STATE SERVICES COMMISSION 1e Knmihana 0 N55 rari Kawanaianga 19 April 2018 Our ref: 556201810033 I refer to your official information request received on 20 March 2018 for all briefings. draft briefings, and communications strategies relating to the open government strategy. Information being withheld There are two documents in the scope of your request, as identified below. The Open Government Strategy discussed in both documents remains under active consideration. We have therefore decided to withhold details of the Strategy under the following section of the CIA. Item Date Document Descli ion De on 1 29 Novemper 2017 Report: Open Government Released in part. with some Strategy update Information witnneld under section to protect the privacy ot a natural person. and to maintain the current constitutional conventions protecting the confidentiality of advice tendered py Ministers and officials. 2 13 March 2015 Open Government Strategy Pack Released in part, with some inlormation wrttineld under 9(2)mtiv) to maintain the current constitutional conventions protecting the conlidentiality of advice tendered py Ministers and officials In making our decision, we have considered the public interest considerations in section 9(1) of the CIA and have determined that it does not outweigh the above reasons at this time in the process. If you wish to discuss this decision with us, please feel free to contact You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at parliamentnz or freephone 0800 802 502. zrhereriere PO Box 229 Wellington slam New Zedidno Phone .sawws ssoo 2319314_l.damt rix vein a .195 seas Please note that we intend to publish this letter (with your personal details removed) and the enclosed documents on the State Services Commission?s website. Yours sincerely Catherine Williams Acting Deputy Commissioner State Services Commission 2319314_1.docx 880 Report: Open Government strategy update SIM I 5! it'nmiimu ti Hui Tail Date: 29/11/2017 Report No: 88020171689 Contact: Catherine Williams, Acting Deputy Telephone: Commissioner, integrity, Ethics and Standards Action Sought Deadline Associate Minister of State Services (Open Government) (Hon Clare Curran) Provide feedback on the draft Open Government strategy Indicate whether you would like draft Open Government strategy consulted on with civil society at the same time as the development of the OGP National Plan 2018?20 7 December 2017 Minister of State Services (Hon Chris Hipkins) Note the contents of this briefing Enclosure: Yes (attached) Executive Summary 1 The paper seeks your feedback on the State Services Commission?s (SSC) thinking on a strategic approach to Open Government: 2 We would like the opportunity to discuss with you over the coming meetings as we develop it further. Recommended Action We recommend that you: a provide feedback on the draft Open Government strategy (attached Annex 1) Yes/no indicate whether you would like draft Open Government strategy consulted on with civil society at the same time as the development of the OGP National Plan 2018?20 Yes/no Hon Clare Curran Associate Minister of State Services Page 1 IN-CONFIDENCE Purpose of Report 3 The paper seeks your feedback on the SSC's early thinking on a strategic approach to Open Government. . A strateglc approach to Open Government i i; 1' 4 You are already aware of the importance of Open; Government. Democraciesthrive" when citizens trust and participate in their govemrnent'. jg. i . Draft strategy {it iv'irfea' 7 Thef;o\' amass agenda sits?aldng?ge?other underpinnings of public trust and con?dence {imam mment such obligations of confidence and security. An open "government strategy stippoj'rtsius to consider such matters in relation to the overall .- of greater trust and-con?dence in government and its institutions. have draft strategy with support of your delegation to lead to the .- Open Government strategy and the next OGP National Action Plan - .. The OGP National Action Plan consultation would give us an oppirtunitywto'en age with New Zealanders on the overall strategic direction as well as that itiatives?making up the plan. 9 strategy is attached in Annex 1. - . . steps )1 2301654 IN-CONFIDENCE 2 WHAT ARE PEOPLE IN NEW ZEALAND ARE SAYING ABOUT - pages Pas? Page 1 Context for our di ion: Context for our discussmn: OPEN GOVERNMENT movement Strategy . . . . place in theOpen Initiatives overseas This page sets out some common themes on what peOple are saying about Open Government in - . Govemment system New Zealand. WHAT COMMENTATORS ARE SAYING ABOUT OPEN GOVERNMENT Access to Information Require open data as the default (Professor Andrew Geddis) relate to access to data, not public engagement or participation? (Keitha Booth, at the Open Budget forum} ?The mass data mining of NZ public is not about Introduce a Committee for Standardsin Public Life, which monitors and reports on issues relating to the standards of conduct of all public of?ce holders (Dr Michael Macaulay) Introduce