Seattle Poli Department 3

Work Schedule, Time Project (WST)
Vision and Scope Context

 

SEETJLE




Long Term Overall Vision

Funded and Unfunded for ?Planning for the Future?
All parts that change and do not change

 

SEATTLE POLICE DEPARTMENT 7/31/2018 Previous 

 

        
    

Dashboards
Application

Ad i ator
Versonnel 
Employee

(Versaterm's Employee 3
Data)
Msors

Reports

Cops

for Hire Web

Cornerstone
Application

   

Futurew? I
Interface Receiv- Alerts/ Web ice
Reqiiested Notifi ations Update
- For
R- eive Employee .
Notifi- .tions Up?ate
Approve Reject Receive
'equest

         

      

     

Settings
Re .se 
Securit? 'rofiles

Configure: 
Report Setup

 

 

sfer
Or
Approve/Reject

     

to-be-o - - rmined

   

Employee Move

Supervlsor
Police Employee
Tracking (EMT) Send Schedule
"Workflow Engine for -

6 
Approves Timesheets
Directory System
(PEDS) SaaS
SPD R0 ster"
E-M 
Appi-ved

Tra i sfers

HR Payroll

    

Receive Alerts/Noti?cations

 

             
     

 

Receive Alerts/Notifications; Review Schedules
[New Workforce System] . 8. Shift Bidding; Shift Trades
(retain data forever)

MCIS
Noti i-ations SChEdule
Approv /Reject
C-Mail to generate

Automatic Ticket
Generator (ATG) HEAT
Ticket for Employee
Transfer


Emplo ee ID
Require ields
Pr- ision

For
Trans ?r

 

I Ldal
for Actuals

Fields ents

Summit Re
Active Directory Data nalytics Implementation
Federated Project (SRI) (Chart
ADFS $50 Platform (DAP) ld
. PD '7 (EvSl (Exports) 5)
On premise Authentication (aka PeopleSott
Financialsl

 

Creat- 3'
art Fields 

   

Creates
Cha rt Fields

Fina ncials

?i 
ADP Payroll . 
Pa roll

Cloud
Processing

SEETJLE




Overall Context of Net Change

 

SEATTLE POLICE DEPARTMENT 7/31/2018 Previous 

 

Employee
lsors

Request
Transfer
0r
Approve/Reject

  

E-Mail
Approved
Transfers

E-Mail to generate
Automatic Ticket

Generator (ATG) HEAT
Ticket for Employee
Transfer

 

Provision
For
Tra nsfer

PD IT

Employee Move
(EMT)
"Work?ow Engine for
SP0 Roster"

HR
Supervl

 

Receive
Noti?cations
Approve/Reject Receive
Noti?cations
Update

           

   

   

Receive
Noti?cations
Approve/Reject

HR
Supervl

Update

pd ate

Send Schedule
(flat ?le)
Phase 1

On Premise

    

  

Versonnel
(Versaterrn's Employee
Data)

       

(EVS)

 

Interface
Requested
For
pdate

Police Employee
Directory System
(PEDS)

 

 

Application
Ad - ator 
Reports for Hire Web Cornerstone



for Actuals

        

Dashboards

Cops

Application


Receiv- Alerts/ Web ??rvice

  

Certi .tions

 

Settings
Re .se 
Sewrit~ 'rofiles

Con?gure 'un
Report Setup

to-be-u- - ined

  

      

HR Payroll
Receive Alerts/N otifications Supervisor

.. . . aff
Approves Tirnesheets

 
                

 



5335 Receive Alerts/Noti?cations; Review Schedule;
[New Workforce System] . 8. Shift Bidding; Shift Trades

- Si for"- -.veR uests
(retain data forever) 3202mm orEnterTimeseq

Enter Off-duty Work; Self Delegate

 
  
  
     

 

-loyees

rm mins


   
    

Receive Alerts/Notifi stions; Overtime Overage Alerts
Update Roste on loan, etc.)
Schedule Work; (.. set intervals)
Approve Timesheets; App - Leave Requests

Bas;n on
Empl- ee ID 0 Reiieve
Requir- ?elds

 

edulers

      

Creates
Chart Fields

    

  

  

Summit Re-
Implementation
Project (SRI) (Chart
Fields)

(aka PeopleSoft
Financials)

 
 

Active Directory 
(is I DataAna'YthS
era ?95 Platform 

DFS) SSO
Authentication

 
 

Crea tes scal
Cha rt Fiel ds

 
 

(Exports)

          

Creates 
Chart Fields

Update
Financials



ADP Payroll
Cloud

 
  

Payroll
Processing

SEATTLE

PE,

.9 on
?51. GB 1369
at.

Dru

POLICE

Scope

Phase A: Plan/Design for Work Scheduling Timekeeping

 

Ph?sg implement Scheduling for Communications Unit/911 and PEDS (one-way interface to
Sc er

SEATTLE POLICE DEPARTMENT 7/31/2018 Previous 

 

HR Update
Supervl

Dashboards

         

Application
Ad ator

           

Reports

  

Versonnel
(Versaterm?s Employee
Data)

Update Futures"
Interface Web Service
Re uested 
ago, UK Communications ?date
#58 Center Unit/911

Update
Securib 'ro?les 696 of dept HR Payroll
Con?sum Advanced Scheduler Receive Supervisor

.. . 6 eff
ApprovesTimesheets

     
       

Employee

a rvlsors

 

. ions

 

              

Receive Employee
Noti?cations Data
Approve/Reject Receive anagers

Notifications - - Setup
Update Only

Update

to-be- - ~rmined

   

Request
Transfer

0r
Approve/Reject

             

 

Employee Move Phase 1. 

Tracking (EMT)
"Workflow Engine for
SP0 Roster?

                 

Police Employee . .
Directory System for all-0ne-way Communications

(FEDS) SaaS Center Unit/911 Review Schedules
[New Workforce System] 5% of dept ~5hift Trades Jones

(retain data forever) Advanced Scheduler Requsm r8 min:
(a

Send Schedule
(?at ?le)
Phase 1

   
   



 

E.Mail
Approved
Tra nsfers

 

. A rm;
Only Self Delegate
Recem i Communications
Noti?cations Center Unit/911 Overage Alerts
Approve/Reject 5% of dept etc.)
K, Advanced Scheduler tervais)
A - eave Requests

Only

                 

 

E-Mall to generate
Automatic Ticket HR
Generator (ATG) HEAT Supervi
Ti diet for mployee
Transfer

    

Ba an
Emplv ee ID 0 Re ieve
Require 'elds

 

TI mesheets
For Pay -
Pro- sing
anges
:ad< for Actuals

     

Creates
Chart Fields

    

 

Provision
For
Tra nsfer

pdate
Creates 

PD IT Chart Fields

(Ev5)
On Premise

Creates
Chart Fields

 
           

Update
Finandals



ADP Payroll
Cloud
Payroll

Processing

 Currently Unfunded

Phase 2: Implement Scheduling for Remaining Police Units,
and Active Directory Federated Services (ADFS)

Phase 3: Implement Timekeeping, Off-Duty Controls, and Automated
Payroll with Interfaces to 

SEATTLE POLICE DEPARTMENT 7/31/2018 Previous 

 

 

Questions?

 

 





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