From: Doug Vance To: Lee, Cheri (POL) Subject: Bid #5781 Date: Wednesday, November 30, 2016 1:03:14 PM Cheri Please let me know if you did not receive the e?mailed submission that I sent you today. It had quite a few attachments on the e?mail, so I wasn?t sure if your system might block it due to file size or send it into yourjunk mail?? Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com stag? From: Lee, Cheri (POL) Sent: Monday, November 28,2016 10:21 AM To: Doug Vance Brennan, George EALT Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 SENSITIVE Importance: High Hi Doug? lf you could send the documents to me directly via email and i will upload to the system. The system is quirky, and at this point this would be the best option. Please let me know if you have any further questions. Thank you~ Cheri Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.rna.us Email (?please note new email address) From: Doug Vance Sent: Friday, November 25, 2016 2:45 PM To: Brennan, George Lee, Cheri (POL) Cc: Taulbee, Laura McCormick, Joyce EALT Subject: Question on Bid #5781 - TIME SENSITIVE Cheri, Greetings. My company is the distributor for_ that will be submitting an offering on your Bid #5781 (SP16-AMMO-X85) that lS due 11/30/16 at 12PM EST. I have registered on COMMBUYS (Vendor #00023564), however the referenced bid does not show up under I can search for the bid and find it within your website, but it does not provide me with the ability to submit or create a quote - it only has the ability to hit "Bid Tab? or ?Exit? (which infers to me that the bid is already over). Before I invest time into completing all of the required documents, will you please let me know whether I will be able to submit this bid through the website and - if so howl do so? Thanks for your prompt attention to this. I can be reached easiest by cell phone at 614-327?7350. Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance To: Lee, Cheri (POL) Cc: Suyemoto, John (POL) Subject: needed for Date: Tuesday, February 21, 2017 4:59:20 PM Attachments: Winchester FET Mass SP.pdf Chen, Any luck getting signed for me (see attached and below)? i am in receipt of for Sgt. Suyemoto and the- but can't process it until you get me the signed FET form. Please be sure not to substitute any other tax form in for this one. Let me know if you have any questions! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance Sent: Monday, February 06,2017 2240 PM To: ?Lee, Cheri Subject: RE: Troop (Armorer) Ammo Order Thanks again Cheri! Per our conversation, please complete the FET form for the State Police and we?ll maintain it on ?le for future orders placed. Have a great week! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471?7000 ext 115 614-471-2134 Fax dvance@vanceOutdoors.com From: Lee, Cheri (POL) Sent: Monday, February 06, 2017 2:21 PM To: Doug Vance Subject: RE: Troop (Armorer) Ammo Order Importance: High Hi Doug? Did you hear back from Trooper Bott? We had advised that they should be completing the form as State Police Fiscal does not handle their purchasing. Let me know if you have been contacted by him? if not can reach out to him again. Thankyou? Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.u Email (?please note new email address) From: Doug Vance Sent: Friday, February 03, 2017 10:26 AM To: Miller, Dianne Lee, Cheri (POL) Cc: Bott, Fred Shawn Herman Subject: FW: Troop (Armorer) Ammo Order Dianne Cheri, See the purchase order we received from Trooper Bott attached and his e?mail below. Dianne?s e? mail indicates that we may need to wait for a PO through the Fiscal Office (not directly from sworn staffwhat we?ve been sent is OK to process or do we need to wait for a more formal PO through CommBuys? Please advise as soon as possible. We?ll hold onto the order until we receive confirmation back from you to proceed. Thank you! