Education for Homeless Children and Youth
Grant Program
Three-Year Grant Cycle
Request for Applications
Grant Term: July 1, 2018 to June 30, 2021

Coordinated School Health and Safety Office
Coordinated Student Support Division
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814-5901
916-319-0914
APPLICATION DEADLINE:
4 p.m.
Thursday, February 1, 2018

 California Department of Education: Created 30-Aug-2017

RFA for the Education for Homeless Children and Youth Grant Program, 2015–18

2

 Table of Contents
General Information.........................................................................................................1
A. Timeline1
B. Introduction
C. Purpose2
D. Eligibility

1
3

Submission Process.......................................................................................................4
Application Review..........................................................................................................5
Appeal Process………………………………………………………………………………...5
Funding………………………………………………………………………………................6
A. Determination of Award Amounts 6
B. Three-Year Project Period Requirements 7
C. Award Notification and Issuance of Funds 7
Narrative Recommendations..........................................................................................8
Narrative and Rubric.......................................................................................................9

i

 General Information
A. Timeline
Important Events
Education for Homeless Children and
Youth (EHCY) Request for Applications
(RFA) Webinar
EHCY Letter of Intent (Attachment 1) Due
to the California Department of Education
(CDE)
EHCY Application Due to the CDE
EHCY Readers’ Conference Conducted
by the CDE
Grant Award Notification Letters Mailed to
the Subgrantees

Important Dates
Wednesday, November 8, 2017, at 9 a.m.
Friday, December 8, 2017, by 5 p.m.
Thursday, February 1, 2018, by 4 p.m.
Week of February 26, 2018
After July 16, 2018

B. Introduction
The CDE invites local educational agencies (LEAs), county offices of education (COEs), and
direct-funded charter schools to participate in the federally funded EHCY Grant Program by
completing this RFA. The intent of the grant is to facilitate the identification, enrollment,
attendance, and success in school for homeless children and youth. In addition, the grant
will help ensure homeless children and youth have equal access to the same free,
appropriate public education as provided to all other children and youth.
On December 10, 2015, the Every Student Succeeds Act (ESSA) was signed, which
reauthorized the Elementary and Secondary Education Act. The reauthorization of ESSA
included the McKinney-Vento Homeless Assistance Act’s EHCY Grant Program, which has
existed since 1987. The McKinney-Vento Homeless Assistance Act incorporates many
policies and practices that have proven successful at the local and state levels. The
provisions of Title 42 of the United States Code (U.S.C.), Section 11431 et seq., are
designed to improve the educational stability, access, support, and the academic
achievement of children and youth who are homeless.
Here are some highlights of the McKinney-Vento Homeless Assistance Act’s requirements:


Provide immediate enrollment of homeless children and youth who are not already
enrolled. This includes reviewing and revising any laws, regulations, practices, or
policies that may act as barriers to the enrollment, attendance, or success of
homeless children and youth.



Provide school stability for students experiencing homelessness by allowing them to
remain in their school of origin when this is in the child’s or youth’s best interest and
providing transportation to and from the student's school of origin at the
parent’s/guardian’s or unaccompanied youth’s request.



Ensure that homeless students are provided services in such a way that they are not
isolated or stigmatized.
1

 

Ensure that homeless liaisons and school personnel partake in professional
development opportunities and other support to assist with identification, enrollment,
and meeting the needs of homeless children and youth.



Support coordination and collaboration between LEAs/COEs, community agencies,
and existing programs to better serve homeless children, youth, and their families.

C. Purpose
Since 1987, the CDE has administered federal McKinney-Vento Homeless Assistance Act
program funds. These funds are used to provide grants to facilitate the identification,
enrollment, attendance, and success in school for homeless children and youth. Based on
legislation, grantees may use these funds for supplemental activities to carry out the
purpose of the law. These activities can include:
1.

