MONMOUTH COUNTY
UNIFORM POLICY

DRUG TESTING OF
LAW ENFORCEMENT
PERSONNEL

JANUARY 24, 2018

 

II.

TABLE OF 

Policy Statement 2
Implementation 3
A. Definitions 3
B. Applicability 3
C. Noti?cation of CD8 Testing Procedures 4
D. Random CDS Testing for Law Enforcement Of?cers 5
E. Specimen Acquisition Procedures 6
F. Specimen Collection: Applicants, Trainees, Sworn LEOs 7
G. Submission of Specimens for Analysis 9
H. Analysis of Specimens 9
1. CDS Test Results (Negative v. Positive) 10
J. Consequences of a Positive Test Result 11
K. Consequences of Refusal to Submit to a CDS Test 12
L. Officer Who Resigns/Retires After Testing Positive or Refusing Test 12
M. Record Keeping 12
N. Central Drug Registry 13
ATTACHED FORMS

Attachment A: Drug Screening Applicant Notice and Acknowledgment
Attachment B: Drug Screening Medication Information

Attachment C: Random Drug Screening Acknowledgment

Attachment D: Noti?cation to the Central Drug Registry

 

 

Page 1

1.

POLICY STATEMENT

The purpose of this policy is to establish a uniform policy and respective procedures
for the implementation of mandatory drug testing for all Monmouth County law
enforcement agencies.

Law enforcement agencies have a legal responsibility and management obligation
to ensure a drug free and safe work environment; as well as paramount interest in
protecting the public by ensuring that its' employees have the physical stamina
and emotional stability to perform their assigned duties. A requirement for
employment must be an employee who is free from drug dependence, illegal drug use
or drug abuse. Also, liability could be found against the agency and the employee if
we fail to address and ensure that employees can perform these duties without
endangering themselves, other officers or the public. Finally, there is suf?cient
evidence to conclude that use of illegal drugs, drug dependence, and drug abuse
seriously impairs an employee's performance and general physical and mental health,
places fellow employees at risk, and causes the public to lose con?dence in the police
to properly perform their duties.

The Attorney General Guidelines mandate drug testing if reasonable suspicion exists.
Therefore, each municipal law enforcement agency shall include in its Rules 
Regulations as defined in N.J.S.A. 40Azl4-118, and every Monmouth County law
enforcement agency shall include in appropriate standard operating procedures
a provision that individual law enforcement of?cers will be ordered
to submit to a drug test when there is reasonable suspicion to believe that the of?cer is
illegally using drugs. While the Attorney General?s Guidelines on Drug Testing does
not require law enforcement agencies to drug test applicants, nor does it require
law enforcement agencies to implement a random drug testing program for sworn
of?cers, such testing is a requirement for Monmouth County law enforcement
agenmes.

Whether it involves reasonable suspicion or random selection, these Rules 
Regulations/SOP?s/Policy shall also provide that a negative result is a condition of
employment as a sworn of?cer and that a positive result will result in the officer?s
termination from employment, inclusion of the of?cer?s name in the Central Drug
Registry and the officer being permanently barred from future law enforcement
employment in NJ.

 

 

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II.

POLICY IMPLEMENTATION

A. DEFINITIONS

. APPLICANT: A person who applies for a position as a law enforcement officer

who, if appointed, will be responsible for the enforcement of the criminal laws of
this State and will be authorized to carry a firearm under N.J.S.A. 2C: 39-6.

CENTRAL DRUG REGISTRY: This is the statewide data base that is
maintained by the NJ SP in which the names and corresponding information of
all law enforcement applicants, trainees and/or sworn of?cers who test
positive for any of the substances delineated in this Directive, or the
corresponding AG Directive, are to be reported and recorded.

. RANDOM SELECTION: Random selection shall be defined as a method of

selection in which each and every sworn member of the agency (EXCLUDING
TRAINEES IN A POLICE ACADEMY AND SWORN OFFICERS ON
EXTENDED LEAVE), regardless of rank or assignment, has an
equal chance to be selected for drug testing each and every time a selection is
conducted. (NOTE: For the purposes of this Policy, ?extended sick/injury leave?
is defined as an illness/injury in which the of?cer?s return is not anticipated for at
least one month from the date of the selection process.)

