Last Update: August 3, 2017 Colorado Water Conservation Board Water Supply Reserve Fund Grant Application Instructions All WSRF grant applications shall conform to the current 2016 WSRF Criteria and Guidelines. To receive funding from the WSRF, a proposed water activity must be approved by a Roundtable(s) AND the Colorado Water Conservation Board (CWCB). The process for Roundtable consideration and recommendation is outlined in the 2016 WSRF Criteria and Guidelines. The CWCB meets bimonthly according to the schedule on page 2 of this application. If you have questions, please contact the current CWCB staff Roundtable liaison: Arkansas Ben Wade ben.wade@state.co.us 303-866-3441 x3238 Gunnison North Platte South Platte Yampa/White Craig Godbout craig.godbout@state.co.us 303-866-3441 x3210 Colorado Metro Rio Grande Southwest Megan Holcomb megan.holcomb@state.co.us 303-866-3441 x3222 WSRF Submittal Checklist (Required) I acknowledge this request for funding was recommended for CWCB approval by the sponsoring Basin Roundtable(s). X I acknowledge I have read and understand the 2016 WSRF Criteria and Guidelines. X I acknowledge the Grantee will be able to contract with CWCB using the Standard Contract.(1) Exhibit A X Statement of Work(2) (Word – see Exhibit A Template) X Budget & Schedule(2) (Excel Spreadsheet – see Exhibit A Template) Letters of Matching and/or Pending 3rd Party Commitments(2) Exhibit C X Map(2) Photos/Drawings/Reports X Letters of Support Certificate of Insurance(3) (General, Auto, & Workers’ Comp.) Contracting Documents Certificate of Good Standing(3) W-9(3) Independent Contractor Form(3) (If applicant is individual, not company/organization) Electronic Funds Transfer (ETF) Form(3) (1) Click “Grant Agreements”. For reference only/do not fill out or submit/required for contracting (2) Required with application if applicable. (3) Required for contracting. While optional at the time of this application, submission can expedite contracting upon CWCB Board approval. WSRF Grant Application 1 Last Update: August 3, 2017 Schedule CWCB Meeting Application Submittal Dates Type of Request January December 1 Basin Account; BIP March February 1 Basin/Statewide Account; BIP May April 1 Basin Account; BIP July June 1 Basin Account; BIP September August 1 Basin/Statewide Account; BIP November October 1 Basin Account/BIP Desired Timeline Desired CWCB Hearing Month: May Desired Notice to Proceed Date: June 15, 2018 Water Activity Summary Name of Applicant Book Cliff, Southside and Mount Sopris Conservation Districts Name of Water Activity Agriculture Water Plan for Garfield County Basin Account Request(s)(1) Approving Roundtable(s) Colorado River Roundtable Basin Account Request Subtotal Statewide Account Request(1) $100,000.00 $ $ Total WSRF Funds Requested (Basin & Statewide) $100,000.00 Total Project Costs $330,000.00 (1) Please indicate the amount recommended for approval by the Roundtable(s) WSRF Grant Application 2 Last Update: August 3, 2017 Grantee and Applicant Information Name of Grantee(s) Bookcliff. South Side and Mount Sopris Conservation Districts Mailing Address 258 Center Drive, Glenwood Springs, CO 81601 FEIN 84-0686066 Grantee’s Organization Contact(1) Nathan Bell Pres, Bookcliff Conservation District Bret Jolley, Pres. South Side Conservation District Jeff Nieslanik, Pres Mount Sopris Conservation District Position/Title District President Email Sharie.prow@co.usda.gov Phone 970 945 5494 x 105 Grant Management Contact(2) Sharie Prow Position/Title District Administrator Email Sharie.prow@co.usda.gov Phone 970 945 5494 x 105 Name of Applicant (if different than grantee) Same Mailing Address Position/Title Email Phone (1) Person with signatory authority (2) Person responsible for creating reimbursement invoices (Invoice for Services) and corresponding with CWCB staff.i Description of Grantee Provide a brief description of the grantee’s organization (100 words or less). The Soil Conservation District Act (now Conservation District) was passed by Colorado Legislature on May 6, 1937. This act is found in Colorado Revised Statues Title 35 article 70. The Districts are managed by a board elected at a general election by the landowners within the District. The Bookcliff, Southside and Mount Sopris Conservation Districts have cooperated with individuals, ditch companies, local units of government including county, state and federal departments and agencies for over 50 years treating resource problems. The Districts were formed to provide a legal entity to organize local landowners to voluntarily control soil erosion and manage natural resources such as soil, water, animals, plants and air quality. This act then enabled the Federal Government to provide technical and monetary assistance to the local agriculture community to protect private property from degradation of the natural resources. Best Management Practices are planned and implemented to treat and protect the soil, water and related resources on private and watershed areas. The Conservation District serve all landowners within the district by providing planning and practice installation assistance including technical and professional engineering services, resources conservation planning, utilizing multi-discipline specialists such as, resource conservationist, agronomist, biologist, and range scientist, cultural resources specialist, and economist. WSRF Grant Application 3 Last Update: August 3, 2017 Type of Eligible Entity (check one) X Public (Government): municipalities, enterprises, counties, and State of Colorado agencies. Federal agencies are encouraged to work with local entities. Federal agencies are eligible, but only if they can make a compelling case for why a local partner cannot be