Supplemental Data Request Bryan Independent School District (BISD or District) Complaint Number 06131317 Instructions: Please provide complete responses to the following requested items for the 2015-2016 and 2016-2017 school years, unless otherwise speci?ed. If a requested item was produced in, and did not change since, the District?s last submission to OCR in April 2016, please indicate such in lieu of producing duplicate documents. If a produced document completely satis?es more than one requested item, please indicate such in lieu of sending duplicates. However, if a document has been revised, please provide all previous and revised versions thereof, along with the date of each revision and the titles/positions of the individual(s) who approved each revision. Additionally, if a document is available on the District?s website, please simply provide a link to the document. Reguested Items: . 1. Provide a list of all District schools, including pre?school, elementary school, middle or junior high school, high school, specialized campuses, alternative schools, and juvenile offender facilities. Include: a) The grade levels served by each school pre-k through grade 12); b) A description and maps of the District?s school attendance areas and feeder zones, including geographic boundaries; c) The campuses at which school resource of?cers (SROS) or security personnel'are assigned; (1) The campuses that provide behavioral intervention and support programs PBIS, self- contained behavior units, etc.); (3) Alternative sites at which students are placed as a result of a disciplinary referral; and f) Self-contained centers, sites, or campuses that serve students with Special Education needs and] or Section 504 Plans. 2. Please provide the following information relating to student disciplinary policies andprocedures at the District level, grade level, and school campus level. a) Policies that prohibit discrimination on the basis of race, color, or national origin; b) Student Handbooks; c) Student Disciplinary Standards and Codes of Conduct, including, but not limited to; i. Classroom management protocols; ii. Progressive discipline system; Demerit system; iv. Detention system; v. Zero?tolerance standards; vi. Mandatory disciplinary sanctions pursuant to applicable state law(s); and vii. Law enforcement protocols, including those for seeking the issuance of a court-issued citation, and/or placement of d) Disciplinary Due Process measures, including student and parent complaint and appeal processes; e) Policies relating to the discipline of students in Special Education and Section 504 Plan programs. f) Student Disciplinary Recordkeeping System, including information pertaining to data entry, storage, maintenance, and access. 3. Please provide the following information relating to student disciplinary processes and practices applicable at the District level, grade level, and school campus level. a) Discipline Matrices, if applicable; b) Administrator and Faculty Guidelines (formal and informal); c) Titles/Positions of faculty and of?cials possessing authority to refer and impose disciplinary Sanctions, including mandatory and optional referrals to SROs or law enforcement; d) Titles/Positions of faculty and of?cials possessing authority to establish and revise student disciplinary policies and procedures; e) Memoranda of Understanding (MOUs) or contractual agreements between the District and local law enforcement agencies; 0 Standards, forms, andfor methods used to record o??enses and disciplinary decisions; g) Standards, forms andfor methods used to record student accounts and witness statements; h) Identi?cation and description of any prevention, early intervention, or remedial programs designed to improve student behavior; i) Identi?cation and description of any measures or instruments used to evaluate the implementation of school disciplinary policies, including school surveys, climate assessments, advocacy grOup input, consulting reports, and administrative discipline policy reviews; and j) Identi?cation and description of any District or school disciplinary committees or community stakeholder groups involved in the planning, implementation, monitoring, or reviewing of school discipline policies and procedures. 4. Please provide a detailed description of the methods used- by the District and schools to communicate expectations regarding student behavior via parent-teacher conferences, school assemblies, classroom posters, lesson plans, teacher handouts, etc.) 5. Please produce documentation relating to any/all training of campus administrators, teachers, and other staff regarding school discipline and classroom management. Please include copies of training materials, training calendars and agendas, attendee lists, and the identity and qualifications, of the trainer(s). 