New Jersey Department of Education Division of Early Childhood Education Preschool Education Expansion Aid (PEEA) One-Year Operational Plan School Year 2018-2019 Due Date: September 10, 2018 Instructions School districts applying for Preschool Education Expansion Aid (PEEA) must submit a one- year Operational plan for the 2018-19 school year in conjunction with a budget workbook. The purpose of PEEA is to assist districts in expanding high-quality preschool services for three- and four-year?old children. The Operational plan and budget workbook should provide information on implementation activities and related costs for the 2018?19 school year. The completed Operational Plan and Budget Workbook must be submitted to the New Jersey Department of Education via the NJDOE Homeroom by 4 pm. on September 10, 2018. Follow the instructions below to complete the Operational Plan. Separate instructions for completion of the Budget Workbook can be found on the Division of Early Childhood Education webpage. The district?s PEEA project director, business and facilities administrators must collaborate to complete the plan. Complete the cover page and attach a c0py of the certi?ed board resolution. The district must explain how it will meet all of the required criteria listed in the email sent on Friday, August 3, 2018. Part I: PEEA Proposal Title Page Complete the PEEA Pr0posa1 Title Page with all requested information and required signatures. Part II: One-Year Operational Plan I Operational Plan Overview Provide a general overview of the operational plan of the district?s preschool program, addressing each of the questions listed. Do not exceed ?ve pages. Program Component Activity Forms 1. Complete the Program Component Activity Forms for each of the program area components: (1) outreach, recruitment and enrollment; (2) community collaboration and planning; (3) curriculum development and implementation; (4) professional development and training; (5) inclusion; (6) program evaluation; and budget narrative (7). 2. Develop and list S.M.A.R.T. (speci?c, measureable, attainable, relevant and timely) objectives that will enable the district to implement an effective program in each component. List each objective on a separate line. Objectives must be consistent with the goals they support, specify the outcome to be achieved, and specify the date by which the outcome will be achieved. 3. Describe in detail the speci?c activities and strategies that will contribute to achieving each objective. You are encouraged to use multiple activities and strategies for each objective. 4. Describe how the district will measure the pro gress/success toward achieving each objective. Preschool Education Expansion Aid FY19 (PEEA) Part I: PEEA Proposal Title Page Title of Program: Preschool Education Expansion Aid 2018-2019 County/Code: Of?ce: Early Childhood Education Roselle Park School District 4550 Applicant District ICode 510 Chestnut Street Address Roselle Park NJ 07204 City State Zip Project Director: Paula Hernandez-Sicignano Telephone Number: 908 245-2285 Fax#:( Email psicignano@rpsd.org Business Administrator: Sue Guercio Phone#: Email sguercio@rpsd.org Duration of ?scal period from: 09/04/13 to: 06/23/19 Total Amount of Funds Requested: 594,765 Date Of Board Resolution: September 4.2018 Attach the Board Certi?ed Resolution. If not included, provide date of expected approval. If the Board Certi?ed Resolution is not received by the New Jersey Departrnent of Education by the date of award noti?cation the district will be ineligible for funding. Proposal Certification: To the best of my knowledge and belief, the information contained in the pr0posa1 is true and correct. The document has been duly authorized by the governing body of this agency and we will comply with the attached assurances if funding is awarded. I further certify that the proposal is omplete. ginning}. Signature 0f Chic-l? School Administrator Print Name Date I Applicants must upload required application documents via NJ Homeroom, no later than 4 p.m. on September 10, 2018. The New Jerscy Department of Education will not accept a late preposal. The responsibility for a timely submission resides with the applicant. The applicant district will not be eligible for an award if the proposal is incomplete or received after the due date. Standards. The curriculum will re?ect the values of our mission and philosophy statement because we will be able to create a learning environment that will focus on exploration. Teachers and paraprofessionals will have the ability to provide materials based on choice, not on what is available. Funding would also provide our team with the opportunity to provide professional deve10pment based on research and best practices for the early childhood environment. We are committed to including training for our paraprofessionals and teachers in kindergarten through third grade, ESL and basic skills so that they gain a better understanding of the different stages of development, components of the comprehensive curriculum and developmentally appropriate practices. We will also be able to provide family activities that are geared to the needs of the community by surveying parents. Finally, we will be able to purchase materials that meet the needs of all of our learners and provide ELL services in the classroom to our students whose ?rst language is not English. Currently we are able to provide preschool to families who can afford the preschool pro gram and have students eligible for special education services. With this ?mding, we will provide