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Miller, Dianne (POL) Sent: Friday, February 03, 2017 9:01 AM 0: Doug Vance Cc: Lee, Cheri (POL) Subject: RE: FET Exemption Certi?cate for Massachusetts State Police - ammunition orders Hi Doug, We?ll take care of the tax exemption form. l?ll scan the certi?cate to you also. Was it a quote you gave to Tpr. Bott? Actual ordering is done by the ?scal of?ce, not the sworn staff. Thank you, Dionne Miller Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820-2143 From: Bott, Fred (POL) Sent: Thursday, February 02, 2017 7:49 AM To: Doug Vance Cc: Flavin, Douglas (POL) Subject: Troop (Armorer) Ammo Order Good Morning Doug, Attached is a purchase order for?. Please check the pricing for accuracy. Thank you for your assistance in putting this together and please contact me if you have any questions or concerns. I would appreciate it if you could let me know when the product ships and the expected delivery date. Please note the DIFFERENT shipping and billing address: BILLING ADDRESS: MASSACHUSETTS STATE POLICE HEADQUARTERS TROOP 50 MASSPORT HAUL RD BOSTON, MA 02210 BOTT SHIPPING ADDRESS: MASSACHUSETTS STATE POLICE OFFICE 340 WEST BROOKFIELD RD NEW BRAINTREE, MA 01531 Just for clarity, please not the shipping address above as it is going directly to the Armorer?s office at our Academy in New Braintree. Thank You, Tpr. Fred Bott Tpr. Fred Bott Troop Clerk 50 Massport Haul Rd Boston, MA 02210?2002 617.946.3068 617.946.9890 (fax) From: dontreply@state.ma.us Sent: Wednesday, February 1, 2017 1:30 PM To: Bott, Fred (POL) Subject: Message from From: Doug Vance To: LeeI Cheri Subject: FW: SP16AMMOX85 Vance Outdoors submission for?ammunition Date: Wednesday, December 7, 2016 5:58:21 PM Attachments: SP16AMMOX85 Bidder Resnonse Form Vance Outdoorsdoc SP16AMMOX85 Cost Table for Ammunition Vance SP16AMMOX85 2016? MSRP Price List with MA State Pricinq Eff 11.18.16.xlsx SP16AMMOX85 Stan ar on ract Form Vance Outdoors Sianedpdf SP16AMMOX85 Commonwealth Terms and Conditions Vance SP16AMMOX85 W9 Vance SP16AMMOX85 Contractor Authorized Sidnatorv Listind Vance SP16AMMOX85 SDP Plan Form #1 Vance Outdoorsdocx SP16AMMOX85 Electronic Funds Transfer Form Vance SP16AMMOX85 Prompt Payment Discount Form Vance SP16AMMOX85 References Vance SP16AMMOX85 Additional Environmentally Preferable Products Vance Outdoors.doc SP16AMMOX85 2015 Vance Outdoors Financial Report Vance SP16AMMOX85 Company Experience Vance Outdoorsdocx SP16AMMOX85 Insurance Certi?cates Vance SP16AMMOX8- Product Warranty Vance Here is the e?mail from 11/30 that had the 16 attachments to it. The Cert of Insurance attachment is included. Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance Sent: Wednesday, November 30,2016 12:59 PM To: 'Lee, Cheri Subject: SP16AMMOX85 Vance Outdoors submission for_ ammunition Chen, I hope you get to feeling better! Attached are the documents relating to Bid #5781. i will mail you the documents that required "wet signatures?. Please let me know if there is anything i have omitted. You will see on the Cost Table that referenced the MSRP price list and denoted the State?s discount percentage. 1 included the price list as a separate document and it includes both the MSRP pricing as well as the State?s pricing with the discount figured in (to make is easier on the end?users). Thanks Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) [mailtozcherLlee@state.ma.us] Sent: Wednesday, November 30, 2016 11:21 AM To: Brennan, George EALT Doug Vance Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 TIME SENSITIVE have been out of the office not feeling well. i may be leaving early so I am going to extend until Monday at EST. I?ll be checking emails in case you have any questions/ concerns. Thankyou~ Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?Q/ease note new email address) From: Lee, Cheri (POL) Date: Wednesday, Nov 30, 2016, 08:20 To: Doug Vance Brennan, George EALT Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 TIME SENSITIVE Good Morning Doug? Bid #5781 is due today at 12PM EST. Will you be submitting a bid by then? Or do you require more time? As a reminder I will accept a response via email (required original "wet ink? signature documents can be mailed in after). Please let me know asap. Thankyou? Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Friday, November 25, 2016 2:45 PM To: Brennan, George Lee, Cheri (POL) Cc: Taulbee, Laura McCormick, Joyce EALT Subject: Question on Bid #5781 - TIME SENSITIVE Cheri, Greetings. My company is the distributor for Winchester that will be submitting an offering on your Bid #5781 that is due 11/30/16 at 12PM EST. have registered on COMMBUYS (Vendor #00023564), however the referenced bid does not show up under I can search for the bid and find it within your website, but it does not provide me with the ability to submit or create a quote it only has the ability to hit "Bid Tab? or "Exit" (which infers to me that the bid is already over). Before I invest time into completing all of the required documents, will you please let me know whether I will be able to submit this bid through the website and - if so howl do so? Thanks for your prompt attention to this. i can be reached easiest by cell phone at? Doug Vance Vice President From: Doug Vance To: Har er Ma rances POL Subject: Date: Tuesday, March 6, 2018 11:29:01 AM Maryfrances, ljust realized that I never got back to you on whether- would be able to deliver the. -- and._ prior to 6/30/18 as requested on your P0. The factory rep indicated that he did not see any issue with being able to deliver in that time frame. Thanks and sorry for my oversight! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Avenue Columbus, OH 43224 OFC: 614-471-7000 ext 115 FAX: 614-471-2134 EMAIL: dvance@vanceoutdoors.com From: Doug Vance To: Lee, Cheri (POL) Cc: Flavin, Doualas (POL): Suvemoto, John (POL) Subject: Question about a Change Order Noti?cation on PO Date: Friday, March 24, 2017 1:03:46 PM Cheri, i received this notice of a Change Order to PO last week on 3/15/17. i went to the link and i can?t determine exactly what the change to the order is? The only note to the vendor reads as follows: "Header I. Contact Instructions changed ?om to "Cheri Lee: cheri. lee@massmail.state. ma. us 2. RPA Release Allowed changed from to Attachment File Changes: Header 1. File ?Create a Quote in COMMBUYS Jobaidedoc?.? File ?Create a Quote in COMMB UYS Jobaide. doc? deleted . 2. File ?Standard Contract Form File ?Standard Contract orm' deleted . 3. File ?Commonwealth Terms and Conditions?: File 'Commonwealth Terms and Conditions'deleted . 4. File File deleted. 5. File 'Contractor Authorized Signatory Listing?: File ?Contractor Authorized Signatory Listing' deleted . 6. File ?Electronic Funds Transfer Form File 'Electronic Funds Transfer orm? deleted . 7. File ?Prompt Payment Discount Form File 'Prompt Payment Discount orm? deleted . 8. File ?Business Reference Form File ?Business Reference orm' deleted. Enrollment Date Changes: is there a change that I need to be aware of or was this just some administrative changes made on your end?? Please advise sol am clear. I know that Flavin and Suyemoto have been communicating with me about availability of some items and their need to have products byJune 30th, so i want to make sure I am aware if something is being canceled off of one of their orders. Thank you! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: notifications@commbuyscom Sent: Wednesday, March 15, 2017 11:30 AM Subject: Change Order Notification PO Firearms, Ammunition, Related Products/Accessories/Services This Change Order noti?cation is being sent to you by Department of State Police for Purchase Order Firearms, Ammunition, Related Products/Accessories/Services To see the change order online, you need your company's user name and login ID. Go to the Department of State Police site at Enter your login and password information to sign into the system. Once logged in, access the purchase order by clicking the Purchase Order menu option. Printed copies of