a?

a5?" 

Opportunity Title:
Offering Agency:

CFDA Number:

CFDA Description:
Opportunity Number:
Competition ID:
Opportunity Open Date:
Opportunity Close Date:
Agency Contact:

Grant Application Package

 

LeaduBased Paint Hazard Control Grant Program

 

US Department of Housing and Urban Development I

14.900

Lead?Based Paint Hazard Control in Privately~0wned Houq

 

 

 



 



 

 

03/14/2016

 

 

04/28/2016

 

 

 

 

Mark Sorbo Mark.F.Sorbo@hudugov

 

 

 

This opportunity is only open to organizations, applicants who are submitting grant applications on behalf of a company, state, locai or
tribal government, academia, or other type of organization.

Application Filing Name: Community Services Development, CA Dept 

 

 

Mandatory

Application for Federal Assistance 

HUD Applicant-Recipient Disclosure Report .

Optional

Disclosure of Lobbying Activities 

legumes

 

 

 

 

 

OMB Number: 4040-0004
Expiration Date: 8/31/2016

 

Application for Federal Assistance SF-424

 

Type of Submission:
Preapplication

Application
Changed/Corrected Application

 

2. Type oprplioation:

New
Continuation

Revision

if Revision. select appropriate  etter(s):

 

 

 

Other (Specify):

 

 

3. Date Received:

 

4. Applicant Identifier:

I [68?0283471

 

5a. Federal Entity identi?er:

5b. Federal Award Identifier:

 

 

State Use Only:

 

6. Date Received by State: I:

 

7. State Application Identi?er: I

 

 

8. APPLICANT INFORMATION:

 

 

Legal Name: Icommunity Services Development, California Department of

 

b. Employer/Taxpayer Identification Number 

68?0283471

c. Organizational DUNS:
l9295782680000'

 

 

d. Address:

 

 

Streett:

StreetZ: 

12389 Gateway Oaks Drive

 

City: [Sacramento

 

County/Parish: ISacramehto

State: I

CA: California

 

Province: 

Country: I

USA: UNITED STATES

 

Zip Postal Code: l95833?424.6

 

e. Organizational Unit:

 

Department Name:

Community Service Development

Division Name:

 

lEnergy&Enviromental Services

 

f. Name and contact information of person to be contacted on matters involving this application:

 

Middle Name: 

Last Name: [Yamada

First Name:

 

lLorraine

 

Title: lProj ect Director

 

Organizational Affiliation:

 

IDepartment of Community Services and Development

 

 

 

Telephone Number: 91 6?57 6?7 13 9

 

Fax Number: 916-263?1406

 

 

Email: [Lorraine . yatnadaGcsd . ca . gov

 

 

 

 

 

Application for Federal AssistanCe SF-424

 

9. Type of Applicant 1: Select Applicant Type:

A: State Government

 

Type of Applicant 2: Select Applicant Type:

Type of Applicant 3: Select Applicant Type:

 

 

Other (specify):

 

 

 

10. Name of Federal Agency:

IUS Department of Housing and Urban Development

 

11. Catalog of Federal Domestic Assistance Number:

 

[14.900
CFDA Title:

Lead?Based Paint Hazard Control in Privately-Owned Housing

 

 

 

 

 

 

12. Funding Opportunity Number:

Title:

Lead?Based Paint Hazard Control Grant Program

 

 

 

 

 

13. Competition Identification Number:

 


Title:

 

 

 

 

 

14. Areas Affected by Project (Cities, Counties, States, etc.):

 

 

Affected Areas CA.docx

 

 

15. Descriptive Title of Applicant's Project:

 

Community Services Development (CSD) Leadeased Paint Hazard Control Program

 

 

 

 

Attach supporting documents as specified in agency instructions.

?7

 

   

 

 

 

 

Appiic?ation ,for Federai Assistance SF-424

 

16. Congressional Districts 0f:

a. Applicant b. Program/Project

 

Attach an additional list of Program/Project Congressional Districts if needed.

 

Congressional. Districts .pdf

 

 

17. ProposeduProject:

Start Date: 07/01/2016 *b.End Date: 06/30/2019

 

18. Estimated Funding 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Federal I 
b. Applicant I 
State . I .OOI
Local I 0. DUI
e. Other I 0 . OOI
f. Program Income I 0 . OOI
TOTAL I 2,750,000.00]

 

 

19. Is Application Subject to Review By State Under Executive Order 12372 Process?

a. This application was made available to the State under the Executive Order 12372 Process for review on 
b. Program is subject to E0. 12372 but has not been selected by the State for review.

c. Program is not covered by ED. 12372.

 

20. is the Applicant Delinquent On Any Federal Debt? (if "Yes," provide explanation in attachment.)
Yes No

if ?Yes", provide explanation and attach

 

 

 

 

21. *By signing this application, I certify (1) to the statements contained in the list of certifications? and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances? and agree to
comply with any resulting terms if] accept an award. I am aware that any false, fictitious, or frauduient statements or claims may
subject me to criminal, civil, or administrative.penalties. (U.S. Code, Title 218, Section 1001)

a AGREE

The list of certi?cations and assurances, or an internet site where you may obtain this list, is contained tn the announcement or agency
specific instructions.

 

Authorized Representative:

 

 

 

Prefix: . I First Name: ILee 1 I

 

 

Middle Name:I . I

 

Last Name: IScott I

 

 

 

 

 

 

 

 

 

Suf?x: I I
*Title: IChief Financial Officer I
*Telephone Number: I Fax Number: I916?263?l406

 

 

 

 

Emaii: Ilee . scott@csd.ca . gov

 

 

 

 

Signature of Authorized Representative: Completed by Grantsgov upon submission.

 

- Date ICompleted by Grantsgov upon submission.

 

 

 

 

 

Applicant/Recipient U.S. Department of Housing I OMB. Number: 2510-0011'
Expiration Date: 12/31/2015

Disclosure/Update Report - and ?ma" 

 

 

 

ApplicantiRecipient information Duns Number: l9295782680000 Report Type: INITIAL

1. Applicant/Recipient Name, Address, and l5hone (include area code):

Applicant Name:

Community Services Development, California Department of

 

 

 

 

 

*Street1: 2389 Gateway Oaks Drive . I 
Street2: I

City: Sacramento . 

 

County: Sacramento I I

 

State: CA: California 

    
   
 

Zip Code: 95833?4246
Country: USA: UNITED STATES
Phone: 916?57 139

  

 

2. Social Security Number or Employer ID Number:_ 68?0283471

3. HUD Program Name:

Lead?Based Paint Hazard Control in Privately?Owned Housing

 

 

 

 

 

 

Amount of HUD Assistance Requested/ReceivedState the name and location (street address, Cityand State) of the project or activity:

 

*Project Name: Lead Based Paint Hazard Control Grant Program

*Street?l: 2389 Gateway Oaks Drive, Suite 100
Streetz:

 

City: Sacramento

 

County:

 

 

 

State: CA: California

 

 

"Zip Code: '95333 I

 

*Country: I - USA: UNITED STATES 

Part Threshold Determinations 
1. Are you applying for assistance for a speci?c project or activity? These 2. Have you received or do you expect to receive assistance within the

terms do not include formula grants, such as public housing operating jurisdiction of the Department (HUD) involving the projector activity
subsidy or CD36 biock grants. (For further information see 24 CFR in this application, in excess of $200,000 during this ?scal year (Oct. 1-
Sec. 4.3). - Sep. 30)? For further information, see 24 CFR Secyou answered No to either question i or 2. Stop! You do not need to complete the remainder of this form.

However, you must sign the certi?cation at the end of the report.

 

Form HUD-2880 (3/99)

 

 

Part II Other Government Assistance Provided or Requested I Expected Sources and Use of Funds.
Such assistance includes, but is not Eimited?to, any grant, loan, subsidy, guarantee, insurance, payment, credit, or tax bene?t.

Department/StatelLocat Agency Name:

Government AgencyName:

 

 

 

 

Government Agency Address:

Street1: I - I
Streetz: I - I

City: I

 

County:
State:
Zip Code:
Country:

Type of Assistance: Amount Requested/Provided: 

Expected Uses of the Funds:

 

 

 

 

 

 

 

Agency Name:

Government Agency Name:

 

 

 

 

Government Agency Address:
Streetl:

Street2:
City:

 

County:
State:
Zip Code: I
Country: . I

Type of Assistance: - Amount Requestelerovided: 

Expected Uses of the Funds:

 

 

 

 

 

 

 

 

 

 

 

 

 

(Note: Use Additional pages if necessary.) I

 

 

Form HUD-2880 (3/99)

 

 

Part Interested Parties. You must disclose:

1. All developers, contractors, or consultants involved' In the application for the assistance or in the planning, development, or
implementation of the project or aCtivity and -

2. Any other person who has a ?nancial interest' In the prefect or activity for which the assistance is sought that exceeds $50 000 or 10 percent of
the assistance (whichever' Is lower).

Alphabetical list of all persons with(Note: Use Additional pages if necessary.)l
Certification

 

Warning: If you knowingly make a false statement on this form, you may be subject to civil'or criminai penalties under Section 1001 of Title 18 of the

United States Code. in addition, any person who knowingly and materially violates any required disclosures of information, including intentional
non-disclosure, is subject to civil money penalty not to exceed $10,000 for each violation.
I certify that this information is true and comptete.

 

Signature: Date: 

 

Completed Upon Submission to Grants.gov Completed Upon Submission
to Grants.gov

 

 

 

 

 

 

 

Form HUD-2880 (3199)

 

 

 

DISCLOSURE OF LOBBYING ACTIVITIES
Approved by OMB
Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1352 0348-0046

 

 

1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:

a. contract a. bldloffer/application a. initial ?ling
b. grant b. initial award b. material change

c. cooperative agreement c. post?award

d. loan

5. loan guarantee
[1 f. Ioaninsuranoe

 

 

 

4. Name and Address of Reporting Entity:
.Prime DSubAwardee

 

 

 

 

 

 

 

 

*Name
ICommunity Services a Development, California Department of I

?Slreet1 Street 2
2389 Gateway Oaks Drive

?Cify State . . Zip
Sacramento CA: Callfornla 95833

 

 

 

Congressional District, if known: 5 I

 

5. If Reporting Entity in No.4 is Subawardee, Enter Name and Address of Prime:

 

6. Federal DepartmentlAgency: 7. Federal Program NamelDescription:

IU.S Department of Housing 5: Development Lead-Based Paint Hazard Control in Privately?Owned Housing

 

 

 

 

 

 

CFDA Number. if applicable: I14 .9 0

 

 

8. Federal Action Number, if known: 9. Award Amount, if known:
I 

 

 

 

 

 

 

 

 

10. a. Name and Address of Lobbying Registrant:

Pre?x *FirstNameI I Middle Name I I
None .
None

?StreeH I I Streel2 State Individual Performing Services (Including address if different from No.10a)

Pre?x I: *Firsi Name INone IMiddle Name I . I

?Si?reet?i I I Street2 I I

 

 

 

 

 

 

 

 

 

 

 

*City I I State I I Zip I I

 

 

 

11' Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities Is a material representation of fact upon which
reliance was placed by the tier above when the transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information wiil be reported to
the Congress semi?annually and will be available for public inspection. Any person who fails to ?le the req'uired disclosure shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such faiiure.

 

*Signature: ICompleted on submission to Grants.gov I

*Name: Pre?x First Name Middle Name . 
Lee 
C0

Title: Chief Financial Officer . I Telephone 916-576-0803 IDate: ICompleted on submission to Grants.gov

 

 

 

 

 

 

 

 

 

 

 

 

 

  
 

Authorized for Local Reproduction
tandard Form (Rev. 

 

 

 

ATTACHMENTS FORM

Instructions: On this form, you will attach the various ?ies that make up your grant application. Please consult with the appropriate
Agency Guidelines for more information about each needed ?le. Please remember that any ?les you attach must be in the document format
and named as speci?ed in the Guidelines. I

important: Please attach your ?ies in the proper sequence. See the appropriate Agency Guidelines for detaits.

 

1)Please attachAttachmenH lsupport Letters Comined_pdfl

 

 

 

2) Please attach Attachment2  Applicant Abstract_pdf 

 

 

3) Please attach Attachment 3 {Narrative _pdf

 

 

4) Please attach Attachment4 Cover Letter.pdf

 

 

5) Please attaCh AttaChmem5 [Factor 2 Need Extent of Probil

 

 

 

6) Please attach Attachmenta lFactor 2 Table upload file.ptl -

 

 

 

7) Please attaCh AttaChment7 lFactor 3 Attachments 1?3 upltl

 

 

 

8) Please attach AttachmentB lAttachment 4 Lead Safe Wx.pd:l

 

 

 

9)Pteaseattach AttachmentQ  Fact0r 3 Attachments 5-7 uphl 

 

 

10) Please attach Attachment10 lFactor 3 Attachments 9_12 up;  ..

 

 

 

11)Please attach Attachment? lAttachment 8 SHPO Agreement.]l

 

 

12) Please attach Attachment12  Factox 4 Attachments 1,3 mm]

 

 

13) Please attach Attachment13  Factor 1 Duty statement_Resm  

 

 

 

14) Please attach Attachment 14 IHUDS IniatiVe on Removal of II 

 

 

15) Please attach Attachment 15  2991.pdf i 

 

 

 

 

Director and State Public Health Of?cer

State of California?Health and Human Services Agency

California Department of Public Health

 

KAREN L. SMITH, MD, MPH EDMUND 6. BROWN JR.

April 25, 2016

Ms. Michelle Miller

Acting Director.

Office of Healthy Homes and Lead Hazard Control
US. Department of Housing and Urban Development
451 7th Street SW 
Washington, DC 20410-3000

Dear Ms. Miller:

The California Department of PublioHealth (CDPH) Childhood Lead Poisoning
Prevention Branch is pleased to support the Department of Community
Services and Development?s (CSD) application for- continued funding of the Lead
Hazard Control Program. This application is important because it facilitates
collaboration between and CSD to address sourcesof lead poisoning in
housing and prevent at-risk children from lead exposure in California.

CDPH has developed a positive working relationship with Lead
Hazard Control Program over almost 20 years. CSD has provided lead hazard.
control work in housing occupied by children with elevated blood lead levels. The
continuation of these activities is crucial for California to eliminate childhood lead
poisoning and to reduce the potential for future lead exposures to children.-

The carries out many lead poisoning prevention aetivities which are
complementary to those at CSD. provides outreach and education, blood
screening, and case management of children with elevated blood lead levels in
California and has done so for almost 25 years. Children with lead poisoning, and
their families, are eligible for these services, including those living in
housing that will have lead hazards addressed by this grant proposal.

Governor

 

California Department of Public Hearth . Childhood Lead Poisoning Prevention Branch
850 Marina Bay Parkway. Building P, Third Floor, Richmond, CA 94804
Phone: (510) 620-5600 0 Fax: (510) 620-5856

Internet Address: 

 



 

 

Ms. Miohelle Miller
Pagel2 
April 25, 2016

Will continue to collaborate with .CSD in providing case management,
educational materials, trainings, technical consultation, and Other available
services to occupants eligible for CDPH services in the areas being addressed in
this grant. 

Please contact us if you have any questions or need additiOnal information.
Sincerely,

Valerie Charlton, MD, MPH, Chief
ChildhOOd Lead Poisoning Prevention Branch

 

 

  
 
  

COUNTY OF [05 ANGELES

Heal"!

 

A. P. 

Interim Direp'tgr - IOMPQF supaavrsons
I - messes;

JEFFREY D. GUNZENHAUSER, D, M. P. H. - "51 

Interim Health Officer .- mnl?tjiglgn-?gtomas

313 North Figueroa Street. Room 708 Sheila Kuehl

Los Ang?l?s, California 90012 . Third District

TEL (213) 240 8156- 2739 Egidgi?s

arenas In; Autonovich
Childhood Lead Poisoning Prevention Program th Disea-

Angie Toyota Director

5555 Ferguson 01". #210- 02

Commerce, California 90022

TEL (323) 826-7171 FAX {323) 887-5178


April 22; 2016

Ms. Michelle Miller

Acting Director

Of?ce. of Healthy Homes and Lead Hazard Control
Deparnnent cf Housing and Urban Development
451 ?7?11 Street SW

Washington D. C. 20410-3000

Re: Rotmd 22 Funding Lead Hazard Control Program Letter of Support
Dear Ms". Miller:

The County of Los Angeles Departrnent of Public Health, Childhood Lead Poisoning Prevention Program
Supports the Department of Community Services and Development's (CSD) application for continued
?nding of the Lead Hazard Control Pro gxam Services provided under the Lead Hazard Centrol Program are
important 1n addressing the needs of lead poisoned children in Los Angeles County.

Funded by the California Department of Public Health, is primarily responsible for environmental and
nursing case management fof children throughout Los Angeles County whose blood lead levels meet the criteria
for" case de?nition established by the State? 5 Childhood Lead Poisoning Prevention Branch. also
provides health education outreach to prevent lead poisoning and 1s responsible for surveillance of child blood

lead levels' In the County

For War 15 years, has had a strong partnership with the Lead Hazard Control Program. Ifthe
13 attended this grant, will continue to refer owners of properties that have been issued a conective
order for lead hazaId control work to the CSD. The refeitals will be made Once the inspector has
determined that lead-based paint at that address 15 likely a contributing cause of lead poisoning in a child who
lives 1n the building. Additionally; will continue to provide lead poisoning preventiOn educational

materials to CSD for distribution in their targeted units.

We look forward to a continued partnership with the CSD and fully support its application for Round 22 Lead
Hazard Control Program Grant.

Sincerely,

 

 

 

 hf COMMITTEES . .
P.O. BOX 942349 (A??km . GOVERNMENTALO 

  

SACRAMENTO, CA 94249-0058 ?9 qr . JUDICIAHM
(916)319-2058 @gltf?f?ta CL I NATURAL RESOURCES
FAX (916} 319-2153 . . .y . IE a an . UTILITIES 
. . . are; WATER PARKS AND WILDUFE
DISTRICT-OFFICE . 
8255 SUITE 203 ASSEMBLY EnilCS .
90241 -- VICE 
(552)851-5803 7 - 1- . . . cAueUs?
FAX (562) 8616158 CRISTINA GARCIA
ASSISTANT MAJORITY 
. - . SSEMBLY BE . - 
April 28, 2016 A MEM FIFTY EIGHTH DISTRICT

Ms. Michelle Miller

Acting-Director

Of?ce of Healthy Homes and Lead Hazard Control
US, Department of Housing and Urban Development
451 ?7?h Street SW 

Washington,? D. (3. 2041093000

Dear Ms. Miller:

am pleased to support the CaliforniaDepartment of Community Services and Development (C8D) and its
partner, the California Department of Toxic Substances Control (DT SC), in their application for funds to safeguard
children and families from the dangers of? exposure to lea?debased-paint in communities disproportionately impacted
by multiple Sources of pollution and environmental are applying to the U.S. Department of Housing
and Urban Development?s (HUD) LeadLBased Paint Hazard grant program to provide Such
protections by leveraging federal and state funding to clean up known lead hazards in homes and soil at residential-
properties. I strongly urge you to provide these funds to protect present and future children acrOss this region from
the devastating health impacts cansed by lead poisoning. 

With this application to HUD, lead-baSed paint hazard control activities will be focused in communities
surrounding Exide Technologies; a former lead~acid battery recycling facility located sOutheast Los Angeles County.
Based on soil testing conducted by DTSC, lead Contamination frOm Exide may potentially reach up to 1.7 miles .
away from the facility, which ineludes up to 10,000 residential properties and approximately 90,000 residents.

On April 20, 2016, California Governor Edmund G. Brownjr. signed legislation that provides DTSC with 
in State funding to expedite and expand soil testing at residential properties, schools, daycare centers and parks
\vithin the 1.7?mile radius of .Exide,' This funding will also prOvi'de fOr cleanup of lead contaminated soil at
approximately 2,500 properties where lead levels are the highest and potential exposure the greatest.

We anticipate that leadsbased paint hazard control activitiesyin collaboration with outreach support
and soil cleanup activities, will result in further reduction in lead exposures in the area. C8D has been awarded
grants under D?s program for over 20 years and has an established Lead Hazard Control Program in
Los Angeles County. This grant appliCation supports a coordinated response. to addressing lead hazards in the
communities surrounding Exide, which are disproportionately impacted by multiple sources of pollution and
environmental hazards. This grant application is important because it will-allow the State of California to better
address sources of lead poisoning and prevent at-risk children from lead exposure in the residential Communities
surrounding the l?ixide facility.

Sincerely,

 
 
 

Cristina Garcia, 
58?h AD
Printed on Recycled Paper

 

 

 


In!
a 


Department of ToXic Substances Control

Barbara A. Lee, Director

 

 

Matthew Rodriquez 1001 Street Edmund G. Brown Jr.
Secretary for Governor
Environmental Protection '30- BOX 806

Sacramento, California 95812-0806

April 28, 2016

Ms. Michelle Miller

Acting Director

Office of Healthy Homes and Lead Hazard Control
US. Department of Housing and Urban Development
451 Street SW

Washington, DC. 20410-3000

Dear Ms. Miller:

The California Department of Toxic Substances Control (DTSC) is pleased to'support
and collaborate with the California Department of Community Services and
Development (CSD) in their application for continued funding under a Lead-Based Paint
Hazard Control grant from. the US. Department of Housing and Urban
Development (HUD). This collaboration will. leverage federal and state funding:
allocated to addressing lead hazards in homes and soil at residential properties, which
will improve public health for children and families in communities disproportionately
impacted by environmental hazards.

The focus of our collaboration is on the environmental communities surrounding Exide
Technologies, a former lead-acid battery recycling facility located in southeastern Los
Angeles County. These low-income communities, Boyle Heights, Vernon, Commerce.
Bell, Huntington Park, Maywood, Commerce and East Los Angles, have been identified
using the California Environmental Protection Agency?s Environmental Health Screening
Tool (CalEnviroScreen) as among the top 10% and 20% of the most polluted areas in
the State. Based on soil testing conducted by DTSC, lead contamination from Exide
may potentially reach up to 1.7 miles away from the facility. This area includes
approximately 10,000 residential properties and approximately 90,000 residents and is
dominated by smaller, older housing stocks.

California Governor Edmund G. Brown Jr. signed legislation, on April 20, 2016, that
provides DTSC with $176.6 million in State funding to expedite and expand soil testing
and provide for cleanup of lead contaminated soil in the 1.7-mile radius of Exide, where
lead levels are the highest and potential exposure the greatest. By collaborating
soil cleanup activities with CSD's established Lead Hazard Control Program in
Los Angeles County, we anticipate a further reduction in lead exposures in the area.

69 Printed on Recycled Paper

 

 

Ms, Michelle Miller
Page 2
April 28, 2016

DTSC is also currently in. the proceSS Of etstabliShing a $1.2 million Workforce
Development and Job Training Program speleically targeting the impacted Communities
around Exide. The program is intended to su'Ccessfully move under-employed residents
into short-term jobs related to the cleanup efforts, provide long-term career opportunities
in the environmental field and promote the use of ?local hire" contracting for employment
of women and local community residents ferjobs thatwould otherwise be filled by
workers outside these communities directly benefiting the local economy.

By collaborating with CSD on this grant application, the State of California will be able to
better address sources of lead poisoning and prevent at?risk children from lead
exposure in the residential communities surrounding the Exide facility.



Sinq?fejly, .
\kmm 
Francesca ri

Chief Deputy Director
Department of Toxic Substances Control

 

 

 

 

 ?tatr ?nned]:

 

SENATOR
RICARDO LARA

April 28, 2016

Ms. Michelle Miller

Acting Director

Of?ce of Healthy Homes and Lead Hazard Control
U.S. Department of Housing and Urban Development
451 7th Street SW

Washington, D. C. 20410-3 000

Dear Ms. Miller:

I am pleased to support the California Department of Community Services and Development (CSD) andits
partner, the California Department of Toxic Substances Control (DTSC), in their application for funds to
safeguard children and families from the dangers of exposure to lead?based paint in communities
disproportionately impacted by multiple sources of pollution and environmental hazards. They are applying to the
U.S. Department of Housing and Urban Development?s (HUD) Lead?Based Paint Hazard Control (LBPI-IC) grant
program to provide such protections by leveraging federal and state funding to clean up known lead hazards in
homes and soil at residential properties. I strongly urge you to provide these funds to protect present and future
children across this region from the devastating health impacts caused by lead poisoning. 

With this application to HUD, lead-based paint hazard control activities will be focused in communities
surrounding Exide Technologies, a former lead?acid battery recycling facility located southeast Los Angeles
County. Based on soil testing conducted by DTSC, lead contamination from Exide may potentially reach up to 01.7

miles away from the facility, which includes up to 10,000 residential properties and approximately 90,000

vase

residents.

On April 20, 2016, California Governor Edmund G. Brown Jr. signed legislation that provides DTSC with
in State funding to expedite and expand soil testing at residential properties, schools, daycare centers
and parks within the 1.7 mile radius of Exide. This funding will also provide for cleanup of lead contaminated

- soil at approximately 2,500 properties where lead levels are the highest and potential exposure the greatest-.?

CAPITOL OFFICE: STATE CAPITOL. ROOM 5050 SACRAMENTO. CA 958l4 TEL (916) 651-4033 I FAX (916) 65I -4933_
DISTRICT OFFICE: 3939 ATLANTIC AVENUE, SUITE 107 LONG BEACH, CA 90807 - TEL (562} 256-792] FAX {562) 256-999!
DISTRICT OFFICE: 6550 MILES AVENUE. 2ND FLOOR I HUNTINGTON PARK. CA 90255 0 TEL. (323) 277-4560 FAX [323) 277-4528

 

We anticipate that lead-based paint hazard control activities, in collaboration with outreach
support and soil cleanup activities, will result in further reduction in lead exposures in the area. CSD has been
awarded grants under pregram for over 20 years and has an established Lead Hazard Control
Program in Los Angeles County. This grant application supports a coordinated response to addressing lead
hazards in the communities surrounding Exide, which are disproportionately impacted by multiple sources of
pollution and environmental hazards. This grant application is important because it will allow the State of
California to better address sources of lead poisoning and prevent at-risk children from lead exposure in the
residential communities surrounding the Exide facility.

Sincerely,

 

 

RICARDO LARA
Senator, District 33

 

Abstract
•

The State of California, Department of Community Services and Development (CSD) has
continually administered the Lead-Based Paint Hazard Control Program (LBPHC) for
over 22 years. CSD is a current LBPHC grantee under CALHB0533-12 (June 1, 2012 –
December 31, 2015) (Round 18), and December 15, 2014 – December 14, 2017 (Round
20). This program is designed to identify and control Lead-Based Paint hazards in
eligible privately owned or owner occupied housing. To date, CSD has made 2,358 leadsafe housing units available for eligible families in California in seven counties
(Sacramento, Yuba, Sutter, Humboldt, Fresno, San Bernardino, Tulare, and Los
Angeles). CSD’s model for performing LBPHC services has been to form collaborations
with its Community Based Organizations (CBO) within the State to deliver lead hazard
control services in counties where some of the highest number of children with elevated
blood levels reside.
CSD has been a prior LBPHC grantee under the following grant awards:
 Round 1 – CALAG0002-93
Fiscal Year 1993-1994
Lead- Based Paint Hazard Control Program (LBPHC)
5/1/1993 – 4/1/1996
 Round 3 - CALAG0032-95
Fiscal Year 1995-1996
Lead- Based Paint Hazard Control Program (LBPHC)
2/1/1995 – 8/1/1999
 Round 7 - CALHB0128-99
Fiscal Year 1999-2000
Lead- Based Paint Hazard Control Program (LBPHC)
2/1/2000 – 7/1/2003
 Round 11 - CALHB0266-04
Fiscal Year 2004-2005
Lead- Based Paint Hazard Control Program (LBPHC)
10/1/2004 – 3/31/2008
 Round 13 - CALHB0318-06
Fiscal Year 2006-2007
Lead- Based Paint Hazard Control Program (LBPHC)
11/1/2006 – 10/31/2009
 Round 15 – CALHB0411-08
Fiscal Year 2008-2009
Lead- Based Paint Hazard Control Program (LBPHC)
11/1/2008 – 12/31/2011

 •

CSD, in collaboration with California of Department Toxic Substances Control (DTSC),
is applying for the U.S Department of Housing and Urban Development’s, Office of Lead
Hazard Control, Lead-Based Paint Hazard Control (LBPHC) funding for Fiscal Year
2016 in the amount of $2.5 million for a 36-month grant program.
This collaboration will be focused in the communities of Vernon, Boyle Heights, East
Los Angeles, Commerce, Bell, Huntington Park, and Maywood all of which are
communities surrounding Exide Technologies; a former lead-acid battery recycling
facility located in southeast Los Angeles County. Based on soil testing conducted by
DTSC, lead contamination from Exide may potentially reach up to 1.7 miles away from
the facility, which includes approximately 10,000 residential properties and
approximately 90,000 residents. Preliminary investigations revealed a large number of
units with lead based paint hazards. The State recently directed $176.6 million to address
lead contamination in the soil. We anticipate that CSD’s lead-based paint hazard control
activities, in collaboration with DTSC’s soil cleanup activities, will result in further
reduction in lead exposures in the area. This grant application is important because it will
allow the State of California to better address sources of lead poisoning and prevent atrisk children from lead exposure in the residential communities surrounding the Exide
facility where Maravilla Foundation currently performs lead hazard control remediation
in Los Angeles County and will be providing LBPHC services. To assist in this effort, the
State is establishing a workforce development training plan with a budget of $1.2 million
to certify additional LBPHC workers utilizing State funding.
Maravilla Foundation’s role will be to provide program support and direct hazard control
services including, but not limited to: community education, unit enrollment,
environmental reviews, lead-based paint inspections/risk assessments, project design, and
relocation of clients, lead hazard control intervention work, and arranging for clearances
by an independent third-party inspector. In collaboration with DTSC, the CBO will
receive outreach referrals from DTSC and will continue to build relationships with their
local housing and health departments, Childhood Lead Poisoning Prevention Programs
(CLPPP), to coordinate LBPHC with rehabilitation services, develop a referral system of
at-risk units, and expand a local certified workforce.
For optimal service delivery, the LBPHC is leveraged with the federally funded LowIncome Home Energy Assistance Program (LIHEAP) and the Department of Energy’s
Weatherization Assistance Program (DOE-WAP), particularly for pre-1978 units with
deteriorated lead based paint that are occupied with target aged children.
Through this proposal, CSD intends to prevent childhood lead poisoning for
approximately 125 target age children. The CBO will conduct paint inspections, develop
project design on approximately 135 units, and perform lead work and clearances on 125
units.
This application does not include a request for Healthy Homes funding.

 Rating Factor 1: Capacity of the Applicant and Relevant Organizational Experience
c. Capacity and Relevant Organization Experience:
c-1. Capacity of Applicant
The Department of Community Services and Development (CSD) and its CommunityBased Organization and the California Environmental Protection Agency’s (CalEPA)
Department of Toxic Substances Control (DTSC) have or will have sufficient qualified
personnel, and are prepared to perform lead-based paint hazard evaluation, lead-based paint
hazard control work, and other proposed activities within 60 days of the grant award to
successfully implement and complete the project.
(a) Key Personnel
Below are key personnel to include the Project Director, Program Manager, and fiscal staff
assigned to carry out the key duties of the grant. (See Factor 1, Attachment 1, CSD Key Staff
Resumes/Duty Statements).

Personnel Name and
Organization
Lorraine
Yamada/CSD
Vacant (to be filled
by DTSC within 60
days of the grant)

Lee Scott, Fiscal
Staff/CSD

Title/Role
Staff Services
Manager I/Project
Director
Program Manager

Staff Services
Manager II/Chief
Financial Officer

% Time
(FTE)
10%

Duties/Responsibilities

75%

Day-to-day management of
the LBHC to include
program planning, contract
management, fiscal
oversight, and monitoring of
the CBO.
Fiscal Officer to the
Program and financial
management of the grant.

1%

Oversight and planning of
the LBPHC

(b) Partners
Subgrantee: Maravilla Foundation, DUNS number: 011185103
Maravilla is a non-profit community-based organization (CBO) dedicated to providing
comprehensive, multi-purpose, no-cost social services to low-income people, in order to
improve their quality of life, help them become self-sufficient citizens and family providers,
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 and break the cycle of poverty in communities most in need. Maravilla focuses their efforts on
the economically disadvantaged populations of greater Los Angeles County, with an emphasis
on unincorporated East Los Angeles.
Maravilla Foundation has been a sub-grantee for CSD’s Lead Hazard Control Program
(LHCP) since 1994 and is consistently one of the State’s top lead hazard control performers. In
addition to providing lead hazard control services for CSD’s LHCP Program, Maravilla is a
weatherization provider for the Department of Energy Weatherization Assistance Program
(DOE WAP), Health & Human Services’ Low-Income Home Energy Assistance Program
(LIHEAP), and utility-funded weatherization and energy services. Maravilla has also
developed low-income housing, job training development programs, and teen and senior
centers.
Manny Gonzalez is the Maravilla Foundation’s LHCP Program Manager. Manny is a
certified inspector/assessor and supervisor and has been conducting lead hazard control
services since 1994. Manny is responsible for all of Maravilla’s lead hazard control activities
from conducting inspections and assessments, scheduling LHCP activities, supervising LHCP
crews, and managing Maravilla’s LHCP budget. Maravilla will recruit additional lead
inspector/assessors as needed to meet the goals of the grant.
In order to remediate the number of units identified in this proposal (125 units), Maravilla
will have to add and outfit additional LHCP crews. Within 60 days of the award of this grant
Maravilla will have hired, trained, and outfitted four additional, three-person crews.
(c) Coordination among Lead Hazard Control Grants.
CSD currently is funded with a Round 20 Lead Hazard Control Grant and expects to
concurrently run the current and new grant for eighteen (18) months July 2016– December
2017. All remediation work being funded under the FY 2014 grant will end on December 14,
2017 and the close out of this grant to occur by March 2018. CSD has safeguards in place to
prevent the comingling of funds by maintaining each federal grant program year with an
assigned Program Cost Account, which is a unique code used to identify a specific funding
source and support the tracking of funds and expenditures to a specific fund source. The CBO
have similar accounting practices in place and utilize automated systems in place to track all
expenses directly related to the specific program to prevent duplicate billing, incorrect
allocation of costs and under billing of costs. These systems are routinely monitored by CSD
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 during field monitoring activities under all CSD grant programs.
c-2. Relevant Organization Experience
(a) Progress and Performance
A description of CSD progress and performance implementing Round 20 funding
(CALHB0575-14) for Fiscal Year 2014 is as follows:
•

As of March 31, 2016, CSD has enrolled 33 housing units, assessed 33 units, and
completed and cleared 24 units. We are confident that we will achieve our HUD
statewide benchmarks by the end of the grant term which is December 14, 2017.

•

To date, 38 individuals working for the CBOs have been trained and certified as lead
inspector/risk assessors, crew workers, and project.

•

To date, $34,890 has been contributed in non-federal matching funds via owner’s
contributions, cash contributions, and other eligible match sources.

•

CSD has created a financial strategy that maximizes the LHCP funding by leveraging
federally-funded weatherization programs; thereby, providing low-income families with
lead safe, energy-efficient housing, that may also include installing solar water heating
systems and solar PV, installation of exterior windows and doors where appropriate, and
remediation of combustion appliance safety hazards.

•

CSD’s newest participant, the City of Fresno, has successfully established a LHCP
infrastructure providing lead hazard control services to low-income eligible clients. The
City of Fresno has been a successful HUD LBHCP grant recipient in previous rounds of
funding.

•

CSD provided training to all CBO working on HUD LBPHC projects on the requirements
of the 2012 HUD Guidelines and has implemented revised Lead Inspection/Risk
Assessment and Clearance templates as well as revised its LHCP Specifications in the
HDP (Housing Developer Pro) software to comply with the new Guidelines. The CBOs
also received training from the California Department of Public Health on the State’s Title
17 and from the California State Office of Historic Preservation on Section 106 Review
Process.

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 Financial Management
CSD’s Fiscal Disbursement of Federal Funds - All Federal Trust Funds (FTF) activities are
accounted by the State Controller’s (SCO) at two levels:
•

The Appropriate Level- Authority to expend Federal Funds is received through one or
more agency appropriations in the Annual Budget Act.

•

The SCO”44” Account level, because the SCO assigns 44 as the Enactment Year. The
SCO uses the 44 accounts as a depository for Federal receipt and transfers. Funds are
held in these accounts without regard to Fiscal Year of receipt.

The statewide Accounting system, known as CALSTARS, allows departments and
agencies within the State who receive Federal Funding, to account at both levels to facilitate
control and reconciliations with SCO accounts.
The Federal Catalog/SCO Account Number, which is looked up by an assigned Project
Number/WorkPhase in CALSTARS accounting transactions, is included on all transactions
posting to Federal funds. The Federal Catalog/SCO Account Number is looked up by an
assigned Project Number/Work Phase in accounting transactions. The FY accounts are
accounted in the Appropriation (AP) File and 44 accounts in the Cash Control (CC) File.
Authority to receive Federal Funds is based on the grant document received from the
Federal agency.
Accounts representing receipt authority (44 Accounts) are established at the SCO and in
CALSTARS based on an AUD10A document submitted to the SCO. The SCO establishes
individual Detail (D) and Control (C) accounts to record transfers to FY accounts. A detail
receipt (R) account, which stands alone, is established for control of receipt authority identified
on the AUD10A. 44 D accounts are summarized in the overall Control C account. 44 R
accounts are summarized in an overall Control Q account.
Authority to expend Federal Funds is received through the annual Budget Act. Detail
expenditures (D) and receipt (F) appropriation accounts, summarized in a Control (C) account,
and are established by the SCO in amounts authorized by the Budget Act. The detail accounts
are established in CASTARS through the use of appropriation symbols.
Implemented Financial Management: See Program Administration and Financial
Management in Factor 4.

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 (b) Positive Contributions/Activities
•

The CBOs continue to work very closely with State and local governmental agencies,
health departments, landlords, and real estate associations in seven counties and as of
March 31, 2016, have provided lead-safe work to 24 residential units.

•

CSD’s CBOs have an excellent working relationship with the local county health
department’s Childhood Lead Poisoning Prevention Programs (CLPPP) and code
enforcement units, who provide referrals of units in lead of lead hazard control activities.

•

Worked to build collaborative relationships with the local Childhood Lead Poisoning
Prevention Programs, housing departments, and other partners to increase the
effectiveness in responding to lead hazards in California’s local communities.

•

Provided EPA RRP (Renovation, Repair, and Painting) Training to all weatherization
providers conducting weatherization activities in pre-1978 units. Created an on-line
training tool on lead awareness and lead-safe practices during home weatherization.

•

Assisted local providers in providing the full range of lead hazard control services in their
communities by decentralizing the LHCP.

•

Trained housing officials in 11 counties on implementation of the HUD regulations (24
CFR Part 35 et al.) on evaluating lead-based paint in local housing programs.

•

Held lead awareness training workshops attended by more than 1,150 professionals who
work with children or the housing industry.

•

Included lead-safe work practices requirements within CSD’s Weatherization Installation
Standards manual for use by CSD’s Weatherization Providers during weatherization
activities.

•

Sponsored the development of California’s lead industry accreditation and certification
program administered the Department of Health Services, and approximately 100
households were included in a national study of the effectiveness of lead hazard controls.

•

Trained local service providers in the implementation of the Healthy Homes Rating
System developed by the National Healthy Homes Training Center and Network.

Factor 2 - Need/Extent of Problem
In March, 2015 a lead battery recycling facility (Exide Technologies) in the City of
Vernon, Los Angeles County, was closed down due to evidence that their operation

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 contaminated thousands of properties in the cities, of Vernon, Commerce, Maywood, Bell,
East Los Angeles, Huntington Park, and Boyle Heights with lead. DTSC’s sampling results
indicated that soil lead levels exceeded California standards for lead in soil. The State and
Exide have implemented an area-wide cleanup effort. DTSC will remove lead-contaminated
soil on 2,500 residences in the Target Area.
State and Exide funding address only lead-contaminated soil and high lead dust levels
inside homes but does not address lead-based paint hazards. The majority of residences in the
target area were built prior to 1950 and many contain lead-based paint. DTSC’s preliminary
screening of 437 properties identified 107 properties (24 percent), with children six years old
or younger, with lead-based paint on exteriors in excess of 0.7 mg/cm2 (Los Angeles County’s
definition of lead-based paint). (See Factor 2, Attachment 4. XRF and Laboratory Results.)
A California Department of Public Health (CDPH) analysis has found blood lead levels in
children near the former Exide Technologies battery recycling facility in Vernon are higher
than for those who live further from the facility, but that the age of housing in the area appears
to play a significant role. When both proximity to the former Exide facility and the year of
housing were included, the effect of proximity to Exide on blood lead levels was much smaller.
This appears to be because older housing is more common in the areas closer to the Exide
facility. CDPH researchers found that 3.11% of young children living in areas near Exide with
many homes built before 1940 had elevated blood lead levels, while only 1.87% had elevated
lead levels where most homes were built after 1940. (See Factor 2, Attachment 1, CalEPA
Press Release – New Analysis Examines Blood Lead Levels Near Exide.)
Target Area - The target area is within a 1.7 mile radius of the Exide Technologies battery
recycling plant in the City of Vernon, in Los Angeles County. It includes the communities of
Vernon, Bell, Commerce, Huntington Park, Maywood, East Los Angeles, and Boyle Heights.
The Target Area can be characterized as a dense industrial/transportation zone surrounded by
older homes. The City of Vernon, for example, contains only 30 residential units and the rest
of the city is made up of industrial sites. DTSC has identified over 10,000 properties in this
area with significant amounts of lead-contaminated soils. While at least eight communities are
affected, DTSC is focusing preliminary efforts on three specific “focus areas”: the Southern
Focus Area includes the City of Maywood; the Northern Focus Area includes properties in
Boyle Heights and East Los Angeles; and the Eastern Focus Area which includes properties in

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 the City of Commerce. (See Factor 2, Attachment 2 - Exide Preliminary Investigation Area.)

Vernon
Commerce
Bell

90058
90040
90201

Huntington Park
Maywood

90255
90270

East Los Angeles
Boyle Heights

90022
90023

a. Elevated Blood Lead Data in Target Area
a) Number of children under the age of six 704 children in Target Area
(6) with an elevated blood lead level of 5
- 419 children within 1 mile of Exide plant
μg/dL or above.
- 285 children, from 1 to 4 miles
b) Total number of children under the age 11,702 in Target Area
of six (6)
c) Percentage of children under the age of 3.58 % within 1 mile of Exide plant
six (6) with an elevated blood lead level of 2.41% from 1 to 4 miles
5 μg/dL or above.
d) Source: DTSC April 8, 2016 report found online at:
http://www.dtsc.ca.gov/HazardousWaste/Projects/upload/An-Analysis-of-Children-s-BloodLead-Levels-in-the-Area-Around-the-Exide-Site.pdf
A California Department of Public Health (CDPH) study has found blood lead levels in
children near the former Exide Technologies battery recycling facility in Vernon are higher
than for those who live further from the facility, but that the age of housing in the area appears
to play a significant role. Most of the homes in this area were built prior to 1950 and are likely
to contain significant amounts of lead-based paints. The analysis also found that 3.58% of
young children, within one mile of the former Exide facility, had levels of 4.5 micrograms of
lead or more per deciliter (mg/dl) of blood. By comparison, the CDPH study found that in Los
Angeles County overall, 1.95% of children had levels of 4.5 mg/dl of lead in blood. In the zone
greater than one mile from the former Exide facility, but still within the study’s broader Exide
analysis area, reaching up to 4.5 miles from the facility, the percentage of children in the
higher category was 2.41%. The study population comprised all children age younger than six
years living in the Exide Analysis Area who had a blood lead test result reported to the State
for a specimen obtained during 2012. A total of 11,702 children met the conditions for
inclusion in the analysis. Of these, 285 (2.44%) had levels ≥ 4.5 μg/dL, and 18 (0.15%) had
levels ≥ 9.5 μg/dL (the CDC’s older level of concern). (See Factor 2, Attachment 6 “An
Analysis of Children’s Blood Lead Levels”.)

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 b. Income Data in Target Area
a) Percentage of families < 80% AMI in target area
39%
b) Source and date: U.S. Census Bureau, 2010-2014 American Community Survey 5Year Estimates, California
According to the 2010-2014 American Community Survey, in Los Angeles County over 2
million residents (21%) are below 50% of the Area Medium Income Level.
c. Housing Age and Tenure Data in Target Area
a) pre-1960 rental housing units
33,689
b) pre-1960 owner-occupied housing units
16,056
c) pre-1960 vacant housing units
2,535
d) total number of pre-1960 housing units, (a + b + c)
52,280
d1) percentage of pre-1960 rental housing units
45.3%
d2) percentage of pre-1960 vacant housing units
3.4%
e) Source: 2010-2014 American Community Survey 5-Year Estimates
(See Factor 2, Attachment 3 Target Area Demographics by ZIP Code)
EPA’s Environmental Justice Screening Tool provides a graphic representation of areas
with a lead potential, homes built before 1960 and areas with children under five (5) years of
age. The Target Area shows high concentrations of both. (See Factor 2, Attachment 5 EJScreen
Target Area Maps).
d. Narrative Response: Other Factors Demonstrating Need
DTSC is currently testing soil contamination throughout the Target Area and at the same
time they are conducted a limited (six XRF tests per house) paint testing on residences. Based
on their testing with Los Angeles County’s 0.7 mg/cm2 standard they have found 187 homes
with at least one positive test result for deteriorated lead-based paint out of 437 homes tested
(43 percent). Soil testing results identified 561 properties out of 563 properties sampled with
hazardous levels of lead in the soil. (Preliminary findings personal communication, Laszlo
Saska, P.E., DTSC, April 25, 2016.)
The Target Area is now a known lead-contaminated zone. The property values of every
residential unit in the Target Area is likely to have dropped due to the lead-contaminated soil.
Soil remediation will provide some economic relief to home-owners in the Target Area, and
may help in bringing back property values. Because of the hyper-awareness of lead
contamination in the Target Area the ability to sell these homes in the future for their value is

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 in jeopardy. Besides reducing health effects from lead poisoning eliminating lead-based paint
hazards in these homes will improve property values and provide some economic relief to an
area that was lead contaminated.
RATING FACTOR 3: SOUNDNESS OF APPROACH
A. Program Work Plan Strategy
1. Start Up
The collaboration between CSD and DTSC started with the development of this proposal;
however, Maravilla is currently working in the target area with DTSC-identified, lead-based
paint containing residences under its Round 20 grant. Once the proposal is accepted by HUD,
CSD and DTSC along with guidance from HUD will finalize the Work Plan for Round 22.
Process and procedures for outreach, enrollment, and scheduling (combining DTSC’s soil
remediation work and interior dust clean up utilizing State funding, with the CBO’s lead-based
paint hazard reduction work) will have been developed, implemented, and in place.
In order to remediate the number of units identified in this proposal (125 units), Maravilla
will have to add and outfit additional LHCP crews. Within 60 days of the award of this grant
Maravilla will have hired, trained, and outfitted four additional, three-person crews.
2. Build and Establish Partnerships
CSD is collaborating with DTSC on this project. DTSC has and will continue to conduct
extensive soil testing and lead-based paint screening on homes utilizing State funding in the
Target Area. DTSC’s Project Manager will work directly with Maravilla to provide those
addresses and screening results so that Maravilla can enroll households.
Maravilla has formed strong collaborative partnerships with their local CLPPP, Public
Health, Public Health Nursing, Environmental Health, Code Enforcement, Faith-Based
Organizations and housing agencies in the targeted service areas. All partners are committed to
working with Maravilla and DTSC to provide client referrals, blood level screening for children
six and under living in the targeted units, and assistance in the distribution of lead poisoning
prevention education materials.
CSD continues to collaborate with the State Department of Housing and Community
Development (HCD) to participate in the statewide strategic plan to assist in eliminating

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 childhood lead poisoning by 2020. The State’s Consolidated Plan (Plan) for 2015-2020 places a
priority on targeted lead hazard control projects implemented through CSD’s CBOs (page 110).
The final Annual Plan Update FY 2015-2020 may be viewed on-line at:
http://www.hcd.ca.gov/housing-policy-development/housing-resourcecenter/reports/fed/docs/state-of-ca-2015-2020-conplan-final.pdf
CSD has a strong collaborative working relationship with the California Department of
Public Health (CDPH). CDPH assists CSD with providing case management, educational
materials, training referrals, and technical consultation on an ongoing basis. CSD and Maravilla
also expect to receive LBPHC referrals from Section 8 Choice Voucher clients through its
weatherization programs and the efforts of DTSC to remediated soil contamination.
DTSC is a project partner and the Project Manager will be a DTSC employee, who will
coordinate all activities of the sub-recipient (Maravilla). Once the project is awarded to CSD,
CSD and DTSC will develop a memorandum of understanding (MOU) outlining each agency’s
duties and responsibilities and relationships with the sub-recipient. CSD and DTSC will
coordinate with a regularly scheduled weekly update meeting, until the project is up and
running and then meeting will be scheduled on a monthly basis to address issues, benchmarks,
and other programmatic concerns.
CSD will contract with Maravilla once the final work plan is approved. Because Maravilla
has been a lead sub-recipient since the mid-1990s and is under contract now with Round 20
funds a procurement process (RFP/RFQ) will not be necessary. CSD will actively monitor all
work activities to ensure that benchmarks for inspections/assessments, lead-hazard control
work, and clearances are being met. CSD will also review all inspection/assessments, hazard
control option plans, and clearance documents to ensure that Maravilla is conducting LHCP
activities per contract.
3. Outreach and Marketing
DTSC is providing the primary outreach and marketing activities for this project by
providing outreach and intake staff within a local office within the target area to perform intake
and outreach activities and client education. In addition, DTSC will conduct soil testing and
lead-based paint screening of all residences in the Target Area, an estimated 11,000 properties.
This is the largest residential lead contamination cleanup in the State’s history. Besides soil
testing, and limited dust and paint testing, DTSC will provide lead information to residents in
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 the affected neighborhoods at the same time assisting Maravilla in enrolling participants from
properties with the greatest needs (high soil lead concentrations and deteriorated lead-based
paint). Maravilla will also participate with multiagency public service announcements,
participating in community events, and dissemination of lead hazard awareness materials to
organizations in the areas served.
While the bulk of the marketing and outreach effort will be done by DTSC in conjunction
with the soil cleanup activities, Maravilla will also provide marketing and outreach as needed
to ensure that they meet their commitment. The marketing and outreach will be designed and
implemented to provide limited English speaking clients better access to services. Outreach
materials will be available in multiple languages. In addition, Maravilla has resources to
provide oral and writing communication in a languages commonly used in their service
territory including, but not limited to Spanish, Chinese, Vietnamese, Laotian, Russian, German
and Arabic.
For sustainability of eligible LBPHC units, Maravilla will educate residents by providing
lead awareness and hazard control information emphasizing effects lead poisoning prevention
and the maintenance of interim controls. All eligible clients are notified that they may be
eligible to receive no cost weatherization services to reduce energy consumption in their homes.
Outreach Coordinators within the CBO will be responsible for monitoring recruitment,
marketing, and enrollment activities as well as monitoring the status of the units in progress to
program services are carried out effectively and efficiently. Since there is such a large number
of lead-contaminated properties in older pre-1950 housing developments it is unlikely that
Maravilla will run out of potential enrollees during this funding period.
4. Prioritization and Eligibility of Units
CSD plans to enroll 150 qualified housing units and remediate 125 housing units in the
Target Area consisting of at least 38 owner-occupied housing units, 87 multi-family/single
family rentals units. Due to the anticipated large number of occupied units with children CSD
does not anticipate serving vacant units, unless the units are part of a multi-family project and
have vacant units with lead-based paint hazards and the unit can be used for temporary
relocation purposes and the owner/manager guarantees occupancy to a family with children
under 6 for a period of three years.
Pre-1978 housing units will be selected based on the following priorities within the Target
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 Area: (1) units housing children with elevated blood-lead levels (EBLs) referred by the local
CLPPP that are occupied by low-income families; and (2) privately-owned residential units,
containing deteriorated lead-painted surfaces, occupied by low to very-low income families
with at least one child under six residing in the unit, or a child under six spends a significant
amount of time at the unit, or the unit is occupied by a pregnant woman; and (3) tenantoccupied residential units, containing deteriorated lead-painted surfaces, occupied by low to
very-low income families with at least one child under six residing in the unit, or a child under
six spends a significant amount of time at the unit, or the unit is occupied by a pregnant
woman.
Vacant units containing lead hazards will be selected for services as a program exception
with programmatic justification in advance with an agreement with the owner that the unit will
be occupied by low-income families after the clearance of the LBPHC work for a period of at
least five years, and future occupants will include families with a child under the age of 6 years
old. However, given the number of occupied lead-contaminated properties and units with
children, vacant units will only be considered on special occasions.
Affirmatively Further Fair Housing: CSD’s LBPHC addresses two of the four main
impediments to fair housing identified which are: 1) inadequate supply of affordable housing
available to low-income and minority households; and 2) shortage of subsidies and strategies
to promote affordable accessible housing for low, very and extremely low income, including
protected classes. The goal of this proposal is to provide increase access to lead-safe housing
for all segments of the population: homeowners, owners of rental properties, and tenants in a
low-income area that has been polluted with airborne lead. Lead hazard control activities will
ensure that housing in the Target Area will be free of lead-hazards and available to low-income
households. Tenant-based housing that is remediated comes with a stipulation that the unit will
rented to low-income households with children under six years of age for at least three years.
As stated above the Round 22 LHCP will be targeted to households with at least one EBL
child, families with children under six years of age, units where a child under six spends a
significant amount of time at the unit, or the unit is occupied by a pregnant woman.
5. Intake and Enrollment
The intake and enrollment process will proceed by: 1) DTSC will identify leadcontaminated units through their lead screening process in which they will also collect
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 demographic information on household characteristics and provide the household with LHCP
information; 2) DTSC will be primarily responsible for intake and enrollment and provides the
identified units to Maravilla and Maravilla conducts determination of applicant eligibility; 3) if
the unit qualifies for the program it will be placed on a waiting list based on the prioritization
schedule listed above in Item #4.
The income eligibility will be based on verifying that owner-occupied units do not exceed
80% AMI as established by HUD Guidelines. Privately-owned, multi-unit rental dwellings
qualify if at least 50% of the units are occupied by or made available to families with incomes
at or below 50% AMI (in Los Angeles County families in this income bracket make up 21% of the all
families). In the case of an EBL referral, only client income eligibility will need to be
established as the CLPPP agency has identified the lead source to be from the housing unit
through its environmental investigation protocol established by CDPH.
Given the number of housing units in the Target Area (around 10,000) and the high
numbers of identified housing units with deteriorated lead-based paint (47 percent) the
“pipeline” will exceed the grant’s capacity to remediate all the hazardous conditions in the
Target Area.
The Program Manager is responsible for monitoring the recruitment activities of the subrecipient. DTSC will be monitoring both the lead-based paint and the lead-contaminated soil
process. At Maravilla the outreach and enrollment coordinator will be the primary monitor of
intake and enrollment activities. CSD will also monitor enrollment activities and the number of
units in the “pipeline” at any time.
6. Compliance with HIPAA
All medical information and patient confidentiality associated with children identified with
an elevated blood-lead level (EBL) will be maintained and medical information secured and
protected in accordance with the Health Insurance Portability and Accountability Act of 1996
(HIPAA). CSD, DTSC, and Maravilla are not “covered” entities under the HIPAA rules and
any information about housing units with an EBL child can be provided to HUD, EPA, or CDC
without authorization.
CSD requires all sub-grantees to first obtain consent release from a parent or guardian to
receive medical (EBL) information from state and/or local health departments, CLPPP and
other health care agencies, for the purposes of recruiting and enrolling housing units, especially
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 on housing units in which EBL children have been identified. CSD and Maravilla will ensure
that EBL unit health information is properly protected while it is being used and shared.
CSD and Maravilla agree to keep confidential the identity of the children and the contents
of all data files and only release the information to those entities that have a right to access such
information under the HIPPA rules, such as HUD’s OHHLHC. To protect the confidentiality of
each elevated blood level child, CSD and Maravilla will secure the health data under lock and
key and access is limited to the designated lead staff and Project Manager.
7. Blood Lead Testing Prior to Lead Hazard Control Work
Due to the extent of the lead contamination by the Exide battery recycling facility; a
number of other lead polluters in the area including a highly trafficked multi-modal
transportation hub (rail yards and truck traffic from the Port of Long Beach to the Target
Area); and public concern about lead contamination, CDPH and Los Angeles County has been
aggressively conducting blood testing of children in the Target Area. CDPH has conducted
blood tests from over 11,000 children in the Target Area over the past two years.
The State of California regulations imposes specific responsibilities on doctors, nurse
practitioners and physician's assistants doing periodic health care assessments on children
between the ages of six months and six years. Specifically, they are required to order a blood
test for children in publicly supported programs at both 12 months and 24 months. Publicly
supported programs include Medi-Cal, CLPPP, Healthy Families, WIC, Covered California,
and provide guidance to the client on lead poisoning at each periodic assessment from six
months to six years. Almost 100% of all clients receiving services are enrolled in one of these
programs.
In the enrollment process Maravilla will encourage residents to have their children blood
lead tested within six months before commencement of lead hazard work if they haven’t been
blood tested. CSD will require the CBO to make every effort to have all children enrolled in the
LBPHC Program to receive a blood lead test. During the enrollment process, outreach workers
will provide lead poisoning prevention education to the client recommending that they have
their children blood tested by their own physician or the local CLPPP.
After testing has been agreed to by the client, the outreach worker will have the client sign a
release of medical information authorizing the CBO to receive test results. If the blood testing
was not performed or if the CBO is having difficulty obtaining results, the CBO outreach
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 worker or the CBO inspector will ask the resident if they have followed through on the blood
testing referral. If not, then the outreach worker/inspector will encourage testing and contact the
local CLPPP for assistance to consult directly with the client.
If a client refuses to have their child’s blood tested, the CBO will have the client sign a
refusal form, which will be kept in the project file. The CBO will not begin work in the unit
until they have documentation in the unit file of either blood testing or a signed refusal form. A
copy of all blood test results and signed refusal forms will be sent to CSD for input into their
database. There will be no cost to CSD for blood-lead tests to be completed since the cost is
borne through the State’s Medi-Cal Program and the local CLPPPs through the Child Health
Disability Prevention Program.
8. Economic Opportunity
DTSC’s funding for this cleanup effort includes funds for Workforce Development to
ensure that local unemployed and underemployed residents are trained and hired to conduct
clean-up work in the Target Area. $1.2 million of available funding will be used to develop a
DTSC Workforce Development and Job Training Program (WDJT) in partnership with
experienced workforce development programs and training partners. The vision of the WDJT
Program is “Transforming Lives and Land” by providing environmental skills, health and
safety training, and support for job placement to community members affected by lead
contamination. DTSC’s WDJT will meaningfully engage residents in the cleanup of their
communities, successfully move under-employed residents into short-term jobs related to the
cleanup efforts, provide long-term career opportunities in the environmental field, and promote
the use of “local hire” contracting for employment of women and local community residents
for jobs that would otherwise be filled by workers outside these communities. These actions
will directly benefit the local economy.
DTSC’s program is modeled after the U.S. Environmental Protection Agency’s
Brownfields Workforce Development and Job Training program, which helps prepare people
for green jobs that reduce environmental contamination and provide more sustainable futures
for the communities most affected by solid and hazardous waste contamination. DTSC is
collaborating with communities, State and local agencies, nonprofit organizations, legislative
offices and community colleges to identify resources including workforce development,
recruitment and training organizations needed to develop a successful program. DTSC is
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 working closely with the California Labor and Workforce Development Agency, California
Workforce Development Board, California Employment Training Panel, and California
Department of Industrial Relations.
CSD is also committed to utilizing local unemployed and underemployed residents of the
target area. CSD requires, in its contracts with CBOs, that they give hiring priority for positions
funded by the LHCP to qualified recipients of aid under Welfare and Institutions Code Section
11200 in accordance with Public Contract Code Section 10353.
Maravilla is committed to providing economic opportunities to low-income applicants
whenever possible. A large percentage of Maravilla’s present staff were hired from their client
base who are low-income individuals from underserved neighborhoods. Maravilla expects to
hire an additional twelve to fifteen employees to handle the increase in number of units from
their present goals. Maravilla has an excellent record of hiring low-income workers to perform
LBPHC work and training them to do high-quality work since the initial rounds of HUD’s
LBPHC Program. Since 1998 according to the annual LBPHC Section 3 Reports, the CBOs
have hired a total of 38 low-income individuals to fill LBPHC and weatherization positions.
All new Section 3 hires will receive training from the CBO or CBOs certified lead hazard
control trainer within the first quarter of the program implementation or prior to performing
direct hazard control services.
CSD requires that CBO adhere to OMB procurement standards (45 CFR Part 74 or 45 CFR
Part 92) that requires that solicitations for services must make a reasonable attempt to ensure
that small businesses, minority-owned firms, and women’s business enterprises are used to the
fullest extent practicable.
The Maravilla Foundation is a non-profit, community-based organization chartered to assist
low-income individuals and households in the State of California. Since Maravilla will receive
more than $200,000 and are not a for-profit entity, whose service territory includes the Target
Area, they meet the 10 percent requirement for contracts awarded to businesses owned by
and/or employing low and very-low-income persons living within your jurisdiction.
B. Technical Approach/Lead Hazard Control Interventions
1. Overview of Lead Hazard Control Activities
Production Process: CSD and DTSC will jointly manage this process.

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 •

DTSC will go door-to-door to educate residents in their Focus Areas (three Focus Areas
within the Target Area). They will pass out information on both the soil remediation
program and the lead hazard control program.

•

DTSC will conduct its soil assessment and limited lead-based paint survey and provide a
list of properties to CSD/Maravilla where there is at least one positive reading for the
presence of deteriorated lead-based paint.

•

Utilizing DTSC’s list of lead-contaminated homes, DTSC and Maravilla will qualify and
enroll households into the LHCP Program.

•

Once enrolled Maravilla will schedule and conduct a lead-based paint inspection and risk
assessment and produce a Lead Paint Inspection/Assessment Report (LIRA).
Maravilla will be responsible for receiving referrals, client and unit enrollment, obtaining

client authorizations and blood testing information, conducting environmental reviews,
completing the lead inspection/risk assessment report, relocation notification and relocation
activities, arranging for clearances by an independent third party, notification to client that unit
is lead-safe and educating client on proper maintenance of lead-safe housing.
CSD is responsible for reviewing and approving unit enrollment for all project unit files,
completing the environmental review for submission to State oversight agency, approving
scope of work in unit and all modifications, approving clearance inspections listing property in
lead registry on CSD’s public website, preparing close out letter to CBO, and monitoring and
oversight of the CBO.
Typical LHC Unit Timeline
Week One and Two: Maravilla receives client referral; completes intake; determines
eligibility; educates clients on blood testing and temporary relocation; obtains medical
authorization or refusal; obtains owner/tenant authorization to perform inspection; assess
building condition; and initiates the Rehabilitation and Environmental Review (RER) process.
A completed RER form is required to be submitted for review and approval to CSD before
LBPHC activities are performed. Further, if it is determined that a unit has a potential historic
significance, written approval from the California State Historic Preservation Officer (SHPO)
must be received prior to commencing work on the exterior of the unit. The CBO is required
to identify if the potential unit is listed or eligible for inclusion in the National Register of

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 Historic Places. To facilitate the coordination between CBOs and SHPO, CSD has executed a
formal programmatic agreement between CSD, CBOs and SHPO.
Weeks Three and Four: The CBO conducts the lead-based paint inspection/risk
assessment (after SHPO/RER is approved); prepares notification package to include
inspection/risk assessment report, project design, State compliance forms, and if applicable,
issue tenant relocation notifications.
Weeks Five and Six: CBO submits notification package to CSD for review and approval,
modifications are made if necessary, CBO provides property owner approved notification
package and enters into property owner agreement, owner to provide inspection results to
tenants.
Weeks Seven and Eight: CBO finalizes project design and submits to CSD, and if
approved, materials are ordered.
Weeks Nine and Ten: CBO relocates family, if necessary, LBPHC work is completed,
clearance inspection is performed, if the unit passes clearance examination then tenants are
able to reoccupy unit.
Weeks Eleven and Twelve: CBO prepares clearance notification packet and submits to
CSD for approval, CBO provides property owner final clearance with operating procedures
and property is listed in lead-safe registry on CSD’s public website. (See Factor 3, Attachment
5, Milestones Chart.)
Project Oversight and Monitoring: CSD will monitor the progress of units using its
LHCP database system and creating monthly aging reports to verify unit progress. CSD will
evaluate the aging reports to forecast monthly production and workload demands, and issue
quarterly progress reports to the CBO to notice them if they are on track or if there are
deficiencies. CSD has implemented a progressive correction process when a CBO falls behind
schedule to ensure unit production is on track. Under this process, the CBO will receive an
initial correction notification to resolve scheduling deficiencies within 30 days, and if
applicable CSD will coordinate necessary training and technical assistance to assist the CBO in
resolving under performance. If no improvement occurs within 30 days, then CSD will require
the CBO to develop a strategy plan identifying how the CBO will eliminate impediments
within the next 90 days. CSD will increase monitoring of the plan, and if by 90 days the CBO
continues to fall behind then CSD will put the CBO on notice that its contract budget and work

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 plan will be modified and recaptured funds will be redistributed to other producing LBPHC
agencies. (See Factor 3, Attachment 7 – Program Activity Flowchart and Factor 3, Attachment
8, SHPO Programmatic Agreement).
Unit Production: CSD proposes to complete lead hazard control activities on 125
residences based on an average cost of $17,500 per unit. During the contract period, every
process will be reviewed to determine where costs can be saved or additional matching
contributions can happen to reduce the cost per unit and add additional units. There are over
10,000 properties in the Target Area and DTSC has funding to remediate the soil on 2,500
properties. Preliminary estimates of homes with deteriorated lead-based paint in the Target
Area (43%) would indicate that there are potentially 1,000 or more homes in need of lead
hazard reduction services besides soil remediation. Any cost savings the CBO can achieve to
increase the number of units remediated will be investigated over the contract period. Data
indicates that in the 437 homes that were tested, 286 of the homes tested had identified lead
based paint on the building exterior, and it was determined that 187 had visible signs of
deterioration.
Cost Control: Selection of the housing units in the Target Area will be based on our LHCP
unit priorities targeting homes with children under six, or homes where children under six
regularly visit, or homes with children, or homes with pregnant women. The housing units in
the Target Area are older, single-story, medium-sized (1500 square feet or less), and many
built post-WWII. DTSC will cover the costs of soil remediation, lead-contaminated dust
associated with soil contamination, and relocation costs associated with the combined
programs. CSD will review each project LIRA and Scope of Work and work with the CBO to
refine the scope of work to develop a more cost effective lead hazard remediation package that
focuses on interim controls and minimizes abatement activities.
Vacant Units: The primary target for lead hazard remediation are units with EBL children
(or child). These units, once identified with help from the LA County CLPPP, DPH, DTSC,
and local community groups these units will be placed at the top of the priority list. Over 100
units with children and deteriorated lead-based paint, and lead-contaminated soil have already
been identified in DTSC’s initial screening process. There should be no lack of units with
children under six given the number of units in the Target Area. The only vacant units that will
be addressed are those which are in a multifamily building that are needed to temporary

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 relocate residents while conducting lead hazard control activities in their unit.
Rental Agreements: CSD/Maravilla will require landlords to sign an agreement (CSD
904) that requires them to make rental units that have received lead hazard control services
available to low-income tenants whose households include children under six (6) years of age
for a minimum of three (3) years after lead hazard control work is completed and not to raise
rent as a result of the property improvements made to the unit as a result of the Lead Hazard
Control Program. These units will also be included on CSD Lead-Safe Rental Registry and
made available to the public. (See Factor 3, Attachment 2 – LHCP Policies and Procedures).
Emergency Referrals: Emergency referrals will be dealt with as they come in. Maravilla
will assess their production schedule and provide an opportunity to enroll, assess and inspect,
and remediate at the earliest possible opportunity. Coordination with DTSC will be essential
due to their extensive soil removal process. All parties involved with this project have
promised to be flexible with their scheduled production process for such emergencies. (See
Factor 3, Attachment 6, Typical Unit vs EBL Schedule.)
2. Lead Based Paint Inspection/Risk Assessments
Once Maravilla has enrolled a unit and an authorization to inspect is signed by the property
owner, a lead-based paint inspection/risk assessment will be conduct by a State-certified
Inspector/Risk Assessor. No units will be remediated without a lead-based paint inspection/risk
assessment.
Inspection/Assessments will be performed using Chapters 5 & 7 of the 2012 HUD
Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing. California
Code of Regulations, Title 17, lead standards are equivalent to the EPA/HUD regulations;
however, the State does not recognize the 2012 HUD Guidelines. Regulatory standards that are
more restrictive than HUD/EPA standards will be utilized.
•

The California DPH Title 17 (Sec. 35035) regulations utilizes an “exterior floor” and
“exterior horizontal surface” dust hazard level of 400 mg/kg (ppm) instead of HUD/EPA
“window trough” or exterior window sill which applies to clearances too.

•

The California DPH Title 17 (Sec. 35036) regulations define lead-contaminated soil
levels as 400 ppm in “children’s play areas” and 1,000 ppm in all other areas.

•

The County of Los Angeles lead-based paint standard will be used as it is more restrictive

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 than either HUD/EPA or State standards. Los Angeles County defines lead-based paint at
0.7 mg/cm2 or 600 ppm (mg/kg).
•
CSD estimates that the CBO will perform 135 lead-based paint inspections/risk assessments
of which 125 inspected units will go through the completion of work. The total inspections are
estimated at $69,930 including support costs, e.g., sample supplies and laboratory analysis.
This does not include the costs for XRF purchases and maintenance. CSD anticipates that all
135 inspections will be completed within a 36-month period.
To assist property owners in complying with the Lead Disclosure Rule, (24 CFR part 35,
subpart A, or the equivalent 40 CFR part 745, subpart F) and the Lead Safe Housing Rule (24
CFR part 35, subparts B–R) Maravilla will provide each owner with a copy of the rule,
declaration statement for tenants to sign, and the EPA booklet, “Protect Your Family From
Lead In Your Home.” Property owners of rentals or owners who are going to sell the property
are required to include a disclosure in all sales or lease agreements to provide the tenant with a
Lead Warning Statement, give the EPA-approved information pamphlet on identifying and
controlling lead-based paint hazards; disclose any known information concerning lead-based
paint or lead-based paint hazards; any records and reports on lead-based paint and/or lead-based
paint hazards which are available to the seller or landlord, and include an attachment to the
contract or lease (or language inserted in the lease itself) which includes a Lead Warning
Statement.
Work specifications will be developed for each lead hazard identified in the
Inspection/Assessment; however, because this work is conducted “in house” by Maravilla there
is no bid process. These specifications are already compiled for most lead hazard control
activities used in California and are based on the 2012 HUD Guidelines and best practices and
address the following interim control and abatement activities: worksite preparation;
containment; paint film stabilization and removal; friction and impact surfaces; component
replacement; enclosures; and daily and final cleaning. The Inspector/Assessor will develop a
set of lead hazard control options for each identified lead hazard and include in the Lead-based
Paint Inspection Risk Assessment Report (LIRA). The same lead hazard control options will be
utilized in the project development software, Housing Developer Pro (HDP), to compile a
scope of work. The LIRA and scope of work will be reviewed and approved by CSD before

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 work can start. (See Factor 3, Attachment 9, HDP2 Specs TOC)
3. Bid/Procurement/Selection of Contractors
CSD is exempt from conducting a formal bidding process for its contractors; Maravilla is
the CBO contractor currently servicing the target area in Los Angeles County.
Lead hazard control work will be carried out by Maravilla and will not require a bid or
procurement process as all work will be done “in house”. If work will be procured it will
follow state procurement guidelines requiring at least three competitive bids.
4. Lead Hazard Control
Maravilla’s Inspector/Assessor/Project Designer is responsible for developing the lead
hazard control work specifications of each LBPHC unit (Healthy Homes funding is not a
component of this proposal). CSD has developed a set of lead hazard control specifications that
are typically used for most lead hazard control situations in California. These specifications are
based on the 2012 HUD Guidelines and best practices and address the following interim
control and abatement activities: worksite preparation; containment; paint film stabilization
and removal; friction and impact surfaces; component replacement; enclosures; and daily and
final cleaning. The estimated average cost for lead hazard control work funded by HUD is
$13,500. DTSC estimates that their average cost for soil remediation is $40,000 per unit for
soil remediation and up to $2,500 for lead contaminated dust clean up and relocation attributed
to soil contamination using State funding.
CSD utilizes a work project software program called Housing Developer Professional
(HDP). The specifications that were developed for lead hazard control work in California are
included in the HDP program and used to compile a scope of work based on the Lead
Inspection/Assessment Report (LIRA). The scope of work will be developed for each project
and include general requirements, interior lead hazard control activities, and exterior lead
hazard control activities. Each activity/specification will identify the specific activity planned,
the materials needed and the labor required. Associated with each of these will be a cost. The
scope of work will not only include the activities/specifications but the costs (labor,
equipment, and materials) for each activity.
Maravilla will submit each HDP Scope of Work to CSD for review and approval. CSD will
review each activity to ensure that it matches hazards identified in the LIRA. All lead hazards

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 identified in the LIRA are required to be addressed as an interim control activity where
possible or as an abatement activity if an interim control measure will not adequately address
the hazard. CSD will review costs to ensure that they are reasonable and in line with historic
costs to remediate previously used by Maravilla. Any scopes of work that exceed $20,000 in
HUD-funded costs will be routed to the GTR for review and approval. Work cannot begin until
CSD has reviewed and approved each scope of work.
The contractor/CBO selected for this proposal has been conducting lead hazard control
activities since 1994, 20 years. They utilize trained, lead-certified workers and supervisors on
all projects. Any additional crewmembers hired by Maravilla will also be lead-certified
workers and supervisors. If “non-abatement” activities are conducted and non-certified
workers used for this work they will be EPA RRP trained, certified, and supervised. Maravilla
will provide CSD with a list of personnel, certificate numbers and expiration dates at the onset
of the program and CSD will monitor to ensure that CBO personnel retain are certified at all
times.
All remediation services shall be in compliance with the EPA RRP Rule, HUD’s Lead-Safe
Housing Rule, rules in 40 CFR 745, Lead-Based Paint Poisoning Prevention in Certain
Residential Structures and the Housing and Urban Development rules in 24 CFR 35, LeadBased Paint Poisoning Prevention in Certain Residential Structures.
CSD anticipates providing LHCP services to 125 units following the interim control and/or
abatement methods described below. All methods are consistent with CSD’s practices under
Rounds 1, 3, 7, 11, 13, ARRA, 15, 18, and 20. A summary of the types of interim
controls/abatement methods that CSD will utilize are as follows: 1) for exterior walls and other
non-impact surfaces paint film stabilization will be conducted; 2) for friction and impact
surfaces such as windows and doors, CSD prescribes replacement if they can be included as an
envelope repair under the weatherization programs (if they cannot be leveraged from the
weatherization program, CSD will address the problem by wet scraping to the bare wood or
pay for the replacement with lead funds); 3) all units with dust levels above the threshold level
and/or with any interior hazard control work will receive “special” lead cleaning.
To ensure the quality of work and compliance with work specifications and applicable
federal/state/local regulations, CSD will review 100% of the project design for efficiency and
cost effectiveness. CSD’s QAI will perform field inspections of at least 10% of dwelling units

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 provided to verify that:
(1) All specifications and associated costs listed in the project design are necessary and
were provided, (2) units receiving lead hazard control services have met the clearance
standards before re-occupancy, (3) assess the quality of LHCP services provided, and (4) lead
hazard control services provided are in conformance with the LHCP contracts, HUD's
Guidelines, Lead-Safe Housing, EPA’s RRP, and CSD's LHCP Policies and Procedures.
LHCP services will be coordinated with weatherization services. Weatherization services
will be delivered only after the completion of lead hazard control measures.
The CBO will make every effort to conduct the lead hazard control interventions within 10
days from the start of the job. In the event the CBO will not be able to complete the lead
hazard control interventions within 10 days, the CBO will be required to provide justification
for the additional time required.
This proposal outlines a joint lead hazard remediation project designed to address highly
lead-contaminated soils, lead-contaminated dust, and lead-based paint hazards. DTCS will
supervise and monitor soil remediation while Maravilla conducts the lead-based paint and
contaminated dust remediation.
The planned sequence for the work to be done is to: 1) conduct the exterior paint
remediation and any structural rehabilitation first, before soil remediation activities; 2) then
Maravilla will address interior lead hazard control activities and interior rehabilitation needs
either before or while DTSC conducts soil remediation; 3) after the interior work and soil
remediation is complete the final step is the final cleaning and clearance of the unit; and 4)
after clearance is achieved and the family is moved back in, weatherization and/or solar
installation will be conducted. Over 400 properties have already had their soil remediated and
some of those units may qualify for the HUD LBPHC Program. In that case Maravilla will
conduct the lead hazard control activities without regard to the soil.
CSD will require the CBO to make every effort to conduct the lead hazard control
interventions within ten (10) days from the start of the job. In the event the CBO will not be
able to complete the lead hazard control interventions within 10 days, the CBO will be required
to provide justification for the additional time required to CSD.
5. Temporary Relocation
Temporary relocation costs will be paid for with both State and federal funds. DTSC’s
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 Exide clean-up fund will pay for all temporary relocation associated with soil remediation and
lead hazard control work at the unit in the Target Area. If temporary relocation is required and
not associated with the soil clean-up activities then it will be paid for with HUD funds or inkind matching contributions. Relocation activities will comply with CSD’s Temporary
Relocation Policy Guidance that follows the Uniform Relocation Act and all other appropriate
directives from HUD.
If temporary relocation residences are used they will be certified as lead-free facilities prior
to being used for temporary relocation. However, if occupants choose to reside with family or
friends then the unit does not have to be lead-free. In apartment complexes undergoing lead
hazard reduction activities vacant units will be utilized for relocation after lead hazard reduction
activities have been performed first and the vacant unit passes clearance.
Prior to beginning work on a tenant-occupied unit the CBO will make arrangements with
the property manager/owner to: 1) guarantee the occupants’ right to return to that unit without
increasing rent or applying other restrictions to the occupancy of the unit; 2) guarantee the
occupant’s right to refuse to reoccupy the unit and return all deposits and rents paid; and 3) to
permit the LBPHC clients to temporarily stay in the lead-safe vacant unit free of charge. If
vacant units are not available, the customer will be provided reimbursement for all reasonable
out-of-pocket expenses incurred for food, transportation, and lodging.
DTSC and Maravilla will ensure that all reasonable accommodations are made to
temporarily relocating occupant(s) with disabilities in accordance with Section 504, and its
implementing regulations at 24 CFR Part 8, and with Titles II and III of the Americans with
Disabilities Act, as applicable, and HUD requirements.
CSD estimates that providing temporary relocation services to approximately 25 households
at an estimated cost of $85,258. (See Factor 3, Attachment 10 – CSD Temporary Relocation
Policy).
6. Occupant Protection Measures
DTSC and Maravilla will ensure that occupant protection measures are deployed to protect
occupants and workers per the 2012 HUD Guidelines, DPH Title 17, and CalOSHA
requirements. An Occupancy Protection Plan (OPP) will be developed specifically for each
unit and provided to the occupants as well as the crew. DTSC will cover all aspects of the soil
remediation occupancy protection while Maravilla will develop the structural components of
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 the occupancy protection plan for each unit consistent with requirements in the 2012 HUD
Guidelines and DPH’s Title 17. The OPP will detail daily activities planned as well as the
corresponding containment and safety measures that will protect the returning occupants and
workers on site for the duration of the onsite work. State of California regulations require that
adequate containment and cleaning be conducted to protect occupants and workers, which will
be addressed by the OPP. The structural OPP will cover a planned work period of no more than
10 business days. If the HUD-funded lead hazard control work will last longer than ten (10)
business days CSD will provide a written description to HUD’s GTR for review and approval.
If DTSC’s soil remediation work extends the planned work period longer than ten business
days DTSC may provide information to the GTR, but not for review and approval.
If temporary relocation is not necessary and if a LBPHC project has only minor lead issues,
residents must stay outside the dwelling unit during the time work activities are being
conducted; however, they can return in the evening after the day’s work and thorough cleaning
has been conducted. In order for the tenant-occupant(s) to re-enter a unit at the end of the
workday, the following conditions must be met:
•

Through daily cleanup procedures (HEPA vacuum at minimum) are followed at the
conclusion of work each day in the work area and adjacent areas.

