Interagency EHR Governance Current VA Governance DoD Secretary VA Secretary Department Level PPBE VA Modernization Planning Programming Strategic & Operation Governance CD 1 Budget PIMB Budget & Planning Capital Board Transformation Board Functional Portfolio Investment Change Portfolio Coordination Review Analysis Review Identified •Recommenda•Decisions: •Decisions: •Decisions go •Analysis: tions: Need, Need, priority /no go when: Need, Need, priority, priority, resources, priority, Need, •Type Info: impact to other priority •Type info: •Type: resources, work resources, process, infra- •Type resources, coordination process, process, structure, portfolio: across IT or infrainfraimpact to resources, similar resource structure, other work, structure, process, line outcome, validate impact to infrafeasibility other work in outcome, structure, other feasibility impact to •Orgs: PIMB or other work portfolios similar RM •Orgs: All task programs in organization managers •Orgs: All portfolio •Orgs: ITAM or investment governance similar; •Artifacts: • Artifacts: level •Orgs: Senior business, IT –  Approved  Concept EPMO, ITOPS, functional Investment Paper ITRM area Document • Artifacts: governance  Business &  Investment •Artifacts: Compliance Program •Artifacts: EPICs  Approved Change Recommend  BCA or BCA for Investation similar ment  Identify Review Bus/Prod Owner OIT Tactical Governance CD1 VIP Lifecycle Components Component Purpose Project Implementation Release •Decisions/ Actions: •Decisions: meets Project completed reqmts. and compliant with all and releases meet NFRs all reqmts. PRB oversight and releases made IAW scope, sched. & cost profile •Orgs: EPMD & TRS or similar •Orgs: EPMD & Applc. Mgmt. or similar project mgmt. & completion activities organization •Artifacts:  Project Close Out Documents  Lessons learned  Investment Reports •Artifacts:  All CD2 required documents  Capture & document Lessons Learned •Orgs: Product Owner •Artifacts:  Help Desk Materials  Training Materials  SLA’s  MOU’s  VASI Updated  As-Built documentation, including, TRM, Architecture, etc. 2 3 PROJECT PLANNING 4 5 CONTRACT AWARD AND ON-BOARDING Develop plans for completing work that is needed to deliver the product and ensure the project is resourced (funding, staff, and contractor support). Project is approved to start working to deliver the product to the Customer. Obtain products and services required and enable an Agile development process that aligns with VIP guidelines Steering Committee (SC) •Orgs: Bus./ Product owner or similar •Artifacts:  Concept Paper for changes required. 6 Phase when the solution is built and developed. Senior Stakeholders Group (SSG) RELEASE 7 BUILD AND DEVELOPMENT 8 9 RELEASE PREPARATION 10 PRODUCT PHASE Repeat for new updates/versions Key milestone within the VIP lifecycle that signifies the start to the Product DoD/VA Executive Committee (EXCOM) CD2 Product Start/ Build Start PROJECT PHASE Define & document Conduct an the need, analysis of the opportunity, or submitted VIP problem in the request to form of Bus. EPICs determine if and Submit a new approval should VIP request to the be granted to EPMO Demand initiate a project Management Team to satisfy the for analysis and business need. project initiation approval VHA Maintenance & Sustainment •Analysis/ recommendations: current reqmts. best met by product. Product no longer needed. Project needs upgrade, correction or mod. Service Board Information Security Board Architecture Board Data Board Strategic Sourcing Board INITIATION EPICS Delivered to OI&T Planning Program Review Board Project Execution •Decisions/ Actions: Project completed Project Mgmt. Review •Artifacts: •Artifacts:  CD1  All VIP required Approved Documents for Documents CD1  Project  Identify Project Manager Mgr. Assigned  Identify  Team formed Program Mgr. and functional  Identify Receiving Org. Representative. Service Board 1 CD 2 Execution QP&R Board Program Review Board Program Mgmt. Review •Decisions/Actions •Decisions/ : Need, resources, Actions: CD1 compliance w/ oversight, issue Arch, NFRs, resolution, impact to other performance work integration monitoring with other work & plan •Orgs: PRB and EPMD or similar •Orgs: Demand project mgmt. Mgmt. or similar activity intake org. Incremental design, develop, test, and release a product to satisfy requirements Confirms that the product is ready for release and addresses all relevant compliance requirements. Entails preparing for product release when final preparations are completed to move forward with the release. Release the project nationally in accordance with VA’s release process, however if IOC approval is needed, the product is released to select VA sites and tested to ensure it is ready for release. 11 PROJECT CLOSE OUT PHASE Entails conducting a 90day defect resolution period & monitor the released product to make necessary defect repairs and upgrades prior to transition of the product into sustainment. 12 ITOPS and EPMO are working to finalize the intake process for transitioning projects to sustainment. The process is to be finalized in Q3 of FY2017 *Non-EHRM-related legacy system governance Agency Level synchronization-only Facilitated by IPO Governance Integration Board (GIB) Functional Governance Board (FGB) Technical Governance Board (TGB) VA/DoD Joint Work Stream Coordination Synchronization (J-WSC Sync) Joint Functional Governance Board (J-FGB) Joint Technical Governance Board (J-TGB) DoD Workstream Steering Committee (WSC) Collaboration Group Functional Champions Leadership Group (FCLG) Health Information Technology (HIT) WG EHR Councils ------(EHRCs) Functional Advisory Council (FAC) Tri Service Workflow Advisory Group (TSWAGs) Legacy-EHRM Pivot Working Group (LEPWG) Interoperability Focused Structure and Charters Effective Until October 1, 2018 Internal VA Use Only//Pre-Decisional//Acquisition Sensitive Updated: 20180523 Programmatic Level