Tutoring, supplemental instruction, and enriched educational services where needs
are determined. These services should be linked to the achievement of the same
challenging academic standards established for all children and youth.

2.

Expedited evaluations of the strengths and needs of homeless children and youth,
including need and eligibility for programs and services (Gifted and Talented
Education, Special Education, English-Language Development, Vocational and
Technical Education, school nutrition programs, etc.).

3.

Professional development, which is required under ESSA, and other activities for
educators and student services personnel to heighten their understanding and
sensitivity to the needs of homeless children and youth, including the specific needs
of runaway and homeless youths.

4.

Referral services for homeless children and youth for medical, dental, mental, and
other health services.

5.

Assistance to defray the excess cost of transportation for homeless children and
youth to attend school when not otherwise provided through other federal, state, or
local funds.

6.

Developmentally appropriate early childhood education programs not otherwise
provided through federal, state, or local funding for preschool age homeless
children.

7.

Services and assistance to attract, engage, and retain homeless children and youth,
including unaccompanied youths, in public school programs and services that are
provided to all non-homeless children and youth.

8.

Before- and after-school mentoring and summer programs that provide tutoring,
homework assistance, and supervision of educational activities of homeless children
and youth.

9.

The payment of fees and other costs associated with tracking, obtaining, and
transferring records necessary to enroll homeless children and youth in school.

10. Education and training for the parents/guardians of homeless children and youth
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 about their rights and available resources.
11. Coordination between schools and agencies providing services to homeless
children and youth.
12. Student services (including violence prevention counseling) and referrals for
services.
13. Activities to address the particular needs of homeless children and youth that may
arise from domestic violence.
14. The adaptation of space and purchase of supplies for any non-school facilities to
provide services under this subsection.
15. School supplies, including those supplies to be distributed at shelters, temporary
housing facilities, or other appropriate locations.
16. Other extraordinary or emergency assistance needed to enable homeless children
and youth to attend school.
D. Eligibility
For the purpose of this grant, LEAs are defined as school districts, COEs, and direct-funded
charter schools. All COEs and LEAs with at least 50 enrolled homeless children and youth
are eligible and encouraged to apply for the EHCY Grant Program funds. For COEs, please
use the total homeless enrollment, countywide.
The number of enrolled homeless children and youth should be consistent with the data that
was submitted in the 2016–17 California Longitudinal Pupil Achievement Data System
(CALPADS) End of Year submission. For those LEAs that do not have at least 50 enrolled
homeless children and youth, a consortium of LEAs can be created to meet the application
criteria. A consortium is a combination of LEAs including COEs.
LEAs that apply as a consortium must remain in the consortium for the entire three-year
project period. One LEA in the consortium must serve as the lead. The lead LEA will be
responsible for submitting the application, acting as the fiduciary agent, and compiling and
submitting the consortium’s fiscal information to the CDE. Every individual LEA affiliated with
the consortium is responsible for annually collecting and submitting required data on
homeless children and youth. If a member chooses to leave the consortium, they will be
defunded as of the date of their withdrawal.
COEs that apply are expected to serve all of the LEAs, including direct-funded charter
schools, in the county, and the COE’s internal county-operated educational programs. COEs
need to treat their COE county-operated educational programs as another LEA. ESSA
requires that all homeless liaisons and school personnel participate in professional
development opportunities regarding the requirements of homeless education programs. In
addition to the authorized activities listed above, COEs must:
1. Use countywide homeless education data to target professional development
activities, build awareness, and address the homeless education needs of LEAs in
the county.
2. Provide professional development and technical assistance to all homeless liaisons
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 within the county, including direct-funded charter schools.
3. Disseminate homeless education materials and resources to all community
agencies, school districts, and organizations working with homeless children, youth,
and their families.
4. Include what types of technical assistance, professional development, and other
support the COE will provide to all the LEAs in the county within each question in the
narrative.
Submission Process
All applications will be screened for compliance with the RFA requirements. One original and
two copies of the application are required and must:
1. Be submitted in person or received by mail to the CDE Coordinated School Health and
Safety Office (CSHSO) at 1430 N Street, Suite 6408, Sacramento, CA 95814-5901,
Attention Leanne Wheeler, on or before (not postmarked by) Thursday, February 1,
2018, by 4 p.m.
a. If the RFA is submitted in person, it must be received by 4 p.m.,
Thursday, February 1, 2018. On this day, there will be staff at a table in the CDE
lobby to accept hand-delivered applications and issue receipts.
b. If you wish to hand deliver an application before the due date, please contact
Leanne Wheeler, by phone at 916-319-0383 or by e-mail at
lwheeler@cde.ca.gov to make arrangements.
c. Faxed or e-mailed applications will not be accepted.
d. Late applications will not be accepted.
2. Be limited to 17 single-spaced pages on 8½- x 11-inch paper, using 12-point Arial font
and one inch margins in the Narrative Section. The itemized budget and budget
narrative are not included in the 17 page limit. Any other materials submitted including
charts, graphs, and tables should be in 12-point Arial font and be included in the 17 page
narrative.
3. Be complete. The following is a list of requirements to be submitted as part of your LEA’s
application. The application should be submitted in the following order:

a. Signed Application Fact Sheet (Attachment 2)
b. Assurances and Required Signatures (Attachment 3)
c. Narrative (Questions 1–6), 17 page limit
d. Itemized Budget
e. Budget Narrative

f. Three Signed Letters of Support
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 g. Job Descriptions and/or Duty Statements for any position paid out of EHCY
and/or Title I, Part A reservation funds for homeless education
h. No additional attachments will be read or reviewed
4. Include three signed letters of support. These are required and may be from outside
organizations that work collaboratively with the LEA or from individuals who have directly
benefitted from the applicant’s homeless education program. Individuals should not be
employees of the LEA, and organizations should not be another LEA. Three letters are
sufficient from a consortium.
5. For consortiums, please include an Application Fact Sheet (Attachment 2) and the
Assurances and Required Signatures (Attachment 3) page for each LEA within a
consortium.
Prospective applicants must follow the RFA format and content requirements for preparing
applications. Applications that do not meet these specifications will be returned without
review.
Application Review
All applications meeting RFA requirements will be read and scored by trained readers. The
readers will consist of representatives from various backgrounds, such as teachers and
administrators, district and central office staff, private and community foundation personnel, staff
from LEAs, and CDE staff.
Trained readers will score each application independently. A scoring rubric will be used as the
basis for rating applications (see pages 9–14 of this RFA). The score will be based upon a
competitive review of the quality of the application, the articulated need, and the ability of the
LEA to meet such needs with existing resources and the proposed project.
Appeal Process
Historically, there has not been sufficient funding to award funds to all applicants. Grantees will
be selected based on their application’s score. Appeals to the grant awards must be postmarked
within five working days of receipt of the letter of regret.
Appeals are limited to the grounds that the application process described in the RFA was not
followed. Dissatisfaction with the score of readers’ comments received by the application is not
grounds for appeal. Late appeals will not be considered. The protesting applicant(s) must file a
full and complete written appeal, including the reason for appeal, issue(s) in dispute, legal
authority or other basis for the appellant’s position, and the remedy sought. Applicants who wish
to appeal the decision must submit a letter of appeal by mail, fax, or in person to:
Gordon Jackson, Division Director
Coordinated Student Support Division
California Department of Education
1430 N Street, Suite 6408
Sacramento, CA 95814-5901
Fax: 916-322-4884
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 A final decision will be made by the CSHSO within 20 working days of the last day to file an
appeal. The decision shall be the final administrative action afforded the appellant.
Funding
A. Determination of Award Amounts
The CDE estimates that approximately $7.2 million in federal funding will be available in
fiscal year (FY) 2018–19 for EHCY grant awards to LEAs/COEs. The maximum funding that
can be requested is based on the number of enrolled homeless children and youth
submitted in the 2016–17 CALPADS.
Number of enrolled homeless
children and youth