•

The work area and adjacent areas can be sealed against entry during non-working hours.

•

The work area and adjacent areas remain inaccessible to occupants until post-lead hazard
reductions clearance standards are verified.

•

The areas available for occupancy provide sufficient bathroom, kitchen and sleeping
facilities and entry/egress pathways to meet the needs of the tenant-occupant(s).

•

A dust wipe sample should be collected from the living area at greatest risk of
contamination at the end of each workday. The sample is to be collected immediately
outside the work area, before clean up, and sent to a lab with a 24-48 hour turn around. If
the dust levels are above the clearance standards, tenant-occupant(s) must be relocated
immediately.
If the same work crew and supervisor can document compliance with these criteria for three

or more consecutive units using the same hazard control techniques, then dust sampling
frequency can be reduced to 1 in every 20 dwellings for that crew.

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 7. Clearance and Re-Assessment Examinations
A Clearance Examination will be conducted on every unit receiving LBPHC services once
all work is complete. A state-certified, independent, third-party inspector will conduct a
Clearance Examination in conformance with Chapter 15 of 2012 HUD Guidelines. Clearance
Examination will include a 1) visual assessment to assure that all the work listed in the project
design is completed and no hazards were cause as a result of the work conducted; 2)
environmental sampling of dust (soil sampling will be conducted under the auspices of DTSC in
conjunction with the soil abatement activity); 3) and a final determination of clearance.
Clearance Examination will be conducted no sooner than an hour after final cleaning has
been conducted and no later than the end of the next business day. A Clearance Report shall be
produced and delivered to the owner of the residence, Maravilla, CSD, and DTSC no later than
one week (7 days) after receiving all laboratory data. The occupants will not be able to return
to the unit or reoccupy the area in the unit clearance has been achieved.
In the event of a failed clearance, Maravilla will be required to remediate the problem and
have the unit re-cleared. Maravilla will be responsible for absorbing any additional costs on
failed units.
8. Post-Lead Hazard Control Maintenance of Units
The owner of the property receives both the Inspection/Assessment and Clearance Reports
which contain information that the owner can use in the future to safely manage the property.
The Inspection/Assessment provides information on the location of lead-based paint on the
structure that was not removed during the lead hazard control process and the Clearance report
contains operating procedures that provide the owner with guidance on maintaining the unit in a
lead-safe manner. If followed, these operating procedures should keep the unit lead-safe in
perpetuity.
CSD established its Lead-Safe Rental Registry under Round 7 and will continue to maintain
the database by updating on a quarterly and annual basis. The CBO will send out annual
renewal notices from the date of the clearance to determine if owners wish to maintain their
units in the database. They must respond to the renewal notice by either having the CBO
perform an annual visual inspection and a re-inspection every two years to assure the unit
remains lead-safe. Or, the owner may contract with a qualified contractor to complete such an
assessment and submit a written copy of the assessment to the CBO.
State of California

Narrative, Page 27

 (See Factor 3, Attachment 11 Operating Procedures.)
While lead hazard control work is in progress Maravilla’s LHCP Manager and the DTSC
Program Manager will monitor performance of the workers to ensure that they perform work
of acceptable quality in compliance with work specifications and applicable federal/state/local
regulations, acceptable quality in compliance with work specifications and applicable
federal/state/local regulations, including, but not limited to HUD’s Lead Safe Housing Rule
and the EPA’s Renovation, Repair, and Painting (RRP) Rule. The final verification of
acceptable quality is the Clearance Examination which the unit must pass to complete the
process. CSD’s Quality Assurance Unit will also monitor work in progress and completed
periodically through the contract period.
C. Lead Hazard Control Program Sustainability
1. Build and Sustain Program Sustainability
This proposal represents a joint effort between CSD’s lead hazard control program and
DTSC’s soil remediation activities in the Target Area. The State of California has funded
DTSC and mandated that they address lead-contaminated soil issues caused by a battery
recycling plant and other lead activities in the Target Area. While they are funded to address
lead hazards in the soil they are not funded to remediate other sources of lead poisoning, leadbased paint. This collaboration combines two different program’s resources to synergistically
address lead poisoning issues in Los Angeles County. The communities in the Target Area
have been very active in having the State do something to remedy their lead contamination
issues and this is one way to get more done. DTSC will provide significant technical and fiscal
support.
Unless there is an effort on a federal or state level to bring additional funding sources into
this area the effort is unlikely to be sustained. Private homeowners in low- and moderate
income areas do not have the resources to have lead hazard remediation conducted. Landlords,
unless forced to remediate their buildings, will do little to fix lead issues. Cities are financially
cash-strapped and cannot afford to develop lead hazard control efforts on their own. There are
no other funding streams available to deal with a problem as great as the lead-based paint
issue. In the Target Area there are over 10,000 properties, most are homes. Based on initial
estimates of homes with deteriorated lead-based paint the likelihood is there are 3-4,000 homes

State of California

Narrative, Page 28

 with deteriorated lead–based paint. If the average cost to control lead hazards in these homes is
$10,000 per unit it will cost $30 – 40 billion to just implement interim controls.
CSD was the first state to adopt a strategy in its weatherization services called Lead-Safe
Weatherization. All agencies working in pre-1978 homes throughout the state are required to
comply with CSD Lead-Safe Weatherization policies. (See Factor 3, Attachment 4, Lead-Safe
Weatherization Requirements.)
CSD LHCP Program builds and sustains community capacity for certified lead
professionals by applying for lead funding for its CBO network and encouraging new CBOs in
starting lead hazard control activities in their communities. This increases the range of
remediation and increases the number of certified professionals in communities throughout the
State.
2. Lead-Safe Housing Registry-Availability of Lead-Safe Housing to Low-Income
Families
CSD intends on affirmatively marketing the units to low-income families with children
under six by maintaining a registry of Round 7, 11, 13, 15, 18, and 20 units that received
LPBHC services. Since full abatement will not be done, this registry will include the county,
street address, and zip code of the units completed. Units will only be listed with the owner’s
concurrence by obtaining an authorization from the owner. CSD will communicate the
availability of this list to the network of CBOs and local CLPPPs to access when looking for
alternate units for EBLs and housing departments. CSD will also post the information on
CSD’s web-site (http://www.csd.ca.gov). The database of lead-safe homes will provide lowincome households and families with children with lead-safe affordable housing choices.
Additionally, the owner(s) must agree in writing to comply with the terms and conditions of
this program including signing a Project Enrollment form (CSD 904) agreeing to make rental
units that have received lead hazard control services available to low-income tenants whose
households include children less than six (6) years of age for a minimum of three (3) years after
lead hazard control work is completed, and agreeing not to raise rent as a result of the property
improvements made to the unit as a result of the LBPHC Program. (See Factor 3, Attachment
12 - Project Enrollment Form CSD 904).

State of California

Narrative, Page 29

 Rating Factor 4: Budget Proposal
a. Budget Estimate of Costs
(1) Budget Estimates of Costs (See Factor 4, Attachment 1, HUD 424 CBW –
CSD/CBO).
b. Budget Narrative
(2) Budget Narrative (See Factor 4, Attachment 2, Budget Narrative – CSD/CBO)
CSD plans on continuing its LBPHC in partnership one CBO who is committed to
providing LBPHC in conjunction with weatherization services. CSD, through its CBO, will
provide $500,000 in matching and leveraging contributions, of which $250,000 is a match
derived from non-federal sources including private property owners’ contributions and local
CDBG funding. In addition, the CBO will leverage another $250,000 from among other
sources, especially the federally funded weatherization programs. All non-federal matches are
documented in the CBO’s letter of commitment. (See Factor 4, Attachment 3, CBO
Commitment Letter.)

Matching Contribution Table
Eligible Match Source (e.g.
CDBG, in-kind, etc.)

Owners and in-kind
contributions

Eligible Match Use (e.g.
Match Amount
relocation, direct lead hazard Commitment
control interventions, outreach,
etc.)
Direct project costs, e.g., cash, $250,000
relocation, materials, labor,
training and technical assistance

c. Financing Strategy
(c) Program Administration and Financial Management: CSD’s primary role will be to
administer the programmatic and fiduciary responsibilities of the LBPHC Program including,
but not limited to: coordination and delivery of training and technical assistance and policy
guidance to the CBO, monitor the CBO’s performance and progress, policy development, data
collection and analysis, preparation of fiscal and program reports to HUD, and assist the CBO
in the coordination of LPBHC efforts with local housing and health agencies. The CBO’s

State of California

Narrative, Page 30

 primary role will be to provide program support and direct hazard control services including,
but not limited to: community outreach and education, unit enrollment, lead-based paint
inspections/risk assessments, project design, direct delivery of lead hazard control services,
relocation, and arranging for clearances by an independent third party.
Funds will be retained at CSD and obligated in multi-year contracts with the CBO. CSD
will execute a contract with the CBO and contract agreements will include standard state and
federal contract language requirements, and other pertinent provisions such as: specific unit
benchmark goals with completion times, work plan objectives, 10% non-federal matching
contribution based on contract amount, collaboration agreements with CLPPP and housing
agencies, and an average direct hazard control unit cost of $13,000. In addition, the CBO will
be required to provide weatherization services in conjunction with LBPHC services in each
unit.
CSD will oversee CBO programmatic and fiscal performance and compliance contract
requirements by conducting monthly desk reviews, annual on-site program reviews, and quality
assurance reviews. The fiscal reviews involve validating claims for reimbursement through
verification of support documentation for direct project, administration, and program support
costs. CSD will evaluate the CBO’s performance on a monthly basis taking into consideration
the number of inspections, units completed, expenditures, proposed by quarter to the actual
completed. CSD will also consider the timeliness of fiscal and programmatic reports, quality of
programmatic reports, results of on-site monitoring, results of QAI inspections, and how the
CBO timely resolves performance deficiencies. The CBO will be notified on a quarterly basis
on the progress of their performance and notified when performance is substandard. CSD will
implement a progressive correction strategy for the underperforming CBO following the same
principles described in the Work Plan.
In addition, as part of the state’s overall fiscal management and oversight systems, CSD is
accountable to the following three control agencies within State government. The combined
efforts and fiduciary responsibilities of these departments comprise the State of California’s
hierarchy for managing financial accountability and program compliance. There specific roles
follow:
•

The Department of Finance - Supervises the state’s financial and business policies and
conserves state’s rights, interests, and resources through independent audits and objective

State of California

Narrative, Page 31

 evaluations, and oversees CSD’s budgets and other related services.
•

The Bureau of State Audits - Promotes the efficient and effective management of public
funds and programs by providing independent, objective and timely evaluations of state
and local activities. Over the past several years, the Bureau of State Audits has made
recommendations to address deficiencies, which CSD has or is in process of remedying,
with CSD’s internal controls environment.

•

The State Controller’s Office - Coordinates the department’s compliance with the U.S.
Office of Management and Budget Circular A-133 Compliance Supplement. Each state
entity monitors the federal funds it disburses to ensure compliance with federal laws and
regulations. The State Controller’s Office additionally accounts for and controls
disbursement of all state funds and determines legality and accuracy of every claim
against the State.

RATING FACTOR 5: ACHIEVING RESULTS AND PROGRAM EVALUATION
1. Benchmarking and assessing accomplishments.
a. Program activities, outputs and yearly outcomes
The project goal and activities:
•

Year One: by the end of Quarter 4 the goals and activities will be sufficient to
conduct outreach to ensure client awareness of services to enroll 20 units into the
program, assess 10 units to determine unit and client eligibility, 5 units completed
and registered as lead-safe, $340,000 LOCCS drawdowns to include proportionate
share of non-federal matching funds.

•

Year Two, the cumulative project goal and activities by the end of Quarter 8 is to
conduct sufficient outreach to ensure client awareness of services to enroll 70 units
into the program, 68 units assessed to determine dwelling and client eligibility, 55
units completed and registered as lead-safe, $1.25 million LOCCS drawdowns to
include proportionate share of non-federal matching funds.

•

Year Three: by the end of Quarter 13 the cumulative project goal and activities is to
conduct sufficient outreach to ensure client awareness of services to enroll 150 units
into the program, 135 units assessed to determine dwelling and client eligibility, 125
units completed and registered as lead-safe, $2.5 million LOCCS drawdowns to

State of California

Narrative, Page 32

 include 10% non-federal matching,. See chart below for more details.

Benchmark Performance Standards Table - Activity by Quarter
Quarter

Q1

Q2

Q3

Q4

Q5

Q6

Q7

Units
Enrolled

0

5

10

20

30

40

50

Inspections/
Assessments

0

0

5

10

25

35

45

Units
Completed
and Cleared
LOCCS
Drawdowns

0

0

0

5

15

25

35

$15K

30K

$100K

340K

510K

680K

1M

Benchmark Performance Standards Table - Activity by Quarter - continued
Quarter

Q8

Q9

Q10

Q11

Q12

Q13

Units
Enrolled

70

90

110

120

130

150

Assessments
Completed

68

85

100

115

125

135

Units
Completed
and Cleared

55

80

90

100

115

125

LOCCS
Drawdowns

1.25M

1.4M

1.65M

1.85M

2.15M

2.5M

Monitoring Performance: CSD will establish performance standards and production
benchmarks and will evaluate Maravilla on a quarterly basis, while taking into account the
number of inspections, units completed, units referred from local housing/health agencies,
expenditures as proposed by quarter and compared to the actual completed. CSD also will
consider the timeliness of fiscal and programmatic reports, quality of programmatic reports,
results of on-site monitoring, results of LBPHC inspections, and how timely the CBO resolves

State of California

Narrative, Page 33

 performance deficiencies. The CBO will be notified on a quarterly basis on the progress of their
performance and notified when performance is below standard.
The goal of CSD’s LHCP is to conduct lead hazard control work in conjunction with other
housing-improvement activities such as weatherization and renewable energy measures to
provide a healthy and economical living environment for low-income families enrolled into the
LHC Program.
CSD is conducting the project as a joint project with DTSC to combine lead hazard
remediation efforts. While CSD’s HUD LBHCP funding is miniscule ($2.5 million) compared
to DTSC’s funding ($177 million) it can significantly impact residents in the Target Area. CSD
is constantly looking for addition sources of funding to help the lives of its constituent network
of low-income households. HUD has provided the primary, if not only source, of lead hazard
remediation funds since 1992. The State of California places a “tax” on lead sales to fund the
State’s and local health department’s Childhood Lead Poisoning Prevention Programs
(CLPPPs) and this revenue source barely funds those programs. Lead-based paint lawsuits
have been won by the State in court with a promise of substantial funds for lead remediation;
however, these cases are tied up in the appeals process which may last years and may result in
a different outcome. There is little if any public push for additional funds. Maravilla may seek
public/private lending partnerships in their communities to help finance lead hazard control or
related work to assist in achieving their unit production goals.
b. Measuring Program Success
CSD will monitor all aspects of lead hazard control program to measure the number of
units enrolled, units assessed, units completed, workers trained, community events, number of
Section 3 hires, amount of cost sharing (matched/leveraged), and the attempts to obtain blood
testing of children. These measures will be evaluated using data received through CSD’s
automated system, annual reports, and individual case records. CSD will monitor the progress
of completion of the identified measures by conducting monthly reviews of data sources
described and the outcome will be documented in monthly performance reports. CSD will
evaluate individual case records to ensure compliance with client eligibility and targeting
households with children under 6, visiting children, and/or pregnant women, verify cost
effectiveness of LBPHC services and matching/leveraging requirements, and that EBL units are
expedited ahead of the others. CSD will hold the CBO accountable for performance
State of California

Narrative, Page 34

 deficiencies by developing a corrective action plan to resolve deficiencies in a timely manner.
Failure to resolve deficiencies in a timely manner will result in CSD redirecting funds and
contracting with other entities, if necessary. CSD will assure that performance benchmarks and
goals established by HUD under this proposal are achieved.
CSD reviews each inspection/assessment and scope of work to ensure that all lead hazards
are identified and remedied on paper and then in the field with periodic QA inspections. In
addition, CSD also assesses the cost effectiveness of each scope of work and reviews and
refines the scope with the CBO to improve the scope and ensure the cost effectiveness of the
measures.
2. NOFA Priorities
Increase Energy Efficiency and the Health and Safety of Homes (Capital Investment and
Planning NOFAs or as Specified in Individual Program NOFA)
A. Better Buildings Challenge
B. Green Building or Renewable Energy
Renewable Energy – CSD has obtained funding from the State’s Cap and Trade,
Greenhouse Gas Reduction Program to install renewable technologies, solar PV and thermal
(water heating) in pre-defined “disadvantaged communities”, of which the Target Area may be
included. Maravilla will assess each unit in the LHCP for renewable energy technologies,
specifically Solar PV and/or Solar Thermal. For units that qualify for these services, the costs
would be paid for using a combination of cap and trade dollars, weatherization, applicable
rebates, third-party financing, and other available funding sources.

State of California

Narrative, Page 35

 State of California-Health and Human Services Agency
DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT
2389 Gateway Oaks Drive, Suite 100, Sacramento, CA 95833
Telephone: (916) 576-7109 Fax: (916) 263-1406


   

 

   

- 
Hit-um?

I
Rr?mn?i v,
LINNE K. STOUT EDMUND 6. BROWN JR.
DIRECTOR GOVERNOR
April 28, 2016

Michelle Miller, Acting Director

US. Department of Housing and Urban DeveIOpment
Office of Lead Hazard Control and Healthy Homes
451 7th Street SW.

Washington, DC. 20410

Dear Ms. Miller:

The Department of Community Services and Development (CSD) is pleased to submit
this proposal to the Department of Housing and Urban Development (HUD) for
continued funding of its lead hazard reduction activities. CSD is requesting $2.5 million
for the Lead-Based Paint Hazard Control Program. CSD plans to strengthen
its work with the lead hazard control program to address other housing-related health
and safety hazards to improve the quality of life of low?income individuals. Attached is a
letter we have received in support of our effort to identify and control lead-based paint
hazards in eligible privately owned rental or owner occupied dwellings.

CSD plans to provide lead hazard control services in one California county through
partnerships with the California Department of Toxic Substances Control and
the Maravilla Foundation, a community based organization and member to California?s
network of Low-Income Home Energy Assistance Program (LIHEAP) and the
Department of Energy Weatherization Assistance Program (DOE WAP) local service
providers. Since the needs of the targeted county is far greater than the resources
available, collaborative partnership with DTSC and the Maravilla Foundation will
avail a financial strategy that provides the leveraging of DOE, and state funds
with the Grant Program.

CSD looks forward to continuing the Grant Program in California to contribute
towards the goal of providing lead safe housing for every child we serve; If you have
any questions, please contact Lorraine Yamada at (916) 576-7139 or
lorraine.vamada@csd.ca.qov.

rely,

I

ES OUT
Director
Enclosures 

Serving Low-Income Families Through Community Partners

CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY
Department of Toxic Substances

Control
News Release

 

Barbara A. Lee, Director
FOR IMMEDIATE RELEASE Contact: Sanford (Sandy) Nax
April 8, 2016 (916) 327-61 14

New Analysis Examines Blood Lead Levels Near Exide

SACRAMENTO A California Department of Public Health (CDPH) analysis has found blood
lead levels in children near the former Exide Technologies battery recycling facility in Vernon
are higher than for those who live further from the facility, but that the age of housing in the area
appears to play a significant role.

The analysis, conducted by CDPH at the request of the California Environmental Protection
Agency and the Department of Toxic Substances Control (DTSC), also showed that children
under age six living in the area near the Exide facility were more likely to have higher blood lead
levels than children in Los Angeles County overall.

CDPH found that 3.58% of young children, within one mile of the former Exide facility, had
levels of 4.5 micrograms of lead or more per deciliter of blood. For comparison, during 2012 in
Los Angeles County overall, 1.95% of children fell into this higher blood lead category. in the
zone greater than one mile from the former Exide facility, but still within the study?s broader
Exide analysis area, reaching up to 4.5 miles from the facility, the percentage'of children in the
higher category was 2.41%.

The US. Centers for Disease Control and Prevention uses a ?reference level? of 5 micrograms
per deciliter of blood and greater, to identify children with blood lead levels significantly higher

than average and who it recommends should receive some public health action to reduce their
future exposure to lead. California considers values at and above 4.5 micrograms per deciliter

as equivalent to this level.

"The California Department of Public Health?s analysis is an important component of our
understanding of the public health impacts from lead in the vicinity of the Exide facility,? said
Director Barbara Lee. ?They pulled together a tremendous amount of data and provided
valuable insights that will be factored into our sampling and cleanup work. We appreciate their
effort.?

The analysis also found that the age of housing is an important predictor of elevated blood lead

levels in the area. When both proximity to the former Exide facility and the year of housing were
included, the effect of proximity to Exide on blood lead levels was much smalier. This appears to
be because older housing is more common in the areas closer to the Exide facility-i

STATE OF CALIFORNIA FACTOR 2, ATTACHMENT PAGE 6

 

Older housing often has lead hazards because lead content in paint was not strictly limited until
1978. CDPH researchers found that 3.11% of young children living in areas near Exide with
many homes built before 1940 had elevated blood lead levels, while only 1.87% had elevated
lead levels where most homes were built after 1940.

A sub-study that included detailed data on the age of individual homes found a large increased
likelihood of higher blood lead among children living in a home built before 1925. In this .
analysis, the effect of distance from Exide was not seen, after controlling for the age of housing.

CDPH researchers examined bleed lead data from children under age six because the vast
majority of testing is done for young children. They are the ones at greater risk for lead
exposure, so testing and interventions have typically focused on young children.

and DTSC requested the analysis as part of the state?s investigation of possible
impacts from operations at the former Exide facility. The Department of Public Health analyzed
blood lead level data from nearly 12,000 children under the age of 6 who had their blood tested
in 2012 the last full year that Exide was operating.

In 2013, DTSC ordered Exide to provide free blood lead testing for those living in the area. And
in early 2015 DTSC informed Exide that it would not grant a permit forthe facility?s operation,
and ordered the closure process to begin.

On Feb. 17, Governor Edmund G. Brown Jr. proposed a $176.6 million spending plan to
expedite and expand soil testing and cleanup of lead in the communities around the former
Exide facility. Under that plan, DTSC will test all residential properties, schools, daycare centers,
and parks within a 1.7 mile radius of the former Exide facility, and estimates it will clean up
contaminated soil at up to 2,500 properties with the highest lead levels and greatest potential for
exposure. The area contains about 10,000 residential properties.

To date, more than 1,000 properties have been sampled and over 200 properties have been
cleaned up in the area surrounding the former Exide facility.

Free Blood Lead Testing

DTSC encourages residents living near the former Exide facility to have their blood tested for
lead. The free and confidential tests are conducted by the Los Angeles County Department of
Public Health. To set up a free screening, call (844) 888-2290, Monday through Friday, from
8:00 am to 5:00 pm. For more information regarding this program, visit


A copy of the Analysis of Children?s Blood Lead Levels in the Area Around the Exide Site is
available at Contact Residents Hotline at (844) 225-3887


FOR GENERAL INQUIRIES: Contact the Department of Toxic Substances Control by phone at

(800) 728-6942 or visit To report illegal handling, discharge, or disposal of
hazardous waste, call the Waste Aiert Hotline at (800) 698-6942.

STATE OF CALIFORNFA FACTOR 2, ATTACHMENT 1, PAGE 5

 

Exide Preliminary Investigation Area
Cal EPA, Department of Toxic Substances Control
Website: https://www.dtsc.ca.gov/HazardousWaste/Projects/UpdateExideSuspension.cfm

STATE OF CALIFORNIA

FACTOR 2, ATTACHMENT 2, PAGE 7

 Target Area Demographics by ZIP Code
Source: 2010-2014 American Community Survey 5-Year Estimates
90022

Zip Code
Subject
HOUSING OCCUPANCY
Total housing units
Occupied housing units
Vacant housing units
Homeowner vacancy rate
Rental vacancy rate
HOUSING TENURE
Occupied housing units
Owner-occupied
Renter-occupied
YEAR STRUCTURE BUILT
Total housing units
Built 2010 or later
Built 2000 to 2009
Built 1990 to 1999
Built 1980 to 1989
Built 1970 to 1979
Built 1960 to 1969
Built 1950 to 1959
Built 1940 to 1949
Built 1939 or earlier
Interpolation from above data
Pre-1960 Housing units
Pre-1960 Housing units vacant
Pre-1960 Housing units rental
Pre-1960 Housing units owner
occupied

State of California

90023

90040

90058

No.

%

No.

%

No.

%

18,037
17,207
830

95.4%
4.6%

11,466
10,860
606

94.7%
5.3%

3,664
3,551
113

96.9%
3.1%

1.7
2.6

(X)
(X)

1.9
4.3

(X)
(X)

1.9
1.3

17,207
6,117
11,090

35.5%
64.5%

10,860
3,002
7,858

27.6%
72.4%

18,037
5
352
427
658
1,379
2,198
3,777
4,791
4,450

0.0%
2.0%
2.4%
3.6%
7.6%
12.2%
20.9%
26.6%
24.7%

11,466
38
348
265
371
797
1,748
1,781
1,867
4,251

13,018
599
8,010
4,409

72%
5%
62%
34%

7,899
419
5,416
2,065

No.

90063

90255

90270

TOTALS
No.
%

%

No.

%

No.

%

No.

%

899
839
60

93.3%
6.7%

14,421
13,483
938

93.5%
6.5%

19,340
18,567
773

96.0%
4.0%

6,529
6,277
252

96.1%
3.9%

74,356
70,784
3,572

(X)
(X)

0.0
5.0

(X)
(X)

2.7
2.8

(X)
(X)

1.0
2.7

(X)
(X)

3.2
2.7

(X)
(X)

12
21

3,551
1,575
1,976

44.4%
55.6%

839
53
786

6.3%
93.7%

13,483
4,898
8,585

36.3%
63.7%

18,567
5,630
12,937

30.3%
69.7%

6,277
1,619
4,658

25.8%
74.2%

70,784
22,894
47,890

95.2%
30.8%
64.4%

0.3%
3.0%
2.3%
3.2%
7.0%
15.2%
15.5%
16.3%
37.1%

3,664
0
172
302
392
334
370
853
811
430

0.0%
4.7%
8.2%
10.7%
9.1%
10.1%
23.3%
22.1%
11.7%

899
8
14
18
46
53
62
135
186
377

0.9%
1.6%
2.0%
5.1%
5.9%
6.9%
15.0%
20.7%
41.9%

14,421
16
409
541
392
821
1,543
2,506
3,148
5,045

0.1%
2.8%
3.8%
2.7%
5.7%
10.7%
17.4%
21.8%
35.0%

19,340
19
356
572
1,443
1,707
1,776
3,110
4,354
6,003

0.1%
1.8%
3.0%
7.5%
8.8%
9.2%
16.1%
22.5%
31.0%

6,529
17
212
203
383
536
773
1,244
1,358
1,803

0.3%
3.2%
3.1%
5.9%
8.2%
11.8%
19.1%
20.8%
27.6%

74,356
103
1,863
2,328
3,685
5,627
8,470
13,406
16,515
22,359

0.1%
2.5%
3.1%
5.0%
7.6%
11.4%
18.0%
22.2%
30.1%

69%
5%
69%
26%

2,094
65
1,128
901

57%
3%
54%
43%

698
47
610
41

78%
7%
87%
6%

10,699
695
6,372
3,631

74%
7%
60%
34%

13,467
539
9,011
3,917

70%
4%
67%
29%

4,405
172
3,141
1,092

67%
4%
71%
25%

95.2%
4.8%

52,280
2,535
33,689

70.3%
3.4%
45.3%

16,056

21.6%

Factor 2, Attachment 3, Page 8

 XRF and Laboratory Results for Paint Samples in Exide Vicinity
Department of Toxic Substances Control

April; 2016

No. of properties tested with XRF for LBP: 437
No. of XRF test results for LBP: 2659

Ave No. of XRF results per property: 6.1

No. of XRF results 0.7 mg/cmz: 658
Percent of XRF results 0.7 mg/cmz: 24.7%

No. of properties with at least one XRF result 0.7 mg/cmz: 286--

Percent of properties with at least one XRF result 0.7 mg/cmz: 65.4%
No. of properties with XRF result 0.7 mg/crn2 and with child/children 107
Percent of properties with XRF result 0.7 mg/cm2 and with child/children 24%

Notes: mg/cm2 milligrams per square centimeter
mg/kg milligrams per kilogram
Exceeds LA County DPH goals (0.7 mg/cm2 or 600 mg/kg)

STATE OF CALIFORNIA FACTOR 2, ATTACHMENT 4, PAGE 6

 

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The following screen indicates areas in the target area with homes built before 1960 and are likely to have high levels of lead-based
paint associated with them.

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State of California Factor 2, Attachment 5, Page 8

An Analysis of Children?s Blood Lead Levels in the Area Around the Exide Site

California Department of Public Health
Childhood Lead Poisoning Prevention Branch

At the initial request of Cal EPA, the California Department of Public Health?s Childhood Lead
Poisoning Prevention Branch analyzed blood lead data for children living in the area around the
Exide site located in the city of Vernon in Los Angeles County. The analysis area was chosen
based on maps provided by the Department of Toxic Substances Control that showed census
tracts within 1.3 miles, 1.7 miles and 2 miles from the Exide site. In order to identify children
living in this area, we selected from our database individuals younger than six years of age at
the time of their blood lead test during calendar year 2012 who lived in the following cities or zip
codes:

Bell, Bell Gardens, Commerce, Cudahy, East Los Angeles, Huntington Park, Maywood, Vernon,
Walnut Park.

Zip codes 90022, 90023, 90040, 90058, 90063, 90201, 90255, and 90270. These zip codes
include the cities listed above as well as areas of the City of Los Angeles and unincorporated
areas that are in the area of interest.

We will refer to this area as the Exide Analysis Area.

The Childhood Lead Poisoning Prevention Branch receives blood lead results from laboratories
and other providers for all California residents. By law these results are submitted electronically.
The lab data typically contains patient name, address, date of birth, provider and lab
information, and lead test result, which may include the reporting threshold level (results are
often reported as being below a certain threshold, such as 3.0 pg/dL") and the draw method
(such as capillary or venous). The data are stored in a large relational database called
RASSCLE.

The study population comprised all children age younger than six years living in the Exide
Analysis Area who had a blood lead test result reported to the State for a specimen obtained
during 2012. The State works to ensure complete reporting of all blood lead analyses. Results
that were not submitted to the State, however, would not be included in the analysis. Results
were classified as having higher lead levels if they were 2 4.5pg/dL (micrograms of lead per
deciliter of whole blood). In those occasions where a lab reported a result as 5 pg/dL? the
result was classified in the 4.5 group. Each individual was counted only once, using their
highest blood lead level during 2012. The child?s residence at the time of their highest BLL in
2012 was the one used for geographic analyses. We excluded the five results that were
determined to be false positives, and also excluded duplicates and clerical errors. Children with
higher BLLs who had a prior level of 2 4.5 at a different address were also excluded. A total of
11,702 children met the conditions for inclusion in the analysis. Of these, 285 had
levels 2 4.5 pg/dL, and 18 had levels 2 9.5 pg/dL (the older level of concern).

The Exide Analysis Area lies about five miles southeast of downtown Los Angeles. The area'
that is within a half a mile of the Exide site is primarily industrial and is crossed by numerous
railroad lines and the Los Angeles River. Outside this area are mixed residential and industrial
areas. Several of the busiest and oldest freeways in Southern California pass through these

STATE OF FACTOR 2, ATTACHMENT 6, PAGE 7

neighborhoods. Most homes and apartments were built before 1960. A very high proportion of
the residents are Hispanic. In 2012, of 11,702 young children tested in the Analysis Area, the
nearest child?s residence was 0.62 miles from the plant, while the furthest residence from the
Exide site was 4.4 miles.

We geocoded 97.6% of the children?s addresses to a precise latitude and longitude, which
allowed for calculation of the straight-line distance to the Exide site and the compass direction
from the site. We were able to assign census tracts, based on the 2010 US Census boundaries,
for 97.7%, including 98.2% of those with levels 2 4.5. Demographic data and housing
characteristics for the census tracts were obtained from the US Census website using the five-
year averages from the 2012 American Community Survey. Note that these data are self-
reported by the resident. The number and proportion of children with higher BLLs and the
location of the census tract with respect to the Exide site are shown in Table 1. We excluded
from the table tracts with fewer than 50 young children tested that were outside a two-mile
radius from the Exide site. There were three census tracts at least partly within the two-mile
buffer zone in Which fewer than 50 young children were tested. Data from these tracts were
aggregated with adjacent tracts that had similar characteristics. No census tract had more than
two children with blood lead levels 2 9.5 pg/dL. In seven of the tracts more than 5% of children
had BLLs 2 4.5 (tracts 530901, 533602, 534403, 534803, 533701, 531602, and 532604), while
six tracts had no children with BLLs above that level.

Looking first at the univariate effect of distance from the child?s residence at the time of their
blood draw, children with higher blood lead levels lived nearer to the Exide site (Table
2a) and there was a moderate increase in risk associated with living less than a mile from the
plant site (see Table 2b). The proportion of these children with levels of 4.5+ was 3.58%,
compared with 2.41% among those who lived in the Analysis Area but farther than 1 mile from
the plant (Odds ratio 1.50, 95% confidence interval For comparison, across all of
Los Angeles County in 2012, 1.95% of children age younger than six years had BLLs above 4.5,
and 0.22% had levels of A total of 363 children were tested who lived less than a mile
from the plant, representing about 3% of the total number of young children in the full analysis.
We divided the Analysis Area into five distance zones, with the first three zones based on the
original 1.3, 1.7, and 2-mile buffers. Univariate risk of having a higher BLL generally decreased
as the distance from the plant decreased, although the effects were smaller in Zones 2-4, with
confidence intervals crossing an OR of 1 (see Table 2c). Note that the risk was higher for those
living within 1.3 miles than for those living less than a mile. A number of the higher BLLs in the
1.0--1.3 mile range lived very near one of the freeways.

To assess the effect of direction we divided the study area into quadrants centered on the Exide
site in two different ways to better identify effects that may overlap quadrants (see diagrams
below).

In univariate analyses, the areas to the East and South and Southeast of the Exide site were at
lowest risk, with the biggest contrast between the Northwest and Southeast quadrants.

Because the presence of lead hazards in a home is highly dependent on the age of the
structure, we examined this risk in several ways: by the proportion of pre-1940 housing in the
census tract, the proportion of pre-1950 housing, and the proportion of pre-1980 housing. The
US Census reports this data in 10?year categories and a median for the entire tract. (Use of the
actual year built for a subsample of the data is described below.) Housing built before 1980 is
usually assumed to have some lead hazards as the lead content in consumer paint products
was not strictly limited until 1978. Using each of the three different year?built cut points

STATE OF CALIFORNIA FACTOR 2, ATTACHMENT 6, PAGE 7

demonstrated the expected relation of age of housing stock to risk of higher blood lead levels.
The univariate effects were most striking in the older housing groups. (See Tables 2f, 29, and
2h). The proportion of children living in census tracts with 40% of housing built before 1940
with BLLs of 4.5+ was 3.11%, compared with 1.87% of those who lived in tracts with 20% pre?
1940 residences 1.69, 95% CI 

Age, sex, race, and ethnicity are also important risk factors for lead exposure. We do not obtain
race or ethnicity from the laboratory reports. Demographic characteristics of the census tract
where the child lived were used as a proxy. The tracts in the Analysis Area have very high
proportions of Hispanic residents. The number of children of other racial/ethnic groups was too
few too analyze. Children living in tracts in which more than 95% of children younger than age
five years were of Hispanic ethnicity, which accounted for 89% of the study population, had a
proportion with BLLs of 2 4.5 of 2.54%, versus 1.62% in tracts in which fewer than 90% of the
young children were Hispanic 95% Cl 0.65? 3.88). See Table 2i. As seen in other
studies, young boys had a higher risk than girls: 2.70% had levels of 4.5 vs. 2.15% of girls
(OR 1.26, 95% Cl 1.00-1.60) (See Table 2j) Most of the increase in risk among boys is due to
the relatively higher risk in the two older age categories relative to girls (Tables 2  and 2m).
Toddlers in the age groups from 9 months to 2.5 years had somewhat higher risk than those 2.5
through five years of age (Table 2k), although boys in the older age group continued to
experience elevated risk (Tables 2  and 2m). Babies younger than 9 months had the highest
risk; however, few children are routinely screened at this age unless there are reasons to
suspect lead exposure, such as those born to a mother exposed during pregnancy, having a
lead-poisoned sibling, or the presence of 

To account for differences in the effect of distance related to direction, we analyzed the effect
within each compass quadrant (Table sets 3a and 3b). Using the scheme we observe
generally low levels in the East and South quadrants. The Long Beach Freeway (l-710) passes
north-south through Zone 2 of the East quadrant. The South quadrant shows a monotonic
decrease in risk as distance from the plant site increases. In the West, the most distant Zone
had the highest risk. The condition of the homes in this area is generally poorer and there are a
number of industrial metal recycling sites. In the North, there is a decreasing trend from the
nearest to the farthest zones. A number of the higher BLLs in North Zone 1 were very near the
Santa Ana Freeway Analyses using the scheme produced fairly similar
results.

We used logistic regression models to look at the effects of multiple potential predictors
simultaneously on the risk of having a higher BLL using SAS PROC LOGIST v.9.4. Variables
were modelled categorically or, when appropriate, as continuous variables (See Table 4). The
first set of models replicate the univariate analyses in Table 2. Median year built and distance
are modeled as continuous variables, with the coefficients representing the change in risk for
each more recent calendar year the average residence in that tract was built and for each
additional mile further away from the Exide site, respectively.

We also modeled distance after transforming the variable based on the inverse of the distance
squared as distance effects may diminish in a non-linear fashion. Models were constructed
adding terms for known or potential confounders. Generally, the effects of distance became
attenuated 4 when other predictors were added to the model, both in the magnitude of the
distance effect and in higher values. For example, the univariate effect of distance produced a
-0.17 with a p-value of 0.03, while a more saturated model that also contained median year
built, directional quadrant, age group, and sex reduced the to ?0.09 with a p-value of about
0.30. Some modest effect for living less than a mile from the plant site remained after controlling

STATE OF CALIFORNIA FACTOR 2, ATTACHMENT 6, PAGE 7

for other risk factors. Age of housing in the census tract remained an important predictor. Using
the proportion of homes in the census tract built before 1940 or before 1950 were not better
predictors than median year built. Increased risk of higher BLLs remained associated with living
in the North and West quadrants relative to the South and East, and in the Northwest,
Northeast, and Southwest quadrants relative to the Southeast. In addition to the geographic
analysis of the 11,702 children in the Exide Analysis Area, we performed a sub-study in which
the actual age of the child?s home was used instead of the US Census median age of housing
data for their census tract (which was based on the residents? self reports). We attempted to
obtain from the Los Angeles County Assessor?s Office the year of construction for all the
children with blood lead levels of 4.5 and a similarly sized sample of children with levels
below 4.5. There was sufficient information to obtain the age of the home for 277 of 278 children
with higher BLLs and 290 of 292 of the sampled children with lower levels.

We then conducted analyses using standard case?control methodology and multivariate logistic
regression modeling. (See table 5). Cases were more likely to live in older homes than controls.
As in the larger data set, the effect of distance diminished substantially after controlling for
confounding variables. A large increased risk was noted for living in a home built before 1925
(multivariate-adjusted OR 2.00, 95% CI while those living in more recently
constructed dwellings had similar risk in the multivariate analyses.

Study Limitations and 

Our analysis is limited to children younger than age six living in the defined geographic Analysis
Area who were tested for lead during the year 2012. Results from other time periods may be
different, as may analyses of the effects in older children or adults. In this analysis we only
examined the determinants of higher blood lead levels, using a dichotomous outcome variable
(BLL 24.5 pg/dL or 4.5). Subtle changes in the mean levels of children?s blood lead would not
have been detectable using this method. Because so many results were reported as falling
below a certain threshold level (such as 3.0 ug/dL?) we were not able to estimate mean or
median lead levels. Although we have blood results for over 11,000 children in the geographic
area around the plant, fewer than 300 had levels 2 4.5 pg/dL. Consequently, when considering
multiple factors at the same time, some cell sizes became quite small, limiting the precision of
stratified and multivariate analyses. Some effect of distance from the Exide plant at a range of 
less than a mile, or less than 1.3 miles, remained after accounting for a number of other risk
factors; however, there were relatively few observations in this area (for example, there were 13
children with BLLs 2 4.5 living within a mile of the plant), so the effect estimates are imprecise.

We did not include in the analyses other potential determinants of risk, including proximity to
freeways and busy surface streets, and the locations of other current or historic point source
lead emitters. Further, data on cultural factors related to risk of elevated blood lead levels, such
as use of traditional folk remedies containing lead, or use of lead-glazed ceramics in the home,
were not available for these children.

Despite these limitations, our findings were consistent with expectations of known lead risk
factors, providing important empiric validity. Our electronic blood lead reporting system captures
a very high fraction of lead tests done on California children. We were able to successfully
geocode a very high proportion of the children?s home addresses, allowing precise calculation of
the distance and compass direction from the Exide site for use in the analyses. Although we
analyzed data from 2012 only, lead 5 deposits are usually not transient and can remain in the
environment for decades. Although we could not calculate mean blood lead levels, large effects
in mean levels due to the Exide plant should have also manifested to some degree in the

4

STATE OF CALIFORNIA FACTOR 2, ATTACHMENT 6, PAGE 7

distribution of higher blood lead levels. Our multivariate analyses were able to account for other
important determinants in addition to the distance and direction from the Exide plant. The
importance of the age of housing as an independent risk factor and potential oonfounder was
reinforced in a case-control substudy we conducted that used the actual age of the child's
residence. This substudy provided further validation of the multivariate analyses that found a
diminished effect of distance from the plant on risk of higher blood lead levels when other risk
factors were taken into account.

STATE OF CALIFORNIA FACTOR 2. 6. PAGE 7

Exide Preliminary Investigation Area
Vernon 90058
Commerce 90040
Bell 90201

Huntington Park 90255
Maywood 90270

East Los Angeles 90022
Boyle Heights 90023

a. Elevated Blood Lead Data in Target Area
a) Number of children under the age of six 704 children in Target Area
(6) with an elevated blood lead level of 5
- 419 children within 1 mile of Exide plant
μg/dL or above.
- 285 children, from 1 to 4 miles
b) Total number of children under the age
11,702 in Target Area
of six (6)
c) Percentage of children under the age of
3.58 % within 1 mile of Exide plant
six (6) with an elevated blood lead level of 2.41% from 1 to 4 miles
5 μg/dL or above.
d) Source: DTSC April 8, 2016 report found online at:
http://www.dtsc.ca.gov/HazardousWaste/Projects/upload/An-Analysis-of-Children-s-BloodLead-Levels-in-the-Area-Around-the-Exide-Site.pdf
b. Income Data in Target Area
a) Enter percentage of families < 80% AMI in target
39%
area
b) Source and date: U.S. Census Bureau, 2010-2014 American Community Survey 5-Year
Estimates, California
c. Housing Age and Tenure Data in Target Area
a) pre-1960 rental housing units;
b) pre-1960 owner-occupied housing units;
c) pre-1960 vacant housing units;
d) total number of pre-1960 housing units, (a + b + c)
d1) percentage of pre-1960 rental housing units
d2) percentage of pre-1960 vacant housing units; and
e) Source: 2010-2014 American Community Survey 5-Year Estimates

33,689
16,056
2,535
52,280
45.3%
3.4%

 DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT
HUD Fiscal Year 2016 Lead-Based Paint Hazard Control Program
7/1/2016 through 6/30/2019
36-month Period of Performance
WORKPLAN
SCOPE OF PROJECT
Since 1992, the Department of Community Services and Development (CSD) has
managed a Lead Hazard Control Program (LHCP) designed to identify and control
lead-based paint hazards in eligible, low-income, privately- owned housing for rental or
owner occupants. CSD has successfully managed the LHCP for over 23 years through
effective program design, implementation, and through cost-effective and fiscally
responsible business practices. CSD developed the LHCP design by forming a
collaborative partnership between CSD and its network of Community-Based
Organizations (CBOs) in the delivery of lead hazard control services to low-income
households. The LHCP CBO’s have a long history of serving low-income families and
offer a wide range of community service programs in the areas they serve.
During this round, CSD is collaborating with the California Environmental Protection
Agency’s Department of Toxic Substances Control (DTSC) to address lead hazards in the
low-income communities in Los Angeles County including Boyle Heights and Vernon, and
portions of Huntington Park, Bell, Commerce, Maywood, and East Los Angeles. In March
of 2015, the Department of Toxic Substances Control, in collaboration with community
groups, elected officials, and the U.S. Attorney’s office shut down a battery recycling
facility in Vernon, California due to a number of serious environmental issues and found
that there were significant levels of lead contamination in the communities surrounding the
recycling plant. Based on the lead contamination issues, the California Department of
Public Health conducted analysis and determined that blood lead levels in children under
the age of 6 near the former Exide Plant area are higher than for those who live further
from the facility, but also concluded that the age of the housing also appears to play a
significant role. The State of California has allocated $176 million for sampling, testing,
and cleanup of lead contaminated soil in residential properties surrounding the former
Exide plant. It has been determined that many of the homes in the surrounding
communities were built prior to 1950 and are in various states of disrepair. Both soil and
exterior paint sampling has been conducted in over 437 homes to date utilizing State
Funding. Data indicates that in the 437 homes that were tested, 286 of the homes tested
had identified lead based paint on the building exterior, and it was determined that 187 had
visible signs of deterioration. The State is proposing to combine the efforts of an areawide soil cleanup with reducing lead hazards associated with residential lead-based paint.

State of California

Page 1
Factor 3—Attachment 1, Page 20

 CSD’s LHPC is designed to work in conjunction with the federally-funded Low-Income
Home Energy Assistance Program (LIHEAP) weatherization component, Department of
Energy Weatherization Assistance Program (DOE WAP), local health agencies and
affordable housing programs such as Community Development Block Grant (CDBG),
HOME Investment Partnership Program (HOME), and CalHome. When applicable, the
CBO will integrate LIHEAP and DOE-WAP weatherization funding, and State funding as a
leverage resource to offset direct program costs. In conjunction with LHCP activities, the
CBO’s will provide low-income families with a full complement of weatherization services
t o r e d u c e t h e i r e n e r g y c o n s u m p t i o n , such as weather-stripping, insulation,
caulking, water heater blankets, heating/cooling repairs and replacements, and a whole
host of other measures, including Solar Photovoltaics (PV) and solar thermal water
heating systems. Occupant health and safety is a critical component of CSD’s
weatherization services and provides carbon monoxide and smoke alarms as well as
remediating combustion appliance safety hazards. The CBO continues to build
relationships with their local housing and health departments to coordinate LHCP with
rehabilitation services, develop a referral system of at-risk units, and to expand local
certified workforce within their communities.
CSD’s and DTSC’s LHCP goals are to provide services to at least 125 pre-1978 housing
units occupied by low to very-low income families with at least one child under six residing
in the unit, or a child under six who spends a significant amount of time at the unit, or if the
unit is occupied by a pregnant woman as defined by HUD criteria. In addition, the LHCP
program will provide lead awareness education to each enrolled client and to the general
public, maximize resources by strengthening collaboration with local housing and health
departments, increase lead-safe rental opportunities for low-income households, and
expand certified workforce in the local communities. To achieve these goals, CSD will
implement ten tasks described below in collaboration with DTSC and the service area
CBO (Maravilla Foundation).
GOAL 1 – PROGRAM MANAGEMENT AND CAPACITY BUILDING (Including data
collection and program evaluations)
Task 1 - Program Planning
CSD’s primary role will be to administer the programmatic and fiduciary responsibilities of
the LHCP including, but not limited to: coordination and delivery of training and
technical assistance and policy guidance to t h e CBO, monitor the CBO performance
and progress, develop policies consistent with applicable laws, data collection and
analysis, preparation of fiscal and program reports to HUD, and assist the CBO in the
coordination of LHCP efforts with local housing and health agencies.
Due to the substantial need within the Los Angeles County area, CSD will contract directly
with the CBO that currently serves Los Angeles County (Maravilla Foundation). The

State of California

Page 2
Factor 3—Attachment 1, Page 20

 primary role of the CBO, serving the same neighborhoods that are affected by the lead
contamination in Los Angeles County, will be to provide program support and direct hazard
control services including, but not limited to: community outreach and education, unit
enrollment, lead-based paint inspections/risk assessments, project design 1, direct delivery
of lead hazard control services, relocation, and arranging for clearances by an
independent third-party inspector.
The CBO has strong partnerships with other local community- based organizations and
faith-based organizations and they have the capability of strategically layering LHCP
services with weatherization, rehabilitation and other social service program funding. The
CBO has been involved with CSD’s LHCP since 1992, providing LHCP services to
hundreds of residences in Los Angeles County.
CSD is exempt from conducting a formal bidding process for its contractors; Maravilla is
the CBO contractor currently servicing the target area in Los Angeles County.
Funds will be retained at CSD and obligated in one multi-year contract with the CBO. CSD
will execute a subcontract with the CBO and will include the standard state and federal
contract language requirements, and contract requirements will be incorporated to include
at least the following: specific unit benchmark goals with completion times, work plan
objectives, 10% non-federal match resource requirement contribution based on contract
amount 2 collaboration agreements with Childhood Lead Poisoning Prevention Programs
(CLPPP) and housing agencies, and an average cost per unit of $17,500. In addition, the
CBO will be required to provide weatherization services in conjunction with LHCP
intervention services in each unit if applicable. The State funding will also be utilized for
eligible non-federal match.
The CBO will submit monthly expenditure reports with back-up documentation for direct
project costs for each completed unit, and specify the nature of the cost for administration
and program support costs incurred. CSD will take steps to monitor the performance of
program and fiscal objectives by conducting monthly reviews of activity reports and
expenditure claims, quarterly written evaluations, annual desk review of fiscal program
performance and at least one on-site monitoring visit during the contract term. Further, the
CBO’s progress and performance in meeting contract obligations will be monitored in
various ways as outlined in Goals and Objectives.
The CBO currently has sufficient certified staff to immediately implement LHCP activities;
however, due to the number of units that the CBO will be expected to provide direct hazard
control services to, they will have to add additional crews with certified staff.

1

Project design includes preparation of work specifications developed from the results of the lead-based
paint inspection/risk assessment and cost estimate of proposed work.

2

CBO will be required to provide a 10% matching funds contribution from non-federal sources, owner
contributions, and private donations.

State of California

Page 3
Factor 3—Attachment 1, Page 20

 The State of California funding has also set aside $1.2 million for workforce development
within the affected area in Los Angeles County, which would also be utilized to fund
training for future staff including lead workers, supervisors, and lead inspectors and
assessors as required to meet benchmarks.
CSD will implement the LHCP with three key staff members: the Project Director, Lorraine
Yamada; DTSC Program Manager (vacant), and Chief Financial Officer, Lee Scott. CSD
anticipates some overlap of the CALHB0575-14 and the new round of funding. To
manage the overlap, the Program Manager role will reside at Department of Toxic
Substances Control. DTSC staff will fill the Program Manager position within the first 60
days of the grant. CSD and DTSC staff will spend the first six months of the grant period
preparing and finalizing the work plan and budget, seeking approval from HUD for the
Release of Funds Request, procuring and executing contracts with the CBO, generating
fiscal and programmatic forms, streamlining current processes, and insuring that
certification training is conducted to have and maintain an adequate workforce at a local
level to complete the benchmarks.
DTSC has started with their soil remediation efforts in the affected communities impacted
by the Exide battery recycling plant utilizing State Funding and is scheduled to remediate
2,500 units within a 3 year period. The initial phase of the soil remediation includes
sampling of exterior soil and a pre-screen of exterior lead-based paint. As previously
identified, of the 437 units tested to date, 286 units were identified to have lead based
paint, 187 of which had deteriorated lead based paint on the exterior. DTSC will provide
the CBO with site locations where initial testing has determined the presence of
deteriorated lead based paint on the exterior of units so that the CBO can enroll units and
initiate lead hazard screening process to determine if these units are eligible for LHCP
services. The CBO will start implementing the program immediately upon funding. During
this six-month period, the CBO will conduct collaboration meetings with local housing and
health departments, DTSC Outreach Coordinators, and begin initial inspections. By month
nine, the CBO will commence full-scale services with five units completed by month nine.
CSD will implement on-going monitoring of the CBO during the course of the grant to
ensure objectives and goals are accomplished within 36-months.
CSD will conduct initial planning meetings with DTSC and CBO to discuss programmatic
requirements, scheduling, and planning LHCP activities. Thereafter, CSD will convene
meetings on at least a quarterly basis for the purpose of program planning, monitoring,
and evaluation. On-going monitoring and evaluation will be conducted to ensure that the
CBO is meeting the projected benchmark goals by conducting monthly reviews of activity
reports and expenditure reports, annual desk review, and on-site monitoring visits. CSD
proposes meeting the ten task objectives over a 36-month period as proposed in the
Work Plan Development Worksheet.
The cost for program planning includes the costs for CSD and DTSC Administration to
perform direct project activities, including monitoring progress and performance of the
CBO, data management, purchasing program insurance, and administrative costs.

State of California

Page 4
Factor 3—Attachment 1, Page 20

 GOAL 2 – COMMUNITY EDUCATION, OUTREACH AND TRAINING
Task 2- Enrollment
Unit Selection. CSD and DTSC estimates to enroll approximately 1 5 0 pre-1978 units,
occupied by low to very-low income households consisting of owner-occupied and single
or multi-family rental units. Units will be selected based on the following service
priorities in the following priority order: 1) units that are occupied by children with identified
elevated blood lead levels (EBLs) referred by the local Childhood Lead Poisoning
Prevention Program (CLPPP); 2) units that are pre-1978 privately-owned residential units
containing lead hazards occupied by low to very-low income families with at least one
child under six residing in the unit, or a child under six who spends a significant amount of
time at the unit, or if the unit is occupied by a pregnant woman.
Although vacant units can be served under the LHCP Program, they will be the exception
and will be last priority. In the event a vacant unit is identified, prior to any lead
inspection and assessment activities, the property owner will be required to sign an
affidavit that will require, in all cases, giving the priority in renting units assisted under this
section, for not less than 3 years following the completion of lead remediation activities, to
families with a child under the age of six years, except that buildings with five or more
units may have 20 percent of the units occupied by families with incomes above 80
percent of area median income level the property owner to make the unit available only to
eligible families with children under the age of 6. If the affidavit is not signed, the unit will
be ineligible. Once GTR has provided approval, a full lead inspection and assessment will
be performed to determine the extent of lead hazards and lead hazard reduction
requirements. Lead hazard reduction activities will not be approved by CSD in advance
of 1st and 2nd priority units.
In addition to the collaboration with DTSC, CSD expects to receive referrals of units
meeting the selection criteria from its LIHEAP and DOE weatherization programs, local
CLPPP and housing departments. The local CLPPP and housing departments in the
CBO’s target areas are committed to referring units in which it has been determined that a
child has been lead poisoned as a result of lead hazards within the home; and units
funded by Community Development Block Grant (CDBG), HOME Investment Partnership,
CalHOME or other local housing rehabilitation projects. In addition, CSD expects to
receive referrals from Section 8 Choice Voucher clients through its weatherization
programs.
Unit Enrollment/Intake. The outreach workers will commence the intake process to
assess client (property owner/tenant) and unit eligibility into the LHCP based on the
selection criteria described earlier. The outreach worker will determine client income
eligibility if a target-aged child resides in the unit or is likely to reside in the unit, and if the
unit is pre-1978 containing deteriorated painted surfaces. The income eligibility will be
based on verifying that owner-occupied units not exceed 80% AMI as established by HUD
Guidelines. Privately-owned, multi-unit rental dwellings qualify if at least 50% of the units
State of California

Page 5
Factor 3—Attachment 1, Page 20

 are occupied by or made available to families with incomes at or below 50% AMI. In the
case of an EBL referral, only client income eligibility will need to be established as
the CLPPP agency has identified the lead source to be from the housing unit through its
environmental investigation protocol established by the California Department of Public
Health (CDPH).
Units meeting criteria stated above will be referred for lead-based paint inspection/risk
assessment for further evaluation. If the residents do not meet income eligibility and the
unit otherwise qualifies, then the CBO will offer to provide a referral to other non-HUD
LHCP providers in or around the area. For those units meeting the income guidelines, the
CBO will proceed to educate the owner on the lead hazards and the benefits of the LHCP
interventions.
The CBO will advise the property owner of the conditions of the program to include: the
owner’s requirement to maintain the affordability of the unit (rental owners only), to market
the units to low-income households with children for a period of three years (rental owners
only 3), temporary housing requirement, authorization to perform LHCP services and
clearance inspection, and authorization to list property in lead-safe rental registry (see
Task 3 below concerning lead-safe rental registry). If the owner agrees, the CBO will enter
into an owner agreement at which time a lead-based paint inspection/risk assessment will
be scheduled.
Task 3 - Outreach/Education and Lead Safe Registry
Outreach Methods. CSD through the CBO proposes to implement an outreach plan in
collaboration with the local CLPPP, and DTSC to develop targeted education and public
awareness to improve access to services and information. The CBO will provide lead
hazard awareness education to potential clients during enrollment and inspection
process by providing residents/owners with written material on the prevention of lead
poisoning, including educational flyers from CDPH and the EPA booklet “Renovate Right”:
Important Lead Hazard Information for Families, Child Care Providers and Schools”.
The discussions and materials will include topics concerning nutrition, health effect of lead
hazards, identifying lead hazards, importance of blood testing, and how to maintain a
lead-safe home. These materials, as well as materials from other California LHCP
contractors, are available in multiple languages. In addition, the CBO has the capability of
communicating orally and in writing in a multitude of languages including, but not limited to
Spanish, Chinese, Vietnamese, Laotian, Russian, German and Arabic. The CBO wi l l use
these language capabilities on a daily basis with their client base and will do so with this
proposal. In addition, relative to Executive Order 13166, CBO’s shall be required to take
reasonable steps to ensure meaningful access to their programs and activities to the
LEP individuals. CBO will also be required to assure that it complies with the Americans
3

The property owner of the rental will be required to give priority in renting units assisted by the LHCP, for
not less than three years following the completion of LHCP activities, to families with target aged children,
except that buildings with five or more units may have 20% of the units occupied by families with incomes
above 80% of AMI.

State of California

Page 6
Factor 3—Attachment 1, Page 20

 with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability,
as well as all applicable regulations and guidelines issued pursuant to ADA.
DTSC is scheduled to open a local office within the affected area within Los Angeles
County to provide a resource and local assistance center. In addition to coordination of
local efforts to the Exide clean up process, the local assistance center will also provide
outreach for the LHCP program to the local community. The CBO will participate in or
conduct at least 2 community events in the targeted counties for the general public during
the course of this grant to disseminate information to the general public concerning lead
hazards. It is estimated that through the, DTSC outreach effort, community events, and
during the LHCP enrollment process CBOs provide lead hazard awareness education
to 3,500 individuals. In addition, CDPH provides over $4 million per year to counties
within California for their local CLPPPs, which includes Los Angeles County. Upon
notification of an EBL child, CDPH will conduct an environmental investigation. The
Governor’s proposed 2016-17 Budget reflects an increase of 7.0 permanent positions and
$8.2 million dollars in expenditure authority for the California Department of Public Health
Childhood Poisoning Prevention Branch (CLPPB). The additional resources will allow the
Childhood Poisoning Prevention Program run by CLPPB, to lower the blood lead levels
which trigger public health nursing and environmental case management of lead poisoned
children in California and to also extend a range of basic services to all children who have
been exposed to lead, as defined by a blood lead level of 5 micrograms per deciliter
(which is the current Centers for Disease Control and Prevention reference level). This
money is earmarked for identification and case management of children with elevated
blood lead levels, and for local education and outreach programs. CSD and its CBO will
continue to interface with the local CLPPPs to coordinate client services.
The cost associated with outreach and education is included in the CBO’s individual
budget as a program support cost. Reimbursement of this activity is based on actual
cost reimbursement. Additional outreach conducted by DTSC Outreach Coordinators will
be funded through State Funding.
Lead-Safe Rental Registry. CSD intends on affirmatively marketing the units to lowincome families with children under six by maintaining a registry of units that receive
LHCP services. Since full abatement will not be done, this registry will include the county,
street address, and zip code of the units completed. Units will only be listed with the
owner’s concurrence by obtaining an authorization from the owner. CSD will communicate
the availability of this list to the network of CBOs and local CLPPPs to access when
looking for alternate units for EBLs and housing departments. CSD will also post the
information on CSD’s public web-site (http://csd.ca.gov). The database of lead-safe
homes that will be generated as a result of the units completed under this grant will
provide low-income households and families with children with lead-safe affordable
housing choices.
The operating procedures that are a part of the clearance notification packet provide the
owner with guidance on maintaining the unit in a lead-safe manner. These operating
procedures should keep the unit lead safe in perpetuity. CSD established its lead-safe
registry under Round 7 and has continued to maintain the database by updating it
State of California

Page 7
Factor 3—Attachment 1, Page 20

 quarterly and annually.
The cost associated with maintaining and marketing the lead-safe registry will be shared
by CSD and the CBO under program support costs.
Task 4 - Training and Technical Assistance
CSD will utilize internal staff and staff from the Quality Assurance Inspection Unit to
provide training and technical assistance to the CBO included in this proposal.
Certification and Renewal Training. CSD shall require the CBO to secure certification and
renewal training sessions through a State-accredited Lead related training approved by
HUD for LHCP certifications and renewals.
The total cost to provide certification and renewal training is approximately $10,313.
CSD requires that the CBO take mandatory EPA Lead Renovator training prior to
performing work on pre-1978 homes, where the work could potentially disturb Lead- based
paint. All services shall be in compliance with the Environmental Protection Agency rules
at 40 CFR 745, Lead-Based Paint Poisoning Prevention in Certain Residential Structures
and the Housing and Urban Development rules at 24 CFR 35, Lead-Based Paint
Poisoning Prevention in Certain Residential Structures. It is also required in the LHCP
program that any worker that is inside of containment during lead hazard activities be a
certified lead worker or supervisor.
Lead-Safe Weatherization Training. CSD requires all of the CBOs that provide
weatherization services and LHCP services shall receive Worksite Safety, Environmental
Hazards Awareness and Lead-Safe Weatherization Training. CSD offers this training
online at no cost to providers. For weatherization services performed on HUD units, all
CBO work crews and their subcontractors who provide basic weatherization or specialty
services are required to be trained in HUD-approved Lead- Safe Weatherization.
Quality Assurance Inspection (QAI) Inspections. The QAI Unit inspectors will conduct
field inspections after a third party clearance inspection has been completed to ensure
all work is in conformance with HUD Guidelines. The purpose of the inspections is to
verify that:
•
•
•

All specifications and associated costs listed in the project design are necessary and
were provided.
Units receiving lead hazard control services have met the clearance standards
before re-occupancy.
Assess the quality of LHCP services provided. Lead hazard control services
provided are in conformance with the lead hazard control contracts, the HUD's
Guidelines, CSD's LHCP Policies and Procedures, and all applicable laws and
regulations.

The QAI inspector shall evaluate CBO performance for compliance in accordance with
State of California

Page 8
Factor 3—Attachment 1, Page 20

 CSD contract guidelines, HUD's Guidelines, CSD's LHCP Policies and Procedures
and all applicable laws and regulations. The QAI inspector shall inspect approximately
ten percent (10%) of dwelling units provided with lead hazard control services of the CBO
(approximately 13 inspections). Re-inspections of failed units (not meeting clearance
standards) shall be at one hundred percent (100%) and re-inspections of other units shall
occur as applicable (approximately 5%). The approximate cost to perform QAI inspections
is $1,985.
GOAL 3 – LEAD HAZARD ACTIVITIES (including testing, interventions conducted
and relocation)
Task 5 - Blood Testing/EBL
The State of California regulations imposes specific responsibilities on doctors, nurse
practitioners and physician’s assistants doing periodic health care assessments on
children between the ages of 6 months and 6 years. Specifically, they are required to
order a blood test for children in publicly supported programs at both 12 months and 24
months. Publicly supported programs include Medi-Cal, CLPPP, Healthy Families, and
WIC, Covered California, and provide guidance to the client on lead poisoning at each
periodic assessment from 6 months to 6 years. Almost all of our clients are enrolled in one
of these programs. If a child is not supported by one of the public programs mentioned,
then the health care provider will evaluate the need for testing by asking questions
concerning the residence. If a child between the ages of 12 months and 6 years was
neither tested nor asked the risk evaluation question at 12 and 24 months, the health
care provider must do it as soon as he or he/she becomes aware it was not done at the
appropriate time. The health care provider also should order a blood test if it appears a
change in circumstances has put a child at risk. CDPH administers these regulations
and is notified by the physician when blood lead levels indicate that the child is lead
poisoned. CDPH defines a Lead poisoned child (EBL child) as a child with 1) one
venous blood Lead level (BLL) equal to or greater than 20 micrograms/dL or 2) two BLLs
equal to or greater than 15 micrograms/dL that is at least 30, but no more than
600 calendar days apart. Upon notification of an EBL child, CDPH will conduct an
environmental investigation. The Governor’s proposed 2016-17 Budget reflects an
increase of 7.0 permanent positions and $8.2 million dollars in expenditure authority for the
California Department of Public Health Childhood Poisoning Prevention Branch (CLPPB).
The additional resources will allow the Childhood Poisoning Prevention Program run by
CLPPB, to lower the blood lead levels which trigger public health nursing and
environmental case management of lead poisoned children in California and to also
extend a range of basic services to all children who have been exposed to lead, as defined
by a blood lead level of 5 micrograms per deciliter (which is the current Centers for
Disease Control and Prevention reference level).
Although CDPH has oversight over lead blood testing, CSD will require the CBO to make
every effort to have all children enrolled in the LHCP to receive a blood lead test.
During the enrollment process described in Task 2, the outreach worker will provide lead
poisoning prevention education to the client recommending that they have their children
blood tested by their own physician or the local CLPPP. If the client agrees to the
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Page 9
Factor 3—Attachment 1, Page 20

 testing, the outreach worker will have the client sign a release of medical information
authorizing the CBO to receive test results. If the blood testing was not performed or if the
CBO is having difficulty obtaining results, the CBO/DTSC outreach worker or the CBO
inspector will ask the resident if they have followed through on the blood testing referral. If
not, then the outreach worker/inspector will encourage testing and contact the local
CLPPP for assistance to consult directly with the client.
If the client refuses to have their child blood tested, the CBO/DTSC Outreach worker will
have the client sign a refusal form, which will be kept in the project file. The CBO will not
begin work in the unit until they have documentation in the unit file of either blood testing
or a signed refusal form. A copy of all blood test results and signed refusal forms will
be sent to CSD for input into their database. There will be no cost to CSD for blood-lead
tests to be completed since the cost is borne through the State’s Medi-Cal Program
and the local CLPPPs through the Child Health Disability Prevention Program.
Children who are identified as EBLs through this program will be introduced into the
medical case management system administered by CDPH. CSD places a high priority to
rapidly respond to the needs of EBL units in the target areas that are either referred by
the CLPPP, the CDPH, or where resident children have been identified as EBL through
this program. As a result, the CBO will be required to implement an accelerated LHCP
schedule in EBL units. Property owners must address the situation immediately. The CBO
will respond to the needs of EBL children outside of their target areas by referring the EBL
unit to a local LHCP that provides services in the area or referring to the local housing
official that enforces regulations requiring property owners to abate lead hazards. Utilizing
State Funding, DTSC will also assist with units that have identified soil contamination in
the provision of soil clean-up, interior dust clean-up attributed to exterior soil
contamination, and re-location.
Task 6 - Lead-Based Paint Inspections/Risk Assessments and Project Design
Once a unit has been enrolled and an authorization to inspect is signed by the property
owner, a lead-based paint inspection/risk assessment is conducted. A State-certified
Inspector/Risk Assessor will spend at least one hour performing the combination leadbased paint and risk assessment in accordance with California Code of Regulations, Title
17, using Chapters 5 & 7 of the Guidelines for the Evaluation and Control of Lead-Based
Paint Hazards in Housing as published by HUD in 2012, and all amendments thereafter.
Task 7 - Interim Controls/Abatement and Cost
CSD has found that providing full abatement techniques is costly and minimizes the
number of families with children under six to receive services; therefore, CSD’s provision
of LHCP work in those units without an EBL is a primary prevention strategy through the
combination of interim controls and abatement techniques to the existing target-aged
children and target-aged children that live in the unit thereafter. It has been determined
that the large majority of units within the affected area are single family dwellings.

State of California

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Factor 3—Attachment 1, Page 20

 Based on CSD’s management of previous rounds of LHCP funding for single family
dwellings, CSD proposes to provide direct hazard control services 4 for an average cost per
unit for direct hazard control activities of $13,500. To provide services to the maximum
number of families with target-aged children and to address the needs of units that require
comprehensive LHCP services due to poor building condition or EBL abatement
solutions, CSD through its CBO propose to financially support LHCP funding by layering
funding direct hazard control unit cost from LIHEAP, DOE, local housing rehabilitation
programs (CDBG/HOME), other local housing programs, available State Funding, and
CBO contributions.
CSD anticipates providing LHCP services to 125 units following the interim control and
abatement methods described below. All methods are consistent with CSD’s practices
under Rounds 1, 2, 3, 7, 11, 13, ARRA, 18, and Round 20. CSD’s LHCP utilizes interim
controls or “abatement designed to last less than 20 years,” to control lead hazards as
found in, and not abatement treatments that are designed to permanently remove all lead
from a structure. According to Chapter 11: Interim Controls in the 2nd Edition of the 2012
HUD Guidelines the following treatments, also known as “Standard Treatments” for
interim control of lead hazards without conducting a risk assessment as listed below.
These “standard treatments” are also appropriate for use Interim Control Options when a
Risk Assessment is conducted and include the following:
•

Stabilize Paint. All deteriorated paint on exterior and interior surfaces should be
stabilized by: 1) repairing substrate so that paint will adhere; 2) remove loose and
peeling paint by wet scraping, wet sanding or other lead-safe techniques; 3)
prepare surface for painting; 4) primer coating scraped area; and 4) repaint with top
coat.

•

Make horizontal surfaces smooth and cleanable. All horizontal surfaces, such as
floors, stairs, interior window sills and exterior window troughs, that are rough,
pitted or porous, and a lead hazard should be made smooth and easily
cleanable. Minor surface damage may be correctable by spackling and recoating.
Otherwise it may be necessary to cover or coat the surface with a material such
as metal coil stock, plastic, polyurethane, sheet vinyl, or linoleum.

•

Correct dust-generating and chewable surface conditions. Conditions causing
friction impacts or are considered chewable on painted surfaces should be corrected
with interim controls treatments or in some cases abatement.

•

Treat lead contaminated soils. Bare soil identified as hazardous should be treated in
accordance with guidance in Section VI of Chapter 11 within the 2nd Edition of the
2012 HUD Guidelines. Note: Treatment of hazardous soils will be paid for utilizing

4

Direct hazard control services includes dust testing, combined lead paint inspection and risk assessments,
interim and abatement of hazards, clean up, temporary relocation, and clearance exams. This average will
allow the CBO the flexibility to complete units that require more extensive work.
State of California

Page 11
Factor 3—Attachment 1, Page 20

 State Funding.
•

All units with dust levels above the threshold level (described above) and/or with any
interior hazard control work will receive cleaning with a wet wash and HEPA
vacuuming. Note: Treatment of interior dust hazards determined to be present due
to lead contaminated soil will be paid for utilizing State Funding.

