State Election Commission AGENCY NAME: AGENCY CODE: E28 SECTION: 101 Fiscal Year 2016-2017 Accountability Report SUBMISSION FORM AGENCY MISSION The mission of the State Election Commission is to ensure every eligible citizen in South Carolina has the Opportunity to register to vote, participate in fair and impartial elections, and have the assurance that their vote will count. AGENCY VISION The State Election Commission will conduct secure, fair and impartial elections through the management of resources along with the use of innovative strategies and technologies to reflect the will of the electorate in South Carolina. Please select yes or no if the agency has any major or minor (internal or external) recommendations that would allow the agency to Operate more effectively and efficiently. RESTRUCTURING RECOMMENDATIONS: Yes No Please identify your agency?s preferred contacts for this year?s aCCountability report. Name Phone Email PRIMARY CONTACT: Chris Whitmire (803) 734?9070 cwhitmire@elections.sc.gov SECONDARY CONTACT: Howard Snider (803) 734?9004 A?l AGENCY NAME: State Election Commission AGENCY CODE: E28 101 have reviewed and approved the enclosed FY 2016-2017 Accountability Report, which is complete and accurate to the extent of my knowledge. AGENCY DIRECTOR (SIGN AND (M TYPE on PRINT Marci Andino NAME): CHAIR (SIGN AND DATE): I. My NAME): y? A-2 AGENCY NAME: State Election Commission AGENCY CODE: E28 101 DISCUSSION AND ANALYSIS The mission of the State Election Commission (SEC) is to ensure every eligible citizen in South Carolina has the opportunity to register to vote, participate in fair and impartial elections, and have the assurance that their vote will count. Conducting elections is a technologically and legally complex profession, subject to exceptional scrutiny by voters, candidates, media, the legal community, activists, and voter advocacy groups. This requires everyone involved in the elections process, whether at the municipal, county, or state level, to possess a wide variety of core competencies including technological, logistical and management skills, as well as a high level of election experience and expertise. While state and local election of?cials share in the responsibility of conducting elections, the SEC, as the chief election agency in the state, is responsible for overseeing the overall voter registration and election process. Speci?cally, the agency is tasked with: - Maintaining the statewide voter registration system - Supporting the statewide voting system - Supervise 46 county boards of voter registration and elections - Performing audits and post?election analyses of county boards of registration and elections - Assisting with county operations if a county election of?ce fails to comply with state and federal law or SEC policies and procedures; or if a county is unable to certify election results in a timely manner - Conducting a training and certi?cation program for local election of?cials - Conducting candidate ?ling and providing a candidate tracking system Everything we do as an agency our programs and projects emanates from these responsibilities. The primary goal is to provide the highest level and quality of service possible within these mandates. MAJOR ACHIEVEMENTS 2016 General Election The SEC and county boards of voter registration and elections successfully conducted the General Election on November 8, 2016. It became apparent in 2016 that the US. election infrastructure was being targeted by bad actors as evidenced by successful and unsuccessful attempts to penetrate election- related systems outside South Carolina. The SEC worked diligently to ensure all reasonable measures were taken to protect the state against these threats. The agency formed a working team of federal, state and private partners to assess and improve the state?s election security posture. The SEC bolstered security training for SEC staff, county election of?cials and poll managers. The agency has found no indication that any of the state?s election infrastructure was compromised. The SEC created election databases for 39 counties and provided comprehensive election support to all 46 counties. Approximately 2,124,000 South Carolinians voted in the election the largest number of voters in any election in state history. Approximately 17,000 poll workers and election of?cials across the state worked diligently to ensure the General Election was a success. AGENCY NAME: State Election Commission CODE: E28 101 Election Security The security of South Carolina?s election infrastructure is a top priority for the SEC. The agency continues working to ensure it has taken all reasonable measures to secure the state?s election infrastructure in preparation for the 2018 General Election and beyond. The SEC continues to improve its security posture by adding security layers and addressing changes in the environment and the emergence of new technologies and threats. The agency continues working with our election security team of state, federal and private partners. This team includes the SC. Department of Administration, State Law Enforcement Division, S.C. National Guard, US. Department of Homeland Security, and a private, South Carolina-based security ?rm. The SEC continues to look for ways to broaden its security efforts by seeking resources from all potential sources. Election Results Audits The SEC conducts statewide, pre- and post-certification election results audits on all state?level elections. The SEC also offers auditing services for county boards and municipal election commissions conducting local elections. These audits help ensure that each county?s election results are complete and certified accurately, verify that each ballot was counted prior to certification, provide enhanced election transparency, and help identify opportunities to run elections more ef?ciently. County Compliance Audits In Y2016-17, the agency completed staffing of its compliance audit program with area representatives. This program consists of five (5) area representatives with each assigned a region in the State comprised of 8 to 10 counties. At year?s end, 49 county compliance audits of speci?c program areas and one county process review was completed by the area representatives. Four (4) counties received more than one engagement. This team also participated in the conduct of training classes for election officials in SC, completed numerous voter registration system input assessments, and performed voting system database quality assurance checks. Polling Place Line Management The SEC worked during to continue its efforts to reduce voter wait times by deploying resources and raising awareness of polling place line management techniques. The Agency procured and deployed 950 laptop computers to the 46 counties as an effort to increase the number of polling places using electronic voter registration lists, which are faster and more efficient than paper lists. The SEC also procured and deployed 2,000 handheld barcode scanners. These scanners work in conjunction with electronic voter registration lists and allow managers to more quickly process voters by scanning driver?s licenses, DMV ID cards and voter registration cards as opposed to manually typing voter names in the system. The Agency continued its efforts to raise awareness and train county officials on queue management techniques to further reduce lines at polling places. Local Election Support In an effort to ensure success of the statewide voting system, the SEC provided voting system support to county boards of voter registration and elections for approximately 200 elections; including county, special, and municipal elections. The Agency provided county offices with training, media relations, and voting system support. Counties save more than $1.5 million annually by taking advantage of voting system services provided by SEC staff, rather than contracting services with the system vendor. A-4 AGENCY NAME: State Election Commission AGENCY CODE: E28 101 Voter Education and Outreach The SEC continued to reach out and educate voters on all aspects of voter registration and elections through the Agency?s SC Votes voter education initiative. The statewide initiative helps ensure voters are informed about the requirements, processes, procedures, and deadlines associated with voter registration and voting in South Carolina. efforts were focused on educating voters on Photo ID requirements. The initiative included: educational brochures, posters, videos, outreach at public events, a voter education website (chOTES.org), social media messaging, and a statewide media campaign. KEY OPPORTUNITIES CHALLENGES Security The U.S. Department of Homeland Security, in January 2017, designated election infrastructure as a subsector of the United States existing Government Facilities critical infrastructure sector. This paradigm shift in the elections community has been a direct result of reported hacking attempts to voter registration systems in the U.S. plus a focus on voting system security. The SEC is faced with both cyber and physical security challenges through budget, high level qualified information technology resources, and the changing landscape of the U.S. election infrastiucture. The SEC has been proactive through partnerships with federal, state, private, and local entities. However, the need for increased security information that can be acted upon in short measure along with the mandate to train election officials statewide on security?related threats is a challenge that the agency continues to address. Budget requests, the conduct of security awareness trainings, meetings, and impromptu security reviews will be steps taken by the agency in FY2017-18 as reasonable measures to