6. Please provide documentation relating to student discipline that does not involve referrals to administrative authorities or law enforcement hall or classroom discipline, etc). include: A list and description of the misconduct that can result in disciplinary-action other than referral; b) A ranking of such misconduct, from least serious to most serious; c) A description of the disciplinary actions other than referral that can result from such misconduct loss of privileges, demerits, detention); and d) Classroom interventions by teachers in response to-the misconduct warnings, detention, parent contact, behavioral intervention and supports). 7. Please provide documentation relating to student discipline that does involve referrals to school administrators or law enforcement authorities. Please include: 8. 9. a. A list and description of offenses that can result in a referral for discipline; b. A ranking of each offense from least serious to most serious, including whether a zero-tolerance policy applies; c. Criteria for determining when an offense warrants disciplinary referral offense severity, offense frequency, impact on the learning environment, etc.); Procedures that staff are required to follow when making disciplinary referral(s); e. The sanctions that can be imposed following the-referred offense(s), including but not limited to, non-exclusionary discipline such as loss of privileges, demerits, warnings, parent contact, behavioral intervention and supports, as well as exclusionary discipline, including detention, in- School suspension (188), out-of-school suspension (OSS), alternative school placement (ASP), expulsion with/without educational services, juvenile offender facility placement (JOF P), Referral to Law Enforcement, etc.; and f. The criteria for selecting the sanction to impose age, disciplinary history, offense severity, intent, self-defense, etc.). Please provide documentation relating to any/all academic and counseling services (whether formal or informal) provided to students who have been disciplined, including those who have received non- exclusionary discipline such as loss of privileges, demerits, warnings, parent contact, behavioral intervention and supports, as well as those who received exclusionary discipline such as assignment to 188, OSS, Expulsion, ASP, or JOFP. Include information concerning the quali?cations of the service provideds) and the nature and extent of the services full instructional curriculum that meets standards, behavior monitoring without academic and counseling services.) Please provide documentation relating to the roles, duties, and actions of SROs or other law enforcement authorities, including: a) Involvement, if any, in school disciplinary policy enforcement, behavioral counseling, or other disciplinary interventions, including both non-exclusionary and exclusionary discipline, for student conduct that is not criminal; b) Training regarding roles and duties. Please include copies of training materials, training calendars and agendas, attendee lists, and the identity and quali?cations of the trainer(s); and c) Documentation pertaining to any court-issued citations to students triggered by SRO action, . including whether the citation(s) resulted in arrest. 10. Please provide dated copies of all student and parent complaints concerning school disciplinary 11. referral(s) as well as any/all responses to such complaints by District or school staff, school administrators, andfor law enforcement authorities. Please review the following pairs of disciplinary incident records, and explain the apparent differences in the treatment of the 10 identi?ed African American students when compared to the identified White students. Please provide any and all documentation supporting your explanations. a) Bryan High School i. Offense Code 206 Leaving Class without Permission (Charts Next Page) detention and ?loss of exam Student Name Student Race Date of Offense Sanction ID a - A??iean American 3125/11 1 day in-school suspension (ISS) and administrative . detention White 2/15/12 1 hour detention/tutorial Student Name Student Race Date of Offense Sanction - African American 4/ 8! 