CSD will review 100% of the project design for efficiency and cost effectiveness. The CSD
analyst will verify that the LHCP interventions included in the project design are costeffective under the circumstances of the project and in line with recommended hazard
interventions identified within the Lead Inspection and Risk Assessment (LIRA). CSD will
also perform site visits of 10% of each contract’s unit benchmarks in which CSD will
compare the proposed specifications to the needs of the unit by performing a visual
inspection of building components and verifying XRF test readings. CSD will either confirm
specifications or request the CBO to modify accordingly.
Task 8 - Relocation
For units where relocation is required due to attributed lead-based paint hazards, CSD will
follow the Uniform Relocation Act and all other appropriate directives and policy guidance
provided by HUD. The CBO must adhere to CSD’s Temporary Relocation Policy
Guidance. When relocation is required, and in adherence with CSD’s Relocation Policy,
and the Uniform Relocation Act, the cost for the temporary relocation can be borne by the
grant or State funds..
CSD will review the project design to determine whether or not temporary relocation is
necessary. If CSD determines the necessity of relocation and the plan does not address
it, CSD will notify the CBO to provide temporary relocation to the client and make the
necessary relocation arrangements according to CSD’s relocation policies. EBL children
and occupants must be temporarily relocated as soon as possible.
Task 9 - Clearances
Upon completion of LHCP services, a state-certified independent third-party inspector who
does not have a financial interest in the grant will conduct a clearance inspection.
Clearance Inspections are to be conducted in accordance with procedures described in
Chapter 15: Clearance, Sections II-IV, “Guidelines for the Evaluation and Control of LeadBased Paint Hazards in Housing,” U.S. Department of Housing and Urban Development,
2012.
The Clearance Inspection includes:
 Visual Assessment for the presence of deteriorated paint and visible dust, debris,
residue or paint chips.
 An inspection of the lead hazard control work performed and any other work on
the structure that may have disturbed lead-painted surfaces.
State of California

Page 12
Factor 3—Attachment 1, Page 20

  Sampling of interior dust and bare soil.
All work done in this program will require either a Category 1, 2, 3, or 4 level clearance
and are summarized as follows:
Category 1: Standard clearance protocol for interior work with no dust containment.
Category 2: Standard clearance protocol for interior work with dust containment.
Category 3: This clearance is a “Worksite only” clearance intended for clearing a worksite
in which a small amount of contained interior work not intended to be abatement that takes
a short time to complete.
Category 4: Exterior areas must be cleared following work that has disturbed exterior
lead-based paint. Dust sampling is generally not required.
CSD will utilize the 2nd Edition of the HUD Guidelines for thresholds in dust and soil
samples of interior floor surfaces (40 ug/ft2), window sills (250 ug/ft2), window troughs
(400ug/ ft2), and in bare soil in child’s play area (400ppm). CSD will use California’s
Title 17’s more restrictive standard of bare soil at the dwelling perimeter and yard of
1,000 ug/ft2. Dust and soil samples analyses will only be performed by an NLLAP
accredited laboratory.
When a unit achieves clearance, the inspector will submit the final clearance report to
the CBO. In turn, the CBO will submit the final clearance report to the owner. The final
report will include a copy of the final project design (including any change orders),
clearance dust results, the California Title 17-required 8552 form, and operating and
maintenance plans for the owner to follow. The ongoing maintenance plan will include
items such as, checking the condition of any area where the paint has been stabilized to
assure its integrity, and completing paint film stabilization as necessary. The owner
may use the CBO or another qualified contractor to implement the operating and
maintenance plan.
In the event of a failed clearance, the CBO will be required to remediate the problem
until clearance is achieved.

GOAL 4 – FINANCIAL ACTIVITIES (including LOCCS requests and match
commitments)
Task 10 – Cost Sharing
Treatment of lead in soil contamination, clean-up of interior dust hazards attributed to
exterior soil hazards, and relocation for units that have both soil hazards and lead-based
paint hazards will be paid for with State funding. In addition to the State Funding, the
CBO will be responsible to provide a 10% matching funds contribution from non-federal
sources and private donations. The CBO will encourage property owners of rental units to
State of California

Page 13
Factor 3—Attachment 1, Page 20

 contribute towards the total direct project cost in the form of a cash contribution, purchasing
materials, or assisting with relocation costs when required. Owner contribution of owneroccupied units is at the discretion of the property owner’s ability to contribute. In any
event, the CBO can elect to cover the property owner’s contribution as long as the
source of the contribution is derived from non-federal funds. Upon completion of the
inspection and project design, the owner, CBO and CSD will enter into an agreement in
which the owner, if applicable, agrees to provide cash contribution, purchase materials,
and/or assist with relocation costs. The agreement also includes the amount of
weatherization and/or other funds committed to the project. CSD must approve and receive
a fully executed agreement prior to services being performed. A portion of the owner
contribution, if applicable, will be collected by the CBO upon the start of the work and the
remaining owner contribution will be collected upon the completion of the work. The CBO
will provide CSD with evidence of payment. If the owner fails to comply with the terms of
the contract, then the CBO will be responsible for covering the cost not covered by State
funding.

GOAL 1 –PROGRAM MANAGEMENT AND CAPACITY BUILDING
(Including data collection and program evaluation)
Objectives –
Task 1 - Program
Planning

Responsible
Parties

Completion
Date

Evaluation
Measures

Execute contracts
with CBO within 120
days incorporating
contract objective
language.

Grantee

10-31-16

Complete Request for
Release of Funds
within 120 days from
HUD contract
execution
Conduct planning
meetings with CBO
and DTSC to
disseminate program
objectives and
changes
Ensure milestone
objectives and
performance
standards are met
over the 36-month
period.

Grantee

10-31-16

Grantee

10-31-16

CSD will schedule planning
meeting with the CBO and
DTSC prior to the start of the
grant.

Grantee

6/30/2019

In meeting the program
milestones and objectives over
the 36-month period, CSD will
establish performance
standards for the CBO and will
evaluate on a quarterly basis,
taking into consideration the
number of inspections, units

State of California

CSD will create a timeline
along with our Contracts Unit
to coordinate preparation and
execution of contracts with
CBO and trainer.
CSD intends on meeting the
requirements of the Notice of
Release of Funds by the
mandated timeframe

Page 14
Factor 3—Attachment 1, Page 20

 GOAL 1 –PROGRAM MANAGEMENT AND CAPACITY BUILDING
(Including data collection and program evaluation)
Objectives –
Task 1 - Program
Planning

Responsible
Parties

Completion
Date

Evaluation
Measures
completed, matching, units
referred from DTSC, local
housing/health agencies,
expenditures, and outreach
actions as proposed by quarter
and compared to the actual
completed. CSD will also
consider the timelines of fiscal
and programmatic reports,
quality of programmatic
reports, results of on-site
monitoring, results of QAI
inspections, and how timely the
CBO resolves performance
deficiencies. The CBO will be
notified on a quarterly basis on
the progress of performance
and notified when performance
is substandard.
CSD will implement a
corrective action strategy for
underperforming CBO. The
CBO will receive an initial
correction notification to
resolve performance
deficiencies within 30 days. If
no improvement occurs within
30 days, then CSD will
require the CBO to develop a
corrective action plan
identifying how the agency
will eliminate impediments
within the next 90 days. CSD
will increase monitoring of the
plan, and if by 90 days the
CBO continues to fall behind,
CSD will put the CBO on
notice that its contract will be
modified by recapturing funds
for redistribution to an
alternate CBO that can

State of California

Page 15
Factor 3—Attachment 1, Page 20

 GOAL 1 –PROGRAM MANAGEMENT AND CAPACITY BUILDING
(Including data collection and program evaluation)
Objectives –
Task 1 - Program
Planning

Responsible
Parties

Completion
Date

Evaluation
Measures
provide LHCP services within
the service area.

GOAL 2 – COMMUNITY EDUCATION, OUTREACH AND TRAINING
Objectives –
Task 2 - Enrollment

Responsible Completion Evaluation
Parties
Date
Measures

Enroll at least 150
units into the LHCP
Program meeting
eligibility criteria.

SubGrantees

12-31-18

The CBO will notify CSD of enrolled
clients by submitting a copy of the
intake form. CSD will enter enrolled
clients in the database system to
commence project tracking. The
CBO will notify CSD of dropped units
via a termination form stating the
reason(s) for not participating. CSD
will note the reason(s) in the
database.

Receive referrals
from DTSC and
the local housing
and health officials
to foster
collaborative effort.

SubGrantees

12-31-18

CSD will implement the corrective
action strategy described above in
the Evaluation section, Task 1,
#3, for CBO not meeting
performance standards.

SubGrantees

12-31-18

CBO or DTSC will submit copy of the
acknowledgement, signed by the
client, indicating that the client has
received lead awareness training and
received the EPA pamphlet.

Task 3 –
Outreach/Education
Provide each
potential client
personalized
education on lead
hazards.

State of California

Page 16
Factor 3—Attachment 1, Page 20

 Provide at least two
community events in
which information is
disseminated
concerning lead
hazard awareness.

SubGrantees

12-31-18

CSD will attend at least two
community events in which the CBO
are participants and observe the type
of lead awareness education
provided at event.

Maintain lead-safe
registry and ensure
local housing and
CLPPP programs
obtain updated
listings.

Grantee

12-31-18

CSD will update the Lead Registry
on a quarterly and annual basis.

Objectives –
Task 4 – Training
and Technical
Assistance

Responsible Completion Evaluation
Parties
Date
Measures

CBO is trained
and certified to
perform LHCP
services.

Grantee

10-31-18

Develop a timeline for completion
of QAI inspections and receipt of
QAI inspection reports.

Establish workforce
DTSC
development program to
expand lead workforce.

6-30-18

Enable more
Grantee
persons to be trained in
lead-safe work
practices to respond to
HUDs LSH rule.

10-31-18

CBO demonstrating a pattern of
non-compliance with LHCP
services as identified in the QAI
inspection reports will be subject to
CSD’s corrective action strategy
described above (Evaluation, Task
1, #3).

Grantee
Conduct QAI
inspections for at
least 10% of CBO
contracted goals to
ensure LHCP services
provided meet quality
standards, the needs of
the unit, and are in
accordance with
HUD guidelines and
CSD policies.

1-31-19

Performance will be reviewed on a
regular basis and may be subject to
contract termination if
activities are not completed
according to specified timeframes
established in the contract.

State of California

Number of individuals trained and
employed as a result of program.

Page 17
Factor 3—Attachment 1, Page 20

 GOAL 3 – LEAD HAZARD ACTIVITIES
(including testing, interventions conducted and relocation)
Objectives –
Task 5– Blood
Testing/EBL

Responsible
Parties

Completion
Date

Evaluation
Measures

CBO to get every
parent/guardian to
agree to have targetaged children blood
tested for lead. If the
parent/guardian is
resistant, then, CBO is
to refer to the local
CLPPP for assistance.

Sub-Grantees

12-31-18

Each project file is
reviewed before
approval is given to
begin work and
data is entered in
CSD’s database for
tracking and analysis.

Ensure that results
are received prior to
commencing work or
that a waiver has been
obtained from the
parent/guardian prior
to commencing work.

Sub-Grantees

12-31-18

Each project file is
reviewed for results
before approval is
given to begin work
and data is entered in
CSD’s database for
tracking and analysis

Ensure EBL units are
placed on an
accelerated
schedule.

Sub-Grantees

12-31-18

Each project file is
reviewed for EBL for
accelerated
schedule before
approval is given to
begin work and
data is entered in
CSD’s database for
tracking and analysis

Task 6– Lead-Based
Paint
Inspection/Risk
Assessment and
Project Design

State of California

Page 18
Factor 3—Attachment 1, Page 20

 Perform 135 lead-based Sub-Grantees
paint inspections/risk
assessments of which
125 inspected units will
go through the
completion of work while
8% or 10 inspected units
will not proceed through
the completion of work.
The total inspections are
estimated at $69,930
including support costs,
e.g., sample supplies
and laboratory analysis.
This does not include
the costs for XRF
purchases and
maintenance. CSD
anticipates that these
inspections will be
completed within a
36 month period.
Prepare 135 project
Sub-Grantees
designs at an
approximate cost of
$94,930 of which 125
inspected units will
go through the
completion of work
while 8% of 10
inspected units will not
proceed through the
completion of work.
CSD anticipates the
project designs to be
completed within a
36-month period.

State of California

12-31-18

CSD will monitor the
progress of completion
of inspections and
project designs by
monthly reports
received by CBO and
tracking the projects to
ensure timely
completion of activities
according to unit
schedules.
CSD will implement
the corrective action
strategy described
above (see
Evaluation, Task 1,
#3) for CBOs not
meeting performance
standards.

12-31-18

CSD will review
each project design
and evaluate
associated costs
for reasonableness
with the results of the
Lead Inspection and
Risk Assessment
Report.
and require that all
cost overruns of 10%
be approved by CSD.
CSD will ensure
necessity of interim
control/abatement
strategy prescribed
by conducting onsite monitoring and
QAI inspections

Page 19
Factor 3—Attachment 1, Page 20

 Ensure that
inspections are in
compliance with Title
17, California Code
of Regulations and
HUD guidelines.

Sub-Grantees

12-31-18

CSD will conduct
desk reviews of
100% of the
inspections and
project designs to
determine
compliance with
Title 17, California
Code of Regulations
and HUD
guidelines.

Ensure that project
designs are cost
effective and
consistent with CSD
prescribed interim
control/abatement
strategies.

Sub-Grantees

12-31-18

CSD will review
each project design
and compare
associated costs with
the current updated
HDP costs per
agency, and require
that all cost overruns
of 10% be approved
by CSD.
CSD will ensure
necessity of interim
control/abatement
strategies.

State of California

Page 20
Factor 3—Attachment 1, Page 20

 Task 7 – Interim
Controls/Abatement
and Cost
Perform LHCP
services in
combination of interim
and abatement control
to 125 units within 36
months. CSD
anticipates completing
the lead hazard control
work for $1,625,000,
excluding insurance
costs. This
approximate cost
includes the costs for
hazardous waste
storage and
transportation.

Responsible
Parties

Completion
Date

Evaluation
Measures

Sub-Grantees

12-31-18

Project costs are
reviewed by CSD
during the desk
reviews. The data is
entered into our
database tracking
system for individual
project and overall
cost management.
If CBO is in noncompliance will be
subject to CSD’s
corrective action
strategy described
above. (Evaluation,
Task 1, #3).

Task 8 - Relocation
It is estimated that
DTSC will provide
funding for relocation.
However, in some cases
temporary relocation
may be required and
funded through owner
contribution or HUD
funds. When State
Funding is not utilized,
CSD estimates that
temporary relocation
services will be
provided to
approximately 10
households at an
estimated cost of
$6,492.

State of California

Grantee

12-31-18

CSD will review
each project design
to determine
appropriateness of
relocation. If
project design does
not address
relocation and CSD
has determined it is
necessary, the
CBO will be notified
to temporary relocate
the family according
to CSD’s temporary
relocation guide.
CSD will require the
CBO to submit copies
of all temporary
relocation notices. CSD
will enter information
into database.
Page 21
Factor 3—Attachment 1, Page 20

 Ensure CBO follows
relocation laws and
CSD’s temporary
relocation policy to
ensure clients reside in
lead-safe housing while
LHCP services are
implemented.

Grantee

12-31-18

CSD will conduct
on-site monitoring and
QAI inspections to
determine if clients
were provided
temporary relocation in
accordance with CSD
relocation
policies.
CBO who
demonstrate a
pattern of noncompliance will be
subject to CSD’s
corrective action
strategy described
above (Evaluation,
Task 1, #3).

Relocate EBL
children and
occupants as soon as
possible.

Sub-Grantee

12-31-18

CSD will conduct
on-site monitoring
and QAI
inspections to
determine if EBL
clients were
provided temporary
relocation as soon as
possible in
accordance with CSD
relocation policies.
CBO who
demonstrate a
pattern of noncompliance will be
subject to CSD’s
corrective action
strategy described
above (Evaluation,
Task 1, #3).

State of California

Page 22
Factor 3—Attachment 1, Page 20

 Task 9 - Clearances
Complete 125
clearance inspections
at an approximate
cost of
$62,500 within a
36-month period. This
cost includes sample
analysis turnaround of
24 hours to minimize
relocation expenses,
and an allowance for a
5% failure rate.

Ensure clearance
inspections conform
to Chapter 15 of the
HUD guidelines.

State of California

Responsible
Parties

Completion
Date

Evaluation
Measures

Sub-Grantee

12-31-18

Clearance
evaluations will be
conducted by an
independent thirdparty.
Clearance
evaluations that
demonstrate a
pattern of noncompliance will be
subject to CSD’s
corrective action
strategy in which the
CBO will be
required to
subcontract with a
new inspector. CBO
will be required to
remediate areas
that failed
clearance.

CSD’s QAI unit will
review 100% of the
final clearance
reports to ensure it is
in compliance with
HUD guidelines.

Page 23
Factor 3—Attachment 1, Page 20

 GOAL 4 – FINANCIAL ACTIVITIES
(including LOCCS requests and match commitments)
Objectives –
Task 10 – Cost
Sharing
DTSC and CBO to
provide eligible
matching contribution
via non-federal
sources, property
owner contributions,
and private donations
funds.

State of California

Responsible
Parties

Completion
Date

Evaluation
Measures

Sub-Grantees

8/31/2018

Quarterly Match
Report

Page 24
Factor 3—Attachment 1, Page 20

 STATE OF CALIFORNIA

DEPARTMENT OF COMMUNITY SERVICES
AND DEVELOPMENT

LEAD-BASED PAINT HAZARD CONTROL
PROGRAM

POLICIES AND PROCEDURES

2016 Revision

February 8, 2016

STATE OF CALIFORNIA

FACTOR 3 – ATTACHMENT 2, PAGE 20

 CSD LEAD HAZARD CONTROL PROGRAM
POLICIES AND PROCEDURES

TABLE OF CONTENTS

1. Introduction .................................................................................................................... 1
1.1 Program Activity Flowchart .................................................................................... 1
2. Outreach and Intake Procedures .................................................................................... 5
2.1 Outreach and Enrollment Activities ........................................................................ 5
2.1.1 Weatherization Outreach ............................................................................ 5
2.1.2 Other Outreach and Enrollment Activities ................................................... 6
2.2 Primary Intake Eligibility Criteria ............................................................................ 6
2.2.1 Income Qualifications ................................................................................. 7
2.2.2 Housing Qualifications................................................................................ 7
2.2.3 Occupancy Eligibility .................................................................................. 8
2.2.4 Blood Testing ............................................................................................. 9
2.2.5 Owner Agreements .................................................................................... 9
2.2.6 Tenant Agreements .................................................................................... 9
2.2.7 Non-feasibility Criteria ...............................................................................10
2.2.8 Secondary Intake Eligibility Criteria ...........................................................10
3. Education of Owners/Residents.....................................................................................10
3.1 Minimum Information Requirements .....................................................................10
3.2 Educational Activities ............................................................................................11
3.3 Post-Lead Hazard Control Activity Education........................................................12
4. Blood Testing ................................................................................................................12
5. Lead Inspection/Risk Assessment .................................................................................13
5.1 LIRA Policies ........................................................................................................13
5.2 Lead Inspection/Risk Assessment (LIRA) Process ...............................................14
5.3 Initial Lead-paint Inspection and Risk Assessment Survey ...................................14
5.3.1 Non-Feasibility Building Survey .................................................................14
5.3.2 Lead Paint/Lead Hazard Survey ................................................................15
5.4 Lead-Based Paint Inspection ................................................................................16
5.4.1 Policies......................................................................................................16
5.4.2 Equipment .................................................................................................16
5.4.3 Lead-Based Paint Inspection Procedures..................................................17
5.5 Risk Assessments ................................................................................................20
5.5.1 Policies......................................................................................................20
5.5.2 Risk Assessment Procedures ....................................................................20
5.5.3 Lead Hazard Determination.......................................................................23
5.6 Lead-Based Paint Inspection/Risk Assessment (LIRA) Report .............................24
5.6.1 LIRA Report ..............................................................................................24
5.6.2 LIRA Requirements ...................................................................................25
CSD Lead Hazard Control Program
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5.7

Stop Policy ...........................................................................................................25

6. Lead Hazard Control Options ........................................................................................25
6.1 Identify All Lead Hazards ......................................................................................26
6.2 Interim Control Options .........................................................................................26
6.3 Site-Specific Lead Hazard Control Options ...........................................................27
6.4 Window Replacement ...........................................................................................28
6.5 Other Leaded Materials ........................................................................................28
6.6 Carpet Removal ....................................................................................................28
6.7 Minimal Renovation ..............................................................................................29
6.8 Demolition Activities..............................................................................................29
6.9 Designing Worksite Preparation Activities and Containment .................................29
6.9.1 Determine Worksite Preparation and Containment ....................................30
6.9.2 Resident Location – Interior Work Activities...............................................31
6.9.3 Resident Location – Exterior Work Activities .............................................32
6.9.4 Monitoring Effectiveness of Containment for Low- and High-Dust Jobs .....32
6.10 Special Cleaning ...................................................................................................33
6.10.1 Initial Pre-Work Cleaning ...........................................................................33
6.10.2 Ongoing Cleaning .....................................................................................33
6.10.3 Daily Cleaning ...........................................................................................33
6.10.4 Final Cleaning ...........................................................................................34
6.10.5 Re-cleaning after Clearance Fail ...............................................................34
7. Minor Rehabilitation Environmental Review ...................................................................34
8. Work Write-Up and Cost Estimate .................................................................................36
8.1 Method .................................................................................................................36
8.2 Chain of Command for Review and Approval of HDP ...........................................37
8.3 Presentation to Owner and Occupants .................................................................37
8.4 Approval by CSD ..................................................................................................37
8.5 HDP (Housing Developer Pro) ..............................................................................37
8.5.1 HDP Work Write-Up by Activity .................................................................38
8.5.2 HDP/LIRA Site-Specific Hazard Control Options .......................................38
8.5.3 HDP Specification Library..........................................................................38
8.5.4 HDP Specification Numbering System ......................................................39
8.5.5 HDP Specification Checklists ....................................................................39
8.5.6 Site-Specific HDP Specifications ...............................................................40
8.5.7 Detailed Cost Estimate ..............................................................................40
8.5.8 Allowable Costs .........................................................................................40
9. Lead Hazard Control Activities ......................................................................................41
9.1 Certification Requirements....................................................................................41
9.2 Integrating Weatherization into Lead Hazard Control ............................................41
9.3 Relocation ............................................................................................................41
CSD Lead Hazard Control Program
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 CSD LEAD HAZARD CONTROL PROGRAM
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9.4
9.5

9.6

9.3.1 Notification for Occupied Units ..................................................................41
9.3.2 Waiver of Rights ........................................................................................42
9.3.3 Relocating Residents ................................................................................42
Abatement of Lead Hazards Notification (CDPH 8551) .........................................43
Working in Occupied Units....................................................................................43
9.5.1 Low-Dust Jobs ..........................................................................................43
9.5.2 High-Dust Jobs..........................................................................................45
9.5.3 Exterior Lead Hazard Control Work ...........................................................46
9.5.4 Worksite Preparation for Window Work .....................................................47
9.5.5 Worksite Preparation for Soil Control Treatments ......................................48
Waste ...................................................................................................................48
9.6.1 Generator ..................................................................................................48
9.6.2 Testing/ Hazardous Waste Characterization..............................................48
9.6.3 Storage .....................................................................................................49
9.6.4 Transportation and Disposal ......................................................................49
9.6.5 Ongoing Monitoring and Maintenance .......................................................50

10. Clearance Inspections ...................................................................................................50
10.1 Policies .................................................................................................................50
10.1.1 Clearance Inspections ...............................................................................50
10.1.2 Interim Clearance Inspections ...................................................................51
10.1.3 Clearance Level – Dust Testing.................................................................51
10.1.4 Number and Locations of Dust Wipes – CSD LHCP..................................53
10.1.5 Clearance Locations – Soil Sampling ........................................................54
10.1.6 Clearance of Hazardous Locations............................................................54
10.1.7 Clearance Examiner ..................................................................................54
10.1.8 Clearance Examination Timing ..................................................................54
10.1.9 Clearance and Relocation .........................................................................54
10.2 Lead-Based Paint Clearance Report (CSD 917) ...................................................54
10.3 Lead Hazard Evaluation Report (CDPH 8552) ......................................................55
11. Quality Assurance/Quality Control .................................................................................55
11.1.1 Initial and Periodic Review of Inspections/Risk Assessments by CSD .......55
11.1.2 Review of Work Write-up and Cost Estimates by CSD ..............................55
11.1.3 Field Inspections and Re-inspections ........................................................55
12. Administrative Requirements .........................................................................................56
12.1 Fiscal and Program Management .........................................................................56
12.1.1 Budget –....................................................................................................56
12.1.2 Monthly Expenditure Reports and Subsequent Payments .........................57
12.1.3 Monthly and Quarterly Monitoring Reports ................................................59
12.1.4 Contract Close Out ....................................................................................60
12.1.5 Insurance Requirements ...........................................................................60
12.1.6 Certified Personnel ....................................................................................61
CSD Lead Hazard Control Program
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STATE OF CALIFORNIA

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 CSD LEAD HAZARD CONTROL PROGRAM
POLICIES AND PROCEDURES

12.2 Document Management........................................................................................61
12.2.1 Contractor’s Unit Files ...............................................................................61
12.2.2 CSD’s Unit Files ........................................................................................62
Appendices
Appendix A. Definitions
Appendix B. Abbreviations
Appendix C. Forms

CSD Lead Hazard Control Program
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STATE OF CALIFORNIA

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FACTOR 3 – ATTACHMENT 2, PAGE 20

 CSD LEAD HAZARD CONTROL PROGRAM
POLICIES AND PROCEDURES

1. INTRODUCTION
California Department of Community Services and Development’s (CSD) Lead Hazard
Control Program (LHCP) is a comprehensive program designed to identify and control leadbased paint hazards in eligible privately-owned rental or owner-occupied housing by
combining lead hazard control activities with weatherization activities.
Many of CSD’s Weatherization Agencies are also lead certified and have participated in
previous HUD-funded lead hazard control programs.

1.1

PROGRAM ACTIVITY FLOWCHART

CSD has established a Program Activity Flowchart that is approved for use by each CBO, as
well as CSD LHCP Program Staff, and identifies the process from Outreach and Intake to
project completion. This flowchart, on the following pages, identifies each activity within
CSD’s LHCP program and who is the responsible party identified for each activity. The
Program Activity Flowchart includes the process and required documentation for each
activity. These activities and documentation process includes intake and enrollment;
occupant lead hazard awareness training; receiving owner approvals and authorizations;
blood lead testing prior to lead hazard control work; assessing building condition; completing
environmental review and SHPO; lead paint Inspection/risk assessments; lead hazard
control work specification development process; re-location if required, performance of
LHCP activities; conducting clearance examinations; and post-lead hazard control of
maintenance of units. The procedures for these activities are identified in this document.

CSD Lead Hazard Control Program
Rev. 02/08/2016
STATE OF CALIFORNIA

FACTOR 3 – ATTACHMENT 2, PAGE 1

 CSD LEAD HAZARD CONTROL PROGRAM
POLICIES AND PROCEDURES

CSD Lead Hazard Control Program Flowchart

Responsible party:
CBO

Program Activity Flowchart
By Responsible Party

CSD
Third party

Receive unit
Referral from
Outreach;
Weatherization
(LIHEAP, DOE);
CCLP; and
Affordable
Housing Programs

Complete:
CSD 904

Determine client
eligibility

Not
eligible

Provide lead
hazard awareness
education & advise
of other options

Eligible

Complete:
CSD 321

Provide lead
hazard awareness
education

Complete:
CSD 904
CSD 907

Obtain
authorization from
client & submit to
CSD

Client refused

Client signed
Complete:
Release of Medical
Information or
Refusal for Blood
Testing

Provide General
Information Notice
to client

Obtain releases
from client

Problems remedied
Complete:
CSD 952

Assess building
condition

Structural
problems

Refer to local
housing authority
for rehab services

Problems not
remedied

No structural problems

Complete:
RER
SHPO

Enter data into
lead database

Perform
environmental
review & submit to
CSD

Prepare
CSD 950

A

Terminate LHC
services
Page 1

Continued on next page
CSD Lead Hazard Control Program
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STATE OF CALIFORNIA

FACTOR 3 – ATTACHMENT 2, PAGE 2

 CSD LEAD HAZARD CONTROL PROGRAM
POLICIES AND PROCEDURES

Continued from previous page

Responsible party:
CBO

A

CSD
Third party

Submit SHPO
report to SHPO
office

Failed review

Passed review
Complete:
CSD 912
CSD 915
CSD 918
DHS 8552

No lead hazards exit
Perform inspection
& risk assessment

Lead hazards exit
Complete:
CSD 908
HDP
DHS 8551

Provide Notice of
Non Displacement
to client

Prepare
notification
package & submit
to CSD

Disapproved
Review notification
package

Make revisions

Approved
Provide notification
package to owner
and/or local
housing authority
for approval

Disapproved

Approved

Relocate
occupants
temporarily, if
applicable

Prepare
CSD 950C

Enter data into
lead database

B

Terminate LHC
services
Page 2

Continued on next page
CSD Lead Hazard Control Program
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FACTOR 3 – ATTACHMENT 2, PAGE 3

 CSD LEAD HAZARD CONTROL PROGRAM
POLICIES AND PROCEDURES

Continued from previous page.

Responsible party:
CBO

B

CSD
Third party

Perform LHC
activities

Cost
overruns

Complete
CSD 317

No cost overruns

Complete:
CSD 917
DHS 8552

Conduct clearance
inspection

Failed
clearance

Remediate any
failures

Passed clearance

Disapproved report
Review clearance
report

Approved report

Notify client that
unit is lead-safe

Provide clearance
report to client

Educate client on
proper
maintenance

Enter data into
lead database

Unit completed
Page 3

CSD Lead Hazard Control Program
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STATE OF CALIFORNIA

FACTOR 3 – ATTACHMENT 2, PAGE 4

 CSD LEAD HAZARD CONTROL PROGRAM
POLICIES AND PROCEDURES

2. OUTREACH AND INTAKE PROCEDURES
Each Contractor is responsible for conducting their own intake for the CSD’s lead hazard
control services based on the requirements in their contract and this document. The
intake procedure consists of conducting outreach, determining eligibility, then conducting
an environmental assessment, and initial lead screening before enrolling households for
lead hazard control services.
The goal of the program is to reduce lead hazards in households with EBL children and
children under six years of age.
2.1

OUTREACH AND ENROLLMENT ACTIVITIES
Outreach activities for the Lead Hazard Control Program should coincide with each
Contractors’ weatherization outreach activities. Because there are two other
targeted groups (EBL children and HUD-funded rehab recipients) for which the
lead hazard control activities are available, additional outreach activities will be
developed by subgrantee within each subgrantee’s targeted area to provide
LBPHC services. This outreach plan will also include the process for retaining
referrals from other governmental agencies.
2.1.1 Weatherization Outreach
Households that qualify for low-income weatherization activities will also
meet the income criteria for the HUD Lead Program funds. Other eligibility
criteria pre-1978 units with at least one child under 6 years of age have to
be reviewed before they can be enrolled in the CSD Lead Hazard Control
Program.
During the weatherization outreach activity, the Lead Hazard Control
Contractors’ outreach workers will provide owners and residents of
participating units with the EPA booklet, "Protect Your Family from Lead in
Your Home” (EPA 747-L-94-001), explain the availability of the lead hazard
control services offered, and request written authorization to inspect the
units for lead-based paint before weatherization or lead hazard control
activities take place.
a. Authorization to Inspect
A “Property Owner’s Authorization to Conduct a Lead-Based Paint
Inspection and Risk Assessment” (CSD 904) must be signed before
lead hazard control activities take place.
i.

If the owners provide written authorization to inspect, the
Contractor's certified Lead Inspector/Risk Assessor shall
conduct a Lead Hazard Survey.

ii.

If the owners refuse to provide written authorization to inspect,
the household may still receive weatherization services utilizing
lead-safe work practices, as per Appendix I in the
Weatherization Installation Standards manual.

CSD Lead Hazard Control Program
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FACTOR 3 – ATTACHMENT 2, PAGE 5

 CSD LEAD HAZARD CONTROL PROGRAM
POLICIES AND PROCEDURES

2.1.2 Other Outreach and Enrollment Activities
In addition to weatherization clients, this program allows participation by
income-qualified households who have one or more children identified as
having an EBL by a public health agency. Households with children under
six years of age receiving federal housing rehabilitation funds are also
eligible. Referrals must be made to Contractors through local public health
agencies and housing development agencies.
a. Working Relationships
Outreach activities for these two categories of participants should focus
on each contractor establishing a working relationship with local health
departments’ CLPP Programs (Childhood Lead Poisoning Prevention)
and housing development agencies in the counties they serve. This
means that each Contractor should have contact with agencies and
organizations providing lead-related services in their areas.
b. Lead Hazard Awareness Workshops
One way to connect with these agencies and organizations is through a
CSD-funded Lead Hazard Awareness Workshop. These workshops,
funded though the HUD Grant is designed to bring together agencies
and organizations who are involved in childhood lead poisoning
prevention and low-income housing. Contractors can conduct outreach
to these agencies and organizations at these workshops.
The program-specific housing target age of pre-1978 is not as critical in
the case of an EBL child; however, they must also meet the income
criterion.
c. Outreach and Enrollment Benchmarks
Each CBO is required to meet the projected Quarterly Outreach and
Enrollments that is identified on each CBO’s Quarterly Benchmark
Sheet.
CSD will monitor the effectiveness of Intake and Outreach efforts for
each CBO within their respective service area, CSD has established
performance standards that Includes the timelines of fiscal and
programmatic reports, quality of programmatic reports, results of on-site
monitoring, and how timely the CBO resolves performance deficiencies.
Although CSD has established criteria for monitoring each CBO on a
Quarterly basis based on established Benchmarks, CSD will be
performing monthly progress reviews with each CBO to identify any
barriers with meeting Benchmarks through monthly tracking sheets of
LHCP unit progress from enrollment and clearance.

2.2

PRIMARY INTAKE ELIGIBILITY CRITERIA
Households wanting to receive lead hazard control assistance under the current
HUD funding must meet each of the following criteria during the intake procedure:

CSD Lead Hazard Control Program
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FACTOR 3 – ATTACHMENT 2, PAGE 6

 CSD LEAD HAZARD CONTROL PROGRAM
POLICIES AND PROCEDURES

2.2.1 Income Qualifications
a) CSD DOE/LIHEAP weatherization program qualified. Apply current
income and CSD weatherization program qualification standards to all
enrollees.
b) Housing units receiving from other sources of funding shall also meet
the income eligibility requirements applicable to other programs.
c) Household income does not exceed 80 percent of the area’s HUD
medium income level for single-family or 50 percent for multi-family
rental units.
d) Validate the income qualifications of the enrollee by referring to the
“Energy Intake Form” (CSD Form 43) or a universal intake energy form
prepared during the weatherization outreach process.
e) Income eligibility is based on the household’s current annual income (12
months).
f)

Income certification of eligibility lasts for 6 months from date of
certification.

2.2.2 Housing Qualifications
a) Owner-Occupied Units


Must be a privately owned, pre-1978 housing unit. The programspecific housing target age of pre-1978 is not as critical in the case
of an EBL child; however, they must also meet the income criterion.



Not less than 90 percent of the units assisted with grants under this
section shall be occupied by a child under the age of six (6) years or
shall be units where a child under the age of six (6) years spends a
significant amount of time visiting.



All units must be occupied with families at or below 80 percent AMI.



The unit must be the principal residence of the owner.

b) Occupied Rental Units (2 – 4 units)


At least 50 percent of the units are occupied by or made available to
families with incomes at or below 50 percent of the area median
income (AMI) level.



The remaining units shall be occupied or made available to families
with incomes at or below 80 percent of the area median income
level

c) Occupied Rental Units (5 units or more)


Up to 20 percent of the units can exceed 80% of AMI, while the
remaining units must meet program income eligibility requirements
(50 – 80% AMI).

d) Vacant Rental Housing

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

At least 50 percent of the units must be occupied by or made
available to families with incomes at or below 50 percent of AMI,
and



The remaining units shall be occupied or made available to families
with incomes at or below 80 percent of AMI, and



In all cases the landlord shall give priority in renting units assisted
under this section, for not less than 3 years following the completion
of lead abatement activities, to families with a child under the age of
six years, except that buildings with five or more units may have 20
percent of the units occupied by families with incomes above 80
percent of area median income level.

e) Non-eligible Units


Units will be deemed ineligible for enrollment in the LHCP Program
under the following conditions:
1. Unit is not pre-1978;
2. Zero-bedroom units (SRO);
3. HUD-funded units;
4. Unit is designated Senior Housing; or
5. Clients do not meet income eligibility requirements for owneroccupied and rental housing.



If the residents do not meet eligibility requirements and the unit
otherwise qualifies, then the CBOs will offer to provide a referral to
other non-HUD LBPHC providers in or around the area.

2.2.3 Occupancy Eligibility
For the purposes of determining occupancy eligibility, the following must be
present1:
a) At least one adult over the age of 18 and a child under the age of 6,
with either permanent legal residence with the adult in the dwelling
being assisted or spends a significant amount of time visiting2 the
adult’s residence, or
b) A pregnant woman
c) Child occupant under the age of six (6) years is not required at the time
of assistance that meet the income eligibility requirements. However,
priority shall be given to units that have children under the age of six (6),
a child that spends a significant amount of time, or a pregnant woman;
d) Lead Based Paint Hazard control work in vacant units is permitted
provided that the landlord owner/landlord must agree to give priority to

“significant amount of time” is defined as at least three hours per day on two separate
days in a week (six hours per week total), and at least 60 hours total per calendar year.
2

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families with children under six for not less than three years following
the completion of work. While remediating lead-based paint hazards in
vacant units is permissible, Contractor must ensure that they are not
forgoing units where children are currently residing in preference of
vacant units.
2.2.4 Blood Testing
Household agrees to have all children less than six (6) years of age blood
tested for lead** and signs one of the following:
a. “Release of Medical Information” form
b. “Refusal of Blood Lead Testing” form
**Refusing to have children blood tested for lead will not disqualify
household.
2.2.5 Owner Agreements
The owner(s) must agree in writing to comply with the terms and conditions
of this program including:
a) Signing a “Property Owner’s Authorization to Conduct a Lead-Based
Paint Inspection and Risk Assessment” form (CSD 904) which will also
include:
i. Agreeing to make rental units that have received lead hazard
control services available to low-income tenants whose households
include children under six (6) years of age for a minimum of five (5)
years after lead hazard control work is completed.
ii. Agreeing not to raise rent as a result of the property improvements
made to the unit as a result of the Lead Hazard Control Program.
b) Signing a “Property Owner's Authorization to Perform Lead Hazard
Reduction Services” form (CSD 904).
c) Participate in project cost sharing.
d) If lead hazard control activities jeopardize tenants’ health and/or safety,
the owner must make at least one housing unit available for temporary
housing.
e) Agrees to allow a clearance inspection upon completion of lead hazard
control work.
2.2.6 Tenant Agreements
Tenant(s) must agree in writing to comply with the terms and conditions of
this program including:
a) Signing a “Tenant's Authorization to Perform Lead Hazard Reduction
Services” form (CSD 907)
b) If temporary relocation is necessary, the household agrees to comply.

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2.2.7 Non-feasibility Criteria
As part of the intake process the housing unit should be evaluated and any
of the following situations or conditions may cause potential units to be
excluded from the Lead Hazard Control Program.
Refer to the “Checklist for Potential Termination of Lead Hazard Reduction
Units” (CSD 951) to determine if any of the following exists:
a. Structural Criteria
i.
ii.
iii.
iv.
v.
vi.

No foundation
Code violations
Condemned structure
Excessive water damage
Obvious lack of structural integrity
Major rehabilitation needed for LHC to work.

b. Programmatic Criteria
i.
ii.
iii.
iv.
v.
vi.

Lack of owner participation
Lack of safe unit provided by owner for relocation purposes
Lack of weatherization funds from contractor, if applicable.
Absence of lead-based paint
Located on floodplain without flood insurance
Registered historic building

2.2.8 Secondary Intake Eligibility Criteria
Households not receiving weatherization are eligible if they meet the
primary criteria and:
1. Contain one or more children who have been referred to the Contractor
by a local public health agency because they have blood lead levels
that meet or exceed the Elevated Blood Lead Level (EBL), or
2. Receive HUD rehab or remodeling funds and are referred to
Contractors by local housing offices.

3. EDUCATION OF OWNERS/RESIDENTS
An important component of CSD Lead Hazard Control Program is the education
provided to owners and resident of homes that will be provided with lead hazard control
activities.
3.1

MINIMUM INFORMATION REQUIREMENTS
At a minimum, Contractors are required to do the following:
1. Provide occupants, before work begins, the latest version of the EPA pamphlet
“Renovate Right: Important Lead Hazard Information for Families, Child Care
Providers and Schools” in English, and “Guía de Prácticas Acreditadas
Seguras para Trabajar con el Plomo para Remodelar Correctamente”

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(“Remodelar Correctamente”) in Spanish, or any State or Tribal pamphlet
approved by EPA for the same purpose.
2. Have owner and occupants sign an acknowledgement of receipt for the
booklet. Though forms exist from several sources, the “Disclosure of
Information on Lead-Based Paint and/or Lead-Based Paint Hazards” form
(EPA) that will meet the needs of this requirement may be found at
www.epa.gov/opptintr/lead/lesreng.pdf or www.hud.gov/offices/lead/
1018/lesreng.pdf.
3. Conduct walk-through with occupants to explain and show what lead hazard
control activities are going to be performed and why they need to be done.
3.2

EDUCATIONAL ACTIVITIES
1. Educational activities can occur at a couple of different points in the process
including:
a. The intake process – this is an opportunity to provide an educational
service– explain the Lead Hazard Control Program and if they sign up for
lead hazard control services you can provide the EPA booklet and obtain
required signatures at this point.
b. Educate parents and guardians about the need for blood lead testing for
their children.
c. Before and after the initial site inspection. Review the inspection process
before starting the inspection and then when completed discuss the results
with the occupants and owners.
d. Before lead hazard control work is conducted the contractor should educate
the household as to what activities are going to occur and what they should
do while lead hazard control activities are being conducted.
2. Educational materials available from CDPH Childhood Lead Poisoning
Prevention Unit, county health departments, EPA, and HUD should be
distributed during the educational component. In addition, the Alameda County
and the Los Angeles County lead programs have materials produced in a
variety of languages (Vietnamese, Korean, Chinese, etc.) that are available
from those programs.
Some of the available materials include:


“What You Should Know About Lead in China Dishes” EDF (Environmental
Defense Fund)



“Lead in Your Home: A Parents Reference Guide” EPA



CDPH CLPPB pamphlets and flyers:






“Questions and Answers about Lead in Vinyl Mini Blinds”
“Lead in Paint” / “El Plomo en la Pintura” / Chinese version
“Lead in Soil” / “El Plomo en la Tierra” / Chinese version
“Lead in Home Remedies” / “El Plomo en Remedios Caseros”
“Testing Your Child for Lead”

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



“Lead – simple things that you can do to prevent childhood lead
poisoning”
“Lead – Medidas simples que puede tomar para prevenir el
envenamiento infantile con plomo”
“Don’t take lead home from your job!” / “No lleve el plomo a su casa!”

3. Some of this material will be made available with an accompanying CD-ROM;
however, if any agency has educational materials, which would assist this
program, please feel free to share.
3.3

POST-LEAD HAZARD CONTROL ACTIVITY EDUCATION
At the end of the LBPHC work and clearance has been achieved, the contractor
shall provide the owner(s) and occupant(s) a written list of recommended
preventive measures to minimize the likelihood or severity of lead-based paint
hazards that owner-occupants or residents of rental dwellings can carry out if
problems develop in the future.
In addition to the written list of preventive measures the contractor shall conduct a
walk-through with the owner(s) and occupant(s) to review the work completed and
outline where preventive measures can be used if necessary.
Include the following basic information:


Children’s toys should not be placed beneath windows or near surfaces
subject to frequent friction or impact or near deteriorated paint surfaces.



If there is a sudden loosening of paint material through friction, impact, or
any other reason, occupants should use the sticky tape method to remove
loose paint.



Porch decks, interior floors, and other horizontal surfaces should be wet
mopped with a detergent solution at least twice a month.



A door mat should be placed inside doors with direct access to the
outdoors, and thoroughly vacuumed weekly.



Instances of deteriorating paint should be reported to management as soon
as they are discovered.

4. BLOOD TESTING
HUD’s Lead Hazard Control Grant Program relies on the notion that children living in
households that are contaminated with lead may be lead poisoned. As part of the overall
HUD program review, CSD is encouraged to obtain blood lead levels of children under
six years of age in the homes that receive lead hazard control activities. To accomplish
this task, Contractors must document blood lead levels by:
A. Encouraging all clients to get children under six years of age blood tested.
B. Obtain results of children’s blood testing before initiating lead hazard control.
C. Have parent or guardian sign one of the following forms:
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1. Release of Medical Information
2. Refusal of Blood Lead Testing
D. If parents or guardians refuse to have their children’s blood lead tested their homes
can still receive lead hazard control activities.

5. LEAD INSPECTION/RISK ASSESSMENT
Households enrolled in the Lead Hazard Control Program are required to have a
modified initial lead-paint inspection and risk assessment survey to determine if leadbased paint or lead hazards are present. If lead-based paint is found and is in
deteriorated condition, a complete Lead-Based Paint Inspection (LI) and Risk
Assessment (RA) will be conducted to assess the actual lead hazard potential. If no lead
hazards are found, the household will be dropped from the Lead Hazard Control
Program.
Health departments are required to conduct a higher level risk assessment of homes of
lead poisoned children. If a health department has referred an EBL child to a Contractor,
they should make available to the contractor the risk assessment they may have
conducted. City/county housing departments also require risk assessments of units
receiving federal housing assistance. If a risk assessment has been conducted within
the past year, the Contractor should obtain a copy of the risk assessment from the
referring agency and review it for adequacy. If the risk assessment is sufficient to
develop a scope of work then only a full lead paint inspection will be necessary (unless
one has been already conducted).
Before starting the modified initial lead-paint inspection and risk assessment survey, a
building condition survey will be required to determine if the lead hazard control activities
are feasible.
5.1

LIRA POLICIES
The following policies pertain to the LIRA process:
a. A Lead Inspection (LI) and Risk Assessment (RA) must be conducted for
each participating unit.
b. Lead Inspections and Risk Assessments shall not be conducted on units with
a “Negative Lead Survey”.
c. Lead Inspections shall be performed in compliance with the 2012 HUD
Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in
Housing, Chapter 7: Lead Paint Inspections and the California Code of
Regulations, Title 17: Lead Hazard Evaluations.
d. Risk Assessments shall be performed in compliance with the 2012 HUD
Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in
Housing, Chapter 5: Risk Assessment and Reevaluations, and the California
Code of Regulations, Title 17: Lead Hazard Evaluations.
e. Any subsequent HUD Policy Guidance.

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5.2

LEAD INSPECTION/RISK ASSESSMENT (LIRA) PROCESS
The following process will be followed when conducting lead inspections and risk
assessments for CSD’s Lead Hazard Control Program.
a. Contact owner or owner’s representative to get permission to conduct a LeadBased Paint Inspection and Risk Assessment.
i. Complete the “Property Owner’s Authorization to Conduct a Lead-Based
Paint Inspection and Risk Assessment” form (CSD 904).
ii. Provide a copy to the owner.
iii. Place original form in client file.
b. Schedule and conduct the modified initial lead-paint inspection and risk
assessment survey.
c. Conduct a full Lead-Based Paint Inspection and Risk Assessment if the survey
is “positive”.
d. Produce a “Lead-Based Paint Inspection Report” (CSD 914).
i. Provide a complete copy to the owner.
ii. Provide a summary copy to the occupants.
iii. Place original in client file.
e. Develop Work Write-up and Cost Estimate.
i. Develop a work write-up (scope of work) and cost estimate in the most
current version of the HDP software.
ii. Cost estimates of work activities can be determined using the CSDprovided cost estimating spreadsheet tool or any similar tool that will
provide the necessary information (labor, materials, and cost breakdown for
each activity). Plug the cost estimates into the HDP for each specification.
iii. Send Work Write-up and Cost Estimate to CSD for approval before
conducting lead hazard control activities.

5.3

INITIAL LEAD-PAINT INSPECTION AND RISK ASSESSMENT SURVEY
After a potential LHCP candidate residence has qualified for the program with all
agreements signed, the Inspector/Assessor will conduct a modified lead paint/lead
hazard survey to determine if lead-hazards are present. The initial lead hazard
survey will test only painted components in deteriorated condition. Dust sampling
will not be included in the survey process.
If the candidate residence is a referral from a health or building department due to
a possible lead poisoned child, do not conduct a lead hazard survey, conduct a full
Lead Inspection/Risk Assessment.
5.3.1 Non-Feasibility Building Survey
Before conducting the initial lead survey, the Contractor will assess the
residence to determine if any structure-related issues are present which
would eliminate the residence from the program. Review the “Checklist for

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Potential Termination of Lead Hazard Reduction Units” (CSD 951) to
determine if any of the following exists:
1. No foundation
2. Excessive water damage
3. Obvious lack of structural integrity
4. Code violations (requires building department check)
5. Condemned structure (requires building department check)
6. Building condition such that the cost to control lead hazards greater
than funds available.
If any of the above exists the residence is removed from candidacy for the
LHCP and weatherized.
5.3.2 Lead Paint/Lead Hazard Survey
Conduct an initial lead survey on a candidate residence before proceeding
with the weatherization process. If lead-based paint is detected during the
initial lead survey, weatherization activities cannot take place until after lead
hazard control measures completed.
The should take approximately one hour and the Contractor should take up
to 30 XRF readings on deteriorated painted surfaces. If one XRF reading
indicates that lead-based paint is present, the initial lead survey ends and a
full-scale inspection and risk assessment must be conducted.
The Contractor can continue with the full lead-based paint inspection and
risk assessment if a signed authorization to inspect is already on file, if not
the Contractor must obtain one before starting the full inspection and risk
assessment.
a. Purposes
There are two purposes of the Initial Lead Survey:
a. To determine if lead-based paint is present on surfaces that will be
disturbed during weatherization process.
b. To determine if deteriorated lead-based paint hazards are present
so the unit can qualify for the Lead Hazard Control Program.
b. Lead Survey
a. Contact owner or owner’s representative to get permission to
conduct a lead survey and follow-up inspection/assessment if
necessary.
i. Complete the “Property Owner’s Authorization to Conduct a
Lead-Based Paint Inspection and Risk Assessment Inspection”
form (CSD 904).
ii. Provide a copy to the owner.
iii. Place original form in client file.
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b. After the authorization form has been signed, schedule and conduct
a Lead Survey of the unit.
c. If the owner refuses to authorize an inspection, the unit is dropped
from the program.
d. If the Lead Survey finds a “positive” or lead-painted component,
stop the Lead Survey and conduct a full Lead Inspection/Risk
Assessment.
e. If the Lead Survey does not identify any “positive” lead-painted
components, then:
i. The unit is dropped from the LHCP.
ii. An Inspection/Assessment is not required.
iii. Weatherization activities proceed in a lead-safe manner.
5.4

LEAD-BASED PAINT INSPECTION
If a residence “fails” the initial lead survey (that is, there is at least one “positive”
XRF reading) or is referred to the Contractor by a health or housing department, a
complete Lead Inspection and Risk Assessment must be conducted.
If both a lead inspection and risk assessment report has been provided by the
referral agency and it is less than one-year old, proceed to the lead hazard control
design and development stage if the reports are adequate. If only a risk
assessment has been conducted proceed with the lead inspection.
5.4.1 Policies
The following policies pertain to the lead-based paint inspection process:
a. A CDPH-certified Inspector/Assessor using an XRF shall conduct all
lead-based paint inspections.
b. All readings will be inputted into a Portable Data Recorder (PDR) for
report generation purposes. This data will then be used to develop a
Lead Hazard Control Plan utilizing the Housing Developer Pro software
and LIRA report.
5.4.2 Equipment
All Contractors’ will utilize the following equipment when conducting lead
inspections:
a. RMD LPA-1 (XRF)
b. HP-620LX, Jornada Portable Data Recorder (PDR)
c. RMD’s Report Generation Software (RGS)

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5.4.3 Lead-Based Paint Inspection Procedures
a. XRF Project Code
Begin each inspection with a new XRF project code. Record the XRF
project code on the PDR and on the “Project Field Sketch – Floor Plan”
(CSD 912).
b. Property Sketches (Site and Floor Plans)
i. Draw a “Site Plan” of the property on the “Project Field Sketch”
(CSD 912).


Show all permanent structures on the lot including garages,
sheds, fences, etc. Identify neighbors’ buildings that abut the
property line.



Include adjacent streets if they abut the property line.



Show porches, patios, decks, and “add-on” structures on each
structure. Include exterior doors.



Draw in locations of children’s play areas. Include building
dimensions on each side, also include dimensions from the
house to the property lines if less than 20 feet.



Label all buildings.



Label the sides of the house or primary structure. Start with
Wall-A on the “front” of the house, i.e. there the main entry or the
side facing the street from which the address is derived.



Include a north “N” arrow.

ii. Draw a “Floor Plan” (CSD Form 912) of the house accurately and
with dimensions, but not necessarily to scale, on one piece of paper.


Include the garage if it is attached to the house on the floor plan.
Include each definable space in the house, i.e., interior rooms,
closets, hallways, entryways, etc.



Label each room on the floor plan with a room number and
name for the use of the room. For example, Room-01 (R-01)
Living Room, Room-02 (R-02) Bed-1. These designations will be
used for the names of the “room equivalents” for inspection
purposes. Every room equivalent must be identified on the floor
plan and these labeled designations should be used on all forms
in reports.
Identify and number all room equivalents (n) on the floor plan
(Project Field Sketch, CSD 912) utilizing the numbering system
suggested by RMD PDR software.
(a)

n – Interior rooms

(b)

(n+1) – Exterior

(c)

(n+2) – General requirements

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

Wall Designations
 Designate each wall of each room and the house with the
letters “A”, “B”, “C”, and “D”. Starting with the main entrance
facing the street (front door in a multifamily unit) as Side A,
label each side of the unit in a clockwise fashion.
 Label the walls in all interior rooms with respect to the house
side labels as detailed above. Room Wall A will have the
same orientation as House Wall A.



Label windows, doors, and closets on the Floor Plan.
 Label all windows by Component Number starting with
Window #1 (W-01) on the corner of Wall A and D (right edge
facing Wall A from the exterior). Continue clockwise around
the house labeling all windows sequentially. Double or triple
window units are labeled individual.
 Label all doors by Component Number starting with Door #1
(D-01) on Wall A. Continue clockwise around the house
labeling all outside doors first then label interior doors.
 Label all closets and cabinets (example: Bed05-B-Closet)



If the house is has more than one story include all floors that are
accessible. Including basements, or portions of a basement,
attics if used regularly and if surfaces are present that contain
deteriorated paint. Also include any porches, landings, or other
functioning structures attached to the house.

c. XRF Calibration Check
i.

Conduct XRF calibration checks on the RMD-LPA1 before and after
each paint inspection by:
(a) Take three readings on a block of wood. The readings should
not vary by more than 0.3 mg/cm2.
(b) Take three readings on the 1.0 mg/cm2 NIST standard. The
average of the three readings should not be outside of the
calibration test range listed on the most recent Performance
Characteristic Sheet for the RMD-LPA-1.
(c) Enter all calibration check readings in the PDR.

ii. A minimum of two calibration checks shall be conducted for each
inspection. To ensure validity of readings in inspections lasting
longer, the XRF instrument is to be recalibrated every four hours or
as per manufacturer’s instructions, whichever is more frequent.
(a) Pre-inspection check – before the unit is inspected.
(b) Post-inspection check – when finished inspecting the unit before
turning the XRF off.
iii. If more than one unit is inspected each day:
(a) Conduct pre-inspection calibration check before beginning
inspections.

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(b) Conduct interim-inspection calibration check at the end of each
unit’s inspection and record readings in the PDR for beginning of
next unit. Use these readings for the post-inspection calibration
check for the first unit and as the pre-inspection calibration
check for the second unit, and so on.
(c) Conduct a final post-inspection calibration check at the end of
the last unit for day.
iv. Record all XRF readings in the PDR.
d. XRF Testing Combinations
XRF testing combinations shall be identified for painted and
varnished/stained building components.


A testing combination is made up of a unique building component,
substrate, and room equivalent.



Similar types of components, but with different construction, should
be tested separately within a room equivalent.



Different components that are physically together in a larger
component can be grouped as one component. Examples: Window
jambs, casings, stops, and sills can be considered one component.
Door jambs, stops, casings, and plinth blocks can be grouped as
one component. Door panels, styles, and rails can be grouped as a
door.

e. XRF Sampling Protocol
(a) Sample one test location for every test combination.
(b) For each testing location select an area where the paint is the
thickest.
(c) List all testing combinations by room equivalent in the PDR.
(d) Use component and substrate names as listed on the “Component
and Substrate Codes” list (CSD 910C).
f.

Readings from the LPA-1 will be described using the PDR.
(a) Reading - must correspond to LPA-1 reading numbers.
(b) Structure - main component name (window, door).
(c) Member - the component (casing, sill, jamb, sash). The software
will associate them only with the specified component.
(d) Position - Optional. Location within a three by three grid
transposed on the component tested.
(e) Substrate - choose one of the substrates listed in CSD 910C.
(f) Paint Condition - each reading should also receive a paint
condition value (I-intact or P-poor/not intact). Continue to use this
classification scheme even though the paint will either be
considered to be intact or non-intact paint.

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g. Inspection Strategy
For consistency in data collection for the XRF and fewer data entry
steps, it is recommended that similar component types/substrates be
tested together. Test all the walls, along with ceilings throughout the
house, and then returning to Room 1 to test windows, doors, and other
components.
(a) Group parts of similar components as one testing combination.
(b) Test walls in each room consecutively (A, B, C, and D) and
averaged together.
(c) Test all building components (windows, doors, trim, cabinets, etc.)
with deteriorated paint.
(d) For windows with identical substrates, inspect (using XRF) each
testing combination in the first five room equivalents. If window
components within the first five interior room equivalents test
“Positive” (containing lead-based paint), then testing of additional
windows may be discontinued at the discretion of the I/A and all
windows will then be considered to be lead painted. However, the
condition of each window shall be assessed for deterioration,
regardless if it was tested for lead or not.
h. Pictures
Take digital photographs of the front and rear of the house, a typical
window, door, and interior room. Include these photographs with the
ones taken during the initial lead survey. If greater than five windows
are identified to be replaced, photographs will be required for each
window where no XRF readings were collected. Photographs shall also
be labeled to identify window(s) and location.
5.5

RISK ASSESSMENTS
Conduct a lead hazard risk assessment to identify all lead hazards at each
participating residence.
5.5.1 Policies
a. A Risk Assessment will be conducted on every participating unit, unless
a copy of a completed Risk Assessment conducted within the past year
is provided and is determined to be adequate by the I/A.
b. Risk Assessments shall not be conducted on units with “negative” Lead
Hazard Survey.
c. Risk Assessments shall be performed per CDPH regulations, CCR Title
17 and the HUD 2012 Guidelines for the Evaluation and Control of
Lead-Based Paint Hazards in Housing, Chapter 5 – Risk Assessment.
5.5.2 Risk Assessment Procedures
The following procedures utilize the protocols and forms identified in the
HUD Guidelines Chapter 5: Risk Assessment. If conducting a Risk

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Assessment for a health department identified EBL child, the HUD Chapter
15 or CDPH’s EBL assessment protocols must be followed.
A Risk Assessment is composed of the following:
a. Building Condition Survey
i. Building Condition Survey – Conduct survey of buildings condition
and include as Appendix B. Summarize findings in document.
b. Paint Condition Survey
i. A paint condition survey is conducted during the lead paint
inspection, while the XRF reading is inputted into the PDR. Paint is
classified as either Intact (I) or Not-Intact (N). Lead-based paint that
is not-intact is considered to be a hazard.
ii. While only XRF testing combinations are included in the paint
condition survey, all locations of deteriorated lead paint should be
noted and included in the report.
iii. Provide paint condition survey for deteriorated paint and include as
Appendix C. Summarize in LIRA report.
c. Dust Sampling
i. Wipe media - Use only EPA-approved wipe media. A list of
companies with approved wipes can be found at
www.aiha.org/wipemed.html. Document wipe media type, name,
manufacturer, lot number, etc. in report.
ii. Sampling locations
(a) Collect 8 – 14 single-sample dust samples from the following
locations:
 Floors in primary entryways (may be more than one)
 Floors and sills in the following order:
 principal play area(s) of the youngest children
 kitchen
 bedroom of the youngest child
 next oldest child’s room
 bathroom used by the youngest child
 living room
 External horizontal surfaces (decks, porches, etc.) may be
sampled for dust if there is evidence of lead paint dust
hazards on those locations.

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iii. Blanks - Submit at least one blank wipe sample for each project.
With 1 blank included for every 20 samples collected. For large
multi-family properties, a maximum of 10 blanks is adequate per
property.
iv. Environmental Sample Collection Sheet (CSD 915) - Sample
collection information shall be entered on the Environmental Sample
Collection Sheet (CSD 915).
v. Chain of Custody Form (CSD 915 for laboratory form)
(a) Sample Chain of Custody shall be maintained until samples are
shipped to the laboratory.
(b) Ship samples to laboratory within three (3) days of collection.
vi. Laboratory Submittals
(a) Analysis shall be performed only by an EPA NLLAP-accredited
laboratory (National Lead Laboratory Accreditation Program).
(b) Include the laboratory’s name, NLLAP certification number, and
certification expiration date in each report.
(c) Provide a copy of the lab submittals, results, and laboratory
certification in Appendix F of the LIRA report.
(d) Samples shall be processed at the laboratory with “standard” (3
– 5 day) processing and shipped via standard shipping and not
overnight or next-day processing or shipping. Expedited
delivery and lab testing requires CSD approval.
d. Soil Sampling
i. Soil to Sample
(a) Bare soil that is at least 9 square feet for dripline/foundation,
vegetable gardens, and non-play areas in rest of the yard. For
children’s play areas there is no sq. ft. minimum.
(b) Soil that is not bare that may contain paint ships or lead
hazards based on the decision of the inspector/assessor.
ii. Method
(a) Collect composite soil samples with 3 – 10 subsamples from
distinct locations per composite.
(b) Sample the top 5/8 inch of soil and up to 3 feet (1.0 meter)
from the foundation.
(c) Space subsample collection locations equally throughout the
bare soil (at least 2 – 6 feet apart).
iii. Number - Up to eight (8) composite soil samples may be
submitted per unit.
iv. Sampling Locations - At a minimum the following composite
samples should be collected when lead-based paint is detected on
house/garage exterior:
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(a) 1 from each play area with bare soil, including sandboxes
(b) 4 from non-play areas in the drip line/foundation area, if
accessible to children. 1 composite sample per side where
bare soil is present in the drip line (up to 3 feet out from the
structure)
(c) 1 from vegetable gardens
(d) 1 from each non-play area in the rest of the yard (pet areas,
pathways, etc.) - optional
(e) 1 from garage drip line (if bare soil and lead-based paint is
present and is accessible to children)
(f)

1 from fence line (if bare soil and lead-based paint is present
on fence)

(g) Common area in a MFU if evidence of children playing in soil.
iii. Resampling – If soil sample results are widely divergent (such as
below detection on three sides of a house and above 1000 ppm on
the fourth side it may be necessary to resample the high side to
verify).
iv. Environmental Sample Collection Sheet (CSD 915) - Sample
collection information shall be entered on the Environmental Sample
Collection Sheet (CSD 915).
v. Chain of Custody Form (CSD 915 for laboratory form)
(a) Sample Chain of Custody shall be maintained until samples
are shipped to the laboratory.
(b) Ship samples to laboratory within three (3) days of collection.
vi. Laboratory Submittals
(a) Analysis shall be performed only by an AIHA or ELPATaccredited laboratory.
(b) Include the laboratory’s name, certification number, and
certification expiration date in each report.
(c) Samples shall be processed at the laboratory with “standard” (3
to 5-day) processing and shipped via standard shipping and not
over-night or next-day processing or shipping. Soil samples
should be included with dust-wipe samples in the same
shipping package to reduce additional shipping costs.
Expedited delivery and lab testing requires CSD approval.
5.5.3 Lead Hazard Determination
a. After results have been returned from the laboratory, make a lead
hazard determination based on the laboratory results and document the
findings in the LIRA Report. If there are any inconsistent results
resample that area and resubmit to the laboratory.

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b. Identify and record in the LIRA Report the following lead hazards
utilizing the 2012 HUD Guidelines and CDPH Title 17 lead hazard
standards for dust, soil, and paint, whichever is the more stringent.






Deteriorated lead-based paint (requires lead-based paint
inspection).
Lead-contaminated dust
Lead-contaminated soil
Friction, impact, or chewable surface hazards
Other hazards

c. Identify sources of lead hazards (if known) in the LIRA report.
5.6

LEAD-BASED PAINT INSPECTION/RISK ASSESSMENT (LIRA) REPORT
5.6.1 LIRA Report
The LIRA Report (CSD 918) is a combination report including all
components of the lead-based paint inspection and lead hazard risk
assessment in a single document.
a. Lead-Based Paint Inspection Report
i. Import the LPA-1 data from the PDR to a personal computer running
the RMD Report Generating Software.
ii. Files should be downloaded to the office computer at least daily, if
not after every job.
iii. Input information for the inspector (certification number and
expiration date) and the XRF (LPA-1 serial number, resource number
and date) description into the “Lead Based Paint Inspection Report”.
iv. Inspection results are sorted in tabular format by:
a. XRF readings (RMD-RGS sequential report)
b. Room equivalent (RMD-RGS detailed report).
v. Add the LPA inspection report to the LIRA Report in Appendix G.
vi. Include the Performance Characteristic Sheet (PCS) for the XRF in
Appendix H.
vii. Summarize the lead-based paint reports and findings in the
Executive Summary and Lead Inspection portions of the LIRA
Report.
viii. Submit a completed CDPH 8552 - Lead Hazard Evaluation Report
form for Lead Paint Inspections to CDPH and CSD within 30 days of
conducting the paint inspection. Include a copy of the CDPH 8552 in
the LIRA.
b. Risk Assessment Report
Complete the Risk Assessment components of the LIRA report:

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i. Report lead hazard determination findings in Executive Summary.
ii. Develop hazard control option summary that address hazards
identified in the findings.
iii. Summarize the following in the report:
 Occupant Interview
 Building Condition Survey
 Paint Condition Inspection
iv. Record the on-site testing and sampling results.
v. Develop lead hazard control options and scope of work.
vi. Submit a second completed CDPH 8552 - Lead Hazard Evaluation
Report form for Risk Assessments to CDPH and CSD within 30
days of conducting the paint inspection. Include a copy of the CDPH
8552 for a Risk Assessment along with the one for Lead-Based
Paint Inspection in the LIRA.
c. Report Distribution
Submit completed reports to:
i. The owner or owner’s representative, and
ii. Occupants, and
iii. Local housing official or health official who requested the work, if
conducted for a HUD housing program, and
iv. CSD
5.6.2 LIRA Requirements
Lead-based paint evaluation report documents (the LIRA) that do not
contain the required information per the HUD Guidelines and this policy
guidance will not be eligible for reimbursement of evaluation or control
activities by OLHCHH grant funds.
5.7

STOP POLICY
a) If no lead hazards are found, the process stops. No lead hazard control
work is allowed even though lead-based paint may be present and the unit
is dropped from the LHCP Program.
b) If the only lead-based paint that was detected is on surfaces likely to be
disturbed during the weatherization process, then weatherization can
continue in a lead-safe manner.

6. LEAD HAZARD CONTROL OPTIONS
HUD requires that all identified lead-based paint hazards in housing units receiving
assistance under the HUD Lead Hazard Control Grant Program must be eliminated or
controlled.
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The Inspector/Assessor shall develop a Lead Hazard Control Option plan based on
Chapter 11: Interim Controls of the 2012 HUD Guidelines.

6.1



This plan shall be contained in Section 4 of the Lead Inspection/Risk Assessment
Report and include a list and description of each identified lead hazard;
appropriate lead hazard control treatment; worksite preparation and containment
strategy; relocation strategy; and cleaning level to be used to address the lead
hazards identified in the LIRA Report.



The LIRA Report must clearly document the rationale behind hazard treatment
decisions and supporting scope of work.
IDENTIFY ALL LEAD HAZARDS
From the findings in the Executive Summary section compile all the identified lead
hazards. Make a list of control options from the following standard treatments and
other interim control options found in Chapter 11 of the 2012 HUD Guidelines.

6.2

INTERIM CONTROL OPTIONS
CSD Lead Hazard Control Program is designed to utilize interim controls or
“abatement designed to last less than 20 years,” to control lead hazards, and not
abatement treatments that are designed to permanently remove all lead from a
structure. According to Chapter 11: Interim Controls in the 2012 HUD Guidelines
the following treatments, also known as “Standard Treatments”, for interim control
of lead hazards without conducting a risk assessment. These “standard
treatments” are also appropriate for use Interim Control Options when a Risk
Assessment is conducted and include the following:


Stabilize Paint. All deteriorated paint on exterior and interior surfaces
should be stabilized by: 1) repairing substrate so that paint will adhere; 2)
remove loose and peeling paint by wet scraping, wet sanding or other leadsafe techniques; 3) prepare surface for painting; 4) primer coating scraped
area; and 4) repaint with top coat.



Make horizontal surfaces smooth and cleanable. All horizontal surfaces,
such as floors, stairs, interior window sills and window troughs, that are
rough, pitted or porous, and a lead hazard should be made smooth and
easily cleanable. Minor surface damage may be correctable by spackling
and recoating. Otherwise it may be necessary to cover or coat the surface
with a material such as metal coil stock, plastic, polyurethane, sheet vinyl,
or linoleum.



Correct dust-generating and chewable surface conditions. Conditions
causing friction or impacts or are considered chewable on painted surfaces
should be corrected with interim controls treatments.



Treat hazardous soils. Bare soil identified as hazardous should be treated
in accordance with guidance in Section VI of Chapter 11.



Safe work practices. All standard treatments should incorporate safe work
practices as required by HUD, EPA and DPH. There are three basic leadsafe work activities: 1) workers must never use HUD’s list of prohibited
practices; 2) appropriate containment methods must be used to control

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dust; and 3) cleaning activities must be used that thoroughly remove lead
dust and debris and will allow the worksite to pass clearance.


Special cleaning. Dust hazards can only be remedied by cleaning. A
recommendation to clean all surfaces that are lead-contaminated should be
made.
If the majority of window sills or floors tested turn out to be lead
contaminated, a recommendation should be made to clean all window sills
and floors in the house to ensure that surfaces not tested are not lead
hazards.
Since window wells/troughs are not sampled in the Risk Assessment but
may be used for Clearance all window wells/troughs shall be thoroughly
cleaned during the final cleaning process.



6.3

Other recommended practices. All other recommended practices
applicable to interim controls, as described in Chapter 11 of the 2012 HUD
Guidelines also apply to standard treatments.

SITE-SPECIFIC LEAD HAZARD CONTROL OPTIONS
The Inspector/Assessor shall include in the LIRA a Lead Hazard Control Option
Plan based on Chapter 11: Interim Controls of the 2012 HUD Guidelines and the
HDP Work Write-up program. HDP specifications were developed from the 2012
HUD Guidelines, CSD’s Policies and Procedures, and best practices.
Chapter 4 - Site-Specific Lead Hazard Control Options in the Lead Inspection/Risk
Assessment Report is the Lead Hazard Control Option Plan and shall include:
a) A lead hazard control option for every hazard identified in the Risk
Assessment must be addressed in the Sec. (b) Site-Specific Lead Hazard
Control Options. Only those lead-based paint hazards identified and clearly
documented in the LIRA report are eligible for reimbursement.
b) Hazard control options will be divided into interior and exterior lead hazard
control options and grouped by activity and not by room equivalents.
c) The language to use in the LIRA for the control options is provided in the
HDP under the appropriate specification. The HDP Specifications will be
used to address each lead hazard and include the component to be treated,
the location, and room equivalent and any other information the author
deems as relevant to the scope of work.
d) Once the lead hazard control options are developed and completed in LIRA
Chapter 4, the individual specification details are utilized for the HDP
specification for that project and a cost estimate is developed. After cost
estimates are developed for each specification the completed HDP is sent
to CSD for review along with the LIRA.
e) The LIRA Report must clearly document the rationale behind hazard
treatment decisions and supporting scope of work.

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6.4

WINDOW REPLACEMENT
To replace windows as part of a lead-hazard control project HUD requires the
following3:
a. Testing of only a single window (or even a few windows) as representing a
testing combination for the entire property (interior and exterior) is not
allowable, even if all the windows are of identical construction and painting
history.
b. If the LIRA requires that more than five (5) windows be replaced and charged
to OLHCHH grant funds, each window being replaced must be justified for
replacement with either a) XRF readings from each window, and/or b) a photo
of each deteriorated window to be replaced. Window photos must be included
in the LIRA and referenced in the document.
c. Failure to clearly and accurately document the need to replace windows under
this policy guidance will result in the disallowance of associated expenses.
d. Windows replaced with lead grant funds must contain lead-based paint hazards
not merely lead-based paint. Grant funds may not be used to address intact
lead-based paint. This distinction is critical and must be clearly outlined in the
LIRA.
e. As always, if the window replacement is to be conducted using funds other
than OLHCHH grant funds, the documentation requirements for justification of
the use of the other funding source (e.g., Community Development Block Grant
or weatherization funds) must be met.

6.5

OTHER LEADED MATERIALS
Other leaded materials may be tested during a LIRA; however, lead present in
items other than coatings, such as unpainted ceramic tile and porcelain bathtubs,
is not lead-based paint; therefore, removing or treating such items is outside the
scope of the authorizing statute for the lead hazard control grants program, and is
not eligible for reimbursement to the OLHCHH grant as a lead hazard control
activity.

6.6

CARPET REMOVAL
Per HUD’s Policy Guidance

3



Grant funds may not be used to replace worn carpeting for that reason alone.



The carpet under consideration must be documented as a lead dust hazard by
means of a dust wipe sample collected by the risk assessor following HUD
Guidelines for each room that the carpet is to be removed and/or replaced. The
number of dust samples required to meet this requirement may exceed the
minimum dust sample number and/or may not be a child occupied/play area
room of the unit.



Removal and/or replacement of the carpet, if required to control lead hazards,
must be identified in the risk assessment report as a recommended treatment.

Ibid.

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6.7

6.8



Removal of the carpet may be considered after cleaning the carpet according
to the Guidelines has failed to control the dust hazards or would not be feasible
due to the condition of the carpeting. Carpet removal must be identified as a
contingency in the scope of work should cleaning following the methods
outlined in the Guidelines not achieve dust clearance and cost estimates must
be clearly enumerated.



When it is necessary to replace carpeting, the most cost-effective
product/material must be chosen. Only replace the minimal amount of area
necessary to ensure lead hazards are no longer present.



Documentation is required for all action taken, such as photos, along with cost
comparison estimates of the various treatment options. At a minimum, the risk
assessment must clearly indicate the condition of the carpeting and
recommended treatment options.



For area rugs, or those carpet-like surfaces that are not permanently affixed to
the floor, you may only remove the rugs but you may not replace them with
new rugs.



Existing carpeting may not be replaced with new carpeting except to eliminate
the hazards and only in instances when the subfloor is not suitable as a
finished floor surface or the condition of the subfloor would be more costly to
make lead safe than replacing the existing carpet with new carpet.