protect the election infrastructure in SC. Replacing/Refreshing the Statewide Voting System The current statewide voting system was implemented in 2004/2005 at a cost of The system has a life expectancy of 12?15 years. The voting system has performed well in thousands of elections held across the state. In order to ensure the South Carolina has a voting system that functions properly in future elections, the SEC is taking a two?tiered approach: 1) extend the life of the current voting system by refreshing/refurbishing the system until such time new voting system standards are issued and vendors produce voting systems to meet these standards; and 2) prepare for eventual replacement of the current voting system by incrementally securing funding over multiple fiscal years. Refreshing the voting system would address common points of failure and performance issues identified through a review of maintenance records. If funding for the refresh/refurbish is not provided, South Carolina runs the risk of voting system failure or performance issues that could impact an election and erode public con?dence in our election system. The SEC expects new federal voting system standards to be released in mid?2018 and vendors will produce new systems to meet the standards in 2019 or 2020. The agency anticipates purchasing a new system in approximately 3?4 years. New voting systems would include a paper record of each vote and enhanced security features. There are no matching or federal funds available for the purchase of a new voting system, and none are anticipated. If funding is not provided, the current voting system could experience a higher failure rate and public trust in the election process will decline. Widespread failure A-S AGENCY NAME: State Election Commission CODE: E28 101 of the voting system could result in an election being overturned and a new election ordered. This would be very costly for the State. Agency Funding Critical issues continue to impact the SEC budget. A breakdown of previous budget requests and the status of funding is listed below: Supervise and Audit Counties Act 196 of 2014 required the SEC to supervise the conduct of county boards of registration and elections and conduct county compliance audits to ensure compliance with state and federal laws and agency policies and procedures. Full funding was provided in Voter Registration System and Election Infrastructure Security The SEC requested $370,000 in FY2017-18 for voter registration system and election infrastructure security, but funding was not provided. The SEC strives to remain vigilant in the protection of the state?s election infrastructure. In this quickly evolving environment, no one knows the speci?c threats we may face in the coming years, but the challenges are certain. Adequate funding and continued partnerships with state, federal and private organizations will be essential to protect South Carolina?s election infrastructure. Poll Worker Pay Increase In the FY2017-18 budget request, the SEC received $300,000 to provide for a poll manager increase. Poll managers will receive an additional $15 for the day of work with the pay for training and the paperwork day remaining at $60 per day. Increase County Boards of Voter Registration and Elections Board Member Stipend The SEC requested $150,000 in recurring funding in the budget request for an increase of $500 per member in county board of voter registration and election members stipends. Board member stipends are currently $1,500 per year and have not been increased since FY2000. Funding was not provided in the FY2017-18 budget request for this initiative. New Statewide Voting System Replacement Fund The current statewide voting system was implemented in 2004/2005 with a life expectancy of 12 15 years. Over the past six ?scal years, the Agency has made budget requests to build a fund over several years to replace the state?s aging voting system. The SEC requested in seed funding in the 2017- 18 request, but funding was not provided. To date, has been placed into an account for the new system with the Department of Administration until such time as a new voting system is available for purchase by the SEC. Refresh of Current Statewide Voting System The SEC also requested in non?recurring funds in the FY2017-18 budget request when it was determined by the vendor of the voting system that the system could be refreshed to extend the life of the system for approximately ?ve years. Funding was not provided for the refresh in the FY2017-18 budget. Special Elections An unusually large number of special elections presented a ?nancial challenge to the SEC in FY2017. There were nine state-level special elections that occurred (in whole or in part) during the ?scal year, including the special election for US. House of Representatives District 5, which stretches across 11 counties. State?level special elections occur due to vacancies in US. House of Representatives, State A-6 AGENCY NAME: State Election Commission AGENCY CODE: E28 101 Senate and State House of Representatives. Over the past 12 years, there has been an average of only three state?level special elections per year. There have been only three congressional special elections in the past 25 years. Freedom of Information Act Requests An unusually large number of requests made pursuant to the Freedom of Information Act (F OIA) challenged the Agency?s operational capacity and the need to strike an appropriate balance between public access to agency records and the security of the state?s election infrastructure. The SEC received 23 OIA requests in FY2017. On average, the Agency receives less than 10 FOIA requests per year. Some of the requests were for a large number of records, and some were for very sensitive documents relating to the security of the state?s election infrastructure. Processing this unusually large number of requests proved to be time?consuming and a hindrance to meeting other agency obligations. Furthermore, making these determinations is an inexact affair, placing the Agency in a dilemma of protecting two crucial principles: the public?s right to know and the security of the State?s election infrastructure. Amendments to the FOIA in 2017 tightened requirements on agencies, without regard to operational capacity, and added nothing to the little existing guidance on the public availability of security-related records. Election Legislation Each year the SEC provides information to the General Assembly to develop and enact legislation to improve the ef?ciency and effectiveness of voter registration and elections. The Agency will be working with the General Assembly to streamline the submission of candidates and referendums for inclusion on the general election ballots. AGENCY NAME: State Election Commission AGENCY CODE: E28 101 AGENCY ORGANIZATIONAL CHART FWE MEMBER COMMISSION LEGAL COUNSEL HARRISW BRANT AE30-61 066304 PROGRAM MANAGER I VACANT ITTECH IT SERVICES SPEC BRIAN JAMES POSEY Alan?60013505 PROGRAM coom ll rr SERVICES SPEC II ELIZA SHEACK ABRAHAM Mam?60013607 PROGRAM l' rr SERVICES SPEC II TERRANCE FOULKS 5m" rr SERVICES SPEC DANIELHENDRIX PROGRAM COORD ll ARGELAJACOES rr SERVICES SPEC SERVICES SPEC ARJELICIA EVERHART AMBHIJO13EOB ANDREWBARTON GRACE MOZINGO ?I?m?61069150 rr SERVICES SPEC II rr SERVICES SPEC ll TYLER HORTON KELLEYZAPENCKI PROGRAM COORD II Alum-60013506 MICHAEL EVER Risk Assessment and Mitigation Strategies: The most negative on the public would be an event that causes the loss of public con?dence in the election system. The election systems most critical to the Agency are the statewide voter registration system and the statewide voting system. A failure of either of these systems would have the potential to cause a statewide failure to register voters, conduct elections, and jeopardize voter?s Personally Identi?able Information (PII). The SEC works with the Department of Administration (DOA), other agencies, and a private security vendor daily to manage, monitor, and secure South Carolina?s election infrastructure. These efforts include identifying ways to increase the security of all agency networks, public facing websites, and both the voter registration and voting system used in our state. The SEC alone does not have the capabilities to protect the State?s election infrastructure. The agencies listed below would be called upon to assist in identifying and addressing security threats and A-8 AGENCY NAME: AGENCY CODE: State Election Commission SECTION: E28 101 vulnerabilities which have the potential to impact the Agency?s ability to conduct voter registration and elections. The nature and level of outside help would depend on the type of threat or vulnerability. Depending on the situation, the following agencies would be called upon: S.C. Department of Administration (DOA) S.C. Department of Motor Vehicles (DMV) S.C. General Assembly S.C. Law Enforcement Division (SLED) S.C. Governor?s Office S.C. National Guard US. Department of Homeland Security US. Department of Justice Federal Bureau of Investigation US. Election Assistance Commission County governments County boards of voter registration and elections Following are three risks in the election process that can be mitigated by action of the General Assembly: 1) 2) 3) The useful life of our current 13-year-old voting system is 12 to 15 years. The SEC believes that a well maintained voting system is critical to conducting fair and accurate elections plus to maintain voter confidence. In order to ensure our statewide voting system functions properly in future elections, the system requires intensive maintenance and enhancements. Funding will be requested to replace voting machine and brackets, replace ballot scanners with new digital scanners, and evaluate