Maximum funding amount

50–100

$ 15,000

101–249

$ 25,000

250–499

$ 50,000

500–1,500

$ 75,000

1,501–2,500

$125,000

2,501–5,000

$175,000

Over 5,000

$250,000

Funds for this program must be used to supplement (increase the level of services) and not
supplant (replace) funds from other federal, state, and/or local sources. Services provided
with grant funds shall not replace the regular academic program, but shall be designed to
expand on or improve services provided as part of the LEA’s regular academic program.
State or local funds may not be decreased or diverted for other uses because of the
availability of these funds. Grantees must maintain documentation that clearly demonstrates
the supplementary use of these funds.
EHCY grant funds cannot be used for the following:










One-hundred percent of the homeless liaison’s salary
Rental or mortgage assistance
Utility bills
Motel/hotel vouchers
Prom expenses
Yearbooks
Entertainment such as tickets for sporting events, concerts, or shows
Food that will be consumed outside the school day

To be eligible to receive an EHCY grant award, an LEA must annually meet the federal
Maintenance of Effort (MOE) requirement specified Section 723(b)(3) of Subtitle B of Title
VII of the McKinney-Vento Homeless Assistance Act. Please note that there are no available
waivers that would allow an LEA that fails the MOE requirement to continue to receive
EHCY grant funds during the affected FY.
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 B. Three-Year Project Period Requirements
Successful applications will be approved for a three-year project period, beginning with
FY 2018–19. Based on receipt of federal allocations for the EHCY Grant Program, the CDE
will issue a new grant award each fiscal year for each of the three years. The grant award
period for each grant will run concurrent with the state fiscal year, beginning July 1 of each
year and ending June 30 of the following year. The last year of funding during the three-year
project period will be FY 2020–21. Grant funding beyond FY 2020–21 will be determined
based on the results of a new RFA process.
At the beginning of each FY, the LEA will submit to the CDE a Budget Request form
describing its spending plan for the current year. This form can be found on the EHCY
Budget and Expenditure Forms Web page at http://www.cde.ca.gov/sp/hs/mv/index.asp. The
distribution of funding among the various categories of cost must clearly support the
activities approved in the LEA’s application. If the LEA wishes to change the alignment of
funding in its budget, and the changes total more than 10 percent of the grant amount, the
LEA must submit a Budget Change Request form which can be found on the EHCY Budget
and Expenditure Forms Web page at http://www.cde.ca.gov/sp/hs/mv/index.asp. Budget
changes will not be accepted after May 31, 2019.
LEAs will also be required to submit to the CDE four quarterly expenditure reports each FY
indicating grant expenditures to date. The expenditure report due dates will be October 31,
January 31, April 30, and July 31, with July 31 being the final (close-out) expenditure report.
This award does not allow grantees to carryover unexpended grant funds into the next FY.
The amount of funding awarded to successful grant applicants will depend on how well the
application budget supports the proposed program based on the number of children and
youth served, the array of services provided, and services and resources that may be
available from other agencies. Requested funding should be commensurate with the scope
of the planned program.
The CDE reserves the right to fund applications at a lesser amount if it is judged that the
proposed program can be implemented with less funding than requested, or if federal
funding is not sufficient to fully fund all applications that merit award. Federal funds will be
disbursed to qualified applicants until funds are depleted.
C. Award Notification and Issuance of Funds
The CDE will issue Grant Award Notification (AO-400) letters to successful applicants after
July 15, 2018. All fiscal forms can be found on the EHCY Budget and Expenditure Forms
Web page at http://www.cde.ca.gov/sp/hs/mv/index.asp.
The payment schedule will be as follows:


Thirty percent of the grant amount will be paid after California’s budget has been
signed, and the LEA has returned a signed AO-400 and a completed Budget
Request form.



