AGENCY NAME:  AGENCY CODE:  E28  State Election Commission  SECTION:  101      Fiscal Year 2015-16 Accountability Report           SUBMISSION FORM    The mission of the State Election Commission is to ensure every eligible citizen in South  Carolina  has  the  opportunity  to  register  to  vote,  participate  in  fair  and  impartial  elections, and have the assurance that their vote will count.  AGENCY MISSION      The State Election Commission will conduct secure, fair and impartial elections through  the  management  of  resources  along  with  the  use  of  innovative  strategies  and  technologies to reflect the will of the electorate in South Carolina.   AGENCY VISION      Please state yes or no if the agency has any major or minor (internal or external) recommendations that would  allow the agency to operate more effectively and efficiently.                            RESTRUCTURING  RECOMMENDATIONS:  No      Please identify your agency’s preferred contacts for this year’s accountability report.    Name  Phone  Email  (803) 734‐9070  cwhitmire@elections.sc.gov  PRIMARY CONTACT:  Chris Whitmire  Howard Snider  (803) 734‐9004  hsnider@elections.sc.gov  SECONDARY CONTACT:        A‐1    AGENCY NAME: State Election Commission AGENCY CODE: 523 101 i have reviewed and approved the enclosed FY 2015?16 Accountability Report, which is complete and accurate to the extent of my knowledge. a .. fl Marci Andino Billy Way, Jr. A-Z AGENCY NAME:  AGENCY CODE:  E28  State Election Commission  SECTION:  101    AGENCY’S DISCUSSION AND ANALYSIS    The mission of the State Election Commission (SEC) is to ensure every eligible citizen in South Carolina has the opportunity to register to vote, participate in fair and impartial elections, and have the assurance that their vote will count. Conducting elections is a technologically and legally complex profession, subject to exceptional scrutiny by voters, candidates, media, and the legal community. This requires everyone involved in the elections process, whether at the municipal, county, or state level, to possess a wide variety of core competencies including technological, logistical and management skills, as well as a high level of election experience and expertise. While state and local election officials share in the responsibility of conducting elections, the SEC, as the chief election agency in the state, is responsible for overseeing the overall voter registration and election process. Specifically, the agency is tasked with:        Maintaining the statewide voter registration system Supporting the statewide voting system Conducting a candidate filing system Supervise 46 county boards of voter registration and elections Performing audits and post-election analyses of county boards of registration and elections Assisting with county operations if a county election office fails to comply with state and federal law or SEC policies and procedures; or if a county is unable to certify election results in a timely manner Conducting a training and certification program for local election officials Everything we do as an agency – our programs and projects – emanates from these responsibilities. The primary goal is to provide the highest level and quality of service possible within these mandates. MAJOR ACHIEVEMENTS 2016 Presidential Preference Primaries The SEC and county boards of voter registration and elections successfully conducted the Republican and Democratic Presidential Preference Primaries on February 20 and 27, respectively. The SEC created databases and provided election support to 46 county election offices. Approximately 737,000 South Carolinians voted on February 20, and an additional 371,000 voters participated on February 27. In all, approximately 1.1 million South Carolinians voted in these primaries to help parties select their nominees for President of the United States. Approximately 15,000 poll workers and election officials across the state worked diligently to ensure these Primaries were a success. 2016 Statewide Primaries and Runoffs The SEC and county boards of voter registration and elections successfully conducted the June 14, 2016 Statewide Primaries and June 28, 2016 Runoffs. The SEC created databases and provided election support to 46 county elections offices. Nearly 450,000 South Carolinians voted for a variety of offices on federal, state and local levels. More than 18,000 poll workers and election officials across the state worked diligently to ensure the primaries and runoffs were a success. A‐3    AGENCY NAME:  AGENCY CODE:  E28  State Election Commission  SECTION:  101    Election Results Audits The SEC conducts statewide, pre- and post-certification election results audits on all state-level elections. The SEC also offers auditing services for county boards and municipal election commissions conducting local elections. These audits help ensure that each county’s election results are complete and certified accurately, verify that each ballot was counted prior to certification, provide enhanced election transparency, and help identify opportunities to run elections more efficiently. Election Security Election security remains a high priority for the SEC. The SEC continued to enhance and tighten security measures, procedures, controls, and contingency plans to protect the statewide voting system, the statewide voter registration system and the election process in general. The SEC employs IT security professionals and takes advantage of all security-related resources offered by federal and state partners, as well as private vendors. Polling Place Line Management The SEC worked during FY2016 to raise awareness of polling place line management techniques. The Agency continued its efforts to raise awareness and train county official on queue management techniques to reduce lines at polling places. Local Election Support In an effort to ensure success of the statewide voting system, the SEC provided voting system support to county boards of voter registration and elections for approximately 200 local elections; including county, special, and municipal elections. The SEC provided county