. SWORN OFFICER: Persons who are responsible for the enforcement of the

criminal laws of this State, come under the jurisdiction of the Police Training Act
and are authorized to carry a firearm under N.J.S.A. 2C: 39-6.

. TRAINEE: A person who is employed by the agency and is subject to the Police

Training Act while they attend a mandatory basic training course.

. APPLICABILITY

1. APPLICANTS:

Although drug testing of applicants is not mandated by the AG Guidelines,
such testing is a requirement for law enforcement agencies in Monmouth
County as part of the screening process of applicants for the position of a law
enforcement officer. The testing will occur once a conditional offer of
employment is made.

2. TRAINEES:

a. Random: Trainees are required to submit one or more urine specimens for
testing while they attend a mandatory basic training course. All drug testing
conducted during mandatory basic training will comply with the rules 
regulations established by the Police Training Commission (PTC).

b. Reasonable Suspicion: Individual trainees may also be required to submit a
urine specimen for testing when there is reasonable suspicion to believe that
the trainee is illegally using drugs. A trainee shall be ordered to submit to a

 

 

Page 3

drug test based on reasonable suspicion only with the approval of the County
Prosecutor, the Chief Executive Officer of the of?cer?s agency or the
Academy Director.

3. SWORN LAW ENFORCEMENT OFFICERS:

a. Urine specimens shall be ordered from a sworn law enforcement of?cer when
there is reasonable suspicion to believe that the of?cer is illegally using drugs.
Urine specimens shall not be ordered from an officer without the approval of
the County Prosecutor or the Chief Executive Officer of the of?cer?s agency.

b. Urine specimens may be ordered from sworn law enforcement officers who
have been randomly selected to submit to a drug test, during a regularly
scheduled and announced medical examination or a ?tness for duty
examination. However, the collection and analysis of these specimens
obtained via medical or ?tness for duty exams are not governed by this policy.

C. NOTIFICATION OF CDS TESTING PROCEDURES

1. APPLICANTS: As part of the application process, the agency will notify
applicants in writing that drug testing is part of the screening process and that a
negative test result is a condition of employment. Additionally, the applicant will
be advised in writing as to the ramifications of a positive test result or a refusal to
submit a sample, which are:

a. Applicant being dropped from consideration for employment;

b. Cause the applicants name to be reported to the Central Drug Registry;

c. Preclude the applicant from being considered for future law enforcement
employment for a period of two (2) years.

Additionally, the noti?cation shall indicate that if the applicant is already a sworn
law enforcement officer with another agency and the of?cer tests positive for
illegal drug use, the officer?s employing agency will be noti?ed of the test results
and the officer will be terminated from employment and permanently barred from
future law enforcement employment in NJ .

2. TRAINEE: All trainees shall be given written notice that drug testing will take
place while he/she attends the basic police academy and that a negative test result
is a condition of employment. This notice also informs the trainee of the
rami?cations of a positive test result or a refusal to submit a sample, which are:

a. Trainee being terminated from employment.

b. The inclusion of the trainee?s name in the Central Drug Registry.

c. The trainee being permanently barred from future law enforcement
employment in NJ.

3. SWORN LAW ENFORCEMENT OFFICERS REASONABLE
SUSPICION TESTING:

 

 

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a. Testing Required: Individual law enforcement officers will be ordered to
submit to a drug test when there is a reasonable suspicion to believe that the
of?cer is illegally using drugs.

b. Required Documentation: Before an officer may be ordered to submit to a
drug test based on reasonable suspicion, a written report that documents the
basis for the reasonable suspicion shall be prepared. The County Prosecutor
or the Chief Executive Officer of the of?cer?s agency shall review the
report before a reasonable suspicion test may be ordered. Under emergent
circumstances, approval may be given for a reasonable suspicion test on the
basis of a verbal report.

c. Negative Test Result Required for Employment: A negative result is a
condition of employment, as delineated in the agency?s Rules 
Regulations/SOP?s/Policy.

d. Refusal to Submit or Positive Test Result: If the officer refuses to submit to a
drug test based on reasonable suspicion after being lawfully ordered to do so
or produces a positive result from a drug test, the employee will be:

1) terminated from employment;
2) included in the Central Drug Registry;
3) permanently barred from future law enforcement employment in NJ.