the grant recipient. Public (Districts): authorities, Title 32/special districts (conservancy, conservation, and irrigation districts), and water activity enterprises Private Incorporated: mutual ditch companies, homeowners associations, corporations Private Individuals, Partnerships, and Sole Proprietors: are eligible for funding from the Basin Accounts but not for funding from the Statewide Account. Non-governmental organizations: broadly, any organization that is not part of the government Covered Entity: as defined in Section 37-60-126 Colorado Revised Statutes Type of Water Activity (check one) X Study Planning X Implementation Category of Water Activity (check all that apply) Nonconsumptive (Environmental) Nonconsumptive (Recreational) X Agricultural X Municipal/Industrial X Needs Assessment X Education & Outreach Other Explain: Location of Water Activity Please provide the general county and coordinates of the proposed activity below in decimal degrees. The Applicant shall also provide, in Exhibit C, a site map if applicable. Garfield County with small amounts in Mesa, Eagle, and Rio Blanco County/Counties Counties.. Latitude Longitude WSRF Grant Application 4 Last Update: August 3, 2017 Water Activity Overview Please provide a summary of the proposed water activity (200 words or less). Include a description of the activity and what the WSRF funding will be used for specifically (e.g. studies, permitting, construction). Provide a description of the water supply source to be utilized or the water body affected by the activity. Include details such as acres under irrigation, types of crops irrigated, number of residential and commercial taps, length of ditch improvements, length of pipe installed, area of habitat improvements. If this project addresses multiple purposes or spans multiple basins, please explain. The Applicant shall also provide, in Exhibit A, a detailed Statement of Work, Budget, and Schedule. The planning area will be the Colorado Watershed primarily in Garfield County including the waters diverted from the main stream of the Colorado River and the tributaries from Glenwood Canyon to DeBeque Colorado. The focus will be on agriculture consumptive use water and may include other consumptive water users including the towns and industry within this area including Glenwood Springs, New Castle, Silt, Rifle, Parachute, and DeBeque. The Districts are working to provide an unbiased format that land and water right owners can express their water needs, infrastructure needs, and planning needs without concern regarding adverse impacts from participating in the process or loss of their water rights. This area has about 57,000 acres of irrigated land producing alfalfa, grass hay and few acres garden crops. Historically many acres of corn for silage and sugar beets have been produced. The area is under urban development pressure as well as oil and gas development and their uses of water. Updated or developed inventories: (inventories to be developed will be determined at outreach meetings) 1. Determine current irrigated acreage in study area; 2. Determine the number diversion structures in the area; 3. Catalog structures based on a range of CFS diverted; 4. Determine total length of ditches in the planning area; 5. Determine needed treatment, upgrades, repairs, and potential hazards; 6. Prioritize projects including urgency, quantity, size, costs, and identify funding sources for the agriculture producers; 7. Determine water needs for future new crops or historic crops that maybe grown; 8. Ascertain water quality for agriculture and in receiving waters to determine the sources of any contaminates; and 9. Develop a plan to protect agriculture water, agriculture production, and to protect or improve stream health. We will also provide suggested alternatives to treat resource issues including practice Standards and Specification, Implementation Requirements, and Statement of Work for resource treatment. Measurable Results To catalog measurable results achieved with WSRF funds please provide any of the following values. New Storage Created (acre-feet) New Annual Water Supplies Developed or Conserved (acre-feet), Consumptive or Nonconsumptive Existing Storage Preserved or Enhanced (acre-feet) Length of Stream Restored or Protected (linear feet) Efficiency Savings (indicate acre-feet/year OR dollars/year) Area of Restored or Preserved Habitat (acres) Length of Pipe/Canal Built or Improved WSRF Grant Application 5 Last Update: August 3, 2017 Measurable Results X Other Explain: The developed plan will identify and inventory problems and provide guidance to water users in using their resource and the proper treatment of resources, and infrastructure and where funding, technical assistance and other help can be obtained. Water Activity Justification Provide a description of how this water activity supports the goals of Colorado’s Water Plan, the most recent Statewide Water Supply Initiative, and the respective Roundtable Basin Implementation Plan and Education Action Plan (1). The Applicant is required to reference specific needs, goals, themes, or Identified Projects and Processes (IPPs), including citations (e.g. document, chapters, sections, or page numbers). For applications that include a request for funds from the Statewide Account, the proposed water activity shall be evaluated based upon how well the proposal conforms to Colorado’s Water Plan criteria for state support (CWP, Section 9.4, pp. 9-43 to 9-44;) (Also listed pp. 4-5 in 2016 WSRF Criteria and Guidelines). WSRF Grant Application 6 Last Update: August 3, 2017 Water Activity Justification The Colorado Water Plan and the Basin Implementation Plan prescribed the preparation of stream management plans (also referred to as integrated watershed management plans) to assist in the planning and development of water resources throughout the watershed area. The Districts are coordinating the agricultural aspects of the stream management plan as further described below: Bookcliff, Mount Sopris and South Side Conservation Districts’ Long-Range Plans Each of the Conservation Districts have in their Long-Range Plan a section on water Quality and Quantity. This project helps to meet those long-term goals. Water Quality and Quantity Goal: Include rural and urban landowners in an effective partnership to improve water quality and quantity, through the implementation of appropriate conservation practices and wise land use decisions. The district will provide on-site assistance to landowners to assist them to accurately monitor their irrigation water usage. Objective1: Promote efficient irrigation systems with technical and financial assistance. Objective 2: Continue a cost share program for landowners for replacement of antiquated headgate structures in Garfield County. Objective 3: Offer educational opportunities and technical support as needed for those interested in alternative energy sources such as hydro-power and / or geothermal. Objective 4: Increase involvement with local water conservation organizations working on water quality and quantity. Colorado Water Plan The Colorado Water Plan states 80 percent of rivers to be covered by Stream Management Plans by 2030 (page 6-178). The Local Conservation Districts will plan the consumptive uses portion of the Colorado River and its tributaries from Glenwood Canyon to DeBeque Canyon. The plan will determine water needs for the future for various crops protect agriculture water and agriculture production and protect or improve stream health. Helping in obtaining the goal of plans developed. Colorado’s Water Plan from Section 6.5 -Page 6-127 encourages the use of grassroots efforts to identify and implement projects and methods to meet community and agricultural water needs throughout Colorado, and to achieve the following statewide long-term goals: • Use water efficiently to reduce overall future water needs. • Establish a process to identify the projects and processes to meet the water supply gap for communities while balancing the needs of agriculture, the environment, and recreation across the state. • Obtain the State’s encouragement and assistance in the development of balanced and appropriate storage that can meet multiple benefits, including instream flow and augmentation needs. • Meet community water needs during periods of drought. • Develop and implement policies and strategies that support meaningful agricultural viability statewide. WSRF Grant Application 7 Last Update: August 3, 2017 Water Activity Justification The planning objectives and tasks in this proposal will work with these goals in mind and include various inventories of the condition of infrastructure including structures, length of ditches and condition, water rights problems or issues, crops irrigated, and potential crops that might be produced in the area. We will also provide suggested alternatives to treat resource issues including practice Standards and Specification, Implementation Requirements, and Statement of Work for resource treatment. While the right to buy or sell private property water rights must not be infringed upon, the State will encourage innovation and creativity by agricultural producers and research institutions to maximize the productivity of every drop of water. Colorado’s Water Plan sets an objective that agricultural economic productivity will keep pace with growing state, national, and global needs, even if some acres go out of production. 6.3.14 Update and improve Colorado’s aging agricultural infrastructure: Over the next five years, the CWCB will work with the basin roundtables and agricultural partners to further identify and prioritize aging infrastructure projects, especially where there can be a large effect on or multiple benefits to other sectors. The CWCB will coordinate funding opportunities to address these needs. 6.3.15 Encourage ditch-wide and regional planning: Over the next two years, the CWCB will work with agricultural partners to explore opportunities to conduct ditch-wide and regional planning, such as the planning that is occurring in the Uncompahgre. These plans will explore system-wide conservation and efficiency opportunities, explore the potential for water sharing, and develop a long-term infrastructure-maintenance and -upgrade plan. This project will identify the needs of ditches within the planned area and conduct inventories and research to improve choices about the use and treatment of land. As well as provide landowners and decision makers of various funding sources and planning sources of irrigation water control and management. Thus meeting the above mentioned goals and objectives. From the Colorado Basin Implementation Plan (Page 96) The six Themes are: • Ecosystem Health - Protect and Restore Streams, Rivers, Lakes and Riparian Areas • Agriculture – Sustain, Protect and Promote Agriculture • Safe Drinking Water – Secure and Protect drinking water for today and tomorrow • Conservation - Encourage a High Level of Basinwide Conservation across all uses • Land Use – Develop Water Conscious Land Use Strategies • Basin Administration - Ensure Reliable and Predictable Basin Administration. The agriculture community landowners and decision makers have the ability with the proper information and funding to plan, design, and install conservation practices that will help to meet or improve the water quality, quantity and improve the health of the ecosystems in the area. This project WSRF Grant