offices with training, media relations, and voting system support. Counties save more than $1.5 million annually by taking advantage of voting system services provided by SEC staff, rather than contracting services with the system vendor. Voter Education and Outreach The SEC continued to reach out and educate voters on all aspects of voter registration and elections through the Agency’s SC Votes voter education initiative. The statewide initiative helps ensure voters are informed about the requirements, processes, procedures, and deadlines associated with voter registration and voting in South Carolina. FY2016 efforts were focused on educating voters on Photo ID requirements. The initiative included: educational brochures, posters, videos, outreach at public events, a voter education website (scVOTES.org), social media messaging, and a statewide media campaign. KEY OPPORTUNITIES & CHALLENGES Replacing the Statewide Voting System In February 2016, the SEC released a Voting System Solution Request for Proposals to replace the current statewide voting system. In March 2016, the South Carolina General Assembly published a Report of the Joint Voting System Research Committee in which they recommended that the SEC postpone purchasing a new system until the requirements are released. Also during this time, the U.S. Election Assistance Commission (EAC) announced that the Next Generation of Voluntary Voting System Standards (VVSG) was in development for projected release in 2018. The SEC determined that it was in the best interest of the State to withdraw its Request for Proposals until such time as new systems are available that meet the A‐4    AGENCY NAME:  AGENCY CODE:  E28  State Election Commission  SECTION:  101    current Standards. The agency intends to pursue funding in the FY2018 budget request for a system refresh to extend the life of the current voting system. County Compliance Audits As of June 2014 with the passage of S.815, the SEC was given authority to audit counties for compliance with state and federal law by requiring reviews, audits or other post-election analysis. At the conclusion of this reporting period, three area representatives were being trained along with a total of seven audits being in various stages of completion. The agency anticipates having the program fully operational by November 2016 with a twenty-four month county engagement cycle being implemented in 2017. Election Legislation Each year the SEC provides information to the General Assembly to develop and enact legislation to improve the efficiency and effectiveness of voter registration and elections. The agency will be working with the General Assembly to streamline the submission of candidates and referendums for inclusion on the general election ballots. Agency Funding Over the past two fiscal years, the SEC has requested $742,000 to fully implement Act 196 which requires the SEC to supervise counties and conduct compliance audits to ensure that counties are following state and federal laws. To date, the Agency has received $625,000. Over the past four fiscal years, the Agency has made budget requests to replace the state’s aging voting system. The projected cost is $42 million.     AGENCY ORGANIZATIONAL CHART A‐5    AGENCY NAME:  AGENCY CODE:  E28  State Election Commission  SECTION:  101    Risk Assessment and Mitigation Strategies: The most negative impact on the public would be the will of the electorate not being fairly expressed. The systems most critical to the Agency are the statewide voter registration system and the statewide voting system. A failure of either of these systems would have the potential to cause a statewide failure to register voters, conduct elections, and jeopardize voter’s Personally Identifiable Information (PII). The following agencies would be called upon to identify and address any security threats or failures that have impacted the Agency’s ability to conduct voter registration and elections. The nature and level of outside help would depend on the type of failure. Depending on the situation, the following agencies may be called upon:           Department of Administration Department of Motor Vehicles SC General Assembly South Carolina Law Enforcement Division (SLED) SC Governor’s Office County boards of voter registration and elections US Election Assistance Commission County governments US Department of Homeland Security US Department of Justice The following three options for the General Assembly to help resolve issues before they become a crisis are as follows: First, the SEC will seek assistance to fund a voting system refresh. These funds will be used to extend the useful life of over 13,000 voting machines used in the State to conduct three hundred or more elections annually. This voting system refresh will encompass a statewide replacement of each voting machines touch screen and brackets, motherboard batteries, battery sticks, Personalized Electronic Ballot (PEB) batteries, and also include a software upgrade. Next, the SEC will work with the General Assembly to amend various sections of the SC Code of Laws to require all candidates and ballot questions to meet the August 15th certification deadline for placement on the general election ballot. With the useful life of the State’s current voting system being 12 to 15 years, the SECs third option will be to ask for continued funding and support of its request to replace the current voting system. Equipment issues and breakdowns are becoming more frequent. As a result, carrying out our mission and reflect the will of the electorate has become complicated and challenging. A‐6    Agency Name: State Election Commission Agency Code: E28 Section: Fiscal Year 2016-17 Accountability Report 101 Strategic Planning Template Type G S O O S O O S O G S O O O S O O O S O O O S O O O S O O O S O O O S O G S O O O S O O O Goal 1 Item # Strat Object Associated Enterprise Objective Government and Citizens 1.1 1.1.1 1.1.2 1.2 1.2.1 1.2.2 1.3 1.3.1 2 Government and Citizens 2.1 2.1.1 2.1.2 2.1.3 2.2 2.2.1 2.2.2 2.2.3 2.3 2.3.1 2.3.2 2.3.3 2.4 2.4.1 2.4.2 2.4.3 2.5 2.5.1 2.5.2 2.5.3 2.6 