MINIMAL RENOVATION


LHC grants may cover “minimal rehabilitation” activities when those activities
are specifically required to perform effective hazard control, and without which
the hazard control could not be completed, maintained, and sustained. Minimal
rehabilitation activities must be identified, justified, and documented in the LIRA
Report.



All “minimal rehabilitation” activities, paid for with the LHC grant, will have to be
approved by CSD.

DEMOLITION ACTIVITIES
Demolition of housing units or detached buildings as a means of lead hazard
control is not allowed under the Lead Hazard Control grant rules. It can still be
done; however, the owner will have to pay for this activity.

6.9

DESIGNING WORKSITE PREPARATION ACTIVITIES AND CONTAINMENT
The I/A shall identify, in the work write-up, worksite preparations and containment
systems that will be needed for each specified treatment/control activity. It should
be noted that the actual worksite preparation activities used and containment
required will be up to the discretion of Certified Supervisor on the job.
The general purpose of worksite preparation and containment is to minimize,
contain, and control dust and debris created by the work. The 2012 HUD
Guidelines are performance-oriented and are not specifications. It is possible to
devise a unique worksite preparation approach and containment system for an

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individual dwelling or situation if it achieves the five objectives stated below and if
clearance is achieved.
Develop a worksite preparation and containment system that will:
1. Protect residents and workers from exposure to lead in dust, paint chips,
and other debris created by the work.
2. Protect residents’ belongings from contamination with lead.
3. Leave the surfaces of dwellings and common areas free of dust-lead
hazards.
4. Protect the exterior environment, both on and off the subject property, from
contamination.
5. Protect adjacent homes from contamination.
The 2012 HUD Guidelines simplified worksite preparation activities from four levels
of disturbance to two – Low-Dust and High-Dust activities. The amount of dust that
may be developed during a lead hazard control activity depends on the amount of
lead in the painted surface, the actual work activity (e.g. spot treatments vs.
complete removal of all paint on a surface), the method (dry sanding and scraping
vs. wet sanding and scraping), the skill level of the workers, and the effectiveness
of the containment system used. A paint stabilization project may be either a LowDust or a High-Dust job depending on the factors listed above. The on-site
Certified Supervisor will make the final decision on the level of containment and
worksite preparation needed.
All work involving lead-based paint should be performed in a manner that
minimizes all dust production. High-dust operations should be avoided if at all
feasible. All work should be designed to reduce all dust generation to protect
children, workers and residents using work practices and procedures such as wet
work practices.
6.9.1 Determine Worksite Preparation and Containment
a. Low- and High-Dust Jobs
The 2012 HUD Guidelines provide, in Table 8.1, two sets of
recommendations for interior work (not including windows) – one for “lowdust” jobs and one for “high-dust” jobs.
(a) A low-dust job is work that creates a small amount of dust that will not
spread beyond 6 feet from the painted surfaces being disturbed.
(b) A high-dust job (work activity) creates a large amount of dust that is
expected to spread beyond 6 feet from the working surfaces. Table
8.1 with the HUD Guidelines further differentiates high dust job is as
less than 5 days (<5) or greater than 5 days (>5). The length of time
does not necessarily determine the amount of dust created, nor does
it automatically turn a low-dust job into a high-dust job.
(c) Work disturbing more than 10 square feet of painted surface per room
is likely to be a high-dust job, while work that disturbs less than 10
square feet will probably be a low-dust job. The hazard control
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method involved also determines the dust level generated and to
prepare for.
(d) Window replacement can either be a high-dust or low-dust activity
depending on the replacement method. A full-frame window
replacement may generate leaded dust while a sash-frame window
replacement may generate low levels of leaded.
(e) The project designer can specify the type of preparation, containment,
methods, and work activities to be used that minimize the amount of
lead dust generated. However, the final determination of the worksite
preparation levels and containment systems used is at the discretion
of the on-site Certified Supervisor.
6.9.2 Resident Location – Interior Work Activities
To protect residents while conducting lead hazard control activities a
number of options may be considered from allowing residents to remain in
the unit, to daily relocation, to temporary relocation (up to 10 working days).
If temporary relocation is necessary compliance with CSD’s relocation
policy is required.
Low-Dust Jobs
(a) Residents may stay inside the unit while work is being conducted, but
outside of the work area, until cleaning verification and final clearance
is achieved.
(b) If the work falls under HUD’s Lead Safe Housing Rule tenant
relocation provisions of that rule must be followed.
(c) The resident must have lead-safe passage/access to a bathroom,
sleeping area, and kitchen facility (or alternative eating arrangements)
kitchen, at least one living area, and an entry/egress.
(d) Residents should be relocated if a bathroom is not accessible during
the project and/or the work will result in other hazards.
(e) When work is conducted on both the interior and exterior every
consideration shall be made to complete the interior work in a timely
manner with as little temporary relocation as necessary. An interior
interim clearance examination should be conducted after all interior
work is completed to allow re-occupancy while the exterior work
proceeds.
High-Dust Jobs
(a) Residents must stay outside the dwelling, but can return in the
evening after the day’s work and clean-up are completed. In the
evening residents must have a lead-safe passage to a bathroom, at
least one living area, and entry/egress. Occupants are not allowed
access to in-progress work areas.
(b) Residents should be relocated if the job lasts more than five days, or if
a bathroom is not accessible after work hours, and/or there is not
access to at least one living area and entry/egress pathways.
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(c) If HUD’s Lead Safe Housing Rule applies for unit, the relocation
requirements shall be followed.
(d) Plus sampling protocol explained below is required.
6.9.3 Resident Location – Exterior Work Activities
(a) Per the 2012 HUD Guidelines, residents and their belongings may
remain inside the dwelling if the work is only on the exterior and
building openings (windows, doors, vents) within 20 feet of disturbed
paint surfaces are tightly closed or sealed and cleaned afterward.
(b) When work is conducted on both the interior and exterior the interior
work should be completed first and an interior interim clearance
examination conducted after all interior work to allow re-occupancy.
Exterior work can proceed with residents living in the house as long
as at least one entry/egress point is provided.
(c) Residents must stay out of the work area for the duration of the
exterior project until final cleanup on the exterior and exterior
clearance have been completed.
(d) Remaining residents must have lead-safe access to entry/egress
pathways.
6.9.4 Monitoring Effectiveness of Containment for Low- and High-Dust Jobs
(a) Low-Dust Jobs - project supervisor shall conduct visual monitoring while
paint disturbing work is underway and while workers are stepping off the
protective sheeting on the work-area floor to ensure that dust generated
by paint-disturbing work has not spread beyond the containment area.
(b) High-Dust Jobs lasting longer than five (5) consecutive days - cleaning
verification shall be performed at the end of each work day or work shift
(if more than one shift) on the floor of the living area outside the
containment that is at greatest risk of contamination (usually the living
area closest to the work area). This is to be done prior to daily cleaning
to determine effectiveness of containment.
(c) High-Dust Jobs lasting more than five (5) consecutive days - a dust
wipe sample should be collected from the living area outside the
containment at greatest risk of contamination at the end of the each
work day or shift. The sample shall be collected prior to daily cleaning to
determine effectiveness of containment. Samples shall be sent to an
NLLAP-accredited lab for a same-day turn-around. If results indicate an
excess of 40 ug of lead per sq. foot, the area shall be cleaned and
worksite preparation and occupant protection procedures reviewed and
improvements made where feasible. If dust lead levels are found to
exceed the clearance standard a second time, residents must be
relocated and must not be allowed to reenter the dwelling until final
cleanup and clearance standards are achieved.
(d) For High-Dust Jobs lasting 5 consecutive days or more - If the same
work crew supervisor can document compliance with these criteria for
three or more consecutive dwelling units using the same control
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techniques, then dust sampling frequency can be reduced to 1 in every
10 dwelling units for that supervisor.
6.10 SPECIAL CLEANING
All work activities require special cleaning in 1) an ongoing basis, 2) daily cleaning,
and 3) final cleaning for clearance.
6.10.1 Initial Pre-Work Cleaning
Remove all loosened paint chips and debris that have fallen to the floor or
ground before starting lead hazard remediation work and setting up
containment. This will prevent further degradation and spreading of the lead
paint and leaded debris.
6.10.2 Ongoing Cleaning
(a) Workers will conduct ongoing cleaning as needed to maintain the
worksite and pathways into and out of the work area free of
accumulations of lead dust and debris as required by the HUD
Guidelines, Title 17, and CalOSHA.
(b) If the job is small and of short duration and workers will clean area after
completion of the treatment, ongoing cleaning is not required.
(c) When conducting high-dust jobs “ongoing cleaning” will be conducted
frequently and possibly continuously if needed.
6.10.3 Daily Cleaning
(a) Daily cleaning shall be conducted in work areas at the end of each work
day if the building is occupied. If the building is not occupied daily
cleaning is not required; however, ongoing cleaning is.
(b) Daily cleaning on the interior is not required when work is conducted
solely on the exterior and the interior is not accessed during the work
period.
(c) Daily cleaning with occupants present shall consists of:


Removing or bagging lead dust and debris and storing in secure
area.



HEPA vacuuming protective sheeting and horizontal surfaces in the
work area and the pathway in and out of the work area.



Wet-cleaning of floors used as a pathway outside of the work area
to the exterior and any areas used for storage of tools and debris.
Wet cleaning is not necessary if passageways can be reliably
secured during non-work hours.



Securing work area from the rest of the living space.

(d) For all exterior jobs daily cleaning will include:

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

Removing or bagging lead dust and debris and storing in secure
area.



HEPA vacuuming protective sheeting and horizontal surfaces in the
work area and surrounding area.



Removing plastic ground sheeting at the end of each workday after
cleaning by folding it in upon itself and disposing of properly.

6.10.4 Final Cleaning
Conduct final cleaning per HUD’s 2012 Guidelines Chapter 14.


Decontaminate workers, supplies, and equipment



HEPA vacuum, clean, and remove protective sheeting



HEPA vacuum and wet clean all work areas and pathways that will
be subject to the clearance inspection.



For high-dust jobs clean all surfaces from the ceiling to the floor,
back to front of room/house.



For low-dust jobs HEPA vacuum and wet-clean all horizontal
surfaces (including window troughs) within at least 6 feet in all
directions of all disturbed painted surfaces (cleaning beyond the 6
feet perimeter is recommended as a safety precaution if dust
generated by the work may have spread beyond 6 feet).



Wet-clean rough horizontal surfaces a second time and follow up
with an additional HEPA vacuuming when the surfaces have dried
to ensure that they pass clearance.



Surface Painting or sealing of non-floor surfaces



Sealing floors that do not already have an intact non-porous coating

6.10.5 Re-cleaning after Clearance Fail
If an area fails either the Clearance Inspector’s visual assessment or dust
sampling all surfaces represented by the failed clearance shall be recleaned and re-inspected.

7. MINOR REHABILITATION ENVIRONMENTAL REVIEW
After lead hazards have been identified and before lead hazard control work can
proceed, HUD requires that an abbreviated environmental assessment called a “Minor
Rehabilitation Environmental Review” (HUD MRER) be conducted before project funds
can be used.
Complete HUD’s MRER for each project and place it in the project file before funds are
committed. The environmental assessment includes:


Special Flood Hazard Area (SFHA)

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

Coastal Management Zone



Historic Preservation



Explosive & Flammable Operations



Airport Clear Zones



Toxic Chemical and Radioactive Materials

Part I - Floodplain Management
If a property is determined to be within a 100-year floodplain, the owner must have
flood insurance before the project can be undertaken. For each project:
a. Locate the floodplain map (Community Panel) where the project is located.
Flood maps can be obtained from the Map Service Center at 800-358-9616 at
no charge as an agent of CSD.
b. Which panel to use can be found using the Federal Emergency Management
Agency (FEMA) website – www.fema.gov/maps and click on “FEMA Flood Map
Store” icon. Under “map search”, use the prompt for “Where – U.S. Street
Address” and enter the project address. Click on “Search” and under the map
will list Item ID, which is the number of the Community Panel that the project is
on.
c. Locate the address on the map to determine if it is in the dark shaded Zone A
(100-year floodplain).
d. Photocopy the map location and the map cover and place in file.
e. If the property is in a floodplain, the owner must purchase flood insurance at a
value at least equal to the project cost and maintain for a minimum of five years
after lead hazard control work is completed. The owner shall provide a copy of
the policy declaration.
f.

If the owner agrees to purchase the insurance, the Contractor must contact
CSD to arrange completion of HUD’s 8-Step Floodplain Management process
(24 CFR Section 55.20) including a public notice, a 15-day comment period, an
evaluation of alternatives, and a public notice on the final decision.

Part II - Coastal Management
Determine if the area of consideration is within the Coastal Zone. If it is, complete
this section of the form and provide any additional documentation required.
Part III - Historic Preservation
Historic preservation is required pursuant to Section 106 of the National Historic
Preservation Act. Prior to completion of a HDP work plan for any work that involves
a change to the outside appearance, the Contractor must identify if: a) the building
is listed, or eligible for inclusion in the National Register of Historic Places, b)
located within or directly adjacent to a historic district or property, or c) a property
whose area of potential effects include a historic district or property.
To make this determination, the Contractor should use a person who is qualified.
There are two types of qualified persons. The first is government entities, termed
“Certified Local Government Program” (CLG), which have been approved by the
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California State Historic Preservation Office (SHPO). A list of CLGs can be found
under the local government link at www.ohp.parks.ca.gov. A CLG can make the
determination without any further approval by SHPO. If the property is within the
boundary of a CLG, the Contractor should contact that program and set up a
partnership.
A second way of making a historic preservation determination is to use a private
architect consultant. They will be required to complete the SHPO forms – Primary
Record (DPR 523A) and Building, Structure, and Object Record (DPR 523B) for
the property. These forms, along with the consultant’s qualification must be sent to
CSD. This information will be forwarded by CSD to SHPO for their concurrence on
the findings. SHPO is allowed 30 days to respond to our request. After which time,
the project can go forward.
If it is determined that a building has potential historical significance, the
Contractor, consultant, and CSD should confer to determine what actions should
be taken.
Part IV - Explosive & Flammable Operations
The project should not result in an increase to residential density or cause a vacant
building to become physically or legally habitable. Answering “no” to the first
question will complete this section.
Part V - Airport Clear Zones
This project does not involve purchasing property, so the answer to the first
question in this section is “no”. This completes this section
Part VI - Toxic Chemical and Radioactive Materials
Information to complete this section requires an interview with the property owner.
The owner should inform you as to the answers to questions 1 to 4. Document
their name and the date of the interview to complete this section.
Part VII – Lead Based Paint
This part does not have to be completed for this program.

8. WORK WRITE-UP AND COST ESTIMATE
Once the Inspection/Assessment is completed and the Minor Rehabilitation
Environmental Review completed, the contractor must develop a work write-up and cost
estimate based on the Lead Hazard Control Options section (Section 4) in the LIRA
Report. The work write-up and cost estimates should be designed to adequately control
the identified hazards in the most cost-effective manner.
8.1

METHOD
All lead hazards identified in the LIRA must be addressed in Section 4 (Lead
Hazard Control Options) of LIRA Report using specifications listed in the Housing
Developer Pro (HDP) LHCP library. These HDP specifications were developed
by CSD based on commonly used, interim lead hazard control activities. Additional

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specifications may be developed or modified by subgrantees at the discretion of
CSD.
CSD will provide the LHCP HDP library and checklists to the agencies. Utilizing
these specifications the agencies will provide work details and cost estimated for
each interior and exterior activity. CSD will also provide a cost estimating tool to
agencies which can be used to estimate costs for anticipated actual labor, material,
and equipment costs to be included in the HDP.
Subgrantees are required to use HDP version 3.0 or 3.5 after January 1, 2016.
8.2

CHAIN OF COMMAND FOR REVIEW AND APPROVAL OF HDP
Two levels of review (Program Manager/Project Director) will review the initial HDP
work write-up and cost estimate for adequacy and cost effectiveness. Technical
issues regarding HDP relative to the HUD Guidelines and Lead P&Ps will be
discussed with LHCP Tech Team. The HDP will be reviewed against the Lead
Hazard Control Option plan (Sec. 4) in the LIRA Report to ensure that all hazards
are remediated with interim controls. CSD will provide feedback and suggestions, if
needed, to Contractor regarding changes in project and project design. Projects
and/or activities that are deemed too costly and outside the scope of the LHCP
may need to be revised.

8.3

8.4

PRESENTATION TO OWNER AND OCCUPANTS


The work write-up shall be presented to the property owner for review and
approval.



CSD Form 907 and the Detailed HDP Specifications (without costs) shall also
be presented to the occupants which provides the specification details for the
scope of work including plan for occupant protection.

APPROVAL BY CSD
Before work can begin each Contractor shall send the following to CSD for final
approval:

8.5



HDP “Spec Titles by Location/Trade”



HDP “Cost Estimate”



“Lead Hazard Control Program Project Cost Agreement” (CSD 908) signed
original



“Property Owner’s Authorization to Perform Lead Hazard Reduction Services”
(CSD 904) signed original



“Tenant’s Authorization to Perform Lead Hazard Reduction Services” (CSD
907) signed original, if applicable

HDP (HOUSING DEVELOPER PRO)
The HDP software will be used to develop a list of lead hazard control activities
related to the hazards identified and costs associated with it.

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A HDP Work Write-Up (Scope of Work) or equivalent as approved by CSD that is
specific to the work to be bid, will be required for projects that are bid out to a
subcontractor.
8.5.1 HDP Work Write-Up by Activity
After March 1, 2016, subgrantees are directed to develop their lead hazard
control projects by activity in the HDP utilizing three HDP sections: 1)
General Requirements; 2) Interior Activities; and 3) Exterior Activities and
not by room equivalent.
1. General Requirements – items and activities that are general in nature
and apply to the project as a whole, such as: waste disposal, clearance
inspection, safety equipment, etc.
2. Interior – specifications for all interior work activities (paint stabilization,
spot stabilization, window replacement, baseboards, trim, etc.).
3. Exterior – specifications for all exterior work activities (exterior paint
stabilization, replacing exterior trim, soil treatments, etc.).
8.5.2 HDP/LIRA Site-Specific Hazard Control Options
To facilitate the write-up in the LIRA the Inspector/Assessor is directed to
use the specifications in Chapter 4 of the latest LIRA that contains the lead
hazard control options from the HDP and utilize the specification language
from the LIRA while adding work details. This does two things, it makes the
LIRA write-up quicker and it matches the LIRA to the HDP Work Write-Up.
8.5.3 HDP Specification Library
A 2016 LHCP specification library has been developed based on the 2012
HUD Guidelines, and CSD policies and procedures, and best practices.
These specifications are to be used by subgrantees to development of
scope(s) of work for the LHCP program. If a specification section does not
exist but is needed for development of work scope, one can either be
selected from the existing specifications in HDP, or a new one created.
Any creation of new specification sections must be approved by CSD prior
to development and use.
CSD will provide the initial copy and subsequent updates as an importable
file for each subgrantees HDP software. Since it will only work in HDP 3.0
and 3.5 all agencies are required to update their HDP software to either
version in order to utilize the revised specification sections.
A copy of the HDP LHCP specifications will be provided to all subgrantees.
This document can be used to provide information to building owners,
subcontractors, and building occupants as to the methods and materials
used to control lead hazards. It is set up to copy specifications when
needed and to be easily updated.

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8.5.4 HDP Specification Numbering System
Numbering for the LHCP HDP specification sections start at section 109000
and end with section 109999 within the HDP master library. Some
specification sections are unused to allow for additional specifications to be
added in the future as needed.
Specification Numbering Scheme
109000 – 109099
109100 – 109199
109200 – 109299
109300 – 109399
109400 – 109499
109500 – 109599
109600 – 109699
109700 – 109799
109800 – 109899
109900 – 109999

General Requirements
Worksite Preparation and Containment
Paint Removal and Stabilization
Friction & Impact
Replacement
Enclosure
Soil Treatment
Cleaning
Blank
Clearance Inspection & Sampling

Each LHCP specification exists as a pair, one is the “general” specification
which is to be used to develop the work write-up (scope of work) and the
other is the “detailed” specification designed to be a reference specification
for clients and/or subcontractors and contains specific requirements based
on the 2102 HUD Guidelines and CSD’s policies and procedures. The
detailed specification ends with a “.1” added to the specification number.
8.5.5 HDP Specification Checklists
The HDP allows the user to group specifications into checklists of
commonly used lists of specifications. A checklist called “Lead Hazard
Control Options” was developed by CSD with the new LHCP specifications
and will be included in the file to be shared with all participating
subgrantees. Individualized checklists can always be created and
subgrantees are not required to use the checklist provided.
The Lead Hazard Control Option Checklist is made up of three checklists to
match the revised HDP Scope of Work based on the general requirements
of the job and the exterior and interior remediation measures needed.
(a) General Requirements - specifications that are general in nature and
apply to the project as a whole, such as: waste disposal, clearance
inspection, safety equipment, etc.
(b) Exterior – specifications for all exterior work activities.
(c) Interior – specifications for all interior work activities.
Using checklists minimizes the amount of time spent finding the
specifications needed to complete a work write-up and reduces the
redundancy in the HDP report.

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8.5.6 Site-Specific HDP Specifications
The specifications used to develop a work write-up (scope of work) must be
completed by the project designer for each project and are site-specific.
Each specification is described in general in the HDP and additional sitespecific details must be added. The details to be added from the LIRA
Chapter 4 include: location and description of work to be conducted,
including the room equivalent ID of each measure, square or linear footage
(if appropriate) of painted components to be remediated, the number of
windows and/or doors, etc.
8.5.7 Detailed Cost Estimate
The HDP specifications provide a “summary” cost estimate for each
specification. The summary cost estimate should be derived from the
subgrantees’ detailed cost estimated. The cost estimate must be
segregated into total materials, equipment, and labor by activity or
specification. CSD will provide a cost-estimating workbook (Excel
spreadsheet) that agencies can use to estimate costs. Agencies have the
opportunity to utilize their own cost estimating system as long as it provides
the information required by CSD to review estimated project costs for
materials, equipment, and labor.
8.5.8 Allowable Costs
Costs associated with lead hazard control activities will be reviewed by
CSD for approval and any total project costs over $20,000 must be
approved by HUD.
Limitations include:
a) Overtime Pay – Overtime pay shall be kept to a minimum and only
when absolutely necessary. Employee overtime more than an
occasional occurrence must be approved by CSD prior to granting
employee overtime.
b) Vacation Pay – Caution should be exercised if billing vacation time to
the grant.
c) Additional Relocation Expenses – Expenses incurred during
relocation that result from damaged property, smoking in a nonsmoking facility, or otherwise caused by the relocated tenant, family,
or friends are not an allowable expense.
d) Supervisor Costs – Costs for a project supervisor (certified supervisor)
shall be itemized separately in the HDP. If the certified supervisor also
conducts lead hazard control activities along with crew members that
time shall not be associated with the individual work activity cost. If
the certified supervisor is supervising multiple lead hazard control
activities concurrently the supervisor shall only bill time worked on
each project by project.

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9. LEAD HAZARD CONTROL ACTIVITIES
Once the project is approved by CSD, lead hazard control activities can begin on the
residence.
9.1

CERTIFICATION REQUIREMENTS
1. All workers and supervisors must be certified by the California Department of
Public Health (CDPH) as either a Lead-Related Construction Supervisor or
Worker to work on lead hazard control projects under this program.
2. Each contractor working on a CSD LHCP project must be registered as an
EPA-Certified Firm.
3. A Certified Renovator will be assigned by each Contractor to each project.
4. The Contractor will maintain a list of workers and supervisor(s), with his or her
certification number and expiration date, who worked on each lead hazard
control project on a daily basis.

9.2

INTEGRATING WEATHERIZATION INTO LEAD HAZARD CONTROL
1. Lead hazard control activities should be conducted before weatherization
measures are installed.
2. Weatherization measures can be installed as part of the lead hazard control
activities if it will assist with the timely completing of the unit.

9.3

RELOCATION
Certain guidelines must be met in order to prevent a tenant from claiming
relocation assistance as a “displaced” person even if the tenant elects to move
permanently. All tenants are to be fully informed during the entire process.
Relocation must be in compliance with CSD’s Relocation Policy.
9.3.1 Notification for Occupied Units
a. Initial Notice
i. Once a unit is identified, all tenants must be notified in writing that
they will not be displaced and should not move from their dwelling
on their own.
ii. The same notice should describe what to expect and the tenant’s
rights. Refer to “Sample Notice I – General Information to
Residential Tenant that Will Not Be Displaced”.
iii. If a tenant moves without receiving the notice, the tenant can be
classified as displaced and be entitled to permanent relocation
benefits.
b. Second Notice
i. The second written notice must be received by tenants before the
work begins.

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ii. The notice should generally describe the work to be done and
provide information on the plans for their occupancy (restricted
access to their dwelling or temporary relocation) during the work.
iii. The notice should again be clear in instructing them not to move.
iv. The notice should explain that the owner will take care of costs
associated with relocation or what provisions will be made to assure
their safe occupancy of their dwelling during the work. Refer to
“Sample Notice 2 – Notice of Non-displacement for Residential
Tenant”.
9.3.2 Waiver of Rights
If a lead-safe unit is used for temporary relocation, residents may wish to
remain in the unit. Even though this saves on the time and expense of
moving them back to their original unit, the Contractor must refrain from
advocating that they remain in the lead-safe unit or the resident could be
entitled to permanent relocation benefits.
If a resident elects, on their own, to remain in the lead-safe unit, they must
sign the “Waiver of Rights to Permanent Relocation Benefits”.
9.3.3 Relocating Residents
(Source: Chapter 8 of the HUD Guidelines and HUD Handbook 1378,
Tenant Assistance, Relocation and Real Property Acquisition)
The Lead Based Paint Hazard Control Program is a Voluntary Maintenance
Program, and relocation of the tenant/occupant will not be required in most
cases; however, if it is determined, based on conditions of the dwelling, that
relocation is required, agencies will follow CSD’s Temporary Relocation Policy
Guidance document for instructions.
a. Acceptable Accommodations
i. The relocation dwelling should be acceptable to residents so that
they will not attempt to return to their own dwelling during the lead
hazard control work.
ii. Dwellings that serve as temporary relocation units must be
lead-safe, and adequately equipped with utilities (including
telephone service), furniture, cooking facilities, refrigerator,
television, etc.
iii. They must continue to receive their mail and the children must
attend the same schools. A lead-safe unit within the same project
area assures that attendance at the same school is not a problem.
iv. Relocation is limited to no more than 10 business days unless
preauthorized by HUD.
b. Reimbursements
i. At a minimum, the tenant should receive reimbursement of all
reasonable out-of-pocket moving expenses incurred for the
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temporary relocation. This includes the cost of moving to and from
the temporary housing and any increase in monthly rent/utility costs
in the new housing.
ii. Owner-occupants participating voluntarily are not entitled to
reimbursement for temporary relocation expenses although such
expenses may be an eligible project cost at the discretion of the
grantee as a matter of local policy when no other resources are
available to occupants.
iii. The cost for moving the residents to and from the lead-safe unit and
maintaining the lead-safe unit is to be borne by the property owner.
iv. Failure to make such payments or the imposition of any other
unreasonable conditions could result in the tenant qualifying as a
displaced person.
9.4

ABATEMENT OF LEAD HAZARDS NOTIFICATION (CDPH 8551)
Five days prior to the start of the lead hazard control project, the Contractor shall
provide a copy of CDPH Form 8551 to CDPH and post it at all entrances to the
project.

9.5

WORKING IN OCCUPIED UNITS
Worksite setup and preparation shall be conducted per Chapter 8 of the 2012 HUD
Guidelines and HUD’s Lead Safe Housing Rule, if applicable.
9.5.1 Low-Dust Jobs
These are activities that create a small amount of dust that will not spread
beyond 6 feet from the surfaces being disturbed and typically disturb less
than 10 square feet of painted surface. Most interim control treatments fall
into this category. The exception is large-scale paint stabilization
treatments.
a. Resident Location (see Section 6.9.2)
b. Containment and Barrier Systems
 Develop containment barrier systems per the HDP specifications
and HUD Guidelines.
 A single layer of plastic at least 6 feet out in all directions on the
floor. Extend if necessary. If the floor will be treated the floor barrier
is not necessary.
 Plastic less than 6 mil may be used if the job is of short duration with
little traffic and no abrasion to the floor.
 Wear booties on the plastic and remove when leaving the
containment or thoroughly clean work shoes when moving off the
plastic.
 Install a barrier on doors to prevent access to work area.

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c. Warning Signs
 If residents are present place warning signs at the entry to work
areas.
d. Ventilation
 Minimize the movement of air in the work area.
 Turn off HVAC system and block ducts.
 Close doorways or cover with plastic.
e. Furniture and Resident’s Belongings
 Remove drapes, curtains, furniture, rugs, and other resident
belongings from the work area, that is, to at least 6 feet away from
surfaces being treated.
 Cover and seal with impermeable protective sheeting all large
furniture and other large items that cannot be moved.
 If there will be air movement due to open windows, remove all
belongings from rooms in which work is being done or cover and
seal with taped protective sheeting.
f.

Daily Cleanup
Daily cleaning includes:
(1) Wrapping or bagging debris and storing same in a secure area;
(2) Vacuuming (using HEPA vacuums throughout) protective sheeting
on floors and belongings;
(3) Vacuuming other horizontal surfaces within at least 6 feet of treated
surfaces;
(4) Vacuuming and wet cleaning of floors used as passageways to the
work areas (except that wet cleaning is not necessary if
passageways can be reliably secured during non-work hours) any
areas used for storage of tools and debris; and
(5) Patching and repairing of protective sheeting and simple airlock
flaps as needed
Contaminated objects need to be properly wrapped before removing
from the work area.
Do not store dust, debris and other waste inside the dwelling overnight.
Instead, transfer the waste to a locked secure area or container that
prevents release of, and access to, dust and debris.

g. Final Cleanup
The final cleanup includes:
(1) Cleaning and removal of protective sheeting from the floor and
belongings and discarding of same;
(2) Vacuuming and wet cleaning all horizontal surfaces (including
window troughs) within at least 6 feet in all directions of all disturbed
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painted surfaces (cleaning beyond the 6 feet perimeter is
recommended as a safety precaution if dust generated by the work
may have spread beyond 6 feet);
(3) Cleaning all window troughs; and
(4) Vacuuming and wet cleaning the floor in adjacent areas used as
pathways to the work areas.
(5) Surface Painting or sealing of non-floor surfaces
(6) Sealing floors that do not already have an intact non-porous coating
h. Monitoring
Supervisors shall monitor all work areas to ensure compliance with
lead-safe work activities as per 2012 HUD Guidelines Table 8.1.
9.5.2 High-Dust Jobs
These are activities that create a large or have the potential to create a
amount of dust that will spread beyond 6 feet from the surfaces being
disturbed and typically disturb more than 10 square feet of painted surface.
a. Resident Location
 Same as for low-dust jobs.
 HUD recommends temporary relocation of residents.
b. Containment and Barrier Systems
 Install containment and barrier systems per the HDP specifications
and HUD Guidelines.
c. Warning Signs
 Same as low-dust jobs.
 OSHA signs are required.
d. Ventilation
 Same as low-dust jobs.
e. Furniture and Resident’s Belongings
 Same as low-dust jobs.
f.

Daily Cleanup
Daily cleaning includes:
 Same as low-dust jobs, except horizontal surfaces should be
cleaned in the contained area, not just 6 feet around work area.

g. Final Cleanup
 Same as low-dust jobs.

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h. Monitoring
 Conduct additional monitoring and sampling of adjacent non-work
areas to ensure containment on long duration jobs.
9.5.3 Exterior Lead Hazard Control Work
For exterior lead hazard control work, worksite preparation is dependent on
several factors: the amount of dust created; how high up the work surfaces
are; how near the work surfaces are to other properties; weather conditions;
the location of the residents; and whether people must pass in and out of
the building during the work.
A porch, balcony, or deck is considered to be exterior, unless it is enclosed
by screens or windows, in which case it is considered to be an interior room
for the purpose of worksite preparation.
a. Resident Location
 Residents may remain inside during exterior work activities.


Residents must be away from the work area for the duration of the
exterior project until final cleanup and exterior clearance have been
completed.



Residents may leave their dwellings during workdays and return to
the interior after daily cleanup at the end of each workday, or
residents may temporarily relocate for the duration of the project.



Remaining residents must have lead-safe access to entry/egress
pathways.

b. Containment and Barrier Systems
Install containment and barrier systems per the HDP specifications and
HUD Guidelines.


One layer of at least 6 mil plastic on the ground extending at
least 10 feet or far enough to collect all falling paint chips and
debris whichever is greater or feasible.



For work above ground level the plastic should be placed 20 feet
out from the work area.



Scaffolding with vertical shrouding next to the building is an
alternative to the 20-foot rule.



Keep all windows and doors within 20 feet of the work area shut.



Provide at least one safe entry/egress if residents are in the
building.

c. Playground Equipment
 Remove all movable items at least 20 feet from work area.
 Items that cannot be removed should be covered.
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d. Security
 Erect temporary fencing or barrier tape at least 20 feet out around
the work area.
e. Warning Signs
 Post warning signs at the 20 foot perimeter.
 OSHA signs may be required.
f.

Weather
 Do not conduct exterior work if it is windy. Winds greater than 10
mph can blow plastic and paint chips around.

g. Daily Cleanup
Daily cleaning includes:
 Remove debris and paint chips and wet clean all horizontal surfaces
on the building (e.g., exterior window sills and exposed window
troughs, porches, balconies, railings) within 20 feet from working
surfaces.
 Remove debris and paint chips from the protective sheeting
 Clean (either vacuum or wet clean) the protective sheeting.
h. Final Cleanup
 Remove plastic daily by folding it inward to avoid contamination of
the environment. Do not reuse protective sheeting.
 Visually inspect for and remove any debris and paint chips from the
ground, walkways, gardens, shrubbery, and play areas.
 Do not leave debris or protective sheeting out overnight (or after the
final work shift of the day).
9.5.4 Worksite Preparation for Window Work
Most window repair and window interim control work can be considered
low-dust work if paint surfaces are misted before being scraped and
prepared for repainting, and scored before removing small parts like stops
and parting beads. However, if the entire window, including the jamb
casing, stool, and apron, is being replaced, workers should prepare for high
dust generation or develop techniques to keep dust levels low.
a. Work from Outside
 Secure plastic sheeting on the inside of the window to prevent dust
and debris from entering. May require plastic covering on floor
around base of the window.
 Set up exterior containment around work area as described in the
exterior worksite preparation section above.

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b. Work from Inside
 Secure plastic sheeting on the outside of the window to prevent dust
and debris from falling out. May require plastic covering on the
ground around base of the window.
 Set up interior containment around work area as described in the
low or high-level worksite preparation section above.
9.5.5 Worksite Preparation for Soil Control Treatments
a. Minimal disturbance of soil treatments
 Keep soil damp.
 Place protective sheeting over areas around the work area.
 Close windows and doors within 10 feet.
b. Major disturbance of soil treatments
 Keep soil damp.
 Place protective sheeting over areas around the work area
extending 10 feet from work area.
 Close windows and doors within 20 feet.
9.6

WASTE
Segregate all wastes into non-hazardous and hazardous wastes.
9.6.1 Generator
State hazardous waste regulations define a generator as “any person, by
site, whose act or process produces hazardous waste...or whose act first
causes a hazardous waste to become subject to regulation.” Both the
property owner and Contractor involved in waste generating activities may
be considered generators of the waste. This relationship is referred to as
“co-generation” and both are equally responsible and liable for the
hazardous waste generated at the worksite to final disposal.
As a generator of hazardous waste, the Contractor must have a State
Environmental Protection Agency identification number (Cal EPA ID). A
federal EPA ID is not necessary because the U.S. EPA exempts the waste
as a household hazardous waste. A temporary Cal EPA ID for the location
of the project can be obtained from the Department of Toxic Substance
Control by calling (800) 618-6942.
9.6.2 Testing/ Hazardous Waste Characterization
The key to sampling the waste is to collect a representative sample of ALL
material that is going to be disposed. Waste should be segregated before
sampling which is suspect to be low level lead, similar painted (exterior
painted) components, or type of waste (dust bags and paint chips).
Laboratory samples of architectural components are taken by drilling
through the component and collecting all the shavings.

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Hazardous waste is defined in separate ways by Federal and State laws.
Under federal testing, it is the Toxicity Characteristic Leaching Procedure
(TCLP). State laws define a hazardous waste by either Total Threshold
Leaching Characteristic (TTLC) or by Soluble Threshold Leaching
Characteristic (STLC). Federal law now exempts lead-based paint waste
from households to be characterized as a federal hazardous waste, but
TCLP testing is still necessary for disposal handling.
TTLC is the initial test to determine if the material is a hazardous waste.
The laboratory requires 2 grams by weight or 15 to 25 milliliters (mL) of drill
cuttings in a 50 mL centrifuge tube to run one test. It is recommended that
one tube be used to represent each type of segregated waste. Do not
overfill the tube, which may require the laboratory to possibly remove a
non-representative portion from the sample. If the laboratory result is
greater than 1000 mg/kg lead, the waste is a State hazardous waste and
STLC testing is not required, unless requested by the hazardous waste
hauler.
If the TTLC is more than 50 mg/kg and less than 1000 mg/kg, then the
laboratory should be instructed to test by STLC. A STLC sample must be
50 grams or a full sandwich size Ziploc baggie. A result of 5 mg/L or greater
is defined also as a State hazardous waste.
Although exempt as defining as a federal hazardous waste, the hauler or
landfill may require the concentration of lead from the TCLP test. This test
requires 100 grams of sample or two Ziploc Baggies.
9.6.3 Storage
All hazardous waste must be stored in Department of Transportation (DOT)
approved containers on the property where the waste is generated for no
longer than 90 days. The containers must be closed when not in use, in a
secured area, and in a way that protects human health and the
environment. Containers must be labeled in accordance with Title 22,
California Code of Regulations, Section 66262.34 (f). Commercially
available labels incorporate the required information, which includes the
date when the waste is first placed into the container, clearly marked
“Hazardous Waste”, a description of the waste (solid lead waste), the State
hazardous waste codes (181- Other Inorganic Solid, and 612- Household
Waste), and the name and address of the person producing the waste with
their Cal EPA ID number. DOT labeling for the container contains:


RQ, Environmentally Hazardous Substance,



Solid, N.O.S., (Lead) UN3077

9.6.4 Transportation and Disposal
Any person transporting hazardous waste must be registered by DTSC. It is
also unlawful to transfer custody of any hazardous waste to an unregistered
transporter.
Hazardous waste shall not be accepted for transport without a Uniform
Hazardous Waste Manifest that has been completed and signed by the
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generator. The authorized disposal facility must sign and return a copy of
the manifest within 35 days. If the manifest is not returned within 45 days,
the generator must contact DTSC.
The hazardous waste disposal facility in California must be authorized by
DTSC. If the waste is hazardous only by California designation, the waste
can be disposed in another state as non-hazardous. All California
hazardous waste regulations must be followed until the waste is disposed.
Currently, California Health and Safety Code 25157.8 states any nonhazardous waste that has a total lead or TTLC greater than 350 mg/kg
must be disposed in a landfill that has been approved. Contact your local
landfill to verify acceptance of the waste and any special packaging
requirements. No hazardous waste regulations apply to this type of waste.
9.6.5 Ongoing Monitoring and Maintenance
In order to maintain units as lead-safe, HUD suggests that
owner(s)/property managers conduct ongoing monitoring and maintenance
in all units where lead-painted and/or presumed lead-painted building
components remain.
To guide property owners on their responsibilities provide them with the
information on how to obtain the HUD booklet, “Lead Paint Safety: A Field
Guide for Painting, Home Maintenance, and Renovation Work” (HUD-1779LHC, March 2001).
Copies of the booklet can be ordered from the National Lead Information
Center at 1-800-424-5323 or at www.epa.gov/opptintr/lead/nlic.htm. The
booklet can also be downloaded from www.hud.gov/office/lead. More
specific information can be found in Chapters 6 and 17 of the “HUD
Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in
Housing”.

10.

CLEARANCE INSPECTIONS

When lead hazard control activities are completed, a Clearance Inspection will be
conducted by a certified Project Monitor or Inspector/Assessor (the Clearance
Inspector).
10.1 POLICIES
10.1.1 Clearance Inspections
Clearance Inspections are to be conducted in accordance with procedures
described in Chapter 15: Clearance, sections II-IV, “Guidelines for the
Evaluation and Control of Lead-Based Paint Hazards in Housing,” U.S.
Department of Housing and Urban Development, 2012.
The Clearance Inspection includes:

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a.

A Visual Assessment for the presence of deteriorated paint and visible
dust, debris, residue or paint chips.

b.

An inspection of the lead hazard control work performed and any other
work on the structure that may have disturbed lead-painted surfaces.

c.

Sampling of interior dust and bare soil.

10.1.2 Interim Clearance Inspections
Interim clearance inspections may be utilized by a subcontractor to reduce
relocation costs and displacement. An interim clearance inspection is one in
which an area is cleared while another area is being worked on and a final
clearance is completed upon completion of an entire project.
a. When to conduct Interim Clearance Inspection
If the subcontractor chooses to complete interior work first, before
completing exterior lead hazard control activities, the interior can be
cleared and occupants brought back into the house while the exterior is
being worked on.
In this case the Clearance Inspector would conduct an interior
clearance and when the exterior is complete would return and conduct
the exterior clearance (which is a visual inspection) and sample the
entryways to ensure that leaded dust is not tracked in during the
exterior work activities.
b. When Not to Use Interim Clearances
If a work project is staged into exterior work and interior work, and
occupants will have to be relocated for a short term, the project should
be scheduled to conduct exterior work first while the occupants remain
in the house and then conduct the interior work with the occupants out
of the work area for the duration of the interior work. By doing this a
complete clearance inspection can be conducted at the completion of
the interior work.
c. Interim and Final Clearance Costs
The cost for interim and final clearances inspector should negotiated
and the Clearance Inspector should not charge for two complete
inspections.
10.1.3 Clearance Level – Dust Testing
All work done in this program will require either a Category 1, 2, 3, or 4
Clearance Inspection. Lead hazard control work conducted in this program
will generally utilize a Category 2 Clearance Level.
At least eight (8) and no more than fourteen (14) dust wipes shall be taken
using one of the following category protocols.
Category 1: Standard clearance protocol for interior work with no dust
containment. The entire dwelling unit and any common areas
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are to be sampled. If the unit has 4 or lesser rooms, all rooms
are to be sampled. If there are more than 4 rooms in it, at least
4 rooms are to be sampled. Each room sampled to have 1
sample from floor, 1 sample from sill or trough, alternating
from sill to troughs between rooms. If unit has only one room,
collect 3 samples- 1 interior window sill, 1 window trough and
the floor
Category 2: Standard clearance protocol for interior work with dust
containment. Dust has been contained to the work area.
Clearance covers at least the area within the containment,
plus the floor outside the containment area (to make sure
contamination has not spread), plus passageways used by
workers walking to and from the work area. (Alternatively,
clearance Category 1 may be used.) To determine a Category
2 clearance area, the clearance examiner must know exactly
where the containment was located and what passageways
were used by workers.
Sample locations to take dust wipes in the rooms in which
work was done include:


One from the floor



One from an interior window sill or trough – alternate
between rooms



One floor sample outside of, and within 10 feet, of each
containment area.

Category 3: This clearance is a “Worksite only” clearance intended for
clearing a worksite in which a small amount of contained
interior work not intended to be abatement that takes a short
time to complete. In these cases, the clearance area may be
limited to the rooms in which work has been done.
(Alternatively, clearance Categories 1 or 2 may be used.)
Sample locations to take dust wipes in the rooms in which
work was done, at a minimum and includes taking three (3)
samples from each of the rooms to be sampled:


One from the floor within 5 feet of a work surface.



One from an interior window sill or trough – alternate
between rooms



One from the floor near the main doorway used by workers
to access the room.

Category 4: Exterior areas must be cleared following work that has
disturbed exterior lead-based paint. Dust sampling is generally
not required.


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Optional – collect one floor sample from each porch or
balcony where children play and paint-disturbing work as
done.

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If building openings near the work area are not sealed or
tightly closed, clearance must be conducted in interior spaces
that may have been affected.


Use Category 1 clearance protocol.

Exterior clearance is not explicitly required by EPA and HUD
regulations if the only work being done is on the inside of the
building.
10.1.4 Number and Locations of Dust Wipes – CSD LHCP
Two questions should guide the clearance examiner in selecting rooms to
be sampled:
(1) Where was the work done? (Priority 1)
(2) Where do young children spend their time? (Priority 2)
a.

At least eight (8) dust wipe samples shall be collected at each site
receiving lead hazard control activities or as described above (Table
15.1 of the 2012 HUD Guidelines) for applicable work category.
i) A minimum of four (4) single-sample floor dust wipes shall be
collected where work was conducted in the following locations:
(a) 1 – living room
(b) 1 – kitchen
(c) 1 – youngest child’s bedroom or next oldest child’s bedroom if
work was not conducted in the youngest child’s bedroom.
(d) 1 – most appropriate other location
ii) A minimum of four (4) single-sample window dust wipes shall be
collected on sills and window wells.
(a) 1 – living room window
(b) 1 – youngest child’s bedroom window
(c) 1 – on windows having been replaced
(d) 1 – most appropriate other location

b.

Where lead hazard control activities are limited to only a portion of the
interior of the residence and if containment is used to isolate areas not
receiving treatment, then wipe samples should be collected in the
areas where work was performed and within 10 feet of the entrance to
the work area.

c.

Where lead hazard control activities are limited to the exterior of the
residence (and does not include window treatments), dust wipe
samples should be collected on the interior near each entrance and on
the porch deck (if present).

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10.1.5 Clearance Locations – Soil Sampling
Soil sampling for clearance purposes is an optional activity. The Clearance
Inspector should make a determination to conduct soil samples based on
the presence of paint chips and other debris in the work areas around the
structure.
a.

Soil sampling is optional and up to the discretion of the Clearance
Inspector.

b.

One (1) composite soil sample will be collected in play areas where
soil was replaced as part of the lead hazard control strategy.

10.1.6 Clearance of Hazardous Locations
The Clearance Inspection must include at least a visual inspection of area
where lead hazards were identified to ensure that they have been
remediated.
10.1.7 Clearance Examiner
a. The Clearance Inspector shall be a CDPH-Certified Inspector/Assessor
or Project Monitor.
b. The person(s) conducting Clearance Inspections must be independent
of and cannot have been involved in performing or supervising the lead
hazard control work on the site to be cleared.
10.1.8 Clearance Examination Timing
Clearance Inspections will be conducted no sooner than one (1) hour after
the final cleaning of the work site is complete and as soon as possible on
the same day as the final cleaning.
10.1.9 Clearance and Relocation
When the occupants are relocated and it is critical to return them to their
home the Clearance Inspector shall use a 12 – 24 hour turn-around time for
lab results.
10.2 LEAD-BASED PAINT CLEARANCE REPORT (CSD 917)
a) A Clearance Report shall be produced with the CSD 917 Clearance Report
Template by Inspector/Assessors conducting clearance inspections.
b) The Clearance Report shall be delivered to the agency conducting lead hazard
control work and the owner of the residence no later than one week (7 days)
after receiving all laboratory data. Any “failed” Clearance Inspection
components (visual inspection, dust wipe sampling, and/or soil testing, if
conducted) shall be reported immediately to the agency’s supervisor who
conducted the lead hazard control activities.
c) All surfaces represented by a failed clearance sample shall be re-cleaned or
treated by hazard reduction, and retested, until the clearance is met.
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10.3 LEAD HAZARD EVALUATION REPORT (CDPH 8552)
a) A Lead Hazard Evaluation Report, CDPH 8552, shall be completed by the
Clearance Inspector and sent to CDPH within 30 days of completing the
Clearance Inspection.
b) One copy of the form shall be provided to the owner of the dwelling receiving
the Clearance Inspection (it is included in the Clearance Report).

11.

LEAD-SAFE RENTAL REGISTRY

Once work is completed on a rental unit and it has passed clearance the address will be
entered into CSD’s Lead-Safe Rental Registry and maintained for three years. Owners
of these buildings have guaranteed that they will “give priority” to renting these assisted
units to families with children under six.

12.

QUALITY ASSURANCE/QUALITY CONTROL
To ensure compliance with the requirements of this program, a Quality
Assurance/Quality Control (QA/QC) Program was developed and is conducted inhouse by CSD. The QA/QC Program includes the following:


Initial and Periodic Review of Inspections/Risk Assessments by CSD



Review of Work Write-up and Cost Estimates by CSD



Field Inspections and re-inspections by a QA/QC Contractor

12.1.1 Initial and Periodic Review of Inspections/Risk Assessments by CSD
1. CSD will make initial site visits to Contractors to assist them with startup activities and review their Inspection/Assessment protocols.
2. On a periodic basis, CSD will conduct site visits with Contractors and
review their work while they conduct inspections and risk assessments.
12.1.2 Review of Work Write-up and Cost Estimates by CSD
1. Contractors will submit all work write-ups and cost estimates to CSD for
review and approval.
2. CSD will consult with Contractors if changes or modifications need to be
made and if the cost estimate is consistent with contractual
requirements.
12.1.3 Field Inspections and Re-inspections
The purpose of the Field Inspection visit is to allow the department to
monitor the quality of work performed by each sub-grantee.
CSD’s Quality Assurance Inspection (QAI) Unit will:

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1. Conduct field inspections of lead hazard control work conducted by subgrantees (and their contractors) to ensure that lead hazard control
services that have been invoiced to CSD for payment have been
provided.
2. Ensure that lead hazard control activities were conducted with regard to
the HUD Guidelines; CDPH’s Title 17 regulations; CSD’s material
standards (per Housing Developer Pro specifications); local building
codes; CalOSHA Lead in Construction Standard Title 8, Sec. 1532.1;
the Toxic Substance Control Act (TSCA); the Pre-Renovation Lead
Information Rule (TCSA Sec. 406b); and any other pertinent leadrelated regulation.
3. Inspect for compliance with re-occupancy standards prior to
reimbursement by CSD for lead hazard control services.
4. Inspect to ensure Contractors’ compliance with CSD contract
guidelines.
5. Inspect 10 percent of dwelling units in each Contractor’s service territory
receiving lead hazard control services and have been reported to CSD
as complete.
6. Re-inspect all dwelling units that failed inspections after notification by
Contractor that corrective action has taken place.

13.

ADMINISTRATIVE REQUIREMENTS

13.1 FISCAL AND PROGRAM MANAGEMENT
13.1.1 Budget –
The Contractor’s program budget has been divided into four categories with
the following limitations:
1. Administrative Costs - Not to exceed 5% of the total budget
There are two types of administrative costs: (1) direct administrative
costs, and (2) indirect costs. Direct administrative costs are costs that
are reasonable, necessary, and allocable as direct costs, and otherwise
allowable costs of general management, oversight, and coordination of
the grant (i.e., program administration). (2) Indirect costs represent the
expenses of doing business that cannot be specifically identified with a
particular grant, contract, project function or activity, but are necessary
for the general operation of the organization and the conduct of
activities it performs. These types of costs are costs are often referred
to as “overhead” costs.
2. Program Supports Costs - Not to exceed 20% of the total budget
Other support costs are costs that directly support the grant program’s
mission of identifying and controlling lead-based paint hazards, but that
are not specifically related to the performance of lead hazard control
activities.
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3. Program Direct Costs - No less than 75% of the total budget
Lead hazard control program costs specifically related to the
performance of lead hazard control activities.
4. Additional Services Costs
Used for program support to allocate group insurance and start-up costs
for new LHCP providers.
13.1.2 Monthly Expenditure Reports and Subsequent Payments
Payments are made on an actual cost reimbursement basis and are
processed from the “Lead Hazard Control Program Expenditure ReportSummary” (CSD 950) contingent upon CSD approval. Monthly Expenditure
Activity Reporting System (EARS) reports must be signed and received by
the 15th of the following month for processing. Monthly reports received
after this date may be processed the next period payment period.
Any costs overages, greater than 10% of the approved cost for lead hazard
control work must be approved by CSD using a “Contract Change Order”
(CSD 317). Information for the purposes of clarifying submitted
expenditures shall be forwarded upon CSD request.
Payment for lead hazard control activities should be requested at three
different intervals.
a. A lead hazard survey has been completed and the unit will not receive
any additional lead services. Request for reimbursement must be
accompanied with a copy of the screening results.
b. An inspection, work write-up and cost estimate have been completed.
Request for reimbursement must be entered on the “Expenditure Report
– Direct Project Costs – Inspections” (CSD 950C) and be accompanied
by the Contractor’s notification packet that includes authorizations to
inspect, inspection results, work write-ups and cost estimates, and the
“Lead Hazard Evaluation Report” (CDPH 8552), if not submitted
previously.
c. All lead hazard control work is complete and the unit has passed a
clearance inspection. Request for reimbursement must be entered on
“Expenditure Report – Direct Project Costs – Abatement” (CSD 950A)
and “Expenditure Report – Direct Project Costs – Clearances” (CSD
950C) and be accompanied by the Contractor’s final notification packet
that includes authorizations to do provide lead services, change orders,
clearance inspection results, “Abatement of Lead Hazards Notification”
(CDPH 8551) and “Lead Hazard Evaluation Report” (CDPH 8552), if not
submitted previously.
All CSD 950 and EARS expenditure/activity reports must be accompanied
by the documentation listed above and support documentation to reconcile
all costs back to the line items that the reimbursement is being requested
for. For requests greater than or equal to $100,000, CSD is required to
submit complete documentation sufficient to justify the request in support of
all costs.
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CSD will ensure that all costs are allowable and are reasonable to perform
the program and allocable to the grant as outlined in PGI 2015-01.
This includes support for administrative, indirect, program support, and
direct costs. Examples of acceptable support documentation includes an
Administrative Cost Summary, timesheets for administrative and program
staff for intake, outreach, assessment, SHPO, receipts for materials,
forensic testing, hazardous waste, clearance receipts, invoices for
equipment and any other support documentation supporting allowable
expenses under the LHCP grant.
Supporting documentation for payment requests shall also include Part 3
Financial Reporting Form which reports on:


Budget categories associated with the request;



Administrative Costs associated with the request; and



Match funds associated with the billing and eligible use funds

Per the LHCP Terms and Conditions, Non-Federal Match may include:
Cash contributions shall be verified by:
a. General Ledger entries;
b. Expenditure Reports;
c. Invoices;
d. Signed contracts/agreements;
e. Timesheets;
f.

Activity Report, etc;

In-kind (including Third-Party) contributions verified by:


Identification of donated equipment, supplies, volunteers services, etc.



Fair Market Determination



Invoices



Timesheets and/or Activity Reports

CSD is responsible for the review and approval of agency payment
requests. After receiving payment request and all supporting
documentation, CSD will follow the following process:
1. Within five (5) business days after receiving the monthly payment, CSD
will review the payment request and supporting documentation and will
verify the eligibility of the reimbursement being requested.
a. If additional supporting documentation is required, CSD will notify
the agency by phone or e-mail. After receiving the additional
support documentation, CSD will review the additional support
documentation within two (2) business days, if feasible based on
the amount of information provided.
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2. CSD will then approve or reject the payment request and notify the
agency of the rejection and will provide instructions for submitting the
revised payment requests and, if applicable, supporting documentation.
3. Once payment requests are approved, the payment will be processed to
CSD’s Financial Services Unit for submittal into the eLOCCS system.
It is the responsibility of the agency to remove any personally or financially
sensitive information from any payment requests or supporting
documentation including, but is not limited to, social security numbers, bank
account numbers, and credit card numbers.
It is CSD’s responsibility to follow record retention requirements. CSD must
ensure that all documentation associated with payment requests is retained
according to appropriate record retention requirements. Records related to
the grant program must be made available for inspection by HUD or its
designee as stipulated in the grant agreement.
CSD must provide supporting documentation as requested by the GTR. In
compliance with HUD’s grant monitoring process, the GTR may require the
grantee to submit all support documentation for any payment request(s) to
the GTR regardless of the amount of reimbursement being requested.
CSD will monitor agency LHCP expenditures on a monthly basis to:


Verify that expenditures are in line with approved budget line items.



Ensure consistency of unit costs within the approved HDP Scope of
work.



Review statewide averages as established in CSD’s approved
workplan.



Identify when change orders are necessary due to unforeseen
increases in unit costs and that support documentation is received
and processed.



Review support costs for performing Lead Inspections/Risk
Assessments, Intake, Outreach, SHPO, etc. to maintain
consistency amongst CSD’s LHCP agencies.



Determine whether agency is meeting the established goals as
identified in the LHCP contract.



Make determination of potential transfer of funds to other
performing LHCP agencies.

CSD will notify the agencies when inconsistencies are found that impact the
performance of the LHCP grant and will request feedback to resolve any
financial irregularities to get the program back on track.
13.1.3 Monthly and Quarterly Monitoring Reports
Data regarding education and outreach activities for HUD reporting
purposes is due no later than the 15th of the month following the end of the
previous quarter or as requested by CSD. Other information for reporting

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purposes by HUD and CSD may be requested at any time and will require a
timely response by the Contractor.
In meeting the program milestones and objectives over the 36-month
period, CSD will establish performance standards for each CBO and will
evaluate on a monthly/quarterly basis, taking into consideration the number
of inspections, units completed, matching, relocation budget, units referred
from local housing/health agencies, expenditures, and outreach actions as
proposed by quarter and compared to the actual completed.
CSD will also consider the timelines of fiscal and programmatic reports,
quality of programmatic reports, results of on-site monitoring, results of QAI
inspections, and how timely the CBO resolves performance deficiencies.
The CBOs will be notified on a monthly/quarterly basis on the progress of
their performance and notified when performance is substandard.
CSD will implement a corrective action strategy for underperforming CBOs.
The CBO will receive an initial correction notification to resolve performance
deficiencies within 30 days. If no improvement occurs within 30 days, then
CSD will require the CBO to develop a corrective action plan identifying
how the agency will eliminate impediments within the next 90 days.
CSD will increase monitoring of the plan, and if by 90 days the CBO
continues to fall behind, CSD will put the CBO on notice that its contract will
be modified by recapturing funds for redistribution to CBOs that are meeting
performance objectives.
13.1.4 Contract Close Out
CSD will provide the Contractor with a close-out package after the contract
has expired. All close-out documents are due within 90 days of the end of
the contract term. Close-out forms will include:
a. Lead Contract Close-Out Checklist and Certification of Documents
Transmitted (CSD 318)
b. Lead Close-out Financial Status Report (CSD 318A)
c. Lead Close-out Expenditure Report (CSD 318B)
d. Lead Close-out Program Income/Interest Earned Expenditure Report
(CSD 318C)
e. Lead Close-out Activity Report (CSD 318D)
f.

Lead Close-out Equipment Inventory Schedule (CSD 318E)

g. Lead Fiscal Data-Other Funds for Nonconstruction Contractors (CSD
318F)
h. Lead Fiscal Data-Other Funds for Weatherization Contractors (CSD
318F)
13.1.5 Insurance Requirements
Coverage is required for general and vehicle liability, workers’
compensation, fidelity bond, and lead hazard control specific insurance.
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With the exception of workers’ compensation and the fidelity bond, CSD is
to be named additional insured. Insurance is required to be in effect for the
term of the contract and provide minimum coverage equal to the total of all
contracts with CSD.
13.1.6 Certified Personnel
Contractors are required to ensure that all personnel in lead hazard control
have been successfully trained through an accredited program; and that all
contractors are certified as required by state regulations. A list of personnel,
certificate numbers and expiration dates should be provided to CSD upon
request to fulfill HUD requirements.
13.2 DOCUMENT MANAGEMENT
13.2.1 Contractor’s Unit Files
Individual unit files should be setup after the initial screening process. The
files should be maintained in good order and must include but is not limited
to the following:
a. Intake Forms
i. CSD 413- Energy Intake Form (use for health department and
housing referrals) or a universal energy intake form
ii. CSD 904 – Property Owner’s Authorization to Conduct a LeadBased Paint Inspection and Risk Assessment
iii. CSD 904 – Property Owner’s Authorization to Perform Lead Hazard
Reduction Services
iv. CSD 907 – Tenant’s Authorization to Perform Lead Hazard
Reduction Services
v. HUD Form 01 – Building/Dwelling Unit/Children
vi. Acknowledgment of Receipt of “Protect Your Family from Lead in
Your Home” pamphlet (EPA)
vii. Refusal of Blood Lead Testing
viii. Release of Medical Information
ix. Any relocation letters or waivers
b. Lead Hazard Evaluation Forms and Reports
i. CSD 317 - Contract Change Order
ii. CSD 908 - Lead Hazard Control Program Project Cost Agreement
iii. CSD 912 – Project Field Sketch
iv. CSD 9148 – Lead Based Paint Inspection Report
v. CSD 915 – Environmental Sample Collection Sheet
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vi. CSD 918 – Lead Based Paint Risk Assessment Report
vii. CDPH 8551 – Abatement of Lead Hazards Notification
viii. CDPH 8552 – Lead Hazard Evaluation Report (Inspection and Risk
Assessment)
ix. MRER - Minor Rehabilitation Environmental Review
x. Cost Estimate (HDP)
xi. Spec Titles by Location/Trade (HDP) – Work Write Up
xii. Specs by Location/Trade (HDP) - Work Write Up
xiii. Any monitoring visits documentation
xiv. EPA RRP Documentation
c. Clearance Forms and Reports
i. Lead Based Paint Clearance Report” (CSD 917)
ii. CDPH 8552 – Lead Hazard Evaluation Report (Clearance)
13.2.2 CSD’s Unit Files
The Contractor is required to the originals of any documents with
signatures. Copies of documents not necessary to forward to CSD include:
a. CSD 413 – Energy Intake Form or a universal energy intake form
b. Acknowledgment of Receipt of “Protect your Family from Lead in Your
Home” EPA pamphlet
c. Refusal of Blood Lead Testing
d. Release of Medical Information
e. Any relocation letters and waivers

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APPENDIX A – DEFINITIONS

Agreement

The complete contents of this contract entered into by and
between the State and Contractor, including all rights,
duties, and obligations, whether expressed or implied,
required toward the legal performance of the terms hereof.

Authorized Agent

The duly authorized representative of the Board of Directors
of Contractor and duly elected or appointed, qualified, and
the acting officer of the State. In the case of Contractor, the
State shall be in receipt of a board resolution affirming an
agent’s representative capacity to bind Contractor to the
terms of this Agreement.

Abatement

A set of measures designed to reduce or eliminate lead
hazards or lead-based paint in public and residential
buildings, but does not include containment or cleaning.

Abatement lasting <20
years (interim controls)

Abatement for public and residential buildings which is
designed to reduce lead paint or lead hazards for less than
twenty years shall be conducted:
(1) According to procedures specified in Chapter 11: Interim
Controls, “Guidelines for the Evaluation and Control of
Lead-Based Paint Hazards in Housing,” U.S.
Department of Housing and Urban Development, June
1995.
(2) Using containment and in a manner which does not
result in contamination of non-work areas with leadcontaminated dust, lead-contaminated soil, or leadbased paint debris.
(3) In a manner to ensure that the work area has no lead
contaminated dust following the completion of
abatement.
(4) In a manner to ensure that a clearance inspection is
conducted following the completion of abatement, if
abatement was conducted in response to an identified
case of lead poisoning as defined in Section 105280(b)
of the California Health and Safety Code.

Abatement lasting >20
years (abatement)

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Abatement for public and residential buildings which is
designed to reduce lead paint or lead hazards for a
minimum of twenty years shall be conducted:
(1) Only by a certified lead supervisor or a certified lead
worker. A certified lead supervisor shall be onsite during
all work site preparation and during the post-abatement

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cleanup of work areas. At all other times when
abatement is conducted, the certified lead supervisor
shall be onsite or available by telephone, pager or
answering service, and able to be present at the work
area in no more than two hours.
(2) According to the procedures specified in Chapter 12:
Abatement, “Guidelines for the Evaluation and Control
of Lead-Based Paint Hazards in Housing,” U.S.
Department of Housing and Urban Development,
Second Edition, July 2012.
(3) Using containment and in a manner which does not
result in contamination of non-work areas with leadcontaminated dust, lead-contaminated soil, or leadbased paint debris.
(4) In accordance with an abatement plan prepared by a
certified lead supervisor, certified lead project monitor,
or certified lead project designer which shall:
(A) Include the following information:
1. A detailed written description of the measures
and management procedures, including
containment, that will be utilized during
abatement to prevent exposure to lead hazards;
2. A detailed written description of abatement,
including methods of abatement and locations of
rooms and components where abatement is
planned;
3. A recommended schedule for re-inspection,
based upon the type of abatement; and
4. Instructions on how to maintain potential lead
hazards in safe condition.
(B) Be retained and made available to the Department
upon request for a period of at least three years by
the preparer.
(5) After notification is posted and delivered pursuant to
subsection (c), the certified lead supervisor conducting
abatement shall retain records of notification for at least
three years.
(6) In a manner in which after abatement is completed, a
clearance inspection is conducted.
Assessment

The process of performing an on-site review of the dwelling
unit in order to determine the labor and materials necessary
to eliminate or reduce the lead-based paint hazards in the
unit as required.

California Accredited
Program

A California-approved certification or licensing program
conducted in accordance with Title 17, California Code of
Regulations, Division 1, Chapter 8, Sections 35001 et seq.

California Certified

Certified by the State of California Department of Health
Services, as a lead-related construction worker, supervisor,

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or other appropriate certificated staff.
Certified Contractor

A contractor who is California certified as a Lead-Related
Construction Inspector/Risk Assessor, Supervisor, Project
Monitor, and/or Worker and who will conduct lead-hazard
control work in accordance with that certification.

Children

Members of a household who have not attained their
nineteenth (19th) birthday.

Contractor (Licensed)

A person who is licensed under the California Department of
Consumer Affairs as a licensed building contractor.

Contractor

The entity (partnership, corporation, association, or agency)
designated on page 1 of the Agreement.

Dwelling Unit

A house, apartment, group of rooms, or single room
occupied as separate living quarters.

Encapsulation

A method of abatement that involves the coating and sealing
of surfaces with flexible and durable surface coatings
specifically formulated to be elastic, long-lasting, and
resistant to cracking, peeling, algae, and fungi so as to
prevent lead-containing substances becoming a part of
house dust or accessible to children through chalking or
flaking. Encapsulants must comply with HUD Guidelines and
the ASTM Standard for encapsulants.

Enclosure

A rigid barrier that is mechanically fastened on top of leaded
surfaces so as to prevent or control chalking, flaking, leadcontaining substances from becoming part of house dust or
accessible to children.

Elevated Blood-Lead
Level (EBL)

A child with a blood lead level greater than or equal to 5
g/dl of blood.

Hazard Control Activities

Any set of measures designed to reduce or eliminate human
exposure to lead-based paint or lead hazards created by
deteriorated lead-based paint, lead-contaminated soil, or
lead-contaminated dust.

High Efficiency
Particulate Accumulator
or Air filter (HEPA)

A filter that is 99.97 percent efficient at removing particles
0.3 microns or greater.

Household

All persons living together in a dwelling unit.

Housing Developer Pro
(HDP)

Housing Developer Pro (HDP) is a software program for
developing work plans and cost estimates. It is required for
all CSD contractors.

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Intake

Includes but is not limited to the process of completing an
intake form and reviewing documentation in order to verify
eligibility and gather initially required data.

Interim Controls

A set of measures designed to temporarily (less than 20
years) reduce human exposure to lead-based paint hazards
created by deteriorated lead-based paint, lead-contaminated
soil, or lead-contaminated dust.

Lead-Based Paint

Paint or other surface coatings that contain an amount of
lead equal to, or in excess of, one milligram per square
centimeter (1.0 mg/cm2) or more than half of one percent
(0.5%) by weight.

Lead-Contaminated Dust

Dust that contains an amount of lead equal to, or in excess
of, forty micrograms per square foot (40 g/ft2) for floor
surfaces, two hundred and fifty micrograms per square foot
(250 g/ft2) for interior horizontal surfaces, four hundred
micrograms per square foot (400 g/ft2) for exterior
horizontal surfaces.

Lead-Contaminated Soil

Bare soil that contains an amount of lead equal to, or in
excess of, four hundred parts per million (400 ppm) in
children’s play areas and one thousand parts per million
(1000 ppm) in all other areas.

Lead Hazard

Deteriorated lead-based paint, lead contaminated dust, lead
contaminated soil, disturbing lead-based paint or presumed
lead-based paint without containment, or any other nuisance
which may result in a persistent and quantifiable lead
exposure.

Low-Income

An individual, household, or family earning a maximum of
80 percent of the area median income as determined by
HUD. See HUD’s website for current median income data
(http://www.huduser.org/datasets/il/fmr01/index.html).

Migrant Farm Worker

A seasonal farm worker who, during the eligibility
determination period (any consecutive 12-month period
within the 24-month period preceding application for
program benefits and/or services), performs or has
performed farm work that requires travel such that the
worker is unable to return to his/her domicile (permanent
place of residence) within the same day.

Moderate-Income

An individual, household, or family earning a maximum of
95 percent of the area median income as determined by
HUD. HUD may establish income ceilings higher or lower
than 80 or 95 percent of the area median income based on
HUD findings that such variations are necessary.

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Negative XRF Result

An XRF reading or laboratory result that is less than the
regulatory levels for lead-based paint.

Portable Data Recorder
(PDR)

The PDR is a hand-held Hewlett Packard Jornada HP620LX computer used to record and store lead inspection
data.

Parties

The State of California and the Contractor.

Program

All activities designed to research, assess, and control leadbased paint hazards conducted under the U.S. Department
of Housing and Urban Development grant that the
Department of Community Services and Development has
received.

Positive XRF Result

An XRF reading or laboratory result that is equal to or
exceeds the regulatory levels for lead-based paint.

Replacement

A strategy of abatement that entails removing components
such as windows, doors, and trim that have lead-based
paint surfaces, and installing new components free of leadbased paint.

Risk Assessment

An on-site investigation to determine the existence, nature,
severity, and location of lead hazards, as described in
Chapter 5: Risk Assessment, section II (A), (B), (C), and (D),
“Guidelines for the Evaluation and Control of Lead-Based
Paint Hazards in Housing,” U.S. Department of Housing and
Urban Development, July 2012.

Seasonal Farm Worker

A person who, during the eligibility determination period (any
12-month period within the 24-month period preceding
application for program benefits and/or services), was
employed at least 25 days in farm work or who earned at
least $400 in farm work and who has been primarily
employed in farm work on a seasonal basis, without a
constant, year-round salary.

Separate Living Quarters

Living quarters in which the occupants do not live and eat
with any other persons in the structure and which have
either: (1) direct access from the outside of the building or
through a common hall; or (2) complete kitchen facilities for
the exclusive use of the occupants. The occupants may be a
single family, one person living alone, two or more families
living together, or any other group of related or unrelated
persons who share living arrangements.

Screen

A limited inspection protocol to determine if lead-based paint
is present on components that will be disturbed during the
weatherization process.

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State

The State of California Department of Community Services
and Development (CSD)

Subcontract

A contract entered into by and between the Contractor and
its Subcontractor to carry out the purposes of the
Agreement.

Subcontractor

An entity (partnership, corporation, association, agency, or
individual) that enters a subcontract with Contractor to fulfill
a portion of the terms of this Agreement.

Substrate

The material to which a coating, such as paint, is applied.
Residential substrates are usually wood, plaster, masonry,
gypsum board, or metal, including components such as
doorframes, window trim, walls, ceilings, and baseboards.

Surface

The outer or topmost boundary of a substrate.

Target-Aged Children

Children less than six years of age.

Testing

The measurement of lead in painted surfaces by Federal- or
California-certified personnel using a portable X-Ray
Fluorescence (XRF) analyzer, laboratory analysis of paint
samples, or other methods approved by the U.S.
Department of Housing and Urban Development.

Trained Worker

A worker who has successfully completed a Californiaaccredited Lead-Related Construction Work training
program, but who is not necessarily certified.

Worksite Levels

Per HUD Guidelines, Chapter 8 – Worksite Preparation
Low-Dust Level: A low-dust job creates a small amount of
dust that will not spread beyond 6 feet
from the painted surfaces being
disturbed, depending on the type of work
performed. Work that disturbs less than
10 square feet of painted surface per
room will probably be a low-dust job,
again depending on the type of work
performed.
High-Dust Level: A high-dust job creates a large amount of
dust that is expected to spread beyond 6
feet from the working surfaces,
depending on the job. Work disturbing
more than 10 square feet of painted
surface per room is likely to be a highdust job.

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X-Ray Fluorescence
Analyzer (XRF)

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An XRF is an instrument that reads the amount of lead on
painted surfaces.

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APPENDIX B – ABBREVIATIONS

ASTM

American Society of Testing and Materials

CLPP

Childhood Lead Poisoning Prevention

CSD

The State of California Department of Community Services
and Development

CDPH

California Department of Public Health

CDPH CLPPB

CDPH Childhood Lead Poisoning Prevention Branch

Dl

Deciliter

EBL

Elevated Blood Lead Level

HDP

Housing Developer Pro

HEPA

High Efficiency Particulate Accumulator or Air filter

HUD

The United States Department of Housing and Urban
Development

LBP

Lead-based Paint

NIST

National Institute of Science and Technology

g

Microgram

g/ft2

Microgram per square foot

mg/cm2

Milligram per square centimeter

PDR

Portable Data Recorder

Ppm

Parts per million

RMA-LPA1

Radiation Monitoring Devices – Lead Paint Analyzer 1

sq.ft.

Square foot (ft2)

WX

Weatherization

XRF

X-Ray Fluorescence Analyzer

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APPENDIX C - FORMS
Intake Forms
CSD 41 – Energy Intake Form or a universal intake energy form
CSD 905 - Property Owner’s Authorization to Conduct a Lead-Based Paint
Inspection and Risk Assessment
CSD 906 - Property Owner’s Authorization to Perform Lead Hazard Reduction
Services
CSD 907 - Tenant’s Authorization to Perform Lead Hazard Reduction Services
CSD 951 - Checklist for Potential Termination of Lead Hazard Reduction Units
EPA 747-K-94-001 - Protect Your Family from Lead in Your Home pamphlet
HUD Form 01 - Building/Dwelling Unit/Children
Acknowledgment of Receipt of “Protect Your Family from Lead in Your Home”
pamphlet (EPA)
Refusal of Blood Lead Testing
Release of Medical Information
Relocation Forms
Sample Notice 1 – General Information for Residential Tenant That Will Not Be
Displaced
Sample Notice 2 – Notice of Nondisplacement for Residential Tenant
Waiver of Rights to Permanent Relocation Benefits
Lead Hazard Evaluation Forms
CSD 317 - Contract Change Order
CSD 908 – Lead Hazard Control Program Project Cost Agreement
CSD 910C – Component and Substrate Codes
CSD 912 – Project Field Sketch
CSD 914 – Lead Based Paint Inspection Report
CSD 915 – Environmental Sample Collection Sheet
CSD 916 – Lead Based Paint Risk Assessment Report
CSD 917 – Lead Based Paint Clearance Report
CDPH 8551 – Abatement of Lead Hazards Notification
CDPH 8552 - Lead Hazard Evaluation Report
MRER - Minor Rehabilitation Environmental Review
Monitoring Visits to Work Sites
Monitoring Visits to Work Sites – Initial Setup
Monitoring Visits to Work Sites – During Construction
Monitoring Visits to Work Sites - Clearance Visit
Cost Estimate (HDP)
Spec Titles by Location/Trade (HDP) – Work Write Up
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Specs by Location/Trade (HDP) - Work Write Up
Fiscal Forms
CSD 950 – Lead Hazard Control Program Expenditure Report – Summary
CSD 950A – Expenditure Report – Direct Project Costs – Abatement
CSD 960B – Expenditure Report - Direct Project Costs – Inspections
CSD 960C – Expenditure Report - Direct Project Costs – Clearance
Contract Close-Out Forms
CSD 318 - Lead Contract Close-Out Checklist and Certification of Documents
Transmitted
CSD 318A – Lead Close-Out Financial Status Report
CSD 318B – Lead Close-Out Expenditure Report
CSD 318C – Lead Close-Out Program Income/Interest Earned Expenditure Report
CSD 318D – Lead Close-Out Activity Report
CSD 318E – Lead Close-Out Equipment Inventory Schedule
CSD 318F – Lead Fiscal Data – Other Funds

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FACTOR 3 – ATTACHMENT 2, PAGE 72

 MARAVILLA FOUNDATION
1 COIIaboration

Maravilla Foundation has been fortunate to have long?term relationships and enter into
Service contracts with the State Department of Cor?n?mu?nity SerViCes and Development
ServiceS inelude the follonring: 

Weatherization and energy conservation Services.
Furnace repair and replacement services

Re?igerator replacement services.