13 ISS (unknown duration) . - White 5/24/ 13 2 days lunch exemption? ii. Offense Code 227 Disruptive Behavior Student Name Student Race Date of Offense Sanction 5 African American 10/7/13 1 day out-of- sehool suspension - (083) i White 11/21/13 2 hour's detention b) Rudder High School i. Offense Code 213 Profane/Obscene Language or Gesture (Chart next page) Student Name Student Race Date of Offense Sanction ID 9 African American 12/8/11 lday ISS - White 9/8/1 1 4 hours administrative detention ii. Offense Code 227 Disruptive Behavior Student Name Student Race Date of Offense Sanction . - African American 2/12/13 1 day-ISS - White 2/7/13 2 hours after- school detention 0) Jane Longr Middle School i. Offense Code 211 Failure to Follow Directives Student Student Name Race Date of Offense Sanction i African American 4/11/12 1 day ISS - White 2/2f 12 3 hours lunch detention d) Davila Middle School i. Offense Code 21 1 Failure to ollow Directives Student Name Student Race Date of Offense Sanction . African American 9/12/11 I day 188 White 2/6/12 Ihour detention Student Name Student Race Date of Offense Sanction ID i African American 4/8/13 lday 183 White 10/29! 12 1 hour detention ii. Offense Code 309 Fighting (Chart next page) Student Name Student Race Date of Offense Sanction African American 9/13! 12 3 days 185, '1 day i OSS and SRO referral 7: White 3/25/13 3 days 188 and SRO referral 12. For each offense listed in Item 11, please provide the following: a) referring party ?ill name; b) referring party unique identi?er, if any; 0) referring party title/position; d) disciplining authority full name; e) disciplining authority unique identi?er, if any; and f) disciplining authority title/position. 13. Please provide the complete disciplinary ?les of the students referenced in Item 11. 14. Please provide the contact information for the parents/guardians of the students referenced in Item 11. 15. Please provide electronic discipline data in accordance with the accompanying workbooks and instructions. Electronic Data Request Instructions Please provide your responses using the Excel Workbook Templates that accompany this Data Request. The Workbook Templates contain spreadsheets with pre-defined ?elds (columns) to assist you with data entry. Please enter your data in accordance with the following criteria applicable to each Workbook spreadsheet. Please note that ?elds marked with an asterisk require a response, even if the response is ?Unknown, or ?Not Applicable?. Workbook 1 (seeking data [or the 2015-2016 school year) Spreadsheet of First-Time Offense(s) *Student ID: Identify the Student (only once) by a unique Student ID *Student Grade Level: Specify the Grade Level of the Student as of the current academic year grade, grade, etc.) *Student Race: Specify the Race of the Student *Student National Origin: Specify the National Origin of the Student as either Hispanic or Not Hispanic *Student Sex: Specify the Sex of the Student *Special Education: Specify whether the Student is/was enrolled in a special education program during the school year *Section 504: Specify whether the Student hasfhad a Section 504 Plan during the school year *Eligibility for free or reduced lunch: Specify whether the Student is eligible for free or reduced lunch *Limited English Pro?ciency I English Language Learner: Specify whether the Student has limited English or is an English Learner Time Offenseis) - School Name: Specify the school at which the Student offended for the?rsr? time Time Offense(s) - School Code:1 If more than one code applies, enter the code referring to the most serious offense Time Oifenseis) - Name: If more than, enter the name referring to the most serious offense "'1St Time Offenseisi Descriptiontsi; Provide a brief comment on the nature of the offense(s) ?ghting, etc.) Time Offenseis) - Date: Provide the date when the offense occurred Time OffenseLs) Location: Specify the location of the offense(s) classroom, hallway, cafeteria, playground) Time Offenseisi - Incident ID: ,Assign a unique identifier representing offense circumstances Time Offenseis) Most Serious Offense committed during the entire school year? Yesto 1? Time Offense(s) Pre?Referral Warning: Yes/No 15t Time Offenseisi Pro-Referral Time-Out: Yesto 15: Time Offenserfs) - Pro-Referral Student Conference: Yes?io 15t Time Offenseis} - Pro-Referral Parent Contact: Yesto 1St Time Offensem - Pie-Referral Detention: Yesto 15t Time Offenseis) - Pre?Referral Counseling: Yesto 1" Time Offenseisi - Pro-Referral Behavioral Contract: Yesto Time Offensegs) - Disciplinary Referral: Yes/No "?1Si Time Offenseis) - Referring Party Name: Provide the name of the party who referred the Student for'discipline Time Offenseis) - Referring Pm ID: Provide a unique identi?er for the party who referred the Student for discipline Time Offensels) - Referring Party Race: Provide the race of the party who referred the Student for discipline 1? Time Offenseis) - Referring Pagy Title: Provide the title of the party