RANDOM CDS TESTING FOR SWORN LAW ENFORCEMENT OFFICERS:

Each agency?s Rules Regulations/SOP?s/Policy will include statements/
provisions addressing the following issues:

1. ELIGIBILITY FOR DRUG TESTING: With few exceptions, all sworn members
of the agency are eligible for random drug testing, regardless of rank or
assignment. The method of random selection shall ensure that every sworn
officer in the agency has an equal chance to be selected for testing each and
every time a selection takes place. Officers who are on extended sick/injury leave
and trainees in the police academy will be excluded from the agency random
selection. (NOTE: Such reason for such exclusions shall be documented.
Trainees are subject to the academy's drug screening process.)

2. TO BE TESTED: The Rules 
Regulations/SOP?s/Policy shall delineate the frequency in which random drug
testing shall occur (minimally bi-annually) and state the number of sworn
of?cers to be selected each time a random selection takes place. This can be
expressed as either a number of sworn of?cers or a percentage of sworn of?cers,
which in every case shall be less than the total number of sworn officers
employed by the agency.

3. MONITORING THE SELECTION PROCESS: The Rules 
Regulations/SOP?s/Policy shall delineate a monitoring process for the selection
process, to include a representative of the collective bargaining unit.

4. CONFIDENTIALITY OF THOSE TO BE TESTED: The Rules 
Regulations/SOP?s/Policy shall indicate that any member of the agency

 

 

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E.

who discloses the identity of an officer selected for random testing or the
fact that a random selection is scheduled to take place prior to the collection
of urine specimens shall be subject to discipline.

RANDOM SELECTION SYSTEM: The agency shall adopt a lottery
system, whereas each officer?s social security number will be assigned a
numerical number and marked on a ball, which is selected from a container.
The agency could also perform the random selection via a computerized
software that ensures compliance with the random provisions of this
Directive.

SYSTEM OF COLLECTION OF URINE SPECIMENS: The agency?s Rules 

Regulations/SOP?s/Policy shall establish a system to collect urine specimens from

selected officers in a prompt, efficient and confidential manner.

REFUSAL TO PARTICIPATE IN RANDOM CDS TESTING: The
agency?s Rules Regulations/SOP?s/Policy shall indicate that any sworn
of?cers who refuse to submit to a drug test when randomly selected are
subject to the same penalties as those of?cers who test positive for illegal drug
use.

SPECIMEN ACQUISITION PROCEDURES

1.

DESIGNATION OF RESPONSIBILITIES:

a. The agency shall designate a member of its staff to serve as monitor of the

specimen acquisition process. The monitor shall always be the same sex as
the individual being tested. In the event there is no member of the same sex
available from the agency, the agency may request that a member of the same
sex from another agency serve as monitor of the process.

. Monitor?s Responsibilities:

1) Ensuring that all documentation is fully and accurately completed by
the individual submitting the specimen.

2) Collecting specimens in a manner that provides for individual
privacy while ensuring the integrity of the specimen.

3) Complying with chain of custody procedures established for the collection
of urine specimens and their subsequent submission to the NJ State
Toxicology Lab within the Division of Criminal Justice for analysis.

APPLICANT:
a. Prior to submission of a specimen, an applicant for a law enforcement position

shall execute the appropriate form consenting to the collection and analysis of
his/her urine for illegal drugs. This form shall clearly state that a negative
result is a condition of employment and the rami?cations of a positive result.

. Once there has been a conditional offer of employment, the applicant will be

required to complete the medical questionnaire form prior to submission of a

 

 

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specimen; and, list all medications both prescription and over-the?counter (non-
prescription) that were ingested within the last thirty (30) days. The conditional
offer of employment is a prerequisite for completion of this form. However,
applicants who have not received a conditional offer of employment can be
required to complete a medical questionnaire if, following submission of
their specimen to the State Toxicology Lab for analysis, the law
enforcement agency receives a report indicating that the specimen tested
positive for controlled substance.