Installation of energy ef?cient light bulbs.

Energy conservation 

Utility payment services.

Lead Hazard Control activities and Inspection services.



Maravilla Foundation has established a woiking relationship With Mr. Thomas Parys,
Chief of Operations, of Los Angeles C01111ty Department of Health Service 3 Childhood
Lead Peisoning Prevention Program Mrs.- Ramirez has committed to assist
Maravilla Foundation by referring leads via the Lead Inspector? ongoing
Elevated Blood Lead Level (EBLs) cases. With Mrs. Ramirez? assistance, Maravilla
FoundatiOn Will be targeting single family and multi-unit dwellings Within the greater
East Los Angeles communities and thrO?ughout Los Angeles county. Maravilla
Foundation? 5 Staff has and continues to participate in local community health fairs
aSsisting in the education of community residents in the importance of lead aWa'reness
Maravill'a Foundation Will be partmpatmg in two Angeles Connty 

with single family hemes and niulti?unit Complexes where children with elevated blood
lead levels re'Side; Maravilla Foundation Was asked by the Los Angeles County
Department of Health Service? to be placed on their list of quali?ed Lead 
Reduction Contractors in order to be ContaCted by home oWners or apartment owners fer
assistance with lead base paint remediation For the past eleven years, Maravill?a

cited by Los Angeles County fer having lead base paint hazards Maravilla
Foundation staff demenstrate various precautionary methods to tenants through the
use of the Envrronrnental Pretection Agency (EPA) pamphlet titled, ?Protect Your
Family from Lead in YOur Home?. Maravilla Foundation? 5 staff Will conduct an on?site
viSit and determine the severity of the lead hazards by reviewing Los Angeles County? 3
lead base paint inspectibn report and conduCting visuals and X-ray fluoreseence
assays of the dwelling. Maravilla Foundation 3 staff will conduct group meetings with
tenant's from large apartment complexes or indiVidual meetings with single family home

 

 

owners in order to outreach and educate the tenants and make them aware of the presence
of lead baSe paint.-

UpOn determmation if dwe1ling 1s kn0wn to have lead base paint and if funds are
available, Max avilla Foundation 3 staff will initiate the prOpei documentation of tenants
and prOCeed with Lead Hazard Control act1vities. After completing Lead Hazard (361111111
I party lead inspector, Maraviila Foundation 3 staff Will Once again, meet with the tenants
and advise them of the Lead Hazard Control aCtivities cOnducted 1n their dwellings.
Maravilla Foundation? 3 staff W111 also instruct them of how to properly maintain a clean
and safe environment for their family.

 

 

Section 2

 

LEAD-SAFE WEATHERIZATION 

 

 

 

 

 

 

REQUIREMENTS ., .. Lead Paint Risk Factor
2' By Measure
TABLE OF CONTENTS
1.0 INTRODUCTION 1
2.0 LEAD As A HEALTH HAZARD 1
3.0 LEAD-SAFE WEATHERIZATION OVERVIEW A 1
3.1 Application 1
3.2 Lead?Reiated Reguiations 2
3.3 Lead-Safe Weatherization Decision Flowchart 7
3.4 Lead Safe Weatherization Risk Factors 8 
4.0 LSW MINIMUM SAFETY STANDARDS FOR WORK CREWS 14
4.1 Personal Protective Equipment (PPE) 14
4.2 3-C?s For Workers (Containment, Cleaning, Certification) 15
5.0 PROHIBITED WORK PRACTICES 17
5.1 Prohibited Activities 17
6.0 RECOMMENDED PRACTICES FOR LEVEL 1 AND LEVEL 2 CONTAINMENT. 174 
6.1 Interior Containment and Worksite Preparation 18
6.2 Exterior Containment and Worksite Preparation 22
7.0 WORKSITE CLEANENG 26
7.1 Interim Cleaning of the Work Area 26
7.1 Final Cleaning of the Work Area 27
8.0 ADDITIONAL CLARIFICATION FOR ACTIVITIES 31
9.0 LEAD-SAFE WEATHERIZATION REGULATIONS FOR AGENCIES 33
9.1 CSD Lead-Safe Weatherization (LSW) Criteria 34
9.2 CSD Lead?Safe Weatherization Policies 34
9.3 Federal reguiations - 37
9.4 State Regulations 43
9.5 Local Regulations 45
9.6 Documentation of Lead-safe Weatherization 46
9.7 Disposal Requirements 47
9.8 Employee Subcontractor LSW Training Requirements 47
9.9 Non?Compiiance . 50
9.10 Definitions . 50
9.1 1 Resources 51
2-TOC
CSD Weatherization Installation Standards Lead?Safe Wx Requirements
RHA . 1/4116 TABLE or CONTENTS

STATE OF FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

 

2-ii
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Section 2

 

LEAD-SAFE WEATHERIZATION REQUIREMENTS

1.0 INTRODUCTION

it is goat that their energy efficiency programs enhance clients? quality of life without creating a
hazardous condition in the home, and that Agencies and their subcontractors conduct all work activities in
a manner that protects the health and safety of both workers and occupants. Lead-Safe
Weatherization (LSW) Requirements provide practices and guidelines for meeting that goat. These Lead-
Safe Weatherization (LSW) Requirements provide policies and practices applicable to all Weatherization
Programs administered by the California Department of Community Services and Development (CSD).

CSD weatherization program agencies and their subcontractors must follow all applicable local, state, and
federal laws and regulations pertaining to iead-based paint and lead hazards. They must be aware of the
potential hazards and conduct activities in a ?lead-safe? manner, avoid contaminating homes with lead-
based paint dust and debris, and to avoid exposing the clients, themselves, and their families to those
hazards. it is therefore important that all Agency personnel understand and follow this section and all
related trainings.

2.0 LEAD AS A HEALTH HAZARD

of iead poisoning may develop quickly but are often not recognized until severe damage has
been done. Lead enters the bloodstream and is distributed throughout the body. if not detected early
enough, both children and adults are at risk. of lead poisoning may vary depending on the
amount of lead in the blood. However, it is important to remember that many individuals show no outward
signs of lead poisoning. An individual may have an elevated blood lead level even if they appear healthy
and show no outward signs of lead poisoning.

Lead poisoning are frequently mistaken for the indications of a coid or flu virus. Sometimes
these can come and go for several months, making it difficult for the afflicted person to
recognize them as a serious health threat. A child with lead poisoning may appear healthy because the
obvious often do not develop until the condition is serious and permanent damage has been
done. Once the lead poisoning has been discovered, the effects of it may be difficult to identify. The
following is a list of common signs of iead poisoning:

. Tiredness . Joint and muscle pain . Stomach aches

0 Wrist or foot drop . Nervousness . Depression

0 Sleep problems - Vomiting Constipation

Weakness - Headaches - Forgetfulness

. Dizziness . Loss of appetite . Metaliic taste in mouth
. Clumsiness 0 Difficulty concentrating . Hyperactivity

. . Risk of birth defects 0, Numbness

WEATHERIZATION OVERVIEW

3.1 APPLICATION 

Lead-Safe Weatherization Requirements shall appiy to ALL residential structures built before

January 1, 1978 that are not certified to be ?lead?free" by a iead-based paint inspection conducted by a
certified inspector/Assessor. The Lead-Safe Weatherization Requirements iisted in this section are 
intended to be a complete list of practices for controlling and containing lead hazards; however, by using
these suggested practices and common sense, lead poisoning from weatherization activities may be
prevented.

2-1
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Section 2

 

3.2 LEAD-RELATED REGULATIONS

CSD weatherization agencies and their subcontractors are required to follow all applicable regulations
when weatherizing homes. With lead-based paint, there are a number of regulations that must be
followed: 

. Local lead~based paint regulations (check local codes). Note: in California, a few cities have
instituted additional lead-regulations which also must be followed.

. California Department of Public Health (DPH), CCR Title 17, Chapter 8 Accreditation,
Certification and Work Practices for Lead-Based Paint and Lead Hazards.

0 Environmental Protection Agency (EPA) Renovation, Repair, and Painting (RRP) Rule.

. Department of Housing and Urban Development Lead?Safe Housing Rule, 24 CFR Part 35
for work conducted on federal HUD properties.

. Department of Energy regulations. .
. California Department of Occupational Health and Safety Title 8, Section 1532.1.

3.2.1 California Department of Public Health (DPH)

The California Department of Public Health
(DPH) governs lead-related activities in
California. According to disturbing PM ?Wig 
amount of lead-based paint or presumed lead? it
based paint may create a lead hazard. A lead~

hazard is defined as ?disturbing  ead~based paint or presumed lead?based paint on a residential
structure built before 1978 without containment." Presumed lead-based paint is defined as: ?any paint
or coatings attached to a residentiai structure built before 1978 that has not been tested to determine
the lead content.? Therefore everyone must presume painted surfaces on homes built before 1978 are
leaded, unless tested and determined to be lead free.

          

California lead regulations require that anyone conducting ?lead activities" must use the following lead-
safe work practices:

1. Contain use a system, process, or barrier to contain lead hazards inside a work area (lead-safe
practices are considered ?containment");

2. Clean ensure that the work area has no visible dust or debris following the completion of a
project;

3. Comply upon request, be able to demonstrate compliance with items (1) and (2) above to the
regulatory department or a local enforcement agency (environmental health, environmental
agency, housing department, or building department).

Under the California Department of Public Health lead rules, there are no additional training,
certification, or paperwork requirements for contractors, other than appropriate application of these
three lead-safe activities. However, additional regulations in these areas are part of the EPA RRP,
DOE, and HUD regulations thatlare also in effect for lead-safer practices.

CSD Weatherization Installation Standards Lead-Safe Wx Requirements
RHA . 1/4/18
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

3.2.2 EPA RRP Rule

EPA RRP Rule applies (in addition to the Lead~Safe Weatherization ruies)
.to all pre-1978 dwellings, except: 

0 Zero (0)?bedroom dwellings, such as studio apartments; or
For dwellings built after 1977; or

. Housing for the elderly or persons with disabilities (care facilities).
This exemption is in effect unless any child, who is less than six
years of age, also resides or is expected to reside in such housing; and/or

- When minor repair and maintenance activities disturb less than EPA RRP de minimis levels.
Window replacement, demolition work, and activities that disturb less than the EPA RRP de
minimis ievels are the exception to this exemption, and they automatically trigger RRP Ruie
compliance.

 

de minimis leveis are:

. 6 square feet of paint disturbance in any one interior room; or,
20 square feet on exterior surfaces.1

EPA Certified Firm Requirements

The EPA RRP Rule requires that all contractors/firms performing renovation, repair, and painting
projects that disturb lead-based paint in pre-1978 homes, childcare facilities and schools be
certified by EPA.

Renovation is defined as "any activity that disturbs painted surfaces and includes most repair,
remodeling, and maintenance activities, including window replacement.? Weatherization is
inciuded in the activities that trigger this ruie. To become certified, a contractor/firm must submit
to EPA a completed "Application for Firms,? signed by an authorized agent of the firm, and pay
the correct amount of fees ($300 for the 5?year certification).

EPA Certified Firms are required to:

. Use certified renovators (Certified Firms are not required to have a Certified Renovator
on staff; however, it is considered a best practice for the weatherization program) who
are trained by EPA?approved training providers to follow iead?safe work practices.

. Before beginning work, the Certified Firm must provide owners, tenants, and/or child-care
facilities with a copy of EPA's lead hazard information pamphlet and obtain a signed
acknowiedgement.

Use lead?safe work practices when disturbing leaded or presumed leaded surfaces.

0 Document lead paint identification, safe practices, thorough cleaning, and cleaning

ven?ca?on.

Retain documents for three years.

information and certification appiications are available on website


 

1 HUD Lead-Safe Housing Rule, 24 CFR 35, subparts through R, page 70.
2-3

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RHA - 1/4/16
STATE OF CALIFORNIA FACTOR 3, 4. PAGE 29

 

 

Section 2

 

EPA Certified Renovator Requirements

Certified renovators are responsible for ensuring overall compliance with the Lead-Based Paint
Renovation, Repair, and Painting Program?s requirements for lead?safe work practices. To
become a Certified Renovator a person must attend a, one-day, EPA?accredited, RRP training
program. -

A Certified Renovator:

. Determines if compliance with the RRP Rule is required.

Must use an EPA recognized test kit to determine whether components affected by the
renovation contain lead-based paint or assume lead?based paint is present for housing
and buildings covered by this rule, unless testing is done that determines the components
affected are lead-free (see ?Reminder" below).

. Must determine the type and extent of lead-safe work practices at each job site and
provide on-the?job training to other workers (who have not taken the Certified Renovator
training course) on the lead safe work practices to be used in performing their assigned
tasks.

. Must be physically present at the work site when warning signs are posted, while the
workwarea containment is being estabiished, and while the work-area cleaning is
performed.

0 Must regularly direct work being performed by other individuals to ensure that the work
practices are being followed, including maintaining the integrity of the containment
barriers and ensuring that dust or debris does not spread beyond the work area.

. Must be available, either on-slte or by telephone, at all times renovations are being
conducted. 

. Must perform work site cleaning verification.

. Must have with them at the work site copies of their initiai course completion certificate
and their most recent refresher course completion certificate.

0. Must prepare required records. (For a sample checklist of required records see


. Be recertified every five years.

REMINDER: The California Department of Public Health does n_ot allow the use of lead test kits to make
a determination for the presence or absence of lead, no matter how much area maybe disturbed.
Currently, DPH oniy recognizes the use of a XRF (x-ray fluorescence (XRF) spectrometer) or
identification by a certified laboratory test to identify the presence of lead. Since EPA and DPH both hold

jurisdiction under the weatherization program, the most stringent applies (which is DPH, regarding the
test kits). However, DPH also permits contractors to presume that lead is present for pre-1978
dwellings, and if they apply lead-safe practices when working on those homes, then no testing of any
kind is required.

 

EPA RRP Prohibited Practices

0 Prohibited, methods The following equipment/methods are ,n_ot allowed by EPA RRP:
. Open?flame burning or torching of painted surfaces
- Heat gun above 1,100? (degrees Fahrenheit).

- The use of machines designed to remove paint or other surface coatings through
high-speed operation such as sanding, grinding, power planing, needle gun, abrasive
blasting, or sandblasting unless such machines have shrouds or containment
systems and are equipped with a HEPA vacuum attachment to coilect dust and
debris at the point of generation.

2-4
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RHA . 1/4/16
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

EPA RRP Compliance

Agencies and subcontractors providing weatherization services are required to be EPA-certified
Firms. Each firm is required to use a certified renovator to assess the needs of each pre?1978
job and be on-site during work to ensure that crews follow iead-safe practices for containment
and clean?up when de minimis levels will be exceeded by Weatherization activities.

While the EPA's containment and cleaning practices themselves are not different from standard
lead-safe weatherization practices, the Rule requires Certified Renovators to certify and
document that workers have complied with these practices and conduct a visuai inspection and
cleaning verification process when the project is completed.

3.2.3 HUD Lead-Safe Housing (LSH) Rule

HUD's Lead-Safe Housing Rule (24 CFR Part 35) applies to residences funded by federal housing
programs, such aszz

. Housing receiving a federal subsidy that is associated with the property, rather than with the
occupants (project~based assistance).
a Public housing.

. Housing occupied by a family receiving a tenant?based subsidy
Section 8 voucher or certificate).

0 Housing receiving federal assistance for rehabilitation, reducing homelessness and other special
needs.

HUD Lead-Safe Housing Rule

When weatherization work is conducted on pre-1978 federally-funded housing, Lead?Safe
Housing Rule must be followed when: 1) lead-based paint or lead hazards are present (or presumed
to be present); 2) more than the HUD de minimis level of paint will be disturbed. Note: If less
than the de minimis level will be disturbed, the HUD Lead-Safe Housing Rule does not apply.

de minimis levels are:

2 square feet of paint disturbance in any one interior room; or,

. 20 square feet on exterior surfaces and/or,3

10 percent of the surface area of small building components trim, baseboard, etc).

HUD's Lead?Safe Housing Rule requires that the following lead-safe work practices?4 be foilowed:
. Occupant protection Occupants may enter worksite.

. Worksite preparation and containment It is required to use practices to minimize the spread of
lead dust, paint chips, soil and debris, and piece warning signs at entries to work areas.

. Prohibited methods The following practices/methods shall not be used:
0 Open flame burning or torching,
0 Heat guns above 1100 degrees or charring the paint,

 

2 These regulations do not appiy if the structure or building components are found by a certified lead
inspector/assessor to be ?lead free?.

3 HUD Lead-Safe Housing Rule, 24 CFR 35, subparts through R, page 70.
4 HUD Lead-Safe Work Practices, 

2-5
080 Weatherization Installation Standards Lead-Safe Wx Requirements
RHA . 1/4/16
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

0 Machine sanding or grinding without a high?efficiency particulate air (HEPA) local exhaust
control.

Dry scraping or sanding farther than 1 ft. of electrical outlets, and

Paint stripping in a poorly ventilated space using a volatile stripper that is a hazardous
substance in accordance with regulations of the Consumer Product Safety Commission
at 16 CFR 1500.3, and/or a hazardous chemical in accordance with the Occupational
Safety and Health Administration regulations at 29 CFR 1910.1200 or 1926.59, as
applicable to the work. 

. Worksite cleanup -- HEPA vacuuming and detergent/wet?wash cleaning is required.

HUD Compliance

in order to comply with HUD guidelines, a clearance inspection conducted by a certified
inspector/assessor or clearance technician is required when the project is completed. A key
difference between EPA RRP and HUD is the clearance procedure, because the EPA RRP allows to
be done by a Certified Renovator while the HUD program guidelines require that the clearance
inspection is conducted by a certified inspector/assessor or clearance technician.

2-6
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RHA - 1/4/16
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

3.3 LEAD-SAFE WEATHERIZATION DECISION FLOWCHART

To assist agencies in following lead-safe practices, the following decision tree is provided:

 

 

 

 

 

     

 

 

 

 

 

 

       
   
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CSD Weatherization installation Standards

RHA 01/4/16

STATE OF CALIFORNIA

 

 

 



 

in a HUD Uni, Wren more rm
2 square feet of paint disturbance in any
one interior room; OR
20 square ?eet or; exterior surfaces; OR
10% ofthe surface-area of small
bulldog components (to. trim .
baseboard. 

 

 

 

 

 

 

 

 

 

 

CSD Lead Work Flow
LE 31D Perform reguiar
on was uri Vtealherizetion. 
assoersusm: NT built? 19? Lead-safe Wx is 
mtrequlred.
.i
Before 1978
II paints
surfaces be No
disturbed?
Yes
. i
be LeadFree? Yes-
Presume lead-based
paint is present
(ungs? approve} test
I proves othemlse) .
1
If painted surfaces
are deteriorated,
AND correction Is 
beyond the It painted surfaces will be
program 30?95.? disturbed, but surface isln
I good conditionE memorize
1 according to the rules below.
i
Refer owner to
another source for 
lead hazard titling wx, ?ten more Mair.
controt services 8 sq. it. of interior pairted suface
Atl Units - -ANDexterior painted
surface is 
.
Defer tr 4
weatherizetion
until condition is Must follow
abatedii'emedied. Lead-safe work 1 . EPA Lead Rerovatcr
practices and
gg?g?i?g?? 2. State of Cailfomia Lead-
distuhed safe work practices.

EPA paperwork
must be completed
and lncit'rded in the
client tile.
CSD - H1 [1 6



Must follow

1 . HUD Lead rules. and

2. State of California Dead-
safe work practices, and

3. EPA Renovator practices
(when appiicabie).

 

 

 

 

 

 

 


HUD clearance
report and PA 

paperwork (when

applicable) must
be completed and
included in the
client ?le.

 

 

 

 

Lead-Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

Section 2

 

3.4 LEAD SAFE WEATHERIZATION RISK FACTORS

A set of ?risk factors? has been developed to assist weatherization workers in developing adequate dust
control strategies (also known as containment and cleaning) for the measures being installed. The risk
factors represent three categories, based on the amount of painted area to be disturbed and how much
dust may be generated by these activities. The categories are "High Risk?, ?Low Risk", and ?No Risk?
activities. The list of measures/activities on the following pages is n_ot all-inclusive and only represents
instances in which there may exist the probability of disturbing lead-based paint in a dwelling built before
1978. Actual risk must be assessed, and appropriate containment and cleaning methods shall be
prescribed, by the on*site Certified Renovator. While these risk factors are a useful way of addressing
lead?based paint issues, everyone needs to know that lead paint may become hazardous no matter how
much is disturbed if it is not contained and cleaned properly.

 

3.4.1 Risk Factor icon 11 Lead Paint Risk Factor

Standardized risk factors for each weatherization/efficiency -
measure/activity are identified in each section of the CSD 
Weatherization Installation Standards (WIS) by an emblem

like the one shown at the right. However, in pre-1978 dwellings, any painted surface that is disturbed
should be considered to contain at least a ?low risk?, unless testing has proven otherwise.
Additional information on lead safety may be obtained from organizations identified in the graphic below.

 

 

 

 

CALIFORNIA DEPARTMENT OF PUBLIC HEALTH
Childhood Lead Poisoning Prevention Branch
7850 Marina Bay Parkway
Building P, Third Floor
Richmond, CA 94804-6403

Lead Hotline: 1-800-597-LEAD (1-800-597-5323)
(510) 620-5600

Fax: (510) 620-5656


 

 

NATIONAL LEAD INFORMATION CENTER

 

1-800-424-LEAD
titted. States U.S. Department of
\f Housing and Urban
Development 
US EPA REGION 1X Office of Lead Hazard
75 Hawthorne St. Control
San Framiscot CA 94105 451 7th Street Room B433

Washington, DC 20410
Region IX Contact: (415) 744-1123 Ph: (202) 755-1785

Fax: (202) 755-1000


 

 

 

 

 

 

CSD Weatherization instailation Standards Lead-Safe Wx Requirements

RHA 0 1/4/16
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

The risk factors are based on the amount of paint that may be disturbed (based on the EPA and HUD de
minimis ievels) and how paint is disturbed (cutting, drilling, sawing, etc.). These Risk Factors are

recommendations ONLY, and actual containment and cleaning practices must be based on the details of
the actual job, which may be different for every home.

[The risk factors developed for Lead?Safe Weatherization are:
0 No-Risk Measures
. Low-Risk Measures
. High-Risk Measures

The table below summarizes the regulatory agency, compliance triggers, and the compiiance activity
required.

  

 

 

       

     

 

 

California DPH Pre-t 978 "Appropriate? containment and
A_ny amount of paint cleaning when ANY paint is

disturbed.

HUD LSH Rule Pre-1978 ?Appropriate" containment and
More than 2 sq.ft. per interior cleaning when HUD de minimis
room levels are exceeded.

More than 20 sqjt, of surface Prohibited Activities must not be

on the exterior used.

More than 10% of smaii Clearance Inspection and report by a
buiiding components DPH-certifieci Inspector or Assessor
trim, baseboard, etc. is required.

EPA RRP Rule Free-1978 Certified Renovator must be on-site

More than 6 sqft. in any
interior room

More than 20 sq.ft. on exterior
surfaces

during ail work

Client EdUcation Pamphlet must be
delivered and signature obtained.

?Appropriate" containment and
cleaning when HUD de minimis
levels are exceeded.

Prohibited Activities must not be
used.

Certified Renovator must provide a 1)
Visual Inspection and 2) Cleaning
Verification at the end of the job.

EPA?compliant documentation must
be in the client file.

 

DOE Lead-Safe Wx

 

 

Pro-1978

Less than EPA de minimis
level

More than EPA de minimis
level

 

RRP Rule Requirements

Levei 1 Containment is required
when less than the EPA de minimis
level is disturbed.

Level 2 Containment is required
when more than the EPA de minimis
level is disturbed.

CSD 708 form and Photographs of
work during set?up and cieaning
stages. .

 

 

CSD Weatherization Instaliation Standards

RHA 1/4116
STATE OF CALIFORNEA

Lead-Safe Wx Requirements

FACTOR 3, PAGE 29

 

Section 2

 

3.4.2 Risk Factor Evaluation

The LSW "Risk Factor? must be evaluated for each measure before beginning weatherization work.
Based on the types of work to be performed and the year the home was built, the appropriate Lead-
Safe Weatherization Practices listed in this section must be employed. The tables below are
recommendations for each measure; however, trained workers and Renovators must evaluate the
existing conditions and make the final determination about the amount of material that will be disturbed
and prescribe what containment and cleaning practices must be used.

To use the table below: 1) find measure to be installed, and; 2) note the ?Risk Level" associated with
the work to be done and the type of documentation required for the work. Then, use this section to
determine if Lead~Safe Weatherization containment and cleaning practices are required for the job.

3.4.3 No Risk Measures

?No Risk? weatherization measures are those that will not disturb paint or are that are installed in
dwellings built after 1977 (or 1978 in the City of San Diego). Examples of these measures are listed in
the table below.

Warning: A No-Risk measure may become a High-Risk measure and require special actions if paint
ends up being disturbed during the installation (example: worker falling though a ceiling while installing
insulation). .

 

NOE-RISK- MEASURES 'Cent-ainment and Cleanaup 7 

 

DOCUMENTATION

LSW

Procedure CSD 708 Form, page 1 only.

 

REQUIRED EPA

Procedure CSD 708 Form, page 1 only.

 

HUD

Procedure 089 708 Form, page 1 only.

 

 

MEASURES

 

AC Unit Repair or Maintenance

Duct insulation

Microwave Ovens

 

AC (Central) lnstallation*

Duct System Testing, Repair Sealing

Refrigerator Repair or Replacement

 

Advanced Power Strips

Evaporative Cooler lnstaliation?

Showerhead Replacement

 

Air Filter Replacement

Electric Water Heater Timers

Thermostatic Shower Valve or
Thermostatic Showerhead

 

Assessment/Post-lnspection

Faucet Aerator

vent Covers - interior

 

Attic Ventilation (roof vents only)

Floor Insulation

Water Heater insulation

 

Ceiling Insulation

Fluorescent Torchiere Lamps

Water Heater Pipe Insulation

 

CAS Pre/lnterim/Post-lnspection

Furnace (Central) Repair or
Replacement"

Water Heater Repair or Replacement*

 

CFLs?Thread-Based

Furnace (Floor or Freestanding) Repair
or Replacement*

Window Film

 

Cooktop/Range Repair or Replacement

 

LED Bulbs and LED Nightlights I

 

Wood Burning Space Heater, if addition
of venting is not required.*

 

 

*The insraiietien of these measures, er afiematien/disturbance to an encicsure, may disturb paint, if so apply the appropriate LSW

risk level. -

 

cso Weatherization Installation Standards

RHA - 1/4/16
STATE OF 

2-10

Lead-Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

 

3.4.4 Low Risk Measures

?Low-Risk" activities are associated with weatherization/efficiency measures that may generate
minimal lead dust or debris if performed improperly. This applies when the amount of surface area to
be disturbed is less than or equal minimis levels (when applicable), and
considered ?minor repair or maintenance". When conducting these activities, Containment via lead-
safe practices and thorough Cleaning are required. Examples of potential low-risk are provided in the
table beiow. While this type of work is? not likely to disturb significant amounts of lead?based paint; it is
the responsibility of the Certified Renovator to determine the extent of the lead-safe containment and
cleaning practices that must be performed appropriate to the amount of material disturbed.

Note: These activities do not trigger EPA RRP Rule requirements, but may trigger HUD's LSH Rule if
working on HUD-qualified housing.

 

LOW RISK MEASURES: Required Containment and Clean?up Activities strait be determined 53,! the Certified
- Rendvatcr apprepriate is the levei at teed risk and ameunt cf paint ts are disturbed

 

LSW Procedure

E_u? CSD 708 form shall be completed. Photographic documentation of job site
set-up, any containment, and clean-up activities is required.

 

REQUIRED
DOCUMENTATION

EPA Procedure

See LSW Procedure

 

 

HUD Procedure

 

See LSW Procedure

 

 

POTENTIAL LOW-RISK MEASURES

AC (WindowNVail) lnstailation*

Duct Leakage Test

Minor Envelope Repair

 

Blower Door Diagnostic (when paint is
intact. If not intact, do not perform test)*

Evaporative Cooier Installation

Occupancy Sensor Switches

 

Caulking

Furnace (Wall Heater) Repair or
Replacement

Shade Screens

 

Carbon Monoxide Alarm

Glass Replacement (window is a wood or
metal frame with a rubber gasket. No
glazing compound.)

Smoke Alarm

 

Fan

Hardwired Fixture Installation

Thermostat

 

Cover Plate Gaskets

High Ef?ciency Toilets

Weatherstripping

 

Door Repair or Replacement of only door
blank or hinges

 

Limited Home Repair?

 

 

 

*The insialiaticn of these measures may disturb paint based LIpCii?i the individual home ccndition. The Certi?ed Renovatermust apply the

appropriate LSW/risk lever.

 

2-11

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STATE OF CALIFORNIA

Lead-Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

 

3.4.5

High Risk Measures

?High Risk? measures are those that disturb more than the ?de minimis? levels and generate
significant quantities of paint dust and debris. They have the potential to create a ?hazardous?
condition for occupants and workers if lead-safe steps are not taken. Activities such as those listed in
the table below are considered a "renovation? activity, and require advanced levels of containment,
lead-safe work methods, and clean-up procedures. It is the responsibility of the Certified Renovator to
determine the extent of the lead-safe containment and cleaning practices that must be performed
appropriate to the amount of material disturbed.

 



 

High-risk activities are those that may disturb more than the de minimis levels of painted
surface and require special containment and cleaning precautions. Additional documentation is
also required by the Certified Renovator or DPH-certified Inspector/Assessor (HUD oniy) on
the CSD 708 form during the Compiiance phase of the process.

 

 

 

HIGH RISK MEASURES Required Centainmeni and Ci earn: up Activities strait tee determined by the Certified.
Renevater apprepriete is the ievei at teed ?st: and ametrni: er paint it: be disturbed.

 

LSW
Procedure

CSD 708 form shail be completed. Photographic documentation ofjob site set-

up, containment, and clean-up is required.

 

EPA
Procedure

REQUIRED

a. CSD 708 form shalt be completed when de minimis is exceeded.

b. Photo documentation of job site set-up, containment, and clean-up is required.

0. Certified Renovator is required to perform: 1)}obsite monitoring, and 2) visual
inspection and cieaning veri?cation of all affected work areas. Certi?cation of resuits

shalt be recorded in the CSD 708 form.

 

DOCUMENTATION

HUD
Procedure

 

 

a. full CSD 708 form shall be completed when de minimis is exceeded.

b. Photo documentation of job site set-up, containment, and clean-up is required.

c. A Clearance Inspection from a certi?ed inspector/assessor is required.

(Note: Ciearance of only the worksite is permitted when containment was used to
ensure that dust and debris generated by the work is kept within the worksite.
Otherwise, clearance must be of the entire dwelling unit, common area, or

outbuilding, as applicable.)

 

POTENTIAL HIGH RISK MEASURES

 

AC (WindowNVaii) lnstallation*

Furnace (Fioor) Repair/Replacement*

Thermal Shutters"

 

Attic and Crawlspace Ventilation
eaves, sof?ts, foundation exteriors)

Furnace (Wall) Repair/Replacement*

Wall insulation

 

Demolition of any painted surface area

?Giass Replacement (when glazing

compound disturbance is required)

Water Heater Repair or Replacement
(when enclosure must be repaired)

 

Door Replacement, when replacement of
jamb or structural framing is required.

Limited Home Repair*

Window Replacement (even if activity
disturbs less than the de minimis)

 

Evaporative Cooler Instaliation

 

Minor Envelope Repair*

 

Use of power tooi without HEPA?attached
shroud.

 

 

*The instaiiaticn of these measures may disturb paint based upon the individuai heme condition. The Certified Renovatcr must

appiy the appropriate LSW risk ievei.

 

2&1. 2,

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RHA - 114/1 6
STATE OF CALIFORNIA

Lead-Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

 

3.4.6 Required Dwelling Deferral

It is the policy of the CSD Weatherization Program to not defer or abandon the weatherization of a
home simply because it may contain lead?based paint. Because the risk can be reduced using lead-
safe weatherization work practices, activities should not be deferred just because the risk factor may
be high. The variation in risk depends on how much paint is disturbed and how it is disturbed.

Weatherization services shall be deferred when any one or more of the following conditions are true in
a pre?1978 home and the condition is documented in writing and with photographs:

. The paint on a pre-1978 residential structure is in seriously deteriorated condition;
. Large amount of paint chips are present on the ground or floor;
. Painted surfaces that are to worked on are in seriously deteriorated condition;

. Reimbursement for a Clearance Inspection by a certified Inspection/Assessor for HUD units will
not be provided by the property owner or local housing authority or or

. Other Health Safety deferral condition exists as outlined in the CSD Field Guide.

If any of the above conditions exist, deferral of weatherization work would mean postponing the work
until another agency or the owner has corrected the probiem before weatherization can be safely
performed (deferral of the home must be on a whole-dwelling basis, and would not be allowed on a
measure?by?measure basis). Clients should be referred to the appropriate agency for assistance in
remedying the problem that prompted the deferral. Deferral of weathertzation services must be
documented and retained in the client?s file.

 

 

2?1 3
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RHA . 1/4/16
STATE OF CALIFORNIA FACTOR 3. ATTACHMENT 4, PAGE 29

 

Section 2

 

4.0 LSW MINIMUM SAFETY STANDARDS FOR WORK CREWS

This section is a guide for lead-safe weatherization practices that will reduce or eliminate lead hazards
addressed herein. It is a supplement to training required by DOE, DPH, the EPA Rule, and
HUD. Every pre-1978 job where paint will be disturbed will require the three (3) in order to be
compliant: Containment, Cleaning, and Certification. .

4.1 PERSONAL PROTECTIVE EQUIPMENT (PPE)

Workers, Renovators, and Field Supervisors are required to wear adequate protection while working with
presumed lead material to prevent the spread of lead dust and debris.

Personal Protective Equipment, or PPE as it is known, is used to
keep workers safe, reduce the potential for dust to exit the work

area, and to keep work area clean. Depending on the amount of
paint to be disturbed and risk factor of work to be performed, the
recommended PPE is:

No-Risk and Low-Risk PPE
No PPE is required.
0 Workers can choose to wear PPE while conducting low-
risk activities, however:

- All clothes or PPE must be cleaned in accordance
with the procedures listed in these requirements; AND

- Work clothes shall n_ot be worn home by workers, but
must be: 1) ?contained? before leaving the worksite in .
accordance with DPH and policies, or 2)
properly cleaned and laundered (when not
disposable items) to remove all traces of presumed
leaded dust.

HighnRisk PPE
. Workers must wear PPE while conducting these activities.

. Work clothes shall be worn home by workers, but must be: 1) ?contained" in accordance with
DPH and policies before leaving the worksite, and 2) properly laundered/cleaned to
remove all traces of presumed leaded dust.

. PPE shall include:

- Half-face, National Institute for Occupational Safety and Health (NIOSH)?approved, air
purifying respirators with R-, or P?lOO?type particulate filters.

 

Disposable work clothing that may include a painter's hat or Tyvek hood; Tyvek or polyspun
suit or coveralls, and shoe covers or booties. Remove work clothing, including booties
before stepping off the poly to leave the work area. This prevents the movement of leaded -
dust throughout the building and keep it off your shoes so that you do not contaminate your
vehicle, and bring it to your shop or home;

Alternatively, allows the use of washable work clothes uniform, coveralls),
provided that the clothing is HEPA?vacuumed, removed, and stored properly before leaving
the worksite. The bagged clothing must be collected at the end of each installation, and
washed at least once a week in accordance with DPH and policies (the agency?s
responsibility).-
Note: Disposable suits Tyvek?type) may be the most expensive option to comply;
however they are easiest from a worker standpoint.

- Optional PPE also includes gloves (cloth, plastic, or rubber as appropriate) and 
protection.

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RHA . 114/16
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

 

Protective ciothing is not allowed to be worn from jobsite to jobsite, nor shall it
be ailowed to move from one work area to another at the same house unless
the entire area is properly contained and the clothing cleaned in a lead-safe
manner.

Work clothing (Tyvek or the worker?s own clothing) shall not be worn home
after the job.

 

 

 

4.1.1 Required Worker Safety Procedures

. Be aware that workers in PPE during hot weather may be prone to heat stress including heat
exhaustion and heat stroke. You must be provided with training on heat stress and exhaustion,
be provided adequate breaks, have constant availability of water away from the and
access to other re-hydrating liquids.

. Limit occupant access to the work area. Occupants, children, and pets must be kept out of the
work area at all times until after visual inspection and cleaning verifications prove that the
surfaces are clean and free from lead?containing dust 

. Tell clients what you will do and how long it will take you before any work begins?so they can
plan to stay clear of the area

. During weatherization work, wash your hands and face frequently, particularly when leaving the
work area and especially before leaving the area for the purpose of eating, drinking, or smoking.
Absolutely no smoking, drinking, or eating shall be allowed in the work area!

. Clean up and remove work clothing before entering your vehicie to return to your office or home.
DOn?t bring home a hazard to your office or family.

. Carefully follow all interior and exterior site preparation practices, containment work, and clean-up
activities as described in this WIS section.

. In accordance with CALOSHA regulations, you are required to wear monitors and have annual
medical exams to check blood lead-levels. Do non-lead related work if your blood lead level gets
too high.

. inform your employer if you develop signs of lead poisoning.

 

4.2 FOR WORKERS (CONTAINMENT, CLEANING, CERTIFICATION)

4.2.1 Containment

Containment is the active control of lead dust and debris in the work site. it is required by the State of
California whenever lead-based paint or presumed lead-based paint is disturbed. it includes measures
taken to ensure that dust and debris created or released during weatherization are not spread, blown,
or tracked from inside to outside of the perimeter. The set-up of the use of poly
sheeting, catch bags, vertical containment, etc.) must be performed appropriate to the amount of
painted surface to be disturbed, with the specific containment methods to be defined by a Certified
Renovator.

4.2.2 Cleaning

Precautions must be taken to ensure that all personnel, tools, and surfaces are free of dust and debris
during weatherization work and before workers leave the work area. Proper cleaning requires:

. Periodic cleaning of the work area during job if sufficient dust is created that may be spread.
. The use of a HEPA filtered vacuum and wet detergent cleaning activities.

2-15
CSD Weatherization installation Standards Lead-Safe Wx Requirements
RHA . 1/4/16
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

. Workers to carefully clean and remove personal protective equipment so lead dust is not carried
out of the work area.

. Final clean-up of work area and proper removal/disposal of haZardous materials.
Following the renovation, the work area must also be cleaned until no dust, debris or residue remains

and all waste that has been collected from renovation activities must be collected and disposed of
properly.

 

Photos courtesy of MT Wx Training Center

4.2.3 Certification

Under the EPA RRP Rule a visual inspection and cleaning verification of each work area shall be
performed by the Certified Renovator after the cleaning is completed. If the housing also receives HUD
(federal) assistance, a clearance inspection conducted by a Certified Lead Inspector/Assessor 
Certified Lead Sampling Technician is also required.

After completion of all cleaning, the Certified Renovator must visually inspect the indoor and/or outdoor
work area to confirm that the entire area is free of dust, paint debris, or residue. For exterior projects,
when work areas have passed the visual inspection, the project is complete and the area may be
turned over to the occupants. When interior project work areas have passed the visual inspection, the
Certified Renovator must perform the cleaning verification procedure.

The cleaning verification is performed by wiping each horizontal surface and non?carpeted floor with a
new, wet cloth. When compared against an EPA cleaning verification card, if the cloth does not ?pass?
then the cleaning must be re-performed. The cleaning verification test is then performed again with
another wet cloth. If the second cleaning does not pass the renovator must re-clean, wait one hour
and wipe the surface with a dry electrostatic charged cloth.

If the weatherization activity does not meet the triggers for the EPA Rule or the HUD LSH Rule, the
Crew Supervisor must conduct an on?site visual inspection of each work area to ensure that it has
been cleaned properly. All final inspection and verification must be completed and confirmed, then
certified by the Renovator responsible for the project on the CSD 708 form final page.

2-16
CSD Weatherization Installation Standards Lead-Safe Wx Requirements
RHA . 1/4/16
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

5.0 PROHIBITED WORK PRACTICES

5.1 PROHIBITED ACTIVITIES

 

The fotlowing activities are prohibited when working in pre?1978
homes:

NEVER reuse poly material used as protective containment
sheeting. Polyethylene is the only acceptable protective
containment sheeting and must never be reused.

NEVER dry sweep using brooms and never use shop
vacuums for any lead-safe work and cleanup. Wet cleaning
and HEPA vacuums are the only acceptable methods for?
lead-safe Weatherization work and clean-up.

NEVER cut a painted door inside a home.

NEVER - use a conventional shop vacuum with HEPA filters.
Only HEPA?designed vacuums are acceptable for LSW.

NEVER - turn leaded paint into leaded dust by dry scraping or
sanding (unless within 1' of electrical outlets/switches) or
grinding, abrasive blasting or planing.

 

NEVER use machine/power sanders, grinders, abrasive
blasting, or sandblasting without HEPA vacuum attachments
(shroud) even on a small surface create a large amount of
leaded dust that floats in the air and then settles on surfaces
inside and outside the work area.

NEVER use an open-flame torch or heat gun
(above to remove paint or window glazing.
Open flame/high heat methods to remove paint create fumes
that are dangerous for workers to breathe. Small lead
particles created by burning and heating also settle on
surrounding surfaces and are very hard to clean up.

NEVER - smoke, drink, or eat in the work area or allow the
occupants to do so.

 

 

 

 

6.0 RECOMMENDED PRACTICES FOR LEVEL 1 AND LEVEL 2CONTAINMENT

If ANY painted surface will be ?disturbed", appropriate DPH DOE lead-safe work practices must be
followed for Containment, Clean-up. and Documentation/Certification.

All containment and cleaning work must comply with the most stringent requirements of the California
Department of Public Health (DPH), Department of Energy Weatherization Assistance Program (DOE
WAP) Environmentat Protection Agency (EPA), and Department of Housing and Urban Development
(HUD) as applicable All of these regulatory agencies require that appropriate containment and cleaning
be performed to capture all (presumed) leaded dust.

The following pictures and text are examples of containment and cleaning practices, and are provided as
types of actions that may be employed in the field when deemed appropriate by the on?site EPA-Certified
Renovator. Ultimately, workers and the Certified Renovator are responsible for 12%
preventing dust and debris from, leaving the work area, so it is very important to take I
appropriate precautions to make that happen. Documentation of containment and
cleaning work with photographs is required in accordance with this WIS section.

    
 

 

 

2-17
CSD Weatherization Installation Standards Lead-Safe Wx Requirements
RHA . 114l16
STATE OF CALIFORNIA FACTOR 3, 4, PAGE 29

 

Section 2

 

6.1 INTERIOR CONTAINMENT AND WORKSITE PREPARATION

 

  

 
   

. The certified renovator must direct crews to post signs
outside the work area or room where work will be
performed (interior 5 set-back of at least is

AUTION

 

recommended) to warn occupants and others not involved I -REN0VATIONWORK 

in the renovation to remain clear of the area. i 
UNLESS -. -.
- No -. 1 


The certified renovator must direct the containment of the
work area so that dust or debris does n_0t Eeave the area 
while the work is being performed. 

 

 

. Objects left in the work area, HVAC ducts, and floors must 
be covered with taped-down plastic, or other impermeable m,
sheeting. I 


. . . '74?

0 Ensure contalnment does not Interfere occupant and - ?u

worker egress in an emergency. 

 

Wear shoe/boot covers whenever working or walking on

the floor/ground cover. -.

. No smoking, eating, or drinking by workers or occupants is .
allowed in the work area at any time that the work, Illustration 00??935? Of the U-3- EPA
containment, or cleaning is being performed (until
certification finds that no dust is remaining).

 

Depending on the type of work to be done and how much
paint may be disturbed, the Work Area must be defined:

0 Level 1 Containment: Garnil polyethylene sheeting (also
caiied ?poly?) must be spread immediately below the work
area.

. Level 2 Containment: Poly should extend up to 6' on all
sides from the work area, and an additional second layer
of sheeting shall be added over the work area to facilitate
clean-up of dust. 

 
     

Second layer
- ..0f protective
sheeting

. All poly sheets must be secured above the ..
baseboard using 2" painters? tape. Duct tape perimeter of
the poly sheet to the carpet.

. For Level 1 containment, it may be necessary to: .
Close sear all windows doors in the work area. . 0" the US- EPA

Shut off or seal airflow HVAC equipment or
vents, or ceiling fans when present. .

 

 

 

 

2-18
CSD Weatherization Installation Standards Lead-Safe Wx Requirements

RVHA . 1/4/16 
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

Note! Crews should be aware that polyethylene sheets can be very slippery, thus extreme caution

should be observed when walking on sheets.

 

LSW Level 1 containment consists of methods that
prevent dust generation and contains all debris
generated during the work process. The containment
establishes the work area which must be kept secure.

. At a minimum, this may include use of:

Use of hand tools (instead of power tools).
Working wet (using water mist or foam).
HEPA-shrouded power tools.

Catch bags.



1

Additional Levelv2 Containment Practices

. Level 2 containment is required when the EPA or
HUD de minimis levels will be exceeded.

. Level 2 containment requires methods that define
an expanded work area beyond the immediate
work for interiors) that will not allow any dust or
debris from work area to spread.

Where practicabie remove belongings and
furniture from the expanded work area, including:
furniture, rugs and window coverings.

If something can't be moved out of the expanded
work area, cover all objects in protective poly
sheeting. Seal the seams and edges with tape.
Completely cover all immovable fixtures,
furniture, carpets and other personal items with
protective sheeting.

Secure protective sheeting to the floor with tape
so that no dust can get onto the covered items.

Level 2 containment also requires:
Covering of ail horizontal surfaces,
- Constructing barrier walls,

Closing and sealing doorways windows in the
work area,

Covering HVAC registers, turning off HVAC
equipment.

Shutting off and covering ceiling fans, etc.

 

 

RHA Collection

    

Photo above courtesy of DOE 

 

 

2-19 .
CSD Weatherization Installation Standards
RHA . 1/4/16
STATE OF CALIFORNIA

Lead?Safe Wx Requirements

FACTOR 3, 4, PAGE 29

 

 

Section 2

 

 

. Renovators may recommend one or more of the
following methods to contain any dust created by the
weatherization activity.

CatCh Bags

Make a ?catch bag" by taping a poly bag directly
under the work to catch debris.

Install a stiffening frame inside the bag to keep it
open, when needed.

Use painter's tape to secure the catch bag to
painted surfaces. Do not use duct tape; as it may
remove the paint.

if the debris (pieces of broken glass) is likely to
break or cut the bag open, place the catch bag in a
box or bucket.

Wet Misting

Working wet is the most important LSW practice for
minimizing the creation and spread of leaded dust.

Wet mist the work area before and while drilling,
sawing, or prying.

Use battery?powered tools or hand toois when wet
misting.

Use a to prevent shocks if power tools are
used.

Do not spray water on the electric motor.

HEPA Vacuum

Have one person hold the nozzle of a HEPA
vacuum under the drill bit to catch the dust and
debris as it is being produced.

Cutting or Taping Paint Edge

Cut the paint bead between the trim and wall, and
the trim and lamb, with a utility knife.

If not possible to cut the paint, carefully tape the
edge to help control any dust created.

Gentiy pry off and remove object carefully trim,
door jamb, etc.) to disturb paint as little as possible.

If dust is being generated, mist it with water
while removing it.

Photos on this page from the RHA Collection

 

 

 

 

 

2?20

CSD Weatherization Installation Standards
RHA . 1/4/16
STATE OF 

Lead-Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

 

 

 

When finished, clean the work area as described in ?Worksite Cleaning?.

 

2-21
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RHA 0 1/4/16
STATE OF . FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

 

6.2 EXTERIOR CONTAINMENT AND WORKSITE PREPARATION

 

- The certified renovator must direct crews to post warning
signs to limit access at least _2_Qj from the work zone to
prevent migration of dust into or out of the home from the
work area.

0 Move all play equipment, toys, furnishings, etc. at ieast 10'
away from the work area, and cover them with poly.

0 Ensure containment does not interfere with occupant and
worker egress in an emergency.

. Wear shoe/boot covers whenever working or waiking on
the floor/ground cover.

. No smoking, eating, or drinking by workers or occupants is
allowed in the work area at any time that the work,
containment, or cleaning is being performed (until
certification finds that no dust is remaining).

 

 

. The certified renovator must direct the containment of the
work area so that dust or debris does not leave the area-
while the work is being performed.

Depending on the type of work to be done and how much
paint may be disturbed, the Work Area must be defined:

. Level 1 Containment: 6-mil polyethylene sheeting (also
called ?poly?) must be spread immediately below the work
area.

0 Level 2 Containment: Poly should extend a minimum of
in each direction to define the work area.

a Pay special attention and cover nearby plants,
vegetable gardens, and children's play areas.

- Place a 6-mil poly ground cover sheet 10 feet out from
the base of the wall under where the activity will take
place. - -

Secure the poly to the base of the wall using 2" blue
painter?s tape, or anchor it so that there are no gaps
between the plastic and the wall.

Anchor the other end with heavy objects to prevent
movement of the poiy.

Anchor [adders through a slit in the plastic directly to the
ground, then tape around the slit.

Use ?Caution" tape to estabiish a 20? perimeter around the
work area (10' beyond the work area), if space permits.

 

 

 

 

 

 

Photos at right
courtesy of DOE

 

 

2?22
CSD Weatherization lnstailation Standards
RHA 1l4116
STATE OF CALIFORNIA

Lead-Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

 

 

LSW Level containment consists of methods that
prevent dust generation and contains all debris
generated during the work process. The containment
establishes the work area which must he kept secure.

. At a minimum, this may include use of:
Use of hand tools (instead of power tools).
Working wet (using water mist or foam).
HEPA-shrouded power tools.
Catch bags.

Additional Level 2 Containment Practices

. Level 2 containment is required when Weatherization
activities disturb more than the EPA de minimis levels
(or HUD de minimis levels, when a HUD dwelling) in
homes built prior to 1978.

. Level 2 containment consists of methods that define a
work area that wiil not aliow any dust or debris from work
area to spread to non-renovation/clean areas.

Vertical Containment

. When working in close quarters, containment options may
be limited but still is required by EPA. According to EPA, if
10 feet of horizontal containment cannot be achieved,
vertical containment is required. Sometimes creativity may
be required. The ultimate goal is to prevent the migration
of contaminants from the work zone. Additional methods
are described in LSW and EPA RRP trainings.

Situations Requiring Extra Precautions: I

. Some situations may require extra precautions to avoid
the spread of dust to the home or to adjacent properties.

The simplest solution may be to extend the area of
ground covered by plastic sheeting.

If conditions are windy, if space is limited, or if adjacent
properties are relatively close to the work area, vertical
containment systems may need to be constructed.
Examples of vertical containment systems include
plastic sheeting attached to scaffolding and plastic
sheeting attached to vertical wood boards.

m: On days with high winds, it is not advisable to
perform dust creating activities. The HUD LSH Rule
restricts exterior work in winds in excess of 20 miles per
hour. The EPA RRP Rule does not specifically address
wind speed, but when the wind is strong enough to
move dust and debris, special precautions need to be
taken to keep the work area contained. Some options
are: .

1) to create a wind screen of plastic at the edge of the
ground-cover plastic to keep dust and debris from
migrating.

2) more frequent cleanup of exterior work areas

 

 

 

 

 

 

Illustration courtesy of MT Wx Training Center

 

2-23
CSD Weatherization installation Standards
RHA . 1/4/16
STATE OF 

Lead-Safe WX Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

 

 

 

Renovators may recommend one or more-of the
following methods to contain any dust created by the
weatherization activity.

Create an Outdoor Lead~Safe Work Area

Setup a ?lead-safe? work area, outside away from
the residence, with adequate poly sheeting and
containment methods to prevent the spread of dust
and debris, and preferably in a wind protected area.
if wind may cause dust and debris to transfer to
other areas, verticai containment is required as
described in EPA Certified Renovator training.

Place 6~mil poly sheeting on ground or floor so that
it is at least 6 feet out around the cutting area (a 12'
12' piece of plastic is generally adequate).

Locate the work stands (saw horses) in the center
of the plastic sheet.

Catch Bags

Make a "catch bag? by taping a 6-mil poly bag
directly under the work to catch debris.

Install a stiffening frameinside the bag to keep it
open, when needed.

Use painter's tape to secure the catch bag to
painted surfaces. Do not use duct tape; as it may
remove the paint.

If the debris (pieces of broken glass) is likely to
break or cut the bag open, place the catch bag in
a box or bucket.

Wet Misting

Working wet is the most important LSW practice
for minimizing the creation and spread of leaded
dust

Wet mist the work area before and while drilling,
sawing, or prying.

Use battery-powered tools or hand tools when
wet misting.

Use a GFCI to prevent shocks if power tools are
used.

Do not spray water on the eiectric motor.

 

Photos on this page from the RHA Collection

 

 

 

 

2-24

CSD Weatherization Installation Standards
RHA . 1/4/16
OF CALIFORNIA

Lead?Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

 

 

HEPA Vacuum

Have one person hold the nozzle of a HEPA
vacuum under the drill bit to catch the dust and
debris as it is being produced.

HEPA Vacuum-Attached Power Tools with Shroud

Shrouded tools connected to HEPA vacuums
help contain dust and'debris.

Cutting or Taping Paint Edge



Scoring pafnt before separating components
helps prevent paint from chipping when a paint
seal is broken.

Cut the paint bead between the trim and wall, and
the trim and lamb, with a utility knife.

If not possible to cut the paint, carefully tape the
edge to help control any dust created.

Gently pry off and remove object carefully 
trim, doorjamb, etc.) to disturb paint as little as
possible. Prying and pulling apart components is
a cleaner work practice. Pulling nails instead of
pounding creates less dust and fewer paint chips.

If any dust is being generated, mist it with
water while removing it.

 

    
 
 

.23

RHA Collection

Photo courtesy of MT Wx Training Center

RHA Collection

 

 

When finished, clean the work area as described in ?Worksite Cleaning?.

 

2?25

CSD Weatherization Installation Standards
RHA . 1l4/16
STATE OF CALIFORNIA

Lead?Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29



 

 

Section 2

 

7.0 WORKSITE CLEANING
7.1 INTERIM CLEANING OF THE WORK AREA

Cleaning is the most critical component of lead-safe weatherization work, it is the best thing you
can do to protect your clients. There are two parts to the lead-safe cleaning process: 1) HEPA
vacuuming; and, 2) wet washing with a detergent cleaner, the most critical part of the process.
Wet washing consists of spraying a cleaner on the area to be cleaned and washing the area
with a rag or disposable towel until it is clean, and then drying-it.

While working on a weatherization task, place debris
directly in the 6-mil collection bags.

Keep work areas clean by removing debris and HEPA
vacuuming floor/ground cover immediately after
completing each work activity.

 
 

Use the HEPA vacuum to clean dust from all work CWT WX Training Center
surfaces and the surrounding area, then wet mist and
wipe each surface clean prior to reinstalling.

Before re?installing doors, thresholds, or windows,
HEPA vacuum the rough opening to remove all dust and

   

 

 

 

 

debris.
Photo courtesyM Wx Training Center
RHA Collection
2-26
CSD Weatherization Installation Standards Lead?Safe Wx Requirements

RHA 
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

7.1 FINAL OF THE WORK AREA

 
 
 
 
 
 
  
  
   
    
 
 
 
 
 
 
    
   

Pick-up all visibie paint chips and debris and discard or
wrap component parts in plastic sheeting.

The main point of cleaning is not to let dust spread
beyond the work area. For exteriorjobs, focus
specifically on the areas that children could have access
to such as bare soil, play areas, exterior porches and
exterior window sills. Always inspect beyond the work
area.

Secure containers or catch bags with duct tape.

HEPA vacuum and wet?clean the containers.

 

 

While working on the floor containment poly sheeting,
HEPA vacuum and damp wipe (using a detergent?
soaked cloth) all tools, equipment and cords, including
the HEPA vacuum and hose. Dispose all wipes in a 6
mil plastic bag.

Once cleaned, all tools, except the HEPA vacuum can
be stowed in sealed hard-sided tool container(s).

Wet wipe and remove containers from the containment
area.

RHA Collection

 

HEPA vacuum the entire contained work area surfaces
from high to low. Start with the walls (house walls as
well as any poly walls), tops of doors, and window
troughs (high) and work your way down to the floor.

HEPA vacuum all surfaces worked on or that are near
the work area.

Vacuum the protective floor sheeting last.

Photo courtesy ofMT Wx Training Center

 

 

 

 

2-27 
CSD Weatherization Installation Standards Lead-Safe Wx Requirements

RHA 114/1 6'
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

Wet clean the surfaces using a household detergent or
wet wipes.

When cleaning wet, you can either mist the surface with
cleaning solution or use a wet disposable cioth.

Photo

MT Wx
Training
Center

Work from high surfaces to low.

if a surface is very dirty use a moist paper towel before
using the wet cloth.

,Re'acedoths and chan. rinse water oft

   

While standing on the ground containment poly
sheeting, HEPA vacuum and damp wipe personal
protective clothing.

 

 

Starting with wall and furniture poly indoors (or exterior
vertical) poly containment, carefully remove the plastic
and lay it on the floor poly sheeting. While standing on
the floor containment, fold the plastic together (do
n_ot shake or rattle plastic), with the lead exposed side

folded to the inside. Once folded, roll the plastic

and place it in a large 6-mil plastic bag (or two heavy
duty bags).

HEPvaacuum the floor/ground poly and
all worker PPE thoroughly.

Remove poly floor/ground cover(s) by
carefully pulling the tape and folding the
corners of the poly sheet to the middle
of the sheet and continue folding
with the lead-exposed side
always on the inside of the fold.

 

Tape the poly sheeting up and place the
folded sheet in a 6~mil bag.

Properly dispose of the poly film.

NEVER e?u the my sh em 9. Photos above courtesy of MT Wx Training

Center.
Photo at left from the RHA Collection.

   

 

 
   
    
  
  
 
    
 
 
   
 
 
 
 
 
 
  

courtesy of

 

 

 

2-28

CSD Weatherization Installation Standards Lead-Safe Wx Requirements

RHA 0 1/4/16

STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

  
    
    

Remove booties before stepping off the poly sheeting. If
booties are not worn, shoes shall be carefully cleaned
using a HEPA vacuum cleaner before stepping off the
poly sheeting.

HEPA vacuum area under the poly and up to 2 feet
beyond.

if the floor surface under the poly is washable (carpet is
not), spray/mist the detergent solution on the surface
and wipe it clean.

Photos above

For carpeted floors HEPA vacuum the area (with a and at right

beater bar) that was under the poly sheeting and at least from the RHA
2 feet beyond it. The HEPA vacuum must have a Collection
beater bar.

 

 

 

Never leave a work site wearing dirty/dusty work clothes
or disposable clothing.

HEPA vacuum work clothes before removing them.
From outside the house, gently remove your personal
protective clothing and dispose with other debris.

Use disposable cleaning cloths to ciean yourself and
respirator before entering your work vehicle or re-entry
into the home.

Dispose the wipes with other debris.
Secure your respirator in its protective container.

Before allowing occupants to re-enter the work area,
visually inspect the area for dust if necessary
repeat HEPA vacuum and wet cleaning. If a
ciearance inspection or a Certified Renovator
inspection is required, do not allow occupants into
the work area until the inspection is complete and
the work ?passes? inspection.

 

 

 

 

 

2?29
080 Weatherization Enstallation Standards Lead-Safe Wx Requirements

RHA - 1/4/16
STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

 

 

 

CSD Required Final inspection Certified 
(em 1 
Renovator must complete the CSD 708 form, 
. OST RENOVAROH CLEANING 
?nal page, at the ?ght. ?barber: cuentlD

Property Address

. . . 
EPA Flnal InspeCtion by a El Nevisibte horizontalsurfacesorgroundln

Certified Renovator is required when the 
project disturbs more than the EPA
de minimis level. Inspection consists of two

pa Ci W?Iion-HUDPmpedies om
Vlmal Impactlon Patsed. Ha virtue debris. paint chips. or residue on the horiwntal surfaces {Mndaw sms,
around

 

counter tops,

    

- Visual Inspection
(Looking for paint dust and other leftover
debris)

CI cleaning Veri?cation Passed. The following Es dearth-u wideiine. Each hariwniai surface and non-

POST-RenOVatlon Ieanlng verification carpeted ?oors muttbe tieaned and surfaces Mthawet cloth. when compared
. against the Veri?cation Card, the ckalh does not 'pats" then the cleaning must be re-dane and
(at tested with another wet cloth tfrhe second cleaning does not pass the renovate: must redean. wart ene
hour and wipe the surface whiz a eietucstatk charged cloth.

 

 

[3 - i .A eerta?ed Sampitnt Technician. Lead Inrpector or FJsitAssessor
. was media conduct dearance testing. This testing is required when de mlnamls levels are met orexceeded. A com
HUD Clearance Inspect'on A Clearance 
Inspection is required from a Certified Lead "mm??m?w
I ecto r/Assessor Wh en the work 0 a Qegdg Dust and debrli (reeled dudn? the contairmentphase has been disposed ofpropertf.

 

CLIENT INFORMATION STATEMENT

0 Estu m0 re th an th de The listed at the Property Addsexs above was not tested tor the presence of lead. All work was performed

under the presumption of Ie ad based upon dwelling age. to determine iI lead ts sctuaily present, contact a certi?ed

minimis (this person is not the same as 

 

a Certified Renovator, and a different report 
format is used).

 

 

 

Certi?ed Elmo-rater Hunter

 

?eet

 

 

 

 

 

Dispose of all collected debris in 6-mil plastic
bags at a location that is in accordance with
DPH requirements and local code.

 

Replace all personal items moved from the
work area.

 

 

 

 

2-30
CSD Weatherization Instailation Standards Lead?Safe Wx Requirements

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STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

8.0 ADDITIONAL CLARIFICATION FOR LOW-RISKIHIGH-RISK ACTIVITIES

    

I p. 2.ep .g I pam Ing program

1. lfthe amount of painted surface is more than the de minimis level (EPA or HUD), it is considered
a ?renovation? activity, and requires appropriate containment (High Risk or DOE Level 2).

A minimum of 6 sq. ft. of interior floor containment extending from the work area, 
10 sq. ft. of exterior ground containment extending from the work area, gn_d

0 Appropriate vertical containment (for interiors and exteriors).

2. If the amount of painted surface is less than or equal to the de minimis level (EPA or HUD), it is
considered a ?minor repair and maintenance? activity, which requires appropriate containment
(as determined by the Certified Risk or DOE Level 1, typically).

0 Per 40 CFR 745.83 in the definition of ?Minor Repair and Maintenance?:

?When removing painted components, or portions of painted components, the entire surface
area removed is the amount of painted surface disturbed.?

0 Example 1: A door that measured 7' by 3' would be equal to 21 sq. ft. Based on the
size alone, you might think that replacement ofthedoor blank would exceed the de
minimis level. This is true if you were sanding disturbing the door surface.
However, in accordance with the EPA FAQ: ?Because doors are not cut-outs, the
entire surface area is not counted for purposes of calculating the 6 sq. ft. threshold
of minor maintenance and repair?unless removing the door alsodisturbs any paint
on the door because of the deteriorated condition of the paint or any dust?
generating activities). Therefore, if unbolting and unscrewing a door disturbs paint

only on the bolts, screws and/or hinges, but does not otherwise disturb a painted

surface on the door, frame, trim or surrounding walls, then the activity likely
disturbs less than six square feet of painted surface and would not be subject to the
RRP Rule.? 

0 Example 2: If cutting a 1?inch strip off a door that is 36 inches wide, you calculate

the area of painted surface disrupted based on the surface area of the component
that is removed. Therefore, in this example you would "disrupt" 36 sq. in. of
painted surface, regardless of the width of the cut made by the saw blade. This
would n_ot exceed the de minimis ievel.

0 Example 3: The addition/replacement of weatherstripping would typically be
considered a minor repair and maintenance activity because of the limited amount
of drilling that is required; however, replacement of a doorjamb would depend
upon the total area of component material that is disturbed.

 

 

 

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STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

 

 

- Per EPA FAQ, the Section is further clarified to read: "in other cases, when painted surfaces
are being disturbed or disrupted, but not completely removed, the disrupted surface area is
the area being actively disturbed.

0 Example 1: When spot sanding to prepare a surface for priming, the area of the
surface that was actually sanded is the surface area disrupted.

3. When a pane ofglass or window hardware is replaced, you must measure the surface area of
the affected component (Length Width) to determine the amount of material disturbed.
Activities such as replacing a piece of glass in a window can disturb paint. The glazing that holds
the pane in place in older windows is painted, and this glazing has to be removed for the pane to
be replaced.

0 If the area is less than or equal to the de minimis level, it shall be treated as a Low 
Level 1 activity.

- If the area is more than the de minimis level, the activity shall be considered High 
Levei2.

4.. Anytime 3 window unit is replaced, demolition occurs, a job exceeds the de minimis level,
it is considered a High?Risk (DOE Level 2) renovation and must meet the requirements above.

Note: Per EPA FAQ, "Demolition? is further clarified to mean: renovation activity [that]
removes or otherwise disrupts a painted component in a way that destroys or ruins the
component?.

0 Example 1: am using a hammer to make a hole in a wall (not a recommended practice,
by the way) that is 2? on each side (a total of4 sq. is it a renovation or a minor repair and
maintenance activity?

Although making the hole disrupts less than six square feet of painted surface, using a
hammer to make the hole is considered demolition ofthe surface, so the minor repair and
maintenance exception does not apply. Making the hole using a cut?out technique that
does not destroy the section of the wall that is removed is not demolition, and the minor
repair and maintenance exception would apply.

0 Example 2: Does drilling holEs in window frames to install storm window clips or thermal
shutters qualify as minor repair and maintenance?
Yes, as long as the installation does not disturb more than six square feet of painted surface
per room (See Item 2, Bullet 2 above for the definition that applies).

 

2-32
CSD Weatherization lnstailation Standards . Lead-Safe Wx Requirements
RHA 0 1/4/16
STATE OF FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Section 2

9.0 LEAD-SAFE WEATHERIZATION REGULATIONS FOR AGENCIES

Purpose

For Use by

Prepared by

Contents

 

CSD requires that its network weatherlzation agencies follow the specified
requirements for Lead-Safe Weatherization (LSW) practices. Starting in April, 2010
all contractors working on homes built prior to 1978 must become EPA-certified
Renovators to work on leaded homes. By enforcing LSW standards (as
provided in this WIS section), California Weatherization Assistance Program (WAP)
network agencies increase the assurance that LSW is being followed properly and

risks to the workers and/or residents are minimized.

 

Weatherization Agency staff, Installation Crews, Inspectors Assessors/Auditors and

the Weatherization Community.

 

California Department of Community Services and Development

 

This section contains the following topics:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Top"; .. "spg
4.1 CSD Lead ?Safe Weatherization (LSW) Criteria 28
4.2 CSD Lead?Safe Weatherization Policies 28
4.3 Federal Regulations

. Environmental Protection Agency (EPA) and 31
. Department of Housing and Urban Development 32
(HUD) Housing Units Requirements and Policies
4.4 State Regulations
. California Dept. of Public Health (DPH) Title 17 37
DIR Title 8, Sec. 1532.1 37
4.5 Local Lead Regulations and Ordinances
0 City of San Diego 39
. CIty of San FranCIsco 40
4.6 Documentation of Lead-safe Weatherization 40
4.7 Disposal Requirements 41
4.8 Employee Subcontractor LSW Training Requirements 41
4.9 Non~Compliance 41
4.10 Definitions, 44
4.11 Resources 45

 

 

 

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STATE OF CALIFORNIA

Lead-Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

 

9.1 CSD LEAD-SAFE WEATHERIZATION (LSW) CRITERIA

Introduction

When
CSD LSW
Policy Applies

When

CSD LSW
Policy Does
Not Apply

 

The following criteria are to be used to determine whether lead-safe weatherization
practices will apply under CSD, Department of Public Health (DPH), and the
Environmental Protection Agency (EPA)/Department of Energy (DOE) requirements.

 

Lead?Safe Weatherization practices will apply if of the following conditions are
met:

. The unit was built before 1978; and paint will be disturbed during the
weatherization process, or

. Weatherization agency assumes lead?based paint is present without testing.

Lead-Safe Weatherization practices will NOT apply if any of the following conditions
are met:

. The unit was buiit after 1978;
. Paint will not be disturbed.

. A California-Certified Inspector/Risk Assessor conducted a lead paint inspection
and found the unit as ?lead free?; or

. A California?Certified Inspector/Risk Assessor conducted a limited lead paint
inspection on surfaces which are to be disturbed by weatherization activities and
found the surfaces to be ?lead free?; or

. The structure is a factory-painted mobile home.

 

. 9.2 CSD LEAD-SAFE WEATHERIZATION 

CSD General
LSW Policy

 

. It is the policy of the California Department of Community Services and
Deveiopment (CSD) that weatherization workers must be aware of conditions
that cause lead hazards and conduct weatherization activities in a lead?safe 
manner on residential structures built prior to 1978 to avoid contaminating
homes with lead and to avoid exposing the clients, themselves, and their families
to this hazard.

Weatherization funds may be used to minimize the potential lead hazard
associated with the installation of measures and weatherization activities.
Program funds cannot otherwise be used for abatement, stabilization, or control
of lead-based paint hazards not directly associated with the installation of
weatherization measures. 

. If a structure was built before 1978 and painted surfaces will be disturbed, the
following option is permissible to use to determine if Lead-Safe Weatherization
practices in accordance with this document are required:

- Assume lead-based paint in present on coated surfaces to be disturbed 
(presumed lead?based paint); or

. Lead=safe work practices are required whenever disturbing lead-based paint or
2-34

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RHA 01/4/16

STATE OF 

FACTOR 3. ATTACHMENT 4, PAGE 29

 

Section 2

 

CSD LSW
Deferral Policy

presumed lead-based paint. The following regulations apply on pre?1978
residential structures:

State of California Title 17 regulations apply (lead-safe practices) if a_ny
amount of lead?based paint or presumed lead-based paint is disturbed; and

EPA RRP Rule regulations apply if more than 6 square feet of paint in an
interior room, or more than 20 square feet on the exterior is disturbed: and

HUD Lead?safe Housing Rule applies and clearance is required when HUD
housing and more than 2 square feet of an interior room, 20 square feet of
an exterior, or 10% of small building components is disturbed.

When work does not disturb any lead-painted or presumed lead?painted surfaces
in a pre-1978 unit, or the structure to be weatherized is a factory-painted mobile
home, standard weatherization procedures can be used.

All weatherization work in pre?1978 units where painted surfaces are disturbed
must be performed in conformance with:

CSD WIS, Section 1 (Health and Safety Requirements);

CSD WIS, Section 2 (Lead-Safe Weatherization Requirements)

CSD Field Guide;

EPA Regulation Residential Lead-Based Paint Hazard Act of 1992
?Pre-Renovation Education Ruie" (Section 406);

EPA Renovation, Remodeling, and Painting Rule (4OCFR745.80)
California Health and Safety Code and California Code or Regulations Title
17;
Lead in Construction Standard, Title 8 CCR Section 1532.1
and all other applicable occupational safety rulings; and

HUD Regulation Lead-Based Paint Hazard Control Rule
Title 24 CFR35 (Part 35);

Specific rules apply to HUD housing (refer to Section IV).

 

it is the policy of the CSD Weatherization Program to not defer or abandon the
weatherization of a home simply because it may contain lead?based paint.

Deferral of services is not allowed on a measureuby-measure basis.

Deferral of all weatherization work would mean postponing the work until another
agency or the owner has corrected the problem before weatherization can be
safely performed.

Because the risk can be reduced using lead-safe weatherization work practices,
activities should not be deferred just because the risk factor may be high. Any
measure that will disturb a painted surface in a home built before 1978 could
have a low risk factor at a minimum. The variation in risk depends on how much
paint is disturbed and now it is disturbed.

If it is determined that the condition of paint in pre-1978 housing is in seriously
deteriorated condition or there are a large amount of paint chips over the ground
or floor, weatherization services wiil be deferred until such time that the
conditions have been corrected.

Deferral of weatherization services must be documented and retained in the
client?s file.

Clients should be referred to the appropriate agency for assistance in remedying
the problem that prompted the deferral.

2~35

CSD Weatherization Installation Standards Lead-Safe Wx Requirements

RHA 0114/16

STATE OF CAUFORNIA

FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

Hazardous
Conditions
Policy

Client
Education
Policy

Occupant
Safety Policy

Notification
Policy

 

If it has been determined during the assessment that the unit contains a
hazardous condition to the occupants, such as carbon monoxide exposure,
proper steps in accordance with CSD policy must be taken to alleviate the
imminent danger. In these cases, CSD Lead?Safe Weatherization Procedures
and HUD Regulations would not apply and the work performed is strictly limited
to the mitigation of danger.

Weatherization measures will be deferred until such conditions have been
alleviated. 

 

It is the requirement of the EPA RRP Rule and the policy of this department that
current occupants of pre-1978 homes to be weatherized receive 
"Renovate Right: Important Lead Hazard Information for Families, Child Care
Providers and Schools? prior to the start of any work on the unit.

A copy of the Lead-Safe Education Confirmation of Receipt (CSD 321) is
required to be completed and retained in the client?s file.

 

Occupant(s) and pets residing in a pre-1978 unit must not be in the work area
when lead?safe weatherization activities are being conducted and cannot
reoccupy the work area until it has been thoroughly cleaned in accordance with
the CSD Weatherization Installation Standards, this policy, and if required to
comply with the EPA RRP Rule, a cleaning verification procedure has been
performed and passed.

If containment cannot be achieved and there is risk of traffic through the work
area work will take several days involving kitchens, bathrooms, or
bedrooms) agencies are advised to defer the work until other resources can be
secured to offset relocation expense for the residents and pets.

 

For occupied homes, the Weatherization staff, crew, or contractor must have an
adult tenant or homeowner sign an acknowledgement after receiving the
pamphlet. The pamphlet can also be sent by certified mail with receipt to be
placed in the client file.

In multi?unit housing, the agency must:

Provide written notice to each affected unit (notice must describe: general
nature and locations of the pianned renovation activities; the expected
starting and ending dates; statement of how occupant can get pamphlet at
no charge); or

Post informational signs (signs must describe general nature and locations
of the renovation and the anticipated completion date) and post the EPA
pamphlet. (if pamphlet is not posted then agencies are required to provide
information on how interested occupants can review a copy of the pamphlet
or obtainla copy at no cost from the Weatherization Program). Warning
signs must be posted at entrances to the worksite when occupants are
present; at the main and secondary entrances to the building; and at
exterior work sites. The signs must be readable from 20 feet from the edge
of the worksite. Signs should be in the occupants? primary language, when
practical.

