BOARD OF COUNTY COMMISSIONERS SHELBY COUNTY, TENNESSEE AGENDA Monday, August 13, 2018 Commissioner Heidi Shafer, Chairman Commissioner Willie F. Brooks, Jr. Chairman Pro Tempore Commissioner Walter Bailey, Jr. Commissioner Steve Basar Commissioner Mark Billingsley Commissioner Melvin Burgess Commissioner George B. Chism, Sr. Commissioner Justin J. Ford Commissioner Eddie S. Jones, Jr. Commissioner Reginald Milton Commissioner David Reaves Commissioner Terry Roland Commissioner Van D. Turner, Jr. WQOX – 88.5 FM http://voiceofscs.com/ Live streaming http://www.shelbycountytn.gov/index.aspx?NID=1218 ______________________________________________________________________ 8/10/2018 1:01 PM 3:00 PM COMMISSION CONVENES CALL TO ORDER Chairman Heidi Shafer OPENING OF THE COMMISSION Deputy Sheriff INVOCATION Pastor Patrick Tucker Gray’s Creek Church PLEDGE OF ALLEGIANCE ROLL CALL Approval of Minutes of Previous Session July 23, 2018 July 30, 2018 Announcement for Appearance Cards for Public Speaking/Public Comment Pursuant to Rule # 14(b) CONSENT AGENDA Resolutions of Memorial, Sympathy and Commendation 1. 2018 CIGNA Well-Being Award Zoning and Subdivisions Reports and/or Resolutions for Standing Committees JONES Chairman, Budget and Finance Committee JONES Chairman, Budget and Finance Committee JONES Chairman, Budget and Finance Committee 2. Resolution to receive and file the Trustee's Annual Financial Report for the year ended June 30, 2018 in accordance with Tennessee Code Annotated, Section 67-5-1902. Sponsored by Commissioner Eddie Jones. 3. Resolution to receive and file the Trustee's Annual Report of Delinquent and Insolvent Taxpayers for the year ended June 30, 2018 in accordance with Tennessee Code Annotated, Section 67-5-1903 and to authorize credit be given to the Trustee. Sponsored by Commissioner Eddie Jones. 4. Resolution lifting the contracts in excess of $50,000.00 Moratorium for the purposes of approving the purchase of replacement equipment for two digital mail and document center workstations in the Shelby County Trustee's office in the amount of $159,000.00 from Opex Corporation and to amend the FY19 Capital Improvement Program budget. This item requires the expenditure and appropriation of the FY 2019 County Capital Improvement Program Funds in an amount not to exceed $159,000.000. Sponsored by Commissioner Eddie S. Jones, Jr. BASAR Acting Chairman, Public Works Committee BILLINGSLEY Chairman, Law Enforcement, Corrections & Courts Committee BILLINGSLEY Chairman, Law Enforcement, Corrections & Courts Committee 5. Resolution lifting the contracts in excess of $50,000.00 Moratorium and approving the purchase of various heavy equipment by the Shelby County Roads, Bridges and Engineering Department from Scruggs Equipment Company, Inc., Stribling Equipment Company, LLC, AutoNation Ford of Memphis d/b/a Dobbs Ford, Inc., CMI Equipment Sales, Inc., Tennessee Tractor, LLC, H & E Equipment Services, Inc., and Freeland Chevrolet, LLC, and amending the FY2019 Operating Budget. This item requires the expenditure and appropriation of Roads and Bridges Special Revenue Funds in the amount of $1,916,352.17. Sponsored by Commissioner David Reaves. 6. Resolution to lift the Budget Amendment Moratorium for purposes of amending the FY 2019 Operating Budget to expend grant funds from the Office of National Drug Control Policy for the purpose of disrupting the commerce of illegal drugs through Shelby County. This item requires the appropriation and expenditure of Federal Grant Funds in the amount of $222,386.00. Sponsored by Commissioner Mark Billingsley. 7. Resolution to lift the Budget Amendment Moratorium for purposes of amending the FY 2019 Operating Budget to expend funds from the Tennessee Office of criminal Justice Programs in the amount of $54,657.00 to serve Domestic Violence warrants in the Fugitive Division of the Shelby County Sheriff's office. This grant is for a total of $218,628.00 which includes $163,971.00 in grant funding and $54,657.00 in General Fund matching funds for the period beginning July 1, 2018 and ending June 30, 2021. This item requires appropriation and expenditure of FY 2019 Federal through State Grant Funds in the amount of $54,657.00 and expenditure of General Fund matching funds in the amount of $18,219.00. Sponsored by Commissioner Mark Billingsley. MILTON Chairman, Hospitals & Health Committee BROOKS Chairman, Economic Development & Tourism Committee BASAR Acting Chairman, Community Services Committee 8. Resolution lifting the contracts in excess of $50,000.00 Moratorium for the purpose of approving a three month contract extension with University of Tennessee Health Science Center for professional services to operate the West Tennessee Regional Forensic Center Office of Shelby County Medical examiners for the period beginning July 1, 2018 through September 30, 2018. This item requires the expenditure of FY2019 General Funds in an amount not to exceed $855,652.00. Sponsored by Commissioner Reginald Milton. 