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Mattmiller, Michael
Luck, Jolene; Meeks, Ryan; Brown, LaTonya C
RE: Kronos
Monday, April 25, 2016 8:53:33 AM

 Hi Michael, Thanks for asking and being involved! Ryan and I have discussed this as well.

There is no WA State agency that has conducted an Request for Proposal (RFP) where Kronos won
the award that we can piggyback off of. When we piggyback on another WA State Agencies RFP we
are piggybacking on their RFP process, not necessarily the contract.

The only other means of contracting without RFP is to use the US Communities contracting approach
and the lead agency for US Commodities is a public school district in the state of Maryland. At the
same time, Kronos? competitor, Workforce, has made an aggressive approach in wanting the
opportunity to compete and they go head to head with Kronos on many RFPs (State of OR and State
of WA are examples). Pam Tokunaga mentioned to me that we need our scope to be exactly like the
public school districts scope in order to piggyback and our steering committee does not believe that
the scope will be exact for obvious reasons. Ididn?t read the public schools RFP requirement for
requirement as the steering committee agreed to go with an RFP.

We don?t know whether Kronos is a better tool or not. State of OR is going with Kronos and State of
WA is going with Workforce. We are in contact with Kronos, Workforce, and all interested
vendors in proposing to our scenario based RFP. To contract directly with Kronos now, may cause
vendor?s to initiate protests.

Lastly, we contracted directly with GonA by piggybacking off the Snohomish County RFP process
and the system was greatly lacking in function and usability. We logged over 310 problems month over schedule leaving us with over 70 enhancement requests which we
believe is due to the fact that we did not conduct an RFP with our own scenarios. This experience is
still very much on our minds. It could be that GonA would have won the RFP anyway as they are
considered the leader in the market for FOIA.

It sounds like you prefer contracting directly with Kronos using the US Communities public school
district RFP. If this is the case, then we need to discuss this now before we go any further otherwise
I?m wasting the department?s time going down a path we won?t finish. I?m moving quickly on this
project.

Please advise or let?s talk about this sooner the better.

Happy to answer any further questionsl!

From: Mattmiller, Michael

Sent: Sunday, April 24, 2016 6:09 PM

To: Meeks, Ryan Luck, Jolene 
Subject: Kronos

Hi Ryan and Jolene,

I heard we may need to RFP a timekeeping solution for SPD instead of purchasing Kronos. I think the
intent was to purchase Kronos by piggybacking on another competitively awarded government

contract heard Snohomish Sherriff?s office was the leading candidates. What is taking us down
the RFP path?

Thanks,
Michael

Michael Mattmiller

Chief Technology Officer City of Seattle

Director Seattle Information Technology Department
SEATTLE INFORMATION TECHNOLOGY

M: 206.427.6521 @SeattleCTO seattle.gov/tech

POWERFUL TECHNOLOGY SOLUTIONS FOR THE CITY AND PUBLIC WE SERVE