Neack, Katlyn From: Kevin R. Baute Sent: Thursday, August 16, 2018 11:06 AM To: Hoctor, Alice Cc: Theetge, Teresa Subject: RE: [External] RE: [External] RE: [External] RE: [External Email] Auditor of State a Police Timesheet Record request Attachments: Kevin Baute4.vct Good morning Alice, i wanted to thank you and everyone who helped gather all of the overtime information. I am in the middle of scanning all the documentation as we speak. Justin case, do you have these available in digital form as well? Thank you in advance, Kevin Saute Assistant Aedito-r Auditor of State Dave Vest 513-361 8553 {Erect Free- Fax KRBaatedmh?oaoditecgov meltioaaditorgov From: Hector, Alice Sent: Wednesday, August 15, 2018 8:26 AM To: Kevin R. Baute Subject: [External] RE: [External] RE: [External] RE: [External Email] Auditor of State Police Timesheet Record request Auditor of State Security Notice This e-mail is from an external source. Think before you click links or open attachments. Thanks, she will bring you most of it today so you can get started and we will get the rest to you as soon as we can. Alice From: Kevin R. Baute Sent: Wednesday, August 15, 2018 8:24 AM To: Hector, Alice; Theetge, Teresa Subject: RE: [External] RE: [External] RE: [External Email] Auditor of State - Police Timesheet Record request To: Theetge, Teresa Cc: Hector, Alice Subject: RE: [External] RE: [Externai Email] Auditor of State Police Timesheet Record request Good afternoon Lt. Theetge and Ms. Hector, I have been out on vacation for the past week and did not get a chance to inquire how the collecting of information was going. Another auditor said there might have been some issues with the information that was collected. What is the anticipated delivery of the below request? Thank you in advance i appreciate ail of your help so far. Kevin ?ame Assistant Auditor Auditor of State Bette Test Siaeeleaso {Direct SEQ?B?S-Mtg?roli Free arr. KRBeote?tohio?aoditorgov wwohiltiaoditongoy From: Theetge, Teresa Sent: Monday, July 23, 2018 2:51 PM To: Kevin R. Baute Cc: Hector, Alice Subject: [External] RE: [External Email] Auditor of State Police Timesheet Record request Auditor of State Security Notice This e?mail is from an external source. Think before you click links or open attaehm ants. Good afternoon Kevin 2 can collect the data that you need. Since the timesheets and OT forms wili be coming from the officers? unit of assignments is it ok if] have them to you by Monday August 13? That will give me ample time to retrieve them all and deliver them to you as a packet. Thanks From: Kevin R. Baute Sent: Monday, July 23, 2018 9:09 AM To: Theetge, Teresa Subject: [Externai Email] Auditor of State Police Timesheet Record request External Emaii Communication Good morning Lt. Theetge, i want to thank you again for the meeting with myself and my management last Tuesday. i think the meeting was beneficial for both teams to know what the end goal and main objective of these procedures is trying to achieve. That being said i would like to start the process of gathering timesheets and overtime forms that were used in the Semi Annual Overtime Report. Reading your Overtime Audit Update i see that the original Semi Annual Overtime Report used pay periods 1 through 26 for 2017, while the recalculations used pay periods 2 through 26 from 2017 and pay period 1 from 2018. i would like to request the reports for pay period 1 through 26 from 2017 as well as the pay period 1 from 2018. in addition, i would need the timesheets'and overtime forms used in the Overtime audit calcuiations. i understand these will be coming from various departments. As my Chief Auditor suggested, i am open to traveling to the various departments to review or coiiect copies if necessary. What would be a realistic timeline on your end to gather the timesheets and overtime forms used in the calculations from the various departments? If you have any questions please feel free to ask. Thank you in advance, Kevin Saute Assistant Auditor Auditor of State Barre tie-art 513-361?55? direct Free Fax RRBeute?lohioauditorgov thieauditongov Facebook Twitter OhioAuditorgov skinnyOhio.org Facebook Twitter OhioAuditorgov skinnyOhio.org Facebook Twitter OhioAuditorgov skinnyOhio.org Katlan .. . From: Swingley, Dennis Sent: Thursday, October 18, 2018 2:17 PM To: Theetge, Teresa Subject: RE: 2017 OT Audit Theetgo, Ihavo never seen the missing box of documents pertaining to the 2017 Overtime Audit. I transferred to Inspections Section after the audit was leaked. to the media and all available copies were put under look andkey, Captain Dennis Swingley Cincinnati Police Department inspections Section 310 Ezzard Charles Drive Cincinnati, OH 45214 Cell Phone: {513) 3338898 Email: From: Theetge, Teresa Sent: Thursday, October 18, 2018 1:56 PM To: Swingley, Dennis; Robinson, Donna; Mapel, Jacob; Mollie, Thomas; Young, Barbara; Olverson, Jesse; Schaeper, Ron; Gilmer, Denice; Frazier, Douglas; Fassnacht, Stephenie; Lovette, Marla; Selby, Paula; Morgan, Vonda; Pryor, Cheryl; Gramke, Lauren; James, Belinda; Abrams, Devlin; Jordan, Lynda