Application 8 Last Update: August 3, 2017 Water Activity Justification will help to provide resource information that will facilitate the decision maker to make good decisions while selecting structural as well as management practices that will improve water quality, quantity and the other resources including soil, plants and animals involved in land and agriculture management. Proper selection and installation of conservation practices will provide long term benefits to the uses of water as well as to continue assist agriculture in the production of our food and fiber and meet goals of the various water plans. Both pre-1922 water rights and newer rights will benefit from the studies and eventual installation of water conservation practices. This will also promote future compact delivers of water. CBRT’s Education Action Plan 2017-2020 has a goal “to promote better stewardship and decisionmaking related to water resources. This will require improved public understanding of both consumptive and nonconsumptive water needs, as well as efforts to address them through the Colorado Water Plan and the Colorado Basin Implementation Plan.” There are several recommendations within SWSI 2010 that speak to this cooperation and collaboration, as well. This includes these recommendations listed in SWSI 2010 Mission Statement, Key Findings, and Recommendations (p. 8). Continue to lead the dialogue and foster cooperation among water interests in every basin and between basins for the purpose of implementing solutions to Colorado’s water supply challenges. CONSERVATION Since agriculture uses the greatest amount of water within the state and in this area, agriculture has the ability; to conserve a large amount of water with just a small improvements in efficiency with system improvements or in management changes. With the proper selection and installation of conservation practices water will be conserved, and other resources will be protected. Including planning practices that can be installed to conserve municipal and industrial consumptively used water AGRICULTURE Sustainable Agriculture producing food and fiber will be directly supported through the Districts planning for consumptive water use. Agriculture producers will be involved in the entire process of this project. The Conservation District Boards are elected Agriculture land owners and producers and will be actively involved in the process of this project have participated in the process thus far and will serve as the advisory committee for this project. This project will help to reduce ag water shortages (CBIP p.29) and may minimize potential for transfer of ag water rights (CBIP p.29). Improved water delivery should improve crop yield thus improving local agriculture economy. ENVIRONMENTAL With water conservation on agriculture land, municipal and industrial uses the river health, endangered species, riparian area and water quality should all improve when all the resources are properly managed and protected. With the installation of proper water conservation practices all water quality and quantity including drinking water should be improved. 1) Access Basin Implementation Plans or Education Action Plans from Basin drop down menu. WSRF Grant Application 9 Last Update: August 3, 2017 Matching Requirements: Basin Account Requests Basin (only) Account grant requests require a 25% match (cash and/or in-kind) from the Applicant or 3rd party and shall be accompanied by a letter of commitment as described in the 2016 WSRF Criteria and Guidelines (submitted on the contributing entity’s letterhead). Attach additional sheet if necessary. Amount and Form of Match Contributing Entity (note cash or in-kind) $20,000 Cash Bookcliff Conservation District $10,000 in-kind $20,000 Cash Mount Sopris Conservation District $10,000 in-kind $20,000 Cash South Side Conservation District $10,000 in-kind Garfield County Farm Bureau $5,000 Cash Holy Cross Cattleman Asso. $1,000 Cash Local Irrigation Ditches and Ditch Companies $6,000 Cash Garfield County Commissioners (pending) $20,000 Cash Ditch owners and others $55,000 in-kind Natural Resources Conservation Service $30,000 in-kind Anticipating addition cash and in-kind $18,000 Total Match $212,000 of this $91,000 is cash If you requested a Waiver to the Basin Account matching requirements, indicate the percentage you wish waived. Matching Requirements: Statewide Account Requests Statewide Account grant requests require a 50% match as described in the 2016 WSRF Criteria and Guidelines. A minimum of 10% match shall be from Basin Account funds (cash only). A minimum of 10% match shall be provided by the applicant or 3rd party (cash, in-kind, or combination). The remaining 30% of the required match may be provided from any other source (Basin, applicant, or 3rd party) and shall be accompanied by a letter of commitment. Attach additional sheet if necessary. Amount and Form of Match Contributing Entity (note cash or in-kind): WSRF Grant Application 10 Last Update: August 3, 2017 Matching Requirements: Statewide Account Requests Total Match $ If you requested a Waiver to the Statewide Account matching, indicate % you wish waived. (Max 50% reduction of requirement). Related Studies Please provide a list of any related studies, including if the water activity is complimentary to or assists in the implementation of other CWCB programs. Previous CWCB Grants List all previous or current CWCB grants (including WSRF) awarded to both the Applicant and Grantee. Include: 1) Applicant name; 2) Water activity name; 3) Approving RT(s); 4) CWCB board meeting date; 5) Contract number or purchase order None . Tax Payer Bill of Rights The Tax Payer Bill of Rights (TABOR) may limit the amount of grant money an