communication packs and repair/replace damaged components. The SEC will continue working with the General Assembly to secure funding to replace the current voting system. Equipment concerns, increased service calls, and new security threats are becoming more frequent. As a result, carrying out our mission and re?ecting the will of the electorate has become complicated and challenging. A new voting system would bolster the state?s election infrastructure and go a long way to maintain voter confidence. The SEC works with DOA, other agencies, and our vulnerability management vendor on a daily basis to identify ways to increase the security of all agency networks, public facing websites, and both the voter registration and voting systems. The Agency will seek recurring funds to purchase services and products to better secure the state?s election infrastructure on an ongoing basis, and to secure the state?s election infrastructure for future elections. A-9 Agency Name: State Election Commission Agency Code: E28 Section: Fiscal Year 2016-2017 Accountability Report 101 Strategic Planning Template Type Item # Strat Goal G S O O S O G S O O O 1 G 3 S O O S O S O O O G S O O S O Object Government and Citizens 1.1 1.1.1 1.1.2 1.2 1.2.1 2 Government and Citizens 2.1 2.1.1 2.1.2 2.1.3 Education, Training, and Human Development 3.1 3.1.1 3.1.2 3.2 3.2.1 3.3 3.3.1 3.3.2 3.3.3 4 Government and Citizens 4.1 4.1.1 4.1.2 4.2 4.2.1 Description Associated Enterprise Objective Provide for a system of voter registration that is free of barriers Maintain a statewide voter registration system that is secure, convenient, accessible and meets the needs of the counties Provide a system that is available and take all reasonable measures to ensure cyber security of the voter registration system Support county users in use of system to maintain accurate voter records Ensure citizens have accessible methods to register to vote Provide registration by mail, online voter registration, and in-person registration at county offices and other designated voter registration agencies Certify and support a statewide voting system that meets state law, federal voting system standards and is accessible for all voters Support the statewide voting system ensuring it is easy to use, accurate and secure Produce election-specific databases and ballots according to state law and ballot standards Support users in setup, testing, usage, maintenance and secure storage of voting system Audit vote totals prior to certification of election results Support counties in conducting voter registration and fair, open and impartial elections Provide supervision, training, guidance and resources to counties to aid in voter registration and elections Provide guidance and training for county and municipal election officials and poll managers Provide candidate filing system absentee tracking and ballot delivery tools, photo ID production, paper and electronic voter registration lists and capturing voter history Ensure compliance with state and federal laws and agency policies and procedures Conduct county compliance audits and assessments Provide public education and information Provide voters with online access to their voter record, poling place, absentee ballot request and tracking, sample ballot, and status of provisional ballot Increase public knowledge of voting rights, responsibilities and procedures Provide information, statistics and election results Effectively oversee all agency programs and operations Manage administrative and business activites of the agency Prepare annual budget and fiscal impact statements, and process payroll, accounts payable, and accounts receivable Provide support services to include human resources, legal, procurement, records management, fleet management, election supplies and shipping Manage funds appropriated for aid to county supplements Provide aid to county stipend payments for county board members and reimbursements to counties for allowable election expenses 1 of 1 _Agency Name: State Election Commission Agency Code: E28 Item Performance Measure last Value Section: Fiscal Year 2016-2017 Accountability Report Performance Measurement Template Current Target Value Current Value Future Target Value Time Applicable Data Seurce and Availability Calculation Method Associated Objectivels} Meaningful Use of Measure Statewide Voter Re istration Number of act'v i ters at 1'1'1? 1'1'2' 1'2'1' 2'1'1' 2'1'2' 2'1'3? I 6, re 5 1 Total Active Registered Voters 3,081,855 NIA 3,228,160 NIA 30-Jun 3 3.1.1, 3.1.2, 3.2.1, 3.3.1, 3.3.2, 3.3.3, System end of ?scal year 4.1.1, 4.1.2, 4.2.1 Number of active voter regisration . records with a voter registration date 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, StatEWIde Voter Registration 2 Voters Registered In Current Fiscal Year 244,741 261,108 July 1 ?June 30 5 Stem Within the period (Voters previously 3.1.1, 3.1.2, 3.2.1, 3.3.1, 3.3.2, 3.3.3, registered in another county are 4.1.1, 4.1.2, 4.2.2 included in new registrations) Number of registration records made inactive Voters that re isterin a new Statewide Voter Registration I g, 1.1.1, 1.1.2, 1.2.1, 3.1.1, 3.1.2, 3.3.1, 3 Voters Made Inactive 60,025 33,710 July 1 -June 30 county are not Included In made System (RPODSI) I, . 3.3.2, 3.3.3, 4.1.1, 4.1.2 inactive since their record Is made inactive] Number of applications received Statewide Voter Registration through Online Voter Registration and 1.1.1, 1.1.2, 1.2.1, 3.1.1, 3.1.2, 3.3.1, 4 fRe istrations Submitted Dnline 22.1% 54,216 A 20.1% 52,603 A Jul 1 -June 30 we" age 0 1 I System (RP00611 FPCA forms received through the 3.3.2, 3.3.3, 4.1.1, 4.1.2 Electronic Voting Accessibility Tool Numberofa lications received mail 5 Percenta of Re ist ations Received il 11 3% 220} 10 5% [27 539] Jul 1 June 30 Statemde Wt? (includes star: national FPCA leha 1'1?1? 1'1?2? 1'2'1? 3?1'1' 3'1'2? 3?3'1? 3 . . System 3.3.2, 3.3.3, 4.1.1, 4.1.2 forms} Statewide Voter Registration Number of applications submitted in 1.1.1, 1.1.2, 1.2.1, 3.1.1, 3.1.2, 3.3.1, 6 Percenta of Re istrations In Office 5.6? 13,885 A 5.3% 13,911 A Jul 1-June 30 3 Al I I I System office [also includes source unknowni 3.3.2, 3.3.3, 4.1.1, 4.1.2 Number ofa lic ti iv 2 rcenta of Re istrations at DMV 53 5% [143 341} NIA 53 2% {133 333} NA Jul 1 June 30 StateWide VOter Regmmtion throu the b: airiZticfeM:tor 1?1'1? 1?1'2? 1'2'1? 3'1'1? 3'1'2? 3?3'1' - 1 - .I System (RP0061) . 3.3.2, 3.3.3, 4.1.1, 4.1.2 Vehicles Percenta of Re istrations at Other Pubiic Statewide Voter Re istration Number ofa lications received 1.1.1, 1.1.2, 1.2.1, 3.1.1, 3.1.2, 3.3.1, 3 1.9910352} we we July 1 -June 30 ?p SerVIce Agendas System through other public serVIce agencies 3.3.2, 3.3.3, 4.1.1, 4.1.2 Percentage of counties not using 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, Percenta of Counties That Have Not Voter Services Division Surve of 9 . 18968] 0% 015(0) 0% July 1 -June 30 Electronic Voter Registration Lists 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Implemented Electronic Poll Books Counties in any precincts 4.1.2 fc t, Th tH we Partia? voter Services Division Suwe Percentage of counties using Electronic 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, ercen 28% {13] 0% 12.4% 0% July 1 June 30 Voter Registration Lists In some, 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, implemented Electronic Poll Books Counties . but not all, 4.1.2 fc t] 5 with Full Votersemces Division SUN Percentage of counties using Electronic 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, a 11 54% [25} 100% 100% July 1 -June 30 Voter Registration Lists in all 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, implementation of Electronic Poll Books Counties . precincts 4.1.2 Number of Photo Voter Re istration 12 Ph istration Cards Issued June 30 water services Diwslon Trading Of Cards Printed at SEC [sole sgource of 1'1'1? 1?1'2' 1'2'1? 3'1'1' 3'1'2' 3'3'1' 0 . - . Cards Printed . 3.3.2, 3.3.3, 4.1.1, 4.1.2 printing cards] 1.1.1 1.1.2 1.2.1 2.1.1 2.1.2 2.1.3 Public information 81 Tra'inin Number of voter education events 13 Number of SEC Voter Educations Events 41 59 July 1 June 30 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Division Tracking of Events conducted With SEC Involvement 4 1 2 1.1.1 1.1.2 1.2.1 3.1.1 3.1.2 3.3.1 237,21? A 395,218 1-Ju 30 Go Ie Anal tics Total number of sessions 14 rg Total Visits 1' uly ne og 3:322, 333? 4.1.1, 4.1.2 chOTES.org Percentage Returning Visits (actual Total number of sessions by returning 1.1.1, 1.1.2, 1.2.1, 3.1.1, 3.1.2, 3.3.1, 26% 62, 22? 88,216 A Jul 1 ?June 30 Goo le Ana cs 15 number} 308) MA I ml users 3.3.2, 3.3.3, 4.1.1, 4.1.2 0 ES. wVisits actual . 1.1.1, 1.1.2, 1.2.1, 3.1.1, 3.1.2, 3.3.1, 16 SW Org Farce" age 6 74% {124,909} 28%(3055021 July 1 -June 30 Google Analytics Total number of SESSIOHS by new users number] 3.3.2, 3.3.3, 4.1.1, 4.1.2 Agency Name: State Election Commission I Fist-g? Year 20154017 Accountability Report Agency Code: E28 1 Section: 101 Performance Measurement Template Current Value Future Target Value Time Applicable Data Source and Availability Calculation Method Associated Objectivelsl Meaningful Use of Measure Item Performance Measure last Value 1.1.1, 1.1.2, 1.2.1, 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, 4.1.2 In: 1.1.1, 1.1.2, 1.2.1, 3.1.1, 3.1.2, 3.3.1, 18 Facebook Likes 3,509 3,679 30-Jun Face on .corn Tota es 33.2) 3.33, 4'1?1? 