2.6.1 2.6.2 2.6.3 2.7 2.7.1 3 3.1 3.1.1 3.1.2 3.1.3 3.2 3.2.1 3.2.2 3.2.3 Description Improve the voter registration process for all citizens by increasing access and opportunities to register to vote Increase use of online voter registration by increasing awareness of the process and ease of use of the application Increase percentage share of voter reg apps received through OVR in each fiscal year Make mobile OVR application available for use on later than 9/15/16 Increase security of all voters' personally identifiable information in the Statewide Voter Registration System Implement two-factor identification security protocols no later than 11/1/15 Require all county users to sign security agreements no later than 10/1/15 Increase public access to voter registration information and statistics Provide voter registration information and statistics to the public Improve the election process statewide while ensuring all elections are conducted in a fair, impartial and accurate manner Maintain quality of statewide elections by providing quality, professional voting system database building services Build and provide requested election databases to jurisdictions no later than 45 days prior to date of election Provide results of all pre-certification audits to election authority prior to certification hearing Reduce and eliminate instances of counties certifying inaccurate results Provide and maintain a secure, accurate and reliable statewide voting system Obtain funding for refresh of current statewide voting system by FY2018 Obtain capital funding for eventual replacement of statewide voting system by FY2022 Begin implementation of new voting system in January 2022 Ensure equal access to ballots for all candidates by providing for fair and open candidate filing process Provide information to public on requirements to file for office no later than close of filing for the general election Provide accurate information to public on filed candidates in real time as candidates file during the filing period Ensure county compliance with candidate filing laws and procedures Increase level of polling place accessibility for all voters Conduct survey of all polling places statewide to gauge accessibility by August 2015 Report results and provide counties with information and guidance on improving polling place accessibility by October 2015 Increase overall level of accessibility of all polling places bi-annually Ensure election results are reported completely, accurately and timely Ensure 100% compliance with requirement for counties to report unofficial results on election night Ensure counties comply with verification procedures to ensure accuracy of unofficial results Require all counties report partial election night results during FY2016 Improve polling place experience for voters and poll managers Increase use of electronic poll books in all 46 counties in every fiscal year 100% usage of electronic poll books in all counties Increase use of driver's license scanners in each statewide election Educate voters about the election process Communicate voter registration, absentee, voting rules and deadlines to the public in a timely manner prior to each statewide election Education, Training, and Human Provide resources and support to local election officials to improve voter registration and elections for citizens of South Carolina Development Provide a training and certification program for county election officials Encourage compliance by reporting non-compliant members to the appropriate authorities on a quarterly basis Encourage compliance by withholding county board member stipends from non-compliant board members Provide adequate number of classes in various locations throughout the state to ensure members have the opportunity to achieve and maintain certification Fully implement county compliance auditing program statewide Conduct initial compliance audits in select counties by July 2015 Secure funding for full staffing of compliance auditing program by FY2017 Have county compliance auditing program fully operational by November 2016 1 of 1 State Election Commission Agency Name: Agency Code: E28 Section: Fiscal Year 2015-16 Accountability Report 101 Performance Measurement Template Item 1 2 Performance Measure Total Active Registered Voters Voters Registered in Current Fiscal Year Target Value Actual Value Future Target Value NA 3,081,855 NA NA NA 244,741 60,025 NA NA Time Applicable Data Source and Availability Calculation Method Associated Objective(s) Statewide Voter Registration System (RP0040) Number of active, registered voters 1.1.1, 1.3.1 at end of fiscal year July 1 - June 30 Statewide Voter Registration System (RP0061) Number of active voter registration records with a voter registration date within the period (Voters 1.1.1, 1.3.1 previously registered in another county are included in new registrations) July 1 - June 30 Statewide Voter Registration System (RP0061) Number of registration records made inactive (Voters that register in a new county are not included in 1.1.1, 1.3.1 "made inactive" since their record is made inactive) 30-Jun 3 Voters Made Inactive 4 Percentage of Registrations Submitted Online (actual number) NA 22.1% (54,216) NA July 1 - June 30 Statewide Voter Registration System (RP0061) 5 Percentage of Registrations Received By Mail (actual number) NA 11.3% (27,770) NA July 1 - June 30 Statewide Voter Registration System (RP0061) 6 Percentage of Registrations In Office (actual number) NA 5.6% (13,885) NA July 1 - June 30 Statewide Voter Registration System (RP0061) 7 Percentage of Registrations at DMV (actual number) NA 58.5% (143,341) NA July 1 - June 30 Statewide Voter Registration System (RP0061) 8 Percentage of Registrations at Other Public Service Agencies (actual number) NA 1.9% (4,862) NA July 1 - June 30 Statewide Voter Registration System (RP0061) 9 Percentage of Counties That Have Not Implemented Electronic Poll Books 0% 18% (8) 0% July 1 - June 30 Voter Services Division Survey of Counties 10 Percentage of Counties That Have Partially Implemented Electronic Poll Books 0% 28% (13) 0% July 1 - June 30 Voter Services