who referred the Student for discipline Time Offenseis) - Discipl-ining Authority Name: Provide the name of the party who determined theStudent?s discipline *1 Time Offenseis) - Disciplining Authority ID: Provide a unique identifier for the. party who determined the Student?s discipline l";t Time Offenseis) - Disciplining Authority Race: Provide the race of the party who determined the Student?s discipline Time Offense(s) - Disciplin ina Authority Title: Provide the title of the party who determined the Student?s discipline 15? Time Offenseis} - Post-Referral Warning: Yes/No 1$1 Time Offensets) - Post-Referral Time-Out: Yesto 1? Time Offenseisi - Post-Referral Student Conference: Yes/No Time Offensegs) - Post-Referral Parent Contact: Yesto 15? Time Offenseis) - Post?Referral Detention: Yesto 1? Time Offenseisi - Post-Referral Counseling: Yes/No 1"1 Time Offenseis) - Post-Referral Behavioral Contract: Yes/No Time Offenseis) - In?School Suspension (188): Yes/No Time 0ffense(s) - Number of 188 Days: (Count a partial day as 1) Time Offenseis) Out?of-School Suspension Yesto Time Offenseis) - Number of 033 Days: (Count a partial day as 1) Time Offense(s) - Expulsion without Educational Services: Yesto Time Offense! s) - Number of Expulsion Days without Educational Services: Time Offenseis) - Alternative School Placement (ASP) Include any Expulsions with educational services: Yesto *1 3? Time Offense(s) - Number of ASP Days (include Expulsion days with educatiOnal services): Time Offenseis) - Juvenile Offender Facility Placement (JOFP 1: Yes/No 1BISD refers to this as an ?incident code.? "'1"51 Time Offensefs) - Number of OFF Davs: ??15t Time Offensels) - Referral to Law Enforcement: Ye s/No Time Offensej 51- Corporal Punishment: Yes/No Time Offense(s) - Other Disciplinary Action: Yesto Spreadsheet of Second-Time Offense! 5) *Student ID: Identify the student (only once) by a unique Student ID *an Time Offensc(s) - School Name: Specify the school at which the student offended for the second time *an Time Offense(s) - School Code: If more than one, enter the code referring to the most serious offense Time Offensefs) - Name: If more than one, enter the code referring to the most serious offense ??2Ind Time O?ensels) - Description: Provide a brief comment on the nature of each otfen se(s) ?ghting, etc.) Time Offensels) - Date: Provide the date when the offense(s) occurred Time Offense! s} - Location: Specify the location ofthe offense(s) classroom, hallway, cafeteria, playground) Time Offensegsl - Incident ID: Assign a unique identi?er representing offense circumstances Time Offensels) - Most SeriousOffense committed during the school year? Yes/No Time Offensels) - Pro-Referral Warning: YeslNo 2?"1 Time Offense(s) - Pro-Referral Time-Out: Yes/No Time Offense(s) - Pre-Referral Student Conference: Yes/No 2"?1 Time Offensegs! - Pre-Refen'al Parent Contact: Yes/No Time Offen?c(s) - Pro-Referral Detention: Yes/No Time Offensels) - Pro-Referral Counseling: Yes/No 2??l Time Offensels) - Pro-Referral Behavioral Contract: YeslNo ?1?.udl Time Offensefs) - Disciplinarv Referral: Yes/No "?2m1 Time Offensefs) - Referring Partv Name: Provide the name of the party who referred the Student for discipline Time Offense(s) - Referring Party ID: Provide a unique identi?er for the party who referred the Student for discipline Time Offensefs) - Referring Pam'Race: Provide the race of the party who referred the Student for discipline Time Offensefs) - ReferringPartv Title: Provide the title of the party who referred the Student for discipline Time Offense(s) - Disciplin'mg Authoritv Name: Provide the name of the party who determined the Student?s discipline Time Offensels) - Disciplinine Authoritv ID: Provide a unique identi?er for the party who determined the Student's discipline Time offense(s) - Disciplining Authoritv Race: Provide the race of the party who determined the Student?s discipline Time Offenselsz - Disciplining Authority Title: Provide the title of the party who determined the Student?s discipline 2'nil Time Offenseis) - Post-Referral Wanting: Yes/No 2? Time Offenseisl - Post-Referral Time-Out: Yesto 2??1 Time Offense; s} - Post-Referral Student Conference: Yesto Time Offensefs) - Post-Referral'Parent Contact: Yes/No 2??Time Offenseis) - Post-Referral Detention: Yes/No 211:1 Time Offensels} Post-Referral Counseling: Yesto 2'?1 Time Offen_5e(s) - Post-Referral Behavioral Contract: Yes/No Time Offensefs) - Iii?School Suspension Yesto Time Offensels) - Number of Days: (Count a partial day as l) Time Offense(s) - Out-of-School Suspension rose): Yes/No Time Offensefs) Number of 088 Days: (Count 3 partial day as 1) Time