5. TRAINEE:

a. Prior to submission of a specimen, the academy staff shall have the trainee
complete the applicable form which clearly states that a negative result is a
condition of employment and the rami?cations of a positive result.

b. The Trainee will be required to complete a medical questionnaire form which
clearly describes all medications, both prescription and over-the-counter (non-
prescription) that were ingested within the past thirty (30) days.

6. SWORN LAW ENFORCEMENT OFFICER: Prior to submission of a urine
specimen, sworn law enforcement of?cers shall complete a medical questionnaire
describing all medications, both prescription and over-the-counter (non-
prescription) that were ingested within the past thirty (30) days.

F. SPECIMEN COLLECT ION: APPLICANTS TRAINEES SWORN LAW ENFORCEMENT OFFICERS

 

1. CONFIDENTIALITY OF PROCESS: Throughout the test process, the identity of
the individual applicants, trainees and sworn law enforcement of?cers shall
remain con?dential. Individual specimens shall be identi?ed throughout the
process by use of social security numbers. At no time shall an individual?s name
appear on any form or specimen container sent to the State Toxicology Lab.

2. CONTAINERS TO BE UTILIZED: Specimens will be collected utilizing
equipment and supplies approved by the State Toxicology Lab. Under no
circumstances may a specimen be collected and submitted for analysis in a
specimen container that has not been approved by the State Toxicology Lab.

3. SPECIMEN ACQUISITION: Urine specimens will be acquired and processed in
accordance with procedures established by the State Toxicology Lab.

a. The monitor shall inspect the appropriate forms for accuracy/completeness.

b. The monitor and the person voiding the sample shall inspect the package in
which the specimen bottle is contained to ensure that it is intact.

c. The applicant, trainee or sworn of?cer shall empty his/her pockets and
thoroughly wash his/her hands prior to the voiding of the sample.

(1. The package containing the specimen bottle shall be broken and the applicant,

 

 

Page 7

trainee or sworn of?cer shall complete the specimen label in pencil. This
label shall be placed inside the specimen bottle prior to the voiding of the
sample.

e. The applicant, trainee or sworn officer shall void into the specimen collection
container (50ml).

f. After a specimen has been produced, the applicant, trainee or sworn of?cer
shall seal the specimen container and deliver it to the monitor.

The monitor shall con?rm that the specimen is not adulterated. This includes
inspection of the specimen bottle and veri?cation of the temperature of the
voided sample via the temperature strip on the specimen bottle. A
temperature reading in the range of 90-100 degrees must be reached from 30
seconds after sample is voided and will remain up to 5 minutes after sample is
voided. If the temperature is not within this range in the given time frame, the
sample is considered to be adulterated and is to be discarded and a new
specimen will be obtained while the monitor witnesses the voiding of the
specimen. The circumstances surrounding the discarding of the adulterated
specimen and the witnessing of the voiding of a new sample must be
documented.

g. Once the monitor is satis?ed that the required documentation is
accurate/complete and he/she has inspected the specimen container to
determine that a specimen has been produced, the monitor shall take
possession of the specimen, ensure proper chain of custody procedures are
adhered to and ensure that it is delivered to the State Toxicology Lab for
analysis within one working day. For transportation purposes, the specimen
should be placed in a cooler containing ice pack and transported in this
manner.

7. MONITOR WITNESSING OF VOIDING OF SAMPLE: Applicant, trainee or
sworn officer will void without the direct observation of the monitor unless there
is reason to believe that the individual will adulterate the specimen or otherwise
compromise the integrity of the test process. Under these circumstances, the
production of a specimen may be directly observed by the monitor. The facts
underlying the belief that an individual may adulterate a specimen or
compromise the integrity of the test process must be documented by the person
making that decision.

