol. Delegate administrative tasks as follows: a. Assign ranking officers within command to perform tasks normally reserved specifically for commanding officers (e.g., the preparation, signing and forwarding of required reports, forms, PERFORMANCE EVALUATIONS, communications, etc.) b. Assign competent members of command to read, analyze and report on, verbally or in writing, any voluminous communications directed to the commanding officer. c. Assign ranking officer to inspect command facility daily to ensure security, cleanliness and orderly condition. Inspect command facility periodically to ensure cleanliness, orderly condition and that assigned equipment is accounted for and in good condition. The periodic inspection of the command facility will be augmented to include a check of both female and male restrooms and locker rooms for any structural defects, that would permit visual access by persons located outside these private areas. If such a condition is identified, immediate corrective action must be taken. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-09 REVISION NUMBER: PAGE: 06/01/17 COMMANDING 10. OFFICER 11. (continued) 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 2 of 7 Designate manner in which members of command proceed to assignments, e.g., Department auto, public transportation, etc. Review activity of members of command each month. a. Personally review and sign monitoring profiles of members in Level II or Level III Monitoring Programs. Performance profiles (original copies only) are due by the fifth day of each month (quarterly for Level II and monthly for Level III), as appropriate. Investigate a report of neglect of duty by subordinates. Assign members proportionately to squads according to the needs of command. Members having special qualifications are to be assigned to permit greatest use of abilities. Permit uniformed members of assigned command performing similar duties to exchange tours voluntarily when there is no interference with police service. a. Members are NOT permitted to perform two consecutive tours (i.e., perform duty on a third platoon followed by a first platoon). Notify borough command if at least two supervisors are not available to perform duty on each tour. a. Notify Transit Bureau Wheel for commands within the Transit Bureau. Assign personnel to specific patrol and staff functions. Supervise and monitor performance of the integrity control officer assigned to the command. Assign command police officer to cover traffic posts when traffic conditions require such assignments. Review integrity control officer’s work schedule/roll call. a. Upon approval, ensure integrity control officer provides copy to Commanding Officer, Borough/Bureau Investigations Unit. Conduct a semi-annual audit of integrity control officer’s Paid Detail assignments and ensure compliance with existing procedures. Review and sign integrity control officer’s Paid Detail application form annually. Ensure command integrity control officer is monitoring Paid Detail assignments. Provide formal orientation program for newly assigned lieutenants, sergeants and police officers on two consecutive day tours including interviews, introductions, and various command conditions, problems, boundaries, crime statistics, etc. Maintain record of members who volunteer for specialized units and make assignments accordingly. Prior to member being permanently assigned to anti-crime duty, have CENTRAL PERSONNEL INDEX BACKGROUND REQUEST prepared and forwarded as per distribution on form. a. If the member is currently in a Level II or Level III Monitoring Program, contact the Bureau/Borough Commander. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-09 PAGE: 06/01/17 COMMANDING 25. OFFICER (continued) 26. 27. 28. 29. NOTE REVISION NUMBER: 3 of 7 Assignment of specialized unit personnel will be based on command crime analysis trends and patterns, with emphasis on violent street crime and burglaries. a. Specialized unit personnel may also be utilized as a resource to solve local priorities such as car thefts and break-ins. Ensure specialized unit personnel are properly supervised, trained and equipped. Closely monitor the performance of uniformed members of the service assigned to specialized units. a. Long term assignments are to be carefully reviewed, i.e., uniformed members assigned to specialized units for a period of five years will be recommended for career path assignments to either the Organized Crime Control Bureau or Detective Bureau. Consult with immediate supervisor of member before recommending or granting change of precinct assignment, etc. a. If the member is in a Level II or Level III Monitoring Program, confer with the Commanding Officer, Performance Analysis Section, prior to a change in that officer’s assignment. Be thoroughly familiar with “Confidential Performance Profile” of subordinate members. The “Confidential Performance Profile” is an up-to-date and confidential profile of uniformed members who are “personnel concerns” to assist in the supervision, training and development needs of such uniformed members. Included in the profile would be such matters as all past administrative transfers, transfers made by the borough commander at the request of member’s previous commanding officer, sick record, disciplinary record and all other Central Personnel Index indicators as well as appropriate command data. 30. 31. 32. 33. 34. 35. Maintain patrol by a supervising officer in a radio equipped Department automobile. Use a Department auto when on patrol, when presence is required at the scene of an emergency or when traveling within the city on official business. Make entry in Command Log when reporting on or off-duty. When leaving for patrol, emergencies, etc., indicate manner of patrol, Department auto number, if applicable, and whether in uniform or civilian clothes. Perform duty in uniform whenever practical. Maintain as much personal contact as possible with business, civic, fraternal, religious, political, recreational, charitable, youth and poverty corporation groups, local radio stations, local newspapers and other groups or media with community influence and interests to keep abreast of community tensions and trends. Review and evaluate upon initial assignment to command, all Clergy Liaisons. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-09 REVISION NUMBER: PAGE: 06/01/17 COMMANDING 36. OFFICER (continued) 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 4 of 7 Assign competent member to attend scheduled local meetings of the planning board, school board, poverty corporation, or any other community group, to obtain information which will be used to facilitate planning of procedures and/or programs to minimize community tensions and negative trends. Supervise and direct community affairs officer, where appropriate. Utilize resources of command to cope efficiently with existent problems and accomplish mission of command. Act as the senior problem-solving coordinator for the command. As such be responsible to: a. Identify major crime and quality of life problems affecting the command b. Perform an analysis of the identified crime and quality of life problems in order to separate them into their essential components c. Design a response utilizing command, Department and community resources, and where possible the resources of other agencies d. Implement the designed response e. Evaluate the effectiveness of the response and modify it, if necessary. Administer command discipline. Direct executive officer to adjudicate command discipline, when appropriate. Consult with supervisor who has initiated command discipline against member of the service concerning severity of penalty before announcing penalty. Indicate date and time of consultation on form. Confer with patrol borough adjutant prior to adjudicating third command discipline for same individual within period of six months to determine if charges and specifications should be prepared. Notify the borough adjutant or borough executive officer within respective Bureau (Patrol Services, Housing, Transit), upon discovery or notification that there is invoiced property stored in the command in excess of thirty days and: a. Conduct investigation b. Expedite transfer of property to final storage location. Cooperate with other units and agencies to accomplish mission of the command. Confer with Commanding Officer, Performance Analysis Section regarding removal proceedings when member of the service fails to perform assigned duties in a satisfactory manner. Observe special patrolmen on duty within command and report any misconduct to Commanding Officer, License Division. Inspect uniform, shield, cap device and identification card of special patrolmen during March and September. Have minimum of 10% uniformed members of the service qualified as patrolwagon operators and distributed proportionately to squads. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-09 REVISION NUMBER: PAGE: 06/01/17 COMMANDING 50. OFFICER 51. (continued) 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 5 of 7 Ensure that all members of command are familiar with nature and function of command receptionist program. Situate required furniture and clerical equipment for command receptionist near command entrance. a. Provide secure location for Receptionist Log and files. Provide transportation, within command, IF NECESSARY, to ensure receptionist’s safety to and from command. Read Performance Evaluations submitted by sergeants carefully and make sergeants justify the ratings given to officers assigned to their squads. a. If an officer performs below competent (2.5 or lower), or is rated extremely competent (5.0), the commanding officer MUST be the reviewer. Visit upon assignment to command and semi-annually thereafter, for briefing, the following: a. Civilian Complaint Review Board b. Internal Affairs Bureau c. Community Affairs Bureau d. Quality Assurance Division. Visit the Office of the Deputy Commissioner, Equal Employment Opportunity for briefing, upon assignment to command and annually thereafter. Designate a supervisor within the command to serve as the alternate in the event of long term absence of the training sergeant. Designate one uniformed member of the service to function solely as the precinct’s Domestic Violence Prevention Officer. Develop and review precinct School Security Plan, Summer Youth Security Plan and Safe Corridor Plan and Safe Passage Plan for Transit Bureau commands. Ensure that complaints of crimes occurring on the transit system are faxed to the Transit Bureau Crime Analysis Section and the district of occurrence, and that the proper Jurisdiction Code 01 is affixed to all reports. Meet, annually, with ranking officers/supervisors within command to discuss their responsibilities under the New York City Police Department’s Equal Employment Opportunity Policy. Discuss the N.Y.P.D.’s sexual harassment policy with all members of the command, both uniformed and civilian, or ensure that such discussions are held by designated supervisor(s). Reiterate to supervisors that they are responsible for creating a professional work environment for their subordinates. Assess, regularly, the working environment within the command/unit to maintain a professional atmosphere and rectify those situations, which undermine professional conduct and achievement. Advise employees that vulgar language, sexually degrading statements or jokes, as well as the display of photographs or magazines of a sexual nature, are offensive, unwelcome, inappropriate in the work place, and subject to disciplinary action. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-09 67. 68. 69. 6 of 7 Encourage all members of the service to report inappropriate conduct. Instruct all members of the command that retaliation against those members of the service who come forward to report misconduct (corruption, violations of E.E.O. policies, etc.) is against Department policy and will not be tolerated. Have the command integrity control officer review Department records pertaining to the assignment of radios. Review the assignments of radios assigned outside of command on a permanent basis and determine the necessity of its continuance. Make a background inquiry, if necessary, through the Internal Affairs Bureau Command Center during the initial stages of an official investigation involving a member of the service and PRIOR to suspending, modifying or placing the member concerned on restricted duty pending an evaluation of duty status. This conferral is to obtain background information that may assist in the investigation. All decisions regarding the investigation, as well as any resulting determination regarding the member’s duty status, remain the responsibility of the commanding officer/duty captain concerned 70. 71. NOTE PAGE: 06/01/17 COMMANDING 65. 66. OFFICER (continued) NOTE REVISION NUMBER: Select uniformed members of the service for steady sector officers. Select uniformed members of the service for neighborhood coordination officers (NCOs) and neighborhood coordination sergeant, considering factors such as: a. Commitment to the neighborhood b. Knowledge of preliminary investigations and street enforcement operations c. Work ethic d. Critical thinking skills e. Accountability f. Resourcefulness g. Ability to be an active listener h. Temperament for collaboration i. Appreciation for community leaders as real partners j. Leadership and team-building skills k. Commitment to the Department’s mission l. Communications skills, and m. Work history. Permanency is a key component of this program. Uniformed members of the service should not be accepted with pending transfers, imminent promotions, etc. 72. Review all THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEETS (PD370-154) completed by members of your command, by querying the FORMS – T.R.I. application. a. Ensure use of force incidents were properly documented, categorized and investigated on THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEETS. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-09 COMMANDING OFFICER (continued) REVISION NUMBER: PAGE: 06/01/17 b. 7 of 7 Prepare COMMANDING OFFICER’S MONTHLY RECAP OF T.R.I. INCIDENT REPORTS (PD370-154B) and attach all T.R.I. INCIDENT - INVESTIGATING SUPERVISOR’S ASSESSMENT REPORTS (PD370-154A) completed for the reporting period and submit REPORTS to the bureau/borough commander by the fifth day of each month. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-10 EXECUTIVE OFFICER DATE ISSUED: 04/13/17 EXECUTIVE OFFICER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/13/17 1 of 2 Assume command and perform functions of the commanding officer during absence. a. Sign routine communications and reports, during absence of twenty-four hours or more. Respond to major radio runs and unusual occurrences within command, when available, and perform prescribed functions. a. Request assistance of the duty captain, as necessary. Make entry in Command Log when reporting on or off-duty, when leaving for patrol, emergencies, etc., indicate manner of patrol, Department auto number, if applicable, and whether in uniform or civilian clothes. a. Use Department auto when on patrol, when presence is required at scene of an emergency or when traveling within city on official business. Supervise performance of administrative functions in the command. Study deployment of resources of command and recommend more effective deployment to commanding officer, where appropriate. Coordinate all specialized units. Evaluate training, planning and personnel functions and needs of the command and make recommendations to the commanding officer. Inspect uniforms, equipment, and general appearance of members of the command frequently. Inspect and sign ACTIVITY LOGS (PD112-145) of platoon commanders, special operations lieutenants and patrol supervisors at least once a month. Supervise the investigation of communications and preparation and forwarding of written reports. Perform duty under the chart, or as directed by the borough commander and perform functions of “duty captain” when directed. Perform tours, on “open days,” which best meet the day to day needs of the command. Do not perform the same duty as commanding officer, if both working the same tour. (One will perform patrol duty and conduct field inspections, etc.). Conduct investigations as directed by commanding officer or other competent authority. Insure that command is clean, all equipment is accounted for and in good condition, and personnel are performing a necessary police duty. Represent the commanding officer at community meetings of concern to command when designated. Perform duty in uniform, when practical. Inspect and sign Interrupted Patrol Log once each tour. Adjudicate command discipline as directed by commanding officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-10 EXECUTIVE OFFICER (continued) PAGE: 04/13/17 20. 21. 22. 23. 24. 25. NOTE REVISION NUMBER: 2 of 2 Review Command Log entries regarding invoiced property daily and if any property is stored in the command in excess of thirty days, consult with the operations coordinator, desk officer, evidence/property control specialist etc., to determine the appropriate course of action to expedite the transfer of the property to the final storage location. a. Brief the commanding officer on actions taken. Personally conduct, in conformance with the Quality Assurance Division self-inspection program, the command self-inspection of STOP REPORT (PD383-151). Manage the Field Training Program within the precinct, police service area, or transit district. Manage the Neighborhood Policing Program within the precinct or police service area. Ensure that the utilization of steady sector officers, neighborhood coordination officers, and neighborhood coordination sergeants is in accordance with program guidelines. a. Steady sector officers, neighborhood coordination officers, and neighborhood coordination sergeants are not to be utilized as backfill for other precinct assignments (i.e., shooting posts, prisoner transports, hospital posts, patrol supervisor, desk officer, etc.). b. Steady sector officers, neighborhood coordination officers, and neighborhood coordination sergeants are not to be assigned to outof-precinct details during their regularly scheduled tours of duty without permission of the Bureau Chief concerned, the Chief of Department or the Police Commissioner. Ensure that patrol supervisors are coordinating uncommitted time for steady sector officers in an efficient manner, with the goal of one-third of their tour dedicated to uncommitted time. Uncommitted time is utilized by steady sector officers to engage the community, participate in community meetings, address conditions, and conduct enforcement operations. Uncommitted time consists of approximately two hours and forty minutes, or one-third of an eight hour tour, to be taken by steady sector officers as conditions dictate, in one or more blocks of time. 26. 27. Ensure that precinct crime analysis staff prepare weekly sector-based crime analysis reports and provides them to neighborhood coordination sergeant, neighborhood coordination officers, and steady sector officers. Conduct weekly sector-based meetings with neighborhood coordination sergeant, neighborhood coordination officers, steady sector officers, and other command personnel (i.e., special operations lieutenant, precinct detective squad supervisor, etc.) to promote awareness of sector crime conditions. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-10a COMMANDING OFFICER, INVESTIGATIONS UNITS DATE ISSUED: 05/11/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/11/17 1 of 2 PURPOSE To assist Investigations Units in maintaining the highest standards of integrity by identifying and correcting misconduct and deficiencies; to clearly define the duties/responsibilities of Investigations Units’ Commanding Officers. DEFINITIONS FUNCTION MONITORING – Proactive monitoring techniques designed to identify and/or prevent misconduct, violations of Department guidelines or administrative deficiencies. Function monitoring can include activities/programs unique to each area of responsibility of an individual Investigations Unit, including: a. Patrol monitoring b. Personnel monitoring c. Process Auditing d. Visits/inspections of facilities e. Inventory control f. Self-initiated monitoring programs, quality control or audit reviews. COMMANDING OFFICER, INVESTIGATIONS UNIT 1. 2. 3. Oversee investigations or other integrity related assignments as directed by the Deputy Commissioner/patrol borough/bureau commander/designee, competent authority or the Internal Affairs Bureau, such as: a. Firearms discharges by uniformed members of the service (PATROL BOROUGH INVESTIGATIONS UNITS ONLY) b. Domestic incidents involving members of the service c. Any on/off duty incidents when requested by the duty captain including domestic disturbances involving members of the service that may result in the removal of firearms d. Bribery arrests Ensure integrity control officers are conferred with regularly and provide assistance with ongoing investigations, including integrity control officer self-initiated cases, and be responsible for: a. All cases referred to precinct/unit commanding officers by the Investigations Units b. Recording all self-initiated cases conducted by integrity control officers under jurisdiction for informational purposes and future reference c. Recording and being cognizant of Integrity Monitoring File locations identified by commands under jurisdiction. d. Ensure work schedules/roll calls of all subordinate integrity control officers are received and reviewed weekly. Ensure the following auditing functions are performed: a. Review of command’s self-inspection programs. Conduct separate and independent review of commands’ self inspections, on a regular basis NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-10a PAGE: 05/11/17 2 of 2 b. c. COMMANDING OFFICER, INVESTIGATIONS UNIT (continued) 4. 5. ADDITIONAL DATA REVISION NUMBER: Review of time and payroll records Conduct a semi-annual audit of subordinate integrity control officers’ Paid Detail assignments and ensure compliance with existing procedures. d. Evaluation of command level training e. Analysis of civilian complaints, vehicle collisions, sick records, disciplinary records, etc., to ascertain patterns and identify specific commands, platoons, locations and/or members of the service with integrity related problems f. Review all audits conducted by the Quality Assurance Division (e.g., Crime Classification Evaluations, ICAD Audits, Precinct Evaluations) for evidence of potential misconduct and conduct further investigations when situations warrant g. Conduct independent reviews of complaint reports to ensure compliance with Department directives h. Conduct reviews of Crime Analysis complaint re-classifications with particular attention to complainant “call-backs” i. Regularly inspect Crime Reclassification Log and review supervisory sign-off of Complaint Reports for timeliness and accuracy j. Maintain a vigorous function monitoring program k. Develop and maintain an automated case management system that assures timely reassessment of cases and dissemination of information Provide copies of all Case Closing Reports to the Internal Affair’s Bureau. Present cases to the Internal Affairs Bureau Steering Committee as per the protocols set forth by the Chief of Internal Affairs Bureau. DEPARTMENT POLICY Any Investigations Unit, before commencing a self-initiated investigation into improper crime reporting (e.g., Complaint Reports / ICAD Audits), must confer with Quality Assurance Division's Confidential Investigation Team. Function monitoring will include random field observations, inspections, audits, etc. (not associated with active investigations) to ensure compliance with Department regulations, directives and procedures. Observations/inspections shall include: visits to assigned facilities, members on assignments, radio runs, fixed posts, inspection of facilities (Interrupted Patrol Log, dormitories, etc.), observations/visits to Integrity Monitoring File locations, and any other appropriate monitoring as directed. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-11 OPERATIONS COORDINATOR DATE ISSUED: 09/13/17 1. OPERATIONS COORDINATOR 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/13/17 1 of 3 Report to the desk officer at the start of tour for entry in the Command Log as present for duty. a. Sign Command Log at end of tour. Perform duty in uniform as staff officer assisting the commanding officer in administrative matters. Do not perform patrol duty, or be assigned to desk duty. Review and supervise the maintenance of records and files of command. Ensure that all members of the service assigned to the command are working within the correct and authorized chart relative to their assignment. Coordinate all overtime programs within the command. Coordinate the command’s safety programs, i.e., OSHA, etc. Supervise the command’s staff and ensure that they are in proper uniform and performing a necessary police function. Supervise the principal administrative associate assigned to the command. Enter in Command Log the time arriving and leaving command and the reason (except start of tour entry). Perform tours as designated by the commanding officer. Interview civilians and representatives of civic organizations in the absence of the commanding/executive officer. Represent the commanding officer at civic and fraternal meetings within command, when designated. Coordinate the human relations program of the command by maintaining close liaison with the Borough Community Affairs Coordinator and the Chief, Community Affairs. Review all orders and prepare summaries of pertinent information for presentation to members of the command at Command Level Training Program or roll call instruction. Prepare written instructions for sergeants and police officers. Supervise the maintenance of the command library. Supplement instructions of desk officer in the absence of the commanding officer, to outgoing platoons. Keep sergeants informed of conditions within the command. Relay instructions of commanding officer to members of command. Supervise command custodial personnel and coordinate with the Facility Maintenance Section (FMS) to ensure the following: a. Appropriate custodial staffing levels are maintained at the command (i.e., vacancies are filled in a timely manner); AND b. Deficiencies in command cleanliness are identified for correction; AND c. FMS is apprised of matters of importance regarding command cleanliness, so that issues can be expeditiously mitigated. Supervise the election details. Apportion communications equally among sergeants for investigation. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-11 REVISION NUMBER: PAGE: 09/13/17 24. OPERATIONS COORDINATOR (continued) 25. 26. 27. 28. 29. 30. 2 of 3 Check property invoice books and property on hand. a. Review Command Log entries regarding invoiced property daily and take immediate steps to remedy conditions that impair the transfer of any invoiced property stored within the command in excess of thirty days to the appropriate storage location and notify the executive officer/commanding officer. b. Designate a uniformed member to perform the duties of the evidence/property control specialist when he/she is unavailable due to vacation, sick, etc. Conduct survey of command’s snow removal equipment (e.g., snowblowers, snow shovels, de-icing rock salt, etc.) by September 15th to ensure its availability and adequacy. a. Obtain replacement supplies or equipment, if necessary. Make Command Log entry of daily inspection of command for cleanliness, security, safety hazards, condition of equipment, and the display of offensive material. a. Ensure the Department sign entitled, “Free Interpretation Service Available (SP 487)” is visibly displayed in the command reception area and the dual handset telephonic interpretation service equipped telephone is present and functional. b. Comply with P.G. 219-20, “Loss/Theft of Department Property” if the dual handset telephonic interpretation service equipped telephone is missing. In addition, immediately notify the Telecommunications Unit, Monday through Friday from 0600 to 1800 hours, or the Information Technology Bureau (ITB) Service Desk at other times, if the dual handset telephone is missing or defective. c. Ensure the two Department signs entitled, “Reporting Corruption and Misconduct (SP 7)” and “Corruption Tears Us All Apart (SP 7-1)” are conspicuously posted in a non-public area of the command. d. Personally inspect youth room and note the results of the inspection in the Command Log entry of the daily command inspection. Supervise semi-annual (during January and July) inspection of command fire extinguishers. a. Have inspecting member of the service date and initial the tag attached to the fire extinguisher. b. Make Command Log entry indicating that the inspection was performed. Notify Borough or Bureau Safety Coordinator of hazards which are not readily corrected by command personnel. Review COMPLAINT REPORTS (PD313-152) and consult with planning officer and Office of Management Analysis and Planning’s Operations Research Section personnel to determine priority locations relative to crime conditions within command. Recommend redeployment of personnel, if necessary, to commanding officer, executive officer, lieutenant platoon commander, or desk officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-11 PAGE: 09/13/17 31. OPERATIONS COORDINATOR 32. (continued) 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. NOTE REVISION NUMBER: 3 of 3 Notify members of command, through desk officer, of scheduled court and other agency appearances and other related notifications. Ensure the proper maintenance of the Subpoena Receipt Book. Ascertain that a current list of restaurants willing to accept monthly payments for meals provided for prisoners is maintained at the desk including time restaurant is open and cost of meals. Supervise or designate a supervisor to supervise the command’s evidence/ property control specialist. Ensure security of lead seals, Narcotic Evidence Envelopes (Misc. 1-71), Property Clerk Division Security Envelopes, Property Clerk Division Jewelry Security Envelopes and peddler seals prior to issuance. Ensure firearms safety station is present and appropriately located. a. Consider safety factors such as a place free from distractions, persons present in the vicinity, etc., for location of firearms safety station. b. Ensure the loading/unloading port is free of debris and obstructions. c. Ensure GUN SAFETY (PD420-110) sticker is affixed to all firearms safety stations. Establish and maintain liaison with District Attorney’s Office concerned to ascertain the necessity for all regular day off (RDO) court appearances and, where possible, reschedule such appearance for a date other than the member’s RDO. Supervise and monitor performance of the command’s training sergeant to ensure that all members are receiving necessary training. Ensure all captions are completed in “Location During Absence” section on LEAVE OF ABSENCE REPORT (PD433-041) including each country, with the city/town or province where member of the service will be staying, date(s) of departure and date of return when member request leave. Ensure all members of the service are submitting LEAVE OF ABSENCE REPORT at least five days before leave commences, except in emergencies. Ensure timekeepers make mandatory entries into Leave of Absence – Location During Absence database, when a member submits a LEAVE OF ABSENCE REPORT and is traveling to a foreign country. Access Leave of Absence – Location During Absence database to verify mandatory entries are made by command timekeepers for members who are traveling to a foreign country daily during monthly self-inspections. Ensure compliance with required entries on LEAVE OF ABSENCE REPORT during monthly self-inspections. Supervise crime analysis sergeant. Supervise traffic safety sergeant. An online user guide is available after logging onto the Leave of Absence management system. Operations coordinators must ensure that all command timekeepers follow the instructions as directed in the guide to make entries in the Leave of Absence – Location During Absence database. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-12 SPECIAL OPERATIONS LIEUTENANT DATE ISSUED: 04/13/17 SPECIAL OPERATIONS LIEUTENANT 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/13/17 1 of 2 Perform duty in uniform whenever practical. Report to the desk officer at the start of tour for entry in the Command Log as present for duty. a. Sign Command Log at end of tour. Perform tours as approved by the commanding officer, choosing tours that will maximize supervision of subordinate personnel. Enter in Command Log the time arriving and leaving command and the reason (except start of tour entry). Monitor field performance of subordinate personnel and personally observe command conditions. Coordinate the crime prevention program of command. Supervise and coordinate command’s specialized personnel, including school safety sergeant, anti-crime supervisor, SNEU, crime prevention officer, youth officer, auxiliary police coordinator, peddler enforcement, and domestic violence sergeant. Inspect records and logs of subordinate units and personnel. Inspect and sign ACTIVITY LOGS (PD112-145) of anti-crime, school safety, SNEU, neighborhood coordination and where applicable, peddler enforcement sergeants each month. Review and sign the OFFICER PROFILE REPORT for subordinates and confer with detail sergeants as necessary. a. Deliver REPORTS to operations coordinator within seven days following month for which submitted. Review and approve schedules for subordinate personnel on a weekly basis. Act as the problem solving coordinator for the command, in conjunction with, and at the direction of the commanding officer. a. Be responsible for assisting the commanding officer to: (1) Identify major crime and quality of life problems affecting the command. (2) Perform an analysis of the identified crime and quality of life problems in order to separate them into their essential components. (3) Design a response utilizing command, Department and community resources, and where possible the resources of other agencies. (4) Implement the designed response. (5) Evaluate the effectiveness of the response and modify it, if necessary. Attend Community Council, Community Board, and similar meetings, at the direction of the commanding officer. a. Be cognizant of community crime trends and quality of life conditions, allocating resources to address these concerns. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-12 SPECIAL OPERATIONS LIEUTENANT (continued) REVISION NUMBER: PAGE: 04/13/17 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 2 of 2 Maintain contact with community associations and civic groups to foster positive community relations and mutual involvement in addressing crime and quality of life conditions. Attend public meetings where subordinate members are addressing groups to observe and supervise performance. Prepare annual evaluations for subordinate supervisors under direct control. Maintain contact with principals of local schools. a. Ensure that school safety sergeant and youth officer are maintaining contact with these institutions. Be knowledgeable in current orders and procedures. a. Instruct and test subordinate personnel in these matters. Confer regularly with platoon commanders regarding conditions within command. a. Encourage exchange of information between specialized units and platoons. Confer regularly with the command’s detective squad commander to share information. a. Encourage exchange of information between the detective squad and specialized units. Supervise and coordinate the activities of the command’s Auxiliary Police Program through the auxiliary police coordinator. Ensure that the auxiliary police coordinator actively recruits new members, conducts required training courses, and properly equips auxiliary police personnel. Integrate the auxiliary police functions into the command’s problem solving objectives, e.g., crime prevention, community affairs, youth planning, etc. Keep commanding officer apprised of all auxiliary police activities. Act as the command liaison officer to the New York State Office of Victim Services (OVS) and external State and City victim advocacy agencies. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-13 LIEUTENANT – PLATOON COMMANDER DATE ISSUED: 04/13/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/13/17 1 of 4 LIEUTENANT PLATOON COMMANDER 1. Be responsible for all command operations during the tour performed. a. Perform duties of desk officer as outlined in P.G. 202-14, “Desk Officer,” if assigned to a Patrol Services Bureau precinct. NOTE At the discretion of the precinct commanding officer, lieutenant platoon commanders may perform field duties as specified in step 26 below, provided that two or more sergeants are assigned to duty with that platoon, one of whom has been designated as patrol supervisor. b. c. d. e. f. NOTE The lieutenant platoon commander will not ordinarily perform the duties of the patrol supervisor, and will remain responsible for ALL duties listed in this procedure. Identify conditions to be addressed by members working the platoon on a continuing basis. Allocate, based upon conferral with special operations lieutenant, all resources available for the platoon including, anti-crime, street narcotics enforcement unit(s) and peddler enforcement personnel. Ensure steady sector officers, neighborhood coordination officers, and neighborhood coordination sergeants are not utilized as backfill for other precinct assignments (i.e., shooting posts, prisoner transports, hospital posts, patrol supervisor, desk officer, etc.). Ensure steady sector officers, neighborhood coordination officers, and neighborhood coordination sergeants are not assigned to outof-precinct details during their regularly scheduled tours of duty without permission of the Bureau Chief concerned, the Chief of Department or the Police Commissioner. When a lieutenant platoon commander is performing the duties of the desk officer in a Patrol Services Bureau precinct, he/she will remain at the desk area of the command facility. However, in the event of an emergency situation occurring in the field, the lieutenant platoon commander may respond to the scene, e.g., mobilizations, homicides, firearms discharges by uniformed members of the service. A Command Log entry will be made indicating the time of departure, the location, and the details of the event requiring the lieutenant platoon commander’s presence. Lieutenant platoon commanders will remain on the scene only as long as their presence is required, upon which time they will return to the command and resume the duties of the desk officer. In the lieutenant platoon commander’s absence, a supervisory officer will assume the responsibilities of the desk officer. 2. 3. 4. Report to the desk officer at the start of tour for entry in the Command Log as present for duty. a. Sign Command Log at end of tour. Perform duty in uniform. Supervise and review actions of patrol supervisors to ensure compliance with Department policies and procedures. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-13 LIEUTENANT PLATOON COMMANDER (continued) PAGE: 04/13/17 5. 6. 7. 8. 9. 10. NOTE REVISION NUMBER: 2 of 4 Participate as a member of the precinct management team. Advise and confer with commanding/executive officers, operations coordinator, special operations lieutenant, integrity control officer, squad commander and BRAM commander, if appropriate, on matters of importance, unusual arrests or occurrences, personnel and integrity concerns, and other conditions requiring their attention. Confer with integrity control officer regarding personnel, civilian complaints, sick records, overtime concerns and integrity issues. Confer frequently with the special operations lieutenant regarding command crimes and conditions. Confer with lieutenant platoon commander or patrol supervisor from previous tour, at start of tour. Access the Department’s intranet webpage to ascertain active Paid Detail locations and times of assignment within the precinct, at start of tour. a. Make a Command Log entry indicating results of inquiry into active Paid Detail locations, including times of assignments. b. Print reference copy of Paid Detail assignments scheduled during tour and attach to roll call. If the lieutenant platoon commander is unavailable, any other lieutenant or above performing duty within the command will perform the above step. 11. 12. 13. 14. 15. Confer with lieutenant platoon commanders of adjacent precincts, police service areas and transit districts to coordinate crime strategies. Ensure radio transmissions affecting the command are monitored at all times. Cause necessary changes or adjustments in roll call at beginning of tour. a. Schedule meals for supervisors assigned to platoon so that a supervisor is on duty at all times. b. Grant tour changes and excusals for members of platoon when appropriate. Supervise roll call. a. Personally inspect the outgoing platoon to ensure the personal appearance of members meets Department standards. b. Instruct and question members relative to command conditions. c. Ensure members are familiar with integrity concerns. d. Ensure members are aware of active Paid Detail locations and times of assignments at these locations within the precinct. Ensure all personnel of the platoon are properly supervised and performing duty in a satisfactory manner. a. Evaluate effectiveness of assignments. b. Review and sign the OFFICER PROFILE REPORT for subordinates and confer with detail sergeants as necessary. (1) Deliver REPORTS to operations coordinator within seven days following month for which submitted. c. Conduct interviews personally with personnel assigned to the platoon performing in an unsatisfactory manner. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-13 PAGE: 04/13/17 3 of 4 d. e. LIEUTENANT PLATOON COMMANDER (continued) 16. 17. 18. 19. 20. NOTE REVISION NUMBER: Conduct all return from sick interviews for members of the platoon. Review disciplinary records (CCRB, CPI) of all members assigned to platoon. f. Assume responsibility for Early Intervention Monitoring for members of platoon. Prepare annual evaluations of subordinate platoon supervisors. Inspect the command facility each tour and record results in the Command Log. Be responsible for proper entries of complaint information in the On Line Complaint System for the tour. Evaluate training needs and confer with training sergeant as required. a. Recommend members of the platoon receive specific training required for complete tour operations, i.e., fingerprint training, scooter qualification, etc. Designate a supervisor to conduct “platoon briefing.” The “platoon briefing” should include information compiled by the training sergeant, i.e., Police Commissioner’s messages, bulletins, and addresses by commanding officers, executive officers, integrity control officers, etc. The “platoon briefing” will include incident critiques by lieutenant platoon commanders and patrol supervisors, and regular updates regarding crime patterns, crime trends, wanted persons and discussions of precinct conditions and tactics for addressing these conditions. 21. 22. 23. 24. 25. 26. Investigate communications and perform assigned self-inspections, as directed by commanding officer. a. Ensure sergeants properly and accurately complete self-inspections, communications, and reports. Inspect and sign ACTIVITY LOGS (PD112-145) of patrol supervisors daily. Maintain ACTIVITY LOG and make entries listing times, names, locations and assignments of members visited. FIRST PLATOON - Review reports and forms prepared for the previous twenty-four hours. SECOND PLATOON - Be responsible for maintenance and weekly inspection of Department vehicles. Perform the following duties when assigned as a lieutenant platoon commander in a command other than a Patrol Services Bureau precinct: a. Perform duty in civilian clothes when directing plainclothes units or making discreet observations with the integrity control officer, when directed by commanding officer or other competent authority. b. Divide one’s time and movement during tour between the field and command facility, as needs dictate. c. Sign Command Log and notify radio dispatcher when leaving to and returning from patrol. d. Ensure radio transmissions affecting the command are monitored at all times. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-13 LIEUTENANT PLATOON COMMANDER (continued) REVISION NUMBER: PAGE: 04/13/17 e. f. g. h. i. 4 of 4 Respond to radio runs unannounced to observe performance of sergeants and police officers. Evaluate driving habits and abilities of members of the platoon and take corrective action as necessary. Respond to and direct police activities at serious crimes and emergencies. Ensure all arrests are processed expeditiously and under proper supervision. Perform tour as designated by commanding officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-13a CRIMINAL JUSTICE BUREAU BOROUGH COURT LIAISON OFFICER DATE ISSUED: 08/01/13 BOROUGH COURT LIAISON OFFICER 1. 2. 3. 4. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 Perform an operational tour of duty as approved by the commanding officer, choosing tours that will maximize operational efficiency. Submit weekly schedule to the Criminal Justice Bureau, Operations Commander, via the commanding officer of the Court Section. Confer weekly with members of the borough District Attorney’s Office and patrol borough command to monitor trends and develop strategies that will improve criminal prosecutions. Confer with the supervising judge of the borough Criminal Court, Family Court and administrator of the New York City Corporation Counsel, bi-weekly. a. Develop channels of communication and information sharing with these agencies, as appropriate. The goal of communication and information sharing is to improve conviction rates. 5. 6. 7. 8. 9. 10. 11. Review arrests processed as “declined prosecution” and recommend ways to prevent future “declined prosecutions.” a. Review and analyze arrest documents (e.g., COMPLAINT REPORT[S] [PD313-152], Affidavits, Supporting Depositions, Court Complaints, ACTIVITY LOG [PD112-145] entries, etc.) to determine ways to improve prosecutions. Provide assistance to supervisors investigating court appearances that resulted in overtime. Provide assistance to supervisors investigating complaints regarding uniformed members of the service who failed to report for a scheduled court appearance. a. Verify that commands are being properly notified when uniformed members are scheduled for a court appearance. Make recommendations on ways to improve courtroom testimony. a. Visit the different courts within assigned borough to observe performance and conduct of uniformed members attending court b. Review courtroom testimony to uncover and correct deficiencies c. Confer bi-weekly with Assistant District Attorneys regarding effectiveness of uniformed members’ testimony d. Review Department training regarding courtroom testimony and make recommendations in writing (through channels), as necessary, to improve the curriculum. Prepare report on Typed Letterhead to commanding officer monthly, containing recapitulation of the previous month’s conferrals, observations and conclusions. Provide assistance to members of the New York State Commission of Correction in their inspection of Department holding pens and detention cells. Coordinate the Court Section fire safety plan and attend fire drill meetings. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-13a BOROUGH COURT LIAISON OFFICER (continued) REVISION NUMBER: PAGE: 08/01/13 12. 13. 14. 15. 2 of 2 Provide assistance to members of Family Court in their site visits to inspect and certify juvenile rooms. Confer with administrators and staff members of any agency deemed appropriate by the Commanding Officer of the Criminal Justice Bureau that is involved in the enforcement of City and State laws and regulations. Attend monthly prosecution assessment meetings at the Criminal Justice Bureau. Perform assignments as directed by the commanding officer, borough Court Section. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-14 DESK OFFICER DATE ISSUED: 09/13/17 DESK OFFICER 1. 2. 3. 4. 5. 6. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/13/17 1 of 5 Sign name and time in Command Log when assuming desk officer duties and at end of tour. a. Enter the names of sergeants and lieutenants in the Command Log as present for duty at the start of their tours. b. Enter time, rank, name, command of assignment, address, reason and authorizing supervisor for any uniformed member of the service reporting for duty or end of tour via “outside wire.” Perform duty in uniform. Be responsible for all police operations within command during tour. Check command email frequently throughout tour. a. Checks are required immediately after the start of tour and again during the fourth hour of tour. Record checks in the Command Log. b. Ensure important or actionable information is relayed to the outgoing platoon or appropriate command personnel, as required. Visit all areas of the command facility at least once each tour. a. Personally check both female and male restrooms and locker rooms for any structural defects that would permit visual access by persons located outside these private areas, and take immediate corrective action to rectify any such condition, when circumstances dictate. b. Inspect command for display of any offensive material. Sign out in Command Log when leaving desk area for any reason, e.g., personal necessity, meal, inspection of command facility, and sign in upon return. When there is more than one patrol supervisor working on patrol, one will relieve the desk officer for meal. Meal relief is not considered an emergency. Police officers will not be assigned to desk duty. 7. 8. 9. Supervise arrest processing officer and monitor arrest processing. a. Periodically inspect the arrest processing area and ascertain number of prisoners on hand and length of time in command. b. Reassign personnel as necessary. Question arresting officers regarding circumstances of arrest (i.e., details of occurrence, use of force, evidence recovered, determination of charge, etc.) Inspect the property locker and all areas within command where invoiced property is being held at the commencement of each tour. a. Conduct “Physical Inventory” of property utilizing the Property and Evidence Tracking System. b. Inspect seals on all plastic and jewelry security envelopes present for tampering and conduct immediate investigation if seal is violated. c. Inspect Property Clerk Division seals on all street vendor property bags and compare their serial numbers with those serial numbers listed on the PROPERTY CLERK INVOICE (PD521-141). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-14 REVISION NUMBER: PAGE: 09/13/17 d. DESK OFFICER (continued) 10. 11. 12. 13. 14. 2 of 5 Enter results of inspection of invoiced property and Property Clerk Division seals in Command Log by documenting the “Physical Inventory” number ascertained from the Property and Evidence Tracking System. Make a separate entry indicating any INVOICES stored within the command in excess of thirty days, listing each PROPERTY CLERK INVOICE number. e. Notify the operations coordinator of the number of PROPERTY CLERK INVOICES stored within the command in excess of thirty days and expedite delivery of the invoiced property to its final storage location. f. Safeguard key and invoiced property during tour. Certify to accuracy and completeness of entries in Command Log concerning vouchered property. Make required adjustments at roll call and finalize as per ARCS procedures. a. After platoon is posted record post changes in the Command Log and on front of ROLL CALL (PD406-144) as they occur. b. Ensure steady sector officers, neighborhood coordination officers, and neighborhood coordination sergeants are not utilized as backfill for other precinct assignments (i.e., shooting posts, prisoner transports, hospital posts, patrol supervisor, desk officer, etc.). c. Ensure steady sector officers, neighborhood coordination officers, and neighborhood coordination sergeants are not assigned to outof-precinct details during their regularly scheduled tours of duty without permission of the Bureau Chief concerned, the Chief of Department or the Police Commissioner. Conduct roll call and, in the absence of a lieutenant platoon commander, inspect uniforms and equipment of members of outgoing platoon, question member’s knowledge of command conditions, and ensure familiarity with integrity concerns. Upon completion of roll call, provide the communications dispatcher with a complete “Rundown” of the command’s resources (e.g., sector assignments, neighborhood coordination officers, fixed posts, transit/housing posts, bike units, etc.) and special resources (e.g., house of worship car, truancy auto, etc.) as listed on the ROLL CALL. a. Notify communications dispatcher throughout the tour with changes as they occur (i.e., resources have been reassigned or additional resources have been added, etc.). Log into the Domain Awareness System (DAS) after communications dispatcher has updated the command’s resources into the ICAD system and enter the resource’s tax number(s), tour assignment (e.g., Anti-Crime, Domestic Violence Officer, truancy auto, etc.) and their assigned vehicle information, if applicable. a. If a device is not functioning, contact the Information Technology Bureau (ITB) Service Desk for further instructions. (1) Make an entry in the Telephone Record regarding notification. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-14 REVISION NUMBER: PAGE: 09/13/17 (2) DESK OFFICER (continued) 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 3 of 5 Inform the patrol supervisor of notification made to ITB Service Desk. Notify patrol supervisor of reassignment of members returning from court or other details. Maintain Command Log. Interview visitors entering command. Monitor FINEST for messages affecting command or members of command. Supervise performance of: a. Command clerk c. Police attendant b. Telephone switchboard operator d. Patrolwagon operator DO NOT assign attendant any duty requiring them to leave cell block while prisoners are lodged therein. Supervise entries made on PRISONER ROSTER (PD244-145). Examine and sign forms and reports as required. Process summonses issued during previous twenty-four hour period when performing duty with first platoon. Supervise issuance of summons books. Process application for bail and personal recognizance. Verify return roll call. a. Supervise platoon sign-out at end of tour. Enter in Interrupted Patrol Log identity of all members of platoon entering command for any reason. Certify entries in TELEPHONE DISPATCH LOG (PD112-143) by signing the LOG after 4th hour and at end of tour. Record hourly rings for all uniformed members performing duty between 0200 and 0700 hours. Maintain Telephone Record. Operate and monitor base radio. Arrange meals and reliefs for personnel assigned to duty in command facility. Ascertain that supervisor conducts investigation when a member of the service is injured and/or Department property is damaged and submit required reports in connection therewith. Make required notifications to members of the service assigned to or residing within command. Supervise distribution of paychecks and make appropriate Command Log entries. Notify commanding officer of important matters, i.e., unusual arrest or occurrences and important messages or conditions requiring personal attention. Promptly notify the Intelligence Bureau’s Criminal Intelligence Section of major incidents i.e., homicides; assaults involving shootings, stabbings or slashings; home invasions; crime resulting in serious injury to members of the service, significant seizure of contraband, drugs, money, or fireworks; burglary, robbery, firearms, shooting, or pattern crime arrests; gang incidents; hidden compartments (traps) in specific vehicles and any other special circumstances deemed appropriate by the Commanding Officer, Intelligence Bureau and/or precinct/PSA/transit district commanding officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-14 REVISION NUMBER: PAGE: 09/13/17 DESK OFFICER 38. (continued) 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 4 of 5 Confer with commanding officer, executive officer, and operations coordinator concerning any trends observed or other matters of importance. Safeguard and distribute portable radios giving priority to nature of member’s assignment. Check on repair, availability and distribution of field equipment, i.e., portable radios and emergency equipment and make entries in pertinent records. Examine reports and forms prepared during previous twenty-four hours and process as required when performing duty with the First Platoon. Forward reports or forms to Departmental units or other commands. Ensure that the United States flag is displayed properly between sunrise and sunset on each day. DO NOT permit unauthorized person behind desk except the following persons when performing their official duties: a. Members of the service d. Corporation Counsel or assistant b. Judicial Officers e. Comptroller or assistant c. M.E. or assistant f. District Attorney or assistant Accept service of civil process for member of command and notify member concerned, when principal administrative associate not performing duty. Assign qualified member to operate patrolwagon when civilian operator is not available. If neither is available in command, request patrol borough command to assign operator. DO NOT assign patrolwagon operator any duty outside stationhouse without prior approval of borough court section concerned. (Assignments from borough court section concerned have priority over precinct assignments). Verify arrival and departure of command receptionist by signing Personnel Schedule and Time Sheet. Forward command receptionist program reports as required. Supervise subordinate members of command. Lieutenant platoon commanders serving as desk officers will evaluate effectiveness of command patrol assignments. DO NOT deploy SNEU/Anti-Crime/Peddler Enforcement personnel unless a SNEU/Anti-Crime/Peddler Enforcement supervisor is assigned directly and totally to their supervision. Ensure that meals assigned to supervising officers performing duty are scheduled so that a supervisor is on patrol at all times. Notify telephone switchboard operator of all post changes. Report defective gas pumping equipment to Fleet Services Division, Fuel Control. Promptly post any messages which modify the “Uniform of the Day.” Prepare DAILY VEHICLE ASSIGNMENT SHEET (PD120-141) on each tour. Maintain SHEETS for the current month on a clipboard behind the desk. a. Verify DAILY VEHICLE ASSIGNMENT SHEET when performing duty with the first platoon. b. Have completed SHEETS filed after each month. Prepare PRECINCT CONSOLIDATED TOUR REPORT (PD120-140) on every tour and attach to the desk copy of the ROLL CALL. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-14 PAGE: 09/13/17 DESK OFFICER 59. (continued) 60. 61. NOTE REVISION NUMBER: 5 of 5 Inspect all areas containing Department computer systems at least once each tour and ensure that all systems are being used within Department guidelines and are not damaged in any way. Make required entries on Roll Call Adjustment (Misc. 3084) and corresponding changes on desk copy of ROLL CALL prior to the start of the incoming platoon. Make Command Log entry prior to being relieved at end of tour. Entry must include: a. Identity, condition and location of any member of the service injured during the tour b. Location and time of any confirmed shots fired jobs c. Location and time of any 10-13 or 10-85 radio runs called during the tour d. Open missing persons cases requiring follow up and include identity, age and residence e. Hospitalized prisoners and their locations f. Any fixed posts that require relief g. Number of COMPLAINT REPORTS, THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEETS (PD370-154) and Police Accident Reports (MV104AN) pending sign-off h. Other pertinent information, as required. The final entry serves as a written resource for the relieving desk officer for information about notable incidents and postings that affect personnel deployment. Sample final entry: “Sgt. Smith off desk. No MOS injured during tour. No shots fired/1013’s/10-85’s to report. One missing person: Jones, Sally, F/16, 1808 3rd Ave, #16H. One hospitalized prisoner at Lincoln Hospital E.R. – needs relief. DOA at 123 Main St. #12B – needs relief. Two complaint reports pending sign-off. RMP #1234 placed out of service (mechanical) at 1300 hours.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-15 COMMAND INTEGRITY CONTROL OFFICER DATE ISSUED: 05/11/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/11/17 COMMAND INTEGRITY CONTROL OFFICER 1. 2. 3. NOTE Assistant integrity control officers will also comply with the above step. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 1 of 3 Perform NO DUTIES other than integrity control. Perform duty regularly in one command. Provide commanding officer with work schedule/roll call by Thursday for the upcoming week (next week). a. Upon approval, provide copy to Commanding Officer, Borough/Bureau Investigations Unit. Develop and Maintain: a. An Integrity Control Program suitable and responsive to command conditions and b. A comprehensive overtime control plan which includes an audit and review process. Make recommendations to commanding officer concerning integrity control. Observe command conditions and visit corruption prone locations frequently, at irregular hours. Keep commanding officer advised of conditions and possible corruption hazards. Visit command holding cells, detective holding cells, emergency rooms and hospitalized prisoner rooms. Assist commanding officer in developing sources of information regarding integrity and corruption by maintaining rapport with members of the service (uniformed and civilian) and private citizens. Instruct uniformed members of the service, during roll call training, on the proper methods of identifying, reporting and combating corruption. a. Inspect the non-public areas of the command to ensure the two Department signs entitled, “Reporting Corruption and Misconduct (SP 7)” and “Corruption Tears Us All Apart (SP 7-1)” are conspicuously posted. Provide advice to commanding officers/unit commanders concerning appropriate penalties for violations of Department regulations. Conduct investigations and submit reports in response to official communications received from the Internal Affairs Bureau and patrol borough investigations units when so assigned by commanding officer. Compile, maintain and update “Confidential Performance Profile” of subordinate members. Verify the “Profile” annually with the Central Personnel Index of the Personnel Bureau, and forward all necessary “Profile” information to member’s commanding officer when member is transferred. Confer with all sergeants upon their assignment to the command and annually thereafter, apprising them of those members of the command who have significant negative information in their “Confidential Performance Profile.” Conduct CPI check when new members are assigned to command. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-15 REVISION NUMBER: PAGE: 05/11/17 COMMAND INTEGRITY CONTROL OFFICER 15. (continued) 17. 18. 19. 16. 20. 21. 22. 23. 24. 2 of 3 Inspect time cards, overtime records, property records, SUPERVISOR FEEDBACK FORMS, vending machine ledgers, etc. Maintain records concerning the Integrity Control Program including a “Integrity Monitoring File” (see P.G. 203-21). Review records relating to court appearances resulting in overtime. Inspect and sign ACTIVITY LOG (PD112-145) of sergeants. Inform local businessmen of Departmental policy and provisions of the Penal Law, concerning corruption and gratuities. Develop liaison with Internal Affairs Bureau and patrol borough investigations units to exchange information for self initiated anticorruption programs. Review Command Log entries regarding invoiced property daily and if any property is stored in the command in excess of thirty days, consult with the operations coordinator, desk officer etc., to determine if an integrity or corruption hazard exists. If so, brief the executive officer/commanding officer and take appropriate action to correct the situation. Notify patrol borough investigations unit concerned regarding self initiated cases. Verify Identification Section’s printout of Criminal History Record Inquiries (name checks). Ensure the annual issuance and collection of the NYPD Restricted Parking Permits (Misc. 23-N) is in compliance with P.G. 219-29, “Distribution and Use of NYPD Restricted Parking Permits.” a. Maintain a record of the issuance and return of the NYPD Restricted Parking Permits in a command Parking Permit Log as follows: PERMIT NO. DATE ISSUED NAME OF MEMBER VEHICLE MAKE 25. 26. 27. 28. 29. 30. DATE RETURNED REMARKS PLATE # Check equipment and supplies regarding misuse or misappropriation. Ascertain that computer security and integrity is maintained, including all official Department recorded media or recorded media coming into possession of the Department as evidence or for investigative purposes (e.g., video tape, photographic images or pictures, audio recordings, electronic or internet files, etc.). Conduct investigations when member of the service in the military fails to provide appropriate military contract and drill schedule to precinct timekeepers. Physically inspect all Department radios assigned to command monthly to ensure accountability. Identify all radios assigned outside of command on a permanent basis and confer with the commanding officer regarding the necessity for its continuance. Debrief prisoners concerning corruption/serious misconduct, when possible. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-15 PAGE: 05/11/17 COMMAND INTEGRITY CONTROL OFFICER 31. (continued) 32. 33. 34. 35. 36. NOTE REVISION NUMBER: 3 of 3 Ensure accuracy of the license plates recorded on CERTIFICATION OF PARKING SUMMONSES SERVED (PD160-146) by performing random checks of summonses in accordance with established command self-inspection procedures. Become well versed in the use of the computerized Accident System Index and its “AAMZ/AQIA screens”. Utilize the aforementioned “screens” to regularly scan Police Accident Reports (MV104AN) for the following corruption indicators: a. An inordinate amount of Police Accident Reports (PAR’s) submitted by the same UMOS. b. Discrepancies between the dates and times of submitted PAR’s and those of UMOS scheduled tours. c. Any PAR submitted by a command clerk and d. Any PAR submitted by a UMOS assigned to an outside command, i.e. Strategic Response Group, bordering precinct, etc. Conduct investigation when warranted and contact the Fraudulent Collision Investigation Squad for assistance, if necessary. Access the Department’s intranet webpage each month to ascertain Paid Detail activities of individual members assigned to command, including times and locations. a. Select an appropriate representative sampling and compare against command roll call and overtime records to ensure there are no discrepancies. b. Include in command overtime self-inspection program. Inspect all male and female lockers annually, during the month of November, for proper display of Department stickers POLICE DON’T MOVE (PD672-133) and PROPER TACTICS SAVE LIVES (PD642-110). a. Ensure that the POLICE DON’T MOVE sticker contains the member’s rank, name, shield and squad number information b. Enter results of inspection of Department locker stickers in Command Log. Borough Investigations Units and the Borough Training Coordinator will conduct random inspections of Command Level Training Program to ensure all members are receiving required training. 37. Conduct a monthly audit of the Domain Awareness System (DAS) to ensure desk officers are updating the Automatic Vehicle Location (AVL) system each tour. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-16 PRINCIPAL ADMINISTRATIVE ASSOCIATE DATE ISSUED: 07/04/16 PRINCIPAL ADMINISTRATIVE ASSOCIATE 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/04/16 1 of 1 Acts as principal assistant in precinct/police service area/transit district to operations coordinator. Responsible for direct line supervision and training of both uniformed and civilian members of the service assigned to clerical, administrative, and custodial staff, including roll call, payroll/time records, clerical, crime analysis and communications. Assists in providing staff supervision of SP9, telephone switchboard, command clerk positions and all non-clerical civilian personnel. a. Inform and train personnel regarding changes in position functions. b. Consult with desk officer and training officer regarding training needs. c. Request civilian personnel be included in Command Level Training Program, when appropriate. Monitors attendance and punctuality of members of the service under his/ her supervision. Responsible for scheduling adequate coverage of positions under his/her supervision. Develops and/or assists in developing procedures and methods, records and operational controls. Communicates new and/or modified policy methods and procedures to staff and evaluates results. Prepares routine, complex, and confidential communications, including self-inspection reports. Prepares performance evaluations for designated staff members using “Tasks and Standards Guide.” Attends supervisory staff meetings and conducts meetings with subordinate staff. Have a Command Log entry made of the time arriving and leaving the precinct stationhouse, police service area, or transit district, and the reason. Performs other assignments as directed by commanding officer and/or operations coordinator. Prepare self-inspection of command’s military leave records, as required. Notify the operations coordinator and integrity control officer if member’s current military contract and current drill schedule are not provided by the member concerned. Regularly confer with assigned personnel administrative manager as a resource to aid and assist in identifying, clarifying and resolving matters relating to civilian members of the service. In commands where there is no principal administrative associate assigned, the commanding officer concerned will designate a member of the service to perform the above functions. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-17 PATROL SUPERVISOR DATE ISSUED: 09/13/17 PATROL SUPERVISOR 1. 2. 3. 4. 5. 6. 7. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/13/17 1 of 2 Report to the desk officer at the start of tour for entry in the Command Log as present for duty. Supervise all police field operations within command during tour of duty. Immediately respond to and direct activities at radio runs involving any weapons (firearms, knives, etc.), serious crimes, burglaries and emergencies. a. Make appropriate ACTIVITY LOG (PD112-145) entries. (1) Communications Section will immediately dispatch a patrol supervisor from an adjoining command if patrol supervisor, command of occurrence, is not available. Conduct roll call, if directed by lieutenant platoon commander or desk officer. a. Ensure steady sector officers, neighborhood coordination officers, and neighborhood coordination sergeants are not utilized as backfill for other precinct assignments (i.e., shooting posts, prisoner transports, hospital posts, patrol supervisor, desk officer, etc.). b. Ensure steady sector officers, neighborhood coordination officers, and neighborhood coordination sergeants are not assigned to outof-precinct details during their regularly scheduled tours of duty without permission of the Bureau Chief concerned, the Chief of Department or the Police Commissioner. Confer with commanding officer, executive officer, operations coordinator, lieutenant platoon commander and desk officer concerning trends observed or other matters of mutual interest and importance. Conduct investigation and submit reports on injuries to members of the service (uniformed and civilian) or damage to Department property. Report serious deficiencies in RMP seatbelts to lieutenant platoon commander or in his/her absence, direct to commanding officer. Take appropriate action if defects in seatbelts are deemed to be of a nature not consistent with normal usage. In addition, be vigilant for indications that members are disabling or improperly using seatbelts (e.g. buckling seatbelt behind occupant's body or behind seat). 8. 9. 10. 11. 12. 13. 14. Report all vandalism of RMP seatbelts to the Internal Affairs Bureau. Visit various locations within command at different times during the first platoon to ascertain that uniformed members of the service are performing duty at all times. Conduct investigations and submit reports as required. Maintain ACTIVITY LOG and make entries listing times, names and assignment of police officers visited. Be cognizant of crimes and other conditions within command and instruct police officers concerning activities that affect their sector/posts. Patrol command in uniform equipped with portable radio, as directed. Supervise inspection of Department vehicles assigned to members of platoon. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-17 PATROL SUPERVISOR (continued) REVISION NUMBER: PAGE: 09/13/17 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 2 of 2 Visit police officers assigned to foot and radio motor patrol frequently and at irregular intervals during tour and indicate visit by signing ACTIVITY LOG of each member. Visit uniformed members of the service assigned to hospital and special posts at least once each tour. Ensure that radio messages directed to member assigned to sector/post are acknowledged. Direct RMP units to resume patrol when services are no longer required. Report derelictions of duty to commanding officer. Keep lieutenant platoon commander or desk officer notified of current matters of importance. Notify switchboard operator of location where meal will be taken and relieve lieutenant platoon commander or desk officer for meal, when designated. Direct uniformed members assigned to scooter duty to report to lieutenant platoon commander or desk officer for reassignment when weather/road conditions make scooter operation dangerous. Review and sign OFFICER PROFILE REPORTS of police officers/detectives specialists, monthly. a. Make required entries and deliver completed REPORTS to platoon commander for review by the fifth day for the previous month. Sign return ROLL CALL (PD406-144) after completion of tour. Supervise member’s performance of duty, test knowledge of command conditions and closely evaluate member’s activity. Submit to commanding officer, in writing, recommendations for special assignment, detective designation, or change in assignment for members under supervision. Evaluate driving habits and abilities of members of the platoon and take corrective action as necessary. Use the Automatic Vehicle Location (AVL) feature in the Domain Awareness System (DAS) to monitor the location of RMP units during the tour to enhance the safety of members of the service and to ensure the proper delivery of police services. a. Contact the Information Technology Bureau (ITB) Service Desk for further instructions if the AVL is not working properly. (1) Make an entry in the Telephone Record regarding the notification. (2) Inform the desk officer regarding notification made to ITB Service Desk. b. Do not remove Department vehicle from service for an inoperable AVL unless directed to do so by Internal Affairs Bureau or the Information Technology Bureau Service Desk. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-18 SUPERVISOR OF ANTI-CRIME PATROL DATE ISSUED: 06/01/16 SUPERVISOR, ANTI-CRIME PATROL 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/01/16 1 of 1 Report to the desk officer at the start of tour for entry in the Command Log as present for duty. Confer with commanding officer, special operations lieutenant, crime analysis officer and uniformed supervisors on patrol to identify locations of high crime within the command. Examine COMPLAINT REPORTS (PD313-152) and ON LINE BOOKING SYSTEM ARREST WORKSHEETS (PD244-159) to establish times and locations of violent street crimes and burglaries. Inspect members daily for proper equipment and ensure that each member is equipped with a nylon windbreaker jacket (including Transit Bureau anti-crime members) conforming to the specifications of P.G. 204-04, “Optional Uniform Items,” and Oleoresin Capsicum pepper spray. Inspect Department autos daily for necessary equipment, including portable red light. Ensure that members are properly trained regarding duties as described in current Department directives. Supervise member’s performance, be cognizant of location of anti-crime members, and be able to contact personnel at all times. Apprise patrol sergeants of anti-crime activity locations for information of uniformed members on patrol. Ensure that anti-crime personnel do not conduct decoy operations without prior approval of the bureau chief concerned. Notify platoon commander and special operations lieutenant of all incidents of importance that occur during tour. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-19 TRAINING SERGEANT DATE ISSUED: 02/02/17 TRAINING SERGEANT 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 1 of 2 Perform duty, in uniform, as the command’s primary training instructor and coordinator of field training. Perform tours of duty at the direction of the commanding officer, as necessary. Report to the desk officer at the start of tour for entry in the Command Log as present for duty. MUST dedicate a minimum of four hours and thirty minutes of each tour to patrol related functions, e.g., meal relief for desk officer and/or patrol supervisor, investigating communications, etc. Conduct training sessions for the three platoons as follows: a. 1st and 2nd Platoons - 0720 to 0745 hours b. 3rd Platoon - 1515 to 1535 hours. Schedule and conduct training sessions for all uniformed and, when appropriate, civilian members of the command not assigned to a steady platoon (i.e., Anti-Crime, Street Narcotics Enforcement Unit and civilians). a. Training sessions will be conducted twice weekly for forty-five to sixty minutes duration. Maintain and sign the Training Attendance Log daily. Have tours adjusted, where applicable, by the commanding officer to ensure that all police officers working tours outside the training sergeant’s normal tour will receive training. Attend Police Academy training seminars and conduct training in topics selected by the Department’s Training Advisory Committee. a. Research and prepare lesson outlines in accordance with schedules promulgated by the Borough Training Coordinator. Confer frequently with commanding officer to identify training needs. Implement training directives of commanding officer. Keep abreast of occurrences within the command and conditions to aid commanding officer in identifying problems which may be solved by command level instruction. Maintain attendance records at training sessions and other Department training programs. a. Coordinate the attendance by members of the command at all Department training programs. Monitor and review attendance records to ensure that all members of the command, both uniformed and civilian, when appropriate, are trained within each training cycle and that training is conducted each day as required. Appropriate investigation unit and the Borough Training Coordinator will conduct random inspections of Command Level Training Program to ensure all members are receiving required training. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-19 TRAINING SERGEANT (continued) PAGE: 02/02/17 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. NOTE REVISION NUMBER: 2 of 2 Ensure that lesson plans and training materials are available and accessible to the alternate trainer when not scheduled or unavailable to conduct training. Prepare roll call training messages. Prepare and maintain bulletin board training within the command. a. Supervise maintenance of other command bulletin boards/pin maps. Measure effectiveness of training efforts on members of command. Attend community meetings when designated to do so by commanding officer. Give advance notice of future training topics to increase interest. Maintain command library. Keep abreast of current orders (i.e., Interim/Operations Orders, FINEST messages, etc.). a. Include pertinent material during training sessions. Distribute Patrol Guide Revision Notices and other Department directives as required. Confer with principal administrative associate or designee to determine civilian training needs. Confer with the Department’s Facilities Management Division in the implementation of an effective recycling program. a. Post information on what and how to recycle where appropriate (e.g., bulletin boards, etc.). b. Ensure members of the service receive information about recycling procedures and best practices for waste reduction and reuse. c. Contact, quarterly, the Facilities Management Division’s Recycling/Sustainability Coordinator to report actions that were taken to implement the Waste Prevention, Reuse, and Recycling Plan. The Police Academy will develop and supply training sergeants with training curriculums and materials in coordination with the Office of the Chief of Department. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-19a TRAFFIC SAFETY SERGEANT DATE ISSUED: 03/30/16 TRAFFIC SAFETY SERGEANT 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 03/30/16 1 of 1 Perform tours of duty at the direction of the commanding officer. Report to the desk officer at the start of tour for entry in the Command Log as present for duty. Supervise traffic safety officer and other members of the command as directed by the commanding officer. Monitor and review all Police Accident Reports (MV104AN). Review and analyze all TRAFFIC INTELLIGENCE REPORTS (PD178-150). Supervise and review the precinct Traffic Safety Plan and Emergency Plans ‘A,’ ‘B,’ and ‘C.’ Attend patrol borough traffic safety meetings with traffic safety officer. Review prepared statistical data for Trafficstat meetings and attend meeting with executive officer. Attend patrol borough traffic safety meetings. Attend community council and safety board meetings, as well as, other public forums to discuss traffic safety at the direction of the commanding officer. Ensure the maintenance and updating of the precinct’s traffic safety bulletin board with current collision-prone locations, school/house of worship crossings, and other traffic safety information. Ensure borough level training is attended by newly assigned precinct traffic safety officers. All traffic safety sergeants will be familiar with the “Procedural Manual for Traffic Safety Officers.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-19b DOMESTIC VIOLENCE SERGEANT DATE ISSUED: 03/29/17 DOMESTIC VIOLENCE SERGEANT 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. DATE EFFECTIVE: REVISION NUMBER: PAGE: 03/29/17 1 of 2 Report to the desk officer at the start of tour for entry in the Command Log as present for duty. Perform duty in uniform, unless specifically authorized to do otherwise. Perform tours of duty at the direction of the commanding officer. Report to special operations lieutenant. Act as the command’s primary domestic violence prevention officer. Supervise members performing domestic violence duties. Review and approve all New York State Domestic Incident Reports (DIR) (DCJS3221) daily. Review and update all cases in ECMS/DVIMS, as appropriate. Frequently review Order of Protection Log and ensure referral/service of all Orders of Protection received at command. Maintain a file of completed DOMESTIC VIOLENCE HOME VISIT CHECKLISTS (PD313-148). Recommend to commanding officer additions/removals to High Propensity/Child at Risk Lists. Collaborate with precinct detective squad on active domestic violence cases and offender apprehension efforts. Ensure all wanted domestic violence offenders are prioritized within the command. Confer with special operations lieutenant, supervisor of anti-crime patrol, and field intelligence officer regarding wanted domestic violence offenders. Be command’s primary liaison to Family Court/Family Justice Centers. Assign home visits as necessary, in absence of domestic violence prevention officer (e.g., sector concerned, etc.). Maintain current contact information of domestic violence service providers. a. Provide information to all members of the command to ensure appropriate referrals of services for all family/households. Coordinate semi-annual domestic violence outreach events in area of assignment. a. Ensure that culturally diverse communities receive culturally relevant outreach. Be responsible for, and review/update the ICAD Exception Log. Notify New York State Department of Corrections and Community Supervision (DOCCS) or New York City Department of Probation, as applicable, within 72 hours upon becoming aware of a known parolee/probationer involved in a domestic incident requiring the preparation of a New York State Domestic Incident Report (DIR). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-19b DOMESTIC VIOLENCE SERGEANT (continued) REVISION NUMBER: PAGE: 03/29/17 21. 22. 23. 2 of 2 Supervise the preparation and submission of all monthly domestic violence reports (e.g., New York State Domestic Incident Reports [DIR], DOMESTIC VIOLENCE HOME VISIT CHECKLISTS, arrests, Orders of Protection, etc.). Review all unfounded/refused New York State Domestic Incident Reports (DIR) and conduct follow-up investigations when warranted. Confer with precinct training sergeant to ensure command domestic violence training needs are met. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-19c NEIGHBORHOOD COORDINATION SERGEANT DATE ISSUED: 04/13/17 NEIGHBORHOOD 1. COORDINATION 2. SERGEANT 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/13/17 1 of 2 Perform duty in uniform. Report directly to the executive officer. Work flexible tours as command conditions and community needs dictate. Oversee schedule for neighborhood coordination officers, ensuring: a. Tours are scheduled based on sector conditions and community needs b. Neighborhood coordination officers (NCOs) assigned to the same sector work the same tour, unless one officer is assigned to a court tour or is on vacation/leave, etc. c. Neighborhood coordination officers are not assigned to details during their regularly scheduled tour of duty. Regularly confer with the commanding officer, executive officer, special operations lieutenant, platoon commanders, precinct detective squad commander, NCOs, community leaders, residents, school principals, school safety personnel, and business persons to identify crime and quality of life conditions affecting the command. Assist NCOs in identifying strategies to address sector conditions. Coordinate the activities of NCOs with other members of the command. Assist NCOs with activities involving other Department units, governmental agencies, and community groups. Supervise and evaluate performance of all members assigned as NCOs. Monitor level of NCOs’ effectiveness by determining success of crime reduction and problem solving strategies, level of engagement with other Department units, conducting conferrals with community residents or business persons, etc. Utilize the SUPERVISOR FEEDBACK FORM on the Craft application to highlight commendable actions by NCOs and steady sector officers (i.e., an arrest that closes a precinct pattern, an exceptional community interaction, etc.), when warranted. Regularly participate in community meetings, school activities/events, and Neighborhood Work Groups, as appropriate. Maintain a master file for all sectors of all active community groups/persons at the command. Maintain other unit records, as necessary. Liaise with borough/bureau to acquire training for NCOs, as necessary. Liaise with counterpart in Housing Bureau if assigned to Patrol Services Bureau, and Patrol Services Bureau if assigned to Housing Bureau. Neighborhood coordination sergeants will not be utilized as backfill for other precinct assignments (i.e., patrol supervisor, desk officer, etc.). Neighborhood coordination sergeants will not be assigned to details during their regularly scheduled tours of duty without permission of the Bureau Chief concerned, the Chief of Department, or the Police Commissioner. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 202-19c NOTE (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/13/17 2 of 2 All members of the service who are serving as neighborhood coordination sergeants are authorized to wear a NCO breast bar above their shield, immediately below any Unit Citation or individual recognition awards, for the duration of their tenure in the assignment. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-20 PRECINCT SCHOOL SAFETY SERGEANT DATE ISSUED: 03/16/15 PRECINCT SCHOOL SAFETY SERGEANT 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. DATE EFFECTIVE: REVISION NUMBER: PAGE: 03/16/15 1 of 1 Report to the desk officer at the start of tour for entry in the Command Log as present for duty. Assist precinct commanding officer in developing and implementing the precinct school safety plan. Coordinate precinct resources to address developing school-related conditions. Perform an operational tour of duty, ensuring that hours are consistent with school hours of operation, particularly dismissal times. Maintain ongoing liaison with principals and school staff. Coordinate the evaluation and supervision of school safety agents. Assist with training of school safety personnel. Coordinate activities with precinct youth officer. Evaluate and coordinate “Safe Passage” and “Safe Corridor” Programs. Act as conduit to Department for school safety agents’ requests for resources. Visit schools and track statistics on violence in schools by conferring with school principals and school safety agents. Establish liaison and coordinate precinct efforts with the School Safety Division Truancy Coordinator. Liaison with the precinct domestic violence prevention officer on cases involving child abuse. Respond to incidents where a school safety agent is a victim of an offense while performing duty. Keep special operations lieutenant apprised of activities in and around school facilities. Identify locations at the beginning of every school year, for all schools within the precinct, where truants will be delivered to and identify at least one person in each school who will accept responsibility for truants delivered. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-21 POLICE OFFICER DATE ISSUED: 04/13/17 POLICE OFFICER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/13/17 1 of 2 Perform duty in uniform as indicated on roll call or as directed by competent authority. Proceed to post, sector or assignment as directed by supervisor. Comply with meal and post relieving points as directed by commanding officer. Report to desk officer when entering or leaving stationhouse/police service area/transit district during tour of duty indicating reason for presence therein. Be aware of, and inspect, post or sector for conditions requiring police attention. Report immediately to the patrol supervisor and the platoon commander any unusual crime, occurrence or condition. Report conditions not requiring immediate attention to the command clerk. Render all necessary police service in assigned area and as otherwise directed. Familiarize self with the everyday routine of people residing, doing business or frequenting post or sector. Investigate suspicious conditions and circumstances on the post. Give attention to crime hazards. Signal the command each hour, if not equipped with radio. a. All uniformed members will ring between 0200 and 0700 hours direct to the desk officer. b. When assigned to school or church crossing, signal before and after crossing. c. Do not signal when assigned to a traffic post. d. Uniformed members assigned to the Transit Bureau will signal the command when arriving and leaving assigned post, going on and coming off meal, and as indicated on the roll call. When dispatched to an assignment by the telephone switchboard operator, keep the telephone switchboard operator informed of police services rendered. Report police services rendered in another command to desk officer of that command. Submit OFFICER PROFILE REPORT to the designated sergeant by the second day of the month for the previous month. a. Submit REPORT prior to leave, or if not possible, without delay upon return to duty if scheduled for vacation or other leave. Call the desk officer when detained at court or elsewhere and unable to return to command to sign the Return Roll Call at end of tour. Maintain ACTIVITY LOG (PD112-145). Preserve completed ACTIVITY LOGS and produce them as required by competent authority. Monitor portable radio. Do not leave post/sector until meal actually commences and be back on post when meal is over. (Travel time is not authorized). When assigned as a steady sector officer in a Neighborhood Policing command: a. Perform duty in uniform as permanently assigned member of sector car. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-21 b. c. d. e. 2 of 2 Adhere to P.G. 202-22, “Radio Motor Patrol Operator,” or P.G. 202-23, “Radio Motor Patrol Recorder,” depending on assignment of the day. Respond to calls for service in assigned sector. Participate in community meetings in assigned sector. When not assigned to calls for service, utilize uncommitted time to assist neighborhood coordination officers in implementing strategies to address crime and order maintenance problems within assigned sector. Uncommitted time is utilized by steady sector officers to engage the community, participate in community meetings, address conditions, and conduct enforcement operations. Uncommitted time consists of approximately two hours and forty minutes, or one-third of an eight hour tour, to be taken by steady sector officers as conditions dictate, in one or more blocks of time. f. g. h. i. j. NOTE PAGE: 04/13/17 POLICE OFFICER (continued) NOTE REVISION NUMBER: Notify Communications Section radio dispatcher utilizing radio code signal 10-75C for community visits and radio code signal 10-75D when addressing sector conditions and make detailed ACTIVITY LOG (PD112-145) entry to initiate uncommitted time. Be knowledgeable about crime conditions, community issues, and resources in assigned sector. Obtain sector crime information from precinct crime analysis personnel weekly and as needed. Review crime analysis reports and become well-versed in crime patterns and trends within assigned sector, with the assistance of precinct crime analysis personnel. Utilize the OFFICER SELF-REPORT FORM on the Craft application to report achievements in crime prevention, problemsolving, community engagement, etc. Steady sector officers will not be utilized as backfill for other precinct assignments (i.e., shooting posts, prisoner transports, hospital posts, etc.). Steady sector officers will not be assigned to details during regularly-scheduled tours of duty without permission of the Bureau Chief concerned, the Chief of Department or the Police Commissioner. 22. When assigned as a response officer in a Neighborhood Policing command: a. Perform duty in uniform. b. Adhere to P.G. 202-22, “Radio Motor Patrol Operator,” or P.G. 202-23, “Radio Motor Patrol Recorder,” depending on assignment of the day. c. When assigned to response car, patrol as determined by platoon commander or other competent authority. d. Answer calls for service so that steady sector officers can engage in uncommitted time. e. Provide back-up for and assist sector cars, when necessary. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-22 RADIO MOTOR PATROL OPERATOR DATE ISSUED: 07/07/17 RADIO MOTOR 1. PATROL OPERATOR 2. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/07/17 1 of 2 Inspect the serviceability of seatbelts in the radio motor patrol car. a. Notify patrol supervisor of any deficiencies found in accordance with Patrol Guide 219-01, “Inspection of Department Vehicles Each Tour by Operator.” Wear safety belts. a. Wear three-point safety belts, when provided. b. Wear two-point safety belts (lap belts) if three-point safety belts are not provided. c. Use safety belt extender when three-point safety belt becomes difficult to engage due to space constraints. There is an increased risk of significant injury to members of the service who do not wear safety belts. There is no question that wearing a safety belt when involved in a motor vehicle collision reduces the extent and severity of injuries and saves lives. Therefore, the wearing of safety belts is required for all individuals operating or riding in a Department vehicle (marked or unmarked) or a private vehicle authorized for Department use. Safety belts may be removed ONLY when a member of the service is involved in what appears to be a dangerous tactical situation and the wearing of the safety belt may impair the member’s ability to take police action. 3. 4. 5. 6. 7. 8. 9. 10. 11. Inspect Ballistic Window Inserts and Window Insert Wedges for proper installation and damage, if vehicle is so equipped. a. Immediately report deficiencies to the patrol supervisor. Exchange assignments every four hours with the recorder of the radio motor patrol car. Operate car for the entire tour when assigned as driver of ranking officer. a. Monitor radio messages directed to assigned area when supervisor is out of car. Permit only uniformed members of the service performing related police duty to enter or ride in a radio motor patrol car on patrol. Respond to messages of serious police emergency within five blocks of location even if messages are directed to another car, regardless of sector, precinct and borough boundaries. Do not carry electric blasting caps in vehicles or transmit within 150 feet of any electric blasting operation. Monitor radio when recorder is assigned to a school or church crossing. a. Pick up recorder and respond to assignment when directed by radio dispatcher. Leave radio on and have the car ready for instant use when car is being cleaned or supplied with fuel. a. Do not put car out of service if fuel is to be obtained in assigned command. Avoid remaining in areas where radio reception is poor. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-22 PAGE: 07/07/17 RADIO MOTOR 12. PATROL 13. OPERATOR (continued) 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. NOTE REVISION NUMBER: 2 of 2 Proceed to an emergency scene with due caution. (Do not use the siren unnecessarily; approach the scene of a reported crime quietly). Take RMP car out of assigned sector when: a. Directed by competent authority, or b. Answering an emergency call, or c. Servicing, repairing or cleaning required, with permission of desk officer. Constantly patrol assigned sector. Do not unnecessarily leave the car unattended. a. REMOVE keys and LOCK car when answering call. b. DO NOT LEAVE PORTABLE RADIO IN CAR. Position car at scene of an emergency to avoid obstructing, or being blocked by, emergency apparatus. Sign return roll call at end of tour. Perform the duties of recorder when none is assigned. Inspect the car when reporting for duty (see P.G. 219-01, “Inspection of Department Vehicles Each Tour by Operator”). Make ACTIVITY LOG (PD112-145) entry of findings, odometer reading and amount of gasoline in the tank as registered by the indicator, in addition to all other required entries as per Patrol Guide 212-08, “Activity Logs”. Notify the desk officer when a car requires speedometer repairs or other repairs or replacement of parts or accessories, including tires and tubes. Operate car in manner to avoid injury to person or damage to property. Drive at slow rate of speed except under exceptional circumstances or extreme emergency. Operate RMP car only when assigned and only when Department qualified to operate such vehicle. Take care of car and accessories, equipment and tools assigned. Cooperate with other operators of same car to which assigned in care and maintenance, particularly cleaning, washing and keeping the car in proper operating condition. Make minor repairs to car when possible. Enter appointment for preventive maintenance on sticker affixed to vehicle. Deliver car for regular preventive maintenance inspection as scheduled on sticker affixed to vehicle. Do not tow or push another vehicle with RMP car. Highway District vehicles equipped with “protective bumper guards” may push disabled vehicles obstructing active traffic lanes to the nearest location where it may be parked safely. In NO event will disabled vehicles be pushed to repair shops or onto private property (see P.G. 214-31, “Removal of Vehicles From Parkways, Highways and Expressways”). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-23 RADIO MOTOR PATROL RECORDER DATE ISSUED: 05/28/15 RADIO MOTOR 1. PATROL RECORDER NOTE REVISION NUMBER: PAGE: 05/28/15 1 of 2 Assist Radio Motor Patrol Operator in inspection of seatbelts. a. Inform Radio Motor Patrol Operator of any deficiencies found and record findings in ACTIVITY LOG (PD 112-145). Report seatbelt deficiencies to the Patrol Supervisor. 2. NOTE DATE EFFECTIVE: Ride in the front seat of radio motor patrol car, except when transporting prisoner, emotionally disturbed person, etc., in a radio motor patrol car not equipped with a fiberglass partition. a. Wear three-point safety belts, when provided. b. Wear two-point safety belts (lap belts) if three-point safety belts are not provided. c. Use safety belt extender when three-point safety belt becomes difficult to engage due to space constraints. There is an increased risk of significant injury to members of the service who do not wear safety belts. There is no question that wearing a safety belt when involved in a motor vehicle collision reduces the extent and severity of injuries and saves lives. Therefore, the wearing of safety belts is required for all individuals operating or riding in a Department vehicle (marked or unmarked) or a private vehicle authorized for Department use. Safety belts may be removed ONLY when a member of the service is involved in what appears to be a dangerous tactical situation and the wearing of the safety belt may impair the member’s ability to take police action. 3. 4. 5. 6. 7. Notify radio dispatcher of the presence of a prisoner, emotionally disturbed person, etc., the time entering the RMP, their gender and the beginning mileage. a. Notify the radio dispatcher of the time persons exited RMP and ending mileage, upon arrival at destination. Operate the radio. Record in ACTIVITY LOG (PD112-145), radio messages directed to car, including time, location of call and type of case, in addition to all other required entries as per Patrol Guide 212-08, “Activity Logs.” a. Enter disposition of each call and time of completion. Make hourly ring direct to desk officer between 0200 and 0700 hours. Transmit disposition or interim disposition to radio dispatcher immediately upon completion of assignment and before leaving the scene of assignment. a. Transmit interim disposition to radio dispatcher if required to proceed to another location in connection with current assignment. b. Notify desk officer of disposition of assignments originating from command or other important assignments of an unusual nature. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-23 REVISION NUMBER: PAGE: 05/28/15 RADIO MOTOR 8. PATROL 9. RECORDER 10. (continued) 11. 12. 13. 14. 15. 2 of 2 Notify the radio dispatcher if undue delay is encountered in response to a radio message. Obtain a portable radio, if available, from the desk officer. Cover school crossing or other fixed post, as required. Prepare all necessary reports and records connected with police action taken jointly with operator, while assigned as recorder. Signal command and comply with instructions of desk officer, if radio station becomes inoperative. Obtain permission from radio dispatcher to place R.M.P. auto out of service for minor repairs. Notify radio dispatcher of all assignments including pickup assignments, not emanating from Communications Section. a. Give location and nature of assignment. Carry duplicate set of keys for vehicle to which assigned during the entire tour of duty. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-24 MOTOR SCOOTER OPERATOR DATE ISSUED: 08/19/13 MOTOR SCOOTER OPERATOR 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/19/13 1 of 1 Operate scooter at a slow, safe rate of speed. a. Three-wheel scooters may be operated on all tours at speeds not exceeding twenty M.P.H. Operate scooter with headlight on at all times. Report to command by telephone each hour or during emergencies as directed by commanding officer. Do not use scooter to pursue motor vehicles nor be assigned to expressways or parkways. Check road conditions of entire post and make ACTIVITY LOG (PD112-145) entry immediately after arrival on post. Request reassignment when original assignment is hazardous due to spillout from trucks, construction or other poor road surface conditions. Do not perform scooter duty when: a. Rain, snow, sleet, heavy fog, or any precipitation causes ground to become slippery. (1) Three-wheel scooters may be used in moderate rain and fog. b. Patches of snow or ice remain from previous storm. c. High winds interfere with control of scooter. d. Temperature falls below 32 degrees Fahrenheit, 0 degrees Celsius (except three-wheel scooter). Receive refresher training in motor scooter operation when member: a. Has been involved in scooter collision. b. Has not operated a Department scooter within six months period and is being considered for assignment to operate scooters. c. Has performed scooter duty for one year period without attending refresher course. Inspect scooter to ensure it is in serviceable condition and enter in ACTIVITY LOG findings, odometer reading and amount of gasoline in tank. Operate scooter only when assigned, properly licensed and designated as qualified Department Scooter Operator. Monitor portable radio. Wear dual-purpose disorder control/scooter helmet with face shield in place. a. Face shield is not required to be in place when operating threewheel scooter. Wear reflective belt or reflective traffic safety vest during hours of darkness. Obey traffic control devices. a. Siren and roof lights installed on three-wheel scooters will be operated when necessary. Use extreme caution when approaching intersection or making turns. Do not respond to radio runs unless specifically directed by radio dispatcher. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-25 ANTI-CRIME POLICE OFFICER DATE ISSUED: 06/01/16 ANTI-CRIME POLICE OFFICER 1. 2. 3. 4. 5. 6. 7. 8. 9. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/01/16 1 of 1 Perform duty in civilian clothes. a. Be equipped with Oleoresin Capsicum pepper spray while on duty. Maintain daily record of activity in ACTIVITY LOG (PD112-145). Study and analyze command crime statistics and reports. Patrol within confines of command giving special attention to locations prone to violent street/subway crimes and burglaries. Inform radio dispatcher when responding to, or present at the scene of a police incident and include description of clothing worn, vehicle used, etc. Wear appropriate identification when present at scene of a police incident (nylon windbreaker jacket, shield, headband, color of day, etc.). a. Properly identify self prior to taking any police action, if possible. Conduct short-term investigations, not to exceed two hours, within command boundaries, directly related to street/subway crimes or burglaries except when commanding officer/executive officer extends such time. Do not conduct lineup or show photographs without permission of detective squad supervisor or qualified supervisor of investigating unit (e.g., BRAM, etc.). Stop a vehicle under the following circumstances: a. Reasonable suspicion that the occupant(s) of the vehicle have committed, are committing, or about to commit a crime; OR b. Probable cause that the occupant(s) of the vehicle have committed a crime; OR c. Upon observing the vehicle, reasonable suspicion exists that a violation of the traffic laws has been committed; OR d. Upon observing the vehicle, probable cause exists that a violation of the traffic laws has been committed; OR e. The vehicle is stopped according to some non-arbitrary, nondiscretionary, systematic procedure (e.g., a roadblock, or DWI checkpoint). (1) All civilian clothed uniformed members of the service shall, when practical, utilize portable red light, NYPD windbreaker jacket, NYPD baseball cap and/or color of the day. (2) Contact Communications Section and request marked Department vehicle respond, if practical. Civilian clothed uniformed members of the service (i.e., Anti-Crime, PDS/BRAM Units) shall conduct taxi/livery checks pursuant to the Taxi/Livery Robbery Inspection Program (TRIP) and passenger vehicle checks pursuant to the Combat Auto Thefts (CAT) program. When a vehicle stop is made on the basis of an observed traffic infraction, uniformed members of the service should take proper police action, including the issuance of summonses. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-26 CRIME PREVENTION OFFICER DATE ISSUED: 04/25/17 CRIME PREVENTION OFFICER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. NOTE CRIME DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/25/17 1 of 2 Cooperate with the special operations lieutenant, patrol supervisors, patrol officers, planning officer, training officer, and the auxiliary coordinator to determine local crime prevention needs and methods of controlling crime. Evaluate crime patterns and institute crime prevention programs relative to specific crimes. Establish rapport with local community to implement innovative crime prevention programs tailored to specific needs. Act as liaison with private security directors of organizations within command and facilitate exchange of intelligence information with the business community. Coordinate “Zero Tolerance” and larceny reduction programs with retail establishments regarding shoplifting arrests. Keep commanding officer apprised of private sector initiatives, and progress of the ongoing Area Police Private Security Liaison (APPL) program. Conduct public education programs on crime prevention via various community group meetings. Give direction and guidance to cooperative neighborhood crime prevention undertakings. Inspect premises and make recommendations concerning physical security. Investigate selected crimes against property, evaluate current security measures and recommend new procedures to owners or residents. Investigate selected crimes against the person, interview victims and institute individual and community education programs to prevent recurrence. Refer complex cases which require special investigative effort to the Crime Prevention Division. Wear appropriate business attire when not performing duty in uniform. Inspect all COMPLAINT REPORTS (PD313-152) to identify crime victims under sixty years of age, who have been the subject of: a. Homicide, sex crime, robbery, assault, OR, b. Physically injured. Notification of rights to compensation for victims aged sixty years and over will be made by the New York City Department of the Aging. 15. Verify if member of the service preparing/investigating COMPLAINT REPORT involving a crime victim has complied with P.G. 207-08, “Preliminary Investigation of Complaints (Other than Vice or Narcotics Complaints).” 16. Notify crime victim/surviving relative by mailing a pamphlet/application NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-26 REVISION NUMBER: PAGE: 04/25/17 PREVENTION OFFICER (continued) 17. 18. 19. 2 of 2 through the Mail and Distribution Unit within five days of receipt of COMPLAINT REPORT. a. If requested, provide assistance to crime victim or relative in completing Application for Compensation form. Another available officer from Community Affairs or Domestic Violence should be designated to assist crime victim/relative in the absence of the crime prevention officer. b. Operations Coordinator will be responsible for maintaining the notification system in the absence of the Crime Prevention Officer. Maintain written records of the month’s activity of all notifications made and forward a report on Typed Letterhead, by the fifth of each month, to the patrol borough command concerned. a. Patrol borough commands will consolidate monthly reports and forward them, within three days, to Crime Victims Unit, Chief, Community Affairs. Administer VIN etching, CAT, HEAT, BAT, and similar programs. Administer the Trespass Affidavit Program in accordance with Administrative Guide 303-27, “Trespass Affidavit Program.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-27 PLANNING OFFICER DATE ISSUED: 08/01/13 PLANNING OFFICER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 Perform duty in uniform, when practical, as member of the command administrative staff. Conduct planning activities of the command under the direction of the commanding officer. Maintain liaison with Operations Unit, and other planning officers. Maintain records and prepare reports relating to planning activities. Develop innovative plans in the areas of crime prevention, traffic, patrol and investigative techniques, community affairs and other operating functions of the command. Devise methods for measurement of performance. Conduct analysis of operations, including workload, functions, allocation and utilization of personnel and other resources. Make recommendations concerning use of available resources to achieve objectives. Study specific problems peculiar to the command, such as crime patterns and incidence, personnel activity, prisoners in a hospital, and method or type of patrol technique employed. Prepare projections of future resource requirements, make recommendations for revision of post or sector boundaries, and changes in allocation or utilization of patrol resources. Study and update existing disorder, disaster or other plans affecting the command. Identify need for new plans. Study and document changing conditions within the command and determine impact on police services. Make estimates of the command situation and provide the commander with information on how significant factors will affect the situation. Participate in development and/or evaluation of pilot projects. Develop local procedures to facilitate the introduction of new Department-wide procedures. Collect, collate, evaluate and then disseminate information within the command and with higher, lower and parallel commands. Represent commanding officer, when designated, at community meetings. Coordinate activities with the crime prevention officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-28 TRAFFIC SAFETY OFFICER DATE ISSUED: 07/19/16 TRAFFIC SAFETY OFFICER 1. 2. 3. 4. 5. 6. NOTE REVISION NUMBER: PAGE: 07/19/16 1 of 3 Serve on the precinct Traffic Safety Team and advise team members on traffic related issues and concerns. Review and analyze all Police Accident Reports (MV104AN). a. Note any deficiencies and bring to the attention of the precinct training sergeant. Provide to the desk officer for review a daily recapitulation of all collision numbers generated for a given command. Maintain a file of completed photocopied Police Accident Reports, by the month in which the collision occurs, for a minimum of one year, in a secure locked cabinet. Duplicate and forward collision reports, on a daily basis, to the Highway Unit concerned for collisions occurring on limited access highways. Duplicate and forward collision reports to other agencies (Department of Motor Vehicles, Taxi and Limousine Commission, etc.), when necessary. All duplicate Police Accident Reports for outside agencies will be placed in a white envelope, addressed appropriately (e.g., Office of the Comptroller, One Centre Street, New York, NY 10007, attn: CIF Department) and forwarded to the Mail and Distribution Unit. 7. NOTE DATE EFFECTIVE: Fax copy of all Police Accident Reports involving a “crossover” collision to the Corporation Counsel and the Highway District. A crossover collision is a motor vehicle collision occurring on a surface road or limited access highway where a motor vehicle strikes or crosses over any type of median (jersey barrier, guard rail, divider, fence, etc.) separating opposing traffic. 8. 9. 10. 11. 12. 13. 14. 15. 16. Analyze and process TRAFFIC INTELLIGENCE REPORTS (PD178-150). Forward TRAFFIC INTELLIGENCE REPORTS that cannot be addressed on the precinct level to the Patrol Borough Traffic Safety Coordinator. Query the Traffic Accident Management System (TAMS) for listing of collision prone locations. When necessary, identify collision-prone locations not listed in TAMS. Survey all collision-prone locations and determine contributing factors for each location. Recommend necessary engineering, enforcement and education strategies for collision reduction. Forward necessary enforcement information (days and hours collisions are occurring, contributing factors, e.g. weather conditions, etc.) to other units providing summons enforcement in the precinct, such as the Strategic Response Group, Highway Units, Citywide Traffic Task Force, etc. Maintain a liaison with the city’s Department of Transportation regarding engineering recommendations. Issue appropriate summonses at collision-prone locations. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-28 TRAFFIC SAFETY OFFICER (continued) REVISION NUMBER: PAGE: 07/19/16 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 2 of 3 Maintain copies of construction permits, visit construction sites and issue summonses for permit violations. Count, record by category (e.g., red lights, improper turn, etc.), and process relevant summonses. Enter enforcement activity in TAMS and complete a Supplemental Enforcement Ratio Report, when necessary. Maintain and update the precinct Traffic Safety Plan and Emergency Plans “A”, “B” and “C”. Evaluate and monitor the precinct Pedestrian Safety Program. Attend patrol borough traffic safety meetings. Compile necessary statistical data for Trafficstat meetings and attend meeting with executive officer when precinct is scheduled for a presentation. At the direction of the commanding officer, attend community council and Safety Board meetings, as well as other public forums to discuss traffic safety. Coordinate activities with the Community Affairs Officer to reduce collisions involving children. Cooperate with the Precinct Planning Officer in matters concerning traffic safety. Coordinate traffic related training (radar, construction site enforcement, school crossing guards, etc.) with the training sergeant. Prepare and/or forward the following reports: a. Monthly TAMS Collision Prone Location Report, Precinct Enforcement Ratio Report and Enforcement Ratio Recap b. Supplemental Collision Prone Location Report and Enforcement Ratio Report, when necessary c. Traffic/Quality of Life Report d. Precinct Radar Program Report e. Pedestrian Safety Overtime Report f. Commuter Van Enforcement Report g. Tow Truck Collision Report h. Aggravated Unlicensed Operator Program Report. Review the HIGHWAY CONDITION RECORD (PD311-151) for conditions that require notification to, or follow-up with, other agencies (Department of Transportation, Parks, etc.) Prepare MISSING TRAFFIC CONTROL DEVICE REPORT (PD620-150) and forward to the appropriate Department of Transportation Borough Commissioner. Maintain and update the precinct’s traffic safety bulletin board to keep members current on collision-prone locations, school/church crossings and other traffic safety information. Serve on the Precinct Vehicle Collision Safety Review Board and process necessary reports. Review on a daily basis all summonses for moving violations and violations returnable to criminal court, and all Environmental Control Board Notices of Violation and Hearing. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-28 TRAFFIC SAFETY OFFICER (continued) PAGE: 07/19/16 a. b. c. NOTE REVISION NUMBER: 3 of 3 Identify those summonses/Notices issued to owners/operators of vehicles licensed or those owners/operators of vehicles that should be licensed by the New York City Taxi and Limousine Commission. Reproduce two photocopies of each summons/Notice, entering on the top of each photocopy the next respective sequential number from the “Report of Violation” log, and then forward one of the photocopies to the New York City Taxi and Limousine Commission. File remaining photocopy of summons/Notice in rear of “Report of Violation” log or command file. All Traffic Safety Officers MUST be familiar with the Procedural Manual For Traffic Safety Officers. The duties and responsibilities of the Traffic Safety Officer are substantial and are fundamental in establishing an effective traffic safety program. Commanding officers will not assign duties to the Traffic Safety Officer that are unrelated to traffic. In precincts that have a large number of collision prone locations, the assignment of an Assistant Traffic Safety Officer may be warranted. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-29 DOMESTIC VIOLENCE PREVENTION OFFICER DATE ISSUED: 12/15/15 DOMESTIC VIOLENCE PREVENTION OFFICER 1. 2. 3. 4. NOTE REVISION NUMBER: PAGE: 12/15/15 1 of 3 Perform duty in uniform, unless specifically authorized to do otherwise. a. Tours of duty will be set in accordance with command needs. Review New York State Domestic Incident Reports (DCJS-3221) for accuracy and completeness. a. Indicate verification by completing the “Reviewed by” caption on the Domestic Incident Report. b. Forward copy of Domestic Incident Report to precinct’s Domestic Violence Investigator. Review each tour’s ICAD history of dispatched jobs and ensure that a Domestic Incident Report has been prepared for all assignments in which a 10-93F, 10-92F or 10-90F radio code disposition has been given. Maintain a command Domestic Incident Report Log to record each Domestic Incident Report, captioned as follows: PRECINCT SERIAL NO. 5. DATE EFFECTIVE: ICAD INCIDENT NO. DATE OF REPORT VICTIM’S NAME Maintain a Domestic Incident Report file comprised of all Domestic Incident Reports prepared within the command, or forwarded from other commands. The original Domestic Incident Report (Domestic Violence Prevention Officer’s copy) and the first copy (Domestic Violence Investigator’s copy) will be filed in the command of occurrence. If the command of occurrence is other than complainant/victim’s resident precinct and a Report is prepared, a photocopy of that Report will be forwarded to the Domestic Violence Prevention Officer assigned to the complainant/ victim’s resident precinct. 6. 7. 8. Enter information obtained from all Domestic Incident Reports into the command’s Domestic Incident Report database, updating existing files as new information concerning a particular complainant or household becomes available. Identify and monitor those locations and victims (including all members of the household who may be at risk) requiring special attention by utilizing information obtained from all available sources. a. Enter all persons/families listed on the command High Propensity List (HPL) into the Domestic Incident Report (DIR) database utilizing the “Case Management” feature. b. Update the online HPL information during the first week of each month after conferring with the commanding officer. Maintain contact with complainants, i.e., telephone calls, letters, home visits, or interviews at the command, depending on the complainant’s needs and preferences. a. Use caution when attempting to contact victims so as not to alert the alleged offender of police intervention. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-29 REVISION NUMBER: PAGE: 12/15/15 2 of 3 NOTE In an effort to avoid compromising ongoing investigations, the Domestic Violence Prevention Officer will confer with the precinct detective squad or Special Victims Squad investigator concerned, before contacting victims whose open complaints have been referred to either squad. Prior to conducting a family/home visit, notify Communications by utilizing radio code “10-75F” and give the address, and if applicable, the apartment number of the visit. DOMESTIC VIOLENCE PREVENTION OFFICER (continued) 9. 10. 11. 12. 13. 14. NOTE Document any visits to domestic violence victim(s) and/or offender(s) where documented domestic violence has occurred as follows: a. If home visit was successful (i.e., contact was made with victim and/or offender), record the visit in Home Visit Log and complete DOMESTIC VIOLENCE HOME VISIT CHECKLIST (PD313-148). b. If home visit was unsuccessful (i.e., contact was not made with victim and/or offender), record visit in Home Visit Log. c. Submit completed DOMESTIC VIOLENCE HOME VISIT CHECKLIST to desk officer or immediate supervisor for review and signature. Maintain file of all completed DOMESTIC VIOLENCE HOME VISIT CHECKLISTS prepared within the command. Effect summary arrests in adherence with P.G. 208-36, “Family Offenses/Domestic Violence,” if during the course of a home visit, interview, etc., a wanted offender is present. a. Ensure that a computer warrant check on individuals identified on the Domestic Incident Report has been completed prior to conducting a home visit, interview, etc., and that results have been entered on the Domestic Incident Report. Relay information concerning victims or locations requiring special attention to other command personnel, including the Domestic Violence Investigator, youth officers, and sector officers. Furnish complainants/victims with information concerning their rights, particularly the Right of Election, providing explanation if necessary. a. Advise complainants/victims of the availability of Orders of Protection. Assist in the serving of Orders of Protection, when requested. The above responsibility addresses all Orders of Protection served between Family/Household - Expanded Definition members, NOT the temporary Orders of Protection from Family Court as outlined in P.G. 212-57, “Service Of Orders Of Protection By Uniformed Members Of The Service.” 15. Advise complainants of the availability of counseling, assistance, and shelter. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 202-29 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/15 3 of 3 DOMESTIC VIOLENCE HOME VISIT CHECKLISTS, are potential Rosario material, and must be maintained at the precinct of occurrence. If an arrest is effected, the arresting officer must ensure that the Assistant District Attorney is provided with a copy of the DOMESTIC VIOLENCE HOME VISIT CHECKLIST in regards to the incident. When requested, the domestic violence prevention officer will make the DOMESTIC VIOLENCE HOME VISIT CHECKLIST prepared regarding the incident available to an Assistant District Attorney. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-30 YOUTH OFFICER DATE ISSUED: 06/23/17 PRECINCT/P.S.A. 1. YOUTH OFFICER 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/23/17 1 of 2 Process and investigate JUVENILE REPORT SYSTEM WORKSHEETS (PD377-159A) prepared for youths residing in precinct or P.S.A. as appropriate. Maintain file of JUVENILE ARREST INVESTIGATION/ PROBATION INTAKE REPORTS (PD277-151). Contact parents and warn of truancy or other offenses committed by their children that resulted in a YOUTH REFERRAL (PD377-153) or JUVENILE REPORT SYSTEM WORKSHEET. Execute youthful offender warrants and institute court process when necessary. Coordinate, guide, develop and stimulate Police Athletic League and youth programs, in cooperation with neighborhood volunteers, including community and youth councils. Assist commanding officer in the development and review of School Security Plans, Summer Youth Security Plans and Safe Corridor Plans. Coordinate Summer Youth Work Program and assist/complement efforts of community affairs and crime prevention officers. Ensure witnesses and complainants appear as necessary in Family Court for cases involving violent youth. Follow up on ALL CRIMES, petty and serious, committed by youths. a. Attempt to involve petty offenders in positive youth groups. Coordinate intelligence, identify youth gangs and maintain youth gang file, including the names of known members, locations, colors, rivals, etc. Establish liaison with schools, Police Athletic League, DARE, local community groups, and social agencies, and make necessary presentations. Identify any locations frequented by truants and notify the borough truancy task force. Establish liaison and coordinate efforts with the borough truancy task force and Youth Strategies Division. Identify home conditions which contribute to youth violence. Provide essential information on youth violence/domestic violence to command personnel working on like cases. Work with the domestic violence prevention officer on cases involving child abuse. Visit schools and track statistics on violence in schools by conferring with school principals and school safety officers. Prepare YOUTH REFERRALS, REPORT OF SUSPECTED CHILD ABUSE OR MALTREATMENT (PD377-154), GANG/GROUP INCIDENT REPORT (PD377-158), and/or JUVENILE REPORT SYSTEM WORKSHEET as necessary. Be familiar with current case law when conducting interviews and interrogations. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-30 PAGE: 06/23/17 PRECINCT/P.S.A. 20. YOUTH 21. OFFICER (continued) 22. 23. 24. 25. 26. NOTE REVISION NUMBER: 2 of 2 Patrol, in uniform, at locations where youths congregate during school hours. Patrol, in uniform, areas frequented by youths during hours that school is not in session. Maintain command youth room. a. Ensure cleanliness, suitability for youths, and availability of required resources. b. Clear room of unnecessary clutter and equipment. c. Report deficiencies to operations coordinator. Work in close coordination with the Youth Strategies Division to reach out to youths “at risk.” Serve as an information resource and advise command personnel, parents and community groups on youth matters. Assist in processing runaways, abused children and those youths requiring shelter, when necessary. Inspect all copies of REPORT OF SUSPECTED CHILD ABUSE OR MALTREATMENT prepared or received in command and follow related P.G. 215-03, “Emergency Removals or Investigation and Reporting of Abused, Neglected or Maltreated Children.” Police service areas will designate a uniformed member of the service as a youth officer. That member will be responsible for the duties outlined above as it relates to youths residing in public housing developments in that member’s P.S.A. Youth officers assigned to Patrol Services Bureau precincts that are not patrolled by Housing Bureau members will remain responsible for the duties in this procedure as it relates to youths residing in public housing developments within the precinct. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-31 ARREST PROCESSING OFFICER DATE ISSUED: 08/01/13 ARREST PROCESSING OFFICER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 Perform duty in uniform. Distribute arrest related forms and paperwork to arresting/assigned officer as appropriate (On Line Booking Worksheets, Desk Appearance Tickets, juvenile summons, etc.). Access and operate computer systems to check for warrant information. Access and operate OLBS computer system (PF1/PF3), for arrest number generation, when necessary. Operate “Livescan” fingerprinting machine in all cases that require a prisoner to be fingerprinted. Ensure prisoner(s) are photographed, as appropriate. Ensure command has adequate supply of all necessary arrest related forms, paperwork and equipment. Ensure all of the command’s arrest related computer systems are operational and properly maintained. a. Contact appropriate sources to advise that system(s) have failed and for instruction and/or repair. Assist desk officer in notifying uniformed member of the service when prompted by Assistant District Attorney of readiness for interview. Make inquiries with the District Attorney’s Office concerned on all unusual delays in complaint interviews/preparation. Review all completed arrest packets for accuracy and completeness. a. Ensure prompt delivery, as appropriate. Arrest processing officers will assist on all arrests that are processed within their command regardless of the arresting/assigned officer’s command, bureau or agency. In addition to the above duties and responsibilities, a command’s arrest processing officer will be responsible for all additional arrest related functions dictated by the needs of individual commands/patrol boroughs and as requested by their respective commanding officers. A member of the service will be with the prisoner at all times. If the arrest processing officer is with the prisoner and the arresting officer is NOT present, the arrest processing officer will request appropriate relief before leaving the prisoner to attend to other aspects of arrest processing. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-32 COMMUNITY AFFAIRS OFFICER DATE ISSUED: 12/15/15 COMMUNITY AFFAIRS OFFICER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/15 1 of 2 Attend community council meetings and assist in stimulating and coordinating council activities. Forward monthly report of council meeting programs and operations to Chief of Community Affairs through borough community affairs coordinator and Commanding Officer, Community Outreach Division and Crime Prevention Division. Establish personal contact with civic and community groups within the command and attend meetings as directed. Perform duties in relation to community council in addition to crime and delinquency prevention, as directed. a. Maintain liaison with community/youth council leadership. Act as liaison between the Community Council Executive Board and the commanding officer. Inform commanding officer and borough community affairs coordinator of all new and/or revised activities of unusual events and demonstrations. Maintain a close liaison with the management of facilities within commands where large events are held. Maintain an open constructive avenue of communication with other members of the service to allow for exchange of ideas and information regarding the community. Maintain daily contact with the special operations lieutenant to combine efforts for attention to areas of sensitive complaints and the needs of the residents. Visit schools, houses of worship, hospitals and similar public institutions frequently. a. Confer with principals, rabbis, ministers, priests, administrators, etc., on delinquency and other youth related problems. Investigate incidents and conditions that may lead to intra/inter group community unrest. a. Respond to disorders, demonstrations, racial conflicts or other unusual conditions resulting in large groups on the street, as directed by the commanding officer or other ranking officer in charge. Assist commanding officer in: a. Keeping members of command informed of community affairs problems b. Developing and implementing community affairs programs. Assist training sergeant in developing related police/community affairs in-service training, including the use of guest speakers. Maintain liaison with command personnel assigned to administer the Youth Service and Crime Prevention Programs to ensure mutual cooperation and support. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-32 COMMUNITY AFFAIRS OFFICER (continued) REVISION NUMBER: PAGE: 12/15/15 15. 16. 17. 18. 19. 2 of 2 Perform other community affairs duties as directed by commanding officer or other competent authority. Wear appropriate business attire when not performing duty in uniform. Administer the MedicAlert + Alzheimer’s Association Safe Return program. Contact every nursing home and similar facility in the command to ensure that these facilities know about and are taking advantage of the MedicAlert + Alzheimer’s Association Safe Return program and to describe this program at community meetings, council meetings and every other appropriate forum they address. Review the Command Post Log for the names of special category persons who have been reported missing in the past and contact the families of, and/or the persons responsible for, persons with cognitive impairments and ascertain if they registered with the MedicAlert + Alzheimer’s Association Safe Return program. a. Provide information about the program if they have not registered and encourage them to register by contacting the Alzheimer’s Association New York City Chapter twenty-four hour helpline at 1-800-272-3900 for free information and support. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-32a NEIGHBORHOOD COORDINATION OFFICER DATE ISSUED: 04/13/17 NEIGHBORHOOD 1. COORDINATION 2. OFFICER 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/13/17 1 of 2 Perform duty in uniform. Work flexible tours as sector conditions and community needs dictate. a. Work same tour as other neighborhood coordination officer assigned to sector, unless one officer is assigned to a court tour or is on vacation/leave, etc. Patrol sector in a manner that strengthens the lines of communication with residents, schools and businesses in the sector, as well as preventing crime and disorder. Coordinate and lead sector efforts to engage the community and address problems of concern to the community by establishing effective and continuous communication with officers assigned to the sector and members of the community regarding the development and implementation of strategies to address crime and order maintenance problems within the sector. Regularly confer with residents, business persons, officials at public institutions (i.e., schools and hospitals), clergy, and community leaders within the sector. Visit schools frequently and confer with school principals and school safety agents at public schools regarding problematic conditions, violent crime, and gang/crew activity. When possible, participate in school activities/events to build positive relationships with students. Regularly confer with sector car officers, patrol supervisors, platoon commanders, special operations lieutenant, neighborhood coordination sergeant, field intelligence officer, community affairs officer, etc. a. Meet regularly with the precinct crime prevention officer to determine outreach efforts. Assist precinct detective squad with open cases in assigned sector by conducting canvasses, etc. and updating the Electronic Case Management System (ECMS), as directed by the assigned detective/squad supervisor. Establish community relationships and lead Neighborhood Work Group, consisting of community stakeholders who live or work in assigned sector and permanent sector car officers. Develop strategies to identify and address crime and quality-of-life problems affecting the sector, and coordinate police, City, and community resources to implement strategies. Initiate contact with other Department units, governmental agencies, as appropriate, regarding strategies to address sector conditions, and render assistance, as necessary. Convene and participate in community and block association meetings and if none exist, work with community to start groups. Maintain a close liaison with the management of facilities within sector where large events are held. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-32a PAGE: 04/13/17 NEIGHBORHOOD 14. COORDINATION OFFICER 15. (continued) 16. 17. 18. 19. 20. 21. 22. 23. 24. NOTE REVISION NUMBER: 2 of 2 Visit schools, houses of worship, hospitals and similar public institutions frequently. Assist precinct youth officer in identifying at-risk juveniles who reside in sector and referring youth to Department, City, and community-based social services and prevention programs. Confer with precinct domestic violence officers to ascertain the identity of recurrent domestic violence offenders with a propensity for violence who reside in sector. Obtain sector crime information from precinct crime analysis personnel weekly and as needed. Review crime analysis reports and be well-versed in crime patterns and trends within assigned sector, with the assistance of precinct crime analysis personnel. Develop, with community input, where possible, innovative plans in the area of crime prevention, patrol, community affairs, etc. Create and maintain a database of key community contacts, including name, address, phone number, email, business, title, etc. for assigned sector. Perform patrol duty as a sector officer in assigned sector only when sector officer is unavailable or as otherwise necessary. Perform other duties as directed by the neighborhood coordination sergeant. Liaise with counterpart in Housing Bureau if assigned to Patrol Services Bureau, and Patrol Services Bureau if assigned to Housing Bureau. Utilize the OFFICER SELF-REPORT FORM on the Craft application to report achievements in crime prevention, problem-solving, community engagement, etc. Neighborhood coordination officers will not be utilized as backfill for other precinct assignments (i.e., shooting posts, prisoner transports, hospital posts, etc.). Neighborhood coordination officers will not be assigned to details during their regularly scheduled tours of duty without permission of the Bureau Chief concerned, the Chief of Department, or the Police Commissioner. All members of the service who are serving as neighborhood coordination officers are authorized to wear a NCO breast bar above their shield, immediately below any Unit Citation or individual recognition awards, for the duration of their tenure in the assignment. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-34 COMMAND AUXILIARY POLICE COORDINATOR DATE ISSUED: 12/15/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/15 1 of 3 COMMAND AUXILIARY POLICE COORDINATOR 1. NOTE Commanding officers concerned will make a concerted effort to ensure that the assignment of the command auxiliary police coordinator is a full time assignment. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Perform tours of duty that coincide with the tours of auxiliary police personnel, when possible. Assist commanding officer and special operations lieutenant in the command’s problem solving objectives by coordinating and maintaining a liaison with the crime prevention officer, community affairs officer, youth officer and planning officer. Coordinate all auxiliary police activities within command. Recruit new members into the Auxiliary Police Program continually by developing strategies with the Commanding Officer, Auxiliary Police Section and recruitment staff. Conduct mandatory “basic training” classes for new recruits twice a year with at least ten recruits. a. Schedule training for auxiliary personnel by contacting the Training Unit, Auxiliary Police Section. Identify and recommend to the special operations lieutenant suitable volunteer auxiliary police for the “Purchase of Alcohol to Minors” operation. Obtain shields and identification cards of members leaving the Auxiliary Police Program and process accordingly. Submit requests for recognition awards and promotion. a. Forward requests to Auxiliary Police Section through borough auxiliary police coordinator concerned. Ensure that hours performed by auxiliary police members are accurately recorded. a. Include monthly activity figures on required Auxiliary Police Section form and forward to the borough auxiliary police coordinator and Auxiliary Police Section. Interview, enroll and investigate new applicants to the program. a. Prepare initial/final packages b. Conduct confidential investigations, if necessary c. Report to Auxiliary Police Section three weeks after start of “basic training” course with initial package and immediately upon completion of the course with final package. Examine and verify all information submitted including proof of residence, employment, citizenship, etc. a. Must verify by written documentation that on-file applicant is a permanent resident or possesses a valid visa issued by Immigration and Naturalization Service. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-34 COMMAND AUXILIARY POLICE COORDINATOR (continued) PAGE: 12/15/15 12. 13. 14. 15. NOTE REVISION NUMBER: 2 of 3 Inspect auxiliary police officers at roll call, make assignments, and provide instruction on current orders, directives, bulletins, etc., issued by Commanding Officer, Auxiliary Police Section. Confer with the commanding officer, special operations lieutenant and planning officer to develop plans for optimum use of auxiliary police members in the event of an emergency. a. Ensure that auxiliary police mobilization plans are developed and tested by the command and all auxiliary police personnel are instructed on the provisions of the plans. Safeguard and maintain all equipment and supplies assigned for auxiliary police use. Inspect all portable radios and the reserve supply of bullet resistant vests assigned to command for auxiliary police use, when performing duty. a. Document inspection by listing serial numbers of portable radios and the reserve supply of bullet resistant vests assigned to the command for auxiliary police use in the Auxiliary Police Unit Command Loaner Vest/Radio Log and indicate if all property is present and accounted for. If a portable radio is lost or stolen immediately comply with P.G. 219-15, “Portable Radio Transceivers.” If any other Department property is lost or stolen immediately comply with P.G. 219-20, “Loss or Theft of Department Property.” The inspection and documentation of portable radios and the reserve supply of bullet resistant vests assigned to a command for auxiliary police use will be completed daily. In the absence of the command auxiliary police coordinator, the special operations lieutenant/platoon commander will designate an appropriate uniformed member of the service to complete the above step. 16. 17. 18. NOTE Develop innovative programs within Department guidelines to generate interest and enthusiasm in the program. Wear appropriate business attire when not performing duty in uniform. Create and maintain a “Command Auxiliary Reference Library” containing relevant materials to the Auxiliary Police Program (i.e., Patrol Guide, Auxiliary Police Guide, Training Manual, Department Bulletins, Directives, Personnel Orders, etc.) Commanding officer selects qualified uniformed member of the service for assignment as command police auxiliary coordinator but is not assigned as such until approved by the Commanding Officer, Auxiliary Police Section. Additionally, the commanding officer selects an alternate to perform the above duties when the command auxiliary police coordinator is not working. All borough and command auxiliary police coordinators are responsible for program management and will ensure adherence to the provisions of the Auxiliary Guide and all related directives, bulletins, orders, etc., published by the Commanding Officer, Auxiliary Police Section. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-34 ADDITIONAL DATA REVISION NUMBER: PAGE: 12/15/15 3 of 3 Each command auxiliary police coordinator will maintain an Auxiliary Police Unit Command Loaner Vest/Radio Log to ensure the integrity and safekeeping of all portable radios and the reserve supply of bullet resistant vests assigned to the command for auxiliary police use. The Auxiliary Police Unit Command Loaner Vest/Radio Log will contain captions across the top of each page, as follows: TIME / DATE SERIAL # OF VESTS/ RADIOS VEST/RADIO LOCATION INSPECTING MOS NEW  YORK  CITY  POLICE  DEPARTMENT SIGNATURE PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-36 EVIDENCE/PROPERTY CONTROL SPECIALIST DATE ISSUED: 08/01/13 EVIDENCE/ PROPERTY CONTROL SPECIALIST 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 Receives, invoices, releases, packages, and labels property and evidence, including, but not limited to, narcotics, U.S. and other currencies, securities, jewelry, etc. Performs intake functions, checks and examines property to ensure that it is in conformance with related documentation; searches for possible contraband, unaccountable items, or VIN numbers and other proof of identification. a. Assigns storage number location. Stores and safeguards invoiced property, properly identified for easy retrieval. Prepares property and pertinent documents necessary for transport; operates Department vehicles to transport all invoiced property to various Department locations, District Attorneys’ Offices, etc. Moves, loads, unloads all types of property from one location to another or to other building sites. Transports, delivers, deposits money for safekeeping to the appropriate bank facility; returns and logs bank receipts and invoices at appropriate command location. Receives, reviews and maintains invoices, records, logs and indexes pertaining to all property received. Secures and maintains storage area. a. Notify the desk officer of the number of PROPERTY CLERK INVOICES stored within the command in excess of thirty days. Uses computer to search for, enter or update information. Processes release of invoiced property. a. Determines identity of persons requesting release of property; verifies identification and proof of ownership; may fingerprint claimant, if necessary. Verifies the identity and authorization of personnel entering or leaving Department premises where property is stored. Cancels alarms; monitors alarm systems, security cameras and other security systems at assigned premises. Makes appropriate notifications, writes and dispatches communications and transmittal forms; orders necessary supplies. Responds to inquiries from the Public Administrator’s Office, District Attorneys’ Offices and other jurisdictions pertaining to the disposition of property of deceased individuals, criminal evidence and related matters. Performs all miscellaneous activities in connection with Rotation Tow operations in the absence of evidence and property related functions. a. Photocopy and forward PROPERTY CLERK INVOICE prepared for recovered stolen vehicles to Patrol Borough Pattern Identification Module by next business day. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-36 EVIDENCE/ PROPERTY CONTROL SPECIALIST (continued) REVISION NUMBER: PAGE: 08/01/13 16. 17. 2 of 2 Performs periodic inspection of, or schedules overall maintenance of vehicles assigned to property functions. Performs other clerical and/or administrative duties, as required. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-37 COMMAND CLERK DATE ISSUED: 08/01/13 COMMAND CLERK 1. 