entity can receive. Please describe any relevant TABOR issues that may affect the applicant. WSRF Grant Application 11 Last Update: August 3, 2017 The Bookcliff, South Side and Mount Sopris Conservation Districts have each De Tabored. Colorado Water Conservation Board Water Supply Reserve Fund Exhibit A - Statement of Work Date: (include all edit date) Water Activity Name: Grant Recipient: 1/17/2018 - 2/24/2018 Initiate landowner and water right owners involvement Bookcliff, South Side and Mount Sopris Conservation Districts Colorado Basin Roundtable Funding Source: Water Activity Overview: (Please provide brief description of the proposed water activity (no more than 200 words). Include a description of the overall water activity and specifically what the WSRF funding will be used for. The long-term goal of the Colorado River Consumptive Use Plan is to ensure the ability of agriculture to produce food and fiber for the local, regional, national and world population. Water is a consumable input in production of food and fiber just as other inputs such as nutrients, fuel, labor, and expenses to control pests and disease. As water shortages compound from a variety of purposes and various causes, it will be this lack of water to grow the needed food supply that will become and predominate as the highest use, equaling use of water for human uses. Water for agriculture production must remain with the land area so we can raise the products that meet the food needs of wide spread diets and increased populations. Meeting these demands for a growing and vibrant agriculture may mean new crops requiring more water to meet the public demands. Agriculture heritage and culture is important to preserve land and water resources to provide for future urbanization and population growth. Agriculture is the bank or foundation of future development. In addition, agriculture provides important view scape and wildlife habitat. These values of agriculture in our culture are often poorly understood. The need for reliable inventory of information about the water supply, needs, infrastructure usability and condition, related resource availability and condition, and methods of irrigation are needed to help make informed decisions primarily by the water rights owner, and other decision makers. The inventories to be conducted will be determined by the consumptive use community including the cities, towns and agriculture during the informational and public relationship meetings during the beginning of the project. Objectives: (List the objectives of the project) WSRF Grant Application 12 Last Update: August 3, 2017 Objectives: (List the objectives of the project) Planning activities regarding consumptively used water will focus on the main stem and tributaries of the Colorado River from Glenwood Canyon to DeBeque Canyon. Bookcliff, South Side and Mount Sopris Conservation Districts will work with landowners and water right owners, including cities and towns, units of government and industrial water uses. The objective is to determine supply of water to meet the needs of consumptively used water, and to determine if structural practices and management practice will improve water delivery to meet any shortages or gaps in the supply and demand of water. The District’s goal remains as it has been since the 1950’s to continue to assist land owners and decision makers to install water saving structures and water management practices on the ground. Our goals are similar to and meet those of the Colorado Basin Implementation Plan, as listed below. Reduce agriculture water shortages Minimize potential for transfer of agriculture water rights to municipal uses Develop incentives to support agricultural production Increase education among the agriculture and general public about Colorado River Basin water issues For water users to make informed decision the Districts want to review existing data and information, develop inventories where information is missing or is inaccurate and is determined by the water users to be needed. Inventories that maybe needed include amount of water adjudicated and water needs, number of ditches and amount of water in ditches sorted by age, size, and irrigation structure condition and needs and others as the agriculture communities. It is also the Districts objective to begin to establish an Integrated Water Management between consumptive water uses and non-consumptive water uses, provided that consumptive water use needs are met, and individually effected water right owners agree and is accomplished on a voluntary basis. WSRF Grant Application 13 Last Update: August 3, 2017 Tasks Provide a detailed description of each task using the following format: Task 1 – Initiate landowner and water right owner’s involvement Description of Task: 1. Hire an engineering firm to assist in completion of this project. 2. Identify key stakeholders and decision makers and engage them to provide direction and identify planning needs and issues. 3. Form an advisory committee including District Board members and water rights owners. Committee’s role will be to provide input on the goals, and identification of high-priority planning issues and project/management options. Method/Procedure: Advertise for an engineering firm or other qualified consultant, interview and hire the firm that meets the needs of this project. Conduct local meetings and one-on-one discussions to engage the landowners. Hold meetings in each of the drainage areas to facilitate landowner participation. Attempt to hold three meetings per drainage to identify issues, identify and begin inventories, provide educational programs, start identifying alternatives and projects. Use county assessor data base to identify involved landowners to invite and contact for participation in the project. Hold 3 meetings per watershed community over 5 month period in 7 areas for total 21 meetings. Grantee Deliverable: (Describe the deliverable the grantee expects from this task) Contract with engineering firm or other qualified consultant. List of agricultural landowners, including names and addresses for contact purposes. Develop schedules and agendas, arrange for speakers and/or (facilitators) for community/ stakeholder meetings. 