Thirty percent will be paid after the CDE receives and approves the October 31
(Quarter 2) Expenditure Report, providing the LEA has expended at least 65 percent
7

 of its first payment. If the 65 percent threshold has not been met, payment will be
withheld until the next quarterly expenditure report is received and reflects
compliance of this mark.


Thirty percent will be paid after the CDE receives and approves the January 31
(Quarter 3) Expenditure Report, providing the LEA has expended at least 65 percent
of its second payment. If the 65 percent threshold has not been met, payment will be
withheld until the next quarterly expenditure report is received and reflects
compliance of this mark.



Up to 10 percent will be reimbursed to the LEA after the CDE receives and approves
the July 31 (Quarter 4) Final Expenditure Report.

The CDE and/or the grantee may terminate the grant if the terms of the award are not met. A
30 business day termination notice shall be given.
Narrative Recommendations
Please note that the 2018–2021 RFA contains substantial changes from previous RFAs,
specifically related to the submission instructions and narrative questions. Applicants should not
use past RFAs to complete this RFA. Please read all the information and closely follow the
directions.
Some questions throughout the application are divided into two parts: one for LEAs and one for
COEs. Please answer according to your affiliation. COEs focus is to support countywide
activities and use most EHCY funds for indirect services, whereas LEAs typically use most of
their EHCY funds for direct services.
The LEA should view the grant as a program, not a set of activities. The program should be an
integrated and comprehensive approach to providing education and services for homeless
children and youth. A well-designed program will show a direct connection between needs,
goals, objectives, activities, and expenses; a strong application will thoroughly describe those
connections. Therefore, an LEA that proposes to spend the funds only on a limited set of
activities, or on one type of activity such as transportation, would most likely not be competitive.
Activities undertaken must not isolate or stigmatize homeless children and youth. Services
provided under this program are not intended to replace the regular academic program.
An applicant is required to conduct a needs assessment to determine the needs of their
homeless students and how best to meet those needs. The results of the needs assessment
should be described within the narrative. It is important for an applicant to align their proposed
program with their identified needs and their budget to their proposed program. Readers will
evaluate this alignment within the narrative and budget pages. Applicants that fail to clearly
describe these linkages will not be competitive.
The LEAs’ needs assessment should focus on determining the needs of homeless children,
youth, their families, and the homeless education program, whereas the COEs’ needs
assessment should focus on the needs of homeless liaisons, service providers, and community
agencies. The identified needs may include, but are not limited to, the processes for
identification and enrollment, retention and equal access of homeless children and youth,
professional development, use of Title I funds, and internal and external collaboration. The
needs assessment should be aligned to the ESSA homeless education requirements.
COEs must address how the COE will support all LEAs in the county, including technical
8

 assistance, professional development, trainings, and collaboration activities.
Because the amount of EHCY funding is very limited, one of the keys to a successful and
sustainable program is leveraging your grant funds through collaboration and coordination with
other entities that serve homeless students and with other programs operated by the LEA. To
the maximum extent possible, services and resources should be provided through existing
programs and mechanisms. Effective and far-reaching collaboration will enable the LEA to fully
utilize other available resources to meet the full spectrum of needs of homeless children, youth,
and their families.
To ensure that programs give proper emphasis to internal and external collaboration, the CDE
will prioritize certain activities for homeless children and youth. Activities that encourage the
program’s sustainability (collaboration, coordination, and professional development) will be
weighed more heavily in the scoring process. In preparing your responses to questions 4 and 5,
please be sure to describe how your collaboration with other entities or other LEA programs
enables the LEA to leverage its grant funds.
Leveraging grant funds may include:


The provision of money, materials, space, services, or other resources from the
community, community-based organizations, faith-based organizations, nonprofit
agencies, other public agencies, local universities, corporate sponsors, or small
business sponsors to meet the needs of homeless pupils or their families. For example,
donations of school supplies and school clothing would reduce the need to pay for these
items with the LEA’s EHCY funds.