Offensegs) - Expulsion without Educational Services: Yes/No ?'211d Time Offensets) - Number of Expulsion Days" without Educational Services: "?2rld Time Offensegs) - Alternative School Placement (ASP) - Include Expulsions with educational services: Yes/No Time Offense?) - Number of ASP Days (include Expulsion days with educational services): Time Offensets) - Juvenile Offender Facilig Placement (JOFP): Yesto Time Offense! s) - Number of JOFP Days: "?2ml Time OffenseQL- Referral to Law Enforcement: Yes/No Time Offensefs) - Corporal P?ishment: Yes/No *an Time Offensejs) - Other Disciplinary Action: Yesto Spreadsheet of Most Serious 0ffense(s)* This spreadsheet is only applicable to Students whose 1? time offense(s) and time offense(s) were n_or the most serious o??ense committed during the school year. *Student ID: Identify the student (only once) by a unique Student ID *Mgst Serious Offense(s) - School Name: Specify the school at which the student offended for the second time *Most Serious-Offensegs} - School Code: If more than one, enter the code referring to the most serious offense *Most Serious Offensegs) Name: If more than one, enter the code referring to the most serious offense *Most Serious O??ensefs) - Description: Provide a brief comment on the nature of each offense(s) ?ghting, etc.) *Most Serious - Date: Provide the date when the offense(s) occurred *Most Serious O??ensets) Location: Specify the locationot? the offense(s) classroom, hallway, cafeteria, playground) *Most Serious O??ensegsl - Incident ID: Assign a unique identi?er representing offense circumstances. *Most Serious O??ensegsl Pro?Referral Warning: Yesto Most Serious'Offensefs) - Pro-Referral Time-Out: Yes/No Most Serious Offensefs) - Pro-Referral Student Conference: Yes/No Most Serious O??ensegs) - Pre-Refenal Parent Contact: Yesto Most Serious Offense - Pre-Referral Detention: Yes/No Most Serious Offense(s) - Pro-Referral Counseling: Yes/No Most Serious Offensets) - Pie?Referral Behavioral Contract: Yesto *Most Serious Offense?) Discipliharv Referral: YesINo *Most Serious O??ensele - Referring Party Name: Provide the name of the party who referred the Student for discipline *Most Serious Offensefs) - Referring Party ID: Provide a unique identi?er for the party who referred the Student for discipline *Mpst Serious Offensefs) - Referring Partv Race: Provide the race of the party who referred the Student for discipline *Most Serious Offensets) - ReferrinaPartv Title: Provide the title of the party who referred the Student for discipline *Most Serious Offensds) Disciplinina Authority Name: Provide the name of the party who determined the Student?s discipline *Most Serious O??ensets) Disciplinina Authority ID: Provide a unique identi?er for the party who determined the Student?s discipline *Most Serious Offensgs) - Disciplining Authority Race: Provide the race of the party who determined the Student?s discipline *Most Serious Offenseis) - Disciplining Authority Title: Provide the title of the party who determined the Student?s discipline Most Serious Offensem - Post?Referral Warnina??esto Most Serious Offensets) Post-Referral Time-Out: Yes/No Most Serious Offense - Post-Referral Student Conference: Yes/No Most Serious Offenset?s} - Post-Referral Parent Contact: Yesto Most Serious Offense[s) - Post-Referral Detention: Yes/No MostSerious Offense[s) - Post?Referral Counseling: Yesto Most Serious Offensefs} - Post-Referral Behavioral Contract: Yesto *Most Serious Offensegs) - In-School Suspension (188): Yes/No *Most Serious Offense(s) Number of 185 Days: (Count :1 partial day as 1) *Most Serious Offensegs) - Out-of-School Suspension (OSS): Yesto - *Most SeriousOffense{51~ Number of 088 Days: (Count a partial day as 1) *Most Serious Offensem - Expulsion without Educatitnigl Services: Yesto *Most Serious Offensem - Number of Exnulsion Davs without Educational Services: *Most Serious 0ffense(s) - Alternative School Placement (ASP - Include Emulsions with educational services): Yesto *Most Serious Offense(s] - Number of ASP Days (include Expulsion days with educational services): *Most Serious Offense(s?l - Juvenile Offender Facility Placement Yesto *Most Serious Offensetsl - NumberofJOFP Davs: *Most Serious Offensel?sl - Referral to Law Enforcement: Yesto *Most Serious - Corporal Punishment: Yesto *Most Serious O?'ensefs) - Other Disciplinarv Action: Yes/No Workbook 2 (seeking are-referral data [or the 2013-2014 and 2014-2015 school years) The same criteria applies to Workbook 2 as to Workbook 1, to the extent pro-referral data exists. Please note that there are two different spreadsheets for the 2013-2014 and 2014-2015 school years, respectively.