independent budget appraisals (Max Rashbrookei Overhaul Parliament?s processes conduct a comprehensive inquiry to improve process should cove_r__ policy formation, consultation, drafting, parliamentary scrutiny and evaluation of whether the purposes of' legislation are being met [Public Service Association) here is a profound ignorance ofhow the country is governed. The problem is exacerbated by the breakdown of the traditional media? (Sir Geoffrey Palmer) great strength is its anchoring in the Public Finance Act? (comment at the Open Budget forum) "The absence ofo code of conduct for NZ MP5 is really astounding in this day and age? (Dr Michael Macaulay} Focus on citizens as agents for positive community, including by using language people can understand {Mark Hanna) Ensure that citizens are able to re?use open data (Professor Andrew Geddis) Introduce crowd-sourced Bills online [Max Rashbrooke) ?Gaps in civics knowledge has created an empowerment gap, which in turn reinforces many of the inequalities we see in society ?The excessive use of urgency, the big-passing of select committees and the public submission process, taday ?Odd Kneble and Danllela Tavmh} undermines our democracy and fuels a growing distrust and disillusionment with politics? {Sue lime bags? NZ {5 complacency Kedgley} {Transparency Intematlonal} open should not use OGP as a Trojan horse for it? (Professor Andrew Geddis} WHAT NEW ARE SAYING ABOUT OPEN GOVERNMENT These were the themes identi?ed by New Zealanders as being important in consultation on the Open-Government Action Plan 2016: Public service 0 en data - Public integrity - Fiscal transparency . . . . . . . Standards and culture . around open data and pamc'patmn . .- . Involving citizens in public policy . . PUbhc resources OIA and programme development 0 WE . Ongoing engagement DIA has recently run a Participatory Discovery Exercise, which surveyed New Zealanders on how digital can support participation in Government. 1 Transparency 0.0 Thesa wore the five common themes from the workshops: v: . These are some quotes from the workshops: not going to walk into a public meeting or a politician?s office - it?s just not how i interact - but live chat (like Reddit or Facebook) would be a great platform." "i think it would great if the government would approach policy-making from a design thinking perspective and make civic input a requirement." - like to be fully informed before making a But i also ?nd it very hard to become informed enough to understand a concept fully? especially when talking about politics.? ?i would need to feel safe in expressing my views. That my privacy was protected.? "if you invest in the relationship with your community communications can happen at anytime.? ?Easy engagementfor those that want it, more complex for those that want it.? Paan . 98594 Pagel Contextforour disemsion: ,r . . Context forourdiscussion: This page provides information on a sample of the most exciting Open Government initiatives taking em I I ?1 I 1 Oman? place overseas. I (N2) Government system ESTONIA OEen Data Portal Estonia?s Open Data Portal (GDP) provides a single. point of access for public and private entities to unrestricted public sector data. Permission is also given to re-use and redistribute the data for commercial and non-commercial purpOses. Promoting transparency of public information, ODP also reduces the workload of public sector workers having to'mspond to of?cial information requests. I Crowd-sourced Bills Estonia has made bold moves in experimenting with modern'methods of the decision-making process. The People's Assembly is a platform for crowdsourcing ideas to amend electoral laws. Three out of ?fteen proposalssent to parliament via-the online platform are now law. FINLAND MW Finland has developed an online platform where citizens can propose a bill. For those that get 1% of voters agreeing with them, URUGUAY - then they have to be debated and voted on in E-Government Parliament. Uruguay promotes the idea that citizens are the core of e?government strategies. Information about government services can be found through a centralised portal that extracts information from over 500 websites; there is an average of 100,000 visits a month. The portal does not duplicate or edit information. Information shown belongs to the respective agencies. This ensures information validity and agencies are responsible for updating their own information (maximum delay time 2 hours}. Limits to lobbying - there is a donation limit to each registered party and a requirement that political fundraising events (?where the price ofadmission is a $200 donation or more?) be advertised at least five days in advance, including the time and location of the fundraiser and contact information for anyone interested in attending. The Republic of Korea has an online portal that allows people to quickly and easily provide suggestions on Government policy and processes. All Government departments are linked to this portal so that they can see feedback in real time. in addition, citizens can check the results online. AUSTRAUA MEXICO - - I PORTUGAL Citizen juries Citizens' Budget 0 en markets . . in 2016, Portugal was the ?rst country in the world to launch a nationwide Particupatory In Victoria, one hundred Jurors were drawn from 2016, Mexico passed a constitutional Budget that allows souety to propose and vote on Ideas for public investments. Citizens pool of 570,000 to prowde a representative - .