2. 3. 4. 5. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 Assigned to post adjacent to desk officer. Perform clerical tasks as assigned by desk officer. Distribute Department mail. Bring to the attention of desk officer matters of importance or other conditions requiring attention. Input information in the On Line Complaint System (OLCS) and the On Line Aided and Accident Indexes as directed by the desk officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-38 TELEPHONE SWITCHBOARD OPERATOR DATE ISSUED: 08/01/13 TELEPHONE SWITCHBOARD OPERATOR 1. 2. 3. 4. 5. 6. 7. 8. 9. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 Answer telephone promptly, stating in courteous manner, command, rank or title, surname, and “May I help you?” Process requests for service. Notify desk officer of all important messages. Maintain TELEPHONE DISPATCH LOG (PD112-143). Maintain duplicate copy of ROLL CALL (PD406-144). Maintain HIGHWAY CONDITION RECORD (PD311-151) and make related notifications. Maintain OUTGOING TOLL CALLS (PD112-142). Notify desk officer when a member required to signal fails to comply within a reasonable time. Maintain copy of “Frequent Telephone Inquiries.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-39 PATROLWAGON OPERATOR DATE ISSUED: 08/01/13 PATROLWAGON 1. OPERATOR 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 Report to supervisor concerned at beginning of tour and when relieved at end of tour. a. Obtain assignment and meal period from supervisor concerned at the beginning of tour. Keep the patrolwagon and equipment in clean, serviceable condition. Operate the patrolwagon in a safe manner and obey all traffic laws. Maintain the Patrolwagon Record in a plain Number 2 book. a. Enter name, time reporting for duty, time leaving and returning from meal and time relieved. Make entry of time leaving command on assignment, all stops made and time of return. Notify supervisor concerned when leaving and returning from calls and meals. Report necessary repairs to the commanding officer. Check rear and compartment doors for serviceability and security before and after loading prisoners. Remain available for service and in location known to supervisor concerned when not on assignment and render police assistance as required. Call the borough court section concerned from all stops on the way to court or other destination, upon arrival at and prior to departure from court or other destination. a. Notify borough court section concerned if prisoners are not ready to be transported within twenty minutes after arrival at location where prisoners are to be picked up. Search interior of patrolwagon for weapons or other contraband after delivering prisoners to court or other destination, and immediately notify ranking officer at the facility if contraband is discovered. Return transport chains used for restraining prisoners to location from where obtained. Perform duty in proper uniform. Pick up Department supplies and equipment after receiving clearance from borough court section concerned. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-40 POLICE ATTENDANT - UNIFORMED/CIVILIAN MEMBER OF THE SERVICE DATE ISSUED: 06/13/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/13/16 1 of 2 This procedure outlines the duties and responsibilities of uniformed members of the service assigned as police attendants, and the duties assigned to civilian police attendants. SCOPE UNIFORMED/CIVILIAN POLICE ATTENDANT POLICE ATTENDANT 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. NOTE Assume control of search, if applicable, and inspect prisoners. a. Ensure that property that is dangerous to life, may facilitate escape or may damage or deface other property is removed from prisoner. Examine doors of all occupied cells to ensure that they are locked. Enter inspection of prisoners on PRISONER ROSTER (PD244-145), and notify desk officer of inspection results immediately after reporting for duty, as applicable. Remain inside cell block at all times while prisoners are confined therein, and be alert to conditions and needs of such prisoners. a. Relief personnel will remain within the cellblock during relief periods and ascertain that cell doors of all occupied cells are locked. Enter results of inspection of prisoners on PRISONER ROSTER every thirty minutes, as applicable. Report to desk officer any physical condition or unusual need of prisoner in custody or in the detention area. Attend to the personal needs of prisoner, such as providing meals and other essentials. Keep detention cell area clean and supplied with paper cups, toilet paper and paper towels. Visit female detention cell area, if uniformed/civilian police attendant is a male as follows: a. When accompanied by a female member of the service, and then, only with permission of supervisory officer in command; or b. For daily cleaning of unoccupied female cells; or c. In an emergency. Report necessary command/detention area repairs to the desk officer/ appropriate supervisor. Wash cells thoroughly, and test emergency alarms in the cellblock each day, immediately after prisoners have been taken to court. Remove and safeguard firearms prior to entering detention cell area, or facilities established during emergency arrest situations (uniformed member of the service only). Supervisory officers are to ensure that weapons of uniformed members of the service assigned to temporary detention facilities are safeguarded. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-40 POLICE ATTENDANT (continued) REVISION NUMBER: PAGE: 06/13/16 13. 14. 2 of 2 Perform other duties as directed by desk officer. Perform clerical duties or other tasks related to command operations, if so assigned. CIVILIAN POLICE ATTENDANT 15. 16. 17. Enter occupied cell only when accompanied by a uniformed member of the service, absent extraordinary or life threatening emergencies. Escort prisoners, as directed by competent authority. Immediately request assistance (e.g., use panic alarm, contact desk officer, etc.) for a medical emergency occurring in a cell, and enter cell only when accompanied by a uniformed member of the service, absent extraordinary or life threatening emergencies. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-41 FIELD INTELLIGENCE OFFICER DATE ISSUED: 06/27/16 1. FIELD INTELLIGENCE OFFICER 2. 3. 4. 5. NOTE REVISION NUMBER: PAGE: 06/27/16 1 of 3 Perform only intelligence related duties as a field intelligence officer in assigned command. a. Sign Command Log at beginning and end of tour. b. Perform tour of duty, as directed by Commanding Officer, Criminal Intelligence Section. Perform duty in business attire, unless authorized by Commanding Officer, Criminal Intelligence Section. Enter intelligence from any source into Department Intelligence Database or COMPLAINT FOLLOW-UP INFORMATIONAL (pink) (PD313081A) database, as appropriate. Act as a key component of the Intelligence Bureau by gathering and sharing intelligence information with all Department units (e.g., Organized Crime Control Bureau, Detective Bureau, Patrol Services Bureau, etc.). Develop information in support of borough level intelligence strategy. Intelligence information obtained from various sources provides input for the preparation of strategic targeting packages. 6. 7. 8. 9. NOTE DATE EFFECTIVE: Exchange information with other field intelligence officers, Intelligence Bureau units, Detective Bureau commands, Organized Crime Control Bureau commands, and other specialized units as appropriate regarding parolees, parole absconders, subjects of INVESTIGATION CARD (PD373-163), wanted persons and other matters germane to each command. a. Provide data, updates and pictures on these individuals, when obtained. Prepare weekly Intelligence Bureau Activity Report and submit it to Commanding Officer, Criminal Intelligence Section. Promote intelligence gathering by addressing roll calls and participating in detective and patrol training sessions. a. Stress the importance for members of the service to aggressively pursue and report any information that may be of intelligence value. Confer regularly with patrol officers, detectives, supervisors and unit specialty officers to obtain intelligence (i.e., School Safety, Youth, Community Affairs, SNEU). In particular, meetings with the School Safety Division on a regular basis can be an invaluable source of intelligence information about specific crimes and crime patterns in a precinct command and in the borough. 10. Review documents and reports for intelligence content; records include but are not limited to: a. COMPLAINT REPORT (PD313-152), including those recorded by OCCB. b. JUVENILE REPORT SYSTEM WORKSHEET(PD377-159A) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-41 2 of 3 c. 11. 12. COMPLAINT FOLLOW-UP INFORMATIONAL (pink) (PD313-081A) d. ON-LINE BOOKING SYSTEM ARREST WORKSHEET (PD244159) e. UNUSUAL OCCURRENCE REPORT (PD370-152) f. DETECTIVE BUREAU UNUSUAL OCCURRENCE REPORT (PD370-151) g. STOP REPORT (PD383-151) h. SCHOOL SAFETY DIVISION CRIMINAL INCIDENT REPORT (PD313-147) i. NYS Domestic Incident Report (DCJS 3221) j. Arrests and complaint statistics, patterns and trends. k. Intelligence Bureau reports and worksheets Confer regularly with command crime analysts. a. Communicate information from crime analysis center, when appropriate. Attend local community meetings and other forums to obtain information of intelligence value. Field intelligence officers in adjoining commands should confer with each other on a regular basis to share intelligence information. 13. 14. 15. NOTE PAGE: 06/27/16 FIELD INTELLIGENCE OFFICER (continued) NOTE REVISION NUMBER: Access command computer databases for developing and verifying intelligence. Utilize Commanding Officer, Criminal Intelligence Section to access information from computer databases that are not available at command level. Document intelligence forwarded to investigative and enforcement units. a. Record follow-up action (i.e., investigation initiated, arrest effected, search warrant executed, etc.) The field intelligence officer will notify Commanding Officer, Criminal Intelligence Section prior to the execution of a search warrant, if possible, and will represent the Intelligence Bureau at the scene. Confidentiality will be maintained in order to ensure the safety of all members involved and the integrity of the investigation. 16. 17. 18. 19. 20. Utilize the secure e-mail system when practical for making notifications and inquiries to other field intelligence officers, and Intelligence Bureau. Advise and make recommendations to commanding officer, detective squad commander and precinct narcotics module supervisor on intelligence matters. Assist with registering confidential informants, and obtaining search warrants. Participate in command supervisory and crime strategy meetings. Conduct secondary debriefings of prisoners when circumstances indicate intelligence may be gained. a. Coordinate debriefings with Detective Bureau and OCCB personnel as appropriate. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 202-41 REVISION NUMBER: PAGE: 06/27/16 21. FIELD INTELLIGENCE 22. OFFICER (continued) 23. 24. 25. 26. 3 of 3 Develop command-specific debriefing questions in regard to specific crimes, crime patterns or trends. Provide command-specific questions to other Intelligence Bureau units, as appropriate, for their debriefings. Maintain a record of debriefings conducted that includes details on positive debriefings. Respond to major incidents in the field to provide assistance and gather timely information. a. Identify self to ranking patrol commander and investigator. b. Prepare COMPLAINT FOLLOW-UP INFORMATIONAL (pink) and forward copy to Commanding Officer, Criminal Intelligence Section. Be present during the debriefing of SNEU arrests and all other arrests, when possible, to assist in the development of information regarding drug trafficking and any other crimes. Notify the Intelligence Bureau, Criminal Intelligence Section regarding all unusual incidents and significant occurrences. ADDITIONAL DATA The position of field intelligence officer may be assigned to a uniformed member of the service in the rank of sergeant, detective, or police officer. FORMS AND REPORTS INVESTIGATION CARD (PD373-163) COMPLAINT REPORT (PD313-152) JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) COMPLAINT FOLLOW-UP INFORMATIONAL (pink) (PD313-081A) ON-LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159) UNUSUAL OCCURRENCE REPORT (PD370-152) DETECTIVE BUREAU UNUSUAL OCCURRENCE REPORT (PD370-151) STOP REPORT (PD383-151) SCHOOL SAFETY DIVISION CRIMINAL INCIDENT REPORT (PD313-147) NYS Domestic Incident Report (DCJS 3221) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 202-42 PERSONNEL ADMINISTRATIVE MANAGER DATE ISSUED: 07/04/16 PERSONNEL ADMINISTRATIVE MANAGER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/04/16 1 of 1 Serve as the liaison for the Civilian Members Outreach Section. Assist in the Department’s Civilianization Program (if applicable to command/bureau). Provide advice, information and clarification regarding authorized leave of absence(s), Family Medical Leave Act, properly documented sick leave, and time and leave issues. Address matters and issues regarding the training of principal administrative associates and other civilian members of the service. Provide updates to the principal administrative associates and commanding officer relating to changes in Department policies and procedures. Provide advice and guidance on matters pertaining to performance monitoring and disciplinary issues prior to such action being taken. Assist the borough/bureau commander on civilian procedures, processes and policies as listed in the Civilian Employee Reference Manual. Conduct formal, regularly scheduled training for principal administrative associates. Ensure required promotion training is scheduled and attended by subordinates. Act as the borough/bureau civilian training coordinator. Direct and coordinate the civilian recognition program. Serve as a resource on all personnel matters for the bureau/command including requests for promotions, title changes, salary adjustments and other upgrades. Make routine contacts/visits to all locations within jurisdiction. Assist the principal administrative associates or other supervisors in updating tasks and standards (when needed) for civilian titles as well as the proper documentation of PERFORMANCE EVALUATIONS. Supervise and monitor the submission of all civilian PERFORMANCE EVALUATIONS. Regularly confer with the bureau/borough executive staff, integrity control officer and investigative units relating to trends and civilian matters. The personnel administrative manager will be overseen by the borough administrator or bureau equivalent in the rank of deputy inspector or above. The executive personnel administrative manager assigned to the Personnel Bureau will coordinate and facilitate communication, training and development for all personnel administrative managers. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-01 ORDER OF RANK DATE ISSUED: 08/01/13 ORDER OF RANK 1. 2. 3. 4. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 The order of rank in the police service is: a. Chief of Department b. Bureau Chief c. Assistant Chief d. Deputy Chief e. Inspector f. Deputy Inspector g. Captain h. Lieutenant i. Sergeant j. Police Officer/Detective Police Department Chaplains and Surgeons have the assimilated rank of Inspector. Seniority in rank among members appointed or promoted at the same time is determined by position on appointment or promotion list. At a police incident, the senior uniformed member, in R.M.P. assigned to incident or on foot patrol at the scene, will direct and coordinate police operations pending arrival of the supervisor. If R.M.P. assigned to incident is delayed and no uniformed member is assigned to foot patrol at the scene, the senior uniformed member first on the scene will take charge, pending the arrival of supervisor or assigned R.M.P. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-02 COURTESIES DATE ISSUED: 08/01/13 UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. 4. 5. 6. 7. 8. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 Tender and return hand salute as prescribed by U.S. Army regulations. Salute: a. Police Commissioner or deputy commissioners in civilian clothes b. Supervisory officer in uniform c. United States flag as it passes d. Desk when entering command. Salute flag when national anthem is played. If flag not visible, face band, etc., and salute. Supervisory officers return salutes promptly. Salute is not required at large assemblages except when addressed by or addressing supervisory officer. Salute not required if it interferes with police duty. Remove hat and stand at attention in office of Police Commissioner, deputy commissioner or member above rank of lieutenant. Order “Attention” when member above rank of captain enters room unless otherwise directed. Place U.S. flag at half-staff as indicated below, when a uniformed member of the service dies: a. Lieutenant, sergeant, police officer - on Department building where assigned on day of funeral b. Captain - on Department building where assigned from time of death to sunset, day of funeral c. Deputy inspectors or inspectors - on Department buildings within his/her command from time of death to sunset, day of funeral; flag at Police Headquarters will fly at half-mast on day of funeral. d. Member killed in line of duty - on Department building where member assigned from time of death to ten days after the funeral; flags will fly at half-mast on all Department buildings from time of death until day after the funeral. e. Other members, Police Commissioner or a deputy commissioner as directed by the Police Commissioner or Chief of Department. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-03 COMPLIANCE WITH ORDERS DATE ISSUED: 01/29/15 COMPLIANCE WITH ORDERS 1. 2. 3. 4. 5. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/29/15 1 of 2 Be familiar with contents of Patrol Guide and revise as directed. Obey lawful orders and instructions of supervising officers. Be punctual when reporting for duty. Be governed by orders affecting another rank when temporarily assigned to perform the duties of that rank, except as otherwise indicated. Maintain a current New York State driver’s license and notify commanding officer, with pertinent details, when license is suspended, revoked or not renewed. All uniformed members of this Department are required to have a valid driver’s license as a condition of employment. Civilian members who are authorized to operate Department vehicles also must have a valid driver’s license. The Department of Motor Vehicles will send a weekly printout of the names of Department members with a suspended, revoked, or expired driver’s license directly to the Internal Affairs Bureau. The Internal Affairs Bureau will assign a log number and assess the allegations in accordance with Internal Affairs Bureau procedures. If appropriate, a copy will be faxed directly to a concerned member’s commanding officer. Upon notification by the Internal Affairs Bureau, the commanding officer of any member of the Department, uniformed or civilian, who is deemed to have a suspended, revoked, or expired New York State driver’s license, will not permit that member to operate any Department vehicle until the member proves that such revocation, suspension, or expiration is erroneous or has been resolved. The commanding officer will submit a report to Internal Affairs Bureau’s Records Section indicating the results of the investigation of this matter and the current status of the member’s driver’s license. Commanding officers will ensure that, in addition to a visual inspection of uniformed members drivers licenses, at each semi-annual uniform inspection as described in A.G. 305-06, “Inspection of Uniforms:” a. A Department of Motor Vehicles inquiry is made utilizing the FINEST System for each uniformed member of the service, and b. A warrant check, using the WINQ and WNAM formats, is also conducted for each uniformed member of the service. Commanding officers will ensure that during January and July of each year, civilian members of the service authorized to operate Department vehicles present valid New York State driver licenses. In addition, commanding officers concerned will ensure that an inquiry and warrant check, as performed for uniformed members of the service, is conducted for all civilian members assigned to the command. 6. 7. Keep Department locker neat, clean and secured with combination lock (without identifying serial number) that conforms to Equipment Section specifications. Affix to front of assigned locker, Department stickers PROPER TACTICS SAVE LIVES (PD642-110) and POLICE DON’T MOVE (PD672-133) with rank, name, shield and squad number captions filled in. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-03 COMPLIANCE WITH ORDERS (continued) REVISION NUMBER: PAGE: 01/29/15 8. 9. 10. 11. 2 of 2 Affix to the inside portion of the door, of assigned locker, in a conspicuous manner, GUN SAFETY (PD420-110), EMPLOYEE ASSISTANCE RESOURCES (PD142-122) and SEATBELT (PD642-130) stickers. Request new Department locker stickers from operations coordinator, as needed. Apply for interview with Police Commissioner in writing (include squad or chart numbers), ONLY when action or relief cannot be obtained by other means. Cooperate with supervisor, regardless of rank, who has been dispatched by competent authority (e.g., Commanding Officer, Medical Division, Internal Affairs Group, precinct commanding officer or duty captain, etc.) to visit member on sick report, and directs such member to comply with lawful order/instruction (e.g., appear in court, Trial Room, in front of an investigatory unit, etc.). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-04 FITNESS FOR DUTY DATE ISSUED: DATE EFFECTIVE: 08/01/13 REVISION NUMBER: PAGE: 08/01/13 1 of 3 FITNESS FOR DUTY 1. 2. Be fit for duty at all times, except when on sick report. Do not consume intoxicants to the extent that member becomes unfit for duty. ADDITIONAL DATA All members of the service are required to remain fit for duty as specified above, and are reminded of their absolute responsibility to remain fit for duty while in possession of their firearms. Any misconduct involving a member’s misuse of a firearm while unfit for duty due to excessive consumption of, and intoxication from, alcohol will result in that member’s termination from the Department. Exceptional cases will be determined by the Police Commissioner, on a case by case basis. Furthermore, any misconduct involving members who are found to be unfit for duty due to excessive consumption and intoxication from alcohol, while armed with a firearm, will result in the inclusion of the charge of “Unfit For Duty While Armed,” in Departmental disciplinary proceedings. In addition to those penalties imposed as a result of all other charges stemming from the misconduct, strict punitive sanctions will be imposed for any member upon whom the charge has been substantiated. Additionally, a uniformed member of the service who refuses to submit to chemical testing in connection with an alleged violation of section 1192 of the New York State Vehicle and Traffic Law (Driving While Intoxicated) will be charged with violating Patrol Guide procedure 203-10, page 1, step 5, “Engaging in conduct prejudicial to the good order, efficiency, or discipline of the Department.” Members of the service are also reminded of the Department’s commitment to the many counseling and assistance programs available for a wide variety of problems. Members who are experiencing problems related to alcohol, or know of any other member who may be experiencing problems related to alcohol, are strongly encouraged to call HELPLINE, in order to achieve confidential assistance. DEPARTMENT POLICY STATEMENT CONCERNING THE OPERATION OF A MOTOR VEHICLE UNDER THE INFLUENCE OF ALCOHOL i. Patrol Guide procedure 203-04, “Fitness For Duty” mandates the following: a. b. Be fit for duty at all times, except when on sick report. Do not consume intoxicants to the extent that member becomes unfit for duty. Consistent with the above, any uniformed member of the service who causes serious physical injury to another person while operating a motor vehicle and is determined to be unfit for duty due to the consumption of alcohol will be terminated from the New York City Police Department, absent exigent circumstances. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-04 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 2 of 3 ii. Any negotiated penalty in a Department disciplinary proceeding, involving a uniformed member of the service who is determined to have been operating a motor vehicle while unfit for duty due to the consumption of and/or intoxication from alcohol shall include a period of Dismissal Probation. Additionally, uniformed members of the service involved in incidents either on or off duty where alcohol is deemed a contributing factor, and where pursuant to a negotiated penalty in a Department disciplinary proceeding are required to submit to ordered breath testing, the negotiated penalty may also include a period of Dismissal Probation. Further, any such negotiation shall include the subject officer’s agreement to submit to ordered breath testing for the presence of alcohol while on duty or off duty, during the period of probation, or other agreed upon time period. Should the member be found unfit for duty or refuse to submit to breath testing, this will result in additional disciplinary action against the subject officer which may include termination. iii. Members of the service whose alcohol consumption has caused problems for them or others are urged to self-report before they are responsible for a serious incident and the above disciplinary action becomes necessary. They can do so in complete confidence by calling the Counseling Services Unit. Additionally, members who are experiencing problems related to alcohol, are strongly encouraged to call HELPLINE or the Police Organization Providing Peer Assistance, (POPPA). POPPA is a joint labor-management cooperative effort involving the implementation of a unionoperated, alternative employee assistance program. Both HELPLINE and POPPA offer confidential services. iv. Members of the service with alcohol-related problems may also be referred to the Counseling Services Unit by supervisors, other Department units, or as the result of an alcohol related incident. However, the Department’s objective, at all levels, is early detection and referral of personnel for evaluation and treatment before drinking causes problems in work performance or worse. v. The Counseling Services Unit maintains strict standards of confidentiality as set forth in Title 42 of Federal guidelines governing alcoholism programs, and it does not act as part of the Department’s disciplinary system. The Counseling Services Unit’s mission is to assist in recovery and return to full and productive service those members of the Department who are experiencing problems with alcohol. The unit operates 24 hours a day, seven days a week, and will help assess the extent of the problem, and make the appropriate referrals for treatment. Treatment can range from detoxification and inpatient rehabilitation to outpatient rehabilitation and the participation in self-support groups. Counseling is available to members of the service, their families and retirees. vi. The Police Department’s policy is to encourage members of the service to seek help in a supportive, confidential environment before the consequences of alcohol abuse require the Department to take disciplinary action. In addition, to assist those members of the service experiencing alcohol related problems, all New York City Police Department personnel are encouraged to refer those with problems to any of the counseling/assistance providers indicated in number “iii” of this procedure. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-04 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 3 of 3 vii. Members participating in these programs will not jeopardize their promotional opportunities. In addition, their current assignments will not ordinarily be changed because of their participation in these programs unless, due to the nature of the assignment, a change is deemed to be in the best interests of all parties concerned. However, participation in these programs will not exempt a member of the service from disciplinary action for specific acts of misconduct and the consequences of such disciplinary action. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-05 PERFORMANCE ON DUTY - GENERAL DATE ISSUED: 06/04/15 PERFORMANCE ON DUTY 1. 2. 3. 4. 5. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/04/15 1 of 2 Perform all duties as directed by competent authority. Remain on post until properly relieved, except for police necessity, personal necessity or meal period. a. Notify telephone switchboard operator and, if possible, make entry in ACTIVITY LOG (PD112-145) before leaving post. b. Make entry upon return to post and notify telephone switchboard operator. Take meal period in police facility, a bona fide restaurant or Department vehicle. Make accurate, concise entries in Department records in chronological order, without delay, using black or blue ink. Sign Department reports or forms with full first name, middle initial and surname. a. Print and write legibly. b. Utilize shield and tax registry numbers as required. Civilian members of the service (e.g., school safety agent supervisors) as well as uniformed members of the service (e.g., rank of lieutenant and above) who do not possess a shield number are required to utilize their tax registry number instead as an additional means of identification on Department forms. The use of the tax registry number by these members is mandated even when there is no specific caption calling for it. For example, supervisors in the rank of lieutenant and above will enter their tax registry number in the “Shield No.” caption at the bottom of the PROPERTY CLERK INVOICE (PD521-141) after witnessing and verifying the packaging of evidence/property/currency. Entry of the tax registry number will also apply to any other Department form currently in use. 6. 7. 8. 9. 10. Make corrections on Department records by drawing an ink line through incorrect matter. Enter correction immediately above and initial change. Use numerals when entering dates on Department forms, e.g., 1/5/79. Use abbreviation “Do” for ditto. Start serial numbers with one at beginning of each year for official forms or reports, unless otherwise specified. In the absence of supervisory presence or direction, a member may wear dual purpose disorder control/scooter helmet at own discretion if it is believed that safety is endangered or conditions warrant. In all supervised situations, the ranking member on the scene will determine in the first instance if helmets are to be worn or removed except in emergencies, such as those situations where the member reasonably believes that there is a substantial and specific imminent threat to the safety of the member. Members of the service shall have the discretion to carry their helmets on their duty belts, or to secure the helmet within sight and sound of the scene (e.g., in a vehicle, premises, or with another member of the service), to be deployed as circumstances warrant. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-05 PAGE: 06/04/15 PERFORMANCE ON DUTY (continued) 11. 12. 13. 14. 15. NOTE REVISION NUMBER: 2 of 2 The following guidelines regarding the wearing/carrying of helmets will apply: a. Any member operating a motor scooter must wear a helmet (face shield is also required when operating two-wheel scooter) b. A member must wear or carry helmet when specifically directed to do so c. Members performing Radio Motor Patrol in uniform will keep helmets in the vehicle trunk for use if needed d. All other members shall keep their helmets in their lockers where they will be readily accessible. Answer telephone promptly, stating in a courteous manner, command, rank or title, surname, and “May I help you?” Be responsible for humane treatment and safekeeping of prisoners in custody or detained in Department facility over which member has supervision. Maintain Department property issued or assigned for use in serviceable condition. Deliver recovered property, property removed from a prisoner, or property removed from an emotionally disturbed, intoxicated or incapacitated person, to the desk officer of the precinct where obtained unless otherwise directed. Announce presence before entering a locker room, dormitory, lavatory, utilized by members of the opposite sex, except in an emergency. In addition, be accompanied by member of said opposite sex, if practicable. In complying with the regulation above, desk officers concerned will make an entry in Command Log indicating time/date of member(s) of the service utilizing dormitory and reason, and will inform inspecting officers if dormitory is being used prior to conducting inspection. Additionally, inspecting officers will peruse the Interrupted Patrol Log, etc., to ascertain who is authorized in facility prior to conducting inspection. 16. 17. Operate Department vehicles only when assigned and only when Department qualified to operate such vehicle. Use Department radio for field communications except under limited circumstances. a. Department and personal cellular phones may be used for field communications when content of the communication is not appropriate for radio transmission due to length or subject matter (e.g., detailed information about incident, personal information, names of persons, notifications, etc.). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-06 PERFORMANCE ON DUTY – PROHIBITED CONDUCT DATE ISSUED: 07/12/17 PERFORMANCE 1. ON DUTY – PROHIBITED CONDUCT 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/12/17 1 of 2 Consuming any amount of intoxicants while on duty whether in uniform or civilian clothes. a. Member assigned to duty in civilian clothes may be granted permission by the bureau chief/counterpart concerned based upon the nature of the member’s assignment. Consuming intoxicants while in uniform whether on or off duty. Bringing or permitting an intoxicant to be brought into a Department building, facility, booth, boat, or vehicle, except in performance of police duty. Entering premises serving intoxicants, except for meal or performance of duty. Carrying a package, umbrella, cane, etc., while in uniform, except in performance of duty. Recommending use of particular business, professional or commercial service to anyone except when transacting personal affairs. Steering business, professional or commercial persons to a prospective client requiring such services except when transacting personal affairs. Consenting to payment by anyone to regain lost or stolen property or advising such payment, except towing fees as provided by law for recovered stolen vehicles. Riding in any vehicle, other than a Department vehicle to which assigned, while in uniform, except when authorized or in an emergency (sergeants and police officers only). Using Department logo unless authorized by Police Commissioner. Engaging in card games or other games of chance in a Department facility. Engaging in illegal gambling anywhere except in performance of duty. Having any person make a request or recommendation that affects the duties of any member of the service, except as provided by Department procedures. Engaging in conduct defined as discriminatory in P.G. 205-36, “Employment Discrimination,” “SCOPE” statement. Using Department letterhead, personnel, equipment, resources, or supplies for any non-Department purpose or non-city purpose. Using any electronic/digital device (e.g., personal gaming device, MP3 player, personal digital assistant, Bluetooth headset, etc.) while on duty. A cellular phone is authorized to be used by members of the service when conducting official Department related business, or on an assigned meal, or as otherwise authorized by competent authority. The cellular phone must be carried in a concealed manner that does not interfere with authorized equipment. 17. Using any personal electronic/digital device (e.g., cellular phone, camera, etc.) to record video and/or audio or take photographs during any police encounter. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-06 NOTE REVISION NUMBER: PAGE: 07/12/17 2 of 2 While the use of recording technology may be advantageous in the context of certain enforcement initiatives, members may only record encounters when prior supervisory authorization is obtained and when authorized Department technology is utilized. If an authorized recording device is utilized, any evidence (i.e., photos, video, audio, etc.) must be printed and/or downloaded to a disc and invoiced as evidence in accordance with P.G. 218-01, “Invoicing Property – General Procedure” and D.G. 503-18, “Detective Squad/Unit Investigators Processing Recovered Video Evidence.” Law enforcement recordings of any encounter may become the subject of discovery during a criminal or civil proceeding. Therefore, these recordings are subject to preservation and discovery rules. Any such recordings must be promptly made available to the relevant prosecutor’s office or the New York City Law Department. PERFORMANCE 18. ON DUTY – PROHIBITED CONDUCT (continued) 19. 20. 21. RELATED PROCEDURES Manipulating manually or electronically, transmitting in any form, or distributing any official Department recorded media or recorded media coming into possession of the Department as evidence or for investigative purposes except as authorized for official Department business. Recorded media includes videotapes, photographic images or pictures, audio recordings, electronic or internet files or any like forms to be available in the future. Wearing, carrying, or using an unauthorized portable radio while on duty. Making an unauthorized radio transmission. Reporting for duty and/or end of tour via “outside wire” on a regular basis. a. Members will not report for duty and/or end of tour within their precinct of residence unless approved by their commanding officer. Invoicing Property – General Procedure (P.G. 218-01) Detective Squad/Unit Investigators Processing Recovered Video Evidence (D.G. 503-18) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-07 PERFORMANCE ON DUTY-PERSONAL APPEARANCE DATE ISSUED: 05/05/17 PERFORMANCE 1. 2. ON DUTY – PERSONAL 3. APPEARANCE 4. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/05/17 1 of 5 Be neat and clean. Keep uniforms clean, well pressed, and in good repair. Shoes must be shined and will not display a clearly visible company name or logo. Keep uniform securely buttoned. a. When the short-sleeved shirt is worn, the collar button may be left unbuttoned but all other buttons shall be fastened. Wear cap squarely on head, with center of visor directly over nose. a. No hair is to show beneath the visor of the cap. b. Cap must be worn when members are assigned to foot patrol, traffic posts, or details. c. Members riding in Department vehicles may remove the cap while in the vehicle. (1) Member will not be required to wear the uniform cap when exiting the vehicle to take police action (responding to a radio run, interviewing a complainant, conducting a car stop, etc.) (2) Members will have their cap available and will be required to wear it when reassigned to a foot post or under the direction of a competent authority. d. Police officers and detectives assigned to subway patrol duties in uniform have the option of wearing the cap during the period of June 1 to October 1. At all other times, the uniform cap must be worn except where there are exigent circumstances. When the exigent circumstances have stabilized, the cap must be worn. When required because of religious accommodation and with written approval of the Office of the Deputy Commissioner, Equal Employment Opportunity, uniformed members of the service will be permitted to wear the Department approved religious head covering. The religious head covering must conform to the standards prescribed by the Deputy Commissioner, Equal Employment Opportunity and have a cap device affixed to the front of the head covering, if appropriate. All hair must be neatly tied inside the religious head covering and in case of an incident where the use of a tightfitting helmet is required, religious head covering must be removed to don appropriate protective head gear. 5. NOTE Prevent non-uniform articles from showing above uniform collar. a. When the short-sleeve shirt is worn, undershirts, neck chains, or other non-uniform articles shall not be visible within the open collar or below the sleeve ends of the shirt. b. Shirt sleeves may not be rolled up. Members of the service who are hired on or after January 1, 2007, must cover any visible tattoos by either regulation uniform, proper business attire, or a neutral colored skin covering such as a sports wrap or bandage. Such covering must resemble the skin tone of the member and must cover the entire tattoo. This includes but is not limited to NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-07 NOTE (continued) REVISION NUMBER: PAGE: 05/05/17 2 of 5 any tattoo visible above the shirt collar, below the sleeve ends of any shirt, or on a visible area of the leg, ankle or foot. A limited exception may be granted by the member’s commanding officer in writing due to the nature of the member’s assignment. Such approval must be filed in the member’s personnel folder. PERFORMANCE 6. ON DUTY – PERSONAL APPEARANCE (continued) 7. 8. 9. 10. Wear hair so that it is neatly groomed. a. All regulations regarding the appearance of members’ hair apply equally to male and female uniformed members of the service. b. When a member is in uniform, regardless of whether or not the uniform cap is required, hair will not be worn so that it falls over the eyebrows or reaches the collar. Ponytails are strictly prohibited while in uniform. c. When the uniform cap is required, long hair must be securely gathered and placed under the uniform cap without the use of a ponytail. The hairstyle must allow for the cap to be placed squarely on the head, without visible bulk. d. The length and bulk of the hair should not interfere with the wearing of any uniform headgear, including emergency equipment. e. Any designs shaved into a uniformed member’s hair/scalp are prohibited. Necessary hair holding devices (such as but not limited to rubber bands, clips, barrettes, pins), when used, must be unadorned and plain, and be transparent or similar to the color of the hair. All such devices must be unobtrusive, and concealed as much as possible. Hair scarves, beads, bows, large and decorative fabric-covered elastic bands, large plastic clips, or other ornamental items are prohibited. Keep sideburns closely trimmed and not extending below bottom of earlobe. Have mustache neatly trimmed, not extending beyond, nor drooping below corners of mouth. Do not grow a beard except under the following circumstances: a. When required because of a medical condition, a beard may be grown up to one millimeter with written approval of the Police Surgeon concerned. (Copy of written approval will be in possession of member of the service whenever in uniform.) b. When approved, in writing, by member’s commanding officer because of nature of member’s assignment. The member’s commanding officer will ensure the member is clean shaven when the member is in uniform. (Copy of written approval will be in possession of the member of the service whenever in uniform.) c. When required because of religious accommodation, a beard may be grown up to half inch unless the applying member requests additional length. A request for additional length will be reviewed and decided upon by the Office of the Deputy Commissioner, Equal Employment Opportunity. (Copy of written approval will be in the possession of member of the service whenever in uniform.) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-07 NOTE PAGE: 05/05/17 3 of 5 Approval to grow a beard for a medical condition or religious accommodation does not grant a member permission to grow goatees, designer beards, or “chin strap” beards, all of which are strictly prohibited. PERFORMANCE 11. ON DUTY – PERSONAL APPEARANCE (continued) 12. 13. 14. 15. 16. ADDITIONAL DATA REVISION NUMBER: Do not wear ornaments or jewelry visible on the head, neck, or wrist while performing duty in uniform. Prohibited ornaments include, but are not limited to earrings, necklaces, neck chains, bracelets, and body piercing. a. Medical alert bracelets may be worn visibly. b. Watchbands must be a conservative color, such as navy, black, brown, yellow metal, white metal, or similar colors. c. Rings may be worn if they are generally smooth, and not likely to catch on other objects. Rings with jagged edges, raised stones, etc., are not permitted. Keep fingernails neatly trimmed and extending no more than ¼ inch from the fingertip. a. Nail polish may be worn only if it is clear, or of a natural, conservative color. b. Any designs or decorations on nails are prohibited. Only those cosmetics which are of conservative color and amount shall be permitted. Eyewear will be of conservative style and color. No neon or brightly colored frames may be worn. Eyeglass straps may be worn, but must be black. While in uniform in public view, do not chew gum, use tobacco in any form, or hold toothpicks in the mouth. When authorized to perform duty in civilian clothing, wear attire appropriate for assignment. PROPER UNIFORM AND APPEARANCE FOR UNIFORMED MEMBERS OF THE SERVICE REPORTING FOR PROMOTION Newly promoted members must set an example for subordinates and should demonstrate this at each promotion ceremony they attend. To ensure observance of uniform regulations at promotion ceremonies, the promotee’s current commanding officer/designated supervisor will inspect promotee prior to the promotion ceremony. The results of this inspection will be recorded on a “Uniform Promotion Checklist” (see Appendix “A”). Promotees will submit the signed checklist to a member of the Personnel Bureau on the day of their scheduled promotion. PROMOTION CANDIDATES MUST APPEAR FOR PROMOTION WITH THE COMPLETED CHECKLIST. The attached Appendix “A” may be photocopied for member’s use. Promotees will be inspected prior to the ceremony by Personnel Bureau representatives on the day of their scheduled promotion. ANY MEMBER NOT PROPERLY GROOMED OR ATTIRED ACCORDING TO DEPARTMENT REGULATIONS WILL NOT BE PROMOTED UNTIL THE MEMBER IS IN COMPLIANCE WITH THESE REGULATIONS. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-07 DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/05/17 4 of 5 ADDITIONAL DATA (continued) All members being promoted are required to have a uniform inspection performed as soon as they are notified of the promotion. The member’s current commanding officer will immediately conduct a uniform inspection, using the “Uniform Inspection Checklist.” The promotee will present the completed “Uniform Inspection Checklist” to the Commanding Officer, Leadership Training Section, when assigned to the leadership training course. Once the immediate uniform inspections are completed by the current Commanding Officer, the Commanding Officer, Leadership Training Section will assume responsibility for conducting a second uniform inspection a day or two prior to promotion. RELATED PROCEDURES General Uniform Regulations (P.G. 204-01) Uniform Classifications (P.G. 204-02) Uniforms (P.G. 204-03) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-07 REVISION NUMBER: PAGE: 05/05/17 5 of 5 Appendix “A” Uniform Promotion Checklist - Inspection of Promotion Candidate by Commanding Officer The supervisor completing this checklist will be held accountable for uniform or appearance indiscretions noted on the day of promotion. Commanding officers or designated supervisors completing this checklist should review candidate’s compliance with each uniform or appearance item. The commanding officer/designated supervisor should mark each item as Pass or Fail in the respective box, complete the captions below, and sign where indicated. The member concerned will be advised of deficiencies to be corrected prior to promotion. Uniform / Appearance Item P/F Regulation black high-gloss, lace-type Oxford shoes. Summer blouse, properly fitted. - Neither excessively loose nor stretched taut. - Sleeves come to a point midway between wrist and thumb when arm is at side. Regulation eight-point cap in good condition - Wear cap squarely on head, with center of visor directly over the nose. - No hair is to show beneath the visor of the cap. Regulation long sleeve shirt, properly fitted. Command insignia or designated rank (collar brass) must be worn on the uniform shirt and summer blouse. Regulation tie (in good condition). Regulation dress trousers, properly fitted (no duty trousers); not stretched taut. White gloves. Hair to be properly cut, trimmed, worn off the collar and neatly groomed conforming to the shape of the head. Ponytails are strictly prohibited. No earrings (both males and females). No personal adornment or unauthorized modification of the uniform (i.e. fraternal pins, etc.). Members assigned to Highway and Mounted Units are permitted to wear boots and britches. Under no circumstance will a member of the service appear in uniform with a beard, long hair, or mustache extending below the corner of the mouth (except as authorized by the Chief Surgeon or Deputy Commissioner, Equal Employment Opportunity). Documentation must be attached to this form, if applicable. Name/Tax # of Member Inspected (Print) Name/Tax # of inspecting C.O./Supervisor (Print) Signature of inspecting C.O./Supervisor NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-08 MAKING FALSE STATEMENTS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PROHIBITED CONDUCT 1. Intentionally making a false official statement. NOTE The intentional making of a false official statement is prohibited, and will be subject to disciplinary action, up to and including dismissal. Intentionally making a false official statement regarding a material matter will result in dismissal from the Department, absent exceptional circumstances. Exceptional circumstances will be determined by the Police Commissioner on a case by case basis. Examples of circumstances in which false statements may arise include, but are not limited to, lying under oath during a civil, administrative, or criminal proceeding or in a sworn document; lying during an official Department interview conducted pursuant to Patrol Guide 206-13, “Interrogation of Members of the Service” or an interview pursuant to Patrol Guide 211-14, “Investigations by Civilian Complaint Review Board;” and lying in an official Department document or report. The Department will not bring false official statement charges in situations where, as opposed to creating a false description of events, the member of the Department merely pleads not guilty in a criminal matter, or merely denies a civil claim or an administrative charge of misconduct. RELATED PROCEDURES Interrogation of Members of the Service (P.G. 206-13) Investigations by Civilian Complaint Review Board (P.G. 211-14) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-09 PUBLIC CONTACT - GENERAL DATE ISSUED: 10/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/15/16 1 of 1 PUBLIC CONTACT 1. NOTE A uniformed member of the service performing duty in an undercover (UC) capacity and those UMOS operating in operational support of a UC or a confidential informant, are exempt from providing CONTACT CARDS due to the sensitive nature of their assignment 2. 3. Courteously and clearly state your rank, name, shield number and command, or otherwise provide them, to anyone who requests you to do so. Allow the person ample time to note this information, unless a CONTACT CARD (PD142-011) is offered. a. Offer a CONTACT CARD to person requesting information with rank, name, shield and command captions completed, or under other appropriate circumstances. Be courteous and respectful. Avoid conflict with Department policy when lecturing, giving speeches or submitting articles for publication. Questions concerning fees received will be resolved by Chief of Personnel. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-10 PUBLIC CONTACT - PROHIBITED CONDUCT DATE ISSUED: 01/31/17 PUBLIC CONTACT – PROHIBITED CONDUCT 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/31/17 1 of 3 Using discourteous or disrespectful remarks regarding another person’s ethnicity, race, religion, gender, gender identity/expression, sexual orientation, or disability. a. Members shall address the public using pronouns, titles of respect, and preferred name appropriate to the individual’s gender identity/expression as expressed by the individual. The term “gender” shall include actual or perceived sex and shall also include a person’s gender identity, self-image, appearance, behavior, or expression, whether or not that gender identity, selfimage, appearance, behavior, or expression is different from that traditionally associated with the legal sex assigned to that person at birth. Knowingly associate with any person or organization: a. Advocating hatred, oppression, or prejudice based on race, religion, gender, gender identity/expression, sexual orientation, or disability. b. Disseminating defamatory material. c. Reasonably believed to be engaged in, likely to engage in, or to have engaged in criminal activities. d. Preventing or interfering with performance of police duty. Divulging or discussing official Department business, except as authorized. Manipulating manually or electronically, transmitting in any form, or distributing any official Department recorded media or recorded media coming into possession of the Department as evidence or for investigative purposes except as authorized for official Department business. Recorded media includes videotapes, photographic images or pictures, audio recordings, electronic or internet files, or any like forms to be available in the future. Engaging in conduct prejudicial to good order, efficiency, or discipline of the Department. Making recommendation for or concerning any person or premises to any government agency in connection with issuance, revocation, or suspension of any license or permit, except when required in performance of duty. Soliciting, collecting, or receiving money for any political fund, club, association, society, or committee. Joining any political club within the precinct to which assigned. Being a candidate for election to, or serving as member of a School Board, if School District is located within City of New York (see Section 2103-a, Education Law). While on duty or in uniform, endorsing political candidates or publicly expressing personal views and opinions concerning the merits of: a. Any political party or candidate for public office; NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-10 PUBLIC CONTACT – PROHIBITED CONDUCT (continued) PAGE: 01/31/17 2 of 3 b. 11. 12. 13. NOTE REVISION NUMBER: Any public policy matter or legislation pending before any government body; or c. Any matter to be decided by a public election, except with the permission of the Police Commissioner. Having an interest in or association with premises engaged in illegal gambling operations, smoke shops, after hours clubs, or similar illegal activities, except in performance of duty. Patronizing unlicensed premises (social clubs, after hours clubs, etc.) where there is illegal sale of alcoholic beverages and/or use of drugs, except in performance of duty. Violating Section 1129 of the New York City Charter. This section provides that any uniformed member who shall accept any additional place of public trust or civil emolument, OR who shall be nominated for any office elective by the people, and does not decline said nomination within ten days, shall be deemed thereby to have vacated his or her position/office in the Department. This vacatur of office shall not apply to the following: a. A member of a community board b. An appointment, nomination, or election to a board of education outside the City of New York c. A member, who with the written authorization of the Mayor, shall accept any additional place of public trust or civil emolument, while on leave of absence without pay from the Department. d. A member who, with the written approval of the Deputy Commissioner, Legal Matters, shall accept any additional place or position outside the City of New York, limited to volunteer work as a member or volunteer in, of, or for a community board, notfor-profit corporation, volunteer fire department, or other similar community-oriented entity. Uniformed members of the service seeking to volunteer off-duty in any of the aboveindicated positions must complete and submit form APPLICATION FOR OFF-DUTY VOLUNTEER WORK (PD407-1622) to the Deputy Commissioner, Legal Matters, One Police Plaza, Room 1406. No off-duty volunteer work can commence until written approval is received by the uniformed member of the service. Members who have already obtained the written approval of the Police Commissioner do not need to resubmit a request, unless there has been a substantial change in a member’s NYPD duties or assignment, or a change in the type or frequency of off-duty volunteer work. 14. 15. 16. 17. Smoking in public view while in uniform. Occupying seat in a public conveyance, while in uniform, to exclusion of paying passenger. Occupying seat on a train, while in uniform and assigned to train patrol duties. Using personal card describing police business, address, telephone number, or title except as authorized by Department Manual. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-10 PUBLIC CONTACT – PROHIBITED CONDUCT (continued) PAGE: 01/31/17 18. 19. 20. 21. 22. 23. 24. FORMS AND REPORTS REVISION NUMBER: 3 of 3 Using Department or command identifiers as part of a privately held social media account moniker (e.g., @nypd_johndoe, @053Pct_janedoe, etc.). Rendering any service for private interest, which interferes with proper performance of duty. Possessing or displaying police shield, IDENTIFICATION CARD (PD416-091), or similar object except as authorized by the Police Commissioner. Failing to provide notice to the Department of an obligation or intention to perform services in any federal military branch or state militia organization. Serving on a community board’s Public Safety Committee (which deals directly with Police Department and other law enforcement matters). Voting on any matter that comes before the community board concerning Police Department activities in the district that the board serves. Wearing any item of command-related merchandise which contains a Department logo or shield, or in any way identifies its wearer with the New York City Police Department, unless approved by the commanding officer concerned prior to being worn by a member of the service, uniformed or civilian, on or off duty. a. This prohibition extends to the use of the Department logo or shield in artistic or mural form, in caricature or cartoon-like representation, or on such items that include, but are not limited to: (1) Pins (2) Jewelry (3) Hats (4) Mugs (5) Clothing items (6) Patches (7) Writing implements (8) Challenge coins (9) Department property (walls, muster room entryway, watercraft, etc.) (10) Any other adornment or curio. APPLICATION FOR OFF-DUTY VOLUNTEER WORK (PD407-1622) IDENTIFICATION CARD (PD416-091) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-13 FINANCIAL RESTRICTIONS - PROHIBITED ACTS DATE ISSUED: 09/11/17 FINANCIAL RESTRICTIONS PROHIBITED ACTS 1. 2. 3. 4. 5. 6. 7. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/11/17 1 of 2 Using confidential official information to advance financial interest of self or another. Becoming interested, directly or indirectly, in any manner except by operation of law in any business dealing with City. Engaging, or rendering a service, in any financial, commercial or private interest which is directly or indirectly in conflict with official duties. Purchasing city-owned real property through negotiated sale, EXCEPT a city-owned residential building of six units or less, may be purchased through negotiated sale. Violation subjects member to fine, suspension or dismissal and member may be prosecuted for a misdemeanor. Purchasing real estate for rental purposes within precinct of assignment. Soliciting, accepting, printing or publishing advertisements, or booster lists, or receiving funds from a businessperson or any other person, directly or indirectly, relating to a journal or any other publication of any organization that has the word “POLICE” in its organization title or its literature, cards, tickets, etc., used to raise funds for any purpose indicating, in any way, an affiliation with this Department, without approval of the Deputy Commissioner, Internal Affairs. Selling or issuing tickets, invitations or any other writing or device for the purpose of admission to functions held by religious, line or fraternal organizations within this Department, and any placards, invitations, circulars or other similar instrument advertising these affairs bearing the words “POLICE DEPARTMENT - CITY OF NEW YORK” or similar term indicating an affiliation with the Police Department without the approval of the Deputy Commissioner, Internal Affairs. The officers and committee members taking part in the arrangement, operation or conduct of authorized affairs under the auspices of religious, line or fraternal organizations of this Department will ensure that Department standards are maintained. 8. 9. Authorizing use of photograph in uniform or mentioning rank, title or membership in Department for commercial advertisement. Accepting testimonial award, gift, loan or thing of value to defray or reimburse any fine or penalty, or reward for police service except: a. Award from City of New York Employee’s Suggestion Board b. Award of Departmental recognition c. Award to a member of officer’s family for a brave or meritorious act, from a metropolitan newspaper d. Monetary prize or award from foundations, universities, institutions, etc., after review by the Deputy Commissioner, Legal Matters and the approval of the Police Commissioner. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-13 FINANCIAL RESTRICTIONSPROHIBITED ACTS (continued) PAGE: 09/11/17 10. 11. 12. 13. NOTE REVISION NUMBER: 2 of 2 Purchasing or acquiring property of another, without approval of commanding officer, knowing or having reason to know that such property was held in custody of this Department. Soliciting, contributing or paying, directly or indirectly, or otherwise aiding another to solicit, contribute or pay any money or other valuable consideration which will be used in connection with a matter affecting the Department or any person connected with the Department, including the use of online fund raising sites (e.g., GoFundme, Kickstarter, etc.), without permission of the Deputy Commissioner, Internal Affairs. Soliciting or accepting loans from merchants, firms or persons doing business located or residing in area of assignment. Entering into a business or financial transaction with another member of the service who is your superior or subordinate where the superior has the power to direct the subordinate’s work or has the power to affect the terms and conditions of the subordinate’s employment. This means, but is not limited to, circumstances where the superior has direct supervision of the subordinate or instances where in the course of conducting police related business, there is a likelihood that the superior will be in a position to supervise or affect the assignment of the subordinate. Accordingly, members of the service who do not work in the same command but who do work within the same bureau/patrol borough should carefully consider, before entering into a business or financial transaction with each other, whether the above superior/subordinate relationship presently exists. Members of the service should also be aware that changes in assignments that affect the superior/subordinate relationship may make a pre-existing business or financial relationship an impermissible conflict of interest. The Office of the Deputy Commissioner, Legal Matters should be contacted if questions arise regarding these issues. The Conflicts of Interest Board has determined that it is a violation of the conduct described in step 13 for a superior to solicit charitable contributions from, or to offer to sell products of any amount or value to a subordinate. The Board has specifically ruled, however, that a subordinate may sell products for profit or charitable purposes, or solicit donations for charitable purposes from a superior if the amount involved is de minimis. The Board has defined de minimis to be $25.00 or less. 14. Using your position with the Department for the benefit of yourself or associate, through micropurchases made on behalf of the Department (purchases up to $20,000 that may be made without competition). a. “Associate” is defined in Chapter 68 of the City Charter as a spouse, domestic partner, child, parent, or sibling of a public servant; a person with whom a public servant has a business or other financial relationship; and each firm in which a public servant has a present or potential interest. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-14 FINANCIAL RESTRICTIONS - PROHIBITED INTERESTS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 FINANCIAL RESTRICTIONSPROHIBITED INTERESTS 1. NOTE For purposes of steps 1 and 2 above, a position with a firm includes, but is not limited to an officer, director, manager, employee, trustee, attorney, agent, broker or consultant to the firm. The definition of “firm” includes an individual seeking business on his/her own behalf, and as a sole proprietor. 2. 3. 4. NOTE No Department employee may have a position in a firm that the employee knows, or should know, is engaged in business dealings with the Department. No Department employee may have a position in a firm that the employee knows, or should know, is engaged in business dealings with the City, unless such position is in a firm whose shares are publicly traded. In addition to the prohibitions outlined above, a Department employee may not have an ownership interest in a firm that is engaged in business dealings with the Department or have an ownership interest in a firm whose shares are not publicly traded, that is engaged in business dealings with the City. If a Department employee has an ownership interest prohibited in step 3 above, the employee must, within ten days of learning that such ownership interest is prohibited: a. Terminate such ownership in the firm, OR b. Disclose the prohibited ownership interest to the Conflicts of Interest Board. For purposes of steps 3 and 4 above, an ownership interest means an interest held by a Department employee, the employee’s spouse or unemancipated child, that is greater than five percent of the firm or an investment equivalent to $32,000.00. If a Department employee has an interest in a firm, whose shares are publicly traded, that has business dealings with the City (which would be permitted), but is not sure whether that firm has business dealings with the Department (which would not be permitted), the employee may make written request to the Police Commissioner, through channels, for a determination on whether that firm does business with the Department. Any Department employee who believes they may be covered by these provisions should immediately contact the Conflicts of Interest Board for further instructions. An employee may have an interest otherwise prohibited above if written approval is obtained from the Police Commissioner and the Conflicts of Interest Board approves. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-15 OFF DUTY CONDUCT - ATTENDANCE AT PARADES, FUNERALS, MEMORIAL SERVICES AND OTHER DEPARTMENT-ORIENTED OR LAW ENFORCEMENT EVENTS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To inform all off duty members of the service of the guidelines to be complied with when attending or taking part in parades, funerals, memorial services, and other Department-oriented or law enforcement events. SCOPE All members of the service are strictly accountable for their conduct at all times, whether on or off duty, inside or outside New York City. Conduct which brings discredit to the Department, or conduct in violation of law is unacceptable and will result in appropriate disciplinary measures. Additionally, all members of the service are subject at all times to the provisions of the Patrol Guide, other Department regulations, and all local, state, and federal laws. PROCEDURE When attending or taking part in parades, funerals, memorial services, and other Department-oriented or law enforcement-oriented events, the following will be complied with: a. ALL members are required to report corruption or other misconduct whether on or off duty, inside or outside New York City. In particular, ranking officers are reminded that supervisory responsibilities are never abrogated. Ranking uniformed members of the service must take affirmative action whenever they observe or become aware of corruption or other misconduct, including immediate notification to the Internal Affairs Bureau. b. On duty members, in or out of uniform, will return to their commands as soon as the event is over. They will not take a meal period and will not be granted lost time until they return to their assigned commands. c. All off duty uniformed members of the service who wish to wear their uniform outside New York City must receive permission in advance from the Police Commissioner, First Deputy Commissioner, or Chief of Department. NOTE ALL OFF DUTY MEMBERS WHO ARE IN UNIFORM MUST CONDUCT THEMSELVES AS IF THEY WERE ON DUTY, AND WILL BE HELD ACCOUNTABLE ACCORDINGLY. ADDITIONALLY, ALL MEMBERS WILL RESPECT, COOPERATE WITH, AND FOLLOW THE DIRECTION OF PERSONNEL FROM OTHER LAW ENFORCEMENT AGENCIES WHEN PRESENT IN THAT AGENCY’S JURISDICTION. d. e. Off duty members granted permission to wear uniforms will only wear them for the duration of the event. They must then change into civilian attire as soon as the event is over. Under no circumstances will any member wear his/her uniform off duty or attend any parties, dinners, fund raising events, etc., in uniform, without the permission of his/her commanding officer or designee. This includes social events that take place after a parade, funeral, etc., has ended. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-15 PROCEDURE (continued) REVISION NUMBER: PAGE: 08/01/13 f. g. h. i. 2 of 2 All members of the service are reminded to comply with P.G. 203-06, “Performance On Duty - Prohibited Conduct,” which prohibits the consumption of intoxicants when in uniform whether on or off duty. Members will not, under any circumstances, allow alcoholic beverages to be brought into Department facilities or vehicles except in performance of duty. All Department-oriented and law enforcement-oriented events that members of the service attend, wherever they take place, will be monitored by ranking officers from overhead commands. In selected cases, as specifically directed by the Police Commissioner, First Deputy Commissioner, or Chief of Department, the Internal Affairs Bureau will conduct such monitoring. Members are reminded of the provisions of P.G. 204-08, “Firearms General Regulations,” which states that off duty members are to be unarmed at their own discretion when engaged in any activity of a nature whereby it would be advisable NOT to carry a firearm, especially those events at which alcoholic beverages are consumed. In addition, off duty members are reminded that they may only carry the regulation service revolver or pistol, authorized off duty revolver, or authorized special weapons. Members, when out of state for a parade, funeral, memorial ceremony, or any other Department-oriented or law enforcement-oriented event, may not carry any firearms without the permission of the Police Commissioner, First Deputy Commissioner or Chief of Department even when such an event takes place in a state which allows police officers from other jurisdictions to carry their weapons. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-16 GUIDELINES FOR ACCEPTANCE OF GIFTS AND OTHER COMPENSATION BY MEMBERS OF THE SERVICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To provide guidance to members of the service relating to acceptance of gifts and other compensation. POLICY It is the policy of the Department that members of the service may not accept any reward, gratuity, gift or other compensation for any service performed as a result of or in conjunction with their duties as public servants. All exceptions must be in accordance with Chapter 68 of the New York City Charter and the Police Department Board of Ethics rulings. This policy applies regardless of whether the service was performed while said members of the Department were on or off duty. Members of the service also shall not solicit any gift, gratuity, loan, present, fee or reward for personal gain. SCOPE Members of the service may be offered gifts, awards, and other things of value by private citizens, institutions, etc., in appreciation for their police service. It is not unethical or illegal for a member of the service to accept gifts that are commonly offered as tokens of appreciation, i.e., plaques, pen and pencil sets, etc. However, cash rewards and personal gifts, such as wristwatches, etc., are strictly forbidden. To insure that the general public does not misinterpret the justification for these gifts, the following procedure has been established. PROCEDURE Whenever a member of the service is offered a gift or becomes aware that a gift will be offered in appreciation for police service: MEMBER CONCERNED 1. 2. Comply with Department regulations relating to financial restrictions and prohibited acts/prohibited interests. Notify commanding officer, PRIOR to acceptance of gift. COMMANDING 3. OFFICER CONCERNED Review circumstances regarding the offering of the gift. a. Review Department Board of Ethics rulings relating to acceptance of gifts. NOTE Commanding officers are responsible to ensure command copies of Board of Ethics rulings are maintained in Command Reference Library as required by A.G. 325-18, “Command Reference Library.” IF GIFT IS A REWARD OR PRESENT FOR POLICE SERVICE RENDERED IN DISCHARGE OF OFFICIAL DUTY: COMMANDING 4. OFFICER CONCERNED Prepare a report, on Typed Letterhead, to the Police Commissioner, for review and final determination regarding acceptability of gift. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-16 REVISION NUMBER: PAGE: 08/01/13 2 of 2 IF GIFT IS OFFERED BY A PERSON/FIRM WHICH IS, OR INTENDS TO ENGAGE IN BUSINESS DEALING WITH THE CITY OF NEW YORK: COMMANDING 5. OFFICER 6. CONCERNED 7. Review City Charter, Section 2604 (B)5 to ensure that there is no conflict of interest. Make final determination regarding the propriety of accepting gift and notify member concerned. a. Request ruling by Board of Ethics if circumstances of offering are peculiar in nature and not reflected in current rulings. Prepare a report, on Typed Letterhead, to the Chief of Internal Affairs, through channels, for any member who receives two or more gifts, regardless of value or source of gift, within a calendar year. RELATED PROCEDURES Command Reference Library (A.G. 325-18) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-17 FUND RAISING EVENTS DATE ISSUED: 09/11/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/11/17 1 of 1 PURPOSE To provide specific information relative to fund raising activities affecting the Department or any person connected with the Department, and the posting of advertisements involving such events by members of the service. PROCEDURE Prior to the fund raising event or posting of advertisements, concerning the event: COMMANDING 1. OFFICER, MEMBER CONCERNED 2. Prepare a request, on Typed Letterhead, addressed to the Deputy Commissioner, Internal Affairs, (through channels), containing the following information: a. The date, time and location of the fund-raiser, the identities of the organizers and the recipient of the proceeds after expenses. b. The results of inquiries made to the Intelligence Bureau and the Organized Crime Control Bureau relative to the premises and the principals involved, and the State Liquor Authority, when appropriate. c. The results of a check of the respective precinct’s Integrity Monitoring File. d. The specific manner by which funds will be raised, including the use of online fund raising sites (e.g., GoFundme, Kickstarter, etc.), and the method of compensation to the principals of the premises, including an assurance that the full retail price will be paid for all food, beverages and ancillary services, such as music, entertainment, etc. e. A statement indicating that no illegal gambling, raffles or 50-50 drawings will take place at the event. f. A statement and documentation indicating a specific accounting of funds collected and disbursed will be forwarded, within thirty days after the fund-raiser, to the Deputy Commissioner, Internal Affairs (i.e., copies of checks, bank deposit slips, or proof of payment for outstanding bills, etc.). g. A statement indicating that no conflict with Department procedures and/or guidelines was found to exist relative to the fundraiser. h. A concluding remark recommending approval of the request. Forward completed request, through channels, to the Deputy Commissioner, Internal Affairs. MEMBER CONCERNED, INTERNAL AFFAIRS BUREAU 3. RELATED PROCEDURE Financial Restrictions - Prohibited Acts (P.G. 203-13) 4. Advise commanding officer submitting request of the IAB number assigned to the request, and whether the request was approved or disapproved by the Deputy Commissioner, Internal Affairs. Return request, if approved, to the bureau chief/counterpart concerned for appropriate follow-up and event monitoring. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-18 RESIDENCE REQUIREMENTS DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To inform members of the service (uniformed and civilian) of the Department’s residence and telephone number requirements. MEMBER OF THE SERVICE 1. 2. 3. Reside within City of New York or Westchester, Rockland, Orange, Putnam, Nassau or Suffolk Counties. Provide operations coordinator with physical home address. a. Post Office Box addresses are not permitted. Provide operations coordinator with a landline telephone number and/or cellular telephone number, at residence. a. Beeper/pager numbers are not permitted. b. Members of the service may, in addition to the above, provide the operations coordinator with their email address. 4. Ensure that each member of the service reviews and updates their personal information via the Personal Data Forms Intranet System, as required. COMMANDING 5. OFFICER Ensure members of the service comply with residence and telephone number requirements. 6. Ensure no uniformed member of the Housing Bureau is to be assigned to a police service area (PSA) that patrols public housing developments in a precinct in which the member resides. Ensure no member of the service (uniformed or civilian) is to be assigned to his/her resident precinct, with the exception of school crossing guards. a. Civilian members of the service who were assigned to their resident precinct prior to July 29, 2009, will be able to continue to reside and work in the same precinct. OPERATIONS COORDINATOR PERSONNEL ORDERS DIVISION 7. NOTE If the residence of a member of the service subsequently changes and results in a contradiction of any of the above residency requirements, the member must immediately notify his/her commanding officer. ADDITIONAL DATA New York City local law requires civilian members of the service, who entered City service on or after September 1, 1986, to become a City resident within ninety days of appointment. Civilian members of the service who were permanently appointed to City service before this date may reside outside the City; however, such civilian members who accept either provisional, noncompetitive, or exempt positions must establish City residence within one year. Notwithstanding the general requirement of City residency, Local Law No. 48 of 2009, allows civilian members of the service who have completed two years of service to reside, in addition to the five boroughs of New York City, in Westchester, Rockland, Orange, Putnam, Nassau or Suffolk Counties. However, civilian members of the service with special patrolman designation status must reside within the five boroughs of New York City regardless of years of service. Traffic Enforcement Agents Level IV, School NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-18 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 2 of 2 Safety Agents and Evidence/Property Control Specialists who have special patrolman status are exempt under the State Public Officers Law and after completing two years of employment with the City may reside, in addition to the five boroughs of New York City, in Westchester, Rockland, Orange, Putnam, Nassau or Suffolk Counties. This amendment will not affect administrative or judicial actions taken to enforce residency requirements which were in effect prior to the change. All allegations of non-compliance with this law will be referred to the Personnel Bureau’s Investigations Unit, regardless of the civilian member’s permanent assignment within the Department. Sole investigative responsibility will rest with the Investigations Unit. Results of the investigation will be reviewed by the Assistant Commissioner, Human Capital Division. If an investigation does identify a civilian member in violation of this requirement, the civilian member of the service will be given an opportunity to rebut the investigation’s findings. Civilian members of the service, in fact, not in compliance with this requirement are subject to termination. A Department trial will not be conducted. Employees with questions regarding civilian residency requirements may contact the Human Capital Division. RELATED PROCEDURE Personal Information Via Department Intranet (P.G. 203-24) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-19 VACATION POLICY DATE ISSUED: 08/01/13 VACATION POLICY 1. 2. 3. 4. 5. 6. 7. 8. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 Accrue vacation at the following rates: a. 1 2/3 days each month during the first five years of service b. 2 1/4 days each month after the first five years of service. Vacations are granted according to seniority in rank and by squad assignment, if appropriate. (The date of actual appointment to the rank of police officer will determine seniority for vacation selection). NOT MORE THAN 12% of personnel assigned to a uniformed patrol command (e.g., precinct, police service area, transit district, etc.) shall take vacation at the same time. Staff members of uniformed patrol commands and the uniformed members of those commands who perform special tours of duty, i.e., day squad, traffic officers, etc., shall select vacation separately from other uniformed members of the command. The 12% limitation will be maintained, if possible. Probationary police officers are not permitted to take vacation while in training at the Police Academy. After assignment to permanent command probationary police officer is allowed to take vacation in excess of the 12% limitation but not in conjunction with next vacation allowance. Vacations for uniformed members of the service assigned to other than uniformed patrol commands will be granted at the discretion of the commanding officer. The 12% limitation will be adhered to, if possible. Vacations of police officers (1st grade) and detectives who perform duty with the Police Officer/Sergeant Duty Schedule may be selected as follows: a. One period consisting of five sets of tours (or a comparable period based on the member’s duty schedule) OR b. Two periods consisting of three sets and two sets of tours, OR c. Three periods consisting of two periods of two sets of tours and one period consisting of one set of tours, OR d. Four periods consisting of one period of two sets of tours and three periods consisting of three single sets of tours, OR e. Five periods consisting of five single sets of tours. Police officers, other than first grade, may select one period consisting of four sets of tours or two periods, each consisting of two sets of tours. However, if an officer’s fifth anniversary appointment date falls within the current calendar year, the vacation allowance of said officer will be as follows: APPOINTMENT DATE January 1 to February 14 (inclusive) February 15 to April 15 (inclusive) April 16 to June 15 (inclusive) June 16 to July 15 (inclusive) July 16 to September 15 (inclusive) September 16 to November 15 (inclusive) November 16 to December 15 (inclusive) VACATION ALLOWANCE 27 work days 26 work days 25 work days 24 work days 23 work days 22 work days 21 work days NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-19 VACATION POLICY (continued) PAGE: 08/01/13 9. 10. NOTE REVISION NUMBER: 2 of 2 Lieutenants, sergeants and detectives may take vacation in one period, two approximate equal periods, or may select vacations consisting of one complete set of tours and two others of approximately equal length. Captains through deputy chiefs will take vacations consistent with the needs of their command. Uniformed members of the service (police officer through deputy chief) may carry over a maximum of three weeks vacation into following year subject to the following conditions: a. Accrued time may not be taken during June, July, August or December. b. Selection of accrued vacation is subject to exigencies of the Department. c. Selection of accrued time will be made after regular vacation picks. d. The 12% limitation remains in effect. Accrued vacation guidelines do not apply to vacation time lost due to member being on sick report. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Excusal periods occurring immediately prior to, within and immediately following vacation are an integral part of such vacation. Members shall start vacation at the beginning of a set of tours and consisting of a complete set, if possible. Prepare annual vacation lists prior to January 1st to permit commencement of vacations on January 1st. Two individual vacation days may be taken during January and February of the succeeding year, subject to the following guidelines: a. Uniformed member concerned may select individual days when making regular vacation selection; however, if not selected with regular pick, they may be selected at later date subject to exigencies of the service. b. ONLY 2% of uniformed members assigned to uniformed patrol commands may take individual vacation days at one time. c. Police officers MAY NOT select more than one of the following holidays as an individual vacation day: Independence Day, Labor Day, Thanksgiving Day, Christmas Day or New Year’s Day. Take vacations at a time convenient to the Department. Command timekeeper will enter vacation selections in the Command Diary. Vacation selection may be changed to fill a vacant period or when members mutually agree to change vacation selections ONLY with permission of commanding officer. Police officers retain original vacation selections when transferred. Supervisory officers may retain original selections if the efficiency of the command is not impaired. However, minor adjustments may be made to reflect new chart assignments. Neither the executive officer nor the operations coordinator are permitted to take vacations at the same time as the commanding officer. Uniformed member will apply for vacation lost during the preceding year due to sick leave, without delay, upon return to duty. Vacation time granted in excess of accrued yearly allowance will result in reduction of vacation allowance in the following year. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-20 AUTHORIZED LEAVE DATE ISSUED: 08/01/13 MEMBER OF THE SERVICE REQUESTING AUTHORIZED LEAVE 1. 2. 3. 4. 5. 6. 7. ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 Prepare LEAVE OF ABSENCE REPORT (PD433-041) and submit to commanding officer/supervisory head, for approval, at least five days before leave commences except in emergency. a. Uniformed and civilian members of the service must complete the “Location During Absence” section on the LEAVE OF ABSENCE REPORT including each country, with the city/town or province where the member will be staying, date(s) of departure and date of return, unless on military leave or leave of absence without pay thirty calendar days or more b. If member will remain at their residence, member will enter “residence” and include location and dates c. Prior to approving recommendation for leave, commanding officer/supervisory head will ensure that each country, with the city/town or province where the member will be staying is entered in Location During Absence section of LEAVE OF ABSENCE REPORT. Leaves may be terminated at discretion of Police Commissioner. Member who is granted extended leave of absence without pay must take all accrued leave prior to the start of leave of absence, except for military leave. Leave without pay for thirty or more consecutive days during a year, except military leave, will reduce authorized vacation by 1/12th for each thirty consecutive days of absence. Member returning from leave without pay for one year or more may not be granted unaccrued vacation until member performs active duty for a minimum of three months, unless otherwise authorized by law. A member of the service (uniformed or civilian) applying for any extended leave, e.g., educational leave with or without pay, hardship leave, etc., is required to communicate with the Military and Extended Leave Desk for instructions. Leave without pay may be granted to observe a religious holiday. No more than 1/6th of each squad may be granted such leave. If an emergency situation arises and a uniformed member of the service requests an emergency excusal day (E-Day) for his/her next scheduled tour of duty, the requesting uniformed member of the service must receive approval from the desk officer on duty at the time of the request. Members of the service may only request an E-Day during the interval between the member’s last tour of duty performed and the start of their next scheduled tour of duty. All other requests for a leave of absence, that does not fall under the guidelines for an E-Day, will be submitted on a LEAVE OF ABSENCE REPORT to the member’s commanding officer/supervisory head. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-20 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 2 of 2 Once a decision has been rendered regarding the E-Day request, the desk officer will make an entry on the Roll Call Adjustment (Misc. 3084). The entry will consist of the requesting member’s rank, name and whether the E-Day request was granted or denied. If the E-Day has been granted, the desk officer will ensure a LEAVE OF ABSENCE REPORT is prepared for the requesting member. A denial of an E-Day by the desk officer is a final decision. If the request is denied, members are prohibited from attempting to receive approval of the same request from another supervisor and may be subject to disciplinary action. Commanding officers will ensure that supervisors are aware of the command’s criteria for the granting of E-Days. This includes, but is not limited to, the reason for requested excusal, number of emergency day requests made by the member, and the operational impact on the command. FORMS AND REPORTS LEAVE OF ABSENCE REPORT (PD433-041) Roll Call Adjustment (Misc. 3084) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-21 INTEGRITY MONITORING FILE DATE ISSUED: 10/16/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/16/13 1 of 4 PURPOSE To identify locations where there is potential for members of the service to engage in corrupt practices or misconduct. DEFINITION DESIGNATED OFF-LIMITS LOCATION - a location operating legitimately that a commanding officer may place off-limits because of some police misconduct related activity, and the need to avoid the appearance of impropriety by members of the command (see Additional Data). UNLAWFUL LOCATIONS - premises, whether in a member's command or elsewhere, that are involved in illegal activities which would preclude the presence of a member of the service, except in the line of duty (see Additional Data). COOPING PRONE LOCATIONS - locations or premises where members of the service may engage in unauthorized interrupted patrol (see Additional Data). PROCEDURE When a premises or location has been identified as a “Designated Off-Limits Location”, “Unlawful Location”, or a “Cooping Prone Location” in a command under the jurisdiction of the Patrol Services, Housing, or Transit Bureaus: COMMANDING 1. 2. OFFICER NOTE Direct integrity control officer to maintain an Integrity Monitoring File. Document and have on file for review the reason(s) for including a location in the Integrity Monitoring File. Documentation should include, but not be limited to criminal history, arrests, summonses, reports to the State Liquor Authority, organized crime information, corruption, Civilian Complaint Review Board/community complaints, etc. Dates of reports and serial numbers should be included. For further information to be maintained for off-limits and unlawful locations see "Additional Data.” 3. 4. Determine schedule to be utilized by commanding officer, executive officer, and integrity control officer when making visits to Designated Off-Limits Locations. a. Patrol supervisors will make observations, but not visits, to all locations as directed by the integrity control officer. Direct preparation and maintenance of an Integrity Monitoring Log for the recording of observations and visits to subject locations. INTEGRITY CONTROL OFFICER 5. 6. Maintain Integrity Monitoring File. Maintain Integrity Monitoring Log and record all visits and observations, as well as police action directed at identified locations. NOTE The Integrity Monitoring Log will be in a Department record book divided equally into three separate sections entitled: a. “Designated Off-Limits Locations” b. “Unlawful Locations” c. “Cooping Locations.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-21 NOTE (continued) REVISION NUMBER: PAGE: 10/16/13 2 of 4 Each section will be captioned across a double page as follows: FIRST PAGE DATE TIME LOCATION ACTIVITY OBSERVED (IF ANY) SECOND PAGE MEMBER MAKING OBSERVATION ACTION TAKEN REMARKS (Summons, arrest, Intelligence Bureau notification, etc) COMMANDING 7. OFFICER 8. 9. Evaluate, every six months, the command's Integrity Monitoring File for accuracy and relevance. Add/delete locations by forwarding a report, on Typed Letterhead, to overhead bureau concerned, through channels. a. Indicate reason for addition/deletion. b. Include an updated Integrity Monitoring File with report. Prepare three copies of updated Integrity Monitoring File on March 1st each year, and forward to overhead bureau concerned, through channels. a. An accompanying report will be prepared indicating that the commanding officer concerned has reviewed the file and the locations on each list are in conformance with this procedure. BUREAU COMMAND 10. Review reports (both interim and annual) submitted by subordinate commands. a. Forward copy of report to the Investigation Review Section, Office of the Chief of Department. b. Forward copy of report to the Internal Affairs Bureau. ADDITIONAL DATA The Investigation Review Section will act as the central repository for Designated OffLimits Locations, Unlawful Locations, and Cooping Prone Locations. Annually, the Investigation Review Section shall forward an updated citywide list of these locations to the Operations Unit and the Office of the Chief of Department. Furthermore, the Quality Assurance Division shall conduct audits of precincts, transit districts, police service areas and borough command counterparts to ensure updated lists are maintained in accordance with the provisions of this procedure. If it becomes necessary for a uniformed member of the service to enter a location listed in the Integrity Monitoring File because of assignment by competent authority, i.e., radio dispatcher/serious police emergency, the member concerned will immediately notify the patrol supervisor. The patrol supervisor will respond and make an ACTIVITY LOG (PD112-145) entry of the circumstances. The duties performed by units in the Transit Bureau, the Chief of Transportation and the Special Operations Division may present integrity hazards that are unique to their specialties, i.e., marinas, riding academies, parking garages, etc. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-21 ADDITIONAL DATA (continued) REVISION NUMBER: PAGE: 10/16/13 3 of 4 Therefore, commanding officers of each unit will identify such locations and, using the criteria below, compile a Designated Off-Limits Location list for their unit's Integrity Monitoring File. Furthermore, they will obtain, and personally review off-limits locations within other commands where their members perform patrol. These locations will be included in their own lists of locations considered integrity hazards for their personnel. CRITERIA FOR INCLUSION IN INTEGRITY MONITORING FILE DESIGNATED OFF-LIMITS LOCATION a. Some documented police misconduct-related activity, such as: (1) Any substantial acts of misconduct, or (2) The failure of integrity tests, or (3) The commanding officer's professional judgment after review of corruption allegations, or (4) Intelligence from the Organized Crime Control Bureau or the Intelligence Bureau, particularly at locations involving organized crime, or (5) The location's past history of repeated crimes or violations. PLUS b. Illegal conditions associated with locations, or the inference or appearance of preferential treatment. Conditions listed in paragraphs a or b above are both required in order for a location to be included in the “Designated Off-Limits Locations” portion of the Integrity Monitoring File. Members of the service are prohibited from entering all Designated Off-Limits Locations within their command of assignment, whether on or off duty. Because of these limitations, commanding officers will be very judicious when designating a location off-limits. In addition, they must be able to articulate the reasonable basis used for selecting each location. Additionally, they should avoid listing general areas such as entire streets, plazas, parks, etc., unless there are some extraordinary circumstances that would justify the off-limits provisions of this procedure. The following information should be included in interim or annual reports regarding Designated Off-Limits Locations: (1) Date declared off-limits (2) Number of visits/observations by commanding/executive/integrity control officers or other supervisors (3) Notifications to investigations unit concerned (4) Any disciplinary/criminal action taken against members of the service re: location concerned (including results) (5) Date location closed or business sold (6) Date removed from list and reason (passed integrity test, etc.) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-21 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/16/13 4 of 4 UNLAWFUL LOCATIONS a. Premises (licensed or unlicensed) where a member of the service MUST be suspended for having an interest in, associating with or patronizing as indicated in Patrol Guide procedure 206-07, “Cause for Suspension or Modified Assignment”, step 2, subdivision “f” OR, b. Unlicensed premises (neighborhood tavern or restaurant with an expired/suspended license) where the sale of alcohol is the only apparent illegal activity and a member of the service may be suspended or placed on modified assignment for patronizing such a location as per Patrol Guide procedure 206-07, “Cause for Suspension or Modified Assignment”, step 3, subdivision “e”. The following information should be included in interim or annual reports regarding Unlawful Locations: (1) Date declared unlawful (2) Number of visits/observations by commanding/executive/integrity control officers or other supervisors (3) Any notifications made to Internal Affairs Bureau or any unit/agency relative to vice enforcement, narcotics, civil enforcement, etc. (4) Any disciplinary/criminal action taken against members of the service re: location concerned (including results) (5) Date business sold (6) Date location closed and reason (civil enforcement, vacated business, fire, etc.) If a member of the service becomes involved in an incident in an Unlawful Location, outside of his/her command, and upon investigation it is discovered that the location has been previously deemed unlawful, and is still carried as such in the command's Integrity Monitoring File, the commanding officer/duty captain will determine whether or not the member involved should have been aware of the unlawful status of the location in question. COOPING PRONE LOCATIONS Consideration for designating a location as cooping prone should be based on past history of allegations of cooping, or locations where, in the commanding officer's judgment, there is likelihood that member(s) will engage in interrupted patrol. Cooping prone locations apply to on-duty members only. However, members will not be prohibited from performing authorized patrol within such locations, when necessary. FORMS AND REPORTS ACTIVITY LOG (PD 112-145) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-22 DEPARTMENT CONFIDENTIALITY POLICY DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To inform members of the service of the guidelines to be complied with when accessing, creating, receiving, disclosing or otherwise maintaining information from an information system: MEMBER OF THE SERVICE 1. 2. 3. 4. 5. Access only those information systems to which authorization has been granted, and under circumstances required in the execution of lawful duty. Abide by any security terms/conditions associated with the information system, including those governing user passwords, logon procedures, etc. Disclose information to others, including other members of service, only as required in the execution of lawful duty. Confirm identity and affiliation of requestor of information and determine that release of information is lawful, prior to disclosure. Maintain confidentiality of information accessed, created, received, disclosed or otherwise maintained during course of duty. The above guidelines also apply to the oral transmission of information contained in any Department information system. NOTE Members of the service who fail to adhere to the above guidelines may be subject to disciplinary and/or criminal action. RELATED PROCEDURES Information Concerning Official Business of Department (P.G. 212-76) Release of Information to News Media (P.G. 212-77) Department Computer Systems (P.G. 219-14) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-23 CONDUCTING ORDERED BREATH TESTING OF UNIFORMED MEMBERS OF THE SERVICE FOR THE PRESENCE OF ALCOHOL DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 8 COMMANDING OFFICER, PERSONNEL BUREAU INVESTIGATIONS UNIT 1. NOTE Subject members have signed a Negotiated Settlement which contains the following wording: “I agree to submit to and to make myself available, on or off duty, for ordered breath testing for the presence of alcohol during a probationary period or other agreed upon time period pursuant to Patrol Guide 203-04, “Fitness for Duty.” I understand that this will entail unannounced visits to my personal residence. In addition, I am fully aware that if said testing of my blood alcohol level is .04 or more that I shall be presumed unfit for duty. I also understand that should I be found unfit for duty or should I refuse such testing I will be subject to further disciplinary action up to and including summary termination. I acknowledge that I have received and understand the provisions within Patrol Guide 203-04, “Fitness for Duty” and Patrol Guide 203-23, “Conducting Ordered Breath Testing of Uniformed Members of the Service for the Presence of Alcohol.” 2. NOTE Schedule each member whose name appears on the listing to be periodically tested during each quarterly period during which the member is subject to ordered breath testing. For the purposes of this procedure, the calendar year will be divided into four quarterly periods as follows: January through March, April through June, July through September and October through December. Nothing in this procedure shall preclude a subject member from being tested more than once during a quarter. However, at least one of the tests conducted during the year must be conducted during the subject member’s off duty hours. If the period that the member is subject to ordered breath testing begins on February 15th, for example, the initial testing of the subject member will commence during the quarterly period that runs from January 1st through March 31st. 3. 4. NOTE Maintain a listing (including duty charts, vacation selections and complete contact information such as home phone numbers, cellular phone numbers, beeper numbers and e-mail addresses) of all uniformed members who have been placed on Dismissal Probation, or have been the subject of other disciplinary action, and have agreed to submit to ordered breath testing for the presence of alcohol as a result of a negotiated penalty in a Department disciplinary proceeding. Ensure that all supervisors assigned to the Personnel Bureau Investigations Unit and the Medical Division’s Absence Control & Investigations Unit have been trained by the Highway District in the operation of the hand-held Portable Breath Test (PBT) device. Arrange for a supervisor assigned to the Personnel Bureau Investigations Unit or the Medical Division’s Absence Control & Investigations Unit to conduct a breath test using a PBT device whenever a subject member is scheduled to be tested. Both units will assist each other in the testing process as necessary. If the subject member is a ranking member of the Department, a supervisor of an appropriate rank assigned to one of the sub-units of the Personnel Bureau will be designated to assist with the administration of the breath test. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-23 COMMANDING OFFICER, PERSONNEL BUREAU INVESTIGATIONS UNIT REVISION NUMBER: PAGE: 12/15/16 5. 6. (continued) 2 of 8 Maintain a database that tracks the results of all on duty as well as all off duty ordered breath tests and the number of members tested. Submit a quarterly report to the Chief of Personnel listing all subject members, the starting and ending dates during which they are subject to ordered breath testing, the dates on which they were tested, whether they were tested on duty or off duty, and the results. The probationary period will be extended by any period of time that the subject member is on suspension, modified assignment, restricted duty, limited duty, sick leave, leave of absence (military, educational, etc.) or annual leave. As such, the Performance Analysis Section will be contacted to ascertain the exact date that the probationary period ends. NOTE ON DUTY ORDERED BREATH TESTING (Steps 7-14) DESIGNATED SUPERVISOR, PERSONNEL BUREAU INVESTIGATIONS UNIT/MEDICAL DIVISION’S ABSENCE CONTROL & INVESTIGATIONS UNIT 7. NOTE The Medical Division’s Drug Screening Unit must ensure that the records maintained in regard to random drug testing do not in any manner include members who were notified to appear for ordered breath testing. 8. 9. NOTE After being designated to conduct an ordered breath test of an on duty member of the service, the breath test will be conducted at the Medical Division or at the Personnel Bureau Investigations Unit, on a date and time when the subject member is regularly scheduled to work. Notify the commanding officer/desk officer at the subject member’s command to have the subject member transported by a higher-ranking member to the Medical Division or the Personnel Bureau Investigations Unit in an expeditious fashion. Respond to the Medical Division, or the Personnel Bureau Investigations Unit, as appropriate, on the date and time that the subject member was notified to appear. All times relating to the testing process will be carefully documented. 10. 11. Advise the subject member that he or she may be tested by a number of different means, such as the PBT device and the Intoxilyzer. Direct the subject member to prepare an Ordered Breath Test Questionnaire form. a. The Ordered Breath Test Questionnaire form will be retained in the subject member’s file maintained at the Personnel Bureau Investigations Unit office. As some of the information contained on the form may be considered medical records under the Americans with Disabilities Act, the form must be handled and maintained in a confidential manner. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-23 REVISION NUMBER: PAGE: 12/15/16 3 of 8 NOTE If the subject member answers “YES” to either of the following two questions listed on the form: “Do you require medical treatment now?” or “Do you desire an ambulance to be summoned?” or is unable to answer these questions, the supervisor concerned shall summon an ambulance. DESIGNATED SUPERVISOR, PERSONNEL BUREAU INVESTIGATIONS UNIT/MEDICAL DIVISION’S ABSENCE CONTROL & INVESTIGATIONS UNIT (continued) 12. NOTE The supervisor concerned must observe the subject member for at least 20 minutes prior to initiating the test to ensure that the subject member does not engage in any activities that may skew the test results (e.g., eating, drinking, smoking, vomiting, regurgitating, belching). 13. 14. Conduct a breath test using a PBT device in a private setting at the Medical Division or at the Personnel Bureau Investigations Unit. If the reading on the PBT device is less than .02 and there are no related indicia of intoxication (see Additional Data statement for a listing), no further action is required at this time. a. If the reading on the PBT device is less than .02 and the subject member appears to be intoxicated (i.e., there are related indicia of intoxication) or under the influence of a prohibited substance, the supervisor concerned will confer with the Commanding Officer, Personnel Bureau Investigations Unit who will notify the Office of the Personnel Bureau in regard to obtaining authorization to test the subject member using the Intoxilyzer, or to conduct a drug screening test for cause under the procedures contained in P.G. 205-30, “Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service.” If the reading on the PBT device is .02 or greater, immediately notify Highway I.D.T.U. to respond to the Medical Division to test the subject member using the Intoxilyzer that is maintained at the Medical Division facility. (It should be emphasized that the Intoxilyzer test at the Medical Division will be conducted by an I.D.T.U. technician.) In the event that alternate arrangements must be made, the Intoxilyzer test will be conducted at the closest I.D.T.U. facility. In such a case, the subject member will not be permitted to transport him/herself to the I.D.T.U. facility. Depending upon circumstances, the supervisor concerned may be aided by one or more members of the service in transporting the subject member to the I.D.T.U. facility. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-23 DESIGNATED SUPERVISOR, PERSONNEL BUREAU INVESTIGATIONS UNIT/MEDICAL DIVISION’S ABSENCE CONTROL & INVESTIGATIONS UNIT (continued) NOTE PAGE: 12/15/16 a. 4 of 8 The I.D.T.U. technician will utilize a specially developed form, entitled Ordered Breath Test Instruction Sheet to interview the subject member and a specially developed checklist, entitled Intoxilyzer Operational Checklist to conduct the test. The entire Intoxilyzer testing process, including the reading of the test results, will be videotaped by a member of the Highway District. In cases in which there is an Intoxilyzer reading of .02 or greater, a copy of the videotape will be provided to the supervisor concerned, who will follow all applicable Departmental procedures to safeguard the tape for evidentiary purposes. The I.D.T.U. technician conducting the test must observe the subject member for at least 20 minutes prior to initiating the test to ensure that the member does not engage in any activities that may skew the test results. b. c. NOTE REVISION NUMBER: The supervisor concerned shall carefully record and then take into account the Intoxilyzer reading along with any other related indicia of intoxication in coming to a conclusion that the subject member is apparently unfit for duty. As part of this process, the supervisor should use a blood alcohol level of .04 or greater on the Intoxilyzer as the threshold for a presumption of lack of fitness for duty. If the supervisor concerned has reason to conclude that the subject member is apparently unfit for duty, the supervisor will notify the Commanding Officer, Personnel Bureau Investigations Unit, who will notify the Office of the Personnel Bureau. In addition, the supervisor will be guided by the procedures contained in P.G. 206-12, “Removal of Firearms from Intoxicated Uniformed Member of the Service.” If the subject member is determined to be unfit for duty, the I.A.B. Command Center will be notified and a log number will be obtained. OFF DUTY ORDERED BREATH TESTING (Steps 15-23) NOTE Home visits related to off duty ordered breath testing will be conducted in a similar fashion to home visits by the Medical Division to uniformed members of the service who are on sick leave. Breath testing of off duty members of the service will normally be conducted from 0900 hours to 2100 hours, including weekends. However, subject members who are tested off duty will be entitled to overtime compensation. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-23 REVISION NUMBER: PAGE: 12/15/16 5 of 8 DESIGNATED SUPERVISOR, PERSONNEL BUREAU INVESTIGATIONS UNIT/MEDICAL DIVISION’S ABSENCE CONTROL & INVESTIGATIONS UNIT (continued) 15. After being designated to conduct an ordered breath test of an off duty member of the service, ascertain whether the subject member is on sick report. If the member is not on sick report, respond to the member’s residence to conduct the breath test. (If the member is on sick report, the breath test will not be conducted until the member is no longer on sick report.) NOTE The designated supervisor will be accompanied by at least one other supervisor/member of the Personnel Bureau Investigations Unit or the Medical Division’s Absence Control & Investigations Unit. a. NOTE All times relating to the testing process will be carefully documented. b. NOTE If the subject member does not answer the door, leave a Notification Card under the door with instructions that the member is to immediately contact you upon his/her receipt of the card. Attempt to contact the subject member via alternative means (telephone numbers that have been provided to the Department, cellular phones, beeper, etc.) if necessary. Attempts by the subject member to evade contact may result in further disciplinary action and possible termination. c. 16. 17. 18. 19. Once the subject member is located, direct the member to remain at his/her current location pending your arrival. The subject member will neither be requested nor permitted to drive until the breath testing has been completed and the member’s fitness for duty has been determined. Once personal contact is made with the subject member on an initial visit, request member’s identification card in order to confirm member’s identity. Proceed to conduct the testing process in a private setting (e.g., subject member’s residence, Department auto being used by the supervisor concerned) in a dignified, respectful fashion. The subject member’s input should be solicited in regard to where he/she would feel most comfortable having the test conducted. Advise the subject member that he or she may be tested by a number of different means, such as the PBT device and the Intoxilyzer. Direct the subject member to prepare an Ordered Breath Test Questionnaire form. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-23 a. 6 of 8 The Ordered Breath Test Questionnaire form will be retained in the subject member’s file maintained at the Personnel Bureau Investigations Unit office. As some of the information contained on the form may be considered medical records under the Americans with Disabilities Act, the form must be handled and maintained in a confidential manner. If the subject member answers “YES” to either of the following two questions listed on the form, “Do you desire medical treatment now?” or “Do you desire an ambulance to be summoned?” or is unable to answer these questions, the supervisor concerned shall summon an ambulance. 20. NOTE PAGE: 12/15/16 DESIGNATED SUPERVISOR, PERSONNEL BUREAU INVESTIGATIONS UNIT/MEDICAL DIVISION’S ABSENCE CONTROL & INVESTIGATIONS UNIT (continued) NOTE REVISION NUMBER: Conduct a breath test using a PBT device. The supervisor concerned must observe the subject member for at least 20 minutes prior to initiating the test to ensure that the subject member does not engage in any activities that may skew the test results (e.g., eating, drinking, smoking, vomiting, regurgitating, belching). 21. 22. If the reading on the PBT device is less than .02 and there are no related indicia of intoxication (see Additional Data statement for a listing) no further action is required at this time. a. If the reading on the PBT device is less than .02 and the subject member appears to be intoxicated (i.e., there are related indicia of intoxication) or under the influence of a prohibited substance, the supervisor concerned will confer with the Commanding Officer, Personnel Bureau Investigations Unit who will notify the Office of the Personnel Bureau in regard to obtaining authorization to test the subject member using the Intoxilyzer, or to conduct a drug screening test for cause under the procedures contained in P.G. 205-30, “Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service.” If the reading on the PBT device is .02 or above, the subject member will be transported expeditiously to the Medical Division’s Lefrak City facility and an immediate notification will be made to Highway I.D.T.U. to respond to the Medical Division to test the subject member using the Intoxilyzer that is maintained at the Medical Division. (It should be emphasized that the Intoxilyzer test at the Medical Division will be conducted by an I.D.T.U. technician.) In the event that alternate arrangements must be made, the Intoxilyzer test will be conducted at the closest I.D.T.U. facility. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-23 a. c. The I.D.T.U. technician will utilize a specially developed form, entitled Ordered Breath Test Instruction Sheet to interview the subject member and a specially developed checklist, entitled Intoxilyzer Operational Checklist to conduct the test. The entire Intoxilyzer testing process, including the reading of the test results, will be videotaped by a member of the Highway District. In cases in which there is an Intoxilyzer reading of .02 or greater, a copy of the videotape will be provided to the supervisor concerned, who will follow all applicable Departmental procedures to safeguard the tape for evidentiary purposes. The supervisor concerned shall carefully record and then take into account the Intoxilyzer reading along with any other related indicia of intoxication in coming to a conclusion that the subject member is apparently unfit for duty. As part of this process, the supervisor should use a blood alcohol level of .04 or greater on the Intoxilyzer as the threshold for a presumption of lack of fitness for duty. If the supervisor concerned has reason to conclude that the subject member is apparently unfit for duty, the supervisor will notify the Commanding Officer, Personnel Bureau Investigations Unit, who will notify the Office of the Personnel Bureau. In addition, the supervisor will be guided by the procedures contained in P.G. 20612, “Removal of Firearms from Intoxicated Uniformed Member of the Service.” If the subject member is determined to be unfit for duty, the I.A.B. Command Center will be notified and a log number will be obtained. 23. ADDITIONAL DATA 7 of 8 The I.D.T.U. technician conducting the test must observe the subject member for at least 20 minutes prior to initiating the test to ensure that the member does not engage in any activities that may skew the test results. b. NOTE PAGE: 12/15/16 DESIGNATED SUPERVISOR, PERSONNEL BUREAU INVESTIGATIONS UNIT/MEDICAL DIVISION’S ABSENCE CONTROL & INVESTIGATIONS UNIT (continued) NOTE REVISION NUMBER: Ensure that the subject member is transported back to his/her residence after all testing, administrative and related matters have been completed. Since most members of the service who will be subject to the provisions of this procedure will be on full duty status with no driving restrictions, the Performance Monitoring Unit will institute procedures to remind the concerned members’ Commanding Officers of the importance of remaining particularly alert to the members’ fitness for duty during the members’ dismissal probation period or the agreed upon period during which the member will be subject to ordered breath testing. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-23 REVISION NUMBER: PAGE: 12/15/16 8 of 8 INDICIA OF INTOXICATION ADDITIONAL DATA (continued) Face to face observation and interaction with the subject member allows the supervisor concerned to use his or her senses to obtain “evidence” of alcohol intoxication: * * * The sense of sight The sense of hearing The sense of smell * * * * * * Bloodshot eyes Flushed face Soiled, mussed, disarrayed clothing Fumbling (e.g., dropping paperwork, keys etc.) The presence of alcohol containers Physical coordination (e.g., swaying, staggering, unsteady, falling, wobbling, sagging knees, using a wall or furniture as a prop) Unusual actions (e.g., hiccupping, belching, vomiting, fighting, sleepy, urinating) SIGHT * HEARING * * * * * * * Slurred speech Admission of drinking Inconsistent responses Incoherent Abusive language, profanity Antagonistic Unusual statements * * * * Odor of alcohol on breath “Cover Up” odors (e.g., breath spray, mints) Open alcoholic beverages Unusual odors SMELL NOTE: These traits are illustrative; this is not meant to be a complete list of indicia. RELATED PROCEDURES Fitness for Duty (P.G. 203-04) Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) Removal of Firearms from Intoxicated Uniformed Member of the Service (P.G. 206-12) FORMS AND REPORTS Ordered Breath Test Questionnaire (Medical Division Form) Notification Card (Medical Division Form) Intoxilyzer Operational Checklist (Medical Division Form) Ordered Breath Test Instruction Sheet (Medical Division Form) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-24 PERSONAL INFORMATION VIA DEPARTMENT INTRANET DATE ISSUED: 09/11/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/11/17 1 of 3 PURPOSE To provide members of the service the ability to review, confirm and update their personal information as necessary, as well as, annually during evaluation period. PROCEDURE When a member of the service utilizes the Personnel Data Forms Intranet System via the Department Intranet to view and/or update their personal information DEFINITION PERSONAL INFORMATION - Data pertaining to a member of the service (uniformed or civilian), regarding name, gender, residence, social condition, emergency notification information, and any other relevant information. MEMBER OF THE SERVICE 1. 2. 3. NOTE If one or both of the menu options are not displayed, this indicates that a change has already been submitted and has not yet been approved or rejected. Additional submissions are not permitted until previous ones have been signed, submitted and processed by the Personnel Data Unit. 4. 5. NOTE Provide accurate and current personal information to the Department immediately upon a change. Access the “Personnel Data Forms” menu when: a. A change in personal information occurs b. Annually, during evaluation period to review and, if necessary, update personal information c. At anytime in order to review the accuracy of personal information, particularly if member believes it to be compromised. Select one of the following two forms from the “Personnel Data Forms” menu: a. Name, Gender, Residence, and Social Condition b. Emergency Notification. Verify the information appearing on the screen. View the update screen and type any new information into the appropriate fields. Name and gender changes must include supporting documentation (e.g., driver license, marriage certificate, birth certificate, court order, etc.). Members of the service must adhere to the Department residency requirements. 6. 7. 8. 9. Confirm the requested changes online. Print and sign two hard copies. Submit both signed hard copies to the operations coordinator and provide supporting documentation for change of name, gender, and/or social condition requests. Login to the online “Personnel Data Forms” menu one month after submitting forms to the operations coordinator to verify updates were accepted or rejected by the Personnel Data Unit and notify the operations coordinator of results. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-24 OPERATIONS COORDINATOR REVISION NUMBER: PAGE: 09/11/17 10 11. 12. 13. 14. 15. 16. 17. 18. 2 of 3 Ensure all members of the service review and update their personal information as follows: a. Whenever a change in their personal information occurs b. Annually, during evaluation periods c. Any other time deemed necessary. Ensure that supporting documentation accompanies change of name, gender, and/or social condition requests. Assign command serial number to request. Sign both hard copies and ensure copies are signed by the submitting member of the service. Update all pertinent command records (i.e., FORCE RECORD [PD4061431], etc.) and file one of the submitted hard copies in the member’s personal folder. Forward remaining signed hard copy to the Commanding Officer, Personnel Orders Division with supporting documentation for name, gender and social condition changes. Maintain a list of all previous residence and emergency notification changes as well as current personal information of members of the command. Access the Personnel mainframe application PEPR or PEMU, one month after submission of form to verify if the member’s information has been changed in System by the Personnel Data Unit. Contact the Personnel Data Unit if changes have not been made after one month, to verify if submitting member’s updated form(s) have been received. 19. 20. Verify changes in the System and accept or reject changes. Create “rejection letter” if change is rejected, including reason(s) and forward to commanding officer of submitting member. COMMANDING 21. OFFICER Ensure member of the service resubmits information via the Personnel Data Forms Intranet System and submits necessary forms to the operations coordinator for subsequent forwarding to Personnel Data Unit with appropriate captions (e.g., serial numbers, etc.) completed and proper documents, if necessary. PERSONNEL ORDERS DIVISION NOTE Name, gender, residence, social condition, or emergency notification changes submitted via the Personnel Data Forms Intranet System will not update the Personnel System until accepted by the Personnel Orders Division. Forms not received by the Personnel Data Unit within ninety days from the date of online entry will be purged from the System and a new submission must be prepared. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-24 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/11/17 3 of 3 Members of the service officially assigned in an undercover capacity will be unable to access the System and must notify their commanding officer of any change to their personal information. The commanding officer of the undercover will forward a Typed Letterhead with requested changes to the Commanding Officer, Personnel Orders Division. Members of the service may view/update foreign language proficiency or other skills and review or add country of birth by selecting the “View and Update Skills Information and Languages/Review and Add Country of Birth” link and follow the instructions provided. Members of the service may update their education information by forwarding an official transcript in a sealed envelope to the Education, Training, Opportunities and Tracking Unit located at 235 East 20th Street, New York, NY, Room 833. BENEFICIARY CHANGES Uniformed members of the service must file necessary forms at the Police Pension Fund located at 233 Broadway, New York, NY, 19th Floor. Civilian members of the service must file necessary forms at the Human Capital Division located at One Police Plaza, New York, NY. ADDITIONAL NOTIFICATIONS Health Insurance Section: located at 90 Church Street, New York, NY, 12th Floor. Deferred Compensation Plan: located at 40 Rector Street, New York, NY, 3rd Floor. Members of the service are reminded that it is in their best interests to notify their respective labor union whenever there is a change in name, gender, residence, or social condition. RELATED PROCEDURES Residence Requirements (P.G. 203-18) FORMS AND REPORTS FORCE RECORD (PD406-1431) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-25 DEPARTMENT POLICY PROHIBITING RACIAL PROFILING AND BIAS-BASED POLICING DATE ISSUED: 06/02/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/02/16 1 of 2 1. Members of the service are reminded that the New York City Police Department is committed both to the impartial enforcement of law and to the protection of constitutional rights. To reinforce these commitments and to ensure that all members of the service engage only in constitutionally sound policing practices, the Department prohibits the use of racial and bias-based profiling in law enforcement actions. Conducting enforcement activities in an unbiased manner fosters and strengthens relationships between police officers and members of the community, and inspires confidence in, and support for, policing efforts. 2. Police-initiated enforcement actions, including, but not limited to, arrests, Level 3 Terry stops, frisks, searches, summonses, and motor vehicle stops, must be based on the standards required by the Fourth and Fourteenth Amendments of the U.S. Constitution, Sections 11 and 12 of Article I of the New York State Constitution, Section 14-151 of the New York City Administrative Code, and other applicable laws. 3. Race, color, ethnicity, or national origin may not be used as a motivating factor for initiating police enforcement action. When an officer’s decision to initiate enforcement action against a person is motivated even in part by a person’s actual or perceived race, color, ethnicity or national origin, that enforcement action violates Department policy unless the officer’s decision is based on a specific and reliable suspect description that includes not just race, age, and gender, but other identifying characteristics or information. 4. The law confers on police officers the authority to stop, question, and if warranted, frisk an individual whom an officer reasonably suspects has committed, is committing, or is about to commit a felony or Penal Law misdemeanor. Police officers must be able to articulate the factors which led them to take enforcement action, in particular those factors leading to reasonable suspicion for stopping, questioning, and, if appropriate, frisking a person, or probable cause for arresting or issuing a summons to a person. Individuals may not be targeted for any enforcement action, including stops, because they are members of a racial or ethnic group that appears more frequently in local crime suspect data. Race, color, ethnicity, or national origin may only be considered when the stop is based on a specific and reliable suspect description that includes not just race, gender, and age, but other identifying characteristics or information. When an officer carries out a stop based on reasonable suspicion that a person fits such a description, the officer may consider the race, color, ethnicity, or national origin of the suspect, just as the officer may consider the suspect’s height or hair color. In accordance with Department policy, when a stop is not based on a specific suspect description, however, race, ethnicity or national origin may not be used at all as a motivation or justification for the stop. 5. Section 14-151 of the New York City Administrative Code and Department policy prohibit bias-based profiling and include demographic categories in addition to race, color, and national origin. The Administrative Code and Department policy prohibit the Department and individual officers from intentionally engaging in bias-based profiling, which is defined as “an act of a member of the force of the police department or other law enforcement officer that relies on actual or perceived race, national origin, color, creed, age, alienage or citizenship status, gender, sexual NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-25 DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/02/16 2 of 2 orientation, disability, or housing status as the determinative factor in initiating law enforcement action against an individual, rather than an individual’s behavior or other information or circumstances that links a person or persons to suspected unlawful activity.” With respect to race, color, ethnicity and national origin, the standards of conduct described in paragraphs “3” and “4” must always be met by the Department and its officers. 6. Commanding officers will continue to ensure that self-inspections are conducted within their commands regarding stop, question, and frisk activity. The Quality Assurance Division will continue to monitor compliance with self-inspection protocols in all of its command inspections and will continue to audit stop, question, and frisk activity Department-wide. 7. Commanding officers will ensure that members of their command comply with the Department’s policy regarding investigative encounters as per Patrol Guide 212-11, “Investigative Encounters: Requests for Information, Common Law Right of Inquiry and Level 3 Stops.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-26 EXTENDED LEAVE OF ABSENCE - EDUCATIONAL FELLOWSHIP/ SCHOLARSHIP NOTIFICATION OF INTENT DATE ISSUED: 02/15/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/15/17 1 of 2 PURPOSE To ensure that the Department is notified in a timely manner when a member of the service (uniformed or civilian) intends to apply for a specified opportunity that will require an extended leave of absence. DEFINITION ELIGIBILITY - A member of the service (uniformed or civilian) is not eligible to apply for any extended leave of absence with pay for thirty consecutive days or more for an educational fellowship/scholarship or similar opportunity after previously receiving such a leave during his/her career. PROCEDURE When a member of the service (uniformed or civilian) intends to apply for a nonDepartment sponsored educational fellowship/scholarship (e.g., White House Fellowship, Fulbright Award, Kennedy School of Government Scholarship, etc.) or similar opportunity (e.g., United Nations Civilian Policing position [UNCIVPOL], etc.) that will result in a request for an extended leave of absence (paid or unpaid) for thirty consecutive days or more: MEMBER OF SERVICE 1. 2. Prepare a “Request to Attend/Participate,” on Typed Letterhead, detailing the specific nature of the educational fellowship/scholarship (e.g., anticipated leave requirements, deadline for submission of application, etc.). Forward the “Request to Attend/Participate” to the Chief of Personnel, through channels. NOTE Final approval of the “Request to Attend/Participate” must be obtained prior to applying for the non-Department sponsored educational fellowship/scholarship. Failure to do so will result in being denied the leave of absence. CHIEF OF PERSONNEL 3. 4. OFFICE OF THE 5. POLICE COMMISSIONER Forward an acknowledgement of receipt on Typed Letterhead to the requesting member of the service indicating that the “Request to Attend/Participate” has been received and is being processed. Forward the “Request to Attend/Participate,” with endorsements, to the Office of the Police Commissioner for final approval. a. Forward a copy of the “Request to Attend/Participate,” with endorsements, to the Chief, Management Analysis & Planning for informational purposes. Forward, through channels, approval/disapproval “Request Attend/Participate” to the member of service making the request. NEW  YORK  CITY  POLICE  DEPARTMENT to PATROL GUIDE PROCEDURE NUMBER: 203-26 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/15/17 2 of 2 Members of the service are urged to submit the “Request to Attend/Participate” well in advance of any application deadline for a non-Department sponsored educational fellowship/scholarship in order to allow ample time for the approval process and the forwarding of any necessary documentation. Approval of the “Request to Attend/Participate” is independent of the individual’s eligibility and selection criteria for the specific educational fellowship/scholarship being sought by the member of the service. It is the policy of the Department to encourage its members to pursue educational opportunities in furtherance of their police careers. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: General Regulations Procedure No: 203-27 DEPARTMENT EMAIL POLICY DATE ISSUED: 09/13/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/13/17 1 of 3 PURPOSE To inform members of the service of the Department’s rights and use policy pertaining to email usage. PROCEDURE Duties of members of the service creating an email account and using the Department’s email system: MEMBER OF THE SERVICE 1. 2. 3. 4. 5. NOTE Review and comply with A.G. 325-35, “Department Computer Use Policy and Monitoring Notice.” Use Department email system for Department related purposes only. a. Use of other email systems (e.g., Gmail, Yahoo, etc.) to conduct Department business is prohibited. Do not use Department email to access or transmit materials (other than those required for police business) that involve the use of obscene language, inappropriate images, jokes, sexually explicit materials, or messages that disparage any person, group, or classification of individuals. Do not use the Department email system to create or distribute communications that are offensive, disruptive or unprofessional. Do not use Department email system to conduct personal business. Emails must be drafted with the same level of accuracy and professionalism as any other official Department communication. 6. 7. 8. INTEGRITY CONTROL OFFICER/ DESIGNATED SUPERVISOR 9. 10. 11. Notify integrity control officer/designated supervisor of unauthorized use or receipt of improper content. Notify integrity control officer/designated supervisor of any password compromise or breach of security. Members of the service should check their email at least once a tour. Notify Information Technology Bureau (ITB) Service Desk upon notification by a member of command of a breach in password security. a. Comply with A.G. 325-44, “Department Computer Systems – Passwords.” Conduct an immediate investigation and take disciplinary action, if necessary, upon receipt of a complaint of misuse of Department email system. Conduct an immediate investigation and comply with P.G. 205-37, “Sexual, Ethnic, Racial, Religious, or Other Discriminatory Slurs Through Display of Offensive Material” upon receipt of a complaint of improper content on Department email system. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-27 PAGE: 09/13/17 COMMANDING 12. OFFICER/ 13. DESIGNATED SUPERVISOR ADDITIONAL DATA REVISION NUMBER: 2 of 3 Ensure all members of command/unit are aware of the Department’s email policy. Notify the command integrity control officer of any unauthorized use or misuse of the Department’s email system. DEPARTMENT EMAIL POLICY NOTICE Members of the Service are advised that they do not maintain any right to privacy in email communications. All email communications sent or received by Department email are subject to review without notice to the user. Members of the service should understand that any email has the potential to be Rosario material, and may be reviewed by the Department, outside agencies, District Attorneys and Criminal Defense attorneys. All email communications may be stored and retrieved by the Department, regardless of whether a user intends or attempts to delete sent or received messages from the user’s mailbox. Email communications offer benefits such as speed and efficiency. However, they also present substantial risks because they are frequently prepared and sent quickly and without supervisory review. The facts and information contained in emails may not be as complete or accurate as more formal reports. Emails may reflect a familiar or jovial tone, which may be misinterpreted. Members of the service should exercise the same care in generating emails as they exercise when drafting more formal reports and should only write and send email communications that they would feel comfortable being displayed to a jury or in the media. Members of the service should think about the content of any email before sending it; use appropriate language; and think about whether an email should be sent in the circumstances or whether an alternative form of communication is more appropriate. All members of the service shall use a confidential password known only to the member of the service to access Department email systems. Members of the service must keep their password secure and not disclose it to another user. Users are responsible for the transmission of emails from their assigned email accounts and must log off or otherwise secure their account when their workstations are unattended. All members of the service must provide a signature block at the end of their emails. This signature block must provide name, rank/title and command. While emails may be sent from shared accounts on an official basis (i.e., pct013desk@nypd.org), all such emails must contain a signature block identifying the sender, including name, rank/title and command. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-27 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/13/17 3 of 3 In addition to the standard signature block, all emails must also contain this concluding banner: CONFIDENTIALITY NOTICE: This email and any attachments may contain confidential and privileged information for the use of the designated recipient(s) named above. If you are not the intended recipient, you are hereby notified that you have received this communication in error and that any review, use or disclosure of it or its contents is prohibited and may violate laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of this communication. Please treat this and all other communications from the New York City Police Department as LAW ENFORCEMENT SENSITIVE / FOR OFFICIAL USE ONLY. For assistance with email login, including password reset or address name change, members of the service should contact the Information Technology Bureau Service Desk. Confidential information, including information requiring compliance with the Federal Bureau of Investigation’s (FBI) Criminal Justice Information System (CJIS), should not be shared via email. CJIS data includes, but is not limited to, biometric, identity history, biographic, property, and case/incident history data. The electronic transmission of intelligence files and information containing sensitive tactical and undercover information is prohibited. Shortened URLs are unauthorized in any part of an email message (i.e., hyperlinks shortened using a third party URL shortener, including tinyurl.com; bit.ly.; goo.gl, etc.). Members of the service should refer to A.G. 325-47, “Cyber Security Incidents” regarding suspected or actual cyber security incidents affecting NYPD information systems or electronic information assets. Questions regarding the security of Department email accounts and reports of security incidents (e.g., phishing, suspicious attachments) should be directed to the Information Technology Bureau, Information Security Office at infosec@nypd.org. As a reminder, the Information Technology Bureau will never ask for any personal information or provide any links in a generic email. Emails claiming to be sent by the Information Technology Bureau Service Desk or administrators directing the user to a website or asking for specific information should not be answered. The security verification will be located at the very beginning of the message and shall contain the rank, command, name and last three digits of Tax ID number. RELATED PROCEDURES FINEST Communication System (A.G. 322-04) Department Computer Use Policy and Monitoring Notice (A.G. 325-35) Department Computer Systems (P.G. 219-14) Cyber Security Incidents (A.G. 325-47) Department Computer Systems – Password (A.G. 325-44) Sexual, Ethnic, Racial, Religious, or Other Discriminatory Slurs Through Display of Offensive Material (P.G. 205-37) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Duties and Responsibilities Procedure No: 203-28 DEPARTMENT SOCIAL MEDIA ACCOUNTS AND POLICY DATE ISSUED: 04/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/15/16 1 of 4 PURPOSE To provide procedures for social media account establishment, management, administration, oversight, and guidance for individual use. DEFINITIONS SOCIAL MEDIA: A category of internet-based resources that integrate usergenerated content and user participation. This includes, but is not limited to, social networking sites, photo and video sharing sites, wikis, blogs, and websites such as Facebook, Instagram, Flickr, YouTube, LinkedIn, Snapchat, and Twitter. DEPARTMENT SOCIAL MEDIA ACCOUNT: An account established by the Department with a third party provider such as Facebook or Twitter. HOSTING PRIVILEGES: The privilege of hosting an official NYPD social media account. The account host is responsible for all content appearing on the account. POSTING PRIVILEGES: The privilege of posting to an official NYPD social media account such as a Facebook page or Twitter account. PROCEDURE When commands/units wish to establish a Department social media account: REQUESTING COMMAND/UNIT 1. NOTE In general, only commanding officers, bureau chiefs and deputy commissioners are authorized to establish a Department social media account. Exceptions will be made on a case-by-case basis, and only with the approval of DCSC. Commands are prohibited from hosting their own individual sites without approval of DCSC. Unauthorized accounts will be ordered closed. DEPUTY COMMISSIONER, STRATEGIC COMMUNICATIONS 2. Forward request on Typed Letterhead to Deputy Commissioner, Strategic Communications (DCSC). a. Include list of command/unit members who will be granted hosting/posting privileges. Review request and endorse (approved/disapproved): a. If approved: (1) Coordinate with the Information Technology Bureau (ITB) to ensure that the proper protocols are followed regarding the establishment of a new account (2) Provide Department Social Media training for members requesting hosting/posting privileges (3) Upon completion of training, file original endorsed request and forward a copy to originating command indicating that new account has been established, and the list of members that have completed training and are authorized for hosting/posting privileges. b. If disapproved, file original endorsed request and forward a copy to originating command indicating reason. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 203-28 REVISION NUMBER: PAGE: 04/15/16 2 of 4 DCSC is the primary liaison to commands maintaining or establishing Department social media accounts, and is available to provide training, guidance and assistance. Technical questions concerning mobile device access, browser compatibility, etc., should be referred to ITB. During large scale or emergency incidents, members will be guided by Operations Order 9, series 2016, “Social Media Plan: Emergency Incidents.” NOTE INFORMATION 3. TECHNOLOGY BUREAU Provide DCSC with any needed assistance in the creation and establishment of approved social media accounts. a. Include guidelines on appropriate passwords required to be used by commands/units. WHEN A DEPARTMENT SOCIAL MEDIA ACCOUNT HAS BEEN COMPROMISED COMMANDING 4. OFFICER/ SUPERVISORY MEMBER Notify the following upon becoming aware that a Department social media account has been compromised (i.e., personal identifying data posted, hacked account, etc.): a. Deputy Commissioner, Strategic Communications b. Deputy Commissioner, Public Information c. Information Technology Bureau Wheel d. Intelligence Bureau, Operations Unit (when a threat is made against a member of service). DEPUTY COMMISSIONER, STRATEGIC COMMUNICATIONS 5. Confer with ITB and hosting company concerned (e.g., Twitter, Facebook, etc.) to determine corrective actions necessary for safeguarding account status. Advise member concerned regarding necessary actions. NOTE In instances where a threat is made against a member of the service, DCSC will confer with the Intelligence Bureau/investigative unit concerned prior to determining actions regarding account status. For instance, investigators may request that a compromised account remain active to allow time to obtain information to enhance the investigation. In all cases, P.G. 212-31, “Threats Against Members of the Service” will be followed. 6. Upon receiving a request for information from representatives of the media, or when responding to newsworthy incidents, members of the service will comply with the provisions of P.G. 212-77, “Release of Information to News Media.” For incidents involving members of the media, members of the service are reminded to comply with the provisions of P.G. 212-49, “Incidents Involving Media Representatives.” ADDITIONAL DATA DEPARTMENT POLICY No Department social media account is to be established except that which has been authorized by endorsement of the Deputy Commissioner, Strategic Communications. Members of service granted hosting privileges will be required to attend training provided by DCSC. Commanders/Account Hosts may designate one or more members of their command to post content on behalf of the command; DCSC will be advised and updated of any/all designees granted posting privileges. Only DCSC personnel, a host, or his/her designee, if authorized and trained, may post content to a NYPD social media site. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-28 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/15/16 3 of 4 In accordance with P.G. 203-10, “Public Contact – Prohibited Conduct,” members of the service are prohibited from using Department or command identifiers as part of a privately held social media account moniker (e.g., @nypd_johndoe, @053Pct_janedoe, etc.). PERSONAL USE OF SOCIAL MEDIA BY MEMBERS OF THE SERVICE Members of the service are to be cognizant of their personal use of social media sites. Any activities or statements made on social media sites are done so in an online domain where users have no reasonable expectation of privacy. Even if a member of the service has created “private” or “limited access” accounts or has customized “privacy settings,” any statements, photographs, video clips or information which are sent over the internet may still be viewed and disseminated by third parties, even after the content has been edited or deleted by the user. When assessing actions that may violate this Order, be guided by common sense standards of reasonableness. Violations of this Order may subject members of the service to disciplinary action. All provisions of P.G. 203-10, “Public Contact Prohibited Conduct” continue to apply to the use of social media. Members of the service utilizing personal social media sites are to exercise good judgment and demonstrate the same degree of professionalism expected of them while performing their official duties. Members of the service should be aware that activities on personal social media sites may be used against them to undermine their credibility as members of the Department, interfere with official police business, compromise ongoing investigations and affect their employment status with the Department. Furthermore, information (including digital images) released on social media may endanger the safety of members of the service and/or their family members. Members of the service are urged not to disclose or allude to their status as a member of the Department. Divulging identifying information on social media sites may endanger officer safety and may limit a member of the service’s eligibility for certain assignments. Members of the service who serve or seek to serve in an undercover capacity or work in highly sensitive assignments are particularly at risk. Because of the potential risks associated with the disclosure of one’s status as a member of the Department, members of the service are prohibited from revealing Department affiliations of other individuals (e.g., partners, co-workers, supervisors, etc.) without the express consent of that individual. These restrictions include, and are not limited to, the individual posting, “tagging” and/or “sharing” pictures of other members of the service. Members of the service are prohibited from posting photographs of themselves in uniform and/or displaying official identification, patches or badges, marked/unmarked vehicles on internet sites without authorization from the Department. These prohibitions will not apply to photographs taken at official Department ceremonies (e.g., promotions, awards, medal/citations, etc.). Members of the service are prohibited from posting on the internet nonpublic items (e.g., witness statements, crime scene photographs, videos, etc.) that were gained as a result of their position with the Department. Members of the service are prohibited from knowingly engaging in any type of social media contact (e.g., “friending,” “following,” etc.) with a suspect, witness, or crime victim if that officer was either involved in the incident, or the officer became acquainted with that victim or witness during or because of the incident and the matter is under investigation or pending in a criminal court. Further, members of the service will not knowingly engage in social media contact about a matter under investigation or pending in criminal court with a lawyer who is working on that matter. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 203-28 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/15/16 4 of 4 ADDITIONAL DATA (continued) Members of the service are prohibited from engaging in any type of social media contact (e.g., “friending,” “following,” etc.) with minors they interact with in the course of their employment with the Department. Such communications may be deemed inappropriate and create an appearance of impropriety. These restrictions do not bar such communication with relatives of the member of the service. This policy applies to both official use of social media and personal use of social media by members of the service. All members of the service are reminded that they are strictly accountable for their conduct at all times, whether on or off duty, inside or outside of New York City. RELATED PROCEDURES Department Confidentiality Policy (P.G. 203-22) Information Concerning Official Business of Department (P.G. 212-76) Department Computer Systems (P.G. 219-14) Department Computer Use Policy and Monitoring Notice (A.G. 325-35) Performance on Duty – Prohibited Conduct (P.G. 203-06) Public Contact – Prohibited Conduct (P.G. 203-10) Public Contact – General (P.G. 203-09) Threats Against Members of the Service (P.G. 212-31) Release of Information to News Media (P.G. 212-77) Incidents Involving Media Representatives (P.G. 212-49) Use of Social Networks For Investigative Purposes – General Procedure (Operations Order 34, series 2012) Social Media Plan: Emergency Incidents (Operations Order 9, series 2016) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-01 GENERAL UNIFORM REGULATIONS DATE ISSUED: 03/23/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 03/23/15 1 of 2 UNIFORMS 1. NOTE Recruits wear uniform only after inspected and stamped by Police Academy. 2. 3. 4. 5. NOTE Maintain at own expense articles prescribed for rank, position or duty. Do not modify prescribed uniforms in any manner except as specifically authorized by higher authority. Do not wear distinguishable items of the uniform with civilian clothes. Do not wear uniform, shield or display IDENTIFICATION CARD (PD 416-091) while participating in a rally, demonstration or other public assemblage except as authorized by the Department. Wear uniform of the day. Commanding officers or unit commanders may authorize a specialized uniform only after requesting and receiving approval from the Police Commissioner’s Uniform and Equipment Review Committee. Submit requests to the Office of the Chief of Department: Att: Uniform and Equipment Sub-Committee. a. Wear uniform when directed, if assigned to the Detective Bureau or to duty in civilian clothes. Detectives, when assigned to duty in uniform, will wear prescribed police officer's uniform with gold cap device and appropriate collar insignia. 6. 7. 8. 9. 10. While performing duty indoors, in uniform, wear regulation seasonal shirt and trousers. Wear the prescribed uniform, if regularly assigned to duty in uniform, when appearing in court, the Trial Room or at the office of a ranking officer above the rank of captain, except if off duty, on sick report, or if excused by competent authority. Purchase regulation service holsters, caps, raingear and all items of uniform which are sewn or attached to the uniform, from the Equipment Section or other authorized supplier. Necessary uniform changes, other than those listed in step “10,” will be made as directed by the lieutenant platoon commander/counterpart. a. The lieutenant platoon commander/counterpart shall authorize the wearing of the optional short sleeve shirt whenever the temperature for a specific tour is expected to rise above 70 degrees Fahrenheit. Remove summer blouse/duty jacket while performing duty in uniform, if desired. a. The following OPTIONAL uniform items may be worn between May 1 and November 1: (1) Short sleeve shirt (without tie) (2) Tie, when wearing the regulation long sleeve uniform shirt, unless attending ceremonies, meetings, funerals, etc., or as directed. b. The following OPTIONAL uniform item may be worn between June 1 and October 1: (1) Summer cap. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-01 NOTE REVISION NUMBER: PAGE: 03/23/15 2 of 2 During the period of June 1 to October 1, police officers and detectives performing subway patrol duties in uniform shall have the option of wearing the uniform cap. Transit Bureau police officers and detectives who are assigned to subway patrol duty for their entire tour also have the option of wearing the summer uniform described below between June 1 and October 1. a. b. c. d. UNIFORMS (continued) 11. 12. 13. Regulation NYPD blue short sleeve uniform shirt. Cargo style shorts, as available in the Equipment Section. Shorts will be hemmed to a length to the top of the knee. Black leather uniform athletic shoe, lace-up style ONLY, with no visible logos or markings. Either high-cut or low-cut style is authorized, however, the shoe should have no more than five shoelace grommets/attachments. Black cotton crew socks, worn fully extended, length at least three inches but no more than five inches above outermost anklebone. Socks must be visible. Do not wear gloves or suspenders when summer blouse is removed. Wear authorized breast bars at all times while in uniform unless directed otherwise as in step 13 below. Wear medals, decorations and authorized insignia at Department meetings, ceremonies and while marching in parades. (Do not wear a medal and corresponding breast bar at the same time). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-02 UNIFORM CLASSIFICATIONS DATE ISSUED: 03/23/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 03/23/15 1 of 2 To be worn for ceremonies, promotions, funerals, etc.: DRESS UNIFORM SUMMER (CLASS A) 8 POINT CAP SUMMER BLOUSE LONG SLEEVE SHIRT & TIE DRESS TROUSERS SHINY (HIGH GLOSS) SHOES WHITE GLOVES DUTY BELT (OPTIONAL) WINTER (CLASS A) 8 POINT CAP WINTER COAT LONG SLEEVE SHIRT & TIE DRESS TROUSERS SHINY (HIGH GLOSS) SHOES WHITE GLOVES DUTY BELT (OPTIONAL) NOTE A white shirt shall be worn by those uniformed members attending the funeral of a member assigned to the same command. PATROL UNIFORM To be worn when on patrol: SUMMER (CLASS B) 8 POINT CAP LONG SLEEVE SHIRT TIE (OPTIONAL) DUTY TROUSERS BLACK SHOES BLACK BOOTS (OPTIONAL) V-NECK SWEATER (OPTIONAL) SUMMER (CLASS C) 8 POINT CAP SHORT SLEEVE SHIRT (NO TIE) DUTY TROUSERS BLACK SHOES BLACK BOOTS (OPTIONAL) ADMINISTRATIVE UNIFORM WINTER (CLASS B) 8 POINT CAP WAIST/HIP LENGTH DUTY JACKET (OPTIONAL) LONG SLEEVE SHIRT AND TIE TURTLE NECK SHIRT (OPTIONAL - CANNOT BE WORN AS AN OUTER GARMENT) V-NECK SWEATER (OPTIONAL) BLACK SHOES BLACK BOOTS (OPTIONAL) BLACK GLOVES To be worn when performing administrative duties in uniform: SUMMER (CLASS D) (NO CAP) SHORT SLEEVE SHIRT (NO TIE) DUTY TROUSERS BLACK SHOES DUTY BELT (OPTIONAL) WINTER (CLASS D) (NO CAP) LONG SLEEVE SHIRT & TIE DUTY TROUSERS BLACK SHOES DUTY BELT (OPTIONAL) V-NECK SWEATER (OPTIONAL) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-02 NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 03/23/15 2 of 2 Uniform is to be assigned by unit/lieutenant platoon commander. In the event of a detail, etc., uniform is to be assigned by the detail commander. Detail personnel will be advised of the uniform when assigned, but will have appropriate uniform available for inclement weather. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-03 UNIFORMS DATE ISSUED: DATE EFFECTIVE: 07/06/17 DUTY UNIFORM REVISION NUMBER: PAGE: 07/06/17 1 of 7 UNIFORMS MUST CONFORM WITH EQUIPMENT SECTION SAMPLES POLICE OFFICER CAP Navy blue, black strap and chrome cap device bearing shield number. DUTY JACKET Waist length, navy blue, nylon, with zip-out Thinsulate® lining, knit wristlets and waistband, and zip side vents, OR Hip length, navy blue, nylon, with zip-out Thinsulate® lining, concealed zipper front, gilt buttons, and zip side vents. Either of these jackets may be worn by ALL uniformed members of the service performing patrol duty in uniform. NYLON WINDBREAKER JACKET Navy blue 100% nylon, sport collar style jacket with front snap closures. The front and back of the jacket must each be divided into two parts by one inch reflective tape. The jacket will have three inch high reflective letters “POLICE” affixed on the front, ¼ inch below the reflective tape. On the rear of the jacket, the letters “NYPD” shall be 3 ½ inches tall and the letters “POLICE” (affixed ½ inch below “NYPD”), shall be two inches high, both made of a reflective material, one inch above the reflective tape. A two inch reflective tape shall be set on the center of both sleeves. The Department logo (patch) will be affixed to each sleeve, one inch below the shoulder seam, on top of the reflective tape. NAMEPLATE Worn on outermost garment, centered ¼ inch below shield. Nameplates for police officers are white metal; ranking officers and detectives will wear yellow metal. SHIRT NYPD dark blue, military type, polyester/rayon with appropriate service stripes/hash marks, similar to sample sold at the Equipment Section. Authorized shirts will have a label affixed on the inside of the shirt between the fourth and fifth buttons that states: “Approved NYPD, Certification #.” TIE Navy blue, breakaway type. TIE CLASP Regulation NYPD. BELT Black leather, 1 ½ inches wide with gunmetal buckle. DUTY TROUSERS Navy blue, (polyester and wool) with ½ inch braid attached. SHOES/SOCKS Black, plain, smooth leather with flat soles and raised heels, or black high gloss shoes, except that material other than leather or high gloss plastic may be used for portion of ankle support shoe that is not visible below the pants leg. In addition, shoes commonly referred to as the “secret sneaker” are also permissible, provided that they generally conform in appearance to the regular duty shoe. These shoes will be on display at the Equipment Section. BLACK LEATHER JOGGING SHOES, SNEAKERS OR SHOES WITH VISIBLE LETTERING ARE NOT AUTHORIZED WEAR. ONLY black socks will be visible when performing duty in uniform. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-03 NOTE REVISION NUMBER: PAGE: 07/06/17 2 of 7 Black, high gloss shoes must be worn at occasions that require the dress uniform as directed by the Chief of Department, such as promotions, ceremonies and funerals. However, the regulation uniform shoe may be worn on occasions that require prolonged standing or walking, such as parades and street fairs. Uniformed members of the service assigned to Emergency Service Unit, Highway District, Harbor, Mounted Unit, etc., will wear appropriate footwear when performing duty in work or specialized uniforms. GLOVES Black Leather INCLEMENT WEATHER GEAR Reversible raincoat with “NYPD” stenciled in 2½ inch high letters over the right breast and 6 inch high letters in the back of the jacket with reversible navy blue or lime green cap cover, hood and leggings. Shield and nameplate will be fastened on the raincoat over left breast, and cap device on the cap cover. (Wearing of leggings, cap cover, hood, solid black overshoes or solid black rubber boots is optional). NOTE Regulation black rubber reflective or reversible black/orange raincoat with reversible black or orange cap cover remain authorized. DRESS UNIFORM Winter Spectra-lined; Worn at all times with duty jacket or winter coat, except when impractical, when safety may be jeopardized, or while in Department vehicle. White cotton Worn between 0800 and 1800 hours. NOT to be worn with duty jacket or while carrying baton. Traffic Duty Plain white wool (not required to be worn while performing RMP duty but must be available for use). Summer Trousers Shoes Gloves Cap NOTE Winter coat (navy blue fingertip length coat with regulation gilt [gold] buttons), uniform shirt and tie, OR Summer blouse (navy blue with regulation gilt [gold] buttons and shoulder straps) worn with regulation uniform shirt and tie, OR blue long-sleeve regulation shirt with tie and tie clasp, when directed. Navy blue serge with appropriate braid on trouser leg. Black, high gloss (manufactured by using the poromeric or clarino process) lace type oxford shoes with flat soles and raised rubber heels, black socks. Black leather/white cotton, as appropriate. Navy blue, black strap, chrome cap device. Ranking officers will conform to the dress uniform described above, as appropriate for their rank. Captains and above may wear the optional all weather dress uniform coat in place of the winter coat. The bureau chief concerned will make appropriate seasonal changes in dress uniform. Pregnant uniformed members of the service, who are in their twentieth week of gestation or earlier, if necessary, will wear business attire and display their IDENTIFICATION CARD (PD416-091) on their outermost garment. Proper business attire will conform with that worn to other official appearances, such as post-arraignment court appearances, professional career interview, etc. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-03 REVISION NUMBER: PAGE: 07/06/17 3 of 7 DETECTIVE Uniform is the same as required for police officer, EXCEPT: Gilt (gold) cap device (without shield number). CAP SERGEANT Uniform is the same as required for police officer, EXCEPT: CAP Gilt (gold) cap device (without shield number) and gilt (gold) chinstrap. TROUSERS 1 ¼ inch braid attached. SHIRT, LONG SLEEVE Dark blue, long sleeve uniform shirt with epaulettes, chevrons, two patches and appropriate service stripes/hash marks. Uniform long sleeve shirts may be worn with or without outer garment, when authorized, and will always be worn with regulation tie, tie clasp, and command numerals, as required, on collar. NOTE The regulation tie is optional as outlined in PG 204-01, “General Uniform Regulations.” SHIRT, SHORT SLEEVE (OPTIONAL) Dark blue, short sleeve uniform shirt with epaulettes, chevrons, two patches and optional longevity bar may be worn in place of long sleeve uniform shirt, when authorized. Command numerals, as required, will be worn on collar. Regulation tie and tie clasp will not be worn with short sleeve shirt and undershirt will not be exposed at the collar. INSIGNIA OF RANK Three pointed chevrons, worn on sleeves of all outer garments except raingear and nylon windbreaker jacket. Gilt (gold) chevrons worn on the collar of the nylon windbreaker jacket. LIEUTENANT Uniform is the same as required for sergeant EXCEPT: CAP Frame is covered with black mohair braid. INSIGNIA OF RANK Gilt (gold) bar, worn on: a. Shoulders of duty jacket, summer blouse and winter coat b. Collar of regulation shirt and nylon windbreaker jacket. WINTER COAT Designated as follows: a. Shoulder straps b. 1 ¼ inch black mohair braid on sleeves c. Three gilt (gold) buttons on cuffs. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-03 REVISION NUMBER: PAGE: 07/06/17 4 of 7 SUMMER BLOUSE Designated as follows: a. 1 ¼ inch black mohair braid on sleeves b. Three gilt (gold) buttons on cuffs. SHIRT, LONG SLEEVE White, long sleeve uniform shirt without chevrons. Miniature insignia of rank will be worn on collar. SHIRT, SHORT SLEEVE (OPTIONAL) White, short sleeve uniform shirt without chevrons. Miniature insignia of rank will be worn on collar. NOTE When attending meetings, conferences, ceremonies, and similar events, long sleeve uniform shirt and tie and/or summer blouse, as appropriate, will be worn. CAPTAIN Uniform is the same as required for lieutenant, EXCEPT: ALL WEATHER UNIFORM COAT OPTIONAL - Navy blue, double breasted trench coat. Authorized for use by captains and above. Garment must be converted for uniform use by adding insignia on the shoulder straps, two Police Department patches on the upper right and left sleeves, replace the eight buttons with eight large NYPD yellow metal buttons, and add two small yellow metal buttons to the shoulder straps. INSIGNIA OF RANK Two gilt (gold) bars, worn in the same manner as lieutenant’s insignia. WINTER BLOUSE OPTIONAL - Navy blue, similar in appearance to the summer blouse; made of heavier material; affords access to service revolver and other items worn on belt; may be used with a zip-in “Thinsulate” lining. NOTE Captains and above will not affix service stripes/hash marks on their uniforms. DEPUTY INSPECTOR Uniform is the same as required for captain, EXCEPT: INSIGNIA OF RANK Gilt (gold) oak leaf, to be worn with oak leaf stems pointing away from individual wearing them to the left and right. CAP Frame covered with black velvet. INSPECTOR Uniform is same as required for deputy inspector, EXCEPT: INSIGNIA OF RANK Gilt (gold) spread eagle. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-03 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/06/17 5 of 7 DEPUTY CHIEF Uniform is same as required for inspector, EXCEPT: INSIGNIA OF RANK One gilt (gold) star worn in the same manner as inspector’s insignia. CAP Gilt (gold) spray design on cap visor. UNIFORM COAT Sleeves have two bands of black mohair braid. SUMMER BLOUSE Sleeves have two bands of black mohair braid. ASSISTANT CHIEF Uniform is same as deputy chief, EXCEPT: INSIGNIA OF RANK Two gilt (gold) stars, worn in same manner as deputy chief. EXECUTIVE NYLON WINDBREAKER JACKET Navy blue 100% Tactel nylon, sport collar style jacket with front snap closures. The front of the jacket is divided into two parts by one inch tape. The jacket will have three inch high gold letters “POLICE” affixed on the front, ¼ inch below the tape. The rank of the executive will be in gold letters on the rear of the jacket. The Department logo (patch) will be affixed to each sleeve, one inch below the shoulder seam. The shield on the front left breast of the jacket will be rank specific. Executives will wear insignia of rank on the collar. BUREAU CHIEFS Chief of Patrol, Chief of Housing, Chief of Transit, Chief of Detectives, Chief of Organized Crime Control, Chief of Personnel and Chief of Internal Affairs. Uniform is same as assistant chief, EXCEPT: INSIGNIA OF RANK Three gilt (gold) stars worn in the same manner as assistant chief’s insignia. CHIEF OF DEPARTMENT Uniform is same as required for assistant chief, EXCEPT: INSIGNIA OF RANK Four gilt (gold) stars worn in the same manner as assistant chief’s insignia. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-03 NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/06/17 6 of 7 Uniformed members of the service assigned to specialized units, i.e., Mounted, Harbor, Highway, Emergency Service, Aviation, etc., will wear the prescribed duty (work) uniform as approved by the Uniform Committee. INSIGNIA OF RANK AND SHIELD RANK AND INSIGNIA SHIELD CHIEF OF DEPARTMENT BUREAU CHIEF ASSISTANT CHIEF DEPUTY CHIEF INSPECTOR NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-03 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/06/17 DEPUTY INSPECTOR CAPTAIN LIEUTENANT SERGEANT DETECTIVE No Insignia POLICE OFFICER No Insignia NEW  YORK  CITY  POLICE  DEPARTMENT 7 of 7 PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-04 OPTIONAL UNIFORM ITEMS DATE ISSUED: DATE EFFECTIVE: 01/27/16 REVISION NUMBER: PAGE: 01/27/16 1 of 4 OPTIONAL UNIFORM ITEMS MAY BE WORN AT THE DISCRETION OF UNIFORMED MEMBERS OF THE SERVICE, WHEN AUTHORIZED BY THE BUREAU CHIEF CONCERNED. AMMO POUCHES Twin pocket cartridge case with twelve cartridges only for members armed with revolver as a service weapon. BLOUSE Navy blue, lightweight, tropical worsted conforming to design of regulation summer blouse. Authorized for ranking officers. SUMMER CAP Navy blue, tropical worsted, with lightweight perforated frame, for all uniformed members of the service ONLY during summer months. EAR MUFFS Black, headband type. NAMEPLATE HOLDER Black leather designed to affix shield and nameplate. SHIRT, SHORT SLEEVE Navy blue, affixed with a label located on the inside of the shirt between the fourth and fifth buttons that states “Approved N.Y.C.P.D. Certification #.” May be worn by uniformed members below the rank of sergeant in place of regulation long sleeve uniform shirt when authorized. Tie may not be worn with this shirt and undershirt MUST NOT be exposed at collar or sleeves. GOLF TYPE SHIRT Navy blue pullover, placket front shirt constructed of one hundred percent cotton knit cloth; shield patch affixed to the left side of chest; name/shield number patch affixed to the right side of chest; letters “NYPD” printed across the back and PD patches on both sleeves. Authorized for wear by members of the service assigned to the Harbor Unit or to precinct bicycle patrol duty and other members as authorized by the Police Commissioner, as part of the summer uniform. A name/shield patch will be sewn on the right side of each shirt purchased and will be ordered through the Equipment Section. NOTE The golf shirt will be used as an outer garment when a short sleeve shirt is authorized and is not to be worn with the duty jacket. TROUSERS, SUMMER Navy blue, lightweight, tropical worsted - may be worn by ALL uniformed members of the service. TROUSERS, WINTER Navy blue whipcord - may be worn by ALL uniformed members of the service. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-04 DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/27/16 2 of 4 NYPD PATROL TACTICAL PANTS NYPD Patrol Tactical Pants may be worn by ALL ranks of uniformed members of the service on patrol, during court appearances and details, and by members permanently or temporarily assigned to headquarters security. NOTE NYPD Patrol Tactical Pants are not authorized for members of the service performing any assignment other than patrol, i.e. recruit level training, administrative duties (desk, T/S or borough commands) or members assigned to Police Headquarters. Members of the service will also comply with instructions contained in detail notifications regarding the required uniform of the day. TURTLE NECK SHIRT Navy blue pullover turtle neck shirt constructed of plaited rib knit cloth; N.Y.P.D. emblem embroidered on the left side of chest; letters “N.Y.P.D.” embroidered on the collar. NOTE The turtle neck shirt shall not be used as an outer garment but may be worn under the duty jacket. It may be worn by members of all ranks when performing duty in uniform. Not to be worn when representing the Department at any function or when attending administrative meetings. If during the course of a tour a member of the service above the rank of sergeant removes the duty jacket, whether due to a change of assignment or other reasons, the regulation shirt and tie shall be worn. Uniformed members of the service in the rank of sergeant, police officer, and detective performing duty in uniform and civilian uniformed and auxiliary counterparts MAY wear the regulation turtleneck shirt underneath the regulation long sleeve uniform shirt. The top button only of the long sleeve shirt is to be left unbuttoned. No tie is to be worn. This combination may be worn with or without the duty jacket, i.e., it may be worn as an outer garment. It may be worn to court and to detail assignments. This uniform option may NOT be worn by members assigned to administrative positions. WINTER HAT Black soft vinyl with black mouton trimming for use by ALL uniformed members of the service. To be worn only when temperature is expected to fall below 32 degrees Fahrenheit. QUILTED VEST Navy blue quilted bullet resistant vest panel carrier may be worn by ALL ranks of uniformed members of the service. It may not be worn as an outermost CARRIER garment and may only be worn from November 1 to May 1. NOTE The quilted vest carrier is only authorized for the following Second Chance Monarch Summit bullet resistant vest panel models: MON-IIIA 107121, MON-IIIA FEM 208010, MON-IIIA++ 305020 and MON-IIIA++ FEM 301240 and can ONLY be purchased from the Equipment Section. COLD WEATHER HOOD Black, made of a thin fabric such as Polar-Tec, silk, micro fiber or fleece, which fits close to the head, fully exposing the face and presents a trim appearance, without bulk, when the uniform hat is worn over it. This hood (known as a “balaclava”) is authorized for members of all ranks performing patrol duties outdoors. To be worn only when temperature falls below 40 degrees Fahrenheit. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-04 DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/27/16 3 of 4 NOTE Hoods made of bulky yarns or double knits and those styles which cover any part of the nose, cheeks or mouth are prohibited. The authorized hood must be worn along with the uniform hat and will never be the outermost head covering. It will never be worn while riding in a Department vehicle. EYEGLASS SAFETY STRAPS Uniformed members of the service who wear glasses and are assigned to enforcement duty are strongly urged to utilize black eyeglass safety straps. TRANSIT OFFICER SAFETY VEST Fluorescent orange with reflective silver trim with the word “POLICE” on the front and back, manufactured with a break away safety feature. To be worn by uniformed members of the service performing duties in areas that are deemed to be hazardous or that may require them to enter roadbeds or track areas within the New York City Transit System. BLACK BOOTS Plain black smooth leather with plain or lugged soles and raised heel. Grommets and laces will be black, and no buckles or hooks will be visible below the pants leg. May be worn by all uniformed members of the service on patrol. NYLON WINDBREAKER JACKETS Navy blue 100% nylon, sport collar style jacket with front snap closures. The front and back of the jacket must each be divided into two parts by one inch reflective tape. The jacket will have three inch high reflective letters “POLICE” affixed on the front, ¼ inch below the reflective tape. On the rear of the jacket, the letters “NYPD” shall be 3 ½ inches tall and the letters “POLICE” (affixed ½ inch below “NYPD”), shall be two inches high, both made of a reflective material, one inch above the reflective tape. A two inch reflective tape shall be set on the center of both sleeves. The Department logo (patch) will be affixed to each sleeve, one inch below the shoulder seam, on top of the reflective tape. Supervisors will wear insignia of rank on the collar of the nylon windbreaker jacket (members of the service in the rank of sergeant will wear yellow metal insignia on the collar in lieu of chevrons on the sleeves). NOTE The nylon windbreaker jacket will only be worn by anti-crime personnel while performing anti-crime duty or by authorized specialized units at police incidents. The nylon windbreaker jacket is never to be worn off duty or in conjunction with the regulation uniform as an outermost garment and is not to be adorned with unauthorized patches. Commanding officers wishing to obtain permission for their members to be allowed to wear approved nylon windbreaker jackets will prepare a Typed Letterhead, addressed to bureau chief/counterpart, through channels, stating reasons for requiring jackets. EXECUTIVE NYLON WINDBREAKER JACKET Navy blue 100% Tactel nylon, sport collar style jacket with front snap closures. The front of the jacket is divided into two parts by one inch tape. The jacket will have three inch high gold letters “POLICE” affixed on the front, ¼ inch below the tape. The rank of the executive will be in gold letters on the rear of the jacket. The Department logo (patch) will be affixed to each sleeve, one inch below the shoulder seam. The shield on the front left breast of the jacket will be rank specific. Executives will wear insignia of rank on the collar. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-04 DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/27/16 4 of 4 BASEBALL CAP Navy blue with white letters “NYPD” embroidered on front, worn by on-duty uniformed members of the service performing duty in civilian clothes. V-NECK SWEATER Navy blue, acrylic or wool, waist length, vertical ribbed weave knit sweater with navy blue poly/cotton twill or cordura patch material over elbows, left breast and epaulets. Gold buttons on pointed epaulets. The Department logo (patch) will be affixed to each sleeve. NOTE The V-neck sweater may be worn as an outer garment with the regulation tie and uniform shirt with command insignia or insignia of rank on collar of the shirt, as appropriate. Sergeants will wear chevrons on sweater sleeves. Members in the rank of lieutenant or above will also display insignia of rank on epaulets. Metal insignia may be worn on epaulets. Alternatively, epaulets with cloth rank insignia may be worn and will be made available at the Equipment Section. The sweater must be tucked inside the trousers. This sweater is approved for all ranks. FRISK GLOVES Black leather gloves that are puncture and cut resistant with a thin snug fit. Only to be worn by uniformed members of the service while frisking or searching a suspect/prisoner, or performing duties in areas that are deemed to be hazardous. Frisk gloves are not authorized to be worn on routine patrol. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-05 PURCHASE AND INSPECTION OF NEW UNIFORMS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PURPOSE To control the quality and workmanship of police uniforms. PROCEDURE Upon ordering uniforms at an authorized tailor: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. 4. 5. COMMANDING 6. OFFICER 7. PAGE: 08/01/13 1 of 1 Fill out the following forms: a. CERTIFICATION AND ACCEPTANCE OF ORDER FOR UNIFORMS (PD169-061) b. CERTIFICATION AND ACCEPTANCE OF ORDER INSPECTION REPORT OF EQUIPMENT SECTION (PD169-062) c. EQUIPMENT SECTION INSPECTION REPORT MANDATORY PROCUREMENT OF UNIFORM (PD169-131). Have the tailor’s representative sign forms. Deliver the CERTIFICATION AND ACCEPTANCE OF ORDER FOR UNIFORMS to commanding officer for file. Obtain completed uniform from tailor and bring to Equipment Section for inspection. Obtain EQUIPMENT SECTION INSPECTION REPORT MANDATORY PROCUREMENT OF UNIFORM form and deliver to commanding officer. Compare forms: a. CERTIFICATION AND ACCEPTANCE OF ORDER FOR UNIFORMS, AND b. EQUIPMENT SECTION INSPECTION REPORT MANDATORY PROCUREMENT OF UNIFORM. Destroy both forms when all ordered uniforms have been inspected. RELATED PROCEDURES Uniform Classifications (P.G. 204-02) Uniforms (P.G. 204-03) FORMS AND REPORTS CERTIFICATION AND ACCEPTANCE OF ORDER FOR UNIFORMS (PD169-061) CERTIFICATION AND ACCEPTANCE OF ORDER - INSPECTION REPORT OF EQUIPMENT SECTION (PD169-062) EQUIPMENT SECTION INSPECTION REPORT - MANDATORY PROCUREMENT OF UNIFORM (PD169-131) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-07 LOST OR DAMAGED UNIFORM DATE ISSUED: 08/19/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/19/13 1 of 3 PURPOSE To reimburse uniformed members of the service for uniforms or equipment damaged or lost in the performance of police duty as well as personal clothing or prescription eyeglasses/contact lenses damaged or lost during extraordinary police action (e.g., pursuit or physical altercation with a suspect, rescues, etc.). PROCEDURE When an article of uniform or equipment is damaged or lost in the performance of police duty or personal clothing or prescription eyeglasses/contact lenses are damaged or lost during extraordinary police action: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. 4. NOTE Prepare report on Typed Letterhead, addressed to the Deputy Commissioner, Management and Budget, within thirty days from the date of incident and state: a. How and when loss or damage occurred b. Date of purchase and cost of article (1) Attach copy of receipt if available. Attach statement of witnesses, if any. Ascertain if article can be repaired. a. Obtain copy of estimated cost for repair, OR b. Copy of statement determining that item is damaged beyond repair. Present damaged article, unrepaired, to the commanding officer with report and appropriate documentation from steps 1 through 3 above. Report must be signed and submitted within thirty days by member requesting reimbursement, unless member is incapacitated, in which case, supervisory officer will state so in report, sign and submit within thirty days. COMMANDING 5. OFFICER 6. Investigate and endorse report, including: a. Facts are as stated in application. b. Whether damage or loss was incurred in the performance of police duty, or for personal clothing, occurred during an extraordinary police action. c. Statement that damaged article has been inspected by commanding officer. d. Statement that article is repairable or beyond repair. e. Statement that member was authorized to be attired in civilian clothing at the time of incident, if the request involves personal clothing. f. Recommendation to approve or disapprove request. Forward report to Deputy Commissioner, Management and Budget: a. Direct – if cost of repair or replacement is less than $100. b. Through channels – if cost of repair or replacement is $100 or more. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-07 REVISION NUMBER: PAGE: 08/19/13 2 of 3 C.O., NEXT HIGHER COMMAND (If applicable) 7. 8. 9. Review report. Indicate recommendation to approve/disapprove request. If approved, forward report through channels to Deputy Commissioner, Management and Budget. DEPUTY COMMISSIONER, MANAGEMENT AND BUDGET 10. Review report and recommendations. FOR ITEMS WHICH CANNOT BE PURCHASED AT THE EQUIPMENT SECTION: DEPUTY COMMISSIONER, MANAGEMENT AND BUDGET 11. Forward report to Director, Audits and Accounts Unit. AUDITS AND ACCOUNTS UNIT 12. 13. Review the report for necessary documentation and required approvals. Determine the reimbursement amount to be paid to the member based upon current cost, less depreciation for age or wear. a. Forward a check to the member of the service who initiated the claim. FOR ITEMS SOLD IN THE EQUIPMENT SECTION: DEPUTY COMMISSIONER, MANAGEMENT AND BUDGET 14. UNIFORMED MEMBER OF THE SERVICE 16. 15. 17. EQUIPMENT SECTION 18. 19. Prepare report on Typed Letterhead stating items authorized to be replaced. Forward report as follows: a. Original to member of the service concerned b. Copy to Equipment Section c. Copy to Audits and Accounts Unit d. Copy to Deputy Commissioner, Management and Budget for file. Upon receipt of report authorizing replacement of lost or damaged uniform or equipment, telephone the Equipment Section to determine whether item(s) is in stock. Present report to Equipment Section personnel and obtain replacement item(s). Issue the authorized item(s) to member concerned. Submit a detailed report to the Director, Audits and Accounts Unit of replacement item(s) disbursed for the previous month, by the fifth day of the succeeding month. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-07 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/19/13 3 of 3 All settlements are non-transferable and MUST be executed within one hundred and eighty days of approval by the Deputy Commissioner, Management and Budget. ADDITIONAL DATA The Department does not reimburse members of the service for loss of, or damage to, personal articles, e.g., jewelry, rings, bracelets, etc., with the exception of watches. While uniformed members of the service performing patrol duty must be equipped with a serviceable watch, such members should be aware that a maximum of $75.00 has been established as a reasonable amount for reimbursement, if the watch is lost or damaged. Uniformed members of the service may require prescription eyeglasses/contact lenses in order to optimally perform their duties. In those instances where prescription eyeglasses/contact lenses are lost or damaged in the performance of extraordinary police duties, members should be aware that a maximum of $100.00 has been established as a reasonable amount for reimbursement. Uniformed members authorized to perform duty in civilian clothes who sustain damage to their personal clothing in the furtherance of extraordinary police action should be aware that the following limits (in consideration of depreciation) have been established as reasonable for reimbursement. Jacket/Coat Suit Jacket Dress Dress pants Footwear Skirt Other pants (jeans, shorts, etc.) Dress shirt/blouse Other shirts (sweat shirt, t-shirt, etc.) Other $100.00 $100.00 $100.00 $75.00 $75.00 $50.00 $45.00 $40.00 $20.00 As determined by Audits and Accounts Unit RELATED PROCEDURES Collisions - Private Vehicles Authorized for Police Use (P.G. 217-07) Required Firearms / Equipment (P.G. 204-09) Private Vehicles Authorization (A.G. 325-14) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-09 REQUIRED FIREARMS/EQUIPMENT DATE ISSUED: 04/20/17 REQUIRED EQUIPMENT REVISION NUMBER: PAGE: 04/20/17 1 of 5 Lieutenants, sergeants, and police officers performing patrol duty in uniform are required to carry or wear the following equipment, as authorized or indicated: 1. NOTE DATE EFFECTIVE: Regulation Service Revolver - Spurless hammer; double action only; .38 calibre, with three or four inch barrel; military (Patridge) sights; matte stainless steel finish; checkered, hardwood grips or authorized rubber grips which do not interfere with the use of speedloaders. The following conform to the above specifications and may be carried by authorized uniformed members as service and off duty weapons: a. Smith & Wesson, Military and Police, model 64 NY-1 (3” or 4” barrel models) b. Ruger - GPNY (3” or 4” barrel, stainless steel) c. Ruger - Speed Six (3” barrel, stainless steel) d. Ruger - Police Service Six (stainless steel - [discontinued by manufacturer]). Uniformed members of the service who possess the revolvers described below may continue to use them as authorized service/off duty revolvers, provided such revolvers were owned by the member prior to July 1, 1987: a. Smith & Wesson, Military and Police, Model 10 (4”) b. Colt, Official Police c. Colt, Metropolitan Mark III d. Dan Wesson, Model 11, Fixed Barrel e. Ruger, Police Service Six f. Smith & Wesson or Colt .38 Special revolver with a 3” barrel, and military (Patridge) sights. The revolvers listed in this NOTE have a blued or parkerized finish with both double and single action capability, all steel frame (no air weight or alloy), and standard hardwood or authorized rubber grips. 2. NOTE Authorized Off Duty Revolver - Spurless hammer; double action only; .38 calibre, with a barrel at least two inches, but not more than four inches in length; military (Patridge) sights; matte stainless steel finish; standard checkered, hardwood grips or authorized rubber grips which do not interfere with the use of speedloaders. The following conform to the above specifications and may be carried by authorized uniformed members as off duty weapons: a. Ruger SPNY, Smith and Wesson Model 640 b. Smith and Wesson 64 NY-1 The Ruger Speed Six, three inch barrel (stainless steel) conforms to the above specifications but is no longer manufactured. Off duty revolvers with frames made of lightweight metals, such as aluminum, aluminum alloy, etc., are not authorized for use by uniformed members of the service. The Smith and Wesson Model 60, and Model 60 NY1 spurless hammer model are not authorized for off duty use. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-09 REVISION NUMBER: PAGE: 04/20/17 2 of 5 Uniformed members who possess Smith and Wesson, Colt or Ruger revolvers, with a barrel of at least two inches, but not more than four inches in length, with military (Patridge) sights, may continue to use them as authorized off duty revolvers, provided such revolvers were owned by the member concerned prior to July 1, 1987 or, for former members of the Transit Police Department, prior to April 2, 1995. NOTE (continued) Uniformed members purchasing new or replacing lost/stolen service or off duty revolvers will purchase the spurless hammer, double action only models as specified in step 1, subdivisions a through d, and step 2, subdivisions a and b. REQUIRED EQUIPMENT (continued) 3. 4. Regulation Service 9MM, Semi-Automatic Pistol - The following conform to the Department's requirements and may be carried by authorized uniformed members as service and off duty weapons: a. Glock – Model 19 b. Smith & Wesson – Model 5946 c. Sig Sauer – Model 226. Authorized Off Duty 9MM, Semi-Automatic Pistol - The following conform to the Department's requirements and may be carried by authorized uniformed members as off duty weapons: a. Smith & Wesson 3953TSW b. Smith & Wesson 3914DAO c. Glock Model 26 d. Beretta 8000D Mini Cougar e. Sig Sauer P239 DAO. An off duty revolver/pistol may be carried in addition to the service revolver/pistol, provided only the service revolver/pistol is visible. NOTE EQUIPMENT FOR USE WITH SERVICE REVOLVER REQUIRED EQUIPMENT 5. 6. 7. Regulation Holster - black leather, designed with leather safety lock, in four models: a. Standard for all uniformed members of the service. b. Swivel holster (optional) for uniformed members of the service assigned to duty in Department vehicles. c. Highway Patrol Service Holster - for uniformed members assigned to highway patrol duty (for use with Sam Browne belt). d. Mounted Service Holster - for uniformed members assigned to mounted duty (for use with Sam Browne belt). Two Speedloaders and Pouches - as authorized by the Equipment Section, with twelve cartridges. Belts (Two) - black leather, 1½ inches wide with gunmetal buckle. Equipment belt will cover trouser belt, both to be worn firmly around the waist. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-09 REVISION NUMBER: PAGE: 04/20/17 3 of 5 EQUIPMENT FOR USE WITH SERVICE 9MM PISTOL REQUIRED EQUIPMENT 8. 9. 10. 11. Regulation Holster - black leather, designed with safety lock, in eight models: a. Glock, Model 19, right and left handed b. Smith & Wesson, right and left handed c. Sig Sauer, right and left handed d. 9MM holster with flap, right and left handed. Two Magazines and Pouches - as authorized by the Equipment Section, with fifteen cartridges in each. Belts (Two) - (for equipment: black leather, 2 ¼ inches wide with gunmetal buckle); (for trousers: black leather, 1 ½ inches wide with gunmetal buckle). Equipment belt will cover trouser belt, both to be worn firmly around the waist. Night Sights - ensure “Tritium” night sights are installed. Installation by anyone other than a Firearms and Tactics Section gunsmith is not permissible. Pistols purchased at the Equipment Section on or after September 12, 1994, are already equipped with night sights installed by the manufacturer. The use of night sights by uniformed members authorized to carry 9MM pistols prior to September 12, 1994, is optional. OTHER EQUIPMENT REQUIRED EQUIPMENT 12. 13. 14. 15. 16. ACTIVITY LOG (PD112-145) with following inserts: a. AUTO IDENTIFICATION (PD371-090) b. INSTRUCTIONS FOR HANDLING MENTALLY ILL OR EMOTIONALLY DISTURBED PERSONS (PD104-110) c. DOMESTIC VIOLENCE/VICTIMS OF CRIME (PD154-110) d. INVESTIGATIVE ENCOUNTERS (PD383-090) e. POSSIBLE INDICATORS OF TERRORIST ACTIVITY (PD378-111) f. WHAT IS A STOP? (PD383-153) g. PRIMARY LANGUAGE IDENTIFIER (PD312-091) h. I SPEAK… (PD112-121) i. ACTIVE SHOOTER RESPONSE PROTOCOL REFERENCE CARD (PD624-112) j. SUPPLEMENTAL INSTRUCTIONS FOR PREPARATION OF STOP REPORT (PD383-151A) k. Any other insert, as required. Regulation traffic whistle and belt whistle holder. Regulation handcuffs carried in handcuff case with key available for use. Regulation eleven inch rubber billet with leather thong may be used from 0800 - 1600 hours, unless baton is carried. Baton (Side Handle) - Monadnock Lifetime Products Inc., Model PR-24 STS. a. Carried only by uniformed members of the service trained and qualified by the New York City Police Academy. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-09 REVISION NUMBER: PAGE: 04/20/17 4 of 5 All uniformed members of the service appointed after December 1988 must carry the side handle baton. Carrying of a straight baton by members of the service appointed after December 1988 is unauthorized. All uniformed members of the service appointed before December 1988, who are trained and qualified in the use of the straight baton and the side handle baton by the New York City Police Academy, must carry the side handle baton. Carrying of a straight baton by members of the service trained and certified in the use of side handle baton is unauthorized. Members appointed prior to December 1988, who are not trained and qualified in the side handle baton, will carry a straight baton, 24 to 26 inches in length, 1¼ inches in thickness; made of locust, hickory, white ash or rosewood; attached to a leather thong. NOTE Batons are to be carried on all tours, except as directed by commanding officer for 2nd platoon foot patrol. REQUIRED EQUIPMENT (continued) 17. 18. NOTE Members of the service may elect to carry a secondary flashlight as an adjunct to their primary flashlight. Secondary lights may be either a miniature flashlight or a lantern-type flashlight. These secondary lights may be used as a backup for the mandatory flashlight and may be useful in situations such as a search where a lantern can provide greater illumination and longer battery life. Under no circumstances should these lights be considered a substitute for the primary light which must be carried on all tours regardless of the availability of a secondary flashlight. As an enhancement to visibility, it is recommended that flashlights be powered by alkaline or lithium batteries for their durability and be equipped with a LED bulb for additional brightness. Halogen bulbs are not recommended because they drain battery power too quickly. 19. 20. 21. NOTE Baton Holder - black leather loop with military strap, to wear on gun belt or Side Handle Baton Holder (black polycarbonate plastic 360 degree swivel, 8 position). Serviceable Flashlight – all tours. The following types of flashlights are authorized and may be carried: a. Incandescent Flashlight - not to exceed 12 ½ inches in length, tubular design (without attachments that alter the size, shape or weight of the device), powered by a maximum of three “D” batteries and a minimum of two “C” batteries b. Serviceable Light Emitting Diode (LED) Flashlight – no smaller than four inches in length, tubular design. Serviceable watch, properly set. Reflective belt (1600 - 0800). Reflective traffic safety vest. Transit Bureau members assigned to uniform patrol in the transit system or assigned to any detail in uniform performing traffic related duties will have in their possession the authorized reflective traffic safety vest (fluorescent yellow). It will be at the discretion of a supervisor as to whether uniformed members assigned to patrol in the transit system will wear or simply carry the traffic safety vest. 22. Dual-purpose disorder control/scooter helmet with face shield, as indicated in Patrol Guide procedure 203-05, “Performance on Duty – General.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-09 REQUIRED EQUIPMENT (continued) PAGE: 04/20/17 23. 24. 25. 26. 27. 28. ADDITIONAL DATA REVISION NUMBER: 5 of 5 Oleoresin Capsicum pepper spray device and holder. Keepers (four) - attached to the gun belt and trouser belt regardless of type of weapon carried. Glove pouch – all uniformed members of the service are required to wear a synthetic leather glove pouch on their gun belt. Members on bicycle patrol are required to wear a nylon glove pouch. Both versions of the glove pouch must conform to those available at the Equipment Section. This pouch is designed to hold disposable plastic gloves. Tactical Response Hood and Personal Protective Equipment a. Members performing patrol duties in a Department vehicle will have the hood and pouch available in the vehicle. b. Members performing foot patrol duties and/or assigned to a detail such as a parade, fixed post, etc. will carry the tactical response hood by attaching the pouch to their gun belts on the side opposite which the member carries his/her firearm. (1) Members will secure the tactical response hood pouch to both their gun belt and their thigh using the straps and clips provided. c. Members performing administrative or other duties inside a Department facility will have the tactical response hood and pouch readily available at all times. d. The balance of the personal protective equipment issued to uniformed members of the service will be carried in Department vehicles by those members of the service performing patrol duties in such vehicles. All other uniformed members of the service will have the balance of the personal protective equipment readily available, e.g. stored in their Department locker. At least ten CONTACT CARDS (PD142-011), at the commencement of tour. Naloxone kit, if trained and equipped. Uniformed members of the service below the rank of captain who are assigned to enforcement duties must carry a sufficient amount of summonses. Uniformed members of the service assigned to civilian clothed enforcement duties are required to have their service 9MM semi-automatic pistol and one extra fully loaded magazine or their service .38 caliber revolver with twelve extra cartridges, handcuffs with key, at least ten CONTACT CARDS at the commencement of tour and the ‘color of the day’ head/arm band on their persons. In addition, O.C. pepper spray device and holder will be carried by such members as specified in P.G. 221-07, ‘Use of Oleoresin Capsicum Pepper Spray Devices’. Commanding officers have the authority to allow members of their respective commands to be armed with an authorized off duty weapon, if they believe it is more suitable for a particular assignment. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-10 HANDGUN PURCHASE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 4 PURPOSE To record the acquisition of handguns by uniformed members of the service. PROCEDURE When buying or acquiring a handgun: PURCHASE FROM NEW YORK CITY HANDGUN LICENSEE 1. Prior to acquiring a handgun from a New York City handgun licensee: a. Prepare Typed Letterhead, in triplicate, addressed to Commanding Officer, License Division requesting permission to acquire handgun and include the following information: (1) Make, caliber, type, model and serial number of handgun (2) Name, address and age of licensee (3) Current Handgun License number including date issued and date expires. COMMANDING 2. 3. OFFICER OF MEMBER Endorse Typed Letterhead with recommendation and request status of licensee. Forward original and one copy of Typed Letterhead direct to Commanding Officer, License Division for determination and endorsement. COMMANDING 4. OFFICER, LICENSE DIVISION Conduct record check of licensee. a. If license is valid and clear of suspension or ongoing investigation, advise commanding officer of requesting member, by endorsement, that acquisition may be approved. b. If licensee is currently suspended or under investigation, advise commanding officer of requesting member, by endorsement, that request is denied until such time as licensee is reinstated. 5. Upon notification that record check has been completed and Commanding Officer, License Division, has approved request, requesting member will comply with steps 6 through 21. UNIFORMED MEMBER OF THE SERVICE UNIFORMED MEMBER OF THE SERVICE PURCHASE FROM OTHER THAN EQUIPMENT SECTION UNIFORMED MEMBER OF THE SERVICE 6. 7. 8. 9. Submit copy of bill of sale to desk officer/counterpart of permanent command without delay. Have handgun, which is authorized to be carried in performance of police duty, tested by Department gunsmith except if purchased at Equipment Section. Prepare ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE (PD424-150) and complete sections one through four. Deliver form to desk officer/counterpart of permanent command. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-10 11. 12. 13. 14. DESK OFFICER 15. 16. 17. CLERICAL MEMBER PAGE: 08/01/13 DESK OFFICER 10. MEMBER OF THE SERVICE, FIREARMS AND TACTICS SECTION REVISION NUMBER: 18. 19. 20. 2 of 4 Compare make, model and serial number listed on bill of sale with handgun. Check New York State Police Information Network (NYSPIN) and National Crime Information Center (NCIC) via “FINEST” or Stolen Property Inquiry Section to determine if an alarm for such firearm exists. Contact the Firearms and Tactics Section with the following information and obtain a Firearms and Tactics Section (FTS) control number: a. Officer’s name b. Officer’s Tax registry number c. Officer’s command d. Type of transaction: Acquisition e. Make of firearm f. Model of firearm g. Type of firearm h. Serial number of firearm i. Name of desk officer. Enter information received from desk officer in the Acquisition/ Disposition Log. Assign the next available FTS control number and provide this control number to the desk officer of the notifying command. Make a Command Log entry including member’s name, tax registry number, date purchased, purchased from, make, model, caliber, type, serial number, FTS officer notified and FTS control number. a. Enter Command Log page number on ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS REPORT TO N.Y. STATE POLICE. b. Enter FTS control number in the upper right hand corner on the ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE. Complete Part 5 (Agency Endorsement) of REPORT TO N.Y. STATE POLICE. Give bill of sale and completed REPORT TO N.Y. STATE POLICE to clerical member. Make appropriate entries on FORCE RECORD (PD406-143). Deliver REPORT TO N.Y. STATE POLICE to commanding officer. File bill of sale, member’s copy of REPORT TO N.Y. STATE POLICE (second copy), gunsmith authorization approval form, if applicable, and reply from Commanding Officer, License Division, if applicable, in member’s personal folder. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-10 REVISION NUMBER: PAGE: 08/01/13 COMMANDING 21. OFFICER 3 of 4 Forward first copy of REPORT TO N.Y. STATE POLICE to Firearms and Tactics Section. PURCHASE OF FIREARMS FROM EQUIPMENT SECTION EQUIPMENT SECTION MEMBER 22. 23. Have ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE prepared. Have purchasing member sign report (Section 4 - Certification). COMMANDING 24. OFFICER, EQUIPMENT SECTION Contact the Firearms and Tactics Section with the following information and obtain a Firearms and Tactics Section (FTS) control number: a. Officer’s name b. Officer’s Tax registry number c. Officer’s command d. Type of transaction: Acquisition e. Make of firearm f. Model of firearm g. Type of firearm h. Serial number of firearm i. Name of Commanding Officer, Equipment Section. 25. Enter information received from Commanding Officer, Equipment Section in the Acquisition/Disposition Log. Assign the next available FTS control number and provide this control number to the Commanding Officer, Equipment Section. MEMBER OF THE SERVICE, FIREARMS AND TACTICS SECTION 26. COMMANDING 27. OFFICER, EQUIPMENT 28. SECTION 29. Enter FTS control number in the upper right hand corner on the ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE. Complete Part 5 (Agency Endorsement) of REPORT TO N.Y. STATE POLICE. Forward copies as indicated on form: a. First copy to Firearms and Tactics Section. b. Second copy to member’s commanding officer along with copy of bill of sale. COMMANDING 30. OFFICER OF MEMBER Have entry made on FORCE RECORD and Command Log entry made including member’s name, tax registry number, date purchased, purchased from, make, model, caliber, type and serial number upon receipt of REPORT TO N.Y. STATE POLICE and bill of sale from Equipment Section. 31. File REPORT TO N.Y. STATE POLICE and bill of sale in member’s personal folder. CLERICAL MEMBER NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-10 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 4 of 4 A routine request for information concerning handguns belonging to a uniformed member of the service will be directed to the member’s permanent command. The Police Academy, Firearms and Tactics Section, will supply information on a twenty-four hour basis concerning the firearms of a uniformed member of the service to an investigating supervisor in an emergency if the permanent command of the member is closed, OR during an investigation, if a telephone inquiry to the member’s command may compromise an investigation. If a handgun comes into the possession of a uniformed member of the service and the owner of the firearm is unknown, a request for the identity of the owner will be directed to the Stolen Property Inquiry Section. ADDITIONAL DATA Failure by a uniformed member of the service to report an acquisition or disposition of a firearm to this Department within ten days of such transaction is a Class “A” Misdemeanor under Penal Law Section 400.00, subdivision 12c. Handgun purchases effected under the authority of a Class I Federal Firearms License or New York State Dealer in Firearms License DO NOT exempt a member of the service from filing ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE for those firearms possessed outside the scope of the dealer in firearms license. RELATED PROCEDURES Selling/Disposing of Handguns to Another Uniformed Member of the Service or to a Licensed Firearms Dealer in New York State (P.G. 204-13) Disposal of Handgun to Handgun Licensee (P.G. 204-14) FORMS AND REPORTS ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE (PD424-150) FORCE RECORD (PD406-143) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-11 PISTOL MAGAZINE PURCHASES DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To make the Department aware of pistol magazine purchases by uniformed members of the service and provide an inspection capability through a review of members’ Personal Folders, Command Communication Records and in most instances, Equipment Section files. PROCEDURE When a uniformed member of the service finds it necessary to purchase a magazine for an authorized service pistol: UNIFORMED MEMBER OF THE SERVICE 1. Prepare a written report to Commanding Officer including reason for the purchase (magazine lost, defective, etc.). COMMANDING 2. OFFICER Endorse the request and have a copy placed in the concerned member’s Personal Folder. 3. Present original endorsed report to the Commanding Officer, Equipment Section. UNIFORMED MEMBER OF THE SERVICE COMMANDING 4. OFFICER, EQUIPMENT SECTION ADDITIONAL DATA File the report, chronologically, in a Command File. Should a uniformed member of the service elect to purchase a magazine directly from a manufacturer, the member’s commanding officer will include in the endorsement a request to the manufacturer that the magazine be sent to the member’s command and not his/her residence. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-12 REPAIR/REPLACEMENT OF AUTHORIZED FIREARMS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To borrow a service pistol, revolver, or repair authorized firearms. PROCEDURE When a service pistol or revolver is stolen, lost, requires repair, is held as evidence by a court, District Attorney or safeguarded by the Property Clerk: TO OBTAIN REPLACEMENT SERVICE PISTOL OR REVOLVER: UNIFORMED MEMBER OF THE SERVICE 1. Notify commanding officer of facts. COMMANDING 2. OFFICER Direct preparation of two copies of report, on Typed Letterhead, addressed to Commanding Officer, Firearms and Tactics Section outlining facts and requesting that the member concerned be loaned a service pistol or revolver. 3. Deliver report to officer in charge, Firearms and Tactics Section on weekdays, 0730 to 1530 hours, Outdoor Range, Rodman’s Neck. Report to commanding officer make, model and serial number of pistol or revolver obtained from Firearms and Tactics Section. UNIFORMED MEMBER OF THE SERVICE 4. COMMANDING 5. OFFICER Have entry of above data made on member’s FORCE RECORD (PD406-143). 6. Deliver borrowed pistol or revolver to Firearms and Tactics Section when service pistol or revolver is returned or repaired. a. Obtain receipt for borrowed pistol or revolver from Firearms and Tactics Section and deliver to commanding officer. COMMANDING 7. OFFICER Have entry made on member’s FORCE RECORD indicating return of borrowed pistol or revolver to Firearms and Tactics Section and file receipt in member’s Personal Folder. UNIFORMED MEMBER OF THE SERVICE ADDITIONAL DATA Department procedures prohibit modification of a service/off duty pistol or revolver or an authorized firearm without the prior permission of the Commanding Officer, Firearms and Tactics Section. Firearms that become defective in any manner, including water saturation, will be delivered to the Department gunsmith at Outdoor Range, Rodman’s Neck for repair/inspection prior to use. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-12 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 2 of 2 ADDITIONAL DATA (continued) Under some conditions, uniformed members of the service may find it necessary to have service/off duty pistols or revolvers or authorized firearms repaired by the manufacturer or a licensed gunsmith for repairs that the Department gunsmith is unable to make. If the service pistol or revolver requires repair, uniformed member of the service will obtain a replacement service pistol or revolver at the Firearms and Tactics Section by complying with the procedure above. In addition, if a member’s service/off duty pistol, revolver, or authorized firearm is repaired by other than the Department gunsmith, such firearm must be inspected by the Department gunsmith prior to being carried on or off duty. RELATED PROCEDURES Firearms - General Regulations (P.G. 204-08) Required Firearms/Equipment (P.G. 204-09) Lost/Stolen Firearm, Shield, Identification Card (P.G. 219-21) FORMS AND REPORTS FORCE RECORD (PD406-143) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-13 SELLING/DISPOSING OF HANDGUNS TO ANOTHER UNIFORMED MEMBER OF THE SERVICE OR TO A LICENSED FIREARMS DEALER IN NEW YORK STATE DATE ISSUED: 05/24/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/24/16 1 of 3 PURPOSE To record handgun transactions. PROCEDURE When a uniformed member of the service sells or otherwise disposes of a handgun to another uniformed member of the service or to a licensed firearms dealer located in New York State: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. DESK OFFICER 4. 5. 6. MEMBER OF THE SERVICE, FIREARMS AND TACTICS SECTION 7. 8. Notify desk officer/counterpart of permanent command without delay and submit copy of bill of sale indicating: a. Identity of purchaser including: (1) Tax registry number and command if uniformed member of the service, OR (2) License number if firearms dealer. b. Complete description of firearm including serial number. Prepare ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE (PD424150) and complete sections one through four. Deliver form to desk officer/counterpart of permanent command. Notify commanding officer. Check REPORT TO N.Y. STATE POLICE and bill of sale for accuracy. Contact the Firearms and Tactics Section with the following information and obtain a Firearms and Tactics Section (FTS) control number: a. Officer’s name b. Officer’s Tax registry number c. Officer’s command d. Type of transaction: Disposition e. Make of firearm f. Model of firearm g. Type of firearm h. Serial number of firearm i. Name of desk officer. Enter information received from desk officer in the Acquisition/ Disposition Log. Assign the next available FTS control number and provide this control number to the desk officer of the notifying command. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-13 PAGE: 05/24/16 DESK OFFICER 9. NOTE REVISION NUMBER: 2 of 3 Make a Command Log entry including member’s name, tax registry number, date disposed, disposed to, make, model, caliber, type, serial number, FTS officer notified and FTS control number. a. Enter FTS control number in the upper right hand corner on the ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE. Command Log entries will be made for ALL acquisitions as well as dispositions. 10. Deliver ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE to the commanding officer. COMMANDING 11. OFFICER 12. Review REPORT TO N.Y. STATE POLICE and complete Part 5 (Agency Endorsement). Give REPORT TO N.Y. STATE POLICE and bill of sale to clerical member. 13. Make entry on rear of FORCE RECORD (PD406-143) indicating date of disposal. File member’s copy (second copy) of REPORT TO N.Y. STATE POLICE with bill of sale in member’s personal folder. Distribute first copy of REPORT TO N.Y. STATE POLICE to Firearms and Tactics Section. CLERICAL MEMBER 14. 15. ADDITIONAL DATA Uniformed members of the service are also permitted to dispose of handguns to holders of handgun licenses issued by this Department. Handgun purchases effected under the authority of a Class I Federal Firearms License or New York State Dealer in Firearms License DO NOT exempt a member of the service from filing ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE for those firearms possessed outside the scope of the dealer in firearms license. Since November 1, 1994, the Equipment Section has issued 9mm service weapons to uniformed members of the service. Since Police Department funds have been used to purchase and/or make reimbursements for the 9mm weapons that are the subject of this program, the Department retains the right to repossess and permanently retain these weapons under certain circumstances as follows: a. When a recruit officer or probationary police officer resigns or is terminated from the Department OR b. When any other member of the service resigns or is terminated from the Department under less than honorable conditions, as determined by the Chief of Department OR c. At the discretion of the Chief of Department. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/24/16 3 of 3 Weapons in the above categories will be vouchered for safekeeping with the following statement in the “Remarks” section of the PROPERTY CLERK INVOICE (PD521141): ADDITIONAL DATA (continued) WEAPON IS NOT TO BE RELEASED WITHOUT WRITTEN AUTHORIZATION OF THE CHIEF OF DEPARTMENT. The Commanding Officer, Property Clerk Division will forward a report to the Chief of Department for any 9mm service weapon vouchered from a recruit or probationary police officer who resigns or who may be terminated, and from other officers who resigned or terminated employment under less than honorable conditions. a. Chief of Department will notify the Property Clerk Division to forward to the Outdoor Range the 9mm service weapon vouchered from recruit officers and probationary officers. b. Chief of Department will determine and then notify the Property Clerk Division whether the 9mm service weapons vouchered from other officers, who resigned or terminated employment under less than honorable conditions, are to revert back to the Department, and sent to the Outdoor Range, or released to the member concerned. RELATED PROCEDURES Handgun Purchase (P.G. 204-10) Disposal of Handgun to Handgun Licensee (P.G. 204-14) FORMS AND REPORTS ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS REPORT TO N.Y. STATE POLICE (PD424-150) PROPERTY CLERK INVOICE (PD521-141) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-14 DISPOSAL OF HANDGUN TO HANDGUN LICENSEE DATE ISSUED: 05/24/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/24/16 1 of 2 PURPOSE To authorize a uniformed member of the service to dispose of a handgun to a New York City Handgun Licensee, ONLY. PROCEDURE When a uniformed member of the service wants to sell, give away, etc., a handgun to a person who has been granted a handgun license by this Department: UNIFORMED MEMBER OF THE SERVICE 1. Prepare three copies of Typed Letterhead, addressed to Commanding Officer, License Division, requesting permission to dispose of firearm including the following information: a. Make, caliber, type, model and serial number of handgun which is subject of application b. Service handgun: make, caliber, type, model and serial number c. All other handguns: make, type, model, serial number d. Handguns transferred on previous occasions: dates, to whom sold including address, make, caliber, type, model and serial numbers e. Has seller valid right to dispose of handgun? (Yes or No) f. Name, address, age and sex of licensee g. Present handgun license number and date issued h. Reasons handgun licensee wants to obtain handgun. COMMANDING 2. 3. OFFICER OF MEMBER Endorse application with recommendation. Forward original and one copy of application, direct, to Commanding Officer, License Division, for final decision and endorsement. UNIFORMED MEMBER OF THE SERVICE 4. 5. Comply with decision of Commanding Officer, License Division. Comply with P.G. 204-13, “Selling/Disposing of Handguns to Another Uniformed Member of the Service or to a Licensed Firearms Dealer in New York State”, if transaction approved. ADDITIONAL DATA Since November 1, 1994, the Equipment Section has issued 9mm service weapons to uniformed members of the service. Since Police Department funds have been used to purchase and/or make reimbursements for the 9mm weapons that are the subject of this program, the Department retains the right to repossess and permanently retain these weapons under certain circumstances as follows: a. When a recruit officer or probationary police officer resigns or is terminated from the Department OR b. When any other member of the service resigns or is terminated from the Department under less than honorable conditions, as determined by the Chief of Department OR c. At the discretion of the Chief of Department. Weapons in the above categories will be vouchered for safekeeping with the following statement in the “Remarks” section of the PROPERTY CLERK INVOICE (PD521141): NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-14 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/24/16 2 of 2 WEAPON IS NOT TO BE RELEASED WITHOUT WRITTEN AUTHORIZATION OF THE CHIEF OF DEPARTMENT. The Commanding Officer, Property Clerk Division will forward a report to the Chief of Department for any 9mm service weapon vouchered from a recruit or probationary police officer who resigns or who may be terminated, and from other officers who resigned or terminated employment under less than honorable conditions. a. Chief of Department will notify the Property Clerk Division to forward to the Outdoor Range the 9mm service weapon vouchered from recruit officers and probationary officers. b. Chief of Department will determine and then notify the Property Clerk Division whether the 9mm service weapons vouchered from other officers, who resigned or terminated employment under less than honorable conditions, are to revert back to the Department, and sent to the Outdoor Range, or released to the member concerned. RELATED PROCEDURES Handgun Purchase (P.G. 204-10) Selling/Disposing of Handguns to Another Uniformed Member of the Service or to a Licensed Firearms Dealer in New York State (P.G. 204-13) FORMS AND REPORTS PROPERTY CLERK INVOICE (PD521-141) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-15 SHIELDS/NAMEPLATES/IDENTIFICATION CARDS DATE ISSUED: 07/06/17 UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. NOTE REVISION NUMBER: PAGE: 07/06/17 1 of 1 Wear shield at all times while in uniform on the outermost garment except if outermost garment has sewn shield patch, i.e., golf type shirt, etc. Wear nameplate ¼ inch below and centered under shield on outermost garment. Carry shield and IDENTIFICATION CARD (PD416-091) at all times, when in uniform or civilian clothes, and present both when necessary to establish identification. Uniformed members utilizing the option of not carrying firearms off duty as described in P.G. 204-08, “Firearms - General Regulations,” may also elect not to carry their shield. 4. 5. NOTE DATE EFFECTIVE: Display shield on the outermost garment when wearing civilian clothes at the scene of an emergency. Present shield and IDENTIFICATION CARD, when wearing either uniform or civilian clothes, when delivering or withdrawing evidence from Property Clerk Division or whenever obtaining Department property, (i.e., vehicles, radios, etc.) for temporary use from another command. If necessary, the command in possession of the Department property will telephone the command requesting the loan of property to verify the officer(s) present at their command were sent for this equipment. A Command Log or an appropriate Department record entry will be made indicating rank, name and shield number of member conferred with. 6. Display IDENTIFICATION CARD prominently on outermost garment when wearing civilian clothes in any Department facility. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-16 EMBLEMS, INSIGNIA AND BREAST BARS DATE ISSUED: 07/19/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 1 of 14 GRAPHIC OF UNIFORMS SHOWING LOCATION OF PATCHES, EMBLEMS, ETC. Police Officer’s Uniform Shirt Right Sleeve Left Sleeve Police Officer’s Uniform Blouse Right Sleeve Sergeant’s Uniform Blouse Police Officer’s Uniform Blouse with Command Emblem Left Sleeve Left Sleeve Sergeant’s Uniform Blouse with Emblem Command emblem mounted on left sleeve of uniformed sergeant Chevrons are mounted midway on right and left sleeve of uniform for sergeants Right Sleeve Lieutenant Captain Deputy Inspector Inspector Left Sleeve Right Sleeve Left Sleeve Deputy Chief Assistant Chief Bureau Chief Chief of Department NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 2 of 14 Uniform Shirt – Center command designation on collar points one inch from forward edge of collar and affix parallel to neckline. Note: A command insignia is worn in place of the numerical or letter command designation on the left collar of uniforms of Communications Division, Life-Safety Systems Division, Harbor Unit and Aviation Unit personnel. Members assigned to the Mounted Unit will wear a horses head insignia facing in on both sides of the collar on the outermost garment, excluding raincoat. Summer Blouse – Affix command designation one and one quarter inch up and in from collar as shown. For lieutenants and above, insignia designating rank shall be centered on collar points one inch from the forward edge. For the rank of deputy inspector, affix with oak leaf stem parallel to the forward edge. For the rank of inspector, affix with eagle’s head facing forward edge. Sergeants, police officers and detectives in uniform will wear appropriate command designation (numerals, letter, or insignia) on both sides of collar on the outermost garment except raincoat. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 3 of 14 SHORT SLEEVE SHIRT AND DEPARTMENT EMBLEMS Right Sleeve Left Sleeve Left Sleeve with Command Emblem Midway Midway SHOULDER STRAP (Lieutenants and Above) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 UNIFORM INSIGNIA (Lieutenants and Above) NEW  YORK  CITY  POLICE  DEPARTMENT 4 of 14 PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-16 DEPARTMENT AND COMMAND EMBLEMS (SHOULDER PATCHES) REVISION NUMBER: PAGE: 07/19/16 1. 2. 3. 5 of 14 The Department logo will be worn on both left and right sleeves of all regulation uniform garments except the turtleneck shirt and raingear. Uniformed members of the service assigned to Aviation, Emergency Service, Harbor, Mounted, Scuba, Strategic Response Group, Transit Bureau Canine Team or Highway District units shall continue to display the Department emblem on the right sleeve only and their command emblem on the left shoulder. Uniformed members of the service assigned to the Communications Division, Life-Safety Systems Division and the Traffic Operations District will display their authorized command emblem on the left sleeve ½ inch beneath the Department emblem except: sergeants assigned to this unit shall continue to display the Department emblem on the right sleeve only and their command emblem on the left sleeve (centered midway between the crest of the chevrons and the top of the sleeve). COLLAR INSIGNIA AND COMMAND DESIGNATIONS 1. SERVICE STRIPES/ HASH MARKS 1. 2. NOTE Sewing through the leather and raingear would damage the leather or jeopardize the integrity of the waterproofing. 2. 3. 4. 5. Wear ONLY yellow metal command insignia (except commands authorized to wear cloth insignia [white lettering] on work uniforms). Sergeants, uniformed detectives, and police officers will wear appropriate insignia on both sides of collar of BOTH inner and outer garments, except raingear (i.e., insignia will be worn on the collar of a regulation long sleeve shirt, if worn, as well as the duty jacket). Each stripe represents five years of service. Service stripes/hash marks are to be affixed to all outer garments, except short sleeve shirts, leather and raingear, of lieutenants, sergeants, detectives and police officers (left sleeve only). The lower tip of the bottom stripe is 4 inches from the bottom of the sleeve. (Do not include elastic cuff, duty jackets etc., in measurement). Police officers, detectives and sergeants will remove the service mohair braid, from both sleeves, if worn, from the summer blouse/winter coat. The service stripes/hash marks for uniformed members of the service in the rank of lieutenant, sergeant, detective and police officer shall be the same blue/white colors as sergeant’s chevrons. Uniformed members of the service in the rank of lieutenant, sergeant, detective and police officer assigned to Mounted Unit and the Police Academy, Firearms and Tactics Section in khaki range uniforms, shall wear service stripes/hash marks the same yellow/white colors as the Mounted Unit sergeant’s chevrons. Service stripes/hash marks may be worn six months prior to the five year period represented, if the wearer so desires. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 6 of 14 BREAST BARS/ PRECINCT, POLICE SERVICE AREA, TRANSIT DISTRICT COMMANDING PINS OFFICER RECOGNITION PIN The PRECINCT, POLICE SERVICE AREA, TRANSIT DISTRICT COMMANDING OFFICER RECOGNITION PIN, with designated precinct, police service area, transit district numerals displayed, will be worn above the right breast pocket of the outermost garment by the commanding officer when performing duty in uniform. If another bar (e.g. Medal of Honor breast bar or longevity service bar) is worn, the Commanding Officer Recognition Pin will be worn above. BREAST BARS (Not to Scale) Department Medal of Honor NOTE A second award of this medal is identified by a gold leaf placed in the center of the bar. The Department Medal of Honor breast bar, at the discretion of the recipient, may be worn over the right breast uniform pocket. When so worn, all other bars will be displayed on the left side, above the member’s shield. If uniform has no breast pockets, all bars will be worn on the left, above the shield. Police Combat Cross NOTE A second award of this medal is identified by a gold leaf placed in the center of the bar. Medal For Valor NOTE A second award of this medal is identified by a gold leaf placed in the center of the bar. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-16 PAGE: 07/19/16 BREAST BARS/ PINS (continued) NOTE REVISION NUMBER: 7 of 14 Police Purple Shield Medal The Police Purple Shield Medal will be awarded to those uniformed members of the service who have suffered extremely serious physical injury, or death, or permanent disfigurement, protracted or permanent impairment of health as determined by the Honor Board. The Police Purple Shield Medal breast bar, at the discretion of the recipient, may be worn over the right breast uniform pocket. When so worn, all other bars will be displayed on the left side, above member’s shield. If uniform has no breast pockets, all bars will be worn on the left, above the shield. Honorable Mention (Silver Star) (Shown Below) Exceptional Merit (Light Green Star) Commendation (Bronze Star) Commendation - Community Service (Light Blue Star) NOTE ♦ ♦ ♦ ♦ ♦ 1st Award 2nd Award (same type) 2nd Award (different types) 3rd Award (same type) 3rd Award (different types)      Appropriate star in white area Appropriate stars in green and blue areas Appropriate stars, highest in green area Appropriate stars in green, white and blue areas Appropriate stars, highest in white, next highest in green, lowest in blue area. Upon receipt of a fourth award, a second bar will be worn with appropriate star(s) affixed. If fourth award duplicates any of the previous three, the duplication will be reflected on the second bar. The Medal For Valor bar (dark blue) is worn by recipient of Organizational Medal for Valor/Merit. The Commendation - Community Service bar is worn by recipient of Line Organization Community Service Medal. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-16 BREAST BARS/ PINS (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 8 of 14 Meritorious Police Duty Excellent Police Duty NOTE Only one breast bar in the grade of Meritorious Police Duty or Excellent Police Duty may be worn at one time, however, members who have been awarded Meritorious Police Duty or Excellent Police Duty numbering more than 25, 30, 40, 50 or 60 are authorized to wear an additional breast bar. One breast bar will be number 25, 30, 40, 50 or 60 and when combined with the number indicated on the second bar will designate the total number of awards received in that category. Members are not authorized to wear more than two bars. Unit Citation NOTE Designated members of the service may wear a Unit Citation. The Unit Citation breast bar will be left bare to indicate the receipt of a single Unit Citation. The receipt of additional Unit Citations will be indicated by the number “2”, “3”, etc. on the bar. The Unit Citation breast bar may be worn during entire police career regardless of subsequent assignments within the Department. The Unit Citation breast bar is worn above the shield and immediately below individual recognition awards. (Eligible civilian members may wear the Unit Citation lapel pin). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-16 PAGE: 07/19/16 BREAST BARS/ PINS (continued) NOTE REVISION NUMBER: 9 of 14 Military Service Breast Bar  United States Army  A black enameled bar. The United States Army logo with colors light blue and gold centered on the bar.  United States Marine Corps  A red enameled bar. The United States Marine Corps logo with colors red, black, and gold centered on the bar.  United States Navy  A navy blue enameled bar. The United States Navy logo with colors navy blue, cream, and gold centered on the bar.   United States Air Force  Light blue enameled bar. The United States Air Force United States Coast Guard  logo with colors navy blue, white, and silver centered on the bar. A solid blue enameled bar. The United States Coast Guard logo with colors red, white, and gold centered on the bar. Members of the service who are currently active in any branch of the United States Armed Forces or have been honorably discharged are authorized to wear the Military Service breast bar. The Military Service breast bar is to be worn above shield, immediately below Unit Citation, if worn, or below individual recognition awards. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-16 BREAST BARS/ PINS (continued) NOTE DATE EFFECTIVE: REVISION NUMBER: 07/19/16 PAGE: 10 of 14 Hurricane Katrina Rescue and Recovery Mission Commemorative Breast Bar Those members of the service who have participated in the Katrina Rescue and Recovery Mission are granted permission to wear the commemorative breast bar. The Katrina breast bar is to be worn above shield, immediately below Unit Citation, if worn, or below individual recognition awards. TWA Flight 800 Recovery Operation Commemorative Breast Bar NOTE Those uniformed members of the service who participated in the TWA Flight 800 Recovery Operation received a Flight 800 breast bar. The Flight 800 breast bar is to be worn above shield, immediately below Unit Citation, if worn, or below individual recognition awards. Puerto Rico Response Bar NOTE All uniformed members of the service, who participated in the Puerto Rico Rescue Mission from September 22, 1989 through September 29, 1989, are authorized to wear the Puerto Rico Response Bar. The Puerto Rico Response Bar is to be worn above shield, immediately below Unit Citation, if worn, or below individual recognition awards. Longevity Bar NOTE Uniformed members of the service below the rank of captain authorized to wear the regulation short sleeve shirt must wear the longevity bar. The bar will be worn over the right breast pocket. If the Department Medal of Honor breast bar is worn on the right side, the longevity bar will be worn over the shield. If there is no right breast pocket on the outer garment, the longevity bar will be worn over the shield (as indicated under ADDITIONAL DATA). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-16 BREAST BARS/ PINS (continued) NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 11 of 14 Emergency Medical Technician Pin All uniformed members of the service who have been trained and certified or re-certified by this Department are authorized to wear the Emergency Medical Technician Pin. The pin is worn ¼ inch above the shield or breast bars. American Flag Breast Bar NOTE The American Flag breast bar may be worn and is the only emblem authorized. The cloth American Flag emblem, the Flag “pin” and any other specialty pins such as those depicting the American Flag along with fraternal organization insignia or flags of other nations are not authorized and will not be worn. The American Flag breast bar may be worn ¼ inch above the center of the shield or breast bars. If worn, it will be the top most bar above the shield. Firearms Proficiency Breast Bar NOTE A uniformed member of the service who receives a perfect score of one hundred (100) percent during semi-annual re-qualification or during the Police Academy basic firearms training course, is authorized to wear the Firearms Proficiency breast bar. Members will be issued a breast bar by Firearms and Tactics Section personnel subsequent to such firearms qualification, indicating proficiency in the use of their weapon. Firearms Proficiency breast bar will be worn directly over the shield and below all other breast bars. Only one Firearms Proficiency breast bar may be worn regardless of the number received. If member fails to attain the required score at subsequent qualification cycle, the breast bar must be removed. No promotional points will be granted for such Department recognition. ADDITIONAL DATA A breast bar is horizontally centered ¼ inch above the center of the shield, when authorized. Additional bars, awards, or wings, when authorized, are worn with ¼ inch space between each award. Members of the service qualified to wear a shooting award or designation will place it ¼ inch above the shield. Aviation Unit members qualified as pilots and/or aircrew are authorized to wear appropriate metal breast wings and will place them ¼ inch above the shield. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-16 ADDITIONAL DATA (continued) REVISION NUMBER: 07/19/16 PAGE: 12 of 14 Members of the service qualified to rappel from Department aircraft may wear rappel wings placed ¼ inch above the shield. Wings may be worn during entire police career regardless of subsequent assignments within the Department. Nameplates are to be centered ¼ inch below the shield. White Metal - Police officers Yellow Metal - Ranking officers and detectives. ORGANIZATION OF BREAST BARS (Left Side) ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ U.S. FLAG BAR or EMT Pin DEPARTMENT MEDAL OF HONOR POLICE COMBAT CROSS MEDAL FOR VALOR POLICE PURPLE SHIELD MEDAL HONORABLE MENTION (Silver Star) EXCEPTIONAL MERIT (Light Green Star) COMMENDATION (Bronze Star) COMMENDATION - COMMUNITY SERVICE (Light Blue Star) MERITORIOUS POLICE DUTY EXCELLENT POLICE DUTY UNIT CITATION MILITARY SERVICE BREAST BAR HURRICANE KATRINA RESCUE AND RECOVERY MISSION COMMEMORATIVE BREAST BAR TWA FLIGHT 800 RECOVERY OPERATION COMMEMORATIVE BREAST BAR PUERTO RICO RESPONSE BAR LONGEVITY BAR / FIREARMS INSTRUCTOR / FIREARMS PROFICIENCY BREAST BAR RIFLE EXPERT AVIATION WINGS RAPPEL WINGS SHIELD NAME PLATE ORGANIZATION OF BREAST BARS (Right Side) ♦ PRECINCT/POLICE SERVICE AREA/TRANSIT DISTRICT COMMANDING OFFICER RECOGNITION PIN ♦ DEPARTMENT MEDAL OF HONOR ♦ LONGEVITY BAR The Police Purple Shield Medal breast bar, at the discretion of the recipient, may be worn over the right breast uniform pocket. When so worn, all other bars will be displayed on the left side, above uniformed member’s shield. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-16 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: 07/19/16 PAGE: 13 of 14 ORGANIZATION OF BREAST BARS (GRAPHIC) Legend (From Top to Bottom) • • • • • • • • • • • • • • U.S. Flag Bar Department Medal of Honor Police Combat Cross Medal For Valor Police Purple Shield Medal Honorable Mention (Silver Star) Exceptional Merit (Green Star) Commendation (Bronze Star) Commendation - Community Service (Blue Star) Meritorious Police Duty Excellent Police Duty Marksmanship Award Department Shield Name Plate NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-16 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 14 of 14 Uniformed members of the service who have earned Departmental recognition from the Transit or Housing Police Departments, must purchase and display an existing New York City Police Department breast bar that is awarded for actions equivalent to that honored by the former department. Uniformed members of the service, having earned recognition from their former department, will convert their awards to the following New York City Police Department equivalents: FORMER TRANSIT POLICE DEPARTMENT MEMBERS: Transit Police Department ♦ Medal of Honor ♦ Combat Cross ♦ Exceptional Duty Medal ♦ Distinguished Duty Medal ♦ Honorable Mention ♦ Meritorious Police Duty New York City Police Department ♦ Medal of Honor ♦ Combat Cross ♦ Medal For Valor ♦ Commendation ♦ Meritorious Police Duty ♦ Excellent Police Duty FORMER HOUSING POLICE DEPARTMENT MEMBERS: Housing Police Department ♦ Authority Medal of Honor ♦ Police Combat Cross ♦ Authority Medal of Exceptional Merit ♦ Authority Commendation ♦ Meritorious Police Duty ♦ Excellent Police Duty New York City Police Department ♦ Medal of Honor ♦ Combat Cross ♦ Exceptional Merit ♦ Commendation ♦ Meritorious Police Duty ♦ Excellent Police Duty NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-17 MOURNING BANDS DATE ISSUED: 08/01/13 UNIFORMED MEMBER OF THE SERVICE 1. 2. DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 May wear black elastic mourning band, ½ inch wide, on the shield, covering the seal of the city, but leaving the shield number or rank designation visible, upon the death of a member. Wear band, regardless of rank of the deceased as follows: a. Active member of the service - line of duty death (1) Members of his or her command - from time of death until 2400 hours on the tenth day after his or her death (2) Other members - from the time of death until 2400 hours on the day of the funeral b. Active member of the service - not line of duty (1) Members of his or her command - from 0001 hours until 2400 hours on the day of the funeral (2) Other members - while attending funeral services c. Retired members of the service - while attending funeral services. d. Police Memorial Day (1) MANDATORY for all members of the service attending the Headquarters ceremony in uniform. (2) OPTIONAL for all uniformed members of the service between 0001 hours and 2400 hours. e. National Peace Officers’ Memorial Day (1) OPTIONAL for all uniformed members of the service between 0001 and 2400 hours on May 15th annually. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-19 PROTECTIVE VEST - USE/MAINTENANCE AND RESERVE SUPPLY DATE ISSUED: 06/01/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/01/16 1 of 4 PURPOSE To provide instructions on how to obtain a loan vest from a reserve supply and the proper maintenance and care of protective vests. SCOPE Members of the service are required to maintain, store and properly care for bullet resistant vests either owned by them or issued to them by this Department. Members will be guided by the use and care instructions contained in the ADDITIONAL DATA statement of this procedure, as well as any specific instructions provided by the manufacturer of the vest. NOTE Members are advised to inspect their Department issued or personally owned vests regularly. Any concerns relative to fit or serviceability should be brought to the attention of the member’s supervisor. The supervisor concerned will confer with the commanding officer and, if needed, direct member to report to the Police Academy Vest Unit for inspection of the vest. PROCEDURE When a member of the service is issued or purchases a protective vest: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. Wear protective vest as required by Patrol Guide procedure 204-18, “Protective Vests.” Properly care for and maintain protective vest possessed. a. Do not modify vest or carrier. Inspect vest regularly for signs of wear or lack of serviceability. a. Notify immediate supervisor if vest is perceived to be unserviceable. NOTE When a protective vest appears to be damaged, frayed, worn, or has excessive curling or creasing, it shall be brought to the attention of the member’s supervisor, who will inspect the protective vest, confer with the Police Academy Vest Unit for guidance, notify the member’s commanding officer and direct member to present the vest, along with a report on Typed Letterhead, to the Police Academy Vest Unit. SUPERVISOR CONCERNED 4. 5. 6. Inspect vest. Confer with Police Academy Vest Unit for guidance. Notify commanding officer and direct member to present vest along with a report on Typed Letterhead to the Police Academy Vest Unit for inspection if concerns about serviceability exist. WHEN A UNIFORMED MEMBER OF THE SERVICE REQUESTS A PROTECTIVE VEST FROM THE RESERVE SUPPLY STORED AT EACH PATROL BOROUGH COMMAND: DESK OFFICER 7. Direct uniformed member of the service that requires a protective vest from the reserve supply to contact the patrol borough command concerned. When a reserve supply is not present at a patrol borough command, uniformed members of the service will be directed to contact the Police Academy Vest Unit to obtain a reserve vest. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 204-19 REVISION NUMBER: PAGE: 06/01/16 2 of 4 Members of the service assigned to Housing, Transit, or any other bureau will contact the patrol borough located in the area of assignment to obtain a loan vest from the reserve supply. NOTE Uniformed members of the service must wear a protective vest outside a Department facility when performing duty in uniform and when performing enforcement duty in civilian clothes. For further guidelines regarding the wearing of protective vests see P.G. 204-18, “Protective Vests.” PATROL BOROUGH/ POLICE ACADEMY MEMBER CONCERNED 8. NOTE Utilize last page of command log for a list of serial numbers and sizes of all reserve vests assigned to command. REQUESTING MEMBER 9. COMMANDING 10. OFFICER/ PATROL BOROUGH/ POLICE ACADEMY ADDITIONAL DATA Make entry in command log indicating date/time out, tour, rank, name, shield, command, vest serial number, date/time returned, and remarks, each time a reserve vest is utilized. Return vest upon completion of tour, or as directed by competent authority. a. If retained for more than one tour, member will launder carrier prior to returning the loaner vest to the Police Academy Vest Unit or patrol borough command. When needed, have arrangements made for laundering of vest carriers in other circumstances in accordance with A.G. 316-24, “Expense Bills”. a. Expenditures for laundering will be funded from contingency expense funds or on credit basis with local vendor, as appropriate. When a uniformed member of the service is struck by a bullet on the protective vest and is apparently uninjured, he/she must be examined by a doctor to ascertain if blunt body trauma or internal injury has occurred. When a protective vest is struck by a bullet or sharp instrument it shall be brought to the Police Academy Vest Unit for inspection along with an official report describing the circumstances before being worn by any member of the service. A protective vest should not be worn when soaking wet since water may act as a lubricant permitting a projectile to penetrate. Uniformed members of the service will make every effort to prevent vests from getting soaking wet during rainstorms or in situations where member may enter water, i.e., rescue attempts, etc. When a uniformed member of the service is properly fitted for a protective vest in the standing position, the front and rear panels should just meet, and no excessive gaps should exist. From a seated position, there should be no excessive gap between the bottom edge of the vest and the duty belt. The opening of the armor must not ride up into the wearer’s neck. Whenever a uniformed member of the service is issued a new protective vest, they will sign a fit certification report attesting to the fact that the protective vest fits properly at the time of issuance. Uniformed NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-19 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/01/16 3 of 4 members of the service will still retain the right to return the protective vest for a two-day period after receiving it. The following instructions should be complied with when putting on a protective vest: a. Some type of undergarment should be worn under the vest to protect it from absorbing perspiration and body oils. b. Protective vests should be worn under uniform shirt or civilian attire if in plain clothes. c. Take a deep breath and expand the chest cavity. Hold breath while closing Velcro straps. d. Do not pull the Velcro straps too tight. Leave a little room for ventilation and comfort. e. Side panels should just meet if the vest is properly worn. No excessive gaps should exist. Bullet resistant vests should be cared for as outlined in the instructions provided with the vest, with particular attention to the following points: a. When possible, the vest should be stored flat, with the ballistic panels smoothed out. b. In the event that flat storage of vests is impractical, vests should be hung with a clip type hanger, alternating the direction of hanging at regular intervals. That is, vests should be hung right side up, then upside down, alternately. When utilizing a clip type hanger, the clip must be affixed to both the carrier and the ballistic panel. This will reduce the possibility of curling and prevent the stretching of the elastic straps. c. The vest should never be stored long term in a vehicle, particularly in the trunk of a vehicle due to temperature extremes. d. The vest should never be stored where any abrasive surface could degrade either the carrier or the ballistic panel. e. The vest should be stored out of sunlight, which can fade the carrier and possibly damage the ballistic material. f. When putting on or taking off the vest, exercise care not to crush the ballistic panel excessively. The Velcro fasteners must be opened and the vest should be put on and taken off over the head. Uniformed members of the service are reminded to follow the washing instructions attached to the label of the protective vest, especially the following: a. Remove ballistic filler inserts from the front and back of outer-shell vest (carrier) PRIOR TO WASHING OUTER SHELL. b. DO NOT USE BLEACH on ballistic panels. c. DO NOT MACHINE WASH ballistic panels. d. Make certain outer-shell carrier is completely dry before inserting ballistic panels. e. Ballistic panels should be washed using a low sudsing detergent and a damp sponge. f. Protective vests shall not be submerged in water. g. Ballistic panels should not be dried in sunlight or a dryer. They should be put on a flat surface and allowed to dry in a cool dark place. h. Outer shell Velcro straps should be secured prior to washing. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 204-19 DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/01/16 4 of 4 ADDITIONAL DATA (continued) Protective vests that become worn or damaged due to negligence in care or storage, ill fitting due to a member of the service’s weight gain or loss, or lost due to a member’s negligence, shall be replaced by member concerned using annual uniform allowance funds. When vests are lost or damaged in the performance of duty, follow P.G. 204-07, “Lost or Damaged Uniform.” RELATED PROCEDURES Optional Uniform Items (P.G. 204-04) Protective Vests (P.G. 204-18) Firearms Discharge by Uniformed Members of the Service (P.G. 221-04) Line of Duty Injury or Death Occurring Within City (P.G. 205-05) Lost or Damaged Uniform (P.G. 204-07) Inspection of Uniforms (A.G. 305-06) Expense Bills (A.G. 316-24) Force Record (A.G. 322-18) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Uniforms and Equipment Procedure No: 204-20 DUAL PURPOSE DISORDER CONTROL/SCOOTER HELMETS REPLACEMENT PARTS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To replace parts of a Dual Purpose Disorder Control/Scooter Helmet. PROCEDURE When necessary to replace a part of a Dual Purpose Disorder Control/Scooter Helmet. U.M.O.S. 1. COMMANDING 2. 3. OFFICER/ 4. DESIGNEE 5. 6. Bring helmet and damaged part(s) to commanding officer/designee. Examine helmet and damaged part(s). Ascertain details regarding damaged part(s). Take appropriate action (e.g. Command Discipline) if inquiry reveals that the circumstances causing damage to the helmet or parts were due to individual carelessness, misuse or abuse. Prepare two copies of request on Typed Letterhead to Commanding Officer, Quartermaster Section including: a. Circumstances leading to damage b. Whether damage caused by carelessness, misuse or abuse c. Corrective action taken, if appropriate. Forward original request and REQUEST FOR SUPPLIES (PD561-160) with damaged part(s) to borough equipment coordinator. a. File duplicate request at command. BOROUGH EQUIPMENT COORDINATOR 7. 8. NOTE In case emergency replacement is required, telephone the Quartermaster Section, (Monday to Friday, 0800 to 1600 hours, except holidays) and be guided by their instructions. QUARTERMASTER SECTION 9. Issue replacement part(s) as available. a. Retain original copy of typed request, original and duplicate of REQUEST FOR SUPPLIES and damaged part(s). b. Return triplicate of REQUEST FOR SUPPLIES to borough equipment coordinator as receipt. BOROUGH EQUIPMENT COORDINATOR 10. Deliver part(s) and receipt to requesting command(s). COMMANDING 11. 12. OFFICER/ DESIGNEE Review request(s) and prepare a consolidated REQUEST FOR SUPPLIES. Forward request(s) and REQUEST FOR SUPPLIES to Quartermaster Section. Ensure replacement part(s) issued to requesting member of the service. File REQUEST FOR SUPPLIES as per instructions on form. ADDITIONAL DATA Helmet inspections, with verification of shield numbers, will be the subject of the semiannual inspection conducted during the months of May and November. FORMS AND REPORTS REQUEST FOR SUPPLIES (PD561-160) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-01 REPORTING SICK DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 3 PURPOSE To notify the Department when a member is unable to perform duty due to illness, injury or any other physical/psychological condition. NOTE It is not necessary to report sick to request a limited capacity assignment from a district surgeon. DEFINITION ADMINISTRATIVE RETURN – A sick excusal for tour, which does not require a visit to a district surgeon. A request for Administrative Return must be made at least two hours prior to the start of the tour for which the leave will be granted. A uniformed member of the service must report for duty on the next scheduled tour following the administrative excusal. However, if the sickness continues into the next day, the uniformed member of the service may request a second Administrative Return at least two hours prior to the start of the next scheduled tour. The first and second Administrative Returns will count as one sick incident. Administrative Return is NOT authorized for: a. Injuries b. Line of Duty injuries or illnesses c. Uniformed member of the service designated Chronic Absent – Category B d. Dental problems e. Stress-related or other psychological conditions f. Major illnesses g. When, in judgment of the supervisor, it is inappropriate. PROCEDURE When illness, injury or any other physical/psychological condition prevents the performance of duty: UNIFORMED MEMBER OF THE SERVICE 1. Notify desk officer/supervisor at assigned command by telephone, in person, or by competent messenger at least two hours before the start of a scheduled tour. a. Have responsible person make notification by telephone, if incapable of making notification due to disability/sickness during the two hours prior to start of scheduled tour. b. Notify the Medical Division Sick Desk direct when assigned command is closed and follow the guidelines outlined in step “4” subdivisions “a” through “d.” (1) Notify desk officer/supervisor at assigned command and provide sick serial number when command reopens. DESK OFFICER/ SUPERVISOR 2. Offer uniformed member of the service Administrative Return, in cases of minor, non-line of duty illness, if eligible. a. Advise member concerned: (1) That each administrative excusal is for one tour (2) Must remain at residence or other authorized location unless permission to leave is granted by district surgeon or Sick Desk supervisor. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-01 PAGE: 08/01/13 2 of 3 b. DESK OFFICER/ SUPERVISOR (continued) 3. UNIFORMED MEMBER OF THE SERVICE REVISION NUMBER: 4. 5. Indicate on pertinent records (ROLL CALL, SICK LOG [PD429-143], etc.) if member has accepted Administrative Return. Direct uniformed member of the service to report to Department Surgeon if member is ineligible for, or refuses Administrative Return. Report sick through the Medical Division’s Sick Desk, and: a. Obtain sick serial number b. Advise Sick Desk member of any change of address/location or telephone number c. Obtain name of Sick Desk member and record time notified d. Remain at residence or other authorized location unless permission to leave is granted by district surgeon or Sick Desk supervisor. Provide desk officer/supervisor at assigned command with the sick serial number obtained from the Sick Desk. DESK OFFICER/ SUPERVISOR 6. NOTE If member is not at stated location, the Sick Desk supervisor will be notified for a referral to the Medical Division’s Absence Control and Investigations Unit. 7. 8. 9. 10. NOTE Make return telephone call to verify that member is at stated location. Notify Sick Desk supervisor if special or unusual circumstances exist regarding member reporting sick (e.g., member reporting sick from out of state or out of country, etc.). Notify Medical Division’s Absence Control and Investigations Unit if member is suspected of malingering. Make appropriate entry on pertinent ROLL CALLS and notify relieving desk officer/supervisor if member is scheduled to perform duty with either of the next two platoons. Record pertinent information (including the sick serial number provided by member of the service who reported sick) in SICK LOG. Information received is to be treated in a confidential manner. SICK LOGS and other sick records should be maintained and stored separately from other Command Logs/records, and accessible only to persons authorized by the commanding officer to have access to the logs/records for the proper discharge of their duties. 11. 12. Query Medical Division Sick Reporting System via the Department Intranet to ensure the member who reported sick is listed as being on sick report. Access Medical Division Sick Reporting System at the start of tour to determine which members assigned to command are on sick report and/or not on full duty status. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-01 REVISION NUMBER: PAGE: 08/01/13 3 of 3 ROLL CALL SUPERVISOR 13. Access Medical Division Sick Reporting System, periodically throughout tour, to ascertain if members of the command have reported sick, their scheduled return to duty and duty status, in order to prepare ROLL CALLS and update pertinent command records. MEMBER ON ADMINISTRATIVE RETURN 14. Notify desk officer/supervisor at assigned command and Sick Desk at least two hours before next scheduled tour, if unable to report for duty due to continuation of illness. NOTE Member will continue on sick report and report to Department surgeon. This will count as one sick incident, upon consolidation by the Medical Division. UNIFORMED MEMBER OF THE SERVICE 15. COMMANDING 16. OFFICER 17. Report to Department Surgeon at next office hours. Ensure desk officer/supervisor reviews the Medical Division Sick Reporting System, via the Department Intranet, at the beginning of each tour. Ensure roll call supervisor reviews the Medical Division Sick Reporting System, via the Department Intranet, periodically throughout the tour. MEMBER UNABLE TO VISIT DEPARTMENT SURGEON 18. Notify commanding officer and Sick Desk supervisor of inability to visit Department surgeon. COMMANDING 19. OFFICER Make entry on ABSENCE AND TARDINESS RECORD (PD433-145) under caption “Investigation-Interview” concerning the interview and probable date of visit to Department surgeon. Notify member’s Department surgeon of results of interview and probable date of visit. UNIFORMED MEMBER OF THE SERVICE 20. A uniformed member of the service on terminal leave may not be placed on sick report unless sickness or injury is the result of line of duty action while on terminal leave. ADDITIONAL DATA A uniformed member of the service will not be permitted to report sick with a self-designated diagnosis of “old line of duty injury.” Designation of “old line of duty injury” for a specific sick event will be granted only upon examination and interview of the requesting member by a Department surgeon. RELATED PROCEDURES Pregnancy Leave For Uniformed Members Of The Service (P.G. 205-27) Absence Control (A.G. 318-12) Chronic Absence Control Program (P.G. 205-01) Reporting to Department Surgeon and Returning to Duty from Sick Report (P.G. 205-60) Notifying Court, Trial Room or Other Agencies when Member Reports Sick (P.G. 205-61) FORMS AND REPORTS ROLL CALL (PD 406-144) SICK LOG (PD429-143) ABSENCE AND TARDINESS RECORD (PD433-145) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-02 REPORTING SICK FROM OUTSIDE CITY AND OUTSIDE RESIDENCE COUNTIES DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To report an injury or sick outside the city and outside residence counties. DEFINITION RESIDENCE COUNTIES - The six counties outside New York City where uniformed members of the` service are permitted to live, i.e., Nassau, Suffolk, Westchester, Rockland, Orange and Putnam. PROCEDURE Upon becoming sick or injured outside the city or residence counties to an extent that would prevent the proper performance of duty: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. 4. Phone Medical Division - Sick Desk or send telegram to Commanding Officer, Medical Division, 59-17 Junction Boulevard, 16th Floor (1 Lefrak City Plaza), Corona, New York 11368. Give the following information: a. Name, rank, and shield number, permanent and temporary command, if any b. Present location and telephone number c. Nature of disability d. Name, address, and telephone number of attending physician e. Date of probable return to duty f. Scheduled appearances in court, trial room or before other government agencies. Obtain letter from attending physician describing disability and prognosis. a. Send letter to the Commanding Officer, Medical Division. Comply with instructions received from the C.O., Medical Division. a. Visit Medical Division or district surgeon as required. UPON BEING DIRECTED TO RETURN TO DUTY BY A DEPARTMENT SURGEON: UNIFORMED MEMBER OF THE SERVICE 5. 6. 7. Notify command by telephone of effective time and date of order to report for duty. a. Include limitations, if any, on type of duty to be performed. Report for duty when ordered. Deliver SICK REPORT RETURN (PD429-131) to desk officer, upon return to duty. RELATED PROCEDURES Reporting Sick (P.G. 205-01) Pregnancy Leave For Uniformed Members of the Service (P.G. 205-27) Absence Control (A.G. 318-12) Chronic Absence Control Program (P.G. 205-45) FORMS AND REPORTS SICK REPORT RETURN (PD429-131) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-03 RESPONSIBILITY FOR WEAPONS WHILE SICK DATE ISSUED: DATE EFFECTIVE: 09/27/16 REVISION NUMBER: PAGE: 09/27/16 1 of 1 PURPOSE To safeguard member’s weapons, shield and IDENTIFICATION CARD (PD416-091) while on sick report. PROCEDURE While on sick report: UNIFORMED MEMBER OF THE SERVICE 1. 2. DESK OFFICER 3. 4. 5. SUPERVISING OFFICER, DESIGNATED PRECINCT 6. 7. 8. 9. Safeguard pistols, revolvers, shield and identification card. Deliver to desk officer of resident precinct when unable to safeguard. a. If unable to deliver, notify desk officer of permanent command. Check FORCE RECORD (PD406-143) to determine firearms to be safeguarded. Determine the location and length of time property to be safeguarded. Notify desk officer of a specified precinct to assign a supervising officer to the location to obtain property. a. Precinct designated will be determined by location of property. Visit location and obtain property. Prepare one copy of PROPERTY CLERK INVOICE (PD521-141) for firearms obtained. a. Mark INVOICE “Property of Sick Member, Held for Safekeeping Only.” Deliver all property to desk officer with copy of PROPERTY CLERK INVOICE. Make ACTIVITY LOG (PD 112-145) entry of facts. 10. 11. Prepare PROPERTY CLERK INVOICE for weapons being safeguarded. Prepare two copies of report on Typed Letterhead indicating circumstances, numbers on shield and identification card being safeguarded, if items removed from uniformed member of the service. DESK OFFICER 12. 13. 14. Make Command Log entry of facts. Store property at command, if safeguarding required less than one week. Forward firearms to Property Clerk borough office with PROPERTY CLERK INVOICE after one week. Forward shield and identification card with report on Typed Letterhead to the Shield, ID and Retirement Unit after one week. COMMAND CLERK 15. 16. COMMAND CLERK DESK OFFICER 17. Prepare copies of authorization to obtain property for Property Clerk and the Shield, ID and Retirement Unit when member capable of caring for property. Sign authorization and deliver to member’s command. UNIFORMED MEMBER OF THE SERVICE 18. 19. Pick up property at command where stored. Sign bottom of authorization as receipt for property. FORMS AND REPORTS ACTIVITY LOG (PD 112-145) FORCE RECORD (PD406-143) PROPERTY CLERK INVOICE (PD521-141) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-04 DEPARTMENT AMBULANCE SERVICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To provide ambulance service, oxygen therapy and/or medical appliances under certain circumstances. ELIGIBILITY Uniformed members of the service, active and retired, and members of their immediate families. PROCEDURE When Department ambulance service, oxygen therapy and/or medical appliances are required. UNIFORMED MEMBER OF THE SERVICE 1. 2. NOTE Emotionally disturbed persons or cases in which an airborne contagious disease is diagnosed or suspected are not to be transported in Department Ambulance. EMERGENCY MEDICAL SQUAD DISPATCHER 3. ADDITIONAL DATA Ambulance service, oxygen therapy and/or medical appliances, including hospital beds, wheelchairs, walkerettes, etc., are available Monday through Friday, from 0630 to 2300 hours. Ambulance service is available at other times, if sufficient notice is given. 4. Telephone Emergency Medical Squad, Emergency Service Unit. Advise dispatcher of service required. Notify Special Operations Division if vehicle is to respond to location outside New York City. Make required Log entries. In emergency cases where oxygen therapy is already in place, Emergency Service Units can provide oxygen bottles until such time as the Emergency Medical Squad can provide a replacement. Emergency Medical Squad vehicles will respond to locations within New York City or a 250 mile radius, without prior approval, providing that one point of trip is within the confines of New York City. a. Any variations of the above must be approved by the Commanding Officer, Emergency Medical Squad or the Director of the Police Relief Fund. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-05 LINE OF DUTY INJURY OR DEATH OCCURRING WITHIN CITY DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 6 PURPOSE To report and record line of duty injuries and deaths occurring within the city. DEFINITION INVESTIGATING SUPERVISOR - As used in this procedure will be as follows: a. The platoon commander, precinct of occurrence, if available, will act as the investigating supervisor and will complete parts “A” and “B” of the LINE OF DUTY INJURY REPORT (PD429-154). b. If platoon commander is unavailable, a patrol supervisor, precinct of occurrence, will act as the investigating supervisor and will complete part “B” of the LINE OF DUTY INJURY REPORT. The desk officer will designate a second supervisor, assigned to the precinct of occurrence to prepare part “A” of the REPORT. If a second supervisor is unavailable, the desk officer will prepare part “A” of the REPORT. Only the platoon commander, precinct of occurrence, may prepare both parts “A” and “B” of a LINE OF DUTY INJURY REPORT. In addition, if the injured member is assigned to other than a precinct command, or the Police Academy, a supervising officer of such member’s command, if available, will perform the tasks of the investigating supervisor. If the injured member dies or is likely to die, the precinct commander/duty captain will be the investigating supervisor. PROCEDURE Upon receiving an injury in the performance of police duty, whether on or off duty, or arriving at a location where a uniformed member of the service is injured: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. 4. DESK OFFICER 5. 6. 7. 8. 9. Request patrol supervisor to respond. Notify desk officer of: a. Circumstances of injury b. Names and addresses of witnesses c. Whether reporting sick. Request witnesses to await arrival of supervisor. Remain at scene unless: a. Hospitalization or medical attention is required b. Further police action is necessary. Notify the investigating supervisor, as indicated in the above “DEFINITION.” Notify injured member’s command if member is not assigned to precinct of occurrence. Notify precinct commander or duty captain if member dies or is likely to die. Notify borough commander and Operations Unit if member dies. Immediately notify the Sick Desk supervisor or Sick Desk when any of the following conditions, relating to a line of duty injury exist: NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-05 REVISION NUMBER: PAGE: 09/27/16 a. DESK OFFICER (continued) b. c. d. e. 2 of 6 Where the incident causing the injury was NOT specifically witnessed, AND Injury occurred within any police facility (building, office, etc.), OR Injury occurred in the immediate vicinity of any police facility (parking lot, perimeter sidewalk, etc.), OR Injury occurred during the first two hours of a tour. Any request for line of duty injury designation by an off-duty uniformed member of the service. NOTE See Additional Data for hospital guidelines regarding members seriously injured or killed in line of duty. PATROL SUPERVISOR 10. 11. Respond to scene. Request desk officer to designate a second supervisor, precinct of occurrence, to complete part “A” of LINE OF DUTY IN JURY REPORT. a. If a second supervisor is unavailable, the desk officer will complete part “A” of the REPORT. DESIGNATED SUPERVISOR 12. Complete part “A” of LINE OF DUTY INJURY REPORT. INVESTIGATING 13. SUPERVISOR 14. 15. NOTE This notification is in addition to, and does not preclude the requirement for other notifications to Operations as indicated elsewhere in this procedure. 16. 17. 18. 19. 20. NOTE Interview injured member and investigate circumstances. Make initial report to desk officer without delay. Notify the Operations Unit promptly, if the member of the service injured requires hospital treatment. a. An additional notification to the Operations Unit is also required before final reports are prepared to update Operations of the status of the injured member of the service. Interview witnesses and request them to prepare and sign WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT (PD429-065). Complete part “B” of LINE OF DUTY INJURY REPORT. Prepare Police Accident Report (MV104AN), if vehicle collision involved. Direct injured member, or if he is incapacitated assign a member, to prepare an AIDED REPORT (PD304-152) if a vehicle is not involved. Instruct injured member to complete part “C” of LINE OF DUTY INJURY REPORT if member requests line of duty designation of injury. Part “C” of LINE OF DUTY INJURY REPORT will be completed by precinct commander/duty captain if injured member is unable to do so. 21. Deliver completed reports to desk officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-05 3 of 6 Obtain Sick Desk control number whether injured member reports sick or not. Make entry on SICK LOG (PD429-143) if injured member reports sick. Fax the worksheet copy of LINE OF DUTY INJURY REPORT to Medical Division’s Sick Desk Supervisor. Faxing the worksheet copy of the LINE OF DUTY INJURY REPORT to the Medical Division’s Sick Desk Supervisor enables the Medical Division to make a preliminary determination regarding whether the injured member of the service qualifies for the “Line-of Duty Prescription Program.” Faxing the worksheet copy does not eliminate the requirement of forwarding the finalized copy of the LINE OF DUTY INJURY REPORT with all of the required signatures to the Medical Division. 25. 26. 27. 28. PRECINCT COMMANDING OFFICER, DUTY CAPTAIN NOTE PAGE: 09/27/16 DESK OFFICER 22. 23. 24. NOTE REVISION NUMBER: Photocopy LINE OF DUTY INJURY REPORT and forward direct to Medical Division, attention Line of Duty Desk. Immediately deliver completed LINE OF DUTY INJURY REPORT and WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT to precinct commander/duty captain. Forward AIDED REPORT or Police Accident Report in normal manner: a. Forward copy of reports to injured member’s command if not assigned to precinct of occurrence b. Have copies of reports forwarded to Police Pension Fund if member is killed in the line of duty or seriously injured and likely to die. Review LINE OF DUTY INJURY REPORT and WITNESS STATEMENT-INJURY TO MEMBER OF THE DEPARTMENT, indicate approval or disapproval, and sign. a. If disapproved, indicate reason on rear of original LINE OF DUTY INJURY REPORT. See Additional Data for further information regarding line of duty designations by Medical Division. 29. 30. 31. 32. Prepare a comprehensive report on Typed Letterhead addressed to the Commanding Officer, Medical Division detailing the circumstances of the injury when the injured member of the service is a Probationary Police Officer. Prepare unusual occurrence report for line of duty death or serious injury and likely to die and forward as indicated in P.G. 212-09, “Unusual Occurrence Reports”. Forward LINE OF DUTY INJURY REPORT per directions on form with WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT and comprehensive report on Typed Letterhead, if applicable, attached. a. Have copies of these reports forwarded to Police Pension Fund if line of duty death or serious injury and likely to die. Comply with the pertinent provisions of the Trauma Counseling Program as indicated in P.G. 205-08, “Trauma Counseling Program”. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-05 ADDITIONAL DATA REVISION NUMBER: PAGE: 09/27/16 4 of 6 When a member of the service is treated at a hospital for a line of duty injury, the following information, ONLY, is to be entered in hospital records pertaining to address and telephone number of injured member: ♦ Police Department, City of New York, Medical Division, 1 Lefrak City Plaza, 59-17 Junction Boulevard, Corona, New York 11368, Room 1524; telephone number (718) 760-7573, Monday - Friday, 0900-1700 hours; (718) 760-7600, all other hours. Member’s command, home address and telephone number will not be disclosed to hospital authorities or anyone else unless authorized supervisory officer determines requesting person is entitled to the information. When a uniformed member of the service is struck by a bullet on a protective vest and is apparently uninjured, the member must be examined by a doctor to ascertain if a blunt body trauma or internal injury has occurred. When an injured member is hospitalized or dies, the patrol supervisor will ensure that firearms, Department property (shield, identification card, nameplate, etc.), and personal effects of member are removed and safeguarded. Medical Division will make final determination of APPROVAL/ DISAPPROVAL of ALL applications for line of duty injury/illness designation and will notify the commanding officer of member concerned of final designation. Uniformed members of the service may request verification of the final designation from the commanding officer. NOTE Retired uniformed members of the service may request verification of the final designation, in writing, to the Medical Division, 1 Lefrak City Plaza, 59-17 Junction Boulevard, Corona, New York. HOSPITAL GUIDELINES REGARDING UNIFORMED MEMBERS OF THE SERVICE SERIOUSLY INJURED OR KILLED IN THE LINE OF DUTY: When a uniformed member of the service is seriously injured or killed in the line of duty, the Operations Unit will notify the following members of the service to respond to the hospital: a. b. c. d. e. f. g. h. i. j. k. l. Police Commissioner First Deputy Commissioner (if Police Commissioner is not available) Chief of Department Chief of Detectives (to supervise investigation) Bureau chief of the injured or deceased member Deputy Commissioner-Public Information Supervising Chief Surgeon Department Chaplain Commanding Officer, Employee Relations Section Lieutenant-Employee Relations Section, borough concerned Patrol borough commanding officer Patrol borough executive officer (if borough commanding officer is not available) m. n. o. p. q. r. s. t. u. v. Duty inspector (to supervise and control access to emergency room and adjacent areas by responding members of the service) Patrol borough operations commander (if duty inspector not available) Commanding officer/duty captain (will prepare the Unusual Occurrence Report) Detective borough commander Detective assigned to investigate the case Crime Scene Unit detective or technician Policewomen’s Endowment Association representative if a female police officer is the victim Line organization representative Employee Assistance Unit representative (EAU) Police Organization Providing Peer Assistance (POPPA) representative NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-05 ADDITIONAL DATA (continued) a. b. c. d. e. DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 5 of 6 The following members of the service will be permitted to speak to the injured member or view the body of the deceased member: Police Commissioner First Deputy Commissioner Chief of Department Bureau chief concerned Patrol borough commanding officer (or representative) f. g. h. i. j. Detective assigned to the case Crime Scene Unit detective or technician Union representative Policewomen’s Endowment Association representative if a female police officer is the victim Department Chaplain The hospital guidelines also apply to uniformed member of the service seriously injured or killed in the line of duty within residence counties. Uniformed members of the service and/or their families may be entitled to both medical and financial benefits under the Federal Employees Compensation Act (F.E.C.A.), if a Federal Statute was violated and the injury occurred while apprehending or attempting to apprehend an individual who violated such statute. Therefore, the investigating supervisor will make an entry on the LINE OF DUTY INJURY REPORT (PD429-154), in box captioned “Patrol Command Supervisors Report of Injury,” indicating whether the injury comes under F.E.C.A. or whether F.E.C.A. does not apply in this case. If the injury comes under F.E.C.A., the member’s commanding officer will forward the following items to Medical Division, (attn. Federal Compensation Liaison Officer), 1 Lefrak City Plaza, within ninety days of occurrence: a. Copy of LINE OF DUTY INJURY REPORT and WITNESS STATEMENT INJURY TO MEMBER OF THE DEPARTMENT (PD429-065), if prepared. b. Copy of Unusual Occurrence Report, if prepared. c. Copy of perpetrator’s arrest history (rap sheet), if an arrest is effected. d. Copy of criminal court complaint, if arrest is effected. e. Copy of firearms trace, if weapon involved. f. Copy of a fully completed United States Department of Labor form BEC-721a entitled, “Notice of Law Enforcement Officer’s Injury or Occupational Disease.” (Form may be obtained from Federal Compensation Liaison Office). In unusual circumstances, when a line of duty designation cannot be made expeditiously pending the results of an investigation or other circumstances, the ranking officer responsible for forwarding the LINE OF DUTY INJURY REPORT to the Medical Division will have report prepared on Typed Letterhead, clearly indicating the reasons for the delay and the approximate time period required to complete the investigation. The Typed Letterhead will be forwarded to the Medical Division within sixty days from the date that the initial request for line of duty designation was made. Subsequent reports will be forwarded for each additional sixty day period, if necessary. To provide the Federal Bureau of Investigation (F.B.I.) statistical and descriptive information for use in law enforcement training, the Commanding Officer, Medical Division will provide the Chief of Department Investigation Review Section with copies of LINE OF DUTY INJURY REPORTS for shot or stabbed officers. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-05 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 6 of 6 RELATED PROCEDURES Aided Cases-General Procedure (P.G. 216-01) Department Vehicle Collisions (P.G. 217-06) Unusual Occurrence Reports (P.G. 212-09) Firearms Discharge by Uniformed Members of the Service (P.G. 221-04) Reporting Sick (P.G. 205-01) Supervision of Members of the Service Receiving Physical Therapy for Line of Duty Injuries (P.G. 205-09) Exposure of Members of the Service to Infectious Diseases or Hazardous Materials (P.G. 205-10) Line of Duty Injury or Death - Outside City in Residence Counties (P.G. 205-02) Trauma Counseling Program (P.G. 205-08) Death of Member of the Service (P.G. 205-07) FORMS AND REPORTS AIDED REPORT (PD304-152) LINE OF DUTY INJURY REPORT (PD429-154) POLICE ACCIDENT REPORT (MV104AN) SICK LOG (PD429-143) UNUSUAL OCCURRENCE REPORT(PD370-152) WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT (PD429-065) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-06 LINE OF DUTY INJURY OR DEATH OUTSIDE CITY IN RESIDENCE COUNTIES DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To report a line of duty injury or death incurred by a uniformed member of the service outside the city within residence counties. DEFINITIONS RESIDENCE COUNTIES - The six counties outside New York City wherein uniformed members of the service are permitted to live, i.e., Nassau, Suffolk, Westchester, Rockland, Orange and Putnam. INJURED IN LINE OF DUTY OUTSIDE NEW YORK CITY - Injured while performing duty that uniformed member was specifically assigned to perform, outside the city, by competent authority within the Department or while taking police action as authorized by Section 140.10 of the Criminal Procedure Law. PROCEDURE When injured in the line of duty in one of the residence counties whether reporting sick or not: UNIFORMED MEMBER OF THE SERVICE 1. 2. NOTE If unable to call Medical Division, Sick Desk, request responsible person to make notification. 3. 4. Notify local police authorities if appropriate. Telephone Medical Division, Sick Desk, giving: a. Circumstances b. Names and addresses of witnesses. Comply with instructions received from Sick Desk personnel. Notify Operations Unit immediately if arrest involved. INVESTIGATING 5. SUPERVISOR Respond to location and conduct investigation as specified in P.G. 20505, “Line Of Duty Injury Or Death Occurring Within City.” a. A Department vehicle may be used for this purpose without prior permission being obtained. DESK OFFICER 6. Make entries in Department records and insure that required forms have been prepared. ADDITIONAL DATA Uniformed members of the service and/or their families may be entitled to both medical and financial benefits under the Federal Employees Compensation Act (F.E.C.A.), if a Federal Statute was violated and the injury occurred while apprehending or attempting to apprehend an individual who violated such statute. Therefore, the investigating supervisor will make an entry on the LINE OF DUTY INJURY REPORT (PD429-154) in box captioned “Patrol Command Supervisor’s Report of Injury,” indicating whether the injury comes under F.E.C.A. or whether F.E.C.A. does not apply in this case. If the injury comes under F.E.C.A., the member’s commanding officer will forward the following items to Medical Division, (Attn. Federal Compensation Liaison Officer), 1 Lefrak City Plaza, within ninety days of occurrence: NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-06 REVISION NUMBER: PAGE: 08/01/13 2 of 2 ADDITIONAL DATA (continued) a. RELATED PROCEDURE Line Of Duty Injury Or Death Occurring Within City (P.G. 205-05) FORMS AND REPORTS LINE OF DUTY INJURY REPORT (PD429-154) UNUSUAL OCCURRENCE REPORT (PD370-152) WITNESS STATEMENT - INJURY TO MEMBER OF THE DEPARTMENT (PD429-065) Unusual Occurrence Report b. c. d. e. f. Copy of LINE OF DUTY INJURY REPORT and WITNESS STATEMENT INJURY TO MEMBER OF THE DEPARTMENT (PD429-065), if prepared. Copy of Unusual Occurrence Report, if prepared. Copy of perpetrator’s arrest history (rap sheet), if an arrest is effected. Copy of criminal court complaint, if arrest is effected. Copy of firearms trace, if weapon involved. Copy of a fully completed United States Department of Labor form BEC-721a entitled, “Notice of Law Enforcement Officer’s Injury or Occupational Disease.” (Form may be obtained from Federal Compensation Liaison Office). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-07 DEATH OF MEMBER OF THE SERVICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To record the death of a member of the service, uniformed and civilian. PROCEDURE Upon learning of the death of an active member of the command or a retired member of the service, uniformed or civilian residing within the command: DESK OFFICER 1. 2. 3. 4. COMMANDING 5. OFFICER 6. CONCERNED RELATED PROCEDURES Cause the following information to be obtained. a. Rank, full name, shield number, command b. Time and date of death c. Place of death (residence, hospital, elsewhere) d. Residence address e. Funeral (time, date, location) f. Time, date and location of service g. Cemetery (name and location) h. Whether deceased was a member of a religious, fraternal or patriotic organization of this Department i. Whether chaplain is desired (state denomination) j. If uniformed member of the service, whether pallbearers or escort is desired k. Next of kin (full name, address, telephone number and relationship) l. Funeral director (name, address and telephone number) m. Whether deceased was a medal recipient (Honorable Mention and medal) n. If an active member - was death caused as result of performing police duty, or otherwise o. If a retired member - date of retirement. Telephone information to Communications Section. a. If an active member of the service, uniformed or civilian, immediately notify the Internal Affairs Bureau, Command Center at (212) 741-8401. Notify unit commander. Post information on bulletin board for benefit of members of command if active member. Cause member’s weapons and Department property to be obtained if active member. Deliver non-department property from member’s locker to authorized recipient where applicable. Line of Duty Injury or Death Occurring Within City (P.G. 205-05) Line of Duty Injury or Death Outside City in Residence Counties (P.G. 205-06) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-08 TRAUMA COUNSELING PROGRAM DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 3 PURPOSE To provide Trauma Counseling Services for members of the service (uniformed and civilian) involved in shooting incidents, disasters, or other violent occurrences resulting in death or injury. SCOPE A member of the service (uniformed or civilian) will be referred to the Trauma Counseling Program when involved in a shooting incident, disaster, or other violent occurrences resulting in death or injury. These include, but are not limited to, the following: a. Member is shot or otherwise seriously injured. b. Member discharges a weapon causing injury or death to another. c. Member causes, accidentally or otherwise, serious physical injury or death to another. d. Member is directly involved in an incident where his/her partner was killed or seriously injured, etc. e. Member is directly involved in incidents or serious disasters where multiple serious injuries and deaths have occurred. The Trauma Counseling Team will respond to all incidents involving: a. Member of the service is shot, killed, or seriously injured in the performance of duty. b. Any incident pursuant to a request from a captain or above. PROCEDURE When a member of the service (uniformed or civilian) is involved in a shooting incident, disaster or other violent occurrence resulting in death or injury: DESK OFFICER 1. Notify Operations Unit and provide details of incident. OPERATIONS UNIT SUPERVISOR 2. Notify Sick Desk supervisor, provide detailed information and request response of Trauma Counseling Team. SICK DESK SUPERVISOR 3. Ascertain from Operations Unit and/or the ranking supervisor at the scene: a. Location the Trauma Team should respond to b. Name of supervisor who will be contact person at the scene. Arrange for transportation of Trauma Team. 4. RANKING SUPERVISOR AT SCENE 5. 6. Ensure members in need of trauma counseling are available for interview, where possible, by responding Trauma Team upon their arrival. Provide a suitable place for the trauma interview, where possible. SUPERVISOR TRAUMA COUNSELING TEAM 7. Respond to location and report to designated contact person at the scene. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-08 REVISION NUMBER: PAGE: 09/27/16 2 of 3 NOTE Trauma Team members will wear authorized nylon windbreaker jackets with the NYPD logo on the front and the words “N.Y.C. POLICE” printed on the back (P.G. 204-04, “Optional Uniform Items”). TRAUMA COUNSELING TEAM 8. 9. 10. Respond, if required, to stationhouse of precinct of occurrence or other location, to make contact and converse with member(s) of the service involved in the incident. Visit the place of occurrence, if necessary. Notify the member concerned that he/she will be contacted for a followup meeting forty-eight hours after the event or initial contact, as appropriate. a. Any additional counseling/interview sessions after the forty-eight hour meeting will be scheduled within one to six weeks after the incident. NOTE ALL CONVERSATION WITH THE TRAUMA COUNSELING TEAM BY MEMBERS OF THE SERVICE (UNIFORMED AND CIVILIAN) WILL BE STRICTLY CONFIDENTIAL. MEMBER OF THE SERVICE 11. 12. COMMANDING 13. OFFICER/ DUTY 14. CAPTAIN 15. 16. ADDITIONAL DATA Cooperate with members of the Trauma Counseling Team and keep appointments for follow-up meetings as scheduled. Report to Psychological Evaluation Section or other location as required, forty-eight hours after the incident, or initial contact with Trauma Counseling Team. a. Report for additional follow-up counseling/interview meetings scheduled with the Trauma Counseling Team. Cooperate with members of the Trauma Counseling Team and permit them access to the individual member(s) of the service involved in the shooting, disaster or other violent event. Verify that a member(s) of the service involved in the shooting, disaster or violent incident has been referred and contacted in person by a member of the Trauma Counseling Team. Have UNUSUAL OCCURRENCE REPORT (PD370-152) prepared and list members of the service involved in the incident who were contacted by the Trauma Counseling Team. Forward copies of the report, THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET (PD370-154), if prepared, and other reports prepared to the Commanding Officer, Medical Division, 59-17 Junction Boulevard, 16th Floor, Corona, New York 11368. The Trauma Counseling Team is staffed by the Chief Surgeon, Director, Psychological Evaluation Section and licensed certified professionals of the Medical Division. Trauma Team members will not interfere with on-going investigations. In addition, team members will not be assigned any duties outside their functions as Trauma Counselors when responding to the occurrence site. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-08 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 3 of 3 ADDITIONAL DATA (continued) This procedure does not prevent in any way the voluntary use of or referral to any of the Employee Assistance Programs or units in the Department for any reason at any time. The services of the Trauma Counseling Team are also available to members who are involved in personal or family tragedies, e.g., violent criminal incidents involving themselves or their families, death in family, etc. RELATED PROCEDURES Reporting Sick (P.G. 205-01) Line of Duty Injury or Death Occurring Within City (P.G. 205-05) Supervision of Members of the Service Receiving Physical Therapy For Line of Duty Injuries (P.G. 205-09) Line of Duty Injury or Death Outside City in Residence Counties (P.G. 205-06) Firearms Discharge by Uniformed Members of the Service (P.G. 221-04) FORMS AND REPORTS THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET (PD370-154) UNUSUAL OCCURRENCE REPORT (PD370-152) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-09 SUPERVISION OF MEMBERS OF THE SERVICE RECEIVING PHYSICAL THERAPY FOR LINE OF DUTY INJURIES DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 3 PURPOSE To provide physical therapy treatments for members of the service injured in the line of duty. PROCEDURE When a district surgeon determines that a member of the service injured in the line of duty requires physical therapy: DISTRICT SURGEON 1. 2. Prepare REQUEST FOR MEDICAL SERVICE AUTHORIZATION (PD429-164). Direct member concerned to report to the clinic supervisor to obtain forms necessary to obtain treatment. CLINIC SUPERVISOR 3. Provide the member with the following forms: a. CERTIFICATION OF LINE OF DUTY INJURY /AUTHORIZATION FOR TREATMENT (PD429-052) with attached Authorization for Release of Health Information Pursuant to HIPAA (OCA Official Form No. 960). b. THERAPY VERIFICATION (PD429-067). c. NOTIFICATION OF LINE OF DUTY THERAPY AUTHORIZATION (PD429-053). MEMBER CONCERNED 4. Initial item 9b of Authorization for Release of Health Information Pursuant to HIPAA and sign form. Present photocopies of CERTIFICATION OF LINE OF DUTY INJURY/AUTHORIZATION FOR TREATMENT and Authorization for Release of Health Information Pursuant to HIPAA to the integrity control officer along with THERAPY VERIFICATION and NOTIFICATION OF LINE OF DUTY THERAPY AUTHORIZATION. 5. INTEGRITY CONTROL OFFICER 6. 7. Review forms and return THERAPY VERIFICATION to member. Retain NOTIFICATION OF LINE OF DUTY THERAPY AUTHORIZATION and the photocopies of CERTIFICATION OF LINE OF DUTY INJURY/AUTHORIZATION FOR TREATMENT and Authorization for Release of Health Information Pursuant to HIPAA for the duration of the member’s physical therapy treatment. MEMBER CONCERNED 8. Present to therapist, prior to treatment, the CERTIFICATION OF LINE OF DUTY INJURY/AUTHORIZATION FOR TREATMENT with attached Authorization for Release of Health Information Pursuant to HIPAA. Obtain schedule of treatments from therapy provider and forward to roll call personnel. 9. NOTE Report any changes of therapy schedule to roll call personnel. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-09 REVISION NUMBER: PAGE: 08/01/13 2 of 3 MEMBER CONCERNED (continued) 10. Update THERAPY VERIFICATION form after each physical therapy session. INTEGRITY CONTROL OFFICER 11. Make periodic inquiries to the therapy provider during the course of treatments to ensure member is properly attending therapy. NOTE Physical therapy authorized by a district surgeon is never granted for a non line of duty injury. The fact that a member is on restricted duty does not entitle the member to attend physical therapy on duty. MEMBER CONCERNED 12. Return completed THERAPY VERIFICATION form to integrity control officer upon completion of final physical therapy treatment. INTEGRITY CONTROL OFFICER 13. Verify member’s attendance for treatment at time and date specified on completed THERAPY VERIFICATION form. Return copy of completed THERAPY VERIFICATION form to the Medical Bills Department of the Medical Division. ADDITIONAL DATA When members attend physical therapy at the beginning of a tour, the member will report on duty upon arrival at therapy location and be given a reasonable amount of time to travel back to command upon completion. 14. When members attend therapy in the middle of a tour of duty, the member will be given a reasonable amount of time to travel to the therapy location, complete the therapy, and be given a reasonable amount of time to travel back to command. When members attend therapy near the end of a tour of duty, the member will be given a reasonable amount of time to travel to the therapy location. Upon completion, the member will end the tour at the therapy location and will not be granted time to travel to his/her residence. If the therapy is completed prior to the scheduled end of tour, the member must request lost time by calling the command. A member must submit a request for lost time if therapy commences after the start of tour and the member elects to travel from their residence to the therapy location direct. Alternatively, a member may request a tour adjustment and begin the tour upon arriving at therapy location, needs of the service permitting. A change of tour should not be granted for the sole purpose of ensuring therapy occurs during department time, (i.e. an officer assigned to a midnight tour should not be granted a tour change to a day tour to attend an afternoon therapy session.) District surgeons may authorize twelve physical therapy sessions to a member of the service, and may repeat the authorization two additional times for a total of thirty six sessions. A member who requires additional therapy beyond thirty six sessions must obtain authorization from a Department Orthopedist. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-09 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 3 of 3 RELATED PROCEDURES Reporting Sick (P.G. 205-01) Line of Duty Injury or Death Occurring Within City (P.G. 205-05) Line of Duty Injury or Death Outside City in Residence Counties (P.G. 205-06) FORMS AND REPORTS REQUEST FOR MEDICAL SERVICE AUTHORIZATION (PD 429-164) CERTIFICATION OF LINE OF DUTY INJURY/AUTHORIZATION FOR TREATMENT (PD429-052) THERAPY VERIFICATION (PD429-067) NOTIFICATION OF LINE OF DUTY THERAPY AUTHORIZATION (PD429-053) Authorization for Release of Health Information Pursuant to HIPAA (OCA Official Form No. 960) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-10 EXPOSURE OF MEMBERS OF THE SERVICE TO INFECTIOUS DISEASES OR HAZARDOUS MATERIALS DATE ISSUED: 08/19/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/19/13 1 of 4 PURPOSE To provide instructions and minimize risk to members of the service (uniformed and civilian) or auxiliary police officers who have contact with or handle an animal or person who may have an infectious disease, or who have contact with or handle hazardous materials. DEFINITIONS INFECTIOUS DISEASE - as used in this procedure, includes diseases capable of being transmitted by contact with an infected animal’s saliva or central nervous system tissue, or with an infected individual’s blood or body fluids. HAZARDOUS MATERIAL - as used in this procedure, includes any chemical, biological, or radiological substance which is a health hazard. Chemical health hazards include carcinogens, toxic agents, irritants, corrosives, or agents which damage the lungs, skin, eyes, or mucous membranes, etc. Chemical physical hazards include flammable or combustible liquids, compressed gas, or explosive or reactive substances, etc. EXPOSURE TO AN INFECTIOUS DISEASE - as used in this procedure, includes those situations where a member of the service is exposed by airborne transmission or direct contact to an individual suspected of having a disease, or where a member comes in contact with the blood or body fluids of an individual suspected of having an infectious disease, or, where a member of the service is injured as the result of a human or animal bite, or hypodermic needle puncture, or other contaminated sharp instrument, or where a member of the service is exposed to an animal suspected of having an infectious disease, or where a member comes in contact with the saliva or central nervous system tissue of an animal suspected of having an infectious disease. EXPOSURE TO A HAZARDOUS MATERIAL - as used in this procedure, includes those situations where a member of the service is exposed to a hazardous material whether through inhalation, ingestion, skin contact, or parenteral contact. UNIVERSAL PRECAUTIONS - as used in this procedure, is an approach to infection control. According to this approach, all human blood and certain body fluids are to be treated as if they are known to be infectious for human immunodeficiency virus (HIV), hepatitis B virus (HBV), or other bloodborne pathogens; and in addition, all animal saliva and central nervous system tissue are to be treated as if they are known to be infectious for rabies. All efforts to avoid contact with these potentially infectious materials should be taken as well as utilizing whatever protective equipment is available. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-10 REVISION NUMBER: PAGE: 08/19/13 2 of 4 DEFINITION (continued) DESIGNATED OFFICER - an individual designated under 42 U.S.C. 300ff-86 by the Public Health Officer of the State involved (42 U.S.C. 300ff-76) to execute provisions of Section 411 of the Ryan White Comprehensive AIDS Resources Emergency Act regarding emergency response employees who request a determination whether they were exposed to an infectious disease. NOTE To avoid unnecessary exposure, control of the aided/collision victim, or prisoner will be assigned to an officer at the scene who has already had contact with a person suspected of having an infectious disease. The assigned officer will be responsible for completing the processing of the individual. If there are numerous individuals involved, the patrol supervisor at the scene will be responsible for the coordination of information and documenting the name, etc., of the members of the service involved. This Department is offering certain members of the service the opportunity to receive, free of charge, preexposure, a series of three inoculations of the vaccine against Hepatitis B; and free of charge, post-exposure inoculation. This Department is offering certain members of the service the opportunity to receive, free of charge, pre-exposure, a routine annual or biannual, Mantoux (PPD) skin test against tuberculosis (based on a determination of a significant occupational exposure); and, free of charge, post-exposure, a Mantoux (PPD) skin test against tuberculosis (based on a determination of a significant exposure). PROCEDURE Upon being exposed to an infectious disease, hazardous material, or suffering a human or animal bite, or hypodermic needle puncture wound: MEMBER OF THE SERVICE 1. 2. NOTE Comply with the guidelines listed in “ADDITIONAL DATA” statement of this procedure, when possible. Notify desk officer, precinct of occurrence. When exposure involves an actual injury, the member of the service concerned will be transported to the hospital for treatment and P.G. 205-05, “Line Of Duty Injury Or Death Occurring Within The City”, or 205-06, “Line Of Duty Injury Or Death Outside City In Residence Counties,” will be complied with as appropriate. When exposure does not involve an actual injury and the exposure is related to tuberculosis, the member of the service concerned should consider this Department’s offer of Mantoux (PPD) skin testing which is free of charge. When tested and the results are positive, notify Unit Safety Officer to initiate entry on State of New York - Department of Labor Log and Summary of Occupational Injuries and Illnesses (DOSH 900). Tuberculosis infection and tuberculosis disease are both recordable on DOSH 900 logs. A code (e.g., maiden name pseudonym) may be used to substitute for the description of injury or illness (column [F]). DESK OFFICER 3. 4. 5. Notify Medical Division, Sick Desk and obtain exposure report number. Make Command Log entry of information a. Include Exposure Report number in Log entry. Notify designated Department surgeon of the facts involved. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-10 REVISION NUMBER: PAGE: 08/19/13 3 of 4 DEPARTMENT SURGEON 6. Contact member of the service involved and advise of necessary treatment. MEMBER OF THE SERVICE 7. Comply with directions of Department surgeon. NOTE By telephoning this Department’s designated officer at the Medical Division, Hazmat Unit, emergency response employees, such as a law enforcement officer or auxiliary police officer, may submit a request for a determination whether they were exposed to a specific infectious disease when a victim of an emergency who was aided by the emergency response employee was transported to a medical facility. If it is determined that the emergency response employee may have been exposed to an infectious disease, a signed written request, along with the facts collected, must be sent by the designated officer to the medical facility to which the victim (or patient), i.e., aided or prisoner, was transported. After receiving a notification from the medical facility, to the extent practicable, the designated officer must immediately notify the member or members concerned. Whenever the designated officer discloses information related to Human Immunodeficiency Virus (HIV) to an emergency response employee, redisclosure by the emergency response employee is prohibited when not in conformance with state law. 8. ADDITIONAL DATA Make ACTIVITY LOG (PD 112-145) entry of facts involved. a. Include Exposure Report number. EXPOSURE TO INFECTIOUS DISEASES GUIDELINES a. b. c. d. e. f. g. Confer with Emergency Medical Service personnel, the individual’s family, friends, neighbors, doctor, or appropriate agency as to the source individual’s medical conditions, when circumstances permit. Wear disposable gloves if contact with individual’s blood or body fluids is a possibility; and if a member who is routinely engaged in the capture or seizure of suspected rabid animals, wear heavy duty disposable rubber gloves if contact with animal’s saliva or central nervous system tissue is a possibility. Wash hands with soap and water (disinfectant soap, if possible), after removing disposable gloves. Glove kits containing antiseptic wipes, gloves, and disposable bag should be used when hand-washing facilities are not available. Immediately and thoroughly wash hands or other unprotected body parts if they come in contact with individual’s blood or body fluids, or if bitten, scratched, abraded, by an animal, or if there is contact between the member and the animal’s saliva or nervous system tissue. Use disinfectant soap, if possible. Remove and machine wash (hot cycle), or have dry cleaned, as soon as possible, any part of uniform/civilian clothes that come in contact with an individual’s blood or body fluids and promptly clean any equipment other than that made of fabric. Use extraordinary care to avoid accidental puncture wounds from needles which may be contaminated with potentially infectious material. Affix Biohazard Label to any property, evidence, or waste which may be contaminated. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-10 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/19/13 4 of 4 ACCIDENTAL SPILLS OF BLOOD OR BODY FLUIDS. ADDITIONAL DATA (continued) A supply of household bleach will be maintained at all precinct/psa/district commands, emergency service units, borough court section facilities, and other appropriate sites. Accidental spills of blood or body fluids on floors, cells, RMP’s or on other surfaces, other than clothing, or fabric may be cleaned by applying a FRESHLY MIXED solution of one part household bleach with ten parts water. It is imperative that the preceding mixture be carefully followed. Household bleach is not to be mixed with any solution other than water and it must be freshly mixed for each use. Members of the service (uniformed and civilian) are reminded that this mixture of bleach and water will cause damage if used to clean uniforms. Uniform items soiled with blood or body fluids can be effectively cleaned by routine laundering or dry cleaning procedures. Bleach should not be used to cleanse hands. In addition, bleach mixed with any substance other than water may cause a toxic gas. Therefore, disposal of bleach or bleach dilutions should be performed only in a sink (not a urinal or toilet since they sometimes contain chemical deodorizers). When preparing a bleach dilution, the container used for the diluted solution must be cleaned with water and free of any other solution. To prevent injury/infection when handling or forwarding hypodermic needles/syringes to the Property Clerk, members of the service will place such items in a hypodermic needle/syringe container by utilizing a one-handed “scoop” technique which uses the needle itself to pick up the hypodermic needle/syringe container. (By using one hand to hold the hypodermic syringe while moving the hypodermic needle toward the hypodermic needle/syringe container, the member of the service is moving the needle away from himself/herself. Members should not hold the container and move their hand toward the needle). The container will be capped, if possible. However, if the syringe extends beyond the container, it will be secured with tape. UNDER NO CIRCUMSTANCES SHOULD A MEMBER OF THE SERVICE ATTEMPT TO REMOVE, DISLODGE, OR BEND A NEEDLE FROM A HYPODERMIC SYRINGE. RELATED PROCEDURES Aided Cases - General (P.G. 216-01) Animal Bites (P.G. 216-09) Communicable Disease (P.G. 216-11) Prisoners Requiring Medical/Psychiatric Treatment (P.G. 210-04) Care and Disposition of Animals (P.G. 214-33) Line of Duty Injury or Death Occurring Within City (P.G. 205-05) Use of Patrol Kits (P.G. 219-17) FORMS AND REPORTS ACTIVITY LOG (PD 112-145) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-11 REQUEST FOR PRE-EXPOSURE VACCINATION AGAINST HEPATITIS B DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 3 PURPOSE To provide members of the service (uniformed and civilian) who risk a potential significant exposure to Hepatitis B virus during the performance of duty with the opportunity to participate in this Department’s Hepatitis B Pre-Exposure Vaccination Safety Program. DEFINITION OCCUPATIONAL EXPOSURE is considered to be reasonably anticipated contact with a vulnerable point of entry of the member of the service, such as: a. Eyes b. Mouth c. Other mucous membranes d. Broken skin AND a potentially infectious substance, such as: (a) Blood (b) Body fluids/secretions (i.e., semen, vaginal secretions, amniotic fluid, human tissue or organs). PROCEDURE To obtain the series of three inoculations of the vaccine against Hepatitis B: COMMANDING 1. OFFICER, POLICE ACADEMY Provide training sergeants from patrol and non-patrol commands with appropriate instructions, instructor guides and materials, prior to the command level training cycle or its equivalent. COMMANDING 2. OFFICER CONCERNED Ensure that EVERY member receives blood borne disease “Right-toKnow” training and that members in the designated titles listed below be offered the opportunity to receive free of charge, a series of three inoculations of the vaccine against Hepatitis B. Have members of the service in designated titles, who have not already done so, prepare and return the HEPATITIS B VACCINATION ACCEPTANCE/ DECLINATION (PD429-147): a. Uniformed members of the service b. Assistant Stock Handlers and related titles or assignments within the Property Clerk Division who may handle vouchered items such as blood contaminated evidence c. Associate Traffic Enforcement Agent d. Auto Mechanic Diesel e. Auto Mechanics and related titles f. Auxiliary Police Officers g. Cadets and related titles h. Chemist and Criminalists i. City Research Scientists j. Custodians and related titles k. Electrician and related titles NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-11 REVISION NUMBER: PAGE: 09/27/16 l. m. n. o. p. q. r. s. t. u. v. w. x. COMMANDING OFFICER CONCERNED (continued) 2 of 3 Evidence and Property Control Specialists Fingerprint technicians and related titles Industrial Hygienists Maintenance Worker Motor Vehicle Operators Nurses Photographers and Senior Photographers Plumbers and related titles Police Attendants School Crossing Guards School Safety Agents Level 1-3 Surgeons and Dentists Traffic Enforcement Agents NOTE Other titles/assignments not listed will be considered on a case by case basis by the Occupational Safety and Health Section. TRAINING SERGEANT 3. NOTE Commanding officers of units that do not receive command level training are responsible to ensure that an appropriate member of the command is designated training sergeant and attends pre-cycle instruction. Contact Police Academy In-Service Training Unit for additional information. Report, as directed, to the Police Academy for instruction and materials. 4. 5. Prepare and deliver mandated training to all members assigned to the command. Distribute HEPATITIS B VACCINATION ACCEPTANCE/ DECLINATION form to all members in designated titles, if not already distributed. MEMBER OF THE SERVICE 6. Prepare HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION form indicating intention to accept or decline vaccination by signing the appropriate section after receiving “Right-to-Know” training in blood borne diseases. NOTE If a member has received Hepatitis B inoculations within the past seven years, he or she must so indicate on the bottom of the form. TRAINING SERGEANT 7. 8. 9. Collect HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION forms from each member of the service in designated titles. Place a photocopy of each HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION form in the command’s Occupational Safety and Health Administration (OSHA) file. Forward summary, upon completion of training cycle, indicating number of members of the command, by title, who accept or decline vaccinations, to the borough safety officer or overhead command counterpart. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-11 REVISION NUMBER: PAGE: 09/27/16 3 of 3 10. Forward completed ORIGINAL HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION forms to the Commanding Officer, Medical Division, Attention: Hepatitis B Pre-Exposure Vaccination Safety Program, via Department mail. COMMANDING 11. OFFICER Prepare and forward a report to the Chief of Personnel (through channels), upon the completion of each relevant training cycle, verifying that every member of the command, in the designated titles, who have not already done so, has signed a HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION form. BOROUGH SAFETY OFFICER/ BUREAU EQUIVALENT 12. Prepare a consolidated summary for the borough/bureau on the 10th of each month, until all training on Hepatitis B within the borough/bureau is completed, indicating the number of members who have been trained and have accepted or declined vaccinations. Forward report of consolidated summary to the Commanding Officer, Medical Division. SUPERVISING CHIEF SURGEON 14. TRAINING SERGEANT (continued) 13. COMMANDING 15. OFFICER, MEDICAL DIVISION ADDITIONAL DATA Establish and maintain inoculation protocol. Administer inoculation program under the direction of the Supervising Chief Surgeon. Members of the service should note that participation in the inoculation program is entirely voluntary and will be free of charge to participants. It should also be noted that members must receive the entire three-inoculation series in order to ensure effective protection against Hepatitis B. Vaccination will be provided to members of the service at no charge, and during regularly scheduled tours of duty. Under no circumstances will overtime be granted to facilitate vaccination. RELATED PROCEDURE Exposure of Members of the Service to Infectious Diseases (P.G. 205-10) FORMS AND REPORTS HEPATITIS B VACCINATION ACCEPTANCE/DECLINATION (PD429-147) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-12 DONATING OR REQUESTING BLOOD FROM THE DEPARTMENT'S BLOOD PROGRAM DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To donate blood to the Department’s blood program or to supply blood to members of the service (uniformed or civilian) active or retired and their families from the Department's blood program. PROCEDURE When a member of the service (uniformed or civilian) wishes to donate blood to the Department's blood program or when there is a need for blood: MEMBER OF THE SERVICE 1. 2. 3. Telephone donation center and identify self as an active or retired member of the service. a. Provide Department identification number - 5239. Make appointment to donate blood as follows: a. Uniformed members of the service - during off-duty time b. Civilian members - during scheduled working hours. Observe the following precaution prior to giving blood: a. Eating is encouraged, but avoid fatty foods such as butter, cream, oils, etc. COMMANDING 4. OFFICER Excuse civilian members for up to three hours of scheduled tour. (Compensatory time is NOT granted for donations made during nonworking hours). CIVILIAN MEMBER OF THE SERVICE 5. Deliver receipt from donation center to desk officer or counterpart on return to duty. NOTE A member of the service (uniformed or civilian) will not volunteer to donate blood when any of the following conditions exist: a. Prior donation within eight weeks b. Donated five pints within previous year c. Under seventeen or over seventy-five years of age d. Had malaria, jaundice or tuberculosis within the prior two years e. Had hepatitis f. Had tooth extraction within the prior three days g. Body weight is less than one hundred and ten pounds h. Other disqualifying medical condition. ADDITIONAL DATA When a member of the service is seriously injured and requires blood, the Operations Unit will be notified. RELATED PROCEDURES Requesting Blood When Outside Of New York State (P.G. 205-13) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-13 REQUESTING BLOOD WHEN OUTSIDE NEW YORK STATE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To assist members of the service (active or retired) and their families when there is a problem obtaining blood outside of New York State. PROCEDURE To request blood or assistance: MEMBER OF THE SERVICE 1. 2. Telephone the Medical Division during business hours and Sick Desk supervisor during non-business hours. Provide the following information: a. Patient’s name b. Identification number (social security, blue cross, etc.) c. Residence d. Name and address of hospital e. Date of admission f. Amount requested (pints) g. Patient’s relationship to member of the service h. If patient is Medicare eligible or not. MEMBER CONCERNED, MEDICAL DIVISION 3. Verify member’s eligibility and notify Greater New York Blood Center. RELATED PROCEDURE Donating Or Requesting Blood To/Requesting Blood From The Department’s Blood Program (P.G. 205-12) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-14 APPLICATION FOR TRANSFER DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To enable a member of the service (uniformed or civilian) to request a transfer. PROCEDURE When a member desires a transfer: MEMBER OF THE SERVICE 1. 2. 3. COMMANDING 4. OFFICER 5. Prepare APPLICATION FOR TRANSFER (PD406-041). a. Information on form MUST BE TYPED. Obtain supervisor/witness signature on form. Submit ALL copies of APPLICATION to commanding officer. Review and sign APPLICATION. a. Check “Highly Recommend,” “Recommend,” or “Do Not Recommend.” If “Do Not Recommend” is checked, state specific reasons why (e.g., not enough experience, newly transferred to command, etc.). b. Remove GREEN copy for filing in member’s Personnel Folder. c. Forward PINK copy to personnel officer, current borough/bureau. Return WHITE copy to member concerned within seven days of receipt. 6. Forward WHITE copy of APPLICATION to Commanding Officer, Personnel Orders Division, in a sealed envelope. COMMANDING 7. OFFICER, 8. PERSONNEL ORDERS DIVISION Retain WHITE copy of APPLICATION in ACTIVE STATUS for TWO YEARS, UNLESS withdrawn by member concerned. Forward two photocopies of receipted APPLICATION to personnel officer concerned. 9. File one copy of receipted application with PINK copy forwarded by member. Forward one copy of receipted application to requesting member’s command. MEMBER OF THE SERVICE PERSONNEL OFFICER, CURRENT BOROUGH/ BUREAU 10. DESK OFFICER 11. Have copy of receipted APPLICATION placed in member’s Personal Folder. TO WITHDRAW APPLICATION FOR TRANSFER: MEMBER OF THE SERVICE 12. Prepare and forward to Commanding Officer, Personnel Orders Division four copies of report, on Typed Letterhead, requesting that APPLICATION FOR TRANSFER be withdrawn. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-14 15. 16. DESK OFFICER 17. ADDITIONAL DATA PAGE: 09/27/16 COMMANDING 13. OFFICER, 14. PERSONNEL ORDERS DIVISION PERSONNEL OFFICER, CURRENT BOROUGH/ BUREAU REVISION NUMBER: 2 of 2 File one copy of report after removing APPLICATION from ACTIVE FILE. Forward remaining copies of receipted report to personnel officer concerned. Retain one copy of receipted report for file. Forward remaining copies to requesting member’s command. Have copy of receipted report filed in member’s Personal Folder and give remaining copy to member concerned. Members of the service (uniformed and civilian) desiring a mutual transfer will submit a request for transfer, on Typed Letterhead, including all the information required on APPLICATION FOR TRANSFER, to their respective commanding officers for approval. The respective commanding officers will forward APPROVED requests, BY ENDORSEMENT, to the Commanding Officer, Personnel Orders Division. Members of the service who are in a Level II or Level III Monitoring Program are not to be transferred without prior conferral with the Bureau/Borough Commander and the Commanding Officer, Performance Analysis Section. The Commanding Officer, Personnel Orders Division will not transfer any member in a Level II or Level III Monitoring Program without the express knowledge of the Bureau/Borough Commander and the Commanding Officer, Performance Analysis Section and with the concurrence of the Civilian Complaint Review Board Profile and Assessment Committee. FORMS AND REPORTS APPLICATION FOR TRANSFER (PD406-041) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-15 POLICE OFFICER'S/DETECTIVE SPECIALIST'S CAREER PROGRAM DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 4 PURPOSE To provide police officers/detective specialists with a Career Program that allows eligibility through earned points for an investigative assignment, non-precinct assignment (Special Operations Division Units, Highway Units, Technical Assistance and Response Unit (TARU), Administrative and Support Units, etc.) and patrol, housing and transit commands of choice. SCOPE The Career Program is a performance reporting system which measures a police officer’s/detective specialist’s drive and initiative through overall activity, community interaction, professional image, police ethics, integrity and respect for both the public and the Department. The Career Program rewards police officers/detective specialists by allowing those who consistently perform their assignments in an exceptional manner to earn accelerated Career Program points. PROCEDURE When a police officer/detective specialist with a minimum of three years of service and at least twelve Career Program points requests a Career Program transfer: UNIFORMED MEMBER OF THE SERVICE CONCERNED 1. Prepare CAREER PROGRAM TRANSFER APPLICATION/ RECOMMENDATION POLICE OFFICER/DETECTIVE SPECIALIST (PD406-1414). a. A minimum of twelve Career Program points are required before consideration is given to an APPLICATION/RECOMMENDATION. b. A maximum of twelve career points may be earned from the last five annual Performance Evaluations. c. In order to be considered for an investigative assignment a “Highly Recommend” endorsement MUST be received from the member’s commanding officer. d. A maximum of nine career points can be earned for military service (three points may be earned for each deployment overseas during time of war or U.S. conflict, and Honorable Discharge). e. Three choices of assignment in priority order may be entered on the APPLICATION/RECOMMENDATION. f. Career Program choices of assignment may be changed or withdrawn by submitting an additional APPLICATION/ RECOMMENDATION. COMMANDING OFFICER 2. Verify the information, eligibility and suitability for transfer of the uniformed member concerned. Complete “Commanding Officer’s Recommendation” section. a. Check “Highly Recommend,” “Recommend,” or “Do Not Recommend.” If “Do Not Recommend” is checked, state specific reasons why (e.g., not enough experience, newly transferred to command, etc.). b. Comment on the applicant’s performance, attendance, sick and 3. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-15 REVISION NUMBER: PAGE: 09/16/16 COMMANDING OFFICER (continued) 4. 2 of 4 disciplinary records, and ability to work and respect both their peers and the community they serve. (1) If additional space is required use COMMANDING OFFICER’S RECOMMENDATION (PD406-180). Return original APPLICATION/RECOMMENDATION to member concerned within seven days of receipt. a. File copy in member’s personnel folder. MEMBER OF THE SERVICE 5. Make a copy of APPLICATION/RECOMMENDATION and forward as follows: a. Original – To Members Outreach Section, in a sealed envelope b. Copy – To personnel officer, current borough/bureau. MEMBERS OUTREACH SECTION 6. 7. Schedule and conduct required interview panels. Maintain a pool of available Career Program applicants. ADDITIONAL DATA The following numerical criteria will be utilized to calculate Career Program points: 1. 2. Each Annual Performance Evaluation (Maximum of twelve career points may be earned based on the rating received from the last five Annual Performance Evaluations) (5.0) Extremely Competent (4.0 – 4.5) Highly Competent (3.5) Competent (3.0) Competent (2.5 or below) Low or Very Low Career Points Department Recognition (Per medal) Honorable Mention Exceptional Merit Commendation Meritorious Police Duty Excellent Police Duty Career Points 3.0 2.0 1.0 0.0 0.0 2.0 1.0 0.6 0.4 0.2 The Honor Committee reviews all Honorable Mention awards and may select uniformed members of the service as recipients of higher medals, as per P.G. 205-39, “Departmental Recognition – Uniformed Members of the Service.” The Honor Committee, based upon their review of the incident which results in the awarding of a higher medal, has the discretion to award Department Medal of Honor recipients five career points, Combat Cross recipients four points and Medal for Valor recipients three points. The points will be awarded upon notification by the Honor Committee to the Members Outreach Section. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-15 ADDITIONAL DATA (continued) REVISION NUMBER: PAGE: 09/16/16 3. 4. 5. 6. 7. Education (Enter points for one degree, the highest obtained) J.D. or PhD Master Degree Bachelors Degree Associate’s Degree/64 credits 3 of 4 Career Points 5.0 4.0 3.0 2.0 Military Service (Maximum of nine career points can be earned) Three points for each deployment overseas during time of war or U.S. conflict and Honorable Discharge Honorable Discharge from Military Active Reservist/National Guard (Minimum of two years) 3.0 2.0 1.0 One year perfect attendance (One point per calendar year maximum of three points may be earned) 1.0 Integrity Review Board (IRB) (Points determined by the IRB P.G. 205-16, “Integrity Review Board Recommendation Procedure”) 1.0 to 5.0 Former Auxiliary Police Officer (Resigned in good standing) 1.0 8. Completed Police Cadet Corps 1.0 9. Language Skills NYPD Qualified Department Linguist (Qualified in a single language) NYPD Qualified Department Linguist (Qualified in multiple languages. A total of three points are earned for being qualified in multiple languages. Points are not earned per language.) 10. 11. Voluntary Participation in Community Programs (One point per year, as per A.G. 320-36, “Career Points for Voluntary Participation in Community Programs Within New York City”) Fitness Incentive Program 1.5 Mile Run Job Standard Test (Maximum of 2.5 points may be earned by completing five consecutive annual 1.5 mile run and Job Standard Test. After five years, UMOS can maintain the maximum 2.5 points by completing the 1.5 mile run and JST on an annual basis.) NEW  YORK  CITY  POLICE  DEPARTMENT 2.0 3.0 1.0 0.2 0.3 PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-15 PAGE: 09/16/16 12. ADDITIONAL DATA (continued) REVISION NUMBER: 4 of 4 Charges and Specifications Career Points (Expires two years from day penalty/suspension -0.2 for each day penalty incurred) /suspension incurred maximum of -5.0 per case DEPARTMENT POLICY Members of the service possessing special skills, beneficial to the needs of the Department, may be transferred with less than the required Career Program points after approval of the APPLICATION/RECOMMENDATION by the Police Commissioner. Inherent in any realistic and workable Career Program is the need for flexibility to meet changing conditions and situations. The Career Program does not limit or change the Department’s right or managerial prerogative to assign personnel. All members should be aware that completing a CAREER PROGRAM TRANSFER APPLICATION/RECOMMENDATION - POLICE OFFICER/DETECTIVE SPECIALIST does not guarantee transfer or assignment. An APPLICATION/RECOMMENDATION will be expunged after two years from the date of submission to the Members Outreach Section. A police officer/detective specialist who still desires consideration after his/her APPLICATION/ RECOMMENDATION has expired is responsible for submitting an additional APPLICATION/ RECOMMENDATION. Police officers/detective specialists granted a transfer under the Career Program may not utilize this program for two years from the date of their last Career Program transfer. Police officers must have a minimum of four years of service in the rank of police officer prior to entering the detective investigative track. Exceptions may be made based on the needs of the Department after approval by the Police Commissioner. In addition, in order to be considered for an investigative assignment, uniformed members must receive a “Highly Recommend” endorsement from their respective commanding officer. Commanding officers will be held accountable for their recommendation on a CAREER PROGRAM TRANSFER APPLICATION/RECOMMENDATION POLICE OFFICER/DETECTIVE SPECIALIST. RELATED PROCEDURES Integrity Review Board Recommendation Procedure (P.G. 205-16) Departmental Recognition – Uniformed Members of the Service (P.G. 205-39) Career Points for Voluntary Participation in Community Programs Within New York City (A.G. 320-36) FORMS AND REPORTS CAREER PROGRAM TRANSFER APPLICATION/RECOMMENDATION POLICE OFFICER/DETECTIVE SPECIALIST (PD406-1414) COMMANDING OFFICER’S RECOMMENDATION (PD406-180) NEW  YORK  CITY  POLICE  DEPARTMENT - PATROL GUIDE Section: Personnel Matters Procedure No: 205-16 INTEGRITY REVIEW BOARD RECOMMENDATION PROCEDURE DATE ISSUED: 02/02/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/15 1 of 3 PURPOSE To set forth the guidelines to be followed when a uniformed member of the service is recommended for recognition, by the member’s commanding officer, for effecting an arrest for a bribery-related offense or an action which demonstrated the uniformed member’s commitment to the Department’s integrity policy. DEFINITION CONTROLLED PAD - For the purpose of this procedure is a purported payment to uniformed members of the service to protect existing or contemplated illegal activities which will constitute more than one time bribery payments. PROCEDURE Whenever a uniformed member of the service is recommended for recognition, by the member’s commanding officer, to the Integrity Review Board: COMMANDING 1. OFFICER, MEMBER 2. CONCERNED Ensure that copy of report in bribery arrests, as required by P.G 208-34, “Bribery Arrest by Uniformed Member of the Service” is forwarded to Commanding Officer, Employee Relations Section. Comply with “ADDITIONAL DATA” statement, page 3, regarding submission of report for an act reflecting high integrity. UPON NOTIFICATION FROM EMPLOYEE RELATIONS SECTION: UNIFORMED MEMBER OF THE SERVICE 3. Have uniformed member concerned notified to report to Employee Relations Section for a personal interview during the uniformed member’s normal tour of duty. 4. Report to Employee Relations Section, as follows: a. In uniform of the day, if assigned to patrol duties b. In proper business attire, if assigned to non-patrol duties. Bring copies of the following documents concerning the arrest and/or incident of high integrity, if prepared: a. ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159) b. Last two PERFORMANCE EVALUATIONS (as appropriate to rank) c. ARREST INVESTIGATION REPORT (PD244-1511) d. Criminal Court Affidavit e. UNUSUAL OCCURRENCE REPORT (PD 370-152) f. PROPERTY CLERK INVOICE (PD 521-141) g. ARREST REPORT SUPPLEMENT (PD244-157), if applicable h. Newspaper articles concerning incident i. Any other Department forms/reports relating to the incident. 5. NOTE During this interview process, the aspirations of the uniformed member concerned will be discussed in detail and the uniformed member will be advised of the options available, depending upon the current needs of the Department and the uniformed member’s suitability/aptitude for such assignment. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-16 REVISION NUMBER: PAGE: 02/02/15 2 of 3 EMPLOYEE RELATIONS SECTION 6. Convene the Integrity Review Board, upon completion of administrative documentation for the presentation of a cadre of cases. NOTE The Integrity Review Board meets regularly, usually on a quarterly basis, to review and evaluate cases involving incidents of bribery arrests/acts of high integrity. INTEGRITY REVIEW BOARD 7. 8. Review cases submitted by Employee Relations Section. Forward recommendations to Police Commissioner for final determination. EMPLOYEE RELATIONS SECTION 9. Notify member concerned of the type of recognition received. ADDITIONAL DATA To receive recognition from the Integrity Review Board for involvement in bribery related offense, the uniformed member concerned must be the individual who was offered/accepted the bribe and either effected the arrest for the crime of bribery or charged the defendant with the additional crime of bribery. In situations when the arresting officer is not the uniformed member offered the bribe, an ARREST REPORT SUPPLEMENT must be prepared delineating the circumstances surrounding the additional charge of bribery. All uniformed members of the service directly involved in a “controlled pad” incident, i.e., receives payoffs, acts as an intermediary, etc., are eligible to receive recognition from the Integrity Review Board The types of recognition uniformed members of the service are eligible to receive are as follows: a. Police Commissioner’s letter of commendation b. Award of one to five Career Program points c. Waiver of all or part of the Career Path requirements for consideration for assignment to a specific command/bureau d. Patrol precinct to patrol precinct transfers e. Interviews for preferential assignments, i.e., Highway Districts, Emergency Service Unit, etc. f. Interviews for investigative assignments, i.e., Organized Crime Control Bureau, etc. NOTE The Integrity Review Board may recommend that uniformed members of the service be granted interviews for a potential assignment to one of the Department’s investigative track units for having effected arrests for bribery or other acts of high integrity. The actual impact or perceived impact of the “Eighteen Month Detective Designation Law” should NOT effect the decision to grant an interview to a well deserving uniformed member. The integrity of the Department is of the utmost concern and efforts to properly reward uniformed members for their exemplary conduct should NOT be diminished. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-16 PAGE: 02/02/15 g. ADDITIONAL DATA (continued) REVISION NUMBER: h. i. 3 of 3 Award of additional investigative time towards eligibility for promotion to detective designation. Preferential consideration for assignment to a unit within the uniformed member’s current bureau of assignment, i.e., Organized Crime Investigation Division, Major Case Squad, etc. Any other type of award deemed appropriate by the Integrity Review Board. The type of recognition granted by the Integrity Review Board varies depending upon the uniformed member’s career aspirations, qualifications, overall performance level, and character. Uniformed members will not usually be considered for: a. A patrol precinct to patrol precinct transfer with less than two years of service, or b. An interview for an investigative assignment with less than three years of service. When a uniformed member is awarded Career Program points only, the number of points awarded will be published in a Personnel Order. Scheduling of preferential interviews for possible assignments to specific commands/bureaus will be the responsibility of the Personnel Officers concerned. Arresting/assisting officers in arrests for bribery related offenses, or for other acts of high integrity, may apply for Department recognition, in the grade of Meritorious Police Duty, as outlined in P.G. 205-39, “Departmental Recognition – Uniformed Members of the Service.” A supervisor performing normal supervisory duties regarding bribery/attempted bribery incidents is not eligible for recognition by the Integrity Review Board. RELATED PROCEDURES On-Line Booking System Computerized Arrest Notification Printout (P.G. 208-68) Bribery Arrest By Uniformed Member Of The Service (P.G. 208-34) Boards And Committees (O.G. 101-19) Departmental Recognition – Uniformed Members of the Service (P.G. 205-39) FORMS AND REPORTS ARREST INVESTIGATION REPORT (PD244-1511) ARREST REPORT SUPPLEMENT (PD244-157) CRIMINAL COURT AFFIDAVIT ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159) PERFORMANCE EVALUATION (as appropriate to rank) PROPERTY CLERK INVOICE (PD521-141) UNUSUAL OCCURRENCE REPORT (PD370-152) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-17 OVERTIME DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To compensate uniformed members of the service for work performed in excess of hours stipulated in the member’s regular work schedule. DEFINITION OVERTIME: a. NON-ORDERED - Extension of scheduled tour of duty by 15 minutes or more to prevent interruption of services being performed, e.g., processing an arrest, aided case, court appearance, etc. Non-ordered overtime is not authorized for administrative duties at any level. b. ORDERED - Extra duty required for on-going or future operational situations, demonstrations, parades, etc., or overtime of an administrative nature for extra duty required of an on-going or future operational situation. (May only be authorized by Police Commissioner, First Deputy Commissioner or Chief of Department). c. EMERGENCY ORDERED - Extra duty performed in an emergency when work schedules are suspended by Department order, due to largescale disorders or disasters. (May only be authorized by Police Commissioner, First Deputy Commissioner or Chief of Department). PROCEDURE When a uniformed member of the service below the rank of captain performs overtime duty: UNIFORMED MEMBER OF THE SERVICE 1. NOTE The Fair Labor Standards Act (F.L.S.A.) requires that overtime earned by members of the New York City Police Department be paid within a reasonable time after it is performed. Accordingly, completed OVERTIME REPORTS will normally be submitted to the permanent command of the member concerned at the end of their tour of duty. In those circumstances when the permanent command is closed, the requesting member will submit the OVERTIME REPORT on their next scheduled tour of duty. Members scheduled for authorized leave following a tour when overtime has been performed will submit their OVERTIME REPORTS on their next scheduled tour of duty. DESK OFFICER/ SUPERVISOR CONCERNED 2. 3. 4. Submit OVERTIME REPORT (PD138-064) to desk officer when dismissed. a. If performing duty at other than regularly assigned command, submit to desk officer of that command. b. If performing duty at scene of parade, demonstration, etc., submit to immediate supervisor. Make Command Log or ACTIVITY LOG (PD112-145) entry at time of dismissal. Certify time of dismissal on OVERTIME REPORT. a. Commanders of large details, e.g., parades, demonstrations, etc., will collect certified OVERTIME REPORT forms from subordinate supervisors and have reports forwarded to permanent commands of member concerned. OVERTIME REPORTS will not be returned to requesting member at scene. Forward OVERTIME REPORT to commanding officer, member’s permanent command. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-17 REVISION NUMBER: PAGE: 08/01/13 2 of 2 The maximum amount of compensatory time a uniformed member of the service may accumulate is five days. When the member concerned accrues compensatory time in excess of five days, the excess MUST be taken within thirty days, needs of the service permitting. In any event, compensatory time MUST be taken within one year of the date earned. ADDITIONAL DATA To enhance auditing procedures regarding court appearances with related overtime, uniformed members of the service will comply with the following when court attendance results in overtime: a. b. c. d. Attach OVERTIME REPORT (PD138-064) to related COURT ATTENDANCE RECORD (PD468-141) and submit to desk officer/supervisor for approval. Desk officer/supervisor will ensure that OVERTIME REPORTS and COURT ATTENDANCE RECORDS are properly prepared and attached as required. OVERTIME REPORTS submitted for attendance at court without the required COURT ATTENDANCE RECORD attached, shall NOT be approved by desk officer/supervisor without an investigation being conducted. After the desk officer/supervisor concludes the investigation, the overtime may be approved if appropriate. However, a copy of the report detailing the facts of the investigation will be attached to the OVERTIME REPORT in lieu of the missing COURT ATTENDANCE RECORD. Payroll clerks shall process OVERTIME REPORTS with COURT ATTENDANCE RECORDS/Investigative Reports attached and file as directed by A.G. 320-12., “Overtime Report”, COURT ATTENDANCE RECORDS not involving overtime will continue to be filed as directed in P.G. 211-01, “Duties And Conduct In Court.” The procedure outlined above will apply whether cash or time compensation is selected for the overtime and regardless of the reason for the court appearance. Any disciplinary action taken for failure to submit OVERTIME REPORTS (PD 138-064) in a timely manner should not impact upon the payment of the overtime to the member of the service who failed to submit the request promptly. Pursuant to the Fair Labor Standards Act, the member must be compensated for the time worked. The penalty for not complying with Department regulations must be a separate disciplinary matter. RELATED PROCEDURES Violations Subject to Command Discipline (P.G. 206-03) First and Third Platoon Arrests (P.G. 208-25) Overtime (A.G. 320-11) Overtime Reports (A.G. 320-12) FORMS AND REPORTS ACTIVITY LOG (PD112-145) COURT ATTENDANCE RECORD (PD468-141) OVERTIME REPORT (PD138-064) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-18 ABSENT WITHOUT LEAVE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To investigate unauthorized absences of uniformed members of the service. PROCEDURE When a uniformed member of the service is absent without leave for two hours at the beginning of a scheduled tour of duty: DESK OFFICER 1. 2. 3. 4. Make telephone inquiries, including but not limited to: a. Command roll call b. Sick Desk supervisor c. Court sign-in rooms d. Member’s residence. Check Department records maintained in the command, including but not limited to: a. Telephone Record b. ROLL CALL (PD406-144) change sheets. Make inquiries of command personnel as deemed necessary. Request that the desk officer in member’s resident precinct have a supervisor respond to the member’s residence. If member resides outside of New York City, request the Inter-City Correspondence Unit, to make a notification to the local law enforcement authority concerned and request they respond to the member’s residence. NOTE IF MEMBER NOT CONTACTED FOUR HOURS AFTER COMMENCEMENT OF TOUR: DESK OFFICER 5. 6. COMMANDING OFFICER/ DUTY CAPTAIN 7. 8. 9. 10. Notify: a. Commanding officer/duty captain b. Borough command/counterpart c. Operations Unit (1) Include actions taken to locate member d. Internal Affairs Bureau Command Center. Make a Command Log entry including facts (inquiries, etc.) and notifications made. Conduct an immediate investigation. Telephone results of investigation to the Operations Unit. Enter results of investigation in Command Log. Prepare two copies of a report on Typed Letterhead including: a. Full particulars of the investigation b. Results obtained c. Actions taken or contemplated. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-18 NOTE PAGE: 08/01/13 2 of 2 If the member’s commanding officer is NOT performing duty, the duty captain will prepare three copies of the report. COMMANDING 11. OFFICER/ DUTY CAPTAIN (continued) NOTE REVISION NUMBER: Forward ORIGINAL copy of report, without delay, to the Chief of Department, DIRECT, and DUPLICATE copy to the Chief of Department, through channels. Duty captains will have the ORIGINAL copy of the report forwarded as indicated above and the two DUPLICATES forwarded to the commanding officer of the member concerned. The member’s commanding officer will endorse and forward one copy of the report to the Chief of Department, through channels, and file the remaining copy. WHEN MEMBER IS LOCATED: COMMANDING 12. OFFICER/ DUTY CAPTAIN NOTE Members absent without leave for an entire tour will NOT be assigned to duty without the prior permission of the Chief of Department. 13. 14. 15. 16. FORMS AND REPORTS Interview member concerned. a. Ascertain reason for, and location during, absence. Notify: a. Operations Unit b. Borough command/counterpart c. Sick Desk supervisor d. Internal Affairs Bureau Command Center. Make a Command Log entry. Prepare a supplementary report, on Typed Letterhead, to the Chief of Department including facts and any disciplinary action taken not previously reported. Forward reports as indicated in step 11 or NOTE following step 11. ROLL CALL (PD406-144) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-19 VACATION LOST DUE TO SICK LEAVE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To grant uniformed members of the service vacation days lost during the previous year due to illness or injury. PROCEDURE When a uniformed member of the service loses vacation earned during the previous calendar year due to illness or injury: NOTE This procedure is applicable for vacation earned during the previous calendar year ONLY. Any additional carry over from prior year is not authorized, except for that earned by uniformed managers (assistant chiefs and above). UNIFORMED MEMBER OF THE SERVICE 1. 2. COMMANDING 3. 4. OFFICER NOTE Prepare two copies of request for vacation days lost, on Typed Letterhead, without delay, addressed to commanding officer, including: a. Number of vacation days lost b. Number of vacation days taken (indicate dates taken) c. Dates of scheduled vacation. If no vacation selection was made, so state and give reasons d. Period of sick report. (Include current year if sick report extended therein.) Indicate total number of calendar days in period. e. Number of calendar days NOT on sick report f. If non-line of duty sick report, indicate the name and location of the hospital, the dates hospitalized and the reason for confinement, if appropriate g. If sick report was due to a line of duty injury, include Medical Division control number and whether due to an old injury. Submit request to commanding officer. Inspect records to verify request. Grant vacation days lost as follows: a. Non line-of-duty sick report - hospitalization not required - lost vacation days may not be taken after March 31st of succeeding year. b. Non line-of-duty sick report and member concerned was hospitalized - lost vacation days may not be taken after June 30th of succeeding year. c. Sick report due to line-of-duty injury - lost vacation days may not be taken after December 31st of succeeding year. All vacation days lost due to illness or injury MUST be taken prior to the expiration date as indicated in step 4, subdivisions a, b and c, above. Lost vacation days shall not be granted beyond the dates indicated. This does not apply to uniformed managers (assistant chiefs and above). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-19 REVISION NUMBER: PAGE: 08/01/13 COMMANDING 5. 6. OFFICER 7. (continued) 2 of 2 Notify member and have entry/entries made in pertinent record(s). File copy of request in member's personal folder. Instruct member to take leave without delay. ADDITIONAL DATA Authorized vacation quota may be exceeded. RELATED PROCEDURES Vacation Policy (P.G. 203-19) Reporting Sick (P.G. 205-01) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-20 LEAVE OF ABSENCE WITHOUT PAY TWENTY-NINE (29) CALENDAR DAYS OR LESS DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 3 PURPOSE To process requests for leaves of absence without pay for twenty nine consecutive days or less for all members of the service (uniformed and civilian). SCOPE As used in this procedure, the approving officer will be determined by the number of days requested and the status of the member requesting leave as follows: a. One through twenty-nine calendar days and the member is an entry-level probationary uniformed member of the service - Police Commissioner. b. One through twenty-nine calendar days and the member is an entry level probationary civilian member or a non-permanent civilian member, i.e., provisional, temporary, etc., (except sick leaves without pay) - Chief of Personnel. c. One day leave - commanding officer of member concerned. d. Two through twenty-nine calendar days for all other members of the service not listed above - deputy commissioners, bureau chiefs, borough commanders. PROCEDURE When a uniformed or civilian member of the service requires leave without pay for twenty-nine consecutive calendar days or less: MEMBER OF THE SERVICE 1. COMMANDING 2. OFFICER Notify commanding officer/supervisory head of intent to request leave of absence without pay for twenty-nine consecutive calendar days or less. Interview member concerned to determine necessity for leave. 3. Submit three copies of LEAVE OF ABSENCE REPORT (PD433-041) to commanding officer/supervisory head. a. Uniformed and civilian members must complete the “Location During Absence” section on the LEAVE OF ABSENCE REPORT including each country, with the city/town or province where the member will be staying, date(s) of departure and date of return b. If member will remain at their residence, member will enter “residence” and include location and dates.” COMMANDING 4. OFFICER 5. Make entry on reverse side of LEAVE OF ABSENCE REPORT under caption space “Reasons for any recommendations made.” Sign all copies of LEAVE OF ABSENCE REPORT. MEMBER OF THE SERVICE NOTE A leave of absence without pay will be granted ONLY after all other ACCRUED leave has been exhausted (except as indicated in A.G. 319-14, Civilian Member Reporting Sick”, step 5, as relates to sick leave without pay for civilian members only). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-20 REVISION NUMBER: PAGE: 09/27/16 2 of 3 COMMANDING 6. OFFICER (continued) 7. Forward two copies of approved LEAVE OF ABSENCE REPORT for all leaves in which the commanding officer is the approving officer direct to the Personnel Orders Division and file the third copy. Forward all copies of LEAVE OF ABSENCE REPORT for all other requests to approving officer direct after endorsing and making recommendations. 8. 9. Examine request and recommendations of applicant’s commanding officer. Endorse and forward two copies of approved leave request direct to Personnel Orders Division. Return third copy of approved leave request to applicant’s command for notification to applicant and file. Return all copies of LEAVE OF ABSENCE REPORT if request is disapproved. APPROVING MEMBER 10. 11. COMMANDING 12. OFFICER Notify member of approved/disapproved leave. C.O., PERSONNEL ORDERS DIVISION 13. Forward one copy of approved LEAVE OF ABSENCE REPORT to Payroll Section. TIMEKEEPER 14. Enter each country, with the city/town or province, date(s) of departure and date of return into Leave of Absence Report – Location During Absence database, if member is traveling to a foreign country. Notify operations coordinator, if member is traveling to a foreign country. 15. NOTE An online user guide is available after logging onto the Leave of Absence management system. Operations coordinators must ensure that all command timekeepers follow the instructions as directed in the guide to make entries in the Leave of Absence – Location During Absence database. ADDITIONAL DATA Whenever a civilian member is in a no pay status for a maximum of eight hours, ensure that the timekeeper enters the appropriate LWOP code on the Employee Time Report (ETR). If the member is in an LWOP status for a period greater than one day, timekeepers will: a. Immediately notify Payroll Section - Timekeeping Unit b. Enter letters L-W-O-P for each day on the ETR c. Have entry made in the command’s Telephone Record concerning the notification. Whenever a uniformed member is in an LWOP status for any length of time, ensure that the timekeeper performs steps a, b, c above. DO NOT enter any time on the ETR. RELATED PROCEDURES Child Care Leave of Absence (P.G. 205-28) Combined Confinement and Child Care Leave (A.G. 319-24) Leave of Absence Without Pay - Thirty (30) Calendar Days or More (P.G. 205-21) Definite Military Leave (P.G. 205-22) Indefinite Military Leave (P.G. 205-23) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-20 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 3 of 3 RELATED PROCEDURES (continued) Civilian Member - Miscellaneous Leave without Pay (A.G. 319-12) Civilian Member - Reporting Sick (A.G. 319-14) Civilian Member - Extended Sick Leave for Line of Duty Injury (A.G. 319-16) FORMS AND REPORTS LEAVE OF ABSENCE REPORT (PD433-041) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-21 LEAVE OF ABSENCE WITHOUT PAY THIRTY (30) CALENDAR DAYS OR MORE DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To process requests for leaves of absence without pay for thirty consecutive days or more (except child care, military and civilian sick leaves) for all members of the service (uniformed and civilian). SCOPE As used in this procedure, the approving officer will be determined as follows: a. Uniformed members - Police Commissioner (except as indicated in P.G. 205-28, “Child Care Leave of Absence”) b. Civilian members - Chief of Personnel. PROCEDURE When a uniformed or civilian member of the service requires leave without pay for thirty consecutive calendar days or more: MEMBER OF THE SERVICE 1. Notify commanding officer/supervisory head of intent to request leave of absence without pay for thirty consecutive calendar days or more at least six weeks before anticipated date leave will commence. COMMANDING 2. 3. OFFICER Interview member concerned to determine necessity for leave. Direct member concerned to contact the Military and Extended Leave Desk immediately for instructions. 4. Submit all forms to commanding officer/supervisory head as directed by the Military and Extended Leave Desk. COMMANDING 5. 6. OFFICER Confer with borough commander, by telephone, outlining details of leave request. Endorse member’s leave request recommending approval/disapproval, as appropriate, to the Commanding Officer, Personnel Orders Division (Attention: Military and Extended Leave Desk) based on conferral with the borough commander. Forward informational copy of leave request to borough commander. MEMBER OF THE SERVICE 7. C.O., PERSONNEL ORDERS DIVISION 8. COMMANDING 9. OFFICER 10. 11. Endorse request through channels to approving officer making recommendation based on individual circumstances, Department policy, and any other factors considered for such recommendation. Notify member concerned when approval/disapproval of leave has been received. Ensure that member’s firearms and all Department property (except Department Manual) are surrendered and indicate such on PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013) when a leave of absence of thirty days or more has been approved. Distribute PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE, as follows: a. Original - to Military and Extended Leave Desk b. First copy - to member requesting leave of absence NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-21 REVISION NUMBER: PAGE: 09/27/16 c. d. COMMANDING OFFICER (continued) 2 of 2 Second copy - command file Remaining copies - filed in member’s Personal Folder. NOTE For civilian members, forward IDENTIFICATION CARD (PD416-091) to the Human Capital Division, by messenger, with a report on Typed Letterhead, indicating reason for surrender. INTEGRITY CONTROL OFFICER 12. 13. Forward NYPD Restricted Parking Permits (Misc. 23-N) and Headquarters Annex Parking Permits (Misc. 814HQ-Annex), by messenger, to the Chief of Department’s Vehicle Identification Unit. Forward shield, if applicable, and/or IDENTIFICATION CARD (PD416-091), by messenger, to the Shield, ID and Retirement Unit, and obtain receipt. C.O., PERSONNEL ORDERS DIVISION 14. Direct transfer of member to the Military and Extended Leave Desk after member’s leave request has been approved. ADDITIONAL DATA A leave of absence without pay will be granted ONLY after the member concerned has exhausted all ACCRUED leave (except for military leave and sick leave without pay for civilians as indicated in A.G. 319-14, “Civilian Member-Reporting Sick”). A uniformed member’s vacation is granted January 1st for that year but is not to be considered accrued until the member is in a full pay status for the required number of days in a particular month. Member’s firearms and all Department property (except Department Manual) will be surrendered on member’s last tour of duty prior to commencement of a leave of absence. While on leave of absence, a member will be required to appear for any hearings or trials in which the member is the arresting officer, witness, or respondent and the Military and Extended Leave Desk will be so notified of such appearance. A leave of absence without pay may be terminated prior to its scheduled expiration date upon advance notification to the Military and Extended Leave Desk. RELATED PROCEDURES Leave of Absence Without Pay - Twenty-Nine (29) Calendar Days or Less (P.G. 205-20) Definite Military Leave (P.G. 205-22) Indefinite Military Leave (P.G. 205-23) Child Care Leave of Absence (P.G. 205-28) Civilian Member - Miscellaneous Leave with Pay (A.G. 319-12) Civilian Member - Reporting Sick (A.G. 319-14) Civilian Member - Extended Sick Leave for Line of Duty Injury (A.G. 319-16) Combined Confinement and Child Care Leave (A.G. 319-24) FORMS AND REPORTS IDENTIFICATION CARD (PD416-091) PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-22 DEFINITE MILITARY LEAVE DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 7 PURPOSE To grant members of the service (uniformed and civilian) leaves of absence to perform military duty for a period or periods not exceeding a total of thirty military leave days (or its equivalent in hours for civilian members of the service), in any one calendar year or in any continuous period of absence. DEFINITIONS MILITARY LEAVE DAYS - The thirty days of paid leave per calendar year authorized by New York State Military Law to attend military drills or additional ordered military appearances. MILITARY WORK DAY - Any day the member is required to obtain an approved military leave of absence from this Department to attend a military drill or additional ordered military appearances. DRILL SCHEDULE - An advance schedule (i.e., quarterly, semi-annual or annual) from a member’s military Reserve or National Guard unit indicating the dates the member will be performing military duty for the Federal fiscal year, which starts on October 1st and ends on September 30th. UNSCHEDULED DRILL - An ordered military appearance/drill not in conformance with the drill schedule. PROCEDURE When a member is ordered to report for a military drill as per the drill schedule or an additional ordered military appearance for thirty days or less: MEMBER OF THE SERVICE 1. 2. Provide respective timekeeper with a copy of Enlistment Contract/Oath of Office, current Drill Schedule, Official Military Orders, as well as member’s current military unit, email address and telephone number of a contact person at the military unit. Submit LEAVE OF ABSENCE REPORT (PD433-041) to timekeeper at least two weeks prior to commencement of military leave for a scheduled drill or additional ordered military appearance. a. A LEAVE OF ABSENCE REPORT for any scheduled drill and/or appearance as per the drill schedule does not require any additional documentation to be attached. b. Immediately notify a supervisor at respective command and submit a LEAVE OF ABSENCE REPORT for any unscheduled drill, verbal order to report, or any additional military appearance not indicated on the drill schedule. (1) The LEAVE OF ABSENCE REPORT to attend an unscheduled drill or additional military appearance should be submitted with an Official Military Order signed by the military unit commander or other supervisor with “By Direction” signature authority from unit commander, including rank/name of military or civilian contact person. The Official Military Orders should have the military unit name, address, telephone number, and dates/hours member is ordered to attend drill or additional military appearances. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-22 PAGE: 09/27/16 2 of 7 (2) MEMBER OF THE SERVICE (continued) 3. 4. TIMEKEEPER REVISION NUMBER: 5. 6. Submit an Official Military Order to respective timekeeper as soon as possible when a verbal military order to report to a military appearance has been received and written documentation is not immediately available. c. Ensure military leave captions on LEAVE OF ABSENCE REPORT are completed, listing actual hours of the military drill or additional military appearance (broad time frames such as 0001 to 2400 hours are not acceptable). d. Ensure type of leave requested is entered on LEAVE OF ABSENCE REPORT. (1) The member has the discretion to select a military leave day, vacation day, and/or other type of accrued time to request paid leave, OR (2) The member may choose to request an unpaid leave by entering “Military Leave without pay” in the “Reasons” caption of the LEAVE OF ABSENCE REPORT. e. Military leave days can only be used for military drills or additional military appearances. Military leave days are not authorized for any other purpose. Notify roll call personnel and timekeeper immediately if drill is cancelled or the duration has changed. a. If duration is extended, comply with directions from timekeeper. b. If duration is shortened or cancelled, appear for duty as originally scheduled, as appropriate. Submit a Certificate of Attendance to respective timekeeper within ten days after return from military duty when a military leave of absence is requested. a. The Certificate of Attendance should be signed by the military unit commander or other supervisor with “By Direction” signature authority from the unit commander, including rank/name of military or civilian contact person. The official certificate should have the military unit name, address, telephone number, and dates/hours member attended drill or military duty. b. Absent exigent circumstances, failure to submit a Certificate of Attendance within ten days will result in the forfeiture of the ability to use a military leave day for that leave of absence. (1) Notify the timekeeper within ten days of an alternate type of leave to use, or a request for leave without pay, if not notified the timekeeper will deduct the time from other available leave balances. Maintain a MILITARY ABSENCE RECORD (PD433-147) for each member of the command who is an active drilling Reservist or Guardsman. Ensure that a copy of member’s current military Enlistment Contract/ Oath of Office, current Drill Schedule, and Official Military Orders are attached to the inside cover of MILITARY ABSENCE RECORD. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-22 PAGE: 09/27/16 3 of 7 a. TIMEKEEPER (continued) 7. 8. 9. 10. 11. 12. 13. INTEGRITY CONTROL OFFICER REVISION NUMBER: 14. Notify integrity control officer when member fails to provide current Drill Schedule or Official Military Order. Ensure that an additional copy of member’s current military contract is on file at the Military and Extended Leave Desk (MELD). a. Failure to have a member’s current military contract on file will result in the member not accruing any military leave days for the calendar year. Contact MELD for instructions if leave commences in the current calendar year and continues into the following year(s) (e.g., leave begins on December 20th and ends the following January 5th) and/or military leave exceeds thirty days (see P.G. 205-23, “Indefinite Military Leave”). Indicate all military leave day usage on member’s ABSENCE AND TARDINESS RECORD (PD433-145). Make appropriate entries in the City Time System. a. It is the member’s discretion whether to use a military leave day, military leave without pay, vacation or any other accrued time. b. The type of leave requested should be documented on the member’s LEAVE OF ABSENCE REPORT. c. Notify integrity control officer when member fails to provide a Certificate of Attendance within ten days after return from military duty for any military appearance where a military leave of absence was requested. d. Adjust balances as directed by the integrity control officer. File Official Military Order with Certificate of Attendance in member’s MILITARY ABSENCE RECORD. a. Neither a LEAVE OF ABSENCE REPORT nor a Certificate of Attendance are required if a member’s military leave of absence falls solely on their regular days off (RDOs). However, timekeepers must be aware of the scheduled drill dates. Make appropriate entries on MILITARY ABSENCE RECORD, as per instructions on form. File completed MILITARY ABSENCE RECORD in member’s personnel folder at the end of the calendar year. Conduct investigation if member fails to provide: a. Current military Enlistment Contract or Oath of Office b. Current Drill Schedule c. Certificate of Attendance, as required, for a drill where a military leave of absence was requested. (1) If the completion of a military drill or additional military ordered appearance is in question, in addition to contacting the military unit to verify attendance, integrity control officers may request the member to produce their military Leave and Earnings Statement (2) Absent exigent circumstances, failure to submit a Certificate of Attendance within ten days will result in the forfeiture of the ability to utilize a military leave day for the leave of absence NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-22 PAGE: 09/27/16 4 of 7 (3) INTEGRITY CONTROL OFFICER (continued) 15. COMMANDING 16. OFFICER 17. 18. DESIGNATED SUPERVISOR 19. 20. ADDITIONAL DATA REVISION NUMBER: If the member fails to provide documentation of attendance, an alternate type of leave to utilize, or a request for leave without pay, direct the timekeeper to deduct time from other available leave balances. Determine if the member failed to attend military drill or an additional military appearance where a military leave of absence was requested, and report findings to the commanding officer. Approve LEAVE OF ABSENCE REPORT for military drill or other military appearance. a. A leave of absence for military drill or other military appearance MUST be approved. Initiate Charges and Specifications upon notification from the integrity control officer that an investigation has been substantiated because the military member failed to attend military drill or additional military appearances, and fraudulently submitted, or fraudulently maintained, a military leave of absence request. Designate a supervisor to perform steps “19” and “20” below. Conduct quarterly self-inspection on military records of command using the “Leave Requests Report” in the City Time system to ensure compliance with procedure. Notify the integrity control officer when member fails to provide: a. Current military Enlistment Contract or Oath of Office b. Current drill schedule c. Certificate of Attendance, as required, for drill where a military leave of absence was requested. OPERATIONAL CONSIDERATIONS Members of the Reserves or National Guard are required to furnish their timekeeper with two copies of any current Enlistment Contract/Oath of Office, separation certificate, discharge, or transfer orders within thirty days of such change. One copy will be sent to the Military and Extended Leave Desk and the other will be filed in the member’s personnel folder. If a member fails to submit a current Enlistment Contract/Oath of Office, the integrity control officer will ascertain if such failure was due to their transfer to the inactive reserve or discharge from the Armed Forces. The integrity control officer will prepare and forward a narrative report DIRECT to the Commanding Officer, Personnel Orders Division (Attention: Military and Extended Leave Desk) and a copy to the commanding officer concerned, when the member does not provide a current Enlistment Contract/Oath of Office. The Military and Extended Leave Desk will remove the member from the active reserve roster. In order for military members to be granted military leave days the member must be on the active reserve roster. The member of the service may NOT be disciplined for failing to provide documentation regarding their military leave if said leave is for thirty days or less, or for failing to elect the type of leave to be used. However, if there is a legitimate question as to whether the member actually performed military service during the requested leave time, the NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-22 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 5 of 7 Department may investigate and any substantiated allegation may subject the member to disciplinary action. ADDITIONAL DATA (continued) As per the Uniformed Services Employment and Reemployment Rights Act (USERRA) of 1994, a member leaving to perform military drill or other military appearance must be granted enough time after leaving employment with the Department to organize the member’s personal affairs, safely travel to the location of where the service is to be performed, and arrive fit to perform the military service. In order for a member to use this rest period, the member may, with the commanding officer’s permission, voluntarily change their tour, or choose to use a time balance other than a military leave day. A member returning from military duty or other military appearance must be granted travel time from the location of the military service and have an eight hour rest period prior to being expected to return to duty with the Department. Military leave days may only be used for any and all periods of absence while engaged in the performance of ordered military duty, and while going to and returning from such duty. Where appropriate, travel time should be specified in the member’s Official Military Order and notated on the Certificate of Attendance. Official Military Orders and Certificates of Attendance received from a member’s military Reserve or National Guard unit should be in the format illustrated in Appendices “A” and “B,” or in a format that includes all of the information as listed on Appendices “A” and “B.” Any questions concerning military leave should be referred to the Personnel Bureau, Military and Extended Leave Desk. RELATED PROCEDURES Indefinite Military Leave (P.G. 205-23) FORMS AND REPORTS LEAVE OF ABSENCE REPORT (PD433-041) MILITARY ABSENCE RECORD (PD433-147) ABSENCE AND TARDINESS RECORD (PD433-145) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-22 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 6 of 7 APPENDIX “A” ILLUSTRATION OF OFFICIAL MILITARY ORDER DEPARTMENT OF THE ARMY ALPHA COMPANY 104TH INFANTRY BATTALION New York Army National Guard 123 New York Avenue New York, N.Y. 10018 Date: _______________ From: To: Commanding Officer Whom it may concern Subject: ORDERED MILITARY DUTY 1. This is to certify that: ________________________________________________________________________ Name Service Rank DoD ID Number is/was ordered to attend required military duty with this unit on the following dates and times: From: Date _______________ Hours _______________ To: Date _______________ Hours _______________ Location of duty: _________________________________________________________ 2. Point of contact for this matter is ___________________________________ and can be reached at telephone number (_____) _______________ and /or email address: _______________________________. Name Captain, IN, NYARNG Title *****This may also be signed by another supervisor with “By Direction” signature authority from the unit commander (including civilians).***** NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-22 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 7 of 7 APPENDIX “B” ILLUSTRATION OF CERTIFICATE OF ATTENDANCE LETTER DEPARTMENT OF THE ARMY ALPHA COMPANY 104TH INFANTRY BATTALION New York Army National Guard 123 New York Avenue New York, N.Y. 10018 Date: _______________ From: To: Commanding Officer Whom it may concern Subject: CERTIFICATE OF ATTENDANCE 1. This “Certificate of Attendance” has been forwarded to your command in order to comply with New York State Military Law Section 242(5) that requires the New York City Police Department to pay its members while on military leave, and to certify that: ________________________________________________________________________ Name Service Rank DoD ID Number was ordered to and did attend military duty on the following dates and times: From: Date _______________ Hours _______________ To: Date _______________ Hours _______________ Location of duty: _________________________________________________________ 2. Point of contact for this matter is ___________________________________ and can be reached at telephone number (_____) _______________ and /or email address: _______________________________. Name Captain, IN, NYARNG Title *****This may also be signed by another supervisor with “By Direction” signature authority from the unit commander (including civilians).***** NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-23 INDEFINITE MILITARY LEAVE DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 3 PURPOSE To process absence for military leave, exceeding thirty days or when the period of continuous active military duty commences in the current calendar year and continues into the following year(s). PROCEDURE When a member of the service (uniformed or civilian) receives orders to report for military duty either for a period that will exceed thirty days, OR for any period, even if less than thirty days, in which continuous active duty will commence in one calendar year and continue into the following calendar year (e.g., leave begins on December 20th and ends the following January 5th), the Military and Extended Leave Desk must be contacted. MEMBER OF THE SERVICE 1. Notify commanding officer/supervisory head immediately upon receiving orders to report for military duty for a period exceeding thirty days or when the period of continuous active military duty commences in the current calendar year and continues into the following year(s). COMMANDING 2. OFFICER Direct member concerned to contact the Military and Extended Leave Desk immediately for instructions. 3. Access the Military and Extended Leave Desk website through the Department’s Intranet in order to obtain military leave request forms. Prepare and submit all forms for military leave notification to commanding officer/supervisory head as directed by the Military and Extended Leave Desk. MEMBER OF THE SERVICE 4. COMMANDING 5. OFFICER 6. Ensure that member’s firearms and all Department property (except Department Manual) are surrendered and indicate such on PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013), for a military leave of absence of thirty days or more. a. Under caption “Member is Applying For:” indicate “Extended Leave Of Absence” b. Have PROPERTY CLERK INVOICE (PD521-141) prepared for firearms obtained and include in remarks section “PROPERTY OF MEMBER ON EXTENDED MILITARY LEAVE. NOT TO BE RETURNED WITHOUT APPROVAL OF THE MILITARY AND EXTENDED LEAVE DESK.” Ensure member’s firearms are delivered to the Property Clerk Division, Manhattan Office, located at One Police Plaza, S level, NY, NY 10038 within thirty days. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-23 REVISION NUMBER: PAGE: 09/27/16 2 of 3 When a uniformed or civilian member of the service receives orders to report for military duty in which continuous active duty will commence in one calendar year and end in the following year for a period of less than thirty days, (e.g., December 26, 2009 to January 11, 2010), the member is not required to surrender firearms and Department property. Members on military leaves of absence of thirty days or more may retain their IDENTIFICATION CARD (PD416-091). NOTE COMMANDING 7. OFFICER (continued) 8. Distribute form PROPERTY RECEIPT - DISCONTINUANCE OF POLICE SERVICE as follows: a. Original - attach to member’s notification for indefinite military leave and forward direct to Commanding Officer, Personnel Orders Division (Attention: Military and Extended Leave Desk), if notification has already been forwarded when member surrenders property b. First Copy - to member going on leave c. Second Copy - command file d. Remaining Copies - filed in member’s Personal Folder. Ensure that member, if authorized, has utilized all thirty work days, as outlined in P.G. 205-22, “Definite Military Leave.” All military work days must be exhausted prior to utilizing other accrued leave or leave without pay. NOTE 9. 10. 11. INTEGRITY CONTROL OFFICER 12. MEMBER OF THE SERVICE 13. 14. MILITARY AND EXTENDED LEAVE DESK 15. 16. Endorse member’s leave notification and have original hand delivered direct to the Military and Extended Leave Desk, One Police Plaza. Retain copy of member’s leave notification at command. Forward NYPD Restricted Parking Permits (Misc. 23-N) and Headquarters Annex Parking Permits (Misc. 814HQ-Annex), by messenger, to the Chief of Department’s Vehicle Identification Unit. Forward shield, if applicable, and/or IDENTIFICATION CARD, by messenger, to the Shield, ID and Retirement Unit, and obtain receipt. Report any change in Standard Military Orders, address or duty assignment immediately after change occurs. Contact the Military and Extended Leave Desk for a return to duty appointment upon military discharge. Transfer member to the Military and Extended Leave Desk. Publish transfer to the Military and Extended Leave Desk and leave of absence in Department’s Personnel Orders. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-23 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 3 of 3 All Department property and firearms (except Department Manual and IDENTIFICATION CARD) must be surrendered on the member’s last tour of duty prior to commencement of indefinite military leave of absence. Timekeepers must ensure that all Indefinite Military Leaves (thirty days or more) are recorded on MILITARY ABSENCE RECORD (PD433147) and on ABSENCE AND TARDINESS RECORD (PD433-145). ADDITIONAL DATA Members of the service enlisting or accepting a commission in any federal military reserve or state militia organization must provide notice to the Department prior to enlistment. Members of the service must submit a report on Typed Letterhead regarding “Notification to Enlist in the Military Reserves/National Guard” to their commanding officer who will endorse the notification and forward to the Commanding Officer, Personnel Orders Division (Attention: Military and Extended Leave Desk). The report on Typed Letterhead may be obtained by accessing the Military and Extended Leave Desk website, under Military Information and Forms. A uniformed or civilian member of the service who is absent for either the majority or the entirety of a rating period due to military service is still entitled to receive a PERFORMANCE EVALUATION. Pursuant to New York State Military Law, to compute the rating for such a member, raters are to take the average of the three PERFORMANCE EVALUATIONS that the member received prior to his/her absence for military duty. However, the credited rating must not be less than satisfactory (3.0) or less than the rating that the member received for the period immediately prior to his/her absence for military service. In the “Overall Rater’s Comments:” caption the rater will note the length of time the member was on military duty during the evaluation period and that the evaluation is being prepared pursuant to New York State Military Law. Additional questions concerning evaluations of members of the service absent from their positions due to military service may be directed to either the Performance Analysis Section or the Legal Bureau. RELATED PROCEDURES Definite Military Leave (P.G. 205-22) FORMS AND REPORTS PROPERTY RECEIPT - DISCONTINUANCE OF POLICE SERVICE (PD520-013) PROPERTY CLERK INVOICE (PD521-141) IDENTIFICATION CARD (PD416-091) MILITARY ABSENCE RECORD (PD433-147) ABSENCE AND TARDINESS RECORD (PD433-145) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-24 SPECIAL LEAVE FOR FORMER MEMBERS OF THE ARMED FORCES DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To establish eligibility for Veterans Day, Memorial Day and/or Independence Day leave of absence. SCOPE ELIGIBILITY REQUIREMENTS: Veterans Day and Memorial Day a. Service on active duty in the armed forces of the United States and honorably discharged or separated under honorable conditions. (Members who served as reservists on extended ACTIVE DUTY FOR TRAINING ONLY, are not entitled to this excusal). b. Service in the armed forces of a country allied with the United States in World War II, or during the Korean conflict between June 25, 1950 and January 31, 1955, or during the Vietnam conflict between January 1, 1963 and May 7, 1975. Independence Day a. Service in, and honorably discharged from, the Naval Militia, National Guard or Reserve forces of the Armed Forces at a time when the United States was not at war. The date that will serve as the basis for special leave excusal will be the date on which this Department observes the holiday. PROCEDURE When seeking to establish eligibility for Veterans Day, Memorial Day and/or Independence Day leave of absence: UNIFORMED MEMBER OF THE SERVICE 1. Submit to commanding officer/supervisory head, a written request and original copy of: a. Honorable Discharge and/or Separation Certificate (DD 214) with any other document(s) which substantiates eligibility for Veterans Day and Memorial Day leave of absence. b. Honorable Discharge and/or Military Order indicating separation was under honorable conditions from National Guard, Naval Militia or Reserve forces of the United States, together with any other documentation indicating entitlement to Independence Day leave of absence. C.O. /SUPV. HEAD 2. Forward Commanding Officer’s endorsement recommending approval/disapproval and all copies of documentation submitted, to Commanding Officer, Personnel Orders Division (Attention: Military and Extended Leave Desk). MILITARY AND EXTENDED LEAVE DESK 3. 4. Review all documentation submitted to determine if member is entitled to leave. Prepare endorsement indicating leave to which member is entitled to and forward all submitted documents to commanding officer/supervisory head concerned. Have endorsement and supporting documentation placed in member’s Personal Folder. 5. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-24 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 2 of 2 Due to exigencies of the service, leave will be granted, as follows: ♦ Captains - according to the needs of the service. ♦ One lieutenant in a precinct. ♦ Three sergeants in a precinct where seven or more are performing duty. ♦ Two sergeants in a precinct where there are less than seven performing duty. ♦ Not more than 40% of the total number of police officers entitled to this leave in a precinct. Commands other than precincts, 40% equitably apportioned among various ranks. Preference will be given to senior members in each rank. In order to be granted excusal under this procedure, the member must take the excusal for the holiday on the day the holiday is observed by this Department. However, if the uniformed member works the holiday (either as a scheduled workday or on an overtime basis), said member will be excused from one tour for such day upon request (exigencies of the service permitting). This excusal must be utilized within six months of the specific holiday. Uniformed members of the service who are on vacation, sick report, absent with leave or excused from duty on any of these days, according to their regular duty chart are NOT eligible for this leave. If a member had been previously turned down for entitlements under this procedure, and the uniformed member supplies new documents to substantiate entitlements, copies of all documents will be forwarded as outlined above. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-26 JURY DUTY LEAVE FOR UNIFORMED MEMBERS OF THE SERVICE DATE ISSUED: 10/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 1 of 2 PURPOSE To provide a set of guidelines to be followed by those uniformed members of the service directed to appear for jury duty in Federal, State, and City courts, as well as other municipal courts in the resident counties. NOTE Although uniformed members of the service are no longer exempt from jury duty due to their occupation as police officers, they may still attempt to claim an exemption under other circumstances as listed on the exemption claim form. PROCEDURE When a uniformed member of the service is directed to appear for jury duty in court: UNIFORMED MEMBER OF THE SERVICE 1. NOTE Uniformed member’s regular work schedule as it pertains to days off shall not be adjusted to accommodate his/her jury duty appearance. On days in which a uniformed member performs jury duty that are his/her regular days off, the member shall be entitled to retain the jury duty fee. Notify commanding officer immediately upon receipt of a notice to appear for jury duty. The commanding officer shall ensure that entries concerning scheduled dates to appear for jury duty are entered in the command diary. Uniformed members scheduled to work on a day in which they are also scheduled for jury duty will be excused from their regular tour of duty and will begin their tour at 0800 hours for payroll purposes (the length of the tour shall be consistent with the officer’s normal chart) and will be required to remit to the city any jury duty fee they receive. Members whose jury duty appearance ends before the end of their scheduled tour shall be required to notify their command for instructions or request lost time, needs of the service permitting. Members will not be entitled to receive overtime compensation for jury duty service that goes beyond the end of their scheduled tour. Uniformed members shall be entitled to keep travel fees as provided by the courts. 2. 3. Provide official documentation of the jury duty service, including dates and times of attendance in the form of a court issued Certificate of Service, to the integrity control officer. The integrity control officer shall review the forms and ensure that members have complied with the provisions of this order. Failure to provide such documentation may result in disciplinary action. Opt to do one of the following when a jury duty appearance conflicts with a scheduled annual vacation: a. Attempt to postpone their jury duty appearance. Notify command, if successful. b. Cancel their vacation pick or portion thereof. Notify command. c. Perform jury duty on vacation and retain jury duty fees for those days. Notify command. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-26 UNIFORMED MEMBER OF THE SERVICE (continued) PAGE: 10/27/16 4. 5. 6 ADDITIONAL DATA REVISION NUMBER: 2 of 2 Notify commanding officer and the district attorney’s office concerned when jury duty conflicts with other Department scheduled court appearances. If necessary, commanding officers are to prepare and forward a written request to the appropriate county Commissioner of Jurors on Department letterhead explaining the conflict and reason for excusal from jury duty. The explanation should be accompanied by proof of member’s unavailability for jury duty, such as a subpoena from the District Attorney’s office. If the Department is unable to resolve the conflict, the matter will be referred to the District Attorney’s office for further attention. Comply with the directives of the court concerning your next jury duty appearance when placed on ALERT. If activated, members shall immediately notify their command and be scheduled according to the provisions of paragraph 1 through 4 of this order. Notify command and/or Medical Division, if required, and the appropriate court, if reporting sick while on jury duty. Normal sick leave procedures shall apply regarding performance of police duty, however, members on sick leave who are directed to appear at jury duty will notify the Medical Division. The Medical Division will carry the member in the “Out of Residence Log,” when such member is performing jury duty. Members are required to notify the Medical Division immediately upon returning to their residence from jury duty. Uniformed members shall be guided by the rules of the courts concerning carrying of their off-duty firearms while on jury duty. Fees rendered for jury duty will be processed in the same manner for uniformed members as for civilian members as listed in A.G. 319-22, “Civilian Employee Reimbursement to City for Jury Service.” Any questions concerning the contents of this procedure should be referred to the Deputy Commissioner, Labor Relations. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-27 PREGNANCY RELATED GUIDELINES FOR UNIFORMED MEMBERS OF THE SERVICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 3 PURPOSE To notify the Department when a female uniformed member of the service receives a positive result from a pregnancy test conducted by her private physician. DEFINITION PREGNANCY STATUS - A female uniformed member of the service who is placed on non-enforcement duties by her district surgeon due to her pregnancy condition. This status is similar to restricted duty. PROCEDURE When a uniformed member of the service is informed by her private physician that she is pregnant: UNIFORMED MEMBER OF THE SERVICE 1. 2. NOTE Pregnant members of the service will not have to personally visit their district surgeon to report their positive pregnancy condition. DISTRICT SURGEON CONCERNED 3. UNIFORMED MEMBER OF THE SERVICE 6. 4. 5. 7. Notify district surgeon by telephone of pregnancy condition. Send follow-up notification, indicating confirmation of pregnancy and due date via: a. FAX AND: b. Department mail (send original documentation from private physician). Place member of the service on “pregnancy status” after receiving telephonic, mail and FAX notification. Send member’s medical records to the Pregnancy Medical District. Send a note to member’s private physician explaining Department guidelines concerning pregnancy assignment and sick policy, when necessary and appropriate. Comply with P.G. 205-01, “Reporting Sick,” when unable to perform duty due to illness or other physical condition. a. Report to Pregnancy Medical District any time it is necessary to see a surgeon. Comply with P.G. 204-3, “Uniforms,” as it relates to the wearing of the uniform. PREGNANCY MEDICAL DISTRICT SURGEON 8. NOTE In some circumstances, pregnant members of the service will commence sick leave prior to the fourth week before their expected date of delivery. These decisions will be made on a case by case basis by the Pregnancy Medical District Surgeon. 9. Commence sick leave for pregnant member of the service approximately four weeks before the expected date of delivery. Terminate sick leave approximately six weeks following delivery. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-27 REVISION NUMBER: PAGE: 08/01/13 2 of 3 UNIFORMED MEMBER OF THE SERVICE 10. Telephone the Pregnancy Medical District Surgeon on the following two occasions: a. To confirm actual delivery date - this should be done within ten days of said date. b. During the fifth post-delivery week to allow the Pregnancy Medical District Surgeon to determine the member’s return to duty date. (1) Provide the Pregnancy Medical District Surgeon with documentation, if additional sick time is required. NOTE The continuance of sick leave and the determination of the member’s status will be made by the Pregnancy Medical District Surgeon. PREGNANCY MEDICAL DISTRICT SURGEON 11. ADDITIONAL DATA The Pregnancy Medical District located at 1 Lefrak City Plaza, 59-17 Junction Boulevard, Corona, New York, will include a specifically designated surgeon and a nurse exclusively assigned. Additionally, when required to see the Pregnancy Medical District Surgeon, pregnant members will be seen in a separate area or at a separate time to avoid possible exposure to illness. Reassign medical records of members of the service back to her original medical district after her return to full duty status. Once placed on “pregnancy status,” by the district surgeon, the member may be reassigned to another command which performs non-enforcement duties. (e.g., the Medical Division, etc.) or may remain within the permanent command depending upon the needs of the Department. Pregnant uniformed members of the service will no longer be required to make routine pregnancy visits to the surgeon. Recurring pregnancy related illness will be counted as one sick report, if the member provides proper documentation from her private physician and with the approval of the Pregnancy Medical District Surgeon. Repeated “undocumented” and “unapproved” sick leaves can lead to a “chronic sick” designation. The following conditions, if minor, will not automatically be valid reasons for pregnancy related absence: a. Nausea (morning sickness) b. Lower back pain c. Mild leg swelling d. Fatigue e. Other conditions limited to a few days duration. The above listed conditions are considered by the medical profession to be a normal part of pregnancy. If a member of the service reports sick for these minor conditions, the sick report will not be valid for consolidation as an absence related to pregnancy illness. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-27 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 3 of 3 A pass MAY be granted, if the Pregnancy Medical District Surgeon determines that the issuance of such a pass would not adversely affect the member’s health. The pre-delivery pass becomes void after hospitalization. ADDITIONAL DATA (continued) Pregnancy status does not preclude a member of the service from being promoted. Pregnant members of the service, as well as members on restricted duty/limited capacity, assigned to “Investigative Track Units” may appeal any deductions of investigative time earned, while on “pregnancy status,” if they were performing normal investigative duties during that time period. (see A.G. 320-35, “Promotion to Third Grade Detective (Investigator).” When a pregnant member is required to appear in court, before a Grand Jury or other government agency, she may appear in business attire or uniform. Pregnant members are not required to attend the Firearms and Tactics qualification cycles. RELATED PROCEDURES Reporting Sick (P.G. 205-01) Uniforms (P.G. 204-03) Absence Control (A.G. 318-12) Chronic Absence Control Program (A.G. 318-13) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-28 CHILD CARE LEAVE OF ABSENCE DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 3 PURPOSE To process requests for child care leave of absence, without pay, made by uniformed members of the service. DEFINITION CHILD CARE LEAVE OF ABSENCE - An unpaid leave of absence for a continuous period not to exceed three hundred and sixty-five days commencing no later than one year after the birth of the member’s child, natural or adopted. As used in this procedure, the approving officer will be the Chief of Personnel. PROCEDURE When a uniformed member of the service requires child care leave of absence without pay: UNIFORMED MEMBER OF THE SERVICE 1. Notify commanding officer/supervisory head of intention to request leave of absence a minimum of six weeks prior to anticipated birth date of child, or six weeks prior to date when uniformed member of the service wishes to commence leave of absence, as appropriate. COMMANDING 2. OFFICER Direct uniformed member of the service to contact the Military and Extended Leave Desk immediately for instructions. 3. Submit all forms to commanding officer/supervisory head as directed by the Military and Extended Leave Desk. COMMANDING 4. OFFICER Ensure that member’s firearms and all Department property (except Department Manual) are surrendered and indicate such on PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013). a. Under caption “Member is Applying For:” indicate “Extended Leave of Absence” and “Without Pay.” Distribute PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE as follows: a. Original - Attach to member’s request for leave of absence b. First Copy - To member requesting leave of absence c. Second Copy - Command file d. Remaining Copies - Filed in member’s Personal Folder. Endorse member’s leave request, as appropriate, recommending APPROVAL and forward DIRECT to Commanding Officer, Personnel Orders Division (Attention: Military and Extended Leave Desk). Direct that a telephone notification be made to the Payroll Section indicating the date member’s leave will commence. UNIFORMED MEMBER OF THE SERVICE 5. 6. 7. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-28 PAGE: 09/27/16 8. INTEGRITY CONTROL OFFICER REVISION NUMBER: 9. 2 of 3 Forward NYPD Restricted Parking Permits (Misc. 23-N) and Headquarters Annex Parking Permits (Misc. 814HQ-Annex), by messenger, to the Chief of Department’s Vehicle Identification Unit. Forward shield, if applicable, and IDENTIFICATION CARD (PD416091), by messenger, to the Shield, ID and Retirement Unit, and obtain receipt. MILITARY AND EXTENDED LEAVE DESK 10. C.O., PERSONNEL ORDERS DIVISION 12. ADDITIONAL DATA A child care leave of absence without pay will be granted only after all accrued leave has been exhausted. A uniformed member’s vacation is granted January 1, for that year, but is not to be considered accrued unless the member is in a “full pay” status for the required number of tours for that month. 11. Direct that an appropriate background check be conducted on requesting member. Endorse member’s request for leave as necessary and forward to Chief of Personnel for approval. Direct transfer of member requesting leave to the Military and Extended Leave Desk after request has been APPROVED. A uniformed member of the service who requests a child care leave of absence without pay for less than thirty days will be guided by P.G. 205-20, “Leave of Absence Without Pay Twenty-Nine (29) Days or Less.” Member will receive no pay during the leave of absence. Member will be required to make up this time lost before member will be considered eligible for retirement. This time on leave will not be credited for pension purposes. Any time in excess of six months on leave - no pay status - will be considered a break in continuous service, and thereby preclude vested interest retirement for five years after return to duty. All Department property, except the Department Manual, must be surrendered on the member’s last tour of duty, prior to commencement of leave of absence. Extensions of a child care leave of absence without pay will NOT be granted. A member may terminate such leave prior to the scheduled expiration date upon advance notification to the Military and Extended Leave Desk. While on a leave of absence, a uniformed member of the service will be required to appear for any hearings or trials in which the member is the arresting officer, witness, or respondent and will notify the Military and Extended Leave Desk prior to such appearance. The Military and Extended Leave Desk will make salary payment computations upon documentation of mandatory appearance. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-28 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 3 of 3 A member of the service will not be considered ineligible for promotion solely because of an approved leave of absence. If a member is scheduled for promotion during the leave, member will be notified by the Department to be present on the day of the promotion. ADDITIONAL DATA (continued) Any extended leave of absence without pay may effect health benefits. Members on leave of absence will, however, be able to purchase health insurance for a limited period of time at a group rate. Questions may be referred to the Health Insurance Section. RELATED PROCEDURES Leave of Absence Without Pay Twenty-Nine (29) Days or Less (P.G. 205-20) Leave of Absence Without Pay Thirty (30) Calendar Days or More (P.G. 205-21) FORMS AND REPORTS IDENTIFICATION CARD (PD416-091) PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-29 RANDOM DRUG SCREENING FOR UNIFORMED MEMBERS OF THE SERVICE NOT ASSIGNED TO SELECT DETECTIVE BUREAU SUBUNITS, INTERNAL AFFAIRS BUREAU (IAB) OR AS PROBATIONARY POLICE OFFICERS IN TRAINING AT THE POLICE ACADEMY DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 3 PURPOSE To randomly drug screen uniformed members of the service not assigned to select Detective Bureau sub-units, Internal Affairs Bureau, or as probationary police officers in training at the Police Academy for illegal drug/controlled substance usage. SCOPE The Department’s goal is to ensure the safety of its employees and the public by maintaining a drug/controlled substance free work environment. Uniformed members of the service assigned to select Detective Bureau sub-units, Internal Affairs Bureau or as probationary police officers in training at the Police Academy will be subject to separate random drug screening procedures. PROCEDURE To identify uniformed members of the service not assigned to select Detective Bureau sub-units, Internal Affairs Bureau or as probationary police officers in training at the Police Academy for random illegal drug/controlled substance screening: COMMANDING 1. OFFICER, MEDICAL DIVISION 2. Request the Information Technology Bureau (ITB) to identify uniformed members of the service for automated random drug screening by utilizing the Department’s personnel database. a. Individual members selected for random drug screening will be identified by social security number. Direct members selected for random drug screening to appear at the Medical Division at appropriate date and time. UNIFORMED MEMBER OF THE SERVICE SELECTED FOR SCREENING 3. MUST report to Medical Division when notified, except if such member is on: a. Sick report b. Regularly scheduled day off c. Military leave d. Annual vacation e. Terminal leave f. Bereavement leave. NOTE Members previously scheduled for individual days off (other than regular days off) may be excused from the test with the approval of the bureau chief concerned. Members scheduled for court or training on the 8x4 tour will appear for testing immediately upon completion of court or training session. Members scheduled for a 12x8 tour on the testing day will appear for testing immediately upon completion of their scheduled 12x8 tour. Members reporting sick on the testing date will be required to visit a Department surgeon and obtain approval for excusal from the test. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-29 UNIFORMED MEMBER OF THE SERVICE SELECTED FOR SCREENING (continued) PAGE: 12/15/16 4. 5. 6. 7. ADDITIONAL DATA REVISION NUMBER: 2 of 3 MUST submit to a drug screening test. Refusal to submit to test will result in suspension from duty and will be grounds for dismissal from the Department. Prepare DRUG SCREENING QUESTIONNAIRE (PD407-1519) listing all medications ingested or prescribed in the last ninety days, prior to testing. Present shield and IDENTIFICATION CARD (PD416-091) at the testing location to ensure proper individual has reported for testing. Comply with instructions received at testing location. When hair samples are required, three hair samples will be collected, cut as close to the skin as possible. The samples should be collected from the same body area, preferably the head. The samples will be individually placed in separate laboratory supplied “Sample Acquisition Cards,” and sealed by the collector in the presence of the test subject. These cards will be placed in separate plastic bags, sealed by the collector, and initialed and dated by the test subject. Two hair samples will be forwarded to the contracted laboratory for analysis. The third hair sample will be secured at the Medical Division for use in testing, should the test of the first two hair samples reveal positive results for illegal drugs/controlled substances. Appropriate chain of custody will be maintained at all times. Except in unusual circumstances, samples will be taken at a facility operated by the Medical Division, or at another health care facility. In the event that the member concerned is unable to provide adequate hair samples as required in this procedure, the Commanding Officer, Medical Division, or designee, will be contacted. The Commanding Officer, Medical Division, or designee, may authorize the collection of alternate specimen(s) to complete the drug screening test. When urine samples are required, two urine samples will be collected, each in a separate vial. Prior to testing, the drug screening serial number assigned by the Medical Division and date of test will be affixed to each vial. The serial number will be logged separately with the member’s name and maintained at the Medical Division. The member being tested and the witness will then initial the vial stickers. The vials will be sealed in the member’s presence after the urine samples have been collected. Appropriate chain of custody will be maintained at all times. Privacy and dignity will be protected. Hair and urine samples will be collected under maximum feasible privacy. Except in unusual circumstances, only one person of the same sex will be present with the test subject to observe the urine sample being provided. For chain of custody purposes, that same person will also collect the hair samples. One or more scientifically accepted initial screening samples will be employed in analysis. A positive report will be made only after final confirmation testing has been conducted. Negative test samples will not be maintained; instead, they will be destroyed. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-29 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 3 of 3 A member whose test is positive may, within sixty days of notification of such result, submit a written request to the Department Advocate’s Office for further independent testing of the third sample by a laboratory certified by the State of New York Department of Health, and approved by the Medical Division to conduct the particular type of forensic drug testing (i.e., urine or hair) being requested. All additional testing expenses, including chain of custody, will be paid by the affected member of the service. The results of the additional test will be forwarded by the independent laboratory to the Medical Division. The Medical Division will then forward the results to the Department Advocate’s Office. The affected member/counsel will be notified of the results by the Department Advocate’s Office. Positive test results, which indicate illegal drug/controlled substance use, will result in Department Charges and Specifications, and suspension from duty. RELATED PROCEDURES Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) Drug Screening Tests for Uniformed Members of the Service Applying for Assignments to Designated Specialized Units (P.G. 205-31) Random Drug Screening for Uniformed Members of the Service Assigned to Select Detective Bureau Sub-Units and Internal Affairs Bureau (IAB) (P.G. 205-32) Drug Screening Tests for Uniformed Members of the Service as a Condition of Civil Service Promotion (P.G. 205-33) Drug Screening for Uniformed Members of the Service as a Condition of Discretionary Promotion (P.G. 205-34) Voluntary Drug Testing (P.G. 205-35) Counseling Services Unit Drug Screening for Uniformed and Civilian Members of the Service (P.G. 205-66) End of Probation Drug Screening for Probationary Police Officers (P.G. 205-67) Suspension From Duty-Uniformed Member of the Service (P.G. 206-08) FORMS AND REPORTS DRUG SCREENING QUESTIONNAIRE (PD407-1519) IDENTIFICATION CARD (PD416-091) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-30 DRUG SCREENING TESTS FOR CAUSE FOR UNIFORMED AND CIVILIAN MEMBERS OF THE SERVICE DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 5 PURPOSE To investigate and detect illegal drug/controlled substance usage by members of the service (uniformed and civilian). SCOPE The administration of drug screening tests for cause is a procedure utilized to detect the presence of drugs in the hair and urine of members of the service suspected of illegal drug/controlled substance usage. To balance the public’s interest in having a drug-free Police Department against the individual employee’s right to privacy, drug screening tests for cause will be administered when there is reasonable suspicion to believe that a member of the service (uniformed or civilian) is illegally using drugs/controlled substances. When reasonable suspicion does exist, the member suspected of illegally using drugs/controlled substances MUST provide hair and urine samples when directed. Refusal will result in immediate suspension from duty and subsequent service of charges and specifications. PROCEDURE When a member of the service suspects that another member (uniformed or civilian) may be illegally using drugs/controlled substances: MEMBER OF THE SERVICE 1. Immediately notify Internal Affairs Bureau Command Center ([212] 7418401). a. Provide rank, name and command of suspected member. b. Obtain a log number. SUPERVISOR DIRECTED TO CONDUCT INVESTIGATION 2. SUPERVISOR CONDUCTING INVESTIGATION NOTE Determine if REASONABLE SUSPICION has been established indicating illegal drug/controlled substance usage. Reasonable Suspicion - Exists when evidence or information, which appears reliable, is known to the police supervisor and is of such weight and persuasiveness as to make the supervisor, based upon his/her judgment and experience, reasonably suspect that a member of the service is illegally using drugs/controlled substances. Reasonable suspicion that a member is illegally using drugs/controlled substances must be supported by specific articulable facts from which rational inferences may be drawn. Reasonable suspicion cannot be based upon mere “hunch” or solely upon poor work performance. 3. Prepare INVESTIGATING OFFICER’S REPORT (PD313-153) and record observations and other pertinent data. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-30 REVISION NUMBER: PAGE: 04/20/17 2 of 5 If reasonable suspicion of illegal drug/controlled substance use is based on observation of the suspected member’s physical appearance, at least two supervisors must make the observations. NOTE 4. SUPERVISOR CONDUCTING 5. INVESTIGATION 6. (continued) Prepare a case folder for documentation of all aspects of investigation. Confer with own immediate supervisor if reasonable suspicion has been established that member is illegally using drugs/controlled substances. Contact bureau chief/counterpart/borough commander, upon completion of investigation to obtain approval for drug screening tests. a. If circumstances indicate drug screening samples must be obtained expeditiously, immediately contact bureau chief/counterpart/ borough commander for approval. 7. BUREAU CHIEF/ COUNTERPART 8. /BOROUGH COMMANDER Approve request for drug screening test ONLY after carefully determining whether the supervisor conducting investigation has established reasonable suspicion. Direct that member being tested be placed on modified assignment pending results of test, unless other circumstances warrant suspension from duty. Approval of bureau chief/counterpart/borough commander must be obtained prior to administration of the drug screening tests. If bureau chief/counterpart/borough commander is not available, executive officer concerned or duty chief may be contacted for approval. NOTE 9. SUPERVISOR CONDUCTING INVESTIGATION Contact the Medical Division when approval is received for administration of drug screening test and obtain Medical Division’s drug screening serial numbers. a. Obtain Medical Division’s drug screening serial numbers even if member refuses tests. b. Include Medical Division’s drug screening serial numbers in case folder along with all other documentation. After business hours, contact the Sick Desk Supervisor. NOTE 10. 11. SUPERVISOR, MEDICAL DIVISION 12. Advise member suspected of illegal drug/controlled substance usage that refusal to provide hair and urine samples will result in immediate suspension from duty. Notify the Department Advocate’s Office that a drug screening test has been ordered, provide all pertinent information and obtain identity of member notified. a. Notify Medical Division to make entry in “Drug Screening Test Log” under caption “DEPARTMENT ATTORNEY NOTIFIED.” Inform supervisor conducting investigation where hair and urine samples will be taken and procedure to be followed. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-30 SUPERVISOR, MEDICAL DIVISION (continued) FIRST PAGE DRUG SCREENING TEST# SECOND PAGE DEPARTMENT ATTORNEY NOTIFIED ADDITIONAL DATA REVISION NUMBER: PAGE: 04/20/17 13. DATE/TIME 3 of 5 Maintain “Drug Screening Test Log” in an appropriate Department record book, captioned across a double page, as follows: NAME OF MEMBER TESTED TAX REGISTRY NUMBER WITNESS TO TEST COMMAND RESULTS OF TESTS MEMBER REQUESTING TEST COMMAND REMARKS A Department surgeon, specifically a medical doctor employed by the Department, may order a drug screening test without securing the prior approval of the bureau chief/counterpart/borough commander concerned. However, when a Department surgeon orders a test for a member of the service he/she suspects of illegal drug/controlled substance usage, the Department surgeon will confer with the Commanding Officer, Medical Division, or designee, and the Medical Division’s Medical Review Officer, if feasible. The investigator’s case folder will be sealed to protect the employee’s right to privacy in those cases in which the result of the drug screening test do not indicate the presence of an illegal drug/controlled substance. The folder will not be unsealed without the written authorization of the Deputy Commissioner, Legal Matters. The case folder will be filed in the appropriate borough Investigations Unit with a copy to the Internal Affairs Bureau. Furthermore, any reference to the administration of the drug screening test in the personal folder of the member concerned will be expunged. An investigating supervisor finding controlled substances/contraband, such as drugs or instruments used to administer drugs (e.g., hypodermic syringes/needles, crack pipes, etc.) on or in the vicinity of a member of the service (uniformed or civilian) suspected of illegal drug/controlled substance usage will have such items invoiced on PROPERTY CLERK INVOICE (PD521-141) as “Investigatory Evidence” and comply with the pertinent provisions of P.G. 218-24, “Processing Controlled Substances/Marijuana Contraband Stored at Station House” and P.G. 218-25, “Processing Controlled Substances/Marijuana Contraband Not Stored at Station House.” In addition, the investigating supervisor will have the following statement entered in capital letters in the “Remarks” section of the INVOICE: “NOT TO BE DESTROYED WITHOUT APPROVAL OF THE DEPARTMENT ADVOCATE’S OFFICE.” When hair samples are required, three hair samples will be collected, cut as close to the skin as possible. The samples should be collected from the same body area, preferably the head. The samples will be individually placed in separate laboratory supplied “Sample Acquisition Cards,” and sealed by the collector in the presence of the test subject. These cards will be placed in separate plastic bags, sealed by the collector, and NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-30 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 4 of 5 initialed and dated by the test subject. Two hair samples will be forwarded to the contracted laboratory for analysis. The third hair sample will be secured at the Medical Division for use in testing, should the test of the first two hair samples reveal positive results for illegal drugs/controlled substances. Appropriate chain of custody will be maintained at all times. Except in unusual circumstances, samples will be taken at a facility operated by the Medical Division, or at another health care facility. In the event that the member concerned is unable to provide adequate hair samples as required in this procedure, the Commanding Officer, Medical Division, or designee, will be contacted. The Commanding Officer, Medical Division, or designee, may authorize the collection of alternate specimen(s) to complete the drug screening test. When urine samples are required, two urine samples will be collected, each in a separate vial. Prior to testing, the drug screening serial number assigned by the Medical Division and date of test will be affixed to each vial. The serial number will be logged separately with the member’s name and maintained at the Medical Division. The member being tested and the witness will then initial the vial stickers. The vials will be sealed in the member’s presence after the urine samples have been collected. Appropriate chain of custody will be maintained at all times. Privacy and dignity will be protected. Hair and urine samples will be collected under maximum feasible privacy. Except in unusual circumstances, only one person of the same sex will be present with the test subject to observe the urine sample being provided. For chain of custody purposes, that same person will also collect the hair samples. One or more scientifically accepted initial screening samples will be employed in analysis. A positive report will be made only after final confirmation testing has been conducted. Negative test samples will not be maintained; instead, they will be destroyed. Positive test samples will be maintained by the analyzing laboratory in a secure area, and will remain confidential unless and until Department disciplinary Charges and Specifications are served. A member whose test is positive may, within sixty days of notification of such result, submit a written request to the Department Advocate’s Office for further independent testing of the third sample by a laboratory certified by the State of New York Department of Health, and approved by the Medical Division to conduct the particular type of forensic drug testing (i.e., urine or hair) being requested. All additional testing expenses, including chain of custody, will be paid by the affected member of the service. The results of the additional test will be forwarded by the independent laboratory to the Medical Division. The Medical Division will then forward the results to the Department Advocate’s Office. The affected member/counsel will be notified of the results by the Department Advocate’s Office. Positive test results, which indicate illegal drug/controlled substance use, will result in Department Charges and Specifications, and suspension from duty. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-30 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 5 of 5 ADDITIONAL DATA (continued) Uniformed members of the service screened under this procedure will continue to be subject to drug screening pursuant to the Department’s random drug screening procedures. RELATED PROCEDURES Reporting Violations Observed by Supervisors (P.G. 206-01) Preparation of Charges and Specifications or Schedule “C” Command Discipline (P.G. 206-05) Service and Disposition of Charges and Specifications (P.G. 206-06) Cause for Suspension or Modified Assignment (P.G. 206-07) Interrogation of Members of the Service (P.G. 206-13) Suspension From Duty-Uniformed Member of the Service (P.G. 206-08) Modified Assignment (P.G. 206-10) FORMS AND REPORTS IDENTIFICATION CARD (PD416-091) INVESTIGATING OFFICER’S REPORT (PD313-153) PROPERTY CLERK INVOICE (PD521-141) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-31 DRUG SCREENING TESTS FOR UNIFORMED MEMBERS OF THE SERVICE APPLYING FOR ASSIGNMENTS TO DESIGNATED SPECIALIZED UNITS DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 3 PURPOSE To screen for illegal drug/controlled substance usage by uniformed members of the service applying for assignment to designated specialized units. SCOPE The Department has a substantial interest in ensuring uniformed members of the service applying for assignments to designated specialized units do not use illegal drugs/controlled substances. In these assignments, the strictest precautionary safeguards are necessary to ensure members maintain the highest ethical standards and performance. DEFINITION DESIGNATED SPECIALIZED UNITS - For the purpose of this procedure, the following units will be included: Internal Affairs Bureau, Detective Bureau, Deputy Commissioner, Counterterrorism, Special Operations Division, Intelligence Bureau, Highway District, Quality Assurance Division, and any other unit subsequently designated a specialized unit for the purpose of this procedure. PROCEDURE Uniformed members of the service applying for assignments to designated specialized units: UNIFORMED MEMBER OF THE SERVICE 1. NOTE Prior to being notified to report for a drug screening test or prior to being temporarily or permanently assigned to a designated specialized unit, applicants may withdraw their application with no penalty or requirement to submit to drug screening by submitting a written request to their commanding officer. 2. NOTE MUST sign form indicating that they understand that drug screening is part of the application process for assignments to designated specialized units. a. The drug screening can occur at any time after the application has been submitted, or after member is temporarily or permanently assigned to the designated specialized unit. MUST submit to a hair analysis drug screening test when notified to report for drug screening. Refusal to submit to the test will result in suspension from duty and will be grounds for dismissal from the Department. All applicants will be tested. In all cases, if a uniformed member of the service refuses to submit to a test, the permanent command will be responsible for suspending member and complying with P.G. 206-08, “Suspension From Duty-Uniformed Member of the Service.” 3. Prepare DRUG SCREENING QUESTIONNAIRE (PD407-1519) listing all medications ingested or prescribed in the last ninety days, prior to testing. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-31 REVISION NUMBER: PAGE: 12/15/16 2 of 3 UNIFORMED MEMBER OF THE SERVICE (continued) 4. ADDITIONAL DATA When hair samples are required, three hair samples will be collected, cut as close to the skin as possible. The samples should be collected from the same body area, preferably the head. The samples will be individually placed in separate laboratory supplied “Sample Acquisition Cards,” and sealed by the collector in the presence of the test subject. These cards will be placed in separate plastic bags, sealed by the collector, and initialed and dated by the test subject. Two hair samples will be forwarded to the contracted laboratory for analysis. The third hair sample will be secured at the Medical Division for use in testing, should the test of the first two hair samples reveal positive results for illegal drugs/controlled substances. Appropriate chain of custody will be maintained at all times. 5. Present shield and IDENTIFICATION CARD (PD416-091) to be checked at the testing location to ensure proper individual has reported for testing. Comply with instructions received at testing location. Except in unusual circumstances, samples will be taken at a facility operated by the Medical Division, or at another health care facility. In the event that the member concerned is unable to provide adequate hair samples as required in this procedure, the Commanding Officer, Medical Division, or designee, will be contacted. The Commanding Officer, Medical Division, or designee, may authorize the collection of alternate specimen(s) to complete the drug screening test. When urine samples are required, two urine samples will be collected, each in a separate vial. Prior to testing, the drug screening serial number assigned by the Medical Division and date of test will be affixed to each vial. The serial number will be logged separately with the member’s name and maintained at the Medical Division. The member being tested and the witness will then initial the vial stickers. The vials will be sealed in the member’s presence after the urine samples have been collected. Appropriate chain of custody will be maintained at all times. Privacy and dignity will be protected. Hair and urine samples will be collected under maximum feasible privacy. Except in unusual circumstances, only one person of the same sex will be present with the test subject to observe the urine sample being provided. For chain of custody purposes, that same person will also collect the hair samples. One or more scientifically accepted initial screening samples will be employed in analysis. A positive report will be made only after final confirmation testing has been conducted. Negative test samples will not be maintained; instead, they will be destroyed. Positive test samples will be maintained by the analyzing laboratory in a secure area, and will remain confidential unless and until Department disciplinary Charges and Specifications are served. A member whose test is positive may, within sixty days of notification of such result, submit a written request to the Department Advocate’s Office for further independent testing of the third sample by a laboratory certified by the State of New York Department of Health, and approved by the Medical Division to conduct the particular type of forensic drug testing (i.e., urine or hair) being requested. All NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-31 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 3 of 3 additional testing expenses, including chain of custody, will be paid by the affected member of the service. The results of the additional test will be forwarded by the independent laboratory to the Medical Division. The Medical Division will then forward the results to the Department Advocate’s Office. The affected member/counsel will be notified of the results by the Department Advocate’s Office. ADDITIONAL DATA (continued) Positive test results, which indicate illegal drug/controlled substance use, will result in Department Charges and Specifications, and suspension from duty. Uniformed members of the service screened under this procedure will continue to be subject to drug screening pursuant to the Department’s random drug screening procedures. RELATED PROCEDURES Random Drug Screening for Uniformed Members of the Service Not Assigned to Select Detective Bureau Sub-Units, Internal Affairs Bureau (IAB) or as Probationary Police Officers in Training at the Police Academy (P.G. 205-29) Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) Random Drug Screening for Uniformed Members of the Service Assigned to Select Detective Bureau Sub-Units and Internal Affairs Bureau (IAB) (P.G. 205-32) Drug Screening Tests for Uniformed Members of the Service as a Condition of Civil Service Promotion (P.G. 205-33) Drug Screening for Uniformed Members of the Service as a Condition of Discretionary Promotion (P.G. 205-34) Voluntary Drug Testing (P.G. 205-35) Counseling Services Unit Drug Screening for Uniformed and Civilian Members of the Service (P.G. 205-66) End of Probation Drug Screening for Probationary Police Officers (P.G. 205-67) Suspension From Duty-Uniformed Member of the Service (P.G. 206-08) FORMS AND REPORTS DRUG SCREENING QUESTIONNAIRE (PD407-1519) IDENTIFICATION CARD (PD416-091) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-32 RANDOM DRUG SCREENING FOR UNIFORMED MEMBERS OF THE SERVICE ASSIGNED TO SELECT DETECTIVE BUREAU SUB-UNITS AND INTERNAL AFFAIRS BUREAU (IAB) DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 4 PURPOSE To randomly screen uniformed members of the service assigned to select Detective Bureau sub-units and Internal Affairs Bureau (IAB) for illegal drug/controlled substance usage. SCOPE The Department and individual members assigned to select Detective Bureau sub-units and Internal Affairs Bureau have a substantial interest in ensuring that uniformed members of the service assigned to these commands do not use illegal drugs/controlled substances. In these assignments, the strictest precautionary safeguards are necessary to ensure that members maintain the highest standards of integrity and performance. Uniformed members of the service assigned to commands other than select Detective Bureau sub-units and the Internal Affairs Bureau (IAB) will be subject to separate random drug screening procedures. DEFINITION DETECTIVE BUREAU SUB-UNITS – For the purpose of this procedure, the following units will be included: a. Criminal Enterprise Division and all sub-units b. Vice Enforcement Division and all sub-units c. Gun Violence Suppression Division and all sub-units d. Central Investigations Division Tactical Training Unit e. All Narcotics Boroughs f. All Borough Gang Squads. PROCEDURE To identify uniformed members of the service assigned to select Detective Bureau sub-units and Internal Affairs Bureau (IAB) for random illegal drug/controlled substance screening: SUPERVISOR, INFORMATION TECHNOLOGY SERVICES DIVISION 1. Prepare a computer program that utilizes the Department’s personnel databases to randomly identify uniformed members of the service assigned to select Detective Bureau sub-units and IAB for drug screening. a. Individual members selected for random drug screening will be identified solely by social security number. 2. CHIEF OF DETECTIVES/ 3. DEPUTY COMMISSIONER, IAB Direct members selected for random screening to appear at the Medical Division at appropriate date and time. Provide the Medical Division’s Drug Screening Unit with a listing of members selected for random screening along with dates and times they are scheduled to appear. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-32 REVISION NUMBER: PAGE: 12/15/16 2 of 4 UNIFORMED MEMBER OF THE SERVICE SELECTED FOR TESTING 4. NOTE Members previously scheduled for individual days off (other than regular days off) may be excused from the test with the approval of the bureau chief/deputy commissioner concerned. Members scheduled for court or training on the 8 x 4 tour will appear for testing immediately upon completion of the court or training session. Members scheduled for a 12 x 8 tour on the testing day will appear for testing immediately upon completion of their scheduled 12 x 8 tour. Members reporting sick on the testing day will be required to visit a Department surgeon and obtain approval for excusal from the test. 5. 6. 7. 8. ADDITIONAL DATA MUST report to the Medical Division when notified EXCEPT if member is on: a. Sick report b. Regularly scheduled day off c. Military leave d. Annual vacation e. Terminal leave f. Bereavement leave. MUST submit to a drug screening test. Refusal to submit to the test will result in suspension from duty and will be grounds for dismissal from the Department. Prepare DRUG SCREENING QUESTIONNAIRE (PD407-1519) listing all medications ingested or prescribed in the last ninety days, prior to testing. Present shield and IDENTIFICATION CARD (PD416-091) at testing location to ensure the proper individual has reported for testing. Comply with instructions received at testing location. When hair samples are required, three hair samples will be collected, cut as close to the skin as possible. The samples should be collected from the same body area, preferably the head. The samples will be individually placed in separate laboratory supplied “Sample Acquisition Cards,” and sealed by the collector in the presence of the test subject. These cards will be placed in separate plastic bags, sealed by the collector, and initialed and dated by the test subject. Two hair samples will be forwarded to the contracted laboratory for analysis. The third hair sample will be secured at the Medical Division for use in testing, should the test of the first two hair samples reveal positive results for illegal drugs/controlled substances. Appropriate chain of custody will be maintained at all times. Except in unusual circumstances, samples will be taken at a facility operated by the Medical Division, or at another health care facility. In the event that the member concerned is unable to provide adequate hair samples as required in this procedure, the Commanding Officer, Medical Division, or designee, will be contacted. The Commanding Officer, Medical Division, or designee, may authorize the collection of alternate specimen(s) to complete the drug screening test. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-32 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 3 of 4 When urine samples are required, two urine samples will be collected, each in a separate vial. Prior to testing, the drug screening serial number assigned by the Medical Division and date of test will be affixed to each vial. The serial number will be logged separately with the member’s name and maintained at the Medical Division. The member being tested and the witness will then initial the vial stickers. The vials will be sealed in the member’s presence after the urine samples have been collected. Appropriate chain of custody will be maintained at all times. ADDITIONAL DATA (continued) Privacy and dignity will be protected. Hair and urine samples will be collected under maximum feasible privacy. Except in unusual circumstances, only one person of the same sex will be present with the test subject to observe the urine sample being provided. For chain of custody purposes, that same person will also collect the hair samples. One or more scientifically accepted initial screening samples will be employed in analysis. A positive report will be made only after final confirmation testing has been conducted. Negative test samples will not be maintained; instead, they will be destroyed. Positive test samples will be maintained by the analyzing laboratory in a secure area, and will remain confidential unless and until Department disciplinary Charges and Specifications are served. A member whose test is positive may, within sixty days of notification of such result, submit a written request to the Department Advocate’s Office for further independent testing of the third sample by a laboratory certified by the State of New York Department of Health, and approved by the Medical Division to conduct the particular type of forensic drug testing (i.e., urine or hair) being requested. All additional testing expenses, including chain of custody, will be paid by the affected member of the service. The results of the additional test will be forwarded by the independent laboratory to the Medical Division. The Medical Division will then forward the results to the Department Advocate’s Office. The affected member/counsel will be notified of the results by the Department Advocate’s Office. Positive test results, which indicate illegal drug/controlled substance use, will result in Department Charges and Specifications, and suspension from duty. RELATED PROCEDURES Random Drug Screening for Uniformed Members of the Service Not Assigned to Select Detective Bureau Sub-Units, Internal Affairs Bureau (IAB) or as Probationary Police Officers in Training at the Police Academy (P.G. 205-29) Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) Drug Screening Tests for Uniformed Members of the Service Applying for Assignments to Designated Specialized Units (P.G. 205-31) Drug Screening Tests for Uniformed Members of the Service as a Condition of Civil Service Promotion (P.G. 205-33) Drug Screening for Uniformed Members of the Service as a Condition of Discretionary Promotion (P.G. 205-34) Voluntary Drug Testing (P.G. 205-35) Counseling Services Unit Drug Screening for Uniformed and Civilian Members of the Service (P.G. 205-66) End of Probation Drug Screening for Probationary Police Officers (P.G. 205-67) Suspension From Duty-Uniformed Member of the Service (P.G. 206-08) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-32 FORMS AND REPORTS DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 DRUG SCREENING QUESTIONNAIRE (PD407-1519) IDENTIFICATION CARD (PD416-091) NEW  YORK  CITY  POLICE  DEPARTMENT 4 of 4 PATROL GUIDE Section: Personnel Matters Procedure No: 205-33 DRUG SCREENING TESTS FOR UNIFORMED MEMBERS OF THE SERVICE AS A CONDITION OF CIVIL SERVICE PROMOTION DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 3 PURPOSE To screen for illegal drug/controlled substance usage by uniformed members of the service as a condition of civil service promotion. SCOPE The Department has a substantial interest in ensuring that uniformed members of the service being considered for promotion through civil service examinations do not use illegal drugs/controlled substances and maintain the highest standards of integrity and performance. DEFINITION CIVIL SERVICE PROMOTION - For the purpose of this procedure, a civil service promotion is a promotion that is received as a result of a competitive civil service examination. Promotions to the following ranks are considered civil service and are covered by this procedure: Sergeant, Lieutenant and Captain. Under this procedure, all candidates for civil service promotions are subject to drug screening. PROCEDURE When candidates for a civil service promotion are required to submit to a drug screening test as per their official Notice of Examination: NOTE The required screening can occur prior to promotion or after promotion during the probationary period. PRE-PROMOTION PROCEDURES Uniformed members of the service may withdraw as candidates for promotion with no penalty or requirement to submit to drug screening by submitting a written request to their commanding officer. This request should be made after receiving a notification of promotion but prior to actual promotion and prior to receiving a notification to report for a drug screening test. The candidate’s commanding officer will immediately forward two copies of the request to the Chief of Personnel (original through channels, copy DIRECT). POST-PROMOTION PROCEDURES After being promoted but prior to receiving a notification to report for a drug screening test, uniformed members of the service may seek restoration to their prior civil service title with no penalty or requirement to submit to drug screening, by submitting a written request to their commanding officer, who will immediately forward two copies of this request to the Chief of Personnel (original through channels, copy DIRECT). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-33 REVISION NUMBER: PAGE: 12/15/16 2 of 3 UNIFORMED MEMBER CONCERNED 1. NOTE In all cases, if a uniformed member of the service refuses to submit to the test, the permanent command will be responsible for suspending the member and complying with P.G. 206-08, “Suspension From Duty-Uniformed Member of the Service.” 2. 3. 4. ADDITIONAL DATA Must submit to a hair analysis drug screening test when notified to report for drug screening. a. Refusal to submit to the test will result in suspension from duty and will be grounds for dismissal from the Department. b. All uniformed members of the service will be tested as a condition of civil service promotion. Prepare DRUG SCREENING QUESTIONNAIRE (PD407-1519) listing all medications ingested or prescribed in the last ninety days, prior to testing. Present shield and IDENTIFICATION CARD (PD416-091) at the testing location to ensure that the proper individual has reported for testing. Comply with instructions received at testing location. When hair samples are required, three hair samples will be collected, cut as close to the skin as possible. The samples should be collected from the same body area, preferably the head. The samples will be individually placed in separate laboratory supplied “Sample Acquisition Cards,” and sealed by the collector in the presence of the test subject. These cards will be placed in separate plastic bags, sealed by the collector, and initialed and dated by the test subject. Two hair samples will be forwarded to the contracted laboratory for analysis. The third hair sample will be secured at the Medical Division for use in testing, should the test of the first two hair samples reveal positive results for illegal drugs/controlled substances. Appropriate chain of custody will be maintained at all times. Except in unusual circumstances, samples will be taken at a facility operated by the Medical Division, or at another health care facility. In the event that the member concerned is unable to provide adequate hair samples as required in this procedure, the Commanding Officer, Medical Division, or designee, will be contacted. The Commanding Officer, Medical Division, or designee, may authorize the collection of alternate specimen(s) to complete the drug screening test. When urine samples are required, two urine samples will be collected, each in a separate vial. Prior to testing, the drug screening serial number assigned by the Medical Division and date of test will be affixed to each vial. The serial number will be logged separately with the member’s name and maintained at the Medical Division. The member being tested and the witness will then initial the vial stickers. The vials will be sealed in the member’s presence after the urine samples have been collected. Appropriate chain of custody will be maintained at all times. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-33 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 3 of 3 Privacy and dignity will be protected. Hair and urine samples will be collected under maximum feasible privacy. Except in unusual circumstances, only one person of the same sex will be present with the test subject to observe the urine sample being provided. For chain of custody purposes, that same person will also collect the hair samples. ADDITIONAL DATA (continued) One or more scientifically accepted initial screening samples will be employed in analysis. A positive report will be made only after final confirmation testing has been conducted. Negative test samples will not be maintained; instead, they will be destroyed. Positive test samples will be maintained by the analyzing laboratory in a secure area, and will remain confidential unless and until Department disciplinary Charges and Specifications are served. A member whose test is positive may, within sixty days of notification of such result, submit a written request to the Department Advocate’s Office for further independent testing of the third sample by a laboratory certified by the State of New York Department of Health, and approved by the Medical Division to conduct the particular type of forensic drug testing (i.e., urine or hair) being requested. All additional testing expenses, including chain of custody, will be paid by the affected member of the service. The results of the additional test will be forwarded by the independent laboratory to the Medical Division. The Medical Division will then forward the results to the Department Advocate’s Office. The affected member/counsel will be notified of the results by the Department Advocate’s Office. Positive test results, which indicate illegal drug/controlled substance use, will result in Department Charges and Specifications, and suspension from duty. Uniformed members of the service screened under this procedure will continue to be subject to drug screening pursuant to the Department’s random drug screening procedures. RELATED PROCEDURES Random Drug Screening for Uniformed Members of the Service Not Assigned to Select Detective Bureau Sub-Units, Internal Affairs Bureau (IAB) or as Probationary Police Officers in Training at the Police Academy (P.G. 205-29) Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) Drug Screening Tests for Uniformed Members of the Service Applying for Assignments to Designated Specialized Units (P.G. 205-31) Random Drug Screening for Uniformed Members of the Service Assigned to Select Detective Bureau Sub-Units and Internal Affairs Bureau (IAB) (P.G. 205-32) Drug Screening for Uniformed Members of the Service as a Condition of Discretionary Promotion (P.G. 205-34) Voluntary Drug Testing (P.G. 205-35) Counseling Services Unit Drug Screening for Uniformed and Civilian Members of the Service (P.G. 205-66) End of Probation Drug Screening for Probationary Police Officers (P.G. 205-67) Suspension From Duty-Uniformed Member of the Service (P.G. 206-08) FORMS AND REPORTS DRUG SCREENING QUESTIONNAIRE (PD407-1519) IDENTIFICATION CARD (PD416-091) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-34 DRUG SCREENING FOR UNIFORMED MEMBERS OF THE SERVICE AS A CONDITION OF DISCRETIONARY PROMOTION DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 4 PURPOSE To screen for illegal drug/controlled substance usage by uniformed members of the service as a condition of discretionary promotion. SCOPE The Department has a substantial interest in ensuring that uniformed members of the service being considered for discretionary promotions do not use illegal drugs/controlled substances and maintain the highest standards of integrity and performance. DEFINITION DISCRETIONARY PROMOTION - For the purpose of this procedure, a “discretionary” promotion is a promotion that is not received as a result of a competitive civil service examination. Promotions to the following ranks are considered discretionary and are covered by this procedure: Detective Specialist, Detective Third Grade, Detective Second Grade, Detective First Grade, Sergeant/Special Assignment, Sergeant/Supervisor Detective Squad, Lieutenant/Special Assignment, Lieutenant/Commander Detective Squad, Deputy Inspector, Inspector, Deputy Chief, Assistant Chief, Bureau Chief and Chief of Department. Under this procedure, all candidates for discretionary promotions are subject to drug screening. PROCEDURE Uniformed members of the service who are candidates for discretionary promotion: UNIFORMED MEMBER CONCERNED 1. Sign form DRUG SCREENING NOTICE-DISCRETIONARY PROMOTION (PD481-030) which indicates that the member understands that drug screening is part of the candidate process for discretionary promotion. a. The required screening can occur at any time after the form is signed, but not more than ninety days prior to promotion, and not more than eighteen months after the candidate has been promoted. PRE-PROMOTION PROCEDURES Members may withdraw as candidates for promotion with no penalty or requirement to submit to drug screening by submitting a written request to their commanding officer. This request should be made after receiving a notification of promotion but prior to actual promotion and prior to receiving a notification to report for a drug screening test. (If the candidate has already signed the DRUG SCREENING NOTICE-DISCRETIONARY PROMOTION form, but has not yet been promoted, the candidate may still withdraw from consideration at any time prior to receiving a notification to report for a drug screening test). The candidate’s commanding officer will immediately forward two copies of the request to the Chief of Personnel (original through channels, copy DIRECT). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-34 REVISION NUMBER: PAGE: 12/15/16 2 of 4 POST-PROMOTION PROCEDURES After being promoted but prior to receiving a notification to report for a drug screening test, members of the service may seek restoration to their prior title with no penalty or requirement to submit to a drug screening test, by submitting a written request to their commanding officer, who will immediately forward two copies of the request to the Chief of Personnel (original through channels, copy DIRECT). UNIFORMED MEMBER CONCERNED (continued) 2. NOTE In all cases, if a uniformed member of the service refuses to submit to the test, the permanent command will be responsible for suspending the member and complying with P.G. 206-08, “Suspension From Duty-Uniformed Member of the Service.” 