US. Department of Homeland Security
Region 

One Independence Mall, 61h Floor

615 Chestnut Street

Philadelphia, PA 19106-4404

NOV 1 3 2017 



 FEMA





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Mr. Jimmy Gianato

Director and Homeland Security Advisor

West Virginia Division of Homeland Security and Emergency Management
Building 1, Room EB-80

1900 Kanawha Boulevard, East

Charleston, West Virginia 25305-03 60

Dear Mr. Gianato:

On October 6, 2017, we received the latest revision of the ?nancial monitoring schedule for sub-
recipients. As a reminder, this submission is in response to the following issue:

Finding: Failure to establish current plan to ?nancially monitor sub-recipients.
Corrective Action: Submit a ?nancial monitoring plan based on risk assessment.

After a few requests for additional information, we ?nd that the FY18 Financial Monitoring Plan
and Grant Monitoring Risk Assessment Policy and Procedure to be acceptable.

Now that we have a ?nancial monitoring schedule, FEMA Region has selected the following
sub-recipients to review:

WV Division of Highways (PA) (site visit scheduled May 2018)

Logan (HMGP) (site visit scheduled July 2018)

Logan (PA) (site visit scheduled July 2018)

Raleigh (HMGP) (site visit scheduled for September 2018)

State ofWV School Building Authority (site visit scheduled September 2018)



Please provide the following items from the monitoring activities for the above listed sub?
recipients:
1. The request to the sub-recipient initiating the monitoring activity (received, reviewed
and accepted)
2. Final Report to the sub?recipient after the monitoring activity is complete
3. Corrective Action or Follow-up communication (if applicable)

As a reminder, only when FEMA Region is confident that the sub?recipient ?nancial
monitoring program is fully implemented by and there are no new ?ndings for
regarding sub-recipient monitoring, will FEMA Region release the manual
reimbursement on all open FEMA awards administered by Region 

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The Region Grants Division, Acting Program Branch Chief, Dustin Brosius is available to
respond to any questions you may have. He can be contacted at (215) 205-0959 or
dustin.brosius@fema.dhs.gm. The Grants Division remains committed to helping 
to build a strong grants management program and we commend the strides that have been taken
over the past few months.

Sincerely,

 

cc: MaryAnn Tierney, Regional Administrator, FEMA Region 
Mike Todorovich, 
Maggie Leaptrot,