- . . exam le Over six weeks the en 3 ed in online reform to create the Nauonal were allowed to propose and vote on where the Government should spend +3.0 mrilron of I . 8 . Anticorruption System. This reformed their the national budget. The areas of focus were culture,_science, agriculture and adult deliberation In a facilitated forum. Seventy eight the jurors than met in person over days The legal framework and made a mmaI change education and naming (mainland), and justiceand internal administration (autonomous main objective of the two days was for the jurors to to promote active collaboration with owl regions). There were 599 prolects nominated and almost 80,000 votes. society through the use of digital l'report on ow a ma 9 It technologies and open data. 111is Standard cmzen 5 ts easier to eat more healthiiy. res ":ade Oplen mntracung a requ'rement Citizen Spots are being used to tackle the digital divide and encourage the uptake of digital or 3? federa procurement public senrices. Each Spot consists of a physical desk where citizens go to use a wide range of digital services, with the help of trained civil servants or private attendants. ACTIONS TAKING PLACE IN THE OPEN Page: PageEl Page 1 Context for our Context for our di ion: Open Government What people are saying St about Open Government ?fxemseer; This diagram depicts New Zealand?s Open Government system, and some of the key initiatives already underway or planned. The system is comprised of a range of initiatives taking place at four different levels? all the way from actions Ministers are taking, work led by the Public Service, initiatives carried out by New - Zealanders, and projects that are part of the international arena. All of these parts of the system - - 3 E. YOU HAVEANENGAGEAND SUPPORT ROLE: Engage with ideas matter because they in?uence the level of trust and con?dence New Zealanders have in - being generated; leverage opportunities to link to the Open GovernmentInternational Corruption Perceptions Index We have also Identl? ur role as Minister res osnble for 0 11 Government In the different arts Transparech . . of the system 6 yo p0 pe Media release: ?Theiatest Corruption Perceptions index, released this morning by Transparency international, has New Zealand?s public sector edging out 175 other countries to take the top spot in this year?s results? World Press Freedom Index - Open Data Barometer - international Civil Service Effectiveness Index - - AI Forum Report on Arti?cial Intelligence -. - Google People and Al Research Initiative (PAIR) - OECD Council on Open Government - Edelman Trust Barometer VI xi I YOU HAVEA LEAD ROLE: Own and lead these initiatives - 4 New Zealand's leading work on the D7 {Digital Nations) i.e. digital rights - New Zealand taking a leadership role in the Open Government Partnership YOU HAVE AN ENGAGE AND SUPPORT ROLE: Engage with ideas .s r. . NEW ZEALANDERS being generated; leverage opportunities to link to the Open I Government Strategy NetHui Keynote speech: ?lt is extremely important to be innovative and visionary about the role of technology in government. And to build more trust between citizens and their government.? Innovation Partnership Events, etc. YOU SUPPORT ROLE: Use portfolio to support these initiatives,- ievemge opportunities to link to the Open Government Strategy YOU HAVE A SUPPORT ROLE: Use portfolio to support these - - initiatives; leverage opportunities to link to the Open Government PU SERVICE Strategy State Sector Act legislative (58c) - Of?cial Information Act leadership . . . . protected Disclosures beige,th revim Copyright Act review Tweet: ?Latest OIA stats show Pub?c Servrce is movmg the right direction Privacy Act review (Ministry of Justice} #0199? Wansparent? - - - Open Government National Action Plan (SSCI DIA {Stats - Open data (Stats, - Open procarement YOU HAVEA LEAD ROLE: Own and lead these initiatives Govhatk IDIA. MBIE) - Communications infrastructure - Open Budget (Treasury) - Open Government National Action Plan 0 Business Uptake of ICT - Digital Economy (MBIE) - Open Government Strategy Public Media investment DigitaI inclusion (DIA, I - - Review legislative framework for digital - RealMe identity project - Digital Rights framework (DIA) convergence - Legislation online (PCO) Digital Bluep?m lMBlEi Um) Participatory demomc?l iDlA) - Government support for new investigative journalism initiatives (MCH) - Arti?cial Intelligence - Digital Economy and Digital Inclusion Ministerial Advisory Group