21 meetings and 20 one on one interview with land owner or water user. CWCB Deliverable: (Describe the deliverable the grantee will provide CWCB documenting the completion of this task) Provide a copy of the Contract with the engineering firm Provide copies of schedules, agendas and minutes for each meeting Provide Names of those interviewed. WSRF Grant Application 14 Last Update: August 3, 2017 Tasks Provide a detailed description of each task using the following format: Task 2 – Public relations, outreach and resource issue identification. Description of Task: Inform the public, and specifically the agriculture community, about water management and water issues that are discovered in the public meetings and in completing field investigations. Continue the community meetings to identify structural and management problems with the ditches, structures, water application on fields. Identify the barriers that prevent implementation of practices to better manage and reduce water use, and improve application to their fields. Always promoting the improvement of water quantity and quality to assist in meeting water requirements within the drainage area. Method/Procedure: Conduct outreach activities through radio, newspaper, newsletters, social media and word of mouth to involve all the water users in the areas. Conduct interviews with water users to determine needs for improvement and repairs on their systems and management of the water. Record, map and tally units such as determining practices needed and numbers, feet, cubic yards etc. to begin to identify the magnitude of the issues or problems. Grantee Deliverable: (Describe the deliverable the grantee expects from this task) To have articles written, interviews completed, announcements at meetings to promote the water planning efforts. Increase participation and involvement in the planning and implementation of water conserving activities. Determine issues needed to be inventoried. Begin the tabulation of needed treatment and management. CWCB Deliverable: (Describe the deliverable the grantee will provide CWCB documenting the completion of this task) Provide copies of articles Provide a record of interviews, meetings attended to discuss water planning, radio spots, etc. Provide a current copy of the tabulation of needed treatment Tasks Provide a detailed description of each task using the following format: WSRF Grant Application 15 Last Update: August 3, 2017 Tasks Task 3 – Conducting inventories Description of Task: Once the subject or issue or problem concern has been identified by the stakeholders, a system for inventorying and recording information will be developed for that concern. This will be completed for 4 to 8 concerns, depending on the amount of time and funding required to stay within budget or until additional funds can be obtained. Educate and train the ditch owners to conduct their own inventory. Conducting the inventories will begin as quickly as possible when the system has been developed. We anticipate that water quantity, water quality, water diversion and delivery issues, and water application methods will become subjects for inventories. Method/Procedure: Inventories will be conducted by interview, in the field, at group meetings, from conservation plans, information from individual ditch plans and ditch company plans and any other source that has identified resource issues. Conduct workshops to train and teach the ditch owners to conduct their own inventory and record information on a ditch inventory template. Conduct 4 training workshops. Begin to develop a system that will allow landowners and ditch users to identify practices needed and the benefits of selected conservation practices, so they begin to develop a plan that will solve the issues on their ditch. Grantee Deliverable: (Describe the deliverable the grantee expects from this task) A quantifiable list and report about the inventory subject identifying amounts, general location, number of landowners involve, number and sizes of projects and an estimated current day cost of the work. Develop revised planning steps a producer can follow to ensure a quality implementable treatment plan is produced. CWCB Deliverable: (Describe the deliverable the grantee will provide CWCB documenting the completion of this task) Provide copies of lists and reports produced from the inventory process. Provide copies of any planning steps, job sheets developed to assist the producer identify resource and water problems. Provide copy of templates of ditch inventory developed. WSRF Grant Application 16 Last Update: August 3, 2017 Tasks Provide a detailed description of each task using the following format: Task 4 – Develop treatment alternatives for land owners Description of Task: Develop list of potential practices that will solve the resource problems as identified in the resource inventories. Provide a matrix that will show allow a combination of practice to use to solve the problem Provide general standards and specifications for each practice. Provide job sheets or implementation requirements that can be adapted to specific situations Provide Standards of Work to assist in practice installation to meet needed requirements. The installation of practices will