Delivery to owner/occupant. Owner's and/or occupant's signature with
acknowledgment or certificate of mailing. The owner/occupant must

2u36

CSD Weatherization Installation Standards Lead-Safe Wx Requirements

RHA 0 1/4/16

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FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

9.3

EPA
Requirements
?When 
RRP Rule
Appiies

EPA
Requirements
?When the
RRP Rules
Does Not Apply

EPA Certified=
Firm
Requirements

CSD Weatherization Installation Standards

RHA 01/4/16

STATE OF CALIFORNIA

acknowledge receipt of the EPA pamphlet prior to start of renovation that
contains the address of unit undergoing renovation, name and signature of
owner or occupant, and the date of signature. It must be in same language
as ?contract for renovation" for an owner-occupied (or the same language
as the lease for occupant of non~owner occupied) target housing.

. If the Weatherization Program cannot obtain a signed acknowledgment (either
the occupant is not home or refuses to sign the form), then the self-certification
section of the form must be signed to prove delivery.

. The acknowledgement form must be filed and remain with the client file for three
years from date of signature. In addition to providing a copy of the pamphlet to
owners and occupants, designated local agency staff intake specialist,
auditor, crew chief) must discuss the hazards associated with lead-based paint
and lead dust, and describe how they will conduct LSW in the home.

 

FEDERAL REGULATIONS

 

The EPA Renovation, Repair and Painting (RRP) Rule (4OCFR Part 745.80) requires
ail contractors/firms performing renovation, repair and painting projects that disturb
lead?based paint in pre?1978 target housing, child care facilities and schools to
become Certified Firms and use Certified Renovators to supervise work, train
workers, and verify cleaning. 

Renovation is defined as ?any activity that disturbs painted surfaces and includes
most repair, remodeling and maintenance activities, including window replacement.?
Weatherization is included in the activities that trigger this rule.

The RRP Rule applies to weatherization work when the following conditions are true:

. It is pre-1978 housing, and
. Lead-based paint or presumed lead-based paint is present

 

The EPA RRP rule does not apply to weatherization work when of the following
is present:

. Residential, child?occupied facilities and school structures built after 1977.

if no lead-based paint is present on affected components.

. Housing for the elderly or persons with disabilities.

. Zero-bedroom units.

. Minor repair and maintenance activities that disturb less than 6 square feet of
lead-based paint in any interior room or 20 square feet on exterior surfaces
de minimis exemption). Window replacement is the exception to this
exemption and the Rule is required to be followed when windows are replaced
(reglazing windows is not considered to be window replacement by the EPA).

 

The EPA RRP Rule requires that all contractors/firms performing renovation, repair
and painting projects that disturb lead-based paint in pre~1978 homes, child-care
facilities and schoois, be certified by EPA, and to:

2~37
Lead-Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

Use Certified Renovators who are trained by EPA?approved training providers to
follow lead?safe work practices.

Before beginning work, provide owners, tenants and/or child-care facilities with a
copy of EPA's lead hazard information pamphlet and obtain a signed
acknowledgement.

Use lead-safe work practices when disturbing leaded or presumed leaded
surfaces. 

Document if lead-based paint was found or if presuming lead?based paint, the
lead?safe practices used, that all work areas are clean and cleaning was verified.

Retain documents for three years.

 

EPA Certified The Certified Renovators are responsible for ensuring overall compliance with the
Renovators Lead-Based Paint Renovation, Repair and Painting Program's requirements for lead-?
Requirements safe work practices. An EPA Certified Renovator must:

Determine if compliance with the RRP Rule is required.?

Use an EPA-recognized test kit to determine whether components affected by
the renovation contain lead~based paint, or assume lead?based paint is present
for housing and buildings covered by this rule, uniess testing is done that
determines the components affected are teed?free.

Determine the type and extent of iead-safe work practices at each job site and
provide on?the-job training to other workers (who have not taken the Certified
Renovator training course) on the lead-safe work practices to be used in
performing their assigned tasks.

Be physically present at the worksite when warning signs are posted, while
the work area containment is being established and while work area
cleaning is performed.

Regularly direct work being performed by other individuais to ensure that the
work practices are being followed, including maintaining the integrity of the
containment barriers and ensuring that dust or debris does not spread beyond
the work area.

Be available, either on?site or by telephone, at all times during renovation
Perform worksite cleaning verification.

Have copies of their initial course completion certificate and their most recent
refresher course completion certificate at the worksite.

Prepare required records. (For a sample checklist of required records, see


Be recertified every five years.

 

HUD HUD's lead regulations (24 CFR Part 35) appiy to work performed on residences
Requirements funded by federal housing programs, such as:-

Housing receiving a federal subsidy that is associated with the property, rather
than with the occupants (project~based assistance).

Public housing."
Housing occupied by a family receiving a tenant?based subsidy (such as a.

2-38

CSD Weatherization Installation Standards Lead-Safe Wx Requirements

RHA - 1/4/16
STATE oF 

FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

Lead?
Safe Housing
Rule

Section 8 voucher or certificate). .
. Muiti-family housing for which mortgage insurance is being sought.

- Housing receiving federal assistance for rehabilitation, reducing homelessness
and other special needs.

 

When weatherization work is conducted on federally-funded housing, HUD's Lead?
Safe Housing Ruie must be followed if the housing was built before 1978 and lead-
based paint or iead hazards are present, except when the amount of lead-based or

presumed lead-based paint to be disturbed is less than HUD's de minimis level.

HUD's Lead?Safe Housing Rule requires the following lead-safe work practices:

Occupant protection occupants may not enter worksite.

Worksite preparation and containment use practices to minimize the spread of
lead dust, paint chips, soil and debris, and place warning signs at entries to work
areas.

Prohibited methods of disturbing paint:

open flame burning or torching,

heat guns above 1100 degrees F,

machine removal of paint without HEPA vacuum attachment,

heat guns that char paint,

dry scraping or sanding farther than 1 ft. of electrical outlets, and

use of volatile strippers in poorly ventilated spaces.

Worksite cleanup HEPA vacuuming and detergent/wet?wash cleaning.

Clearance - a clearance inspection conducted by a certified inspector/assessor
or clearance technician is required when the project is completed.

HUD requires a clearance inspection to be conducted by a certified
inspector/assessor or clearance technician.

 

CSD Policy for 
HUD
Regulations

If it has been determined during the assessment that the HUD unit contains a
hazardous condition to the occupants, proper steps in accordance with CSD
policy must be taken to alleviate the imminent danger. in these cases, CSD
Weatherization installation Standards, this document, and HUD Regulations
would not apply and the work performed is strictly limited to the mitigation of
danger. After such conditions have been alleviated, weatherization work can
proceed with HUD regulations in effect.

 

Exception to 
HUD .
Regulations

Residential structures built after Dec. 31, 1977
Mobile homes with factory-applied paint
If the de minimis levels are not exceeded.

HUD-assisted property that is designated exclusively for occupancy by the
eiderly or disabled is exempt from HUD reguiations; but is not exempt if a child of
less than 6 years of age resides or is expected to reside there.

 

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FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

HUD di minimis The HUD di minimis levels are:

Levels .


2 (two) square feet per room of interior surfaces, and/or
20 (twenty) square feet of exterior surface, and/or

10 (ten) percent of a small component (example: window sili, baseboards, and
trim).

When calculating the di minimis level, the entire surface of the component must
be included in the computation. For example, when replacing a 2 3 foot
window, the di minimis level would be six (6) square feet and would exceed the
maximum allowance for interior surfaces and the unit would be subject to HUD
Regulation.

 

HUD Lead-Safe 
Certification
Policy

For all pre-1978 HUD units certified to be ?lead-free?, clearance inspections are
not required and units are not subject to Lead?safe Housing Rule or other
lead-safe practices.

For all pre-1978 HUD units certified to be ?lead-safe", clearances inspections are
required if amount of paint disturbed was greater than the di minimis levels.

For all pre~1978 HUD units not certified to be ?lead?free? or ?lead-safe?,
clearance inspections are required if amount of paint disturbed was greater than
the di minimis levels.

Clearance inspections must be performed within forty?eight (48) hours after the
completion of weatherization services.

It a clearance inspection is required, agencies are strongly encouraged to defer
the costs of the clearance inspection to the property owner and/or local housing
authority. In many cases, local housing authority staff has licensed inepectors
and may conduct a clearance inspection of a HUD unit free of charge. in those
instances where the property owner and/or the local housing authority are
unable to incur the costs of the clearance inspection, contractors may seek a
waiver allowing the cost of the inspection as a reimbursable activity. Waiver
requests will be treated on an individual case?by-case basis and must be
approved by CSD prior to beginning weatherization services.

Routine paint inspections, risk assessments, and clearance testing is not an
aliowabie practice.

EPA-approved chemical lead test kits are not an acceptable testing method to
determine the presence of lead?based paint in HUD housing.

 

When HUD HUD Regulations will apply if of the foilowing conditions are true:

Lead~Safe
Housing Policy
Applies

The unit was built before 1978;
The unit is classified as HUD housing or receives federal funding;

The dwelling has not been certified to be lead?free by a California Certified
Inspector/Risk Assessor prior to weatherization commencing;

Lead painted surfaces wili be disturbed; .
Amount of disturbed lead?based painted surfaces exceeds di minimis leveis.

 

When HUD HUD Regulations will not apply ifm of the following conditions are true, but the unit
Lead-Safe . is still be subject to CSD lead-safe weatherization criteria above:
Housmg . The unit was built after 1977;
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CSD Weatherization Installation Standards Lead-Safe Wx Requirements

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FACTOR 3, 4, PAGE 29

 

Section 2

 

Does Not Appiy

The unit is not classified as HUD housing;
The unit is designated exclusively for the elderly or disabled.

The dwelling has been certified to be lead-free by a California Certified
Inspector/Risk Assessor; or

Amount of disturbed lead- based painted surfaces is less than di minimis levels.

 

Housing The foilowing Community Planning and Development programs qualify for Lead- Safe
Components of Housing practices if the units are weatherized:

Community
Planning 
Development
Programs

Community Development Block Grants (Entitlement)

Community Development Block Grants (Non-entitlement) for States and Small
Cities

Community Development Block Grants (Section 108 Loan Guarantee)
Emergency Shelter Grants

The Home Program: HOME Investment Partnerships

HOPE for Homeownership of Single Family Homes

Housing Opportunities for Persons with AIDS (HOPWA)

Innovative Demonstration Program

Section 8 SRO Mod Rehab for Homeless Individuals

Shelter Plus Care Project-based Rental Assistance

Shelter Pius Care - Sponsor?based Rental Assistance

Shelter Plus Care SRO Rental Assistance

Shelter Plus Care Tenant-based Rental Assistance

Single-Family Property Disposition Homeless Initiative

Special Purpose Grants

Supplemental Assistance for Facilities to Assist the Homeless (SAFAH)
Supportive Housing Demonstration Program Permanent Housing Component
Supportive Housing Demonstration Program Transitional Housing Component
Supportive Housing Program

Surplus Properties (Title V)

 

Housing The following Single-Family programs qualify for Lead-Sate Housing practices if the
SingleuFamily units are weatherized:

Programs

Adjustable Rate Mortgages (ARMS) (Section 251)

Condominium Housing (Section 234)

Graduated Payment Mortgages (Section 245)

Homeownership Assistance for Low- and Moderate-Income Families
[Section 221(d)(2)]

Homes for Service Member (Section 222)

Housing in Declining Neighborhoods [Section 223(c)]

Housing in Military Impacted Areas (Section 238) 

Manufactured Homes (Title 

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FACTOR 3, ATTACHMENT 4I PAGE 29

 

Section 2

 

Housing --
Multi-family
Programs

Public and
Indian Housing

CSD Weatherization Instailation Standards

RHA 01/4/16

STATE OF CALIFORNIA

. One- to Four-Famiiy Home Mortgage Insurance [Section 203(b) and 
. Rehabilitation Mortgage Insurance [Section 203(k)]
. Single?Family Home Mortgage Coinsurance (Section 244)

 

The following Multi?family programs qualify for Lead?Safe Housing practices if the
units are weatherized:

- Cooperative Housing (Section 213)

. Emergency Low~lncome Housing Preservation (Title II)

. Existing Multifamily Rental Housing [Section 223(f)]

. Flexible Subsidy (Section 201)

. HOPE 2: Homeownership of Multifamiiy Units (Title IV)

. Low-Income Housing Preservation and Resident Homeownership (Title VI)

. Mortgage and Major Home Improvement Loan Insurance for Urban Renewal
. Areas (Section 220)

. Multifamily Rentai Housing (Section 207)

. Multifamily Rental Housing for Moderate?Income Families [Section 221(d)(3)]
. Multifamily Rental Housing for Moderate-Income Families [Section 221 
. Rent Supplements (Section 101)

. Supplemental Loans for Muitifamily Projects (Section 241)

. Supportive Housing for Persons with Disabilities (Section 811)

 

The following Public and Indian Housing programs qualify for Lead-Safe Housing
practices if the units are weatherized:

. Public Housing Development
. Public Housing Modernization (Comprehensive Grant Program)

. Public Housing Modernization (Comprehensive Improvement Assistance
Program)

. Public Housing Operating Subsidy

. Section 8 Moderate Rehabilitation Program

. Section 8 Project?Based Certificate Program

a Section 8 Tenant?Based Certificate and Voucher Program

2-42

FACTOR 3, ATTACHMENT 4, PAGE 29

Lead-Safe Wx Requirements

 

Section 2

9.4 STATE 

 

California Department of Public Health

DPH Title 17 The California Department of Public Health (DPH) Title 17 lead-related construction

Requirements regulations apply when a weatherization project becomes a "lead actiVity":

X32123: Title 17 . DPH defines ?lead activity" as: "any activity which disturbs lead?based paint,

presumed lead-based paint, or creates a lead hazard.? Since many
weatherization measures may disturb lead-based paint or presumed lead-based
paint in pre-1978 structures, those activities are considered to be "lead activities"
and lead-safe work practices are required.

. It illegal to create a "lead hazard? while performing work on a residential structure
built before 1978 

 

 

DPH Title 17 Title 17 requirements do not appiy when any of the following conditions are met:
Requirements - 0 Residential structure built after Dec. 31, 1977.
When T'?e 17 . Paint was tested by a Certified Inspector/Assessor and found to be ?lead free?.
Does not Apply . 

Mobile home With factory-applied paint.
DPH Title 17 Title 17 requires that anyone conducting ?lead activities" must use the following lead-

Requirements safe work practices, which are incorporated in lead?safe weatherization activities:

. - Contain use a system, process, or barrier to contain lead hazards inside a
work area;

0 Clean - ensure that the work area has no visible dust or debris following the
completion of a project;

I . Comply upon request, be able to demonstrate compliance with items (1) and
(2) above to the Department or a local enforcement agency (environmental
health, environmental agency, housing department, or building department).

 

California Dept. of Industrial Relations (DIR) aka CALIOSHA

CALIOSH A The workplace lead regulations (Title 8, Sec. 1532.1) apply when:

Requirements . Conducting new construction, alteration, repair, or renovation of structures, .

==?When substrates, or portions thereof that contain lead or materials containing lead

. Any painted surfaces are disturbed and workers may be exposed to a lead.
pp res

. Exposure exceeds the AL (action level) of 30 micrograms/cubic meter (ug/m3) 
per 8whour TWA. The action level triggers several ancillary provisions of the
standard such as exposure monitoring, medical surveillance, and training.

. Exposures the PEL (permissible exposure limit) of 50 micrograms/cubic meter
(ug/m3) per 8-hour TWA. Additional requirements must be observed when the
PEL is exceeded.

 

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STATE OF CALIFORNIA FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 


Requirements
??When

Does Not Apply

When Regulations do not apply:

. if the contractor conducting the work is exempt from requirements.

The Standard always applies; the amount of protection and measures
taken varies according to the exposure. If the agency has objective data from
test results, or similar operating experience, showing that the particular
Weatherization activities being conducted do not exceed the action level, even
when lead-based painted surfaces are disturbed, then most of the 
standards do n_ot apply.

 

 

All contractors who conduct construction work where an empioyee may be exposed
Requirements to lead are required to:

?What '5 . Conduct an initial exposure assessment to determine if employees are exposed
required to airborne concentrations of lead at or above the action level; and,

- Monitor the workplace while construction activities that may disturb lead are
conducted, unless it can be proven that employees are not exposed to lead at or
above the action level; or,

. Treat employees as if they are working above the PEL if activities include manual
demolition of structures, manual scraping, manual sanding, heat gun applications
and power tool cleaning with dust collection systems (?Trigger Task Level 
and,

0 Have a written compliance program in place before starting a project where lead
is or may be involved.

The regulations require that employers provide or include, if working at

or above the PEL, the following:

. Engineering and work practice controls.

. Signs.

. Respiratory protection.

. Protective work clothing and equipment.

0 Housekeeping, which inciudes cleaning of work areas as needed and the use of
HEPA vacuums to remove lead dust.

Hygiene practices, including showers.

. Lead abatement certification training.

. Biological monitoring (blood lead testing).

When exposures are below the PEL, which includes most, if not all weatherization

work, employers should provide:

. Housekeeping (l-l EPA vacuum, wet clean?up, or other effective methods).

- Hand?wash facilities.

. Training as specified in ?1532.1.

. Appropriate respirator protection and personal protection equipment.

0 For certain highly hazardous tasks, also known as trigger tasks, special
protective measures must be taken, includingspecified respirators, until the
employer determines the workers' airborne exposure to lead are below PEL.

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FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

9.5 LOCAL REGULATIONS

City of San Diego

 

City of San The City of San Diego instituted a lead ordinance in 2008. This local ordinance

Diego applies to:

Requirements - Renovators when disturbing lead paint that contains lead concentrations equal to

Applies or greater than 1,000 or 0.5 mg/cmz on a? pre-1979 buildings and
structures.

City of San The City of San Diego instituted a feed ordinance in 2008. This local ordinance

Diego requires the use of lead-safe work practices at much lower threshold leveis (0.5

Requirements mg/cm2 or 1,000 ppm) than either the state or federal regulations (1.0 mg/cm2 or
5,000 ppm) and includes homes built before 1979.

Renovators are required to use lead-safe work practices when disturbing lead
paint that contains lead concentrations equal or greater than 1,000 or 0.5
mg/cm2 on pre?1979 buildings and structures.

. Ordinance provides for very specific minimum work practices taken from the
HUD Guidelines, Chapter 8 tables.

. In some cases, relocation of occupants is required.

. Visual clearance by the renovator is required for at! work where iead paint is
assumed or tested above the 1,000 or 0.5 mg/cmz.

0 Contractors must use the City's form, maintain records for three years and make
records avaiiable upon request.

. if a contractor disturbs lead-based paint (5,000 or 1.0 mg/cm2 or above), a
clearance inspection by state-certified personnel is required,

. Lead-safe work practices are required and apply to all activities, which disturb or
remove lead?based or presumed lead?based paint.

0 The City?s reguiations also require:
a) Occupant notification (7 days prior to start of job)
b) Occupant protection
c) Temporary relocation
d) Worksite preparation
e) Specialized cleaning
f) Visible iead paint contaminants
g) Disposal
h) Inspections visual and state clearance inspections
i) Prohibited practices

 

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CSD Weatherization Installation Standards Lead-Safe Wx Requirements
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Section 2

 

City of San Francisco

City of San
Francisco
Requirements 
Applies to:

City of San
Francisco
Requirements 
Does not apply
to:

City of San
Francisco
Requirements

The City of San Francisco instituted a lead ordinance to control lead paint on the
exteriors of buildings in the City. This local ordinance applies to:

Anyone removing or disturbing lead paint on the exterior of a building built before
1979.

 

This ordinance does not apply to:

. Anyone removing or disturbing lead paint on the exterior of a building built after
1978. .

Disturbing less than 10 square feet of paint.

 

The owner or the contractor must perform the following actions:

. Notify affected parties before work begins.

. Use containment barriers.

. Prevent lead paint from going beyond the containment barriers.

-o Remove visible lead paint chips and dust before completing work.

it is the owner's responsibility to compiete the following requirements:
. Notify residential tenants three business days before work begins; and,-

. Provide residential tenants with the EPA pamphlet ?Protect Your Family from
Lead in Your Home?.

The owner or the contractor must:
. Notify the Department of Building Inspection before work begins.

. Notify contract and subcontract bidders of any paint inspection reports before bid
submittal.

. Post a "Lead Work in Progress" sign if containment is needed to prevent lead
paint from migrating to another property and remove sign when work is complete.
Where signage is not possible, a letter is to be provided to neighbors.

9.6 DOCUMENTATION OF LEAD-SAFE WEATHERIZATION

Record-keeping

 

. Agencies must document that LSW was properly implemented photos of the
containment set?up and cleaning results, final inspection compliance records,
etc.) and copies kept in the client?s file or electronically available at the agency.

. A copy of the Lead-Safe Education Confirmation of Receipt (CSD 321) is required
to be completed and retained in the client?s file.

. Verification documents from the Certified Renovator must be piaced in each
client?s file, attesting that ail LSW standards were properly followed and the
containment area was set up properly and not compromised during work. The
results of the Cleaning Verification shall also be documented and placed in the
client file. Agencies shall use form CSD 708 to meet the compliance requirement.

. CSD monitors shall have full access to these documents for the purposes of
review and verification.

 

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FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

9.7 DISPOSAL REQUIREMENTS

 

promr Proper LSW Clean-Up and Debris Disposal

Disposal of 0
Materials

All dust, dirt, material scraps, containers, wrappers, and work related debris must
be removed from the client's home. A HEPA vacuum should be used to clean up
the work areas. Further cleaning may be necessary based on the hazard.

At the conclusion of the job, once all workers have "cleaned? the work areas
thoroughly, Weatherization workers must adhere to the following:

Bag and gooseneck?seal all waste in 6?mii plastic bags

Safely dispose of all waste in accordance with federal, state, and local
regulations.

Visual Inspection Verification: A Two-Phase Process

Phase 1: Worker visual inspection during the cleaning process; look for any
visible paint chips, dust, or debris as you clean, using proper techniques.

Phase 2: Supervisor - visuat inspection after cleanup. There should be no
evidence of settled dust following a cleanup effort. If dust is observed, the
weatherization crew must be required to repeat the cleaning.

Ifwork is done outside the house, the grounds around thedwelling and all exterior
horizontal surfaces should also be examined visually to make certain that all
waste and debris have been removed and that paint chips were not left behind.

 

 

9.8 EMPLOYEE I SUBCONTRACTOR LSW TRAINING REQUIREMENTS

 

cso st 
General
Training

Requirements .

At least one individual at each agency and subcontractor?(who may disturb paint)
is required to be a Certified Renovator. Certified Renovators must be trained and
certified through an EPA-Accredited training provider.

DPH Lead?Related Construction certification is not required; however, anyone
wishing to become a state-certified lead dust sample technician, paint
inspector/risk assessor, supervisor, monitor, or worker are required to be trained
by a state DPH-accredited training provider.

DOE requires that weatherization workers must be trained in LSW when the
disturbance of painted surfaces exceeds the:
Di minimis levels specified in the EPA rule; or

Emissions levels under the OSHA rule.

CSD requires that all weatherization employees of agencies and subcontractors
are required to be trained in leadasafe weatherization practices using CSD-
approved training materials or workshops. 

An assessor, worker, supervisor or inspector will not be allowed to enter, assess,
weatherize or inspect a unit until they have completed LSW training.

All WAP network agency weatherization employees and subcontractors shall
receive and are required to complete oniine Health and Safety and
Environmental Hazards Awareness Training (includes LSW) within the first 30
days of employment.

All training shall be provided through a CSD-approved training center or

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CSD Weatherization Installation Standards . Lead-Safe Wx Requirements

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STATE OF CALIFORNIA

. FACTOR 3, ATTACHMENT 4, PAGE 29

Section 2

 

HUD LSW
Training
Requirements

Approved
Training
Providers

Unacceptable
Methods for
Meeting
Training
Requirements

Training
Requirements
?-Online

Training
Requirements

Minimum
Standards
Training

Training
Requirements

EPA Renovator

CSD Weatherization installation Standards

RHA 01/4/16

STATE OF CALIFORNIA

representative, utilizing CSD?approved training curriculum. Training coursework
must be successfuiiy completed.

 

For weatherization services performed on HUD units, the RRP Rule
certification and training requirements apply.

 

CSD-approved and/or sponsored lead-safe weatherization training workshops.
EPA?accredited RRP training providers.
DPH?accredited lead-related construction training providers.

 

ln-house training shall no longer be an acceptable form of training to meet any
CSD training requirements for weatherization services unless otherwise noted.

Lead-safe weatherization training received from the Stockton Training
Center during the Basic Weatherization course does _n_9_t meet the lead-safe
weatherization training requirement at this time.

During the course of unit inspections, the CSD inspector will provide additional
field training in iead?safe weatherization, environmental hazard awareness and
health and safety issues when irregularities have been determined. This is not to
be relied upon as the primary source of training. 

 

Agencies shall ensure that all Crew Members, Assessors, Inspectors, and Field
Supervisors participate in and successfully complete CSD's online Health and
Safety and Environmental Hazards Awareness Training (includes LSW) within the
first 30 days of employment.

 

Each training or sponsored workshop provided by CSD to address the LSW
Minimum standards shail include a hands?on training component to augment the
curriculum.

The level of LSW training crews and contractors have received shall be recorded
and maintained by each agency along with the date of training, type of training,
and the name of the training provider.

When need is determined for additional training based on CSD monitoring or
third?party weatherization inspection findings, additional training shall be provided.
Topics may include such subjects as: protective gear, safety practices, condition
of the equipment, etc.

Review of the work in progress by visiting job sites (announced or unannounced)
may be impiemented at discretion to ensure that crews/subcontractors
understand and are following LSW procedures.

 

Certified Renovators are required on all pre?1978 job sites. Certified Renovators
must be trained and certified with an EPA-accredited trainer and be onsite at all
LSW sites to perform the mandated functions of a Renovator.

CSD has developed an approved (certified) Lead Renovator course per the
follOwing description:

248

Lead-Safe Wx Requirements

FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

Required
Employee
Materials

Training
Records

CSD Weatherization installation Standards
RHA 1/4/16
STATE OF CALEFORNIA

 

 

 

 

 

 

 

 

Course Name Total Class Coursework Hands-on
Length exam Session
Renovator (standard) 8 hours 5 hours. 3 hours
Renovator (update) 4 hours 3 hours 1 hour

 

Individuals who have successfully completed the following training courses may.
qualify to take the EPA?approved four-hour renovation refresher course training in
lieu of the EPA-approved eight?hour initial renovation course training.

Abatement worker or supervisor course accredited by EPA, or an EPA
authorized State or Tribal program.

- Joint Lead Safety for Remodeling, Repair and Painting, 2003
(EPA 

EPA Model Training Course Minimizing Lead-Based Paint Hazards During
Renovation, Remodeling, and Painting, 2000 (EPA 

HUD Addressing Lead-Based Paint Hazards During Renovation,
Remodeling and Rehabilitation in Federally Owned and Assisted Housing
Course.

HUD Lead~Based Paint Training for Remodelers and Renovators Course.
Occupational Knowledge Interim Controls/Lead-Safe Work Practices and
Awareness Training.

Based upon previous training and experience, CSD agency workers will be
categorized in the ?standard? or ?update" categories for training.

Agencies will be required to provide documentation of each Certified Renovator's
credentials to perform the specific functions of that role.

State monitors/inspectors must also receive the training and be EPA ?certified
renovators.? This ensures quality control and procedures being performed on the
homes are in accordance with LSW and EPA requirements.

 

Every assessor, inspector, and work crew is required to maintain and have
available for reference the most current CSD Conventional and Mobile Home and
Weatherization Installation Standards and CSD Weatherization Policy and
Procedures Manual when providing any weatherization services.

 

Agencies and their subcontractors are required to maintain a training log for
current employees. The training log shall document for each employee all CSD-
required training received and shall include for each training session/course the
source, type, and completion date. Such training logs for each agency and
subcontractors shall be maintained in the each agency?s file and shall be made
available for review by CSD upon request.

 

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FACTOR 3, ATTACHMENT 4, PAGE 29

Section 2

 

9.9 

Agency Non-w
Compliance

 

. In the event that CSD determines that an agency, its employees, or
subcontractor(s) is in non?compliance of material or other legal requirements of
the LSW policy, CSD shall provide the observations, recommendations, or
findings in writing, aiong with a specific action plan for correcting the non-
compliance.

. In the event that prescribed policies are not followed and/or corrective action is
not taken to meet these policies, it shall be deemed a material breach of
Agreement, and CSD shall take appropriate action, including but not limited to
withholding of payments and initiation of the suspension and termination
procedures as described in State and federal WAP Agreements.

9.10 DEFINITIONS

Lead?Based
Paint

Presumed
Lead?Based
Paint

Lead-Free Paint

Lead-Safe

Lead Hazard

Renovation

 

Lead-based paint means paint or other surface coatings that contain an amount of
lead equal to, or in excess of:

one milligram per square centimeter (1.0 mg/cmz); or
half of one percent by weight.

Presumed lead?based paint means paint or surface coating affixed to a component
in or on a structure constructed prior to January 1, 1978. ?Presumed lead-based
paint? does [191 include paint or surface coating that has been tested and found to
contain an amount of lead less than one milligram per square centimeter (1.0
mg/cm2) or less than haif of one percent by weight.

Paint or surface coatings that contain less than the amount of lead which would
qualify the paint as a ?lead-based paint?.

?Lead safe? certification means that lead-based paint is present on the structure and
all lead hazards have been remediated. The structure is considered to be ?lead safe"
but not ?lead free?, as lead?based paint may still be present on site.

A lead hazard is defined as: deteriorated lead-based paint; lead-contaminated dust
and soil; disturbing lead?based paint or presumed lead?based paint ?on a residentiai
structure built before 1978 without containment; or any other nuisance which may
result in a persistent and quantifiable lead exposure.

Renovation is defined as ?any activity that disturbs painted surfaces and includes
most repair, remodeling and maintenance activities, including window replacement.?
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CSD Weatherization Installation Standards Lead-Safe Wx Requirements

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FACTOR 3, ATTACHMENT 4, PAGE 29

 

Section 2

 

9,11 RESOURCES

Department of
Community
Services and
Development
(CSD)

California Dept.
of Public Health

(DPH)

CALIOSHA

Department of
Energy (DOE)

Department of
Housing and
Urban
Development
(HUD)

Environmental
Protection
Agency (EPA)

 

CSD Weatherization?lnstaliations Standards

CSD Weatherization Program Field Guide

CSD Lead-Safe Requirements (CSD WIS Section 2)

CSD Health and Safety Requirements (CSD WIS Section 1)

All CSD manuals are available by calling 916-576-7131, or emailing to wx@csd.oa.gov

 

The DPH Childhood Lead Poisoning Prevention Branch:


The DPH Lead-Related Construction page:


 

Cal Lead in Construction Standard, Title 8 CCR Section 1532.1




Download from 

 

Department of Energy Weatherization Program Notice 09-6, Effective Date: January 7, 2009
Department of Energy Weatherization Program Notice 08-6, Effective Date: September 22, 2008
Department of Energy Weatherization Program Notice 02-6, Effective Date: July 12, 2002

Department of Energy Weatherization Assistance Program for Low-Income Persons Finai Rule, 10
CFR Part 440, February 1, 2002

Download from 

 

HUD Regulation ., Lead-Based Paint Hazard Control Ruie Title 24 CFR35 (Part 35)

Renovation and Remodeling Course (i-day course), download from


?Lead-Based Paint Poisoning Prevention in Certain Residential Structures", September 15, 2000,
download from 

 

EPA Regulation Residential Lead-Based Paint Hazard Act of 1992 "Pro-Renovation Education
Rule, Section 406, download from 

EPA RRP Rule: 
EPA Protect Your Family From Lead in Your Home 
EPA 747uB-99-004 - The Lead-Based Paint Pro-Renovation Education Rule

pubiications are available to non-pro?t agencies or government entities by calling 1-800-
424-5323. Fifteen copies or less can be ordered on-Iine or downloaded from


 

 

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FACTOR 3, ATTACHMENT 4, PAGE 29

 

 

Milestones Chart
July 1, 2016 – June 30, 2019

1
2
3
4
5
6
7
8
9
10
11
12

Apr - June

Jan - Mar

2019
Oct - Dec

July - Sept

Apr - June

Jan - Mar

Oct - Dec

2018
July - Sept

Apr - June

2017
Jan - Mar

Oct - Dec

2016
July - Sept

Tasks

Program Management
Complete Work Plan and request for Release of Funds
Establish CBO Contracts
Provide Housing Unit Outreach, Intake, and Education
Provide Blood Testing/Referral
Perform Lead Screenings
Perform Initial Inspections and Write Project Designs
Provide Lead hazard Control/Weatherization/Rehabilitation Work/
Healthy Homes Work
Perform Clearance Testing and Write Reports
Provide T&TA and Monitor CBOs
Data Collection and Management
Close Out Grant

State of California

Factor 3, Attachment 5, Page 18

 State of California
TYPICAL UNIT/EBL SCHEDULE
Week
1

2

3

4

Typical Unit

EBL Unit

 Unit referred to LBPHC Program and intake and eligibility forms
completed
 Client is notified that they qualify for services. If rental property,
property owner contacted
 CBO performs lead hazard awareness education with property
owner/tenants to include information on blood testing, temporary
relocation of occupants
 CBO obtains release of medical information or refusal
 CBO initiates environmental review process

 CBO obtains owner authorization to inspect
 CBO obtains tenant authorization to perform lead-based paint hazard
reduction control work work contingent on results of lead-based paint
inspection
 CBO provides written notice to tenant concerning temporary relocation

 CBO performs lead-based paint inspection/risk assessment
 Dust and soil samples are sent to laboratory for analysis
 If test results indicate presence of lead hazards, CBO finalizes
inspection report
 If test results do not indicate presence of lead hazards, CBO submits
summary report to owner and project file closed
 CBO submits environmental review documents to CSD
 CSD completes environmental review and sends to State Historical
Preservation Office (SHPO) which can take up to 30 days to process





CBO prepares notification package to include inspection report, project
design, CDPH forms, authorizations
CBO obtains blood test results, if testing occurred
If applicable, CBO modifies notification package accordingly
CBO provides tenant a Notice of Relocation

 EBL unit referred to LBPHC Program and intake and eligibility forms
completed
 Client is notified that they qualify for services. If rental property,
property owner contacted
 CBO performs lead hazard awareness education with property
owner/tenants to include information on blood testing, temporary
relocation of occupants
 CBO obtains owner authorization to inspect
 CBO obtains tenant authorization to perform lead-based paint hazard
control reduction work work contingent on results of lead-based paint
inspection
 CBO initiates environmental approval process
CBO performs lead-based paint inspection/risk assessment
Dust and soil samples are sent to laboratory for analysis
If test results indicate presence of lead, CBO finalizes inspection report
If test results do not indicate presence of lead hazards, CBO submits
summary report to owner and project file closed
 CBO submits environmental review documents to CSD
 CSD completes environmental review and sends to State Historical
Preservation Office (SHPO) which can take up to 30 days to process





 CBO prepares notification package to include inspection report, project
design, CDPH forms, authorizations
 CBO provides written notice to tenant concerning temporary relocation






CBO submits notification package to CSD for review and approval
CSD either approves or requests modifications
If applicable, CBO modifies notification package accordingly
CBO provides tenant a Notice of Relocation

Page 1
State of California

Factor 3, Attachment 6, Page 20

 State of California
TYPICAL UNIT/EBL SCHEDULE
Week
5

6

7

8

Typical Unit

EBL Unit

 CBO submits notification package to CSD for review and approval
 CSD either approves or requests modifications
 If applicable, CBO modifies notification package accordingly

 CSD-approved notification packet is provided to property owner
 Property owner reviews and signs property owner agreement
authorizing work and project cost agreement
 If property owner disagrees or requests modifications, CBO contacts
CSD for modification approval
 If agreement cannot be reached, property is dropped
 If property referred by CLPPP, CBO will notify CLPPP that property is
dropped
 If rental property, property owner to provide a copy of the summary
report concerning inspection results to tenants
 CBO finalizes project design

 CSD-approved notification packet is provided to property owner
 Property owner reviews and signs property owner agreement
authorizing work and project cost agreement
 If property owner disagrees with notification packet or requests
modification, CBO contacts CSD for modification approval
 If agreement cannot be reached, property is dropped
 If rental property, property owner to provide a copy of the summary
report concerning inspection results to tenants

 Environmental review completed
 If approved, CBO will order components
 If review is conditional, i.e. windows cannot be replaced but rather
scraped and painted, then project design will be modified as approved
by property owner
 If applicable CBO relocates family, and starts LBPHC work outlined in
the final project design

 CBO finalized project design and submits to CSD

 CBO completes LBPHC work outlined in project design
 Clearance is conducted at least an hour after the final cleaning of the
work site and as soon as possible on the same day as the final cleaning.
 Laboratory samples are submitted with 12-24 hour turn around
 If laboratory results indicate unit is lead-safe, CBO informs
owner/tenants that unit is safe to reoccupy
 If laboratory results fail, CBO immediately resolves area of concern
Owner/tenant will not reoccupy unit until clearance is achieved
 Unit achieves clearance, owner/tenant is notified it is safe to return

 Environmental review completed
 If approved, CBO will order components
 If review is conditional, i.e. windows cannot be replaced but rather
scraped and painted, then project design will be modified as approved
by property owner

 CBO prepares clearance notification packet to include final clearance
report from third party inspector, laboratory results, CDPH forms and
submits to CSD.
 CSD approves clearance or request modification
 CBO provides property owner with final clearance report to include
operating procedures

Page 2
State of California

Factor 3, Attachment 6, Page 20

 State of California
TYPICAL UNIT/EBL SCHEDULE
Week
9
10

11

12

Typical Unit


EBL Unit

If applicable, CBO relocates family, and starts LBPHC work and work
outlined in the final project design



Property is listed in lead-safe registry

 CBO starts and completes LBPHC work outlined in project design
 Clearance is conducted at least an hour after the final cleaning of the
work site and as soon as possible on the same day as the final cleaning
 Laboratory samples are submitted with 12-24 hour turnaround
 If laboratory results indicate unit is lead-safe, CBO informs
owner/tenants that unit is safe to reoccupy
 If laboratory results fail, CBO immediately resolves area of concern
Owner/tenant will not reoccupy unit until clearance is achieved
 Unit achieves clearance, owner/tenant is notified it is safe to return
 CBO prepares clearance notification packet to include final clearance
report from third party inspector, laboratory results, CDPH forms and
submits to CSD
 CSD approves clearance or request modification
 CBO provides property owner final clearance with operating procedures
 Property is listed in lead-safe registry

Page 3
State of California

Factor 3, Attachment 6, Page 20

 Responsible party:
CBO

Program Activity Flowchart
By Responsible Party

CSD
Third party

Receive unit
referral

Complete:
CSD 43

Determine client
eligibility

Not
eligible

Provide lead
hazard awareness
education & advise
of other options

Eligible

Complete:
CSD 321

Provide lead
hazard awareness
education

Complete:
CSD 904
CSD 907

Obtain
authorization from
client & submit to
CSD

Client refused

Client signed
Complete:
Release of Medical
Information or
Refusal for Blood
Testing

Provide General
Information Notice
to client

Obtain releases
from client

Problems remedied

Assess building
condition

Structural
problems

Refer to local
housing authority
for rehab services

Problems not
remedied

No structural problems

Complete:
RER
SHPO

Perform
environmental
review & submit to
CSD

Prepare
CSD 952

A

Terminate LHC
services

Enter data into
lead database

Page 1

State of California

Page 1

Factor 3– Attachment 7, Page 19

 Responsible party:
CBO

A

CSD
Third party

Submit SHPO
report to SHPO
office

Failed review

Passed review
Complete:
CSD 912
CSD 915
CSD 918
DHS 8552

No lead hazards exist
Perform inspection
& risk assessment

Lead hazards exist
Complete:
CSD 908
HDP
DHS 8551

Provide Notice of
Non Displacement
to client

Prepare
notification
package & submit
to CSD

Disapproved
Review notification
package

Make revisions

Approved
Provide notification
package to owner
and/or local
housing authority
for approval

Disapproved

Approved

Relocate
occupants
temporarily, if
applicable

Prepare
CSD 950C

Enter data into
lead database

B

Terminate LHC
services
Page 2

State of California

Page 2

Factor 3– Attachment 7, Page 19

 Responsible party:
CBO

B

CSD
Third party

Perform LHC
activities

Cost
overruns

Complete
CSD 317

No cost overruns

Complete:
CSD 917
DHS 8552

Conduct clearance
inspection

Failed
clearance

Remediate any
failures

Passed clearance

Disapproved report
Review clearance
report

Approved report

Notify client that
unit is lead-safe

Provide clearance
report to client

Educate client on
proper
maintenance

Enter data into
lead database

Unit completed
Page 3

State of California

Page 3

Factor 3– Attachment 7, Page 19

 1 
 
 
 
 

Housing Developer Pro (HDP) 
2016 Specification Library 
 
 
 
 
 
 
CSD 
Lead Hazard Control Program 
 
 
 

State of California

Page 1

Factor 3, Attachment 9, Page 22

 
 

 REVISED LHCP HDP SPECIFICATIONS 
 

Table of Contents 
TRADE 9 – ENVIRONMENTAL REHAB – GENERAL REQUIREMENTS .............................................................. 1 
109005  CERTIFIED SUPERVISOR ............................................................................................................. 2 
109007  PERMIT(S) .................................................................................................................................. 3 
109010  RELOCATION – TEMPORARY OFF‐SITE ...................................................................................... 4 
109031  WASTE DISPOSAL – NON‐HAZARDOUS ..................................................................................... 6 
109036  HAZARDOUS WASTE – TESTING & DISPOSAL ............................................................................ 7 
109051  PROTECTIVE CLOTHING ............................................................................................................. 8 
109052  PERSONAL PROTECTIVE EQUIPMENT – SINGLE USE ................................................................. 9 
109061  LEAD EXPOSURE MONITORING ............................................................................................... 10 
TRADE 9 – ENVIRONMENTAL REHAB – WORKSITE PREP AND CONTAINMENT .......................................... 11 
109101  INTERIOR WORKSITE PREPARATION – LOW‐DUST JOBS ........................................................ 12 
109102  INTERIOR WORKSITE PREPARATION – HIGH‐DUST JOBS ........................................................ 13 
109103  WORKSITE PREPARATION – WINDOWS .................................................................................. 14 
109104   EXTERIOR WORKSITE PREPARATION – SINGLE STORY ............................................................ 15 
109105  EXTERIOR WORKSITE PREPARATION – TWO OR MORE STORIES ............................................ 16 
100110  PACK AND STORE PERSONAL ITEMS ....................................................................................... 17 
100111  FURNITURE REMOVAL/REPLACEMENT ................................................................................... 18 
109114  MINI‐CONTAINMENT .............................................................................................................. 19 
109121  SCAFFOLDING SETUP & CONTAINMENT ................................................................................. 20 
109122  CONTAINED WORK AREA ........................................................................................................ 21 
TRADE 9 – ENVIRONMENTAL REHAB – PAINT REMOVAL AND STABILIZATION .......................................... 22 
109201  PAINT STABILIZATION – COMPONENT(S) – INTERIOR ............................................................ 23 
109202  PAINT STABILIZATION – SPOT TREATMENT – INTERIOR ......................................................... 24 
109203  PAINT STABILIZATION – SMOOTH AND CLEANABLE SURFACE – INTERIOR ............................ 25 
109204  PAINT STABILIZATION – WINDOW(S) – INTERIOR .................................................................. 26 
109205  PAINT STABILIZATION – CABINETS .......................................................................................... 27 
109206  PAINT STABILIZATION – INTERIOR TRIM ................................................................................. 28 
109207  PAINT STABILIZATION – INTERIOR SURFACES ......................................................................... 29 
109208  PAINT STABILIZATION – DOOR(S) – INTERIOR ........................................................................ 30 
109209  PAINT STABILIZATION – FLOORS ............................................................................................. 31 
109211  PAINT STABILIZATION – COMPONENT(S) – EXTERIOR ............................................................ 32 
109212  PAINT STABILIZATION – SPOT TREATMENT ‐ EXTERIOR ......................................................... 33 
109213  PAINT STABILIZATION – SMOOTH AND CLEANABLE SURFACE – EXTERIOR............................ 34 
109214  PAINT STABILIZATION – WINDOW(S) ‐ EXTERIOR ................................................................... 35 
109216  PAINT STABILIZATION – EXTERIOR TRIM ................................................................................ 36 
109217  PAINT STABILIZATION – EXTERIOR SURFACES ........................................................................ 37 
109218  PAINT STABILIZATION – DOOR(S) ‐ EXTERIOR ......................................................................... 38 
109219  PAINT STABILIZATION – DECKS ............................................................................................... 39 
109221  PAINT REMOVAL – CHEMICAL STRIPPERS – FIXED COMPONENTS ......................................... 40 
109222  PAINT REMOVAL – CHEMICAL STRIPPERS ‐ UNATTACHED COMPONENTS ............................ 41 

State of California

Page 2

 
 
 

Factor 3, Attachment 9, Page 22

 REVISED LHCP HDP SPECIFICATIONS 
 
TRADE 9 – ENVIRONMENTAL REHAB – FRICTION & IMPACT TREATMENTS ............................................... 42 
109301  FRICTION SURFACE(S) – DOORS .............................................................................................. 43 
109302  FRICTION SURFACE(S) – WINDOW(S)...................................................................................... 43 
109310  FRICTION & IMPACT SURFACE(S) – CABINETS ........................................................................ 45 
TRADE 9 – ENVIRONMENTAL REHAB – REPLACEMENT .............................................................................. 46 
109401  REPLACEMENT – WINDOW SASH RETROFIT – SMALL ............................................................ 47 
109402  REPLACEMENT – WINDOW SASH RETROFIT – MEDIUM ........................................................ 49 
109403  REPLACEMENT – WINDOW SASH RETROFIT – LARGE ............................................................. 50 
109404  REPLACEMENT – COMPLETE WINDOW RETROFIT – SMALL ................................................... 51 
109405  REPLACEMENT – COMPLETE WINDOW RETROFIT – MEDIUM ............................................... 52 
109406  REPLACEMENT – COMPLETE WINDOW RETROFIT – LARGE ................................................... 53 
109410  REPLACEMENT – INTERIOR DOOR/JAMB ................................................................................ 54 
109411  REPLACEMENT – EXTERIOR DOOR/JAMB ............................................................................... 55 
109412  REPLACEMENT – MOLDING/TRIM/BASEBOARDS ................................................................... 56 
109413  REPLACEMENT – CHEWABLE SURFACES ................................................................................. 57 
TRADE 9 – ENVIRONMENTAL REHAB – ENCLOSURES ................................................................................. 58 
109501  ENCLOSURE – CHEWABLE SURFACES ...................................................................................... 59 
109502  ENCLOSURE – CUSTOM FLOORING TREATMENT .................................................................... 60 
TRADE 9 – ENVIRONMENTAL REHAB – SOIL TREATMENTS ........................................................................ 61 
109601  SOIL TREATMENT – SOD .......................................................................................................... 62 
109602  SOIL TREATMENT – REPLANT BARE SOIL ................................................................................ 63 
109603   SOIL TREATMENT – DRIP LINE TREATMENT ‐ LOOSE‐FILL ...................................................... 64 
TRADE 9 – ENVIRONMENTAL REHAB – CLEANING ..................................................................................... 65 
109701  CLEANING – FINAL – CLEARANCE ............................................................................................ 66 
109702  CLEANING – WORK AREA – LOW‐DUST JOBS ......................................................................... 68 
109703  CLEANING – WORK AREA – HIGH‐DUST JOBS ......................................................................... 69 
109704  CLEANING – DAILY, INTERIOR ................................................................................................. 70 
109705  CLEANING – DAILY, EXTERIOR ................................................................................................. 71 
109706  CLEANING – EXTERIOR HORIZONTAL WINDOW SURFACES .................................................... 72 
109707  CLEANING – HAZARD CONTROL .............................................................................................. 73 
109708  CLEANING – CARPET ............................................................................................................... 74 
TRADE 9 – ENVIRONMENTAL REHAB – ENV TESTING ................................................................................. 75 
109901  CLEARANCE INSPECTION ......................................................................................................... 76 
109910  LEAD DUST WIPE – SINGLE‐SURFACE WIPE SAMPLE(S) ‐ Standard ........................................ 77 
109912  LEAD DUST WIPE – SINGLE‐SURFACE WIPE SAMPLE(S) ‐ Expedited ....................................... 78 
109913  COMPOSITE SOIL SAMPLE(S) – STANDARD ............................................................................. 79 
109914  COMPOSITE SOIL SAMPLE(S) – EXPEDITED ............................................................................. 81 
 
 
 

State of California

Page 3

 
 
 

Factor 3, Attachment 9, Page 22

 DEPARTMENT OF
COMMUNITY SERVICES AND DEVELOPMENT

TEMPORARY RELOCATION POLICY GUIDANCE
LEAD BASED PAINT HAZARD CONTROL PROGRAM

REVISED FEBRUARY 2016

State of California

Factor 3, Attachment 10, Page 25

 TABLE OF CONTENTS

INTRODUCTION

1

I.

NOTICE REQUIREMENTS

1-2

II.

TEMPORARY RELOCATION CRITERIA

2-4

III.

RELOCATION PLANNING AND SERVICES

5-6

IV.

REIMBURSEABLE COSTS

6-9

APPENDIX A – DEFINITIONS

10

APPENDIX B - SOURCES

11

EXHIBIT A – GENERAL INFORMATION NOTICE

12

EXHIBIT B – 2nd Notice

13

EXHIBIT C – NOTICE OF ELIGIBILITY OF BENEFITS
RELOCATION AGREEMENT

14-15

EXHIBIT D - MOVE NOTICE

16

EXHIBIT E – ELDERLY NOTICE

17

State of California

Factor 3, Attachment 10, Page 25

 INTRODUCTION
This Relocation Policy Guidance is prepared to provide guidance regarding the
requirement for protecting the tenant-occupant(s) of dwelling units undergoing lead
hazard control activities as provided under California Department of Community
Services and Development’s (CSD) HUD Lead-Based Paint Hazard Control Grant
Program; and to provide assistance in determining temporary relocation benefits the
tenant-occupant(s) should receive during the relocation period. The Agency with
guidance from the CSD, Lead Hazard Control Unit will determine whether temporary
relocation is essential for the safety of the tenant-occupant(s). Relocation will be based
on the amount and type of lead-based paint hazard control (LBPHC) activities being
provided to the dwelling. In some cases, tenant-occupant(s) will need to move out of the
dwelling unit while the interior and/or exterior work is being conducted and until testing
shows that it is safe for the tenant-occupant(s) to move back in.
I. NOTICE REQUIREMENTS
A household must receive timely written notifications explaining the impact of the project
on the tenant-occupant(s) of the dwelling and must be informed of the terms and
conditions under which the tenant-occupant(s) may reoccupy the dwelling unit upon
completion of the project. The written notifications must be provided as soon as possible
in order to prevent the tenant-occupant(s) from claiming relocation assistance which will
trigger permanent relocation. Written notification must be provided to the tenantoccupant(s) through a General Information Notice and a Notice of Non-displacement as
follows:
1. General information Notice (Initial Notice)
a) Once a dwelling unit is identified to potentially receive LBPHC services, the
tenant-occupant(s) or designated head of household of a dwelling unit must be
notified in writing that the project has been proposed and caution the tenantoccupant(s) not to move.
b) The same notice should describe what to expect and the tenant-occupant’s
rights. Refer to General Information Notice (Exhibit A).
c) The notice should be on the Agency’s letterhead and must be provided to the
tenant-occupant(s) or designated head of household as determined at the time
the owner applies to participate in the program. A copy must be retained in the
Agency’s project file indicating time of delivery, and a copy forwarded to CSD
and the Owner of the property. If for some reason the notice is not provided at
this time, the notice must be sent certified or delivered to the tenant-occupant(s)
or head of household within two (2) calendar days.
d) Failure to provide this notice in a timely manner may trigger avoidable claims for
relocation payments by tenant-occupant(s) who moves from the dwelling unit
before the owner commits to receiving LHC services from CSD’s Lead Based
Paint Hazard Control Program.
No relocation payments are eligible for

State of California

Factor 3, Attachment 10, Page 25

 reimbursement if the unit was not eligible by documentation at the time the
expense occurred.
e) If feasible, the owner of the property will be responsible for the cost of relocation
and may be used in whole or in part as the owner’s contribution to the project. In
cases where it is not feasible for the owner to incur the cost for relocation, HUD
funds may be used for reimbursement of reasonable allowable relocation
expenses in compliance with this relocation policy.
2. Second Notice
a) Once a dwelling unit has been approved to receive LBPHC services and the
owner authorizes services, the tenant-occupant(s) or designated head of
household must receive a Second Notice.
b) The notice should generally state that the tenant-occupant(s) will be able to
occupy the dwelling unit upon completion of work, their rent cannot be raised for
five years solely due to the increased value of the property resulting from the
lead hazard control services provided, they must comply with reasonable terms
and conditions of their lease, and in the event that temporary relocation is
necessary, they will be provided a suitable dwelling unit and reimbursed for
reasonable out of pocket expenses in compliance with this policy.
c) The notice should state that they are not required to move permanently. Refer to
Second Notice (Exhibit B).
d) The notice must be on the Agency’s letterhead and provided to each occupanttenant(s) or the designated head of household at the time the Property Owner’s
Authorization or Tenant Authorization is obtained or when it is determined that
the dwelling unit will receive lead-based paint hazard control services. A copy
must also be provided to the owner of the property and retained in the Agency’s
project file indicating time and date of delivery, and a copy forwarded to CSD. If
for some reason the notice is not provided at this time, the notice must be sent
certified or delivered to the tenant-occupant(s) or head of household within two
(2) calendar days.
II. TEMPORARY RELOCATION NECESSITY
The Lead Based Paint Hazard Control Program is a Voluntary Maintenance Program, and
relocation of the tenant/occupant will not be required in most cases; however, at no time
should the tenant-occupant(s) be present in work areas or designated adjacent areas
while LBPHC activities are taking place in any dwelling unit interior, common
area, or exterior.
Dust and debris in the work areas and adjacent areas must be contained, in accordance
with Chapter 8, Resident Protection, and Worksite Preparation of the 2012 HUD
Guidelines, from entering the remainder of the dwelling unit, and the occupant’s
belongings removed from these areas, or covered and sealed. If lead-based paint will
be disturbed, occupant belongings within the work area must be covered and sealed
with impermeable protective sheeting.

State of California

Factor 3, Attachment 10, Page 25

 The tenant-occupant(s) may not reoccupy a work area or adjacent area until post-lead
hazard reduction clearance standards have been achieved which would include cleaning
verification and verified with a final clearance at completion of final cleaning activities.
These specific requirements are outlined within Chapter 8, Table 8.1 of the HUD
Guidelines.
The following will assist you in determining relocation necessity. Relocation is required
if any of the following conditions apply:


Residents do not have safe access to bathrooms, sleeping areas, and kitchen
facilities (or alternative eating arrangements) for more than a day during nonwork hours.



NOTE: When hazard reduction work is done in these key areas, relocation may
be required unless the work is extremely limited and the work and adjacent area
can be sealed and sufficiently isolated in the room to allow adequate safe access
by occupants.



Tenant-occupant(s) are prohibited from using an entry/egress pathway.



LBPHC activity involves interior work lasting for more than five consecutive
calendar days even if neither the housing nor the work is not covered by the
LSHR.

During LBPHC activity involving low-dust jobs in the interior, residents must stay outside
the dwelling unit; however, they can return in the evening after the day’s work and cleanup is completed. In order for the tenant-occupant(s) to re-enter a dwelling unit at the end
of the workday, the following conditions must be met:


Thorough daily cleanup procedures (1) wrapping or bagging debris and storing
same in a secure area; (2) (vacuuming (using HEPA vacuums throughout)
protective sheeting on floors and belongings; (3) vacuuming other horizontal
surfaces within at least 6 feet of treated surface; (4) vacuuming and wet cleaning
of floors used as passageways to the work areas (except that wet cleaning is not
necessary if passageways can be reliably secured during non-work hours) any
areas used for storage of tools and debris; (5) patching and repairing of
protective sheeting and simple airlock flaps as needed.



The work area and adjacent areas can be sealed against entry during nonworking hours.
The work area and adjacent areas remain inaccessible to occupants until postlead hazard reductions clearance standards are verified.




The areas available for occupancy provide sufficient bathroom, kitchen and
sleeping facilities and entry/egress pathways to meet the needs of the tenantoccupant(s).

During LBPHC activity involving high-dust jobs, the following conditions must be met:

State of California

Factor 3, Attachment 10, Page 25

 

For high-dust jobs lasting up to 5 consecutive days, at the end of each work shift,
before clean-up, cleaning verification should be performed from the floor of the
living area outside the containment that is at greatest risk of contamination. This
is also recommended for low-dust jobs lasting more than 5 days.



For high-dust jobs lasting more than 5 days, a dust wipe sample should be
collected at the end of each work shift before clean-up, from the floor of living
area outside the containment that is at greatest risk of contamination before
clean up, and sent to a lab with a 24-48 hour turn around. If the dust levels are
above the clearance standards, review of worksite elements preparation and
occupant protection will be required, re-cleaning of the areas represented and
additional dust samples collected. If dust levels are found to exceed the
clearance standard a second time, the tenant-occupant(s) must be relocated
immediately.
NOTE: For High-Dust Jobs lasting more than 5 consecutive days, if the same
work crew supervisor can document compliance with these criteria for three or
more consecutive dwelling units using the same control techniques, then dust
sampling frequency can be reduced to 1 in every 10 dwelling units for that
supervisor.

Relocation Exception for the Elderly:
Because of the added difficulties that may accompany the relocation of elderly residents,
special exceptions shall be made to them when LBPHC work is to be done. As stated in
the LSHR, housing for the elderly means retirement communities or similar types of
housing reserved for households composed of one or more persons 62 years of age or
more, or other age is recognized as elderly by a specific federal housing assistance
program. If elderly residents are permitted to stay in their units when temporary
relocation would normally be required, they should be fully informed about the nature of
the work and the hazards that may be generated; they should be required to sign an
informed consent form before the work begins; and of course, children should not be
permitted in the unit. If the resident declines to sign, the property owner, and the CBO
will have to determine whether or not the job will be performed.
III. RELOCATION PLANNING AND SERVICES
Upon the determination by Agency and CSD that the project will require temporary
relocation of the tenant-occupant(s), the Agency will need to establish what relocation
benefits will be made available. The maximum length of relocation is 10 business days.
Any more than 10 business days requires prior approval by HUD.
1. Assessing Needs:
a) The Agency should contact the tenant-occupant(s) at an early date and conduct
an in-person interview to determine the number of residents to be relocated and
if there are specials needs for the elderly and/or disabled. Compare this
information with comparable lodging in the area.
b) Coordination with nearby apartment owners to use vacant dwelling units might be
a viable option that minimizes the impact of relocation.

State of California

Factor 3, Attachment 10, Page 25

 c) Determine amount of food allowance necessary or identify nearby grocery stores
and restaurants to obtain gift certificates.
d) Determine transportation options as needed by the tenant-occupant(s) during the
relocation period. Seek out existing bus schedules, shuttles, and taxi service, if
necessary.
e) Agency should determine estimated costs of relocation to ensure that sufficient
funds will be budgeted. Refer to the Reimbursable Cost section below for
assistance.
2. Eligibility of Benefits
After assessing the needs of the tenant-occupant(s), the Agency will prepare an
Eligibility of Benefits Letter and Relocation Agreement (Exhibit D) outlining the relocation
benefits that are available to the tenant-occupant(s), the address of the pre-selected
dwelling unit made available for the temporary relocation period, a determination of the
amount of reimbursement costs available to the tenant-occupant(s), and conditions upon
which the tenant-occupant(s) can return to the unit upon completion.
A Relocation Agreement will be attached to the Eligibility of Benefits Letter for the
tenant-occupant(s) signature. The Relocation Agreement provides several relocation
options that the tenant-occupant(s) can select as follows:
a) The tenant-occupant(s) can accept to stay at the pre-selected dwelling unit and
to agree to abide by the facilities rules.
b) The tenant-occupant(s) can decline the referral to the dwelling unit and reside
with family during relocation. Agency must perform a visual inspection of the
family residence to ensure it meets HUD’s decent, safe and sanitary threshold
(see Reimbursable Costs section below).
c) The tenant-occupant(s) can choose to remain in a different dwelling unit other
than the one selected by the Agency, and agree to abide by the facilities rules.
Relocation dwellings should be acceptable to residents. Generally, dwellings
serving as temporary relocation units should, at a minimum, meet applicable
housing codes. If they are HUD-assisted, they should meet the regulatory
standards. If the dwelling unit is not HUD assisted and the dwelling was built
before 1978 they should have no deteriorated paint and no visible-dust or debris.
Obtain a signed copy of the Relocation Agreement from the tenant-occupant(s) or head
of household designating the option selected.
NOTE: Agencies should modify the Relocation Agreement to only specify the option
selected by the tenant-occupant(s). This will aid in making the agreement clear and
concise.

State of California

Factor 3, Attachment 10, Page 25

 3. Move/Clearance
The Agency should provide written notification to the tenant-occupant(s) two weeks prior
to the project commencement advising of a definite move date and number of days
scheduled for LBPHC activities, and requesting tenant-occupant(s) to remove any and
all small valuable items from the work area(s) within the property. (See Exhibit E - Move
Notice).
Tenant-occupant(s), who have been relocated, can only reoccupy the unit when
clearance results are achieved and verified with laboratory results. Once clearance
is achieved, notify the tenant-occupant(s) that it is now safe to reoccupy the dwelling
unit. In the case that clearance results are not achieved, the tenant-occupant(s) will
need to remain out of the unit until such time. In this event, the Agency will need to
make the necessary arrangements for the extension of the relocation period.
NOTE: Agencies should secure worksite at the end of each workday. Agency may
choose to request the tenant-occupant(s) provide an inventory of personal belongings.
IV.

REIMBURSEABLE COSTS

Where relocation is required and the owner of the property is unable to cover relocation
cost, the tenant-occupant(s) shall be provided reimbursement for all reasonable out-ofpocket expenses incurred. The following represents a description of reasonable
expenses normally incurred:
Lodging – Agency will need to locate lodging that is suitable, decent, safe and sanitary
which meets all of the minimum requirements established by Federal regulations (HUD
Handbook 1378, Tenant Assistance, Relocation and Real Property Acquisition) and
conforms to applicable housing and occupancy codes. The dwelling unit shall be:
a) Suitable defined as follows:





Housing must be comparable or adequate in size to accommodate the
tenant-occupant(s),
Located in an area that is not subject to unreasonable adverse environmental
conditions,
Located in an area that is not less desirable than the present location with
respect to public utilities and commercial and public facilities,
Reasonable access to place of employment and schools where children
attend.

b) Decent, Safe and Sanitary defined as follows:






Be structurally sound, weather tight and in good repair.
Contains a safe, adequate electrical wiring system.
Has heating as required by climatic conditions.
Has comparable or adequate living space for the occupants.
Contains a well-lighted and ventilated bathroom providing privacy to the user
and contain a sink, bathtub or shower stall, and a toilet, all in good working

State of California

Factor 3, Attachment 10, Page 25

 




order and properly connected to appropriate sources of water and sewage
drainage system.
Contain a kitchen area with a fully usable sink, properly connected to potable
hot and cold water and to a sewage drainage system, with adequate space
and utility connections for a stove and refrigerator.
Have unobstructed exit to safe, open space at ground level. Second stories
must have stairs free of obstructions.
If mobility is impaired, is free of any barriers which would preclude tenantoccupant(s) use of the unit.
If pre-1978, meets standards protecting occupants from lead-based paint
hazards.

Agency should pre-select lodging that meets the standards indicated above, and provide
the tenant-occupant(s) a referral to the dwelling unit (See Exhibit D – Lodging Letter).
Agency can allow the tenant-occupant(s) an opportunity to select an alternate dwelling
unit or stay with family members; however, the Agency must perform a visual inspection
of the dwelling unit to ensure that it meets the standards set forth above.
If the tenant-occupant(s) chooses to use the dwelling unit selected by the Agency, the
Agency should pre-pay for the temporary dwelling unit in which case no funds should be
dispersed directly to the tenant-occupant(s) for rent. A reasonable rate needs to be
determined for the area in which the tenant-occupant(s) reside, but in no event should
the cost of lodging exceed $110.00 per day.
If the tenant-occupant(s) selects to relocate temporarily with a friend or relative, no
allowance will be provided for lodging; however, other out-of-pocket expenses (food,
etc.) should be provided. Tenant-occupant(s) may choose to use this cost as a
contribution towards the project.
Food Allowances – Tenant-occupant(s) remaining in the dwelling unit, without access to
the kitchen will receive funds for meals from the time that work begins until the time that
the kitchen has achieved clearance and clearance has been verified with laboratory
results. Tenant-occupant(s) relocating will be given funds based on the number of
meals during the temporary relocation. The following is guidance in determining
reasonable costs per person:

Adults (children 13 and over)
Children (12 and under)

Breakfast
6.00
4.00

Lunch
10.00
8.00

Dinner
18.00
13.00

Incidentals*
6.00

When determining the household’s food allowance, take into account whether the hotel
provides a continental breakfast, microwave, refrigerator, oven etc. If so, purchasing a
gift certificate from a nearby grocery store might be a better option then a lump sum food
allowance. Agency should determine if the tenant-occupant(s) have special dietary
needs at the time of the assessment interview.
*Incidentals are provided to allow for tips.
Transportation – Costs of transportation will be determined on a case-by-case basis as
approved by CSD. Agencies can elect to provide bus vouchers or pay daily bus fare.

State of California

Factor 3, Attachment 10, Page 25

 Moving Expenses – Moving Expenses associated with packing, re-location, and storing
of personal items out of the house into storage are not an eligible reimbursable expense
for LBPHC activities.
On-Site Pack and Store – In most cases, it is expected that the unit occupant will move
personal property away from the work area to provide access to LBPHC activities.
However, If it is determined that the client is unable to pack and store personal items
within the property from outside of the work area where LBPHC activities are taking
place, the cost to move the items from outside of the work area but still within the
property is a reimbursable expense. If owner elects to hire a mover to re-locate personal
items within the property away from the work area, this expense can be used towards
the owners contribution. All moving expenses must be considered necessary and
reasonable by the Agency and CSD and should be supported by paid receipts or other
evidence of expenses incurred.
Utilities and Telephone Hook Up- Utilities and telephone hook-up is not an eligible
reimbursable expense for relocation.
Pets - Animals normally kept out doors, such as small livestock or caged birds, may be
left on the premises, if arrangements can be made for their care. Agencies should
encourage residents to find safe, suitable lodging for pets with friends or relatives during
the temporary relocation. Boarding of pets, livestock, birds, etc., is not an eligible
reimbursable expense for relocation.
Other – Cable, pay-per-view, local toll and long distance call charges are not considered
eligible expenses.
CSD has set relocation expenses as $181.00 per day for a ten (10) business day
relocation period of $1810.00 benefit per household consisting of one adult and one
child, plus transportation expenses. It is very important that the agency keep an accurate
record of the relocation costs to ensure costs do not exceed the $181.00 per day (for
one child and one adult) for total relocation costs as allocated in the agencies budgets.
Any expenses incurred beyond the 10 business days, or that exceed the $181.00 per
day allowance due to additional adults and/or children requires CSD pre approval.
NOTE: No relocation payment received will be considered as income for the purpose of
the Internal Revenue Code of 1954 or for the purposes of determining eligibility for the
extents of eligibility of any person for assistance under the Social Security Act or any
other Federal law.

PROPERTY OWNER ELECTS TO ASSIST WITH RELOCATION COSTS
An owner of a single-family or multi-family rental electing to assist either financially or
with the actual relocation of his/her tenants is required to meet the criteria identified in
this policy, including reasonable out-of-pocket expenses. The Agency has the
responsibility to ensure that the owner understands the lodging criteria, and provisions to
reimburse tenant-occupant(s) for reasonable out-of-pocket expenses.

State of California

Factor 3, Attachment 10, Page 25

 A property owner electing to provide a rental fee adjustment in lieu of out-ofpocket expenses must obtain this agreement in writing with the tenant. The
Relocation Agreement can be used to reflect such an agreement. A copy of the
agreement should be provided to the Agency and retain in its files.

State of California

Factor 3, Attachment 10, Page 25

 APPENDIX A
DEFINITIONS
Agency – The entity designated under contract with CSD to perform lead hazard control
services.
Dwelling Unit – A house, apartment, group of rooms, or single room occupied as
separate living quarters.
Elderly Person – Person who is 62 years of age or more.
Temporary Relocation (Single Family) – The temporary move of a household, not
including personal belongings, out of a residence during the conduct of lead remediation
activities and until the property has received safety clearance.
Temporary Relocation (Multi-Family) – The temporary move of a household, not
including personal belongings, out of a residence during the conduct of lead remediation
activities and until the property has received safety clearance; OR permanent removal to
a suitable, but lead-safe unit within the same rental complex, so that lead remediation
activities can take place in the formerly occupied unit.
Household – All persons living in the dwelling unit as determined by intake information.
Head of Household – For purposes of this program, the individual designated by the
household to receive payments of relocation funds and written notices. Each household
will have one person so designated, and that person will be responsible for distributing
funds appropriately among the family members and communicating notice information.
Tenant-Occupant – A person who has the temporary use and occupancy of real property
owned by another or is a property owner.
Interior Preparation Levels – Per HUD Guidelines, Chapter 8 – Worksite Preparation
Low Dust Job:

low-dust job is work that creates a small amount of dust
that will not spread beyond 6 feet from the painted
surfaces being disturbed, and is less than 10 sq. ft. of
painted surfaces being disturbed per room.

High Dust Job:

A high-dust job creates a large amount of dust that is
expected to spread beyond 10 feet from the painted
surfaces being disturbed and is more than 10 sq. ft. of
painted disturbed surface per room. Table 8.1 with the
HUD Guidelines further differentiates high dust job is as
less than 5 days (<5) or greater than 5 days (>5).

State of California

Factor 3, Attachment 10, Page 25

 APPENDIX B
SOURCES
SOURCES
1. HUD Handbook 1378, Tenant Assistance, Relocation and Real Property Acquisition.
2. Lead Hazard Control Program Policies & Procedures
3. 2012 HUD Guidelines for the Evaluation and Control of Lead Based Paint Hazards in
Housing, Chapter 8 Resident Protection and Worksite Preparation.

State of California

Factor 3, Attachment 10, Page 25

 EXHIBIT A
GENERAL INFORMATION NOTICE
(Date)

Put on Agency Letterhead

Dear _______:
On (date), (property owner) agreed to participate with (Agency) in a Lead Hazard
Control Program for the dwelling unit you occupy at (address).
This notice is to inform you that an employee of (Agency) will be coming to the
property where you live to see if the property qualifies for the Lead Based Paint Hazard
Control Program. If the property does qualify for the program and is determined that
lead hazard control services are needed, you will not be relocated. Therefore, we urge
you not to move anywhere at this time. If you do elect to move for reasons of your own
choice, you will not be provided with any relocation assistance.
If lead hazard control work is approved and Federal assistance is provided for
the work, you will be able to lease and occupy your present unit (or another suitable,
decent, safe and sanitary unit on the same property) upon completion of the work. Of
course, you must continue to comply with your standard lease terms and conditions.
After the lead hazard control work is completed, your rent will not be increased
for five years as a result of the property improvements made to the dwelling unit. It is
explicitly understood that this term in no way restricts the owner from adjustments or
evictions based on reasons not associated with the improvements provided. If you must
move temporarily so that the work can be completed, suitable housing that is lead-safe
will be made available to you for the temporary period, and (property owner) will arrange
and pay for your things to be moved to and from the lead-safe unit.
Again, we urge you not to move. If the work is approved, you can be sure that
we will make every effort to accommodate your needs. Because Federal assistance
would be involved, If it is determined that relocation is required and meets the
requirements within CSD’s relocation policy, you would be protected by the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended
This letter is important and should be retained for future reference. You will be
contacted soon. In the meantime, if you have any questions about our plans, please
contact (name), (title), at (phone), (address).
Sincerely,
(name and title)
NOTES:
1.

This is a sample letter. It should be revised to reflect the circumstances.

2.

The case file must indicate the manner in which this notice was delivered (e.g.,
personally served or certified mail, return receipt requested) and the date of
delivery. Copy to be provided to Property owner.

State of California

Factor 3, Attachment 10, Page 25

 EXHIBIT B
SECOND NOTICE
Put on Your Agency Letterhead
(Date)
Dear _______:
On (date), we notified you that the owner of the property where you live had
applied for assistance to make the units on the property lead-safe. On (date), the
owner's request was approved, and the lead hazard control work will begin soon.
This is a second notice. You will not be required to move permanently as a
result of the lead hazard control work. This notice guarantees you the following:
1.

You will be able to lease and occupy your present unit (or, if you elect,
another suitable, decent, safe and sanitary unit on the same property)
upon completion of the work. Your monthly rent will not be increased for
five years solely due to the increased value of the property resulting from
the lead hazard control services provided. It is explicitly understood that
this term in no way restricts the owner from adjustments or evictions
based on reasons not associated with the improvements provided. Of
course, you must continue to comply with the reasonable terms and
conditions of your lease.

2.

If you must move temporarily so that the work can be completed, the
owner will be responsible for providing you with a suitable unit on the
same property and moving you to and from that unit. That temporary unit
will be lead-safe and supplied with all utilities. All of the other conditions
of the temporary move will be reasonable. We will make every effort to
accommodate your needs.

Again, we urge you not to move. If you do move for your own reasons, you will
not receive any relocation assistance. Because Federal assistance would be involved,
If it is determined that relocation is required and meets the requirements within CSD’s
relocation policy, you would be protected by the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, as amended.
If you have any questions please contact (name), (title), at (phone), (address).
Remember do not move before we have a chance to discuss the individual plans for you
and your unit. This letter is important and should be kept.

Sincerely,
(name and title)
____________________________________________________________________
NOTES:
1.
This is a sample letter. It should be revised to reflect the circumstances.
2.
The case file must indicate the manner in which this notice was delivered (e.g.,
personally served or certified mail, return receipt requested) and the date of
delivery. . Copy to provide to Property owner.

State of California

Factor 3, Attachment 10, Page 25

 EXHIBIT C
NOTICE OF ELIGIBILITY OF BENEFITS AND RELOCATION AGREEMENT
PUT ON AGENCY LETTERHEAD

(Date)
Dear Head of Household:
In compliance with the HUD Lead Based Paint Hazard Control Program guidelines, it
has been determined that all members of your household residing at (123 Street,
Anywhere,CA) will have to be temporarily relocated to enable lead remediation work to
occur in a safe and efficient manner at said address. In reviewing your voluntary
temporary relocation housing needs, we have selected the (Lead-Safe Hotel) located at
(456 Street, Anywhere,CA) for a tentative period of (August XX through XX 2014) as
your temporary housing location.
The (Lead-Safe Hotel) has (Enter Hotel Description Here Including Amenities)
The projected move date is (August XX, 2014). Please do not move before we notify
you as this date could change.
The attached form explains your options for selecting your temporary housing. It will
advise you of the potential requirement for an interior inspection for the condition of the
paint in the home, should you select to stay with a relative or friend, as well as a
statement of your responsibilities during your stay.
Guided by our program policy, we have attempted to address the needs of your family.
However, if you feel we have overlooked an item that you feel should be reimbursable
expense, please bring it to our attention along with a basis for your request.
Your Relocation Coordinator, (NAME PERSON), will remain in contact with you and
advise you when you must relocate. This letter is important to you and should be
retained.