4.1.2 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, 4.1.2 1.1.1,1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Twitter.com Total followers Twitter Followers Total number of active County Board Number of Training Er Certification Program Members, Directors, and Staff 19 505 NIA 537 Training Management System PartiCIpants is ard MemberPartici ants in . Total numberof active Count Board 30?Jun Training 81 Certification Program Members 4 1 2 Number of participants who have not completed the prerequisite classes for Percentage of Board members ?on? certi?cation within the time eriod 21 Compliance with Training 8: Certi?cation 7.2% [23] 0% 2% 0% 30?Jun Training Management System 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.33 I allowed by law [would also inciude any uir men mgram partiapants decerti?ed pending remedial courses] Number of classes offered for Trainin 1'1'1' 1'1'2' 1'2'1' 2'1'1' 2'1'2? 2'1'3? 22 Training Certification Program Classes Offered 28 NIA 38 July 1 - June 30 Training Management System 3 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, and Certification Program credit 4 1 2 Total number of attendees to Training Sr Sr rtlfi ti Total Cl 55 Certification Pro ram class. An 23 Trammg 8 ca 0? warm 3 642 845 July 1 ?June 30 Training Management System ,g 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3 Attendees indIVidual participant is counted each time a class is attended. Total number of other training events 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, 24 Total Other Training Events 22 16 MIA July 1 - June 30 Training Management System conducted for county and municipal 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, election of?cials. 4.1.2 fc Off I Percentage of participants in the 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, 25 amen age a Dun en Ion ma 5 60% {305} 100% 62% [363} 100% 30-Jun . scelectionnetnrg Training Certification Program who are 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, ElectionNET (actual number} active ElectionNET users Number of elections held statewide, setup and later canceled, and completed. Note: Elections involving 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, Statewide Voter Registration 26 Number of Elections Held in State 290 NA 20? July 1 June 30 stem more than one county are separate 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, elections established in VREMS, a 4.1.2 General Election is counted as 46 elections. Number of Counties Served by SEC Database Number of counties served by SEC 39 A 33 A 30-Jun Voter ServiCes Records 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3 2? Coders I I database coders Number of audits conducted on county fA d_t election results. Prewcer?tification and onoun . . . . . 28 um_ are I on 626 All Elections 445 All Elections July 1 ?.lune 30 Voter Serv1ce Audit Records post-certification audits of the same Electron Results 3.2.1 election are counted as two separate audits. Incomplete audits also included fF iA d_t Numberof audits showingacounty July 1 ?June 30 Voter Semce Audit Records board of Voter registation and elections Election Results . . certified incorrect results 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, 29 3.2.1 Fiscal Year 2016-2017 State Election Commission I Accountability Report Performance Measurement Template Current Tar Item Performance Measure Last Value Value 8 Current Value Future Target Value Time Applicable Data Source and Availability Calculation Method Assooated Obiectivels] Meaningful Use of Measure Total number of clerks, poll managers, 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, Number of Poll Maria ers Used 2016 Statewide Division of Finance 30 . 12,224 NA NA NA July 1 ?June 30 and student poll managers used in the 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Primariesi?Runoffs] Administration Records referenced election 4.1.2 A fP I bu [2016 Division of Financ Total amount reimbursed for clerks, poll 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, moun 0 ana er 8 rsemen 31 3 2,011,145 July 1 - June 30 managers, and student poll managers 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Statewide Primarieszunoffsl Ad ministration Records used In the referenced electron 4.1.2 Total number of clerks, poll managers, 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, Nu fP II na rs Used 2016 Statewide Date of statewide Division of Finance 32 era a ge 14,731 and student poll managers used In the 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, General Electionl election referenced Administration Records referenced election 4.1.2 Total amount reimbursed for clerks, poll 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, Amount of Poll Marla er Reimbursement 2016 Date of statewide Division of Finance 8t 33 I 2,323,633 NIA managers, and student poll managers 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Statewide General Election] election referenced Administration Records used in the referenced election 4.1.2 Total number of clerks, poll managers, 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, fP ll id tlal Date of statewide Division of Finance 81 34 Num em 0. wagers 53 res an 9,333 NM NM . . and student poll managers used in the 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Preference Primaries] election referenced Administration Records referenced election 4.1.2 . . Total amount reimbursed for clerks, oll 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, Amount of Pol! Manager Reimbursement Date of statewide Division of Finance 35 . . . $1,824,240 NA NA WA managers, and student poll managers 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, {Pre5idential Preference Primaries) election referenced Administration Records used in the referenced election 4.1.2 1.1.1 1.1.2 1.2.1 2.1.1 2.1.2 2.1.3 Division of Finance 3: Number of rotests heard in the State 35 Protests Heard 0 MIA July 1 -lune 30 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Administration Records Board of Canvassers 4 1 2 1.1.1,1.1.2,1.2.1,2.1.1,2.1.2, 2.1.3, Division of Finance 8t Number of appeals heard by the State 37 Appeals Heard 1 0 MIA July 1 -June 30 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Administration Records Board of Canvassers 4 1 2 Number of candidates who ?led for Number of Candidates Filed for Federal, State federal, state and county level offices in 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, 38 and County Level offices in most recent general 1,504 1,6013r July 1 ?June 30 Candidate Tracking System the most recent general election 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, election [excludes candidates for municpal 4.1.2 offices} Fllin collected from candidates . . g_ BE 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, of Finance 8: seeking nomination of party nominating 39 Filing Fees Collected for StateWIde Primaries $1,210,926 NIA $2,378 July 1 - June 30 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Administration Records by primary for General Election 4 1 2 Code 7?13-40} . . a . Division of Finance :ilhecttie: 2f 11;; ":1tll':lt:astln 111' 1'1'2' 1'2'1' 2'1'1? 2'1'2? 2'1'3? no 3 0 4o Filing Fees Collected for Special primaries $4,543 WA $35,233 NM July 1 -June 30 . 3 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Administration Records by primary for speCIal elections 4 1 2 Code 7-13-40} i ees co ected res'de tia ll df 'd ti Division of Finance 8: :rtici I 1?1'1' 1'1'2' 1'2'1' 2'1'1? 2'1'2' 2'1'3' 41 'jng 0 EC 8 or res' en a re Hence $360,000 WA So July 1 -June 30 . . 3 3.1.1, 3.1.2, 3.3.1, 3.3.2, 3.3.3, 4.1.1, Primaries Administration Records Presidential Preference Primaries (SC. 4 1 2 Code 7-11-20) Agency?Name: State Election Commission Agency Code: item E28 Performance Measure Last Value Section: Current TafEEt Current Value Future Target Value Time Applicable Data Source and Availability Calculation Method Associated Objectivels} 4J2 Fiscal Year 2016?2017 Accountability Report Performance Measurement Template Meaningful Use of Measure Value Fees collected from county and Division of Finance 81 munclpal board members, directors, and 42 Trammg certi?cation ees - ne Administration Records staff to attend Training Certification Program classes [Proviso 101.7} Fees collected from candidates, political $175 95? MIA $100 399 MIA Jul 1 30 Division of Finance parties, clerks of court, and the general 43 sale Of veter Regal-anon "3 Administration Records public for voter registration lists Code 7-3-20, Proviso 101.41 . . . . Fees collected from various sources for of Finance 8: . . . . 44 Sale of Publications 512 WA 50 MIA July 1 - June 30 state election commission publications Administration Records [fees based on actual cost of printing} . . . . Fees collected from voting system . . . Diursron of Finance 45 Voting System Update/Certification Fees $2,000 $1,000 July 1 -June 30 vendor seeking certlication (743?1330, Administration Records 13 1520) aLLaLzasLaazasamLL 412 Agency Name; State Election Commission I Fiscal Year 2016'2017 Accountability Report Agency Code: E28 Section: 101 Program Template FY 2016-1 7 Exenditures Actual 201 7-18 Exenditures Pro'ected Associated Pro ram Title Pur ose I General Other Federal General Other Federal Leadership and direction for the agency, Administration including administration, ?nance and support 3 624,337 5 117,904 742,241 5 518,869 120,000 5 - 638,869 3.1.2, 4.1.1, 4.1.2, 4.2.1 services. Provide databases and ballot layout assistance to county and municipal election commissions, provide counties with election 1.1.1, 1.1.2, 2.1.1, 2.1.2, ll. Voter Services support services and technical assistance 3 1,095,504 - - 5 1,095,504 5 1,326,005 - - 1,326,005 2.1.3, 3.1.1, 3.1.2, 3.2.1, related to statewide voting system; provide 3,31, 3.3.2} 333 election security oversight and guidance to coun?es Administer a mandatory statewide training and certi?cation program for county and municipal election of?cials; provide ongoing trainin events and worksho s- rovide a all 1'1'1? 1'1'2? 