Division Survey of Counties 11 Percentage of Counties with Full Implementation of Electronic Poll Books 100% 54% (25) 100% July 1 - June 30 12 Photo Voter Registration Cards Issued NA 10,901 NA July 1 - June 30 13 Number of SEC Voter Educations Events NA 41 NA July 1 - June 30 Public Information & Training Division Tracking of Events Number of voter education events conducted with SEC involvement 2.7.1 14 scVOTES.org Total Visits NA 237,217 NA July 1 - June 30 Google Analytics Total number of sessions 2.7.1 Number of applications received through Online Voter Registration and FPCA forms received through the Electronic Voting Accessibility Tool Number of applications received by mail (includes state, national, FPCA, FWAB forms) Number of applications submitted in office (also includes source unknown) Number of applications received through the Department of Motor Vehicles Number of applications received through other public service agencies Percentage of counties not using Electronic Voter Registration Lists (EVRL) in any precincts 1.1.1, 1.1.2, 1.3.1 1.1.1, 1.1.2, 1.3.1 1.1.1, 1.1.2, 1.3.1 1.1.1, 1.1.2, 1.3.1 1.1.1, 1.1.2, 1.3.1 2.6.1, 2.6.2 Percentage of counties using Electronic Voter Registration Lists 2.6.1, 2.6.2 (EVRL) in some, but not all, precincts Percentage of counties using Electronic Voter Registration Lists 2.6.1, 2.6.2 (EVRL) in all precincts Number of Photo Voter Registration Voter Services Division Tracking Cards Printed at SEC (sole source of 2.7.1 of Cards Printed printing cards) Voter Services Division Survey of Counties 15 16 scVOTES.org Percentage Returning Visits (actual number) scVOTES.org Percentage New Visits (actual number) NA 26% (62,308) NA July 1 - June 30 Google Analytics NA 74% (174,909) NA July 1 - June 30 Google Analytics Total number of sessions by returning users Total number of sessions by new users 2.7.1 2.7.1 17 Twitter Followers 1,000 1,341 2,000 30-Jun Twitter.com Total followers 2.7.1 18 Facebook Likes 3,000 3,509 4,000 30-Jun Facebook.com Total likes 2.7.1 19 Number of Training & Certification Program Participants NA 505 NA 30-Jun Training Management System Total number of active County Board 3.1.1 Members, Directors, and Staff Training Management System Number of participants who have not completed the prerequisite classes for certification within the time period allowed by law (would also include any participants decertified pending remedial courses) 20 Percentage of Participants Not in Compliance with Training & Certification Program Requirements (actual number) 0 4.5% (23) 0 21 Training & Certification Program Classes Offered NA 28 NA July 1 - June 30 22 Training & Certification Program Total Class Attendees NA 642 NA July 1 - June 30 23 Total Other Training Events NA 22 NA July 1 - June 30 24 Percentage of County Election Officials Using ElectionNET 100% 60% (305) 100% 30-Jun 30-Jun Number of classes offered for Training Management System Training & Certification Program credit Total number of attendees to Training & Certification Program Training Management System class. An individual participant is counted each time a class is attended. Total number of other training Training Management System events conducted for county and municipal election officials. Percentage of participants in the scelectionnet.org Training & Certification Program who are active ElectionNET users 26 Number of Elections Held in State NA 336 NA July 1 - June 30 Statewide Voter Registration System 27 Number of Counties Served by SEC Database Coders NA 39 NA 30-Jun Voter Services Records 28 Number of Audits Conducted on County Election Results 29 Number of Audits Failed on County Election Results 3.1.1, 3.1.2, 3.1.3 3.1.1, 3.1.2, 3.1.3 3.1.1, 3.1.2, 3.1.3 3.1.1, 3.1.2, 3.1.3 2.5.1 1.1.1, 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, Number of elections held statewide 2.2.1, 2.2.2, 2.2.3, 2.3.1, (elections involving more than one 2.3.2, 2.3.3, 2.4.1, 2.4.2, county have each county involved 2.4.3, 2.5.1, 2.5.2, 2.5.3, counted separately, e.g., a General 2.6.1, 2.6.2, 2.6.3, 3.1.1, Election is counted as 46 elections) 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 Number of counties served by SEC 2.1.1 database coders All Elections 626 All Elections July 1 - June 30 Voter Services Audit Records Number of Audits conducted on county election results. Precertification and post-certification audits of the same election are counted as two separate audits. Incomplete audits also included. 0 0 0 July 1 - June 30 Voter Services Audit Records Number of Audits showing a county board of voter registration and 2.1.2, 2.1.3 elections certified incorrect results 2.1.2, 2.1.3 30 Number of Poll Managers Used (General Election or Primary/Runoff) NA 15,000 NA Date of statewide Division of Finance & election referenced Administration Records Total number of clerks, poll managers, and student poll 2.6.1, 2.6.2, 2.6.3 managers used in the referenced election (estimate - still reimbursing) 31 Amount of Poll Manager Reimbursement (General Election or Primary/Runoff) NA 2,000,000 NA Date of statewide Division of Finance & election referenced Administration Records Total amount reimbursed for clerks, poll managers, and student poll 2.6.1, 2.6.2, 2.6.3 managers for the referenced election (estimate - still reimbursing) 30 Number of Poll Managers Used (2016 Presidential Preference Primaries) NA 18,782 NA Date of statewide Division of Finance & election referenced Administration Records 31 Amount of Poll Manager Reimbursement (2016 Presidential Preference Primaries) NA $2,207,211.56 NA Date of statewide Division of Finance & election referenced Administration Records 32 Protests Heard NA 0 NA July 1 - June 30 Division of Finance & Administration Records Number of election protests heard by the State Board of Canvassers 2.1.1, 2.1.2, 2.1.3 33 Appeals Heard NA 1 NA July 1 - June 30 Division of Finance & Administration Records Number of appeals heard by the State Board of Canvassers 2.1.1, 2.1.2, 2.1.3 34 Number of Candidates Filed for Federal, State and County Level offices in most recent general election Candidate Tracking System Number of candidates who filed for federal, state and county level offices in the most recent general 2.3.1, 2.3.2, 2.3.3 election (excludes candidates for municipal offices). 