ORDINANCE No. ~8 907 5 *Amend price agreement with G4S Secure Solutions USA, Inc. to increase contract by $2,972,799 to provide for Uniformed Security Officer Services (Ordinance; amend Contract No. 31000537) The City of Portland ordains: Section 1. The Council finds: 1. On February 26, 2014, City Council passed Ordinance 186475 authorizing the use of a competitive Request for Proposal (RFP) for Uniformed Security Officer Services for Facilities Services Division, then a division of the Bureau of Internal Business Services. 2. On March 18, 2014 seven proposals were received in response to RFP # 1163 70 to provide Uniformed Security Officer Services for the Portland Building, City Hall, 1900 Building, Kerby Building, Columbia Boulevard Wastewater Treatment Plant, ECC, PCC and Union Station. The proposals were reviewed, evaluated, and scored by an evaluation committee made up of city staff and a minority evaluator, in accordance with Portland City Code 5.33. The proposal from G4S Secure Solutions USA, Inc. was deemed responsive to the requirements of the solicitation and received the highest evaluation score. The City issued a Notice of Intent to Negotiate and Award a Price Agreement to G4S Secure Solutions USA, Inc. on April 10, 2014 and no protests were received. 3. A Report to Council authorizing a price agreement for uniformed security officer services was approved May 28, 2014. 4. On May 30, 2014, the City entered into price agreement no. 31000537 with the Contractor in an annual amount not to exceed $1,380,713.72 per year to provide uniformed security officer services. The contract termination date was May 31 , 2019 for a total agreement amount of $6,903,568.60. 5. Amendment No. 1 dated June 18, 2015 increased the agreement $110,999.09 to allow for increased billing rates per CPI-U Portland Index and the addition of a supervisor at Union Station. 6. Amendment No. 2 dated August 22, 2016 increased the agreement $703,510 to add three (3) unarmed officers and one (1) armed officer to the agreement. 7. Amendment No. 3 dated October 15, 2017 made corrections to amounts incorrectly calculated in amendments 1 and 2 and deducted $44,776.96. 8. This ordinance authorizes increasing the agreement amount by $2,972,798.72 to allow for continuation of uniformed security officer services through the term of the contract and includes the following : a. Funds in the amount of $570,995 approved in the Fall BMP 2017 for services at City Hall for the term September 2017 through June 2018. b. Funds in the amount of $815,097 to allow for additional services requested by Bureaus provided in the 2017-18 budget year to include the following: 189 0 75 0 o o o o o 400 SW 6th Amtrak at Union Station Water Bureau Interstate PBOT Albina Yard 1900 Building (BOS) Dispatch services c. Funds to allow for continuation of services in the 2018-19 budget year. Increase rates per the attached amendment (exhibit A). Difference in annual cost is $581,601.72. Total cost for the term June 1, 2018 through May 31 , 2019 is $2,191,098.72. Exhibit A includes updates to services and increased billing rates per CPI-U Portland Index. d. Funds in the amount of $555, 10_5 approved in the Adopted Budget 2018 to allow for continuation of services at City Hall and 1900 Building. e. Funds in the amount of $50,000 to allow for future escorts at facilities. f Contingency in the amount of $400,000 to allow for unanticipated events requiring security services. 9. Funding of $2,791 ,508 is available through interagency agreement rental rates for buildings owned by Fac~lities Services and interagency agreement billing for other City faci\ities receiving these security services. 10. The Office of Management and Finance/Facilities Services recommends that price agreement no. 31000537 witli G4S Secure Solutions USA, Inc. for Uniformed Security Officer Services be amended substantially in conformance with Exhibit A attached to increase amount by $2,972,798.72 for a new total agreement amount not to exceed $10,646,099.15. Price Agreement effective date was June 1, 2014, total Price Agreement total is over a period of five years. NOW THEREFORE, the Council Directs: a. The Chief Procurement Officer and Auditor are hereby authorized to amend price agreement no. 31000537 with G4S Secure Solutions USA, Inc. substantially in conformance with Exhibit A attached to increase amount by $2,972,798.72 for a new total agreement total not to exceed $10,464,808.73 to allow for continuation of uniformed security officer services. b. The Mayor and Auditor are hereby authorized to draw and deliver checks chargeable to the appropriate fund when demand is presented and approved by the proper authorities. Section 2. The Council declares that an emergency exists to prevent delays in proceeding with the services. Therefore, this Ordinance shall be in full force and effect from and after its passage by Council. Passed by the Council, JUL 1 8 2018 Mayor Ted Wheeler Prepared by: Dorothy Elmore/ds Date Prepared: June 15, 2018 Mary Hull Caballero Auditor of the City of Portl-"1 By AAA .~Deputy Y~ _/,:,y- -,- 767 - Agenda No. ORDINANCE NO . TI~ 189075 / .Jr - price - agreement - -with -G4S-Secure -Solutions - -USA, -Inc.= -------*Amend to increase agreement-by $2,972, 799 to provide for Uniformed Securi Officer Services. Ordinance; amend · CLERK USE: DATE FILED INTRODUCED BY Commissioner/Auditor: No. 3100053 7 JUL I O2018 Mayor Ted Wheeler COMMISSIONER APPROVAL Mary Hull Caballero Auditor of the City of Portland tw Mayor-Finance and Administration Wheeler Position 1/Utilities - Fritz By: Position 2/Works - Fish Position 3/Affairs - Saltzman ACTION TAKEN: Position 4/Safetv - Eudalv BUREAU APPROVAL OMF / Facilities Services OMF CAO: Tom Rinehart OMF Deputy CAO: Carmen Merlo Prepared by: Dorothy Elmore/ds Date Prepared: June 15, 2018 Financial lmP,act & Public Involvement Statement Completed 181 Amends Budget 0 6 Portland Polic Document If "Yes" requires in d~cymrnt. ity Policy paragraph stated No 15<1 Yes City Auditor Office Approval: " 1 · re