result in improved water quantity and quality to assist in meeting water requirements within the drainage area. Method/Procedure: Complete each of the following: List of potential practices that will solve the resource problems as identified in the resource inventories. Matrix that will show allow a combination of practices to use to solve the problem General standards and specifications for each practice. Job sheets or implementation requirements that can be adapted to specific situations Standards of Work to assist in practice installation to meet needed requirements. We will research planning methods and programs that will assist in preparing these items. We will develop them as needed. Grantee Deliverable: (Describe the deliverable the grantee expects from this task) List of potential practices that will solve the resource problems as identified in the resource inventories. Matrix that will show allow a combination of practice to use to solve the problem General standards and specifications for each practice. Job sheets or Implementation Requirements that can be adapted to specific situations Standards of Work to assist in practice installation to meet needed requirements. CWCB Deliverable: (Describe the deliverable the grantee will provide CWCB documenting the completion of this task) Will provide a copy of the deliverables list above. WSRF Grant Application 17 Last Update: August 3, 2017 Tasks Provide a detailed description of each task using the following format: Task 5 – Provide planning and treatment alternatives to land owners and water right owners Description of Task: Will hold workshops to assist landowners and water owners develop a basic plan to treat their individual problem by using the developed: 1. List of potential practices that will solve the resource problems as identified in the resource inventories. 2. Matrix that will show a combination of practices to use to solve the problem Use the following developed information to determine if additional planning, or engineering assistance is needed. 1. General standards and specifications for each practice. 2. Job sheets or implementation requirements that can be adapted to specific situations 3. Standards of Work to assist in practice installation to meet needed requirements. Method/Procedure: Conduct workshops to train the producer how to use the developed planning materials do the actual planning on their ditches. Assist producers complete the planning process if they need the help. Provide producers a list of funding sources to assist in the installation of practices that will improve water quantity and quality to assist in meeting water requirements within the drainage area. Grantee Deliverable: (Describe the deliverable the grantee expects from this task) 25 land owner or ditch companies attend workshop and develop basic plan List of funding sources CWCB Deliverable: (Describe the deliverable the grantee will provide CWCB documenting the completion of this task) Provide a list of attendees at workshop And list of funding sources Provide copy of planning template WSRF Grant Application 18 Last Update: August 3, 2017 Tasks Provide a detailed description of each task using the following format: Task 6 – Description of Task: Develop an inventory and prioritize potential irrigation and water projects that are identified by a range of factors. Create an inventory and ranking of potential projects identified and prioritize by factors such as: Benefits of project, urgency, quantity, size, cost, water right priority date, possibility of completion, funding for project, and design and preparation for construction. Method/Procedure: Interview landowners and water right owners involved with potential projects to determine the interest, needs and feasibility, availability of funds, and the state of planning and design stage of a project. Work with landowners and water right owners to facilitate the completion of projects with the design and engineering needs. Grantee Deliverable: (Describe the deliverable the grantee expects from this task) A copy of the inventory of projects from which funding and engineering work can be prioritized to initiate project installation on the ground. CWCB Deliverable: (Describe the deliverable the grantee will provide CWCB documenting the completion of this task) Provide copy of the inventory of projects. WSRF Grant Application 19 Last Update: August 3, 2017 Tasks Provide a detailed description of each task using the following format: Task 7 – Completion of inventories, reports, and suggested next steps Description of Task: Complete all inventories needed reports and budget requirements. Share this process and project with other conservation districts to help them determine if they need to develop a watershed water plan Develop suggestions for what may be the next steps. Method/Procedure: Interview various people involved with this project to determine the effectiveness of this process. Interview landowners and water right owners to get their feeling about the usefulness of this process. Develop a summary of the process and its usefulness and list of the quantity of practices installed and that are scheduled to be planned in the next 5 years. Grantee Deliverable: (Describe the deliverable the grantee expects from this task) Summary report. CWCB Deliverable: (Describe the deliverable the grantee will provide CWCB documenting the completion of this task) Provide copy of summary report. WSRF Grant Application 20 Last Update: August 3, 2017 Last Update: May 19, 2017 Colorado Water Conservation Board Water Supply Reserve Fund Exhibit A - BUDGET AND SCHEDULE Date: 1-20-18 Water Activity Name: Agriculture Water Plan for Garfield County Grantee Name: Book Cliff, Southside and Mount Sopris Conservation Districts Task No. Description Start Date(1) 1 2 3 Initiate landowner and water right owners involvement Public relations, outreach and resource issue identification End Date S co 10-1-18 $35,000 $15 6-1-18 11-1-18 6-15-18 4-1-19 $40,000 $65,000 $1 $3 8-1-18 2-1-19 $45,000 $1 $30,000 $1 $5,000 $10 $10,000 $5 Total $230,000 $10 4 5 Provide planning and treatment alternatives to land owners and water right owners 8-1-18 2-1-19 6 Develop an inventory and prioritize potential irrigation and water projects that are identified by a range of factors. 