preschool to families who struggle to afford tuition as well as families that do not Speak English or are unaware that we offer a preschool program. If funding is provided, we will reach out to the whole community and develop criteria to make sure we are identifying those families most in need. The district has seen an increase in enrollment of ELL students and those receiving free and reduced lunch, but very few students ?om these groups have attended our preschool program. In 2017-18, we had 34 kindergarten students enrolled in our ESL program. Out of the 34 students, 24 received free or reduced lunch and only 3 attended our preschool program because they had an IEP. In 2016-17, we had 20 students in our ESL program and 11 were identi?ed as receiving ?ee and reduced lunch. None of these students attended our preschool program. In 2015-16, we had 18 students in our ESL program and 14 received free or reduced lunch. Based on these numbers, our preschool program underserving children from low-income families and those whose ?rst language is not English. If we are provided funding, we will be able to provide a hi gh?quality preschool program and ESL instruction to our neediest students in preschool. We also will be able to target and better serve students who are economically disadvantaged. By identifying the neediest students, we can now focus on advertising, word of mouth and outreach to the community via social media and various community organizations. We will advertise in neighborhoods within the district, focusing on low-income areas. We are also committed to advertise in the native language of our neediest populations. By reviewing our student portal, we will identify the t0p three languages of the families in our district. Then, we will distribute ?yers and make robe-calls in those languages to recruit diverse families. We also will host three open houses to engage with the community, making translators available for families who need them. Reviewing data, we have determined that our neediest groups have not attended preschool. We are committed to use this ?mding to target those groups ?rst. 6 Program Component Activity Forms Outreach, Recruitment and Enrollment Please respond to the following: Describe the strategies the district has in place for serving eligible preschool students. What efforts will the district implement to recruit and place preschool children, especially the hardest to reach families recent immigrants, low-income, teen parents, etc.)? Please also address the following: I The program will begin operation no later than January 2, 2018; please note projected start date, if earlier. 0 Effective methods of child recruitment are detailed. 0 Methods used that will attract hard to reach families and indicate a commitment to serving a large proportion of low income children. 0 When applicable, district makes collaborative arrangements with community child care programs and/or Head Start to provide services to eligible children. 0 When applicable, district contracts with community child care programs or Head Start agencies to serve eligible children. Note: Priority consideration will be given to applicant districts that contract with Head Start and/or private provider programs. Our program will begin on January 2, 2019. We are prepared to advertise through social media, local community organizations, public libraries, post of?ces and local churches. We will also ask parents where they heard about our program to identify the most effective advertising method to attract ELL and/or students eligible for ?ee or reduced lunch. All materials will be translated. We will also maintain a hotline to enable parents to interact with a translator. We are also committed to host three Open houses and have tables at local events promoting our preschool program. We will create literature describing our program, track attendance at each event and ask parents for suggestions for future open house events. We believe that since we are a small community, word of mouth will help us reach our neediest families. We will also send out emails and robocalls advertising our new high-quality preschool program. As mentioned before, we have bilingual personnel to assist in ful?lling the grant's requirements. We will also reach out to the local 40 organization, provide ?iers and request a contact person at their agency to assist us in ?nding our hard-to-reach families. As indicated in our introduction, families with children who have attended kindergarten in our district and have been identi?ed as ELL and/or eligible for free or reduced lunch have not enrolled in our tuition preschool program. We did reach out to the Community Preschool in our town and after they met with us to review the application process they declined our partnership because of their interfaith curriculum. Because the deadline is rapidly approaching and school started, we decided if we are provided aid we will reach out to another local community preschool to discuss a partnership for the 2019?20 school year. Goal 1: Engage in districtwide planning to assess needs and recruit and enroll all district children. Suggested areas to address: needs assessment and recruitment and outreach. [See the Preschool Program Implementation Guidelines as a reference. Community Collaboration and Planning In the space below, describe your plan for creating an Early Childhood Advisory Council (ECAC). Describe your plan to recruit members. If your district has an equivalent entity provide the mission statement, membership roster and collaboration with the