35 Filing Fees Collected for Statewide Primaries Candidate Tracking System Filing fees collected from candidates seeking nomination of party 2.3.1, 2.3.2, 2.3.3 nominating by primary for General Election (S.C. Code 7-13-40) NA NA 1,601 $1,210,926 NA NA July 1 - June 30 July 1 - June 30 Total number of clerks, poll managers, and student poll 2.6.1, 2.6.2, 2.6.3 managers used in the referenced election Total amount reimbursed for clerks, poll managers, and student poll 2.6.1, 2.6.2, 2.6.3 managers for the referenced election 36 Filing Fees Collected for Special Primaries NA $4,648 NA July 1 - June 30 Candidate Tracking System Filing fees collected from candidates seeking nomination of party 2.3.1, 2.3.2, 2.3.3 nominating by primary for special elections (S.C. Code 7-13-40) 37 Filing Fees Collected for 2016 Presidential Preference Primaries NA $360,000 NA July 1 - June 30 Candidate Tracking System Filing fees collected from presidential candidates participating 2.3.1, 2.3.2, 2.3.3 in the Presidential Preference Primaries (S.C. Code 7-11-20) 38 Training & Certification Program Fees NA $18,500 NA July 1 - June 30 Division of Finance & Administration Records 39 Sale of Voter Registration Lists NA $175,957 NA July 1 - June 30 Division of Finance & Administration Records Fees collected from county and municipal board members, directors, and staff to attend 2.3.1, 2.3.2, 2.3.3 Training & Certification Program classes (Proviso 101.7) Fees collected from candidates, political parties, clerks of court, and the general public for voter 1.3.1 registration lists (S.C. Code 7-3-20, Proviso 101.4) 40 Sale of Publications NA $12 NA July 1 - June 30 Division of Finance & Administration Records Fees collected from various sources for state election commission 1.3.1 publications (fees based on actual cost of printing) 41 Voting System Update/Certification Fees NA $2,000 NA July 1 - June 30 Division of Finance & Administration Records Fees collected from voting system vendor seeking certification (7-131330, 7-13-1620) 2.2.2, 2.2.3 State Election Commission Agency Name: Agency Code: E28 Fiscal Year 2015-16 Accountability Report Section: 101 Program Template Program/Title Purpose General FY 2015-16 Expenditures (Actual) Other Federal I. Administration Leadership and direction for the agency, including administration, finance and support $ services. 598,920 $ II. Voter Services Provide databases and ballot layout assistance to county and municipal election commissions, provide counties with election support services and technical assistance related to statewide voting system; provide election security oversight and guidance to counties 757,939 III. Public Information/Training Administer a mandatory statewide training and certification program for county and municipal election officials; provide ongoing training events and workshops; provide a poll $ manager training program and materials; educate the public on the voter registration and election process; provide information regarding elections and agency activities 169,728 $ IV. Distributions to Subdivisions Provide aid to county stipend as per Proviso 101.1. 428,748 V. Statewide Prim/General Election Oversee and assist with the conduct of primaries, general elections and special primaries and when necessary any subsequent protests or appeals; insure the quality of the election process and the faith and trust the voting public has in the integrity of elections in South Carolina. $ $ $ $ $ 849,506 $ TOTAL General FY 2016-17 Expenditures (Projected) Other Federal 82,571 $ - $ 681,491 $ 895,761 $ - $ - $ 757,939 $ 1,140,400 $ TOTAL 85,000 $ - $ - - $ $ Associated Objective(s) 1.1.1 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 980,761 2.4.3, 2.5.1, 2.5.2, 2.5.3, 2.6.1, 2.6.2, 2.6.3, 2.7.1, 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 1.1.1 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 1,140,400 2.4.3, 2.5.1, 2.5.2, 2.5.3, 2.6.1, 2.6.2, 2.6.3, 2.7.1, 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 8,864 $ - $ 178,592 $ 119,246 $ 10,000 $ - $ 1.1.1 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 129,246 2.4.3, 2.5.1, 2.5.2, 2.5.3, 2.6.1, 2.6.2, 2.6.3, 2.7.1, 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 - $ - $ 428,748 $ 450,000 $ - - $ 450,000 3.1.1, 3.1.2, 3.1.3 432,755 $ - $ 1,282,261 $ 1,400,000 $ $ 778,171 $ - $ 1.1.1 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 2,178,171 2.4.3, 2.5.1, 2.5.2, 2.5.3, 2.6.1, 2.6.2, 2.6.3, 2.7.1, 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 Page 1 of 2 State Election Commission Agency Name: Agency Code: E28 Fiscal Year 2015-16 Accountability Report Section: 101 Program Template Program/Title Purpose FY 2015-16 Expenditures (Actual) Other Federal General VII. Employee Benefits Program to provide insurance, retirement, social security, etc. for state employees $ Help America Vote Act Help America Vote Act (HAVA) established in 2002 to improve federal elections $ - Federal Voting Assistance Program Program established to allow all military and overseas citizens the ability to vote an online absentee ballot for all federal elections $ - Presidential Preference Primaries $ 322,079 $ - TOTAL FY 2016-17 Expenditures (Projected) Other Federal General Associated Objective(s) TOTAL 1.1.1 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 366,000 2.4.3, 2.5.1, 2.5.2, 2.5.3, 2.6.1, 2.6.2, 2.6.3, 2.7.1, 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 15,872 $ - $ 337,951 $ 350,000 $ 16,000 $ - $ $ - $ 50,320 $ 50,320 $ - $ - $ - $ - 2.2.1, 2.2.2, 2.2.3, 2.7.1 $ - $ 8,652 $ 8,652 $ - $ - $ - $ - 1.3.1, 2.1.1, 2.7.1 - 1.1.1 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 2.4.3, 2.5.1, 2.5.2, 2.5.3, 2.6.1, 2.6.2, 2.6.3, 2.7.1, 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 $ 2,578,263 $ - $ 2,578,263 $ - $ - $ - $ Page 2 of 2 State Election Commission Agency Name: Fiscal Year 2015-16 Accountability Report Agency Code: E28 Section: 101 Item # Law Number Jurisdiction