Sincerely,
Relocation Coordinator

State of California

Factor 3, Attachment 10, Page 25

 EXHIBIT C (CONTINUED)

ELIGIBILITY RELOCATION GUIDELINES/AGREEMENT
OPTION A-ACCEPTING TEMPORARY HOUSING COVERED BY GRANT FUNDING
I/We accept the referral for our temporary housing needs. I/we have been advised that
the (your agency Name here) will cover the cost of housing at this facility for the duration
of remediation work at our home. In accepting this referral, I/we agree to conscientiously
follow the rules of this facility, while maintaining assigned rooms in good condition so as
not to compromise future availability of this facility to other families participating in the
program.
OPTION B-TEMPORARILY MOVE IN WITH FAMILY OR FRIENDS
I/we prefer to temporarily move in with family or friends. I/we understand I/we that will
be eligible for an allotment of $zero payable to the head of household. For our
child(ren)’s safety, I/we understand that ________ (your agency name) may perform a
visual inspection at this selected host home prior to occupancy by us.
OPTION C-SELECT OTHER FACILITY
I/we prefer to remain in a facility other than the referral provide by (agency name). I/we
have been advised that the (agency name) will cover no more than an amount to be
determined by Project staff. I/we shall be solely responsible for any outstanding monies
over this determined eligible amount.
STATEMENT OF RESPONSIBILITY
Utilities, moving and storage of personal items, pet boarding, cable, pay-per-view, local
toll and long distance call charges are not considered eligible expenses.
I/we accept full responsibility for any damage or loss to/of property and/or person(s), in
the course of this temporary relocation. I/we also agree to make all necessary financial
restitution determined for any damages resulting, to all affected parties including the
relocation facility or host homeowner.
The _____ and its representatives are completely absolved of any responsibility for said
damages and/or losses.
I/we have read the above options and fully agree to all the terms of this contract. I /we
have selected Option _____.

Signature

Date

Signature

Date

State of California

Factor 3, Attachment 10, Page 25

 EXHIBIT D

MOVE NOTICE
Put on Agency Letterhead

Date
Head of Household
ABC Lane
Somewhere, CA
Dear Head of Household:
We have scheduled your house to receive Lead Hazard Control Services starting (put
date here). As previously discussed, we will need you to be out of the house by (put
time here). In addition, you will be responsible for moving your personal items away
from the work where lead hazard control work is to occur, or to move into rooms where
work is not taking place.
The lead hazard control work will take approximately (number of days) to complete.
We expect to complete the work by (put time and date here) and will keep in touch with
you to let you know when you can return home. Please feel free to contact me at (put
contact number here) if you have any questions.

Thank you for your cooperation.
Sincerely,

Relocation Coordinator

State of California

Factor 3, Attachment 10, Page 25

 EXHIBIT E
SAMPLE INFORMED CONSENT FORM for RESIDENTS OF HOUSING for the
ELDERLY
Put on Agency Letterhead
Date
Head of Household
ABC Lane
Somewhere, CA
Dear Head of Household:
I/We, the undersigned,
Choose to remain in my/our home while ________________________________
(Description of work)
is being performed; or
Choose to relocate to another unit while the work is being performed; and
I/We have made this choice having read and understood the following:
1. I am /At least one of us is at least 62 years old.
2. My /Our home was built before 1978 and is housing designated forth elderly.
3. I/We have received the pamphlet “Protect Your Family From Lead in Your Home”
and the pamphlet “Renovate Right: Important Lead Hazard Information for
Families, Child Care Providers and Schools” (“Renovate Right”), and am/are
aware of the health hazards that are posed by lead-based paint in general and
that can be created by renovation, painting, repair or lead abatement work.
4. I/We have been given a description of work that will be done in my/our home and
understand that during the course of the work, lead hazards will be taken care of
before the job is considered complete.
5. I/We may stay in my/our home but I/we may not enter the work area while work is
being performed.
6. I/We will not allow children under age six or women of childbearing age to visit or
reside in my/our home while work is being done, because visiting or residing may
pose a health risk.
7. I/We waive rights to all damages. I/We agree to hold harmless
________________________________________________________________
(The housing owner, public housing agency, or other responsible party)

for any damages due to lead-poisoning that occur as a result of the work on
these premises.
________________________ _________
Name
Date

State of California

_______________________ _______
Name
Date

Factor 3, Attachment 10, Page 25

 OPERATING PROCEDURES
The work in the Housing Developer Pro (HDP) has been completed and inspected by the
Department of Community Services and Development (CSD). The inspection was done
in compliance with the U.S. Department of Housing and Urban Development (HUD),
Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing
Guidelines, Second Addition, July 2012. This unit was lead-safe as of the date of the
clearance inspection. In order to maintain this unit as lead-safe, the following operating
procedures must be completed on all building components that still contain lead.
Completed work: Treated components are listed in the HDP. If treated components
begin to chalk, blister, flake or peel, they have become hazardous and should be treated
again.
Monitoring: Chapter 6 of the HUD guidelines requires at least annual visual surveys by
the owner or owner's representative of each dwelling unit, each common area used by
residents, exterior painted surfaces, and ground cover (if control of soil-lead hazards is
required or recommended.
Visual assessments should also be conducted when the owner or management receives
complaints from residents about deteriorated paint or potential lead hazards, when
dwelling turns over or becomes vacant, or when significant damage occurs that could
affect the integrity of hazard control treatments.
In addition, as required within Chapter 5, periodic reevaluation by a state certified
Inspector/Risk Assessor shall be performed no later than 2 years after completion of
interim controls. In addition to the conditions outlined above for visual survey’s
(complaints, turn over / vacancy, or significant damage to unit), to assure the unit remains
lead-safe, the owner shall inspect at least once annually (beginning on the date the unit
was cleared by CSD) the following: Deteriorated paint on surfaces (both interior and
exterior that are known or presumed to be coated with lead-based paint; Visible settled
dust that clearly exceeds normal housekeeping standards; Paint-related debris; Failed
lead-based paint hazard controls, if any have been installed; Structural and other
problems that may be causing paint deterioration or failure of lead-based paint hazard
controls; Bare soil in outdoor play areas and other yard areas known to contain or
presumed to contain lead in soil exceeding applicable standards. Horrizontal surfaces
that are not easily cleanable, and chewable surfaces with evidence of teeth marks should
also be examined. If any of these conditions exist, corrective maintenance should be
performed. If a certified Inspector/Risk Assessor finds new lead hazards, they shall be
addressed in accordance with the HUD guidelines.
Training: It is not necessary to be a Certified lead-based paint inspector, risk assessor or
renovator to perform periodic / annual visual assessments for ongoing lead-safe
maintenance, but the individual performing the periodic visual assessments must be
trained to do so. HUD recommends they take its modual on visual assessment for
deteriorated paint available on the internet at http://www.hud.gov/offices/lead/training/.

State of California

1

Factor 3, Attachment 11, page 28

 In addition, any maintenance work or corrections to periodic visual assessments need to
be supervised by certified renovators and maintenance workers should also be trained in
lead-safe work practices and should be instructed on how to perform these functions in
conjunction with normal duties. Any periodic re-inspections as outlined in Chapter 5 of
the HUD Guidelines shall be performed by a state certified Inspector/Risk Assessor.
Maintenance: Owner shall maintain all dwellings in good condition by following the
maintenance and management described in the HUD Guidelines, Ongoing Lead-Safe
Maintenance (Chapter 6). Such practices include but not limited to:















Develop a written program for ongoing lead maintenance that defines the scope and
procedures of lead-safe maintenance that apply to each pre-1978 property and should
assign responsibilities for carrying out elements of the program.
Perform periodic visual assessments as described above.
Maintain information on lead-based paint and lead hazard controls. Before starting
work on painted surfaces, determine whether it is known if lead-based paint is or is
not present on the surface.
Determine resident protection and worksite preparation measures before beginning
maintenance or renovation job that will disturb paint or soil based on requirements
within Chapter 8, Resident Protection and Worksite Preparation within Chapter 8 of
the HUD Guidelines.
Educate residents before starting work and provide a copy of the “Lead-Safe Certified
Guide to Renovate Right” pamphlet.
Conduct any work using lead-safe work practices with properly trained workers.
Do not use prohibited paint-removal practices including open flame burning or
torching; Heat Guns; Machine sanding or grinding, abrasive blasting or sanding
without HEPA local exhaust; manual dry sanding; Paint stripping in a poorly
ventilated space.
Clean the work area and other work-related spaces after finishing work in accordance
with Chapter 8 and 14 of HUD Guidelines.
Perform Clearance examination in accordance with Chapter 15 when required.
Communicate with residents including results of clearance examinations, and of any
other actual knowledge about lead-based paint and lead based paint hazards obtained
during the project.
Consider the amount of paint disturbance which would identify special requirements
for clearance examinations, training, worksite protection, etc..
Establish a procedure for residents to report any signs of paint deterioration or failure
of hazard control treatment. Respond to those reports expeditiously

State of California

2

Factor 3, Attachment 11, page 28

 Supplies and Equipment: The following is a list of some more important specialized
materials needed to carry out lead-safe maintenance:







Vacuums. Use a high-efficiency particulate air (HEPA) vacuum to vacuum carpets,
wet mop hard surface floors, and wet wide window troughs and interior windowsills.
Respirators. Wear respirators that are rated N100 (HEPA) at a minimum.
Protective sheeting. Use 6 mil thick impermeable protective sheeting to cover floors,
furniture, HVAC ducts in work area, and cover floors in passageways to and from the
work area.
Protective clothing. Workers should wear disposable protective suits and shoe
coverings that are used and disposed of at the end of each use.
Detergents, buckets, mops and rags for wet cleaning the work area. The cleaning
solution should be a common cleaning solution and not Trisodium Phosphate (TSP).
Door mats. Install a washable doormat inside the primary entrance to the unit or
inside entrances to a multifamily building.

Improvements: If the painted surface is to be disturbed that do not qualify as standard
maintenance within the HUD Guidelines, the owner shall protect workers and residents
by following the 2012 HUD Guidelines and the State of California Title 17,
Accreditation, certifications, and Work Practices For Lead-Based Paint and Lead
Hazards.
Soil: Keep outdoor play areas away from bare soil areas; the building foundation;
roof drip line; vegetable gardens; flower beds; pet sleeping areas and bare
pathways.
In Addition: Owner shall recommend that residents take the following precaution:




Clean window wells - with disposable clothes or paper towels. Clean monthly.
Clean floors- wet mop vinyl floors at least weekly; vacuum carpet weekly; suggest
using a vacuum with a High Efficiency Particulate Aerosol (HEPA) filter.
Clean and keep dust from forming in the house - dust weekly.

The HUD Guidelines are available for a small handing fee from HUD USER at 1-800245-2691. Or you may contact the Department of Community Services and
Development’s Lead Hazard Control Program at (916) 576-7187 for copies of parts of
the HUD Guidelines or any other lead-related information. To get a listing of California
Certified Inspectors/Risk Assessors, call the California Department of Public Health Lead
Accreditation and Certification Hotline at (800) 597-5323 (LEAD).

State of California

3

Factor 3, Attachment 11, page 28

 State of California
Department of Community Services & Development
PROJECT ENROLLMENT
CSD 904 (Rev. 6/15)

Project No: ___________________________

Agency: _____________________________________

Part 1: Applicant Information
Name of Applicant ___________________________________________ Phone No. __________________________
Address: _______________________________________________________________________________________
Street, City, State, Zip
Part 2: Property Information
Street Address: ____________________________________ Apt. #: ______ City/CA/Zip: _____________________
Type of Dwelling: Single

Multi

# of Units

Owner-Occupied

Tenant-Occupied  Year Built: _________

Part 3: Owner/Tenant Information
A. Complete the attached chart (page 3) for each resident.
B. Are there any young children with elevated blood lead levels residing in the building?____________________
C. Has the property ever been tested for lead-based paint?_____When?________If yes, did it test positive?_________.
D. Do you have a code or lead order?_________ If yes, explain:_________________________________________
Part 4: Referral:
CLPPP

 CSD Wx

 Utility Wx

 Other: ______________________________
(Specify)

If property is referred by CLPPP, please indicate the blood levels below.
Blood Lead Values of Children (ug/dl)

Age of Child

Part 5: Owner Agreement
1. As the owner of the property described above, I hereby grant permission to the agency (listed above) to enter
the premises (subject to occupant approval) to conduct a weatherization/energy conservation measures
assessment; a lead-based paint inspection and risk assessment; and follow-up inspections as needed to the
dwelling unit(s) listed herein. I give authorization for agency to examine utility and other records pertinent to
this agreement. I understand that the lead-based paint inspection and risk assessment will be conducted by a
State-certified Inspector/Risk Assessor and will be performed in accordance with protocols established by the
California Department of Community Services and Development. I further understand that the inspection and
risk assessment and the hazard assessment services, as well as a report of any findings and recommendations,
will be provided to me at no cost.
Page 1
State of California

Factor 3, Attachment 12, Page 29

 2. I agree not to raise the rent and/or evict the occupants as a result of the property improvements made to the
unit(s). It is explicitly understood that this term in no way restricts me, the owner, from adjustments or evictions
based on reasons not associated with the improvements provided.
3. I agree to make or continue to make the unit(s) receiving hazard reduction services available to low- and
moderate-income households with young children (birth to six years) and/or pregnant women for a minimum of
three years.
4. If property is located in a floodplain, I agree to maintain flood insurance at a value at least equal to the project
cost for the life of the property.
5. I agree to maintain all improvements in the unit(s) in which they are installed. All improvements are the
property of the owner.
6. I understand that if lead hazard control services are provided to the subject property then I could be responsible
for an agreed upon contribution towards direct project costs which can be provided in the form of a cash
contribution, purchasing materials, or assisting with relocation costs.
Owner is hereby notified that all rental dwellings that have been made lead-safe under this program will be listed on
a statewide register accessible to the public on CSD’s web page (www.csd.ca.gov) as having the lead hazard control
work completed.
I have read this agreement, understand it, and agree to be bound by its terms and conditions.

Owner

Agency Representative

______________________________________
Name (Print)

___________________________________________
Name (Print)

______________________________________
Signature

___________________________________________
Signature

______________________________________
Date

___________________________________________
Date

Page 2
State of California

Factor 3, Attachment 12, Page 29

 PART 3 (continued): OWNER/TENANT INFORMATION

Project
Number

Name of Resident
(or vacant)

Number
of
Children
Under 6

Number
of
Children
Under 6
Receiving
Medicaid

Total in
Household
(including
adults)

Residents'
Yearly
Gross
Income

Residents'
Monthly
Gross
Income

Section 8
Voucher
Recipient

I hereby certify that I have reviewed the income information documented on this form and believe that it is true and
accurate and all supporting income eligibility documentation for the Lead Hazard Control Program have been provided
and are on file with this agency.

Agency Representative Signature:

Page 3
State of California

Factor 3, Attachment 12, Page 29

 Department of Community Services and Development,
and California State Historic Preservation Of?cer

PROGRAMMATIC AGREEMENT
(WEN DMEMT) 
BETWEEN THE CALIFORNIA DEPARTMENT OF COMMUNITY
SERVICES AND DEVELOPMENT AND THE CALIFORNIA STATE
HISTORIC PRESERVATION OFFICER

REGARDING LEAD HAZARD CONTROL PROGRAM SERVICES

WHEREAS, the Department of Community Services and DevelOpment (CSD) proposes
to fund and administer a Lead Hazard Control Program (LHCP) with funds from the US
Department of Housing and Urban Development (HUD) under programs for which
environmental review responsibilities have been delegated to CSD by statute and which are
subject to regulation under 24 CFR Part 58 and 1

WHEREAS, CSD has determined that the implementation of these programs may affect
properties included in or eligible for the National Register of Historic Places (Historic Properties)
and has consulted with the California State Historic Preservation Of?cer (SHPO) pursuant
36 CFR ?800. 14(b) of the regulations implementing Section 106 of the National Historic
Preservation Act (NHPA), 16 U.S.C. 4701?; and

WHEREAS, the Lead Hazard Control Program funds are allocated from HUD pursuant
to Title X, Residential Lead-Based Paint Hazard Reduction Act of 1992 and

WHEREAS, CSD has noti?ed the Advisory Council on Historic Preservation (Council)
A of the development of this Agreement and the Council has elected not to participate in the
consultation; and

WHEREAS, CSD will notify the California SHPO of the Lead Hazard Control Services
providers participating as the party administering the program for CSD on Attachment of this
Agreement; NOW, THEREFORE: CSD and the program service providers will be required to
attend annual Section 106 SHPO Training and any other training deemed necessary by SHPO and
provided by SHPO.

WHEREAS, CSD and the California SHPO agree that the program shall be implemented
in accordance with the following stipulations in order to take into account the effect of this
program on historic properties. 

STIPULATIONS

CSD shall ensure that it or the Lead Hazard Control Services providers carry out the following
measures.

State of Ca?fomia Factor 3, Attachment 8, Page 19

 

 

Department of Commurnty Services and Development,
and California State Historic Preservation Of?cer

4. AREA OF POTENTIAL EFFECTS

. For purposes of this Agreement, it is agreed that the Area of Potential Effects (APE) will
be limited to the individual property when a proposed undertaking is limited to the Lead
Hazard Control Program of the building?s existing interior or exterior features.

5. IDENTIFICATION OF HISTORIC PROPERTIES

A. CSD shall review all existing information on any property within the APE that
may be affected by the use of these funds, including the National Register of
Historic Places (National Register) and properties included in the Historical
Resources Inventory.

1) If the property proposed for lead hazard work is listed on the National
Register, or has already been determined eligible for the National Register,
CSD shall proceed with the review of the undertaking pursuant to
Stipulation 5., unless exempted under Stipulation 3.

2) If the property has been determined by CSD, in written consultation with
SHPO, within the last ?ve (5) years prior to the current undertaking, to be
ineligible for inclusion in the National Register, then the undertaking may
proceed without further review under the terms of this Agreement.

B. If the property proposed for lead hazard work is not listed in the National Register,
has not been evaluated for National Register eligibility within the last ?ve (5)
years, and is at least 50 years old, CSD shall submit the documentation required
pursuant to 36 CPR 800.4 including a completed California Historic Resources
Inventory form (DPR 523A and 523B) to SHPO for review, included as
Attachment to this Agreement. CSD shall seek information, as appropriate from
individuals and organizations likely to have knowledge of, or concerns with,
historic properties in the area. SHPO may request other information, if necessary.
CSD shall apply the Nationai Register criteria and notify SHPO of its
determination in this submittal.

1) If SHPO agrees with CSD that a property is eligible under the criteria, the
property shall be considered eligible for the National Register for purposes
of this Agreement, and it shall hereinafter be referred to as a Historic
Property. CSD shall continue consultation in accordance with the terms of
this Agreement for all such properties.

2) If SHPO agrees with CSD that the criteria are not met, the property shall be
considered ineligible for inclusion in the National Register for the purposes
of this Agreement for a period of ?ve (5) years from the date of 
review. Such properties need not be reevaluated during this five (5) year
periOd, unless a party to this Agreement noti?es CSD in writing that it has

. . . Factor 3, Attachment 8, Page 19 I
State of Cahforma 

 

Department of Community Services and Development,
and California State Historic Preservation Of?cer

determined that changing perceptions of signi?cance warrant a property
reevaluation. Such properties require no further review under this
Agreement.

3) If SHPO disagrees with determination regarding eligibility, CSD
shall consult ?nther with SHPO to reach agreement. If agreement cannot
be reached, CSD may obtain a ?nal determination from HUD pursuant to
the applicable National Park Service regulations, 36 CFR Part 63.

6. ASSESSMENT OF EFFECTS

A.

State of California

For properties identi?ed as Historic Properties under Stipulation 5. and prior to
undertaking any activities that are not exempt under Stipulation 3., CSI) shall
provide SHPO with clear, unobstructed photographs (no Polaroid photographs) of
the Historic Property and a general work description that adequately details the
scope of work for each project that may affect a Historic Property, including work
write-ups, working drawings, speci?cations as appropriate, and any additional
documentation necessary to understand the undertaking. CSD shall ensure that
the California State ?Historic Building Code (SHBC) shall be employed in all lead
projects involving Historic Properties. CSD shall ensure that The Secretary of the
Interior? 3 Standards for the Treatment of Historic Properties (?Standards?) will be
employed in all lead projects. In accordance with 24 CFR 35 .l 15(a) (13), the
SHPO requests that, where abatement of lead-based paint hazards or lead-based
paint on the exterior of an historic property is required by HUD regulations,
interim controls be used instead when cost?effective abatement treatments are not
compatible with the Secretary of the Interior?s Standards for the Treatment of
Historic Properties (Standards). The Standards may be found at
.htm). CSD shall apply the Criteria of
Adverse Effect, 36 CFR {58005, in consultation with the SHPO to any Historic
Property that may be affected by a project, and CSD shall review the scope of
work to determine if the project conforms to the recommended approached
contained in the Standards. 

If CSD determines that a project conforms to the Standards and complies with the
SHBC, CSD may notify the SHPO in writing of this ?nding. If the SHPO does
not object in writing to this determination within thirty (3 0) days, the undertaking
shall be considered to have ?no adverse effect? on Historic Properties and may
proceed as submitted without further review.

If CSD or the SHPO ?nds that a project does not conform to the Standards, the
undertaking will be considered to have an ?adverse effect? on Historic Properties.
The SHPO may recommend modi?cations to the scope of work or conditions'under
which the project Would be found to conform to the Standards in its response to
CSD. If CSD accepts the recommended modi?cations, the undertaking will be
considered having ?no adverse effect? on the Historic Property and may proceed as
mo di?ed without further review. If the modi?cations reconunended are not

Factor 3, Attachment 8, Page 19

 

Department of Community Services and Development,
and California State Historic Preservation Officer

accepted, then CSD shall consult further with the SHPO to seek ways to avoid,
minimize, or mitigate the adverse effect. If all adverse effects cannot be avoided,

CSD shall consult further to minimize or mitigate the adverse effects in accordance
with 36 CFR 

D. CSD shall notify the SHPO of any changes to an approved scope of work, other
than activities exempt under Stipulation 3., and shall provide the SHPO with the
opportunity to review and approve such changes. If the changes do not conform
to the Standards, the parties shall consult further to minimize or mitigate the
adverse effects in accordance with 36 CFR 

B. CSD shall retain documentation of the lead, including the work write?ups and
photographs, as part of its permanent records.

7. DISCOVERIES

A. The notification shall describe assessment of the National Register
eligibility of the property and propose actions to resolve the adverse effects. The
SHPO shall respond within 48 hours of the noti?cation. CSD shall take into
account the recommendations regarding National Register eligibility and
the proposed actions and then Carry out appropriate actions. CSD shall provide
the SHPO a report of the actions when they are complete.

B. If, during the implementation of this program a previously unidenti?ed property
that may be eligible for inclusion in the National Register is encountered, or a
known historic property may be affected in an unanticipated manner, CSD will
notify the SHPO.

C. CSD, in consultation with the SHPO, may assume a newly discovered property to
be eligible for the National Register for purposes of Section 106 and shall specify
the National Register criteria used to assume the property?s eligibility.

8. MONITORING AND REPORTING

By July 31 of each year following the execution of this Agreement until it expires or is
terminated, CSD shall provide the SHPO a summaiy report detailing work undertaken
pursuant to its terms, including a list of undertakings that were exempted under
Stipulation 3. and those that were reviewed under the terms of this Agreement. The
undertakings shall be listed by property address (city and then address). Such report shall
also include any scheduling changes proposed, any problems encountered, and any
disputes and objections received in efforts to carry out the terms of this

agreement. CSD shall provide the Council with a copy of this report upon request.
Failure to provide such summary report may be considered noncompliance with the terms
of this Agreement pursuant to Stipulation 13. below.

Factor 3, Attachment 8, Page 19
State of California l,

 

 

Department of Community Services and Development,
and California State Historic Preservation Of?Cer

9.

10.

ll.

12.

State of California

COMBINED REVIEWS OF ELIGIBILITY AND EFFECT

CSD may elect to submit the documentation set out in Stipulations 4. and 5. above in one
package for the review. The SHPO will provide comments on 
determinations of eligibility and effect within thirty (30) calendar days after receipt of
such submission. CSD will review any such comment of the refer to the
detailed procedures set out in Stipulations 4. and S. to determine if additional review by
the SHPO is required to ful?ll the terms of this Agreement.

SHPO RESPONSIBILITIES

A. The SHPO is permitted thirty (30) calendar days after the receipt of any submitted
documentation to review and comment on such material, with the exception of
other time frames stipulated elsewhere in the Agreement. If the fails to
respond within speci?ed time frames, CSD may assume the SHPO does not object
to its determination and proceed with lead hazard services.

B. The SHPO will provide technical assistance and training to CSD to the extent

possible.
CSD STAFFING
A. CSD will assign staff to assure that lead work is carried out in accordance with the

speci?cations and work descriptions provided to the SHPO for review in
determining effect, including any project modifications recommended by the
SHPO that were adopted by CSD. Such staff will also monitor undertakings
limited to work items enumerated in Attachment A that are exempted from review
by the SHPO to assure that only qualifying work items are properly performed.
Responsible CSD staff will certify that work was carried out as planned and will
maintain records for each project in order to document compliance with the terms

of this Agreement.

B. CSD and the program service providers will be required to attend annual Section
106 SHPO Training and any other training deemed necessaly by SHPO and
provided by SHOP.

DISPUTE RESOLUTION

 

Should any party to this Agreement object at any time to any actions proposed or the
manner in which the terms of this Agreement are implemented, CSD shall consult with
the objecting party(ies) to resolve the objection. If CSD determines that such objection(s)
cannot be resolved, CSD will:

1) Forward all documentation relevant to the dispute to the Council in accordance

with 36 CFR Section Upon receipt of adequate documentation, the
Council shall review and advise CSD on the resolution of the objection within 30

Factor 3, names 8, pagan

 

Department of Community Services and Development,
and California State Historic Preservation Of?cer

2)

3)

days. In reaching a ?nal decision regarding thedispute, CSD will take into
account any provided by the Council and all comments from the parties
to the Agreement.

If the Council does not provide comments regarding the dispute within 30 days
after receipt of adequate documentation, CSD may render a decision regarding the
dispute. In reaching its decision, CSD will take into account all comments
regarding the dispute from the parties to the Agreement.

responsibilities to carry out all other actions subject to the terms of this
Agreement that are not the subject of the dispute remain unchanged. CSD will
notify all parties of its decision in writing before implementing that portion of the
undertaking subject to dispute under this stipulation. decision will be
?nal.

13. AMENDMENTS AND ONCOMPLIANCE

If any signatory to this Agreement determines that its terms will not or cannot be carried
out or that an amendment to its terms must be made, that party shall immediately consult
with the other party to develop an amendment. The amendment will be effective on the
date a copy signed by all of the original signatories is ?led with the Council. if the
signatories cannot agree to appropriate terms to amend the Agreement, any signatory may
terminate the Agreement in accordance with Stipulation 14. below.

14. TERMINATION



Any party to this Agreement may terminate the Agreement by providing thirty
(30) day notice to the other signatory, provided that the signatories consult during
the period prior to the termination to seek agreement on amendments or other
actions that would avoid termination.

if the Agreement is not amended following the consultation set out in 
Stipulation 12., any signatory may terminate it. The Council may be asked by any
signatory to the Agreement to review the terms of the Agreement and its
implementation by CSD. If the Council determines that the terms of the
Agreement are not being carried out, the Agreement will be terminated. If the
Agreement is terminated for any reasOn, CSD shall comply with Subpart of

36 CFR Part 800 with regard to individual undertakings of the program covered
by the Agreement.

1 5. LIABILITY LIMITATION 

In the event that the terms of this Agreement are not carried out by sub-grantees of the
LHCP program funds as indicated?in work plans submitted to CSD, the sub~grantee will
assume all responsibility for any undertaking as indicated in this agreement with CSD.

State of California

Factor Attachment 8, Page 19

 

 

Department of Community Services and DeveloPment,
and California State Historic__Preservation Of?cer

16. DURATION

A. Unless terminated, or an amended Agreement supersedes it, this Agreement will
be in effect following execution by the signatory parties until signatory parties
have determined that all of their respective stipulations have been satisfactorily
ful?lled as concurred by SHPO, This Agreement will terminate and have no
further force or effect with respect to this party, on the day that the party noti?es
the other signatoiy in writing of the party?s determination that all stipulations of
this Agreement have been satisfactorily ful?lled.

B. The terms of this Agreement shall be satisfactorily fulfilled Within five years
following the date of execution by the signatory parties. If CSD determines that is
requirement cannot be met, the signatories to the Agreement will consult to
reconsider its terms. Reconsideration may include continuation of the Agreement
as originally executed, amendment of the Agreement, or termination, In the event
of termination, the parties will comply with Stipulation 12 if the parties determine
that the administration of the LHBC programs will proceed notwithstanding
termination of the Agreement.

C. If the administration of LHCP programs is not completed five years following
execution of this Agreement by the signatory parties, this Agreement shall
automatically terminate and have no further force or effect. In such event, CSD
shall notify the SHPO in writing and if it chooses to continue with the
administration of LHCP, shall reinitiate the review of such programs in
accordance with 36 CFR Part 800.

17. EXECUTION

Execution of this Programmatic Agreement by CSD and the California SHPO and
implementation of its terms is evidence that CSD has taken into account the effects of this
undertaking on Historic Properties and has afforded the Council an opportunity to
comment.

. 8 PW..197
State of California Fact01 3, Attachment age

 

 

The Department of Community Services and Development
and The California State Historic Preservation Of?cer

ATTACHMENT A: PROJECT ACTIVITIES NOT REQUIRING REVIEW

A. Interior Spaces

1. Activities that are limited to the rehabilitation of interior spaces within single family
residential structures to be retained in the same use where such work will not be
visible ?om the exterior of the structure;

2. Mechanical systems when repair, replacement, and installation of the following
systems do not affect the exterior or require the installation of new ducts through the

interior:

a. Electrical work;

b. Phambing pipes and ?xtures;

c. Heating, ventilation, and air conditioning system improvements; and
(1. Installation of ?re, smoke, or carbon monoxide detectors and security

systems; -

3. Rehabilitation of kitchens and baths if there are no structural changes that affect
other parts of the structure;

4. Carpeting throughout interior spaces, and painting or re?nishing of Wood and?
concrete ?oors;

5. Interior painting or wallpapering;

6. Repair or replacement of interior stairs, ceilings, and walls when work is done in-
kind to match existing materials and form or to restore the Original character;

7. Repair or replacement of ?oors when work is done in-kind to match existing -
materials and form or to restore the original character; 

8. Repair or replacement of interior doors and trim when work is done to match
existing materials and form or to restore the original character;

9. Installation of grab bars and minor interior modi?cations for handicapped
accessibility; 

10. Installation of insulation, if installed ?ora the interior, or blown in attic insulation, if
properly vented;

Fact r3,Att ?hm ..
State Of California 0 ac ent 8, Page 19

 

 

The Department of Community Services and Development
and The Califomia State Historic Preservation Of?cer

B. Exterior Spaces

1.

10.

11.

State of California

Structural repairs that do not signi?cantly alter or destroy original interior or exterior
character?defining features; 

Repair or replacement of deteriorated windows when done int?kind to match the
existing material, size, con?guration, muntin depth, muntin reveal, and muntin detail
or to restore the original character. Vinyl windowjamb liners may be used when

lead hazard reduction is required;

Roof repair or replacement with materials that match the existing material and form
or with materials that restore the original character. Asphalt composition shingles
are allowed when roo?ng materials are not a character?de?ning element of the

property; 

Installation of continuous ridge vents covered with ridge shingles or boards; or roof
and cave vents, if not located on a primary elevation or visible from the public right~
ofwway; 

Installation of gutters and roof drain systems including enlarging ra?er notches to

accommodate adequately sized, modern gutters;

Repair of feundations when work is done ill?kind to match existing materials and
form or to restore the original character; and installation of foundation vents, if
painted or ?nished to match the foundation material;

Repair or replacement of deteriorated siding materials when work is done int-kind to
match existing materials and form or to restore the original character; 

Repair or replacement of porches, comices, doors, balustrades, stairs, or trim when
the repair or replacement is done to match existing materials and form or to
restore the original character;

Caulking and weather-stripping with compatibly colored materials;

Installation of wheelchair ramps meeting code as long as ramps can be easily
removed and are not permanently affixed to the structure. Stairs and railings may
not be removed to construct a ramp;

Installation of handrails and guardrails to meet building code if not attached to

signi?cant detailing, and designed in a compatible manner that does not detract from
the character of the structure;

Factor 3, Attachment 8, Page 19

 

The Department of Community Services and Development
and The California State Historic Preservation Of?cer

?1218.
19..

20.

State of California

Installation of security devices, including electronic systems, door peepholes,
deadbolts, door and Window locks and latches, providing that no signi?cant
architectural feature is removed;

Sewer line, water line, and drain connections that do not disturb historic exterior
building or landscape materials or features such as masonry walls;

Repair or replacement of driveways, parking areas, exterior, retaining walls, anterior
steps and stairs, and walkways when work is done to match existing
materials and form or to restore the original character;

Repair or replacement of outbuildings when work is done in-kind to match existing
materials and form or to restore the original character. Removal of non~original
outbuildings without replacement is allowed; . 

Repair or replacement of fencing when work is done in-klnd to match existing
materials and form or to restore the original character. Removal of non-original
fencing without replacement is allowed;

Landscaping and landscape maintenance when landscaping is not a character-
de?ning element of an Historic Property;

Repair or replacement of signs or awnings when work is done in-kind to match
existing materials and form or to restore the original character;

Power washing of exterior masonry if performed at no more than 600-psi with mild
detergent, and otherwise meeting the Standards;

Masonry repair including repointing, and rebuilding chimneys if the joints are done
by hand and the mortar matched as to original composition. Mixtures should not
contain more than 20 percent Portland cement. Saws are not an acceptable method
of removing deteriorated mortar. Installation of chimney ?ue liners is allowed.

Fan 3, ranges s55; 19

 

Department of Community Services and Development,
and California State Historic Preservation Of?cer

1.

State of California

APPLICABILITY OF AGREBNIENT

CSD shall comply with the stipulations set forth in this Agreement for all undertakings
within CSD that involve the Lead Hazard Control Program that are assisted entirely or in
part by funds from HUD. 

The review established by this Agreement shall be completed prior to ?nal
approval of any application for assistance and prior to or the property owner?s
altering the property or initiating or making an irrevocable commitment for construction
that may affect a property. 

DEFINITIONS

A. For purposes of this Agreement, de?nition for the Lead Hazard Control
Program shall apply as follows:

Lead Hazard Control Services Program: the act or process of providing Lead
Hazard Control (LHC) Services to selected housing units pursuant to Title X,
Residential Lead-B ased Paint Hazard Reduction Act of 1992, and through funds
received from the US. Department of Housing and Urban Development (HUD)
and awarded to the Department of Community Services and Development (State
or CSD).

B. For other de?nitions applicable to this Agreement, those outlined in Title X,

Residential Lead?Based Paint Hazard Reduction Act of 1992, shall apply.

UNDERTAKINGS NOT REQUIRING REVIEW UNDER THE TERMS OF 
AGREEMENT

A. Projects affecting only existing structures that are less than 50 years old.
B. Projects that are limited to the lead of interior spaces within single-family or
duplex residential structures to be retained in the same use where such work will 

not be visible from the exterior of the structure.

C. Project that require only paint stabilization on the exterior of the unit. Pursuant to

Title of the Housing and Community Development Act of 1992, Guidelines For

the Evaluation and Control ofLead?Based Paint Hazards in Housing, paint ?lm
stabilization is de?ned as follows: The process of wet scraping, priming, and
repainting surfaces coated with deteriorated lead?based paint; paint ?hn
stabilization includes cleanup and clearance.

D. Projects consisting exclusively of activities listed in Attachment A do not require
review. Projects involving unlisted activities in addition to activities listed in
Attachment A shall be reviewed pursuant to Stipulations 4. Areas of Potential
Effects, and 5., Identi?cation of Historic Properties, of this Agreement.

 

Depaltment of Community Services and Development,
and California State Historic Preservation Of?cer

SIGNATORIES:

THE CALIFORNIA DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT
. 

\Wx\ Q\N~\xb (\Inhrl?

John Wa ne1, Di1eot01 Date
'11 

CALIFORNIA STATE HISTORIC PRESERVATION OFFICER

(2 Ox

(?Ma?a Wayne Donaldson, FAIA Date
State Histmic P1 eservation Of?ce1

State of California 1 Factor 3, Attachment 8, Page 19

 

 

OMB Approval No. 2501-0017

Grant Application Detailed Budget Worksheet
Name and Address of Applicant:

(Exp. 12/31/2015)

CA Dept. of Community Services and Dev.
2389 Gateway Oaks Drive, Suite 100
Sacramento, CA 95833-4246

Public reporting burden for this collection of information is estimated to average 3 hours 12 minutes per response,
including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. This agency may not collect this information,
and you are not required to complete this form, unless it displays a currently valid OMB control number.
Information collected will provide proposed budget data for multiple programs. HUD will use this information in the
selection of applicants. Response to this request for information is required in order to receive the benefits to be
derived. The information requested does not lend itself to confidentiality.

Revised 4/28/2016
Category

Detailed Description of Budget (for full grant period)
Applicant
Match

HUD Share
1. Personnel (Direct Labor)
Position or Individual
Project Director - L. Yamada
DTSC Program Manager (vacant)
Research Analyst-J. Zebley
AGPA- D.Graves
AGPA-T.Barrett
SSA-N. Saechao
Chief Financial Officer - L.Scott
Senior Accounting Officer-M.Wong
Budget Analyst-N.Nguyen
Contract Analyst-M. Bertacchi
Total Direct Labor Cost

2. Fringe Benefits
Project Director - L. Yamada
DTSC Program Manager (vacant)
Research Analyst-J. Zebley
AGPA- D.Graves
AGPA-T.Barrett
SSA-N. Saechao
Chief Financial Officer - L.Scott
Senior Accounting Officer-M.Wong
Budget Analyst-N.Nguyen
Contract Analyst-M. Bertacchi

Estimated
Hours
950
4,680
500
350
350
407
75
75
75
15

Rate (%)
38%
47%
24%
41%
41%
1%
46%
32%
40%
54%

Total Fringe Benefits Cost
3. Travel

Rate per
Hour
$37
$33
$27
$32
$27
$26
$40
$26
$29
$32

Estimated Cost
$35,150
$154,440
$13,500
$11,200
$9,450
$10,576
$3,000
$1,950
$2,175
$480
$241,921

$35,150
$154,440
$13,500
$11,200
$9,450
$10,576
$3,000
$1,950
$2,175
$480
$241,921
HUD Share

Base
Estimated Cost
$35,150
$13,448
$154,440
$72,587
$13,500
$3,186
$11,200
$4,592
$9,450
$3,875
$10,576
$106
$3,000
$1,380
$1,950
$624
$2,175
$870
$480
$259
$0
$100,927

$13,448
$72,587
$3,186
$4,592
$3,875
$106
$1,380
$624
$870
$259
$0
$100,927

3a. Transportation - Local Private Vehicle

Subtotal - Transportation - Local Private Vehicle

Mileage

$0

$0

$0

1

$0

Other
Federal
Share

$0
Other
Federal
Share

$0
Other HUD
Funds

Estimated Cost

1

State of California

$0
$0
Applicant
Other HUD
Match
Funds

Applicant
Match

HUD Share
Rate per
Mile

Other HUD
Funds

$0

$0
Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0

$0

$0

State Share Local/Tribal
Share

$0

$0

Other

Program
Income

$0
$0
form HUD-424-CBW (2/2003)

$0

Factor 4, Attachment 1, Page 30

 3b. Transportation - Airfare (show destination)
Maravilla Foundation

Grant Application Detailed Budget Worksheet
Detailed Description of Budget
Applicant
HUD Share
Match
Trips
Fare
Estimated Cost
2
$200.00
$400
$400

HUD Mandatory Training & Conference
Conference #1
Conference #2
Conference #3

2
2
2

$700.00
$700.00
$700.00

Subtotal - Transportation - Airfare

3c. Transportation - Other
Rental Car - QA/QC
Maravilla Foundation

Quantity

HUD - Mandatory Training and Conference
Conference #1
Conference #2
Conference #3
Subtotal - Transportation - Other

3d. Per Diem or Subsistence (indicate location)
CSD QA/QC Monitoring
Maravilla Foundation

Total Equipment Cost

$4,600

$4,600
HUD Share

Estimated Cost

2

$180.00

$360

$360

2
2
2

$300.00
$300.00
$300.00

$600
$600
$600
$2,160

$600
$600
$600
$2,160
HUD Share

Rate per
Day
7

$1,225

$1,225

2 $1,750.00
2 $1,750.00
2 $1,750.00

$3,500
$3,500
$3,500

$3,500
$3,500
$3,500

$11,725
$18,485

$11,725
$18,485
HUD Share

Unit Cost

Estimated Cost
$0
$0
$0
$0
$0

$0
2

State of California

$0
$0
Applicant
Other HUD
Match
Funds

$0
$0
Applicant
Other HUD
Match
Funds

Estimated Cost

$175.00

Subtotal - Per Diem or Subsistence
Total Travel Cost

Quantity
4. Equipment (Only items over $5,000 Depreciated value)

$1,400
$1,400
$1,400

Unit Cost

Days

HUD - Mandatory Training and Conference
Conference #1
Conference #2
Conference #3

$1,400
$1,400
$1,400

Other HUD
Funds

2

$0
$0
$0
$0
Applicant
Other HUD
Match
Funds

$0

$0

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0
$0

$0
$0
$0
$0
State Share Local/Tribal
Share

$0
$0
Other

$0
$0
Program
Income

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

$0

$0

$0
$0
form HUD-424-CBW (2/2003)

$0

Factor 4, Attachment 1, Page 30

 Grant Application Detailed Budget Worksheet
Detailed Description of Budget
5. Supplies and Materials (Items under $5,000 Depreciated Value)
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
5a. Consumable Supplies
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Subtotal - Consumable Supplies
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
5b. Non-Consumable Materials
$0
$0
$0
$0
$0
$0
Subtotal - Non-Consumable Materials
$0
$0
$0
Total Supplies and Materials Cost
$0
$0
$0
Applicant
HUD Share
Rate per
Match
Days
Day
Estimated Cost
6. Consultants (Type)
$0
$0
$0
$0
$0
$0
Total Consultants Cost
$0
$0
$0
Applicant
HUD Share
Match
7. Contracts and Sub-Grantees (List individually)
Quantity Unit Cost Estimated Cost
7a. Maravilla Foundation
125
$18,915
$2,364,362
$2,114,362
$250,000

Total Subcontracts Cost

$0
$2,364,362

$2,114,362
3

State of California

3

$250,000

Other HUD
Funds

$0
Other HUD
Funds

$0
$0
Other HUD
Funds

$0
Other HUD
Funds

$0

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0
$0

$0
$0
$0
$0
State Share Local/Tribal
Share

$0
$0
Other

$0
$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

$0

$0

$0
$0
form HUD-424-CBW (2/2003)

$0

Factor 4, Attachment 1, Page 30

 8. Construction Costs

8a. Administrative and legal expenses

Subtotal - Administrative and legal expenses

8b. Land, structures, rights-of way, appraisal, etc

Subtotal - Land, structures, rights-of way, …

8c. Relocation expenses and payments

Subtotal - Relocation expenses and payments

8d. Architectural and engineering fees

Subtotal - Architectural and engineering fees

8e. Other architectural and engineering fees

Subtotal - Other architectural and engineering fees

State of California

Grant Application Detailed Budget Worksheet
Detailed Description of Budget
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
4

4

Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

$0

$0

$0
$0
form HUD-424-CBW (2/2003)

$0

Factor 4, Attachment 1, Page 30

 8f. Project inspection fees

Subtotal - Project inspection fees

8g. Site work

Subtotal - Site work

8h. Demolition and removal

Subtotal - Demolition and removal

8i. Construction

Subtotal - Construction

8j. Equipment

Subtotal - Equipment

8k. Contingencies

Subtotal - Contingencies

8l. Miscellaneous

Subtotal - Miscellaneous
Total Construction Costs

State of California

Grant Application Detailed Budget Worksheet
Detailed Description of Budget
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
$0
5

5

Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
$0

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

$0
$0

$0
$0

$0
$0
$0
$0
form HUD-424-CBW (2/2003)

$0
$0

Factor 4, Attachment 1, Page 30

 9. Other Direct Costs
Telecommunications, advertising, printing, postage
X-Ray Fluorescence (XRF) Lead Paint Analyzer

Grant Application Detailed Budget Worksheet
Detailed Description of Budget
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
1
$19,593
$19,593
$19,593
1
$4,713
$4,713
$4,713
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

Other HUD
Funds

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

Total Other Direct Costs

$24,306

$24,306

$0

$0

$0

$0

$0

$0

$0

Subtotal of Direct Costs

$2,750,000

$2,500,000

$250,000

$0

$0

$0

$0

$0

$0

HUD Share
10. Indirect Costs

Type

Total Indirect Costs
Total Estimated Costs (Subtotal Direct + Total Indirect)

Rate

Base

Other HUD
Funds

Estimated Cost

$0
$2,750,000

$0
$2,500,000
6

State of California

Applicant
Match

6

$0
$250,000

$0
$0

Other
Federal
Share

State Share Local/Tribal
Share

$0
$0

$0
$0

Other

Program
Income

$0
$0
$0
$0
form HUD-424-CBW (2/2003)

$0
$0

Factor 4, Attachment 1, Page 30

 Grant Application Detailed Budget Worksheet
Detailed Description of Budget

Analysis of Total Estimated Costs
1
2
3
4
5
6
7
8
9
10

Estimated Cost

Personnel (Direct Labor) $
Fringe Benefits
$
Travel
$
Equipment
$
Supplies and Materials
$
Consultants
$
Contracts and Sub-Grantees
$
Construction
$
Other Direct Costs
$
Indirect Costs
$
Total:
$
HUD Share:
Match:

(as percentage of
HUD Share)

241,921
100,927
18,485
2,364,362
24,306
2,750,000

$

2,500,000

$

250,000

Percent of
Total
9%
4%
1%
0%
0%
0%
86%
0%
1%
0%
100%

10%
form HUD-424-CBW (2/2003)

State of California

7

Factor 4, Attachment 1, Page 30

 OMB Approval No. 2501-0017

Grant Application Detailed Budget Worksheet
Name and Address of Applicant:

Category

Public reporting burden for this collection of information is estimated to average 3 hours 12 minutes per response,
including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. This agency may not collect this information,
and you are not required to complete this form, unless it displays a currently valid OMB control number. Information
collected will provide proposed budget data for multiple programs. HUD will use this information in the selection of
applicants. Response to this request for information is required in order to receive the benefits to be derived. The
information requested does not lend itself to confidentiality.

Detailed Description of Budget (for full grant period)
Applicant
Match

HUD Share
1. Personnel (Direct Labor)
Position or Individual
Field Manager -Manny Gonzalez
Field Coordinator - Claudia Guerrero
Outreach/Intake/Community Events(2)

Estimated
Hours
3,480
2,598
2,080

Rate per
Hour
$40
$18
$33

Total Direct Labor Cost

2. Fringe Benefits
Field Manager-Manny Gonzalez
Field Coordinator-Claudia Guerrero
Outreach/Intake/Community Events(2)

Rate (%)
14%
33%
47%

Base
$139,200
$46,766
$68,640

Total Fringe Benefits Cost
3. Travel

3a. Transportation - Local Private Vehicle

Subtotal - Transportation - Local Private Vehicle

Mileage

Rate per
Mile

Other HUD
Funds

Estimated Cost
$139,200
$46,766
$68,640
$0
$0
$0
$254,606

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0

$139,200
$46,766
$68,640

$185,966
HUD Share

$68,640
$0
Applicant
Other HUD
Match
Funds

Estimated Cost
$19,488
$15,433
$32,261

$19,488
$15,433
$0

$32,261

$67,182

$34,921

$32,261
Applicant
Match

HUD Share

State of California

(Exp. 12/31/2015)

Maravilla Foundation
5729 Union Pacific
Commerce, CA 9002

Estimated Cost
$0
$0
$0
$0
$0
$0
$0

$0

1

$0

$0
Other
Federal
Share

$0
Other HUD
Funds

$0

$0
Other
Federal
Share

$0

$0

State Share Local/Tribal
Share

$0

$0

Other

Program
Income

$0
$0
form HUD-424-CBW (2/2003)

$0

Factor 4, Attachment 1, Page 30

 Grant Application Detailed Budget Worksheet
Detailed Description of Budget
Applicant
HUD Share
Match
Trips
Fare
Estimated Cost
3b. Transportation - Airfare (show destination)
$0
$0
$0
$0
$0
$0
Subtotal - Transportation - Airfare
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
3c. Transportation - Other
VEHICLE LEASE ($800 x 20 Months x 2 Vehicles)
2
$16,000
$32,000
$32,000
VEHICLE GAS & MAINTENANCE-20 Months @ $400.00
20
$400
$8,000
$8,000
Outreach/Intake/Community Events
6
$1,000
$6,000
$6,000
$0
$0
$0
Subtotal - Transportation - Other
$46,000
$40,000
$6,000
Applicant
HUD Share
Rate per
Match
Days
Day
Estimated Cost
3d. Per Diem or Subsistence (indicate location)
$0
$0
$0
$0
$0
Subtotal - Per Diem or Subsistence
$0
$0
$0
Total Travel Cost
$46,000
$40,000
$6,000
Applicant
HUD Share
Match
Unit Cost Estimated Cost
4. Equipment (Only items over $5,000 Depreciated value)Quantity
$0
$0
$0
$0
Total Equipment Cost
$0
$0
$0

State of California

2

Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
$0
Other HUD
Funds

$0

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0
$0

$0
$0
$0
$0
State Share Local/Tribal
Share

$0
$0
Other

$0
$0
Program
Income

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

$0

$0

$0
$0
form HUD-424-CBW (2/2003)

$0

Factor 4, Attachment 1, Page 30

 Grant Application Detailed Budget Worksheet
Detailed Description of Budget
5. Supplies and Materials (Items under $5,000 Depreciated Value)
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
5a. Consumable Supplies
Office Supplies, postage, etc. $150 per month x 24 mths
24
$150
$3,600
$3,600
$0
$0
$0
$0
$0
$0
Subtotal - Consumable Supplies
$3,600
$3,600
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
5b. Non-Consumable Materials
Computers
2 $1,500.00
$3,000
$ 3,000.00
$0
$0
$0
$0
$0
Subtotal - Non-Consumable Materials
$3,000
$0
$3,000
Total Supplies and Materials Cost
$6,600
$3,600
$3,000
Applicant
HUD Share
Rate per
Match
Days
Day
Estimated Cost
6. Consultants (Type)
$0
$0
$0
$0
$0
$0
Total Consultants Cost
$0
$0
$0
Applicant
HUD Share
Match
7. Contracts and Sub-Grantees (List individually)
Quantity Unit Cost Estimated Cost
Clearances
125
$500
$62,500
$62,500
$0
$0
$0
$0
Total Subcontracts Cost
$62,500
$62,500
$0
3

State of California

3

Other HUD
Funds

$0
Other HUD
Funds

$0
$0
Other HUD
Funds

$0
Other HUD
Funds

$0

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0
$0

$0
$0
$0
$0
State Share Local/Tribal
Share

$0
$0
Other

$0
$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

$0

$0

$0
$0
form HUD-424-CBW (2/2003)

$0

Factor 4, Attachment 1, Page 30

 8. Construction Costs

8a. Administrative and legal expenses

Subtotal - Administrative and legal expenses

8b. Land, structures, rights-of way, appraisal, etc

Subtotal - Land, structures, rights-of way, …

8c. Relocation expenses and payments

Subtotal - Relocation expenses and payments

8d. Architectural and engineering fees

Subtotal - Architectural and engineering fees

8e. Other architectural and engineering fees

Subtotal - Other architectural and engineering fees

State of California

Grant Application Detailed Budget Worksheet
Detailed Description of Budget
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
4

4

Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

$0

$0

$0
$0
form HUD-424-CBW (2/2003)

$0

Factor 4, Attachment 1, Page 30

 8f. Project inspection fees

Subtotal - Project inspection fees

8g. Site work

Subtotal - Site work

8h. Demolition and removal

Subtotal - Demolition and removal

8i. Construction

Subtotal - Construction

8j. Equipment

Subtotal - Equipment

8k. Contingencies

Subtotal - Contingencies

8l. Miscellaneous

Subtotal - Miscellaneous
Total Construction Costs

State of California

Grant Application Detailed Budget Worksheet
Detailed Description of Budget
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
Applicant
HUD Share
Match
Quantity
Unit Cost Estimated Cost
$0
$0
$0
$0
$0
$0
$0
$0
$0
5

5

Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
Other HUD
Funds

$0
$0

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

$0

$0
$0
State Share Local/Tribal
Share

$0
Other

$0
Program
Income

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

Other
Federal
Share

$0
$0

$0
$0

$0
$0
$0
$0
form HUD-424-CBW (2/2003)

$0
$0

Factor 4, Attachment 1, Page 30

 9. Other Direct Costs
Miscellaneous Admin
Medical Exams / Blood Testing
Training
Lead Inspection/ Risk Assessment
HDP Project Design
Interim Controls/ Abatement/ Unit Costs
Non-Federal Match Contribution (Relocation, etc.)

Grant Application Detailed Budget Worksheet
Detailed Description of Budget
Applicant
Other HUD
HUD Share
Match
Funds
Quantity
Unit Cost Estimated Cost
1
$52,640
$52,640
$52,640
8
$125
$1,000
$1,000
6
$1,719
$10,313
$7,313 $
3,000
135
$518
$69,930
$69,930
125
$200
$25,000
$25,000
125
$13,467
$1,683,333
$1,625,000 $
58,333
125
$682
$85,258
$6,492
$78,766

Other
Federal
Share

State Share Local/Tribal
Share

Other

Program
Income

Total Other Direct Costs

$1,927,474

$1,787,375

$140,099

$0

$0

$0

$0

$0

$0

Subtotal of Direct Costs

$2,364,362

$2,114,362

$250,000

$0

$0

$0

$0

$0

$0

HUD Share
10. Indirect Costs

Type

Total Indirect Costs
Total Estimated Costs (Subtotal Direct + Total Indirect)

Rate

Base

Other HUD
Funds

Estimated Cost

$0
$2,364,362

$0
$2,114,362
6

State of California

Applicant
Match

6

$0
$250,000

$0
$0

Other
Federal
Share

State Share Local/Tribal
Share

$0
$0

$0
$0

Other

Program
Income

$0
$0
$0
$0
form HUD-424-CBW (2/2003)

$0
$0

Factor 4, Attachment 1, Page 30

 Grant Application Detailed Budget Worksheet
Detailed Description of Budget

Analysis of Total Estimated Costs
1
2
3
4
5
6
7
8
9
10

Estimated Cost

Personnel (Direct Labor) $
Fringe Benefits
$
Travel
$
Equipment
$
Supplies and Materials
$
Consultants
$
Contracts and Sub-Grantees
$
Construction
$
Other Direct Costs
$
Indirect Costs
$
Total:
$
HUD Share:
Match:

(as percentage of
HUD Share)

254,606
67,182
46,000
6,600
62,500
1,927,474
2,364,362

$

2,114,362

$

250,000

Percent of
Total
11%
3%
2%
0%
0%
0%
3%
0%
82%
0%
100%

12%
form HUD-424-CBW (2/2003)

State of California

7

Factor 4, Attachment 1, Page 30

 State of California
Department of Community Services and Development
Lead-Based Paint Hazard Control Grant Program
2016 FY NOFA Application - Budget Narrative
This narrative provides the detailed explanations of the line items listed in the Budget Summary
for the Department of Community Services and Development (CSD) for the Lead-Based Paint
Hazard Control (LBPHC) program Round 22 grant and expenditures for the 36-month project
commencing July 1, 2016, and ending June 30, 2019.
1. Personnel (Direct Labor)
Ten positions listed in this section include: Project Director, Lorraine Yamada; Program
Manager, vacant; Research Analyst, Joshua Zebley; Quality Assurance Inspectors, Tom
Barrett and Duane Graves; Analyst, Nai Saechao; Chief Financial Officer, Lee Scott; Senior
Accounting Officer, Sau Wong; Budget Analyst, Nancy Nguyen; Contract Analyst, Mia
Bertacchi.
The net cost attributed to these positions is estimated at $241,921 as follows:
 Project Director, Lorraine Yamada carries the classification of Staff Services
Manager I (SSM I). She will spend 15% of her time on administrative functions at a net
cost of $37,150.
 Program Manager, vacant, will carry the classification of Research Analyst II and will
spend 75% of his/her time dedicated to the day-to-day management of the program at a net
cost of $154,440.
 Program Analyst, Joshua Zebley carries the classification of Research Analyst II. He
will spend 8% of his time on the day-to-day functions of the program and assisting the
Program Manager in planning, evaluating, programmatic and fiscal monitoring, and
collaborating on formulating reports at a net cost of $13,500.
 Quality Assurance Inspectors, Tom Barrett and Duane Graves carries the classification
of Associate Governmental Program Analyst (AGPA). They will each spend 6% of their
time on conducting LBPHC Inspections and preparing output reports with their identified
observations and findings. Tom Barrett’s net cost is $9,450 and Duane Graves’ net cost is
$11,200.
 Analyst, Nai Saechao carries the classification of Staff Services Analyst. She will spend
7% of her time assisting the Program Analyst in the set up and
maintenance of the unit files, tracking required documentation, entering data, maintaining
database current, and obtaining the monthly expenditure reports for fiscal reporting at a
net cost of $10,576.

State of California

Page 1

Factor 4, Attachment 2, Page 30

  Chief Financial Officer, Lee Scott carries the classification of Staff Services Manager
II. He will spend 1% of his time dedicated to the financial oversight of the program at a
net cost of $3,000.
 Senior Accounting Officer, Sau Wong carries the classification of Senior Accounting
Officer. She will spend less than 1% of her time overseeing federal funds
encumbrances, contract payments and close-out reporting at a net cost of $1,950.
 Budget Analyst, Nancy Nguyen carries the classification of Associate Budget Analyst.
She will spend less than 1% of her time on the financial oversight of the budget at a net cost
of $2175.
 Contract Analyst, Mia Bertacchi carries the classification of Associate
Governmental Program Analyst (AGPA). She will spend less than 1% of her time in
contract development and compliance with administrative requirements at a net cost of
$480.
2. Fringe Benefits
CSD estimates fringe benefits at $100,927 for administrative and program activities.
Please see the budget detail for the fringe benefit rate used for each staff.
3. Travel
This budget category is broken down into four subcategories. The subcategories and their
respective costs are: airfare at $4,600; other transportation at $2,160; and per diem at
11,725. The total cost for travel is estimated at $18,485.
a. Transportation – Local Private Vehicle
N/A
b. Transportation – Airfare
This category covers the cost of three main activities.
The first activity covers the cost of the Program Manager and Quality Assurance
Inspector or Program Analyst traveling by plane to Maravilla to conduct
Quality
Assurance Inspections on-site inspection monitoring to ensure CBO program is in
contractual compliance. The airfare is estimated to be $400.
The second activity covers the cost for the Project Director and Program Manager
attending two mandatory HUD-sponsored national conferences and one training
workshop. The airfare to the conferences and training is estimated at a total of $4,200.

State of California

Page 2

Factor 4, Attachment 2, Page 30

 c. Transportation – Other
This category covers the cost of a rental car for 2 trips to Los Angeles county for
QA/QC on-site inspection monitoring at a total cost of $360 and 6 days for three, twoday HUD sponsored National conferences at a cost of $1800.
d. Per Diem or Subsistence
The State of California per diem rate varies according to the start and end of an
individual’s travel and whether it is out-of-state or in-state travel.
Based on a 24-hour trip, the per diem rate for out-of-state travel is $327.50. This
category covers the cost of 12 days per diem, hotel and conference fees for the Project
Director and Program Manager to attend HUD-sponsored national conferences and
workshop. The estimated cost is $10,500.
Based on a 24-hour trip, the per diem rate for in-state travel to southern
California is $156. This category covers the cost of 7 days per diem and hotel to conduct
QAI inspections in Los Angeles County. The estimated cost is $1,225.
4. Equipment - CSD will not incur the cost of any equipment over $5,000.
5. Supplies and Materials.
5a. Consumable Supplies -CSD will not incur any costs in this category.
5b. Non-Consumable Materials - CSD will not incur any costs in this category. 6.
Consultants - CSD will not incur any costs in this category.
7. Contracts and Subcontracts
CSD currently has established contracts with one CBO to provide outreach, education, unit
enrollment and eligibility, lead-based paint inspections/risk assessments, healthy home
assessments, project design and scope of work for units, relocation of occupants, direct delivery of
LBPHC remedial work, and arranging for licensed contractors to perform clearance reports.
The total costs for the CBO to provide LBPHC is estimated at $2,364,362. This includes
match of $250,000 to include administrative costs, program support, and direct hazard control
for the LBPHC Program.
8. Construction Costs - CSD will not incur any costs in this category.
9. Other Direct Costs

State of California

Page 3

Factor 4, Attachment 2, Page 30

 This category includes, telecommunications, postage, advertising, and printing. The total
direct costs are estimated at $19,593 and an X-Ray Fluorescence (XRF) Lead Paint Analyzer
resourcing estimated at $4,713.
10. Indirect Cost - CSD will not incur any costs in this category.

State of California

Page 4

Factor 4, Attachment 2, Page 30

 Maravilla Foundation Budget Narrative
1. Personnel
Maravilla’s staffing plan is designed to meet the goals and objectives of the HUD NOFA
Round 22 Lead Hazard Control program to ensure program success. The Field Manager
will work 3480 hours in a two period. The Field Coordinator will work a total of 2598
hours in a two- year period and an Outreach/Intake staff will work a total of 2080 hours
in a two year period. Total cost is $185,966.
2. Fringe Benefits
The fringe benefits are reflective of standard employee benefits including worker’s
compensation, health benefits and State unemployment insurance funds $34,921.
3.a. Travel
N/A
3.b. Airfare
N/A
3.c Transportation Other
This section reflects costs for vehicle lease, gas and maintenance, and taxes for up to a 20
month period to conduct program activities.$40,000 HUD Share and travel for
outreach/intake in match of $6,000.
3.d. Per Diem
N/A
4. Equipment
N/A
5.a. Consumable Supplies
This section reflects costs for consumable supplies such as office supplies, postage, etc.
to meet the goals and objectives of the grant. Total cost is $3,600.
5b. Non Consumable Supplies
This section reflects costs for non-consumable supplies such as computers. Total cost is
$3,000.
6. Consultants
N/A
7. Contracts and Sub-Grantees
These costs are for third party clearances with Barr and Clark Company. $62,500.
8. Construction
N/A

State of California

Page 1

Factor 4, Attachment 2, Page 30

 Maravilla Foundation Budget Narrative
9. Other Direct Costs
These costs are for:












Miscellaneous admin costs include facilities and utilities, salaries and benefits for
administrative support including supervision, accounting, audit, human resources,
information technology and other activities that are not readily identified with a
particular grant or project function but are necessary for the general operation of
the organization. $52,640
Lead Worker Medical Exam and Blood Testing for worker medical exam and lead
blood testing for the purpose of evaluating employees’ condition to perform lead
hazard reduction services $1,000
Training including both and external including labor costs, training materials,
admissions and travel expenditures-$7,313 HUD Share and $3,000 match
Lead Inspection Risk Assessment includes actual cost of conducting a lead-based
paint inspection, risk assessment, or a combination of both in accordance with
HUD guidelines and CSD policies. The cost also include associated laboratory
and travel costs $69,930
HDP Project Design $25,000
Interim controls/abatement includes actual costs associated with delivery of lead
hazard control services/unit costs including, labor (staff time), materials,
subcontractors, equipment, disposal fees, permits, travel, EBL Reserve, water as
allowed for OSHA and like activities $1,625,000 HUD Share and $58,333 will be
non-federal match
Relocation includes actual cost to relocate the household where lead hazard
control services would be performed and in compliance with CSD relocation
policy $6,492 HUD Share and $78,766 will be non-federal match

Total Other Direct Cost is $1,787,375 HUD Share and $140,099 in NonFederal Match.
10. Indirect Costs
N/A

State of California

Page 2

Factor 4, Attachment 2, Page 30

 If I 51W) .
:11 unoA1?101?1jf

RK

meq-iae??

I 1113111212016 1

Ms. Michelle Miller, Acting Director

Of?ce Of Healthy Homes and Lead Hazard Control 
U. S. Department of Housing and Urban Development-
451 7th Street SW Room 8326

Washington DC 20410

Dear Ms. Miller:

Maravilla Foundation is pleased to support the Department of Community Services and

Program. This application is exciting because it continiies the model of combining lead
hazard control services .With our current Low-Income Home Energy Assistance Program
and Department of Energy Low-Income Weatherization Aesistance Program in targeted
units. Even though our weatherization crews are working lead-Safe, this layering of
programs provides concurrent service delivery to our client base This proposal to layer
these programs could and Should be replicated by our peers throughout California and the
nation.-

As a community-based orgamZation Serving low-income residents Maravilla Foundation
makes every effort to recruit from our low?income community to ?ll vacant positions in
the Weatherization program It is our practice to promote experienced Weatherization
staff to the lead hazard control creW.

Maraviila Foundation has been fortunate to have long~tern1 relationShipis and entered into 
contracts with the State of California Department Of Community Services and
Development. Services include the following:

I Weatherization and energy conservation services to over 110, 000? units.
a Furnace repair and replacement services to over 25,000 units

I 9 Energy conservation Workshops, along With ongoing one On one counseling to over

340, 000 families.

Utihty payment services to over 140,000 families

Lead Hazard Control activities and Inspection Services to over 810 units, through.

United States Department of Honsing and Urban Development RonndAl-,so including referrals of children with eleVated
blood lead levels from the Los Angeles County Department of Health Services .
Childhood Lead Poisoning Prevention Program

57.29 E11515 Union Paci?c 0 Cammerce, CA 90022? (323) 869-4600 Fax: (323) 721 0257 I I
State of California I I Factor 4, Attachment 3, Page 30 

 

 

Maravrlla Foundation is a full-service, state- certi?ed lead inspection and ahatement l_
contractor One' of the that companies to receive California certification in 1994, 
Maravilla Foundation has become a leader in lead health hazard reduction and

envnonmental controls A Our team of highly?trained and ?eld experienced

competent in meeting the challenge of any lead hazard control MaraVilla

Foundation currently employs four lead?related construction professmnals They include
one Inspector/Risk Assessor, who IS also the Supervisor, and three werkers.

MaraVilla Foundation appreciates the opportunity to serve our cominunity by providing
lead hazard control inspection and work concurrently with the installation of
weatherization. With this funding, Maravilla Foundation Will commit to combining the
Lead Hazard Control Program with the LIHEAP and DOE WAP in priVately-oWned
residential unitS targeting pre- -1978 units with children under age siX, Maravilla
Foundation Will provide- outreach and intake of households that meet the criteria of the
Lead Hazard Control Program Maravilla Foundation Will also provide the res1dents with .
written and oral inforination (in lead hazards and provide referrals for _lthe target age
children to receiVe blood load testing. Maravilla Foundation? 3' inspection staff Will
conduct the initial inspections/risk assessments; develop project deSigns and will contract
with independent third party inspectors for the ?nal clearance inspections We Will
maintain lead hazard control Crews with the proper State of; California ceiti?cations to
complete the work .In addition we will Work in partnership at the local level with the
health and housing departments in identifying units to be served Maravilla Foundation
will also cooper-ate with CSD in- data and fiscal reporting, all monitoring, and quality
control and quality assurance actiVities. A

Maravilla Feundation expects to match the proposed amount of its award with
approXimately $250, 000. in non?federal funds from private utilities, local funding,? in-
kind contributions owner contributions and CDBG funds. Contributions Will he need for
eligible direct projeCt costs 6; g, cash, telecation materials and labor.

MaraVilla Foundation looks forward to being a full partner in this continuing effort to
prOVide slead hazard control services in the homes of the low-income residents of our
take great pride in serving our community

Sincerely,

 
    

Executive

Maravill oundation

Factor 4, Attachment 3, Paigew370
State of California

 

 

Lee Piacentini Scott

Sacramento, CA 

PROFESSIONAL EXPERIENCE

 

or Department of Community Services anti Development, Sacramento, CA October 2015 Present

Chief Of?cer

0 As the department?s Chief Financial Officer, it is my primary responsibility to ensure that CSD is in compliance
- with the State Controller?s Of?ce (SCO) and Department of Finance (DOF) ?scal policies, procedures and laws in

- preparation of the budget-and in maintaining and reporting accounting information.

0 Develop and oversee the implementation of policies and procedures for accounting, budgets, federal grant
reporting, program funding allocations, and ?scal policy and analysis. 

0 Develop and oversee the implementation of policies and procedures to ensure proper ?scal compliance between
CSD and the tron-pro?t and local governmental agencies under contract with CSD.

0 Provide guidance to program division managers and staff to'ensure allowability and proper payment of
expenditures, preparation of budget documents, reporting of expenditures and other accounting information,
program funding allocations, and grant reporting and tracking. 

0 Develop financial policies and procedures for the department?s local assistance and support expenditures.

0 Prepare annual plans and reports submitted to the SCO, DOF, and Bureau of State Audits.

Prepare the Chief Deputy Director and/or the Director to testify in front oftire Legislature. This includes but' rs not
limited to the CSBG State Plan and ?scal hearings.

- Ensures that the Department as in compliance with a ll federal reporting requirements.

0 Oversee the monitor ing of all federal and/or state funds received at CSD, and ensure that staff are capturing,
managing and monitoring carry over dollars.

5 Oversee the monitoring of the department?s budgetary status by fund type and unit and program projections.

9 Provide Deputy Director Administrative Services with a status report ofthe 3 expenditures
compared to allotments, by cost center.

4! Provide Division managers with their annual Division allotments to enable thorn to track expenditures to their
allotments

'0 Monitor the development of Budget Change Proposals (BCPs) and other budgetary documentation, including
Grant Funding Proposals

- Develop and oversee the implerirentation ot training programs to assist staft contractors and non proirts and local
governmentalagencies in submitting correct ciaim schedules and other accounting and related information.

0 Plans and participates in the workload of the Financial Services Unit. I

0 Oversees that written procedures are developed and implemented for Financial Services Section functions.

0 Supervise, mentor and evaluate staff performance. Identi?es and meets staff training needs.

0 Serve as the department?s Chief Fiscal Of?cer managing the departmentfs accounting functions: reviewing and
approving Claim Schedules; monitoring and yearly'closing cycles and ensuring proper reports are
generwated reviewed and disseminated.

Monitor ?scal data in CA and the department?s on- ~iine computer systems e. ensuring that
per iodlc reconciliations occur as required by Federal and State ?scal rues)

CA Department ofF/u?ance, Sacramento, CA September 2013 - October 2015 .
Staff Finance Budget Analyst .

- Served as the Finance budget lead for various departments including-the Deparnnent of Community Services and
Development, Department of Rehabilitation, Department of Child Support Services, Department of Health Care
Services, and the Commission on State Mandates.

0 Performed extensive budget preparation duties?including reviewing, analyzing and making recommendations on
Budget Change Proposals, local assistance estimates, policy bills, regulations, Governor?s Office Action Requests,
budget revisions, and changes to estabiished positions. .

State ofCaIimeia - . .m m,
actor 1, Attachment 1, Page 1

 

 

Presented analyses of budget proposals in brie?ngs with the Director of Finance, Legislative Analyst 3 O??ice,
and legislative staff.

Facilitated meetings and consulted with departmental sta?F, California Health and Human Services Agency,
Commission on State Mandates, legislative consultants, and a variety of stakeholders and advocates to resolve
programmatic and ?scal problems. .
?i?estif? ed to the Legislature and defended the Administration?s preposals during budget hearings.

Comdinated various drills and provided guidance to departmental budget officers to ensure timely completion of
drills.
I Developed and conducted trainings for budget and policy review.
CA Human Services Agency, Sacramento, CA . January 2012 September 2013

StafiScI'vices Manager i - Administration Unit

0
contracts.
I Manage six sta?? in the Administration Unit for the Of?ce of the Secretary.
0 Guided and developed staff in assignments (Finance, Governor?s Office and drills).
- Approved timecards, delegated and provided feedback to adhere to all deadlines.
0 Manage and review Budget Change Proposals, Premise Letters, and November and May Estimates with six
Assistant Secretaries for all CHHS departments.
0 Manage the of the Secretary Budget
0 PI ovided cost benei' analysis foI new puI chases and realized of?ce savings for the CHI IS budget by
monitoring spending.
0 Work together with Department of Social Services on Finance Drills, Schedule 8?s, Form 33, and Schedule 7A.
0 Chair a sub committee for the California Governors Of?ce of Business and Economic Development
I Coordinate department submissions of interagency Agreements for for CHHS.
0 Assist with managing the Federal Budget (Aging and Disability Resource Connection Program)
0? Assist the entire of?ce with personnel needs (New hires, Open Enrollment). explained PML notices from R.
Assisted of?ce with Catastrophic leaves, FMLA, etc.
0 Work with External Affairs on press releases and Updating the CHHS intranet and interact.
CA Department ofDevelopmem'ol Services, Sacramento, CA October 2009 2011'

Associate Budget Analyst

Store 




River Community College

0

grate ofCalifornia .. or 

Lead on supplementary schedules (Schedule 7A, 8), Lead on Schedule 23, lOs/lORs, 607s. 

Perform a full range of administrative support functions including budgeting, oversight, personnel and

Coordinated November and May Revision Estimates fer' both Level of Care and Non-Level of care staffing.

Lead on Budget Change Proposals and Spring Finance Letters.
Lead on program updates, new major assumptions, Finance drills and schedules.

Total involvement with the hacking of actions taken throughout the can eat and budget year (tracked by
position, fund, salaryand wages benefits, DIME, Program and DC Program). Tracked
Position Control, i/A contracts and expenditure projections.

Computer Skills: Monarch, CALSTARS, Microsoft Excel, Word, PowerPoint, Outlook

EDUCATION

Bachelor of Sciences Degree in Business Administration; Accountancy Concentration.
A i?tillations: Beta Alpha Psi, CSUS Accounting Society and Institute of Management Accountants

Associate of' Arts Degree in Liberal Arts

Fact01 1, Attachment 1 ,Page 1/

 

 

Lorraine Yamada
1-S-Way
Elk Grove, CA 95757
(916) 576* 13 (Work)

(916)- (Cell)

Work Experience

Department of Community Services and Development
Staff Services Manager i Lead Hazard Control Prograleuality Assurance Program

In November 2010 - Present - Perform as Project Director for the Lead Hazard Control

Program In providing oversight and managing federal funds allocated to network
of Community~Based Organizations. Direct the work of the Program Manager in the day-
to- day operations of the LHCP program. Provide guidance and leadership to staff to 
ensure goals and objectives are met. Manage the newly formed Quality Assurance Unit
in carrying out the duties of overseeing the departments 3rd party inspection contractor.
Develdp program policies and procedures in conducting 3rd party inspections. Approve
all 3?d party inspector invoices and manage the daily contractual requirements
established to carry out inspection activities Provide guidance and direction to in house
Inspectors

Department of Community Services and Development
Staff Services Manager Human Resources

March 2010 November 2010 Oversee the human resources department and business
services u'nit. Perform all aspects pertaining to classification and pay, as Well as
transactions for all human resource employees. Plan, direct, and coordinate activities
performed by both human resources and business services. implement department
policies and procedures related to personnel rules and regulations Serve as part of the
Executive Staff team.

Department of Community Services and Development
Staff Services Manager Field Operations, Area CIEnergy Services Field Operations

August 2005?~ March 2010- Manage Staff Services Governmental
Program in the Programs; Manage entire network of agencies for
the Energy Programs. See below for primary responsibilities.

4* March 2001 4 July 2005 Manage Staff Services Governmental
Program in the Field Operations Unit, Area 0 (Southern California) assigned to
monitor the Community Sen/ices Block Grant, Low?Income Home Energy Assistance
Program Department of Energy Weatherization Assistance Program (DOE)
Federal Programs, as well as many other grants administered by CSD. 