1'2'1? 2'1'1? Ill. Public InformationfTraining . . 196,454 13,157 5 - 209,611 221,610 5 15,000 - 236,610 2.1.2, 2.1.3, 3.1.1, 3.1.2, manager training program and materials; . . . 3.3.1, 3.3.2, 3.3.3 educate the public on the voter registration and election process; provide information regarding elections and agency activities Provide aid to coun sti end as er Proviso IV. Distributions to Subdivisions 101 1 5 425,359 - 5 425,369 450,000 5 5 450,000 4.2.1 Oversee and assist with the conduct of rimaries and t' ns hen gene a ec in 1.1.1, 1.1.2, 1.2.1, 2.1.1, Statewide Prim/General necessary anysut?sequent protests appeals; insure the quality of the election 5 6,094,618 803,083 - 6,897,701 1,000,000 5 1,200,000 5 2,200,000 . . . . - Election . . 3.2.1, 3.3.1, 3.3.2, 3.3.3, process and the faith and trust the voting . . . . . . 4.1.1, 4.1.2, 4.2.1 public has in the integrity of elections in South Carolina. Oversee and assist with the conduct of special ff nd elections when primaries, runo a 1.1.1, 1.1.2, 1.2.1, 2.1.1, necessary any subsequent protests Special Elections appeals; insure the quality of the election 5 - 100,000 - 100,000 400,000 5 5 400,000 . I 3.2.1, 3.3.1, 3.3.2, 3.3.3, process and the faith and trust the voting . . . . . . 4.1.1, 4.1.2, 4.2.1 public has in the integrity of elections in South Carolina. Page 1 of2 "Agency Name: Agency Code: Program/Title State Election Commission I Fiscal Year 2016-2017 Accountability Report E28 Section: 101 Program Template 2016-1 7 Exenditures Actual FY 201 7-18 Exenditures Pro'ected Purpose Associated Objective(s) VII. Employee Bene?ts General Other Federal General Other Federal Program to provide insurance, retirement, 427,226 SOCIEII security, etc. for state employees 31,389 - 458,615 450,000 32,000 - 482,000 4.1.2 Help America Vote Act Help America Vote Act (HAVA) established in 2002 to improve federal elections Federal Voting Assistance Program 1.1.1,1.1.2,1.2.1,2.1.1, 2.1.2, 2.1.3, 3.1.1, 3.1.2, 3.2.1, 3.3.1, 3.3.2, 3.3.3, 4.1.1, 4.1.2, 4.2.1 Program established to allow all military and overseas citizens the ability to vote an online - - - - - 5 2,369 3 2,369 absentee ballot for all federal elections Note: Agency currently has $100,000 in authority for specials elections. $24,851 was paid from statewide elections for all costs exceeding the $100,000 authority. Page 2 of 2 Agency Name: Agency Code: State Election Commission Fiscal Year 2016-2017 Law Number 42 U.S.C. ?2000e et seq. (1964), (Civil Rights Act Section: Jurisdiction Accountability Report 101 Type of Law Legal Standards Template Does the law specify a deliverable (product or service) the agency must or may provide? Does this law specify who (customer) the agency must or may serve? Statutory Requirement and/or Authority Granted Disallows states from denying right ofindividual to vote in any federal election due to application 1 Federal 1964) a omissmn; employing literacy tests for quali?cation to vote 2 52 U.S.C. 10101 et seq. (1965); [Voting Rights ml Statut Disallows states from having any voting quali?cation or prerequisite to voting or have a standard1965) practice or procedure denying the right to vote based Upon race; due to any failure to pass a test; 0 42 U.S.C. 1973ee?ee6. (1984); {Voting Requires states to have registration of?ces and polling places that are accessible to voters with 3 . . . . Federal Statute . . . . . Yes Yes Accessibility for the Elderly and Handicapped) disabilities and voters Sixty~?ve and older 42 U.S.C. 12101, et seq. (1990}; (Americans with Disallows states from denying 3 individual or class from participating in the public service, activity or 4 . . . . Federal Statute . . Yes Yes Disabilities Act) program of a public entity 52 U.S.C. 20501, et seq. (1993); (National Voter Requires states provide the opportunity to register to vote at certain agencies, voter registration by 5 Federal Statute . . . . . . Yes Yes Registration Act] mall, and list maintenance actiwties 52 U.S.C. 20901?21145 {2002); (Help America Requires states to implement programs and procedures regarding provisional voting, voting 6 Federal Statute . . . . . . . . . . . Yes Yes Vote Act) Information, updating and upgrading voting equment, establishing statevvide voter registration 52 U.S.C. 20301?203 11, 1986 '("me an Federal Statute Requues states to allow qualified serVice members and overseas citizens to register and vote absentee Yes Yes Overseas Citizens Absentee Voting Act) 8 42 U.S.C. (Military and Fede I St tut Requires states to use electronic communications for sending election materials and sending absentee ra a Overseas Voter Empowerment Act) ballots to UOCAVA voters at least forty-five days prior to the election ES es 5-15?90. Municipal Elections conducted by i alelection com iti . . . ., . . . . 9 mc_p compo? 0 State Statute Establishes the duty of the SEC to conduct a training and certification program for munICIpal officials Yes Yes commissmn and terms of members; training and certification program. 7-3?20. Executive Director of the State Election Establishes the authority of the ExecutiVe Director as the chief administrative of?cer for the SEC 10 State Statute . . . No No CommisSIon. appomted by the Commission 7-3-20. Executive Director of the State Election Establishes the Executive Director as the chief state election official responsible for implementing and 11 State Statute . . . . . Yes Yes Commission. coordinating the State 5 responSIbilities under the NVRA 7?3?20. Executive Director of the State Election Establishes the Executive Director as the individual responsible for implementing and enforcing the 12 . State Statute . . . . No No Commissmn. state 5 responsibilities under UOCAVA 7?3?20. Executive Director of the State Election Requires the executive director to conduct audits, reviews, and post?election analyses of county boards 13 . . State Statute . . . No Yes Commissmn. of voter registration and elections 7?3?20. Executive Director of the State Election Requires the executiVE director to maintain a complete master ?le of all quali?ed electors by county and 14 . . State Statute . . . . . No Yes Commission. and delete the names of electors who satisfy certain conditions under the law 7?3?20. Executive Director of the State Election Establishes the supervisory authority of the Executive Director over the county boards of voter 15 State Statute . . . No No Commission. registration and eiections 16 7?3?20. Executive Director of the State Election State St tut Requires Executive Director to furnish each county board of voter registration and elections with a . . i . . Commission. master list of all registered voters in the county at least ten days prior to each election es es 7-3?20. Executive Director of the State Election Requires Executive Director to furnish at a reasonable price any precinct lists to a quali?ed elector 17 State Statute . Yes Yes Commission. requesting them 7?3?25. Noncompliant county board of voter Establishes authority of SEC to determine and certify results of an election if County Board of Voter 18 . . State Statute . . . . . . Yes No registration and elections. Registration and Elections is unable to certify by statutorily mandated time 7?3?25. Noncompliant county board of voter Establishes the authority of the Executive Director to recommend correctiVe action plan for non- 19 . . . State Statute . . . . No Yes registration and elections. compliant County Board of Voter Registration and Election members 7-Nome Ofdelenon of Elec or 5 name Tom ReqUires the Executive Director to notify by mail each elector whose name has been deleted for the 20 roster of electors; appeal by elector; restoration State Statute Yes Yes of name. reason of conviction or change in the residence of a qualified voter - Agency Name: Agency Code: State Election Commission Fiscal Year 2016?2017 Law Number Section: Jurisdiction Accountability Report 101 Type of Law Statutory Requirement andlor Authority Granted Does this law specify who (customer) the agency must or may serve? (YIN) Legal Standards Template Does the law specify a deliverable (product or service} the agency must or may provide? iY/?Ni memPer?l prewous Establishes the duty of the SEC to conduct a training and certi?cation program for county board 21 of?ces abolished; training and certification State Statute Yes . members reQUIrements. 7?5?10App_omtment_ofboard memPem?; prewous Establishes the requirement of the SEC to notify the Governor of any member of a county board of 22 of?ces abolished; training and certification State Statute . . . . . . . . . Yes Yes registration and elections failed to meet the training and certification program reqUIrements reqmrements. 