Type of Law 1 Civil Rights Act Federal Statute Disallows states from denying right of individual to vote in any federal election due to application ommission; employing literacy tests for qualification to vote 2 Voting Rights Act Federal Statute Disallows states from having any voting qualification or prerequisite to voting or have a standard, practice or procedure denying the right to vote based upon race; due to any failure Voter Services Division to pass a test; residency longer than thirty days; 3 Voting Accessibility for the Elderly and Handicapped Federal Statute Requires states to have registration offices and polling places that are accessible to voters with disabilities and voters sixty-five and older Voter Services Division 4 Americans with Disabilities Act Federal Statute Requires states to make reasonable accommodations to allow for the disabled to vote Voter Services Division 5 National Voter Registration Act Federal Statute Requires states provide the opportunity to register to vote at certain agencies Voter Services Division 6 Help America Vote Act Federal Statute Requires states to implement programs and procedures regarding provisional voting, voting information, updating and upgrading voting equipment, establishing statewide voter registration databases, voter identification and administrative complaints Voter Services Division 7 Uniformed and Overseas Citizens Absentee Voting Act Federal Statute Requires states to allow qualified services members and overseas citizens to register and vote Voter Services Division absentee 8 Military and Overseas Voter Empowerment Act Federal Statute Requires states to use electronic communications for sending election materials and sending Voter Services Division absentee ballots to UOCAVA voters forty-five days prior to the election 9 5-15-90 State Statute Establishes the duty of the Commission to conduct a training and certification program for municipal officials Training Division 10 7-3-20 State Statute Establishes the authority of the Executive Director as the chief administrative officer for the Commission appointed by the Commission Administrative Division 12 7-3-20 State Statute Establishes the supervisory authority of the Executive Director over the County Boards of Voter Registration and Elections Administrative Division 13 7-3-25 State Statute Establishes the authority of the Executive Director to recommend corrective action plan for non-compliant County Board of Voter Registration and Election members Administrative Division 14 7-5-10 State Statute Establishes the duty of the Commission to conduct a training and certification program for county board members Training Division 15 7-5-155 State Statute Allows the Agency to promulgate regulations relating to registration of electors by mail Administrative Division Statuary Requirement and/or Authority Granted Legal Standards Template Associated Program(s) Voter Services Division 16 7-5-186 State Statute Establishes the duty of the Commission to keep, maintain and administer a statewide voter registration database 17 7-5-340 State Statute Establishes the duties of the Commission to remove an elector from the official list of eligible Voter Services Division voters 18 7-5-660 State Statute Establishes the Duty of the Executive Director to prepare duplicate registration books for each Voter Services Division ward or precinct for every county 19 7-13-72 State Statute Establishes the Duty of the Commission to develop a training and certification program for poll managers Voter Services Division 20 7-13-325 State Statute Allows the Agency to promulgate regulations relating to the use of a candidates name, derivative thereof or nickname on the ballot Administrative Division 21 7-13-611 State Statute Allows the Agency to promulgate regulations regarding the arrangement of official county and state primary ballots Administrative Division 22 7-13-1490 State Statute Allows the Agency to promulgate regulations regarding the conduct of elections for distribution to the County Boards of Voter Registration and Elections Administrative Division 23 7-13-1620 State Statute Establishes that Commission must approve certification of all voting systems for use in SC Voter Services Division 24 7-13-1655 State Statute Establishes duty of Commission to adopt one voting system for State Voter Services Division 25 7-15-10 State Statute Establishes duty of Commission to establish procedures and forms for absentee voting Voter Services Division 26 7-15-10 State Statute Allows the agency to promulgate regulations for electors to vote by absentee ballot Administrative Division 27 7-15-10 State Statute Allows the agency to promulgate regulations for ensuring UOCAVA voters are sent absentee ballots by the required forty-five day deadline Administrative Division 28 7-15-406 State Statute Requires ballots to be sent to qualified electors under UOCAVA at least forty-five day prior to Voter Services Division any election 29 7-15-460 State Statute Allows the agency to promulgate regulations to ensure that UOCAVA voters have the opportunity to receive and cast ballots Administrative Division 30 101.1 State Proviso Provides guidelines for disbursing aid to county stipend for county voter registration and elections board members. Administrative Division 31 101.2 State Proviso Provides amount and number of days of training/working for county poll managers Administrative Division 32 101.3 State Proviso Provides additional compensation for State Board of Canvassers members to attend required Administrative Division hearings/appeals following elections. 