8. UNABLE TO PRODUCE A SPECHVIEN: Applicants, trainees or sworn of?cers
that initially are unable to produce a urine specimen may remain under the
supervision of the test monitor until the monitor is satis?ed that the applicant,
trainee or sworn of?cer cannot produce a specimen. While the individual is under
supervision, the monitor may allow the individual to drink ?uids in an attempt to
induce the production of a specimen. If the individual remains unable to provide a
specimen after a reasonable period of time, the monitor may have the individual
examined by a doctor to determine whether the inability to produce a specimen
was the result of a medical or physical in?rmity or constituted a refusal to
cooperate with the drug testing process.

 

 

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9. SECOND SPECIMEN: Trainees and sworn law enforcement officers shall

provide the monitor with a second urine specimen at the same time the ?rst
specimen is collected.

a. The second specimen shall be collected in the same fashion as the ?rst
specimen. The monitor shall take possession of the second specimen and
place it in a secured refrigerated storage area.

b. The agency shall maintain possession of the second specimen for a period of
sixty (60) days or until the agency receives noti?cation from the State
Toxicology Lab that the first specimen tested negative for the presence of
CD8.

0. The second specimen shall be released by the agency under the following
circumstances:

1) The agency is noti?ed by the State Toxicology Lab that the ?rst specimen
tested positive for and

2) The agency is informed by the individual whose specimen tested positive
that the individual wishes to have the specimen independently tested; and

3) The trainee or officer must designate a lab that is licensed as a clinical lab
by the NJ Dept. of Health under the NJ Clinical Laboratory
Improvement Act to conduct the independent test; and a representative of
the licensed clinical lab designated by the individual takes possession of
the second specimen in accordance with accepted chain of custody
procedures within sixty (60) days of the date the specimen was produced.

SUBMISSION OF SPECIMENS FOR ANALYSIS

1.

LAB TO CONDUCT ANALYSIS: The State Toxicology Lab within the Div.
of Criminal Justice will constitute the sole facility for the analysis of law
enforcement drug tests. Law enforcement agencies are not permitted to use any
other facility or lab for purposes of analyzing urine specimens. The State
Toxicology Lab must reject specimens that it has reason to believe have been
subject to tampering.

TIME CONSTRAINTS FOR SUBMITTING SAMPLES: Urine specimens
should be submitted to the State Toxicology Lab within one (1) working day
of their collection. In the event a specimen cannot be submitted to the lab within
one (1) working day of its collection, the agency shall store the specimen in a
controlled access refrigerated storage area until submission to the State
Toxicology Lab. Although the AG Guidelines authorize commercial couriers for
the submission of specimens to the State Toxicology Lab, it is the policy of
Monmouth County that specimens are submitted by agency personnel only.

ANALYSIS OF SPECIMENS The State Toxicology Lab will utilize the following test
procedures to analyze urine specimens for law enforcement agencies:

 

 

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1. INITIAL TEST: All specimens will be subject to an initial test utilizing
?uorescence polarization immunoassay analysis. CONFIRMATION TEST:
Those specimens that test positive for CD8 following the ?uorescence
polarization immunoassay shall be subject to a gas chromatography/mass
spectrophotometry analysis to con?rm the presence of the CD8.

2. MEDICAL REVIEW OF POSITIVE RESULTS: In the event a specimen is
con?rmed to be positive for a controlled substance following gas
chromatography/mass spectrophotometry, a medical review of?cer at the lab shall
compare the test results with the medical questionnaire submitted with the
specimen to determine whether any substance listed on the questionnaire would
explain the test result. The medical review of?cer may direct the PD to obtain
additional information from the individual being tested concerning the
medications listed on the questionnaire. In the event the questionnaire does not
explain the test result, the medical review officer shall issue a report indicating
that specimen tested positive.

3. SUBSTANCES TEST IS TO IDENTIFY: The State Toxicology Lab shall
analyze each specimen for the following substances and their metabolites:

amphetamine/methamphetamine;

barbiturates;

benzodiazepine;

cannabinoids;

cocaine;

methadone;



Opiates; and

Sgroids, when appropriate and at the discretion of the agency?s executive

0 men

4. STEROIDS:

a. Random Testing: Agencies retain the option to incorporate the testing for
steroids into their random drug testing program.

my? 

b. Reasonable Suspicion Drug Testing: The testing for the presence of steroids
is mandatory whenever there is reasonable suspicion that the officer is
utilizing such drugs.