?State of California 1' . . 
I I Page 1

 

i

 

Primary responsibilities included:

Supervise plan, direct, review and evaluate the work of Field Operations staff;

Conduct all personnel actions Including hiring, promotions, transfers, Family Medical
Leave Act and Reasonable Accommodation requests;

Maintain unit?s annual budget and identify purchasing needs to accomplish unit?s goals.
Implement policies and procedures as it relates to the Department goals and
objectives;

Evaluate individual staff performance and provide work improvement counseling to
correct performance deficiencies and initiate any progressive discipline actions;
Mentor/coach staff for career development;

Make recommendations on Sustained Superior Accomplishment Awards nominations;
Ensure that policies and procedures are in place and that deadlines are met and provide
guidance and followup to staff on individual performance.

Coordinate work products with other units (CSBG, Audits, Financial Services Human
Resources etc.) to ensure appropriate action 13 being taken; 
Oversee monitoring activities and report writing and followup;

Provide training to staff to ensure consistency of work products;

Respond to Contractor Issues and provide input to staff in providing prompt and effectiVe
customer service;

VV VV

Department of Community Services and Development
AGPA Field Operations, Areas Band 
January 1995 March 2001

Primary responsibilities included:

Senior Lead Analyst (2 1/2 Years)

Oversee the work activities of unit staff to ensure program goals and objectives are met.

Review and approve analyst assignments and make recommendations to management
on the completion of unit projects.

Facilitate team special projects for submission to CSD management.

Ensure unit staff has the tools necessary to complete projects and provide training and
guidance as necessary on all CSD contracts.

Organize the workflow of unit staff to meet priorities and deadlines

Provide first level review of CSD contract work plans budgets, contraCt amendments

and Close outs Reports submitted by contractors.-

Provide first level review of contractor ?scal and programmatic reports and assist unit
staff on follow up items as required to ensure performance goals are being met

Facilitate CSD Workshops, and serve as a presenter

Assist in the development of unit policies and procedures 

Participate in the strategic planning of annual unit goals

Represent CSD at national conferences and Workshops.

Advise Field Operations Management on matters relative to the performance of unit staff,

State of California

Factol 1, Attachment 1, Page 1

 

 

and make recommendations on personnel matters.

Keep Field Operations Manager informed of all issues related to and
provide ongoing technical expertise on CSD programs. .

Review outgoing CSD correspondence to verify accuracy prior to review and signature of
CSD management. 

Department of Community Services and Development
AGPA - Program, Development and Support Unit
December 1992 December 1994 

Primary reaponsibilities included:

Assisted the Staff Services Manager-l on the development and implementation of the
United States Department of Energy State Plan, and Department of Energy (DOE)
contract. Conduoted analyses of DOE information and made recommendations to 7
management for implementation. Provided technical assistance on DOE program ?and
reporting for CSD staff and network. Prepared curriculums and provided 
presentations and training for CSD community-based organizations. Prepared legislative
bill analyses. Maintained statewide vehicle inventory system. Maintained agency
tracking of requirements with the State Contractor's Licensing Board. Prepared Energy
Program budgetary reports affecting personnel and non-personnei expenditures as
required by federal law for submission totthe Department of Energy.

Career'Development Training

Basic Weatherization 1995

Blower Door/Duct Blaster 1995 

Combustion Appliance Safety 1995 2013

Management Certification - Sacramento State College 2008

State of California

actor] ??achment_i ,E?a?ge i

 

 

STATE OF CALIFORNIA
DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT

 

 

 

DUTY STATEMENT
Employee Name Classification Name Position Number
. . . Staff Services Manager ll 016-2604801003
Division/Unit Date

Energy Environmental Services

SUMMARY OF RESPONSIBILITIES

Under the general direction of the Deputy Director of'Energy and Environmental Services, the
incumbent is responsible for the planning, oversight, and performance of the Field Operations Unit,
Quality Assurance/ Lead Hazard Control Unit, and Utility and Fuel Assistance Unit. The incumbent is
the primary consultant and advisor to the Deputy Director on matters relative to functions, activities, and
responsibilities for these units. Duties include but are not limited to the following:

Description of Essential Functions:

50% Program Pianninq and Oversight 

0 Plan, direct, monitor and evaluate through Staff Services Manager ls the work activities of staff
assigned to the Field Operations Unit, Quality Assurance/Lead Hazard Control Unit, and Utility
and Fuel Assistance Unit. Evaante staff performance, provide work improvement counseiing
and training, assist with staff development, and make personnel action recommendations to

. Deputy Director.

. Lead internal collaboration efforts to enhance program monitoring and quaiity assurance
program to ensure that areas of risk are properly evaluated to prevent fraud, waste and abuse.
Develop monitoring methods and strategies that are cost effective and provide guidance to
SSMIs to ensure implementation.

. Manage performance of energy providers to ensure compliance with federal and state
requirements, ensure program integrity, and evaluate internal quality control programs of local
administrators of weatherization.

. Oversee the development and implementation of policies, procedures and program/inspection
protocols. Provide guidance to to ensure implementation

1 Management of the third? ?party inspection contract to ensure deliverables are met.

. Oversee the development of the bi-annual grant application to sustain Lead Hazard Control
Program and oversee program implementation and performance.

. Collaborate with IT unit to ensure implementation of automated system changes.
Facilitate annual LIHEAP program start up efforts which includecoordination with State
Controller?s Office and utility companies statewide. .

. Oversee Call Center functions to ensure customers are referred to services and customer
complaints are addressed. Facilitate phone system upgrades In collaboration with CSD IT unit
and vendor.

. Participate In various stakeholder meetings, workgroups, and quarterly provider meetings.

30% Enforcement and Audit Function
. Primary point of contact for federal and state audits and responsible for responding to audit
findings and corrective action as it relates to programmatic issues

State of California - - Factor I-Attachment 1 Page 1

 

SSM ll Duty Statement . I Page 2 of 4

. Manage complicated enforcement matters tn collaboration with audit energy units and
CSBG.

. Advise the Deputy Director and Director of sensitive compliance matters that may have an
impact on Energy programs and interests.

20% Training and Technical Assistance Function

. Develop training methods to ensure that staff, third-party inspector, and the provider network 
are informed of program eligibility requirements, policies and procedures, monitoring and
inspection standards, and automated system changes via regular staff meetings, regional
workshops, webinars, and quarterly provider meetings.
Respond to more sensitive service provider inquiries or concerns.

. AsseSs and coordinate training and technical assistance offerings to providers to strengthen
agency compliance and performance.

?_L_I_pervision Receivedzi
Position will report to the Deputy Director of the Energy and Environmental Services Unit.

Supervision Exercised:
Position is required to direct, and oversee large technical staff performing complex work. Direct reports

include: 6 - Staff Services Manager 

Administrative Responsibility: 
Achieve the goats and missions of the Energy and Environmental Services Unit using appropriate state
. civil services laws and rules, including the State Administrative Manual, Department of Personnel
Administration, State Personnel Board, Department of Finance, State Controllers, Information
Technology policies. 

Personal Contacts:

CSD Director and Chief Deputy Director, Board of Directors and Executive Directors and Program
Managers with the Community Service Provider network, utility company representatives, federal
government staff and the CPUC Low Income Oversight Board or subcommittees.

Actions and Consequances:

Failure to perform the duties of the position in a timely, responsible manner could result In the
department not receiving appropriate funding to continue assisting low-income individuals who receive
energy, lead, Weatherization, and cash assistance.

PERFORMANCE EXPECTATIONS:

- Exercise initiative in recommending and/or implementing methods, procedures or

policies. that contribute to the ef?cient and effective operation of the off ce

. Communicate effectively both orally and in writing at all levels legislators, legislative
aides, agency management and daily contacts.
Administer Department goals and missions.
Reason both logically and creatively.
Deliver public information in a well-? developed presentation.
Develop a weli- established working relationship with 40+ non? pro?t and local government
community agencies.
. Positive leadership and the ability to generate enthusiasm for agency and divisional

goals, policies, and projects.

State of California Factor 1, Page 1

 

SSM ll Duty Statement Page 3 of4

Travel to all areas of California as assigned, and as needed.

CHARACTERISTICS:

Customer Service Personi?es number one objective, which is to provide clear,
correct, courteous, complete, concise and competent services to all internal and external
customers. . 

Leadership Possesses a natural ability and keen desire to manage projects and mentor
and guide staff, as well as internal and external customers. Demonstrates and
encourages creativity and proactive problem-solving.

Credibility and integrity Understands internal and external customers and has a true
desire to build credibility. Has a personal compass composed of clear principles.
Demonstrates the highest professional and legal ethics.

Teamwork - Cooperates to achieve the department's mission, vision and goals by
leading and actively contributing to intradepartmental project teams. 

Vision Understands the context and mission of the Department both internal and
external. Awareness of the Department's critical issues, and anticipates and influences
the future. Has the ability to organize for success.

Accountability - Makes decisions and remains accountable for those decisions.
Reliability understands the importance of meeting timelines and work priorities.

Staff Development To best serve both our internal and external customers, CSD's
management team re?ects, underStands and is sensitive to the diversity of the people we
serve. .

Job Reguirementsr.
The incumbent is required to have the ability to perform the essential functions of the job with or without

reasonable accommodations including communicate effectively, comprehend, evaluate and follow 
written instructions, manuals, type and use personal computers, correspondence, use reasonable
judgment and logic and travel.

have read and understand the dutjes assigned as described above.

 

 

 

 

YES NO
Can you perform the essential functions of the position with or

without reasonable accommodation?
(if reasonable accommodation is necessary, please complete a
Reasonable Accommodation Request Form from the Human Resource
Office, Reasonable Accommodation Coordinator.)

Print lncumbent?s Name Date

lncumbent?s signature . Date

State of California Factor l?Attachment I, Page 1

 

SSM l  Duty Statement Page 4 of 4

 

 

Supervisor?s Signature and Title Date

State of California - I Factor 1-Attachment 1, Page 1

 

STATE OFCALIFORNIA
DEPARTMENT OF TOXIC SUBSTANCES CONTROL

 

. DUTY STATEMENT

Employee Name Classification Name Position Number
Associate Governmental Program Analyst
Division/Unit - Date

Executive Office/Environmental Justice

SUMMARY OF RESPONSIBILITIES -
Under the-direction of the Assistant Director for Environmental Justice and Tribal Affairs for the
Department of Toxic Substances Control (DTSC) and in coordination with the Staff Services
Manager I, Lead Hazard Control Program (LHCP), Energy and Environmental Services
Division at the Department of Community Services and Development (CSD), the incumbent is
respOnsibIe for performing the more independent, responsible, varied, and complex technical
research and statistical work related to funding and administering Lead Hazard Control
Program (LHCP)/Healthy Homes, Low-Income Home Energy Assistance Program (LIHEAP),
Low-Income Weatherization Program (LIWP), and the Department'of Energy Weatherization
Assistance Program 

DESCRIPTION OF ESSENTIAL FUNCTIONS:

75% This position will serve as the Assistant Program Manager and Outreach
Coordinator under the CSD LHCP Program and will perform the following essential
functions: .

30% Prepare fUnding proposals for submittal to a variety of public and private
funding sources, and secure private contractors through state bidding
process. Prepare and administer various contracts with netWork of
non-profit agencies (subgrantees) and private contractors. Develop
departmental LHCP, Healthy Homes, and Weatherization administrative
processes as well as program policy guidelines to ensure that Department of
Housing and Urban Development?s (HUD) grant funds are used in the most
effective manner and that the Departments are in'compliance with grant
provisions. 

25% Provide technical analysis of complex issues involving federal and state laws,
rules, regulations, policies, and grant provisions relevant to LHCP, Healthy
Homes, and Weatherization to DTSC and CSD Senior Management and
Executive Staff. Oversee lead hazard control investigations for compliance
with applicable laws and regulations under the LHCP Program. Monitor
subgrantee performance through desk reviews of LHCP, Healthy?Homes, and
Weatherization program and fiscal documents, and conduct site visits to
subgra?ntees? locations and projects throughout the State. Develop budgetary
and programmaticfederal reporting mechanisms to ensure effective reporting
and oversight of LHCP, Healthy Homes, and Weatherization activities.

20% Create departmental notices, staff memorandums or correspondence for.

 

dissemination of unit policy, interpretations of legislative or regulatory
changes to ensure that subgrantees are informed of changes. Independently
organizes and directs data collection, research and evaluation components of
LHCP, Healthy Homes, and Weatherization. Conducts statistical analysis on
. data collected and works with other DTSC and CSD units to ensure data
collected is appropriate for departmental needs. Provide training and
technical support to subgrantees and DTSC and CSD staff on grant
requirements and applicable laws. Maintain oversight of the CSD Lead Safe
Registry on 3 website Represent DTSC and CSD at State and National,
conferences for training on the LHCP Pr.ogram .

25% Respond to consultative and research requests for DTSC and CSD Senior Management
and Executive Staff. Produce statistical reports and conduct studies, Surveys, and other
special projects for the Weatherization Program. Establish communication linkages with
public and private agencies. Confer with consultants, local, state, and federal officials
on policy considerations and technical issues regarding the administration of LHCP,
Healthy Homes, and Weatherization Programs. Advise DTSC and CSD management
of current activities and trends that may haVe an impact on and 
programs and interests. Perform other special duties as requested.

Supervision Received:

The AGPA receives supervision from the Assistant Director for environmental Justice and
Tribal Affairs at DTSC and will coordinate with the CSD LHCP Project Director and may
receive direction from the CSD Assistant Deputy Director and the CSD Deputy Director of the
Energy and Environmental Services Division.

Supervision Exercised:
. None

Administrative Responsibility:

. Adhere to all applicable Federal and State law and/or regulations related to the Lead Hazard
Control Program, Healthy Homes, LIHEAP, LIWP, and DOE WAP Programs. Also adheres to
departmental and unit policies and procedures for DTSC and CSD.

Personal Contacts:
The AGPA ES in daily contact with DTSC and CSD departmental management and program
staff, 5 contract network, and other Federal and State agency personnel.

Actions and Consequences:

Failure to comply with or assure compliance with applicable Federal or State law regulations,
and other contract requirements may result in the loss of funding, ineffective services to
contractors and the low-income population served.

Performance Expectations:

. Represent DTSC and CSD in a positive and professional manner.

. Prepare ongoing inspection assessment of agencies by deadline established, and
address performance concerns with CSD LHCP Project Director to determine course of
ac?on.

. Plan and schedule to attend regularly scheduled Unit, Division meetings.

0 Travel to all areas of California as assigned, as well as other states, as required for
training up to 25% of the time.

 

. Coordinate on? ?site monitoring visits effectively and within the required timelines as
defined within the unit.
. . Be a Team Player -- Cooperate to achieve the departments? missions visions, goals by
leading and actively contributing to intradepartmental project teams.
. Work cooperatively with DTSC and CSD Departmental staff.
. Work in close collaboration with the CSD Energy Technical Staff, Information
Technology Staff, and all other units of the Departments.

CharacteriStics:

0 Customer Service? Personifies and 3 number one objective, which Is
to provide clear,- correct, courteous, complete, concise and competent services to all
internal and external customers.

. Leadership? Possesses a natural ability and keen desire to manage projects and
mentor and guide staff, as well as internal and external customers. Demonstrates
and encourages creativity and proactive problem-solving.

. Credibility and integrity Understands internal and external customers and has a
true desire to build credibility. Has a personal compass composed of clear
principles. Demonstrates the highest professional and legal ethics.

. Teamwork Cooperates to achieve the Departments? missions, visions and goals by
leading and actively contributing to intradepartmental project teams.

0 Vision Understands the context and mission of the Departments both internal and
external. Awareness of the Departments? critical issues, and anticipates and
influences the future. Has the ability to organize for success.

. Accountability Makes decisions and remains accountable for those decisions.

. Reliability Understands the importance of meeting timelines and work priorities.

. Staff Development To best serve both our internal and external customers,
and assistant Program manager outreach coordinatorCSD?s management
team reflects, understands and is sensitive to the diversity 0f the people we serve.

Job Requirements:

The AGPA is required to perform the essential functions of the position including the ability to
sit, stand, speak, hear, see, type, use a personal computer, read, comprehend and follow
written instructions, manuals and correspondence, and use reasonable judgment and logic,
and travel. 

 

 

Supervisor?s Signature Date

I have read and understand the duties assigned as described above.

YES NO .

Can you perform the essential functions of the position with or
without reasonable accommodation?

(If reasonable accommodation' Is necessary, please complete a
Reasonable Accommodation Request Form from the Human
Resource Office, Reasonable Accommodation Coordinator.)

 

 

 

Signature of Incumbent Date

 

STATE OF CALIFORNIA
DEPARTMENT OF TOXIC SUBSTANCES CONTROL

 

DUTY STATEMENT

Employee Name Classification Name - . ?Position Number
. Research Analyst II
Division/Unit Date

Executive Office/Environmental Justice

SUMMARY OF RESPONSIBILITIES
Under the direction of the Assistant Director for Environmental Justice and Tribal Affairs for the
Department of Toxic Substances Control (DTSC) and in coordination with the Staff Services
Manager I, Lead Hazard Control Program (LHCP), Energy and Environmental Services
Division, at the Department of Community Services and Development (CSD), the Research
Analyst II (RA II) performs a variety of independent and complex technical research related to
the administration of Lead Hazard Control Program (LHCP)/Healthy Homes, Low-
Income Home Energy Assistance Program (LIHEAP), Low?income Weatherization Program
(LIWP), and the, Department of Energy Weatherization Assistance Program (DOE-WAP).

DESCRIPTION OF ESSENTIAL FUNCTIONS:

75% This position will serve as the Program Manager under the CSD LHCP Program and
will perform the following essential functions: .

40% research and technical statistical analysis on a variety of lead and
h0using related areas such as evaluating lead and healthy home production,
unit costs and trends, abnormalities, expenditure forecasting, client
demographics, and unit characteristics. Collect, compile, analyze, and
interpret qualitative and quantitative data, identify trends and anomalies,
research and summarize findings with narrative, summary tables, statistical
graphics, prepare and present technical reports to management.

Independently analyze and research federal and state laws, grant guidance,
federal and state regulations, and accepted standards for guiding field and
lead installation practices for their impact on Lead and Healthy Homes
Programs. This includes problem identification and definition, conferring with
network of non-profit agencies (subgrantees) to understand the programmatic
impact, developing research methodology, extraCting information from various
data sources to develop assumptions and the associated fiscal and
programmatic impacts, conducting statistical analysis using the appropriate
methodology, and preparing structured written reports of findings.

35% Prepare and administer various contracts with network of non-profit
agencies (subgrantees) and private contractors. Prepare funding proposals
for LHCP funding on a biannual basis. Develop departmental LHCP
administrative processes as well as program policy guidelines to enSure that
LHCP grant funds are used in the most effective manner and the Department

State of California . Factor 1- Attachment 1, Page 1

 

is in compliance with grant provisions.

25% Provide technical assistance to network of non?profit agencies (subgranteesI) and I
internal and external staff on the application of lead standards, lead technical
requirements, as needed, attend meetings on specific research projects or as a
representative of the department. Respond to consultative and research requests for
Senior Management and Executive Staff Produce statistical reports and conduct
studies, surveys, and other special projects for the Lead Program. Perform other
special duties as requested.

Supervision Received:

The Research Analyst ll receives general supervision from Assistant Director for
Environmental Justice and Tribal Affairs at DTSC and will coordinate with the Staff Services
Manager I at CSD and may also receive direction from the CSD Assistant Deputy Director and
the CSD Deputy Director of the Energy and Environmental Services Division.

Supervision Exercised:
None

Administrative Responsibility: 

Adhere to all applicable Federal and State law and/or regulations related to the Lead Hazard
Control Program, Healthy Homes, and Programs. Also adheres to
departmental and unit policies and procedures for DTSC and CSD.

Personal Contacts: 
The Research Analyst is in daily contact with DTSC and CSD departmental management

and program staff, contract network, and other Federal and State agency personnel.

Actions and Consequences:

Failure to comply with or assure compliance with applicable Federal or State law regulations,
and other contract requirements may result in the loss of funding, ineffective services to
contractors and the low?income population served.

Performance Expectations:

0 Represent DTSC and CSD in a positive and professional manner. 

. Prepare ongoing inspection assessment of agencies by deadline established, and
address performance concerns with the CSD LHCP Project Director to determine
course of action.

. Plan and schedule to attend regularly scheduled DTSC and CSD applicable unit, and
division meetings

. Travel to all areas of California as assigned, as well as other states, as required for
training up to 25% of the time.

. Coordinate on? ?site monitoring visits effectively and within the required timelines as
defined within the unit.

. Be a Team Player Cooperate to achieve the departments? mission vision, goals by

leading and actively contributing to intradepartmental project teams.

. Work cooperatively with DTSC and CSD Departmental staff.

State of California I Factor 1- Attachment 1, Page 1

 

Work in close collaboration with the CSD Energy Technical Staff, Information
Technology Staff, and all other units within the Departments.

Characteristics:

Customer Service? Personifies and number one objective, which is
to provide clear, correct courteous, complete, concise and competent services to all
internal and external customers. 

Leadership Possesses a natural ability and keen desire to manage projects and
mentor and guide staff, as well as internal and external customers. Demonstrates
and encourages creativity and proactive problem-solving.

Credibility and Integrity Understands internal and external customers and has a
true desire to build credibility. Has a?personal compass Composed of clear
principles. Demonstrates the highest professional andlegal ethics.

Teamwork? Cooperates to achieve the departments? mission, vision and goals by
leading and actively contributing to intradepartmental project teams.

Vision Understands the context and mission of the Departments both internal and
eXternal. Awareness of the Departments? critical issues, and anticipates and
influences the future. Has the ability to organize for success

Accountability? Makes decisions and remains accountable for those decisions.
Reliability Understands the imponance of meeting timelines and work priorities.
Staff Development To best serve both our internal and external customers,
and management teams reflects, understands and is sensitive to the
diversity of the people we jointly serve.

Job Requirements:

The Research Analyst II is required to perform the essential functions of the position including
the abIlIty to sit, stand, speak, hear, see, type, use a personal computer, read comprehend
and follow written instructions, manuals and correspondence, and use reasonable judgment
and logic and travel.

 

 

Supervisor?s Signature . Date

I have read and understand the duties assigned as described'above.

YES

NO

Can you perform the essential functions of the position With or
without reasonable accommodation?

(If reasonable accommodation is necessary, please complete a
Reasonable Accommodation Request Form from the Human
Resource Office, Reasonable Accommodation Coordinator.)

 

 

Signature of Incumbent Date

State of California I Factor 1? Attachment 1, Page 1

 

STATE OF CALIFORNIA
DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT

 

DUTY STATEMENT
Employee Name - Classification Name Position Number
Lee-Scott - Staff Services Manager ll (8) 016-150?4801?003
Division/Unit . Date

Administration/Financial Services

SUMMARY OF RESPONSIBILITIES

Under the general direction of the Deputy Director of Administrative Services the position of Chief
Financial Officer (CFO) is responsible for directing the activities of the Department of Community,
Services and Development (CSD) financial functions including, accounting, budgets, federal grant
expenditure tracking and reporting, program funding allocations, and fiscal policy and analysis.
This position oversees staff who resolve and/or perform the most sensitiVe and complex financial
issues and directs staff to perform the necessary tasks related to theirjob functions. The CFO is
responsible for the fiscal integrity of the Department.

Description of Essential Functions:

50% Management and Supervision Duties

. Ensure that all Financial Services staff meets annual goals consistent with the department?s
annual strategic plan.

0 Manages the development of the annual plans and reports submitted to the SCO, DOF, and
Bureau of State Audits.

. Plans and allocates resources to address the workload of the Financial Services Unit.

. Oversee the monitoring of all federal and/or state funds received at CSD, and ensure that staff
are capturing, managing and monitoring grant balances.

- Ensures the maintenance of financial services systems.

. Supervise, mentor and evaluate staff performance, identifies and meets staff training needs.

. Single?point of contact for CSD on matters related to F $Cal implementation. In conjunction with
designated team players, coordinate all F $Cal activities'with the various units to ensure the
necessary workload is conducted timely.

. Provide guidance to program division managers and staff to enSure allowable and proper
payment of expenditures, preparation of budget documents, reporting of expenditures and other
accounting information, program funding allocations, and grant reporting and tracking.

. Provide guidance to the Chief Deputy Director and/or the Director for testimony in front of the
Legislature. This includes. but is not limited to the CSBG State Plan and Budget Hearings.

. Provide Deputy Director, Administrative Services with status reports of the Department?s
expenditures compared to allotments, by cost center.

. Oversee research and analysis of federal and state laws, regulations, and departmental
procedures regarding administration and accounting for grant funds.

. Oversee the analysis of legislative proposals that may or will affect the department.

. Provide written analysis of all proposed legislation with recommendations and fiscal
impacts and provide historical information on each individual grant.

State of California Factor l?Attachment 1, Page 1

 

Page 2 of 4

30% Compliance Responsibilities
. As the department?s Chief Financial Officer, the position has primary responsibility to ensure
that CSD is in compliance with the State Controller?s Office (800) and Department of Finance
(DOF) fiscal policies, procedures and laws In preparation of the budget and in maintaining and
reporting accounting information.
. Develop and oversee the implementation of policies and procedures for accounting, budgets,
federal grant reporting, program funding allocations, and fiscal policy and analysis. 
. Develop and oversee the implementation of local assistance'policies and procedures to ensure
proper fiscal compliance between CSD and the non profit and local governmental agencies
under contract with CSD.
. Ensures the Department is in compliance with all federal reporting requirements.
0 Single point of contact with Executive and Program staff, representatives of federal or
. regulatory agencies and state control agencies on fiscal issues.
. Respond to questions and inquiries from grantees, regulatory agencies and the Federal
Government.
. Responsible for approving contract?s funding detail (215) and excess lodging request.
Sign checks and act as the back-?up on approving draw?downs from federal system.
Administer the federal system to determine roles/responsibility needed to maintain separation of
duties of financial staff.

20% Training and Technical Assistance 

. Develop and oversee the?implementation of training programs to assist staff, contractors and
non? profits and local governmental agencies in submitting correct claim schedules and other
accounting and related information.

0 Provide consultation and advice to all department staff and local contractors seeking
professional judgment of fiscal matters.

0 Ensure that all financial Services staff is sufficiently trained and knowledgeable about theirjob
requirements, the procedures to perform theirjob and financial management best practices.

SupervisiOn Received .

The Staff Services Manager II (S) receives direct supervision from the Deputy Director of
Administrative Services

Supervision Exercised

The Staff Services Manager II (8) directly supervises 1 Accounting Administrator (Supervisor)
and '1 Staff Services Manager indirectly supervises 1 Associate Accounting Officer, 3 Sr.
Accounting Officer, 1 Accounting Officers; 2 Accountantl, 1 Accounting Trainee, 1 Research
Analyst II, 1 Associate Budget Analyst 1 Staff Services Analyst, 1 Retired Annuitant (AGPA) and
1 Student ASSIstant

Administrative Responsibility

Adhere to laws, rules, policies and procedures pertaining to financial functions.

State of California 1 Factor l-Attachment 1, Page 1

 

 

Page 3 of 4

- Personal Contacts

The Staff Services Manager ll (8) has daily contact with departmental management and staff,
State Controller?s Office, Department of Finance, other regulatory agencies, federal and state
agency personnel.

Actions and Consequences

Failure to perform the accounting and budget oversight duties and the fiscal tracking duties could
result In a loss of fiscal integrity that may result' In a loss of federal funds to the department.

Job Requirements:

Activities required to perform the essential functions of the position include the ability to sit, stand,
speak, hear, see, type, read, and comprehend written and oral instructions, manuals and
correspondence, and reason logically.

Performance Expectations

- Provide staff with the guidance, resources, assistance and supervision neceSsary for them to

I perform completed staff work.

. Provide all CSD staff timely and effective service, especially to ensure that staffs who
work with our local contractors have meaningful guidance from your unit when their work
involves fiscal Issues.

. Treat all assignments personally given to you by the Director, Chief Deputy Director or the

Deputy Director for the Administrative Services as priority. 4

Make weekly reports of unit status to Deputy Director of Administration.

Keep staff informed of department and unit information.

Ensure that staff?s work is complete, accurate and timely.

Review work performed by staff that involves policy?setting, decision?making, or any potentially

sensitive matter.

. Work with department management to ensure that services are provided to CSD agencies
timely and efficiently.

0 Be a team player.

0 Be accessible and accountable to all CSD staff.

Characteristicszl

. Customer Service - Personifies number one objective, which is to provide clear,
correct, courteous, complete, concise and competent services to all internal and external
customers. .

. Leadership Possesses a natural ability and keen desire to manage projects and mentor and
guide staff, as well as internal and external customers. Demonstrates and encourages
creativity and proactive problem?solving.

Credibility and Integrity Understands internal and external customers and has a true desire
to build credibility. Has a personal desire of clear principles. Demonstrates the highest
professional and legal ethics.

State of California - . Factor l-Attachment 1, Page 1

 

Page 4 of 4

Teamwork Cooperates to achieve the department's mission, vision and goals by leading and
actively contributing to intradepartmental project teams. -

. Vision Understands the context and mission of the Department both internal and external.
Awareness of the Department's critical Issues, and anticipates and influences the future Has
the ability to organize for success

. . Accountability? Makes decisions and remains accountable for those decisions
Reliability-?- Understands the importance of meeting timelines and work priorities.

. Staff Development To best serve both our internal and external customers, 3
management team refleCts understands and rs sensitive to the diversity of the people we
serve.

 

 

Deputy Director for Administrative Services Date

I have read and understand the duties assigned as deScribed above.

 

 

YES NO
Can you perform the essential functions of'the position with or without
reasonable accommodation?
_(If reasonable accommodation' Is necessary, please complete a Reasonable
Accommodation Request Form from the Human Resource Office Reasonable
Accommodation Coordinator.)
Incumbent (print name) Date

 

 

Incumbent (signature) . Date

State of California Factor t?Attachment 1, Page 1

 

Lee Piacentini Scott

9-S_Way! Sacramento, CA. 95816 . (910$

PROFESSIONAL EXPERIENCE

 

C/i Department of Communinr Services and Development, Sacramento, CA October 2015 Present

Chief Financial Of?cer

0 As the department?s Chief Financial Of?cer, it is my primary responsibility to ensure that CSD is in compliance -
with the State Controller?s Of?ce (SCO) and Department ofFinance (DOF) ?scal policies, procedures and laws in
preparation of the budget and in maintaining and reporting accounting information.

0 Developand oversee the implementation of policies and procedures for accounting, budgets, federal grant
reporting, program funding allocations, and ?scal policy and analysis.

0 Develop and oversee the implementation of policies and procedures to ensure proper ?scal compliance between
CSD and the non-pro?t and local governmental agencies under contract with CSD.

0 Provide guidance to program division managers and staff to ensure allowability and proper payment of
expenditures. preparation of budget documents, repairing ofesperrditurcs and other accounting information,
program funding allocations and grant reporting and tr.acking

0 Develop financial policies and procedures for the depar?tnrent 3 local assistance and support expenditures.

- Prepare annual plans and iCpOl'iS submitted to the SCO, DOF, and Bureau of State Audits.

0" Prepare the Chief Deputy Director and/or the Director to testify in front of the Legislature. This includes but Is not
limited to the CSBG State Plan and fiscal hearings.

I Ensures that the Department 15 in compliance with all federal repoIting requirements.

0 Oversee the monitoring of all federal and/or state funds received at CSD, and ensure that staff are capturing,
managing and monitoring car-ry oveI dollars.

0 I Oversee the monitor mg of the department?s budgetary status by fund type and unit and program projections.

Provide Deputy Director, Administrative Services with a status report of the Department?s expenditures
Compared to allotments, by cost center.

0 Provide Division managers with their annual Division allotments to enable them to track expenditures to their
allotments.

0 Monitor the developmentof Budget Change PI oposals (BCPs) and other budgetaty documentation including
Grant Funding Proposals.

'0 Develop and oversee the 0i training programs to assist stall. contractors and IIon~pIotIts and local
govemmental agencies in submitting correct claim schedules and other accounting and related iIIt'or motion.

0 Plans and par'ticipates In the workload of the Financial Services Unit

- Oversees that written are developed and implemented for Financial Services Section Functions.

0 Supervise, mentor and evaluate staff performance. Identi?es and meets staff naming needs.

0 Serve as the department?s ClIiefFiscal Officer managing the department?s accounting ?rnctions: Ieviewing and
approving Claim Schedules; monitoIing and yearly closing cycles and ensuring proper reports are 
generated reviewed and disseminated.

I Monitor ?scal data' In CA LSTARS, and the department?s on~iine computer systems (Le. ensuring that
periodic reconciliations occur as required by Federal and State ?scal rules.)

CA of Finance, CA September 2013 - October 2015
Staff Finance Budget Analyst -

Served as the Finance budget lead For various departments including the Department of Community Services and
Development, Department of Rehabilitation, Department of Child Support Services, Department of Healti I Care
Services, and the Commission on State Mandates.
- Per for med extensive budget preparation duties including reviewing, analyzing and making recommendations on 
Budget Change PIoposals, local assistance estimates, policy bills, regulations, Govemor? 3 Office Action Requests,
budget revisions, and changes to established positions. .

State ofCalifornia? . . 
FactOI 1, Attachment 1 Page 1

 

 

0 Presented analyses of budget proposals in briefings with the Director of Finance, Legislative Analyst?s Of?ce,

and legislative staff. 
0 Facilitated meetings and consulted with departmental staff, California Health and Human Services Agency,
Commission on State Mandates, iegislative consultants, and a variety of stakeholders and advocates to resolve

programmatic and ?scal problems.

0 Festri? ed to the Legislature and defended the proposals during budget hearings.

0 Coordinated various drills and provided guidance to departmental budget officers to ensure timely completion of
drills.

0 Developed and conducted trainings for budget and policy review.

CA Heal/II am! Services Ageaqrr, Sacramento, CA January 2012 20/3
Sta it Services Manager i ~?AanlIIistratiou Unit

0 Perform a fuii range of administrative support functions including budgeting, facilities oversight, personnel and
contracts. 
- Manage six stai?r? in the Administration Unit for the Of?ce ofthe Secretary.
Guided and developed staff in assignments (Finance, Governor?s Of?ce and Cali-IR drills).
I Appr ovcd timecards, delegated assignments and provided feedback to adhere to all deadlines.
Manage and review Budget Change Proposals, Premise Letters, and November and May Estimates with six
Assistant Secretaries all CHHS departments.
0 Manage the Cl-IHsmof?ce of the Secretary Budget
0 Provided cost benefit analysis for new puI chases and realized office savings i?or the CHI IS budget by

monitoring spending
0 Work together with Department of Social Services on Finance Drills, Schedule 8?s, Form 33, and Schedule 7A.

0 Chair a sub-committee for the California Governor's Of?ce of Business and Economic Development
Coordinate department submissions of lnteragency Agreements for Reimbursements for CHHS.
0 Assist with managing tlIe'Federai Budget (Aging and Disability Resource Connection Program)
1 Assist the entire of?ce with personnel needs (New hires Open Enrollment) esplained PML notices from 
Assisted ottrce with Catastrophic leaves, FMLA, etc I
0 Work with External Affaiis on press releases and updating the CHHS Intranet and Internet.

CA Department ofDere/opmental Services, Sacramento, CA October 2009 December 2011
Associate Budget Analyst

Coordinated November and May RevisiorrEstimates for both Level of Care and Non-Level of care staffing.

- Lead on Budget Change Proposals and Spring Finance Letters.
0 Lead on program updates, new major assumptions, Finance drills and schedules.
Lead on supplementary schedules (Schedule 7A, 8), Lead on Schedule 23, GC12439, 6075.
Total involvement with the tracking of actions taken tlIIOughout the cur: ant and budget year (tracked by
position, Fund, salary and wages, benefits, Conununity Service Program and DC Program) Tracked
- Position Control, l/A contracts and expenditure projections.
0 Compute: Skills: Monarch, Microsoft Excel, Word, PowerPoint, Outlook

0.

EDUCATION .

California State University, Sacramento 
0 Bachelor of'Sciences Degree in Business Administration; Accountancy Concentration.

Affiliations: Beta Alpha Psi, CSUS Accounting Society and Institute of Management Accountants

American River Commantni College
0 Associate of' Arts Degree in Liberal Arts

State ofCalifomia s. I. a 
Factor 1, Attachment 1,Page 1/

 

 

 

Lorraine Yamada
1- 8-Way
Elk Grove, CA 95757
(916) 576 7139 (Work)

(9151- -(Cell)

Work Experience

Department of Community Services and DeveIOpment .
Staff Services Manager I Lead Hazard Control Program/Quality Assurance Program

It. November 2010 -- Present Perform as Project Director for the Lead Hazard Control
Program In providing oversight and managing federal funds allocated to network
of Community?Based Organizations Direct the work of the Program Manager in the day-
to day operations of the LHCP program. Provide guidance and leadership to staff to
ensure goals and objectives are met. Manage the newly formed Quality Assurance Unit
in carrying out the duties of overseeing the department?s 3rd party inspection contractor.
Develop program policies and procedures in conducting 3rd party inspections. Approve
all 3rd party inspector inVoices and manage the daily contractual requirements
established to carry out inspection activities. Provide guidance and direction to in house
inspector's.

Department of Community Services and Development
Staff Services Manager ll - Human Resources

In March 2010 e- November 2010 - Oversee the human resources department and business
services unit. Perform all aspects pertaining to classification and pay, as Well as
transactions for all human resource employees. Plan, direct, and coordinate activities
performed by both human resources and business services. implement department
policies and procedures related to personnel rules and regulations Serve as part of the
Executive Staff team

Department of Community Services and Development
Staff'Services Manager 1 - Field Operations, Area ClEnergy Services Field Operations

4:0 August2005 March 2010 - Manage Staff Services Governmental
Program Analysis in the Programs; Manage entire network of agencies for
the Energy Programs. See below for primary responsibilities.

or March 2001 4 July 2005 - Manage Staff Services Governmental
Program in the Field Operations Unit, Area (Southern California) assigned to
monitor the Community Services Block Grant, Low-income Home Energy Assistance
Program Department of Energy Weatherization Assistance Program (DOE)
Federal Programs, as well as many other grants administered by CSD.

State of California .. 2.21,,
Factor 1, Attachment 1, Page 1

 

i

 

Primary responsibilities included:

Supervise, plan, direct, review and evaluate the work of Field Operations staff;

Conduct all personnel hiring, promotions, transfers, Family Medical
.Leave Act and Reasonabie'Accommodation requests;

Maintain unit?s annual budget and identify. purchasing needs to accomplish unit?s goals.
Implement CSD policies and procedures as it relates to the Department goals and
objectives;

Evaluate individual staff performance and provide work improvement counseling to
correct performance deficiencies and initiate any progressive discipline actions;
Mentor/coach staff for career development;

Make recommendations on Sustained Superior Accomplishment Awards nominations;
Ensure that policies and procedures are in place and that deadlines are met and provide
guidance and follow-up to staff on individual performance.

Coordinate work products with other units (CSBG, Audits, Financial Services, Human
Resources, etc.) to ensure appropriate action is being taken;

Oversee monitoring activities and report writing and follow~up;

Provide training to staff to ensure consistency of work products,

Respond to Contractor' Issues and provide input to staff in providing prompt and effective
customer service;

VV

Department of Community Services and Development
AGPA Field Operations, Areas and 
January 1995 March 2901

Primary responsibilities included:

Senior Lead Analyst (2 1/2 Years)

Oversee the work activities of unit staff to ensure program goals and objectives are met.

Review and approve analyst assignments and make recommendations to management
on the completion of unit projects.

Facilitate team special projects for submission to CSD management.

Ensure unit staff has the tools necessary to complete projects and provide training and
guidance as necessary on all CSD contracts. 4

Organize the workfiow of unit staff to meet priorities and deadlines.

Provide first level review of CSD contract work plans, budgets, contract amendments,
and Ciose- oUts Reports submitted by contractors

Provide first level review of contractor ?scal and programmatic reports and assist unit
staff on follow up items as required to ensure performance goals are being met

Facilitate CSD Workshops, and serve as a presenter.

Assist in the development of unit policies and procedures

Participate in the strategic planning of annual unit goals.

Represent CSD at national conferences and workshops.? .

- Advise Field Operations Management on matters relative to the performance of unit staff,
State of California

act01 1, Attachment 1, Page 1

 

 

and make recommendations on personnelmatters. 

Keep Field Operations Manager informed of all issues related to CSD programs, and
provide ongoing technical eXpertise on CSD programs.

Review outgoing CSD correspondence to verify accuracy prior to review and signature of
CSD management.

Department of Community Services and Development-
AGPA- Program, Development and Support Unit
December 1992 December 1994

Primary responsibilities included:

Assisted the Staff Services Manager i on the development and implementation of the
United States Department of Energy State Plan and Department of Energy (DOE)
contract. CondUcted analyses of DOE information and made recommendations to - .
management for implementation. Provided technical assistance on DOE program and
reporting for CSD Staff and network. Prepared curriculums and provided
presentations and training for CSD community- "based organizations Prepared legislative
bill analyses Maintained statewide vehicle inventory system. Maintained agency
tracking of requirements with the State Contractors Licensing Board. Prepared Energy
Program budgetary reports affecting personnel and non- personnel expenditures as
required by federal law for submission tothe Department of Energy.

Career Development Training

Basic Weatherization 1995

Blower Door/Duct Blaster 1995 

Combustion Appliance Safety 1995 2013

Management Certification Sacramento State College - 2008

State of California
aotorl?ttachment 1,Page 1

 

 

STATE OF CALIFORNIA
DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT

 

 

DUTY STATEMENT
Employee Name Classification Name I Position'Number .
Staff Services Manager II 016-260-4801-003
Division/Unit . Date

Energy Environmental Services

SUMMARY OF RESPONSIBILITIES

Under the general direction of the Deputy Director of Energy and Environmental Services, the
incumbent is responsible for the planning, oversight, and perfOrmance of theField Operations Unit,
Quality Assurance! Lead Hazard Control Unit, and Utility and Fuel Assistance Unit. The incumbent is
the primary consultant and advisor to the Deputy Director on matters relative to functions, activities, and
responsibilities for these units. Duties include but are not limited to the following: 

Description of Essential Functions:

50% Program Planning and Oversight

. Plan, direct, monitor and evaluate through Staff Services Manager is the work activities of staff
assigned to the Field Operations Unit, Quality Assurance/Lead Hazard Control Unit, and Utility
and Fuel Assistance Unit. Evaluate staff performance, provide work improvement counseling
and training, assist with staffdeveloprnent, and make personnel action. recOmmendatiOns to
Deputy Director.

. Lead internal collaboration efforts to enhance program monitoring and quality assurance
program to ensure that areas of risk are properly evaluated to prevent fraud, waste and abuse.
Develop monitoring methods and strategies that are cost effective and provide guidance to
to ensure implementation.

0 Manage performance of energy providers to ensure compliance with federal and state
requirements, ensure program integrity, and evaluate internal quality control programs of local
administrators of weatherization.

. Oversee the development and implementation of policies procedures and program/inspection
protocols Provide guidance to SSMIs to ensure implementation

. Management of the third-party inspection contract to ensure deliverables are met.

- Oversee the development of the biuannual grant application to sustain Lead Hazard Control
Program and oversee program implementation and performance.

. Coiiaborate with lT unit to ensure implementation of automated system changes.
Facilitate annual LIHEAP program start up efforts which include coordination with State
Controller 3 Office and utility companies statewide.

Oversee Call Center functions to ensure customers are referred to services and customer
complaints are addressed. Facilitate phone system upgrades In collaboration with CSD iT unit
and vendor.

Participate in various stakeholder meetings, workgroups, and quarterly provider meetings.

30% Enforcement and Audit Function
. Primary point of contact for federal and state audits and responsible for responding to audit
findings and corrective action as it relates to programmatic issues.

State of California Factor l-Attachment 1, Page 1

 

SSM ll Duty Statement Page 2 of 4

. Manage complicated enfOrcement matters in collaboration with audit, energy units, and
C886. 

- Advise the Deputy Director and Director of sensitive compliance matters that may have an
impact on Energy programs and interests

20% Training and Technical Assistance Function

- Develop training methods to ensure that staff, third party inspector, and the provider network
are informed of program eligibility requirements, policies and procedures, monitoring and
inspection standards, and automated system changes via regular staff meetings, regional
workshops, webinars, and quarterly provider meetings.

. Respond to more sensitive service provider inquiries or concerns.

. Assess and coordinate training and technicai assistance offerings to providers to strengthen
agency compliance and performance.

Supervision Received:
Position will report to the Deputy Director of the Energy and Environmental Services Unit.

Su upervision Exercised:
Position is required to direct and oversee large technical staff performing complex work. Direct reports
include 6? Staff Services Managerl.

Administrative Responsibility:

Achieve the goals and missions of the Energy and Environmental Services Unit using appropriate state
civil services laws-and rules, including the State Administrative Manual, Department of Personnel
Administration, State Personnel Board, Department of Finance, State Controllers, Information
Technology policies. .

Personal Contacts:

CSD Director and Chief Deputy Director, Board of Directors and Executive Directors and Program
Managers with the Community Service Provider network, utility company representatives, federal
government staff and the CPUC Low income Oversight Board or subcommittees.

Agtjons and Consequences:

Failure to perform the duties of the position in a timely, responsible manner could result in the
department not receiving appropriate funding to continue assisting low?income individuals who receive
energy, lead, weatherization, and cash assistance.

PERFORMANCE EXPECTATIONS:
. Exercise initiative in recommending and/or implementing methods, procedures or
policies that contribute to the ef?cient and effective operation of the of?ce.
Communicate effectively both orally and in writing at all levels legislators, legislative
aides, agency management and daily contacts.
Administer Department goals and missions
Reason both logically and creatively.
Deliver public information in a well- developed presentation.
Develop a well- established working relationship with 40+ non? prot? and locai government
community agencies.
Positive leadership and the ability to generate enthusiasm for agency and divisional
goals, policies, and projects

State of California Factor i?Attachment I, Page 1

 

 

SSM ll Duty Statement I Page 3 of4

. Travel to all areas ofCalifornia as assigned, and as needed. I

CHARACTERISTICS: 

0 Customer Service Personi?es number one objective, which'is to provide clear,

correct, courteous, complete, concise and competent services to all internal and external
customers. 

. Leadership Possesses a natural ability and keen desire to manage projects and mentor
'and guide staff, as well as internal and external customers. Demonstrates and 
encourages creativity and proactive problem-solving.

. Credibility and Integrity -- Understands internal and'external customers and has a true
desire to build credibility. Has a personal compass composed of clear principles.
Demonstrates the highest professional and legal ethics.

. Teamwork Cooperates to achieve the department?s mission, vision and goals by
leading and actively contributing to intradepartmental project teams.

a Vision Understands the context and mission of the Department both internal and
external. Awareness of the Department?s critical issues, and anticipates and influences
the future. Has the ability to organize for success.

. Accountability Makes decisions and remains accountable for those decisions.

. Reliability Understands theimportance of meeting timelines and work priorities.

. Staff Development - To best serve both our internal and external customers, 
management team re?ects, understands and is sensitive to the diversity of the people we
serve.

Job Rewirements:
The incumbent is required to have the ability to perform the essential functions of the job with or without
reasonable accommodations including communicate effectively, comprehend, evaluate-and follow
written instructions,?manuals, type and use personal computers, correspondence, use reasonable
judgment and logic and travel. 

I have read and understand the duties assigned as described above.

 

 

 

 

YES NO
Can you perform the-essential functions of the position with or
without reasonable accommodation?

(If reasonable accommodation is necessary, please compiete a
Reasonable Accommodation Request Form from the Human Resource
Office, Reasonable Accommodation Coordinator.)

Print Incumbents Name Date

lncumbent?s signature Date

State of California . Factor 1, Page 1

 

SSM ll Duty Statement . Page 4 of4

 

 

 

Supervisor?s Signature and Title Date

State of California Factor l?Attachment 1, Page 1

 

STATE OF CALIFORNIA .
DEPARTMENT OF TOXIC SUBSTANCES CONTROL

 

DUTY STATEMENT

Employee Name . Classification Name Position Number
Associate Governmental Program Analyst
Division/Unit . Date

Executive Office/Environmental Justice

SUMMARY OF RESPONSIBILITIES
Under the direction of the Assistant Director for Environmental Justice and Tribal Affairs for the
Department of Toxic Substances Control (DTSC) and in coordination with the Staff Services
Manager l, Lead Hazard Control Program (LHCP), Energy and Environmental Services
Division at the Department of Community Services and Development (CSD), the incumbent is
responsible for performing the more independent, responsible, varied, and complex technical
research and statistical work related to funding and administering 5 Lead Hazard Control
Program (LHCP)/Healthy Homes, Low- Income Home Energy Assistance Program (LIHEAP),
Low?Income Weatherization Program (LIWP), and the Department of Energy Weatherization
Assistance Program 

DESCRIPTION OF ESSENTIAL FUNCTIONS:

75% This position will serve as the Assistant Program Manager and Outreach
Coordinator under the CSD LHCP Program and will perform the following essential
func?ons:

30% Prepare funding proposals for submittal to a variety of public and private 
funding sources, and secure private contractors through state bidding
process. Prepare and administer various contracts with network of
non-profit agencies (subgrantees) and private contractors. Develop
departmental LHCP, Healthy Homes, and Weatherization administrative
processes as well as program policy guidelines to ensure that Department of
Housing and Urban Development?s (HUD) grant funds are used in the most
effective manner and that the Departments are in compliance with grant
provisions.

25% Provide technical analysis of complex issues involving federal and state laws,
rules, regulations, policies, and grant provisions relevant to LHCP, Healthy
Homes, and Weatherization to DTSC and CSD Senior Management and
Executive Staff. Oversee lead hazard control investigations for compliance
with applicable laws and regulations under the LHCP Program. Monitor
subgrantee performance through desk reviews of LHCP, Healthy Homes, and
Weatherization program and fiscal documents, and conduct site visits to
subgrantees? locations and projects throughout the State. Develop budgetary
and programmatic federal reporting mechanisms to ensure effective reporting
.and oversight of LHCP, Healthy Homes, and Weatherization activities.

20% Create departmental notices, staff memorandums or correspondence for

 

dissemination of unit policy, interpretations of legislative or regulatory

- changes to ensure that subgrantees are informed of changes. Independently
organizes and directs data collection, research and evaluation components of
LHCP, Healthy Homes, and Weatherization. Conducts statistical analysis on
data collected and works with other DTSC and CSD units to ensure data
collected is appropriate for departmental needs. Provide training and
technical support to subgrantees and DTSC and CSD staff on grant
requirements and applicable laws. Maintain oversight of the CSD Lead Safe
Registry on website. Represent DTSC and CSD at State and National
conferences for training on the LHCP Program.

25% Respond to consultative and research requests for DTSC and CSD Senior Management
and Executive Staff. Produce statistical reports and conduct studies, surveys, and other
special projects for the Weatherization Program. Establish communication linkages with
public and private'agencies. Confer with consultants, local, state, and federal officials

on policy considerations and technical issues regarding the administration of LHCP,
Healthy Homes, and Weatherization Programs. Advise DTSC and CSD management

of current activities and trends that may have an impact on and 
programs and interests. Perform other special duties as requested.

Supervision Received: -

The AGPA receives supervision from the Assistant Director for environmental Justice and
Tribal Affairs at DTSC and will coordinate with the CSD LHCP Project Director and may
receive direction from the CSD Assistant Deputy Director and the CSD Deputy Director of the
Energy and Environmental Services Division.

Supervision Exercised:
None

Administrative Responsibility:

Adhere to all applicable Federal and State law and/or regulations related to the Lead Hazard
Control Program Healthy Homes, LIWP, and DOE- WAP Programs. Also adheres to
departmentaland unit policies and procedures for DTSC and CSD

Personal Contacts.
The Is in daily contact with DTSC and CSD departmental management and program
staff 3 contract network, and other Federal and State agency personnel. -

Actions and Consequences:

Failure to comply with or assure compliance with?applicable Federal or State law regulations,
and other contract requirements'may result in the loss of funding, ineffective services to
contractors and the low?income population served. 

Performance Expectations:

Represent DTSC and CSD in a positive and professional manner.

0 Prepare ongoing inspection assessment of agencies by deadline established, and
address performance concerns with CSD LHCP Project Director to determine course of
action.

5 Plan and schedule to attend regularly scheduled Unit, Division meetings.

0 Travel to all areas of California as assigned, as well as other states, as required for

training up to 25% of the time.

 

. Coordinate on- s?ite monitoring visits effectively and within the required timelines as

defined within the unit.

- Be a Team Player Cooperate to achieve the departments? missions visions, goals by
leading and actively contributing to intradepartmental project teams.

0 Work cooperatively with DTSC and CSD Departmental staff.

. Work in close collaboration with the CSD Energy Technical Staff, Information
Technology Staff, and all other units of the Departments.

Characteristics:

. Customer Service Personifies DTSC?sand number one objective, which is
to provide clear, correct, courteous, complete, concise and competent services to all
internal and external customers.

. Leadership .- Possesses a natural ability and keen desire to manage projects and.
mentor and guide staff, as well as internal and external customers. Demonstrates
and encourages creativity and proactive problem?solving.

Credibility and Integrity Understands internal and external customers and has a
true desire to build credibility. Has a personal compass composed of clear
principles. Demonstrates the highest professional and legal ethics.

. Teamwork? Cooperates to achieve the Departments? missions, visions and goals by
leading and actively contributing to intradepartmental project teams.

. Vision Understands the context and mission of the Departments both internal and
external. Awareness of the Departments? critical issues, and anticipates and
influences the future. Has the ability to organize for success

- Accountabilityw Makes decisions and remains accountable for those decisions.

. Reliability? Understands the importance of meeting timelines and work priorities.

. Staff Development -- To best serve both our internal and external customers,

and assistant Program manager outreach coordinatorCSD? 3 management
team reflects, understands and is sensitive to the diversity of the people we serve.

Job Requirements:

The AGPA is required to perform the essential functions of the position including the ability to
sit, stand, speak, hear, see, type, use a personal computer, read, comprehend and follow
written instructions, manuals and correspondence, and use reasonable judgment and logic,
and travel. 

 

 

Supervisor?s Signature Date

I have read and understand the duties assigned as described above.

YES NO

Can you perform the essential functions of the position with or
without reasonable accommodation? 

(If reasonable accommodation is necessary, please complete a
Reasonable Accommodation Request Form from the Human.
Resource Office, Reasonable Accommodation Coordinator.)

 

 

 

Signature of Incumbent - Date

 

STATE OF CALIFORNIA .
DEPARTMENT OF TOXIC SUBSTANCES CONTROL

 

 

DUTY STATEMENT
Employee Name Classification Name Position Number
Research Analyst II 
Division/Unit Date

Executive Office/Environmental Justice

SUMMARY OF RESPONSIBILITIES 
Under the direction of the Assistant Director for Environmental Justice and Tribal Affairs for the
Department of Toxic Substances Control (DTSC) and in coordination with the Staff Services
Manager I, Lead Hazard Control Program (LHCP), Energy and Environmental Services
Division, at the Department of Community Services and Development (CSD), the Research
Analyst II (RA ll) performs a variety of independent and complex technical research related to
the administration of Lead Hazard Control Program (LHCP)/Healthy Homes, Low-
Income Home Energy Assistance Program Low-income Weatherization Program
and the Department of Energy Weatherization Assistance Program (DOE-WAP).

DESCRIPTION OF ESSENTIAL FUNCTIONS:

75% This position will serve as the Program Manager under the CSD LHCP Program and
will perform the following essential functions:

40% Perform research and technical statistical analysis on a variety of lead and
housing related areas such as evaluating lead and healthy home production,
unit costs and trends, abnormalities, expenditure forecasting, client
demographics, and unit characteristics. Collect, compile, analyze, and
interpret qualitative and quantitative data, identify trends and anomalies,
research and summarize findings with narrative, summary tables, statistical
graphics, prepare and present technical reports to management. 

Independently analyze and research federal and state laws, grant guidance,
federal and state regulations, and accepted standards for guiding field and
lead installation practices fortheir impact on Lead and Healthy Homes
Programs. This includes problem identification and definition, conferring with
network of non?profit agencies (subgrantees) to understand the programmatic
impact, deVeloping research methodology, extracting information from various
data sources to develop assumptionsrand the associated fiscal and
programmatic impacts, conducting statistical analysis using the appropriate
methodology, and preparing structured written reports of findings.

35% Prepare and administer various contracts with network of non?profit
agencies (subgrantees) and private contractors. Prepare funding proposals
for LHCP funding on a biannual basis. Develop departmental LHCP
administrative processes as well as program policy guidelines to ensure that
LHCP grant funds are used in the most effective manner and the Department

State of California Factor 1- Attachment 1, Page 1

 

is in compliance with grant provisions.

25% Provide technical assistance to network of non-profit agencies (subgrantees) and
internal and external staff on the application of lead standards, lead technical .
requirements, as needed, attend meetings on specific research projects or as a
representative of the department. Respond to consultative and researCh requests for
Senior Management and Executive Staff. Produce statistical reports and conduct
studies, surveys, and other special projects for the Lead Program Perform other
Special duties as requested .

Supervision Received:

The Research Analyst II receives general supervision from Assistant Director for
Environmental Justice and Tribal Affairs at DTSC and Will coordinate with the Staff Services
Manager at CSD and may-also receive direction from the CSD Assistant Deputy Director and
the CSD Deputy Director of the Energy and Environmental Services Division.

Supervision Exercised:
None

Administrative Responsibility:

Adhere to all applicable Federal and State law and/or regulations related to the Lead Hazard
Control Program, Healthy Homes, LIWP, and DOE-WAP Programs. Also adheres to
departmental and unit policies and procedures for DTSC and CSD.

Personal Contacts:
The Research Analyst ll is in daily contact with DTSC and CSD departmental management

and program staff, 5 contract network, and other Federal and State agency personnel.

Actions and Consequences: 

Failure to comply with or assure compliance with applicable Federal or State law regulations,
and other'contract requirements may result in the loss of funding, ineffective services to
contractors and the low?income population served.

Performance Expectations:

. Represent DTSC and CSD In a positive and professional manner.

. Prepare ongoing inspection assessment of agencies by deadline established, and
address performance concerns with the CSD LHCP Project Director to determine
course of action. .

. Plan and schedule to attend regularly scheduled DTSC and CSD applicable unit, and
division meetings.

. . Travel to all areas of California as assigned, as well as other states, as required for
training up to 25% of the time
. Coordinate on? site monitoring visits effectively and Within the required timelines as
defined within the unit.

. Be a Team Player Cooperate to achieve the departments? mission, vision, goals by
leading and activelycontributing to intradepartmental project teams.

9 Work cooperatively with DTSC and CSD Departmental staff. 

State of California 1 Factor 1- Attachment 1, Page 1

 

Work in close collaboration with the CSD Energy Technical Staff, Information

Technology Staff, and all other units within the Departments.

Characteristics:

Customer Service Personifies and number one objective, which is
to provide clear, correct, courteous, complete, conCise and competent services to all

internal and external customers.

Leadership - Possesses a natural ability and keen desire to manage projects and
mentor and guide staff, as well as internal and external customers. Demonstrates
and encourages creativity and proactive problem-solving.

Credibility and Integrity Understands internal and external customers and has a
true desire to build credibility. Has a personal compass composed of clear
principles. Demonstrates the highest professional and legal ethics.

TeamWork Cooperates to achieve the departments? mission, vision and goals by
leading and actively contributing to intradepartmental project teams.

Vision Understands the context and mission cf the Departments both internal and
external. Awareness of the Departments? critical issues, and anticipates and
influences the future. Has the ability to organize for success.

Accountability Makes decisions and remains?accountable for those decisions.
Reliability Understands the importance of meeting timelines and work priorities.
Staff Development -- To best serve both our internal and external customers,

and 5 management teams reflects, understands and is sensitive to the
diversity of the people we jointly serve.

Job Requirements:

The Research Analyst II is required to perform the essential functions of the position including
the ability to sit, stand speak, hear, see, type, usea personal computer read, comprehend
and follow written instructions manuals and correspondence, and use reasonable judgment
and logic, and travel

 

 

Supervisor?s Signature . Date

have read and understand the duties assigned as described above.

YES

NO

Can you perform the essential functions of the position with or
without reasonable accommodation?

(If reasonable accommodation is necessary, please complete a
Reasonable Accommodation Request Form from the Human
Resource Office, Reasonable Accommodation Coordinator.)

 

 

Signature of Incumbent - Date

State of California Factor 1- Attachment 1, Page 1

 

 

STATE OF CALIFORNIA
DEPARTMENT OF COMMUNITY SERVICES AND DEVELOPMENT

 

DUTY STATEMENT
Employee Name Classification Name Position Number
Lee Scott Staff Services Manager ll (S) 016-150-4801-003
Division/Unit - Date

Administration/Financial Services

SUMMARY OF RESPONSIBILITIES

Under the general direction of the Deputy Director of Administrative Services the position of Chief
Financial Officer (CFO) is responsible for directing the activities of the Department of Community
Services and Development (CSD) financial functions including, accounting, budgets, federal grant
expenditure tracking and reporting, program funding allocations, and fiscal policy and analysis.
This position oversees staff who resolve and/or perform the most sensitive and complex financial
issues and directs staff to perform the necessary tasks related to theirjob functions The CFO Is
responsible for the fiscal integrity of the Department 

Description of Essential Functions:

50% Manaqement?and Supervision Duties

. Ensure that all Financial Services Staff meets annual goals consistent with the department?s
annual strategic plan. 

. Manages the development of the annual plans and reports submitted to the SCO, DOF, and
Bureau of State Audits.

- Plans and allocates resources to address the workload of the Financial Services Unit

. Oversee the monitoring of all federal and/or state funds received at CSD, and enSure that-staff
are capturing, managing and monitoring grant balances.

. Ensures the maintenance of financial services systems.

. Supervise, mentor and evaluate staff performance, identifies and meets staff training needs.
., Single point of contact for CSD on matters related to Fl$Cal implementation. In conjunction with
designated team players, coordinate all Fl$Ca  activities with the various units to ensure the

necessary workload is conducted timely.

- Provide guidance to program division managers and staff to ensure allowable and proper
payment of expenditures, preparation of budget documents, reporting of expenditures and other
accounting information, program funding allocations, and grant reporting and tracking.

0 Provide guidance to the Chief Deputy Director and/or the Director for testimony in front of the
Legislature. This includes but is not limited to the CSBG State Plan and Budget Hearings.

0 Provide Deputy Director, Administrative Services with status reports of the Department?s
expenditures compared to allotments, by cost center.

. Oversee research and analysis of federal and state laws, regulations, and departmental
procedures regarding administration and accounting for grant funds. 

. Oversee the analysis of legislative proposals that may or will affect the department. .

Provide written analysis of all proposed legislation with recommendations and fiscal
impacts and provide historical information on each individual grant.

State of California Factor l-Attaohment t, Page 1

 

Page 2 of 4

30% Compliance Responsibilities 

. As the department?s Chief Financial Officer, the position has primary responsibility to ensure
that CSD is in compliance with the State Controller?s Office (800) and Department of Finance
(DOF) fiscal policies, procedures and laws In preparation of the budget. and in maintaining and
reporting accounting information.

0? Develop and oversee the implementation of policies and procedures for accounting, budgets,
'federal grant reporting, program funding allocations, and fiscal policy and analysis.

0 Develop and oversee the implementation of local assistance policies and procedures to ensure
proper fiscal compliance between CSD and the non?profit and local governmental agencies
under contract with CSD.

. Ensures the Department is in compliance with all federal reporting requirements.

9 Single point of contact with ExeCUtive and Program staff, representatives of federal or

regulatory agencies and state control agencies on fiscal issues.

0 Respond to questions and inquiries from grantees, regulatory agencies and the Federal
Government.

0 Responsible for approving contract? 8 funding detail (215) and excess lodging request.

Sign checks and act as the back-up on approving draw downs from federal system.

Administer the federal system to determine roles/responsibility needed to maintain separation of -

duties of financial staff

20% Training and Technical Assistance

Develop andoversee the implementation of training programs to assist staff, contractors and
non profits and local governmental agencies in submitting correct claim schedules and other
accounting and related information.

. Provide consultation and advice to all department staff and local contractors seeking
professional judgment of fiscal matters.

. Ensure that all financial services staff is sufficiently trained and knowledgeable about theirjob
requirements, the? procedures to perform theirjob and financial management best practices.

Supervision Received
The Staff Services Manager ll (8) receives direct supervision from the Deputy Director of
Administrative Services.
Supervision Exercised

The Staff Services Manager II (8) directly supervises 1 Accounting Administrator (Supervisor)
and 1 Staff Services Manager indirectiy supervises 1 Associate Accounting Officer, 3 Sr.
Accounting Officer, 1 Accounting Officers; 2 Accountantl, 1 Accounting Trainee 1 Research
Analyst II, 1 Associate Budget Analyst 1 Staff Services Analyst, 1 Retired Annuitant (AGPA) and

1 Student Assistant.

Administrative Responsibilitv

Adhere to laws, rules, policies and procedures pertaining to financial functions.

State of California Factor leAttachment 1, Page 1

 

Page 3 of 4

Personal Contacts

The Staff Services Manager II (S) has daily contact with departmental'management and staff,
State Controller?s Office, Department of Finance, other regulatory agencies federal and state
agency personnel.

Actions and Consequences

.Failure to?perform the accounting and budget oversight duties and the fiscal tracking duties could
result in a loss of fiscal integrity that may resUlt in a loss of federal funds to the department.

Job Requirements:

Activities required to perform the essential functions of the position include the ability to sit, stand,
speak, hear, see, type, read, and comprehend written and oral instructions, manuals and
correspondence, and reason logically.

Performance ExpectatiOns

. Provide staff with the guidance, resources, assistance and supervision necessary for them to
perform completed staff work. I

. Provide all CSD staff timely and effective service, especially to ensure that staffs who
work with our local contractors have meaningful guidance from your unit when their work
involves fiscal Issues

. Treat ail assignments personally given to you by the Director, Chief Deputy Director or the

Deputy Director for the Administrative Services as priority. 

Make weekly reports of unit status to Deputy Director of Administration.

Keep staff informed of department and unit information.

Ensure that staff?s work Is complete, accurate and timely.

Review work performed by staff that involves policy?setting, decision? making, or any potentially

sensitive matter.

. 'Work with department management to ensure that sen/ices are provided to CSD agencies
timely and efficiently. 

. Be a team player.

. Be accessible and accountable to all CSD staff.

Characteristics:

- Customer Service Personifies number one objective, which is to provide clear,
correct, courteous, complete, concise and?competent services to all internal and external
customers.

. Leadership? Possesses a natural ability and keen desire to manage projects and mentbr and

guide staff, as well as internal and external customers Demonstrates and encourages
creativity and proactive problem- solving.

0 Credibility and Integrity??- Understands internal and external customers and has a true desire
to build credibility. Has a personal desire of clear principles. Demonstrates the highest
professional and legal ethics.

State of California Factor '1 ~Attachment 1, Page 1

 

Page 4 of 4

- Teamwork Cooperates to achieve the department's mission, vision and goals by leading and
actively contributing to intradepartmental project teams.

0 Vision Understands the context and mission of the Department both internal and external.
Awareness of the Department's Critical' Issues, and anticipates and influences the future. Has
the ability to organize for success 

. Accountability~ Makes decisions and remains accountable for those decisions.

- Reliability? Understands the importance of meeting timelines and work priorities.

Staff Development To best serve both our internal and external customers, 5
management team reflects understands and Is sensitive to the diversity of the people we
serve.

 

 

Deputy Director for Administrative Services Date

have read and understand the duties assignedlas described above.

 

 

 

 

YES NO
Can you perform the essential functions of the position with or without
reasonable accommodation?
(If reasonable accommodation is necessary, please complete a Reasonable
Accommodation Request Form from the Human Resource Office, Reasonable
Accommodation Coordinator.)

Incumbent (print name) Date

incumbent (signature) Date

State of California Factor 1?Attachment 1, Page 1

 

 

    

 

 

- hernia sense? 

r-T?zvs?vau n'd 7" 7-:

for Initiative on Removal of Re



Questionnaire

 

  
     

 

PART B: State Agencies and Departments or Other Applicants for Projects Located in
Unincorporated Areas or Areas Otherwise Not Covered in Part A

 

1. Does your state, either in its planning and zoning enabling legislation or in any other No Y3
legislation, require localities regulating development have a comprehensive plan with a 
?housing element?? if no, skip to question #4 .

Government Code 65583

 

2. Does you state require that a iocal jurisdiction's comprehensive plan estimate NO YES
current and anticipated needs, taking into account the anticipated growth of the 
region, for existing and future residents, including low. moderate, and middle
income families, for at least the next five years?

Government Code 65584

 

3. Does your state?s zoning enabling legislation require that a focal jurisdiction?s NO YES
zoning ordinance have a) sufficient land use and density categories (muitifamiiy 

ho?uaing, duplexes, small lot homes and other similar elements); and, b)'sufftcient
land zoned or mapped in these categories, that can permit the building of affordabie
housing that addresses the needs identified in the comprehensive plan?

Government Code 65583(a)(3)

 

4. Does your state have an agency or office that includes a specific mission to NO YES
determine whether local governments have policies or procedures that are raising 
costs or otherwise discouraging affordable housing? .

California Department of Housing Community Development


 

 

5. Does your state have a legai or administrative requirement that local governments NO YES
undertake periodic self-evaluation of regulations and processes to assess their impact '3 ES

upon housing affordability address these barriers to affordability?
Government Code 65583(a)(4)

 

 

 

6. Does your state have a technical assistance or education program for local NO YES
jurisdictions that includes assisting them in identifying regulatory barriers and in El ?2

recommending strategies to local governments for their removat?

The Department of Housing 8: Community Devetopmentprovides technical assistance
to governments in preparation of their housing elements which includes an analysis of
governmental constraints and identifying strategies to remove such constraints.

 

 

 

7. Does your state have speci?c enabling iegisiation for local impact fees? if no skip to NO YES
question K4
Government Code 66000 (Mitigation Fee A00 

8. if yes to the question does the state statute provide criteria that sets standards for NO YES
the allowable type of capital investments that have a direct relationship between the I: 

fee and the development (nexus) and a method for fee calculation?
See above Question 7)

 

 

 

 

 

 

 

 

 

Does your state provide significant financial assistance to local governments for
housing, community development andlor transportation that includes funding
prioritization or linking funding on the basis of local regulatory barrier removal
activities?

The Building Equity and Growth in Neighborhoods Equity Program (BEGIN) works to
reduce local regulatory barriers to affordable ownership housing, and provide
downpayment assistance loans to qualifying ?rst~time low- and moderate-income buyers
of homes in BE GIN projects 

YES
VA

 

 

?10.

Does your state have a mandatory statewide building code that a) does not permit
local technical amendments and b) Uses a recent version (is. published within the last
?ve years or, if no recent version has been published, the last version published) of
one of the nationally recognized model building codes (is. the international Code
Council the Building Officials and Code Administrators international (800A),
the Southern Building Code Congress international (8801), the international
Conference of Building Of?cials the National Fire Protection Association
without significant technicai amendment or modification?

Alternatively, if the state has made significant technical amendment to the model
code, can the state supply supporting data that the amendments do not negatively
impact affordability?

- California does have a mandatory statewide building code

- State law does notpermit local ?technical? amendments, but does permit local
amendments based on unique geological seismic), topographic 
coastal issues) and/or climatic snowload) conditions. The amendments
must be justified by written findings, which must be submitted to the State
Building Standards Commission. Also, local fire suppression/prevention
amendments are permitted, again if there are written ?ndings, submitted to HOD.

The statewide ?building standards code? for residential construction consists of a
building (structural) code, a plumbing code, a mechanical code, an electric code,
a fire code, and an energy code. The plumbing, mechanical, electric, energy,
and fire codes fit the HUD definition (based on a recently published nationally
recognized model code). The building (structure!) code does not, and is based
on a 1997model nationally recognized code, and was updated in 2001. The
building code update, currently underway, is based on a nationally recognized
model code published within the last 5 years.

 

 

 

. The statewide building standards code has many amendments and
modi?cations. They all are carefully considered to meet the needs of the State?s
residents and businesses, and the adoption process explicitly considers and
balances ?affordabilily? with ?safety?, ?public welfare?, ?impact on business?, etc.
The statutory standards are in section 18930 of the Health and Safety Code)

- As to ?supporting data? for state amendments, the adoption process includes
analysis by the proposing agency (Hot), State Fire Marshal, Energy
Commission) as to impact on a?ordability, and oral and written testimony is
provided and recorded with regard to the same issues.

 

 

YES

>14

 

 

 

 

 

 

 

11.

Has yourjurisdiction adopted specific building code language regarding housing
rehabilitation that encourages such rehabilitation through gradated regulatory
requirements applicable as different levels of work are performed in existing
buildings? Such code language increases regulatory requirements (the additional
improvements required as a matter of regulatory policy) in proportion to the extent of
rehabilitation that an owner/developer chooses to do on a voluntary basis. For further
information see HUD publication: ?Smart Codes in Your Community: A Guide to
Building Rehabilitation Codes?

- Health Safety Code 17958.8: Local governments must permit the replacement,
retention and extension of original materials and original methods of construction
during alterations and repair of existing buildings as long as the original
materials/methods comply with building code provisions governing that portion of
the building at the time of its construction AND the building does not become or
continue to be substandard

- Health 8r Safety Code l3 1 7958.9: Moved apartments or dwellings must be allowed
to retain existing materials and methods of construction as long as they do not
become or continue to be substandard

Health Safety Codes .6 17922ldl: Housing codes must permit continued use of
original methods in existing portions of a home, but additions or alterations
increasing area or size of an existing building must comply with current codes

- Health Safety Code 6 i 795 1: Local governments may approve alternate
materials, installations or Work on a case~by-case basis which vary from code
standards; in some cases this is used to mitigate the cost of meshing additional
spaces with existing space

- Health Safety Code ,6 17980lbil2i: in code enforcement, when a local
government agency must decide whether to require vacating of a building or to
repair as necessary, it must give preference to the repair of the building whenever it
is economically feasible to do so without having to repair more than 75% of the
building AND shall five full consideration to the needs for housing as expressed in
the local jurisdiction?s housing element

YES

 

 

?52.

Within the past five years has your state made any changes to its own processes or
requirements to streamline or consolidate the state?s own approval processes
involving permits for water or wastewater, environmental review, or other State
administered permits or programs involving housing development. If yes, briefly list
these changes.

Government Code Section 66473. 7- Water Supply; Availabilim' Conditions for map
approval; Verification; Exceptions (added by Stats 2001)

YES

 

 

 

13.

Within the past five years, has your state. Governor, legislature, planning
department) directly or in partnership with major private or public stakeholders,
convened or funded comprehensive studies, commissions, or panels to review state or
local rules, regulations, development standards, and processes to assess their impact
on the supply of affordable housing? 

May 2000: Raising the Roof: California Housing Development Projections and
Constraints 19974020. Prepared the by the California Department of Housing 
Community Development. Report available at 

August 2001: Pay to Play Residential Development Fees in California Cities and
Counties. Prepared by the Department of Housing Community Development.
Report available at to plat/him]

May 2002: Rebuilding the Dream: Solving California?s Adordable Housing Crisis.
Prepared by the Little Hoover Commission on California State Organization and
Economy. Report available at 

 

 

yes
if:

 

 

 

 

 

 

 

OMB Approval No. 2506-0112 (Exp. 7131(2012)

Certification of Consistency DePa?mBWf 

with the Consolidated Plan

and Urban Development

certify that the proposed activitiesfprojects in the application are consistent with the jurisdiction?s current, approved Gen solidated Plan.

(Type or cleariy print the following information:)

Applicant Name:
Project Name:

Location of the Project:

Name of the Federal
Program to which the
applicant is applying:

Name of
it" Certifying Jurisdiction:

Certifying Of?cial
of the Jurisdiction
Name:

Title:

Signature:

Date:

California State Department of Community Services and Development

 

Lead?Based Paint Hazard Control Grant Program

 

County Los Angeles

 

 

 

US Department of Housing and Urban Development, Program

 

State of California

 

Lisa Bates

 

Deputy Director

 

75/2 33/4

 

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