33 101.4 State Proviso Provides authority to spend revenue generated from Sale of List Program and allows SEC to carry forward any amounts in the account at end of the fiscal year. Voter Services Division Administrative Division 34 35 36 101.5 101.6 101.7 State State State Proviso Exempts funds appropriated for recurring and non-recurring general and primary election expenses from mandated across the board reductions and excludes these amounts from the agency's base budget when calculating base reductions. Administrative Division Proviso Allows SEC to spend filing fees received from candidates filing to run in the statewide primaries for the conduct of the statewide primaries and to carry forward any amounts in those accounts at the end of each fiscal year. Also allows the SEC to use filing fee funds to pay for Presidential Preference Primaries when necessary. Administrative Division Proviso Requires county board of voter registration and election members to complete the SEC's training and certification program, and at least one additional class per year. Allows SEC to charge for training classes, and to retain and spend up to $35,000 to help cover the cost to provide the training. Allows the SEC to carry forward any balance in the account at fiscal year Training Division end. Requires the SEC to withhold the stipend of any non-compliant board members, and to notify county legislative delegation of the withholding and the requirements to bring the member into compliance. Requires county legislative delegation to remove non-compliant board member if not compliant within 18 months of initial notification of non-compliance. 37 101.8 State Proviso Allows the SEC to deduct 10% from any county election reimbursement requests that are more than 30 days past the date of the election for which reimbursement is being requested. Also allows the SEC to deduct 10% from any county reimbursement requests not submitted in Administrative Division the Statewide Voter Registration Election Management System (VREMS). Allows SEC to spend funds in current fiscal year to reimburse counties for expenditures incurred in previous fiscal year. 38 101.9 State Proviso Allows the SEC to use funds appropriated for a state match of federal funds received to implement the Help America Vote Act (HAVA) program. Also allows funds to be used to comply with the Uniformed and Oversees Citizens Voting Act of 1986. 39 101.10 State Proviso Allows SEC to carry forward unexpended Help America Vote Act (HAVA) funds into next fiscal Administrative Division year and to expend the funds for HAVA. 40 101.11 State Proviso Allows HAVA match funds to be placed into an account that allows interest to be accrued on the funds. Administrative Division Administrative Division 41 101.12 State Proviso Allows SEC to transfer up to $200,000 from funds appropriated for the conduct of elections to other operating accounts upon approval by the Executive Budget Office, Chairman of the Administrative Division Senate Finance Committee, Chairman of the House Ways and Means Committee, and the Governor. 42 117.114 State Proviso Requires all state agencies to submit an information technology plan and an information security plan to the Department of Administration by October 1, 2016. Voter Services Division State Election Commission Agency Name: Agency Code: Divisions or Major Programs Administration Administration Administration E28 Section: Description Oversees the Agency's policies and procedures, provides leadership, support, financial services, and other related administrative services. Oversees the Agency's policies and procedures, provides leadership, support, financial services, and other related administrative services. 101 Service/Product Provided to Customers Customer Segment Customer Template Specify only for the following Segments: (1) Industry: Name; (2) Professional Organization: Name; (3) Public: Demographics. Provides financial services to include Aid to County stipend funds provided to county boards of voter registration and elections board members; also provides Local Govts. reimbursements to the county boards of voter registration and elections for expenses incurred for the conduct of elections throughout the state. Provides jury lists to US Federal Court, 46 county clerks of court, 46 magistrates and municipal clerks of court to be used for the Judicial Branch jury selection process. Oversees the Agency's policies and procedures, provides leadership, support, financial services, and other related administrative services. Provides Sale of List information as requested by individuals, organizations, candidates, and political parties. Voter Services is tasked with providing ongoing support, security and privacy services to the 46 county boards of voter registration and elections and to the citizens of South Carolina. Voter Services provides database and ballot layout assistance to county boards of voter registration and elections and to municipal election commissions; provides counties with election support services and technical assistance related to the statewide voting system; provides ongoing maintenance and security of the statewide voter registration system; provides election security oversight Local Govts. and guidance to counties; provides ongoing assistance and guidance to counties and conducts audits to ensure county compliance with state and federal laws; ensures counties comply with verification procedures to ensure accuracy of unofficial election results. Voter Services is tasked with providing ongoing support, security and privacy services to the 46 county boards of voter registration and elections and to the citizens of South Carolina. Delivers technology, security and privacy related services and solutions to the 46 county boards of voter registration and elections and to all citizens of South Carolina who are registered to vote in the Statewide Voter Registration and Election Management System (VREMS). Voter Services Voter Services Fiscal Year 2015-16 Accountability Report General Public General Public Public Information/Training Public Information/Training provides training and certification to the 46 county boards of voter registration and elections and provides public information services as it relates to the conduct of elections in South Carolina. Public Information/Training administers a mandatory statewide training and certification program for county and municipal election officials; provides Local Govts. ongoing training events and workshops, and provides a poll manager training program and materials. Public Information/Training Public Information/Training provides training and certification