Use of state, other federal, or local general funds to meet the needs of homeless
students or their families. This can include LEA in-kind contributions such as staff, office
space, supplies, maintenance, or information technology services. It may also include
partnering or coordinating with other grant programs.

Narrative and Rubric
For purposes of this application, LEA encompasses school districts, COEs, direct-funded
charter schools, and consortia.
1. Demographics/Current Program:
a. LEAs/Direct-funded Charter Schools: Describe the LEA’s demographics and
the LEA’s current homeless education program.
b. COEs: Describe the COE’s countywide demographics and COE’s current 

homeless education program.

9

 Score 4
The description
presents a
comprehensive
narrative of the
LEA/COE’s
demographics and
its current program
activities.

Score 3
The description
presents a clear
narrative of the
LEA/COE’s
demographics and its
current program
activities.

Score 2
The description
presents a
satisfactory narrative
of the LEA/COE’s
demographics and its
current program
activities.

Score 0–1
The description does
not present a
narrative of the
LEA/COE’s
demographics or any
current program
activities.

Narrative Response:
2. Describe the needs determined by the needs assessment, how the LEA/COE plans to
meet those needs, and how the LEA/COE intends to evaluate the effectiveness of that
plan. Include how EHCY funding will support implementation.
Score 8
A robust needs
assessment was
conducted and
needs were
thoroughly
described. The
narrative presents a
comprehensive
description of the
implementation plan,
including the use of
EHCY funds.

Score 6
An adequate needs
assessment was
conducted and
needs were clearly
described. The
narrative presents a
solid description of
the implementation
plan, including the
use of EHCY funds.

Score 4
A needs assessment
was conducted and
some needs were
described. The
narrative presents an
adequate description
of the implementation
plan, including some
use of EHCY funds.

Score 0–1
A needs assessment
was not conducted
and needs were not
identified. The
narrative offers a
weak description of
the implementation
plan, including use of
EHCY funds.

Narrative Response:
3. Parent/Guardian Involvement:
a. LEAs/Direct-funded Charter Schools: Describe how the LEA involves,
supports, and serves parents/guardians of homeless children and youth, as it
relates to their participation in their children’s education.
b. COEs: Describe how the COE supports homeless liaisons with the involvement,
support, and services for parents/guardians of homeless children and youth, as it
relates to their participation in their children’s education.
Score 4
The description
gives a
comprehensive and
detailed narrative of
how the LEA/COE
will involve, support,
and serve parents

Score 3
The description gives
a sufficient narrative
of how the LEA/COE
will involve, support,
and serve parents
and/or guardians of
homeless children

Score 2
The description gives
a limited narrative of
how the LEA/COE will
involve, support, and
serve parents and/or
guardians of
homeless children

10

Score 0–1
The description
gives a weak
narrative of how the
LEA/COE will
involve, support, and
serve parents and/or
guardians of

 and/or guardians of
homeless children
and youth, as it
relates to their
participation in their
children’s
education.

and youth, as it
relates to their
participation in their
children’s education.

and youth, as it
relates to their
participation in their
children’s education.

homeless children
and youth, as it
relates to their
participation in their
children’s education.

Narrative Response:
4. Describe types, intensity, and coordination efforts with other entities that will enhance the
LEA/COE’s ability to serve its homeless children and youth. Other entities may include,
but are not limited to, nearby LEAs and/or COEs, community-based organizations,
nonprofit agencies, post-secondary programs, service providers, local shelters,
Continuum of Care, local food closets, preschool programs, and other entities working
with homeless children, youth, and families. Please describe any resources or services
provided by the entity that benefits homeless children, youth, and their families; reduces
the use of EHCY funding; or that enables the LEA/COE to maximize its use of EHCY
funding.
Score 8
The description
gives an in-depth
and strong narrative
of the collaboration,
coordination, and
ongoing
relationships with
various entities. The
narrative also
clearly details
benefits to
homeless children,
youth, and their
families as well as
how the LEA will
use EHCY funding
to maximize the
program.