Subject: 201? GT Audit The police department is corrently attempting to locate a box containing copies of documents used during the compilation of the department?s 2017 Audit. You are receiving this email because you are currently assigned to Inspections andfor was assigned there in some capacity when the audit was being completed. i?iease send me a reply asap with the following information: it Have you ever seen the box and its contents - N0 in Do you know where the box is currently located- N0 6 When was the last time you saw the box and its contents - have never seen the box or the audit. in Where was the box and its contents the last time you saw - i have never seen the box or the audit. 0 Who was the last person to have possession of the box and its contents - have never seen the box or the audit. Thanks TAT Neack. Katlyn From: Lovette, Marla Sent: Thursday, October 18, 2018 2:29 PM To: Theetge, Teresa Subject: RE: 2017 GT Audit Lt. Col Theetge, The last time I saw the box was around the time Inspections starting a management transition. At this time, I have no idea of the location of this box. The last time saw the box was a little while after the Audit was completed. The box was sitting in the main office area of inspections on the old desk Around the time Lt. Young was relocating her office, i thought I saw the box sitting inside Lt. Young ?5 old of?ce in a chair. Respectfully, Mk Lovette From: Theetge, Teresa Sent: Thursday, October 18, 2018 1:56 PM To: Swiogley, Dennis; Robinson, Donna; Mapel, Jacob; Mullis, Thomas; Young, Barbara; Olverson, Jesse; Schaeper, Ron; Gilmer, Denice; Frazier, Douglas; Fassnacht, Stephenie; Lovette, Marla; Selby, Paola; Morgan, Vonda; Pryor, Cheryl; Gramke, Lauren; James, Belinda; Abrams, Devlin; Jordan, Lynda Subject: 2017 OT Audit The police department is currently attempting to locate a box containing copies of documents used during the compilation of the dope rtment?s 2017 GT Audit. You are receiving this email because you are currently assigned to inspections and/or was assigned therein some capacity when the audit was being completed. Please send me a reply asap with the following information: it Have you ever seen the box and its contents a Do you know where the box is currently located a When was the last time you saw the box and its contents 9 Where was the box and its contents the last time you saw 0 Who was the last person to have possession of the box and its contents Thanks TAT From: Sent: To: Subject: Theetge, Teresa Thursday, October 18, 2018 1:56 PM Swingiey, Dennis; Robinson, Donna; Mapei, Jacob; Mullis. Thomas; Young, Barbara; OWerson. Jesse; Schaeper, Ron; Giimer, Denice; Frazier, Dougias; Fassnacht, Stephenie; Lovette, Marla; Seiby, Pauia; Morgan, Vonda; Pryor, Cheryi; Gramke, Lauren; James, Belinda; Abrams? Dev?n; Jordan, Lynda 2017 OT Audit The police department is currently attempting to Iocete a box containing copies of documents used during the compilation of the department?s 2017 GT Audit. You are receiving this emaii because you are currently assigned to Inspections andior was assigned there in some capacity when the audit was being compreted. Piease send me a repiy asap with-the foliowing information: 9 Have you ever seeo the box and its contents 9 Do you know where the box is currentiy located a When was the iast time you saw the box and its contents 6 Where was the box and its contents the last time you saw a Who was the Jest person to have possession of the box and its contents Thanks TAT Neack. Katlyo From: Sent: To: Subject: LTC My responses to your questions are in red font below as requested. Cosgrove, Kristen Friday, October 19, 2018 9:24 AM Theetge, Teresa RE: 2017 Oi? Audit Piease iet me know if you have any further questions, Kristen From: Theetge, Teresa Sent: Thursday, October 18, 2018 1:59 PM To: Cosgz'ove, Kristen; Moton, Eiena; Olthaus, Jim Subject: 2017 UT Aud it The police department is currentiy attempting to iocate a box containing cooies of documents used during the compilation of the depa rtrne nt?s 201? GT Audit. You are receiving this emaii because you assisted with the audit in some capacity. Piease send me a repiy asap with the foliowing information: it Have you ever seen the box and its contents Yes, but oniy have a generai knowiedge of the contents. in Do you know where the box is currently iocated - No - When was the iast time you saw the box and its contents .. prior to Cpt. Butter moving out of the office next to mine when he transferred to the Academy . Where was the box and its contents the last time you saw - in Cot. Butler?s office on the floor near his desk - Who was the last person to have possession of the box and its contents - to my knowledge, Cpt. Butter in accordance with my previous answers Thanks TAT a Where was the box and its contents the test time you saw a Who was the last person to have possessien of the box and its contents Thanks TAT