community.Additiona1 information about the Early Childhood Advisory Council can be found in the Preschool Program Implementation Guidelines (page 22). We currently have an Education Advisory Committee and a Bilingual Parent Advisory Committee which meet We will reorganize our committee members so that key community members will be on the Early Childhood Advisory Committee (ECAC). We will invite the local community head, public library personnel, PTA members, teachers and the bilingual principal of one of our schools who was the former director of the Early Childhood Center. We are committed to developing a mission statement expressing our core values and beliefs. We will make sure to develop a shared online resource to make documents accessible to members of our community. We will also have a training session for our curriculum and include all members of the ECAC. We will also create an agenda based on current community needs. We will send email blasts asking members for input about our program. We already have a partnership with the local community center and will continue to strengthen this partnership by planning events geared towards are youngest learners. We are currently cooperating with the local I Love Art group and will collaborate on partnering and organizing events. Goal 2: Collaborate with community organizations and leaders to take full advantage of existing resources to deliver a comprehensive early childhood education program with apprOpriate support services. Suggested areas to address: involvement of community health and social service agencies, collaboration with Department of Children and Families-licensed child care programs, etc. [See the Preschool Program Implementation Guidelines as a reference] Goal 2 Table S.M.A.R.T. Objectives Activities I Strategies Evaluation Method How will you accomplish the goal? How will your program address the How will you measure progress and objectives? success? 2.1: 2.1 2.1 By November 15, 2018, we will provide We will survey parents about their We will track success of family family activities that are needs and interests. activites by attendance and feedback to geared towards the needs of our We develop a community partnerships ?irther create meaningful partnerships. families. with the Roselle Park Library, Casano . Center and the Roselle/Roselle Park Rotary 2.2: 2.2 2.3 By November 15, 2013 we will We will meet with local community We will ask for feedback from ECAC establish an Early Childhood Advisory leaders, Roselle Park Library, Casano committe on this initiative to evaluate Committee that will include school Center, families and staff to explain the programs, to expand awareness of our personnel local community members importance of the ECAC. new program and families. Insert additional rows and use additional sheets as needed. 10 Goal 3 Table S.M.A.R.T. Objectives Activities I Strategies Evaluation Method How will you accomplish the goal? How will your program address the How will you measure progress and objectives? success? 3.1: By December 1, 2018, the district will purchase the current edition of Creative Cmiulum and Gold Assessments. With the additional funding, purchase an evidence based, inclusive curriculum. That will be aligned and meet all of the Preschool Teaching and Learning Standards 3.1 All stakeholders will continue to meet and align our curriculum to the Preschool Teaching and Lemming Standards, programming that is evidence based and comprehensive to meet the needs of all of our learners. 3.1 We will track teacher feedback to assess success of the new curriculum. 3.2: By December 1, 2018 the district will introduce programming that will addresses the needs of ELLs. With funding, purchase materials that will 3.2 By reviewing our student portal, we will identify the three top languages native to our families. We will meet as a team to discuss various programs that will 3.2 We will track enrollments of families whosc ?rst language is not English. Bascd on those numbers we will purchase the appropriate materials. By January 2, 2019 all class sizes will be no more than 15 children Review preschool rosters Place students in appropriate sections meet the needs of all of our leaners and assist our ELL students provided ELL services in the classroom to our students who ?rst language is not English 3.3 3.3. 3.3 Master teacher will monitior placement Create a lottery system for new family registrations Insert additional rows and use additional sheets as needed. 12 Goal 4 Table S.M.A.R.T. Objectives Activities Strategies Evaluation Method How will you accomplish the goal? How will your program address the How will you measure progress and objectives? success? 4.1: By December 1, 2018 we will provide our staff with professional develoPment that is based on research and best practices for the early childhood environment. 4.1 - We will provide tr for our paraprofessional teachers (kindergarten through third grade) developing team member ESL and basic skills to provide a better understanding of the different stages of development, components of the comprehensive curriculum and developmental appropriate practices. 4.1 We will hold skill set inventories across our teachers and paraprofessionals to track team member progress 4.2 By Deceember 1, 2018, we will equip our teacher with programming that supports their efforts to engage and develop ELL students. 4.2 With funding, we will purchase materials that will meet the needs of all of our leaners and provided ELL Services in the classroom to our students whose ?rst language is not English. 