11-1-18 5-30-19 2-1-19 5-30-19 7 W 6-1-18 Conducting inventories Develop treatment alternatives for land owners Completion of inventories, reports, and suggested next steps Matching Funds (cash & in-kind)(2) (1) Start Date for funding under $100K - 45 Days from Board Approval; Start Date for funding over $100K - 90 Days from Board Appro (2) Round values up to the nearest hundred dollars. Reimbursement eligibility commences upon the grantee's receipt of a Notice to Proceed (NTP) NTP will not be accepted as a start date. Project activities may commence as soon as the grantee enters contract and receives formal WSRF Grant Application 21 Last Update: August 3, 2017 CWCB will withhold the last 10% of the entire grant budget until the Final Report (Deliverable) is completed and accepted (2016 WSR Additonally, the applicant shall provide a progress repost every 6 months, beginning from the date of contract execution Budget and Schedule Exhibit B - Budget and Schedule: This Statement of Work shall be accompanied by a combined Budget and Schedule that reflects the Tasks identified in the Statement of Work and shall be submitted to CWCB in excel format. A separate excel formatted Budget is required for engineering costs to include rate and unit costs. Reporting Requirements Progress Reports: The grantee shall provide the CWCB a progress report every 6 months, beginning from the date of issuance of a purchase order, or the execution of a contract. The progress report shall describe the status of the tasks identified in the statement of work, including a description of any major issues that have occurred and any corrective action taken to address these issues. The CWCB may withhold reimbursement until satisfactory progress reports have been submitted. Final Report: At completion of the project, the grantee shall provide the CWCB a Final Report on the grantee's letterhead that: • Summarizes the project and how the project was completed. • Describes any obstacles encountered, and how these obstacles were overcome. • Confirms that all matching commitments have been fulfilled. • Includes photographs, summaries of meetings and engineering reports/designs. Payments Payment will be made based on actual expenditures, must include invoices for all work completed and must be on grantee’s letterhead. The request for payment must include a description of the work accomplished by task, an estimate of the percent completion for individual tasks and the entire Project in relation to the percentage of budget spent, identification of any major issues, and proposed or implemented corrective actions. The CWCB will pay the last 10% of the entire water activity budget when the Final Report is completed to the satisfaction of CWCB staff. Once the Final Report has been accepted, and final payment has been issued, the water activity and purchase order or contract will be closed without any further payment. Any entity that fails to complete a satisfactory Final Report and submit to CWCB within 90 days of the expiration of a purchase order or contract may be denied consideration for future funding of any type from CWCB. Performance Requirements Performance measures for this contract shall include the following: (a) Performance standards and evaluation: Grantee will produce detailed deliverables for each task as specified. Grantee shall maintain receipts for all project expenses and documentation of the minimum inkind contributions (if applicable) per the budget in Exhibit B. Per Grant Guidelines, the CWCB will pay out the last 10% of the budget when the final deliverable is completed to the satisfaction of CWCB staff. Once the final deliverable has been accepted, and final payment has been issued, the purchase order or grant will be closed without any further payment. (b) Accountability: Per the Grant Guidelines full documentation of project progress must be submitted with each invoice for reimbursement. Grantee must confirm that all grant conditions have been complied with on each invoice. In addition, per the Grant Guidelines, Progress Reports must be submitted at least once every 6 months. A Final Report must be submitted and approved before final project payment. (c) Monitoring Requirements: Grantee is responsible for ongoing monitoring of project progress per Exhibit A. Progress shall be detailed in each invoice and in each Progress Report, as detailed above. WSRF Grant Application 22 Last Update: August 3, 2017 Reporting Requirements Additional inspections or field consultations will be arranged as may be necessary. (d) Noncompliance Resolution: Payment will be withheld if grantee is not current on all grant conditions. Flagrant disregard for grant conditions will result in a stop work order and cancellation of the Grant Agreement. Exhibit C Location Map In Western Colorado WSRF Grant Application 23 Last Update: August 3, 2017 COLORADO Colorado Water Conservation Board Demmnt of Natural Resources Last Update: August 3, 2017 Letters of Support Farm Bureau Letter of Support.pdf Grand River Ditch Letter of Support[16 Silt Water[1618].pdf Roberts EDITED.pdf MPCD Letter of Support_Glenwood White River CD.pdf WSRF Grant Application 25