7?5-40. Supplements to counties to help defray Establishes the requirement of the state to defray the expenses of personnel in keeping the county 23 State Statute . . Yes Yes expenses of registration of?ce. board of?ce open for voter registration Requires the SEC to provide the form by which county boards notify any person who registers to vote 24 7?5?125. Written notification of registration State Statute . . . es Yes and is found qualified to vote Requires the SEC to furnish voter registration application forms to county boards of voter registration 25 7?5?155. Registration of electors by mail. State Statute . Yes Yes and elections 26 7-5-155. Registration of electors by mail. State Statute Allows the agency to promulgate regulations relating to registration of electors by mail No No 7?5?185. Electronic applications for voter Requires the SEC to allow a citizen with a SC Driver's License or DMV ID Card to submit an application for 27 . . State Statute . . . . . Yes Yes registration. voter registration electronically on the SEC 5 Website 28 7-5-186. Statewide voter registration database. State Statute Establishes the duty of the SEC to keep, maintain and administer a statewide voter registration database No Yes Establishes the SEC as the agency to which an individual may ?le a complaint regarding interference 29 7?5?310. De?nitions; designations State Statute with the right to register or decline to register to vote or privacy regarding the decision to register to Yes Yes vote at a voter registration agency 7?5?330' Fomf?let'on? rec?lpt? afld dls?po?m'on 0f Establishes the duty of the SEC to remove a quali?ed elector from the of?cial list of eligible voters on the 30 voter registration application; discretionary State Statute . Yes No grounds that the elector has changed reSIdence. removal of elector 31 7?5?349' Dunes Of State Electlon comml?s'w State Statute Establishes the duty of the SEC to remove an elector from the of?cial list of eligible voters Yes No respecting removal of elector from offICIal list. . Establishes the duty of the Executive Director to prepare duplicate registration books for each ward or 32 7?5?660. Preparation of registration books. State Statute . Yes Yes precinct for every county 33 7?9?40' ce?'flcatton and 0f state Statute Requires SEC to certify and decertify political parties under certain conditions Yes Yes political parties 34 Ill?15' O?U?h?catlons to run as a candidate In State Statute Establishes that the SEC must accept statement ofintention of candidacy, party pledge; and ?ling fees Yes Yes general elections 741?20 con? ?Ct 0f party converter: or party Requires the SEC to conduct presidential preference primaries for certi?ed political parties receiving at 35 primary elections generally; presidential State Statute Yes YES least ?ve percent of the popular vote preference primaries 7?1160 Wharf? party nownee dles? Establishes that the SEC consider an af?davit submitted by a candidate who wishes to withdraw from an 36 becomes disqualified or resigns for legitimate State Statute . . . . . Yes No I election for a legitimate nonpolitical reason nonpolitical reason. . Establishes that the SEC should accept petitions for certain of?ces containing the signatures of at least 37 7?11?70. Nomination by petition. State Statute . . . I No No ?ve percent of the qualified registered electors of the office 5 geographical area. 38 7?11?80. Form of nominating petition State Statute Establishes that the SEC may furnish petition forms to county election of?cials and interested persons Yes Yes Agency Name: Agency Code: State Election Commission Fiscal Year 2015-2017 Law Number Section: Jurisdiction Accounta Report 101 Type of Law Statutory Requirement and/or Authority Granted {customer} the agency must or Does this law specify who may serve? (YIN) Legal Standards Template Does the law specify a deliverable (product or service) the agency must or may provide? {Yle . 13,15 Prlmarle? to be condUCtEd by a Establishes the duty of the SEC to condUCt primaries for federal of?ces, state of?ces, of?ces included In Election Commission and county board of voter . . . . . . 39 . . . State Statute more than one county, and less than countyWIde offices, special purpose districts and the No Yes registration and elections on second Tuesday ability to use ?llng fees paid by candidates to pay for the primaries. June; ?ling fees 7?13?40 Tlme of party certl?gtlofl 0f Establishes the requirement of the SEC to conduct party primaries and place ?ling fees in a special 40 names; veri?cation of candidates' quali?cations; State Statute . . . . . No Yes ?y account deSIgnated for use in conducting primaries I ing ee Establishes the duty of the SEC to establish regular candidate ?ling hours and publish notice of 41 7?13?45. Acceptance of Filings. State Statute . . No Yes candidate ?ling 42 7?13?50. Second and other primaries. State Statute Establishes the requirement of the SEC to hold a second primary when necessary No yes 43 7?13?72. Managers of election. State Statute Establishes the duty of the SEC to develop a training program for poll managers Yes Yes 44 7?13?320. Ballot standards and specifications. State Statute Establishes the duty of the SEC to direct the size and color of the ballot. No Yes 7?13?325. Use of candidate's given name, Allows the agency to promulgate regulations relating to the use of a candidates name, derivative 45 . . State Statute . No No derivative thereof, or nickname on ballot. thereof or nickname on the ballot Establishes the duty of the SEC to print and deliver ballots for elections for presidential electors, state 46 7?13?340. Printing and distribution of Ballots. State Statute . . . . Yes Yes officers, US Senators and members of Congress to county boards of voter registration and elections ?gertl?catlon of candldates? verl?callon State Statute Establishes that the SEC receive certi?cation from political parties of candidates No No of quali?cations 48 7?13?351. Nominees by petition. State Statute Establishes that the SEC must place a nominee by petition on the appropriate ballot. No yes 49 7?13?410' ,BallOtS Where bath Slam-Mde arid State Statute Requires the SEC to arrange and classify proposed constitutional amendments on the ballot. No Yes local constitutional amendments are submitted. 50 7?13?420. Oath of print of ballots and assistants. State Statute Requires the Executive Director to contract with a printer for the printing of of?cial ballots6:0 Billet Spea?catlons? SEPalate a 5 State Statute Establishes the duty of the SEC to prepare separate ballots for each political party holding a primary No Yes or eac par y. 7?13-611. Arrangement of of?cial county and Allows the agency to promulgate regulations regarding the arrangement of official county and state 52 State Statute . No No state primary ballots. primary ballots 7?13?710. Proof of right to vote; signing poll list; 53 comparison of signatures; provisional ballot; State Statute Requires the SEC to furnish a poll list to the appropriate election of?cials. Yes Yes purpose of requirements1160, of elecnon reams to he State Statute Provides that the SEC must accept notification from counties of unofficial election results No No State Election Commission. 7?13?1330. Vote recorders and optical scan 55 voting systems; approval process; duration and State Statute Requires the SEC to approve all optical scan voting systems to be used in elections. No No changes. 7?13?1340. Requirements for vote recorders or Provides requirements for the SEC to use when approving vote recorders and optical scan voting 56 State Statute . No No optical scan voting deVices. deVIces. 57 7__13_1360' anm and contents Of ballet labElS; State statute Provides that the SEC shall prepare the form and arrangement of ballot labels. No Yes primary elections 7?13?1371. Ballot cards used in conjunction with Provides that the SEC must establish the form ofa sign to be displayed in any polling place using an 58 . . State Statute . . . No Yes optical scanning deVIce; instructions optical scanning device 59 7-13?1380. Write?in votes. State Statute Requires the SEC to specify the form of the ballot. No Yes Fiscal Year 2016-2017 Accountability Report Agency Name: State Election Commission Agency Code: Section: 101 Does this law specify who Law Number Jurisdiction Type of Law Statutory Requirement and/or Authority Granted (customer) the agency must or may serve? Legal Standards Template Does the law specify a deliverable {product or service) the agency must or may provide? 7?13?1390' La balmg? p_rEparatlon? ancl tEStmg Of Establishes that the SEC must prescribe the requirements for arrangement, ballot labels and testing the 60 vote recorders; custodians and deputies; State Statute No Yes 1 vote recorders examination by Interested persons. Allows the agency to promulgate regulations regarding the conduct of elections for distribution to the 61 7?13?1490. Regulations, Instructions and forms. State Statute . . . No No county boards of Voter registration and elections 62 7?13?1620. Voting system approval process. State Statute Establishes that SEC must and certify all voting systems for Use in SC No Yes 63 7?13i1655' vol?? SvStern dEmed? State State Statute Establishes duty of SEC to adopt one voting system for State No Yes Election Commission duties. 64 7-13-2120. Constitutional Ballot Commission. State Statute Requires that the Executive Director serve on a Constitutional Ballot Commission No No 55 7-15-10. Duties of State Hectic,? Commission State Statute Establishes duty to establish procedures and forms for absentee voting No Yes 66 7?15?10. Duties of State Election Commission. State Statute Allows the agency to promulgate regulations for electors to vote by absentee ballot No No AlloWS the agency to promulgate regulations for ensuring UOCAVA voters are sent absentee ballots by 67 7?15?10. Duties of State Election Commission. State Statute . . . No No the reqUIred forty?five day deadline 68 Elf?340' Form and for absentee State Statute Requires the SEC to establish and distribute a form application for an absentee ballot No Yes a 0 745?405. Voters eligible to vote under Uniformed and Overseas Citizens Absentee . . . . 69 State Statute Allows the SEC to promulgate regulations for the implementation of UOCAVA voters voting absentee No Yes Voting Act; absentee Instant runoff ballots for second primaries. 115?406: Ballets to be sent to qu?ll?Ed Blecmrs Requires ballots to be sent to qualified electors under UOCAVA at least forty?five day prior to any 70 under Uniformed and Overseas Citizens Absentee State Statute election Yes Yes Voting Act; timing. 