Action Item Agenda Item 3 March 19-21, 2018 Page 1 of 4 COMMITTEE ON EDUCATIONAL POLICY Enrollment Management Presentation By Nathan Evans Chief of Staff Academic and Student Affairs April Grommo Director of Enrollment Management Services Student Academic Services Background The 2017-18 California state budget requires the California State University (CSU) Board of Trustees to adopt policies, by May 2018, that are designed to mitigate against the effects of impaction by: (i) requiring campuses to give priority to local CSU-eligible applicants seeking to enroll in impacted programs; and (ii) redirecting all CSU-eligible applicants to non-impacted programs on other campuses if not initially admitted. At the September and November 2017 Board of Trustees meetings, information items were presented on the main governing structures of enrollment management and specific enrollment management tools—including campus strategies to maximize student access to courses and academic support, impaction and redirection. At the January 2018 Board of Trustees meeting, draft policies on first priority for local applicants in impacted programs and redirection were presented to the board as information items. These policies are now being presented during the March meeting for board action. Methodology for Policy Creation The CSU Admission Advisory Council meets regularly, advising the chancellor about admission issues and reviewing systemwide admission policy and practices to ensure compliance with Board of Trustees policy and state statute. The council consists of: • • • • Two campus presidents; One provost/vice president for Academic Affairs; One vice president for Student Affairs; One assistant vice president for Academic Affairs; Ed. Pol. Agenda Item 3 March 19-21, 2018 Page 2 of 4 • • • Five faculty members (including three representatives from the Academic Senate CSU, one representative from the CSU Math Council and one representative from the CSU English Council); Two representatives from the Office of the Chancellor; and One representative from the California State Student Association (CSSA). Due to its subject matter expertise and representative membership, the Admission Advisory Council was tasked with consulting on the development of the draft policy proposals to respond to the policy requirements included in the 2017-18 state budget act. Over a series of meetings, the Admission Advisory Council landed on the policy proposals that were presented at the January meeting. While developing the policy proposals, the Admission Advisory Council sought to accomplish three main goals: • • • Meet the requirements set forth by the legislature; Develop proposals that account for the unique differences between the CSU’s 23 campuses and provide the necessary flexibility; and Ensure individual students have a voice in the admission process. The draft policies also benefited from the input of a variety of additional students, faculty, staff and administrators, including: • • • • • • • • CSU Board of Trustees; CSSA; Academic Preparation and Educational Programs Committee, Academic Senate CSU; CSU Council of Presidents; CSU provosts; CSU vice presidents of Student Affairs; Associate vice presidents of Enrollment Management; and Directors of Admission. The following sections detail the proposed systemwide policies on redirection and first priority for local applicants in impacted programs that are being presented for board action. Local Admission Priority Policy Every impacted program at all CSU campuses will be required to provide first priority to local applicants. First priority means a finite admission advantage for local applicants. At a minimum, this priority includes a meaningful weighting of grade point average (GPA) or eligibility index that gives admission preference to local, CSU-eligible undergraduate applicants over non-local applicants. Ed. Pol. Agenda Item 3 March 19-21, 2018 Page 3 of 4 Local applicants will continue to be subject to the same supplemental impaction criteria imposed on other applicants to impacted campuses and programs, specifically major preparation for transfer students and high school preparation for first-time freshmen. Each campus will be required to clearly publish this information on its website for both first-time freshmen and upper-division transfer students. Further, campuses will be required to: (a) inform first-time freshmen who are not admitted to their local campuses of their California Community College options; (b) inform first-time freshmen of the Associate Degree for Transfer opportunities; and (c) encourage applicants to transfer to a CSU in the future. The first priority criteria will become part of each campus’ annual impaction plan. Any change to existing procedure will be subject to the annual impaction process and will comply with section 89030.5 of the California Education Code. Redirection Policy This redirection policy will apply to all CSU-eligible undergraduate applicants who are not admitted to any CSU campus. Applicants who are admitted to at least one CSU campus will not be eligible for redirection. To provide scalable organization to the process and best support applicants and their families, a set of systemwide dates and deadlines will be required. The following outlines the steps for a fall application cycle. If the proposal is approved, deadlines will also be created for the spring application cycle. • All admission decisions will be completed and communicated by April 1 for all undergraduate applicants. By this date, all applicants will be informed that they have been admitted, waitlisted, denied due to impaction or denied due to CSU ineligibility. • CSU-eligible undergraduate applicants who are waitlisted or denied admission due to either campus or program impaction will be notified about the opportunity to be redirected to a non-impacted campus. Applicants will be informed of the available campuses and asked to select their first and second choice. • The Office of the Chancellor will use Cal State Apply to collect applicant responses and to manage the redirection process. • Applicants will be given approximately 21 days to respond to the request. During this time, they will receive three email messages and text message reminders following the initial email notification. Ed. Pol. Agenda Item 3 March 19-21, 2018 Page 4 of 4 • As redirection requests are received, the Office of the Chancellor will forward applications on a regular basis to non-impacted campuses. Students will be notified when their applications are submitted to non-impacted campuses. • Applicants who do not respond within the 21 days will be contacted for an additional 14 days and will receive email and text message reminders to respond. During these additional 14 days, additional redirection requests will be honored; however, there is no guarantee that students will be accommodated at their first or second choice campus. • Applicants who still do not respond will be automatically redirected to a non-impacted campus that still has capacity. • Applicants who decline to be redirected will be asked why they have declined. This information will assist with reporting requirements. Recommendation The following resolution is presented for approval: RESOLVED, by the Board of Trustees of the California State University, that: 1. 2. The proposed Local Admission Priority policy is adopted as herein presented. The proposed Redirection policy is adopted as herein presented.