4.1 We will track enrollments of families whose ?rst language is not English and purschase apprOpriate materials Insert additional rows and use additional sheets as needed 14 Goal 5 Table opportunities for Special and general education teachers to collobrate together. We will conintue to integrate speech, occupational therapy and physical therapy in the general education classroom. We also have guidance counselors who provide social and emotional lessons. collobrate during schedule PLCs and Artiuclultation times S.M.A.R.T. Objectives Activities Strategies Evaluation Method How will you accomplish the goal? How will your program address the How will you measure progress and objectives? success? 5.1: 5.1: 5.1 By December 1, 2018 we will focus on Provide staff Opportunities to meet and We will survey staff on their satisfaction with programming. We will track of all meetings Follow up with any questions 5.2: By December 1, 2018, we will focus on including all Special education and general students in our preschool program 5.2 Making schedule changes Providing space in the classroom so that related services can be intergrated. 5.2 We will survey sta? on their satisfaction with programming, suggestions for improvement We will track student progress in both Separate and Insert additional rows and use additional sheets as needed. 16 Goal 6 Table S.M.A.R.T. Objectives How will you accomplish the goal? Activities Strategies How will your program address the objectives? Evaluation Method How will you measure progress and success? 6.1 By December 15, 2018, we will participate in the Department?s Self Assessment and Validation System (SAVS). 6.1 We will participate in the Department?s Self Assessment and Validation System will commit to assessing our programs for the quality they provide to young children and their families. We will participate in the self assessment and validation process, examining our total program, including teacher-child interactions, developmental appropriateness of activities, health and safety, teacher- child ratios, staff quali?cations, physical environment, administration, and our ability to accommodate the needs of the community. 6.1 Through the SAVS results we meet as a team and determine how well the programming is working 6.2 By October 15, 2018, the district will enroll in the Grow NJ Kids and complete the Grow NJ Kids self- assessment by November 1, 2018 6.2 Create a schedule with key personnel to assist with the self assessment 6.2 Use the information provided to improve oour preschool program. Insert additional rows and use additional sheets as needed. 18 Part Statement of Assurances As the duly authorized chief school administrator/school business administrator of the applicant agency, I am aware that submitting the accompanying application to the New Jersey Department of Education (N DOE) constitute the creation of a public document, and I certify that the applicant: Has the legal authority to apply for the funds made available under the requirements of the announcement, and has the institutional, managerial and ?nancial capacity to ensure proper planning, management and completion of the project described in this application. Will give the NJ DOE, or its authorized representatives, access to, and the right to examine, all records, books, papers, or documents related to the award and will establish a proper accounting system in accordance with generally accepted accounting principles (GAAP). Will establish safeguards to prohibit employees ?om using their positions for a purpose that constitutes, or presents the appearance of, personal or organizational con?ict of interest, or personal gain. Will comply with provisions of the Public School Contracts Law: N.J.S.A. et seq., and other relevant state laws and regulations as well as its principals and subgrantees, for all grant awards in excess of $25,000.00, is not presently debarred, proposed for debarment, declared ineligible, suspended, or voluntarily excluded by any federal agency from receiving federal funds in accordance with Executive Orders 12549 and 12689. Will comply with Section 6002 of the Resource Conservation and Recovery Act (RCRA), P.L. 94-5 80, codi?ed at 42 U.S.C. 6962 if the applicant is an entity of state and/or local government and will give preference to the purchase of recycled materials identi?ed in U.S. EPA guidelines (40 CFR Part 247-254). Will comply with all federal and state statutes and regulations relating to nondiscrimination. These include, but are not limited to: (A) Title VI of the Civil Rights Act of 1964 (PL 88-352; 34 CFR Part 100) which prohibits discrimination on the basis of race, color or national origin; 20 New Jersey Department of Education Division of Early Childhood Education Preschool Education Expansion Aid 2018-19 DISTRICT PROPOSED BUDGET STATEMENT District: UNION COUNTY, ROSELLE PARK BORO DIRECTIONS: Be sure to ?rst complete Table 1. Next. enter funding for sources speci?ed below and estimate projected budget expenditures based on projected preschool children. 