7-15-460' Absentee ballets as pmde by Allows the agency to promulgate regulations to ensure that UOCAVA voters have the opportunity to 71 Uniformed and Overseas Citizens Absentee State Statute . No No I receive and cast ballots Voting Act. 7?15?470. Absentee ballots other than paper Requires the SEC to develop standards and guidelines for a voting system or machine to count absentee 72 State Statute No Yes ballots. ballots 73 7?17?70. Hearing of Appeals, State Statute Requires the State Board of Canvassers to meet and hear appeals from county boards No No 74 artful State Elecnon conSt'tUtes state Statute Requires the SEC to constitute the State Board of Canvassers No No oar . 7?17?220. Meeting of Board; telecommunication Requires the State Board of Canvassers to convene a meeting to canvass the votes for all officers, 75 . State Statute . . . . . . No No or electronic communication; public access. constitutional amendments, questions and other Issues voted during any general election 75 7?17?230. Power to adjourn; procedure when all St St Gives the State Board of Canvassers the power to adjourn for a period of time until certi?ed statements certi?ed statements have not been received. a a for the election of electors for President and Vice President have been received 0 0 7?17~240. Board shall make certified statement Requires the State Board of Canvassers to make a statement of the number of votes at an election and 77 State Statute . No Yes of all votES cast. certify statement to be correct 7?17?250. Board shall declare persons elected Requires the State Board of Canvassers to declare candidates elected and hear appeals from county 78 State Statute No Yes and deCIde contested or protested cases; appeals. boards of canvassers 79 7wt7"260_' cases deade by State Board; ?lmg State Statute Provides the election protests that the State Board of Canvassers must hear No Yes an SETVICB Fiscal Year 20162017 Accountability Report Agency Name: State Election Commission Agency Code: Section: 101 Does this law specify who Law Number Jurisdiction Type of Law Statutory Requirement and/or Authority Granted (customer) the agency must or may serve? Legal Standards Template Does the law specify a deliverable (product or service) the agency must or may provide? iY/Nl 80 7?17?270' Heanng. 0f metal: or State Statute Provides the timeline for the State Board of Canvassers to hear appeals No No procedure at hearing; notice ofdecmon; appeals. Requires the State Board of Canvassers to order a recount in a general election when the difference 81 7?17?280. Mandatory recounts. State Statute between the number of votes for a candidate, constitutional amendment, question or other issue is not No No more than one percent of the total votes cast 7?17?290. Certificate of determination shall be Requires the State Board of Canvassers to make and subscribe a certi?cate of determination on the 82 State Statute . No Yes delivered to Secretary of State. results of the general election 7?17?510. Convening of county board of voter registration and elections as county boards of canvassers; canvass and certi?cation of primary Establishes the date and time that the State Board of Canvassers must meet to declare the results of 83 State Statute . . No No results; canvass and declaration of results by primaries and runoffs Board of State Canvassers; telecommunication or electronic communication; public access. 84 7?17?710' co?tmuallon Of_pr0t85t event of State Statute Establishes guidance for the State Board of Canvassers when a candidate dies after filing a protest No No death of candidate in spatial or general election. Chapter 52-Section 52. Candidates' and Requires the SEC to ?le a copy of the Candidates' Roster with the State Ethics Commission no later than 85 I . State Regulation . No Yes Incumbents Statements of Economic Interests. five days after close of?ling Chapter 52?Section 52. Candidates' and Requires the SEC to ?le a copy of the Successful Candidates' Roster with the State Ethics Commission no 86 . State Regulation . No Yes lncumbents' Statements of Economic Interests. later than ?ve days after close an election 14?7?130. Preparation ofjury list from electronic 8? file of persons holding valid South Carolina State Statute Requires the SEC to furnish a jury list to countyjury commissioners Yes Yes driver's license or identi?cation card. 5 7 St For federal special election primary held on May 2, 2017, SEC required to provide rank choice ballot to 88 Ad 1 2 a individuals voting under Uniformed and Overseas Citi2ens Absentee Voting Act es es Proviso 101.1 (County Boards of Voter Registration and Election Compensation}, 2016- Provides guidelines for disbursing aid to county stipend for county voter registration and elections board 89 . . State Proviso Yes Yes 2017, Appropriations Act Part 18 members Election Commission]. Proviso 101.2 [Elections Managers Clerks Per 90 Diem}, 2015?2017, Appropriations Act Part 1B State Proviso Provides amount of pay and number of days of training/working for county poll managers No No l101?E280 Election Commission]. Prowso 1013 lBoard Of State canvas?ef5 Provides additional compensation for State Board of Canvassers members to attend required 91 Compensation), 2016?2017,Appropriations Act State Provrso . . . Yes Yes hearings/appeals followmg elections Part 18 l101?E280 Election Commission]. Prowso 101'4 (sale 0f Lats Revenge carry Provides authority to spend revenue generated from Sale of List Program and allows SEC to carry 92 Forward), 2016?2017, Appropriations Act Part 18 State Proviso . No No 1 forward any amounts in the account at end of the ?scal year l101?E280 Election Commission}. Proviso 1015 (Budget Reduction Exemption), Exempts funds appropriated for recurring and non?recurring general and primary election expenses 93 2016?2017, Appropriations Act Part 13 State Proviso from mandated across the board reductions and excludes these amounts from the agency's base budget No No Election Commission]. when calculating basa reductions Agency Name: Agency Code: State Election Commission Fiscal Year 2016-2017 Law Number Section: Jurisdiction Accountability Report 101 Type of Law Legal Standards Template Does the law specify a deliverable {product or service) the agency must or may provide? (YIN) Does this law specify who (customer) the agency must or may serve? (YIN) Statutory Requirement and/or Authority Granted . . . AIIOWS SEC to spend ?ling fees received from candidates ?ling to run in the statewide primaries for the Prowso 101.6 (Primary and General Election Carry . . . . 94 2016 2017 A A tP St conduct of the stateWIde primaries and to carry forward any amounts in those accounts at the end of orwar pp_m_prla Ions ar 3 rowso each ?scal year. Also allows the SEC to use ?ling fee funds to pay for Presidential Preference Primaries 0 0 Election Commissmn). when necessary. Requires county board of voter registration and election members to complete the SEC's training and certi?cation program, and at least one additional class per year. Allows SEC to charge for training 101 7 ff, t, classes, and to retain and spend up to $35,000 to help cover the cost to provide the training. Allows the rammg carry forWard any balance in the account at fiscal year end. Requires the SEC to withhold the 95 Program), 2016?2017, Appropriations Act Part 13 State Prowso . . . . . . Yes No . . . stipend of any non?complia nt board members, and to notify county legislative delegation of the (101-E280 Election CommisswnWithholding and the requuements to bring the member into compliance. Requues county legislative delegation to remove non-compliant board member if not compliant within 18 months of initial notification of non?compliance. A 101 8 I Alloiivs the SEC to deduct 10% from any county election reimbursement requests that are more than 30 ena or ate 0 days past the date of the election for which reimbursement is being requested. Also allows the SEC to Reimbursable Expenses), 2016?2017101 E280 El t. State Proviso deduct 10% from any county reimbursement requests not submitted in the StatEWIde Voter Registration No Yes pmen? Ions ac to? Election Management System (VREMS). Allows SEC to spend funds in current ?scal year to reimburse Commi55ion). . . . . . counties for expenditures incurred in prewous ?scal year. Proviso 101.9 {Help America Vote Act), 2016? Requires the SEC to use funds appropriated for a state match of federal funds received to implement 97 2017, Appropriations Act Part 13 State Proviso the Help America Vote Act (HAVA) program. Also allOWS funds to be used to comply with the Uniformed No No Election Commission). and Oversees Citizens Voting Act of 1986. Prowso ioi'lo carry foiiazrdl? Slam?2017? St Requires the SEC to carry forward unexpended Help America Vote Act (HAVA) funds into next ?scal year 98 Appropriations Act Part 18 0 80 action ate roviso and to expend the funds for HAVA 0 Commission). Proviso 101.11 (HAVA Match Funds), 2016-2017, 99 Appropriations Act Part 18 Election State Proviso Allows HAVA match funds to be placed into an account that allows interest to be accrued on the funds. No No Commission). Proviso 101.12 [Use of Election Funds), 2016? SEC to transfer up to $200,000 from funds appropriated for the conduct of elections to other 100 2017, Appropriations Act Part 13 State Proviso operating accounts upon approval by the Executive Budget Office, Chairman of the Senate Finance No No Election Commission). Committee, Chairman of the House Ways and Means Committee, and the Governor Provisa 117.114 (information Technology and 101 Security Plans), 2016, 2017, Appropriations Act St Requires all state agencies to submit an information technology plan and an information security plan to Part 18 GP: Information Technology a rowso the Department of Administration by October 1, 2016 0 ES and Information Security Plans). I - Agency Name: Agency Code: Divisions or Major Programs E28 Description State Election Commission