Score 6
The description gives
a clear narrative of
the collaboration,
coordination, and
ongoing relationships
with some entities.
The narrative shows
sufficient benefits to
homeless children,
youth, and their
families as well as
how the LEA will use
EHCY funding to
maximize the
program.

Score 4
The description gives
an adequate narrative
of the collaboration,
coordination, and
ongoing relationships
with few entities. The
narrative shows
general benefits to
the homeless
children, youth, and
their families as well
as how the LEA will
use EHCY funding to
maximize the
program.

Score 0–1
The description
gives a weak
narrative of the
collaboration,
coordination, and
ongoing
relationships with
any entities. The
narrative lacks a
clear description of
benefits to the
homeless children,
youth, and their
families and/or how
the LEA will use
EHCY funding to
maximize the
program.

Narrative Response:
5. Describe types, intensity, and coordination efforts with programs within the LEA that will
enhance the LEA’s ability to serve its homeless children and youth. Existing programs
may include, but are not limited to: Title I, before- and after-school programs,
transportation, nutritional programs, other grant-funded programs, etc. Please describe
any resources contributed by another program that benefits homeless children, youth,
and their families; reduces the use of EHCY funding; or that enables the LEA to
maximize its use of EHCY funding. If the LEA receives Title I, Part A funding, the LEA
must describe how the LEA uses its Title I, Part A reservation funds for homeless

11

 students to support their academic and non-academic needs. COEs need to describe
how COEs will support LEAs and their homeless liaisons with this coordination and
collaboration efforts.
Score 8
The narrative
presents a robust
description of the
collaboration and
coordination with all
programs within the
LEA. The narrative
describes in-depth
benefits of
maximizing EHCY
funding for the LEA.
The COE describes
the robust support
to LEAs.

Score 6
The narrative
presents a clear
description of the
collaboration and
coordination with
most programs within
the LEA. The
narrative describes
convincing benefits of
maximizing EHCY
funding for the LEA.
The COE describes
thorough support to
LEAs.

Score 4
The narrative
presents an adequate
description of the
collaboration and
coordination with
some programs within
the LEA. The
narrative describes
general benefits of
maximizing EHCY
funding for the LEA.
The COE describes
adequate support to
LEAs.

Score 0–1
The narrative
presents a partial
description of the
collaboration and
coordination with a
few existing
programs within the
LEA. The narrative
lacks a clear
description of
benefits to
maximizing EHCY
funding for the LEA.
The COE describes
limited support to
LEAs.

Narrative Response:
6. Integration and Interventions:
a. LEAs and Direct-funded Charter Schools: Describe the integration and
interventions the LEA provides to meet the educational and academic needs of
homeless children and youth regardless of the funding source, including Title I,
Part A funding. The description should include an array of services, programs,
and interventions used by the LEA to meet the educational and academic needs
of homeless children and youth.
b. COEs: Describe how the COE would support the LEAs and their homeless
liaisons with the above requirement. Support could include, but not limited to,
professional development, Title I training and coordination, analysis of various
data, etc.
Score 4
The description
provides an in-depth
and robust narrative of
the various integration
and interventions that
the LEA provides or
the COE supports the
LEA to ensure that all
homeless children and
youth’s educational
and academic needs

Score 3
The description
provides a convincing
narrative of the
various integration
and interventions that
the LEA provides or
the COE supports the
LEA to ensure that
homeless children
and youth’s
educational and

12

Score 2
The description
offers a limited
narrative of some
interventions that
the LEA provides or
the COE supports
the LEA to ensure
that homeless
children and youth’s
educational and
academic needs are

Score 0–1
The description
lacks a specific
narrative and lacks
information of the
integration and
interventions that
the LEA provides or
the COE supports
the LEA to ensure
that homeless
children and youth’s

 are being met.

academic needs are
being met.

being met.

educational and
academic needs are
being met.

