North Sunflower Medical Center Board of Trustees Regular Meeting Minutes 22 March 2017 BE IT REMEMBERED that the Chairman and the Board of Trustees of North Sunflower Medical Center, Ruleville, Sunflower County, Mississippi, met in their Regular Meeting on Wednesday, 22 March 2017, when and where the following were present: Billy Joe Waldrup, Chairman and Trustee; H. T. Miller, III, Vice Chairman and Trustee; Bobbie Bounds Allen, Secretary and Trustee; Willie Burton and Phil McNeer, Trustees; Billy Marlow, Executive Director; Sam Miller, CEO; Rodney Clark, COO; Drew Weissinger, CFO; Sandra Britt, Executive Administrative Assistant; Arie Chandler, Administrative Assistant; Lawson Holladay, Esquire Visitor: Dekoka Davidson Mr. Waldrup called the meeting of the Board of Trustees to order at Noon and asked Mr. H.T. Miller, III to open the meeting with prayer. The minutes of the 22 February 2017 Regular Board Meeting were approved as distributed by motion offered by Mr. Phil McNeer and seconded by Mr. Willie Burton. The first order of Unfinished Business was to review the Scholarship Fund Agreement between North Sunflower Medical Center and Mississippi Delta Community College. After reviewing the agreement it was recommended that several changes be made one of which was to state that the scholarship recipients must be a resident in Sunflower County for a minimum of 1 year. The next change was the removal of several items from the agreement. After further review and discussion, the following motion was made: MOTION: I move to amend the Scholarship Fund Agreement between North Sunflower Medical Center and Mississippi Delta Community College to state that the scholarship recipients have resided in Sunflower County for a minimum of 1 year, and to remove items discussed from agreement. Maker: Phil McNeer Willie Burton Seconded by Motion Unanimously Approved The Board Members voted that once the Scholarship Fund Agreement has been amended and brought back to Sam Miller, CEO, for his review, NSMC can move forward with rewarding two $2500 scholarships to MDCC students enrolled in health science programs. The first $2500 scholarship will be awarded to a Nursing Student and the second $2500 scholarship will be awarded to eligible students admitted into any health science program. This scholarship will be voted on annually by the Board of Trustees. After further discussion, the following motion was made: MOTION: I move to approve the amended Scholarship Fund Agreement between North Sunflower Medical Center and Mississippi Delta Community College, after the review of Sam Miller, CEO. Two $2500 scholarships are to be rewarded to first a nursing student and the second to any health sciences student that have resided in Sunflower County for a minimum of 1 year. Maker: Phil McNeer Bobbie Allen Seconder: Motion Unanimously Adopted For the first order of New Business Mr. Miller discussed the bid notices that would be placed in the Enterprise-Tocsin to run for two consecutive weeks requesting bids with specifics listed for a 12-passenger van. The specifications for the van were detailed in the bid notice as attached to the minutes. The deadline for bids is close of business on Thursday, April 13th with bid opening at Noon on Friday, April 14th. Mr. Miller asked how the Board wished to handle the bid process. After discussion, the following motion was made: MOTION: I move to publish the required bid notice for a 2016 or 2017, 12 passenger van in the Enterprise Tocsin with a deadline for accepting bids being the close of business on Thursday, April 13, 2017. Maker: Phil McNeer Miller, III Seconder: H.T. Motion Unanimously Adopted At this time Mrs. Dekoka Davidson excused herself from the meeting. Mr. Miller requested that the Board go into executive session to discuss personnel issues at 12:20 P.M. MOTION: I move to go into executive session to discuss personnel issues. Maker: Phil Mcneer Miller, III Seconder: H.T. Motion Unanimously Adopted On motion by H.T. Miller, III and seconded by Willie Burton, and unanimously passed, the Board came back into Regular Session at 12:30P.M. MOTION: I move that we grant Initial year privileges ending 31 March 2018, for the following Provider: Dr. James “Jim” Long, M.D. (Contract Tele-Radiologist.) Maker: H.T. Miller, III