Fiscal Year 2016-2017 Accountability Report 101 I Customer Template Seci onl or the allowin Sements: (1) lndustr: Name; Professional Oranization: Name; (3) Service/Product Provided to Customers Customer Segments Oversees the Agency's policies and procedures, Provides ?nancial services to include Aid to provides leadership, support, financial services, County stipend funds provided to county and other related administrative services. boards of voter registration and elections board members; also provides reimbursements to the county boards of voter registration and elections for expenses incurred for the conduct of elections throughout the state. Administration Local Govts. Public: Demographics. Oversees the Agency's policies and procedures, Provides jury lists to US Federal Court, 46 provides leadership, support, ?nancial services, county clerks of court, 46 magistrates and and other related administrative services. municipal clerks of court to be used for the jury selection process. Administration Judicial Branch Oversees the Agency's policies and procedures, Provides Sale of List information as provides leadership, support, ?nancial services, requested by individuals, organizations, Administration . . . . . . . . and other related administrative servrces. candidates, and political parties. General Public South Carolina registered voters may purchase Sale of List information Voter Services is tasked with providing ongoing Voter Services provides database and ballot support, security and privacy services to the 46 layout assistance to county boards of voter county boards of voter registration and registration and elections and to municipal elections and to the citizens of South Carolina. election commissions; provides counties with election support services and technical assistance related to the statewide voting system; provides ongoing maintenance and security of the statewide voter registration system; provides election security oversight and guidance to counties; provides ongoing assistance and guidance to counties and conducts audits to ensure county compliance with state and federal laws; ensures counties comply with veri?cation procedures to ensure accuracy of unof?cial election results. Voter Services Local Govts. Voter Services is tasked with providing ongoing Delivers technology, security and privacy support, security and privacy services to the 46 related services and solutions to the 46 county boards of voter registration and county boards of voter registration and elections and to the citizens of South Carolina. elections and to all citizens of South Carolina who are registered to vote in the Statewide Voter Registration and Election Management System (VREMS). Voter Services General Public All Voters of South Carolina I Agency Name: Agency Code: E28 Divisions or Major Programs Public Information/Training Description Public Information/Training provides training and certification to the 46 county boards of voter registration and elections and provides public information services as it relates to the conduct of elections in South Carolina. State Election Commission 101 Service/Product Provided to Customers Educates the public on the voter registration and election process and provides information regarding elections and agency activities; provides assistance and guidance to candidates ?ling to run for of?ce in South Carolina. Customer Segments General Public All Citizens of South Carolina 5 ed on! or the oliowin Se ments: (1) lndustr: Name; Professional Ora-nization: Name; Fiscal Year 2016-2017 Accountability Report Customer Template Public: Demographics. Public Information/Training Public Information/Training provides training and certi?cation to the 46 county boards of voter registration and elections and provides public information services as it relates to the conduct of elections in South Carolina. Educates the public on the voter registration and election process and provides information regarding elections and agency activities; provides assistance and guidance to candidates ?ling to run for of?ce in South Carolina. General Public All Citizens of South Carolina Agency Name: State Election Commission I Fisca year 2015-2017 Accountability Report Agency Code: E28 101 I Partner Template Name of Partner Entity Type of Partner Entity Description of Partnership Associated Objective(s) rtment of . . ad?ral agenc'es a Epa The SEC works With these agenCIes to ensure that federal laws and Justice, Department of Defense, U. S. Election . . . .. . . 1.1.1, 1.1.2, 1.2.1, 2.1.1, 3.1.1, 3.1.2, Federal Government gUIdelines are followed and to provide military and overseas Citizens the A55istance Commissmn, and Federal Election . . 3.2.1, 3.3.1, 3.3.2, 3.3.3.3, 4.1.2 . . opportunity to register and vote. Commissmn The SEC works with the General Assembly to ensure that state laws are 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, South Carolina General Assembly State Government followed regarding the conduct ofelections and to provide input for 3.1.1, 3.1.2, 3.2.1, 3.3.1, 3.3.2, 3.3.3, recommended legislative changes. 4.1.1, 4.1.2, 4.2.1 . . . . . Sgate Agel'c'efs Ski? 3 ;be Rc?h The SEC works With other state agenCIes to ensure that indiwduals are 0mm'55'0n or If] 0C a State Government provided the opportunity to register to vote when offered services at 1.1.1, 1.1.2, 1.2.1, 3.3.1, 3.3.2, 3.3.3 DM H, DMV, DAODAS, Protection and those agenCIes. Advocacy . . . . 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, County Boards of Voter Registration and The SEC works With the county boards of voter registration and elections Local Government . . . . . . . 3.1.1, 3.1.2, 3.2.1, 3.3.1, 3.3.2, 3.3.3, Elections to ensure fair and impartial elections for all Citizens of South Carolina. 4.1.1, 4.1.2, 4.2.1 The SEC provides mandated training and works with the county municipal 1.1.1, 1.1.2, 1.2.1, 2.1.1, 2.1.2, 2.1.3, Municipal Election Commissions Local Government election commissions to ensure fair and impartial elections for all citizens 3.1.1, 3.1.2, 3.2.1, 3.3.1, 3.3.2, 3.3.3, of South Carolina. 4.1.1 1.1.1 1.2.1 2.1.1 2.1.2 2.1.3 .1.1 Political Parties Non-Governmental Organization The SEC provides information and guidance regarding the election process. 3 3.1.2, 3.3.1, 3.3.2, 3.3.3 1.1.1 1.2.1 2.1.1 2.1.2 2.1.3 3.1.1 Individual The SEC rovides information and uidance re ardin the election rocess. Candidates/Elected OffiCia 3?12! 33-1, 3.3.2) 3.3.3 5 I Ad Non Governmental Or anization The SEC works with special interest and advocacy groups to provide voter 1.1.1, 1.2.1, 2.1.1, 2.1.2, 2.1.3, 3.1.1, peaa eras an vocacy rOUps education to their constituents and to improve the voting process. 3.1.2, 3.3.1, 3.3.2, 3.3.3 The SEC provides accurate and timely information to the media which is 1.1.1, 1.2.1, 2.1.1, 2.1.2, 2.1.3, 3.1.1, News Media Private Busmess Organization . . . relative to the election process in South Carolina. 3.1.2, 3.3.1, 3.3.2, 3.3The SEC works with various private businesses to obtain election related 1.1.1,1.2.1, 2.1.1, 2.1.2, 2.1.3, 3.1.1, Various Election Related SerVIce Prowders Private Busmess Organization serVIces. 3.1.2, 3.3.1, 3.3.2, 3.3.3 Agency State Election Commission I Fiscal Year 2016-2017 Accountability Report Agency Code: E28 Section: 101 Report Template fE t't arm 0 Requesmg the Type of Entity Reporting Frequency 5" a Summary of Information Requested in the Report Method to Access the Repurt Report Name Report 1 Accountability Report Executive Budget Office State Annually September 15, 2015 Identifying agency goals, strategies and objectives ScVotes.org National data collection effort that Document is analyzes voter submitted to the National data collection effort that analyzes voter 2 Federal Bi?Annually Varies registration, election requesting entity and registration, election administration, and ways voters Document is submitted to the requesting entity and not published by the SEC administration, and not published by the cast their ballots ways voters cast their SEC ballots Number of absentee ballots mailed to military and Prior to each federal 3 Absentee Ballots Mailed US Department of Justice Federal election Varies overseas citizens at least 45 days prior to a federal Document is submitted to the requesting entity and not published by the SEC election US Election Assistance Status of federal funds received for Hel America Vote 4 Federal Financial Report (425) . Federal Annually December 31, 2015 Document is submitted to the requesting entity and not published by the SEC Commission (EAC) Act (HAVA) program Federal Voting Assistance Status of federal funds received for Federal Voting Federal Financial Re ort 425 Federal uarterl Varies Document is submitted to the re uestin enti and not ublished the SEC 5 Program (FVAPJ Assistance Program b, Report completed following federal elections to assist Federal Voting Assustance . . . . . . . . . . 6 Data Collection Point Report Pm ram Federal Annually Varies FVAP With the establishment of a baseline for military Document is submitted to the requesting entity and not published by the SEC and overseas citizens voter performance and future election administration changes identifies county board of registration and elections 7 Non?Compliant County Board Members SC Governor's Office State Quarterly Varies board members who are not compliant with training and Document is submitted to the requesting entity and not published by the SEC certification program requirements Agency Name: State Election Commission I Fiscal Year 2016-2017 Accountability Report E28 101 I Name of Entit Conducted External Review Timeline . . Type of Entity Method to Access the External Rewew Report External Remew External Review Template to Page Not Applicable