9. Resolution approving the Economic Impact Plan for the Poplar Corridor Business District. Sponsored by Commissioner Willie Brooks. 10. Resolution lifting the Budget Amendment Moratorium and approving acceptance by the Shelby County Crime Victims Center & Rape Crisis Center of Donation of $1,000.00 in gift cards from the Zeta Phi Beta Sorority, Inc., and amending the FY2019 Operating Budget for the Shelby County Crime Victims Center & Rape Crisis Center in the amount of $1,000.00 for the period of July 1, 2018 through June 30, 2019. This item requires the appropriation and expenditure of FY2019 General Funds in the amount of $1,000.00 in order to provide emergency support in the form of gift cards to victims of crime. Sponsored by Commissioner Melvin Burgess. BASAR Acting Chairman, Community Services Committee BASAR Acting Chairman, Community Services Committee BASAR Acting Chairman, Community Services Committee 11. Resolution to lift the Budget Amendment Moratorium for purposes of amending the FY2019 Operating Budget in the amount of $250,000.00 and amending the FY2019 Position Control Budget adding 3.0 FTE to expend funding made available from the Tennessee Office of Criminal Justice Program for the provision of the Shelby County Crime Victims Center & Rape Crisis Center Victims of Crime Act (VOCA) culturally specific program for the period of August 1, 2018 through June 30, 2019. This item requires the appropriation and expenditure of FY2019 Federal thru State Grant Funds in the amount of $200,000.00 and expenditure of $50,000.00 for a twenty percent local General Fund match for a total FY2019 expenditure of $250,000.00. Sponsored by Commissioner Melvin Burgess. 12. Resolution lifting the Budget Amendment Moratorium for purposes of amending the FY2019 Operating Budget in the amount of $55,555.00 and amending the Position Control Budget for the period of July 1, 2018 through June 30, 2019 to expend Grant Funds from the Southwest Tennessee Development District for the Aging Commission of the Mid-South to implement the Senior Volunteer Transportation Network. This item requires the appropriation and expenditure of FY2019 Senior Trust/Elder Trust Grant Funds in the amount of $55,555.00. Sponsored by Commissioner Melvin Burgess. 13. Resolution lifting the Budget Amendment Moratorium for purposes of amending the FY2019 Operating Budget in the amount of $808,134.00 to expend funds provided by the United States Department of Justice Office of Justice Programs local Edward Byrne Justice Assistance Grant for the purpose of implementing crime prevention programs for the period of July 1, 2018 through June 30, 2019. This item requires the appropriation and expenditure of FY2019 Federal Grant Funds in the amount of $808,134.00 of which $404,067.00 will be paid as a sub-grant to the City of Memphis. Sponsored by Commissioner Melvin Burgess. BASAR Acting Chairman, Community Services Committee CHISM Acting Chairman, Conservation Committee FORD Chairman, General Government Committee BASAR Chairman, Facilities, Real Property, & Capital Improvements Committee 14. Resolution lifting the contracts in excess of $50,000.00 Moratorium for purposes of approving a contract between the Aging Commission of the Mid-South and Memphis Area Transit Authority (MATA) in the amount of $185,000.00 for the period of July 1, 2018 through June 30, 2019 with the option to renew for three (3) additional one-year periods for the provision of transportation services as authorized to eligible consumers in Shelby County. This item requires expenditure of FY2019 Federal Grant Funds in the amount of $185,000.00. Sponsored by Commissioner Melvin Burgess. 15. Resolution receiving and filing the Fourth Quarter Report of the Shelby Farms Park Conservancy for the year ending June 30, 2018. Sponsored by Commissioner Melvin Burgess. 16. Resolution approving the Election of Notaries Public for appointment and/or reappointment for Shelby County, Tennessee. Sponsored by Commissioner Melvin Burgess. 