18-19 18-19 Projected Projected 18-19 Half-Day Full-Day Projected Children Children Funding General education children (PEA-funded) 0 $0 Projected PEA Carryover General education children (PEEA?funded) 0 $0 General education children (Tuition-funded) 14 Classified special education children 18 Other (Title I, General Fund. etc.) TOTALS 32 41 $0 an. 4-. in?" atria-?Es?ii?gre Salaries of Teachers 100-101 $215 000 Other Salaries for Instruction 100-106 . - - $154 000 Unused Vacation to TerminatediRetired Staff 1 00-199 - Purchased Professional and Educational Services 100-321 other Purchased Services 100-500 uition to Other LEA's within the State - 100-561 . . - and Materials 100-600 . $30 000 100-800 - of of Instruction 200-102 of Asst. Directors 200-1 03 . of other Professional Staff 200-104 Sal. of Secretarial Clerical Assistants 200-105 Other Salaries 200-110 Liaison 200-173 FacilitatoriCoach 1200-176 Unused Vacation to TerminatediRetired Staff 200-199 . . Personnel Services Bene?ts 200-200 . $297000 Purchased Educational Services - Contracted Pre-K 200-321 - Purchased Educational Services - Head Start 200-325 Purchased Professional - Education Services 200-329 Other Purchased Professional Services 200-330 and Maintenance Services 200420 Rentals 200-440 Contracted Services - Home Sch. 200-511 Contracted Services 200-516 revel 200-580 Purchased Services 200-590 and Materials 200-600 200-800 instructional I I I - 400-731 I 400-?32 . District and County: - UNION COUNTY, ROSELLE PARK BORO DIRECTIONS: 1. Districts must use this form to itemize salaries. bene?ts, and salary step (if applicable) for a_H funded positions (Educational Program positions and AdministrativelSupport positions) for which state funding will be allocated in 2018-19. 2. Both full-time and part-time employees must be included. 3. Do not include employees from 2017-18 who will not be employed in 2018-19. 4. If the district plans to use funding other than preschool-related aid to entirely support any code-required preschool position(s), please list those employees' names and positions on Schedule A, but do not include salary or bene?t information. 5. Select ?yes? or ?no? from the drop down box to indicate whether or not the district has a settled teachers' salary contract for 2018-19. SAME-Elohim? 1" 3 5 3 ""3000 5 "58,000 5 1" CledcalworkEr. .. -. . A n/a? 45,000 .5 52,200. 5 Jill Bury Master Teacher 6 64,352 10,997 64,352 11.204 Heather Chenoff Teacher 1.00 B1 55,873 25,112 TBD Teacher 1.00 B1 55,873 25.112 TBD Teacher 1.00 81 55,873 25,112 Rosa Angela Perez Teacher . 66,904 29,016 TABLE 4a: Current or Projected Teacher Assistant Education, Credentia I District: IUNION COUNTY, ROSELLE PARK BORO DIRECTIONS: 1. Provide the following information for each teacher assistant in a classroom serving preschool children (including those in provider settings]. indicate any positions that are new or unfilled at the time of budget submission by entering "To be hired" in place of the teacher assista nt's nam 2. Do not include substitute teachers, master teachers, group teachers, teacher assistants mandated by a child?s or specialists (for art, music etc.). 3. Except where noted, enter the number 1 if the box applies to the teacher assistant. 4. Select only. one box under the "Highest Level of Education Attained" section for each teacher assistant (Le. select only High School Diploma or 5. Complete a_ll areas for each teacher assistant under the "Credentials and Certification" section. 6. Under "Foreign Language Proficiency," enter the following codes if the teacher is fully fluent and literate in a foreign language: 1=Spanish, 4=Creole (Haitian), 5=Arabic, 6=Gujurati, 7=Chinese, 8=Other. *Foreign degrees/certification cannot be counted on this form unless they have been translated and accepted. ADD EXTRA LINES AS NEEDED TO INCLUDE ALL TEACHER ASSISTANTS SERVING ELIGIBLE CHILDREN. Early Childhood Edi Credentials and Cert (complete all that; Highest Level of Education Attained Name of Teacher Assistant Hiring! Experience Date of Hire (mmiddiyyl Total Years of Experience as Teacher or TA in Preschool Current Salary Step High School Diploma Associate's Degree BAIBS or higher Number of Hours Towards Name of School i Provider Last Name First Name In-District Iarilnciusion Teacher Assistants 09i01i'06 Jovan 09!01i17 Gordon Laura 09(01115 ln-District Self-Contained PSD Teacher Assistants Lisa Marie 0920111? Gimena 09i01i18 Start Teacher Assistants Private Provider Teacher Assistants Last modi?ed on 9110:2018. 3:29 PM Page 1 of 2 IIS, and Expel . If necessary, please ue. physical education, Associate's Degree or (cream, 3=Portugese, uca?on i?ca?on apply) Language Abm?es Other Certi?cation 13Last modi?ed on 9l10l2018. 3:29 PM Page 2 of 2 I TABLE 4: Current or Projected Teacher Education, Credentials, and Experience District: IUNION COUNTY. ROSELLE PARK BORO I DIRECTIONS: 1. Provide the following information for each teacher in a classroom room serving eligible preschool children [including those in provider settingsl. if necessary, indicate any positions that are unfilled at the time of budget submission by entering "To be hired? in place of the teacher's name. 2. Include o_nly teachers responsible for delivering the primary educational program in each classroom. Do include teacher aides or assistants, substitute teachers, master teachers, group teachers who do not teach in the classroom, special education teachers mandated by a child?s IEP, relief teachers, or specialists (for art, music, physical education, etc.). 3. Except where noted, enter the number 1 if the check box applies to the teacher. 4. Select only one box under the "Highest Level of Education Attained" section for each teacher select only High School Diploma or or Master's Degree or Doctoral Degree). 5. Select all boxes applicable for each teacher under the "Credentials and Certification" section do not select CE or CEAS if the teacher has a P-3). 6. Under "Foreign Language Proficiency," enter the following codes if the teacher is fully fluent and literate in a foreign language: 1=Spanish, 2=I