5. ANALYSIS PROTOCOL: The analysis of each specimen shall be done in
accordance of procedures adopted by the State Toxicology Lab. These procedures
shall include but not be limited to security of the test specimens, chain of custody,
metabolite cut-off levels and the issuance of test reports.

CDS TEST RESULTS V. POSITIVE)

1. NEGATIVE RESULTS: When the results are received from the lab and they are
negative, the designated officer will generate a letter indicating that the results
were indeed negative, attach a copy of the lab report to this letter, place it in an
envelope and seal it. This envelope will then be delivered to the of?cer involved.

Page

 

 

10

2. POSITIVE RESULTS:

Noti?cation of the Agency of Positive Test Result: The State Toxicology
Lab shall notify the agency of any positive test results from the specimens
submitted for analysis. Said reports shall be in writing and sent to the
agency within fifteen (15) working days of the submission.

Medical Review Required Prior to Notification of Agency: The State
Toxicology Lab shall not report a specimen as having tested positive for a
controlled substance until the specimen has undergone a con?rmatory test
and the medical review of?cer has reviewed the results of that test with the
medical questionnaire pertinent to that specimen.

Notification of Person Tested: The agency shall notify the applicant,
trainee or sworn of?cer of the results of a positive test result as soon as
practical after receipt of the report from the State Toxicology Lab. Upon
request, the individual may receive a copy of the lab report.

3. RESUBMISSION OF SAMPLE FOR Under no circumstances
may the agency or an individual resubmit a specimen for testing or ask that a
particular specimen within the possession of the State Toxicology Lab be re-tested.

J. CONSEQUENCES OF A POSITIVE TEST RESULT

1. APPLICANT: When an applicant tests positive for illegal drug use:

a.

The applicant shall be immediately removed from consideration for
employment; and

b. the applicant shall be reported to the Central Drug Registry by the agency to

which the individual applied; and

the applicant shall be precluded from consideration for future law enforcement
employment by any law enforcement agency in NJ for a period of two (2)
years.

Where the applicant is currently employed by another agency as a sworn law
enforcement of?cer, the of?cer's current employer shall be noti?ed of the
positive test result. Under these circumstances, the of?cer's current employer
is required to dismiss the of?cer from employment and also report his/her
name to the Central Drug Registry.

2. TRAINEE: When a trainee tests positive for illegal drug use, subject to rules
adopted by the Police Training Commission;

a.
b.

C.

the trainee shall be immediately dismissed from basic training and suspended
from employment by his/her appointing authority; and

the trainee shall be terminated from employment as a law enforcement of?cer,
upon ?nal disciplinary action by the appointing authority; and

the trainee shall be reported to the Central Drug Registry; and the trainee shall
be permanently barred from future law enforcement employment in NJ.

3. SWORN LAW ENFORCEMENT OFFICER: When a sworn law enforcement

Page

 

 

11

of?cer tests positive for illegal drug use;

a. the Of?cer shall be immediately suspended from all duties; and the officer shall
be terminated from employment as a law enforcement of?cer, upon final
disciplinary action;

b. the officer shall be reported to Central Drug Registry; and

c. the of?cer shall be permanently barred from future law enforcement
employment in NJ.

CONSEQUENCES OF A REFUSAL TO SUBMIT TO A CDS TEST:

1.

APPLICANTS: Applicants who refuse to submit to a drug test during the pre-
employment process shall be immediately removed from consideration for law
enforcement employment and barred from consideration for future law
enforcement employment in NJ for a period of two years from the date of refusal.
In addition, the agency shall forward the applicant's name to the Central Drug
Registry and note that the individual refused to submit to a drug test.

TRAINEES: Trainees who refuse to submit to a drug test during basic training
shall be immediately removed from the academy and immediately suspended
from employment. Upon a ?nding that the trainee did in fact refuse to submit a
sample, the trainee shall be terminated from law enforcement employment and
permanently barred from future law enforcement employment in NJ. In addition,
the agency shall forward the trainee's name to the Central Drug Registry and note
that the individual refused to submit to a drug test.