17. Resolution lifting the Budget Amendments Moratorium for the purpose of amending the contract #GA1821572 between Shelby County Government and West Memphis Fence and Construction Company, Incorporated in the amount of $36,000.00 for a total contract amount of $199,000.00 for material and installation of fencing, gating and access control at the Sheriff's Substation Complex located at 11670 MemphisArlington Road. This item requires the appropriation and expenditure of FY 2019 Capital Improvement Program Funds in the amount of $36,000.00. Sponsored by Commissioner Steve Basar. BASAR Chairman, Facilities, Real Property, & Capital Improvements Committee BASAR Chairman, Facilities, Real Property, & Capital Improvements Committee 18. Resolution lifting the contracts in excess of $50,000 Moratorium and approving a three (3) year lease between 1215 East Shelby Drive Holdings, LLC, and Shelby County Government, on behalf of the Shelby County Health Department, for approximately 2,839 square feet of space located at 1215 Southland Mall, Space 283, Memphis, Tennessee 38116, beginning July 1, 2018 through June 30, 2021 with the option to renew on a monthto-month basis for up to three (3) additional months and the term amount not to exceed $102,204.00. This item requires expenditure of FY2019 General Funds in the amount of $23,847.60 and grant funds in the amount of $10,220.40 for a total amount not to exceed $34,068.00. Sponsored by Commissioner Reginald Milton. 19. Resolution lifting the contracts in excess of $50,000 Moratorium and approving a three (3) year lease between 1215 East Shelby Drive Holdings, LLC, and Shelby County Government, on behalf of the Shelby County Health Department, for approximately 3,439 square feet of space located at 1215 Southland Mall, Space 285, Memphis, Tennessee 38116, beginning July 1, 2018 through June 30, 2021 with the option to renew on a monthto-month basis for up to three (3) additional months and the term amount not to exceed $123,804.00. This item requires expenditure of FY2019 General Funds in the amount of $28,887.60 and grant funds in the amount of $12,380.40 for a total amount not to exceed $41,268.00. Sponsored by Commissioner Reginald Milton. BASAR Chairman, Facilities, Real Property, & Capital Improvements Committee BASAR Chairman, Facilities, Real Property, & Capital Improvements Committee 20. Resolution approving a lease between Shelby County Government on behalf of the Shelby County Health Department Ryan White Program and the Dwelling Place Christian Church for approximately 2,200 square feet of space located at 3034 Old Austin Peay, Memphis TN 38128 for the initial term beginning June 1, 2018 through December 31, 2018 with the option to renew on a month-to-month basis for up to three (3) additional months and the initial term amount not to exceed $7,000.00. This item requires expenditure of FY2019 Grant Funds in the amount not to exceed of $7,000.00. Sponsored by Commissioner Reginald Milton. 21. Resolution approving a lease between Shelby County Government on behalf of the Shelby County Health Department Ryan White Program and the Hart Center for approximately 1,500 square feet of space located at 1384 Madison Avenue. Memphis, Tennessee 38104 for the initial term beginning June 1, 2018 through December 31, 2018 with the option to renew on a month-to-month basis for up to three (3) additional months and the initial term amount not to exceed $10,500.00. This item requires expenditure of FY2019 Grant Funds in the amount not to exceed $10,500.00. Sponsored by Commissioner Reginald Milton. Approval of the Consent Agenda REGULAR AGENDA Elections, Appointments, and Confirmations Ordinances FORD Chairman, General Government Committee FORD Chairman, General Government Committee 22. ORDINANCE - THIRD READING - Ordinance to amend Chapters 40 and 8 of the Shelby County Code of Ordinances to create a new Article XVIII in Chapter 8, establishing rules and regulations related to the operation and registration of shortterm residential property rentals in unincorporated Shelby County and extending the privilege tax on transient occupancy to short term rental property businesses in Shelby County. Sponsored by Commissioner Terry Roland and Co-sponsored by Commissioner Eddie Jones 23. ORDINANCE - THIRD READING - Ordinance to amend Ordinance No. 472, which established the Shelby County Minority and Women Business Enterprise Program (M/WBE), to modify the composition of the: (1) Consultant Review Committee and (2) Contract Compliance Committee. Sponsored by Commissioner Van D. Turner, Jr. Zoning and Subdivisions ROLAND Chairman, Land Use, Planning, Transportation & Codes Committee ROLAND Chairman, Land Use, Planning, Transportation & Codes Committee 24. A resolution pursuant to Chapter 9.6 of the Unified Development Code of the County of Shelby and the City of Memphis, Tennessee, granting a Special Use Permit for land located at 8545 North Collierville-Arlington Road, known as Case No. SUP 18-10 CO. Sponsored by Commissioner Terry Roland. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 25. A resolution pursuant to Chapter 9.6 of the Unified Development Code of the County of Shelby and the City of Memphis, Tennessee, granting a Special Use Permit for land located at 5782 U.S. Highway 51 North, which is on the east side of U.S. Highway 51 north southwest of Rust Road, known as Case No. SUP 18-08 CO. Sponsored by Commissioner Terry Roland. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) ROLAND Chairman, Land Use, Planning, Transportation & Codes Committee 26. A resolution pursuant to Chapter 9.6 of the Unified Development Code of the County of Shelby and the City of Memphis, Tennessee, granting a Planned Development for land located on the east side of Quinn Road, just north of the state line known as Case No. PD 18-21 CO. Sponsored by Commissioner Terry Roland. (SENT DOWN WITHOUT RECOMMENDATION IN AUGUST 8, 2018 COMMITTEE MEETING) Reports and/or Resolutions for Standing Committees BILLINGSLEY Chairman, Law Enforcement, Corrections & Courts Committee BASAR Acting Chairman, Community Services Committee 27. Resolution lifting the Budget Amendment Moratorium for purposes of amending the "Resolution to establish an in-service training program with a cash supplement for certified Corrections Officers in an annual amount not to exceed five hundred thousand dollars ($500,000.00) funded by the General Fund,” in order to appropriate funds in the amount of $321,000.00 for those Sheriff's Office Deputy Jailers who satisfy the annual in-service training requirements for certified Corrections Officers. This item requires an expenditure of $321,000.00 from the General Fund Balance. Sponsored by Commissioner Eddie S. Jones, Jr, and Co-Sponsored by Commissioner Terry Roland. (ADD-ON IN AUGUST 8, 2018 COMMITTEE MEETING) 28. Resolution lifting the contracts in excess of $50,000.00 Moratorium for purposes of approving a contract with Alliance Healthcare Services for the provision of Detoxification, Substance Abuse and Mental Health Services in the amount of $850,000.00 for the period of July 1, 2018 through June 30, 2019 with the option to renew for three (3) additional one-year periods. This item requires the expenditure of FY2019 General Funds in the amount of $850,000.00. Sponsored by Commissioner Melvin Burgess. (SENT DOWN WITHOUT RECOMMENDATION IN AUGUST 8, 2018 COMMITTEE MEETING) BASAR Acting Chairman, Community Services Committee BASAR Acting Chairman, Community Services Committee ROLAND Acting Chairman, Equal Opportunity Committee 29. Resolution lifting the contracts in excess of $50,000.00 Moratorium for purposes of approving a contract with the Exchange Club Family Center in the amount of $207,000.00 for the period of July 1, 2018 through June 30, 2019 with the option to renew for three (3) additional one-year periods to provide professional services for children, teens and adults who are victims of child abuse and domestic violence and to provide domestic violence assessments to offenders. This item requires the expenditure of FY2019 General Funds in the amount of $207,000.00. Sponsored by Commissioner Melvin Burgess. (SENT DOWN WITHOUT RECOMMENDATION IN AUGUST 8, 2018 COMMITTEE MEETING) 30. Resolution lifting the contracts in excess of $50,000.00 Moratorium for purposes of approving a contract with the Family Safety Center of Memphis & Shelby County in the amount of $240,000.00 for the period of July 1, 2018 through June 30, 2019, with one option to renew for one (1) one-year period for the processing of applications of orders of protection for victims of intimate partner violence. This item requires the expenditure of County FY2019 General Funds in the amount of $240,000.00. Sponsored by Commissioner Melvin Burgess. (SENT DOWN WITHOUT RECOMMENDATION IN AUGUST 8, 2018 COMMITTEE MEETING) 31. Resolution lifting the Budget Amendment Moratorium to amend the FY 2018 Capital Improvement Budget and appropriate funds in the amount of $2,135,000.00 for a future construction contract, to be awarded pursuant to Shelby County Purchasing Policies and Procedures following applicable ordinances and executed in accordance with the Shelby County Charter, for renovation of 1826 Sycamore View Road. This item requires appropriation of FY18 Capital Improvement Program Funds in the amount of $2,135,000.00. Sponsored by Commissioner Steve Basar. (SENT DOWN WITHOUT RECOMMENDATION IN AUGUST 8, 2018 COMMITTEE MEETING) FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee 32. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $20,000.00 to the Museum of Biblical History and Resource Center, a Charitable Organization. Sponsored by Commissioner George B. Chism, Sr. (SENT DOWN WITHOUT RECOMMENDATION IN AUGUST 8, 2018 COMMITTEE MEETING) 33. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $27,000.00 to Africa In April Cultural Awareness, a Charitable Organization. Sponsored by Commissioner Justin J. Ford, Commissioner Van D. Turner, Jr., and Commissioner Steve Basar. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 34. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $25,000.00 to A Step Ahead Foundation, a Charitable Organization. Sponsored by Commissioner Melvin Burgess, Commissioner Van D. Turner, Jr., Commissioner Mark Billingsley and Commissioner Justin J. Ford. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 35. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $12,500.00 to the Brian Callies Foundation, a Charitable Organization. Sponsored by Commissioner Melvin Burgess and Commissioner Justin J. Ford and Commissioner Terry Roland. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 36. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $10,000.00 to Couture Cares, a Charitable Organization. Sponsored by Commissioner Justin J. Ford and Commissioner Van D. Turner, Jr. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee 37. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $7,500.00 to Friends of Gildas Club Memphis, a Charitable Organization. Sponsored by Commissioner Mark Billingsley and Commissioner Justin J. Ford. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 38. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $27,000.00 to Grace Athletic Ministries Enterprises, a Charitable Organization. Sponsored by Commissioner George B. Chism, Sr. and Commissioner Justin J. Ford. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 39. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $23,000.00 to Hope House Daycare Center Inc., a Charitable Organization. Sponsored by Commissioner Melvin Burgess, Commissioner Justin J. Ford and Commissioner Van D. Turner, Jr. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 40. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $17,500.00 to Making a Difference Ministries, Inc., a Charitable Organization. Sponsored by Commissioner Eddie S. Jones, Jr., Commissioner Willie F. Brooks, Jr., Commissioner Justin J. Ford and Commissioner Van D. Turner, Jr. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 41. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $35,000.00 to Memphis Child Advocacy Center, a Charitable Organization. Sponsored by Commissioner Eddie S. Jones, Jr., Commissioner Steve Basar, Commissioner George B. Chism, Sr., Commissioner Van D. Turner, Jr., Commissioner Mark Billingsley and Commissioner Justin J. Ford. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee 42. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $12,500.00 to Memphis Inner City Rugby, a Charitable Organization. Sponsored by Commissioner Mark Billingsley and Commissioner Justin J. Ford. (AUGUST 8, 2018 COMMITTEE MEETING) 43. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $11,500.00 to B'nai B'rith Home and Hospital for the Aged, Inc. (Memphis Jewish Home), a Charitable Organization. Sponsored by Commissioner Van D. Turner, Jr., Commissioner Justin J. Ford and Commissioner Steve Basar. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 44. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $22,500.00 to Reach Memphis, a Charitable Organization. Sponsored by Commissioner Melvin Burgess and Commissioner Van D. Turner, Jr. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 45. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $6,500.00 to Step by Step Multiple Sclerosis, a Charitable Organization. Sponsored by Commissioner Van D. Turner, Jr. and Commissioner Justin J. Ford. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 46. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $11,500.00 to UNICO Memphis Chapter Foundation, Inc., a Charitable Organization. Sponsored by Commissioner Steve Basar, Commissioner Justin J. Ford and Commissioner Mark Billingsley. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee FORD Chairman, General Government Committee 47. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $6,500.00 to 2Unique Community Salvation Foundation, a Charitable Organization. Sponsored by Commissioner Van D. Turner, Jr. and Commissioner Justin J. Ford. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 48. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $25,000.00 to Community Legal Center, a Charitable Organization. Sponsored by Commissioner Melvin Burgess, Commissioner Walter L. Bailey, Jr., and Commissioner Van D. Turner, Jr. (AMENDED IN AUGUST 8, 2018 COMMITTEE MEETING) 49. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $5,000.00 to Urban Communities Ministries, a Charitable Organization. Sponsored by Commissioner Justin J. Ford. 50. Resolution awarding County Funds from the FY 2019 Operating Budget in the amount of $5,000.00 to Visionaries Incorporated and Genetics Sports, a Charitable Organization. Sponsored by Commissioner Justin J. Ford. Announcements/Statements Adjournment 51. Adjournment to Monday, August 27, 2018; at 3:00 p.m.