Narrative Response:
7. Complete the budget form on page 22 of the EHCY RFA and provide a narrative
justification for the itemized budget. Describe how the amount allocated to each budget
line item supports the proposed program and the identified needs of homeless children
and youth in the LEA. The narrative must also include the following:
a. For the Certificated and Classified Personnel Salaries (1000–1999 Series),
please provide the classification and the full-time equivalent (FTE), i.e., the
percentage of time or number of hours that will be paid with EHCY funding. For
example, indicate 0.25 FTE homeless liaison, 0.10 FTE clerical support, or 200
hours tutoring.
b. For staff who will be funded with EHCY funding, please provide a duty statement
(existing and/or proposed).
c. For the Services and Other Operating Expenditures (5000–5199 Series) in the
budget, please describe any services to be performed by outside consultants,
including an estimate of the number of hours of service or the caseload the
contract will fund.
Score 4

Score 3

Score 2

Score 0-1

The budget narrative
provides a clear,
thorough, and
detailed narrative for
all of the major
groups of
expenditures in each
object code.

The budget narrative
provides a sufficient
description for all of
the major groups of
expenditures in each
object code,
although one or two
items could have
benefitted from
additional detail or
greater specificity.

The budget narrative
provides an
adequate description
for most of the major
groups of
expenditures in each
object code,
although some of
the areas may not
be fully explained or
may be too general.

The budget narrative
provides a thorough,
clear, fully
developed, and
compelling
explanation of how
the proposed

The budget narrative
provides a sufficient
explanation of how
the proposed
expenditures in each
object code relate to
and support the

The budget narrative
provides an
adequate
explanation of how
the proposed
expenditures in each
object code relate to

The budget
narrative
provides a
minimal
description for
the proposed
expenditures in
each object code.
The description
lacks sufficient
detail and
specificity. The
budget narrative
does not address
many groups of
expenditures or
object codes.
The budget
narrative does
not provide an
explanation, or
provides a very
weak explanation
of how the

13

 expenditures in each
object code relate to
and support the
LEA’s identified
needs and the
project’s activities.
The detail provided
demonstrates a
strong correlation
between the
requested resources,
identified needs, and
project activities.

LEA’s identified
needs and the
project’s activities.
Most of the detail
provided
demonstrates a
clear correlation
between the
requested
resources, identified
needs, and project
activities.

and support the
LEA’s identified
needs and the
proposed project’s
activities. Although
some detail is
provided, the link
between the
requested
resources, identified
needs, and project
activities is not fully
substantiated.

The application
includes all required
staffing and contract
information, including
detailed duty
statements with
specific job
responsibilities and
percentages for all
EHCY-funded staff.

The application
includes all required
staffing and contract
information,
including duty
statements that offer
some details with
job responsibilities
and percentages for
most EHCY-funded
staff.

The application
includes most of the
required staffing and
contract information.
Duty statements are
brief, one or two
paragraphs, and are
not provided for
some staff.

expenditures in
each object code
relate to and
support the LEA’s
identified needs
and the project’s
activities. Little
detail is provided,
and the
explanation does
not substantiate
the alignment of
identified needs
and project
activities.
The application
includes very little
or does not
include required
staffing and
contract
information.
There are no duty
statements
provided.

Narrative Response:
In addition to the points available through the narrative, applications will be given points based
on the percentage of homeless students enrolled in the LEA compared to the total enrollment of
the LEA. The CDE will calculate this impaction percentage for each applicant and award points
as follows:
Percent Impaction
.01%–2.99%
3.00%–4.99%
5.00%–9.99%
10.00%–19.99%
Over 20.00%

Points
0
2
4
5
6

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