3. 4. 5. ADDITIONAL DATA Must submit to a hair analysis drug screening test when notified to report for drug screening. a. Refusal to submit to the test will result in suspension from duty and will be grounds for dismissal from the Department. b. All uniformed members of the service will be tested as a condition of discretionary promotion. Prepare DRUG SCREENING QUESTIONNAIRE (PD407-1519) listing all medications ingested or prescribed in the last ninety days, prior to testing. Present shield and IDENTIFICATION CARD (PD416-091) at the testing location to ensure that the proper individual has reported for testing. Comply with instructions received at testing location. When hair samples are required, three hair samples will be collected, cut as close to the skin as possible. The samples should be collected from the same body area, preferably the head. The samples will be individually placed in separate laboratory supplied “Sample Acquisition Cards,” and sealed by the collector in the presence of the test subject. These cards will be placed in separate plastic bags, sealed by the collector, and initialed and dated by the test subject. Two hair samples will be forwarded to the contracted laboratory for analysis. The third hair sample will be secured at the Medical Division for use in testing, should the test of the first two hair samples reveal positive results for illegal drugs/controlled substances. Appropriate chain of custody will be maintained at all times. Except in unusual circumstances, samples will be taken at a facility operated by the Medical Division, or at another health care facility. In the event that the member concerned is unable to provide adequate hair samples as required in this procedure, the Commanding Officer, Medical Division, or designee, will be contacted. The Commanding Officer, Medical Division, or designee, may authorize the collection of alternate specimen(s) to complete the drug screening test. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-34 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 3 of 4 When urine samples are required, two urine samples will be collected, each in a separate vial. Prior to testing, the drug screening serial number assigned by the Medical Division and date of test will be affixed to each vial. The serial number will be logged separately with the member’s name and maintained at the Medical Division. The member being tested and the witness will then initial the vial stickers. The vials will be sealed in the member’s presence after the urine samples have been collected. Appropriate chain of custody will be maintained at all times. ADDITIONAL DATA (continued) Privacy and dignity will be protected. Hair and urine samples will be collected under maximum feasible privacy. Except in unusual circumstances, only one person of the same sex will be present with the test subject to observe the urine sample being provided. For chain of custody purposes, that same person will also collect the hair samples. One or more scientifically accepted initial screening samples will be employed in analysis. A positive report will be made only after final confirmation testing has been conducted. Negative test samples will not be maintained; instead, they will be destroyed. Positive test samples will be maintained by the analyzing laboratory in a secure area, and will remain confidential unless and until Department disciplinary Charges and Specifications are served. A member whose test is positive may, within sixty days of notification of such result, submit a written request to the Department Advocate’s Office for further independent testing of the third sample by a laboratory certified by the State of New York Department of Health, and approved by the Medical Division to conduct the particular type of forensic drug testing (i.e., urine or hair) being requested. All additional testing expenses, including chain of custody, will be paid by the affected member of the service. The results of the additional test will be forwarded by the independent laboratory to the Medical Division. The Medical Division will then forward the results to the Department Advocate’s Office. The affected member/counsel will be notified of the results by the Department Advocate’s Office. Positive test results, which indicate illegal drug/controlled substance use, will result in Department Charges and Specifications, and suspension from duty. Uniformed members of the service screened under this procedure will continue to be subject to drug screening pursuant to the Department’s random drug screening procedures. RELATED PROCEDURES Random Drug Screening for Uniformed Members of the Service Not Assigned to Select Detective Bureau Sub-Units, Internal Affairs Bureau (IAB) or as Probationary Police Officers in Training at the Police Academy (P.G. 205-29) Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) Drug Screening Tests for Uniformed Members of the Service Applying for Assignments to Designated Specialized Units (P.G. 205-31) Random Drug Screening for Uniformed Members of the Service Assigned to Select Detective Bureau Sub-Units and Internal Affairs Bureau (IAB) (P.G. 205-32) Drug Screening Tests for Uniformed Members of the Service as a Condition of Civil Service Promotion (P.G. 205-33) Voluntary Drug Testing (P.G. 205-35) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-34 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 4 of 4 RELATED PROCEDURES (continued) Counseling Services Unit Drug Screening for Uniformed and Civilian Members of the Service (P.G. 205-66) End of Probation Drug Screening for Probationary Police Officers (P.G. 205-67) Suspension From Duty-Uniformed Member of the Service (P.G. 206-08) FORMS AND REPORTS DRUG SCREENING NOTICE-DISCRETIONARY PROMOTION (PD481-030) DRUG SCREENING QUESTIONNAIRE (PD407-1519) IDENTIFICATION CARD (PD416-091) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-35 VOLUNTARY DRUG TESTING DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 2 PURPOSE To request permission to voluntarily take a drug screening test to determine illegal drug/controlled substance use. SCOPE This procedure is available to members of the service (uniformed and civilian) who are the subject of unsubstantiated allegations of illegal drug or controlled substance use where the reasonable suspicion standard has not been met. Prior to requesting permission to take a voluntary drug screening test, which will consist of both hair and urine analysis, the member involved must consult with an attorney or appropriate line organization representative. PROCEDURE When a member of the service (uniformed or civilian) requests to voluntarily take a drug screening test: MEMBER OF THE SERVICE 1. 2. Prepare a request on Typed Letterhead, addressed to the Chief of Personnel, asking permission to voluntarily take a drug screening test. a. The request must contain: (1) The name of the union representative or attorney consulted regarding taking the drug screening test, and (2) The circumstances under which the member was accused of illegal drug/controlled substance use. Deliver the request, personally, to the Chief of Personnel or designee. NOTE The request must be delivered to the Chief of Personnel, or designee, within twenty-four hours of the time the member of the service became aware of the allegation of illegal drug/controlled substance use. CHIEF OF PERSONNEL/ DESIGNEE 3. 4. 5. ADDITIONAL DATA Upon receipt of request, verify that the member of the service was in fact the subject of an allegation of illegal drug/controlled substance use. Determine if member of the service became aware of the allegation of illegal drug/controlled substance use within twenty-four hours of delivery of request. Direct member of the service to report to the Medical Division for voluntary drug screening, which consists of hair and urine analysis. The restrictive nature of this procedure should result in a limited number of drug screening tests; however, the existence of this procedure will contribute to the goal of a drug free Department. This procedure is not available to members of the service who have been notified to report for drug screening pursuant to the Department’s random drug screening procedures. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-35 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 2 of 2 ADDITIONAL DATA (continued) Uniformed members of the service screened under this procedure will continue to be subject to drug screening pursuant to the Department’s random drug screening procedures. RELATED PROCEDURES Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-36 EMPLOYMENT DISCRIMINATION DATE ISSUED: 10/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 1 of 9 PURPOSE To process and resolve all complaints of employment discrimination and/or related retaliation made against Department employees and applicants. SCOPE Employees and applicants for employment who have a complaint of employment discrimination, including related retaliation, or have any questions regarding these issues, are urged to contact the Office of the Deputy Commissioner, Equal Employment Opportunity (DCEEO). It is the goal of this Department that the effective use of this procedure will result in an equitable resolution of the complaint and prevent any discriminatory practice from harming other employees or applicants. Uniformed and civilian supervisors and managers are directed to make all employment decisions in accordance with the Department’s Equal Employment Opportunity (EEO) policy. Uniformed and civilian supervisors and managers, and EEO Liaisons must report allegations or complaints of employment discrimination and retaliation, and any observations of conduct of a discriminatory or retaliatory nature. Federal, State and/or City laws and Department policy prohibit employment discrimination based on actual or perceived status of a person’s race, color, national origin, alienage or citizenship status, religion or creed, gender (including gender identity - which refers to a person’s actual or perceived sex, and includes self-image, appearance, behavior or expression, whether or not different from that traditionally associated with the legal sex assigned to the person at birth), disability, age (18 and over), military status, unemployment status, consumer credit history (for certain titles), familial status (parent or guardian of a person under 18 years of age who is living with them), caregiver status (person who provides ongoing care for a minor child or relative with a disability), prior record of arrest or conviction (under some circumstances), marital status, partnership status, genetic information or predisposing genetic characteristic, sexual orientation, or status as a victim of domestic violence, stalking or sexual offenses and as follows: a. Discriminatory treatment regarding any term, condition or privilege of employment including hiring, assignments, working conditions, salary and benefits, evaluations, promotions, training, transfers, discipline and termination b. Sexual harassment against New York City Police Department employees and applicants c. Policy that has a disproportionate impact on a group specifically protected by law, unless the policy is justified by business necessity d. Failure to make a reasonable accommodation for individuals with disabilities, religious observances/practices, those who are pregnant, recovering from childbirth or a related medical condition, and victims of domestic violence, stalking and/or sexual offenses, unless providing such accommodation would impose undue hardship on the Department NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-36 PAGE: 10/27/16 e. SCOPE (continued) REVISION NUMBER: f. 2 of 9 Discriminatory harassment, intimidation, ridicule and insults, including, but not limited to, using discourteous, disparaging or disrespectful remarks Retaliation and/or harassment against an employee or applicant for filing a discrimination complaint or for cooperating or otherwise participating in the investigation of a complaint. All forms of employment discrimination, including retaliation, are PROHIBITED both in the actual workplace and in any location that can be reasonably regarded as an extension of the workplace, such as an off-site Department sanctioned social function. Employees and applicants should file a complaint with the Office of the DCEEO at the earliest opportunity if the employee or applicant believes that a uniformed or civilian supervisor, manager or any other employee has engaged in any of the conduct described above. A complaint made in good faith will not be considered a false accusation. Knowingly making a false accusation of discrimination or knowingly providing false information during the course of an investigation of a complaint may be grounds for discipline. NOTE Trained EEO Liaisons have been designated throughout the Department to provide assistance to complainants, witnesses and others regarding any EEO matter. For further information about the EEO Liaison Program, contact the Program Coordinator at (646) 610-5072. DEFINITIONS EMPLOYMENT DISCRIMINATION – Disparate treatment of employees or applicants regarding any terms, conditions or privileges of employment including hiring, assignments, working conditions, salary and benefits, evaluations, promotions, training, transfers, discipline and termination, based on actual or perceived status of a person’s race, color, national origin, alienage or citizenship status, religion or creed, gender (including gender identity), disability, age (18 and over), military status, unemployment status, consumer credit history (for certain titles), familial status (parent or guardian of a person under 18 years of age who is living with them), caregiver status (person who provides ongoing care for a minor child or relative with a disability), prior record of arrest or conviction (under some circumstances), marital status, partnership status, genetic information or predisposing genetic characteristics, sexual orientation, or status as a victim of domestic violence, stalking or sexual offenses. Sexual harassment is a form of gender discrimination. SEXUAL HARASSMENT – Unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature constitute sexual harassment when: a. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; or b. Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or c. Such conduct has the effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive work environment. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-36 REVISION NUMBER: PAGE: 10/27/16 3 of 9 NOTE Conduct which can, in certain circumstances, be considered sexual harassment includes, but is not limited to, sexually suggestive remarks, pictures, gesturing, verbal harassment or abuse of a sexual nature, subtle or direct propositions for sexual favors, and any unnecessary or unwanted touching, patting or pinching. DEFINITIONS (continued) DISABILITY – A physical, medical, mental or psychological impairment, or a history or record of such impairment, or being regarded as having such an impairment. NOTE An employee or applicant who requires an accommodation based on a qualified protected class status shall complete Section “I” of REASONABLE ACCOMMODATION REQUEST FOR JOB APPLICANTS (PD407-015) or REASONABLE ACCOMMODATION REQUEST FOR EMPLOYEES (PD407015A), as appropriate. These forms are readily available at all Department facilities and on the Intranet. RETALIATION – It is unlawful to retaliate against or harass any person for filing an EEO complaint, participating in an EEO investigation or proceeding, or opposing or reporting any policies, practices or action which he/she believes to be discriminatory. Retaliation is also prohibited against any person requesting a reasonable accommodation. Any member of the service who engages in such retaliation or harassment will be subject to disciplinary action regardless of the findings of the initial EEO investigation or proceeding. CONFIDENTIALITY – The Office of the DCEEO and all Department uniformed and civilian supervisors, managers and EEO Liaisons will treat each complaint CONFIDENTIALLY. This means that information obtained from the complaint or revealed during the course of the investigation conducted by the Office of the DCEEO will not be discussed with other personnel except as necessary to investigate and resolve the complaint or other matter or as required by law. Complainants should make every effort to maintain the confidential nature of this process. Witnesses and respondents of an EEO investigation shall not discuss the nature of the complaint being investigated by the Office of the DCEEO or any aspect of an open or closed DCEEO case with anyone except their union representative of a line organization and/or legal counsel. All EEO complaints will be handled under the direction of the DCEEO. In appropriate cases, the investigation will be conducted in conjunction with the Internal Affairs Bureau and other Department units as necessary or required. REPORTING REQUIREMENTS I. Any non-supervisory member of the service is strongly encouraged to report the complaint or the problem to the Office of the DCEEO, a supervisor at any level or an EEO Liaison when he/she: a. Becomes aware of an employment discrimination complaint or problem; or NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-36 REVISION NUMBER: PAGE: 10/27/16 4 of 9 b. REPORTING REQUIREMENTS (continued) II. Becomes aware of a complaint or problem of retaliation for making an EEO complaint or participating in an EEO investigation; or c. Is asked or encouraged to retaliate against a member of the service for making an EEO complaint or participating in an EEO investigation. Any supervisor or EEO Liaison must notify the Office of the DCEEO, via telephone or in person, by the next business day when he/she: a. Observes conduct of a discriminatory nature; or b. Becomes aware of an allegation or complaint of employment discrimination or sexual harassment; or c. Observes or becomes aware of any act of retaliation regarding EEO matters. NOTE In order to ensure confidentiality, supervisors and EEO Liaisons must not make any entries regarding a complaint of employment discrimination and/or related retaliation in any official Department record. PROCEDURE When a member of the service or an applicant for employment believes that employment discrimination or sexual harassment exists as defined herein, and in the Equal Employment Opportunity Policy Statement (SP 297) and/or Sexual Harassment Policy Statement (SP 281), or that retaliation relating to EEO issues has occurred: MEMBER CONCERNED 1. NOTE After business hours and on weekends, the Office of the DCEEO receives messages via office voice mail and will make return phone calls on the next business day. File a complaint of employment discrimination and/or related retaliation with any of the following: a. Office of the Deputy Commissioner, Equal Employment Opportunity by telephone at 646-610-5330, in writing, or in person at One Police Plaza – Room 1204; or b. Supervisor (uniformed or civilian); or c. Manager; or d. Commanding officer; or e. Equal Employment Opportunity Liaison. Non-supervisory members of the service may telephone the Office of the DCEEO anonymously to file a complaint and/or discuss matters regarding employment discrimination and/or related retaliation. An investigator assigned to the Office of the DCEEO will be able to provide counseling and take appropriate follow-up action. Members concerned should understand that the cooperation of complainants and witnesses may be needed to rectify or address a problem of employment discrimination. Non-supervisory members of the service may report an allegation(s) of employment discrimination and/or related retaliation in writing anonymously by preparing a detailed written report and forwarding the report to the Deputy Commissioner, Equal Employment Opportunity, One Police Plaza – Room 1204, New York, New York 10038. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-36 NOTE (continued) REVISION NUMBER: PAGE: 10/27/16 5 of 9 DEPUTY COMMISSIONER EQUAL EMPLOYMENT OPPORTUNITY COMPLAINT OF EMPLOYMENT DISCRIMINATION (PD413-150) forms must be readily available at all Department facilities. Additionally, this form is available for viewing and printing via the Intranet. 2. SUPERVISOR/ MANAGER/C.O./ EEO LIAISON Immediately upon observing conduct of a discriminatory or retaliatory nature, or becoming aware of an allegation or complaint of employment discrimination, sexual harassment or retaliation relating to an EEO issue: a. Telephone facts to the Office of the DCEEO during business hours or the next business day, Monday through Friday, 0800 to 1800 hours (1) During non-business hours, leave a message on voice mail with contact number and an investigator assigned to the Office of the DCEEO will contact caller b. Obtain DCEEO case or inquiry number and name of the investigator c. Be guided by information received from the Office of the DCEEO. NOTE A supervisor receiving an allegation of employment discrimination, sexual harassment and/or related retaliation against oneself must immediately notify the Office of the DCEEO. SUPERVISOR/ MANAGER/C.O. 3. NOTE Any supervisor or EEO liaison who fails to report an employment discrimination complaint or problem, including retaliation, to the Office of the DCEEO as required, and/or within the required time frames and/or who fails to take such actions as directed by the Office of the DCEEO to prevent employment discrimination, including sexual harassment and retaliation, from occurring in the future will be subject to disciplinary action. If matter is issued a DCEEO case number, forward confidential report on Typed Letterhead to the DCEEO (DIRECT), within five business days. The Department prohibits the display in any form of offensive sexual, ethnic, racial, religious or other discriminatory material in or while using Department facilities or resources. Refer to P.G. 205-37, “Sexual, Ethnic, Racial, Religious, or Other Discriminatory Slurs Through Display of Offensive Material,” for guidelines on handling incidents involving the display of offensive material. OFFICE OF THE DCEEO 4. 5. 6. Notify commanding officer/manager, if and/or when appropriate. Emphasize to the commanding officer/manager and all others concerned that reprisal or retaliation against complainants and/or witnesses is against the law and allegations of retaliation will be investigated and, if substantiated, members will be subject to disciplinary action. Record required data in appropriate DCEEO record and assign a case or inquiry number to all complaints. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-36 REVISION NUMBER: PAGE: 10/27/16 6 of 9 Upon receiving a complaint, an investigator assigned to the Office of the DCEEO will attempt to contact and interview the complainant, and will advise the complainant that he/she may meet with an investigator to discuss the complaint at the Office of the DCEEO or at a mutually agreed discreet location of his/her choice before, during or after work hours to protect his/her confidentiality. Additionally, the member will be advised that he/she may be accompanied by a representative of his/her choice. NOTE Members are reminded that they do not have to notify a supervisor if they agree to meet with an Office of the DCEEO investigator during non-working hours. However, if a complainant wishes to meet with an investigator during working hours, the investigator will make a confidential notification to the command’s integrity control officer, assistant integrity control officer, executive officer, commanding officer or other supervisory member not involved in the complaint to have the complainant appear at the Office of the DCEEO. Supervisors cannot unreasonably deny permission to attend the meeting. A member’s appearance at the Office of the DCEEO must not be documented on any official Department record. OFFICE OF THE DCEEO (continued) 7. 8. 9. 10. COMMANDING 11. 12. OFFICER/ MANAGER 13. NOTE Counsel member filing complaint about options for handling complaint and/or refer member to other personnel for assistance. If it is determined that an investigation is to be conducted, notify respondent in writing of the nature of the allegation(s), when necessary. a. Remind respondent that employment discrimination and/or related retaliation will not be tolerated. After completion of the investigation and when appropriate, forward results of the investigation conducted by the DCEEO to the Police Commissioner with recommendations for specific corrective action. Notify complainant in writing of the outcome of the investigation and any corrective/disciplinary action taken. a. Notify respondent about the outcome of the investigation in writing when appropriate. Address the matter as directed by and under the guidance of the DCEEO. When directed, forward confidential report on Typed Letterhead to DCEEO (DIRECT). a. Refer to DCEEO case number. b. Report what corrective action was taken to address the complaint and describe any steps taken to preclude a reoccurrence. Take all reasonable steps necessary to prevent the respondent from engaging in additional employment discrimination and related retaliation. Copies of all documents related to DCEEO complaints and investigations must be kept in a confidential file maintained by the commanding officer/supervisory designee consistent with the confidentiality requirements of this directive. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-36 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 7 of 9 COUNSELING The complainant will be interviewed to ascertain the details of the complaint and will be apprised of the options for handling the complaint. These may include: a. Investigation by the DCEEO b. Mediation by a neutral mediation service c. Further actions the member of the service can take on his/her own behalf d. The member of the service filing a formal complaint with an outside agency e. Referral of the member concerned to other personnel for assistance if it appears that the complaint does not involve an EEO problem. MEDIATION In appropriate cases, certain EEO complaints will be referred for mediation by a neutral mediator at a neutral location. Mediation is an early dispute resolution program designed to help resolve EEO complaints at the earliest stage possible without the need for a formal investigation. The procedure is not adversarial, but is a means of finding a mutually acceptable end to the parties’ differences. This process is voluntary and the parties must mutually agree to the outcome. If the parties cannot agree upon a resolution, the matter will be referred back to the Office of the DCEEO for appropriate action. If a resolution is reached after mediation, no notations concerning the matter will be made on the respondent’s Central Personnel Index record. INVESTIGATION In order to encourage members of the service to come forward, all communications between complainants and the Office of the DCEEO relating to employment discrimination complaints will be kept confidential consistent with the above statement regarding CONFIDENTIALITY. Any person who is interviewed in the course of an investigation shall have the right to be accompanied by a representative of his/her choice. An investigation will be conducted by the Office of the DCEEO or a person acting under the direction of the DCEEO. The investigation begins after the DCEEO: (1) receives either an oral or a written complaint of employment discrimination and/or related retaliation, and (2) determines that the allegations in the complaint are sufficient to establish a case of unlawful employment discrimination and/or related retaliation. After receiving the notice and copy of the complaint, the respondent has the right to respond in writing within fourteen calendar days after receipt of the notice of complaint. Respondents must maintain the confidentiality of the EEO process. At the conclusion of an investigation, the DCEEO will forward a confidential report of the investigation to the Police Commissioner. If the DCEEO concludes on the basis of the investigation that the allegation of employment discrimination is substantiated, the DCEEO shall recommend appropriate corrective action. The Police Commissioner will review the report prepared by the DCEEO and make a final determination regarding the investigation and any recommendation for corrective action. Disciplinary action shall be taken in accordance with any applicable provisions of law, rules and regulations, and collective bargaining agreements. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-36 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 8 of 9 Following the endorsement by the Police Commissioner of a recommendation by the DCEEO that an EEO complaint is: a. Substantiated, in whole or in part, the DCEEO will require the commanding officer of the involved command or other appropriate person to appear at its office to discuss the final report with the Commanding Officer, DCEEO, or his/her designee. The commanding officer or other appropriate person shall take action as may be directed by the DCEEO. The meeting as well as a record of action taken shall be documented in the case file. b. Unsubstantiated (as opposed to “unfounded”), the DCEEO may require a commanding officer of the involved command or other appropriate person to appear at its office to discuss the final report with the Commanding Officer, DCEEO, or his/her designee. The commanding officer or other appropriate person shall take action as may be directed by the DCEEO. The meeting, as well as a record of action taken, shall be documented in the case file. If the DCEEO concludes, as a result of an investigation, that an act of employment discrimination and/or related retaliation has occurred but cannot identify the person(s) responsible, the DCEEO may require the commanding officer/manager of the command/unit of occurrence or other appropriate person to appear at the Office of the DCEEO to discuss the final report with the Commanding Officer, DCEEO, or his/her designee. The commanding officer or other appropriate person shall take action as may be directed by the DCEEO. The meeting and a record of action taken shall be documented in the case file. When charges and specifications are pending or preferred against a member of the service, an allegation of discriminatory treatment raised as a defense to the charges by the respondent member of the service shall vest in the exclusive jurisdiction of the Deputy Commissioner, Trials until the charges and specifications have been resolved. After the charges and specifications have been resolved, jurisdiction over the allegation of employment discrimination shall be assumed by the DCEEO upon request of the affected party. In all other disciplinary matters, any allegation of discrimination raised by the member of the service concerned must be immediately reported to the Office of the DCEEO. ADDITIONAL PLACES WHERE A COMPLAINT OF DISCRIMINATION MAY BE MADE Any member of the service or applicant for employment who believes that he/she has experienced discrimination has a right to file a formal complaint with the federal, state or local agencies listed below. A person does not give up this right when he/she files a complaint with the Police Department’s Office of the DCEEO. The following local, state and federal agencies enforce laws against discrimination: NEW YORK CITY COMMISSION ON HUMAN RIGHTS 100 Gold Street, Suite 4600 New York, New York 10038 NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-36 REVISION NUMBER: PAGE: 10/27/16 ADDITIONAL DATA (continued) 9 of 9 NEW YORK STATE DIVISION OF HUMAN RIGHTS Headquarters One Fordham Plaza, 4th Floor Bronx, New York 10458 OR 163 West 125th Street, 4th Floor New York, NY 10027 OR 55 Hanson Place, Room 304 Brooklyn, NY 11217 UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION New York District Office 33 Whitehall Street, 5th Floor New York, New York 10004 TIME PERIODS FOR THE FILING OF COMPLAINTS OF EMPLOYMENT DISCRIMINATION, INCLUDING RELATED RETALIATION (MEASURED FROM THE DATE OF THE LAST OCCURRENCE OF A DISCRIMINATORY ACTION): a. New York City Police Department - one year The one year time period for filing complaints of employment discrimination, including related retaliation, with the New York City Police Department shall not serve as a limitation upon the Department’s authority to discipline members of the service as otherwise authorized pursuant to applicable law b. c. d. New York City Commission on Human Rights - one year (New York City Administrative Code, Title 8, Chapter 1) New York State Division of Human Rights - one year (New York Executive Law, Article 15, section 297) (may not file if civil action filed first) United States Equal Employment Opportunity Commission – three hundred days, regardless of whether there has been a prior filing with another agency. A member of the service is advised to contact the United States Equal Employment Opportunity Commission directly for guidance on this issue (42 USC, Section 2000e-5[c]). RELATED PROCEDURES Operations Coordinator (P.G. 202-11) Desk Officer (P.G. 202-14) Sexual, Ethnic, Racial, Religious, or Other Discriminatory Slurs Through Display of Offensive Material (P.G. 205-37) Grievance Procedures for Members of the Public with Disabilities (A.G. 308-06) Reasonable Accommodations for Employees and Applicants (A.G. 320-47) Official Communication – Preparation (A.G. 322-11) FORMS AND REPORTS REASONABLE ACCOMMODATION REQUEST FOR JOB APPLICANTS (PD407-015) REASONABLE ACCOMMODATION REQUEST FOR EMPLOYEES (PD407-015A) DEPUTY COMMISSIONER EQUAL EMPLOYMENT OPPORTUNITY COMPLAINT OF EMPLOYMENT DISCRIMINATION (PD413-150) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-37 SEXUAL, ETHNIC, RACIAL, RELIGIOUS, OR OTHER DISCRIMINATORY SLURS THROUGH DISPLAY OF OFFENSIVE MATERIAL DATE ISSUED: 10/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 1 of 3 PURPOSE To eliminate the display of offensive sexual, ethnic, racial, religious or other discriminatory material throughout the Department. SCOPE It is the goal of the Department to ensure a discrimination free work environment. In furtherance of this goal, the Department prohibits the display of offensive sexual, ethnic, racial, religious or other discriminatory material. One form of employment discrimination which may create a hostile work environment is the display of sexually explicit material in the workplace. Other forms of a hostile work environment can occur through the display of offensive ethnic, racial, religious or other discriminatory materials or graffiti, whether they deface Department property or not. Such displays might be in the form of, but are not limited to, postings, pictures, tattoos, graffiti drawn on Department property (e.g., lockers, vehicles, in toilet facilities, ACTIVITY LOGS [PD112-145], Notice of Parking Violations, summonses, or any other Department forms, etc.), or an adult movie/program or other offensive material shown through the use of a any electronic storage media or device (e.g., video cassette, DVD/CD, flash drive, hard drive, etc.), or received through an adult channel from a cable/satellite company, or audio recording or broadcast, or an email communication(s), text message(s), or through any electronic or other device. No form of defacement of Department property, display of offensive materials, sexually explicit television programs, videotapes or DVDs, derogatory email communications, text messaging or voice mail communications, in or using Department facilities or resources, is acceptable. Commanding officers, managers and supervisors shall keep their work sites free from such displays. PROCEDURE When a display of offensive material is discovered: MEMBER CONCERNED 1. Any non-supervisory member of the service who becomes aware of the display of offensive material is strongly encouraged to report it to any of the following: a. Office of the Deputy Commissioner, Equal Employment Opportunity (DCEEO) by telephone at 646-610-5330, in writing, or in person at One Police Plaza –Room 1204; or b. Supervisor (uniformed or civilian); or c. Manager; or d. Commanding officer; or e. Equal Employment Opportunity (EEO) Liaison. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-37 REVISION NUMBER: PAGE: 10/27/16 2 of 3 Trained EEO Liaisons have been designated throughout the Department to provide assistance to complainants, witnesses and others regarding any EEO matter. For further information about the EEO Liaison Program, contact the Program Coordinator at (646) 610-5072. NOTE After business hours and on weekends, the Office of the DCEEO receives messages via office voice mail and will make return phone calls on the next business day. A SUPERVISOR WHO BECOMES AWARE OF THE DISPLAY OF OFFENSIVE MATERIAL WILL AS SOON AS POSSIBLE: SUPERVISORY MEMBER 2. 3. 4. 5. 6. Telephone facts to the Office of the DCEEO during business hours or the next business day, Monday through Friday, 0800 to 1800 hours, and be guided by information received from the Office of the DCEEO. a. During non-business hours, leave a message with a contact number on the voice mail and: (1) Photograph the offensive material; and (2) Take immediate steps to secure, remove and/or cover the offensive material from public display. Safeguard the offensive material if possible, and prepare PROPERTY CLERK INVOICE (PD521-141) utilizing the Property and Evidence Tracking System. a. Invoice the material as investigatory evidence. Make Command Log entry of details. a. Do not describe or identify the specific offensive material/object that was discovered. Notify commanding officer/manager. Forward confidential report on Typed Letterhead to the DCEEO (DIRECT) within five business days. Include the following information on the report: a. DCEEO case number b. Photo(s) of the offensive material and a copy of the INVOICE, if applicable. NOTE In addition to reporting the observation to the Office of the DCEEO, corrective action may take the form of removing the offensive material if it is a magazine or poster, etc., or having a WORK ORDER (PD176-161) prepared and forwarded, if necessary. OFFICE OF THE DCEEO 7. Ensure that the commanding officer/manager is notified of the display of offensive material. COMMANDING 8. OFFICER/ MANAGER Inform/advise members of command, as appropriate, upon receiving a complaint of a display of offensive material, or having witnessed such display that: a. A display of offensive material has occurred and that such display violates Department policy (1) DO NOT describe or identify the specific offensive material/ object that was discovered NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-37 REVISION NUMBER: PAGE: 10/27/16 COMMANDING OFFICER/ 9. MANAGER (continued) 10. 11. 3 of 3 b. This behavior will not be tolerated and is subject to disciplinary action. Confer with the Office of the DCEEO and determine appropriate followup and/or investigatory action. Notify the Office of the DCEEO promptly by telephone of the results of any investigation. When directed, forward confidential report on Typed Letterhead to the DCEEO (DIRECT). a. Refer to DCEEO case number. b. Report the results of the investigation and what corrective action was taken to address the matter and describe any steps taken to preclude a reoccurrence. It will be incumbent upon all supervisors, and in particular the operations coordinator and the desk officer, when they make their daily inspections as provided for in P.G. 202-11, “Operations Coordinator” and P.G. 202-14, “Desk Officer,” to ensure that no form of offensive material is displayed. Also, all Department vehicles will be inspected by the operator prior to use to ensure that there is no graffiti or any other form of offensive sexual, ethnic, racial, religious or other discriminatory material displayed. Should any such material be found in a Department vehicle, the procedures detailed above will be followed. ADDITIONAL DATA In addition, the following rules regarding audio recordings and broadcasts, cable/satellite television services or the use of electronic storage media or devices (video cassettes, DVDs/CDs, flash drives, hard drives, etc.) in Department facilities will be adhered to: a. Sexually explicit audio broadcasts, television programs or videos shall not be listened to, shown or viewed in Department facilities, unless necessary as part of a documented, on-going, official investigation b. Premium channels, which provide sexually explicit material, will not be permitted to be received on any cable/satellite receiver at a Department facility c. Commanding officers/managers or supervisor designee will contact cable/satellite television companies and have them "block out" any stations received on the basic package which routinely show sexually explicit programming, if possible. Commanding officers/managers must stress to their subordinates that these forms of behavior will not be tolerated. RELATED PROCEDURES Operations Coordinator (P.G. 202-11) Desk Officer (P.G. 202-14) Employment Discrimination (P.G. 205-36) Department Computer Systems (P.G. 219-14) FORMS AND REPORTS ACTIVITY LOG (PD112-145) PROPERTY CLERK INVOICE (PD521-141) WORK ORDER (PD176-161) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-38 INVESTIGATION OF INCIDENTS OF RETALIATION AGAINST MEMBERS OF THE SERVICE DATE ISSUED: 10/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 1 of 3 PURPOSE To provide guidelines in accordance with the provisions of the Whistleblowers Law for the investigation of allegations of retaliation made by members of the service who have voluntarily reported misconduct or corruption. DEFINITION WHISTLEBLOWERS LAW - An Administrative Code provision which encourages City employees to report improper conduct, i.e., corruption, criminal activity, conflict of interest, gross mismanagement or abuse of authority, within their respective agencies. This law protects City employees who report such wrongdoing from any form of retaliation, i.e., dismissal, demotion, suspension, disciplinary action, negative performance evaluation, any action resulting in loss of staff, office space or equipment or other benefit, failure to appoint, failure to promote, or any transfer or assignment or failure to transfer or assign against the wishes of the affected employee. SCOPE The Department has the responsibility to encourage members to come forward and voluntarily provide information regarding misconduct and corruption. Inherent in this responsibility is the ability to protect those members from retaliation. IT IS THE POLICY OF THIS DEPARTMENT THAT RETALIATION AGAINST ANY MEMBER OF THE SERVICE FOR VOLUNTARILY PROVIDING INFORMATION REGARDING MISCONDUCT AND CORRUPTION WILL NOT BE TOLERATED. PROCEDURE When a member of the service believes he/she is the victim of retaliation for voluntarily providing information regarding misconduct or corruption. MEMBER OF THE SERVICE 1. NOTE A member of the service may elect to report that he or she has been the victim of retaliation as outlined in this procedure directly to the Employee Relations Section. If such a complaint is received at the Employee Relations Section, or any unit other than the Internal Affairs Bureau (whether from the member directly or from an outside agency/organization) the unit receiving the complaint MUST notify the Internal Affairs Bureau and forward all pertinent information directly to the Internal Affairs Bureau for appropriate action. Any member of the service who is made aware of an allegation of retaliation for reporting wrongdoing shall make reasonable efforts to protect the anonymity and confidentiality of the employee making the allegation. MEMBER CONCERNED, IAB COMMAND CENTER 2. 3. Notify Internal Affairs Bureau Command Center at (212) 741-8401. Record pertinent information and assign a log number. Have an immediate preliminary investigation conducted to obtain all available facts and evidence. a. Indicate results in log. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-38 REVISION NUMBER: PAGE: 10/27/16 2 of 3 NOTE Members of the service should comply with the provisions of P.G. 205-36, “Employment Discrimination,” to lodge a complaint of retaliation regarding an equal employment opportunity issue. Allegations of retaliation involving equal employment opportunity issues (employment discrimination, sexual harassment, etc.) MUST be referred to the Office of the Deputy Commissioner, Equal Employment Opportunity for investigation. CHIEF OF INTERNAL AFFAIRS 4. NOTE Only the Internal Affairs Bureau or the Office of the Deputy Commissioner, Equal Employment Opportunity are authorized to conduct investigations involving allegations of retaliation against any member of the service for voluntarily having provided information regarding misconduct or corruption. Allegations which do not violate the Whistleblowers Law will be referred to the appropriate investigative unit concerned for additional action. 5. 6. Evaluate each complaint to determine whether the case may fall within the purview of the Whistleblowers Law. Refer cases requiring further investigation concerning violations of the Whistleblowers Law to either the Internal Affairs Bureau or Office of the Deputy Commissioner, Equal Employment Opportunity, as applicable. Forward notification to the Employee Relations Section of allegations of violations of the Whistleblower Law. Notification will NOT be made for allegations that have been referred to the Office of the Deputy Commissioner, Equal Employment Opportunity. NOTE In certain instances, to maintain the confidentiality of an associated investigation, notification to the Employee Relations Section will not be made until such time as the Internal Affairs Bureau deems it appropriate. EMPLOYEE RELATIONS SECTION 7. Contact complainant upon receipt of notification and offer the services of the appropriate Department employee assistance program. IAB INVESTIGATIVE GROUP 8. Forward report through channels upon completion of investigation. NOTE Due to the need to maintain the confidentiality of investigations to the extent possible, the Office of the Deputy Commissioner, Equal Employment Opportunity will not be required to forward reports of employment discrimination retaliation. These reports will remain on file at the Office of the Deputy Commissioner, Equal Employment Opportunity until such time that disclosure thereof is necessary. CHIEF OF INTERNAL AFFAIRS 9. Forward report and recommendations to the Police Commissioner. POLICE COMMISSIONER 10. Review report and direct necessary action. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-38 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 3 of 3 Members of the service are reminded that the Department has several employee assistance units available to provide help in addressing a personal or professional problem. To obtain additional information regarding the types of services provided by these units, members can refer to the Department publication entitled EMPLOYEE ASSISTANCE PROGRAMS AND RESOURCE BOOKLET (BM497). ADDITIONAL DATA Members of the service who voluntarily provide information or assistance in internal/external investigations should be acknowledged for their high acts of integrity. In order to acknowledge such members, while maintaining the confidentiality of their actions, a sub-committee of the Integrity Review Board is established. This special subcommittee shall consist of the First Deputy Commissioner, Chief of Personnel, and the Chief of Internal Affairs (principals only, no representatives). It will be the responsibility of the sub-committee to review the actions of those members of the service who have voluntarily come forward and provided information, and recommend appropriate acknowledgement to the Police Commissioner. RELATED PROCEDURES Employment Discrimination (P.G. 205-36) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-39 DEPARTMENTAL RECOGNITION - UNIFORMED MEMBERS OF THE SERVICE DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 8 PURPOSE To process requests for Departmental recognition. PROCEDURE Whenever a uniformed member of the service performs an act worthy of Departmental recognition and is recommended by a supervisor, a co-worker or a member of the community: MEMBER’S IMMEDIATE SUPERVISOR (REGARDLESS OF COMMAND) 1. 2. 3. Prepare DEPARTMENTAL RECOGNITION REQUEST (PD439-162) (see ADDITIONAL DATA statement under heading, “PROCESSING DEPARTMENTAL RECOGNITION REQUEST” for directions). Prepare separate DEPARTMENTAL RECOGNITION REQUEST for each member of the service involved. Deliver completed forms to operations coordinator, precinct of occurrence or command counterpart. 4. PRECINCT OPERATIONS COORDINATOR/ COUNTERPART 5. Assign precinct/command serial number to all REQUESTS. a. If more than one member of the service is involved in the same incident, the same precinct/command serial number will be used. Assign REQUEST to ranking officer for investigation. 6. Conduct investigation including: a. Checking Department records b. Interviewing members involved, including patrol supervisor or other supervisory personnel, when appropriate c. Interviewing witnesses (in person or by telephone) d. Obtaining signed statements from witnesses, when possible e. Converting oral statements to signed written statements, when applicable f. Attaching statements to REQUEST g. Attaching all Department forms/records prepared in connection with the incident to REQUEST. Enter results of investigation under “REMARKS” caption of DEPARTMENTAL RECOGNITION REQUEST. a. Use statements of fact. (1) Do not use descriptive embellishment of the facts. Deliver completed forms to Precinct/Command Recognition Committee. RANKING OFFICER 7. 8. PRECINCT/ COMMAND RECOGNITION COMMITTEE 9. Conduct a review of the investigation and make initial recommendation to commanding officer. a. Precinct/Command Recognition Committee may refer the REQUEST, through the commanding officer, to a Bureau Recognition Committee, if the REQUEST involves aspects which require particular expertise in evaluating the merits of the REQUEST. It is expected that most REQUESTS will be processed by the Precinct/Command Recognition Committee. Only highly unusual or complex cases should be referred to a Bureau Recognition Committee. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-39 PRECINCT/ COMMAND RECOGNITION COMMITTEE (continued) REVISION NUMBER: PAGE: 09/27/16 10. 11. 12. PRECINCT COMMANDING OFFICER/ COUNTERPART 2 of 8 Enter a concise statement of findings under “FIRST ENDORSEMENT” on reverse side of REQUEST. a. If supervisory officer is included, indicate how actions of supervisor exceeded normal supervisory or administrative duties. b. Standard abbreviations may be used. c. Use statement of fact ONLY. Forward REQUEST to commanding officer, precinct of occurrence or command counterpart. Review all REQUESTS. a. If concurring with recommendations of Precinct/Command Recognition Committee, follow steps below, as appropriate. b. Forward REQUESTS which require particular expertise in evaluating the merits of the REQUEST to the appropriate Bureau Recognition Committee. c. If disapproving REQUEST, indicate the same under “SECOND ENDORSEMENT.” IF REQUEST IS FOR EXCELLENT POLICE DUTY OR MERITORIOUS POLICE DUTY 13. PRECINCT COMMANDING 14. OFFICER/ COUNTERPART 15. Make a determination on REQUEST for Excellent Police Duty or Meritorious Police Duty. Indicate approval or disapproval of REQUEST and complete “SECOND ENDORSEMENT” for Excellent Police Duty and “THIRD ENDORSEMENT” for Meritorious Police Duty on reverse side of form. Forward original (white) copy of REQUEST to the Human Capital Division (Attention: Honor Committee) and distribute the remaining copies as indicated on form. IF RECOMMENDATION IS FOR ANY COMMENDATION, EXCEPTIONAL MERIT, MERITORIOUS POLICE DUTY - INTEGRITY OR HONORABLE MENTION 16. PRECINCT COMMANDING OFFICER/ COUNTERPART Review and forward REQUESTS, with recommendations, to Borough Recognition Committee or similar Recognition Committee in bureaus/divisions whose commands are exempt from processing requests through patrol precincts. 17. BOROUGH RECOGNITION COMMITTEE/ COUNTERPART 18. COMMITTEE 19. Conduct review. a. Highest-ranking member present will act as Chairperson of the Borough Recognition Committee/counterpart committee. Review REQUEST and indicate recommendation under “FOURTH ENDORSEMENT.” Forward REQUEST to borough commander, bureau chief or division counterpart, as appropriate. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-39 REVISION NUMBER: PAGE: 09/27/16 3 of 8 IF REQUEST IS FOR COMMENDATION AND MERITORIOUS POLICE DUTY - INTEGRITY 20. BOROUGH COMMANDER/ 21. COUNTERPART 22. Make determination on REQUEST for Commendation. Indicate approval/disapproval and complete “FIFTH ENDORSEMENT” on reverse side of form. a. When appropriate, approve REQUESTS for Commendation, except those which involve acts of integrity. In these cases, as well as for all requests for Meritorious Police Duty – Integrity, the borough commander, bureau chief or division counterpart will forward endorsed REQUESTS, with a synopsis of proceedings, to the Integrity Review Board. Forward original (white) copy of all REQUESTS, not involving integrity, to the Human Capital Division (Attention: Honor Committee) and distribute the remaining copies as indicated on form. IF REQUEST IS FOR EXCEPTIONAL MERIT OR HONORABLE MENTION 23. BOROUGH COMMANDER/ 24. COUNTERPART 25. Review REQUEST. Indicate recommendations under “FIFTH ENDORSEMENT.” Forward REQUEST and synopsis of proceedings on Typed Letterhead to the Honor Committee. IF RECOMMENDATION IS FOR PURPLE SHIELD MEDAL 26. PRECINCT COMMANDING 27. OFFICER/ COUNTERPART NEXT HIGHER COMMAND 28. Prepare REQUEST. a. Include any required attachments. Forward all papers to next higher command for endorsement. Forward endorsed REQUESTS to the Honor Committee (DIRECT) for evaluation. IF MEMBER WISHES TO APPEAL REQUESTING MEMBER 29. Prepare two copies of appeal on Typed Letterhead, addressed to Borough/Bureau/Counterpart Recognition Committee for Excellent Police Duty/Meritorious Police Duty OR to the Police Commissioner for Meritorious Police Duty (Integrity), Commendation, Exceptional Merit or Honorable Mention, within ten days of publication of award including: a. Facts of request b. Reasons for appeal c. Personnel Order number and date (if applicable). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-39 ADDITIONAL DATA REVISION NUMBER: PAGE: 09/27/16 4 of 8 PROCESSING DEPARTMENTAL RECOGNITION REQUEST a. b. c. d. e. f. All requests for Departmental recognition, with the exception of those requests involving members assigned to the Housing Bureau, Detective Bureau (not including precinct detective squads), Organized Crime Control Bureau, Transit Bureau, Community Affairs Bureau, Chief of Transportation and Special Operations Division, will be processed through patrol precincts. Commands which report to the Housing Bureau, Detective Bureau (not including precinct detective squads), Organized Crime Control Bureau, Transit Bureau, Community Affairs Bureau, Chief of Transportation and Special Operations Division, will process all requests for Departmental recognition involving assigned members in a similar manner as requests processed through patrol precincts (see “ADDITIONAL DATA” statement regarding the chain of command to be utilized by bureaus/divisions exempt from processing requests through patrol precincts). Requests involving members assigned to precinct detective squads will be processed through patrol precincts. If two or more precincts within the same borough are involved in the same incident, the patrol borough commander will designate which Precinct Recognition Committee will conduct the investigation and prepare the appropriate documentation. If two or more precincts are involved, and the precincts are in different boroughs, the Honor Committee will make the designation, except for cases involving integrity. In those instances, the Integrity Review Board will make the designation. Acts worthy of Departmental recognition which involve members from multiple bureau/division commands will be processed through patrol precincts. Assistance in the preparation of the DEPARTMENTAL RECOGNITION REQUEST form may be obtained by contacting the Employee Management Division’s Departmental Recognition Unit. LEGAL CONSIDERATIONS All information entered on the DEPARTMENTAL RECOGNITION REQUEST is considered “Rosario” material and should be a factual statement of the member of service’s role in a particular matter. There should be no descriptive embellishment of the facts. In addition, all written statements taken from witnesses should be considered “Rosario” material. Since the defense attorney in a criminal case has the right to examine a witness’s prior statement, if a witness testifies, the appropriate District Attorney’s office must be advised of the existence of requests for Departmental recognition as well as other witness statements in a pending case. Due to “Rosario” material potential, every request must include the legal name of each member of the service; any initials, nicknames, etc. of a member of the service are not permitted on the DEPARTMENTAL RECOGNITION REQUEST. DEPARTMENT POLICY Uniformed members of the service involved in undercover or confidential operations will be guided by the direction of their Bureau Chief/Counterpart when submitting requests for Departmental recognition. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-39 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 5 of 8 Request for Departmental recognition should be limited to those members who are directly involved with the arrest/incident (i.e., arresting officer and partner). If the incident involved personal risk, danger or unusual accomplishment, each member requesting recognition must explain their direct involvement in the incident. Furthermore, supervisors of units must explain how their actions exceeded normal supervisory or administrative duties in order to be considered for recognition. Departmental Recognition Committees are composed of five uniformed members of the service: two ranking officers (one of whom will be designated chairperson) and three nonsupervisory officers (which may include a member of the precinct detective squad), will be established by each precinct and patrol borough command. Similarly, commands which report to the Housing Bureau, Detective Bureau (not including precinct detective squads), Organized Crime Control Bureau, Transit Bureau, Chief of Community Affairs, Chief of Transportation, and Special Operations Division, will also establish Departmental Recognition Committees utilizing the same group composition. Bureau Recognition Committees will be established in each bureau command for these more complex or unusual cases. Precinct/Command Recognition Committee members will be clearly identified and convene each quarter. Commanding officers will not be present when Precinct/Command Recognition Committee convenes. The highest ranking officer who is responsible for indicating approval/disapproval of REQUEST MUST be in a rank of at least one level higher than any of the recipients of the medal and MUST NOT be one of the recipients of the requesting medal. Each additional endorsement (when applicable) MUST be approved/disapproved by the next higher rank based on the previous endorsement. When a REQUEST is forwarded to a bureau chief/counterpart for evaluation based on expertise, the bureau chief/counterpart will make the final determination on Excellent Police Duty, Meritorious Police Duty and Commendations, except in cases where integrity forms the basis of the REQUEST. Integrity requests, forwarded to a bureau chief/counterpart for expert evaluation, will be processed in accordance with steps “20” and “21.” In cases where Exceptional Merit or Honorable Mention will be recommended, bureau chiefs will comply with steps “23,” “24,” and “25.” Precinct commanding officers/command counterparts may recommend either a Meritorious Police Duty or a Commendation for acts of integrity. Regardless of the level of award recommended, ALL DEPARTMENTAL RECOGNITION REQUESTS, which are based on acts of integrity, must be forwarded to the appropriate Borough Recognition Committee, or similar Recognition Committee established in bureaus/divisions whose commands are exempt from processing requests through patrol precincts. These REQUESTS must be endorsed by the concerned borough commander/counterpart, and submitted to the Integrity Review Board for final determination. All approved DEPARTMENTAL RECOGNITION REQUESTS being forwarded to the Honor Committee or Integrity Review Board will be accompanied by a Typed Letterhead, in duplicate. The duplicate copy will be returned to the forwarding command and filed as a receipt. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-39 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 6 of 8 If a discharge of a firearm by the member of the service is the basis for the REQUEST, the Borough/Bureau/Counterpart Recognition Committee will ensure that all appropriate forms including the THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET (PD370-154), UNUSUAL OCCURRENCE REPORTS (PD370-152) (including the preliminary UNUSUAL OCCURRENCE REPORT endorsed from the designated Borough Chief to the Chief of Department, and the UNUSUAL OCCURRENCE REPORT on the FINDINGS AND RECOMMENDATIONS by the designated Borough), Crime Scene Unit sketches, etc., and the final determination of the Firearms Discharge Review Board by the Chief of Department or the Use of Force Review Board by the First Deputy Commissioner, as applicable, are attached to the REQUEST and forwarded to the Honor Committee for consideration. If medal determination cannot be based on the REQUEST and attached forms/reports, the Borough/Bureau/Counterpart Recognition Committee will conduct a hearing, and prepare a written report of the incident. An appeal MAY NOT be lodged until AFTER notice of the award is published in Personnel Orders. Decisions of the Police Commissioner concerning appeals of awards reduced or disapproved are final. When practical, final determination of an award will be made within sixty days of submission of a DEPARTMENTAL RECOGNITION REQUEST. The chain of command that will be utilized for processing requests for Departmental recognition in bureaus/divisions not processing requests through patrol precincts is as follows: Housing Bureau Police Service Area (PSA) commands will establish Recognition Committees. PSA commanding officers will make final determination for Excellent Police Duty and Meritorious Police Duty awards. Housing borough commands will establish Recognition Committees. Housing borough commanders will make final determination on Commendation requests. All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate. Detective Bureau Detective borough commands will establish Recognition Committees (precinct detective squads will process requests through patrol precincts). Detective borough commanding officers will make final determination for Excellent Police Duty and Meritorious Police Duty awards. Office of the Chief of Detectives will establish a Recognition Committee. Chief of Detectives will make final determination on Commendation requests. All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate. Organized Crime Control Bureau Narcotics borough commands (other than Narcotics Division) will establish Recognition Committees. Narcotics borough commanding officers will make final determination for Excellent Police Duty and Meritorious Police Duty awards. Office of the Chief of Organized Crime Control will establish a Recognition Committee. Chief of Organized Crime Control will make final determination on Commendation requests. All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-39 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 7 of 8 Transit Bureau District commands will establish Recognition Committees. District commanding officers will make final determination for Excellent Police Duty and Meritorious Police Duty awards. Transit borough commands will establish Recognition Committees. Transit borough commanders will make final determination on Commendation requests. All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate. Community Affairs Bureau Community Affairs Bureau commands will establish Recognition Committees. Community Affairs Bureau commanding officers will make final determination for Excellent Police Duty and Meritorious Police Duty awards. Commanding Officer, Community Affairs Bureau will establish a Recognition Committee. Commanding Officer, Community Affairs Bureau will make final determination on Commendation requests. All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate. Chief of Transportation Chief of Transportation commands will establish Recognition Committees. Chief of Transportation commanding officers will make final determination for Excellent Police Duty and Meritorious Police Duty awards. Chief of Transportation will establish a Recognition Committee. Chief of Transportation will make final determination on Commendation requests. All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate. Special Operations Division Special Operations Division commands will establish Recognition Committees. Special Operations Division commanding officers will make final determination for Excellent Police Duty and Meritorious Police Duty awards. Commanding Officer, Special Operations Division will establish a Recognition Committee. Commanding Officer, Special Operations Division will make final determination on Commendation requests. All other requests to be forwarded to Honor Committee or Integrity Review Board, as appropriate. The function and composition of the Honor Committee is as follows: Review requests for awards above the grade of Commendation and make recommendations to the Police Commissioner. The Honor Committee is composed of: First Deputy Commissioner (Chairperson) Chief of Department Chief of Community Affairs Chief of Patrol Chief of Detectives Chief of Organized Crime Control Chief of Personnel Chief of Housing Chief of Transportation Chief of Transit NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-39 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 8 of 8 ADDITIONAL DATA (continued) The function and composition of the Integrity Review Board are as follows: Review requests for Integrity Awards in the grade of Meritorious Police Duty and Commendation and make recommendations to the Police Commissioner. Review and evaluate activities indicating commitment to integrity. The Integrity Review Board is composed of: Chief of Department (Chairperson) Chief of Patrol Chief of Detectives Chief of Personnel Chief of Internal Affairs Chief of Organized Crime Control Chief of Housing Chief of Transit Uniformed member of the service in the rank of police officer, as selected by the Employee Relations Section, on an ad-hoc basis. RELATED PROCEDURES Boards and Committees (O.G. 101-23) Emblems, Insignia and Breast Bars (P.G. 204-16) Integrity Review Board Recommendation Procedure (P.G. 205-16) Department Medals – Uniformed Members of the Service (P.G. 205-65) Presentation of Department Recognition Awards (A.G. 305-03) Unit Citation (A.G. 305-04) Educational Achievement Citation (A.G. 320-19) FORMS AND REPORTS DEPARTMENTAL RECOGNITION REQUEST (PD439-162) THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET (PD370-154) UNUSUAL OCCURRENCE REPORT (PD370-152) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-40 OFF DUTY EMPLOYMENT DATE ISSUED: 10/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 1 of 10 PURPOSE To regulate off duty employment of uniformed members of the service, except that off duty employment performed with the Paid Detail Unit. DEFINITIONS SECURITY FIELD - Includes guard service, payroll driver/cashiers, personal escorts (bodyguards), and employment in check cashing establishments, etc. WATCHGUARD LICENSE - Issued by the New York State Secretary of State, upon a written request obtained from the Office of the Personnel Bureau, licensing a uniformed member of the service to engage in the off duty employment of providing guards in a security related field. After OFF DUTY EMPLOYMENT APPLICATION (PD407-164) has been prepared and approved, uniformed member of the service wishing to apply for a Watchguard License will be directed to report to Employee Resources Section and comply with instructions received. NOTE CLASS I FEDERAL FIREARMS LICENSE - Issued by the Department of Treasury, Bureau of Alcohol, Tobacco and Firearms, to persons engaged in the business of selling firearms at wholesale or retail. DEALER IN FIREARMS LICENSE - Issued by local licensing officer to any person, firm, partnership, corporation or company who engages in the business of purchasing, selling, keeping for sale, lending, leasing, or in any manner disposing of, any pistol or revolver. PROCEDURE When a uniformed member of the service wishes to engage in off duty employment, or when any member of the service wishes to engage in the practice of law off duty: APPLICANT 1. 2. Prepare OFF DUTY EMPLOYMENT APPLICATION (PD407-164). a. Enter total number of hours to be worked each week. (1) Do not use terms such as “varies” or “changes.” b. Enter name and address of corporation in space captioned “Outside Employer” if applicant is an officer of a corporation. (1) Do not use term “self employed” if applicant is part or sole owner of corporation. c. Enter administrative, managerial or planning functions to be performed and the function of the corporation in space captioned “Describe specific duties and responsibilities.” d. Enter name of president of corporation if employed by a corporation. Deliver all copies of completed APPLICATION to commanding officer. a. If off duty employment involves dealing in firearms outside the City of New York, also deliver a copy of completed application for a Class I Federal Firearms License. After subsequent issuance by the Bureau of Alcohol, Tobacco and Firearms, provide a copy of the license to the commanding officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-40 REVISION NUMBER: PAGE: 10/27/16 2 of 10 If off duty employment involves dealing in firearms outside the City of New York, also deliver a copy of completed APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN FIREARMS (INDIVIDUAL) (PD625-043) or APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN FIREARMS (PARTNERSHIP) (PD625-042). After subsequent issuance by the local licensing officer, provide a copy of the license to the commanding officer. APPLICANT (continued) b. COMMANDING 3. OFFICER Interview applicant and determine if conditions of off duty employment are within Department guidelines and guidelines and rulings published by the Board of Ethics. Forward quintuplicate (file) copy of OFF DUTY EMPLOYMENT APPLICATION to borough commander/counterpart for review, if APPLICATION is for employment in security related field. 4. BOROUGH COMMANDER/ COUNTERPART 5. 6. COMMANDING 7. OFFICER 8. NOTE Ascertain that applicant understands “Guidelines/Prohibitions” as outlined in “Additional Data” statement. Confer with applicant’s immediate supervisor. If applicant is on, or being considered for MODIFIED ASSIGNMENT, telephone Office of First Deputy Commissioner to determine whether reason exists for disapproval of APPLICATION and enter results of inquiry on APPLICATION. 9. 10. NOTE Assign patrol borough administrator to conduct thorough investigation of security related application. Return OFF DUTY EMPLOYMENT APPLICATION to member’s commanding officer indicating approval/disapproval. Enter recommendations, sign and forward OFF DUTY EMPLOYMENT APPLICATION as per instructions on form. Advise member whose APPLICATION has been DISAPPROVED that such decision may be appealed. Forward all disapproved or renewal APPLICATIONS and notice of termination or change in employment to the Employee Resources Section. 11. 12. 13. 14. Monitor on-duty performance of member engaged in off duty employment. Recommend revocation of permission if outside employment interferes with member’s responsibility to the Department. Advise applicant of possible revocation of permission to engage in off duty employment should member become subject of disciplinary action or classified as “chronic sick.” Reexamine approved OFF DUTY EMPLOYMENT APPLICATION of newly transferred/temporarily assigned member to ensure that current assignment does not result in a conflict of interest or corruption hazard. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-40 APPLICANT REVISION NUMBER: PAGE: 10/27/16 15. 16. 17. 3 of 10 Submit new OFF DUTY EMPLOYMENT APPLICATION to report any change in status of employment, i.e., change of employer, duties, location of employment, etc. Submit renewal application for continuing off duty employment beyond each twelve month period at least ten days prior to expiration of current approved request. Prepare Typed Letterhead requesting review of APPLICATION that has been disapproved and submit to Commanding Officer, Employee Resources Section. EMPLOYEE RESOURCES SECTION 18. 19. NOTE The existence of a record at the above unit will be cause to disapprove APPLICATION. 20. 21. COMMANDING 22. 23. OFFICER 24. 25. 26. Assign Off Duty Work Number and insert in appropriate space on form. Request record check from Intelligence Bureau regarding: a. Employer b. Individual or premises to be protected, if appropriate. Complete captions under applicable section on APPLICATION; enter recommendations and sign. Distribute copies of APPLICATION as follows: a. ORIGINAL - place in member’s Personal Folder b. DUPLICATE - return to command of origin c. TRIPLICATE - place in Off Duty Employment file maintained by Employee Resources Section (1) Security related APPLICATIONS and Watchguard Licenses will be filed under specific categories, i.e., payroll drivers/cashiers, bodyguards, check cashing, etc. d. QUADRUPLICATE - forward to Medical Division. Note approval/disapproval on command file copy of APPLICATION. Return ORIGINAL to member concerned. Advise and instruct member whose APPLICATION has been APPROVED, regarding: a. Guidelines/prohibitions listed in “Additional Data” statement b. Carrying of weapons in other states. (New York City police officer status does not license member to carry weapon in another state; authorization must be obtained from state concerned). Instruct member applying for Watchguard License of “Guidelines for Watchguard License” (see ADDITIONAL DATA statement). a. Direct member to report to Employee Resources Section to prepare affidavit and comply with instructions received. Direct Integrity Control Officer to verify that members concerned comply with prohibition against requesting overtime compensation for off duty employment related arrests. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-40 REVISION NUMBER: PAGE: 10/27/16 4 of 10 COMMANDING 27. OFFICER (continued) 28. Indicate on OFF DUTY EMPLOYMENT APPLICATION, after approval and prior to forwarding to Employee Resources Section, that a copy of the Class I Federal Firearms License is attached, if applicable. Forward copy of Class I Federal Firearms License, and APPLICATION FOR LICENSE AS A GUNSMITH or DEALER IN FIREARMS (INDIVIDUAL) or APPLICATION FOR LICENSE AS A GUNSMITH or DEALER IN FIREARMS (PARTNERSHIP), and New York State License and APPLICATION FOR LICENSE AS A GUNSMITH or DEALER IN FIREARMS (INDIVIDUAL) or APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN FIREARMS (PARTNERSHIP) to Commanding Officer, Firearms and Tactics Section, after recording license numbers on member’s FORCE RECORD (PD406-143). C.O., FIREARMS AND TACTICS SECTION 29. Maintain a file of members who have obtained Class I Federal Firearms Licenses or New York State Dealer in Firearms licenses for dissemination to inquiring ranking members of the service in cases of suspensions, modified assignments, removal of firearms, etc. INTEGRITY CONTROL OFFICER 30. Audit OVERTIME REPORTS (PD138-064) submitted by uniformed members of the service to ensure that requests do not pertain to off duty security employment related arrests and advise commanding officer of findings. ADDITIONAL DATA GUIDELINES: The following guidelines apply to ALL off duty employment: a. Off duty employment MUST BE: (1) Performed outside regular hours of police duties. (2) Approved prior to starting or changing employment, AND for EACH EXTRA job or change of job for the same employer. (3) Approved in writing from the Chief of Patrol, (Commanding Officer, Movie/Television Unit), IF employment involves working as a technical advisor for motion picture or television productions. b. A uniformed member of the service may engage in off duty employment WITHOUT prior approval: (1) During the period of suspension without pay, OR (2) While on continuous vacation and/or terminal leave immediately after filing an application for retirement. During a period of suspension without pay or vacation/terminal leave pending retirement, the member concerned remains officially a member of the service and, as such, may NOT engage in any type of employment or activity which, by existing law, is prohibited to police officers, or which may constitute a conflict of interest or create the appearance thereof (see GENERAL PROHIBITIONS). c. Excessive sick leave or other evidence indicating off duty employment impairs ability to perform assigned police duties is cause for revocation of approval to engage in off duty employment. d. A request for permission to work while off duty may be DISAPPROVED even though it does NOT SPECIFICALLY fall within the “PROHIBITIONS” section or violate the “GUIDELINES” sections contained herein. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-40 ADDITIONAL DATA (continued) REVISION NUMBER: PAGE: 10/27/16 e. f. g. h. i. j. k. 5 of 10 A member of the service (uniformed or civilian) seeking part time employment in another city agency, or in ANY other governmental jurisdiction or agency MUST prepare “Certification of Compatibility or Dual Employment” (DP1021), in QUADRUPLICATE; ALL FOUR COPIES of the form, which are available at the Employee Resources Section, will be forwarded to the Employee Resources Section for processing. Uniformed members of the service engaging in or seeking off duty employment are reminded that the law prohibits certain types of employment. Some members while engaging in bona-fide occupations, may unknowingly, in the normal pursuit of their particular off duty occupation, be violating one of these statutes. Section 2604(a)(1) of the New York City Charter prohibits public servants from taking a position in a firm which the public servant knows, or should know, is engaged in business dealings with the City. “Position” is broadly defined and includes an officer, director, manager, employee, trustee, attorney, agent, broker or consultant to the firm. The definition of “firm” includes an individual seeking business on his/her own behalf, and as a sole proprietor. “Business dealings” are defined as any transactions involving the sale, purchase, rental, or disposition of any goods, services, or property; any license, permit, grant or benefit; and any performance of or litigation with respect to any of the above. It is quite possible that a member not completely familiar with these provisions could find himself/herself in violation of the law. For example, if a member has been approved as a vending machine salesperson or dealer, he/she would be violating this statute if he/she were to take a position with a firm or enter into a contractual agreement with any City agency or representative thereof, to place a vending machine in any building or upon property owned or leased by the City of New York or any of its agencies. The Charter prohibits members from engaging in any business, transaction or private employment which is in conflict with the proper discharge of their official duties; using, or attempting to use their position to obtain any financial gain, or other benefit, including employment for themselves or any person “associated” with them (“associated” is defined to include a spouse, domestic partner, child, parent or sibling and a person with whom a member has a business or financial relationship); and disclosing any confidential information which is obtained as a result of a member's official duties or using such confidential information for any financial gain or other benefit. A uniformed member of the service is prohibited from holding any position or engaging in business dealings which involve the manufacture, sale or recommendation of any alcoholic beverage. However, employment is permitted in a premises licensed to sell beer at retail for off-premises consumption (supermarkets and grocery stores). Also see P.G. 203-10, “Public Contact Prohibited Conduct.” A member may not accept any valuable gift from any person or firm which the member knows or should know, has or intends to have business dealings with the city. A “valuable gift” means any gift which has a value of $50.00 or more, whether in the form of money, service, loan, travel, entertainment, hospitality, thing of promise, of any form. Members are also prohibited from working, owning, selling goods or services or obtaining licenses relating to horse racing activities, race horses, tracks or firms either owning or dealing in the racing of horses. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-40 ADDITIONAL DATA (continued) REVISION NUMBER: PAGE: 10/27/16 l. 6 of 10 Uniformed members of the service may write fiction or non-fiction books and articles on their own time and receive compensation provided that the restrictions contained in P.G. 212-76, “Information Concerning Official Business of Department” are adhered to. OFF DUTY EMPLOYMENT APPLICATION should be submitted in this regard to the extent that members of the service are being paid for their writing. It may also be permissible for members of the service to be employed as technical or background consultants by television and film production companies. The consulting position may relate either to a particular incident (e.g., a homicide, robbery, rescue effort, etc.) or to a specialized field of expertise (e.g., arson, explosives, aviation, etc.). Again, the restrictions contained in P.G. 212-77 “Release Of Information To News Media” and 212-76 “Information Concerning Official Business of Department” MUST be adhered to, OFF DUTY EMPLOYMENT APPLICATION must also be submitted for these positions. In addition, prior to entering into any contractual relationship of this nature, members of the service are advised to seek private legal counsel. The sale of exclusive proprietary rights, based on the involvement of an individual in a particular incident, is strictly prohibited. For example, a member of the service assigned to the Aviation Unit can be retained as a consultant or advisor on general technical matters or for background on a particular incident; he or she cannot sell exclusive “rights” to a production company for the story of the officer’s role in that incident. m. Many of the off duty employment prohibitions and guidelines involve conflict of interest related issues as addressed in Chapter 68 of the New York City Charter. Each member of the service should be familiar with those provisions. In certain limited circumstances, a member of the service may hold an otherwise prohibited position with written approval of the Police Commissioner, and a determination by the Conflicts of Interest Board that the position would not conflict with the purposes and interests of the City. Conflict of interest questions or questions regarding waivers may be directed to the Deputy Commissioner, Legal Matters. GENERAL PROHIBITIONS: Off duty employment is PROHIBITED when ANY of the following conditions exist: a. Member is a probationary police officer with less than one year aggregate service who has not completed Entry Level Training in the Police Academy. b. Existing law prohibits a police officer from employment in such job or premises. c. Off duty employment is also prohibited, as follows: (1) Interferes or conflicts with regular or emergency police duties. (2) Requires the Police Department uniform or shield to be worn or used in any manner in any off duty employment, except if approved by the Paid Detail Unit. (3) Affects member’s ability to perform police duties. (4) Exceeds twenty hours each week, EXCEPT when performed during vacation period or when on terminal leave. (5) Is to be performed three hours immediately prior to regular tour of duty. (6) Requires member to be an officer, organizer, or hold a position in an employee organization, i.e., labor union, or member will become involved in a strike or labor dispute. (7) Requires UNIFORMED member to work, UNLESS AUTHORIZED, for an organization licensed or inspected by the Police Department. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-40 ADDITIONAL DATA (continued) REVISION NUMBER: PAGE: 10/27/16 (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20) (21) (22) 7 of 10 Is knowingly performed for a person who has a criminal arrest record. Is required to be performed when member is on sick report, sick leave or disability. Involves the guarding of licensed premises. Involves employment in any premises licensed by the State Liquor Authority, pursuant to the Alcoholic Beverage Control Law, except that employment is permitted in a premises licensed to sell alcoholic beverages as long as they are not handled by the applicant. Involves employment by a UNIFORMED member of the service in precinct to which assigned. (However, a UNIFORMED member assigned to a command whose jurisdiction encompasses more than one precinct may be permitted to engage in off duty employment within the area to which assigned, UNLESS circumstances of such employment would constitute a conflict of interest or a corruption hazard, i.e., member’s ability to provide off duty services while on duty). Involves employment as a process server, anywhere. Involves operating or having a financial interest in an arcade, video or pinball game. Involves participation in any pari-mutuel racing as a rider, owner, driver or trainer of a horse. Involves the consultation/installation/repair of burglar alarms and security systems. Involves employment as a street peddler within New York City. Involves employment as a locksmith within New York City. Involves being employed in any capacity as a second hand dealer (except used cars) or second hand dealer purchasing and selling precious metals (gold, silver, etc.). Requires uniformed member of the service to perform investigative duties or secure a New York State investigator’s license. Involves the guarding of diplomatic personnel and/or the premises of diplomatic personnel. Involves employment by a foreign government. PROHIBITIONS FOR ATTORNEYS ENGAGED IN OFF DUTY EMPLOYMENT In addition to complying with any other relevant Department policy, procedure, or prohibition, members engaging in off duty employment as attorneys will also adhere to the following: a. Members shall not represent private interests for compensation before any City agency or appear anywhere, directly or indirectly, on behalf of private interests in matters involving the City. b. Members shall not appear as attorney or counsel against the interests of the City in any litigation in which the City or other government agency is a party, or in any action or proceeding in which the City or other government agency is a complainant. c. Members shall not serve as an attorney, or represent any party in any manner in negligence cases or criminal cases. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-40 ADDITIONAL DATA (continued) REVISION NUMBER: PAGE: 10/27/16 d. 8 of 10 In addition to the general prohibition against superiors and subordinates entering into any business or financial relationship (see P.G. 203-13, “Financial Restrictions - Prohibited Acts”), members shall not appear as attorneys or counsel for, or represent in any manner, a higher ranking or lower ranking member of the service in/assigned to their same command. The Conflicts of Interest Board has determined that a “business or financial relationship” exists when an attorney performs legal services whether or not the attorney receives compensation. GUIDELINES FOR SECURITY RELATED OFF DUTY EMPLOYMENT: a. In addition to complying with the Guidelines and General Prohibitions, uniformed members accepting off duty employment in the private security field are advised that: (1) Uniformed members of the service who accept off duty employment in the private security field must be aware that they will not, in most instances, be entitled to or receive legal representation and/or indemnification from the city. Those benefits of city employment are afforded to municipal employees only when they act within the scope of their employment and in discharge of official duties. (2) An off duty uniformed member of the service employed in the private security field does not, by virtue of that employment, relinquish the power and authority conferred by the laws of the State of New York as a police officer. However, when an officer effects an arrest in furtherance of the private employer’s interest he is acting primarily on behalf of that employer, not in discharge of his duties as a police officer. Uniformed members of the service in their private capacity may not investigate crimes for private employers and ordinarily should be the complainant and not the arresting officer for off duty situations which arise (for example: trespass and burglary situations) unless the exigencies of the circumstance require that they act in an arresting capacity. (3) Because the city will not ordinarily indemnify uniformed members of the service against claims brought by individuals for action taken in connection with off duty employment, it is recommended that uniformed members of the service ascertain whether their private employer maintains liability insurance covering the off duty employment and affords legal representation and indemnification for acts or omissions occurring during off duty employment and in furtherance of employer’s interests. (4) All rules and regulations established by the Police Commissioner must be complied with fully. (5) All court time, both arraignment and follow-up appearances directly related to any duties and responsibilities in the off duty employment may not be performed on Police Department time nor may overtime compensation be received for such time from the City of New York. Accordingly, OVERTIME REPORTS should not be submitted in connection therewith. Further, it is the uniformed member’s responsibility to see that the off duty employer/client has Workers’ Compensation on coverage for guards to cover any injury or disability received in his employment. It is also understood that the City has a claim on any monies paid by Workers’ Compensation that would duplicate paid sick leave by the City. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-40 ADDITIONAL DATA (continued) REVISION NUMBER: PAGE: 10/27/16 (6) (7) (8) 9 of 10 OFF DUTY EMPLOYMENT APPLICATION must be submitted to the Employee Resources Section for each specific client, location and company of employment. For each new assignment, even if for the same employer, a new request for approval must be submitted, with the employer’s name, and new location of person or premises to be protected. Members may NOT work in off duty employment as security guards at a location where a strike or labor dispute is ongoing. If a uniformed member of the service’s firearm is discharged or member is injured as the result of an assault, while employed off duty in a security related capacity in New York City only, the precinct of occurrence must be notified immediately by the uniformed member involved. Incidents occurring outside the City of New York require immediate notification to the Operations Unit. The THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET (PD370-154) must be completed and verified for all such incidents (see P.G. 221-04 “Firearms Discharge by Uniformed Members of the Service”). a. To expedite processing, a member requesting permission to engage in off duty employment in the security field is authorized to personally deliver the completed OFF DUTY EMPLOYMENT APPLICATION to the Employee Resources Section. GUIDELINES FOR WATCHGUARD LICENSE: In addition to complying with the Guidelines, General Prohibitions and Guidelines for Security Related Employment, uniformed members of the service will comply with the following re: Watchguard License: a. If the uniformed member intends to form a corporation and employ any other person in a Watchguard Service capacity, then the requirements of New York State laws regarding watchguard licensing must be complied with. “Watch, guard or patrol agency” as defined by the General Business Law (Article 7 Section 71, sub. 2) shall mean and include the business of watch, guard or patrol agency and shall also mean and include, separately or collectively, the furnishing, for hire or reward, of watchmen or guards or private patrolmen or other persons to protect persons or property or to prevent the theft or misappropriation or concealment of goods, wares or merchandise, money, bonds, stocks, choses in action, notes or other valuable documents, papers, and articles of value, or to procure the return thereof or the performing of the service of such guard or other person for any of said purposes. The foregoing shall not be deemed to include the business of persons licensed by the industrial commissioner under the provisions of section twentyfour-a or subdivision three-b of section fifty of the Workers’ Compensation Law or representing employers or groups of employers insured under the Workers’ Compensation Law in the State Insurance Fund, nor persons engaged in the business of adjusters for insurance companies nor public adjusters licensed by the superintendent of insurance under the Insurance Law of this State. b. Uniformed members of the service employed in a Watchguard Service shall comply with all rules, regulations, guidelines and prohibitions, regarding off duty employment. In addition, members will comply with Department directives, regarding integrity monitoring procedures. c. Uniformed members of the service applying for a Watchguard License must comply with the following: 1) Prepare required Affidavit at Employee Resources Section after OFF DUTY EMPLOYMENT APPLICATION has been prepared and approved. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-40 10/27/16 2) ADDITIONAL DATA (continued) REVISION NUMBER: 3) 4) 5) 6) 7) 8) 9) 10) PAGE: 10 of 10 Submit a list of all clients or prospective clients of Watchguard Service, including names, addresses and specific location of business, to the Intelligence Bureau and Identification Section for records check. (a) If member has no clients at time of making APPLICATION, the Affidavit will state that fact and may be approved, if the member applying agrees to submit the identifying data of prospective clients prior to entering an employment agreement with such clients. Maintain an updated and unified list of all clients, locations, etc., which must be made available for Departmental inspection. (a) The Employee Resources Section will maintain a separate folder for each approved Watchguard License containing a list of clients, locations and copies of approved OFF DUTY EMPLOYMENT APPLICATIONS of all uniformed members of the service employed by such Watchguard Service. That the corporation or the member concerned will not have a client who is the subject of a criminal investigation or a premises licensed by the Alcoholic Beverage Control Board or a diplomat, or any other client that the Police Commissioner may disapprove on the grounds that such employment would not be in the best interests of the Department. Will not have any client located within precinct of assignment, that is, if the off duty employment is of a premises, it may not be located in the precinct. If the off duty employment involves the security of an individual, he may not reside within the precinct of assignment. The corporation or the member concerned will not provide services to clients who are then engaged in active labor strikes. The corporation or member concerned will not advertise or represent that its employees are members of the New York City Police Department or that it operates under its auspices. Will not employ a uniformed member of the service of any rank assigned within Watchguard Licensee’s immediate command or employ any member of higher rank. Provide Employee Resources Section with names and addresses of all employees, both uniformed members of the service and others. Do not employ other members of the service until such members present approved OFF DUTY EMPLOYMENT APPLICATIONS. RELATED PROCEDURES Civilian Employee Off Duty Employment (A.G. 319-23) FORMS AND REPORTS APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN FIREARMS (INDIVIDUAL) (PD625-043) APPLICATION FOR LICENSE AS A GUNSMITH OR DEALER IN FIREARMS (PARTNERSHIP) (PD625-042) OFF DUTY EMPLOYMENT APPLICATION (PD407-164) THREAT, RESISTANCE OR INJURY (T.R.I.) INCIDENT WORKSHEET (PD370-154) FORCE RECORD (406-143) OVERTIME REPORTS (PD138-064) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-41 EMPLOYEE SUGGESTION PROGRAM DATE ISSUED: 10/04/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/04/16 1 of 1 PURPOSE To improve operations of the Department. DEFINITION EMPLOYEE SUGGESTIONS - Those suggestions made by members of the service within the guidelines of, and conforming to the procedures established by the Department of Citywide Administrative Services and the Police Department Employee Suggestions Programs. The Employee Suggestion Program considers any proposal that improves some aspect of police operations, public service, community relations, working conditions or safety. A proposal, if adopted, could result in substantial savings in time, money, manpower, equipment or the elimination of waste. PROCEDURE When submitting an employee suggestion: MEMBER OF THE SERVICE 1. 2. Prepare one copy of form EMPLOYEE SUGGESTION PROGRAM (PD115-161). Mail or deliver the completed copy to:  Employee Suggestion Program, New York City Police Department, Commanding Officer, Management Analysis Section, One Police Plaza, Room 1202, New York, NY 10038 MANAGEMENT 3. ANALYSIS 4. SECTION MEMBER Assign Office of Management Analysis and Planning and Employee Suggestion control numbers. Acknowledge receipt of employee suggestion. DEPARTMENT COORDINATOR 5. Review all suggestions with the Employee Suggestion Program Evaluation Committee. NOTE After careful consideration of the merits of an employee suggestion, the Employee Suggestion Program Evaluation Committee will either approve, disapprove or forward the suggestion for further review and evaluation to the appropriate unit or agency. MANAGEMENT 6. ANALYSIS SECTION MEMBER Prepare Typed Letterhead, indicating approval or disapproval of the suggestion, and forward to member concerned. a. If disapproved, provide reason(s) for rejection. DEPARTMENT COORDINATOR 7. 8. Determine degree/amount of award to be presented to member concerned. Conduct liaison with the Department of Citywide Administrative Services, Citywide Employee Suggestion Program. FORMS AND REPORTS EMPLOYEE SUGGESTION PROGRAM (PD115-161) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-42 DISCONTINUANCE OF POLICE SERVICE RETIREMENT OR VESTED INTEREST DATE ISSUED: 01/25/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/25/17 1 of 5 PURPOSE To apply for discontinuance of police service (retirement or vested interest). DEFINITIONS TERMINAL LEAVE - Leave, with pay, computed at the Police Pension Fund and granted to retiring members UPON REQUEST. One month leave is granted for each ten years of service, three days for each completed year of service, and one day for each completed four months of service, EXCEPT that terminal leave will NOT be granted: a. If disciplinary charges are pending b. If discontinuing police service with vested interest c. For time spent on extended leave without pay, unless mandated by law. LEOSA CERTIFICATION CARD - H.R. 218 was signed into law on July 22, 2004, by President George W. Bush and is commonly referred to as the Law Enforcement Officers’ Safety Act (LEOSA). LEOSA exempts qualified active and retired law enforcement officers from local and state prohibitions on the carrying of concealed firearms. To be valid, a LEOSA Certification Card must be accompanied by a retired UMOS Department IDENTIFICATION CARD (PD416-091). PROCEDURE When a uniformed member of the service wishes to apply for retirement or discontinue police service with vested interest: UNIFORMED MEMBER OF THE SERVICE 1. 2. Notify commanding officer. Telephone Police Pension Fund for instructions and an appointment PRIOR to reporting for retirement processing. COMMANDING 3. OFFICER 4. Have clerical member prepare PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013). Sign PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE in appropriate space and give form to retiring member. 5. Report to Police Pension Fund in civilian clothes for discontinuance of service (retirement or vested interest). a. Tier 2 members must report at least thirty days in advance of discontinuance of service. b. Tier 3 members may report without notice at time of discontinuance of service. c. All members applying for terminal leave are requested, but NOT required, to report to the Police Pension Fund ten days prior to commencement of such leave to allow for clerical processing. Request assignment to second platoon, if necessary. UNIFORMED MEMBER CONCERNED 6. NOTE A uniformed member (with the exception of Tier 3 uniformed members) wishing to terminate NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-42 REVISION NUMBER: PAGE: 01/25/17 2 of 5 police duties IMMEDIATELY, who has used all accrued time, vacation and/or terminal leave, MUST, after calling the Police Pension Fund for an appointment, submit one copy of LEAVE OF ABSENCE REPORT (PD433-041) to the Police Pension Fund and the remaining two copies of LEAVE OF ABSENCE REPORT to his commanding officer, requesting LEAVE WITHOUT PAY for up to thirty days. This leave MAY BE granted to a member applying for discontinuance of police service. Upon approval of the request by the unit commander, the member concerned MUST personally deliver all copies of the LEAVE OF ABSENCE REPORT to the commanding officer of the next higher command for approval and then present all copies to the Police Pension Fund for processing. NOTE (continued) UNIFORMED MEMBER CONCERNED (continued) 7. NOTE When a valid reason exists for testing firearm(s) of member discontinuing police service, member’s commanding officer will ensure the preparation of REQUEST FOR LABORATORY EXAMINATION REPORT (PD521-168), if applicable, and have member hand deliver firearm(s) with REQUESTS direct to Firearms Analysis Section. 8. Bring PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE to Police Pension Fund and ensure all property is disposed of as indicated in step “8.” If additional tours of duty are to be performed subsequent to appearance at the Police Pension Fund, report with PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE form ONLY. Upon completion of last tour of duty, report to Police Pension Fund on date specified by Police Pension Fund personnel OR after last tour of duty (ensure ALL property is disposed of as indicated in step “8”). Deliver property and obtain receipt on PROPERTY RECEIPT DISCONTINUANCE OF SERVICE, as follows: a. Shield and IDENTIFICATION CARD (PD416-091) to the Shield, ID and Retirement Unit after conferral with Police Pension Fund personnel b. Firearm(s), if not previously invoiced - to Manhattan Property Clerk’s Office if NOT LEOSA qualified and NOT applying for a handgun license. (Member discontinuing police service will prepare PROPERTY CLERK INVOICE (PD521-141) at Property Clerk facility). Firearm(s) previously invoiced at other borough Property Clerk Offices will be forwarded to the Manhattan Property Clerk’s Office by the Property Clerk c. Helmet and Oleoresin Capsicum (O.C.) pepper spray, with holster to Firearms and Tactics Section, Police Headquarters range d. New York City Transit Police Pass MetroCards - to desk officer, who will ensure that ALL MetroCards are hand delivered to the Employee Resources Section e. Long Island Rail Road and Metro-North Police Passes - to desk officer, who will ensure that ALL Long Island Rail Road and Metro-North Police Passes are hand delivered to the Employee Resources Section f. NYPD Restricted Parking Permit (Misc. 23-N), Headquarters Annex Parking Permit (Misc. 814HQ-Annex) or any other Department issued vehicle parking permit - if applicable, to NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-42 PAGE: 01/25/17 g. UNIFORMED MEMBER CONCERNED (continued) h. i. j. k. l. NOTE REVISION NUMBER: 3 of 5 issuing command’s integrity control officer/counterpart, to ensure that return is recorded in Department record book NYPD Vehicle Identification Plate (Misc. 740) - if applicable, to command’s integrity control officer/counterpart, who will ensure that the plate is forwarded by messenger to the Chief of Department’s Vehicle Identification Unit at 300 Gold Street, Room 312, Brooklyn Department issued bullet resistant vest - if applicable, to Police Academy, Ballistic Vest Unit. (1) A retiring uniformed member of the service has the option of retaining their Department issued bullet resistant vest or returning it to Police Academy, Ballistic Vest Unit for proper disposal. Permanently assigned portable radio with all accessories – if applicable, to ITB Telecommunications Unit, One Police Plaza, Room 910B Personal laptop computer and/or tablet with all accessories - if applicable, to ITB Telecommunications Unit, One Police Plaza, Room 910B Cellular telephone with all accessories - if applicable, to ITB Telecommunications Unit, One Police Plaza, Room 910B MIFI device and/or VPN token - if applicable, to ITB Telecommunications Unit, One Police Plaza, Room 910B. Regardless of residency, members with at least twenty years of service and those retiring due to line of duty injuries, when separating in “good standing,” may obtain a LEOSA Certification Card from the Department at the time they are given their retired Department IDENTIFICATION CARD. A member intending to apply for a handgun license will comply with instructions received from the License Division. Members who reside within the confines of New York City MUST have HANDGUN LICENSE APPLICATION (PD643-041) typed and notarized prior to reporting to the Police Pension Fund. A member residing outside New York City must make application for a handgun license to the licensing officer in the municipality in which the member resides. 9. 10. 11. DESK OFFICER 12. Deliver to Executive Director, Police Pension Fund: a. Five copies of PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE indicating disposition of property b. Copy of PROPERTY CLERK INVOICE, if applicable. Prepare and submit PENSION APPLICATION (PD440-045), which grants terminal leave, if applicable. Retain copy of: a. PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE b. PROPERTY CLERK INVOICE, if prepared. Notify Police Academy, Ballistic Vest Unit if member chooses to retain NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-42 REVISION NUMBER: PAGE: 01/25/17 4 of 5 their Department issued bullet resistant vest. a. DESK OFFICER (continued) 13. 14. 15. If member retains vest, send copy of PROPERTY RECEIPT DISCONTINUANCE OF SERVICE via fax and Department mail to Ballistic Vest Unit, ensuring vest information is entered on form. Make Command Log entry from the endorsement made by the Executive Director, Police Pension Fund on PROPERTY RECEIPT DISCONTINUANCE OF SERVICE. a. File copy of receipted form in Property Receipt Book. Notify commanding officer and next higher command. Notify roll call clerk. FIREARMS AND TACTICS SECTION SUPERVISOR 16. Enter retiring UMOS’ last firearms qualification date into the Firearms Tracking System (FTS) database. OPERATIONS UNIT 17. Utilize the FTS database to verify the issuance and expiration date of the Department-issued LEOSA Certification Card when fielding calls from law enforcement agencies and other government entities. ADDITIONAL DATA The Police Pension Fund notifies uniformed members of the service well in advance of their 63rd birthdate that such members are required, by law, to retire no later than midnight of the eve of their 63rd birthdate. The member concerned MUST apply for and take all leave, including vacation and terminal leave, PRIOR TO THAT DATE. Any leave NOT TAKEN prior to the member’s 63rd birthdate WILL BE FORFEITED; the member will receive NO COMPENSATION WHATSOEVER for time so forfeited. Tier 3 members will be notified in advance of their 62nd birthdate and must retire no later than midnight of the eve of their 62nd birthdate. No leaves of any kind may be granted after commencement of terminal leave, nor may the member be placed on sick report, UNLESS such sick report results from an action taken in the line of duty while on terminal leave. A member who discontinues terminal leave PRIOR to the effective retirement date may NOT be granted vacation for at least thirty days AFTER discontinuance of such leave. A member may, however, apply for a thirty day leave of absence WITHOUT PAY, OR return to full duty. Prior to approval of a request for leave WITHOUT PAY of a member discontinuing terminal leave, the approving officer (see P.G. 205-21, “Leave of Absence Without Pay Thirty (30) Calendar Days or More”) MUST communicate with, and obtain the approval of the Chief of Personnel. A member on terminal leave who withdraws an application for retirement and subsequently re-applies for retirement shall be subject to ALL the provisions of this procedure. In addition, the effective date of retirement must be at least thirty days from the date of re-application. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-42 DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/25/17 5 of 5 A uniformed member of the service with sufficient reason may request his commanding officer to mail his paycheck while he is on leave prior to retirement. The request shall be prepared on Typed Letterhead and submitted with sufficient number of self-addressed, stamped envelopes. ADDITIONAL DATA (continued) Retiring members of service with at least twenty years of service or those retiring due to line of duty injuries will report to the Shield, ID and Retirement Unit with their last range requalification slip in order to obtain a LEOSA Certification Card along with their retired Department IDENTIFICATION CARD. A member is not authorized to obtain a LEOSA Certification Card from the Department unless such member has qualified during a regular Department range cycle within the past twelve months. The LEOSA Certification Card will expire twelve months from the date of their last range requalification. RELATED PROCEDURES Discontinuation of Police Service - Resignation (P.G. 205-43) Leave of Absence Without Pay Thirty (30) Calendar Days or More (P.G. 205-21) Acquisition and Use of Department Issued New York City Transit Police Pass MetroCards (P.G. 219-26) FORMS AND REPORTS LEAVE OF ABSENCE REPORT (PD433-041) PENSION APPLICATION (PD440-045) HANDGUN LICENSE APPLICATION (PD643-041) PROPERTY CLERK INVOICE (PD521-141) PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013) REQUEST FOR LABORATORY EXAMINATION REPORT (PD521-168) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-43 DISCONTINUATION OF POLICE SERVICE - RESIGNATION DATE ISSUED: 01/25/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/25/17 1 of 5 PURPOSE To facilitate the resignation of a uniformed member of the service. DEFINITION RESIGNATION - Voluntary separation from the Department other than retirement/vested interest. PROCEDURE When a uniformed member of the service decides to resign from the Department: MEMBER CONCERNED 1. COMMANDING 2. OFFICER 3. 4. 5. 6. 7. DESK OFFICER 8. 9. 10. 11. NOTE Report to permanent command and notify commanding officer. a. If commanding officer is NOT present, inform desk officer. Instruct member that resignation bars reinstatement EXCEPT if approved by the Police Commissioner within one year of date of resignation. Request member concerned to complete, in ink, and sign appropriate section of RESIGNATION AND EXIT INTERVIEW (PD452-151). Interview member and record responses under appropriate captions of RESIGNATION AND EXIT INTERVIEW. Sign RESIGNATION AND EXIT INTERVIEW and distribute as indicated on bottom of each copy of form. Have command clerk prepare set of PROPERTY RECEIPT DISCONTINUANCE OF SERVICE (PD520-013). Sign PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE. Make Command Log entry of resignation. Obtain New York City Transit Police Pass MetroCard and Long Island Rail Road and/or Metro-North Rail Road Police Passes from resigning member, if appropriate, and have hand delivered to the Employee Resources Section. Notify Operations Unit that uniformed member is resigning. Give member on duty at Operations Unit the following information concerning resigning member: a. Rank b. Last name, first name, middle initial c. Shield number d. Tax registry number e. Social Security number f. Command g. Date of appointment h. Hour and date of resignation. Operations Unit personnel will notify Communications Section (for transmittal of FINEST Message), Internal Affairs Bureau, Payroll Section, Police Pension Fund and Human Capital Division. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-43 REVISION NUMBER: PAGE: 01/25/17 2 of 5 DESK OFFICER 12. (continued) Assign member concerned to second platoon on last working day. a. If last working day of resigning member is on Saturday or Sunday, member will report to Police Pension Fund for processing on Friday and perform clerical duty in command on Saturday and Sunday. 13. Prepare PROPERTY CLERK INVOICE (PD521-141) listing firearms to be safeguarded. Prepare separate ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE (PD424-150) for each firearm safeguarded. Deliver firearms with PROPERTY CLERK INVOICE and ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE to borough Property Clerk’s Office, ONLY. Report to Police Pension Fund on last working day in civilian clothes with PROPERTY RECEIPT – DISCONTINUANCE OF SERVICE, ALL property and two copies of PROPERTY CLERK INVOICE. a. Resigning uniformed member of the service will retain ‘Prisoner/Finder/Owner’ copy of PROPERTY CLERK INVOICE as receipt for firearms. RESIGNING MEMBER 14. 15. 16. NOTE If uniformed member of the service refuses to report to Police Pension Fund for processing, commanding officer will accept property and have it delivered to appropriate commands. 17. Deliver Department property to commands indicated below and obtain receipt on PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE form. a. IDENTIFICATION CARD (PD416-091) and shield - to Shield, ID and Retirement Unit b. Helmet and Oleoresin Capsicum (O.C.) pepper spray, with holster - to officer-in-charge, Firearms and Tactics Section, Police Headquarters range c. NYPD Restricted Parking Permit (Misc. 23-N), Headquarters Annex Parking Permit (Misc. 814HQ-Annex) or any other Department issued vehicle parking permit - if applicable, to issuing command’s integrity control officer/counterpart, to ensure that return is recorded in Department record book d. NYPD Vehicle Identification Plate (Misc. 740) - if applicable, to command’s integrity control officer/counterpart, who will ensure that the plate is forwarded by messenger to the Chief of Department’s Vehicle Identification Unit at 300 Gold Street, Room 312, Brooklyn e. Department issued bullet resistant vest - to Police Academy, Ballistic Vest Unit f. Permanently assigned portable radio with all accessories – if applicable, to ITB Telecommunications Unit, One Police Plaza, Room 910B NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-43 REVISION NUMBER: PAGE: 01/25/17 g. RESIGNING MEMBER (continued) h. i. 3 of 5 Personal laptop computer and/or tablet with all accessories - if applicable, to ITB Telecommunications Unit, One Police Plaza, Room 910B Cellular telephone with all accessories - if applicable, to ITB Telecommunications Unit, One Police Plaza, Room 910B MIFI device and/or VPN token - if applicable, to ITB Telecommunications Unit, One Police Plaza, Room 910B. ALL uniformed members of the service MUST return the Patrol Guide. Detectives, detective investigators and detective supervisors MUST return the Patrol Guide and Detective Guide. All uniformed members of the service in the rank of lieutenant MUST return the Patrol Guide and Administrative Guide. All uniformed members of the service in the rank of captain and above MUST return the Patrol, Administrative, Detective and Organization Guides. NOTE 18. POLICE PENSION FUND 19. REPRESENTATIVE 20. Examine PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE to insure that ALL property is returned or accounted for. Prepare necessary resignation papers and give resigning member appropriate instructions. Forward to desk officer/counterpart following forms in Department mail: a. PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE b. PROPERTY CLERK INVOICE. DESK OFFICER 21. File copy of PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE in Property Receipt Book. Notify commanding officer, roll call clerk and next higher command of resignation. 22. IF MEMBER IS RESIGNING IN PERSON, NOT AT PERMANENT COMMAND, AND WILL NOT REPORT TO POLICE PENSION FUND FOR PROCESSING: DESK OFFICER, COMMAND OF RESIGNATION 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. Prepare RESIGNATION AND EXIT INTERVIEW (five part snap-out). Request member to sign form. a. If member refuses, so indicate. Sign and distribute form as indicated in step “5” above. Notify Operations Unit of member’s resignation. a. Operations Unit personnel will make required notifications. Notify member’s permanent command of resignation. Make Command Log entry of member’s resignation including names of persons notified. Question resigning member concerning location of property. Instruct member concerned that benefits, pension contributions, etc., will NOT be returned until ALL property is accounted for and that the Police Commissioner will decide if resignation is without permission. Assign uniformed member to deliver property of resigning member to permanent command. Instruct resigning member to contact Police Pension Fund for instructions concerning benefits. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-43 DESK OFFICER, PERMANENT COMMAND REVISION NUMBER: PAGE: 01/25/17 33. 34. 35. 36. 37. 4 of 5 Have following forms prepared: a. PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE b. PROPERTY CLERK INVOICE c. ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS - REPORT TO N.Y. STATE POLICE. Inspect member’s FORCE RECORD (PD406-143) to determine Department property and firearms possessed by member. Have uniformed supervisor and clerical member of the service open member’s locker and obtain property. Have uniformed member of the service deliver resigning member’s firearms with related forms to borough Property Clerk’s Office. Assign member to deliver PROPERTY RECEIPT – DISCONTINUANCE OF SERVICE (five copies), two copies of PROPERTY CLERK INVOICE and ALL Department property to Police Pension Fund. 38. POLICE PENSION FUND REPRESENT39. ATIVE Process papers of resigning member and check PROPERTY RECEIPT DISCONTINUANCE OF SERVICE to insure ALL Department property and firearms are returned. Forward to member’s permanent command a copy of: a. PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE b. PROPERTY CLERK INVOICE. 40. Check PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE to insure that ALL Department property and firearms of resigning member are accounted for, and/or safeguarded. DESK OFFICER, PERMANENT COMMAND IF MEMBER RESIGNS OTHER THAN IN PERSON (BY TELEGRAM, REGISTERED LETTER, ETC.): C.O./ SUPERVISING OFFICER, RECEIVING RESIGNATION 41. C.O., PERSONNEL ORDERS DIVISION 43. Mail certified letter to member concerned acknowledging receipt and acceptance of resignation. a. Advise member that Police Commissioner will decide if resignation is without permission. MEMBER’S C.O./ SUPERVISORY HEAD 44. Attempt to personally communicate with member to determine location of Department property and member’s firearms. Instruct member concerned that pension contributions, etc., will NOT be returned until ALL property and firearms are returned and/or accounted for. Have desk officer inspect FORCE RECORD of member to determine what Department property and firearms are possessed by member. 42. 45. 46. Notify Operations Unit of member’s resignation. a. Operations Unit personnel will make required notifications. Notify resigning member’s permanent command, if necessary. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-43 REVISION NUMBER: PAGE: 01/25/17 5 of 5 DESK OFFICER, MEMBER’S COMMAND 47. 48. 49. Assign sergeant and clerical member of the service to open member’s locker and obtain Department property. Make Command Log entry of all facts. Request desk officer of designated precinct to assign a supervisor to a specified location to obtain member’s property. a. Precinct designated will be determined by location of property. SUPERVISOR, DESIGNATED PRECINCT 50. 51. Visit location(s) and obtain property. Deliver property to desk officer of member’s permanent command. DESK OFFICER 52. ADDITIONAL DATA Comply with steps “13” to “17” above, insofar as possible, regarding preparation of forms and delivery of property to appropriate commands. In an effort to facilitate vacation selections, uniformed members of the service in the rank of police officer through deputy chief receive their entire vacation allotment on January 1st of any given year. However, members concerned are reminded that they are only entitled to use their entire vacation allotment if they are employed for the full year. Uniformed members who resign during the calendar year may only use the amount of vacation days based on the monthly accrual rates as follows: a. Uniformed members appointed PRIOR to July 1, 1988, as per P.G. 203-19, “Vacation Policy”. b. Uniformed members appointed AFTER July 1, 1988 at the rate of: (1) 2 ¼ days each month AFTER the first five years of service for a total of twenty-seven vacation days (2) 1 2/3 days each month PRIOR TO 5TH YEAR ANNIVERSARY for a total of twenty vacation days. NOTE: Uniformed member whose 5th year anniversary falls within calendar year receives a prorated vacation accrual based on date of appointment. A uniformed member of the service who uses vacation in excess of the accrual rates PRIOR to resigning will be required to forfeit pay and/or reimburse the Department for the paid vacation days used in excess of the accrual. RELATED PROCEDURE Vacation Policy (P.G. 203-19) Acquisition and Use of Department Issued New York City Transit Police Pass MetroCards (P.G. 219-26) FORMS AND REPORTS ACQUISITION OR DISPOSITION OF FIREARMS BY POLICE OFFICERS REPORT TO N.Y. STATE POLICE (PD424-150) PROPERTY CLERK INVOICE (PD521-141) PROPERTY RECEIPT - DISCONTINUANCE OF SERVICE (PD520-013) RESIGNATION AND EXIT INTERVIEW (PD452-151) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-44 PISTOL LICENSE FOR RETIRING MEMBERS OF THE SERVICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To expedite the issuance of a pistol license to a uniformed member of the service retiring. PROCEDURE A uniformed member of the service who desires to obtain a pistol license will, prior to last tour of duty: RETIRING MEMBER OF THE SERVICE 1. 2. 3. Obtain pistol license from local police authority if a non- resident of City. Prepare PISTOL LICENSE APPLICATION (PD643-041) complying with directions on form. a. Two copies if resident of New York City b. Three copies if non-resident of New York City. Request commanding officer to endorse reverse side of application under caption, “Investigating Officer’s Recommendation.” CLERICAL MEMBER 4. Fingerprint retiring member using: a. NON-CRIMINAL FINGERPRINT RECORD (PD423-144) b. New York State Non-Criminal Fingerprint Card (O13 OOIN) c. F.B.I. Applicant Form (FD258) RETIRING MEMBER OF THE SERVICE 5. Obtain three head type photographs, 1 ½ inch square a. If non-resident of New York City, four photographs are required. NOTE Photographs must have been taken within thirty days of application. 6. 7. 8. 9. Report to Identification Section, Police Headquarters with fingerprints for processing. Report to Payroll/Pension Section to obtain Certificate of Service with medical endorsement. a. If non-resident, an additional copy of Certificate of Service is required for local police authority. Prepare a U.S. Postal Money Order as follows: a. Seventy-four dollars payable to New York State Division of Criminal Justice Services. Report to Pistol License Section, Police Headquarters with the following documents: a. PISTOL LICENSE APPLICATIONS and photographs b. Fingerprint forms c. Certificate of Service d. Money Order e. Copy of PROPERTY CLERK INVOICE (PD521-141) if firearms are in custody of Property Clerk. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-44 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 2 of 2 ADDITIONAL DATA A retiring uniformed member of the service who resides outside New York City must obtain a New York State Pistol License from his local police authority prior to making application to the Pistol License Section for a New York City License. Because the retiring member cannot receive a Certificate of Service until his last working day, he may be unable to receive his New York State License prior to his retirement date. Therefore, the retiring member will deposit his firearms in the Manhattan Property Clerk’s Office and upon receipt of his State License, comply with the above procedure. RELATED PROCEDURES Discontinuance Of Police Service Retirement-Vested Interest (P.G. 205-42) FORMS AND REPORTS NON-CRIMINAL FINGERPRINT RECORD (PD423-144) PISTOL LICENSE APPLICATION (PD643-041) PROPERTY CLERK INVOICE (PD521-141) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-45 CHRONIC ABSENCE CONTROL PROGRAM DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 3 PURPOSE To curtail abuse of sick leave privileges. DEFINITIONS CHRONIC SICK - CATEGORY “A” - A uniformed member of the service who reports sick for any reason, EXCEPT an initial line of duty absence OR for hospitalization at any time, four or more times within a twelve month period. CHRONIC SICK - CATEGORY “B” - A uniformed member of the service who reports sick for any reason, EXCEPT initial line of duty OR for hospitalization at any time, six or more times within a twelve month period; OR For any reason EXCEPT an initial line of duty absence or for hospitalization at any time, four or more times within a twelve month period and loses forty or more workdays (not calendar days). SCOPE Outpatient service such as ambulatory surgery is not considered hospitalization for the purpose of this procedure. PROCEDURE When a uniformed member of the service is initially designated “CHRONIC ABSENT”: COMMANDING 1. OFFICER, MEDICAL DIVISION Notify member’s commanding officer, in writing, by forwarding appropriate copies of CHRONIC ABSENT NOTIFICATION (PD433-148). COMMANDING 2. OFFICER Notify member of such designation, by delivering original copy (white) of CHRONIC ABSENT NOTIFICATION, after completing first endorsement. Indicate notification on member’s ABSENCE AND TARDINESS RECORD (PD433-145). Advise member that such designation will remain in effect according to the following classification: a. CATEGORY “A” - for six months from date of return to duty following last absence. b. CATEGORY “B” - for nine months from date of return to duty following last absence. 3. 4. NOTE Subsequent sick reports, EXCLUDING initial line of duty or hospitalization, during the six or nine month period will extend the designation period accordingly UNLESS such designation is revoked on appeal. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-45 PAGE: 09/27/16 WHEN A MEMBER DESIGNATION MEMBER CONCERNED REVISION NUMBER: 5. 6. 2 of 3 WISHES TO APPEAL A CHRONIC SICK Prepare report, in DUPLICATE, on Typed Letterhead, addressed to the Commanding Officer, Medical Division, within thirty days of chronic absent designation, indicating the reason(s) for objection to designation. Present report to commanding officer for review and recommendation. COMMANDING 7. OFFICER Review report and forward, with endorsement, to Commanding Officer, Medical Division. a. Include recommendation and reason(s) in support or denial of appeal. COMMANDING 8. 9. OFFICER, 10. MEDICAL DIVISION 11. Confer with Chief Surgeon and district surgeon concerned. APPROVE/DISAPPROVE appeal. Forward DISAPPROVED appeal to Chief of Personnel for final determination. Notify commanding officer of member concerned of results of appeal. COMMANDING 12. OFFICER Inform member concerned of final determination. ADDITIONAL DATA The following restrictions shall apply to members designated Category “B”: a. Not eligible for Administrative Return b. Assignment to Special Medical District/Confidential Medical District, regardless of residence and existing medical district. c. Not permitted to leave residence without the express permission of the Special Medical District/Confidential Medical District Surgeon. Members violating this procedure will be subject to Charges and Specifications, not Command Discipline. Category “B” members who report sick and indicate an inability to travel, or who fail to report to the Special Medical District/Confidential Medical District when scheduled, will be visited by a supervising officer of the Medical Division. Member will then be transported to the Special Medical District/Confidential Medical District (if able to travel). CHARGES AND SPECIFICATIONS (PD468-121) will be prepared by a ranking officer from the Medical Division if Special Medical District/Confidential Medical District Surgeon determines that: a. the sick member was able to travel to the Special Medical District/Confidential Medical District, OR b. the member displays no objective evidence of illness or injury claimed. Category “B” members found fit for duty after examination by the Special Medical District/Confidential Medical District Surgeon and who report sick again for the SAME reason prior to their next scheduled tour of duty, may be suspended from duty without pay if upon subsequent examination by a surgeon, no objective findings of such illness or injury are found. CHARGES AND SPECIFICATIONS will be prepared by the Commanding Officer, Medical Division. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-45 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 3 of 3 A FINEST message will be transmitted daily listing those members reporting sick within the previous twenty-four hours and specifically identifying those who will report to the Special Medical District/Confidential Medical District instead of their own district surgeon. Members concerned will be notified by their commanding officer. ADDITIONAL DATA (continued) Granting of applications or recommendations for discretionary benefits, including promotion, extra compensation, designation, heightened assignments, off-duty employment and scholarships will be discretionary while a member is Chronic Absent, Category “A” or “B”. No discretionary benefits and privileges will be denied solely because a member is Chronic Absent, Categories “A” or “B”. RELATED PROCEDURES Reporting Sick (P.G. 205-01) FORMS & REPORTS ABSENCE AND TARDINESS RECORD (PD433-145) CHARGES AND SPECIFICATIONS (PD468-121) CHRONIC ABSENT NOTIFICATION (PD433-148) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-46 COUNSELING SERVICES UNIT DATE ISSUED: 12/15/16 PURPOSE DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 2 To ensure that all members of the service are informed about the Counseling Services Unit. DEPARTMENT COUNSELING GUIDELINES SCOPE The primary function of the Counseling Services Unit is to assist in the recovery and return to full and productive service those members of the service who are experiencing difficulties with alcohol, prescription medication, gambling or finances. The Department’s objective, at all levels, is the early detection and referral of its personnel for evaluation and treatment, either as a self-referral or through a direct supervisory referral. The Counseling Services Unit is not a disciplinary unit, nor a sanctuary for misconduct. To afford confidentiality to members of the service who utilize this program, the Counseling Services Unit is located in a non-Department facility located at: 189 Montague Street, 7th Floor, Brooklyn, New York 11201; Monday through Friday between 0700-1800 hours. During non-business hours the Counseling Services Unit may be contacted through the Sick Desk Supervisor. Alcoholism is a primary, chronic disease with genetic, psychosocial and environmental factors influencing its development and manifestations. Untreated, the disease is often progressive and fatal. It is characterized by continuous or periodic impaired control over drinking, preoccupation with the drug alcohol, use of alcohol despite adverse consequences, and distortions in thinking, most notably denial. Alcoholism is a fully treatable disease, especially when intervention occurs in the early stages. Self-referral, before the condition results in personal tragedy or misconduct, is ideal. However, it must be emphasized that denial and cover-up are inherent components of this disease. Therefore, supervisors are a vital link to the process of early detection, referral, treatment and recovery. A supervisor may contact the Counseling Services Unit and request that a member be evaluated. Federal law and regulations governing confidentiality prohibit disclosure of any information or record pertaining to substance abuse treatment. The Counseling Services Unit may not disclose any information that identifies a member as a participant except under the following circumstances: a. b. c. d. Written consent from the member concerned Valid subpoena and U.S. District Court Order Suspected child abuse Danger to self or another NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-46 SCOPE (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 2 of 2 Records maintained by the Counseling Services Unit are absolutely confidential and not duplicated or forwarded anywhere within the Department. In nondisciplinary cases, when a supervisor officially refers a member, no report will be prepared and no record of the referral will be noted in the member’s personnel folder. Supervisors making referrals will only be advised as to the level of cooperation and only on a need to know basis. Members participating in this program will not jeopardize their promotional opportunities. In addition, their current assignments will not ordinarily be changed because of their participation in this program unless, due to the nature of the assignment, a change is deemed to be in the best interests of all parties concerned. However, participation in this program will not exempt a member of the service from disciplinary action for specific acts of misconduct and the consequences of such disciplinary action. The services of the Counseling Services Unit are NOT available to members of the service for illegal drug use. All members of the service are mandated by provisions of “Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service,” (P.G. 205-30) to make official notification to the commanding officer/duty captain, or Internal Affairs Bureau/Command Center when illegal drug use is suspected. Prior to final adjudication of a disciplinary matter, in all misconduct cases in which the use of alcohol is indicated, an alcoholism assessment by the Counseling Services Unit must be conducted. In addition, in appropriate cases, a final adjudication of the disciplinary matter will be held in abeyance pending completion of treatment for alcoholism. The Department Advocate’s Office or the Office of the Special Prosecutor, as appropriate, will ensure that these steps are taken. In domestic violence cases, the Employee Assistance Unit will refer the member to the Domestic Incident Education Program. The Department Advocate’s Office or the Office of the Special Prosecutor, as appropriate, will ensure that these steps are taken. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-47 TEMPORARY REMOVAL OF FIREARMS IN NON-DISCIPLINARY CASES DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 4 PURPOSE To temporarily remove a uniformed member of the service’s firearms and evaluate that member's fitness to perform duty in non-disciplinary cases. DEFINITION RANKING OFFICER - For the purposes of this procedure only, a Department surgeon, uniformed member of the service in the rank of captain or above, or other competent authority. PROCEDURE Whenever a Department surgeon, uniformed member of the service in the rank of captain or above, or other competent authority, determines that a member’s firearms should be temporarily removed for non-disciplinary reasons (e.g., stress as a result of family or other situations, suicidal tendencies, etc.) the following steps will be complied with: RANKING OFFICER 1. 2. 3. 4. Request response of Department psychologist, if warranted, through the Sick Desk Supervisor. Direct that the member’s pistols, revolvers, IDENTIFICATION CARD (PD416-091), and shield be removed. Deliver surrendered property to command where the order to surrender was given. Ascertain if member possesses additional firearms, i.e. pistols, revolvers, rifles or shotguns: a. Question member directly b. Direct desk officer, command of surrender, to check member’s FORCE RECORD (PD406-143). DESK OFFICER, COMMAND OF SURRENDER 5. NOTE The command where any of the member’s pistols or revolvers are located may be directed to retrieve the weapons and deliver them to either the member’s command or to the command in which the investigation is being conducted, if appropriate. 6. 7. Notify member’s permanent command and request a check of member’s FORCE RECORD (PD406-143) to determine if all weapons listed have been surrendered. Arrange to obtain other additional firearms if necessary. Have PROPERTY CLERK INVOICE (PD521-141) prepared for firearms obtained. Include on INVOICE notation “Property of uniformed member of the service - Not to be returned without approval of Commanding Officer, Medical Division.” a. Place shield, and IDENTIFICATION CARD into a Plastic Security Envelope and seal. (Do not prepare INVOICE for these items). b. Secure firearms, shield, and IDENTIFICATION CARD in the command’s property locker. c. Make appropriate entries in Command Log. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-47 REVISION NUMBER: PAGE: 09/27/16 2 of 4 NOTE Do not prepare REMOVAL/RESTORATION OF FIREARMS REPORT (PD524-152). RANKING OFFICER 8. 9. 10. NOTE Make notification to Employee Assistance Unit. If closed, have notification made at beginning of next business day. Prepare detailed confidential report addressed to Commanding Officer, Medical Division, and forward direct. Forward copies of the report to: a. C.O., Career Enhancement Division (Attention: Employee Assistance Unit) in all cases. b. The member’s commanding officer in all cases. c. Chief of Internal Affairs Bureau (IAB) only if the incident generates an IAB log number. (Notify IAB Command Center of results of investigation). d. Investigative unit concerned (i.e. borough/bureau investigations unit) only if further investigation of the incident is necessary. If the incident involves corruption/serious misconduct, comply with P.G. 206-08, “Suspension From Duty-Uniformed Member of the Service,” or P.G. 206-10, “Modified Assignment,” P.G. 206-17, “Removal and Restoration of Firearms” and P.G. 207-21, “Allegations of Corruption and Serious Misconduct Against Members of the Service.” 11. Direct member concerned to: a. Report to his/her permanent command at 0900 hours for each tour of duty that falls on a business day (Monday through Friday). b. Work normally assigned tour hours whenever tour of duty falls on a weekend (Saturday or Sunday) or holiday. c. Be assigned to non-enforcement duties. d. Follow steps 11a. -11c. as indicated above until an evaluation determination and further reporting instructions from the Commanding Officer, Medical Division are received. COMMANDING 12. 13. OFFICER, MEDICAL 14. DIVISION Review confidential report prepared by ranking officer. Determine with supervisory psychologist if member concerned should be evaluated by the Psychological Evaluation Section. Notify member concerned to appear at Psychological Evaluation Section if determination is made that member requires evaluation. WHEN IT IS DETERMINED THAT THERE IS A MEDICAL OR PSYCHOLOGICAL REASON FOR THE MEMBER’S FIREARMS TO BE OFFICIALLY REMOVED COMMANDING 15. OFFICER, MEDICAL DIVISION Have member’s firearms officially removed when deemed necessary. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-47 REVISION NUMBER: PAGE: 09/27/16 3 of 4 NOTE Medical Division will be responsible for: a. Placing member on restricted duty. b. Issuing a Firearms Removal serial number. c. Preparing REMOVAL/RESTORATION OF FIREARMS REPORT and forwarding it to desk officer, command of surrender. d. Notify commands concerned regarding member’s status and the official removal of firearms. e. Directing member to report to Shield, ID and Retirement Unit for a restricted duty IDENTIFICATION CARD. DESK OFFICER, COMMAND OF SURRENDER 16. Upon receipt of REMOVAL/RESTORATION OF FIREARMS REPORT from Medical Division, comply with P.G. procedure 206-17, “Removal and Restoration of Firearms,” regarding the forwarding of firearms, shield and IDENTIFICATION CARD. WHEN DETERMINATION IS MADE THAT MEMBER DOES NOT REQUIRE A PSYCHOLOGICAL EVALUATION OR A PSYCHOLOGICAL EVALUATION FINDS NO BASIS TO OFFICIALLY REMOVE THE MEMBER’S FIREARMS COMMANDING 17. OFFICER, MEDICAL DIVISION Notify desk officer, command of surrender and also member’s permanent command, if different that: a. There is no medical/psychological objection to returning the member’s firearms, shield, and IDENTIFICATION CARD. b. Member must report to the Employee Assistance Unit on the next business day. 18. Make: a Return call to Medical Division to verify authenticity of the notification b. Entry in Telephone Record. Notify commanding officer and roll call personnel. Return firearms, shield, and IDENTIFICATION CARD to member. Ensure that member reports to the Employee Assistance Unit on the next business day. Make Command Log entry. DESK OFFICER, COMMAND OF SURRENDER/ MEMBER’S PERMANENT COMMAND 19. 20. 21. 22. EMPLOYEE ASSISTANCE UNIT 23. Conduct Career Guidance Interview with the member upon arrival at the Employee Assistance Unit. ADDITIONAL DATA The interview with the Employee Assistance Unit may take place after the member’s firearms have been returned provided the interview takes place on the next business day. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-47 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 4 of 4 AUTHORIZATION TO SAFEGUARD FIREARMS AT MEMBER’S COMMAND DUE TO A CURRENT PERSONAL PROBLEM ADDITIONAL DATA (continued) When a member believes that possession of firearms, during off-duty hours, could further aggravate a current personal problem, (e.g. potential domestic violence accusations), the member concerned may request that his/her firearms be safeguarded at the command. The desk officer must make a Command Log entry each tour the member elects to safeguard his/her firearms. The entry will indicate the date, time, rank, name and tax registry number of the member making the request, and the serial numbers of all firearms being safeguarded. An entry concerning the justification for this type of request is not required. A notification in the margin of the original entry will also be made indicating the date and time the firearms were returned to the member. The member will continue to perform full duty according to the normal duty chart or work schedule. At the conclusion of each tour the member may deliver his/her firearms to the desk officer until the personal problem is rectified. RELATED PROCEDURES Cause For Suspension/Modified Assignment (P.G. 206-07) Suspension From Duty-Uniformed Member Of The Service (P.G. 206-08) Modified Assignment (P.G. 206-10) Removal Of Firearms From Intoxicated Uniformed Member Of The Service (P.G. 206-12) Removal and Restoration of Firearms (P.G. 206-17) FORMS AND REPORTS FORCE RECORD (PD406-143) PROPERTY CLERK INVOICE (PD521-141) REMOVAL/RESTORATION OF FIREARMS REPORT (PD 524-152) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-48 EVALUATIONS - GENERAL - MEMBERS OF THE SERVICE DATE ISSUED: 02/02/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 1 of 5 PURPOSE To ensure that each uniformed and civilian member of the service is evaluated at least once each year. PROCEDURE To provide guidance to processing the evaluation of uniformed and civilian members of the service: COMMANDING 1. OFFICER CONCERNED 2. Utilize the “Evaluations Due” computer application in the NYPD Intranet and examine command roster to determine which members of the command may require a PERFORMANCE EVALUATION. Assign supervisor(s) to evaluate performance of subordinates. a. Designate an appropriate supervisor to prepare PERFORMANCE EVALUATIONS of members assigned to the VIPER units, if applicable. 3. Prepare appropriate PERFORMANCE EVALUATION form according to directions contained on the form and in the Performance Evaluation Guide. Examine ratee’s CPI record, Department recognition, sick record, commendation letters, CCRB record, for entries pertaining to the rating period, as well as any other record of performance documentation (e.g., Command Discipline Log, SUPERVISOR FEEDBACK FORM, etc.). Comment on all Performance Areas/Behavioral Dimensions rated below competent (i.e., rated either 2 or 1). Discuss the Department’s equal employment opportunity (EEO) policy with ratee. a. Make all evaluation decisions in accordance with the Department’s EEO policy to ensure compliance b. Record any disciplinary action received by a member of the service that was a result of an EEO related issue (see “ADDITIONAL DATA”) c. Record comments in the section devoted to the “Overall Rater’s Comments”, indicating that the employee’s rights and responsibility regarding EEO issues were discussed d. Record comments in the section devoted to the “Overall Rater’s Comments”, indicating how well a supervisor has demonstrated his/her compliance with the Department’s EEO policy. Review ratee’s FORCE RECORD (PD406-143) with member to ensure emergency notification and personal information is up to date. a. Update ratee’s FORCE RECORD as required Report efforts made to improve attendance of members who are classified “Chronic Absent - Category A” or “Chronic Absent - Category B.” a. Include a statement concerning efforts made to improve attendance. Confer with ratee’s former supervisor and consult transfer PERFORMANCE EVALUATION if observation of ratee is of a limited duration, when appropriate. a. Include identity of supervisor conferred with in Overall Rater’s Comments. RATER 4. 5. 6. 7. 8. 9. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-48 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 2 of 5 RATER (continued) 10. Forward completed PERFORMANCE EVALUATION to appropriate reviewer by entering the reviewer’s tax registry number. REVIEWER 11. Review all PERFORMANCE EVALUATIONS of subordinate personnel. Ensure the ratings of members designated “Chronic Absent” are accurate and objectively reflect the ratee’s performance and the impact of absenteeism on such performance. a. Give consideration to attendance record of ratee who is classified “Chronic Absent - Category A” in determining appropriate overall rating. b. Consider evaluating ratee “Very Low” if member is or has been classified as “Chronic Absent - Category B” during the rating period. Provide additional comments regarding the ratee’s performance and submit PERFORMANCE EVALUATION to rater. 12. 13. WHEN REVIEWER IS IN DISAGREEMENT WITH RATER’S EVALUATION 14. Prepare additional PERFORMANCE EVALUATION if in disagreement with any portion of the rater’s evaluation of ratee. a. Forward the additional PERFORMANCE EVALUATION to immediate supervisor for review by entering the immediate supervisor’s tax registry number. 15. EXECUTIVE OFFICER/ COMMANDING OFFICER Review the additional PERFORMANCE EVALUATION prepared by initial reviewer and add comments as the new reviewer. a. Submit the additional PERFORMANCE EVALUATION to initial reviewer. 16. Discuss the additional PERFORMANCE EVALUATION with ratee after comments have been made by executive officer/commanding officer. REVIEWER INITIAL REVIEWER IN ALL CASES WHEN A PERFORMANCE EVALUATION IS PREPARED INITIAL REVIEWER/ RATER 17. 18. 19. Discuss PERFORMANCE EVALUATION with ratee after the rater and the reviewer have made comments. Comply with P.G. 205-58, “Appeal of Evaluation – Uniformed Members of the Service” or P.G. 205-59, “Appeal of Evaluation – Civilian Member of the Service,” when member of the service appeals his/her PERFORMANCE EVALUATION. a. Notify commanding officer of ratee’s decision to appeal. Print PERFORMANCE EVALUATION for signature of ratee, rater, and reviewer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-48 INITIAL REVIEWER/ RATER (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 20. 21. 22. 23. COMMANDING 24. OFFICER/ REVIEWER 25. 26. 27. 28. 29. 30. 