to the 46 county boards of voter registration and elections and provides public information services as it relates to the conduct of elections in South Carolina. Educates the public on the voter registration and election process and provides information regarding elections General Public and agency activities; provides assistance and guidance to candidates filing to run for office in South Carolina. South Carolina registered voters may purchase Sale of List information All Voters of South Carolina All Citizens of South Carolina State Election Commission Agency Name: Agency Code: E28 Section: Type of Partner Entity Name of Partner Entity Federal agencies such as the Department of Justice, Department of Defense, U. S. Election Federal Government Assistance Commission, and Federal Election Commission South Carolina General Assembly State Government Other State Agencies such as DSS, DHEC, DDSN, Commission for the Blind, Voc Rehab, State Government DMH, DMV, DAODAS, Protection and Advocacy Fiscal Year 2015-16 Accountability Report 101 Description of Partnership Partner Template Associated Objective(s) The SEC works with these agencies to ensure that federal laws and guidelines are followed and to provide military and overseas citizens the opportunity to register and vote. 1.3.1, 2.4.1, 2.4.3, 2.5.1, 2.7.1 The SEC works with the General Assembly to ensure that state laws are followed regarding the conduct of elections and to provide input for recommended legislative changes. 1.1.1, 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 2.4.3, 2.5.1, 2.5.2, 2.5.3, 2.6.1, 2.6.2, 2.6.3, 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 The SEC works with other state agencies to ensure that individuals are provided the opportunity to register to vote when offered services at those agencies. 1.3.1, 2.7.1 1.1.1, 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 2.4.3, 2.5.1, 2.5.2, 2.5.3, 2.6.1, 2.6.2, 2.6.3, 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 County Boards of Voter Registration and Elections Local Government The SEC works with the county boards of voter registration and elections to ensure fair and impartial elections for all citizens of South Carolina. Municipal Election Commissions Local Government The SEC provides mandated training and works with the county municipal election commissions to ensure fair and impartial elections for all citizens 3.1.1, 3.1.2, 3.1.3 of South Carolina. Political Parties Non-Governmental Organization The SEC provides information and guidance regarding the election process. 1.3.1, 2.1.1, 2.3.1, 2.3.2, 2.3.3, 2.7.1 Candidates/Elected Officials Individual The SEC provides information and guidance regarding the election process. 1.3.1, 2.1.1, 2.3.1, 2.3.2, 2.3.3, 2.7.1 Special Interest and Advocacy Groups Non-Governmental Organization The SEC works with special interest and advocacy groups to provide voter 1.3.1, 2.1.1, 2.3.1, 2.3.2, 2.3.3, 2.4.1, education to their constituents and to improve the voting process. 2.4.2, 2.4.3, 2.7.1 News Media Private Business Organization The SEC provides accurate and timely information to the media which is relative to the election process in South Carolina. 1.3.1, 2.3.1, 2.3.2, 2.5.1, 2.5.2, 2.5.3, 2.7.1 The SEC works with various private businesses to obtain election related services. 1.1.1, 1.1.2, 1.2.1, 1.2.2, 1.3.1, 2.1.1, 2.1.2, 2.1.3, 2.2.1, 2.2.2, 2.2.3, 2.3.1, 2.3.2, 2.3.3, 2.4.1, 2.4.2, 2.4.3, 2.5.1, 2.5.2, 2.5.3, 2.6.1, 2.6.2, 2.6.3, 3.1.1, 3.1.2, 3.1.3, 3.2.1, 3.2.2, 3.2.3 Various Election Related Service Providers Private Business Organization State Election Commission Agency Name: Fiscal Year 2015-16 Accountability Report Agency Code: E28 Section: 101 Item Report Name Name of Entity Requesting the Report Type of Entity Reporting Frequency Submission Date (MM/DD/YYYY) Summary of Information Requested in the Report Executive Budget Office State Annually September 15, 2015 Identifying agency goals, strategies and objectives Report Template 1 Accountability Report 2 Election Administration and Voting Survey (EAVS) 3 Absentee Ballots Mailed 4 Federal Financial Report (425) 5 Federal Financial Report (425) 6 Data Collection Point Report 7 Non-Compliant County Board Members National data collection effort that analyzes voter Varies registration, election administration, and ways voters cast their ballots Number of absentee ballots mailed to military and Varies overseas citizens at least 45 days prior to a federal election Status of federal funds received for Help America Vote December 31, 2015 Act (HAVA) program Status of federal funds received for Federal Voting Varies Assistance Program (FVAP) Federal Election Assistance Commission (EAC) Federal Bi-Annually US Department of Justice (DOJ) Federal Prior to each federal election Federal Annually Federal Quarterly Federal Voting Assistance Program (FVAP) Federal Annually Varies SC Governor's Office State Quarterly Varies US Election Assistance Commission (EAC) Federal Voting Assistance Program (FVAP) Report completed following federal elections to assist FVAP with the establishment of a baseline for military and overseas citizens voter performance and future election administration changes Identifies county board of registration and elections board members who are not compliant with training and certification program requirements Method to Access the Report ScVotes.org Document is submitted to the requesting entity and not published by the SEC Document is submitted to the requesting entity and not published by the SEC Document is submitted to the requesting entity and not published by the SEC Document is submitted to the requesting entity and not published by the SEC Document is submitted to the requesting entity and not published by the SEC Document is submitted to the requesting entity and not published by the SEC State Election Commission Agency Name: Agency Code: E28 Section: Fiscal Year 2015-16 Accountability Report 101 Oversight Review Template Item None Name of Entity Conducted Oversight Review Type of Entity Oversight Review Timeline (MM/DD/YYYY to MM/DD/YYYY) Method to Access the Oversight Review Report