SWORN LAW ENFORCEMENT OFFICER: Sworn law enforcement officers
who refuse to submit to a drug test ordered in response to reasonable suspicion or
random selection shall be immediately suspended from employment. Upon a
?nding that the of?cer did in fact refuse to submit a sample, the of?cer shall be
terminated from law enforcement employment and permanently barred from
future law enforcement employment in NJ. In addition, the PD shall forward the
trainee's name to the Central Drug Registry and note that the individual refused to
submit to a drug test.

OFFICER WHO AFTER TESTING POSITIVE 0R REFUSING TEST A sworn
law enforcement officer who tests positive for illegal drug use or refuses tO submit
to a drug test, and who resigns or retires in lieu of disciplinary action or prior to
completion of ?nal disciplinary action, shall be reported by the agency to the Central
Drug Registry and shall be permanently barred from future law enforcement
employment in New Jersey.

RECORD KEEPING

1.

MAINTENANCE OF RECORDS: The Internal Affairs unit of each agency shall
maintain all records relating to drug testing of applicants, trainees and law
enforcement officers. Said records shall be maintained with the level Of
con?dentiality and security required for internal affairs ?les pursuant to the AG

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12

Guidelines on ?le security.

2. FILE CONTENTS: The drug testing records shall include but not be limited to:

. the identity of those ordered to submit urine samples;

. the reason for that order;

the date the urine was collected;

the monitor of the collection process;

. the chain of custody of the urine sample from the time it was collected until
the time it was received by the State Toxicology Lab;
the results of the drug testing;

. copies of notification to the subject;

. for any positive result - if applicable, documentation from the of?cer?s
physician that the medication was lawfully prescribed and does not render the
of?cer un?t for duty;

i. for any positive result or refusal, appropriate documentation of disciplinary

action.

A)

(12ng

5?00?"

3. RANDOM DRUG TESTING: The file shall also include the following
information:

a. a description of the process used to randomly select officers for drug testing;

b. the date the selections were made; a copy of the document listing the identities
of those selected for drug testing;

0. a list of those who were actually tested; and

d. the date(s) those officers were tested.

N. CENTRAL DRUG REGISTRY

1. NOTIFICATION REQUIRED: The agency shall notify the Central Drug
Registry of the identity of the applicants, trainees and sworn law enforcement
of?cers who test positive for illegal use of drugs or refuse an order to submit a
urine sample.

2. DOCUMENTATION NEEDED FOR NOTIFICATION: Noti?cations to the
Central Drug Registry occur by the employing agency completing attachment
of the Attorney General?s Law Enforcement Drug Testing Policy in
its entirety and sending it to the address indicated on the bottom of the
attachment.

3. ACCESS TO INFORMATION CONTAINED IN CENTRAL DRUG
REGISTRY: Access to this information in this registry is limited to:

a. in response to an inquiry from a law enforcement agency as part of the
background investigation process for prospective or newly appointed
personnel; or

b. in response to a court order.

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13

Attachment A
DRUG SCREENING THROUGH URINALYSIS

APPLICANT NOTICE AND ACKNOWLEDGEMENT

I, understand that as part of the pre-employment process,
the will conduct a comprehensive background investigation in an
effort to determine my suitability to fill the position for which I have applied.

I understand that as part of the pre-employment process, I will undergo drug testing through
urinalysis.

I understand that a negative result is a condition of employment.

I understand that refusing to supply the required samples or producing a positively con?rmed
test result for the presence of illegal drugs will result in the rejection of my application for
employment.

I understand that in case of a positive result, my name will be forwarded to a central drug
registry maintained by the Division of State Police and will be made available only upon
court order or as part of a background investigation for a law enforcement position.

I understand that a confirmed positive test result indicating the presence of drugs will bar me
from securing law enforcement employment for a period of two (2) years. I understand that
after this two (2) year period, a positive test result may be considered in evaluating my
?tness for future law enforcement employment.