3 of 5 Schedule and conduct interview with ratee. a. Be cognizant of any scheduled vacations or absences that may cause a delay in conducting the interview and “finalizing” of PERFORMANCE EVALUATION. Provide a copy of PERFORMANCE EVALUATION to ratee at interview. Ensure that a completed and signed PERFORMANCE EVALUATION is filed in the member’s command folder. Certify evaluation process as complete by “finalizing” PERFORMANCE EVALUATION. a. Submit PERFORMANCE EVALUATIONS prior to leaving for vacation or other leave, if such absence would cause a delay in preparation and/or submission of the PERFORMANCE EVALUATION. Prepare interim PERFORMANCE EVALUATION if significant change occurs in ratee’s performance or as otherwise directed. a. If a ratee receives an overall evaluation of below competent (2.5 or lower) or is rated extremely competent (5.0), the reviewer must be in the rank of captain or above, or selected civilian managerial titles. b. If ratee is in any Performance Monitoring Program, the reviewer must be the commanding officer. The commanding officer will consult with all appropriate supervisors prior to making any comments. Review delinquent PERFORMANCE EVALUATIONS recapitulation on the NYPD Intranet Home Page (Evaluations Due) frequently to determine status of overdue PERFORMANCE EVALUATIONS (see “ADDITIONAL DATA”). Ensure all PERFORMANCE EVALUATIONS are forwarded electronically after completion by utilizing the “Print Command Evaluations” feature on the main menu. a. This feature provides a supervisor in the rank of lieutenant or above to view all finalized PERFORMANCE EVALUATIONS in the command. Ensure a signed copy of the original PERFORMANCE EVALUATION prepared for a probationary police officer, probationary sergeant, probationary lieutenant and probationary captain is forwarded to the Probationary Monitoring Unit. Direct rater being transferred or retiring to prepare PERFORMANCE EVALUATION for each member the rater is regularly required to evaluate, prior to transfer/retirement. Direct that a transfer PERFORMANCE EVALUATION be prepared for members transferred. a. Forward PERFORMANCE EVALUATION to member’s new command. Ensure that members are rated in the command to which assigned or temporarily assigned on the last day of the rating period (conferrals may be made if required). a. If a member of the service is not observed during the rating period, (i.e., sick report, leave, retired or resigned, etc.), an explanation, including dates, must be entered on PERFORMANCE EVALUATION. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-48 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 4 of 5 PERFORMANCE EVALUATIONS and guidebooks for the ranks of police officer through captain, and civilian sub-managerial employees may be found by accessing the Online Evaluation System via the Department Intranet. Commanding officers will ensure additional copies of guidebooks are made available in the command reference library. Probationary members of the service do not receive annual PERFORMANCE EVALUATIONS. An annual PERFORMANCE EVALUATION will be prepared during the next rating period after a member attains permanent rank. Uniformed members of the service who are in rank on probation (e.g., entry-level probationary police officers, probationary sergeants, etc.) and civilian members of the service who have not completed their probationary period or have served less than two years in a provisional status are not permitted to appeal their PERFORMANCE EVALUATION. All newly promoted sergeants, lieutenants and captains are on probation in rank for a period of twelve months unless cause exists to extend such period for an additional six months. Extension of probation beyond twelve months may be authorized on a case-bycase basis. A waiver of probation may be requested after six months. This request must be made by the probationary member’s commanding officer and accompanied by the fourth month PERFORMANCE EVALUATION. All requests are to be forwarded through channels to the Human Capital Division. Members of the service are reminded that appraisal of subordinates’ performance is a continuous process. The use of an annual evaluation system DOES NOT relieve supervisors of their responsibility to monitor and document subordinates’ performance throughout the rating period. The “Evaluations Due” web page provides a roster of annual and probationary PERFORMANCE EVALUATIONS that are due for specific personnel. Certain commands are required to provide additional PERFORMANCE EVALUATIONS (i.e., investigative track commands and requests due to monitoring). The Online Evaluation System does not preclude commands from providing additional PERFORMANCE EVALUATIONS when necessary. When preparing a PERFORMANCE EVALUATION, the rater will take into account the ratee’s performance concerning equal employment opportunity (EEO) issues. EEO factors having a bearing on the rating in that category will include, but not be limited to, whether the member has engaged in conduct that violates provisions of the Department Manual, Title VII, other applicable equal employment opportunity laws, or the Department’s equal employment opportunity policy. In addition, raters will ensure that recognition is given to members who utilize their language proficiency for translation and interpretation in the performance of their regular duties, or as part of the volunteer language initiative. The use of this skill shall be afforded the same recognition as any other special skill needed by the Department. Any experience gained while serving as a translator/interpreter in criminal investigations will be included in the Overall Rater’s Comments of the PERFORMANCE EVALUATION. Commanding officers will ensure that evaluations of volunteer members are not negatively affected by their assignment to translation/interpretation duties. These tasks shall be evaluated as a proportionate part of their assigned duties. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-48 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 5 of 5 A uniformed or civilian member of the service who is absent for either the majority or the entirety of a rating period due to military service is still entitled to receive a PERFORMANCE EVALUATION. Pursuant to New York State Military Law, to compute the rating for such a member, raters are to take the average of the three PERFORMANCE EVALUATIONS that the member received prior to his/her absence for military duty. However, the credited rating must not be less than satisfactory (3.0) or less than the rating that the member received for the period immediately prior to his/her absence for military service. In the “Overall Rater’s Comments:” caption the rater will note the length of time the member was on military duty during the evaluation period and that the evaluation is being prepared pursuant to New York State Military Law. Additional questions concerning evaluations of members of the service absent from their positions due to military service may be directed to either the Performance Analysis Section or the Legal Bureau. When a sub-managerial civilian member is transferred, the commanding officer/supervisory head will direct that the PERFORMANCE EVALUATION is completed online and the form is forwarded to the Employee Resources Section and to the new command. The ratee will be given a copy of the form. The immediate supervisor in the new command will prepare a new Task and Standards of the ratee’s new assignment via the Online Evaluation System. If excessive absence, tardiness or poor performance is cited as a reason(s) for a BELOW STANDARDS or WELL BELOW STANDARDS rating, include a copy of the appropriate form including: ABSENCE AND TARDINESS RECORD (PD433-145), CIVILIAN RECORD OF SUPERVISORY CONFERENCES (SUB-MANAGERIAL) (PD433-1411), CIVILIAN LATENESS/WARNING NOTIFICATION (PD449-122), or CIVILIAN UNSATISFACTORY PERFORMANCE WARNING (PD439-012), when appropriate. RELATED PROCEDURES Chronic Absence Control Program (P.G. 205-45) Police Officer/Detective Specialist Monthly/Quarterly Performance Review (P.G. 205-57) Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58) Appeal of Evaluation - Civilian Member of the Service (P.G. 205-59) FORMS AND REPORTS PERFORMANCE EVALUATION FORCE RECORD (PD406-143) ABSENCE AND TARDINESS RECORD (PD433-145) CIVILIAN RECORD OF SUPERVISORY CONFERENCES (SUB-MANAGERIAL) (PD4331411) CIVILIAN LATENESS/WARNING NOTIFICATION (PD449-122) CIVILIAN UNSATISFACTORY PERFORMANCE WARNING (PD439-012) SUPERVISOR FEEDBACK FORM Online Performance Evaluation Guide NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-49 EVALUATION OF PROBATIONARY POLICE OFFICERS DATE ISSUED: 02/02/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 1 of 2 PURPOSE To insure proper evaluation of probationary police officers. PROCEDURE Before a probationary police officer is permanently assigned to a command: COMMANDING 1. OFFICER, 2. POLICE 3. ACADEMY Ensure preparation of two copies of RECRUIT EVALUATION (PD439-1412), prior to permanent assignment. Forward original to permanent command. Forward duplicate to Human Capital Division upon assignment to permanent command. COMMANDING 4. OFFICER/ 5. SUPERVISOR CONCERNED (PERMANENT COMMAND) Evaluate continuously, the conduct and performance of probationary police officers. Evaluate probationary police officers via the Online Evaluation System available on the Department’s Intranet, three times during their probationary period: the tenth, sixteenth and twenty-second month. NOTE The first sixteen months of a probationary police officer’s field assignment is a critical phase in the training and maturation of a new police officer. Supervisors must conscientiously evaluate probationary police officers to ensure that members who are unable to satisfactorily perform their duties are identified. In addition to evaluation reports, commanding officers will submit the following reports during the probationary period as they occur, on Typed Letterhead. a. Request for Charges and Specifications to First Deputy Commissioner. b. Report of any matter that may bear upon the fitness of probationer to Chief of Personnel in a sealed envelope. COMMANDING 6. OFFICER (PERMANENT COMMAND) 7. NOTE Ensure that twenty-second month evaluation specifically recommends “Permanent Appointment,” “Extension of Probation” or “Termination of Services,” in reviewer’s comments area. a. Notify the Performance Analysis Section whenever a probationary police officer receives an overall evaluation less than 3.0. Forward completed PERFORMANCE EVALUATIONS via Department Intranet by finalizing the PERFORMANCE EVALUATION online. a. Ensure a signed copy of the PERFORMANCE EVALUATION is printed out and forwarded to Personnel Services Unit. When recommending “Termination of Services” or “Extension of Probation” a detailed report to Commanding Officer, Performance Analysis Section, including all pertinent facts related to the probationary police officer’s performance, will be forwarded with a copy of the PERFORMANCE EVALUATION. If warranted, these recommendations may also be forwarded at any time during the probationary period, prior to the twenty-second month anniversary. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-49 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 2 of 2 ADDITIONAL DATA The probationary period should be utilized to closely scrutinize the member’s performance to assess his or her abilities as a police officer. The entry level probationary period may be extended an additional six months, if necessary, to allow the Department more time to further review and evaluate a probationer’s suitability to remain a police officer. When a probationary officer is transferred to a command, his or her performance from the previous command must be reviewed. Interim evaluations should be prepared when it is apparent there is a problem with an officer’s performance. The rater will discuss the probationary evaluation with the ratee. This will make the probationary officer aware of his or her performance and also place those probationary officers with a “below standards” evaluation on notice that their performance must show an improvement. When a commanding officer becomes aware that a probationary officer’s performance may be below standards, supervisors should be instructed to carefully document the member’s performance by utilizing the SUPERVISOR FEEDBACK FORM, command discipline, and when appropriate, charges and specifications. The probationer will be notified of the observed performance deficiencies and instructed on proper Department procedure. Written documentation that the probationer was instructed and counseled will be maintained in the officer’s personnel folder. RELATED PROCEDURES Evaluations - General - Members of the Service (P.G. 205-48) Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58) FORMS AND REPORTS RECRUIT EVALUATION (PD439-1412) PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE SPECIALIST (Online Evaluation System) SUPERVISOR FEEDBACK FORM Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-50 EVALUATION OF POLICE OFFICERS AND DETECTIVES ASSIGNED TO INVESTIGATIVE DUTIES DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To ensure that each uniformed member is evaluated each year while assigned to investigative duties. PROCEDURE Prior to the scheduled evaluation of uniformed members of the service: RATER 1. NOTE The first fifteen months of an investigative assignment is a critical phase in the training and development of a new investigator. Supervisors must conscientiously evaluate police officers/investigators to ensure that members who are not suited for investigative work are not retained in such assignments. If there is a change in performance after the fifteenth month, the member’s supervisor MUST immediately submit an interim evaluation. 2. 3. REVIEWER 4. 5. Evaluate police officers assigned to investigative (Detective Track) duties two times during their initial fifteen months in such assignment, (eighth, and fifteenth month), using form PERFORMANCE EVALUATION -DETECTIVES AND POLICE OFFICERS ASSIGNED TO DETECTIVE TRACK COMMANDS (Online Evaluation System). Evaluate police officers/investigators annually after the initial fifteen months. Evaluate detectives/investigators annually, using form PERFORMANCE EVALUATION - DETECTIVES AND POLICE OFFICERS ASSIGNED TO DETECTIVE TRACK COMMANDS (Online Evaluation System). Comment on the ratee’s performance and potential for continuation in an investigative assignment and eventual promotion to detective for all police officers/investigators. Review and sign EVALUATION form. NOTE When an investigator is designated “Chronic Absent - Category B,” it is presumed that the investigator is performing in a substandard manner. If the performance of the “Category B” investigator is rated higher than “Low”, the rater must demonstrate how the performance was achieved in spite of the absence record of the investigator. In all cases, the rater must state if the ratee should remain in the investigative assignment. If ratee is a detective, determine if ratee should retain such designation or have such designation revoked and be reassigned. RATER 6. 7. 8. Audit the investigative time accrued by members assigned to command. Ensure that eighth and fifteenth month evaluations are prepared and promptly forwarded for police officers/investigators assigned to the command. Ensure the PERFORMANCE EVALUATION has been finalized. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-50 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 2 of 2 RELATED PROCEDURES Chronic Absence Control Program (P.G. 205-45) Evaluations - General - Members of the Service (P.G. 205-48) Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58) FORMS AND REPORTS PERFORMANCE EVALUATION - DETECTIVES AND POLICE OFFICERS ASSIGNED TO DETECTIVE TRACK COMMANDS (Online Evaluation System) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-51 EVALUATIONS OF POLICE OFFICERS AND DETECTIVES ASSIGNED TO NON-INVESTIGATIVE DUTIES DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 1 PURPOSE To ensure that each uniformed member of the service in the rank of police officer or detective, who is not assigned to investigative duties, is evaluated at least once each year. PROCEDURE Prior to evaluation period: COMMANDING 1. OFFICER RATER (IMMEDIATE SUPERVISOR) 2. 3. Assign supervisor(s) to evaluate performance of subordinates. Evaluate police officers annually upon completion of their probationary period on form PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE SPECIALIST (Online Evaluation System). Examine POLICE OFFICERS MONTHLY PERFORMANCE REPORTS (PD439-1414) prepared during the rating period for each police officer being evaluated in enforcement commands. The annual total of quarterly points awarded should conform to the overall evaluation. Raters should refer to P.G. 205-57, “Police Officer’s Monthly/Quarterly Performance Review and Rating System.” NOTE 4. Evaluate Detective Specialist, Detective 2nd Grade and Detective 1st Grade not assigned to investigative duties (e.g., Personnel Orders Division, Operations Unit) using form PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE SPECIALIST (Online Evaluation System). REVIEWER 5. Review and sign PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE SPECIALIST (Online Evaluation System). RATER 6. Forward completed PERFORMANCE EVALUATIONS via Department Intranet by finalizing the PERFORMANCE EVALUATION online. RELATED PROCEDURES Evaluations - General - Members of the Service (P.G. 205-48) Police Officer’s Monthly/Quarterly Performance Review and Rating System (P.G. 205-57) Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58) FORMS AND REPORTS PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE SPECIALIST (Online Evaluation System) POLICE OFFICER’S MONTHLY PERFORMANCE REPORT (PD439-1414) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-52 EVALUATION OF SERGEANTS/LIEUTENANTS DATE ISSUED: 04/07/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/07/16 1 of 2 PURPOSE To ensure that each uniformed member of the service in the rank of sergeant and lieutenant is evaluated at least once each year. PROCEDURE Prior to the scheduled evaluation of uniformed members of the service: RATER 1. NOTE Raters must conscientiously evaluate probationary sergeants and lieutenants to ensure that members who are unable to satisfactorily perform their duties are identified. Interim evaluations are to be submitted when necessary, (e.g., change in the ratee’s performance, etc.). RATER 2. Evaluate probationary sergeants on form PERFORMANCE EVALUATION SERGEANT (Online Evaluation System) and probationary lieutenants on form PERFORMANCE EVALUATION LIEUTENANT (Online Evaluation System), two times during their probationary period, at the fourth and tenth month. The sixteenth month evaluation is only required for sergeants and lieutenants whose probation has been extended. 3. Evaluate sergeants and lieutenants annually upon completion of their probationary period on appropriate PERFORMANCE EVALUATION REPORTS. Confer with commanding officer, when evaluating sergeants or lieutenants assigned as precinct detective squad supervisors/commanders. Record this conferral in the “Overall Rater’s Comments” section, noting the precinct commander’s overall evaluation of the ratee. REVIEWER 4. Review and sign EVALUATION. RATER 5. Forward completed PERFORMANCE EVALUATIONS via Department Intranet by finalizing the PERFORMANCE EVALUATION online. a. Ensure a signed copy of the PERFORMANCE EVALUATION is printed out for probationary sergeants and probationary lieutenants and forwarded to Probationary Monitoring Unit, One Police Plaza, Room 1000. ADDITIONAL DATA Rater performing evaluation of a precinct detective squad supervisor or commander will confer with the precinct commanding officer to ascertain the commanding officer’s overall evaluation of the precinct detective squad supervisor/commander’s performance. Conferral with the precinct commanding officer and the precinct commanding officer’s overall evaluation will be noted in the RATER COMMENTS section of the precinct detective squad supervisor/commander’s annual performance evaluation. A uniformed or civilian member of the service who is absent for either the majority or the entirety of a rating period due to military service is still entitled to receive a PERFORMANCE EVALUATION. Pursuant to New York State Military Law, to compute the rating for such a member, raters are to take the average of the three PERFORMANCE EVALUATIONS that the member received prior to his/her absence for military duty. However, the credited rating must not be less than satisfactory (3.0) or NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-52 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/07/16 2 of 2 ADDITIONAL DATA less than the rating that the member received for the period immediately prior to his/her absence for military service. In the “Overall Rater’s Comments:” caption the rater will note the length of time the member was on military duty during the evaluation period and that the evaluation is being prepared pursuant to New York State Military Law. Additional questions concerning evaluations of members of the service absent from their positions due to military service may be directed to either the Performance Analysis Section or the Legal Bureau. RELATED PROCEDURES Evaluations - General - Members of the Service (P.G. 205-48) Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58) FORMS AND REPORTS PERFORMANCE EVALUATION SERGEANT (Online Evaluation System) PERFORMANCE EVALUATION LIEUTENANT (Online Evaluation System) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-53 EVALUATION OF SUB-MANAGERIAL CIVILIAN PERSONNEL DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To ensure that sub-managerial civilian members of the service are evaluated at least once each year. PROCEDURE During the evaluation period: RATER 1. NOTE A list of tasks and standards specific to each civilian title may be obtained from the Human Capital Division. 2. 3. 4. Inform ratee at beginning of evaluation period of principal tasks and standards upon which ratings will be based. Record tasks and standards on page 2 of PERFORMANCE EVALUATION CIVILIAN - SUB-MANAGERIAL (PD439-152). Discuss tasks and standards entered on form with ratee. a. Enter date and sign form. b. Give form to ratee for signature. Submit form to reviewer for examination and signature. COMMANDING 5. OFFICER Prepare and forward Typed Letterhead to the Human Capital Division, indicating that all sub-managerial civilian personnel have been interviewed concerning tasks and expected standards of performance. 6. Complete “Actual Performance Section” (page 3) of PERFORMANCE EVALUATION - CIVILIAN - SUB-MANAGERIAL at conclusion of rating period. a. Complete appropriate captions on page 1 of form. b. Rater prepares an original and two additional copies. Discuss completed evaluation with ratee. a. Have ratee sign all three copies (this signature does not mean that ratee agrees with evaluation). b. Supply one copy to ratee. Forward original and one copy to reviewer. RATER 7. 8. REVIEWER 9. COMMANDING 10. OFFICER Examine and sign form. a. After review, forward one copy to commanding officer. b. File remaining copy in ratee’s personal folder at command. Forward original to the Human Capital Division with Typed Letterhead listing members who have been evaluated. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-53 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 2 of 2 A uniformed or civilian member of the service who is absent for either the majority or the entirety of a rating period due to military service is still entitled to receive a PERFORMANCE EVALUATION. Pursuant to New York State Military Law, to compute the rating for such a member, raters are to take the average of the three PERFORMANCE EVALUATIONS that the member received prior to his/her absence for military duty. However, the credited rating must not be less than satisfactory (3.0) or less than the rating that the member received for the period immediately prior to his/her absence for military service. In the “Overall Rater’s Comments:” caption the rater will note the length of time the member was on military duty during the evaluation period and that the evaluation is being prepared pursuant to New York State Military Law. Additional questions concerning evaluations of members of the service absent from their positions due to military service may be directed to either the Performance Analysis Section or the Legal Bureau. ADDITIONAL DATA When a sub-managerial civilian member is transferred, the commanding officer/supervisory head will direct that the PERFORMANCE EVALUATION CIVILIAN - SUB-MANAGERIAL is completed and that the form is forwarded to the Human Capital Division. The ratee will be given a copy of the form. The immediate supervisor in the new command will prepare a new PERFORMANCE EVALUATION CIVILIAN - SUB-MANAGERIAL listing tasks and standards of the ratee’s new assignment. If ratee performs below competent standard in the overall evaluation rating, the commanding officer MUST be the reviewer. Comment on all areas rated BELOW STANDARDS or WELL BELOW STANDARDS and all areas rated ABOVE STANDARDS or WELL ABOVE STANDARDS. If excessive absence, tardiness or poor performance are cited as reasons for a BELOW STANDARDS or WELL BELOW STANDARDS rating, include a copy of the appropriate form including: CIVILIAN RECORD OF SUPERVISORY CONFERENCES (SUBMANAGERIAL) (PD433-1411), CIVILIAN LATENESS/WARNING NOTIFICATION (PD449-122), or CIVILIAN UNSATISFACTORY PERFORMANCE WARNING (PD439012), when appropriate. RELATED PROCEDURES Evaluations - General - Members of the Service (P.G. 205-48) Appeal of Evaluation - Civilian Member of the Service (P.G. 205-59) FORMS AND REPORTS PERFORMANCE EVALUATION - CIVILIAN - SUB-MANAGERIAL (PD439-152) CIVILIAN RECORD OF SUPERVISORY CONFERENCES (SUB-MANAGERIAL) (PD433-1411) CIVILIAN LATENESS/WARNING NOTIFICATION (PD449-122) CIVILIAN UNSATISFACTORY PERFORMANCE WARNING (PD439-012) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-54 EVALUATION OF CAPTAIN THROUGH DEPUTY CHIEF DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To ensure that each uniformed member of the service in the rank of captain through deputy chief, as well as police surgeons and deputy chief surgeon is evaluated at least once each year. PROCEDURE During the evaluation period: RATER 1. NOTE All newly promoted captains are on probation for a period of twelve months unless cause exists to extend such period for an additional six months. Extension of probation beyond twelve months may be authorized on a case-by-case basis. Interim PERFORMANCE EVALUATIONS are to be submitted when necessary (e.g., change in the ratee’s performance, etc). Raters must conscientiously evaluate probationary captains to ensure that members who are unable to satisfactorily perform their duties are identified. Those members in the rank of captain who are on probation, yet are serving in the capacity of commanding officer, may be rated on PERFORMANCE EVALUATION CAPTAIN THROUGH DEPUTY CHIEF (PD439-1517). The bureau chief concerned will make the determination of which evaluation instrument is best suited to the ratee. RATER 2. NOTE This evaluation instrument is based on a Management By Objectives (MBO) system. This system is flexible, allowing changes to be made to each Key Result Area as circumstances dictate. This allows raters and ratees to better address actual problems and priorities as they arise. 3. 4. 5. 6. 7. REVIEWER 8. Evaluate probationary captains three times during probationary period, on the 4th, 10th, and 16th month, if necessary, using the PERFORMANCE EVALUATION CAPTAIN (PD439-1518). Evaluate permanent captains through deputy chiefs, as well as police surgeons and deputy chief surgeons using the PERFORMANCE EVALUATION CAPTAIN THROUGH DEPUTY CHIEF. Discuss and define five Key Result Areas (KRAs) with the ratee at the beginning of the rating period. Discuss and define the “Performance Expectations” for each KRA and the “Action Plans” by which to attain results. Record the KRAs and “Performance Expectations” on page 2 of the PERFORMANCE EVALUATION CAPTAIN THROUGH DEPUTY CHIEF. Record the actual “Performance Achievements” on the form at the end of the rating period. Discuss and measure the individual’s performance during the postappraisal interview, using the predetermined criteria. Review and sign EVALUATION. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-54 REVISION NUMBER: PAGE: 09/27/16 2 of 2 RATER 9. Forward a copy of PERFORMANCE EVALUATION CAPTAIN THROUGH DEPUTY CHIEF to the Human Capital Division at beginning of rating period (July 1st.). ADDITIONAL DATA Captains assigned as precinct commanders will be rated by patrol borough operations commander and the patrol borough commander will serve as the reviewing officer. Deputy Inspectors and above assigned as precinct commanders will be rated by the patrol borough adjutant and the patrol borough commanding officer will serve as the reviewing officer. Rater will use PERFORMANCE EVALUATION CAPTAIN for captains that are on probation. Rater will use PERFORMANCE EVALUATION CAPTAIN THROUGH DEPUTY CHIEF for all other captain evaluations. A uniformed or civilian member of the service who is absent for either the majority or the entirety of a rating period due to military service is still entitled to receive a PERFORMANCE EVALUATION. Pursuant to New York State Military Law, to compute the rating for such a member, raters are to take the average of the three PERFORMANCE EVALUATIONS that the member received prior to his/her absence for military duty. However, the credited rating must not be less than satisfactory (3.0) or less than the rating that the member received for the period immediately prior to his/her absence for military service. In the “Overall Rater’s Comments:” caption the rater will note the length of time the member was on military duty during the evaluation period and that the evaluation is being prepared pursuant to New York State Military Law. Additional questions concerning evaluations of members of the service absent from their positions due to military service may be directed to either the Performance Analysis Section or the Legal Bureau. RELATED PROCEDURES Evaluations - General - Members of the Service (P.G. 205-48) Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58) FORMS AND REPORTS PERFORMANCE EVALUATION CAPTAIN THROUGH DEPUTY CHIEF (PD4391517) PERFORMANCE EVALUATION CAPTAIN (PD439-1518) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-55 EVALUATION OF ASSISTANT CHIEFS AND ABOVE/CIVILIAN MANAGERS DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To ensure that each uniformed member of the service in the rank of assistant chief and above as well as civilian employees in the management pay plan, is evaluated at least once each year. PROCEDURE During the evaluation period: RATER 1. 2. 3. 4. NOTE Discuss key responsibilities and performance expectations with ratee at the beginning of the evaluation period. a. If ratee’s immediate supervisor is transferred during the rating period, the newly assigned rater will discuss the previously determined responsibilities and expectations and determine if revisions are required. Record the key responsibilities and performance expectations in section “A” of MANAGERIAL PERFORMANCE EVALUATION (PD4391521). Assign an importance level to each responsibility. Record in section “B” the relative importance of each of the pre-identified Citywide responsibilities and performance expectations to the ratee’s specific position. Forward a copy of MANAGERIAL PERFORMANCE EVALUATION to the Human Capital Division at the beginning of the rating period (January 1st). A revision in performance expectations or key responsibilities may be made at any time during the evaluation period. When a revision is made, the ratee must be notified and a new MANAGERIAL PERFORMANCE EVALUATION must be prepared, including a notation identifying the change, signed by both the rater and ratee. 5. 6. Assign ratings to key responsibilities and discuss with ratee at end of rating period. Forward completed MANAGERIAL PERFORMANCE EVALUATION to reviewer. 7. Review, sign and forward completed MANAGERIAL PERFORMANCE EVALUATION to the Human Capital Division. COMMANDING 8. OFFICER/ SUPERVISORY HEAD Ensure that an evaluation is prepared and forwarded to the Human Capital Division if ratee is transferred during rating period. 9. NEW COMMANDING OFFICER/ SUPERVISORY HEAD Discuss key responsibilities and performance expectations with ratee and enter on new MANAGERIAL PERFORMANCE EVALUATION. REVIEWER NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-55 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 2 of 2 RELATED PROCEDURES Evaluations - General - Members of the Service (P.G. 205-48) Appeal of Evaluation - Uniformed Members of the Service (P.G. 205-58) Appeal of Evaluation - Civilian Member of the Service (P.G. 205-59) FORMS AND REPORTS MANAGERIAL PERFORMANCE EVALUATION (PD439-1521) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-56 POLICE OFFICER'S ANNUAL EVALUATION UTILIZING THE MONTHLY/QUARTERLY PERFORMANCE REVIEW AND RATING SYSTEM DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To ensure that the Annual Overall Evaluation rating assigned to a police officer on the annual PERFORMANCE EVALUATION POLICE OFFICER DETECTIVE SPECIALIST (Online Evaluation System) corresponds to the annual total of quarterly points awarded under the Police Officer’s Monthly/Quarterly Performance Review and Rating System PROCEDURE When preparing annual evaluations of police officers and detective specialists: RATER 1. NOTE The POLICE OFFICER’S MONTHLY PERFORMANCE REPORTS and the Monthly/Quarterly Performance Review and Rating System should be the primary basis and documentation for the annual evaluation of police officers. 2. Examine POLICE OFFICER’S MONTHLY PERFORMANCE REPORTS (PD439-1414) prepared during the rating period for each police officer assigned to patrol duties being evaluated in enforcement commands. Assign Overall Evaluation using the following chart that illustrates the expected correlation between total annual points earned and the assignment of the annual Overall Evaluation. TOTAL ANNUAL POINTS 60-68 55-59 48-54 40-47 BELOW 40 OVERALL EVALUATION 4.5 TO 5.0 4.0 TO 4.5 3.5 TO 4.0 3.0 2.5 AND BELOW NOTE In assigning quarterly points during the year, supervisors must expect to avoid any inconsistency between the sum of quarterly points to be totaled at the end of the year for a police officer and the rating designation in the Overall Evaluation category on the PERFORMANCE EVALUATION. REVIEWER 3. NOTE The Monthly Quarterly Performance Review and Rating System, when used properly, will provide an indication of the appropriate Overall Evaluation. There will, however be exceptions to this general rule. When there is a manifest difference between a police officer’s annual total of quarterly points and the Overall Evaluation, the rater must explain and justify this imbalance in the Overall Rater’s Comments section of the PERFORMANCE EVALUATION. Reviewers must ensure that such discrepancies are justified. If there is no clear explanation, the PERFORMANCE EVALUATION will be rejected by the Performance Analysis Section and the form will require re-examination at the command level. Ensure that raters accurately and fairly assign Overall Evaluations and that such Overall Evaluations reflect actual performance as measured by the Monthly/Quarterly Performance Review and Rating System. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-56 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 2 of 2 RELATED PROCEDURES Evaluations - General - Members of the Service (P.G. 205-48) Police Officer’s Monthly/Quarterly Performance Review and Rating System (P.G. 205-57) FORMS AND REPORTS POLICE OFFICER’S MONTHLY PERFORMANCE REPORT (PD439-1414) PERFORMANCE EVALUATION POLICE OFFICER - DETECTIVE SPECIALIST (Online Evaluation System) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-57 POLICE OFFICER/DETECTIVE SPECIALIST MONTHLY/QUARTERLY PERFORMANCE REVIEW DATE ISSUED: 02/02/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/17 1 of 5 PURPOSE To evaluate the monthly and quarterly performance, when applicable, of all police officers/detective specialists assigned to non-investigative Bureaus and noninvestigative administrative Bureaus/Deputy Commissioner commands. SCOPE The Police Officer/Detective Specialist Monthly/Quarterly Performance Review, utilizing the OFFICER PROFILE REPORT, measures the performance levels of uniformed members of the service. All police officers/detective specialists assigned to non-investigative Bureaus (e.g., precinct, police service area [PSA], transit district, Strategic Response Group, etc.) will be assessed monthly utilizing the OFFICER PROFILE REPORT and evaluated quarterly using the Supervisor’s Quarterly Evaluation. All police officers/detective specialists assigned to non-investigative administrative Bureau/Deputy Commissioner commands (e.g., Personnel Bureau, Deputy Commissioner, Collaborative Policing, etc.) will be evaluated quarterly using the Supervisor’s Quarterly Evaluation. PROCEDURE When preparing monthly/quarterly performance reviews of police officers and detective specialists utilizing the Police Officer/Detective Specialist Monthly/Quarterly Performance Review: UNIFORMED MEMBER OF THE SERVICE 1. NOTE The OFFICER PROFILE REPORT is an electronic form that is generated in the Performance Evaluation System, which compiles data from numerous Department databases to provide an accurate account of a uniformed member’s performance. It will include statistical data (e.g., 7 Majors, Top 911 Locations, Top Collision Locations, etc.) unique to the precinct and platoon to which the reporting member is assigned. In addition, the OFFICER PROFILE REPORT will contain information from OFFICER SELF – REPORT FORMS and the SUPERVISOR FEEDBACK FORMS, when submitted (see ADDITIONAL DATA). 2. NOTE Access the Performance Evaluation System and print out a hard copy of the OFFICER PROFILE REPORT at the conclusion of each month. Review and submit OFFICER PROFILE REPORT to designated supervisor for review by the second day of the following month. a. Submit REPORT prior to leave, or if not possible, without delay upon return to duty if scheduled for vacation or other leave. b. Inform designated supervisor of any excessive time off patrol for the reported month due to vacation, sick, administrative duties, details, etc. The designated supervisor or another supervisor may print the OFFICER PROFILE REPORT for the uniformed member concerned, if the member is unavailable for an extended period due to vacation or other leave. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-57 DESIGNATED SUPERVISOR PAGE: 02/02/17 3. 4. 5. PLATOON COMMANDER OR OTHER REVIEWER REVISION NUMBER: 6. 7. 2 of 5 Review member’s OFFICER PROFILE REPORT. a. Evaluate the uniformed member’s performance in proactively addressing community concerns. b. Assess the quality and caliber of the member’s efforts by carefully reviewing activity including, SUPERVISOR FEEDBACK FORMS and OFFICER SELF-REPORT FORMS. (1) Determine the accuracy, validity, and integrity of the OFFICER SELF-REPORT FORMS. c. Provide positive feedback and comments for proactive and quality activity. d. Compare member’s current monthly performance to other members with similar duties by referring to the “Officer Comparison” page of the OFFICER PROFILE REPORT. e. Provide guidance and direction for improvement and conduct regular follow-ups, when a deficiency is identified. (1) Take appropriate steps to improve the uniformed member’s performance. These steps include, but are not limited to, assisting the uniformed member in identifying the conditions to be addressed. (2) If member fails to improve performance, confer with platoon commander/special operations lieutenant or next higher supervisor. Sign OFFICER PROFILE REPORT. Deliver completed OFFICER PROFILE REPORTS to platoon commander or other reviewer by the fifth day of the following month. Review and sign OFFICER PROFILE REPORTS. Forward completed OFFICER PROFILE REPORTS to operations coordinator by the seventh day of the month for filing. 8. OPERATIONS COORDINATOR File copies of OFFICER PROFILE REPORTS. COMMANDING 9. OFFICER Log into Performance Evaluation System periodically, and review completed OFFICER PROFILE REPORTS. EACH JANUARY, APRIL, JULY AND OCTOBER NOTE The following guidelines for the administration of the Supervisor’s Quarterly Evaluation for uniformed members of the service will take effect on 0001 hours, April 1, 2017 and commence with the rating period for 01/01/17 – 03/31/17. The Supervisor’s Quarterly Evaluation will be conducted for all police officers/detective specialists assigned to non-investigative Bureaus (e.g., precinct, police service area [PSA], transit district, Strategic Response Group, etc.) and non-investigative administrative Bureau/Deputy Commissioner commands (e.g., Personnel Bureau, Deputy Commissioner, Collaborative Policing, etc.). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-57 DESIGNATED SUPERVISOR REVISION NUMBER: PAGE: 02/02/17 10. 11. 12. 13. 3 of 5 Log into the Performance Evaluation System to conduct Supervisor’s Quarterly Evaluation within seven days following the quarter for which the review is due (e.g., January-March, April-June, July-September and October-December). a. Review activity for all three months of the quarter. b. Rate uniformed member of the service in each of twelve performance areas and be guided by instructions on the electronic form. (1) Documentation is mandatory for any rating above or below “Meets Standards.” Examples of documentation include, but are not limited to, SUPERVISOR FEEDBACK FORMS, OFFICER SELF-REPORT FORMS, and content listed on the OFFICER PROFILE REPORT. (2) SUPERVISOR FEEDBACK FORMS, OFFICER SELFREPORT FORMS and above average activity on the OFFICER PROFILE REPORT are to be considered to support rating criteria. (3) Performance Evaluation System in the Department Intranet will automatically calculate members rating as a score out of 100 points based on ratings. c. In the “Supervisory Comments” section of the Supervisor’s Quarterly Evaluation, note the following: (1) Any outstanding action or achievement. Examples of outstanding action or achievement include, bribery arrests, pattern robbery arrest or other action, which significantly impacts on crime or issues of community concern (2) Any deficiencies or areas that need improvement. Include notation if member is designated chronic sick, subject of any disciplinary action or placed on performance monitoring. Sign off on completed evaluation. Interview member in a private setting and discuss overall performance. a. Review evaluation with member and direct member to sign off on evaluation. Forward evaluation to the platoon commander or other reviewer by the seventh day of the month following reporting period. NOTE If a member consistently fails to perform at satisfactory levels, the supervisor will confer with the platoon commander or next higher level supervisor regarding referring the member for performance monitoring. Each quarter, the commanding officer will review all under-performing members and notify the next higher command in writing of action taken and/or recommended. PLATOON COMMANDER OR OTHER REVIEWER 14. Log into the Performance Evaluation System to review Supervisor’s Quarterly Evaluation. a. If reviewer concurs with rater’s evaluation: (1) Sign off and enter comments. b. If reviewer disagrees with rater’s evaluation: (1) Confer with rater and direct rater to re-evaluate performance based on conferral and review of activity. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-57 REVISION NUMBER: PAGE: 02/02/17 (2) PLATOON COMMANDER OR OTHER REVIEWER (continued) 4 of 5 If reviewer still disagrees with rater: (i) Sign and enter reasons for disagreement in comments (ii) Prepare separate evaluation, if appropriate. Supervisor’s Quarterly Evaluation rating points will not be finalized until platoon commander or other reviewer reviews and concurs with rating. NOTE Supervisor’s Quarterly Evaluation may be appealed to the next higher-ranking supervisor. In all cases, the member’s commanding officer (in the rank of captain or above) will make the final determination. 15. Deliver printed copy of Supervisor’s Quarterly Evaluation to the operations coordinator by the tenth day of the month following the reporting period. 16. Ensure Supervisor’s Quarterly Evaluations are finalized by the fifteenth day of the month following the reporting period. COMMANDING 17. OFFICER 18. Access the Performance Evaluation system and review Supervisor’s Quarterly Evaluations. Personally conduct performance interview for those members who receive a numerical score below 65 (out of 100) for any quarter. a. Provide direction and/or take necessary corrective action to improve member’s performance. b. Inform member that continued below standard performance will, absent mitigating circumstances, result in the member being placed on performance monitoring and possible imposition of sanctions by the Personnel Review Board concerned. c. Record and file results of interview. Notify next higher command in writing of uniformed members of the service who received a score below 65 in any two quarters within a one year period. OPERATIONS COORDINATOR 19. NEXT HIGHER COMMAND 20. 21. PERSONNEL REVIEW BOARD CONCERNED 22. Provide oversight and direction in monitoring and improving a uniformed member’s performance when they are underperforming. Establish a Personnel Review Board to review all cases of members who receive a score below 65 in any two quarters within a one year period. a. Select a minimum of three supervisory members who through assignment and/or knowledge of the member’s performance are appropriate for inclusion for the Personnel Review Board. Review cases and recommend corrective action to be taken. a. Corrective action may include change of assignment within the command, intraborough or interborough transfer, transfer from administrative command and/or disciplinary action. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-57 REVISION NUMBER: PAGE: 02/02/17 5 of 5 NEXT HIGHER COMMAND 23. Review recommendations of Personnel Review Board concerned and make final determination and/or recommendation. a. Endorse recommendation concerning transfers and/or disciplinary action, through channels, to the Chief of Personnel. ADDITIONAL DATA The OFFICER SELF-REPORT FORM can be accessed on a member’s Department mobile phone through the “Craft” application and will allow uniformed members of the service to document notable actions that they consider to be positive (e.g., achievements in crime prevention, problem-solving, community engagement, etc.). By noting community interactions and engagements, members are afforded the ability to showcase their efforts towards furthering the Department’s commitment to neighborhood policing. The SUPERVISOR FEEDBACK FORM can be accessed on a supervisor’s Department mobile phone through the “Craft” application and will allow the supervisor to highlight commendable actions by a uniformed member of the service (e.g., supervisor observes or becomes aware of exceptional community interaction, uniformed member of the service makes an arrest that closes a precinct pattern, etc.). The FORM will also allow supervisors to note areas that may need improvement and indicate what actions were taken to address the deficiency. In addition, minor violations of Department regulations committed by uniformed members of the service can be documented using the FORM. The FORM can also be completed by supervisors for uniformed members outside of their command (e.g., UMOS assigned to supervisors on details, etc.). Commanding officers will be responsible for determining performance standards within their respective commands and resolving all issues within their command relative to the Monthly Performance Review. Precinct, PSA and transit district commanding officers will also review and direct the conditions to be addressed consistent with applicable crime control strategies and areas of community concern. RELATED PROCEDURES Implementation of OFFICER PROFILE REPORT (Operations Order 2, Series 2017) FORMS AND REPORTS OFFICER PROFILE REPORT OFFICER SELF – REPORT FORM SUPERVISOR FEEDBACK FORM NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-58 APPEAL OF EVALUATION - UNIFORMED MEMBERS OF THE SERVICE DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To permit a uniformed member of the service in permanent rank to appeal his/her evaluation. SCOPE This procedure does not apply to uniformed members of the service who are in the rank on probation (e.g., entry-level probationary police officers, probationary sergeants, probationary lieutenants or probationary captains). PROCEDURE When a uniformed member in permanent rank wants to appeal a PERFORMANCE EVALUATION: RATER 1. Inform commanding officer. COMMANDING OFFICER 2. Act as initial hearing officer. a. Schedule interview with members concerned (i.e., rater, reviewer and ratee named on PERFORMANCE EVALUATION form), within thirty days of appeal notice. NEXT HIGHER COMMAND 3. Schedule interview and serve as the hearing officer if the commanding officer is the rater on the PERFORMANCE EVALUATION form. COMMANDING 4. 5. OFFICER/ NEXT HIGHER COMMAND Attempt to resolve the appeal. Notify the Performance Analysis Section, via Typed Letterhead, within three days of the hearing, detailing the outcome of the hearing or whether the member is going to continue the appeal process to the next level. RATEE 6. Submit a report on Typed Letterhead, within thirty days of the hearing, if appeal is NOT RESOLVED at rater/commanding officer/next higher command level, as follows: a. Uniformed members of the service below the rank of captain Personnel Officer concerned b. Captains and above – Personnel Officer, Chief of Personnel. PERSONNEL OFFICER CONCERNED 7. 8. Review the matter by interviewing appropriate parties and examining pertinent records. Present findings to Borough/Bureau Commanding Officer or Chief of Personnel. BOROUGH/ BUREAU COMMANDING OFFICER/ CHIEF OF PERSONNEL 9. Evaluate findings presented by personnel officer and render decision. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-58 REVISION NUMBER: PAGE: 09/27/16 PERSONNEL OFFICER CONCERNED 10. ADDITIONAL DATA CAUSE FOR AN APPEAL OF PERFORMANCE EVALUATION 2 of 2 Report decision of Borough/Bureau Commanding Officer or Chief of Personnel in quadruplicate, within three days of receipt of Typed Letterhead and interview of parties, as follows: a. ORIGINAL - to reviewer named on evaluation form, who will inform rater and ratee of findings and direct preparation of new evaluation, if necessary. Place a copy of report in ratee’s command personnel folder b. DUPLICATE - to member appealing (i.e., ratee) c. TRIPLICATE - forward to Human Capital Division, Personnel Services Unit for inclusion in ratee’s personnel folder d. QUADRUPLICATE - forward to Performance Analysis Section. A uniformed member of the service in permanent rank has the right to appeal the contents, recommendations or overall rating of his/her performance evaluation, ONLY if cause for appeal stems from: a. Factual error b. Rater’s misinterpretation of instructions c. Bias or prejudice on the part of the rater d. PERFORMANCE EVALUATION is completed and based upon OTHER THAN performance factors. A uniformed member of the service has the right to review comments and recommendations made by a reviewer named on the PERFORMANCE EVALUATION form; however, such comments and recommendations are not causes for appeal by the ratee. Such a review by the ratee is for the ratee’s informational purposes only. RELATED PROCEDURES Evaluations - General - Members of the Service (P.G. 205-48) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-59 APPEAL OF EVALUATION - CIVILIAN MEMBER OF THE SERVICE DATE ISSUED: 03/19/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 03/19/15 1 of 2 PURPOSE To permit a civilian member of the service to appeal an evaluation. SCOPE This procedure does not apply to individuals who have not completed their probationary period or have served less than two years in a provisional status. PROCEDURE When a civilian member wants to appeal a performance evaluation: RATER 1. COMMANDING 2. OFFICER Inform commanding officer. Schedule interview with members concerned (rater, reviewer and ratee), within thirty days of appeal notice. If the commanding officer is also the rater, the rater’s immediate supervisor will schedule the interview and serve as the reviewer. If ratee performs below desirable standard, commanding officer MUST be reviewer. NOTE 3. Attempt to resolve appeal. If the matter is not resolved after review by the commanding officer, upon the written request of the ratee to the respective bureau/borough personnel officer for further appeal, a review board will be empanelled at the borough or equivalent level. The respective bureau/borough personnel officer will be responsible for convening the review board. The review board must resolve the appeal within thirty days from receipt of the written request for appeal to the respective bureau/borough personnel officer. For Patrol Services Bureau personnel, the review board will consist of: a. Borough personnel officer b. Borough adjutant c. Borough Equal Employment Opportunity (EEO) liaison d. Commanding officer from other than the command of the ratee. NOTE For bureaus or divisions other than the above, the review board will consist of: a. Personnel officer b. Bureau executive officer c. EEO liaison d. Division commander from other than the command of the ratee. RATEE 4. Prepare Typed Letterhead, to respective bureau/borough personnel officer requesting further appeal, if appeal is not resolved at the command level, and further review is desired. PERSONNEL OFFICER 5. Convene review board. a. Appeal must be resolved within thirty days of receipt of request for appeal. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-59 REVISION NUMBER: PAGE: 03/19/15 b. PERSONNEL OFFICER (continued) 2 of 2 Review board will prepare report in triplicate and forward copies to ratee, rater and Performance Analysis Section for inclusion in member’s personal folder. NOTE The determination of the review board may be further appealed to the Police Commissioner or his/her designee for a final determination. RATEE 6. NOTE The Police Commissioner or his/her designee will make written notification of the final determination of ratee’s appeal. Prepare Typed Letterhead, to the Police Commissioner requesting final review if further appeal beyond the determination of the review board is desired. A civilian member of the service has the right to appeal the contents, recommendations or overall rating of his/her performance evaluation, ONLY if cause for appeal stems from: a. Factual error b. Rater’s misinterpretation of instructions c. Bias or prejudice on the part of the rater d. Evaluation is based upon OTHER THAN performance factors. A civilian member of the service has the right to review comments and recommendations made by a reviewer; however, such comments and recommendations are not cause for appeal. Such a review is solely for the ratee’s informational purposes. RELATED PROCEDURES Evaluations - General - Members of the Service (P.G. 205-48) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-60 REPORTING TO DEPARTMENT SURGEON AND RETURNING TO DUTY FROM SICK REPORT DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 3 PURPOSE To ensure the appropriate procedures are followed when a member of the service reports to the Department surgeon and when the member is directed to return to duty. PROCEDURE When a member of the service has reported sick as per P.G. 205-01, “Reporting Sick,” and is not eligible for, or declines Administrative Return: UNIFORMED MEMBER OF THE SERVICE 1. NOTE Uniformed members of the service are NOT to bring their children to the Department Surgeon’s Office, because children and uniformed members of the service present in the waiting room may be susceptible to illness. COMMANDING 2. OFFICER Report to assigned district surgeon at next regular office hours, EXCEPT; a. Member designated Chronic Absent – Category B, will report to the Medical Division, Special Medical District/Confidential Medical District at next regular office hours b. Member reporting sick on Friday or Saturday will report to Medical Division, Weekend Surgeon, at 1000 hours the following day c. Member unable to travel will remain at place of confinement and phone assigned district surgeon or “weekend” surgeon during next office hours d. Member with dental problems will be guided by the Sick Desk supervisor/member regarding reporting requirements e. When directed otherwise by the Medical Division supervisor. Telephone member’s district surgeon, in all cases, if member has been on sick report for five workdays, ascertain estimated dates of return and enter information on ABSENCE AND TARDINESS RECORD (PD433-145). UPON BEING DIRECTED TO RETURN TO DUTY BY A DEPARTMENT SURGEON: UNIFORMED MEMBER OF THE SERVICE 3. 4. 5. DESK OFFICER/ SUPERVISOR 6. Immediately notify desk officer/supervisor, by telephone, of time and date to report for duty. a. Include limitations, if any, on type of duty to be performed. Report for duty when ordered. Deliver SICK REPORT RETURN (PD429-131) and/or ASSIGNMENT TO LIMITED CAPACITY (PD406-050) to desk officer/supervisor upon return to duty. Make entry indicating member’s return to duty in Telephone Record upon receipt of telephone notification. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-60 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 2 of 3 Cooperate with supervisor, regardless of rank, who has been dispatched by competent authority, (e.g., Commanding Officer-Medical Division, Internal Affairs Group, precinct commanding officer or duty captain, etc.) to visit member on sick report, and directs such member to comply with lawful order/instruction (e.g., appear in court, Trial Room, in front of an investigatory unit, etc.). Uniformed members of the service, who have not been classified as chronic absent, or who have not been referred for supervision, and who have any of the following medical conditions, as per the Department surgeon’s diagnosis, will NOT be the subject of routine supervisory visits or telephone calls: a. Heart condition b. Broken limbs c. Post surgical convalescence d. Illnesses diagnosed by Department surgeon as likely to be of a duration in excess of six months, after conferral with the Supervising Chief Surgeon e. Pregnancy. A uniformed member of the service on sick report in any of the above categories (subdivisions “a” through “e”) may be given a sixteen hour pass. However, should the district surgeon determine that issuance of such a pass would adversely affect the member’s health or impede the member’s recovery; such pass may be reduced accordingly. Once the pass is issued, it shall not be revoked unless the member: a. Engages in activities which would tend to prolong or aggravate the disability b. Fails to cooperate with a Department surgeon or the Commanding Officer, Medical Division c. Fails to comply with orders or directions or violates any provision of the Patrol Guide relative to sick leave abuse. A uniformed member of the service whose medical condition is NOT listed in the second paragraph of the “ADDITIONAL DATA” statement (subdivisions “a” through “e”), may also be granted permission to leave his/her residence while on sick report for a period of time as determined by the district surgeon. Prior to granting such permission, the surgeon must certify that: a. The member is unable to perform in a limited/restricted duty status b. It will not adversely affect the member’s health c. It will not prolong or impede the member’s return to duty. The permission granted may be revoked at any time by the Commanding officer, Medical Division, or designee, upon appropriate notice to the member and the district surgeon concerned. In case of serious need or emergency, a uniformed member may request permission to leave his residence at a time other than that specified by the district surgeon. Such request should be directed to the Sick Desk supervisor. In addition, requests to leave residence to obtain medical services, food, household necessities or church attendance, voting, etc., are routinely granted by the Sick Desk supervisor at times other than that specified by the district surgeon. Permission to leave residence should be denied or revoked only if a violation of the guidelines takes place or if activities requested would hinder recovery. The Sick Desk supervisor shall notify the district surgeon at the next office hours, when such permission is granted, to ensure that leaving residence is not inconsistent with the member’s medical condition and/or had not previously been denied by the surgeon. District surgeons are responsible for notifying the Supervising Chief Surgeon and Commanding Officer, Medical Division, of the identities of members granted: NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-60 PAGE: 09/27/16 a. b. ADDITIONAL DATA (continued) REVISION NUMBER: 3 of 3 Non-supervisory privileges Permission to leave his/her residence on specific dates and times which will be indicated on PERMISSION TO LEAVE RESIDENCE WHILE ON SICK REPORT (PD429-051), a copy of which will be given to the sick member. A uniformed member of the service on sick report may not leave the confines of the City or residence counties without the approval of the Chief of Personnel. A request for such permission is made through the member’s district surgeon on ABSENCE FROM CITY WHILE ON SICK LEAVE (PD429-161). Members will be contacted on a weekly basis by their district surgeon during absence from residence counties. RELATED PROCEDURES Reporting Sick (P.G. 205-01) Chronic Absence Control Program (P.G. 205-45) Pregnancy Leave For Uniformed Members Of The Service (P.G. 205-27) Absence Control (A.G. 318-12) Notifying Court, Trial Room or Other Agencies When Member Reports Sick (P.G. 20561) FORMS AND REPORTS ABSENCE AND TARDINESS RECORD (PD433-145) ASSIGNMENT TO LIMITED CAPACITY (PD406-050) PERMISSION TO LEAVE RESIDENCE WHILE ON SICK REPORT (PD429-051) SICK REPORT (PD429-122) SICK REPORT RETURN (PD429-131) ABSENCE FROM CITY WHILE ON SICK LEAVE (PD429-161) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-61 NOTIFYING COURT, TRIAL ROOM OR OTHER AGENCIES WHEN MEMBER OF THE SERVICE REPORTS SICK DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To notify court, Trial Room or other government agency when a member of the service reports sick and is unable to attend a pending arraignment or scheduled appearance. PROCEDURE When illness, injury or any other physical/psychological condition prevents the performance of duty and the member of the service has a pending arraignment, or scheduled appearance in court, the Trial Room, or any other governmental agency: UNIFORMED MEMBER OF THE SERVICE 1. 2. Comply with P.G. 205-01, “Reporting Sick.” Inform desk officer/supervisor at assigned command of any pending arraignment, or scheduled appearance in court, the Trial Room, or any other government agency when reporting sick. DESK OFFICER/ SUPERVISOR 3. Make entry in Command Diary of any scheduled court appearance or other agency appearance, under date of scheduled appearance AND under date two days prior to appearance date (exclusive of Saturday, Sunday or holidays). Notify borough court section concerned if sick member is unable to appear for pending arraignment. 4. ROLL CALL CLERK 5. Notify the court or other agency concerned immediately of the member of the service’s inability to attend due to being on sick report. WHEN MEMBER OF THE SERVICE IS ON SICK REPORT OPERATIONS COORDINATOR/ PRINCIPAL ADMINISTRATIVE ASSOCIATE 6. ROLL CALL CLERK 8. NOTE If member reports sick on a scheduled appearance date, make immediate notification to court or other agency concerned. 7. 9. 10. Telephone district surgeon to determine if member is capable of appearing at scheduled court appearance when member remains on sick report two days prior to such scheduled appearance. Notify member to appear if district surgeon approves and telephone Sick Desk of surgeon’s determination. Notify Criminal Court, Trial Room or other government agency and request adjournment two days before appearance date, if member is unable to appear. Notify the court, if other than Criminal Court, on the morning of the appearance date if the member is unable to appear. Enter notifications to district surgeons, courts, etc., regarding scheduled appearances of members on sick leave in Telephone Record. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-61 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 2 of 2 NOTE A uniformed member on sick report whose condition changes after being directed to appear in court or before another agency, thereby preventing a scheduled appearance, will notify the roll call clerk or desk officer/supervisor, as appropriate. The roll call clerk/desk officer/supervisor will make required notifications. RELATED PROCEDURES Reporting Sick (P.G. 205-01) Reporting to Department Surgeon and Returning to Duty From Sick Report (P.G. 205-60) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-62 FIREARMS PROFICIENCY REQUIREMENT DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 3 PURPOSE To ensure that uniformed members demonstrate and maintain minimum proficiency in the use of firearms. SCOPE This procedure will apply when a uniformed member, who claims to be medically and/or psychologically unable to use firearms, is deemed fit for full duty by the Medical Division. PROCEDURE Upon being deemed fit for full duty assignment: UNIFORMED MEMBER OF THE SERVICE 1. 2. Report as directed by Commanding Officer, Medical Division to the Firearms and Tactics Section for firearms qualification. Demonstrate proficiency by achieving the Department’s standard passing score. UPON FAILURE OF UNIFORMED MEMBER OF THE SERVICE TO QUALIFY WITH FIREARM(S) SUPERVISOR, FIREARMS AND TACTICS SECTION 3. 4. Notify Absence Control and Investigations Unit (ACIU) immediately. Fax FIREARMS SCORE SHEET (PD124-141) to ACIU. SUPERVISOR, ABSENCE CONTROL AND INVESTIGATIONS UNIT 5. Direct uniformed member of the service concerned to report to medical specialist designated by the Medical Division for examination. Maintain appropriate records of notifications and the results of said examination. Request member to complete Notice of Failure to Qualify with Firearms. Witness signature of member on Notice. a. Retain original for unit file b. Provide member concerned with copy. Advise member of the availability of remedial firearms training. 6. 7. 8. 9. NOTE Uniformed members must demonstrate and maintain minimum proficiency in the use of firearms. The Department’s policy is that minimum proficiency is a condition of employment for uniformed members. Members failing to qualify within ninety days of signing the Notice of Failure to Qualify With Firearms will receive CHARGES AND SPECIFICATIONS (PD468-121) and face an administrative hearing under Section 75 of the New York State Civil Service Law, “Removal and Other Disciplinary Action.” Members found to be incompetent after an administrative hearing will be removed from the Department. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-62 REVISION NUMBER: PAGE: 04/20/17 2 of 3 IF MEMBER HAS NOT QUALIFIED WITHIN 90 DAYS OF NOTICE SUPERVISOR, ABSENCE CONTROL AND INVESTIGATIONS UNIT 10. 11. Consult with Department Advocate’s Office. Comply with P.G. 206-05, “Preparation of Charges and Specifications or Schedule ‘C’ Command Discipline” as appropriate. NOTE Members of the service are reminded that existing Department programs provide one hundred rounds of ammunition and the use of a Department firearms range for practice. Members are also reminded that it is their responsibility to take corrective action on their own time and at their own expense. Instruction is available through the Firearms and Tactics Section by appointment. Members may call to arrange for training. Commands will photocopy and utilize the Notice of Failure to Qualify With Firearms, depicted in Appendix “A”, as necessary. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-62 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 3 of 3 APPENDIX “A” Notice of Failure to Qualify With Firearms Date: ________________ TAKE NOTICE that you have failed to achieve the minimum passing score in your most recent attempt at firearms qualifications on (date): __________________________. You have not qualified with firearms since (date): ___________________________. This Department has deemed you medically and/or psychologically fit to perform full duty with firearms. Firearms proficiency is an essential function of the job of police officer and is a condition of your employment as a uniformed member of the service. You are hereby required to demonstrate and maintain minimum firearms proficiency within ninety days of this notice. It is your responsibility to contact the Firearms and Tactics Section and take the firearms requalification course. If you fail to do so, the Department will schedule an appointment for you to take this course prior to ninety days after the date of this notice. Your failure to demonstrate minimum proficiency within the above time limit will result in formal action being taken against you pursuant to Section 75 of the New York State Civil Service Law, “Removal and Other Disciplinary Action.” If there is an affirmative finding of incompetence after an administrative hearing which is approved by the Police Commissioner, this action will result in your removal from the Department. You are reminded that existing Department programs provide one hundred rounds of ammunition and use of a Department range for practice. In addition, you may contact the Firearms and Tactics Section to arrange for additional remedial firearms training. However, be aware that is your responsibility to take whatever steps are necessary for you to qualify with firearms including practice on your own time and at your own expense. Acknowledgement of subject uniformed member of the service. Rank Name (Last, First, M.I.) Print Signature Tax Registry # Date Signature Tax Registry # Date Witness: Rank Name (Last, First, M.I.) Print NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-63 MONITORING OFF-DUTY VISITS TO INMATES AT CORRECTIONAL FACILITIES BY MEMBERS OF THE SERVICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To provide a system to monitor visits by members of the service to city, state, or federal correctional facilities. PROCEDURE When a member of the service intends to visit an inmate at a correctional facility while off-duty: MEMBER OF THE SERVICE 1. NOTE A separate notification must be made for each visit. COMMANDING 2. 3. OFFICER 4. 5. Prepare Typed Letterhead with the following information and forward to commanding officer at least seven days prior to the intended visit: a. Name, rank, shield and tax registry numbers. b. Name and I.D. number of inmate to be visited. c. Relationship of inmate to member of the service. d. Place of incarceration; (include full facility name, address and phone number.) e. Date and time of proposed visit. f. Packages to be brought to facility. Notify IAB, Command Center of details. Approve/disapprove request. Notify member of determination. Forward copy of request to Chief of Internal Affairs Bureau. a. File copy of request in member’s personal folder. ADDITIONAL DATA Members of the service shall cooperate fully with all rules and procedures of the correctional facility concerned regarding securing weapons, visitor searches, signin/sign-out practices etc. RELATED PROCEDURES Public Contact – Prohibited Conduct (P.G. 203-10) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-64 LAW ENFORCEMENT OFFICERS SAFETY ACT (LEOSA) QUALIFICATION FOR RETIRING UNIFORMED MEMBERS OF SERVICE DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To provide one-time Law Enforcement Officers Safety Act (LEOSA) qualification free of charge to qualified uniformed members of the service. SCOPE LEOSA exempts active and retired law enforcement officers from local and state prohibitions on the carrying of concealed firearms. The qualification course must be performed at a firearms range and is valid for a one-year period from the date of qualification. DEFINITION LEOSA CERTIFICATION CARD – A wallet-sized certification card issued by the Department containing the retired member’s rank, name, tax number, date of retirement and date of expiration. The card also contains the Operations Unit’s telephone number for verification purposes. To be valid, a LEOSA Certification Card MUST be accompanied by a valid IDENTIFICATION CARD (PD416091) marked “Retired.” PROCEDURE When a uniformed member of service in good standing is retiring from the Department with at least twenty years of service or due to a line of duty injury which does not preclude them from carrying a firearm: UNIFORMED MEMBER OF THE SERVICE 1. FIREARMS AND TACTICS SECTION SUPERVISOR 3. Enter retiring member’s last firearms qualification date into the Firearms Tracking System database. UNIFORMED MEMBER OF THE SERVICE 4. Provide range attendance slip to the Shield, ID and Retirement Unit when being issued an IDENTIFICATION CARD marked “Retired.” SHIELD, ID AND RETIREMENT UNIT 5. Access the Firearms Tracking System database and verify that the member concerned attended and qualified at the firearms range. Issue LEOSA Certification Card, if qualified, with an expiration date of one year after the last firearms requalification. OPERATIONS UNIT 7. 2. 6. Attend firearms qualification course at a Department range within twelve months of anticipated date of retirement. Inform firearms instructor of intention to retire and desire to obtain LEOSA qualification. Utilize the Firearms Tracking System database to verify the issuance and expiration date of the Department-issued LEOSA Certification Card when fielding calls from law enforcement agencies and other government entities. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-64 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 2 of 2 The LEOSA Certification Card will expire twelve months from the date of the last range qualification. A member is not able to obtain a LEOSA Certification Card from the Department unless such member has qualified during a regular Department range cycle within the past twelve months. The LEOSA qualification is solely for a retiring member’s service and off-duty firearms. If a retired member becomes ineligible due to a change in medical and/or psychological condition, the LEOSA Certification Card is invalid and must be returned to the Department. This is a one-time benefit provided in appreciation for uniformed members of the service retiring in good standing. Due to constraints on Department facilities and staffing, LEOSA requalification cannot be provided by the Department and will be at the retired member’s own expense at a private range. Members are encouraged to review the Law Enforcement Officers Safety Act to better understand all of the laws requirements. FORMS AND REPORTS IDENTIFICATION CARD (PD416-091) LEOSA Certification Card NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-65 DEPARTMENT MEDALS - UNIFORMED MEMBERS OF THE SERVICE DATE ISSUED: 02/02/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/15 1 of 3 PURPOSE To provide an informative list of Department medals that an individual uniformed member of the service and/or Department unit may be awarded through the Department’s Departmental Recognition procedure: DEFINITIONS DEPARTMENT MEDAL OF HONOR Awarded to a uniformed member who intelligently and in line of police duty distinguished himself/herself by the performance of an act of gallantry and valor at imminent personal hazard to life with knowledge of the risk, above and beyond the call of duty. DISTINGUISHED SERVICE MEDAL Awarded to next of kin of a uniformed member of the service, in recognition of the dedicated performance of duty under unusual hazards and demands where the uniformed member of the service has suffered death. POLICE COMBAT CROSS MEDAL Awarded for the successful performance of an act of extraordinary heroism while engaged in personal combat with an armed adversary at imminent personal hazard to life in the intelligent performance of duty. MEDAL FOR VALOR Awarded for an act of outstanding personal bravery intelligently performed in line of duty at imminent personal hazard to life under circumstances evincing a disregard of personal consequences. PURPLE SHIELD MEDAL Awarded to uniformed members of the service, or their next of kin in the event of a line of duty death, who have suffered extremely serious physical injury or death, permanent disfigurement, protracted or permanent impairment of health, or of any bodily function while performing an official act either while on or off-duty. HONORABLE MENTION Awarded for an act of extraordinary bravery intelligently performed in the line of duty at imminent and personal danger to life. The Honor Committee will review all Honorable Mention awards granted during the previous year and may select uniformed members of the service as recipients of the aforementioned medals. EXCEPTIONAL MERIT Awarded for an act of bravery intelligently performed involving personal risk to life. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-65 DEFINITIONS (Continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/15 2 of 3 COMMENDATION Awarded for an act involving: a. Grave personal danger in the intelligent performance of duty, OR b. A highly creditable unusual police accomplishment. COMMENDATION - INTEGRITY Awarded for an act which demonstrates an extraordinary commitment to integrity. COMMENDATION - COMMUNITY SERVICE Awarded to uniformed members of the service for: a. Initiative contributing to the substantial improvement in Community Policing/Community Quality of Life, OR b. Performance which substantially improves the quality of life in neighborhoods or communities through creative problem-solving ideas, techniques or skills, OR c. Performance and consistent progress in implementing meaningful, significant improvements in rendering or securing community service or fostering police-community relations through Community Policing/Problem Solving Programs. MERITORIOUS POLICE DUTY Awarded for: a. An act of intelligent and valuable police service demonstrating special faithfulness or perseverance, OR b. Highly creditable acts of police service over a period of time. MERITORIOUS POLICE DUTY - INTEGRITY Awarded for an act which demonstrates highly creditable integrity. EXCELLENT POLICE DUTY Awarded for: a. An intelligent act materially contributing to a valuable accomplishment, OR b. Submission of a device or method adopted to increase efficiency in an administrative or tactical procedure, OR c. Enforcement activity over a period of time that represents organization and skill applied to the reduction of crime or a positive impact on a condition. The awarding of an Excellent Police Duty award is not automatic or based on a set number of arrests or other activity in a given span of time. Commanding officers are required to ensure that each Excellent Police Duty award is based on circumstances beyond the expected performance of duty by a member of the service. When reviewing submitted requests, commanding officers will consider the personal initiative, observations and actions of the recommended member that materially contributed to the action taken. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-65 DEFINITIONS (Continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/02/15 3 of 3 Additionally, the successful resuscitation of an aided using an Automated External Defibrillator (AED) will be considered for Departmental recognition when the aided is hospitalized with a reasonable chance of survival. Commanding officers/counterparts reviewing applications for Departmental recognition for successful use of Automated External Defibrillators will, in all circumstances, submit such request to the Supervising Chief Surgeon or the Deputy Chief Surgeon for endorsement and recommendation of appropriate Departmental recognition, prior to final approval. The following awards are issued to Department units: UNIT CITATION Unit Citations recognize outstanding performance by an entire unit in developing and implementing goals and objectives or other highly creditable accomplishments over a substantial period of time (calendar year). POLICE COMMISSIONER’S PERSONAL LETTER OF CONGRATULATIONS Awarded to units that do not otherwise qualify for a Unit Citation. DEPARTMENT POLICY ADDITIONAL DATA DISPLAY OF MEDALS A uniformed member of the service must wear the prescribed breast bar at all times while in uniform. However, breast bars or other authorized ribbons are not to be worn when wearing corresponding medals. A member who has been awarded the Department Medal of Honor, Police Combat Cross or Medal for Valor is required to wear the breast bar denoting the particular award in lieu of the Honorable Mention breast bar previously awarded for the same act. RELATED PROCEDURES Departmental Recognition - Uniformed Members of the Service (P.G. 205-39) Boards and Committees (O.G. 101-23) Emblems, Insignia and Breast Bars (P.G. 204-16) Presentation of Departmental Recognition Awards (A.G. 305-03) Unit Citations (A.G. 305-04) Educational Achievement Citation (A.G. 320-19) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-66 COUNSELING SERVICES UNIT DRUG SCREENING FOR UNIFORMED AND CIVILIAN MEMBERS OF THE SERVICE DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 3 PURPOSE To screen uniformed and civilian members of the service for alcohol and illegal drugs/controlled substances at the completion of the Counseling Services Unit Program. SCOPE The Department’s goal is to ensure the safety of its employees and the public by maintaining a drug/controlled substance free work environment. PROCEDURE When uniformed and civilian members of the service are screened for alcohol and illegal drugs/controlled substances at the completion of the Counseling Services Unit Program: COMMANDING 1. OFFICER, MEDICAL DIVISION Ensure the supervisor, Counseling Services Unit schedules all members of the service (uniformed and civilian) participating in the Counseling Services Unit Program for a urine drug screening analysis, prior to the completion of the program. NOTE The purpose of the urine drug screening is to detect the presence of alcohol and/or illegal drugs/controlled substances. SUPERVISOR, COUNSELING SERVICES UNIT 2. Schedule and notify all members of the service (uniformed and civilian) who are about to complete the Counseling Services Unit Program to appear at the Medical Division at the appropriate date and time. MEMBER OF THE SERVICE 3. MUST report to Medical Division when notified, except if member is on: a. Sick report b. Bereavement leave c. Terminal leave. NOTE Members scheduled for court may be directed to appear for testing immediately upon completion of court, or rescheduled as appropriate. Members reporting sick on the testing date will be required to visit a Department surgeon and obtain approval for excusal from the testing. 4. 5. 6. 7. MUST submit to a urine drug screening analysis. Refusal to submit to the test will result in suspension from duty and will be grounds for dismissal from the Department. Prepare DRUG SCREENING QUESTIONNAIRE (PD407-1519) listing all medications ingested or prescribed in the last ninety days, prior to testing. Present shield and IDENTIFICATION CARD (PD416-091) at the testing location to ensure that the proper individual has reported for testing. Comply with instructions received at testing location. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-66 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 2 of 3 When urine samples are required, two urine samples will be collected, each in a separate vial. Prior to testing, the drug screening serial number assigned by the Medical Division and date of test will be affixed to each vial. The serial number will be logged separately with the member’s name and maintained at the Medical Division. The member being tested and the witness will then initial the vial stickers. The vials will be sealed in the member’s presence after the urine samples have been collected. Appropriate chain of custody will be maintained at all times. Except in unusual circumstances, samples will be taken at a facility operated by the Medical Division, or at another health care facility. Privacy and dignity will be protected. Samples will be collected under maximum feasible privacy. Except in unusual circumstances, only one person of the same sex will be present with the test subject to observe the urine sample being provided. One or more scientifically accepted initial screening samples will be employed in analysis. A positive report will be made only after final confirmation testing has been conducted. Negative test samples will not be maintained; instead, they will be destroyed. A member whose test is positive may, within sixty days of notification of such result, submit a written request to the Department Advocate’s Office for further independent testing of the third sample by a laboratory certified by the State of New York Department of Health, and approved by the Medical Division to conduct the particular type of forensic drug testing (i.e., urine). All testing expenses, including chain of custody, will be paid by the affected member of the service. The results of the retest will be forwarded by the independent laboratory to the Medical Division. The Medical Division will then forward the results to the Department Advocate’s Office. The affected member/counsel will be notified of the results by the Department Advocate’s Office. Positive test results, which indicate illegal drug/controlled substance use, will result in Department Charges and Specifications, and suspension from duty. Uniformed members of the service subject to screening under this procedure will also be subject to drug screening pursuant to the Department’s random drug screening procedures. RELATED PROCEDURES Random Drug Screening for Uniformed Members of the Service Not Assigned to Select Detective Bureau Sub-Units, Internal Affairs Bureau (IAB) or as Probationary Police Officers in Training at the Police Academy (P.G. 205-29) Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) Drug Screening Tests for Uniformed Members of the Service Applying for Assignments to Designated Specialized Units (P.G. 205-31) Random Drug Screening for Uniformed Members of the Service Assigned to Select Detective Bureau Sub-Units and Internal Affairs Bureau (IAB) (P.G. 205-32) Drug Screening Tests for Uniformed Members of the Service as a Condition of Civil Service Promotion (P.G. 205-33) Drug Screening for Uniformed Members of the Service as a Condition of Discretionary Promotion (P.G. 205-34) Voluntary Drug Testing (P.G. 205-35) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-66 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 3 of 3 RELATED PROCEDURES (continued) End of Probation Drug Screening for Probationary Police Officers (P.G. 205-67) Suspension From Duty-Uniformed Member of the Service (P.G. 206-08) FORMS AND REPORTS DRUG SCREENING QUESTIONNAIRE (PD407-1519) IDENTIFICATION CARD (PD416-091) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-67 END OF PROBATION DRUG SCREENING FOR PROBATIONARY POLICE OFFICERS DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 3 PURPOSE To drug screen probationary police officers during their end of probation medical exam prior to coming off probation. SCOPE The Department’s goal is to ensure the safety of its employees and the public by maintaining a drug/controlled substance free work environment. PROCEDURE When probationary police officers submit to drug screening during their end of probation medical exam prior to coming off probation: COMMANDING 1. OFFICER, MEDICAL DIVISION Ensure that the supervisor, Drug Screening Unit schedules all probationary police officers for end of probation medical exams (which will include hair and urine analysis test) prior to the concerned member’s end of probation. NOTE Ordinarily, this will occur within six months of the date that the member is scheduled to end their probationary period. SUPERVISOR, DRUG SCREENING UNIT 2. Schedule and notify probationary police officers to report for their end of probation medical exam, including drug screening, at the Medical Division at the appropriate date and time. PROBATIONARY POLICE OFFICER 3. MUST report to Medical Division when notified, except if member is on: a. Sick report b. Regularly scheduled day off c. Military leave d. Annual vacation e. Bereavement leave. NOTE Members scheduled for court or training may be directed to appear for testing immediately upon completion of court, or rescheduled as appropriate. Members reporting sick on the testing date will be required to visit a Department surgeon and obtain approval for excusal from the testing. 4. 5. 6. MUST submit to a hair and urine analysis. Refusal to submit to the test will result in suspension from duty and will be grounds for dismissal from the Department. Prepare DRUG SCREENING QUESTIONNAIRE (PD407-1519) listing all medications ingested or prescribed in the last ninety days, prior to testing. Present shield and IDENTIFICATION CARD (PD416-091) at the testing location to ensure that the proper individual has reported for testing. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-67 REVISION NUMBER: PAGE: 12/15/16 2 of 3 PROBATIONARY POLICE OFFICER (continued) 7. Comply with instructions received at testing location. ADDITIONAL DATA When hair samples are required, three hair samples will be collected, cut as close to the skin as possible. The samples should be collected from the same body area, preferably the head. The samples will be individually placed in separate laboratory supplied “Sample Acquisition Cards,” and sealed by the collector in the presence of the test subject. These cards will be placed in separate plastic bags, sealed by the collector, and initialed and dated by the test subject. Two hair samples will be forwarded to the contracted laboratory for analysis. The third hair sample will be secured at the Medical Division for use in testing, should the test of the first two hair samples reveal positive results for illegal drugs/controlled substances. Appropriate chain of custody will be maintained at all times. Except in unusual circumstances, samples will be taken at a facility operated by the Medical Division, or at another health care facility. In the event that the member concerned is unable to provide adequate hair samples as required in this procedure, the Commanding Officer, Medical Division, or designee, will be contacted. The Commanding Officer, Medical Division, or designee, may authorize the collection of alternate specimen(s) to complete the drug screening test. When urine samples are required, two urine samples will be collected, each in a separate vial. Prior to testing, the drug screening serial number assigned by the Medical Division and date of test will be affixed to each vial. The serial number will be logged separately with the member’s name and maintained at the Medical Division. The member being tested and the witness will then initial the vial stickers. The vials will be sealed in the member’s presence after the urine samples have been collected. Appropriate chain of custody will be maintained at all times. Privacy and dignity will be protected. Hair and urine samples will be collected under maximum feasible privacy. Except in unusual circumstances, only one person of the same sex will be present with the test subject to observe the urine sample being provided. For chain of custody purposes, that same person will also collect the hair samples. One or more scientifically accepted initial screening samples will be employed in analysis. A positive report will be made only after final confirmation testing has been conducted. Negative test samples will not be maintained; instead, they will be destroyed. Positive test samples will be maintained by the analyzing laboratory in a secure area, and will remain confidential unless and until Department disciplinary Charges and Specifications are served. A member whose test is positive may, within sixty days of notification of such result, submit a written request to the Department Advocate’s Office for further independent testing of the third sample by a laboratory certified by the State of New York Department of Health, and approved by the Medical Division to conduct the particular type of forensic drug testing (i.e., urine or hair) being requested. All additional testing expenses, including chain of custody, will be paid by the affected NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 205-67 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 3 of 3 member of the service. The results of the additional test will be forwarded by the independent laboratory to the Medical Division. The Medical Division will then forward the results to the Department Advocate’s Office. The affected member/counsel will be notified of the results by the Department Advocate’s Office. Positive test results, which indicate illegal drug/controlled substance use, will result in Department Charges and Specifications, and suspension from duty. Probationary police officers who graduated from the Police Academy and are subject to screening under this procedure will also be subject to drug screening pursuant to the Department’s random drug screening procedures. RELATED PROCEDURES Random Drug Screening for Uniformed Members of the Service Not Assigned to Select Detective Bureau Sub-Units, Internal Affairs Bureau (IAB) or as Probationary Police Officers in Training at the Police Academy (P.G. 205-29) Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) Drug Screening Tests for Uniformed Members of the Service Applying for Assignments to Designated Specialized Units (P.G. 205-31) Random Drug Screening for Uniformed Members of the Service Assigned to Select Detective Bureau Sub-Units and Internal Affairs Bureau (IAB) (P.G. 205-32) Drug Screening Tests for Uniformed Members of the Service as a Condition of Civil Service Promotion (P.G. 205-33) Drug Screening for Uniformed Members of the Service as a Condition of Discretionary Promotion (P.G. 205-34) Voluntary Drug Testing (P.G. 205-35) Counseling Services Unit Drug Screening for Uniformed and Civilian Members of the Service (P.G. 205-66) Suspension From Duty-Uniformed Member of the Service (P.G. 206-08) FORMS AND REPORTS DRUG SCREENING QUESTIONNAIRE (PD407-1519) IDENTIFICATION CARD (PD416-091) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Personnel Matters Procedure No: 205-68 MEMBER OF THE SERVICE SEEKING TO NOTIFY THE DEPARTMENT OF TRANSGENDER OR GENDER NONCONFORMING TRANSITION, OR STATUS DATE ISSUED: 06/22/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 06/22/17 1 of 3 PURPOSE To provide guidance to members of the service who decide to notify the Department of their transgender or gender non-conforming transition, or status. SCOPE A member of the service’s transition should be treated with as much sensitivity and confidentiality as any member of the service who is going through a significant life experience. Transgender members have the right to discuss their gender identity or expression openly, or to keep that information private. Transgender members decide when, with whom, and how much to share their private information. This policy will guide transgender members that choose to share information about their own gender transition. DEFINITIONS GENDER IDENTITY - An individual’s internal sense of gender which may be the same or different from their assigned sex at birth. Gender identity is distinct from sexual orientation. GENDER EXPRESSION - An individual’s characteristics and behaviors (e.g., appearance, dress, mannerisms, speech patterns, social interactions, etc.) that may be perceived as masculine or feminine. TRANSGENDER - An individual, whose gender identity or expression is not typically associated with their assigned sex at birth. GENDER NON-CONFORMING - An individual, who has or is perceived to have, gender characteristics and/or behaviors that do not conform to traditional or societal expectations. TRANSITION - The process in which an individual changes their gender from their assigned sex at birth to their gender identity. The duration of a transition may differ for each individual. A transition may include, but is not limited to: a. Informing family, friends and co-workers of gender identity b. Obtaining medical services (i.e., hormones, surgery, etc.) c. Name and legal gender changes. PROCEDURE When a member of the service decides to notify the Department of his/her transgender or gender non-conforming transition, or status: MEMBER CONCERNED 1. Request meeting with commanding officer, or representative from the Office of the Deputy Commissioner, Equal Employment Opportunity regarding transgender or gender non-conforming transition, or status. a. Any supervisor or representative from a fraternal organization, union, etc. may be present during meeting at the request of the member concerned. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-68 Mayor’s Executive Order 16 and New York City Local Law No.3 mandates that all employees of New York City agencies are allowed to use facilities (i.e., restrooms and locker rooms) that most closely align with their gender identity or expression without being required to show identification, medical documentation, or any other proof or verification of gender. Member may request a new IDENTIFICATION CARD (PD416-091) (1) If member requests a new IDENTIFICATION CARD, notify the Shield, ID and Retirement Unit The Shield, ID and Retirement Unit will take a new Department photograph and issue the transitioning member a new IDENTIFICATION CARD, if requested. Documentation will not be required in order to update the member’s photograph; however, supporting documentation (i.e., court order, marriage certificate, birth certificate, valid government identification, etc.) will be required for name and legal gender changes. f. NOTE 2 of 3 Discuss the following with member of the service: a. The preferred name the member is requesting to use (may be different from legal name) b. Member’s gender identity and how the member is requesting to be addressed (i.e., gender specific pronouns) c. Inquire if, and/or when, the member is requesting to inform coworkers and other command staff d. Locker room and restroom accesibility. e. NOTE PAGE: 06/22/17 COMMANDING 2. OFFICER OR REPRESENTATIVE, OFFICE OF THE DEPUTY COMMISSIONER, EQUAL EMPLOYMENT OPPORTUNITY NOTE REVISION NUMBER: Member may request an application for transfer to another command (1) If member requests a transfer, have member comply with the applicable Department procedure (i.e., P.G. 205-14, “Application for Transfer,” etc.) and/or utilize the Personnel Online System for Transfers (P.O.S.T.) i. Notify the Personnel Bureau regarding the member’s transfer request. The Personnel Bureau will make every effort to accommodate reasonable requests for transfer; however, members are reminded that all transfers are subject to the needs of the Department. g. 3. Other concerns that the member may have regarding their transgender or gender non-conforming transition, or status. Notify the following regarding member’s transgender or gender nonconforming transition, or status: a. Personnel Bureau b. Police Commissioner’s LGBTQ Liaision Unit c. Employee Assistance Unit d. Member’s immediate supervisor e. Any other member of the service, if deemed appropriate. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 205-68 MEMBER CONCERNED PAGE: 06/22/17 4. 5. ADDITIONAL DATA REVISION NUMBER: 3 of 3 Comply with P.G. 203-24, “Personal Information Via Department Intranet,” and use the Personnel Data Forms Intranet System to update personal information (i.e., name, gender, etc.). Notify commanding officer and/or the Office of the Deputy Commissioner, Equal Employment Opportunity regarding any compliance issues or concerns (i.e., locker room accessibility, IDENTIFICATION CARD issuance, etc.) related to transgender or gender non-conforming transition, or status. DRUG SCREENING TESTS When it becomes necessary to perform a drug screening test, a staff member will be assigned that matches the gender identity as specified by the transgender or gender non-conforming member. Members of the service with questions regarding this procedure should call the Office of the Deputy Commissioner, Equal Employment Opportunity. RELATED PROCEDURES Employment Discrimination (P.G. 205-36) Personal Information Via Department Intranet (P.G. 203-24) Application for Transfer (P.G. 205-14) FORMS AND REPORTS IDENTIFICATION CARD (PD416-091) PERSONNEL DATA FORMS INTRANET SYSTEM PERSONNEL ONLINE SYSTEM FOR TRANSFERS (P.O.S.T.) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-01 REPORTING VIOLATIONS OBSERVED BY SUPERVISORS DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 1 PURPOSE To report violations observed by supervisory officers to commanding/executive officers for corrective action. PROCEDURE Upon observing or becoming aware of a violation of the rules or procedures by a member of the service: SUPERVISORY MEMBER 1. 2. DESK OFFICER 3. Prepare SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123). Notify desk officer of member’s command and obtain next serial number from the COMMAND DISCIPLINE LOG (PD468-102). a. Serial numbers commence with number one each year. Make required entries in COMMAND DISCIPLINE LOG. SUPERVISORY MEMBER 4. 5. Submit REPORT to the commanding officer of the subject member. Provide copy of REPORT to commanding officer for information and file if subject member is from different command. ADDITIONAL DATA Personnel assigned to the Department Advocate’s Office are available to advise commanding/executive officers concerning command discipline charges. RELATED PROCEDURES Violations Subject To Command Discipline (P.G. 206-03) Schedule “A” and Schedule “B” Command Disciplines (P.G. 206-02) Authorized Penalties Under Command Discipline (P.G. 206-04) Preparation of Charges and Specifications or Schedule “C” Command Discipline (P.G. 206-05) FORMS AND REPORTS COMMAND DISCIPLINE LOG (PD468-102) SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-02 SCHEDULE "A" AND SCHEDULE "B" COMMAND DISCIPLINES DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 4 PURPOSE To empower a commanding/executive officer to maintain discipline within his/her command, without resorting to formal charges and a Department trial. DEFINITION COMMAND DISCIPLINE - Non-judicial punishment available to a commanding/ executive officer to correct deficiencies and maintain discipline within the command. PROCEDURE Upon receiving a SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123) concerning a member of the service (uniformed or civilian) assigned to his/her command: COMMANDING/ EXECUTIVE OFFICER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Investigate to determine if allegation is substantiated. a. Direct integrity control officer to investigate subject’s prior twelve month disciplinary history and indicate findings on the front of SUPERVISOR’S COMPLAINT REPORT/ COMMAND DISCIPLINE ELECTION REPORT. b. Consider subject’s prior twelve month disciplinary history when adjudicating a command discipline. Indicate findings on REPORT, if allegation is not substantiated and: a. For actions described in violations subject to command discipline procedure Schedule “A”: (1) File the report in back of Command Discipline Log after recording disposition. b. For actions described in violations subject to command discipline procedure Schedule “B”: (1) File original in back of Command Discipline Log (2) Forward copy to next higher command for informational purposes. Determine if the violations, when substantiated, may be disposed of under command discipline. Confer with supervisor who prepared REPORT, if necessary. Schedule interview, if possible, with member concerned on a date when supervisor who prepared REPORT is available. Advise member that one local representative of a line organization may be present at the interview. Inform member of alleged violations and conduct interview. a. Do not record minutes. b. Interview will be informal and non-adversarial. Give member an opportunity to make a statement in rebuttal. Conduct further investigation, if necessary. Inform supervisor who prepared REPORT of the results of the investigation and any proposed penalty. Inform member of results of investigation and any penalty. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-02 COMMANDING/ EXECUTIVE OFFICER (continued) REVISION NUMBER: PAGE: 04/20/17 12. 13. 14. 2 of 4 Advise member that he/she is entitled to: a. Accept finding and proposed penalty, or b. Accept finding but appeal proposed penalty to Command Discipline Review Panel, or c. Decline to accept the finding and proposed penalty and have the matter resolved through formal charges and specifications. Inform the member that the decision of the Command Discipline Review Panel is final and not subject to review, and that the Panel has the authority to: a. Approve proposed penalty, or b. Reduce proposed penalty to any corrective measure the commanding officer was authorized to impose, or c. Increase proposed penalty to not more than double that proposed by the commanding officer. Give member copy of REPORT at close of interview. NOTE Absent exigent circumstances (for example: extended sick, leave of absence, etc.,) the commanding/executive officer shall ensure that the above steps are completed within sixty days of the date of issuance. UNIFORMED MEMBER OF THE SERVICE 15. Notify commanding officer, in writing, on REPORT of the option elected within three working days of the commanding/executive officer’s decision. IF MEMBER ACCEPTS FINDINGS AND PROPOSED PENALTY COMMANDING 16. OFFICER Enter disposition on REPORT and ensure that timekeeper makes and verifies adjustments made to member’s time records with Payroll Management System, as necessary. Command disciplines generated by investigative unit/Department Advocate’s Office will not require command timekeeper to make adjustment in the Payroll Management System. The Department Advocate’s Office will make the adjustment to member’s time with the Leave Integrity Management Section. NOTE 17. 18. File REPORT in command. File REPORT in subject member’s personnel folder in all cases where a Schedule “B” command discipline has been substantiated and disposed of. a. Immediately forward one copy of REPORT (both sides) to the Department Advocate’s Office. IF MEMBER ACCEPTS FINDINGS AND DECLINES PROPOSED PENALTY FOR COMMAND LEVEL COMMAND DISCIPLINE COMMANDING/ EXECUTIVE OFFICER 19. 20. Enter disposition on REPORT. Forward to the next higher command, the REPORT, and facts of incident on Typed Letterhead with member’s disciplinary history. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-02 REVISION NUMBER: PAGE: 04/20/17 3 of 4 NEXT HIGHER COMMAND 21. Assemble a Command Discipline Review Panel and adjudicate the matter, if necessary. a. Inform the member’s commanding officer of the findings relative to the penalty. COMMANDING/ EXECUTIVE OFFICER 22. Immediately forward a copy of the REPORT and a copy of the Review Panel’s decision to the Department Advocate’s Office for all Schedule “B” violations. IF MEMBER ACCEPTS FINDINGS AND DECLINES PROPOSED PENALTY FOR COMMAND DISCIPLINE GENERATED BY INVESTIGATIVE UNIT/ DEPARTMENT ADVOCATE’S OFFICE COMMANDING/ 23. 24. EXECUTIVE OFFICER Do not adjudicate command discipline. Contact commanding/executive officer, Department Advocate’s Office for consultation and further direction. IF MEMBER ELECTS FORMAL CHARGES COMMANDING/ EXECUTIVE OFFICER 25. 26. Enter disposition on REPORT and file. Confer with the Department Advocate’s Office regarding the preparation of charges and specifications and comply with the directions of the Department Advocate’s Office. DEPARTMENT ADVOCATE’S OFFICE 27. Prepare and forward CHARGES AND SPECIFICATIONS (PD468-121), after conferral with the commanding officer/executive officer, if appropriate. Record all substantiated Schedule “B” command disciplines in member’s Central Personnel Index. 28. WHEN A SUBSTANTIATED COMMAND DISCIPLINE IS RENDERED AS A RESULT OF AN INTERNAL AFFAIRS BUREAU OR ANY OTHER INVESTIGATIVE UNIT’S INVESTIGATION: COMMANDING/ EXECUTIVE OFFICER 29. Comply with the provisions of P.G. 206-04, “Authorized Penalties Under Command Discipline” and offer member concerned the three election options found in step “12” above. a. An investigation of the stated misconduct or determination of whether the allegation(s) are substantiated is NOT required. b. Do NOT change the stated findings without conferral with and approval of the investigating entity. c. Do NOT change the recommended disciplinary action (if noted), without conferral with and approval of the Deputy Commissioner, Department Advocate. NOTE The ICO/Asst. ICO/other authorized member is required to create a new command discipline record for each command discipline issued by entering all relevant information into the Citywide Command Discipline System within five working days of the issuance of a command discipline. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-02 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 4 of 4 Within five working days of the adjudication of a command discipline, the ICO/Asst. ICO/other authorized member shall complete all system entries pertaining to the adjudication of the command discipline. NOTE (continued) Within five working days of the completion of the adjudication entries by the ICO/Asst. ICO/other authorized member, the commanding officer/executive officer shall be responsible to review the command discipline record and finalize (sign-off) the record in the Citywide Command Discipline System to verify that it is accurate and complete. ICOs and Assistant ICOs who do not have access to the Department’s Wide Area Network (WAN) must personally enter command discipline data pertaining to members of their command at their next higher command that possesses WAN access. If the subject of command discipline is transferred, the commanding/executive officer of the former command is responsible for the completion of the case. Upon adjudication of command discipline, all relevant records shall be forwarded to the member’s new commanding officer. If the commanding/executive officer is transferred, the new commanding/executive officer will complete the case. ADDITIONAL DATA Remove and destroy records and dispositions of convictions listed under Schedule “A” on the anniversary date of each entry, provided the member has no subsequent disciplinary violations. Additionally, remove and destroy all unsubstantiated command disciplines from the Command Discipline Log on the anniversary date of entry. RELATED PROCEDURES Reporting Violations Observed by Supervisors (P.G. 206-01) Violations Subject to Command Discipline (P.G. 206-03) Authorized Penalties Under Command Discipline (P.G. 206-04) Preparation of Charges and Specifications or Schedule “C” Command Discipline (P.G. 206-05) Sealing Disciplinary Records (P.G. 206-14) Review of Disciplinary Action Proposed Under Command Discipline (A.G. 318-05) FORMS AND REPORTS CHARGES AND SPECIFICATIONS (PD468-121) COMMAND DISCIPLINE LOG (PD468-102) SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-03 VIOLATIONS SUBJECT TO COMMAND DISCIPLINE DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 3 PURPOSE To inform members of the service (uniformed and civilian) of the violations of Department regulations which may be adjudicated by command discipline. PROCEDURE When any of the following violations are brought to the attention of a commanding/executive officer, the commanding/executive officer concerned may initiate command discipline: SCHEDULE “A” 1. 2. VIOLATIONS 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. NOTE Absence from meal location, post or assignment Failure to sign return roll call Failure to signal or signal improperly Improper uniform or equipment Failure to maintain neat and clean personal appearance Omitted ACTIVITY LOG (PD112-145) entries Omitted entries in Department records, forms or reports Failure to submit reports in a timely manner Failure to make proper notifications Smoking as prohibited Unnecessary conversation Failure to lock an unguarded Department vehicle Loss of IDENTIFICATION CARD (PD416-091) Reporting late for duty Carrying packages, newspapers or other articles as prohibited while in uniform or Department vehicle Failure to notify supervising officer when leaving post for Department or personal necessity Failure to make routine inspections and surveys as required Unauthorized person riding in Department vehicle Failure to notify commanding officer when address, telephone number, or social condition changes Using any electronic/digital device (e.g., personal gaming device, MP3 player, personal digital assistant, Bluetooth headset, etc.) while on duty A cellular phone is authorized to be used by members of the service when conducting official Department related business, or on an assigned meal, or as otherwise authorized by competent authority. The cellular phone must be carried in a concealed manner that does not interfere with authorized equipment. 21. 22. 23. 24. 25. Loss of summons or loss of summons book Failure to have locker secured or properly tagged Failure to sign in or out of court Failure to perform duties in connection with court appearances Failure to properly perform or improperly perform patrol or other assignment NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-03 PAGE: 04/20/17 SCHEDULE “A” 26. VIOLATIONS 27. (continued) 28. 29. 30. 31. 32. 33. 34. 35. 36. SCHEDULE “B” 1. 2. VIOLATIONS 3. 4. 5. 6. 7. 8. SCHEDULE “C” 1. VIOLATIONS 2 of 3 Failure to present required firearms to the range officer at firearms training cycle Obvious neglect of care of firearm(s) Failure to attend a training cycle (firearms included) Failure to maintain live, authorized ammunition in authorized weapons (includes having the required maximum amount of ammunition in the weapon) Illegal parking of Department or private vehicle(s) Use or display of Vehicle Identification Plate (Misc. 740), NYPD Restricted Parking Permit (Misc. 23-N), Headquarters Annex Parking Permit (Misc. 814HQ-Annex) or any other Department issued vehicle parking permit while off duty or while not on official Department business a. Failure to return any Department issued vehicle parking permit when assigned to the Military and Extended Leave Desk, when transferred or when the permit expires Failure to make a timely notification to the Sick Desk and command, as required Failure to comply with proper driving rules and regulations Unauthorized use of Department telephones Any other minor violation that, in the opinion of the commanding/executive officer is appropriate for Schedule A command discipline procedure. Reporting present for duty before the start of the regular tour without prior authorization from a supervisor of a higher rank. Loss of shield Failure to safeguard prisoner Loss of Department property Failure to respond, report disposition promptly or acknowledge radio calls directed to member’s unit Bringing alcoholic beverages into a Department facility or vehicle unless it is within the scope of an assignment Loss of ACTIVITY LOG Failure to give name and shield number to person requesting Any other violation, which, in the opinion of the commanding/executive officer and after notification to the patrol borough adjutant and consultation with the Department Advocate, is appropriate for Schedule “B” command discipline procedure. Any violation reviewed and determined by the Department Advocate to be suitable for a Schedule “C” command discipline. a. ADDITIONAL DATA REVISION NUMBER: Schedule “C” violations will only be adjudicated by the patrol borough/bureau adjutant. The above violations may not be processed as command discipline if the violation is aggravated by conditions that make it inappropriate for disposition by command discipline or if member concerned requests a Department trial. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-03 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 3 of 3 The Department Advocate’s Office is available to provide field commanders or internal investigation units with advice concerning charges and specifications, command disciplines, suspensions, and/or arrests of members of the service (uniformed or civilian). ADDITIONAL DATA (continued) When it has been determined that disciplinary action should be taken for the loss of or failure to safeguard a firearm, a consultation with the Department Advocate’s Office will be made to determine appropriate disciplinary action. A commanding/executive officer must confer with the patrol borough/bureau adjutant, prior to adjudicating a third command discipline for the same member within a six month period, to determine if charges and specifications should be instituted. If charges are appropriate, do not adjudicate the command discipline, a consultation with the Department Advocate will be necessary for final approval of charges and specifications. Borough adjutant will inspect command discipline records to ascertain that the above procedures are complied with. RELATED PROCEDURES Reporting Violations Observed by Supervisors (P.G. 206-01) Schedule “A” and Schedule “B” Command Disciplines (P.G. 206-02) Authorized Penalties Under Command Discipline (P.G. 206-04) Preparation of Charges and Specifications or Schedule “C” Command Discipline (P.G. 206-05) Service and Disposition of Charges and Specifications (P.G. 206-06) Sealing Disciplinary Records (P.G. 206-14) FORMS AND REPORTS ACTIVITY LOG (PD112-145) IDENTIFICATION CARD (PD416-091) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-04 AUTHORIZED PENALTIES UNDER COMMAND DISCIPLINE DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 1 PURPOSE To inform members of the service (uniformed and civilian) of the penalties a commanding/executive officer, or the Department Advocate’s Office, may impose under command discipline. PROCEDURE When a command discipline is substantiated: COMMANDING/ EXECUTIVE OFFICER 1. NOTE The above penalties DO NOT prohibit a commanding/executive officer from: a. Warning and admonishing verbally b. Warning and admonishing in writing, copy to be filed with the papers c. Changing assignment within the command either for a fixed period or indefinitely. PATROL BOROUGH/ BUREAU ADJUTANT 2. NOTE Penalties for Schedule “C” violations cannot be adjusted without the approval of the Department Advocate’s office. RELATED PROCEDURES Schedule “A” and Schedule “B” Command Disciplines (P.G. 206-02) Preparation of Charges and Specifications or Schedule “C” Command Discipline (P.G. 206-05) Impose one of the following penalties: a. Forfeiture of up to five days vacation or accrued time for Schedule “A” violations b. Forfeiture of up to ten days vacation or accrued time for Schedule “B” violations c. Revocation of permission to engage in outside employment for a fixed period of time, not to exceed thirty days, if the violation is related to the outside employment d. Restrict out-of-command assignments, which pay “portal-toportal” and overtime for a fixed period, not to exceed five such assignments. Impose penalty for Schedule “C” violations, as determined by the Department Advocate’s Office: a. Forfeiture of up to twenty days vacation or accrued time. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-05 PREPARATION OF CHARGES AND SPECIFICATIONS OR SCHEDULE "C" COMMAND DISCIPLINE DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 5 PURPOSE To ensure that CHARGES AND SPECIFICATIONS (PD468-121) or a SCHEDULE C COMMAND DISCIPLINE ELECTION REPORT (PD468123A), and/or related documents, are prepared expeditiously, accurately and completely. PROCEDURE When a violation is inappropriate for a Schedule “A” or Schedule “B” command discipline, or, the Department Advocate’s Office determines that a Schedule “C” command discipline may be suitable (only the Department Advocate’s Office can direct the issuance of a Schedule “C” command discipline) or, when a command discipline is declined: TO REQUEST CHARGES AND SPECIFICATIONS COMMANDING 1. OFFICER/ SUPERVISOR PREFERRING CHARGES 2. 3. DEPARTMENT ADVOCATE’S OFFICE 4. Direct assigned supervisor/investigator to consult with the Department Advocate’s Office regarding the alleged misconduct and to obtain verbal approval for the preparation of CHARGES AND SPECIFICATIONS. a. Provide written documentation, files, investigative reports, and/or additional information supporting the basis for charges and specifications, upon request. Provide the Department Advocate’s Office with two copies of the investigative file that the charges and specifications are to be based on. a. Provide any other additional documentation and/or reports (including any audio, videos, photos, etc.) that are requested by the Department Advocate’s Office. Provide the Department Advocate’s Office with a request for charges and specifications on a Typed Letterhead, addressed to the First Deputy Commissioner, describing the basis for all charges and specifications. a. Include the following: (1) Original Internal Affairs Bureau log number (2) Duty schedule of complainant and respondent (3) Name of attorney consulted with from Department Advocate’s Office. Review case and determine if violation is suitable for preparation of CHARGES AND SPECIFICATIONS, or a Schedule “C” command discipline. a. When a Schedule “A” or Schedule “B” command discipline has been declined, a Schedule “C” command discipline will not be issued. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-05 REVISION NUMBER: PAGE: 04/20/17 2 of 5 IF VIOLATION IS SUITABLE FOR A SCHEDULE “C” COMMAND DISCIPLINE 5. Prepare a report on Typed Letterhead addressed to the investigative unit concerned indicating that a Schedule “C” command discipline is suitable. a. Report will contain appropriate language to support violation charge and penalty. INVESTIGATIVE 6. UNIT CONCERNED Prepare SCHEDULE C COMMAND DISCIPLINE ELECTION REPORT. a. Forward SCHEDULE C COMMAND DISCIPLINE ELECTION REPORT and the Typed Letterhead from Department Advocate’s Office to patrol borough or bureau adjutant for adjudication. b. Notify member that they are the subject of a Schedule “C” command discipline. DEPARTMENT ADVOCATE’S OFFICE NOTE Schedule “C” command disciplines will not be adjudicated by member’s commanding officer. PATROL BOROUGH/ BUREAU ADJUTANT 7. 8. 9. 10. Notify member of the service concerned of the date he/she is scheduled for processing of the Schedule “C” command discipline. Advise member of the service that one local representative of a line organization may be present for the adjudication process. Inform member of the service of alleged violation, finding and penalty. a. Penalty cannot be adjusted without consultation with, and approval of, the Commanding/Executive Officer, Deputy Commissioner, Department Advocate’s Office. Advise member of the service that he/she is entitled to: a. Accept the finding and penalty; OR b. Decline to accept the finding and penalty, and have the matter resolved through formal charges and specifications. MEMBER OF THE SERVICE 11. Inform patrol borough/bureau adjutant of option elected, in writing, on SCHEDULE C COMMAND DISCIPLINE ELECTION REPORT. PATROL BOROUGH/ BUREAU ADJUTANT 12. Notify Department Advocate’s Office and investigative unit concerned immediately, of the option elected by the member of the service, and the outcome of adjudication. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-05 REVISION NUMBER: PAGE: 04/20/17 IF SUBJECT MEMBER ACCEPTS SCHEDULE DISCIPLINE AND FINDING AND PENALTY PATROL BOROUGH/ BUREAU ADJUTANT 13. DEPARTMENT ADVOCATE’S OFFICE 15. 14. 16. 3 of 5 “C” COMMAND Enter the disposition on SCHEDULE C COMMAND DISCIPLINE ELECTION REPORT in all cases where a Schedule “C” command discipline has been accepted and adjudicated. Forward original SCHEDULE C COMMAND DISCIPLINE ELECTION REPORT immediately to Department Advocate’s Office, and a copy (both sides), to each of the following: a. Investigative unit concerned b. Office of the First Deputy Commissioner c. Member’s permanent command, for entry in his/her personnel folder. Record all adjudicated Schedule “C” command disciplines in member’s Central Personnel Index. Notify Leave Integrity Management Section of penalty and confirm that appropriate adjustments are made to the member’s time records. IF VIOLATION IS SUITABLE FOR CHARGES AND SPECIFICATIONS OR THE SUBJECT MEMBER DECLINES SCHEDULE “C” COMMAND DISCIPLINE AND ELECTS FORMAL CHARGES PATROL BOROUGH/ BUREAU ADJUTANT 17. Complete appropriate caption on SCHEDULE C COMMAND DISCIPLINE ELECTION REPORT and forward to investigative unit concerned and Department Advocate’s Office, if member declines Schedule “C” command discipline. DEPARTMENT ADVOCATE’S OFFICE 18. Direct the preparation of an original set of CHARGES AND SPECIFICATIONS, as necessary. a. Date stamp CHARGES AND SPECIFICATIONS. b. Enter Department Advocate’s Office serial number on the CHARGES AND SPECIFICATIONS. c. Forward CHARGES AND SPECIFICATIONS to commanding officer of the originating command, along with original report on Typed Letterhead. AFTER CHARGES AND SPECIFICATIONS HAVE BEEN APPROVED BY DEPARTMENT ADVOCATE’S OFFICE COMMANDING 19. 20. OFFICER/ SUPERVISOR PREFERRING 21. CHARGES Review CHARGES AND SPECIFICATIONS for accuracy. Telephone the Internal Affairs Bureau Command Center to obtain a new log number for each member receiving charges and specifications, and enter on CHARGES AND SPECIFICATIONS. Obtain a bureau/command serial number, if applicable, and enter on CHARGES AND SPECIFICATIONS. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-05 REVISION NUMBER: PAGE: 04/20/17 COMMANDING 22. OFFICER/ SUPERVISOR PREFERRING CHARGES 23. (continued) 24. 4 of 5 Advise the respondent that he/she is the subject of charges and specifications. a. Obtain the name, address and telephone number of the respondent’s attorney and provide it to the Department Advocate’s Office. Have member of the service preferring charges and specifications sign the original CHARGES AND SPECIFICATIONS. Date stamp and forward original CHARGES AND SPECIFICATIONS, and original Typed Letterhead, to the next higher command within fortyeight hours. WITHIN THREE BUSINESS DAYS OF CHARGES AND SPECIFICATIONS COMMANDING 25. 26. OFFICER, NEXT HIGHER COMMAND 27. 28. Endorse the original set of CHARGES AND SPECIFICATIONS. Date stamp and forward the original set of CHARGES AND SPECIFICATIONS, and Typed Letterhead, to the Department Advocate’s Office. Forward copy of CHARGES AND SPECIFICATIONS to: a. Chief of Personnel b. Respondent’s command c. Originating command/investigative unit concerned. Retain copy of CHARGES AND SPECIFICATIONS. UPON RECEIPT OF CHARGES AND SPECIFICATIONS FROM C.O., NEXT HIGHER COMMAND OR C.O./SUPERVISOR PREFERRING CHARGES DEPARTMENT ADVOCATE’S OFFICE 29. 30. Review for completeness and date stamp. Ensure assigned attorney completes review and assessment of the CHARGES AND SPECIFICATIONS in a timely manner. ADDITIONAL DATA DEPARTMENT ADVOCATE’S SPECIFICATIONS OFFICE – PREPARATION OF CHARGES AND The member assigned to the Department Advocate’s Office preparing the CHARGES AND SPECIFICATIONS will indicate in the box captioned “RANK/TITLE,” the appropriate status, e.g., “Probationary Police Officer” or “Provisional Office Aide,” etc. The member’s rank/title will also be indicated under the caption “SPECIFICATIONS,” when making reference to the member, e.g., “Said Probationary Police Officer Smith,” etc. Additionally, if charges are preferred against a member who has been placed on dismissal probation, the specifications will be prefaced with the words, “While on dismissal probation.” The Internal Affairs Bureau, investigative units/commands and the Department Advocate’s Office will notify the Risk Management Bureau, and provide appropriate information of all members on probationary status where disciplinary recommendations are being made. The Risk Management Bureau will refer, and make recommendations to the First Deputy Commissioner and Police Commissioner’s Office relative to the discipline or the member’s probationary status. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-05 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 5 of 5 The Department Advocate’s Office shall ensure that a sufficient legal basis exists for each charge and specification approved and that all necessary steps associated with the investigation have been completed. The Internal Affairs Bureau and investigative units/commands will comply with directions received from the Department Advocate’s Office. In appropriate cases, the Department Advocate’s Office may direct the issuance of a command discipline in lieu of charges and specifications. ADDITIONAL DATA (continued) Commanding officers are directed to fully complete the COMMANDING OFFICER’S REVIEW OF MOS INVOLVED IN A DISCIPLINARY MATTER (PD468-153), relating to evaluation and whether or not member is on dismissal probation. This form must be completed and forwarded within five days of receipt to the Department Advocate’s Office. CHARGES AND SPECIFICATIONS AGAINST SUSPENDED MEMBER When a member of the service has been suspended, a copy of the report on Typed Letterhead prepared by the commanding officer/supervisor must immediately be forwarded to the Department Advocate’s Office DIRECT. The report will also be faxed to the Department Advocate’s Office, Attn: Department Advocate’s Office, Charges Unit. When a member of the service has been suspended, the Department Advocate’s Office will forward the completed CHARGES AND SPECIFICATIONS to the requesting supervisor, upon completion. The CHARGES AND SPECIFICATIONS will ordinarily be forwarded within two business days from the time the request for charges is received. LEGAL CONSIDERATIONS Whether or not the member of the service accepts or rejects the Schedule “C” command discipline, it is imperative that all underlying memorandums (Typed Letterhead, etc.), and substantiating documents be preserved. The patrol borough/bureau adjutant should, upon the completion of an adjudicated Schedule “C” command discipline, forward a copy of any finalized investigative memorandums and supporting documentation along with the completed SCHEDULE C COMMAND DISCIPLINE ELECTION REPORT to the Department Advocate’s Office. RELATED PROCEDURES Service and Disposition of Charges and Specifications (P.G. 206-06) Cause for Suspension or Modified Assignment (P.G. 206-07) Suspension from Duty Uniformed Member of the Service (P.G. 206-08) Official Communications - Preparation (A.G. 322-11) FORMS AND REPORTS CHARGES AND SPECIFICATIONS (PD468-121) SCHEDULE C COMMAND DISCIPLINE ELECTION REPORT (PD468-123A) COMMANDING OFFICER’S REVIEW OF MOS INVOLVED IN DISCIPLINARY MATTER (PD468-153) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT A PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-06 SERVICE AND DISPOSITION OF CHARGES AND SPECIFICATIONS DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 2 PURPOSE To ensure that the formal disciplinary process is commenced (service of charges and specifications) and concluded (disposition of charges and specifications) in a coordinated, timely and efficient manner. PROCEDURE Upon receipt of CHARGES AND SPECIFICATIONS (PD468-121) from the borough commander/next higher command: COMMANDING 1. OFFICER, DEPARTMENT ADVOCATE’S OFFICE Forward copy of CHARGES AND SPECIFICATIONS to respondent’s attorney within two weeks along with the underlying explanatory memorandum prepared by the supervisor/investigator preferring the charges and specifications. CHARGES AND SPECIFICATIONS will be served upon a suspended member of the service expeditiously. (Exception may be made, with the approval of the First Deputy Commissioner, when extenuating circumstances exist). A suspended probationary member of the service will not be served, except as directed by the First Deputy Commissioner. NOTE 2. Serve original and copy of CHARGES AND SPECIFICATIONS upon member of the service. a. If personal service cannot be made, see “ADDITIONAL DATA” below. NOTE Absent exigent circumstances, service of charges and specifications shall be within six weeks after receipt by the Department Advocate’s Office. However, in disciplinary cases where the statute of limitations and/or other matters require expeditious attention, the Department Advocate’s Office will have the authority to direct whatever actions are deemed necessary to effectuate the timely service of charges and specifications. RESPONDENT 3. 5. Sign and return the original copy to the person serving the CHARGES AND SPECIFICATIONS. Have available and provide to Department Advocate’s Office personnel: a. Chart/squad, vacation and military schedule, and b. Any other leave/absences. (1) Advise the Department Advocate’s Office of any changes of the aforementioned. Retain copy of CHARGES AND SPECIFICATIONS. 6. Sign original copy of CHARGES AND SPECIFICATIONS as a witness. 4. MEMBER CONCERNED, DEPARTMENT ADVOCATE’S OFFICE NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-06 REVISION NUMBER: PAGE: 04/20/17 COMMANDING 7. OFFICER, DEPARTMENT ADVOCATE’S OFFICE 2 of 2 Provide the respondent with an opportunity to accept a penalty disposition in disciplinary case(s), when appropriate. The Department Advocate will confer regularly with the First Deputy Commissioner concerning the Department’s disciplinary policy. NOTE 8. Schedule Department trial date the day of service of CHARGES AND SPECIFICATIONS, when disciplinary case(s) are not otherwise disposed of, absent exigent circumstances. NOTE When Department charges and specifications relate to outstanding criminal charges, the disciplinary case may only be set for trial or otherwise disposed of with the prior approval of the First Deputy Commissioner. DEPARTMENT ADVOCATE 9. 10. ADDITIONAL DATA If personal service of the CHARGES cannot be made, service may be effected: a. b. c. d. Ensure that all disciplinary decisions are accurately and promptly recorded. Review all disciplinary cases for trends or patterns and policy implications. a. Make periodic recommendations to the First Deputy Commissioner. By mailing the CHARGES AND SPECIFICATIONS to the person to be served at his last known residence by registered or certified mail, return receipt requested, OR delivering the CHARGES AND SPECIFICATIONS to a person of suitable age and discretion at his place of business, dwelling or usual place of abode of the person to be served. Proof of service will be filed with the Deputy Commissioner - Trials or the Commanding Officer, Operations Unit. (1) Service is complete three days after filing. By delivering a copy of the CHARGES AND SPECIFICATIONS to the agent of the person to be served. Where service under subdivisions “a” and “b” cannot be made, affix CHARGES AND SPECIFICATIONS either to the door of the actual place of business, dwelling or usual place of abode, of the person to be served and by mailing (registered or certified, return receipt requested) the CHARGES AND SPECIFICATIONS to the person at his last known residence. (1) Proof of such service will be filed with the Deputy Commissioner - Trials or the Commanding Officer, Operations Unit. (2) Service is complete three days after filing. In such manner as the Deputy Commissioner-Trials directs, upon motion without notice, if service is impractical under subdivisions “a,” “b” or “c.” RELATED PROCEDURE Preparation of Charges and Specifications or Schedule “C” Command Discipline (P.G. 206-05) FORMS AND REPORTS CHARGES AND SPECIFICATIONS (PD468-121) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-07 CAUSE FOR SUSPENSION OR MODIFIED ASSIGNMENT DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 2 PURPOSE To describe those actions for which uniformed or civilian members of the service may be suspended or, for which uniformed members of the service may be placed on modified assignment. NOTE Civilian members of the service may NOT be placed on modified assignment. 1. 2. NOTE The Police Commissioner, a deputy commissioner, a hearing officer assigned to the Office of Deputy Commissioner - Trials, the Chief Surgeon, Deputy Chief Surgeon, a civilian director, or a uniformed member of the service in the rank of captain or higher may suspend a member of the service (uniformed or civilian) or place a uniformed member of the service on modified assignment when, in their opinion, such action is necessary. A ranking officer (uniformed member of the service in rank of sergeant or above) in-charge or in-command MUST SUSPEND a member of the service when the member: a. Refuses to perform assigned duties at roll call or during tour of duty b. Refuses an order of a ranking member to answer question specifically directed and narrowly related to the performance of official duties, after being informed of member’s rights as specified in P.G. 206-13, “Interrogation of Members of the Service” c. Is absent without leave for five consecutive tours d. Refuses to obey a lawful order by a ranking member e. Refuses to submit to a drug-screening test f. Has an interest in, or association with, or patronizes premises (licensed or unlicensed) engaged in illegal gambling operations, use of drugs, smoke shops, social clubs, or after hours clubs, except in the performance of duty. Traffic Managers and Administrative School Safety Managers are authorized to suspend civilian personnel under their command for violations listed in step 2 above. (The principal of the school where the school safety agent is assigned will be notified of the suspension). Suspension by a ranking officer, by a Traffic Manager or an Administrative School Safety Manager, other than a captain and above, is by authority of the First Deputy Commissioner. Prior conferral or approval of the First Deputy Commissioner is NOT required. 3. A captain or above may place a uniformed member of the service on modified assignment or suspension when a member: a. Is indicted by a grand jury b. Is arrested c. Is served with CHARGES AND SPECIFICATIONS (PD468-121), alleging serious misconduct d. Is unfit for duty due to the effects of an intoxicant or drug or after effects thereof e. Patronizes an unlicensed premises (neighborhood tavern or restaurant with an expired/suspended license) where the only apparent illegal activity is the sale of alcoholic beverages, except in the performance of duty. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-07 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 2 of 2 NOTE A member of the service (uniformed or civilian) presently on suspension, or a uniformed member of the service on modified assignment pursuant to either steps 2 or 3 above, MUST be re-suspended or suspended, as applicable, for any subsequent violation of the subject steps. ADDITIONAL DATA In all cases in which the investigating commanding officer/duty captain is contemplating changing the duty status of a member of the service (i.e., suspension, modification or restricted duty pending evaluation of duty status), he/she should confer with the Internal Affairs Bureau Command Center to ascertain any relevant information pertaining to the member(s) of the service, PRIOR to making this decision. This conferral is to obtain background information that may assist in the investigation. All decisions regarding the investigation, as well as any resulting determination regarding the member’s duty status, remain the responsibility of the commanding officer/duty captain concerned. In appropriate cases, a captain or above may assign a uniformed member of the service to administrative duties in the next higher command without placing the member on suspension or modified assignment, when there is no disciplinary action contemplated and facts or circumstances indicate such assignment would be in the best interests of the Department. The borough commander/counterpart will review the assignment within three days and determine further appropriate action. A report of this review and results, including the anticipated date member will be returned to command, will be prepared on Typed Letterhead and forwarded to the First Deputy Commissioner. In all cases where the decision to suspend a member of the service (uniformed or civilian) or to place a uniformed member of the service on modified assignment is based on the discretion of the captain or above (steps 1 and 3 of this procedure), he/she will, prior to making that decision, confer with the borough commander/counterpart or executive officer. The Office of Deputy Commissioner - Legal Matters will be available for questions related to law and the Department Advocate’s Office will be available for advice on procedures for suspension or modified assignment. However, the decision to suspend or place a uniformed member of the service on modified assignment will rest with the field commander. A ranking officer who reasonably believes that a uniformed member of the service is unfit for duty due to effects of an alcoholic intoxicant will notify the precinct commander/duty captain who will respond, conduct an investigation, and based upon common sense standards determine if the member is fit for duty. If found unfit, whether on or off duty, the captain making such determination will suspend the member or place him/her on modified assignment; apprise the member concerned of the availability of the Counseling Service Programs, and, if the member desires to participate, contact the Counseling Services Unit DIRECT, during normal business hours, or during other than business hours, request conferral by contacting the Sick Desk Supervisor. The precinct commander/duty captain will also prepare seven copies of report on Typed Letterhead detailing observations and circumstances leading to determination of unfitness and action taken. Forward copies (DIRECT) to First Deputy Commissioner, Deputy Commissioner - Trials, Chief of Department, Chief of Personnel, Department Advocate’s Office, and one copy to be filed in command. An additional copy will be forwarded to the First Deputy Commissioner (THROUGH CHANNELS). FORMS AND REPORTS CHARGES AND SPECIFICATIONS (PD468-121) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-08 SUSPENSION FROM DUTY UNIFORMED MEMBER OF THE SERVICE DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 3 PURPOSE To temporarily prohibit a uniformed member of the service from performing assigned duties. PROCEDURE When a uniformed member of the service is suspended: RANKING OFFICER IN CHARGE 1. 2. 3. 4. Inform member concerned of suspension from duty and the reason. Direct member to surrender all Department property and all revolvers or pistols owned or possessed. Direct member to report in person, if not on sick report, each Monday, Wednesday and Friday to residence precinct. (Captain and above will report to residence borough command.) Inform suspended member that he may request waiver of reporting requirement by submitting form AGREEMENT TO ACCEPT SERVICE OF NOTICE (PD468-126) at residence precinct or Department Advocate’s Office. NOTE If suspended member prepares form in residence precinct, the precinct commander will forward a copy of the form to the Department Advocate’s Office. If the form is prepared in the Department Advocate’s Office, Department Advocate personnel will notify the desk officer, precinct of residence that the suspended member no longer has to report. UNIFORMED MEMBER OF THE SERVICE 5. RANKING OFFICER IN CHARGE 7. 8. 6. 9. 10. SUPERVISOR ON DUTY, OPERATIONS UNIT 11. Surrender, promptly, all Department property and all pistols or revolvers owned or possessed. Do not wear uniform while suspended. Enter facts concerning suspension in Command Log. Notify supervisor on duty at Operations Unit, member’s command, and member’s residence precinct, if below rank of captain, or residence borough command if captain or above. a. Notify Internal Affairs Bureau Command Center. Follow procedure for removal of property as outlined in P.G. 206-17, “Removal and Restoration of Firearms.” a. Property other than firearms, shield and IDENTIFICATION CARD (PD416-091) will be retained at member’s command. Immediately forward report (DIRECT) to First Deputy Commissioner, Deputy Commissioner - Trials, Chief of Department, Chief of Personnel, Department Advocate and member’s commanding officer. Forward an additional copy of report to First Deputy Commissioner (THROUGH CHANNELS). Inform ranking officer in charge that CHARGES AND SPECIFICATIONS (PD468-121) must be forwarded within forty-eight hours of the suspension. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-08 REVISION NUMBER: PAGE: 04/20/17 12. MEMBER’S COMMANDING OFFICER 2 of 3 Have CHARGES AND SPECIFICATIONS prepared. IF SUSPENDED MEMBER ELECTS NOT TO SUBMIT WAIVER (AGREEMENT TO ACCEPT SERVICE OF NOTICE) UNIFORMED MEMBER CONCERNED 13. Report to residence precinct each Monday, Wednesday and Friday. DESK OFFICER, RESIDENCE PRECINCT 14. Direct member to prepare REPORT OF SUSPENDED MEMBER’S VISIT (PD408-061) in your presence. Complete appropriate captions under section entitled “Witnessed By.” Make entry in Command Log and deliver REPORT to integrity control officer. INTEGRITY CONTROL OFFICER 17. NOTE If doubt exists regarding reporting by uniformed members of the service, contact Department Advocate’s Office, Trial Calendar Unit. 15. 16. 18. Maintain a list of uniformed members of the service who are suspended and are required to report to the residence precinct. Check Telephone Record and FINEST messages each day to ensure that uniformed members who are required to report are added to the list as required. 19. 20. Monitor appearances of suspended uniformed members of the service. Inform commanding officer when suspended member fails to report as required. COMMANDING 21. OFFICER, 22. RESIDENCE PRECINCT Prepare SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123), if member fails to report as required. Forward SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT to member’s commanding officer for further disciplinary action, if required. ADDITIONAL DATA A uniformed or civilian member of the service under suspension who desires to be restored to duty or a uniformed member under suspension who desires to be placed on modified assignment will submit a request to the First Deputy Commissioner through the Department Advocate’s Office. When a uniformed member of the service, in the rank of sergeant and above, is being suspended the following provisions shall be applied. The member shall be suspended with pay until the following Sunday. Commencing at 0001 hours on that Sunday, the member shall be on suspension without pay. The suspension without pay will continue in full week (Sunday to Saturday) increments. The minimum suspension without pay shall be for one full week. The maximum time shall be four full weeks. The member shall always be returned to duty on a Sunday at 0001 hours. Uniformed members of the service who are on “Suspended With Pay” status must submit a LEAVE OF ABSENCE REPORT (PD433-041) when required to appear in court as a defendant in a criminal case on a date they were scheduled to report to the Internal Affairs Bureau. Such court appearances shall be made on regular days off or with an approved LEAVE OF ABSENCE REPORT. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-08 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 3 of 3 RELATED PROCEDURES Preparation of Charges and Specifications or Schedule “C” Command Discipline (P.G. 206-05) Cause for Suspension or Modified Assignment (P.G. 206-07) Modified Assignment (P.G. 206-10) Removal and Restoration of Firearms (P.G. 206-17) FORMS AND REPORTS AGREEMENT TO ACCEPT SERVICE OF NOTICE (PD468-126) CHARGES AND SPECIFICATIONS (PD468-121) REPORT OF SUSPENDED MEMBER’S VISIT (PD408-061) SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123) LEAVE OF ABSENCE REPORT (PD433-041) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-09 SUSPENSION FROM DUTY - CIVILIAN MEMBER OF THE SERVICE DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 2 PURPOSE To temporarily prohibit a civilian member of the service from performing duty and to complete disciplinary procedures within thirty days. PROCEDURE When a civilian member of the service is suspended: RANKING OFFICER IN CHARGE 1. 2. 3. 4. 5. Inform member concerned of suspension from duty and reason. Direct member to surrender all Department property. a. Have IDENTIFICATION CARD (PD416-091) and shield, when applicable, hand delivered with Typed Letterhead to the Human Capital Division, Shield, ID and Retirement Unit by next business day and obtain receipt for file in command. b. Have other Department property safeguarded at command (e.g., keys, etc.). Direct civilian member of the service not to wear uniform or part of uniform while under suspension. Notify member concerned that charges are to be preferred and will be processed in normal manner. a. Supervise preparation of charges. Notify the following: a. Operations Unit b. Internal Affairs Bureau Command Center c. Civilian member’s commanding officer/counterpart, if not present. SUPERVISOR ON DUTY, OPERATIONS UNIT 6. 7. Enter facts concerning suspension in Command Log. Inform ranking officer in charge that CHARGES AND SPECIFICATIONS (PD468-121) must be forwarded within forty-eight hours of suspension. RANKING OFFICER IN CHARGE 8. Submit report on Typed Letterhead within twenty-four hours to: a. First Deputy Commissioner b. Chief of Department c. Deputy Commissioner-Trials d. Department Advocate’s Office e. Civilian member’s commanding officer. COMMANDING 9. OFFICER Notify next higher command. COMMANDING 10. 11. OFFICER, NEXT HIGHER 12. COMMAND Contact Department Advocate’s Office. Ascertain if every effort is being made to complete disciplinary process within thirty days. Notify Department Advocate of all relevant facts, if circumstances indicate case may not be disposed of within thirty days. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-09 REVISION NUMBER: PAGE: 04/20/17 2 of 2 IF CIVILIAN HAS BEEN ARRESTED COMMANDING 13. OFFICER, NEXT HIGHER COMMAND 14. Advise civilian of the following available options prior to arranging conference concerning charges: a. May request conference be held in usual manner, OR b. May request, in writing, an adjournment of all department action pending final determination of criminal case. Instruct civilian member of the option of signing a waiver for any pay due him/her, if he/she is continued on suspension past thirty days. a. Waiver does not apply to lost wages if civilian is ultimately found not guilty. (1) Civilian is entitled to full pay during period of suspension beyond thirty days, less any amount of compensation earned during same period in such case. If civilian member has criminal charges pending and refuses to sign waiver, the commanding officer next higher command of civilian must hold informal conference within thirty days of date of suspension. NOTE IF CIVILIAN IS AWOL COMMANDING 15. OFFICER OF CIVILIAN Prepare and forward CHARGES AND SPECIFICATIONS. a. If Department property is not accounted for, have COMPLAINT REPORT (PD313-152) prepared. DEPARTMENT ADVOCATE 16. Have civilian member report to the Human Capital Division, Shield, ID and Retirement Unit for IDENTIFICATION CARD and shield, when applicable, if suspension is rescinded. a. Commanding officer will be responsible for the return of any other Department property removed. ADDITIONAL DATA The Department Advocate will have CHARGES AND SPECIFICATIONS served as provided in P.G. 206-06, “Service of Charges and Specifications” and after service, a trial will be held before Deputy Commissioner - Trials, in absentia if necessary. Civilian member may request a formal conference at next higher command at any time prior to holding a formal trial. A civilian member of the service under suspension who desires to be restored to duty will submit a written request to the First Deputy Commissioner through the Department Advocate’s Office. Civilian Employee Handbook will be accounted for if civilian is dismissed. RELATED PROCEDURES Notifications in Certain Arrest Situations (P.G. 208-69) Schedule “A” and Schedule “B” Command Disciplines (P.G. 206-02) Preparation of Charges and Specifications or Schedule “C” Command Discipline (P.G. 206-05) Service of Charges and Specifications (P.G. 206-06) Cause for Suspension or Modified Assignment (P.G. 206-07) Civilian Member - Resignation (A.G. 319-17) FORMS AND REPORTS CHARGES AND SPECIFICATIONS (PD468-121) COMPLAINT REPORT(PD313-152) IDENTIFICATION CARD (PD416-091) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-10 MODIFIED ASSIGNMENT DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 4 PURPOSE To assign a uniformed member of the service to non-enforcement duties pending determination of fitness to perform police duties. SCOPE Firearms may be removed from a uniformed member of the service for disciplinary as well as non-disciplinary reasons. In incidents where there is no misconduct and no disciplinary action is anticipated, the member will not be placed on modified assignment. When a firearms removal is based on nondisciplinary factors, the ranking officer directing the removal will comply with the applicable provisions of P.G. 205-47, “Temporary Removal of Firearms in Non-Disciplinary Cases.” PROCEDURE When placing a uniformed member of the service on modified assignment. RANKING OFFICER IN CHARGE 1. 2. 3. 4. NOTE Uniformed member may retain Department Manual. 5. 6. NOTE Inform uniformed member that modified assignment is contingent upon being available for prompt Departmental disciplinary trial. Remove firearms, shield, IDENTIFICATION CARD (PD416-091) and other Department property as directed in P.G. 206-17, “Removal and Restoration of Firearms.” Make a clear photocopy of member’s IDENTIFICATION CARD and provide the photocopy to member concerned. Direct the member to utilize the photocopy of their IDENTIFICATION CARD to gain access to One Police Plaza for modified assignment processing to avoid waiting in line with non-members of the Department. Ensure that shield and IDENTIFICATION CARD are hand delivered to the Shield, ID and Retirement Unit with appropriate copy of REMOVAL/RESTORATION OF FIREARMS REPORT (PD524152) on the next business day and obtain receipt. Direct uniformed member to report direct, in appropriate business attire, at 0900 hours on the next business day he/she is scheduled to work, to the Personnel Orders Division, Assignment Section. Uniformed members placed on modified assignment will report direct to the Personnel Orders Division, Assignment Section and will NOT be permitted to begin their tour at their command. Members on regular day off (RDO), sick report or scheduled vacation will report on the first business day upon return to work. Members will not perform an extended tour and no overtime is authorized. When a uniformed member is scheduled to return to work on a non-business day (Saturday, Sunday, holiday, etc.), direct the member to report, in appropriate business attire, to their assigned command for non-enforcement duty. Uniformed member will report direct to the Personnel Orders Division, Assignment Section the next business day he/she is scheduled to work. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-10 REVISION NUMBER: PAGE: 09/27/16 RANKING OFFICER IN CHARGE 7. (continued) 8. 9. 2 of 4 Enter facts concerning modified assignment in Command Log and notify: a. Supervisor on duty at Operations Unit immediately b. Internal Affairs Bureau, Command Center and obtain log number. Immediately submit report on Typed Letterhead (DIRECT) to: a. First Deputy Commissioner (forward additional copy of report THROUGH CHANNELS) b. Deputy Commissioner, Department Advocate c. Deputy Commissioner, Trials d. Chief of Department e. Chief of Personnel f. Commanding Officer, Personnel Orders Division g. Commanding officer of member concerned. Fax copy of Typed Letterhead to the Personnel Orders Division. UNIFORMED MEMBER OF THE SERVICE CONCERNED 10. Report direct to the Personnel Orders Division, Assignment Section, at 0900 hours on the next business day scheduled to work, in appropriate business attire. NOTE When scheduled to work on a non-business day (Saturday, Sunday, holiday, etc.), report in appropriate business attire, to assigned command for non-enforcement duty. Uniformed members of the service will report direct to the Personnel Orders Division, Assignment Section, the next business day he/she is scheduled to work. Uniformed members of the service will report to One Police Plaza, first floor employee entrance gate and present photocopy of their IDENTIFICATION CARD to Headquarters Security personnel to be issued an access pass for entry into One Police Plaza. 11. 12. NOTE Sign in the Personnel Orders Division sign-in log when directed. Report to the Shield, ID and Retirement Unit for a new IDENTIFICATION CARD, when directed by Personnel Orders Division personnel. Uniformed members of the service are reminded that they must be guided by P.G. 20307, “Performance on Duty - Personal Appearance.” Members will not be permitted to take IDENTIFICATION CARD photo with facial hair unless: a. Written approval has been received from the District Surgeon concerned and Commanding Officer, Medical Division, when required because of a medical condition OR b. Written approval has been received from the Deputy Commissioner, Equal Employment Opportunity when required because of a religious accommodation. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-10 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 3 of 4 NOTE (continued) Modified members of the service are not authorized to possess any firearms or their shield. Modified members will be issued a “NO FIREARMS” IDENTIFICATION CARD by the Human Capital Division, Shield, ID and Retirement Unit during processing. Members who are restored from modified assignment and placed on restricted duty or remain on restricted duty for psychological or alcohol related reasons, may possess their shield and will retain their “NO FIREARMS” IDENTIFICATION CARD until their restricted duty status is revoked by the Psychological Evaluation Section or Counseling Services Unit, as appropriate. Upon restoration to full duty and approval for the return of firearms, the member’s shield and full duty IDENTIFICATION CARD will be returned. The Personnel Orders Division will provide an official letterhead to members restored to full duty for retrieval of firearms from the Property Clerk Division. ADDITIONAL DATA The First Deputy Commissioner MUST approve the return of firearms, shield and IDENTIFICATION CARD to a uniformed member of the service on modified assignment unless the Police Commissioner directs the return of such property. A uniformed member of the service on modified assignment who desires to be restored to full duty will submit a request to the First Deputy Commissioner’s Office through the Deputy Commissioner, Department Advocate. A uniformed member continues to accrue vacation and is permitted to take vacation or authorized leave if there is no conflict with an appearance at a criminal or disciplinary trial. Members who are defendants in a criminal action shall not appear in court on these cases while on duty. Such appearances shall be made on regular days off (RDOs) or with authorized excusals. Uniformed members of the service placed on modified assignment may be transferred as per the needs of the Department. If the uniformed member on modified assignment does not carry out his/her duties in a satisfactory manner, the commanding officer of the unit may recommend to the First Deputy Commissioner, through channels, that the member be suspended. Uniformed members being restored to full duty will be notified by the Deputy Commissioner, Department Advocate and will report, when directed, to the Department Advocate’s Office. The Department Advocate’s Office will direct member to report to the Personnel Orders Division, Assignment Section, for restoration processing. Uniformed members of the service are placed on modified assignment for a number of reasons. The vast majority of these members will be restored to full duty and continue to have successful careers with the Department. When a modified member, who has been temporarily assigned to an administrative/support command, has performed in an exemplary manner, the commanding officer may request permanent assignment upon member’s restoration to full duty, needs of the service permitting. Transfer requests must be forwarded, through channels, to the Police Commissioner for approval prior to restoration from modified assignment. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-10 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 4 of 4 RELATED PROCEDURES Temporary Removal of Firearms in Non-Disciplinary Cases (P.G. 205-47) Cause for Suspension or Modified Assignment (P.G. 206-07) Removal and Restoration of Firearms (P.G. 205-17) Performance on Duty – Personal Appearance (P.G. 203-07) FORMS AND REPORTS IDENTIFICATION CARD (PD 416-091) REMOVAL/RESTORATION OF FIREARMS REPORT (PD524-152) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-11 MEMBER OF THE SERVICE ARRESTED (UNIFORMED OR CIVILIAN) DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 4 PURPOSE To record and investigate cases when members of the service, both uniformed or civilian, are arrested. PROCEDURE When a member of the service is arrested: DEFINITION CRIMINAL VIOLATION - For the purpose of this procedure, means any violation of law, rule or regulation, whether committed within New York State or outside of the State, for which a penalty of a term of imprisonment may be imposed, but shall not include parking violations, traffic infractions (other than leaving the scene of an incident without reporting and driving while ability impaired) and violations of law, rule or regulation when a personal service summons received contemplates a civil penalty only. ARRESTED WITHIN CITY MEMBER OF THE SERVICE ARRESTED 1. NOTE All members of the service (uniformed or civilian), who receive a personal service summons for a criminal violation, are required to immediately notify their commanding officer, and provide the commanding officer with a copy of the summons. 2. DESK OFFICER 3. 4. 5. 6. Immediately notify arresting authority of position as a member of the New York City Police Department. Promptly notify desk officer, precinct of arrest, of details if arrest effected by law enforcement agency other than New York City Police Department. Immediately notify Internal Affairs Bureau Command Center. Immediately notify precinct commander/duty captain. Promptly notify the Operations Unit and include: a. Time and date of arrest b. Place of occurrence c. Present location of member or place where he will be available for interview d. Identity of all persons involved in the incident e. Manner in which member became involved f. Sickness or injury of member or other persons involved g. Identity and statements of witnesses h. Title and description of the law violated i. Identity of law enforcement agency making arrest (federal, state or local) j. Specific charges against the member k. Date and location of court appearance, if known l. Interim or final disposition, if any. Make entry of notification in Telephone Record and include identity of precinct commander/duty captain notified. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-11 REVISION NUMBER: PAGE: 04/20/17 2 of 4 PRECINCT COMMANDER/ DUTY CAPTAIN 7. 8. Make certain arrested member’s commanding officer is notified. Notify patrol borough commander, borough of arrest. PATROL BOROUGH COMMANDER CONCERNED 9. Assign captain or above to conduct investigation. RANKING 10. OFFICER CONDUCTING 11. INVESTIGATION 12. 13. 14. Commence immediate investigation and interview arrested member and witnesses, if any. Submit report on Typed Letterhead to Chief of Department within twenty-four hours. Ascertain status of case no later than twenty-four hours after each court appearance of member. Prepare a report on Typed Letterhead indicating status of case and adjournment dates and forward to: a. First Deputy Commissioner b. Chief of Department c. Chief of Personnel d. Chief of Internal Affairs e. Department Special Prosecutor or Department Advocate’s Office, as appropriate f. Patrol borough commander concerned. Direct arrested member to immediately notify his commanding officer if charges are dismissed. ARRESTED OUTSIDE CITY MEMBER OF THE SERVICE ARRESTED 15. 16. 17. NOTE Immediately notify arresting authority of position as a member of the New York City Police Department. Immediately notify Operations Unit, comply with the remainder of step 5, subdivisions “a” to “l”, and include identity of local police authorities involved. Notify commanding officer without delay. Commanding officer will contact arrested member within twenty-four hours of court appearance and ascertain status of case. All members of the service (uniformed or civilian), who receive a personal summons for a criminal violation, are required to immediately notify their commanding officer, and provide the commanding officer with a copy of the summons. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-11 SUPERVISOR, OPERATIONS UNIT PAGE: 04/20/17 18. ARREST MADE IN • Westchester, Rockland Orange or Putnam 19. 20. RANKING 21. OFFICER CONDUCTING INVESTIGATION 3 of 4 Immediately notify Internal Affairs Bureau Command Center, and the following: • PATROL BOROUGH COMMANDER OR CHIEF OF INTERNAL AFFAIRS REVISION NUMBER: NOTIFY Commanding Officer, Patrol Borough Bronx Nassau or Suffolk Commanding Officer, Patrol Borough Queens North or South, as appropriate Notify commanding officer of arrested member. a. If command is closed, make notification at 0900 hours, next business day. Assign a captain or above, to conduct investigation. Communicate by telephone with arresting authorities to determine if there are witnesses to the incident. Ranking officer assigned is authorized to use a Department vehicle within city and the six residence counties without prior permission. NOTE 22. 23. 24. 25. Advise the supervising officer, Operations Unit, of facts. Submit report on Typed Letterhead to the Chief of Department within twenty-four hours. Ascertain status of case no later than twenty-four hours after each court appearance of member. Prepare and forward a report, indicating status and adjournment date, to First Deputy Commissioner, Chief of Department, Chief of Personnel, Chief of Internal Affairs, Department Special Prosecutor or Department Advocate’s Office (as appropriate), and patrol borough commander responsible for the investigation. a. Include arrest number, docket number, and jurisdiction in this report. IN ALL CASES MEMBER OF THE SERVICE ARRESTED 26. 27. Keep commanding officer informed of status of case at least once every thirty days and include: a. Adjournment dates b. Final disposition c. If appeal made d. Disposition of appeal. Notify commanding officer as soon as possible if charges are dismissed. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-11 REVISION NUMBER: PAGE: 04/20/17 4 of 4 COMMANDING 28. OFFICER, ARRESTED 29. MEMBER Telephone the Department Advocate and the borough commander responsible for the investigation of the disposition of all criminal charges, if Department charges have been preferred. Provide the Chief of Internal Affairs with a final disposition of all criminal charges involving the arrest of a member of their command. DEPARTMENT ADVOCATE 30. Obtain a “Certificate of Disposition” from the appropriate jurisdiction and verify conviction (or plea) of the member of the service, with special attention to crimes involving domestic violence, upon receipt of notification. RELATED PROCEDURES Notifications in Certain Arrest Situations (P.G. 208-69) Preparation of Charges and Specifications or Schedule “C” Command Discipline (P.G. 206-05) Interrogation of Members of the Service (P.G. 206-13) Suspension from Duty Uniformed Member of the Service (P.G. 206-08) Modified Assignment (P.G. 206-10) Cause for Suspension or Modified Assignment (P.G. 206-07) Review of Arrest Cases Involving a Member of the Service as a Defendant (P.G. 206-16) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-12 REMOVAL OF FIREARMS FROM INTOXICATED UNIFORMED MEMBER OF THE SERVICE DATE ISSUED: 12/15/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/15/16 1 of 2 PURPOSE To determine if an on/off duty uniformed member of the service is unfit for duty due to intoxication. DEFINITION INTOXICATION - Unfitness for duty due to the influence of alcohol, narcotics, or other drug, or under circumstances in which surrounding events of a timely nature indicate that the member may have been intoxicated during an earlier period directly related to the incident in question. PROCEDURE Upon observing a uniformed member of the service who appears unfit for duty due to intoxication: SUPERVISORY MEMBER 1. 2. 3. Direct that member remain at Department facility or other location pending the arrival of commanding officer/duty captain. Prepare, immediately, SUPERVISOR’S FITNESS FOR DUTY REPORT (PD469-150) based upon observations of member of the service. Notify precinct commander/duty captain to respond to facility. COMMANDING OFFICER/ DUTY CAPTAIN 4. NOTE Common sense standards will be applied to determine whether a member of the service is unfit for duty due to intoxication. Commanding officers/duty captains will examine the totality of the circumstances and will consider all credible relevant information when determining a member’s fitness for duty. Such information will include all SUPERVISOR’S FITNESS FOR DUTY REPORTS prepared, any witness statements made by civilians or members of the service, and any available scientific evidence (Breathalyzer, blood test, etc.). On the basis of all available information, viewed in light of the time elapsed since any alleged acts of misconduct or since the first supervisory observation of the member, the commanding officer/duty captain will conclude whether the member was unfit for duty at the time of the alleged misconduct. 5. 6. 7. 8. NOTE Prepare, immediately, SUPERVISOR’S FITNESS FOR DUTY REPORT based upon observations of member of the service. Conduct an investigation to determine if member is unfit for duty due to intoxication at the time of the alleged misconduct. Remove firearms when it is determined that member is intoxicated (see P.G. 206-17, “Removal and Restoration of Firearms”). Place member on modified assignment or suspend from duty, as appropriate. Advise member of availability of Counseling Service Programs. A supervisory officer is mandated in all cases to contact the Counseling Services Unit on behalf of a member who is placed on modified assignment, suspended, or has his/her firearms removed due to being unfit for duty. The services of the Counseling Service Program are not available to personnel for illegal drug use and/or abuse problems. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-12 COMMANDING OFFICER/ DUTY CAPTAIN (continued) REVISION NUMBER: PAGE: 12/15/16 9. 10. 11. 2 of 2 Have supervisory officer contact Counseling Services Unit DIRECT, during normal business hours. At other times, conferral with a counselor may be requested by contacting the Sick Desk supervisor. Prepare five copies of all completed SUPERVISOR’S FITNESS FOR DUTY REPORTS (commanding officer/duty captain’s and referring supervisor’s). Prepare seven copies of a report on Typed Letterhead detailing observations and circumstances that led to determination that member was unfit for duty and forward each, with copies of all SUPERVISOR’S FITNESS FOR DUTY REPORTS, as follows: a. First Deputy Commissioner - Original (DIRECT) b. First Deputy Commissioner (THOUGH CHANNELS) c. Chief of Department (DIRECT) d. Chief of Personnel (DIRECT) e. Deputy Commissioner - Trials f. Department Advocate’s Office g. Member’s commanding officer. ADDITIONAL DATA Prior to final adjudication of a disciplinary matter, in all misconduct cases in which the use of alcohol is indicated, a conferral with the Employee Assistance Unit must be made, and an alcohol assessment by the Counseling Services Unit, must be conducted. In addition, in appropriate cases, final adjudication of the disciplinary matter will be held in abeyance pending completion of treatment for alcoholism. The Department Advocate’s Office or the Office of the Special Prosecutor, as appropriate, are required to ensure that these steps are taken. RELATED PROCEDURES Cause for Suspension or Modified Assignment (P.G. 206-07) Suspension From Duty-Uniformed Member of the Service (P.G. 206-08) Modified Assignment (P.G. 206-10) Drug Screening Tests for Cause for Uniformed and Civilian Members of the Service (P.G. 205-30) Removal and Restoration of Firearms (P.G. 206-17) FORMS AND REPORTS SUPERVISOR’S FITNESS FOR DUTY REPORT (PD469-150) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-13 INTERROGATION OF MEMBERS OF THE SERVICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 3 PURPOSE To protect the rights of the member of the service (uniformed or civilian) in an official Department investigation. PROCEDURE Prior to questioning a member of the service (uniformed or civilian) who is the subject or a witness in an official investigation: INTERROGATING 1. OFFICER NOTE Permit member to obtain counsel if: a. A serious violation is alleged, OR b. Sufficient justification is presented although the alleged violation is minor. All members of the service who are the subject of an official investigation or are a witness in an official investigation, shall be given a reasonable period of time to obtain and confer with counsel prior to questioning. Interrogations of members in routine, non-critical matters should be scheduled during business hours on a day when the member is scheduled to work. Interrogations in emerging investigation, where there is a need to gather timely information, should usually be done after all preliminary steps and conferrals have been completed and the member to be questioned has been afforded a reasonable time to obtain and confer with counsel. In determining what is a reasonable period of time, consideration should be given to the nature of the investigation, the need for the Department to have the information possessed by the member in a timely manner, and the stage the investigation is at when the need to question the member has been determined. The emergent nature and exigent circumstances of each investigation will determine the length of time afforded the member before questioning is conducted. However, in all cases the determination as to what is a reasonable time will be made by the captain (or above) in charge of the investigation. 2. 3. 4. Inform member concerned of: a. Rank, name and command of person in charge of investigation b. Rank, name and command of interrogating officer c. Identity of all persons present d. Whether he is subject or witness in the investigation, if known e. Nature of accusation f. Identities of witnesses or complainants (address need not be revealed) except those of confidential source or field associate unless they are witnesses to the incident g. Information concerning all allegations. h. The Department’s policy regarding making false statements (see P.G. 203-08). Permit representative of department line organization to be present at all times during interrogation. Conduct interrogation at reasonable hour, preferably when member is on duty during daytime hours. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-13 INTERROGATING OFFICER (continued) REVISION NUMBER: PAGE: 08/01/13 5. 6. 7. 8. 2 of 3 Ensure that interrogation is recorded either mechanically or by a department stenographer. a. The Department Advocate will determine if a transcript is required in non-criminal or minor violation cases. DO NOT use: a. “Off the record” questions b. Offensive language or threats (transfer, dismissal or other disciplinary punishment) c. Promises of reward for answering questions. Regulate duration of question periods with breaks for meal, personal necessity, telephone call, etc. Record all recesses. Interrogations may be conducted before or after CHARGES AND SPECIFICATIONS (PD468-121) have been served. An interrogation conducted after service of charges must be completed at least ten days prior to the date of Department trial except as directed by the Deputy Commissioner - Trials. NOTE 9. Conduct interrogation within a reasonable time after disposition of criminal matter, when member was arrested, indicted or under criminal investigation. DEPARTMENT ADVOCATE 10. Furnish member with copy of tape of interrogation no later than twenty days after service of charges. a. If interrogation was conducted after service of charges, tape must be furnished to member no later than five days after interrogation b. Furnish transcript, if one was prepared, by 1000 hours on trial date, in all cases. NOTE When the Department trial date is scheduled immediately after CHARGES AND SPECIFICATIONS are served, the Deputy Commissioner - Trials will grant the Department reasonable time to conduct an interrogation. In any event, a copy of the tape and a copy of the transcript must be furnished as indicated above, if appropriate. COMMANDING 11. OFFICER OF MEMBER MEMBER OF THE SERVICE 12. 13. SUPERVISOR IN 14. CHARGE OF INVESTIGATION Assign member to 2nd Platoon, if possible. Answer questions specifically directed and narrowly related to official duties. (Refusal shall result in suspension from duty). Submit OVERTIME REPORT (PD138-064) if lost time accrues as result of investigation. Notify the desk officer immediately when member of the service is directed to leave his post or assignment to report for an official investigation. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-13 PAGE: 08/01/13 SUPERVISOR IN 15. CHARGE OF INVESTIGATION (continued) DESK OFFICER 16. ADDITIONAL DATA REVISION NUMBER: 3 of 3 Ensure that notifications concerning official investigations are properly recorded in appropriate Department records when made to or recorded from: a. Complainants b. Witnesses c. Lawyers d. Respondents e. Other interested parties. Record in appropriate department records and notify the investigating command immediately of notifications or messages received from: a. Lawyers b. Witnesses c. Complainants d. Other interested parties involved in the subject investigation. If a member of the service (uniformed or civilian) is under arrest or is the subject of a criminal investigation or there is a likelihood that criminal charges may result from the investigation, the following warnings shall be given to the member concerned prior to commencement of the interrogation: “I wish to advise you that you are being questioned as part of an official investigation by the Police Department. You will be asked questions specifically directed and narrowly related to the performance of your duties. You are entitled to all the rights and privileges guaranteed by the laws of the State of New York, the Constitution of this state and the Constitution of the United States, including the right not to be compelled to incriminate yourself and the right to have legal counsel present at each and every stage of this investigation. I further wish to advise you that if you refuse to testify or to answer questions relating to the performance of your official duties, you will be subject to departmental charges, which could result in your dismissal from the Police Department. If you do answer, neither your statements nor any information or evidence which is gained by reason of such statements can be used against you in any subsequent criminal proceedings. However, these statements may be used against you in relation to subsequent departmental charges.” The questions and answers resulting from the interrogation conducted pursuant to this procedure are confidential. They are not to be revealed nor released to any person or agency outside the department without prior written approval of the Deputy Commissioner - Legal Matters. If a subpoena duces tecum is received for any such questions and answers, the Legal Bureau should be contacted immediately. FORMS AND REPORTS CHARGES AND SPECIFICATIONS (PD468-121) OVERTIME REPORT (PD138-064) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-14 SEALING DISCIPLINARY RECORDS DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 1 PURPOSE To ensure that disciplinary records regarding Schedule “B” command disciplines and certain corruption/misconduct allegations are sealed in a member’s Central Personnel Index file. DEFINITION SEALED - Information is suppressed on member’s Central Personnel Index whenever background inquiry is made, including promotion and transfer requests. PROCEDURE When a member of the service wishes to seal all records pertaining to a Schedule “B” command discipline: MEMBER OF THE SERVICE 1. Prepare a Typed Letterhead addressed to commanding officer requesting the sealing of Schedule “B” command discipline on the 3rd anniversary from the date of disposition. COMMANDING 2. OFFICER/ 3. EXECUTIVE OFFICER Determine if requesting member received charges and specifications and/or additional Schedule “B” command discipline(s) during the above time frame. Expunge SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123) from member’s command folder, endorse original request and forward to Human Capital Division, if no additional violations. a. If member has been the subject of an additional violation(s), advise member by endorsement on original request and file copy in member’s command folder. b. Advise member that he/she may resubmit request three years after the disposition of the most recent disciplinary violation. UPON RECEIPT OF ENDORSED REQUEST HUMAN CAPITAL DIVISION 4. ADDITIONAL DATA Allegations of misconduct (“M” Cases) or corruption (“C” Cases) which result in a final disposition of exonerated or unfounded will be sealed in the member’s Central Personnel Index by the Internal Affairs Bureau. Sealed allegations and command disciplines will only be available to the Internal Affairs Bureau for statistical evaluations and internal investigations. Additionally, these records will be made available to the Legal Bureau and the Employee Assistance Unit as necessary to enable those commands to perform their respective responsibilities. RELATED PROCEDURES Schedule “A” and Schedule “B” Command Disciplines (P.G. 206-02) Authorized Penalties Under Command Discipline (P.G. 206-04) FORMS AND REPORTS SUPERVISOR’S COMPLAINT REPORT/COMMAND DISCIPLINE ELECTION REPORT (PD468-123) Typed Letterhead 5. 6. Seal Schedule “B” command discipline on member’s Central Personnel Index if satisfied clemency requirement has been met. Endorse original request and return to member concerned. Forward a copy of endorsed request to: a. Office of the First Deputy Commissioner b. Department Advocate’s Office. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-15 SEALING DISCIPLINARY CHARGES DATE ISSUED: 11/21/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 11/21/13 1 of 2 PURPOSE To seal disciplinary charges in a member of the service’s Central Personnel Index file, the Department Advocate’s Office Disciplinary Record System database and any other folders/files where disciplinary charges are maintained. PROCEDURE When a member of the service (uniformed or civilian) who has been found “not guilty” after a Department trial requests to have disciplinary charges sealed: UNIFORMED MEMBER OF THE SERVICE 1. NOTE A trial decision is final on the date it is signed by the Police Commissioner. Prepare request on Typed Letterhead, not earlier than two years following final decision after trial, and include: a. Name of member of the service b. Shield/tax registry number c. Department Advocate’s Office case number d. Date of final decision by Police Commissioner 2. Forward request direct to Commanding Officer, Department Advocate’s Office. COMMANDING 3. 4. OFFICER, DEPARTMENT ADVOCATE’S OFFICE Review request to have disciplinary charges sealed. Make recommendation to Police Commissioner, through channels, considering: a. Member’s overall service record b. Nature of charges c. Other relevant factors. Attach request to recommendation and forward to Deputy Commissioner, Department Advocate. 5. 6. Review recommendation and request. a. Forward with comments to First Deputy Commissioner by endorsement. FIRST DEPUTY 7. COMMISSIONER Review endorsed recommendation and forward to Police Commissioner by endorsement with recommendation for final determination. POLICE 8. COMMISSIONER Approve/disapprove request by endorsement after review of recommendations. Have approved/disapproved request forwarded to Commanding Officer, Department Advocate’s Office, through channels. DEPUTY COMMISSIONER, DEPARTMENT ADVOCATE 9. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-15 PAGE: 11/21/13 COMMANDING 10. OFFICER, DEPARTMENT 11. ADVOCATE’S OFFICE 12. 13. COMMANDING 14. OFFICER, MEMBER CONCERNED ADDITIONAL DATA REVISION NUMBER: 2 of 2 File approved/disapproved requests in appropriate case folder for member concerned. Seal the appropriate disciplinary record in Department Advocate’s Disciplinary Record System database, if request approved. a. Request that Central Personnel Index Unit seal the appropriate charges and specifications in member’s Central Personnel Index file, for approved cases. Notify member concerned, in writing, of final determination of Police Commissioner, whether approved or disapproved. Request that Commanding Officer of member concerned delete relevant disciplinary record in folder/files, i.e., personal folder, integrity control officer’s investigation folder, etc., for approved cases. Ensure the deletion of member’s disciplinary record from folders/files maintained in command, for approved cases. The Department Advocate’s Office shall ensure that charges and specifications from a member’s Central Personnel Index file and the Department Advocate’s Office Disciplinary Record System database are sealed whenever: a. The charges were dismissed based on establishing (in the dismissal memorandum) that a violation of Department regulations did not occur, OR b. The charges were based on mistaken identification. The dismissal memorandum submitted by the Department Advocate shall include a recommendation that the charges be sealed in the member’s Central Personnel Index file and the Department Advocate’s Disciplinary Record System database. Once a disciplinary record is sealed, it may NOT be referred to when a member is being promoted, transferred or being considered for a detail assignment. However, the Department Advocate’s Office disciplinary case file, including copies of CHARGES AND SPECIFICATIONS (PD468-121), may be utilized for informational purposes as necessary. FORMS AND REPORTS CHARGES AND SPECIFICATIONS (PD468-121) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-16 REVIEW OF ARREST CASES INVOLVING A MEMBER OF THE SERVICE AS A DEFENDANT DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To enable the Department’s Special Prosecutor to conduct an immediate, initial review of all criminal cases where a member of the service is a defendant, and to ensure appropriate case assignment. PROCEDURE When a member of the service is arrested: BUREAU/UNIT MAKING ARREST 1. Ensure copies of reports (i.e. Typed Letterhead, addressed to First Deputy Commissioner, and other arrest paperwork) are hand delivered on day of occurrence or by 0900 hours next business day. DEPARTMENT SPECIAL PROSECUTOR 2. 3. Review investigative reports concerning arrest. Recommend to the First Deputy Commissioner that the matter be assigned to either the Department Advocate’s Office, or the Department Special Prosecutor’s Office. NOTE If the case is appropriate for assignment to the Department Special Prosecutor’s Office, wording of charges and specifications will be prepared by the Department Special Prosecutor and returned to the Commanding Officer, Department Advocate’s Office for all necessary processing. The case will then be assigned to the Department Special Prosecutor’s Office. However, if the case is appropriate for assignment to the Department Advocate’s Office, the case folder will be returned to the Commanding Officer, Department Advocate’s Office and assigned to an attorney for consultation and approval of charges. 4. 5. Maintain a log of all cases. Inform unit concerned of case assignment as determined by the First Deputy Commissioner. PENDING CRIMINAL CASE WHERE MEMBER OF THE SERVICE HAS NOT BEEN SEPARATED FROM DEPARTMENT PRIOR TO CONCLUSION OF CRIMINAL CASE: BUREAU/UNIT RESPONSIBLE FOR ARREST 6. 7. Monitor each court appearance of subject member of the service. Notify assigned Department prosecutor (Department Advocate or Department Special Prosecutor) upon conclusion of criminal matter. a. Initiate additional investigation, as directed. WHEN MEMBER OF THE SERVICE IS CONVICTED: DEPARTMENT ADVOCATE/ SPECIAL PROSECUTOR 8. Recommend an appropriate administrative disposition of case upon being notified of a conviction. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-16 REVISION NUMBER: PAGE: 08/01/13 2 of 2 In cases where the recommendation is dismissal, a Final Order of Dismissal and appropriate base papers will be submitted to the First Deputy Commissioner. NOTE DISMISSAL OF CRIMINAL MATTER (ACQUITTAL, VIOLATION, ETC.): DEPARTMENT ADVOCATE/ SPECIAL PROSECUTOR 9. Evaluate the case, and make an appropriate recommendation to the First Deputy Commissioner, without delay upon notification of dismissal of the criminal matter. FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-17 REMOVAL AND RESTORATION OF FIREARMS DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 3 PURPOSE To remove firearms from a uniformed member of the service at the direction of a ranking officer or other competent authority. NOTE This procedure does not pertain to members whose firearms removal is based on nondisciplinary factors, or who voluntarily surrender firearms solely for safekeeping while experiencing a current personal problem off-duty, (e.g. potential domestic violence accusations). See Patrol Guide procedure 205-47, “Temporary Removal of Firearms In Non-Disciplinary Cases.” SCOPE Firearms may be removed from a uniformed member of the service for disciplinary as well as non-disciplinary reasons. In incidents where there is no misconduct and no disciplinary action is anticipated, the member will not be placed on modified assignment. When a firearms removal is based on nondisciplinary factors, the ranking officer directing the removal will comply with the applicable provisions of Patrol Guide procedure 205-47, “Temporary Removal of Firearms in Non-Disciplinary Cases.” DEFINITION RANKING OFFICER - For the purposes of this procedure, a ranking officer is a uniformed member of the service in the rank of sergeant or above. PROCEDURE When a uniformed member of the service is suspended or placed on modified assignment, or when a police surgeon, ranking officer or other competent authority believes a uniformed member of the service is unable to properly safeguard his firearms. SURGEON/ COMPETENT AUTHORITY 1. 2. Request Communications Section to send a ranking officer to scene if necessary. Direct member concerned to surrender all pistols, revolvers, IDENTIFICATION CARD (PD416-091) and shield. RANKING OFFICER 3. 4. 5. Obtain member’s pistols, revolvers, shield and IDENTIFICATION CARD. Deliver property to precinct where the order to surrender was given. Direct member who is assigned to restricted duty to report to the Shield, ID and Retirement Unit for new IDENTIFICATION CARD. Question member to determine if he possesses additional pistols or revolvers. 6. DESK OFFICER 7. PRECINCT OF SURRENDER 8. Notify member’s permanent command and request a check of member’s FORCE RECORD (PD406-143) to determine if all weapons listed have been surrendered. Arrange to obtain other pistols and revolvers if necessary. a. The precinct/command where any of the member’s pistols or revolvers are located may be directed to retrieve the weapons and deliver them to either the member’s command or to the command in which the investigation is being conducted, if appropriate. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-17 REVISION NUMBER: PAGE: 09/27/16 DESK OFFICER 9. PRECINCT OF 10. SURRENDER (continued) 11. 12. 13. 2 of 3 Notify Medical Division - Sick Desk and obtain a Firearms Removal serial number. Have PROPERTY CLERK INVOICE (PD521-141) prepared for firearms obtained, including notation “PROPERTY OF SUSPENDED/ MODIFIED ASSIGNMENT MEMBER - NOT TO BE RETURNED UNLESS APPROVED COPY OF REMOVAL/RESTORATION OF FIREARMS REPORT (PART B) (PD524-152) IS PRESENTED.” Prepare REMOVAL/RESTORATION OF FIREARMS REPORT (PD524-152) and distribute according to instructions on form. Send firearms with PROPERTY CLERK INVOICE by messenger to borough office of Property Clerk. a. Forward to Firearms Analysis Section if circumstances warrant. Forward IDENTIFICATION CARD and shield with one copy of REMOVAL/RESTORATION OF FIREARMS REPORT by messenger to the Shield, ID and Retirement Unit by next business day and obtain receipt for file in command. TO RESTORE FIREARMS TO A MEMBER WHEN REASON FOR REMOVAL NO LONGER EXISTS: 15. Obtain from desk officer the three copies of the appropriate REMOVAL/RESTORATION OF FIREARMS REPORT which have been retained in command. Sign request statement in Part B and submit to commanding officer. COMMANDING 16. OFFICER Indicate APPROVAL or DISAPPROVAL on Part B and forward two copies to the Medical Division. MEMBER CONCERNED 14. NOTE If DISAPPROVED, state reason in Part B. C.O., MEDICAL DIVISION 17. Recommend approval or disapproval and forward both copies to the First Deputy Commissioner. FIRST DEPUTY 18. COMMISSIONER APPROVE or DISAPPROVE request. a. Return both copies of REMOVAL/RESTORATION OF FIREARMS REPORT indicating action taken to command of member concerned through the Medical Division. COMMANDING 19. OFFICER Return both copies of approved REMOVAL/RESTORATION OF FIREARMS REPORT to member concerned. a. Return one copy of disapproved REPORT to member concerned and file second copy. 20. Present one approved copy of REMOVAL/RESTORATION OF FIREARMS REPORT to: a. Shield, ID and Retirement Unit for return of shield and IDENTIFICATION CARD. MEMBER CONCERNED NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-17 MEMBER CONCERNED REVISION NUMBER: PAGE: 09/27/16 b. 3 of 3 Property Clerk’s borough office for return of firearms. (Shield and IDENTIFICATION CARD must be shown). (continued) RELATED PROCEDURES Cause for Suspension or Modified Assignment (P.G. 206-07) Suspension from Duty Uniformed Member of the Service (P.G. 206-08) Modified Assignment (P.G. 206-10) Removal of Firearms from Intoxicated Uniformed Member of the Service (P.G. 206-12) FORMS AND REPORTS FORCE RECORD (PD406-143) PROPERTY CLERK INVOICE (PD521-141) REMOVAL/RESTORATION OF FIREARMS REPORT (PD 524-152) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-18 CITYWIDE COMMAND DISCIPLINE SYSTEM DATE ISSUED: 10/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 1 of 2 1. The Department has developed a Citywide Command Discipline System which is utilized by the Office of the Deputy Commissioner, Equal Employment Opportunity to track the issuance of command disciplines throughout the Department. All commands shall implement the use of the Command Discipline System. 2. The Integrity Control Officers (ICOs) and Assistant Integrity Control Officers (Asst. ICOs) of all commands citywide will be responsible for entering all 2005 command discipline data and maintaining the Command Discipline System thereafter. Information contained in the present Command Discipline forms and Command Discipline Log will remain available at the command level, consistent with current practices. The records obtained through the Command Discipline System will be used for analytical purposes; however, the system has been designed to allow for analysis without changing current practices regarding command disciplines. The Command Discipline System is a confidential application. Access to the system shall be restricted to Commanding Officers, Executive Officers, Integrity Control Officers, Assistant Integrity Control Officers, and other personnel specifically authorized by the Commanding Officer concerned. NOTE 3. The Commanding Officers of all commands are required to forward a request, on Typed Letterhead, to the Assistant Commissioner of the Office of the Deputy Commissioner, Equal Employment Opportunity, One Police Plaza, Room 600, identifying the name and tax registry number of the Integrity Control Officer, Assistant Integrity Control Officer, Executive Officer and other authorized personnel for authorization to access the system. When members of the service are required to enter command discipline data into the database utilizing multiple command codes, each command code that access is required for, must be indicated on the request. The request shall also include the name and telephone number of a designated member of the service within the command who will assist in coordinating training for new users of the system. 4. Commanding Officers, Executive Officers, ICOs, Asst. ICOs, and other authorized personnel are reminded of the following mandates: a. The ICO/Asst. ICO/other authorized member is required to create a new command discipline record for each command discipline issued by entering all relevant information into the system within five working days of the issuance of a command discipline. b. Within five working days of the adjudication of a command discipline, the ICO/ Asst. ICO/other authorized member shall complete all system entries pertaining to the adjudication of the command discipline. c. Within five working days of the completion of the adjudication entries by the ICO/Asst. ICO/other authorized member, the Commanding Officer/Executive Officer shall be responsible to review the command discipline record and finalize (sign-off) the record to verify that it is accurate and complete. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-18 d. NOTE DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 2 of 2 ICOs and Assistant ICOs who do not have access to the Department’s Wide Area Network (WAN) must personally enter command discipline data pertaining to members of their command at their next higher command that possesses WAN access. Access to the command discipline system requires both a “CESN” password issued by Information Technology Bureau and system authorization by the Office of the Deputy Commissioner, Equal Employment Opportunity. “CESN” passwords can be obtained by sending a written request to the Deputy Commissioner, Information Technology. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-19 ORDERS OF PROTECTION SERVED ON MEMBERS OF THE SERVICE DATE ISSUED: 09/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 1 of 3 PURPOSE To inform members of the service of the procedure to follow when notified that they are the respondent/defendant of any Order of Protection. SCOPE All uniformed members of the service are required as a condition of employment to remain qualified to possess firearms for the duration of their tenure with the Department. Members who are the respondent/defendant of an Order of Protection that limits firearms possession may be subject to a change in duty status and/or disciplinary action up to and including termination. PROCEDURE When a uniformed member of the service is notified that they are the subject of any Order of Protection: UNIFORMED MEMBER OF THE SERVICE 1. Notify commanding officer immediately. a. If command is not open, notify Internal Affairs Bureau, Command Center and obtain log number, and Operations Unit. OPERATIONS UNIT 2. Direct appropriate patrol borough duty captain to respond to member’s current location within residence counties, if member’s command is not open. INITIAL INVESTIGATION OF AN ORDER OF PROTECTION SERVED ON MEMBER COMMANDING 3. OFFICER/ DUTY 4. CAPTAIN 5. 6. Notify: a. Internal Affairs Bureau, Command Center, and obtain log number b. Bureau/borough Investigations Unit, to respond and assist. Conduct investigation to determine if there is a basis for firearms removal. a. Place member on modified assignment if Order of Protection prohibits firearms possession at all times, or if otherwise appropriate. b. If Order of Protection prohibits firearms possession off-duty only, and member is not to be placed on modified assignment, member will be required to safeguard all firearms at command while off-duty. (See P.G. 206-20, “Orders of Protection Prohibiting Off-Duty Firearms Possession by Uniformed Members of the Service.”) Prepare a report on Typed Letterhead to the Chief of Internal Affairs and include: a. Details of investigation b. Decision regarding member’s duty status c. Specifics of the Order of Protection. Forward additional copies of report to: a. First Deputy Commissioner b. Chief of Personnel c. Commanding Officer, Employee Resources Section d. Commanding Officer, Investigations Unit concerned e. Commanding Officer of member concerned, if applicable f. Commanding Officer, Performance Analysis Section. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-19 REVISION NUMBER: PAGE: 09/27/16 2 of 3 MEMBER IS THE SUBJECT OF A FINAL ORDER OF PROTECTION PROHIBITING FIREARMS POSSESSION AT ALL TIMES COMMANDING 7. OFFICER/ DUTY CAPTAIN 8. 9. 10. 11. ADDITIONAL DATA Notify: a. Internal Affairs Bureau, Command Center, and obtain log number b. Bureau/borough Investigations Unit, to respond and assist c. Commanding Officer, Employee Resources Section, if the Final Order of Protection will continue for greater than six months. Place member on modified assignment if member is currently full-duty. Prepare a report on Typed Letterhead to the Chief of Personnel and include: a. Details of investigation b. Specifics of the Order of Protection. Forward additional copies of report to: a. First Deputy Commissioner b. Deputy Commissioner, Department Advocate c. Deputy Commissioner, Legal Matters d. Chief of Internal Affairs e. Commanding Officer, Employee Resources Section f. Commanding Officer, Investigations Unit concerned g. Commanding Officer of member concerned, if applicable h. Commanding Officer, Performance Analysis Section. Direct member to report to the Employee Resources Section, if the Final Order of Protection will continue for greater than six months. REPORTING TO THE EMPLOYEE RESOURCES SECTION When a member is ordered to report to the Employee Resources Section, the member will report immediately or between the hours of 0900 and 1800 hours on the next business day member is scheduled to work, as appropriate. FINAL ORDERS OF PROTECTION Members who are the recipients of Final Orders of Protection prohibiting firearms possession at all times (on and off-duty) will be given the opportunity to apply to the issuing court for a modification of the Order to allow the member to possess firearms while on-duty. If the member is unable to have the Final Order of Protection modified, or declines to seek such modification within six months from the date of issuance, the member will be subject to termination from the Department if the member has not retired, vested, or resigned. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-19 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/27/16 3 of 3 CIVILIAN MEMBER OF THE SERVICE RESPONDENT/DEFENDANT OF ORDER OF PROTECTION ADDITIONAL DATA (continued) Whenever a civilian member of the service becomes aware that they are the respondent/defendant of any Order of Protection, they must immediately notify their commanding officer/supervisory head. The commanding officer/supervisory head will notify the Internal Affairs Bureau, Command Center, and obtain log number. The member will be interviewed and an investigation will be conducted to determine if the member should continue to perform duty. The commanding officer/supervisory head will prepare a report to the Chief of Internal Affairs and forward additional copies to the Commanding Officer, Employee Resources Section, Commanding Officer, Performance Analysis Section, and the Investigations Unit concerned. MEMBER OF THE SERVICE COMPLAINANT ON ORDER OF PROTECTION In cases where the member of the service is a petitioner/complainant on an Order of Protection, for safety reasons the member must notify their commanding officer. If necessary, those affected should comply with the provisions of P.G. 221-19, “Threats Against Members of the Service.” RELATED PROCEDURES Modified Assignment (P.G. 206-10) Removal and Restoration of Firearms (P.G. 206-17) Allegation of Corruption and Other Misconduct Against Members of the Service (P.G. 207-21) Family Offenses and Domestic Violence Involving Uniformed or Civilian Members of the Service (P.G. 208-37) Threats Against Members of the Service (P.G. 221-19) Orders of Protection Prohibiting Off-Duty Firearms Possession by Uniformed Members of the Service (P.G. 206-20) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Disciplinary Matters Procedure No: 206-20 ORDERS OF PROTECTION PROHIBITING OFF-DUTY FIREARMS POSSESSION BY UNIFORMED MEMBERS OF THE SERVICE DATE ISSUED: 03/10/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 03/10/17 1 of 4 PURPOSE To inform members of the procedures to follow when a uniformed member of the service is served with an Order of Protection prohibiting firearms possession offduty only, and the member is to be continued on full-duty status. SCOPE A uniformed member of the service who is served with an Order of Protection prohibiting off-duty firearms possession only, may continue on full-duty status if there is no basis for placing the member on modified assignment. The member will be required to safeguard all firearms while off-duty. PROCEDURE When a uniformed member is served with an Order of Protection prohibiting offduty firearms possession only, and the member is to be continued on full-duty status: COMMANDING 1. OFFICER/ DUTY CAPTAIN 2. 3. DESK OFFICER/ SUPERVISOR, MEMBER’S PERMANENT COMMAND 4. 5. Request that member concerned complete ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION (PD424-010) form. a. Place member on modified assignment if member fails or refuses to complete this form. Ensure all firearms (including handguns, rifles, and shotguns) owned or possessed by member have been accounted for. a. Question member concerning firearms ownership and possession b. Notify desk officer/supervisor, member’s permanent command, and request a check of appropriate records. Designate a location at member’s command where member’s service weapon, authorized off-duty weapon (if applicable), “FULL DUTY” IDENTIFICATION CARD, and shield are to be safeguarded while member is off-duty. Assist commanding officer/duty captain in determining if all firearms owned or possessed by member have been surrendered. a. Check member’s FORCE RECORD (PD406-143) b. Notify Police Academy, Firearms and Tactics Section, and request a check of records maintained regarding member’s firearms ownership c. Arrange to obtain additional firearms as necessary. Have firearms, other than service weapon and authorized off-duty weapon, vouchered for safekeeping (see P.G. 218-23, “Processing Firearms and Firearm-Related Evidence,” “ADDITIONAL DATA” statement). a. Ensure “Remarks” section of PROPERTY CLERK INVOICE (PD521-141) includes the following statement: “Property of a uniformed member of the service – not to be returned without written authorization of Commanding Officer, Employee Resources Section” b. Ensure member receives copy of INVOICE. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-20 DESK OFFICER/ SUPERVISOR, MEMBER’S PERMANENT COMMAND (continued) REVISION NUMBER: PAGE: 03/10/17 6. 7. 2 of 4 Notify the Internal Affairs Bureau (IAB) Command Center of Order of Protection and limited firearm possession and obtain log number. a. Enter log number in “IAB Log No.” caption on the ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION. Forward a copy of ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION and copy of PROPERTY CLERK INVOICE to commanding officer/duty captain. COMMANDING 8. OFFICER/DUTY CAPTAIN Prepare a report on Typed Letterhead with related details (i.e., IAB log number, PROPERTY CLERK INVOICE number, status of Order of Protection, etc.) and deliver to desk officer. DESK OFFICER/ SUPERVISOR, MEMBER’S PERMANENT COMMAND 9. Forward copies of the report on Typed Letterhead prepared by commanding officer/duty captain and the ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION to IAB Command Center for uploading/inclusion in the IAB log. Direct member to report to the Employee Resources Section. UNIFORMED MEMBER OF THE SERVICE 11. 10. 12. Report to the Employee Resources Section as directed, with all of the following: a. “FULL DUTY” IDENTIFICATION CARD b. Original copy of ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION c. Copy of report prepared by commanding officer/duty captain d. Copy of PROPERTY CLERK INVOICE for vouchered firearms, if applicable. Report to the Shield, ID and Retirement Unit as directed and obtain a “NO FIREARMS” IDENTIFICATION CARD. GUIDELINES FOR SAFEGUARDING DESIGNATED ITEMS UNIFORMED MEMBER OF THE SERVICE 13. 14. Deliver service weapon, authorized off-duty weapon (if applicable), “FULL DUTY” IDENTIFICATION CARD, and shield to desk officer/supervisor prior to signing out at the end of each tour. a. Retrieve “NO FIREARMS” IDENTIFICATION CARD from desk officer/supervisor. Retrieve service weapon, authorized off-duty weapon (if applicable), “FULL DUTY” IDENTIFICATION CARD, and shield from desk officer/supervisor when reporting for duty each day. a. Deliver “NO FIREARMS” IDENTIFICATION CARD to desk officer/supervisor. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 206-20 DESK OFFICER/ SUPERVISOR, MEMBER’S PERMANENT COMMAND REVISION NUMBER: PAGE: 03/10/17 15. 3 of 4 Make a Command Log entry when safeguarding or returning member’s service weapon, authorized off-duty weapon (if applicable), “FULL DUTY” or “NO FIREARMS” IDENTIFICATION CARD, and shield. a. Safeguard items in designated location. WHEN ORDER OF PROTECTION IS EXPIRED OR VACATED UNIFORMED MEMBER OF THE SERVICE 16. COMMANDING 17. OFFICER 18. 19. 20. UNIFORMED MEMBER OF THE SERVICE 21. 22. ADDITIONAL DATA Notify commanding officer. Verify that Order of Protection is expired or has been vacated, and that there are no active Orders of Protection against member concerned. a. Contact court of issuance b. Telephone Central Records Division, Identification Section c. Conduct an Order of Protection inquiry via the FINEST system. Prepare a report on Typed Letterhead to the Commanding Officer, Employee Resources Section with status of Order of Protection. a. Forward copy to Commanding Officer, Performance Analysis Section. Instruct member not to carry any firearms while off-duty until authorization is received from Commanding Officer, Employee Resources Section. Direct member to report to the Employee Resources Section. Report to the Employee Resources Section as directed, with all of the following: a. “NO FIREARMS” and “FULL DUTY” IDENTIFICATION CARDS b. Copy of expired or vacated Order of Protection c. Copy of report prepared by commanding officer/duty captain (1) Member concerned will not be permitted to carry any firearms while off-duty until commanding officer receives authorization from Commanding Officer, Employee Resources Section. Report, when directed, to Property Clerk Office with: a. “FULL DUTY” IDENTIFICATION CARD b. Copy of PROPERTY CLERK INVOICE c. Original report from Commanding Officer, Employee Resources Section, authorizing return of all firearms. REPORTING TO THE EMPLOYEE RESOURCES SECTION When a member is ordered to report to the Employee Resources Section, the member will report immediately or between the hours of 0900 and 1800 hours on the next business day member is scheduled to work, as appropriate. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 206-20 DATE EFFECTIVE: REVISION NUMBER: PAGE: 03/10/17 4 of 4 OPERATIONAL CONSIDERATIONS ADDITIONAL DATA (continued) Personnel Bureau Investigations Unit members will make unannounced visits to commands where Departmental property is safeguarded under the provisions of this procedure. Command Log inspections will be performed to ensure that entries are made documenting the safeguarding of weapons, IDENTIFICATION CARDS, and shields for affected members of the service. Commanding officers of affected commands will ensure that Personnel Bureau Investigations Unit members have access to these items during their visits. LEGAL CONSIDERATIONS The ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION form includes the member’s obligation to safeguard all firearms with the Department at all times while off-duty, and advises the member that no new firearms may be purchased. Failure to comply with the court order may result in criminal charges and court sanctions, as well as Departmental charges, which can lead to termination. Failure or refusal to complete the form will result in the member being placed on modified assignment and subject the member to disciplinary action. RELATED PROCEDURES Modified Assignment (P.G. 206-10) Removal and Restoration of Firearms (P.G. 206-17) Allegation of Corruption and Other Misconduct Against Members of the Service (P.G. 207-21) Family Offenses and Domestic Violence Involving Uniformed or Civilian Members of the Service (P.G. 208-37) Threats Against Members of the Service (P.G. 221-19) Processing Firearms and Firearm-Related Evidence (P.G. 218-23) FORMS AND REPORTS ACKNOWLEDGEMENT OF RESPONSIBILITIES CONCERNING COURT ORDER LIMITING FIREARMS POSSESSION (PD424-010) FORCE RECORD (PD406-143) IDENTIFICATION CARD (PD416-091) PROPERTY CLERK INVOICE (PD521-141) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-01 COMPLAINT REPORTING SYSTEM DATE ISSUED: 04/20/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 1 of 7 DEFINITIONS ON LINE COMPLAINT SYSTEM (OLCS) - A software program installed on Local Area Network (LAN) workstations designed to permit information from a complaint to be entered and stored on Department computers configured accordingly. This data is stored locally and centrally in the Department’s mainframe databases for subsequent crime analysis, mapping and auditing purposes. COMPLAINT - An allegation of an unlawful or improper act or omission, or other condition that necessitates investigation to determine if any unlawful act or omission occurred. PICK-UP ARREST - An arrest for an offense or juvenile delinquency not previously reported. CONTINUOUS EVENT - occurs when an offense or multiple offenses were committed against a complainant, during an ongoing situation, that occurs in different precincts and/or boroughs. SCOPE Proper complaint reporting is essential for statistical analysis, discovery of crime patterns and trends, efficient deployment of resources, and uniform crime reporting. Every member of the service involved in this process has a responsibility and obligation to ensure the integrity of this vital, strategic resource. WHERE RECORDED Complaints shall be recorded in the precinct of occurrence except as follows: a. Complaints received from a member or members of the community regarding Vice, Narcotics, or Organized Crime related offenses (see P.G. 207-08, “Preliminary Investigation Of Vice Related, Narcotics, Or Organized Crime Related Complaints”) shall be recorded at the Investigative Support Division, Organized Crime Control Bureau, EXCEPT: (1) pick-up arrests for such offenses will be recorded at the precinct of arrest; (2) found controlled substances or drug paraphernalia IN A BUILDING shall be recorded in the precinct of occurrence; (3) found controlled substances two ounces or less (NOT IN A BUILDING), or found marijuana two pounds or less, requiring investigation will be recorded in the precinct of occurrence. b. Complaints of missing New York City residents shall be recorded at the missing person’s resident precinct. c. Complaints occurring on piers, bulkheads, or dead human bodies found in navigable waters will be recorded at the precincts in which such piers or bulkheads are located or bordering the navigable waters where such bodies were found. d. Complaints occurring on waterways or islands inaccessible to patrol precinct personnel will be recorded in the precincts of record after investigation by Harbor Unit personnel. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-01 SCOPE e. f. g. h. 2 of 7 Complaints of lost property will be recorded in the precinct where complainant first discovered loss, if actual place of occurrence is unknown. Overdue leased/rented vehicle will be recorded either in the precinct where the vehicle was leased/rented or at the precinct where the vehicle is expected to be returned. A complaint involving multiple offenses occurring from a continuous ongoing event, in which the initial offense occurred in one precinct, and one or more of the additional offenses occurred in another precinct, will be recorded in the precinct in which the initial offense was committed EXCEPT: For a continuous event, the complaint will be recorded in the precinct in which the initial offense was committed unless the continuous event includes a homicide or Rape 1st Degree or a Criminal Sexual Act 1st Degree. (1) If the continuous event includes a homicide, the complaint will be recorded in the precinct where the homicide occurred, if known. If the location of occurrence is unknown, the homicide will be recorded in the precinct where the victim was discovered. (2) If the continuous event involves a Rape 1st Degree or a Criminal Sexual Act 1st Degree, the complaint will be recorded as follows: [a] If the location of the rape/Criminal Sexual Act is KNOWN, the complaint will be recorded in the precinct where the rape/criminal sexual act occurred. If the rape/Criminal Sexual Act occurred in more than one precinct, the incident will be recorded in the precinct where the initial rape/Criminal Sexual Act occurred. [b] [c] NOTE PAGE: 04/20/17 (continued) NOTE REVISION NUMBER: If the location of the rape/criminal sexual act is UNKNOWN, but the location of the initial offense is KNOWN, e.g., abduction prior to rape, the complaint will be recorded in the precinct where the initial offense occurred. If the location of the rape/criminal sexual act is UNKNOWN, and the location(s) of all other associated offenses are UNKNOWN, the complaint will be recorded in the precinct where the complainant reports the incident. The guidelines above will also apply in determining the appropriate jurisdiction code to be assigned to the COMPLAINT REPORT (i.e. NYPD -“00”, Transit -“01”, Housing “02”). HOUSING BUREAU INCIDENTS: In a continuous event that begins on-development but ends off-development, or vice versa, the jurisdictional determinant will be the location where the incident originally started. For example, a continuous event that starts on a housing development but ends off-development, will be recorded as being under the jurisdiction of the NYPD Housing Bureau. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-01 REVISION NUMBER: PAGE: 04/20/17 3 of 7 TRANSIT BUREAU INCIDENTS: Complaints under the jurisdiction of the Transit Bureau, that occur on a moving train, will be recorded as occurring at the next (very first) station where the train stops, regardless of precinct or borough boundaries. In a continuous event that begins on-transit system but ends off-transit system, or vice versa, the jurisdictional determinant will be the location where the incident originally started. For example, a continuous event that starts on a subway train but ends in the street, will be recorded as being under the jurisdiction of the NYPD Transit Bureau. SCOPE (continued) COMPLAINT REPORTING SYSTEM FORMS      PROCEDURE COMPLAINT REPORT WORKSHEET (PD313-152A) - Used by reporting members to report all complaints. The “Crime Incident Data” captions on the reverse side of the form will be utilized when reporting ALL crimes and violations. COMPLAINT REPORT (PD313-152) - A report generated by the OLCS and prepared from the information recorded on the COMPLAINT REPORT WORKSHEET submitted by the reporting member. OLCS INDEX - A report generated by the OLCS which is used to chronologically record complaints received and also serves as a catalog of complaints for a particular precinct. OMNIFORM COMPLAINT REVISION - Used by reporting/investigating officers to report additional information as per P.G. 207-09, “Follow-Up Investigation Of Complaints Already Recorded.” COMPLAINT FOLLOW-UP INFORMATIONAL (pink) and SECOND SHEET (PD313-081A) - Used by reporting/investigating officers to report additional information NOT reported on an Omniform Complaint Revision as per P.G. 207-09, “Follow-Up Investigation Of Complaints Already Recorded.” Members of the service will record the following complaints on COMPLAINT REPORTS: 1. Complaints and pick-up arrests for crimes and violations except those complaints NOT RECORDED ON COMPLAINT REPORTS (see P.G. 207-02, “Complaints Not Recorded On The On-Line Complaint System”). 2. Complaints and pick-up arrests for juveniles charged as Juvenile Offenders (see P.G. 215-04, “Family Court Warrant For Child Abuse/Neglect Cases”). 3. Pick-up arrests of juveniles taken into custody and charged with juvenile delinquency (see P.G.215-09, “Offense Committed By A Child Under 16 Years Of Age (Other Than A Juvenile Offender”). 4. Complaints of juvenile delinquency for selected offenses as follows: a. Felonies b. Unlawful Assembly - Section 240.10, Penal Law c. Unlawful Possession of Weapons by person under sixteen years of age - Section 265.05, Penal Law d. Manufacture, Transport, Disposition and Defacement of Weapons and Dangerous Instruments and Appliances - Section 265.10, Penal Law e. Prohibited Use of Weapons - Section 265.35, Penal Law f. Possession of Burglar’s Tools - Section 140.35, Penal Law NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-01 PAGE: 04/20/17 4 of 7 g. h. i. PROCEDURE (continued) 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. ADDITIONAL DATA REVISION NUMBER: Jostling - Section 165.25, Penal Law Fraudulent Accosting - Section 165.30, Penal Law Criminal Possession of Stolen Property, 5th Degree - Section 165.40, Penal Law j. Escape, 3rd Degree - Section 205.05, Penal Law k. Issuing Abortional Articles - Section 125.60, Penal Law l. Endangering the Welfare of a Child - Section 260.10, Penal Law m. Obscenity and related offenses - Article 235, Penal Law n. Permitting Prostitution - Section 230.40, Penal Law o. Promoting Prostitution - Section 230.20, Penal Law p. Sex Offenses - Article 130, Penal Law q. Controlled Substances Offenses - Article 220, Penal Law. Complaints of lost property. Found controlled substances, marijuana, and/or drug paraphernalia under certain circumstances as per P.G. 207-08, “Preliminary Investigation Of Vice Related, Narcotics Or Organized Crime Related Complaints.” Pistols, revolvers, or other dangerous weapons possessed by a person or found under circumstances requiring investigation. Motor vehicle/bicycle collisions which result in death, serious injury and likely to die, or critical injury to an individual. Motor vehicle/bicycle collisions to which Highway District units respond and conduct an investigation. A deceased person for which this Department must notify the Medical Examiner (see P.G. 216-04, “Dead Human Body”). ALL verified incidents of work disruptions at city construction sites. Any act which would not ordinarily constitute an offense but is a violation of the conditions of an Order of Protection (see P.G. 208-36, “Family Offenses/Domestic Violence”) or an incident of suspected child abuse (see P.G. 215-03, “Emergency Removals Or Investigation And Reporting Of Abused, Neglected Or Maltreated Children”). A complaint of a missing person will be recorded on a COMPLAINT REPORT WORKSHEET and a MISSING/UNIDENTIFIED PERSON REPORT (PD336-151) using the same complaint number for both reports. Prepare a COMPLAINT REPORT in all instances where an individual is suffering from, or has died from, a suspected drug overdose. a. Classify COMPLAINT REPORT as “Investigate Aided – Drug Overdose” or “Investigate DOA – Possible Drug Overdose,” as appropriate. When multiple offenses have occurred, for crime reporting purposes, the incident will be classified based on the “top,” or most serious offense under the hierarchy generally known as the “Seven Major Felony Rule.” The order of offenses under that rule, beginning with the most serious, is as follows: a. Murder and Non-Negligent Manslaughter b. Forcible Rape/Rape 1st c. Robbery NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-01 ADDITIONAL DATA (continued) REVISION NUMBER: PAGE: 04/20/17 d. e. f. g. 5 of 7 Felonious Assault Burglary Grand Larceny Grand Larceny, Motor Vehicle (a grand larceny motor vehicle coupled with a grand larceny from the vehicle will be classified as a Grand Larceny, Motor Vehicle). The attempt to commit any of the above offenses will be counted as the completed offense, except Attempted Murder, which will be counted as a Felonious Assault. Under this Seven Major Felony Rule, a murder/robbery is classified as Murder; a rape 1st/robbery, or rape 1st/felonious assault, or rape 1st/burglary is classified as Rape 1st. Any of the seven major felonies coupled with any other offense not within the seven major felony category will be classified as the appropriate major felony. For example: a. b. c. d. Murder/kidnapping will be classified as Murder; Rape 1st/kidnapping will be classified as Rape 1st; Robbery/ Criminal Sexual Act 1st will be classified as a Robbery; Robbery/kidnapping will be classified as a Robbery. If any of the reported offenses are not one of the seven major felonies, the crime classification will be determined in the following order: a. b. c. d. Sort by CATEGORY - Felony before misdemeanor before violation; Sort by CLASSIFICATION - If all felonies: Select “A” before “B” before “C”, etc. If all misdemeanors: Select “A” before “B” before “Unclassified”; Sort by DEGREE - If all offenses are “B” felonies, select “1st degree” before “2nd degree” before “3rd degree”, etc. Sort by PENAL LAW ARTICLE AND SECTION - If all offenses are 2nd degree “B” felonies, select Article 140, before Article 150, etc. The OLCS will automatically assign a complaint number to each complaint. Proper preparation of Complaint Reporting System forms requires that when space is insufficient to complete entries, additional forms will be prepared as follows: FORM BEING PREPARED ADDITIONAL FORM TO BE USED COMPLAINT REPORT WORKSHEET COMPLAINT REPORT WORKSHEET COMPLAINT FOLLOW-UP INFORMATIONAL (pink) COMPLAINT FOLLOW-UP INFORMATIONAL SECOND SHEET The following situations are applicable to the above: a. Space is insufficient in the “Property” or “Details” areas of the COMPLAINT REPORT WORKSHEET. For COMPLAINT REPORT WORKSHEETS only, when required to record additional victims, witnesses, vehicles, property, and/or perpetrators that do not fit in the captions on the worksheet, use another WORKSHEET and not the details area. DO NOT enter basic information in details section but utilize appropriate captions on form(s). Use as many worksheets as is necessary (e.g., 10 victims then use 10 forms; 10 perpetrators then use 5 forms). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-01 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 6 of 7 A SEPARATE COMPLAINT REPORT WILL BE PREPARED FOR: a. EACH homicide victim (victim is complainant) b. EACH perpetrator of a crime who is killed c. EACH individual killed, seriously injured and likely to die, or critically injured as a result of a motor vehicle/bicycle collision d. EACH victim of a sex offense e. EACH victim of an assault EXCEPT if incidental to a sex offense or robbery f. EACH additional person injured in an arson (assault by fire/explosive) A new COMPLAINT REPORT will be prepared and a separate serial number assigned to record Criminal Possession of Stolen Property when the person arrested is NOT charged with the original crime (e.g., burglary, larceny, grand larceny-auto, etc.). In cases where more than two wanted or arrested persons are being reported on a COMPLAINT FOLLOW-UP INFORMATIONAL (pink), another such form, not a SECOND SHEET, will be used. The additional forms prepared must be securely stapled to the basic document before forwarding, and the following captions on the forms will be completed: a. Page _______ of _______ pages b. PRECINCT c. COMPLAINT NUMBER d. DATE Certain time limits are necessary to maintain the integrity of the crime reporting system. Therefore, COMPLAINT REPORTS must be reviewed and finalized within 24 hours of taking the report. Desk officers must transmit complaints by the conclusion of each tour. Commanding Officers will ensure that desk officers/counterparts are reviewing and transmitting all complaints entered into the OLCS as per these guidelines. ALL FOLLOW-UP reports are not currently processed via OLCS. Therefore, the COMPLAINT FOLLOW-UP INFORMATIONAL (pink) must be forwarded to the Criminal Records Section and prepared for manual electronic storage. Staples should NOT be used as they hamper storage processing. These reports must be forwarded to the appropriate units within 24 hours of preparation. Regarding taxicab robberies or attempts, enter in caption “OFFENSES, if any,” Robbery/medallion or non-medallion taxicabs, as appropriate. Make a notation under “DETAILS” whether or not taxi was equipped with a partition or had any other safety devices installed and location from where passenger was picked up. COMPLAINT REPORT WORKSHEET and appropriate copies of COMPLAINT FOLLOW-UP INFORMATIONAL (pink), if any, must be preserved, even if the information is later transferred word for word to permanent records. Such forms/reports will be attached to the precinct file copy of the relevant COMPLAINT REPORT. When using the OLCS for any reason, the MOS utilizing the system must use his/her own authorization (password). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-01 FORMS AND REPORTS DATE EFFECTIVE: REVISION NUMBER: PAGE: 04/20/17 7 of 7 COMPLAINT FOLLOW-UP INFORMATIONAL and SECOND SHEET (PD313-081A) COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-02 COMPLAINTS NOT RECORDED ON COMPLAINT REPORT DATE ISSUED: 08/01/13 COMPLAINT DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 3 HOW RECORDED OR REFERRED 1. Complaints of Juvenile Delinquency  JUVENILE REPORT SYSTEM (Except selected offenses listed in P.G. WORKSHEET (PD377-159A) see P.G. 207-01, “Complaint Reporting System”). 215-08, “On-Line Juvenile Report System.” 2. Truancy 3. Person in need of supervision (PINS)  JUVENILE REPORT SYSTEM male/female less than eighteen years of age. WORKSHEET (PD377-159A) see P.G. 215-08, “On-Line Juvenile Report System”. 4. Persons wanted for crimes in or by other  Referred to detective squads concerned for jurisdictions. appropriate follow-up. 5. Civilian Complaints made against  CIVILIAN COMPLAINT REPORT (PD313uniformed members of the service under 154), CIVILIAN COMPLAINT REPORT the jurisdiction of the Civilian Complaint STATISTICAL SUMMARY SHEET (PD313Review Board. 154B), inform Civilian Complaint Review Board and make Command Log entry, (if no Command Log then prepare Typed Letterhead) see P.G. 207-31, “Processing Civilian Complaints.” 6. Civilian Complaints made against civilian  CIVILIAN COMPLAINT REPORT (PD313members of the service, including Traffic 154), CIVILIAN COMPLAINT REPORT Enforcement Agents. STATISTICAL SUMMARY SHEET (PD313-154B), inform Internal Affairs Bureau and make Command Log entry (if no Command Log then prepare Typed Letterhead) see P.G. 207-31, “Processing Civilian Complaints.” 7. Allegation of corruption and/or serious  Internal Affairs Bureau, see P.G. 207-21, misconduct and/or misconduct involving “Allegations Of Corruption And Other another member of the service. Misconduct Against Members of The Service.” 8. Allegation of corruption and/or serious  Call supervising officer to scene, see P.G. misconduct and/or misconduct against self. 207-21, “Allegations Of Corruption And Other Misconduct Against Members Of The Service.” 9. Allegation of corruption and/or serious  Commanding Officer (if absent, highest ranking misconduct and/or misconduct against any supervisor) and Internal Affairs Bureau, see federal, state, or city employee other than P.G. 207-22, “Allegations Of Corruption a member of the service. Against City Employees (Other Than Members Of The New York City Police Department).”  YOUTH REFERRAL (PD377-153) see P.G. 215-07, “Truants.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-02 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 2 of 3 10. Unnecessary noise violations.  Referred to uniformed members of the service on patrol (see P.G. 214-23, “Unnecessary Noise Violations - General Prohibitions”). 11. Found Property  Command Log entry and forward REPORT OF UNCLAIMED PROPERTY (PD542-122) to Stolen Property Inquiry Section. See P.G. 218-26, “Processing Found Property.” 12. Arrest by and/or for other authorities.  OLBS ARREST WORKSHEET (PD244-159) detained for authority concerned. 13. Arrest on a warrant for which a  OLBS ARREST WORKSHEET (PD244-159) COMPLAINT REPORT was previously prepared or for which a parking or personal summons was previously issued. 14. Arrest of a civil nature - material witness,  OLBS ARREST WORKSHEET (PD244-159) paternity warrant, etc. 15. PICK-UP ARRESTS FOR THE FOLLOWING OFFENSES WILL BE RECORDED ON OLBS ARREST WORKSHEET (PD244-159) when there are NO ADDITIONAL CHARGES which require a complaint report: a. Summonsable regulations of the New York City Administrative and Health Codes. b. Rules and Regulations of the Parks Department. c. Section 140.05, Penal Law - Trespass (Violation). d. Section 140.10, Penal Law - Criminal Trespass, 3rd Degree (B Misdemeanor). e. Section 240.40, Penal Law - Appearance in public under the influence of narcotics or drugs other than alcohol (Violation). f. Section 240.20, Penal Law - Disorderly Conduct (Violation). g. Section 165.15, Penal Law - Theft of Services (A Misdemeanor). h. Section 230.00, Penal Law - Prostitution. i. Section 240.37, Penal Law - Loitering for the purpose of: (1) Engaging in Prostitution (Violation or B Misdemeanor if previously convicted of Sections 230.00 or 230.05, Penal Law) (2) Patronizing a Prostitute (Violation or B Misdemeanor if previously convicted of Sections 230.00 or 230.05, Penal Law) (3) Promoting Prostitution (A Misdemeanor). j. Section 240.35, Penal Law - Loitering (Violation) (EXCEPT subdivision two for which a COMPLAINT REPORT will be prepared and forwarded as per instructions in P.G. 207-08, “Preliminary Investigation Of Vice Related, Narcotics Or Organized Crime Related Complaints”). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-02 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 3 of 3 When an arrest has been made exclusively for the offenses listed in items ‘a’ through ‘j’ above, the On Line Complaint System will reject the COMPLAINT REPORT. NOTE When the above offenses involve multiple arrests stemming from the same incident, enter the letter “C” in the COMPLAINT NUMBER BOX (Line 28) of the ON LINE BOOKING SYSTEM ARREST WORKSHEET and C-1, C-2 for each subsequent arrest, e.g., C-7 would indicate eight persons have been arrested. FORMS AND REPORTS CIVILIAN COMPLAINT REPORT (PD313-154) CIVILIAN COMPLAINT REPORT STATISTICAL SUMMARY SHEET (PD313-154B) JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159) REPORT OF UNCLAIMED PROPERTY (PD542-122) YOUTH REFERRAL (PD377-153) RELATED PROCEDURES Allegations of Corruption and Other Misconduct Against Members of the Service (P.G. 207-21) Allegations of Corruption Against City Employees (Other than Members of the NYPD) (P.G. 207-22) Processing Civilian Complaints (P.G. 207-30) Unnecessary Noise Violations - General Prohibitions (P.G. 214-23) Truants (P.G. 215-07) On-Line Juvenile Report System (P.G. 215-08) Processing Found Property (P.G. 218-26) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-03 VOIDING COMPLAINT REPORTS DATE ISSUED: 12/31/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 1 of 2 PURPOSE To eliminate complaints which were improperly recorded. PROCEDURE To VOID COMPLAINT REPORT (PD313-152) after assignment of a precinct serial number by the OLCS: DESK OFFICER 1. 2. Determine if complaint should be voided. A complaint should be voided if: a. The complaint is a duplicate of a previously reported incident, or b. The incident occurred within the confines of another precinct, or c. The incident occurred outside the confines of New York City, or d. A COMPLAINT REPORT was prepared for a complaint which should have been recorded in another manner e.g., an allegation of corruption against an MOS; a precinct complaint number was used for a complaint which should receive an OCCB number; a precinct complaint number was used for an incident/condition which should have been recorded via P.G. 212-12, “Citywide Intelligence Reporting System”, etc. Determine if COMPLAINT REPORT has been finalized (i.e., signedoff) in the OLCS. IF COMPLAINT REPORT HAS NOT BEEN FINALIZED: COMMAND CLERK 3. 4. 5. Enter reason(s) for voiding complaint under “Details” on COMPLAINT REPORT WORKSHEET. Have COMPLAINT REPORT WORKSHEET filed chronologically in rear of precinct complaint file. Utilize VOID function on the OLCS menu to properly document the VOIDED complaint in the OLCS. IF COMPLAINT REPORT HAS BEEN FINALIZED: DESK OFFICER 6. COMMAND CLERK 7. 8. 9. Have command clerk prepare Omniform Complaint Revision. Reclassify original offense to “VOIDED.” Enter under “Details” on Omniform Complaint Revision: a. The specific reason for voiding the original complaint. (1) If complaint referred to another command indicate the new command and new OLCS serial number from that command. (2) If the complaint is a duplicate of a previously reported complaint, indicate the reason for voiding as “Duplicate Report” and the original complaint serial number. Attach precinct of record copy of Omniform Complaint Revision to precinct file copy of voided COMPLAINT REPORT. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-03 REVISION NUMBER: PAGE: 12/31/15 DESK OFFICER 10. 2 of 2 Ensure that Omniform Complaint Revision is distributed in same manner as voided COMPLAINT REPORT. After a COMPLAINT REPORT has been finalized, a complaint serial number (voided or not) cannot be changed or reused in the OLCS. NOTE Any notifications made prior to voiding complaint will be amended after the COMPLAINT REPORT is voided. ADDITIONAL DATA There is a distinction between voided complaints and unfounded complaints. A voided complaint is one in which the COMPLAINT REPORT should not have been prepared. An unfounded case is one in which the report should have been prepared but subsequent information leads to the determination that the case should be classified as unfounded (e.g., a voided case is one in which a JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) rather than a COMPLAINT REPORT should have been prepared; an unfounded case is one in which a vehicle is reported stolen by a complainant and later a tow company informs the precinct that the vehicle was legally towed). RELATED PROCEDURES Complaint Reporting System (P.G. 207-01) Complaints Not Recorded On Complaint Report (P.G. 207-02) Citywide Intelligence Reporting System (P.G. 212-12) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-04 REPORTING OF COMPLAINTS OCCURRING IN ANOTHER COMMAND DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To refer certain complaints occurring in another command. SCOPE Complaint data entered into the OLCS from a command LAN terminal will automatically be made available via computer to a transit district covered by that precinct. Conversely, complaint data entered into the OLCS from a transit district LAN terminal will automatically be made available via computer to a precinct covered by that district. This on-line process will NOT occur if the precinct and transit district boundaries do not overlap. Therefore, when a member of the service in a precinct takes a complaint pertaining to an incident that occurred within a transit district covering that precinct, the complaint will be entered into the OLCS by that precinct’s personnel and will be finalized by the transit district desk officer. Similarly, when a member of the service in a transit district takes a complaint pertaining to an incident that occurred within a precinct covering that district, the complaint will be entered into the OLCS by that district’s personnel and will be finalized by the precinct desk officer. Transit desk officers will be responsible for finalizing ALL complaints under their jurisdiction (i.e., code 01). In any event, the procedure below MUST be followed for ALL complaints occurring in another command even where the automated transfer of data takes place in order to allow the precinct/district concerned to review COMPLAINT REPORT WORKSHEET (PD313-152A) prior to finalization. PROCEDURE When informed of a complaint which occurred in another command: MEMBER OF THE SERVICE 1. 2. 3. Thoroughly interview complainant and obtain facts. Prepare COMPLAINT REPORT WORKSHEET. Give COMPLAINT REPORT WORKSHEET to desk officer. DESK OFFICER 4. (PRECINCT TAKING 5. REPORT) Ensure applicable complaint reporting guidelines have been followed (see especially P.G. 207-07, “Preliminary Investigation Of Complaints (Other Than Vice Related Or Narcotics Complaints”). Sign COMPLAINT REPORT WORKSHEET and give to stationhouse clerk. COMMAND CLERK (PRECINCT TAKING REPORT) 6. Telephone/Fax COMPLAINT REPORT WORKSHEET to precinct/ transit district of record. NOTE DO NOT input data into the precinct/transit district OLCS UNLESS the incident which required the preparation of the COMPLAINT REPORT WORKSHEET occurred within the boundaries of the precinct/transit district of record (see SCOPE statement). If COMPLAINT REPORT WORKSHEET is faxed (not telephoned) to precinct/transit district of record, the precinct/district of record will retain and file the faxed copy, i.e., the fax is NOT to be discarded. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-04 REVISION NUMBER: PAGE: 08/01/13 2 of 2 COMMAND CLERK (PRECINCT TAKING REPORT) (continued) 7. COMMAND CLERK, PRECINCT/ TRANSIT DISTRICT OF RECORD 9. ADDITIONAL DATA A complaint received in writing is forwarded direct to precinct/transit district of record. COMPLAINT REPORT is not prepared in the command that forwarded the report. FORMS AND REPORTS COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) 8. Enter precinct and/or transit district of record and title/rank, name of member of the service receiving complaint at precinct/transit district of record under “Details” on COMPLAINT REPORT WORKSHEET. Retain COMPLAINT REPORT WORKSHEET in command file. Record and process complaint as if received directly from complainant and comply with provisions of P.G. 207-07, “Preliminary Investigation Of Complaints (Other Than Vice Related Or Narcotics Complaints”). a. If report was faxed, retain faxed copy in command file. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-05 DUPLICATE COPIES OF COMPLAINT REPORTS DATE ISSUED: DATE EFFECTIVE: 01/16/15 REVISION NUMBER: PAGE: 01/16/15 1 of 3 PURPOSE To have the reporting command forward finalized duplicate copies of COMPLAINT REPORTS (PD313-152) to other commands or agencies. PROCEDURE When other commands or agencies require duplicate copies of the COMPLAINT REPORT. DESK OFFICER 1. Upon finalization in OLCS, direct the command clerk to send a duplicate copy of the COMPLAINT REPORT to the command or agency as follows: COMPLAINT DUPLICATE COPY FOR 1. Occurring on property of Transit Authority  New York City Transit 2. Occurring on property of Housing Authority  New York City Housing Authority 3. Pistol licensee cannot be found or fails to produce his/her pistol  License Division, Pistol License Section 4. Involving conduct of attorneys  Deputy Commissioner-Legal Matters 5. Occurring on piers and bulkheads; boats in docks, secured at piers or bulkheads and on waterways within New York City; all incidents involving boats and jet skis (i.e., thefts of or from); evidence or contraband disposed of in the various city waterways, including lakes, ponds and rivers.  Harbor Unit 6. Involving pharmacist, drug wholesaler, manufacturer or associated person re: manufacture, sale or distribution of drugs  State Board of Pharmacy 7. Pickpocket and confidence game  Special Frauds Squad 8. Involving credit cards  Special Frauds Squad 9. Involving dealers in rifles or shotguns, licensed by the Firearms Control Board  License Division, Rifle and Shotgun Section 10. Lost/stolen auxiliary police shield  Auxiliary Police Section 11. Lost, stolen rifles or shotguns, or rifles or shotguns used in commission of a crime which have been recovered  License Division, Rifle and Shotgun Section 12. Involving actual bombing or threat of bombing  Internal Revenue Service-Assistant Regional Commissioner, Alcohol, Tobacco and Firearms Division 13. Involving food stamps  U.S. Department of Agriculture 14. Occurring on Department of Education property or involves personnel of Department of Education  School Safety Division NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-05 REVISION NUMBER: PAGE: 01/16/15 2 of 3 15. Involving property theft exceeding $5,000 and property is identifiable through serial numbers or markings (excluding autos)   FBI, Major Theft Squad Major Case Squad 16. Involving licensed tow car owner/operator  Department of Consumer Affairs 17. Involving arson or stolen/recovered explosives  Arson and Explosion Squad 18. Involving arson, attempted arson, or related criminal mischief  New York City Fire Department, Division of Fire Investigation 19. Occurring in a New York City municipal garage or municipal parking lot  New York City Department of Transportation, Bureau of Traffic Operations 20. Occurring on Federal facility  Federal Protective Service 21. Occurring on LIRR facility/Metro-North facility  MTA Police 22. Occurring on CSX Transportation Company facility  CSX Police 23. Occurring on property under jurisdiction of NYC Health and Hospital Corporation  Health and Hospitals Corporation 24. Occurring on Port Authority facility  Port Authority Police 25. Occurring on property under jurisdiction of NYC Department of Parks & Recreation  NYC Department of Parks & Recreation 26. Robbery/attempted robbery and homicide/attempted homicide of drivers of medallion taxicabs, nonmedallion for-hire vehicles, and delivery trucks  Central Robbery Division, Taxi Squad 27. Burglary, larceny or criminal mischief of public fallout shelter  Auxiliary Police Section 28. Complaints affecting Police Headquarters area  Police Headquarters Security Unit 29. Impersonation of police officer  Internal Affairs Bureau (Police Impersonation Investigation Unit) 30. Lost/stolen Department property  Quartermaster Section and patrol borough, detective borough or bureau concerned 31. Department of Health employees or persons impersonating Department of Health employees  Inspector General, Department of Health 32. Involving suicide/suspicious deaths of U.S. Army members or their immediate family dependents  U.S. Army Criminal Investigation Division NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-05 REVISION NUMBER: PAGE: 01/16/15 3 of 3 33. Any incident involving licensed yellow medallion taxis, for-hire vehicles (liveries/limousines) or their owner/drivers  NYC Taxi and Limousine Commission 34. A complaint against a federal, state or city employee other than a member of the service, that does not involve an allegation of corruption and/or serious misconduct and/or misconduct (for example, driving while intoxicated or domestic violence)  Internal Affairs Bureau 35. Complaints of: (1) All sex crimes or attempts against any person of any age (2) Child Abuse: victim less than eleven years of age  Special Victims Division (Special Victims Division will distribute copies to subordinate units, as appropriate). NOTE ANY complaint involving sex related offenses, including secondary offenses that are sex related, requires a duplicate copy of the COMPLAINT REPORT to be forwarded to the Special Victims Division. 36. Any graffiti incident involving defacement of public or private property  Citywide Vandals Task Force 37. Defacement of New York City Transit facility property or the theft of any material from New York City Transit facilities (e.g., copper cable)  Citywide Vandals Task Force 38. Involving Identity Theft  Financial Crimes Task Force 39. Any offense and prisoner is a registered sex offender  Sex Offender Monitoring Unit 40. Any complaint involving any ATM related larceny or attempt  Detective Bureau MS, MN, BX, BS, BN, QS, QN or SI Grand Larceny Squad concerned 41. Any complaint involving a skimmer device  Financial Crimes Task Force 42. Any complaint involving the recording of personal financial information  Financial Crimes Task Force FORMS AND REPORTS COMPLAINT REPORT (PD313-152) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-06 NOTIFICATIONS DATE ISSUED: DATE EFFECTIVE: 02/09/16 REVISION NUMBER: PAGE: 02/09/16 1 of 3 PURPOSE To make special notifications for certain complaints. PROCEDURE Special notifications will be made upon receipt of the following complaints: DESK OFFICER 1. Notify the Operations Unit direct for: COMPLAINT • Counterfeit/forged U.S. Government  obligations U.S. Treasury Service Bureau • Employee, Department of Health, or  person impersonating such employee Inspector General, Dept. of Health AND Command Center, IAB • Criminal impersonation of tax official,  extortion/bribery involving employee, Department of Finance Inspector General, Dept. of Finance AND Command Center, IAB • Involving property of U.S. Postal  Service or postal employees performing official duty Postal Inspector-in-Charge, N.Y.C. AND Command Center, IAB • Contraband weapons  Alcohol, Tobacco and Firearms Division of Internal Revenue Service • Actual/suspected tampering, consumer  products • Home invasion robbery 2. NOTE OPERATIONS UNIT TO NOTIFY  Department, Secret New York State Police Organized Crime Control Bureau Field Operations Desk Notify units/agencies DIRECTLY for the following: a. Child under eighteen years of age: ABUSED, NEGLECTED OR MALTREATED - notify New York State Child Abuse and Maltreated Register. b. IMPERSONATION OF A POLICE OFFICER - notify Command Center, Internal Affairs Bureau at (212) 741-8401. Do not refer complaint to the Internal Affairs Bureau for investigation unless otherwise instructed by the IAB Command Center supervisor. Forward a copy of COMPLAINT REPORT (PD313-152) to Command Center in a sealed envelope c. INVOLVING PRIVATE CARTING INDUSTRY, CITY OWNED WHOLESALE MARKETS, OR BOATS INVOLVED IN OFFSHORE SHIPBOARD GAMBLING EMANATING FROM NEW YORK CITY LOCATIONS – notify Business Integrity Commission, via the Organized Crime Control Bureau, Field Operations Desk. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-06 REVISION NUMBER: PAGE: 02/09/16 2 of 3 The Business Integrity Commission is responsible for the following City owned Wholesale Markets: • Gansevoort Meat Market, 556-89 West Street, Manhattan (6 Pct.) • The New Fulton Fish Market Cooperative at Hunts Point Inc, 800 Food Center Drive, Bronx (41 Pct.) • Hunts Point Cooperative Market Inc, 355 Food Center Drive, Bronx (41 Pct.) • NYC Terminal Produce Cooperative Market, Halleck and Spofford Streets, Bronx (41 Pct.) • Brooklyn Terminal Market, 8925 Foster Avenue, Brooklyn (69 Pct.) • Brooklyn Terminal Meat Market, 5600 First Avenue, Brooklyn (72 Pct.). NOTE d. DESK OFFICER (continued) e. f. Any complaint involving an ATM related larceny or attempt notify the Detective Bureau’s MS, MN, BX, BS, BN, QS, QN or SI Grand Larceny Squad concerned via email at MSGLS@NYPD.org, MNGLS@NYPD.org, BXGLS@NYPD.org, BSGLS@NYPD.org, BNGLS@NYPD.org, QSGLS@NYPD.org, QNGLS@NYPD.org or SIGLS@NYPD.org and provide details. Any complaint involving: (1) A skimmer device, or (2) The recording of personal financial information – notify the Financial Crimes Task Force by phone and via email at FCTF@NYPD.org and provide details. Any complaint of sexual assault or sexual harassment of a prisoner while the prisoner is in custody of this Department – notify Criminal Justice Bureau of details via email at cjb@nypd.org. PUBLIC WELFARE AND PUBLIC ASSISTANCE FRAUDS: 3. Provide commanding officer with any information received regarding Public Welfare and Public Assistance Frauds. COMMANDING 4. OFFICER Submit a report of the details of the information received directly to the Police Commissioner to be forwarded to the Human Resources Administration Administrator/Commissioner of the Department of Social Services for investigation and appropriate action. a. Forward a duplicate copy of the report through channels. UNIFORMED MEMBER OF THE SERVICE ADDITIONAL DATA Ordinarily a summary arrest will NOT be made on complaints of Public Welfare and Public Assistance Frauds unless other elements are present, i.e., safety of the officer or other persons. Allegations of corruption and/or serious misconduct involving any federal, state or city employee, other than a member of the service, will be processed in accordance with P.G. 207-02, “Complaints Not Recorded On Complaint Report.” The Chief of Internal Affairs, will be responsible for notification and disbursement of information pertaining to such allegation, to the appropriate agency. Whenever a member of this Department (other than a member assigned to Internal Affairs Bureau, Detective Bureau or the Organized Crime Control Bureau) requires the assistance of the Immigration and Naturalization Service in connection with a criminal NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-06 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/09/16 3 of 3 ADDITIONAL DATA (continued) investigation, a notification will be made to the Intelligence Bureau twenty-four hours a day, seven days a week. Intelligence Bureau will process the request and the member requesting assistance will provide the Intelligence Bureau with all pertinent details and advise whether the request is of a routine or emergency nature. Intelligence Bureau will maintain a log of any such requests for assistance. Routine requests for assistance will be telephoned to the Immigration and Naturalization Service at 0800 hours each weekday morning by members assigned to the Intelligence Bureau. The Immigration and Naturalization Service will be requested to contact the requesting member of this Department. Emergency requests for assistance will be made by the Intelligence Bureau to the designated after hours Immigration and Naturalization Service supervisor or selected agent. The requesting member of the service will be notified by the Intelligence Bureau of the response that was provided by Immigration and Naturalization Service. Their response may include opening their file rooms on an after hours basis and/or to have an agent respond to a particular location. It will be the responsibility of the requesting member of the service to notify the Intelligence Bureau if Immigration and Naturalization Service fails to respond to the initial request for assistance. RELATED PROCEDURES Complaints Not Recorded On Complaint Report (P.G. 207-02) Duplicate Copies Of Complaint Reports (P.G. 207-05) On-Line Booking System Computerized Arrest Notification Printout (P.G. 208-68) Notifications - Certain Arrest Situations (P.G. 208-69) Emergency Removal or Investigation and Reporting of Abused, Neglected or Maltreated Children (P.G. 215-03) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-07 PRELIMINARY INVESTIGATION OF COMPLAINTS (OTHER THAN VICE RELATED OR NARCOTICS COMPLAINTS) DATE ISSUED: 09/13/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/13/17 1 of 7 PURPOSE To investigate, record and refer complaints (other than vice, narcotics or organized crime related complaints). DEFINITIONS ACTIVE CASE - Investigation has not been exhausted or complaint has not been classified as closed. CLOSED CASE - A complaint which has been investigated and: a. Results have been obtained in full, or b. Results have been obtained in part and no further results can be obtained, or c. No results can be obtained, or d. Complaint referred to court for process, or e. Complaint is unfounded. UNFOUNDED CASE - One in which: a. An offense is reported and, as a result of subsequent information, it is determined that no offense occurred (this includes complaints determined to be of a civil nature only) b. A report of lost property is made by a complainant who later reports having misplaced the property and found it. PROCEDURE When assigned to investigate a complaint: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. 4. 5. Interview complainant and any witnesses, obtain facts and safeguard evidence. a. DO NOT DISTURB POSSIBLE EVIDENCE AT A CRIME SCENE (see P.G. 212-04, “Crime Scene”). Comply with P.G. 212-90, “Guidelines for Interaction with Limited English Proficient (LEP) Persons,” if complainant or witness appears to have difficulty understanding/communicating in English. Comply with P.G. 212-104, “Interaction with Hearing Impaired Persons,” if complainant or witness appears to be hearing impaired. Conduct thorough field investigation. a. Transmit alarm, if necessary. b. Where necessary, attempt to have witnesses remain and immediately record their names, addresses, telephone numbers, dates of birth, any relevant statements whether casually or formally made, and any other pertinent information. c. Make preliminary classification of “Complaint Type.” Prepare COMPLAINT REPORT WORKSHEET (PD313-152A). a. Comply with the Crime Complaint Reporting System Reference Guide. b. Indicate preliminary “Classification Type.” c. Record sufficient facts that caused determination of preliminary classification of crime. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-07 PAGE: 09/13/17 d. UNIFORMED MEMBER OF THE SERVICE (continued) e. f. NOTE REVISION NUMBER: 2 of 7 Indicate in the appropriate box on COMPLAINT REPORT WORKSHEET above the “Details” section whether an interpreter was used during the preliminary investigation and list the name, address and telephone number of the interpreter, as appropriate. Indicate “yes” and the appropriate language under the caption “Is this person not proficient in English” in the victim and reporter/witness sections of the COMPLAINT REPORT WORKSHEET, if the listed person has apparent difficulty understanding/communicating in English, regardless of whether or not further investigation is required. Indicate “Yes” or “No,” as appropriate, in the “Victim of Similar Incident” caption located within the “Victim” section. If complainant is age sixty-five years or older and was the victim of a similar crime while sixty-five years or older, enter statement “victim of a similar crime,” including the time frame between the crimes, in the “Details” section (e.g., Victim of a similar crime approximately two years ago). 6. 7. Determine if complaint should be closed or referred for further investigation. a. Refer complaint if it is determined through the field investigation that there is a need for a specialist or other investigative unit to conduct a further investigation. b. Consult with patrol supervisor or desk officer, if doubt exists as to whether a complaint should be closed or referred for investigation. Notify and refer the case to the detective squad when further investigation is required for the following: a. Any offense and victim suffers a serious physical injury including assault b. Robbery, where a firearm or dangerous instrument was used or the victim is a senior citizen (sixty years of age or older) c. Burglary and person present or property valued over $5,000.00 ($10,000.00 in Manhattan) was taken or firearm or safe involved d. Crime was committed with a unique/unusual modus operandi e. Complainant was the victim of the same or similar crime within the last six months f. Perpetrator may be identified or is known g. Similar crimes have been committed in the vicinity h. Complainant, or offense committed, may create unusual community or police interest i. Impersonation of a police officer or other law enforcement officer (1) Notify Internal Affairs Bureau for any police impersonation as per P.G. 207-14, “Robbery Complaints Involving Police Impersonation” (2) An impersonation of a law enforcement officer coupled with a robbery will be referred to the Internal Affairs Bureau – Police Impersonation Investigation Unit (PIIU) and not the detective squad NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-07 REVISION NUMBER: PAGE: 09/13/17 3 of 7 j. UNIFORMED MEMBER OF THE SERVICE (continued) 8. Identity theft (1) The Financial Crimes Task Force will be responsible for the investigation of all cases involving identity theft related larcenies where loss is valued at $5,000 or more, or there is a pattern involving more than one NYPD precinct, or for any case where the expertise, equipment and resources of the Financial Crimes Task Force are most appropriate to the investigation k. Other complaints as deemed necessary by competent authority. Notify the innocent victim of a crime or surviving relative, if such victim has sustained a personal injury, death or loss of essential personal property, that compensation may be available as per the Crime Victim’s Compensation Law. a. Provide victim or relative with a Crime Victims Board Information Card. b. Check box under victim information on COMPLAINT REPORT WORKSHEET that victim or relative was notified. ASSIGNED DETECTIVE 9. Perform step “8” while conducting follow-up investigation if circumstances prevented uniformed member of the service from making the personal notification. a. Document notification on COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A). UNIFORMED MEMBER OF THE SERVICE 10. Promptly notify the desk officer, precinct of occurrence, from scene of incident in order to ensure response of appropriate unit in the following cases: a. MAJOR CASE SQUAD (1) Burglary or attempt of a bank or bank safe (2) Larceny by extortion or attempt, from a bank (3) Robbery or attempt of a bank and perpetrator not armed (simulated gun, threatening note, etc.) (4) Burglary of a truck contents over $100,000.00 (5) Larceny of a truck contents over $100,000.00 (6) Robbery of truck and contents by hijacking (7) All robberies in warehouse depots or similar locations where the object of the crime is a truck or its contents (8) All commercial burglaries in which the value of property stolen exceeds $100,000.00 (9) Art theft. b. JOINT BANK ROBBERY TASK FORCE – MAJOR CASE SQUAD (1) All armed bank robberies. c. HIGHWAY DISTRICT (1) All motor vehicle/bicycle collisions which result in death, serious injury and likely to die, or critical injury to an individual. d. SPECIAL VICTIMS DIVISION (1) All sex crimes or attempts against any person of any age (see P.G. 207-38, “Complaints Involving Sex Crimes”) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-07 REVISION NUMBER: PAGE: 09/13/17 (2) UNIFORMED MEMBER OF THE SERVICE (continued) 4 of 7 Any allegation that a child less than eleven years of age is the victim of abuse inflicted by a parent or person legally responsible for the child’s care (see P.G. 215-03, “Emergency Removals or Investigation and Reporting of Abused, Neglected, or Maltreated Children”). DESK OFFICER 11. Promptly report ALL cases listed directly above to the appropriate units. a. Notify the desk officer, police service area (PSA)/transit district when incident occurs on housing/transit jurisdiction, as appropriate. 12. Notify desk officer upon completion of investigation and deliver COMPLAINT REPORT WORKSHEET and COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT (PD313-1516) (see P.G. 207-12, “Lost or Stolen Property/Identity Theft”) if prepared, as soon as possible. a. IMMEDIATELY notify the patrol supervisor or the desk officer of any serious or unusual complaints. Make entry in ACTIVITY LOG (PD112-145) of details of complaint. UNIFORMED MEMBER OF THE SERVICE 13. DESK OFFICER 14. 15. 16. 17. Carefully examine COMPLAINT REPORT WORKSHEET for accuracy and completeness. The following list, while not exclusive, should be closely scrutinized when examining COMPLAINT REPORT WORKSHEET: a. Verify that required notifications and proper referral of active cases have been made b. Ensure proper jurisdiction code is indicated c. Ensure the offense is classified properly. Comply with Crime Complaint Reporting System Reference Guide to ensure proper crime classification. Sign COMPLAINT REPORT WORKSHEET and have command clerk enter complaint into the Omniform System. a. The Omniform System will automatically assign next complaint number. 18. Enter information into Omniform System from COMPLAINT REPORT WORKSHEET. DESK OFFICER 19. Carefully examine the completed COMPLAINT REPORT and make certain that necessary captions (i.e., “Details” section) have been completed and accurately transposed and that the documentation accurately reflects crime classification. a. Take corrective action, as necessary. Finalize (i.e., sign-off) the COMPLAINT REPORT utilizing the Omniform System if REPORT is accurate and complete. COMMAND CLERK 20. COMMAND CLERK 21. Distribute copies of COMPLAINT REPORT. a. Attach “ADA” copy of PROPERTY CLERK INVOICE (PD521-141), if prepared, to copy of COMPLAINT REPORT forwarded for investigation. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-07 REVISION NUMBER: PAGE: 09/13/17 5 of 7 COMMAND CLERK (continued) b. DESK OFFICER 22. Ensure that copies of COMPLAINT REPORT are properly distributed by command clerk. Ensure that all members of the service are complying with current complaint reporting procedures. a. Instruct members of the service (especially those with recurrent or serious mistakes) in proper procedures for preparing WORKSHEETS and COMPLAINT REPORTS. (1) Monitor and follow-up as necessary. (2) Advise training sergeant of deficiencies. c. 23. In cases closed by the reporting member, a copy of the COMPLAINT REPORT will be forwarded to the detective squad. Additional copies of COMPLAINT REPORT(S) will be forwarded pursuant to P.G. 207-05, “Duplicate Copies of Complaint Reports” and any other relevant Orders or directives. 24. Ensure that proper entries are made regarding COMPLAINT REPORT(S) during tour. a. Confer with the training sergeant pertaining to deficiencies in regards to accurate preparation of COMPLAINT REPORT(S). COMMANDING 25. OFFICER Review COMPLAINT REPORTS, especially those cases closed by members of the service assigned to patrol, and have corrections made, if necessary. PLATOON COMMANDER ADDITIONAL DATA OPERATIONAL CONSIDERATIONS If during the course of an official investigation information is required from the Parking Violations Bureau, the uniformed member of the service concerned will prepare two copies of OFFICIAL LETTERHEAD (PD158-151) addressed to the Commanding Officer, Investigation Review Section, requesting the information required. The commanding officer of the requesting member will endorse and forward both copies of the request to the Investigation Review Section, Office of the Chief of Department, in a sealed envelope marked “CONFIDENTIAL.” Investigation Review Section personnel will send a copy of the request to the Parking Violations Bureau and file the other copy. When a reply is received, it will be forwarded to the requesting member in a sealed envelope. The file copy of the request will be removed from the file and destroyed. In an extreme emergency, the Commanding Officer, Investigation Review Section may establish personal liaison with the Parking Violations Bureau to expedite an investigation. When appropriate, after consultation with the patrol borough commander, the detective borough commander may take charge of an investigation not ordinarily referred to a Detective Bureau command. An automated teller machine (ATM) related crime may be defined as, but is not limited to, criminal activity against a bank patron who is about to use, is currently using or has just completed using an automated teller machine for any type of transaction, and is in NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-07 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/13/17 6 of 7 the vicinity of the machine or has been followed from the automated teller machine to another location. Members of the service preparing COMPLAINT REPORTS for automated teller machine (ATM) related crimes will specify that the crime is automated teller machine (ATM) related by entering such in the caption titled, “Actions of Victim Prior to Incident.” In addition, supporting information will be articulated under the “Details” section of the COMPLAINT REPORT. The Central Records Division, Identification Section has an Intranet application that provides immediate access to Orders of Protection issued by ALL New York City based courts, permitting users to search the Department’s Order of Protection Database and display or print a copy of the actual court order. This includes not only Orders of Protection involving persons defined under the family/household – expanded definition, but also all individuals who are either the defendant or petitioner of an Order of Protection from any New York City based court. This database is designed to verify that an Order of Protection was issued and to provide a copy of the actual order directly at the command level. This application will also provide access to expired Orders of Protection. Questions or assistance should be directed to the Identification Section’s Order of Protection Unit or the Information Technology Bureau (ITB) Service Desk. If during the course of a preliminary investigation the identity of a person, present or not, is disclosed and there is insufficient evidence to make an arrest, a warrant check will be conducted through the FINEST System or Warrants Section prior to closing the case. The Special Victims Division will investigate robberies committed by police impersonators which include any sexual assault, and the Police Impersonation Investigation Unit will assist in the investigation. Complaints of robbery/attempted robbery and homicide/attempted homicide of drivers of medallion taxicabs, non-medallion for-hire vehicles, and delivery trucks require a notification to the Central Robbery Division. Desk officers will fax the COMPLAINT REPORT 24 hours a day, 7 days a week, to the Central Robbery Division. A member from the Central Robbery Division will then make a follow-up notification, Monday Friday, 0700-2300 hours, to the desk officer of the reporting command and assign a Central Robbery Division, Taxi Squad serial number to the complaint. This serial number and the name of the Central Robbery Division, Taxi Squad member will be entered under “Details” section of the COMPLAINT REPORT. When preparing the COMPLAINT REPORT WORKSHEET, reporting members will include home and work telephone numbers of the victim. Also, include the vehicle’s status (i.e., medallion taxi or non-medallion, for-hire vehicle), the presence or lack of a partition between the driver and passenger compartments, the location where the perpetrator was picked up and, if possible, the route traveled. RELATED PROCEDURES Complaint Reporting System (P.G. 207-01) Preliminary Investigation of Vice Related, Narcotics and Organized Crime Related Complaints (P.G. 207-08) Duplicate Copies of Complaint Reports (P.G. 207-05) Lost or Stolen Property /Identity Theft (P.G. 207-12) Robbery Complaints Involving Police Impersonation (P.G. 207-14) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-07 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/13/17 7 of 7 RELATED PROCEDURES (continued) Emergency Removals or Investigation and Reporting of Abused, Neglected, or Maltreated Children (P.G. 215-03) FORMS AND REPORTS ACTIVITY LOG (PD112-145) COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A) COMPLAINT REPORT COMPLAINT REPORT WORKSHEET (PD313-152A) COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT (PD313-1516) OFFICIAL LETTERHEAD (PD158-151) PROPERTY CLERK INVOICE (PD521-141) Crime Complaint Reporting System Reference Guide NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-08 PRELIMINARY INVESTIGATION OF VICE, NARCOTICS OR ORGANIZED CRIME-RELATED COMPLAINTS DATE ISSUED: 12/31/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 1 of 4 PURPOSE To record and refer complaints of vice, narcotics and organized crime-related offenses. DEFINITION VICE OFFENSES - Violations of law related to gambling, prostitution, alcoholic beverages, cigarette tax and child pornography. NARCOTIC OFFENSES - Violations of law related to the sale and possession of controlled substances and marijuana as defined in Articles 220 and 221 of the Penal Law, and any case of found controlled substances in which the amount exceeds two ounces, or found marijuana in which the amount exceeds two pounds. ORGANIZED CRIME-RELATED OFFENSES - Violations of law related to organized crime, including the organized theft of motor vehicles, motor vehicle parts, and motor vehicle insurance frauds. NOTE Grand Larceny Auto WILL NOT BE REFERRED to the Investigative Support Division, Organized Crime Control Bureau, UNLESS preliminary investigation indicates elements of organized crime are involved. PUBLIC PREMISES - Any building, or portion thereof, to which the public or a substantial group of persons has access and in which vice, narcotics or organized crime-related offenses are suspected of occurring. PROCEDURE When assigned to investigate vice, narcotics or organized crime-related offenses: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. 4. PATROL SUPERVISOR/ DESK OFFICER Make preliminary investigation and take summary action if offense committed in presence. Request patrol supervisor to respond. a. If patrol supervisor is not available, contact desk officer and comply with instructions. DO NOT ENTER PUBLIC PREMISES to conduct an investigation of an on-going complaint unless authorized by the patrol supervisor, desk officer, or other competent authority. Determine action to be taken regarding ongoing complaints, in public premises, by taking into consideration: a. History of premises b. Seriousness of complaint c. Facts alleged in complaint d. If assignment of uniformed personnel would be effective e. If assignment of uniformed personnel would interfere with a covert operation. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-08 REVISION NUMBER: PAGE: 12/31/15 2 of 4 UNIFORMED MEMBER OF THE SERVICE 5. 6. NOTE If an investigation discloses the identity of a person, present or not, and there is insufficient evidence to make an arrest, a warrant check will be conducted through FINEST System or the Warrants Section prior to closing the case or forwarding report to Investigative Support Division, Organized Crime Control Bureau. DESK OFFICER 7. NOTE Direct command clerk to telephone details to the Investigative Support Division, Organized Crime Control Bureau. a. Enter Organized Crime Control Bureau serial number on COMPLAINT REPORT WORKSHEET and name, shield number of member receiving the report under “Details.” If complaint is received in writing, forward original written communication to Investigative Support Division, Organized Crime Control Bureau, and attach photocopy of written communication to file copy of COMPLAINT REPORT WORKSHEET. 8. NOTE Report disposition to radio dispatcher. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A) and deliver to desk officer. Forward COMPLAINT REPORT WORKSHEET to commanding officer. Any arrest made by uniformed personnel regarding vice, narcotics or organized crimerelated offenses (except those offenses listed in P.G. 207-02,”Complaints Not Recorded On Complaint Report” step 15), will be considered a pick-up arrest and an OLCS precinct complaint serial number will be assigned. Therefore, the complaint will be recorded on the precinct of arrest OLCS INDEX. Additionally, incidents of found controlled substances or drug paraphernalia, in any amount, when found in a building will be entered on the precinct of occurrence OLCS INDEX and an OLCS precinct complaint number assigned. Additional copies of the COMPLAINT REPORT will be sent as follows: a. In arrest situations, a copy of the COMPLAINT REPORT will be forwarded to the Investigative Support Division, Organized Crime Control Bureau, or b. In instances where controlled substance/drug paraphernalia is found in a building, a copy of the COMPLAINT REPORT will be forwarded to the concerned Narcotics District, Organized Crime Control Bureau for informational purposes. COMMANDING 9. OFFICER 10. Examine and evaluate COMPLAINT REPORT WORKSHEET containing details telephoned to Investigative Support Division, Organized Crime Control Bureau. Have COMPLAINT REPORT WORKSHEET filed chronologically in rear of complaint file chronologically behind divider marked “Complaints Referred to Organized Crime Control Bureau.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-08 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 3 of 4 When a complaint is received at a Department unit other than a precinct/transit district/police service area, the member receiving the complaint will: a. Telephone the details to the Investigative Support Division, Organized Crime Control Bureau. b. Enter the Organized Crime Control Bureau serial number with the name and shield number of the member receiving the report in the Telephone Record. A COMPLAINT REPORT containing multiple offenses will be classified according to the most serious offense and referred to the unit charged with investigating such offenses. However, if a secondary offense is related to vice, narcotics or organized crime, an additional copy of the COMPLAINT REPORT will be sent to the Organized Crime Control Bureau. If the investigating officer prepares an Omniform Complaint Revision, a copy of such report will also be forwarded to Organized Crime Control Bureau. The Commanding Officer, Investigative Support Division, Organized Crime Control Bureau, may classify the following complaints received at the Organized Crime Control Bureau as street conditions, and may refer them via the Chief of Department, to the command concerned for necessary attention: a. Loitering for prostitution b. Loitering for narcotics c. Dice game on street d. Sale of intoxicants to minors e. Sale of intoxicants to intoxicated persons f. Alcohol Beverage Control sale during prohibited hours g. Unnecessary noise in licensed premises h. Disputes in licensed premises i. Unlicensed cabaret. SAFETY GUIDELINES AT ILLICIT DRUG LABORATORIES When a uniformed member of the service has cause to investigate a suspected drug laboratory, an immediate notification will be made to the desk officer, precinct of occurrence. The desk officer will notify the Police Laboratory without delay, requesting a chemist be dispatched to the scene immediately. Certain substances in a laboratory are highly volatile, therefore, ALL members of the service will follow these safety guidelines: a. Ventilate the laboratory by opening doors and windows. b. DO NOT turn on lights or use flashlights until the area is well ventilated. If necessary to enter prior to the room being ventilated, a flashlight should be turned on BEFORE entering the area. c. DO NOT smoke at the scene. d. Use your nose. If vapors are very strong or there is any odor of bitter almonds, remain outside and await arrival of the laboratory chemist. e. DO NOT use Department radios while inside the laboratory. f. DO NOT disturb flasks or containers that are being heated or cooled. Direct the attention of the chemist to such items. g. DO NOT allow acid and cyanide to be mixed or come together. The fumes from this mixture can cause death. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-08 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 4 of 4 When a search warrant has been obtained for a suspected drug laboratory, the Police Laboratory will be notified and the chemist will accompany the unit executing the warrant. ADDITIONAL DATA (continued) THREE CARD MONTE GAMES Precinct/Transit Bureau/Police Service Area commanders, when conditions warrant, will designate members of their commands assigned to duty in civilian clothes, i.e., conditions, plainclothes, and/or anti-crime units, to respond to complaints of “three card monte” games. The Commanding Officer, Communications Section, will direct that all complaints of “three card monte” games received at 911 be referred by the 911 Operator, directly to the telephone switchboard operator, precinct/transit district/police service area of occurrence. The telephone switchboard operator will enter the information in the TELEPHONE DISPATCH LOG (PD112-143) and notify appropriate personnel at precinct/transit district/police service area concerned. In those instances in which no civilian clothed members are on duty AND/OR when some condition exists in conjunction with the “three card monte” game which requires immediate police response, i.e., assault in progress, etc., a marked radio motor patrol unit may be dispatched to the scene by the 911 Operator or the telephone switchboard operator, as appropriate. CHILD PORNOGRAPHY A complaint involving child pornography (photos, movies, computer images, etc.) will be referred to the Vice Enforcement Coordinator’s Major Case Team for investigation. The Vice Enforcement Coordinator will also investigate complaints involving other forms of sexual exploitation of children, including minors employed by peep shows, topless clubs, lap dancing clubs or escort services. Additionally, a telephone notification will be made to the Organized Crime Control Bureau, Field Operations Desk (FOD) twenty-four hours a day, seven days a week when child pornography is found or an arrest is made for any violation of Penal Law Article 263. RELATED PROCEDURES Complaint Reporting System (P.G. 207-01) Complaints Not Recorded On Complaint Report (P.G. 207-02) Preliminary Investigation Of Complaints (Other Than Vice Related Or Narcotic Complaints) (P.G. 207-07) Citywide Intelligence Reporting System (P.G. 212-12) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) TELEPHONE DISPATCH LOG (PD112-143) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-09 FOLLOW-UP INVESTIGATIONS OF COMPLAINTS ALREADY RECORDED DATE ISSUED: 12/31/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 1 of 4 PURPOSE To report additional information concerning a previously recorded complaint. PROCEDURE Upon receiving additional information concerning a reported complaint after the COMPLAINT REPORT (PD313-152) has been FINALIZED in the OLCS: MEMBER OF THE SERVICE 1. NOTE There is a distinction between voided complaints and unfounded complaints. A voided complaint is one in which the COMPLAINT REPORT should not have been prepared. An unfounded case is one in which the report should have been prepared but subsequent information leads to the determination that the case should be classified as unfounded (e.g., a voided case is one in which a JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) rather than a COMPLAINT REPORT should have been prepared; an unfounded case is one in which a vehicle is reported stolen by a complainant and later a tow company informs the precinct that the vehicle was legally towed). Prepare Omniform Complaint Revision ONLY when additional information falls into any of the following categories: a. Crime classification change, e.g., assault to homicide. b. Information which will amend the previously recorded P.D. code (crime sub-classification), e.g., time of day for a burglary. c. Case clearance, i.e., initial arrest only, exceptional clearances, unfounded. d. Voiding a complaint after finalization in the OLCS. e. Recovered property not previously reported. f. Additional stolen property not previously reported. g. Serial numbers obtained for property previously reported. h. Dead human is identified and property has been invoiced to the Property Clerk or Public Administrator. As with COMPLAINT REPORTS, proper recording of property values on an Omniform Complaint Revision is essential for accurate entry into the FBI Uniform Crime Reporting (UCR) System. Values must be properly consolidated in the “Value Stolen” and “Value Recovered” columns of the Property Summary Section. In addition, the person preparing the report must examine previous reports related to the complaint (i.e., COMPLAINT REPORT, previously prepared Omniform Complaint Revisions to ensure that property values are not being reported more than once. Only additional information with respect to property values are to be recorded. Arrests or other information concerning a complaint received BEFORE the original COMPLAINT REPORT is finalized will be entered on the original COMPLAINT REPORT. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-09 MEMBER OF THE SERVICE REVISION NUMBER: PAGE: 12/31/15 2. 2 of 4 Prepare COMPLAINT FOLLOW-UP INFORMATIONAL (pink) (PD313-081A) for information of any other type, e.g., case closed - no results, case progress reports, results of interviews, canvass, additional arrest on a complaint, etc. Notify detective squad concerned, if necessary. Submit Omniform Complaint Revision and/or COMPLAINT FOLLOW-UP INFORMATIONAL (pink) to the desk officer or detective supervisor, as appropriate. 3. 4. NOTE Second sheets will be used when space is insufficient for required entries on COMPLAINT FOLLOW-UP INFORMATIONAL (see P.G. 207-01, “Complaint Reporting System”). DESK OFFICER/ DETECTIVE SUPERVISOR 5. ADDITIONAL DATA These reports must be forwarded to the appropriate units within 24 hours of preparation. Review for accuracy and sign. Desk officers will ensure that the following areas of these reports are appropriately completed:       “Jurisdiction” and “Reporting Agency” codes are properly recorded “Complaint Report Number,” “Precinct of Report” and “Date of Original Report” are properly recorded “Previous Classification” and “Classification Changed To” captions are properly completed (for Omniform Complaint Revisions only) “Precinct of Arrest” and “Arrest Numbers” captions on an Omniform Complaint Revision are completed if an arrest clearance is requested OR indicated in the “Details” section of a COMPLAINT FOLLOW-UP INFORMATIONAL in cases where an additional arrest(s) is made Property Section is fully completed in lost or stolen property cases. Ensure property values are itemized and consolidated in the “Value Stolen’ and the “Value Recovered” columns, as appropriate, in the Property Summary Section (for Omniform Complaint Revisions only) Ensure that the “Details” supplied on the report provides adequate grounds to change the original offense listed in the “Previous Classification” caption (for Omniform Complaint Revisions offense reclassification requests). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-09 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 3 of 4 The following agencies or commands are required to receive a duplicate copy of an Omniform Complaint Revision when reporting additional or recovered property, classification changes, and clearances, when these changes are initiated by this Department. The member of the service preparing the form will enter the name of the agency or command receiving the duplicate copy under “Additional copy for” and also send the duplicate copy of the report as follows: OMNIFORM COMPLAINT REVISION FOR CASES OCCURRING ON THE JURISDICTION OF: DUPLICATE COPY FOR: • Port Authority Police Department  Port Authority Police • Tri-Borough Bridge and Tunnel Police Department  TBTA Police • MTA Police Department  MTA Police • Amtrak Police Department  Amtrak Police • CSX Police Department  CSX Police • Staten Island Rapid Transit Police Department  S.I. Rapid Transit Police • New York State Police Department  New York State Police • New York State Park Police Department  New York State Park Police • NYC Housing Authority  Housing Bureau, NYPD • NYC Transit  Transit Bureau, NYPD • ANY police agency operating within New York  Arson and Explosion Squad City for arson and arson related incidents and NYC Fire Department, Division of Fire Investigation OMNIFORM COMPLAINT REVISION FOR THE FOLLOWING CASES WHEN PROPERTY HAS BEEN INVOICED TO THE PROPERTY CLERK: Identification of previously unidentified dead body DUPLICATE COPY FOR: Property Clerk, borough office concerned Public Administrator, county of residence In cases where information used to prepare an Omniform Complaint Revision is based on a COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT (PD313-1516), the desk officer will ensure that the listing of stolen property and reported values on the COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT is recorded in the property section of the Omniform Complaint Revision. MEMBERS OF THE SERVICE WILL NOT, UNDER ANY CIRCUMSTANCES, SIMPLY ATTACH COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT (or a copy of it) to Omniform Complaint Revision and forward to the Data Integrity Unit. The COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT must be attached to the command’s file copy of the Omniform Complaint Revision. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-09 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 4 of 4 Each precinct will maintain a Complaint Reclassification Log to ensure proper and timely documentation of Omniform Complaint Revisions involving a change of crime classification. Each such reclassification will be entered in the log by the command crime analysis member and verified by a supervisor authorizing the change. Omniform Complaint Revisions of this type prepared by Housing, Transit and investigative commands (e.g. precinct detective squads) will also be entered and verified in the same manner. Each Complaint Reclassification Log will contain the following captions spread across a double page: LEFT HAND PAGE NUMBER DATE COMPLAINT PREVIOUS RECLASSIFICATION REPORT# CLASSIFICATION TO REASON RIGHT HAND PAGE MOS PREPARING ORIGINAL COMPLAINT REPORT SUPV. SIGNING ORIGINAL SUPV. AUTHORIZING COMPLAINT REPORT RECLASSIFICATION ICO INITIALS PDS SUPV’S C.O.’S INITIALS INITIALS FORMS AND REPORTS REMARKS COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT (PD313-1516) COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A) COMPLAINT REPORT (PD313-152) JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-10 BIAS MOTIVATED INCIDENTS DATE ISSUED: 07/19/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 1 of 4 PURPOSE To ensure a coordinated police response and a thorough investigation and analysis of all bias motivated incidents. DEFINITIONS BIAS INCIDENT - Any offense or unlawful act that is motivated in whole or in substantial part by a person’s, a group’s, or a place’s identification with a particular race, religion, ethnicity, gender, age, disability, or sexual orientation (including gay, lesbian, bi-sexual and transgender) as determined by the Commanding Officer, Hate Crime Task Force. DISABILITY - The possession or perceived possession by a person of any of the following: a physical, medical, mental or psychological impairment or a history or record of such impairment. This includes the sustaining by a person of any injury or damage to any system of the body including muscular, sensory, respiratory, speech, heart, reproductive, digestive, blood, immunity (i.e., AIDS) and skin. Also included among those who have a disability are recovering alcoholics, and former abusers of drugs or other substances who currently are not abusing alcohol, drugs, or other substances. COMMANDING OFFICER - For the purpose of this procedure will be the precinct, police service area or transit district commanding officer within whose jurisdiction the incident occurs. PROCEDURE When a uniformed member of the service is dispatched to the scene of an incident which may be a bias incident: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. PATROL SUPERVISOR 4. 5. 6. 7. Evaluate condition and take police action appropriate for stabilization of the area, if necessary. Determine if possibility exists that offense or unlawful act is motivated by bias or prejudice as contained in the definition of a “Bias Incident.” Request patrol supervisor to respond if bias incident is suspected. Determine if additional personnel are required to stabilize the situation. Notify desk officer of incident. Request commanding officer/duty captain to respond if occurrence is a possible bias incident. Direct that a COMPLAINT REPORT WORKSHEET (PD313-152A) be prepared. COMMANDING OFFICER/ DUTY CAPTAIN 8. Determine if occurrence is a possible bias incident that should be referred to the Hate Crime Task Force for further investigation. NOTE When considering incidents involving public officials, confer with the Intelligence Bureau prior to classifying the occurrence as a possible bias incident. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-10 REVISION NUMBER: PAGE: 07/19/16 2 of 4 IF THE OCCURRENCE IS REFERRED TO HATE CRIME TASK FORCE AS A POSSIBLE BIAS INCIDENT: COMMANDING OFFICER/ DUTY CAPTAIN 9. 10. 11. 12. 13. 14. 15. Request additional resources, if required, to stabilize the location or defuse the incident (community affairs, anti-crime, crime prevention officers, additional command personnel, training unit, Strategic Response Group, if available, or others, as appropriate). Request detective squad personnel to respond. Notify Operations Unit and obtain possible bias incident log number. Prepare UNUSUAL OCCURRENCE REPORT (PD370-152) AFTER CONFERRAL WITH PRECINCT DETECTIVE COMMANDER. a. Subject of Report will be “POSSIBLE BIAS INCIDENT-LOG NO. ___.” Forward UNUSUAL OCCURRENCE REPORT to Chief of Detectives, Hate Crime Task Force (direct) and forward additional copy through channels. Forward duplicate copy of report to: a. Chief, Community Affairs, and b. Precinct commanding officer c. Police Service Area/Transit District commanding officer, as applicable. Direct crime prevention officer, where appropriate, to personally contact and advise complainant concerning actions to take to prevent recurrence. NOTE Operations Unit personnel will notify patrol borough command; Patrol Services Bureau duty chief; Housing Bureau or Transit Bureau, as applicable; detective borough commander; Intelligence Bureau; Commanding Officer, Hate Crime Task Force; Police Commissioner; and Chief, Community Affairs (during business hours). DETECTIVE SQUAD MEMBER 16. NOTE The detective squad member is responsible for conducting the investigation, unless relieved by Hate Crime Task Force personnel. The Hate Crime Task Force is responsible for the determination as to whether the occurrence is, or is not, biased. In addition, the Commanding Officer, Hate Crime Task Force, may retain sufficient Detective Bureau personnel to conduct a comprehensive preliminary investigation and canvass of the area. COMMANDING OFFICER/HATE CRIME TASK FORCE 18. 17. Conduct an immediate investigation and confer with Hate Crime Task Force personnel. Forward additional copy of COMPLAINT REPORT (PD313-152) and Omniform Complaint Revision to Commanding Officer, Hate Crime Task Force (direct) within ten days after incident. Evaluate situation and make determination after conferral with Chief of Detectives to: a. Assume complete control of investigation, OR b. Participate jointly with precinct detective squad personnel, OR c. Have precinct detective personnel assume full responsibility for the investigation. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-10 REVISION NUMBER: PAGE: 07/19/16 3 of 4 COMMANDING 19. 20. OFFICER Visit and personally interview victims of possible bias incident. Prepare and forward comprehensive follow-up report within ten days of incident including post-incident actions of all Departmental units and the current status of investigation to Chief of Detectives, Hate Crime Task Force, through channels. CRIME PREVENTION OFFICER 21. Prepare and forward a report within ten days of the incident to Commanding Officer, Hate Crime Task Force, indicating action taken concerning incident and whether a security survey was conducted. NOTE The special operations lieutenant will prepare and forward the above report in those commands where a crime prevention officer is not assigned. COMMANDING OFFICER/HATE CRIME TASK FORCE 22. 23. 24. 25. Visit and personally interview victims of confirmed bias incidents upon completion of investigation. a. In appropriate cases, a Hate Crime Task Force supervisor may be designated to interview victims. Make determination of whether an occurrence is a bias incident or a non-bias incident based upon all factors obtained during investigation, after conferral with the Chief of Detectives. Prepare report indicating determination. Forward copies of report to: a. Chief of Patrol b. Chief of Detectives c. Chief of Housing Bureau/C.O., Transit Bureau, if appropriate d. Patrol Borough concerned e. Housing/Transit Borough, as applicable f. Precinct of occurrence g. Police Service Area/Transit District, as applicable. In the case of a confirmed bias incident, when a complainant/victim requests that an identified offender not be arrested, and there is appropriate legal justification for the arrest, the Commanding Officer, Hate Crime Task Force, may direct that the arrest be made. The primary considerations when a complainant/victim does not want an arrest effected, are the prevention of further violence and the safety of all parties concerned. NOTE WHEN COMMANDING OFFICER/DUTY INCIDENT IS NOT BIAS MOTIVATED: COMMANDING OFFICER/ DUTY CAPTAIN 26. 27. 28. CAPTAIN DETERMINES Notify detective squad. Notify Operations Unit that offense is not a bias incident. a. Contact Hate Crime Task Force, between 0800 - 2400 hours, seven days a week, for log number on all non-bias incidents. Direct crime prevention officer to personally contact and advise complainant concerning actions to take to prevent recurrence, if offense was committed at a religious institution or a sensitive location. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-10 REVISION NUMBER: PAGE: 07/19/16 4 of 4 COMMANDING OFFICER/ DUTY CAPTAIN (continued) 29. Prepare an UNUSUAL OCCURRENCE REPORT (PD370-152) and forward to Chief of Detectives, Hate Crime Task Force (DIRECT). a. Forward one additional copy of Report through channels. PRECINCT DETECTIVE 30. 31. Conduct appropriate investigation. Forward copy of COMPLAINT REPORT and Omniform Complaint Revision to Chief of Detectives, Hate Crime Task Force, within ten days after the incident. CRIME PREVENTION OFFICER 32. Prepare and forward a report within ten days to Commanding Officer, Hate Crime Task Force, if offense was committed at a religious institution or sensitive location indicating action taken and whether security survey was conducted. ADDITIONAL DATA When notification of a possible bias incident is received from any other police agency, the New York City Police Department patrol supervisor shall respond. At the request of a patrol supervisor, captain, or above from another law enforcement agency, the commanding officer concerned/duty captain will respond and determine whether the occurrence should be designated as non-bias or referred to the Hate Crime Task Force as a possible bias incident. If, during the course of an on-going investigation, information is ascertained which may indicate that the original incident may have been a possible bias incident, the Commanding Officer, Hate Crime Task Force, will investigate and confer with the Chief of Detectives to make a determination whether the incident is a possible bias incident. The Commanding Officer, Hate Crime Task Force, will then conduct a preliminary investigation and make all appropriate notifications. FORMS AND REPORTS COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) UNUSUAL OCCURRENCE REPORT (PD370-152) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-11 PRELIMINARY INVESTIGATION, RECORDING AND TRANSMISSION OF ALARMS FOR STOLEN VEHICLES DATE ISSUED: 12/31/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 1 of 5 PURPOSE To investigate, record and transmit alarms for stolen vehicles. SCOPE A complainant, present at a precinct stationhouse, police service area (PSA), transit district or other Department facility to report a stolen vehicle, will be transported by Department vehicle to the place of occurrence, or be requested to await the arrival of uniformed member(s) of the service at the location where the crime occurred. The assigned uniformed member of the service will then conduct a preliminary investigation at the scene and enter the results under the “DETAILS” section of the COMPLAINT REPORT WORKSHEET (PD313-152A). PROCEDURE When a complaint of a stolen vehicle is received: UNIFORMED MEMBER OF THE SERVICE 1. NOTE NO REPORTS OF GRAND LARCENY AUTO WILL BE TAKEN OR ACCEPTED OVER THE TELEPHONE. Any complainants who come into a command to report their vehicle stolen will either be asked to go to the place of occurrence, if feasible, or be transported to the location of reported theft/loss by an available RMP team in order to conduct a preliminary canvass/investigation at the scene. In addition, owner/complainants will be informed that if they recover their own vehicle, they must immediately notify the nearest Police Department facility, so the stolen vehicle alarm(s) can be cancelled. Respond to scene and conduct preliminary investigation. Crime classification will be Grand Larceny Auto unless owner/complainant or other evidence indicates auto (as defined in Section 125, Vehicle and Traffic Law) is valued at $100.00 or less, or if motorcycle (as defined in Section 123, Vehicle and Traffic Law) is valued at $1,000 or less. 2. 3. NOTE Give complainant copy of VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT (PD371-082) and VEHICLE THEFT SUPPORTING DEPOSITION (PD371-083) to prepare and sign. Prepare REPORT and DEPOSITION, if complainant has a language barrier or other handicap, and have complainant sign both. a. If complainant refuses to prepare REPORT and/or DEPOSITION or sign REPORT and/or DEPOSITION, note fact on face of REPORT/DEPOSITION and sign. A refusal by the complainant to prepare a VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and/or VEHICLE THEFT SUPPORTING DEPOSITION does not preclude the requirement to prepare a COMPLAINT REPORT WORKSHEET and COMPLAINT REPORT (PD313-152) and to get an OLCS complaint number for such report. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-11 REVISION NUMBER: PAGE: 12/31/15 DESK OFFICER 4. 5. 