Seconder: Phil McNeer Motion Unanimously Adopted MOTION: I move that we grant Initial year privileges ending 31 March 2018, for the following Provider: Kelly Ray, CRNA. Maker: Bobbie Allen Seconder: H.T. Miller, III Motion Unanimously Adopted MOTION: I move that we grant two year privileges ending 31 March 2019, for the following providers: Marvin Pinzon, D.O. (Contract Teleradiologist), William Zinn, M.D. (Contract Tele-Radiologist), Justin Pham, M.D. (Contract Tele-Radiologist), Miles Ashley, O.D. (Screen Team Optometrist), and SallyAnn Ganpot, M.D. (Pediatrician.) Maker: Phil McNeer Seconder: Bobbie Allen Motion Unanimously Adopted Drew Weissinger, CFO, presented the financials for 28 February 2017 as follows: The entire facility has a total of $18.9 Million in cash; $63 Million in Assets, and Fund Balance of $38 Million. The Net Income for the entire facility was $148,563 for the month of February. Net Income for the Hospital was $68,757 for February and $537,829 for Year to Date. Hospice had a Net Income of $38,381 for February and $138,571 for Year to Date. Diagnostic Center had a Net Loss of $12,612; The Eye Station had a Net Loss of $1,465 and the Dental Clinic had a Net Loss of $7,462 for the month of February. Simply Sunflower had a Net Loss of $3,142; the Durable Medical Equipment Unit had a Net Income of $40,733 for the month of February. The Pharmacy had a Net Income of $99,576 for February and TRINA Health had a Net Loss of $74,203. Sam Miller presented the Administrators Report as follows: Mr. Miller reported that he is still working on opening TRINA one evening per week, possibly a Tuesday, from 5PM to 9PM. He is going to speak with Kristi Seeley and Kelli Bearden, NP, to determine what adjustments must be made to make this possible. Mr. Miller also reported that Blue Cross Blue Shield has not been paying certain TRINA claims due to the claims not meeting medical necessity. A nurse is working on the charts and claims to hopefully get Blue Cross to pay. Mr. Miller informed the group that the new specialists from MS Advanced Medicine in Jackson began to see patients at North Sunflower Medical Center. Dr. Spencer Sullivan, Pediatric Hematologist, held his first clinic on Monday, March 20 th, and saw three patients. Dr. Sullivan stated that clinic went very well. Dr. Nina Washington, Pediatric Rheumatologist, will see her first patients on Monday, May 8th. Dr. SallyAnn Ganpot, Pediatrician at the Sunflower Clinic, as well as all of the NSMC providers, are extremely proud to have these providers join the NSMC team due to the fact that a patient typically must travel to Jackson or Memphis to see these particular types of specialists and a great deal of our patients are not willing or able to travel this distance. Mr. Miller reported that Mississippi Nurses Association presented NSMC with the 2016-2017 Hospital of the Year Award on Monday, March 6 th. This was a very humbling and unbelievable experience. The award was present for all members to see. NSMC has a brand new Full Color LED Video Display Sign on Hwy 49 at the entrance to the hospital that can be seen from at least 1 mile down the road. We have received several compliments on how great the sign looks. Mr. Miller reported that the NSMC has a Spirit Squad that goes around to the various departments of the hospital and the different clinics around town to give out candy and to give words of encouragement to the employees. The Spirit Squad is made up of hospital employees and they manage the squad amongst themselves and do a wonderful job. Mr. Miller read two thank you notes that were sent by patients to the nurses, doctors, and staff of the Acute Care and Swing Bed Floors. The patients stated that they were very grateful for the care and kindness that they received while being in the hospital. The last piece of correspondence to share with the Board was the letter from HPICO showing the subscriber savings credited to our account in the amount of $125,361 that can be applied to our general/professional liability insurance. Upon Motion made by Phil McNeer and seconded by H.T. Miller, III, the Board adjourned, subject to the call of the Chairman. ________________________________ ________________________________ Billy Joe Waldrup, Chairman Secretary Bobbie Bounds Allen,