I understand that if I am currently employed by a law enforcement agency and I produce a
positive test result for illegal drug use, my current employer will be noti?ed of the positive
test result.

I hereby acknowledge receipt of a copy of the Drug Use and Testing Policy and agree to
undergo drug testing through urinalysis.

 

SIGNATURE OF APPLICANT DATE

 

SIGNATURE OF WITNESS DATE

Attachment 
DRUG SCREENING
MEDICATION INFORMATION

In order to ensure the accuracy of established urine screening and con?rmation
procedures, I am providing the following information:

A. During the past thirty (30) days I have taken the following medication prescribed by

a physician.
Name of Medication Prescribing Physician Date Last Taken
1.
2.
3.

B. During the past thirty (30) days I have taken the following non-prescription
medications (cough medicine, cold tablets, aSpirin, etc.)

 

 

Non-Prescription Medication Date Last Taken
1.

2.

3.

Signature of Witness Social Security Number and Initials

 

 

Date Date

Attachment 
RANDOM DRUG SCREENING THROUGH
URINALYSIS ACKNOWLEDGEMENT

I, understand that I have been randomly selected to submit
to a con?dential drug test in accordance with the

 

I understand that as part of this process, I will undergo drug testing through urinalysis.

I understand that if I refuse to undergo the testing, I will be immediately suspended from
employment. Upon ?nal disciplinary action, if it is found that I did in fact refuse to submit to a
drug test, I will be terminated from employment with and
permanently barred from future law enforcement employment in New Jersey. In addition, the
shall forward my name to the central drug registry with a note that I
refused to submit to a drug test. Failure to take the test for any reason, including resignation,
shall be deemed a refusal.

 

I understand that a negative result is a condition of continual employment with the

 

I understand that an of?cial monitor from the shall be responsible for
ensuring the proper collection of the specimen(s) in a manner that provides for individual
privacy.

I understand that I shall provide the monitor with a second urine specimen at the same time the
?rst specimen is collected, which will be stored in a secured refrigerated storage area for a period
of sixty (60) days or until the receives noti?cation from the New Jersey
State Medical Examiner Toxicology Laboratory that the ?rst specimen tested negative for the
presence of controlled dangerous substances.

I understand that if I produce a positive test result for illegal drug use, the second specimen can
be released in accordance . Further
con?rmation of a positive test result, will be just cause for termination from my law enforcement
position and I will be permanently barred from law enforcement employment in New Jersey.

I have read and understand the information contained on this acknowledgement form and I agree
to undergo drug testing through urinalysis.

 

 

SIGNATURE OF EMPLOYEE DATE SOCIAL SECURITY NUMBER

 

 

SIGNATURE OF WITNESS DATE

ATTACHMENT 
NOTIFICATION TO THE CENTRAL DRUG REGISTRY
Type or Print

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AGENCY SUBMITTING
AGENCY PHONE
ADDRESS CITY STATE ZIP
CONTACT PERSON TITLE PHONE
PERSON TO BE ENTERED
LAST NAME FIRST NAME INITIAL GENDER RACE EYE COLOR
DOB SSN SBI NUMBER (IF KNOWN)
THIS PERSON WAS: El APPLICANT El TRAINEE
El SWORN OFFICER . RANDOM SWORN OFFICER - REASONABLE SUSPICION

ADDRESS
CITY STATE ZIP
REASON FOR NOTIFICATION
THE PERSON LISTED ABOVE El TESTED POSITIVE FOR

(IDENTIFY SUBSTANCE)

OR
REFUSED TO SUBMIT A URINE SAMPLE
DATE OF THE DRUG TEST OR REFUSAL DATE OF FINAL DISMISSAL OR SEPARATION FROM AGENCY
CERTIFICATION (Must be completed by Chief or Director. Must be notarized with raised seal)
I hereby af?rm that the above information is true and correct to the best of my knowledge.
Print Name Title Signature
Sworn and subscribed before me this day of
(Seal)
(6/01)
Mail to: Division of State Police

State Bureau of Identi?cation

Central Drug Registry

PO Box 7068

West Trenton, New Jersey 08628-0068