2 of 5 Review VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING DEPOSITION for accuracy and legibility and sign. Ascertain through the FINEST System: a. If vehicle has been impounded or repossessed b. If vehicle is wanted in connection with a crime c. If vehicle has been previously reported stolen d. Verification of Vehicle Identification Number (VIN) or ownership, if necessary e. Expiration date of registration plates, when necessary f. If vehicle was towed by rotation tow. g. If vehicle was relocated due to a special event by utilizing the TOPIS application. STATIONHOUSE CLERK 6. Prepare COMPLAINT REPORT WORKSHEET, when required. NOTE Under no circumstances will the complainant be given a copy of the VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT or VEHICLE THEFT SUPPORTING DEPOSITION. IF COMPLAINANT APPEARS AT STATIONHOUSE TO REPORT AN AUTO LARCENY AND NO UNIFORMED MEMBER OF THE SERVICE IS AVAILABLE TO TAKE REPORT: DESK OFFICER 7. 8. Comply with steps 2 through 6, and corresponding NOTES, above. Assign command clerk to assist complainant in preparing VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and/or VEHICLE THEFT SUPPORTING DEPOSITION, as necessary. a. Act as reviewing officer by signing completed VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING DEPOSITION. NOTE If complainant refuses to prepare VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and/or VEHICLE THEFT SUPPORTING DEPOSITION, desk officer will sign form as witness. UNIFORMED MEMBER OF THE SERVICE 9. 10. Attach VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING DEPOSITION to COMPLAINT REPORT WORKSHEET. Have alarm transmitted through the FINEST System and provide the following information: a. Rank, name, command and tax registry number b. Date, time and place of occurrence c. Complaint number from OLCS d. Type of complaint (Grand Larceny Auto, Unauthorized Use, etc.) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-11 e. f. g. h. i. j. k. l. 3 of 5 Make, year, model, style, color of vehicle Registration plate numbers State of registration and expiration date of plates Type of plate (passenger, commercial, dealer, etc.) Vehicle Identification Number (VIN) Name, address and telephone number of registered owner Name and address of insurance company and policy number, if available Other information that might aid in vehicle’s recovery. DO NOT sign off from FINEST System until acknowledgement is received from NYSPIN. Printed (hard) copy of NYSPIN acknowledgement will be attached to COMPLAINT REPORT. 11. NOTE PAGE: 12/31/15 UNIFORMED MEMBER OF THE SERVICE (continued) NOTE REVISION NUMBER: CLOSE case EXCEPT if vehicle was used in the commission of a crime or other condition indicates that further investigation is necessary. Institute a telephone notification to the Stolen Property Inquiry Section for the transmittal of all Felony Vehicle Alarms. 12. Refer COMPLAINT REPORT, with a copy of VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING DEPOSITION, to detective squad concerned if case remains open. DESK OFFICER 13. Direct a standard NYSPIN inquiry be made via FINEST, by plate or VIN number, to verify that an alarm has been transmitted. a. Ensure that printed (hard) copy of NYSPIN alarm is accurate and attached to COMPLAINT REPORT. Direct command clerk to prepare COMPLAINT REPORT utilizing OLCS. a. Ensure that original copy of VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING DEPOSITION is attached to precinct file copy of COMPLAINT REPORT WORKSHEET. 14. COMMAND CLERK 15. NOTE If command FINEST System is temporarily inoperative, verification may be delayed until FINEST System is operative or verification can be requested through an adjoining command. DESK OFFICER 16. Check FINEST System for accuracy of alarm transmitted. a. Report any discrepancy to desk officer. b. Have alarm modified to correct discrepancy. c. Make entry under “Details” on COMPLAINT REPORT that alarm transmission was verified and include date, time and signature. Ensure that copies of all Grand Larceny Auto COMPLAINT REPORTS and VEHICLE THEFT PRELIMINARY INVESTIGATION REPORTS are forwarded to the precinct detective squad for their review and further investigation, as necessary. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-11 REVISION NUMBER: 12/31/15 FOLLOW-UP INVESTIGATION COMPLAINTS: ASSIGNED DETECTIVE 17. 18. 19. 20. 21. ADDITIONAL DATA PAGE: 4 of 5 OF GRAND LARCENY AUTO Interview complainant, either in person or by telephone, utilizing the format described in VEHICLE THEFT FOLLOW-UP REPORT (PD371-081). Record complainant’s responses on VEHICLE THEFT FOLLOW-UP REPORT. Confer with supervisor to determine if results of interview fall into three categories: a. Further investigation would prove positive b. Information received would be of value to other units within the Department, e.g., Auto Crime Division. c. No further information available. File VEHICLE THEFT FOLLOW-UP REPORT with Omniform Complaint Revision, if no further information is obtained. Duplicate completed VEHICLE THEFT FOLLOW-UP REPORT and file duplicate copy with precinct file copy of COMPLAINT REPORT WORKSHEET. If immediate action is indicated on a stolen vehicle complaint, the desk officer will direct the telephone switchboard operator to alert uniformed members of the service on patrol in advance of the alarm being transmitted by the precinct. All complainants will be required to complete and sign the VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT and VEHICLE THEFT SUPPORTING DEPOSITION when reporting their vehicles stolen. IF AN ARREST IS EFFECTED WHICH INVOLVES A VEHICLE THAT WAS REPORTED STOLEN WITHIN NEW YORK CITY: The arresting officer will be required, for affidavit preparation, to make two complainant notification attempts at reasonable intervals. If the arresting officer is unable to notify the complainant, the desk officer concerned will attempt to make a third notification. All notification attempts, dates and times are to be recorded in the narrative section of the ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159). If unable to notify the complainant, the arresting officer will request the precinct of occurrence (where the vehicle was reported stolen) to fax a copy of the VEHICLE THEFT SUPPORTING DEPOSITION and COMPLAINT REPORT to the precinct of arrest. Upon receipt of the completed VEHICLE THEFT SUPPORTING DEPOSITION and COMPLAINT REPORT, the arresting officer will then fax copies of these forms to the assigned assistant district attorney for affidavit preparation. In situations where it is not feasible to either transport or meet a complainant at the location of a reported vehicle theft (e.g., when the date of theft and the reporting date may be days or weeks apart) the need for an RMP canvass will be left to the discretion of the desk officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-11 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 5 of 5 A stolen vehicle complaint made in a precinct, which is not the precinct of occurrence, will be accepted and processed as outlined in P.G. 207-04, “Reporting Of Complaints Occurring In Another Command.” In this instance, the canvass will be completed by personnel assigned to the precinct of record (i.e., the precinct assigning the OLCS complaint number). ADDITIONAL DATA (continued) The commitment to perform a preliminary canvass/investigation in regards to a past larceny of an auto should not be allowed to negatively impact on patrol strength. The desk officer has the discretion to utilize resources such as SP10, scooter personnel, etc., to complete the canvass/investigation. RELATED PROCEDURES Lost/Stolen Vehicle Plates, Licenses and other Department of Motor Vehicle Documents (P.G. 207-13) Safeguarding Vehicles in Police Custody (P.G. 218-12) Vehicle Stolen and Recovered Within New York City (P.G. 218-14) Vehicle Stolen Outside New York City - Recovered Within New York City (P.G. 218-15) Vehicle Stolen Within New York City and Recovered Outside New York City or by the Port Authority Police (P.G. 218-16) Derelict Vehicles Bearing New York State Registration Plates (P.G. 214-29) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159) VEHICLE THEFT FOLLOW-UP REPORT (PD371-081) VEHICLE THEFT PRELIMINARY INVESTIGATION REPORT (PD371-082) VEHICLE THEFT SUPPORTING DEPOSITION (PD371-083) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-12 LOST OR STOLEN PROPERTY/IDENTITY THEFT DATE ISSUED: 12/31/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 1 of 4 PURPOSE To investigate complaints of lost or stolen property/identity theft. PROCEDURE When a complaint of lost or stolen property/identity theft is received: COMPLAINTS OF LOST/STOLEN PROPERTY: MEMBER OF THE SERVICE 1. 2. 3. NOTE Telephone Stolen Property Inquiry Section (SPIS) to ascertain if property has been recovered. Prepare COMPLAINT REPORT (PD313-152) if property is not located. a. If complainant does not know where the loss or theft occurred, the place of occurrence will be the place where the complainant first discovered the loss. Instruct and assist complainant in preparing page 1 of COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY /IDENTITY THEFT (PD313-1516). If the complaint involves lost or stolen property ONLY and does not involve Identity Theft, instruct complainant to prepare only page 1 of COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT and direct complainant to sign false statement waiver at the bottom of page 1. The complainant shall be advised to prepare the COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT in the event any additional property is discovered lost or stolen or any additional information regarding property previously reported lost or stolen is discovered. (see ADDITIONAL DATA) 4. 5. 6. Prepare a COMPLAINT REPORT or an Omniform Complaint Revision as appropriate, for all lost or stolen articles, including firearms. Ask the complainants if they know the serial numbers for such articles, and if they do, then include them in the REPORT or the Revision. Request via telephone notification, to the Stolen Property Inquiry Section, that an alarm be transmitted for all lost or stolen articles containing serial numbers, including firearms, equipment, securities, currency and other documents. Do not forward hard copies of the COMPLAINT REPORT or Omniform Complaint Revision to SPIS WHEN THE SERIAL NUMBERS OF ARTICLES ARE KNOWN. Provide the following information on lost or stolen firearms, via telephone, to SPIS: a. Make b. Model c. Caliber d. Type e. Serial Number f. Precinct g. Complaint number from OLCS NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-12 MEMBER OF THE SERVICE (continued) REVISION NUMBER: PAGE: 12/31/15 7. 2 of 4 h. Complainant’s name and address i. Whether or not UMOS owns firearm. Provide the following information on lost or stolen articles, with serial numbers, via telephone, to SPIS: a. Brand b. Model number c. Type d. Precinct e. Complaint number from OLCS. In no instances will tax registry or model numbers be used in lieu of serial numbers. Alarms CANNOT be transmitted without serial numbers. NOTE 8. Make entry in the ‘Notifications To’ caption of the COMPLAINT REPORT WORKSHEET (PD 313-152A) to reflect who at SPIS was notified. The desk officer concerned will ensure that a telephone notification to SPIS was made and entered in the notification portion of the COMPLAINT REPORT WORKSHEET. NOTE 9. Send hard copy (no telephone notification) of COMPLAINT REPORT or Omniform Complaint Revision to SPIS via Department Mail or Department Fax, in the following instances ONLY: a. Jewelry containing initials, inscriptions or other identifying marks OR individual pieces of jewelry, if value exceeds $5,000 OR an item of jewelry contains ten stones or carats b. Other articles that contain initials, inscriptions, or other identifiable markings c. All coin or stamp collections valued at more than $5,000 d. Silverware if value exceeds $5,000 e. All paintings or art objects f. Any fur coat valued at more than $5,000 g. Any property taken in a hijacking. COMPLAINTS OF LOST/STOLEN PROPERTY INVOLVING IDENTITY THEFT: MEMBER OF THE SERVICE 10. 11. Instruct complainant to prepare pages 1 and 2 of COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT in their own handwriting. a. Furnish assistance or allow other person to assist in preparing the form, if necessary. b. Ensure complainant signs BOTH waivers on pages 1 and 2. Comply with P.G. 207-34, “Complaints Involving Identity Theft.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-12 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 3 of 4 When a communication from an OUT-OF-TOWN complainant alleges loss or theft of property and does not include the place of occurrence, refer complaint to the Stolen Property Inquiry Section. If the property has not been recovered, the Stolen Property Inquiry Section shall contact the complainant through the Inter-City Correspondence Unit and request further information concerning the place of loss. The desk officer/counterpart will provide the complainant or a properly identified representative with a copy of VERIFICATION OF CRIME/LOST OR STOLEN PROPERTY (PD542-061), upon request, and will inform such person of the complaint number and precinct of record and direct said complainant to comply with instructions on the form. Whenever a rifle/shotgun permit holder reports the loss of a permit or document relating to rifles/shotguns, a duplicate copy of the COMPLAINT REPORT will be forwarded to the Rifle and Shotgun Section. The complainant will be advised to contact the Rifle and Shotgun Section in person or by telephone. In cases of lost or stolen property, the member of the service preparing the COMPLAINT REPORT WORKSHEET shall deliver a copy of COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT to the complainant. The complainant shall be advised to prepare the COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT in the event any additional property is discovered lost or stolen or any additional information regarding property previously reported lost or stolen is discovered. The COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT should then be delivered by the complainant to the desk officer, precinct of occurrence. The desk officer will ensure that the listing of stolen property and reported values on the COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT is recorded in the property section of the Omniform Complaint Revision and that a member of the Stolen Property Inquiry Section is notified by telephone regarding any property with serial numbers. MEMBERS OF THE SERVICE WILL NOT, UNDER ANY CIRCUMSTANCES, SIMPLY ATTACH COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT (or a copy of it) TO AN OMNIFORM COMPLAINT REVISION. The COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT must be attached to the command’s file copy of the Omniform Complaint Revision. The COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT must be attached to the command’s file copy of the COMPLAINT REPORT. WHEN A COMPLAINANT REPORTS A LOST OR STOLEN PASSPORT, ALIEN REGISTRATION CARD OR NATURALIZATION PAPERS: Members of the service will request and carefully examine the official photo identification of complainant. If complainant has lost or has had stolen all of his/her photo identification (e.g., if the complainant’s purse or wallet is stolen), it may not be possible for the complainant to produce photo identification. In such instances, the member of service will use all other methods available to verify the complainant’s identification. Once satisfaction of identification is obtained, the member will request the precinct detective squad to conduct an interview and prepare COMPLAINT REPORT WORKSHEET (PD313152A). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-12 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 4 of 4 The precinct detective squad member assigned will conduct inquiry and prepare COMPLAINT REPORT WORKSHEET, AFTER obtaining verified identification of complainant. The precinct detective assigned will then notify the Intelligence Bureau’s 24 hour Criminal Intelligence Section with particulars and pedigree of complainant and request an Intelligence Bureau log number. Members of the Intelligence Bureau will conduct internal inquiries and advise the detective assigned of any further necessity to hold the complainant for response by either the Joint Terrorist Task Force or the Intelligence Bureau. If no further action is necessary, then the Intelligence Bureau’s Criminal Intelligence Section will issue the precinct detective assigned an Intelligence Bureau log number, which will be recorded on the COMPLAINT REPORT WORKSHEET, under the “Details” section along with the name, rank, and tax registry number of the member issuing the log number. ADDITIONAL DATA (continued) Between 0100 and 0800 hours, when the precinct detective squad is not available, the precinct desk officer will designate a uniformed member of the service to prepare a COMPLAINT REPORT WORKSHEET and contact the Intelligence Bureau’s 24 hour Criminal Intelligence Section. If the Intelligence Bureau determines that further investigation is warranted, the desk officer or designee will hold the complainant for response by the Intelligence Bureau’s Midnight Response Team. If no further action is necessary, then the Intelligence Bureau’s Criminal Intelligence Section will issue the designated uniformed member of the service an Intelligence Bureau log number, which will be recorded on the COMPLAINT REPORT WORKSHEET, under the “Details” section along with the name, rank, and tax registry number of the member issuing the log number. Stolen Property Inquiry Section (S.P.I.S.) will follow up on lost/stolen passports, alien registration cards and naturalization papers with notification to United States Bureau of Immigration and Customs Enforcement for alien registration cards and naturalization papers, and the United States Department of State for passports. All members of the service are reminded to remain vigilant on patrol, reporting all related terrorist information to the Intelligence Bureau’s 24 hour Criminal Intelligence Section. RELATED PROCEDURES Preliminary Investigation, Recording And Transmission Of Alarms For Stolen Vehicles (P.G. 207-11) Lost/Stolen Vehicle Plates, Licenses, And Other Department Of Motor Vehicles Documents (P.G. 207-13) Complaints Involving Identity Theft (P.G. 207-34) FORMS AND REPORTS COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT (PD313-1516) IDENTITY THEFT - PRELIMINARY INVESTIGATION REPORT (PD313-084) COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) VERIFICATION OF CRIME/LOST OR STOLEN PROPERTY (PD542-061) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-13 LOST/STOLEN VEHICLE PLATES, LICENSES AND OTHER DEPARTMENT OF MOTOR VEHICLES DOCUMENTS DATE ISSUED: 12/31/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 1 of 2 PURPOSE To record complaints of lost/stolen license plates, driver’s licenses, learner’s permits, vehicle registrations or stickers. PROCEDURE When a complainant reports license plates/driver’s license or other registration documents have been lost or stolen: MEMBER OF THE SERVICE 1. Inquire through the FINEST System to ascertain if license plates have been recovered. a. Contact Stolen Property Inquiry Section’s Manual File Unit to ascertain if driver’s license or other registration documents have been recovered. VEHICLE LICENSE PLATES: MEMBER OF THE SERVICE 2. 3. NOTE Ascertain that complainant is registered owner or a true representative of the owner of the plate(s). Prepare COMPLAINT REPORT WORKSHEET (PD313-152A). a. IF ONE PLATE IS MISSING and there is no other evidence to suggest a larceny or other crime, classify the complaint as lost property and close complaint immediately as referred to Department of Motor Vehicles. Whether the complaint is classified as a crime (e.g., larceny) or lost property, direct the owner/representative to turn in the remaining plate to the Department of Motor Vehicles. Advise complainant to contact the precinct after the plate is turned in for transmission of an alarm. A person subsequently found to be in possession of a lost license plate can be charged with larceny by acquiring lost property (Penal Law 155.05 subd. 2b). A license plate missing from an out of state registered vehicle and only required to have one plate will not be classified as a larceny or other crime unless there is additional evidence to support the crime. An alarm, however, will be transmitted in all cases. When one plate is missing from a vehicle registered to this Department, have alarm transmitted as soon as possible via FINEST System and attach copy of NYSPIN acknowledgement to COMPLAINT REPORT (PD313-152). Ensure that the “DETAILS” section of the COMPLAINT REPORT includes that the missing/stolen plate is registered to a Department vehicle. b. NOTE IF BOTH PLATES ARE MISSING - have alarm transmitted via FINEST System and attach copy of NYSPIN acknowledgement to COMPLAINT REPORT. Unless additional information is available to determine if missing plate(s) is stolen, one missing plate will be classified as “Lost Property” and two missing plates will be classified as “Petit Larceny.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-13 REVISION NUMBER: PAGE: 12/31/15 2 of 2 MEMBER OF THE SERVICE (continued) 4. NOTE If MV-78B [6/88] is not available to member on patrol, instruct the complainant to obtain form from precinct of occurrence at the earliest convenience. Precinct personnel concerned will verify that a COMPLAINT REPORT has been recorded before preparing MV-78B [6/88] form. 5. Prepare and sign Report of Lost or Stolen License or Registration Items (MV-78B [6/88]) and give to complainant. a. Make certain box on form captioned “Was the Loss the Result of a Crime?” is checked “Yes” or “No”, as appropriate. Instruct complainant to deliver MV-78B [6/88] and registration certificate for lost plates to Department of Motor Vehicles to obtain new plates. a. If one plate is reported lost/stolen, the remaining plate, vehicle registration and MV-78B [6/88] will be surrendered to Department of Motor Vehicles personnel to obtain new plates. The complainant must then notify the precinct of record for transmission of an alarm on the missing plate. DRIVER’S LICENSE, LEARNER’S PERMIT, VEHICLE REGISTRATION/ STICKER: MEMBER OF THE SERVICE 6. NOTE Lost or stolen driver’s license, learner’s permits, and vehicle registration items (exclusive of plates) do not meet the criteria for entry into the NYSPIN System. 7. 8. Prepare COMPLAINT REPORT WORKSHEET. a. Send additional copy of COMPLAINT REPORT or Omniform Complaint Revision to Stolen Property Inquiry Section in cases where a vehicle’s inspection sticker has been reported lost or stolen. Prepare and sign Report of Lost or Stolen License or Registration Items (MV-78B [6/88]) and give to complainant. a. Make certain box on form captioned “Was the Loss the Result of a Crime?” is checked “Yes” or “No”, as appropriate. Instruct complainant to deliver MV-78B [6/88] to Department of Motor Vehicles to obtain new documents. ADDITIONAL DATA If complainant does not know where the loss or theft occurred, the place of occurrence will be the place where the complainant first discovered the loss. RELATED PROCEDURES Complaint Reporting System (P.G. 207-01) Preliminary Investigation of Complaints (Other Than Vice Related Or Narcotics Complaints) (P.G. 207-07) Lost or Stolen Property/Identity Theft (P.G. 207-12) Preliminary Investigation, Recording And Transmission Of Alarms For Stolen Vehicles (P.G. 207-11) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-14 ROBBERY COMPLAINTS INVOLVING POLICE IMPERSONATION DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To assist uniformed members of the service who become aware of a robbery involving the impersonation of any law enforcement personnel. DEFINITION POLICE IMPERSONATION - For the purpose of this procedure, a police impersonation occurs when during the commission of a crime, the perpetrator: a. Pretends to be a police officer or wears or displays any uniform, badge, insignia or facsimile thereof by which a police officer of any jurisdiction is generally identified; OR b. Expresses by words or actions that he/she is a police officer or acting with the approval or authority of any police department; OR c. Displays, wears or uses police equipment in a manner likely to create the impression that he/she is a police officer. PROCEDURE Whenever a robbery is committed and it is alleged to have been committed by an individual(s) purporting to be law enforcement personnel: UNIFORMED MEMBER OF THE SERVICE 1. NOTE The Police Impersonation Unit will investigate all robbery police impersonation complaints and other serious crimes involving police impersonations. The precinct Detective Squad will be responsible for other criminal impersonation complaints. In ALL cases of suspected police impersonation, a notification to Internal Affairs Bureau Command Center is required and a log number will be assigned. MEMBER CONCERNED, COMMAND CENTER 5. 6. Record information and issue log number. Notify Police Impersonation Investigation Unit (P.I.I.U.). PATROL SUPERVISOR 7. 8. 9. 10. Notify desk officer. Ensure that a thorough preliminary investigation is conducted. Verify arrest(s), if made. Have COMPLAINT REPORT WORKSHEET (PD313-152A) prepared including: a. Detailed description of the impersonation and robbery. b. Internal Affairs Bureau Command Center log number and member notified. 2. 3. 4. Determine whether a robbery in fact has been committed involving an impersonation of any law enforcement personnel. Request response of patrol supervisor. Detain complainant/witnesses, if possible. Notify the Internal Affairs Bureau Command Center (212) 741-8401, for notification to Police Impersonation Investigation Unit (P.I.I.U.) a. Obtain name of member notified and log number. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-14 REVISION NUMBER: PAGE: 08/01/13 2 of 2 DESK OFFICER 11. Finalize COMPLAINT REPORT WORKSHEET utilizing the OLCS and fax copy of COMPLAINT REPORT (PD313-152) to the Internal Affairs Bureau Command Center at (212) 741-8408. SUPERVISOR, P.I.I.U. 12. Dispatch member(s) to interview complainant/witnesses, if circumstances warrant. a. Dispatch member(s) from Internal Affairs Bureau Police Impersonation, or Internal Affairs Bureau Nightwatch, if a response to interview a complainant/witness is required during the 1st Platoon. P.I.I.U./ NIGHTWATCH MEMBER CONCERNED 13. 14. 15. Interview complainant and obtain facts. Safeguard evidence. Have complainant view Police Impersonation Photo Albums and Criminal Investigation Unit photos, if necessary. Maintain a case file. Effect arrests of identified subject(s). 16. 17. SUPERVISOR, P.I.I.U. 18. 19. 20. ADDITIONAL DATA Review all robbery impersonation complaints received at the Command Center to determine case status. Maintain statistics regarding trends and arrests. Supply and maintain Police Impersonation Photo Albums for each borough Criminal Investigation Unit. Police Impersonation Photo Albums that are maintained by the Police Impersonation Investigation Unit are available for use by all investigative units within the Department. The Police Impersonation Investigation Unit is available to assist in any open investigation involving police impersonations and will provide assistance, as appropriate, whenever serious criminal conduct involves impersonation of law enforcement personnel. Whenever the Police Impersonation Investigation Unit develops a “pattern,” a notification will be made to the appropriate borough robbery squad. Additionally, if the Police Impersonation Investigation Unit rejects a case, a telephone notification will be made to the precinct detective squad concerned. The Special Victims Squad concerned will investigate robberies committed by police impersonators, which include sexual assault, and the Police Impersonation Investigation Unit will assist in the investigation. If in the course of an investigation it is determined that a possible “narcotics trade” element is involved, the Police Impersonation Investigation Unit member concerned will make the necessary notifications to the Organized Crime Control Bureau. FORMS AND REPORTS COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-16 OVERDUE RENTAL VEHICLES DATE ISSUED: 12/31/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 1 of 2 PURPOSE To record and investigate complaints of overdue rental vehicles. DEFINITION PRECINCT OF OCCURRENCE - For the purpose of this procedure only, shall be the precinct where the vehicle was leased/rented, or the location where the vehicle was scheduled to be returned to at the expiration of the lease or rental agreement. PROCEDURE When a rental agency reports an overdue rental vehicle: UNIFORMED MEMBER OF THE SERVICE 1. 2. NOTE Fraudulent means may consist of giving false information on the rental agreement relative to identification, residence or place of employment, etc. Interview complainant and conduct preliminary investigation. Ascertain if fraudulent means were used to obtain vehicle. 3. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A) and: a. Classify complaint as “AUTO LARCENY” if fraudulent means were used to rent the auto, OR b. Classify complaint as “INVESTIGATION - UNAUTHORIZED USE OF MOTOR VEHICLE”, when no apparent fraud is involved. DESK OFFICER 4. Direct command clerk to prepare COMPLAINT REPORT (PD313-152) from COMPLAINT REPORT WORKSHEET and: a. If complaint is classified as AUTO LARCENY, direct the reporting officer to comply with P.G. 207-11, “Preliminary Investigation, Recording and Transmission of Alarms for Stolen Vehicles,” OR b. If complaint is classified as INVESTIGATION - UNAUTHORIZED USE OF MOTOR VEHICLE, refer to precinct detective squad to determine if the facts will support a criminal action. 5. Ascertain from the rental agency if all of the following steps were taken to contact the lessee: a. Efforts made to locate lessee at residence or place of employment b. Certified letter mailed to lessee demanding the return of the vehicle c. Internal check to ensure clerical errors are not present d. Written investigation report that tends to support criminal action (most rental agencies have a form for this purpose) e. Other appropriate steps. Reclassify complaint from INVESTIGATION to UNAUTHORIZED USE OF MOTOR VEHICLE, when facts support a criminal action. Mark complaint “UNFOUNDED,” if the facts do not support a criminal action, and: a. Inform rental agency that the complaint is a civil matter. PRECINCT DETECTIVE 6. 7. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-16 REVISION NUMBER: PAGE: 12/31/15 2 of 2 NOTE If additional information substantiating a criminal action is brought to the attention of this Department, a CLOSED CASE may be reopened and further investigation conducted. PRECINCT DETECTIVE (continued) 8. ADDITIONAL DATA In complaints of overdue rental vehicles, all the facts must be examined to determine if a criminal action can be supported. In many instances, the retention of a rental vehicle amounts to a breach of a civil contract ONLY, and the rental agency can seek redress in civil court. Record action taken on an Omniform Complaint Revision unless such information is contained on original COMPLAINT REPORT. A criminal action involving overdue rental vehicles can be supported ONLY if there is a “GROSS DEVIATION” from the rental agreement and the rental agency concerned has served or attempted service of a “NOTICE,” in person or by certified mail, at the address indicated in the rental agreement, stating the time and date the vehicle was to be returned; that the agency does not consent to continued retention of the vehicle by the lessee; and that further retention of the vehicle may constitute a Class “A” Misdemeanor. A “GROSS DEVIATION” may occur when, but is not limited to, a lessee who has legal custody of a vehicle for fifteen days or less, pursuant to a written rental agreement, intentionally retains such vehicle for at least seven days beyond the expiration date of the rental agreement and continues such possession for more than two days after service or attempted service of the above mentioned “NOTICE” from the rental agency. RELATED PROCEDURES Preliminary Investigation, Recording And Transmission Of Alarms For Stolen Vehicles (P.G. 207-11) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-17 CONTRABAND WEAPONS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To record seizures of contraband weapons. DEFINITION CONTRABAND WEAPON - As used in this section includes any weapons possessed unlawfully. PROCEDURE When a uniformed member of the service comes into possession of a contraband weapon: UNIFORMED MEMBER OF THE SERVICE 1. 2. Follow normal complaint and/or arrest procedures. Charge appropriate offense(s) from the New York State Penal Law, if arrest made. DESK OFFICER 3. 4. Notify Joint Terrorist Task Force of details. Notify the Bureau of Alcohol, Tobacco and Firearms through Operations Unit if any of the following weapons are involved: a. Fully automatic firearms such as machine guns and machine pistols b. Shotguns with barrels less than 18 inches long c. Rifles with barrels less than 16 inches long d. Altered shotgun or rifle with overall length of less than 26 inches e. Any weapon, other than conventional handgun, capable of firing a shot, if such weapon can be concealed on the person f. Destructive device - any explosive, incendiary, poison gas, bomb, grenade, rocket, missile, mine or similar device; or any parts designed to create a destructive device g. Pistols with shoulder stocks h. Any muffling or silencing device designed for use with a firearm. NOTE Include information concerning any vehicle, vessel or aircraft that is or may be involved in violation of Federal Law. RELATED PROCEDURES Complaint Reporting System (P.G. 207-01) Contraband Weapons (P.G. 208-49) Processing Firearms and Firearm-Related Evidence (P.G. 218-23) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-18 COMPLAINTS INVOLVING CREDIT CARDS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To investigate complaints involving credit cards. PROCEDURE When a credit card comes into possession of a member of the service and its status is in doubt and requires investigation: MEMBER OF THE SERVICE 1. DESK OFFICER 2. Report information to desk officer. Notify the Special Frauds Squad between 0900 and 1800 hours, Monday through Friday, by telephone. Special Frauds Squad member will check records and telephone credit card company for status inquiry of credit cards. The credit card company representative will telephone results of inquiry to the desk officer. NOTE 3. Have COMPLAINT REPORT (PD313-152) prepared when required: a. Have additional copy sent to Special Frauds Squad b. Enter, under “Details,” name of Special Frauds Squad member notified c. Enter results of inquiry under “Details.” UNIFORMED MEMBER OF THE SERVICE 4. Comply with P.G. 207-07, “Preliminary Investigation of Complaints (Other than Vice Related or Narcotics Complaints).” For investigations concerning identity theft, comply with P.G. 207-34, “Complaints Involving Identity Theft.” ADDITIONAL DATA If an arrest is effected involving the credit card, the credit card company involved will provide a representative in court as a complainant when required. 5. The Special Frauds Squad maintains twenty-four hour telephone hot line verification numbers for various credit card companies. If the Special Frauds Squad office is closed, the current list of hot line numbers is maintained at the Missing Persons Desk. RELATED PROCEDURES Preliminary Investigation of Complaints (Other Than Vice Related Or Narcotics Complaints) (P.G. 207-07) Counterfeiting/Forging U.S. Government Obligations or Counterfeiting/Unauthorized Use of Access Devices (P.G. 208-47) Complaints Involving Identity Theft (P.G. 207-34) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-19 THEFTS FROM DEPARTMENT LOCKERS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To investigate reported thefts from Department lockers. PROCEDURE Upon discovery of a theft or attempted theft from a Department locker: MEMBER OF THE SERVICE 1. DESK OFFICER 2. 3. COMMANDING OFFICER/ DUTY CAPTAIN 4. 5. 6. 7. 8. Report facts to desk officer. Notify commanding officer or duty captain. Notify IAB, Command Center and obtain a Log Number. Investigate circumstances of incident including, but not limited to, photographing damage to locker, obtaining fingerprints, results of interviews, etc. Notify precinct detective squad concerned, if necessary. Direct preparation of COMPLAINT REPORT WORKSHEET (PD313-152A). Take steps to prevent recurrence of theft. Prepare three copies of report on Typed Letterhead and forward: a. First two copies to bureau chief concerned b. Third copy to Internal Affairs Bureau. ADDITIONAL DATA Members of the service are responsible for securing their lockers with a combination type padlock without a serial number. FORMS AND REPORTS COMPLAINT REPORT WORKSHEET (PD313-152A) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-20 INVESTIGATION OF CRIMES INVOLVING COMPUTERS OR COMPUTER TECHNOLOGY DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To protect computer evidence obtained by this Department during the course of investigations or arrests, and to enhance the prosecution of defendants. PROCEDURE Whenever computer related evidence is to be seized, subject of an investigation or connected with an arrest: UNIFORMED MEMBER OF THE SERVICE CONCERNED 1. NOTE Computer Crimes Squad will determine if a response to debrief the prisoner(s) is necessary. 2. 3. Notify Computer Crimes Squad (0600 to 2000 hours, Monday through Friday) or Office of the Chief of Detectives (all other times) whenever: a. Computer-related evidence is seized or expected to be seized, i.e., evidence consisting of a computer that has been used to commit a crime or is suspected of being a device that stores evidence. b. An arrest involving a computer is made. Confer with Computer Crimes Squad whenever: a. A criminal investigation by a unit of this Department is conducted where computers or computer evidence may be involved. b. A warrant to seize computers or computer-related evidence is being sought, prior to the preparation of the warrant. For investigations concerning identity theft, comply with P.G. 207-34, “Complaints Involving Identity Theft.” NOTE Notification to the Computer Crimes Squad concerning search warrants will be of a limited nature pertaining only to computers and computer-related equipment to be seized. ADDITIONAL DATA When requested, the Computer Crimes Squad will provide technical assistance in properly securing computer evidence, conducting computer forensic examinations and preparing warrants. The Computer Crimes Squad will make the determination whether a response to the scene is required, based on the totality of the circumstances presented in each case. RELATED PROCEDURE Complaints Involving Identity Theft (P.G. 207-34) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-21 ALLEGATIONS OF CORRUPTION AND OTHER MISCONDUCT AGAINST MEMBERS OF THE SERVICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To process allegations of corruption and other misconduct against members of the service. SCOPE All members of the service must be incorruptible. An honest member of the service will not tolerate members of the service who engage in corruption or other misconduct. All members of the service have an absolute duty to report any corruption or other misconduct, or allegation of corruption or other misconduct, of which they become aware. DEFINITION CORRUPTION/OTHER MISCONDUCT: Criminal activity or other misconduct of any kind including the use of excessive force or perjury that is committed by a member of the service whether on or off duty. PROCEDURE Upon observing, or becoming aware of corruption or other misconduct or upon receiving an allegation of corruption or other misconduct involving a member of the service: NOTE To prevent interruption or delay in vital services, a telephone switchboard operator will refer any allegation of corruption or other misconduct to the desk officer, who will record the details of the allegation(s). MEMBER OF THE SERVICE CONCERNED 1. NOTE In certain cases, supervisory personnel assigned to the Command Center of the Internal Affairs Bureau may direct on duty members not reporting anonymously to prepare a detailed written report in addition to a telephone notification or request the member(s) concerned to await the arrival of an investigator. Telephone Internal Affairs Bureau, Command Center (212) 741-8401 (24 hours) or 1-800-PRIDE PD (24 hours) or (212) CORRUPT (24 hours). a. Give preliminary facts. b. Identify self or, if opting to remain anonymous, obtain Confidential Identification Number from the Command Center investigator. c. Furnish details of corruption or other misconduct. OR 2. Prepare a detailed written report addressed to the Chief of Internal Affairs. a. Forward DIRECT, or via FAX (212) 741-8408, to the Command Center, 315 Hudson Street, within twenty-four hours. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-21 REVISION NUMBER: PAGE: 08/01/13 2 of 2 MEMBERS MAY OPT TO REPORT ALLEGATIONS OF CORRUPTION/ OTHER MISCONDUCT IN WRITING ANONYMOUSLY MEMBER OF THE SERVICE CONCERNED (continued) 3. Prepare a detailed written report, upon becoming aware of misconduct, and forward to: a. Chief of Internal Affairs, or b. Box 1001, New York, N.Y. 10014. NOTE Obtaining a Confidential Identification Number from the Command Center investigator will satisfy the member's reporting responsibility, if the information reported is accurate and complete. Subsequent or ongoing reporting is encouraged to insure the information is timely and complete and may be made by referencing the Confidential Identification Number. ADDITIONAL DATA A member of the service having or receiving information relative to corruption or other misconduct, or an allegation of corruption or other misconduct, has the responsibility to report such information directly to the Internal Affairs Bureau, Command Center. Failure to report corruption, other misconduct, or allegations of such act is, in itself, an offense of serious misconduct and will be charged as such when uncovered during an investigation. Conduct designed to cover up acts of corruption, prevent or discourage its report, or intimidate those who would report it, will be charged as an obstruction of justice or other criminal act with the consent of the prosecutor who has criminal jurisdiction. A member of the service receiving an allegation of corruption against oneself will request a supervising officer to respond to the scene. The supervising officer will interview the complainant and confer with the Internal Affairs Bureau, Command Center, BEFORE interviewing the member concerning the allegation. RELATED PROCEDURES Allegations of Corruption Against City Employees (Other than Members of the New York City Police Department) (P.G. 207-22) Processing Civilian Complaints (P.G. 207-31) Civilian Complaints - Witness Statement (P.G. 207-30) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-22 ALLEGATIONS OF CORRUPTION AGAINST CITY EMPLOYEES (OTHER THAN MEMBERS OF THE NEW YORK CITY POLICE DEPARTMENT) DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To record allegations of corruption and/or serious misconduct and/or misconduct against federal, state or city employees, other than members of this Department, and provide for notifications to the appropriate agency. PROCEDURE Upon receiving, or becoming aware of, an allegation of corruption and/or serious misconduct and/or misconduct against a federal, state or city employee, other than a member of this Department: MEMBER OF THE SERVICE 1. 2. Report the facts immediately to commanding officer, or if absent, the highest-ranking supervisor in the command. Telephone Internal Affairs Bureau, Command Center (212) 741-8401 (24 hours) and: a. Identify self b. Give telephone number where you can be reached c. Give preliminary facts d. Comply with instructions of ranking officer, Internal Affairs Bureau. SUPERVISORY MEMBER 3. Prepare report on Typed Letterhead, addressed to the Chief of Internal Affairs with all details. a. Forward original and copy in sealed white envelope addressed to: Internal Affairs Bureau, Command Center 315 Hudson Street, 3rd Floor New York, New York 10013 NOTE A complaint against a federal, state or city employee other than a member of this Department, that does not involve an allegation of corruption and/or serious misconduct and/or misconduct (for example, Driving While Intoxicated or Domestic Violence) will be processed in accordance with the provisions of P.G. 207-01, “Complaint Reporting System.” RELATED PROCEDURES Complaint Reporting System (P.G. 207-01) Preliminary Investigation of Complaints (Other than Vice Related or Narcotics Complaints) (P.G. 207-07) Allegations of Corruption and Other Misconduct Against Members of the Service (P.G. 207-21) FORMS AND REPORTS Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-23 MISSING PERSONS DATE ISSUED: 07/19/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 1 of 8 PURPOSE To investigate, search for, refer and record complaints of missing persons. DEFINITIONS MISSING PERSON - Person missing from a NEW YORK CITY RESIDENCE and: a. Seventeen years of age or younger; or b. Cognitively impaired/developmentally disabled or disabled to the extent that hospitalization may be required or not capable of self-care or clear communication; or c. Sixty-five years of age or older; or d. Possible victim of drowning; or e. Indicated an intention of committing suicide; or f. Missing under circumstances indicating unaccountable or involuntary disappearance. SPECIAL CATEGORY MISSING PERSON – Person missing from a NEW YORK CITY RESIDENCE and: a. Fifteen years of age or younger; or b. Cognitively impaired/developmentally disabled or disabled to the extent that hospitalization may be required or not capable of self-care or clear communication; or c. Sixty-five years of age or older; or d. Possible victim of drowning; or e. Unique/unusual case; or f. Indicated an intention of committing suicide; or g. Missing under circumstances indicating unaccountable or involuntary disappearance. COMPLAINANT – For the purpose of this procedure, the complainant is not limited to a member of the family, but could be another person (such as a legal or temporary guardian, a representative of the Department of Education, a hospital administrator, a roommate, a home care attendant, etc.) who may be reasonably expected to know whether or not the person is actually missing. PROCEDURE Upon receiving a complaint of a missing person: UNIFORMED MEMBER OF THE SERVICE 1. Respond to the scene, interview complainant and obtain as much of the following background information as possible for report preparation: a. An accurate description of the missing person, including clothing worn b. Whether person has gone missing before and, if so, location(s) where person was found c. An accurate electronic and/or hard copy photo of the missing person, if available (electronic photo is preferred) d. School information, if applicable NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-23 UNIFORMED MEMBER OF THE SERVICE (continued) REVISION NUMBER: PAGE: 07/19/16 e. f. g. h. i. j. k. l. m. n. o. p. q. r. s. 2 of 8 Names and contact information of the missing person’s friends Any dispute that the missing person may be or may have been involved in which may have a connection to the disappearance Locations where the missing person frequents Location where last seen (1) If missing person is believed to be using public transportation, obtain information on the type of transportation, route and possible destination(s) Missing person’s cellular telephone number (1) Ascertain if missing person’s mobile device has tracking capabilities. If so, attempt to access the device and obtain the last known location Missing person’s email address(es) and password(s), if known Missing person’s social media usernames and passwords, if known Administration for Children’s Services caseworker’s name and telephone number, if applicable Biological parents’ name, address and telephone number, as appropriate Closest relative or guardian’s name, address and telephone number, as appropriate Whether missing person has Alzheimer’s disease or a related dementia, or is taking medication for Alzheimer’s disease or a related dementia, and is enrolled with the MedicAlert + Alzheimer’s Association Safe Return program, as appropriate (1) If so, determine whether the missing person was wearing a MedicAlert + Safe Return bracelet or necklace and request that complainant provide the Safe Return identification number (a) If the identification number is unknown, contact the MedicAlert + Alzheimer’s Association Safe Return program at 1-800-625-3780 to obtain the number and any other information the Association has on the missing person (e.g., medical condition(s), list of medication(s), emergency contact information, recent photograph) The location where missing person grew up and if missing person has been known to return to that location in the past Whether missing person has been known to communicate matters of personal importance with friends, relatives, coworkers or others (1) If so, record the names and contact information of these individuals, as appropriate The language the missing person usually uses, and the level of his/her ability to communicate in English Whether missing person is registered with Operation Safe Child (1) If so, obtain missing person’s information from the Safe Child Card when available. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-23 UNIFORMED MEMBER OF THE SERVICE (continued) PAGE: 07/19/16 2. 3. 4. DESK OFFICER, 5. PRECINCT/ PSA/TRANSIT DISTRICT OF OCCURRENCE 6. 7. 8. 9. NOTE REVISION NUMBER: 3 of 8 Conduct an immediate search of the building or structure to verify that such person is missing when a person sixty-five years of age and older, or a child nine years of age or younger, or a cognitively impaired/developmentally disabled person is missing from a hospital, institution or any building, PRIOR TO INITIATING ANY OTHER ACTION. AN INITIAL SEARCH OF THE BUILDING WILL BE CONDUCTED TO VERIFY THAT SUCH PERSON IS ACTUALLY MISSING. Request patrol supervisor to respond. Notify desk officer of details. Check Department records to determine if missing person has been the subject of police action. a. Query Department databases to obtain prior law enforcement contacts with the missing person, as necessary. b. Notify Incident Notification Response Unit (INRU) and request a name and address check be completed for the missing person, in addition to the above database checks. Notify desk officer, precinct/PSA of residence, to conduct a search of missing person’s residence. a. In these instances, the desk officer, precinct/PSA/transit district of occurrence, shall be notified of the search results. Ascertain if Missing Persons Squad has any information on the missing person by requesting a records search. a. Missing Persons Squad is available from 0600 hours until 2400 hours. During all other times, contact Real Time Crime Center. Notify detective squad(s), command(s) concerned. Direct the immediate preparation of MISSING/UNIDENTIFIED PERSON REPORT (PD336-151). a. Ensure that any information relating to a missing person registered with the MedicAlert + Alzheimer’s Association Safe Return program is included in the MISSING/UNIDENTIFIED PERSON REPORT under caption, “Remarks/Other Pertinent Information” (see step “1,” subdivision “o”). The Missing Persons Squad cannot process a MISSING/UNIDENTIFIED PERSON REPORT unless ALL captions are filled out. Members of the service are to contact Missing Persons Squad or Nightwatch for assistance in the event information is unknown or not available. 10. 11. Direct the immediate preparation of COMPLAINT REPORT WORKSHEET (PD313-152A). a. Ensure that same complaint number is used for both MISSING/ UNIDENTIFIED PERSON REPORT and COMPLAINT REPORT. Have JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) prepared, if missing person is at least seven but less than sixteen years of age. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-23 PAGE: 07/19/16 DESK OFFICER, 12. PRECINCT/ PSA/TRANSIT DISTRICT OF OCCURRENCE 13. (continued) NOTE REVISION NUMBER: 4 of 8 Comply with P.G. 215-03, “Emergency Removals or Investigation and Reporting of Abused, Neglected, or Maltreated Children,” if circumstances indicate that youth may be missing due to abuse, neglect or maltreatment. Cause the electronic transmissions of the MISSING/UNIDENTIFIED PERSON REPORT and COMPLAINT REPORT to the Missing Persons Squad via Omniform. a. Have command clerk enter Missing Persons Squad case number and the assigned Missing Persons Squad case detective on the MISSING/UNIDENTIFIED PERSON REPORT. b. Confer with desk officer of resident precinct/PSA. Convey status of investigation and apprise of investigative steps taken. In all cases of reported missing persons, a COMPLAINT REPORT and a MISSING/UNIDENTIFIED PERSON REPORT MUST be generated regardless if the missing person is located prior to preparing and/or entering the reports into Omniform/ECMS system. A JUVENILE REPORT SYSTEM WORKSHEET will also be prepared, in addition to a COMPLAINT REPORT and MISSING/UNIDENTIFIED PERSON REPORT, if the missing person is at least seven but less than sixteen years of age. In the event that the missing person is located prior to the preparation and electronic transmission of the COMPLAINT REPORT, MISSING/UNIDENTIFIED PERSON REPORT and JUVENILE REPORT SYSTEM WORKSHEET, the assigned precinct detective will close the case in ECMS indicating how and where the missing person was located. The prepared reports will be filed at the precinct/PSA concerned. UPON DETERMINING MISSING PERSON IS A “SPECIAL CATEGORY” DESK OFFICER, 14. 15. PRECINCT/ PSA/TRANSIT DISTRICT OF OCCURRENCE Open and maintain Command Post Log at desk. Make the following additional notifications: a. Precinct/PSA/transit district commanding/executive officer/duty captain b. Detective squad, precinct of occurrence, to respond and assist in search (1) If no detective is available, notify the detective borough dispatcher c. Commanding/executive officer or duty captain of missing person’s resident precinct/PSA d. Operations Unit e. Missing Persons Squad - Notify Missing Persons Squad of identity of member assigned to conduct the immediate investigation and/or search (i.e., name and rank of patrol supervisor, commanding/executive officer or duty captain). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-23 REVISION NUMBER: PAGE: 07/19/16 5 of 8 COMMANDING 16. /EXECUTIVE OFFICER/ DUTY CAPTAIN, PRECINCT/PSA /TRANSIT DISTRICT OF OCCURRENCE AND PRECINCT/PSA OF RESIDENCE Direct, coordinate and control the search in the appropriate areas. a. Common sense standards should be used to determine areas of search. b. If child nine years of age or younger is missing, the commanding/executive officer or duty captain, precinct/ PSA/transit district of occurrence shall perform steps “17” through “26.” 17. Request additional personnel, as required. a. Emergency Service Unit, if needed. b. Aviation Unit to survey rooftops, when necessary. c. Strategic Response Group, if needed. (1) Patrol supervisor will consult with commanding officer/duty captain prior to activating a Level 1 mobilization, absent exigent circumstances (see ADDITIONAL DATA statement). Request radio dispatcher to broadcast description of missing person to members on patrol. a. If missing person is believed to be using public transportation, request broadcast of description to precincts, PSAs and transit districts along travel route and confer with a supervisor assigned to the Transit Bureau (subways) and/or Traffic Management Center (buses), as appropriate. Immediately initiate search at location where missing person was last observed prior to the arrival of the precinct/PSA/transit district commanding/executive officer or duty captain. a. Include travel route, if any, in search pattern. Direct members performing the search to maintain records of area, routes and premises searched and identities of persons questioned. Coordinate search with the following: a. Precinct/PSA/transit district commanding/executive officer/duty captain, when applicable b. Desk officers of precinct/PSA/transit district of occurrence and precinct/PSA of residence, if different c. Missing Persons Squad (1) Make notification within a reasonable time (usually four hours but not later than end of tour) of progress of search. Upon completion of investigation and search, obtain the Missing Persons Squad serial number d. Operations Unit e. Communications Section. PATROL SUPERVISOR, PRECINCT/PSA /TRANSIT DISTRICT OF OCCURRENCE 18. 19. 20. 21. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-23 REVISION NUMBER: PAGE: 07/19/16 22. ASSIGNED DETECTIVE, PRECINCT/PSA OF RESIDENCE 23. 24. 25. 26. 6 of 8 Use the missing person’s phone, email, social media and other information obtained to attempt to contact the missing. a. If contact is made with the missing person, determine the missing person’s location, condition or intentions. b. If contact is unable to be made with the missing person, confer with persons who could assist in providing information about the missing person’s location, condition or intentions and request that they assist in locating the missing person. Contact New York State Division of Criminal Justice Services (DCJS) if missing person has been registered with Operation Safe Child and request that the missing person’s fingerprints be compared against all incoming fingerprints submitted to DCJS. Widely distribute copies of any photos obtained of the missing person among personnel involved in the search utilizing: a. Incident Notification Response Unit (INRU) b. Enterprise Case Management System Wanted Flyer c. Transit Bureau Wheel. Request Deputy Commissioner, Public Information to disseminate photograph and facts to the media. Request Real Time Crime Center “Alert” for missing person. IN ALL CASES REGARDLESS OF CATEGORY DESK OFFICER, 27. PRECINCT/ PSA/TRANSIT DISTRICT OF OCCURRENCE Review, sign and forward MISSING/UNIDENTIFIED PERSON REPORT and JUVENILE REPORT SYSTEM WORKSHEET, if prepared, as per instructions on forms. a. Enter precinct/PSA serial number on JUVENILE REPORT SYSTEM WORKSHEET prior to forwarding. DESK OFFICER, 28. PRECINCT/PSA OF RESIDENCE Immediately review COMPLAINT REPORT and finalize within two hours of report. 29. ASSIGNED DETECTIVE, PRECINCT/PSA OF RESIDENCE Prepare Omniform Complaint Revision within seven working days detailing the steps taken in the preliminary investigation, unless the investigation was closed on the MISSING/UNIDENTIFIED PERSON REPORT. COMMANDING 30. 31. /EXECUTIVE OFFICER/ DUTY CAPTAIN, PRECINCT/PSA /TRANSIT DISTRICT OF OCCURRENCE Supervise and review actions taken by members of the service. Ensure that all forms are properly prepared and forwarded. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-23 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 7 of 8 OPERATIONAL CONSIDERATIONS THERE ARE NO MINIMUM TIME LIMITS THAT MUST BE OBSERVED BEFORE ACCEPTING A REPORT OF A MISSING PERSON. Missing person complaints WILL BE ACCEPTED for persons missing from temporary residences within New York City (hotels, rooming houses, etc.). However, complainants will also be instructed to report such cases to the local police agency covering the permanent residence of the missing person. UNDER NO CIRCUMSTANCES WILL COMPLAINANTS BE REFERRED DIRECTLY TO THE MISSING PERSONS SQUAD. Missing persons ordinarily DO NOT INCLUDE the following: a. Persons wanted for crimes; or b. Persons wanted on warrants; or c. Persons eighteen years of age or older who have left home voluntarily because of domestic, financial or similar reasons. These exclusions are intended for persons who are likely to have fled VOLUNTARILY as a direct result of their status (e.g., a person wanted for a crime fleeing to avoid prosecution). However, the exclusions listed above shall not be used as a justification for failing to accept a missing persons report when the totality of the circumstances indicate that a person may in fact be missing. In the event that a special category missing person is not found prior to the change of tour, the outgoing desk officers of both the precinct/PSA/transit district of occurrence and precinct/PSA of residence MUST confer with the incoming desk officer regarding the facts and details surrounding the case. The incoming desk officer will reference the Command Post Log to ensure the missing person’s pedigree and important details pertaining to the case are disseminated during roll call for the outgoing platoon. The patrol boroughs of both the locations of occurrence and residence will inform the incoming duty captains of the status of all special category missing person investigations. The incoming precinct/PSA commanding officers, executive officers and/or duty captains concerned, in coordination with the assigned detective, will direct additional searches as necessary and will determine their scopes and durations. Complaints of missing New York City residents shall be recorded at the missing person’s resident precinct and the commanding officer of the precinct/PSA of residence is ultimately responsible for directing the overall effort to locate the missing person. Maintain, in front of Command Post Log, a listing of “special category” missing persons captioned as follows: NAME OF MISSING PERSON SAFE RETURN INFORMATION AGE DATE OF REPORT PAGE NUMBER SIXTY YEARS OF AGE AND OLDER – The Missing Persons Squad will make a daily telephone notification to the New York City Department for the Aging (DFTA) of persons sixty years of age and older who were reported missing for any reason during the previous calendar day. Hours of operation for the DFTA are 0900 to 1700 hours, Monday thru Friday, and the Missing Persons Squad will notify DFTA the next business day for missing persons reported on weekends or holidays. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-23 DATE EFFECTIVE: REVISION NUMBER: PAGE: 07/19/16 8 of 8 The telephone notification shall include the name, address and contact numbers of a family member and/or caretaker of the missing person. A brief synopsis of the details along with the missing person’s medical situation shall also be included in the telephone notification to DFTA. ADDITIONAL DATA (continued) NON-RESIDENTS - A report of person missing from a residence OUTSIDE New York City WILL NOT BE ACCEPTED. The complainant will be directed to report the case to the local police agency covering the residence of the missing person. The local police may request this Department to assist in the investigation. Assigned NYPD personnel will ascertain if any known locations of the missing person within New York City require a search given the facts of the initial investigation. VICTIM OF A CRIME - When a person reported missing or unidentified is found to be the victim of a crime, the investigating member will notify the desk officer, precinct/PSA of residence and precinct/PSA/transit district of occurrence (if different) and the Missing Persons Squad. The member will also prepare an Omniform Complaint Revision to close the missing person case. The member will then prepare another COMPLAINT REPORT and have a new complaint number assigned to the new case. The Missing Persons Squad is required to make a report through NYSPIN to the Central Registry as soon as possible upon receiving a notification of a missing child under eighteen years of age. ACTIVATING LEVEL 1 MOBILIZATION The patrol supervisor will not activate a Level 1 mobilization for a missing person without first consulting the commanding officer/duty captain. If additional personnel are deemed necessary by the patrol supervisor, they may, without prior consultation, deploy personnel from their command (e.g., administrative personnel, specialized personnel, etc.) to assist in the missing person investigation. If there are exigent circumstances and an immediate need for additional personnel for a missing person investigation (e.g., possible kidnapping-in-progress, etc.), the patrol supervisor may activate a Level 1 mobilization without prior approval, and consult with the commanding officer/duty captain as soon as possible. RELATED PROCEDURES Unidentified Persons (P.G. 216-03) Notifications (P.G. 216-15) On-Line Juvenile Report System (P.G. 215-08) Complaint Reporting System (P.G. 207-01) FORMS AND REPORTS COMPLAINT REPORT WORKSHEET (PD313-152A) JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) MISSING/UNIDENTIFIED PERSON REPORT (PD336-151) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-25 NOTIFICATIONS FROM CASEWORKERS EMPLOYED BY ADULT PROTECTIVE SERVICES AND THE DEPARTMENT FOR THE AGING DATE ISSUED: 01/09/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/09/15 1 of 3 PURPOSE To provide a comprehensive mechanism for receiving and responding to reports of crimes committed against clients and prospective clients of Adult Protective Services (APS) and the Department for the Aging (DFTA). SCOPE This procedure establishes the manner in which the Department will receive, record, and, in appropriate circumstances, commence an investigation in those cases where caseworkers employed by Adult Protective Services and/or the Department for the Aging are presented with facts and circumstances giving the caseworker reason to believe that a crime has been committed against a client or any person being evaluated to become a client. DEFINITIONS IMPAIRED ADULT ABUSE - Physical, sexual, emotional or financial abuse and/or neglect of a physically or mentally impaired adult, eighteen years of age or older, who is unable to provide for their own health, welfare or safety. ELDER ABUSE - Physical, sexual, emotional or financial abuse and/or neglect of an individual sixty years of age or older. PROCEDURE Upon receiving a report from a caseworker, employed by either Adult Protective Services or the Department for the Aging, alleging that a client of the agency or a person being evaluated to become a client has been the victim of a crime: MEMBER OF THE SERVICE RECEIVING REPORT 1. Ascertain immediately if report relates to an ongoing condition that threatens health or safety of victim. IF HEALTH OR SAFETY OF VICTIM APPEARS TO BE IN IMMEDIATE DANGER: MEMBER OF THE SERVICE RECEIVING REPORT 2. Request medical assistance to the scene of occurrence. a. Ensure response of police personnel and resources, including Emergency Service Unit and patrol supervisor, as necessary. IF HEALTH OR SAFETY OF VICTIM DOES NOT APPEAR TO BE IN IMMEDIATE DANGER: MEMBER OF THE SERVICE RECEIVING REPORT 3. Notify radio dispatcher and request appropriate unit to be dispatched to scene. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-25 UNIFORMED MEMBER OF THE SERVICE ASSIGNED PAGE: 01/09/15 4. 5. 6. 7. ADDITIONAL DATA REVISION NUMBER: 2 of 3 Respond to scene, and: a. Interview complainant/victim, witnesses and caseworker b. Comply with P.G. 216-01, “Aided Cases General Procedure,” if necessary c. Conduct thorough field investigation, obtain facts and safeguard evidence. Comply with P.G. 207-07, “Preliminary Investigation of Complaints (Other Than Vice Related or Narcotics Complaints)” and P.G. 208-36, “Family Offenses/Domestic Violence,” if applicable. a. Canvass area for witnesses, if appropriate. Notify special operations lieutenant, in addition to any other required notifications. Notify precinct detective squad or domestic violence investigator, if appropriate, in all cases requiring further investigation. a. Notify the Detective Bureau’s Financial Crimes Task Force in cases where elderly persons are victims of financial exploitation, con games and home repair scams. The special operations lieutenant, who is designated to act as the liaison between this Department and caseworkers for Adult Protective Services and the Department for the Aging, will be notified in all cases when a caseworker employed by either agency makes a report of an elderly/impaired victim. Cases involving incidents of domestic violence will continue to be the responsibility of the domestic violence prevention officer/investigator, who will be notified directly. Whenever possible, Adult Protective Services and Department for the Aging caseworkers requiring police assistance in any given situation will contact the liaison at the precinct concerned to make advance arrangements for such assistance. When advance arrangement is not possible, caseworkers concerned will contact the desk officer, precinct concerned, to request such assistance. When the situation constitutes an emergency, caseworkers will contact 911 and request response. Adult Protective Services and the Department for the Aging are valuable resources whose services may be utilized by members of the service (uniformed and civilian) to secure additional assistance when dealing with cases involving long-term investigation or those requiring access to financial or other records. The assigned investigator should attempt to obtain assistance from the Adult Protective Services or Department for the Aging caseworker through the precinct special operations lieutenant. If questions exist as to what information or documents may be shared with the above agencies, members of the service may refer to Operations Order 3, series 2015, entitled, “Guidelines Regarding Release of Victim Information to Victim Advocacy Agencies” or contact the Legal Bureau for assistance. Adult Protective Services caseworkers are experienced in arranging for the provision of food, shelter, medical care and financial assistance to physically or mentally impaired adults. In addition, Adult Protective Services personnel are authorized by law to NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-25 DATE EFFECTIVE: REVISION NUMBER: PAGE: 01/09/15 3 of 3 intervene to prevent evictions, assist clients in obtaining public assistance, and assist in arranging for heat, electric and cleaning services for clients in need of these services when no other family member is willing and/or able to do so on the client’s behalf. The most typical client is a person sixty years of age or older, physically or mentally impaired without family ties. ADDITIONAL DATA (continued) The Department for the Aging provides emergency financial assistance and supportive services to elderly crime victims and elder abuse victims. Services include providing crime prevention and supportive counseling, home security repairs, e.g., windows and door locks for victims of forced entries, help in replacing stolen documents, assistance in filing Crime Victim Compensation Board claims, and securing other services such as Home Energy Assistance Program (HEAP) and Meals on Wheels. The operational hours for both the Adult Protective Services and the Department for the Aging are Monday through Friday, 0900 to 1700 hours. Each District Attorney’s Office within the City of New York has special units or assigned assistants to specialize in cases involving the elderly. In the event that such assistance is required, the member of the service concerned should contact the appropriate District Attorney’s Office during business hours and confer with the unit or assistant assigned to handle these cases. RELATED PROCEDURES Preliminary Investigation of Complaints (Other Than Vice Related or Narcotics Complaints) (P.G. 207-07) Family Offenses/Domestic Violence (P.G. 208-36) Involuntary Protection Service (P.G. 212-69) Aided Cases General Procedure (P.G. 216-01) Guidelines Regarding Release of Victim Information to Victim Advocacy Agencies (Operations Order 3, series 2015) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-26 VOLUNTARY SURRENDER OF WEAPONS WITH WRITTEN NOTICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To encourage and record the voluntary surrender of dangerous weapons. PROCEDURE When a person asks how to surrender a dangerous weapon: UNIFORMED MEMBER OF THE SERVICE 1. NOTE If at the time of inquiry, the person physically possesses the weapon, the uniformed member of the service concerned will escort the person to the appropriate command where “Voluntary Surrender of Weapons Without Prior Notice” procedure will be followed (see P.G. 207-27). CLERICAL MEMBER 2. Enter name and address of writer and description of weapon in the Command Communications Log upon receipt of the written notice, and forward same to command clerk. COMMAND CLERK 3. 4. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A). Attach copy of written “notice of intent” to file copy of the COMPLAINT REPORT (PD313-152). DESK OFFICER 5. Forward copy of COMPLAINT REPORT with the original “notice of intent” attached to precinct detective squad. Direct person requesting such information to write a “notice of intent to surrender weapon” to the commanding officer of resident precinct including: a. Name and address b. Description of weapon c. Present location of weapon, and d. Time, date and place where weapon will be surrendered. RELATED PROCEDURE Voluntary Surrender of Weapons Without Prior Notice (P.G. 207-27) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-27 VOLUNTARY SURRENDER OF WEAPONS WITHOUT PRIOR NOTICE DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 1 PURPOSE To encourage and record the voluntary surrender of dangerous weapons. PROCEDURE When a person appears at a Department facility to surrender a dangerous weapon without having given prior notice: DESK OFFICER 1. 2. Request identification. Make Command Log entry, including person’s name and address, description of the weapon and other circumstances. 3. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A), PROPERTY CLERK INVOICE (PD521-141) and other appropriate forms. a. If weapon is a firearm, also prepare REQUEST FOR LABORATORY EXAMINATION REPORT (PD521-168). DESK OFFICER 4. Summon precinct detective squad member to take charge of the weapon and the person surrendering. COMMAND CLERK FORMS AND REPORTS COMPLAINT REPORT WORKSHEET (PD313-152A) PROPERTY CLERK INVOICE (PD521-141) REQUEST FOR LABORATORY EXAMINATION REPORT (PD521-168) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-28 RECORDING OF COMPLAINTS OCCURRING WITHIN THE NEW YORK CITY TRANSIT SYSTEM DATE ISSUED: 12/31/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 1 of 3 PURPOSE To assist members of the service in the proper preparation and forwarding of COMPLAINT REPORT WORKSHEETS (PD313-152A) pertaining to complaints under the jurisdiction of the N.Y.P.D. Transit Bureau. PROCEDURE When assigned to prepare a COMPLAINT REPORT WORKSHEET involving complaints alleged to have occurred under the jurisdiction of the Transit Bureau: MEMBER OF THE SERVICE 1. NOTE “Jurisdiction Code” refers to the bureau, division or agency having primary patrol responsibility over the specific location of occurrence. (See “ADDITIONAL DATA”). 2. NOTE Interview complainant thoroughly to ascertain: a. “Type of Location” and applicable “Jurisdiction Code.” Comply with the following for complaints that are under the jurisdiction of the Transit Bureau (i.e., New York City subway or elevated train lines): a. Enter the word “NYC Transit Subway” in the “Type of Location (specific)” caption of the COMPLAINT REPORT WORKSHEET b. Enter “01” as the jurisdiction code (meaning Transit Bureau) in Box 1 entitled “Jurisdiction” c. Enter the name of the train station of occurrence and the train line(s) that run at the location of incident in the “Address/Location of Occurrence” caption of the COMPLAINT REPORT WORKSHEET. i. Examples: 86 Street Station - “1, 9” lines Parsons Blvd. Station - “F” line High St. Station - “A, C” lines. To identify the appropriate “Location of Occurrence” for incidents occurring on a moving train, the incident will be recorded as occurring at the next (very first) station where the train stops regardless of precinct or patrol borough boundaries. d. Fully describe the incident and reconstruct the elements of the offense(s) if any, and in addition, record the following information in the “Details” section of the COMPLAINT REPORT WORKSHEET: i. Time of victim’s entry into the transit system ii. Station of entry into the transit system iii. Specific incident location in the transit system, e.g., train platform, mezzanine, booth, elevator, passageway, ramp, stairway, street stairway, escalator, etc. (a) If incident occurred on the train, indicate direction of travel (northbound/southbound/Manhattan bound, etc.), train line (letter or number) and train car location (indicate car number or location of car as front, middle, rear of train) if known NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-28 PAGE: Error! Reference source not found. MEMBER OF THE SERVICE (continued) iv. v. vi. PRECINCT/PSA 3. DESK OFFICER 4. 5. 6. 7. NOTE REVISION NUMBER: 2 of 3 Examples: Northbound “4” train, car #944 Southbound “R” train, rear car (b) If incident occurred on a N.Y.C. Transit System stairway, street stairway, passageway, ramp, escalator or booth, indicate the common N.Y.C. Transit System marking visibly posted or painted upon the location, if known Examples: S-3 (Street stairway) M-4 (Mezzanine stairway) Method of escape, i.e., onto tracks, into tunnel, street, etc. Total value of property damaged - in criminal mischief cases NOTIFICATIONS - include the rank, name, shield number and command of members notified from units within the Department, (i.e., Borough Transit Squad, Precinct Detective Squad/BRAM, Missing Persons Squad, Transit Bureau Wheel, etc.) Verify that required notifications and proper referral of active cases have been made. Review COMPLAINT REPORT WORKSHEET and make certain that necessary captions are completed and required information is provided in the “Details” section of the report. Sign COMPLAINT REPORT WORKSHEET, upon verification that information is accurate and complete. Give COMPLAINT REPORT WORKSHEET to command clerk for entry into the On-Line Complaint System (OLCS), as appropriate. Direct command clerk to IMMEDIATELY FAX the COMPLAINT REPORT WORKSHEET to the desk officer, transit district of record so that the district concerned may take appropriate supplemental action, as necessary. a. Have command clerk telephone the district concerned to ensure receipt of FAXED report. If command’s FAX machine is inoperable for any reason, the details of the COMPLAINT REPORT WORKSHEET MUST be telephoned to the desk officer, transit district of record. The desk officer, transit district of record shall ensure that the telephoned details are recorded on a COMPLAINT REPORT WORKSHEET. 8. 9. 10. Have command clerk enter the transit district of record and the title/rank, name of the district member receiving the report in the “Details” section of the COMPLAINT REPORT WORKSHEET. Retain COMPLAINT REPORT WORKSHEET in command file. Ensure that those members of the service assigned to the operation of the On-Line Complaint System (OLCS) enter the required transit - related information and correct jurisdiction code in the appropriate fields PRIOR NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-28 DATE EFFECTIVE: REVISION NUMBER: PAGE: Error! Reference source not found. 3 of 3 TO FINALIZATION (i.e., “sign off”) of the On-Line Complaint. ADDITIONAL DATA All members of the service are reminded that a clear distinction exists between the “Jurisdiction” code and the “Reporting Agency” code listed on a COMPLAINT REPORT WORKSHEET/Omniform Complaint Revision. The “Jurisdiction” code refers to the bureau, division or agency having the primary patrol responsibility over the location of occurrence. The Transit Bureau (Jurisdiction code “01”) has primary responsibility to patrol the New York City subway, subway stations and elevated train lines and the Transit Bureau District offices only. Accordingly, complaints not under the jurisdiction of the NYPD Transit Bureau shall NOT be classified as “01” (Transit Bureau). Some stairways, street stairways, passageways and ramps are the property of other transportation facilities such as the LIRR (code “06), PATH (code “03”), AMTRAK (code “07”), or Metro-North (code “15”). Complaints alleged to have occurred at these locations are considered off the NYC Transit System and the appropriate jurisdiction code MUST be entered by the member of the service preparing a COMPLAINT REPORT WORKSHEET/Omniform Complaint Revision. The Pattern Identification Module (PIM) Transit Bureau Liaison assigned to each Patrol Services Bureau Borough command will thoroughly review all complaints, regardless of jurisdictional code, to ensure that all transit-related crimes have been reported to the appropriate transit district of record. The “Reporting Agency” code refers to the specific assignment of the member of the service who is preparing the COMPLAINT REPORT WORKSHEET/Omniform Complaint Revision or who effected the recorded arrest, as follows: Code “00” NYPD MOS (not assigned to Transit Bureau or Housing Bureau) Code “01” NYPD Transit Bureau MOS Code “02” NYPD Housing Bureau MOS Codes “03 through 15” Other Agency Officers RELATED PROCEDURE Follow-Up Investigations Of Complaints Already Recorded (P.G. 207-09) FORMS AND REPORTS COMPLAINT REPORT WORKSHEET (PD 313-152A) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-29 FIELD REPORTS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To investigate, take corrective action and record non-criminal conditions occurring on N.Y.C. Housing Authority locations. SCOPE FIELD REPORT (PD313-1511) will be used to record the following noncriminal conditions occurring on N.Y.C. Housing Authority locations: a. Playing in prohibited areas b. Noise complaints c. Other breaches of Housing Authority Rules and Regulations d. Follow-up dispositions e. Repairs f. Damage, accidental g. Damage, non-criminal h. Damage, cause unknown i. Lingering j. Complaint unclassified k. Abandoned and derelict vehicles l. Resident disputes m. Fire, non-suspicious n. Other conditions as specified by appropriate Patrol Guide procedures. PROCEDURE When becoming aware of any of the above non-criminal conditions occurring on N.Y.C. Housing Authority locations: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. Take appropriate police action. Make a complete and accurate ACTIVITY LOG (PD112-145) entry. Prepare FIELD REPORT and deliver to police service area desk officer. a. Obtain and enter serial number assigned in ACTIVITY LOG. b. Telephone details to police service area clerk for preparation of FIELD REPORT, if assigned to foot patrol or delivery of FIELD REPORT is not practical. (1) Sign FIELD REPORT at end of tour, if possible. COMMAND CLERK 4. Enter reported condition on INCIDENT INDEX - ON DEVELOPMENT (NYCHA 080.105). a. Assign the next serial number and have serial number entered on FIELD REPORT. Submit completed FIELD REPORTS to police service area desk officer. 5. PSA DESK OFFICER 6. 7. Review FIELD REPORTS for completeness and accuracy. a. Ensure that necessary captions are completed and sign. Distribute copies of FIELD REPORTS, as follows: a. Original - Police Service Area of occurrence. b. 1st copy - Housing Authority Development Manager, during second platoon, next business day. c. 2nd copy - Reporting officer. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-29 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 2 of 2 ADDITIONAL DATA Uniformed members of the service not assigned to police service area commands, that prepare a FIELD REPORT, must contact the police service area of occurrence by telephone and request a FIELD REPORT serial number from the command clerk. Once the FIELD REPORT has been fully prepared, numbered, and signed by the desk officer, the FIELD REPORT will be forwarded direct to the police service area of occurrence, via Department mail. FORMS AND REPORTS ACTIVITY LOG (PD112-145) FIELD REPORT (PD313-1511) INCIDENT INDEX - ON DEVELOPMENT (NYCHA 080.105) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-30 CIVILIAN COMPLAINTS - WITNESS STATEMENT DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To record and process statements of witnesses to incidents from which a civilian complaint arises. PROCEDURE When a person is present in a Department facility and wishes to make a statement as a witness to an incident involving a civilian complaint: MEMBER OF THE SERVICE 1. NOTE If the witness appears to have difficulty understanding/communicating in English, the member of the service concerned should comply with P.G. 212-90, “Guidelines for Interaction with Limited English Proficient (LEP) Persons.” Due to the sensitive nature of corruption/misconduct complaints, the use of the telephonic interpretation service is the preferred interpretation method in these types of cases. If the complainant appears to be hearing impaired, the member of the service receiving the complaint should comply with P.G. 212-104, “Interaction with Hearing Impaired Persons. 2. 3. 4. 5. NOTE Interview witness. Provide witness with first copy of CIVILIAN COMPLAINT REPORT (PD313-154) to be prepared in witness’s own handwriting. Prepare CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) (PD313-154B) and include the following under caption “Additional Comments:” a. If witness is apparently under the influence of an intoxicant or drug. b. If witness is apparently suffering from a mental disorder or evidences any condition bearing on his/her credibility. c. Physical condition of witness, noting any visible marks or injuries relative to the complaint. Have four typewritten copies of CIVILIAN COMPLAINT REPORT and two typewritten copies of CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) prepared. a. Enter same serial number on witness statement as is assigned to the related civilian complaint. Have witness sign copies of CIVILIAN COMPLAINT REPORT, under caption “Complainant’s Signature” (cross out “Complainant” and insert “Witness”). The witness is NOT to sign the CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET). 6. 7. Review and sign all copies of the CIVILIAN COMPLAINT REPORT and the CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET). Give one typewritten copy of CIVILIAN COMPLAINT REPORT, marked “Complainant Copy,” to the witness as a receipt. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-30 REVISION NUMBER: PAGE: 08/01/13 2 of 2 NOTE DO NOT GIVE WITNESS A COPY OF THE CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET). MEMBER OF THE SERVICE (continued) 8. ADDITIONAL DATA If witness appears at command after CIVILIAN COMPLAINT REPORT has been forwarded or at a command, other than where the original complaint was lodged, the desk officer/supervisor will comply with all procedures listed above. In addition, the desk officer/supervisor will telephone the Civilian Complaint Review Board, Intake Unit, to obtain the assigned Civilian Complaint Review Board or Chief of Department serial number. The assigned serial number must be entered on both the CIVILIAN COMPLAINT REPORT and the CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET). RELATED PROCEDURES Processing Civilian Complaints (P.G. 207-31) Allegations of Corruption and Other Misconduct Against Members of the Service (P.G. 207-21) FORMS AND REPORTS CIVILIAN COMPLAINT REPORT (PD313-154) CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) (PD 313-154B) 9. Attach one copy of witness’s statement to each related copy of civilian complaint. Process in accordance with P.G. 207-31, “Processing Civilian Complaints.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-31 PROCESSING CIVILIAN COMPLAINTS DATE ISSUED: 10/27/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 1 of 7 PURPOSE To record and initiate investigation of complaints from civilians alleging misconduct by uniformed members of the service. SCOPE Complaints against uniformed members of the service may be made at any patrol precinct, police service area, transit district, traffic unit, Internal Affairs Bureau, or any other office of the Department, including the Office of the Police Commissioner or office of a deputy commissioner. DEFINITIONS INVESTIGATING SUPERVISOR - for the purpose of this procedure will be: a. In a patrol command - the Platoon Commander, Special Operations Lieutenant, or Integrity Control Officer of the command receiving the complaint will conduct investigation. (1) If the Platoon Commander, Special Operations Lieutenant, or the Integrity Control Officer is unavailable, the commanding officer/duty captain will assume charge of the preliminary investigation. b. In other than a patrol command - a supervisor or duty captain from the next higher command will perform the investigation. SUPERVISOR REVIEWING CIVILIAN COMPLAINT - Supervising member of the service who reviews a CIVILIAN COMPLAINT REPORT (PD313154) prepared by a subordinate member. The reviewer must be at least one rank higher than the member receiving the CIVILIAN COMPLAINT REPORT. PROCEDURE Upon receipt of a complaint from a civilian alleging misconduct by a uniformed member of the service: MEMBER OF THE SERVICE RECEIVING COMPLAINT 1. NOTE Complaints of corruption or other misconduct not within the jurisdiction of the Civilian Complaint Review Board will be referred to the Internal Affairs Bureau Command Center (see P.G. 207-21, “Allegations of Corruption and Other Misconduct Against Members of the Service”). 2. Report all misconduct complaints (see exceptions in following “NOTE”) including unnecessary use of force, abuse of authority, discourtesy, offensive language, etc., to Civilian Complaint Review Board, Intake Unit at 1-800-341-2272 (24 hours). Process complaints as follows: a. MADE IN PERSON (1) Interview complainant. (2) Give complainant first copy of CIVILIAN COMPLAINT REPORT (PD313-154) to be prepared in complainant’s own handwriting. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-31 REVISION NUMBER: PAGE: 10/27/16 (3) MEMBER OF THE SERVICE RECEIVING COMPLAINT (continued) b. c. d. 2 of 7 Furnish assistance or allow other person to assist in preparing the form. Enter under “Details” reason assistance was given. (4) Have complainant sign form under appropriate caption and have representative or person assisting, if any, sign form under caption “Details.” RECEIVED BY MAIL (1) Attach original letter of complaint to first copy of CIVILIAN COMPLAINT REPORT ordinarily prepared by civilian complainant. (2) Make photocopy of original letter of complaint and attach to file copy of CIVILIAN COMPLAINT REPORT. (3) Enter Civilian Complaint Review Board or Chief of Department serial number, as appropriate, in a conspicuous location at the top of original letter of complaint. RECEIVED BY TELEPHONE (1) Prepare first copy of CIVILIAN COMPLAINT REPORT in own handwriting and treat as if prepared by complainant. All captions are to be completed. If requested information is not given, indicate such in appropriate captions on REPORT. (2) Advise complainant he/she will receive a written acknowledgement from the Civilian Complaint Review Board. IN PERSON (DOES NOT WANT TO IMMEDIATELY MAKE COMPLAINT) - When a complainant is present in any police facility and does not want to immediately make a complaint or furnish the member of the service receiving the complaint with details of the incident: (1) PROVIDE the complainant with the first copy of CIVILIAN COMPLAINT REPORT. (2) Advise complainant that the complaint may be delivered in person, taken over the telephone, or sent by mail to any patrol precinct, police service area, transit district, traffic unit, Internal Affairs Bureau, or any other office of the Department, including the Office of the Police Commissioner or office of a deputy commissioner. IN ADDITION, provide the complainant with the telephone number of the Civilian Complaint Review Board, Intake Unit at 1-800-341-2272 (24 hours). (3) When a member of the service receives a request for a CIVILIAN COMPLAINT REPORT, the desk officer/ supervisor will be advised and a Command Log entry will immediately be made and shall include the name of the complainant, if provided, physical description, e.g., sex, race, age and any other pertinent information. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-31 REVISION NUMBER: PAGE: 10/27/16 3 of 7 If the complainant appears to have difficulty understanding/communicating in English, the member of the service concerned should comply with P.G. 212-90, “Guidelines for Interaction with Limited English Proficient (LEP) Persons.” Due to the sensitive nature of corruption/misconduct complaints, the use of the telephonic interpretation service is the preferred interpretation method in these types of cases. If the complainant appears to be hearing impaired, the member of the service receiving the complaint should comply with P.G. 212-104, “Interaction with Hearing Impaired Persons.” NOTE To prevent an interruption or delay in vital services, the telephone switchboard operator will refer an allegation of misconduct to the desk officer who will record pertinent details of the allegation. MEMBER OF THE SERVICE RECEIVING COMPLAINT (continued) 3. 4. NOTE Prepare CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) (PD313-154B) and include the following under the caption “Additional Comments:” a. If complainant is apparently under the influence of an intoxicant or drug. b. If complainant is apparently suffering from a mental disorder or evidences any condition bearing on his/her credibility. c. Physical condition of complainant, noting any visible marks or injuries relative to the complaint. (1) Take photograph of area of body that was reportedly injured, when possible, with complainant’s consent. Inform Civilian Complaint Review Board, Intake Unit, immediately by telephone 1-800-341-2272 (24 hours) of: a. Summary of alleged misconduct b. Time complainant arrived, or letter or call received c. Name and address of complainant. Indicate if anonymous, transient or homeless d. Rank, name, shield number and command of member complained of, if known e. Reporting command f. Name, rank, and command of member transmitting information. A follow-up notification to the Internal Affairs Bureau Command Center at (212) 7418401, will also be made to obtain an Internal Affairs Bureau log number. Indicate that number on the top of the CIVILIAN COMPLAINT REPORT, under the caption I.A.B. LOG #. 5. 6. Obtain Civilian Complaint Review Board or Chief of Department serial number and time recorded from Civilian Complaint Review Board, Intake Unit, and enter on CIVILIAN COMPLAINT REPORT. Request complainant and/or witnesses to remain if: a. Requested by Civilian Complaint Review Board, Intake Unit, pending telephone and/or in person interview by investigator to clarify complaint allegation(s), etc. b. Complaint has been assigned a Chief of Department serial number and the complainant is a transient or homeless. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-31 MEMBER OF THE SERVICE RECEIVING COMPLAINT (continued) PAGE: 10/27/16 7. 8. 9. 10. NOTE REVISION NUMBER: 4 of 7 Notify Investigating Supervisor to initiate investigation of alleged complaint(s) if: a. Doubt exists as to the identity of the member of the service against whom the complaint is being lodged, OR b. Complaint has been assigned a Chief of Department serial number and the complainant is a transient or homeless. Have four typewritten copies of CIVILIAN COMPLAINT REPORT and two typewritten copies of CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) prepared. Review and sign all copies of CIVILIAN COMPLAINT REPORT and CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET). Give one typewritten copy of CIVILIAN COMPLAINT REPORT, marked “Complainant Copy,” to the complainant as a receipt. DO NOT GIVE COMPLAINANT A COPY OF THE CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET). 11. 12. INVESTIGATING 13. SUPERVISOR 14. 15. 16. 17. Have a Command Log entry made consisting of the following information: a. Name and address of complainant b. Time of complainant’s arrival and departure or time of receipt of letter or telephone call c. Physical condition of complainant, noting any visible marks or injuries relative to the complaint d. Identity of member complained of, if known e. Civilian Complaint Review Board or Chief of Department serial number assigned. Have two copies of Typed Letterhead prepared in a command not maintaining a Command Log, addressed to the commanding officer, and containing the information described in step 11. Initiate investigation as indicated in step 7 above. Notify the Civilian Complaint Review Board, Intake Unit at (800) 3412272 (24 hours) of the results of the investigation. Record the results of the investigation on the CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY WORKSHEET) under the caption “Additional Comments” and return to the member of the service receiving complaint for distribution. Record results of investigation in Command Log. a. Commands not maintaining a Command Log will record the results of the investigation as per step 12 above. Notify the commanding officer/duty captain if unable to ascertain the identity of the member against whom the complaint is being lodged. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-31 REVISION NUMBER: PAGE: 10/27/16 5 of 7 18. Review CIVILIAN COMPLAINT REPORT prepared by member of the service receiving complaint. a. If a civilian complaint is made in person or by telephone and it involves member(s) of the reporting command, ensure that all related Department documents are included with the REPORT (See NOTE following step 20). b. Complete following captions: “Title, Tax Registry Number and Signature of Reviewing Supervisor, Name Printed, and Date”. c. Submit entire package to commanding officer. COMMANDING 19. OFFICER OF MEMBER 20. RECEIVING COMPLAINT Endorse and forward original Typed Letterhead to next higher command maintaining a Command Log. a. Have duplicate filed. Distribute copies of CIVILIAN COMPLAINT REPORT and CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) as follows: a. Complaints within Civilian Complaint Review Board jurisdiction: (1) Forward original typewritten CIVILIAN COMPLAINT REPORT, handwritten complaint and “Investigating Entity” copy of the STATISTICAL SUMMARY SHEET, with photograph, if taken, to Internal Affairs Bureau, Civilian Complaint Review Board Liaison, in a sealed envelope, DIRECT (2) Distribute remaining copies of CIVILIAN COMPLAINT REPORT and STATISTICAL SUMMARY SHEET as indicated at bottom of each form. b. Complaints within the Chief of Department jurisdiction: (1) Forward original typewritten CIVILIAN COMPLAINT REPORT, handwritten complaint and “Investigating Entity” copy of the STATISTICAL SUMMARY SHEET, to Investigation Review Section, Office of the Chief of Department, in a sealed envelope, DIRECT. (2) Distribute remaining copies of CIVILIAN COMPLAINT REPORT and STATISTICAL SUMMARY SHEET as indicated at bottom of each form. SUPERVISOR REVIEWING CIVILIAN COMPLAINT REPORT NOTE When a complaint is made in person or by telephone and involves a member of the service assigned to the reporting command, attach to the CIVILIAN COMPLAINT REPORT: a. All Department related documents (e.g., COMPLAINT REPORT WORKSHEET (PD313-152A), Command Log entries, ACTIVITY LOG (PD112-145) entries, ICAD Event Information, ROLL CALL, etc.). The completed package will then be forwarded to the Internal Affairs Bureau, Civilian Complaint Review Board Liaison Unit in Department mail. Department records will not be forwarded direct to the Civilian Complaint Review Board. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-31 ADDITIONAL DATA DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 6 of 7 Complaints made against uniformed members of the service involving unnecessary use of force, abuse of authority, discourtesy or offensive language will be directed to the Civilian Complaint Review Board, Intake Unit, and be assigned a Civilian Complaint Review Board serial number. Additionally, complaints against uniformed members alleging other acts of misconduct, i.e., fail to properly perform duty, unwarranted traffic summons, etc., will be directed to the Civilian Complaint Review Board, Intake Unit, and be assigned a Chief of Department serial number. Complaints made against civilian members of the service, including traffic enforcement agents, which would normally be within the jurisdiction of the Civilian Complaint Review Board (i.e., unnecessary use of force, abuse of authority, discourtesy, or offensive language), will be directed to the Internal Affairs Bureau for screening at (212) 741-8401, 8402, 8403 or 8404. One typewritten copy of the CIVILIAN COMPLAINT REPORT will be given to the complainant as a receipt. The handwritten copy and the “Investigating Entity” copy of the CIVILIAN COMPLAINT REPORT and the “Investigating Entity” copy of the STATISTICAL SUMMARY SHEET will be forwarded to the Internal Affairs Bureau direct in a sealed envelope. The remaining copies of the CIVILIAN COMPLAINT REPORT and STATISTICAL SUMMARY SHEET will be distributed as indicated at the bottom of each form. It should be noted that NO portion of either the CIVILIAN COMPLAINT REPORT or the STATISTICAL SUMMARY SHEET is to be forwarded to the Civilian Complaint Review Board for complaints made against civilian members of the service. Steps 1, 4, 5 and 19 of this procedure do not apply to complaints involving civilian members of the service. Complaints alleging corruption or other misconduct against any uniformed or civilian member of the service, including traffic enforcement agents, will be directed to the Internal Affairs Bureau Command Center (see P.G. 207-21, “Allegations of Corruption and Other Misconduct Against Members of the Service”). If a civilian complaint originates at a precinct stationhouse, transit district or PSA and is the result of a radio run within the last twenty-four hours, the member of the service receiving the complaint will attach a copy of the ICAD Event Information to the CIVILIAN COMPLAINT REPORT prior to forwarding the paperwork to the Internal Affairs Bureau or the Investigation Review Section, Office of the Chief of Department. Any request for Department records made by representatives of the Civilian Complaint Review Board will be referred to the Internal Affairs Bureau, Civilian Complaint Review Board Liaison, for necessary attention. Department records will not be forwarded direct to the Civilian Complaint Review Board. Complaints against federal, state, or city employees, other than members of the New York City Police Department, involving allegations of corruption or serious misconduct, will be processed in accordance with P.G. 207-22, “Allegations of Corruption Against City Employees (Other than Members of the New York City Police Department).” Any other complaint will be processed in accordance with P.G. 207-01, “Complaint Reporting System.” A complainant seeking to register a complaint, which does not affect this Department or a federal, state, or city agency as described above, will be referred to the nongovernmental entity concerned. The desk officer will explain the reason for the referral to the complainant, and will assist the complainant in lodging the complaint in any way possible with the proper agency. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-31 DATE EFFECTIVE: REVISION NUMBER: PAGE: 10/27/16 7 of 7 A member of the service may prefer a civilian complaint against another member of the service. Investigation of such complaint will be conducted by the commanding officer(s) assigned by the Commanding Officer, Investigation Review Section, Office of the Chief of Department. ADDITIONAL DATA (continued) Whenever a member of the service is a victim of disparaging remarks relative to his/her ethnicity, race, religion, gender, or sexual orientation, made by another member of the service, he/she may register a complaint with the Civilian Complaint Review Board. The Civilian Complaint Review Board will record the complaint and forward a summary of the allegation to the Deputy Commissioner, Equal Employment Opportunity for investigation. The commanding officer of the member complained of will receive a copy of the CIVILIAN COMPLAINT REPORT from the Office of the Deputy Commissioner, Equal Employment Opportunity. RELATED PROCEDURES Complaint Reporting System (P.G. 207-01) Civilian Complaints – Witness Statement (P.G. 207-30) Allegations of Corruption and other Misconduct against Members of the Service (P.G. 207-21) Allegations of Corruption against City Employees (Other than Members of the New York City Police Department) (P.G. 207-22) FORMS AND REPORTS CIVILIAN COMPLAINT REPORT (PD313-154) CIVILIAN COMPLAINT REPORT (STATISTICAL SUMMARY SHEET) (PD313-154B) Typed Letterhead NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-32 INVESTIGATION OF CARJACKINGS DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 2 PURPOSE To investigate, refer, and analyze complaints of robberies involving or including the larceny of an automobile. PROCEDURE When assigned to investigate a complaint of any crime which involves or includes the forcible theft of an automobile: UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. 4. 5. 6. 7. DESK OFFICER 8. 9. 10. 11. ASSIGNED BRAM/PDS/SVS INVESTIGATOR 12. 13. 14. Interview complainant and witnesses, obtain facts, and safeguard evidence. Conduct field investigation. a. Transmit alarm b. Detain witnesses, where necessary. Take immediate summary action, if possible. Prepare COMPLAINT REPORT WORKSHEET (PD313-152A). Notify the precinct detective squad/Burglary/Robbery Apprehension Module (BRAM). Refer complaint requiring further investigation, except cases closed by arrest, to: a. Precinct Detective Squad (PDS), OR b. Precinct Burglary/Robbery Apprehension Module (BRAM) OR c. Special Victims Squad (SVS). Notify desk officer upon completion of investigation and deliver COMPLAINT REPORT WORKSHEET as soon as possible. Direct stationhouse clerk to enter complaint into the On Line Complaint System (OLCS). Verify that alarm has been transmitted and that required notifications and proper referral of complaint have been made. Review the complaint in OLCS and compare to WORKSHEET. Ensure that a copy of the OLCS Complaint Report is forwarded to the Precinct Detective Squad, Precinct Burglary/Robbery Apprehension Module or Special Victims Squad, as appropriate. Conduct initial interview of complainant and witnesses. a. Canvass vicinity of crime scene, if necessary, to locate witnesses b. Evaluate available evidence c. Prepare COMPLAINT FOLLOW-UP INFORMATIONAL(s) (PD313-081A), recording results of interview(s) and other investigative steps taken. Identify and arrest perpetrator(s). Analyze complaint information and compare to other available complaint and recovery data from Computer Assisted Robbery System (CARS) Unit and Alarm Board. a. Determine if case is part of a pattern of organized robberies b. Determine if autos are being exported, tagged or resold for parts, if part of a pattern. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-32 REVISION NUMBER: PAGE: 08/01/13 2 of 2 ASSIGNED BRAM/PDS/SVS SUPERVISOR/ BOROUGH ROBBERY SQUAD INVESTIGATOR 15. NOTE If a minor (under eighteen years of age) is to be used as a non-suspect participant in a lineup, ensure that CONSENT FORM - NON-SUSPECT MINOR (PD377-030) is/has been prepared and signed by the parent/legal guardian of the minor prior to lineup. 16. Refer case, if determined to be part of a pattern, to appropriate borough robbery squad for further investigation and notify patrol and detective borough command of pattern information. Investigate assigned case and pattern and: a. Identify and arrest perpetrator(s) b. Conduct lineups c. d. Execute search warrant(s) Examine and identify recovered vehicle(s). ADDITIONAL DATA Whenever the offense of robbery of an automobile occurs in connection with another more serious offense (e.g., homicide, sex offenses, kidnapping) the complaint will be referred to the investigatory unit normally responsible for conducting the investigation of that more serious offense (e.g., borough Special Victims Squad, Major Case Squad). FORMS AND REPORTS COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-018A) COMPLAINT REPORT WORKSHEET (PD313-152A) CONSENT FORM - NON-SUSPECT MINOR (PD377-030) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-33 RECORDING ENFORCEMENT INCIDENTS DATE ISSUED: 09/06/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 09/06/13 1 of 2 PURPOSE To clarify the boundaries within which police service area/transit district/precinct commands will record enforcement incidents as being “ON-DEVELOPMENT” or within the jurisdiction of the New York City Housing Authority. DEFINITIONS ENFORCEMENT INITIATIVE - For the purpose of this procedure, is considered to be: a. A complaint as defined in PG. 207-01, “Complaint Reporting System,” OR b. An arrest as defined in P.G. 208-03, “Arrests - General Processing,” OR c. A summons as defined in P.G. 209-01, “Condition of Service” or Environmental Control Board Notice of Violation as described in P.G. 209-12, “ECB Notice of Violation and Hearing - General Procedure,” OR d. Any situation which requires the preparation of a JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) or a YOUTH REFERRAL (PD377-153). DEVELOPMENT - An “enforcement incident” will be classified “ONDEVELOPMENT” if it occurred at any of the following locations: a. All New York City Housing Authority buildings, apartments, managers’ offices, maintenance areas, storage rooms, etc. b. All walkways, grounds, parking areas and development driveways located within New York City Housing Authority developments. c. Stores, laundries, community centers, childcare centers, senior citizen centers, health stations, etc., which operate within New York City Housing Authority buildings. d. From the center line of streets which are contiguous to New York City Housing Authority grounds inward toward New York City Housing Authority buildings. e. Entire city streets where Housing Authority developments are located on both sides of the street. For those city streets where Housing Authority developments are immediately adjacent to privately owned residences, commercial establishments, etc., then only the length of the Housing Authority development, from the center line of the street to the Housing Authority development building line, will be considered an on-project enforcement incident. f. New York City Parks Department areas and playgrounds within or immediately adjacent to New York City Housing Authority grounds. g. New York City Department of Education playgrounds within or immediately adjacent to New York City Housing Authority grounds. h. Piers or bulkheads immediately adjacent to New York City Housing Authority grounds. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-33 REVISION NUMBER: PAGE: 09/06/13 2 of 2 DEFINITIONS (continued) OFF-DEVELOPMENT - For the purpose of this procedure, is an “enforcement incident” which occurs at a location not listed above. NOTE When an “enforcement incident” begins “off-development” but ends “on-development,” or vice versa, the jurisdictional determinant will be the location where the incident originally started. PROCEDURE When an “enforcement incident” is determined to be “on-development” or having occurred within the jurisdiction of the New York City Housing Authority: MEMBER OF THE SERVICE 1. Ensure that the Housing Authority jurisdiction code “02” is entered, in the appropriate captions on COMPLAINT REPORTS (PD313-152), ON LINE BOOKING SYSTEM ARREST WORKSHEETS (PD244-159), and other appropriate reports prepared, for enforcement incidents occurring on Housing Authority locations. a. Data entries into the On Line Complaint and On Line Booking Systems of such enforcement incidents will include the Housing Authority jurisdiction code “02,” if applicable. 2. PRECINCT/ DISTRICT COMMANDERS Ensure that respective police service area commanders are informed of all complaints and enforcement activity occurring on Housing Authority locations which were recorded by other than Housing Bureau personnel. RELATED PROCEDURES Complaint Reporting System (P.G. 207-01) Condition of Service (P.G. 209-01) Environmental Control Board (ECB) Notice of Violation and Hearing - General Procedure (P.G. 209-12) Arrests - General Processing (P.G. 208-02) On-Line Juvenile Report System (P.G. 215-08) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) JUVENILE REPORT SYSTEM WORKSHEET (PD377-159A) ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159) YOUTH REFERRAL (PD377-153) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-34 COMPLAINTS INVOLVING IDENTITY THEFT DATE ISSUED: 12/31/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 1 of 3 PURPOSE To outline the duties and responsibilities of a member of the service when made aware of a complaint involving Identity Theft. DEFINITION A person is guilty of Identity Theft when he or she knowingly and with intent to defraud assumes the identity of another person by presenting himself or herself as that other person, or by acting as that other person or by using personal identifying information of that other person and thereby: obtains goods, money, property or services or uses credit in the name of such other person or causes financial loss to such person or to another person (NYS Penal Law 190.77-190.80). SCOPE Complaints involving Identity Theft can be complex in nature stemming from a myriad of variables and permutations. The member of the service encountering such a complaint must realize the possibility that such a complaint can potentially encompass numerous crimes. As a result, the Crime Complaint Reporting System Reference Guide (Rev. 6/11) will be used to classify Identity Theft related crimes. Significant clarifications and changes have been made to the Crime Complaint Reporting System Reference Guide to instruct the member of the service in the proper classification of Identity Theft related crimes. It must be noted that the “Seven Major Felony Rule” P.G. 207-01, “Complaint Reporting System” will still be applicable. PROCEDURE When a member of the service is made aware of a complaint involving Identity Theft: MEMBER OF THE SERVICE 1. 2. 3. NOTE A refusal by the complainant/victim to prepare or sign the COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT form does not preclude the requirement to prepare a COMPLAINT REPORT. Any refusal by the complainant to prepare or sign a COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT form will be noted in the details section of the COMPLAINT REPORT. Determine whether the complainant is a victim of Identity Theft. Ascertain where the complainant/victim resides (i.e. inside or outside NYC). Instruct and assist the complainant/victim in preparing pages 1 and 2 of the COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT (PD313-1516) if the complaint meets the criteria outlined in the Crime Complaint Reporting System Reference Guide. a. Ensure complainant signs BOTH waivers on pages 1 and 2. b. If necessary, assist complainant in contacting credit card issuer for required information (e.g. address where card was sent etc.) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-34 MEMBER OF THE SERVICE (continued) REVISION NUMBER: PAGE: 12/31/15 4. 5. DESK OFFICER 6. 7. 8. 9. 2 of 3 Prepare COMPLAINT REPORT (PD313-152). a. Utilize the Crime Complaint Reporting System Reference Guide as well as the charts on the cover sheet of the COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT to classify COMPLAINT REPORT. Forward completed COMPLAINT REPORT and COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT to Desk Officer for review. Review COMPLAINT REPORT and COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT for accuracy and completeness. Ensure COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT is attached to precinct file copy of COMPLAINT REPORT. a. Ensure that copies of the COMPLAINT REPORT and COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT are forwarded to the precinct detective squad. Refer complainant/victim to the precinct detective squad for further investigation and preparation of IDENTITY THEFT PRELIMINARY INVESTIGATION REPORT (PD313-0847), if detective squad member is available. Ensure notification is made to the Financial Crimes Task Force for complaints involving Identity Theft related larcenies and loss is valued at $5,000 or more. a. Ensure time, date, and name of member notified are included in the “Details” section of the COMPLAINT REPORT. DETECTIVE SQUAD MEMBER 10. ADDITIONAL DATA If a COMPLAINT REPORT was initially taken for lost/stolen property or related offenses (Robbery, Burglary, etc.) and the complainant/victim subsequently becomes a victim of Identity Theft resulting from the initial complaint, the member of the service will prepare an Omniform Complaint Revision or COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A), as appropriate, and instruct and assist the complainant/victim in preparing pages 1 and 2 of COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT. The above will be adhered to only after a thorough investigation reveals a nexus between the initial COMPLAINT REPORT and the complainant consequently becoming a victim of Identity Theft. If this criteria is not met, then a new COMPLAINT REPORT will be generated for the appropriate crime. If the reporting command is not the command of incident, the Desk Officer will ensure the Omniform Complaint Revision or COMPLAINT FOLLOW-UP INFORMATIONAL, and COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT are forwarded to the originating command of incident. 11. Interview complainant and prepare IDENTITY THEFT PRELIMINARY INVESTIGATION REPORT. Review COMPLAINT REPORTS daily for Identity Theft cases and conduct follow-up investigations on all cases not previously referred for investigation. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-34 ADDITIONAL DATA (continued) DATE EFFECTIVE: REVISION NUMBER: PAGE: 12/31/15 3 of 3 The Financial Crimes Task Force will be responsible for the investigation of all cases involving Identity Theft related larcenies where loss is valued at $5,000 or more, or there is a pattern involving more than one NYPD precinct, or for any case where the expertise, equipment and resources of the Financial Crimes Task Force are most appropriate to the investigation. Any questions not specifically answered in the Crime Complaint Reporting System Reference Guide may be directed to the Quality Assurance Division’s Data Integrity Unit. RELATED PROCEDURE Lost or Stolen Property/Identity Theft (P.G. 207-12) FORMS AND REPORTS COMPLAINANT’S REPORT OF LOST OR STOLEN PROPERTY/IDENTITY THEFT (PD313-1516) IDENTITY THEFT PRELIMINARY INVESTIGATION REPORT (PD 313-084) COMPLAINT REPORT (PD313-152). COMPLAINT FOLLOW-UP INFORMATIONAL (PD313-081A) Omniform Complaint Revision NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-35 SILVER ALERT SYSTEM DATE ISSUED: 02/15/17 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/15/17 1 of 4 PURPOSE To provide information to the public in the event a person who is: a. Sixty-five years of age or older, and b. Meets the additional qualifying criteria of a “vulnerable senior,” (i.e. a person sixty-five years of age or older with dementia, as a result of Alzheimer’s disease or a similar condition) and, c. Is reported missing under circumstances indicating he/she is in imminent danger of serious bodily harm or death. DEFINITIONS SILVER ALERT - A communication to the public of identifying information concerning a “vulnerable senior” who is reported missing to the Department or other law enforcement agency under circumstances indicating that the person is in imminent danger of serious bodily harm or death. The determination to activate a Silver Alert shall be made by a captain or above assigned to the Detective Bureau. VULNERABLE SENIOR - A person sixty-five years of age or older with dementia, as a result of Alzheimer’s disease or a similar condition. PROCEDURE When responding to a report of a missing person and information received indicates that the case may qualify for a Silver Alert: UNIFORMED MEMBER OF THE SERVICE 1. NOTE The patrol supervisor will implement missing person/special category procedure as necessary, consistent with all available information. DESK OFFICER 3. 2. 4. 5. PRECINCT DETECTIVE SQUAD INVESTIGATOR /SUPERVISOR Comply with P.G. 207-23, “Missing Persons” and request the response of the patrol supervisor. Notify desk officer of details. Comply with the duties described in P.G. 207-23, “Missing Persons” and ascertain if incident may fit criteria for activation of a Silver Alert. Request Precinct Detective Squad supervisor and commanding officer/duty captain to respond to the scene. Conduct a preliminary investigation and ascertain if missing person fits the definition of a “vulnerable senior” and is missing under circumstances indicating that he/she is in imminent danger of serious bodily harm or death. a. Notify Detective Zone Commanding Officer/Detective Bureau Duty Captain, if missing person meets the criteria for the activation of a Silver Alert. b. Request Detective Zone Commanding Officer/Detective Bureau Duty Captain respond to the scene. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-35 NOTE REVISION NUMBER: PAGE: 02/15/17 2 of 4 Only a captain or above from the Detective Bureau may activate a Silver Alert. A Silver Alert will NOT be activated unless the “vulnerable senior” is missing under circumstances indicating that the person is in imminent danger of serious bodily harm or death. A person’s status as a vulnerable senior alone is normally insufficient to justify a Silver Alert without additional factors that constitute imminent danger (e.g., severe weather, need for immediate medical attention, history of violent or reckless behavior, etc.). The Detective Zone Commanding Officer/Detective Bureau Duty Captain may activate a Silver Alert for a person under the age of sixty-five who is reported missing under circumstances indicating that the person is in imminent danger of serious bodily harm or death and where such missing person has dementia as a result of Alzheimer’s disease, or similar condition, if he/she reasonably believes a Silver Alert will be beneficial in locating the missing person. 6. DETECTIVE ZONE COMMANDING OFFICER/ DETECTIVE BUREAU DUTY 7. CAPTAIN 8. NOTE Confer with Precinct Detective Squad investigator/supervisor, patrol supervisor, commanding officer/duty captain, and other personnel on scene regarding the circumstances of the incident and determine if missing person is a “vulnerable senior” and missing under circumstances indicating that the person is in imminent danger of serious bodily harm or death. Notify Operations Unit and request the activation of a Silver Alert, if appropriate and provide the following information: a. Name, age, and detailed physical description (including clothing worn) of the missing person b. Location and time last seen c. Description of motor vehicle, if applicable d. Any type of prescribed medication missing requires, if applicable e. Probable destination of the missing, if known f. Probable method of transportation and route used, if known g. The action the public should take if they have information regarding the missing person (e.g., call 911, etc.). Direct Precinct Detective Squad member to: a. Notify Missing Persons Squad b. Prepare and submit a “Request for Media Attention” form to the Deputy Commissioner, Public Information along with a recent photograph, if available. There are no minimum time limits that must be observed before requesting the activation of a Silver Alert; however, local law requires a Silver Alert be issued within twenty-four hours of the determination that a “vulnerable senior” has been reported missing under circumstances indicating that he/she is in imminent danger of serious bodily harm or death. In most cases, barring exceptional circumstances, the most prudent approach would be to activate a Silver Alert AFTER patrol/field resources have been exhausted and the preliminary search and investigation have yielded negative results. The decision to activate a Silver Alert rests solely with the Detective Zone Commanding Officer/Detective Bureau Duty Captain. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-35 OPERATIONS UNIT REVISION NUMBER: PAGE: 02/15/17 9. 10. 11. 12. 13. 14. 15. 3 of 4 Notify Communications Section and have description of missing person disseminated over each Department radio division. Notify Transit Bureau Wheel (subways) and/or Traffic Management Center (buses), as appropriate, if missing may be traveling via public transportation. Notify Deputy Commissioner, Public Information that a Silver Alert has been activated. Notify Traffic Management Center and request a message regarding the Silver Alert be transmitted via Variable Message Signs if a vehicle description and plate number are available regarding the Silver Alert. Prepare and forward Alert Data based on information received from Detective Zone Commanding Officer/Detective Bureau Duty Captain to Office of Emergency Management (OEM) Watch Command. a. OEM Watch Command will draft a Public Alert and transmit the draft Public Alert to the Operations Unit for approval. Review and approve Public Alert prepared by OEM Watch Command. a. If a Public Alert is not approved, notify OEM Watch Command to modify alert and provide correct Alert Data. Notify and forward appropriate Public Alert information to Deputy Commissioner, Public Information, as appropriate. Once the Operations Unit approves the Public Alert, it is the responsibility of the OEM Watch Command to transmit the Public Alert to responding Department Operations Centers, 311, and NYC.gov for informational purposes. The Watch Command will then transmit the Public Alert to the public via Short Messaging System (SMS), email, and recorded phone message. NOTE WHEN A MISSING PERSON WHO IS THE SUBJECT OF A SILVER ALERT IS LOCATED: UNIFORMED MEMBER OF THE SERVICE 16. 17. 18. PATROL SUPERVISOR 19. 20. 21. OPERATIONS UNIT 22. Verify that person is the subject of a Silver Alert. Render reasonable aid to missing person and request ambulance or doctor, if necessary, as per P.G. 216-01, “Aided Cases – General Procedure.” Request patrol supervisor to respond. Respond to location and verify individual is in fact the subject of a Silver Alert. Notify desk officer and request appropriate Precinct Detective Squad and Missing Persons Squad be notified. Notify Operations Unit and request the cancellation of the Silver Alert. Notify the following that the subject of the Silver Alert has been located: a. OEM Watch Command b. Notify Deputy Commissioner, Public Information c. Traffic Management Center, if appropriate. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-35 DATE EFFECTIVE: REVISION NUMBER: PAGE: 02/15/17 4 of 4 ADDITIONAL DATA The Office of the Deputy Commissioner, Public Information is available twenty-four hours a day, seven days per week concerning cases NOT ELIGIBLE for Silver Alert or as needed by members of the service. The Office of the Deputy Commissioner, Public Information has the ability to simultaneously notify a variety of local and national media outlets in cases where the immediate assistance of or notification to the public is deemed necessary. Nothing in this procedure is meant to limit the use of the news media to broadcast information pertaining to appropriate missing persons cases that do not qualify for Silver Alert. RELATED PROCEDURES Missing Persons (P.G. 207-23) Aided Cases – General Procedure (P.G. 216-01) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-36 COMPLAINTS INVOLVING CELLULAR TELEPHONES DATE ISSUED: 08/01/13 DATE EFFECTIVE: REVISION NUMBER: PAGE: 08/01/13 1 of 3 PURPOSE To ensure a proper investigation is conducted when a cellular telephone is reported stolen. DEFINITION IMEI NUMBER – International Mobile Equipment Identity Number. Each cellular telephone handset that utilizes GSM technology is assigned a unique serial number called the IMEI number. The IMEI number consists of either fifteen or sixteen digits. In the New York metropolitan area, T-Mobile, AT&T and Nextel/Boost Mobile use GSM technology. PROCEDURE When a person reports the theft of a cellular telephone, in addition to Department complaint reporting procedures, members of the service will: MEMBER OF THE SERVICE 1. 2. Interview complainant and obtain facts regarding the theft of the cellular telephone. Request response of patrol supervisor. PATROL SUPERVISOR 3. 4. Notify Detective Squad to respond to the scene. When the investigation by the Detective Squad at the scene has concluded, ensure complainant is brought to the Detective Squad, precinct of occurrence, to be interviewed by an investigator. INVESTIGATOR, DETECTIVE SQUAD, PRECINCT OF OCCURRENCE 5. Interview complainant in Detective Squad. a. Obtain facts regarding the cellular telephone theft b. Obtain stolen cellular telephone phone number, make, model and network company (e.g., T-Mobile, AT&T, Nextel/Boost Mobile, Verizon, Sprint) c. Determine if complainant is subscriber of the service for the stolen cellular telephone. If complainant is not the subscriber: (1) Obtain identity of the subscriber (2) Immediately contact the subscriber (3) Expeditiously conduct an in-person interview of the subscriber. If Network Company is T-Mobile, AT&T or Nextel/Boost Mobile, obtain International Mobile Equipment Identity (IMEI) number of the stolen cellular telephone by requesting the subscriber to IMMEDIATELY call in your presence T-Mobile Customer Service, AT&T Customer Service, or Nextel/Boost Mobile Customer Service. Request the subscriber to: a. Obtain the IMEI number from the customer service representative b. Report the cellular telephone stolen c. Request the customer service representative to determine if any phone calls were made after the theft occurred (1) If phone calls were made after the theft occurred, obtain any available information about the phone calls. 6. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-36 INVESTIGATOR, DETECTIVE SQUAD, PRECINCT OF OCCURRENCE (continued) REVISION NUMBER: PAGE: 08/01/13 7. 8. 9. 10. 11. 2 of 3 If Network Company is Verizon or Sprint, request the subscriber to IMMEDIATELY call in your presence Verizon Customer Service or Sprint Customer Service. Request the subscriber to: a. Report the cellular telephone stolen b. Request the customer service representative to determine if any phone calls were made after the theft occurred (1) If phone calls were made after the theft occurred, obtain any available information regarding the phone calls c. Request the Network Company to continue service to the stolen cellular phone for a reasonable time period (e.g., 72 hours) AT NO COST TO THE SUBSCRIBER in order to identify and apprehend the perpetrator(s) of the crime. Prepare OMNIFORM System COMPLAINT REPORT if cellular telephone was stolen during a robbery. a. If Network Company is T-Mobile, AT&T or Nextel/Boost Mobile, enter IMEI number in the “IMEI” section b. Enter telephone number, Network Company, make and model of the stolen cellular telephone in the “IMEI” section. Prepare an Enterprise Case Management System (ECMS) “Electronic Identification Program” DD-5. a. If Network Company is T-Mobile, AT&T or Nextel/Boost Mobile, enter IMEI number in the “Device Info” section b. Enter telephone number, Network Company, make and model of the stolen cellular telephone in the “Device Info” section. Obtain intelligence information regarding the stolen cellular telephone. a. If Network Company is T-Mobile, AT&T or Nextel/Boost Mobile, search IMEI number of the stolen cellular telephone in ECMS/OMNIFORM System using the “IMEI Search” function b. Search telephone number of the stolen cellular telephone in ECMS/ OMNIFORM System using “Full Text DD-5 Search” function c. Request Real Time Crime Center (RTCC) to perform a “Phone Finder” search for telephone number of the stolen cellular telephone. Prepare ECMS “Phone Subpoenas” DD-5 to request required telephone records. NOTE If the Detective Squad is not available to interview the complainant, the desk officer may designate an appropriate member of the service (e.g., field intelligence officer) to perform steps 5, 6, 7 and 10. MEMBER OF THE SERVICE ASSIGNED 12. Prepare COMPLAINT REPORT WORKSHEET (PD313-154A) if cellular telephone was not stolen during a robbery, or if cellular telephone was stolen during a robbery but there is no investigator available in the Detective Squad, precinct of occurrence, to prepare the OMNIFORM System COMPLAINT REPORT. a. Enter IMEI number in appropriate caption in the “Property” section if the Network Company is T-Mobile, AT&T or Nextel/Boost Mobile NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-36 REVISION NUMBER: PAGE: 08/01/13 b. MEMBER OF THE SERVICE ASSIGNED (continued) c.. 3 of 3 Enter telephone number, Network Company, make and model of the stolen cellular telephone in the “Details” section Refer all COMPLAINT REPORTS involving stolen cellular telephones to the Detective Squad, precinct of occurrence. If the cellular telephone was stolen during a robbery and there is no investigator available in the Detective Squad, precinct of occurrence, to prepare the OMNIFORM System COMPLAINT REPORT, the member of the service assigned will prepare the COMPLAINT REPORT under the supervision of the command desk officer. NOTE DESK OFFICER 13. 14. Direct command clerk to prepare OMNIFORM System COMPLAINT REPORT if COMPLAINT REPORT WORKSHEET was prepared by the member of the service assigned. a. If Network Company is T-Mobile, AT&T or Nextel/Boost Mobile, ensure IMEI number is entered in the “IMEI” section b. Ensure telephone number, Network Company, make and model of the stolen cellular telephone is entered in the “IMEI” section. Ensure the correct International Mobile Equipment Identity (IMEI) number is properly entered in the “IMEI” section of the OMNIFORM System. It is imperative that the correct IMEI number is properly entered in the “IMEI” section of the OMNIFORM System. NOTE 15. Ensure all COMPLAINT REPORTS involving stolen cellular telephones are referred to the Detective Squad, precinct of occurrence. RELATED PROCEDURES Complaint Reporting System (P.G. 207-01) Preliminary Investigations of Complaints (Other than Vice Related or Narcotics Complaints) (P.G. 207-07) Lost or Stolen Property/Identity Theft (P.G. 207-12) FORMS AND REPORTS COMPLAINT REPORT (PD313-152) COMPLAINT REPORT WORKSHEET (PD313-152A) NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-37 OPERATIONAL GUIDELINES FOR PROCESSING COMPLAINTS/ARRESTS FOR GRAFFITI DATE ISSUED: 05/01/15 DATE EFFECTIVE: REVISION NUMBER: PAGE: 05/01/15 1 of 3 PURPOSE To establish guidelines for processing complaints and arrests for graffiti and possession of graffiti instruments. DEFINITIONS GRAFFITI OR TAGGING – The etching, painting, covering, or otherwise placing a mark upon public or private property, with the intent to damage such property, without permission to do so. TAG – A personal signature typically made with a unique style that can be utilized to identify the graffiti vandal; a tag can be the graffiti vandal’s initials, name, nickname, alias, or any word, and/or any combination of letters, numbers and symbols. A tag can be part of the graffiti, or appear adjacent to graffiti, or be graffiti by itself. POSSESSION OF GRAFFITI INSTRUMENTS – The possession of any tool, instrument, article, substance, solution or other compound designed or commonly used to etch, paint, cover, draw upon or otherwise place a mark upon a piece of property which the subject has no permission or authority to etch, paint, cover, draw upon or otherwise mark, under the circumstances evincing an intent to use the same in order to damage such property. SCOPE In order to maximize the Department’s enforcement efforts in combating graffiti crimes, it is essential that all graffiti related information is properly recorded and documented. It is essential to notify the Transit Bureau, Citywide Vandals Task Force immediately, whenever an arrest is effected for making graffiti, possession of graffiti instruments and/or shoplifting that involves the theft of spray paint or paint markers. Additionally, whenever a complaint or arrest report is prepared for a graffiti related incident, it is imperative that the graffiti “tag” information is entered in the “Details” caption and the “Nickname/Alias/Maiden Name” caption of the COMPLAINT REPORT WORKSHEET (PD313-152A) and/or ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159). This information is crucial for the monitoring and tracking graffiti recidivists. PROCEDURE When processing complaints, arrests on open complaint, summary arrests for graffiti, and/or possession of graffiti instruments: UNIFORMED MEMBER OF THE SERVICE 1. 2. Photograph graffiti vandalism utilizing a Department issued digital camera. Query Enterprise Case Management System (ECMS) Graffiti database via the OMNIFORM Graffiti search function to ascertain if the subject has prior graffiti arrests/convictions or is the subject of an open investigation, currently being conducted by Citywide Vandals Task Force (CVTF). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-37 UNIFORMED MEMBER OF THE SERVICE (continued) REVISION NUMBER: PAGE: 05/01/15 3. 4. 2 of 3 Prepare COMPLAINT REPORT WORKSHEET (PD313-152A). a. List all discernible details of the tag, including size, color, description, etc., (e.g., complainant observed the graffiti tag “ABC” written in blue and yellow spray paint on a space approximately three feet by five feet on a roll-down gate at the above location). b. Enter tag into the “Nickname/Alias/Maiden Name” caption of COMPLAINT REPORT WORKSHEET and/or ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159). c. Do not attempt to decipher an illegible tag. (1) An illegible tag must be recorded as “TAG UNDER INVESTIGATION” in the “Details” caption and the “Nickname/Alias/Maiden Name” caption of the COMPLAINT REPORT WORKSHEET and/or ON LINE BOOKING SYSTEM ARREST WORKSHEET. Immediately deliver graffiti COMPLAINT REPORT to the precinct desk officer and upload the digital photograph utilizing the “Graffiti Photo Upload” option found in the OMNIFORM Complaints menu. IN ALL GRAFFITI ARREST SITUATIONS: UNIFORMED MEMBER OF THE SERVICE 5. Immediately notify the Citywide Vandals Task Force and provide tag information. a. Obtain Citywide Vandals Task Force log number and enter log number into “Details” caption of the ON LINE BOOKING SYSTEM ARREST WORKSHEET. b. Do not issue a DESK APPEARANCE TICKET for a graffitirelated arrest without conferring with a Citywide Vandals Task Force supervisor, and if qualified under Patrol Guide 208-27, “Desk Appearance Ticket – General Procedure.” NOTE Citywide Vandals Task Force must be notified for all graffiti-related arrests. This notification should be made early during the arrest processing. This will give Citywide Vandals Task Force personnel enough time to respond to the command, assist with an arrest enhancement, and conduct a debriefing, if necessary. When an investigation during arrest processing reveals that a graffiti offender has prior arrests/convictions, or is a recidivist for any graffiti-related offense, ensure the District Attorney is apprised of the subject’s prior record. Contact the Citywide Vandals Task Force regarding any graffiti related questions, (e.g., identifying a tag, interpreting a tag’s meaning, etc.). IN ALL GRAFFITI CASES: COMMAND CLERK 6. Input information into the On Line Complaint System (OLCS). NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-37 REVISION NUMBER: PAGE: 05/01/15 3 of 3 DESK OFFICER 7. Ensure that graffiti photographs are properly uploaded and attached to the COMPLAINT REPORT. a. Any graffiti-related complaint missing a digital photograph will NOT be available for sign off in the OLCS. SPECIAL OPERATIONS LIEUTENANT, PRECINCT OF OCCURRENCE 8. Ensure graffiti recidivists are listed in the Recidivist Tracking and Reporting Database and are updated periodically. Review graffiti recidivists listed in the Recidivist Tracking and Reporting Database routinely as a means of discovering and apprehending graffiti recidivists with active warrants who reside within the precinct of occurrence. ADDITIONAL DATA OPERATIONAL CONSIDERATIONS: 9. In order to further enhance prosecution, apprehension and identification of graffiti vandals, all uniformed members of the service must confer with Citywide Vandals Task Force prior to conducting any graffiti investigations, to avoid compromising any investigations that may already be underway. This may assist the Citywide Vandals Task Force in identifying and apprehending graffiti vandals that are not currently under investigation by the Citywide Vandals Task Force. Digital photographs may be utilized by commands to demonstrate progress in correcting graffiti conditions at Community Board meetings, etc. (i.e., before and after pictures). LEGAL CONSIDERATIONS: Uniformed members of the service are reminded to use the appropriate subdivisions of the New York City Administrative Code 10-117, “Defacement of Property, Possession, Sale and Display of Aerosol Spray Paint Cans, Broad Tipped Markers and Etching Acid Prohibited in Certain Instances” or the New York State Penal Law in Article 145, “Criminal Mischief and Related Offenses” for graffiti-related arrests. In circumstances where a Penal Law charge or NYC Administrative Code charge are both applicable, the uniformed member will charge the appropriate NYS Penal Law offense. Members of the service responsible for inputting and maintaining data in the “Recidivist Tracking and Reporting Database” must remove the name and any other identifying information of individuals whose underlying case was dismissed and whose record was sealed. RELATED PROCEDURES Desk Appearance Ticket – General Procedure (P.G. 208-27) Graffiti Reward Program (P.G. 214-03) FORMS AND REPORTS ON LINE BOOKING SYSTEM ARREST WORKSHEET (PD244-159) COMPLAINT REPORT WORKSHEET (PD313-152A) COMPLAINT REPORT DESK APPEARANCE TICKET NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE Section: Complaints Procedure No: 207-38 COMPLAINTS INVOLVING SEX CRIMES DATE ISSUED: 11/22/16 DATE EFFECTIVE: REVISION NUMBER: PAGE: 11/22/16 1 of 4 PURPOSE To properly investigate complaints involving a sex crime. PROCEDURE When a uniformed member of the service responds to a complaint of a sex crime: DEFINITION For purposes of this procedure, the term “sex crime” shall include those offenses enumerated in Article 130 of the New York State Penal Law, including but not limited to rape, criminal sexual act, sexual abuse and forcible touching. UNIFORMED MEMBER OF THE SERVICE 1. 2. 3. 4. 5. PATROL SUPERVISOR 6. 7. 8. 9. Render reasonable aid and prepare AIDED REPORT, if applicable. a. Remove victim to hospital, if necessary. b. Encourage necessary medical attention when victim is reluctant to be removed to hospital. Attempt to apprehend perpetrator(s), if present. Establish a crime scene, if necessary. a. Ensure any potential physical evidence (e.g., DNA, fingerprints, discharged shell casings, cell phones, computers, hairs, clothing, masks, etc.) is not contaminated, lost, altered, destroyed, etc. b. Comply with P.G. 218-33, “Processing Sexual Offense Collection Kits in Sex Offense Cases,” if applicable. Request response of patrol supervisor. Notify desk officer, precinct of occurrence, in all circumstances. Respond to location and coordinate patrol response. Verify that notification to desk officer was made and ascertain if Special Victims Division investigator is responding to scene. Supervise crime scene, if established, pending the arrival of Detective Bureau personnel. a. Ensure crime scene is safeguarded. b. Ensure potential physical evidence (e.g., DNA, fingerprints, discharged shell casings, cell phones, computers, hairs, clothing, masks, etc.) is not contaminated, lost, altered, destroyed, etc. Have COMPLAINT REPORT WORKSHEET (PD313-152A) prepared. DESK OFFICER 10. Promptly report ALL cases involving a sex crime to Special Victims Division and provide preliminary details. a. Notify desk officer, police service area (PSA)/transit district when sex crime incident occurs on housing/transit jurisdiction, as appropriate. 11. Notify Special Victims Division investigative unit concerned, provide details and coordinate the response to incident. Notify desk officer, precinct of occurrence and provide investigative unit’s estimated time of arrival to incident. SPECIAL VICTIMS DIVISION 12. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-38 UNIFORMED MEMBER OF THE SERVICE REVISION NUMBER: PAGE: 11/22/16 13. 14. 2 of 4 Provide victim of sex offense with a written notice detailing the name, address and telephone number(s) of the nearest Rape Crisis Center. a. Document referral in the “Details” section of COMPLAINT REPORT WORKSHEET. Enter under “Notifications To” section on rear of COMPLAINT REPORT WORKSHEET: a. Name of member of the service notified at Special Victims Division, the Special Victims Division investigative unit assigned, investigator assigned and case number, if available b. Include any other investigative unit assigned, investigator assigned and case number, if applicable (e.g., IAB, Crime Scene Unit, etc.). WHEN A WALK-IN COMPLAINT OF A SEX CRIME WITH NO PRIOR POLICE CONTACT IS RECEIVED AT A HOSPITAL: COMMANDING OFFICER, COMMUNICATIONS SECTION 15. Ensure all calls received at 911 involving a hospital walk-in complaint of a sex crime are referred by the 911 dispatcher directly to the Special Victims Division. a. Uniformed members assigned to patrol will not be directed to respond to the location and interview the complainant/victim. SPECIAL VICTIMS DIVISION 16. Coordinate the response of Special Victims Division investigative unit concerned. ASSIGNED INVESTIGATOR, SPECIAL VICTIMS DIVISION 17. 18. 19. Respond to location, interview victim and initiate investigation. Confer and coordinate with other members of the service at the scene. Comply with all applicable Patrol Guide procedures, including P.G. 21833, “Processing Sexual Offense Collection Kits in Sex Offense Cases,” if applicable. a. Ensure any potential physical evidence (e.g., DNA, fingerprints, discharged shell casings, cell phones, computers, hairs, clothing, masks, etc.) is not contaminated, lost, altered, destroyed, etc. Prepare COMPLAINT REPORT WORKSHEET and AIDED REPORT. Notify desk officer, precinct of occurrence and provide details. 20. 21. DESK OFFICER 22. Obtain information and notify desk officer, police service area (PSA)/transit district if sex crime incident occurred on housing/transit jurisdiction. IF AN ARREST IS EFFECTED BY A UNIFORMED MEMBER OF THE SERVICE ON PATROL FOR ANY SEX CRIME: ARRESTING OFFICER 23. Promptly report details of arrest directly from the scene to the desk officer, precinct of occurrence, in all circumstances, to facilitate immediate notification to the Special Victims Division. NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: DATE EFFECTIVE: 207-38 REVISION NUMBER: PAGE: 11/22/16 3 of 4 DESK OFFICER 24. Promptly report effected arrest for any sex crime to Special Victims Division. a. Notify desk officer, police service area (PSA)/transit district when sex crime incident occurs on housing/transit jurisdiction, as appropriate. SPECIAL VICTIMS DIVISION 25. Notify Special Victims Division investigative unit concerned, provide details and coordinate response to incident. ASSIGNED INVESTIGATOR 26. Advise arresting officer, and determine if case enhancement is needed. ARRESTING OFFICER 27. Enter under “Notifications To” section on rear of COMPLAINT REPORT WORKSHEET: a. Name of member of the service notified at Special Victims Division, the Special Victims Division investigative unit assigned, investigator assigned and case number, if available b. Include any other investigative unit assigned, investigator assigned and case number, if applicable (e.g., IAB, Crime Scene Unit, etc.). ADDITIONAL DATA OPERATIONAL CONSIDERATIONS The Special Victims Division is responsible for investigating sexual offense patterns and the tracking of all sex crimes. In addition, the Special Victims Division will be the central repository of information and intelligence regarding complaints involving sex crimes. Members of the service must contact the Special Victims Division if assistance is required regarding the proper classification of complaints involving a sex crime. The member shall request to speak to a Special Victims Division supervisor. The name of the Special Victims Division member who assisted must be placed in the “Details” section of the COMPLAINT REPORT (PD313-152). Duplicate copies of closed misdemeanor and felony sex crime COMPLAINT REPORTS will be forwarded to the Special Victims Division for statistical analysis, identification of crime patterns and to ensure that all complaints involving a sex crime are properly classified and investigated. Any complaint involving sex related offenses, including secondary offenses that are sex related, requires a duplicate copy of the COMPLAINT REPORT to be forwarded to the Special Victims Division. Members of the service will notify the Internal Affairs Bureau Command Center immediately, for complaints involving sex crimes and the impersonation of a law enforcement officer, for notification to the Police Impersonation Investigation Unit (PIIU), as per P.G. 207-14, “Robbery Complaints Involving Police Impersonation.” NEW  YORK  CITY  POLICE  DEPARTMENT PATROL GUIDE PROCEDURE NUMBER: 207-38 DATE EFFECTIVE: REVISION NUMBER: PAGE: 11/22/16 4 of 4 The Special Victims Division will investigate robberies committed by police impersonators, which include any sexual assault, and PIIU will assist in the investigation. ADDITIONAL DATA (continued) LEGAL ISSUES Many hospital emergency rooms, as part of their Sexual Assault Treatment Protocol, will provide a sexual assault advocate for victims of sexual assault. The sexual assault advocate’s role is to provide support for the sexual assault victim and is authorized to be present in a support capacity when uniformed members of the service are interacting with the sexual assault victim. The sexual assault advocate is allowed to be present at the request of the victim. DEPARTMENT POLICY Under no circumstances will the Department’s long standing policy of “refer the complaint, not the complainant” be violated. A sex crime complainant will never be referred or directed to report to another Department unit or facility. All members of the service will have a compassionate and non-judgmental attitude and demeanor towards all complainants of sex crimes. It is the duty of the responding member of the service to acquire the basic facts and refer those facts as appropriate, and to make no personal judgment of those facts. RELATED PROCEDURES Processing Sexual Offense Collection Kits in Sex Offense Cases (P.G. 218-33) Robbery Complaints Involving Police Impersonation (P.G. 207-14) FORMS AND REPORTS AIDED REPORT COMPLAINT REPORT WORKSHEET (PD313-152A) COMPLAINT REPORT (PD313-152) NEW  YORK  CITY  POLICE  DEPARTMENT