the change order can be accessed from the PO document on the site. The information from the request is below: Purchase Order Header Requesting Department: POLGHQ - MSP General Headquarters Buyer Name: Cheri Lee Buyer Phone: (508)820-2148 Buyer Email: Cheri.Lee@massmail.state.ma.us PO Number: Description: Firearms, Ammunition, Related Products/Accessories/ Services X85 Change Order Number: 2 Change Order Date: 03/15/2017 Change Order Description: Change Order Description: Thank you for your participation Use this link to log on to COMMBUYS: From: Doug Vance To: Brennan, George Lee, Cheri (POL) Cc: Taulbee Laura McCormick, Joyce EALT Subject: Question on Bid #5781 - TIME SENSITIVE Date: Friday, November 25, 2016 2:44:37 PM Cheri, Greetings. My company is the distributor for_ that will be submitting an offering on your Bid #5781 that is due 11/30/16 at 12PM EST. have registered on COMMBUYS (Vendor #00023564), however the referenced bid does not show up under can search for the bid and find it within your website, but it does not provide me with the ability to submit or create a quote it only has the ability to hit "Bid Tab? or "Exit" (which infers to me that the bid is already over). Before invest time into completing all of the required documents, will you please let me know whether I will be able to submit this bid through the website and - if so howl do so? Thanks for your prompt attention to this. I can be reached easiest by cell phone at? Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance To: Lee, Cheri (POL) Cc: Flavin) Douglas Suyemoto, John (POL) Subject: RE: FET needed for Date: Wednesday, March 1, 2017 12:24:33 PM Attachments: SP16AMMOX85 2016 MSRP Price List with MA State Pricing Updated with 3OOBLK 3.1.17.Xlsx Cheri, Can you please amend the form you sent by completing the TITLE OF OFFICER field? It was left blank. Regarding the_, have included the updated price list for the contract with the addition of the two?. You will find them on lines 213 and 214 of the spreadsheet. The part numbes are Your same discount rate of 53.8% off MSRP applies. Let me know if you need anything else! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) Sent: Wednesday, March 01, 2017 11:28 AM To: Doug Vance Cc: Suyemoto, John (POL) Flavin, Douglas (POL) Subject: RE: FET needed for? lmportance: High Good Morning Doug? Attached please find the FET Certificate. lam awaiting approval from our acting CAD in regards to adding the? to our contract. Contractually, i will just need quote/pricing from you. lam hoping to discuss with him this afternoon. Thank you? Cheri From: Doug Vance Sent: Tuesday, February 21, 2017 4:55 PM To: Lee, Cheri (POL) Cc: Suyemoto, John (POL Subject: FET needed for Cheri, Any luck getting the-Elf signed for me (see attached and below)? i am in receipt of for Sgt. Suyemoto and the? but can?t process it until you get me the signed FET form. Please be sure not to substitute any other tax form in for this one. Let me know if you have any questions! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance Sent: Monday, February 06, 2017 2:40 PM To: 'Lee, Cheri Subject: RE: Troop (Armorer) Ammo Order Thanks again Cheril Per our conversation, please complete the FET form for the State Police and we?ll maintain it on ?le for future orders placed. Have a great week! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.c0m From: Lee, Cheri (POL) [mailtozcheri.lee@state.ma.us] Sent: Monday, February 06, 2017 2:21 PM To: Doug Vance Subject: RE: Troop (Armorer) Ammo Order Importance: High Hi Doug? Did you hear back from Trooper Bott? We had advised that they should be completing the form as State Police Fiscal does not handle their purchasing. Let me know if you have been contacted by him? if not I can reach out to him again. Thankyou? Cheri Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Friday, February 03, 2017 10:26 AM To: Miller, Dianne Lee, Cheri (POL) Cc: Bott, Fred Shawn Herman Subject: FW: Troop (Armorer) Ammo Order Dianne Cheri, See the purchase order we received from Trooper Bott attached and his e?mail below. Dianne?s e? mail indicates that we may need to wait for a PO through the Fiscal Office (not directly from sworn staffwhat we?ve been sent is OK to process or do we need to wait for a more formal PO through CommBuys? Please advise as spon as possible. We?ll hold onto the order until we receive confirmation back from you to proceed. Thank you! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614?471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Miller, Dianne (POL) Sent: Friday, February 03, 2017 9:01 AM To: Doug Vance Cc: Lee, Cheri (POL) Subject: RE: FET Exemption Certi?cate for Massachusetts State Police- ammunition orders Hi Doug, We?ll take care of the tax exemption form. I?ll scan the certi?cate to you also. Was it a quote you gave to Tpr. Bott? Actual ordering is done by the ?scal of?ce, not the sworn staff. Thank you, Dionne Miller Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820-2143 From: Bott, Fred (POL) Sent: Thursday, February 02, 2017 7:49 AM To: Doug Vance Cc: Flavin, Douglas (POL) Subject: Troop (Armorer) Ammo Order Good Morning Doug, Attached is a purchase orderfor_. Please check the pricing for accuracy. Thank you for your assistance in putting this together and please contact me if you have any questions or concerns. I would appreciate it if you could let me know when the product ships and the expected delivery date. Please note the DIFFERENT shipping and billing address: BILLING ADDRESS: MASSACHUSETTS STATE POLICE HEADQUARTERS TROOP 50 MASSPORT HAUL RD BOSTON, MA 02210 ATTN2TPR. BOTT SHIPPING ADDRESS: MASSACHUSETTS STATE POLICE OFFICE 340 WEST BROOKFIELD RD NEW BRAINTREE, MA 01531 Just for clarity, please not the shipping address above as it is going directly to the Armorer?s office at our Academy in New Braintree. Thank You, Tpr. Fred Bott Tpr. Fred Bott Troop Clerk 50 Massport Haul Rd Boston, MA 02210-2002 617.946.3068 617.946.9890 (fax) From: dontreplv@state.ma.us Sent: Wednesday, February 1, 2017 1:30 PM To: Bott, Fred (POL) Subject: Message from From: Doug Vance To: Lee. Cheri (POL) Subject: RE: FET needed for Date: Wednesday, March 1, 2017 12:33:01 PM Thank you! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) [mailtozcheri.lee@state.ma.us] Sent: Wednesday, March 01,2017 12:31 PM To: Doug Vance Subject: RE: FET needed for? Thank you- l?ll let you know if approved Cheri From: Doug Vance Sent: Wednesday, March 01, 2017 12:21 PM To: Lee, Cheri (POL) Cc: Flavin, Douglas Su emoto, John POL Subject: RE: FET needed for Che?, Can you please amend the form you sent by completing the TITLE OF OFFICER field? It was left blank. Regarding the_, have included the updated price list for the contract with the addition of the two?. You will find them on lines 213 and 214 of the spreadsheet. The part numbes are Your same discount rate of 53.8% off MSRP applies. Let me know if you need anything else! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) Sent: Wednesday, March 01,2017 11:28 AM To: Doug Vance Cc: Suyemoto, John (POL) Flavin, Douglas (POL) Subject: RE: FET needed for_ Importance: High Good Morning Doug? Attached please ?nd the FET Certificate. i am awaiting approval from our acting CAO in regards to adding the-caliber to our contract. Contractually, i will just need quote/pricing from you. lam hoping to discuss with him this afternoon. Thankyou? Chen From: Doug Vance Sent: Tuesday, February 21, 2017 4:55 PM To: Lee, Cheri (POL) Cc: Suyemoto, John (POL Subject: FET needed for Cheri, Any luck getting the-W signed for me (see attached and below)? I am in receipt of for Sgt. Suyemoto and the? but can?t process it until you get me the signed FET form. Please be sure not to substitute any other tax form in for this one. Let me know if you have any questions! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 514-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance Sent: Monday, February 06, 2017 2:40 PM To: ?Lee, Cheri Subject: RE: Troop (Armorer) Ammo Order Thanks again Cheri! Per our conversation, please complete the FET form for the State Police and we?ll maintain it on ?le for future orders placed. Have a great week! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) [mailtozcheri.lee@state.ma.us] Sent: Monday, February 06, 2017 2:21 PM To: Doug Vance Subject: RE: Troop (Armorer) Ammo Order Importance: High Hi Doug? Did you hear back from Trooper Bott? We had advised that they should be completing the form as State Police Fiscal does not handle their purchasing. Let me know if you have been contacted by him? if not i can reach out to him again. Thankyou? Cheri Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email addreSs) From: Doug Vance Sent: Friday, February 03, 2017 10:26 AM To: Miller, Dianne Lee, Cheri (POL) Cc: Bott, Fred Shawn Herman Subject: FW: Troop (Armorer) Ammo Order Dianne Cheri, See the purchase order we received from Trooper Bott attached and his e?mail below. Dianne?s e? mail indicates that we may need to wait for a PO through the Fiscal Office.(not directly from sworn staffwhat we?ve been sent is OK to process or do we need to wait for a more formal PO through CommBuys? Please advise as soon as possible. We?ll hold onto the order until we receive confirmation back from you to proceed. Thank you! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Miller, Dianne (POL) Sent: Friday, February 03, 2017 9:01 AM To: Doug Vance Cc: Lee, Cheri (POL) Subject: RE: FET Exemption Certi?cate for Massachusetts State Police Winchester ammunition orders Hi Doug, We?ll take care of the tax exemption form. l?ll scan the certi?cate to you also. Was it a quote you gave to Tpr. Bott? Actual ordering is done by the ?scal of?ce, not the sworn staff. Thank you, Dianne Miller Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820-2143 From: Bott, Fred (POL) Sent: Thursday, February 02, 2017 7:49 AM To: Doug Vance Cc: Flavin, Douglas (POL) Subject: Troop (Armorer) Ammo Order Good Morning Doug, Attached is a purchase order for?. Please check the pricing for accuracy. Thank you for your assistance in putting this together and please contact me if you have any questions or concerns. I would appreciate it if you could let me know when the product ships and the expected delivery date. Please note the DIFFERENT shipping and billing address: BILLING ADDRESS: MASSACHUSETTS STATE POLICE HEADQUARTERS TROOP 50 MASSPORT HAUL RD BOSTON, MA 02210 BOTT SHIPPING ADDRESS: MASSACHUSETTS STATE POLICE OFFICE 340 WEST BROOKFIELD RD NEW MA 01531 FLAVIN Just for clarity, please not the shipping address above as it is going directly to the Armorer's office at our Academy in New Braintree. Thank You, Tpr. Fred Bott Tpr. Fred Bott Troop Clerk 50 Massport Haul Rd Boston, MA 02210-2002 617.946.3068 617.946.9890 (fax) From: dontreplv@state.ma.us Sent: Wednesday, February 1, 2017 1:30 PM To: Bott, Fred (POL) Subject: Message from From: Doug Vance To: Baker. Michael (POL) Subject: RE: Mass. State Police Date: Monday, April 30, 2018 10:53:00 AM Sgt. Baker, Ifyou are referring to your PO for- of- and- of-, all of that- has already shipped to the agency: - shipped in mid-February - ~shipped in earlyJanuary Please let me know if there is some other PO you are referring to Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Baker, Michael (POL) Sent: Monday, April 30, 2018 7:32 AM To: Doug Vance Subject: Mass. State Police- Good day Sir, I am followin on an order that John Su emoto laced with ou in December. It was an . Would you please check on the status of this order. Our ?scal year is coming to a close on June 30. Thank you in advance! Respectfully submitted, Michael H. Baker #2298 Sergeant, Mass. State Police From: Doug Vance To: Baker, Michael (POL) Subject: RE: Mass. State Police STOP Team Date: Monday, April 30, 2018 11:15:56 AM No worries at all! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 514-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Baker, Michael (POL) Sent: Monday, April 30, 2018 11:14 AM To: Doug Vance Subject: Re: Mass. State Police- Good afternoon sir, My apologies, I spent the better part: of the morning looking for the invoice and ?nally found it. I know you have more important things to do, so I thank you again for taking the time to get back to me. Respectfully, Mike From: Doug Vance Sent: Monday, April 30, 2018 10:52:50 AM To: Baker, Michael (POL) Subject: RE: Mass. State Police STOP Team Sgt. Baker, lfyou are referring to your PO of- and- of-, all of that- has already shipped to the agency: - shipped in mid?February - shipped in earlyJanuary Please let me know if there is some other PO you are referring to. Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Baker, Michael (POL) Sent: Monday, April 30, 2018 7:32 AM To: Doug Vance Subject: Mass. State Police? Good day Sir, I am followin on an order that John Su emoto laced with ou in DecemberWould you please check on the status of this order. Our ?scal year is coming to a close on June 30. Thank you in advance! Respectfully submitted, Michael H. Baker #2298 Sergeant, Mass. State Police From: Doug Vance To: Miller, Dianne Deb Knittei Cc: Har er Ma rances POL Subject: RE: Packing Slip Question Date: Thursday, April 19, 2018 12:31:04 PM Dianne, The P0 associated with the_ is 10 dated 2/21/18. It looks like there may also have been some_ on that shipment as well. If so, the PO associated with that ammo is 11 dated 2/28/18. Let me know if you have any additional questions. Thank you, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Miller, Dianne (POL) Sent: Thursday, April 19, 2018 12:00 PM To: Doug Vance Deb Knittel Subject: Packing Slip Question Good afternoon, Please provide the Mass State Police purchase order number for the attached packing can't ?nd an order for . It might belong to another unit. Thank you, Dianne Miller Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820-2143 From: Doug Vance To: Lee, Cheri (POL) Cc: Flavin, Douglas Suyemoto, John (POL) Subject: RE: Question about a Change Order Noti?cation on PO Date: Wednesday, March 29, 2017 3:08:15 PM OK. Thanks for letting me know. Soto clarify the two- rounds that we sent pricing on are officially on the contract now? Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471?7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) Sent: Wednesday, March 29, 2017 1:29 PM To: Doug Vance Cc: Flavin, Douglas (POL) Suyemoto, John (POL) Subject: RE: Question about a Change Order Notification on PO Hi Doug? There were admin changes made, as well as adding your updated pricing. Please be advised that anytime i make an update or change, you will receive an email notification. i will see ifl can make any type of side notation in the system so you know what exactly was done. Thanks? Cheri Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148?~ Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Friday, March 24, 2017 1:04 PM 0: Lee, Cheri (POL) Cc: Flavin, Douglas Suyemoto, John (POL) Subject: Question about a Change Order Noti?cation on PO Chen, I received this notice of a Change Order to PO ii last week on 3/15/17. I went to the link and I can?t determine exactly what the change to the order is? The only note to the vendor reads as follows: "Header I. Contact Instructions changed ?om to "Cheri Lee: cheri. lee@massmail.state.ma. us 2. RPA Release Allowed changed from to Attachment File Changes: Header I . File 'Create a Quote in COMMBUYS Jobaide.doc': File ?Create a Quote in COMMBUYS Jobaidedoc' deleted . 2. File ?Standard Contract Form File 'Standard Contract Form? deleted . 3. File ?Commonwealth Terms and Conditions '3 File 'Commonwealth Terms and Conditions'deleted . 4. File File ?W9'deleted . 5. File ?Contractor Authorized Signatory Listing?: File ?Contractor Authorized Signatory Listing? deleted . 6. File ?Electronic Funds Transfer Form File 'Electronic Funds Transfer orm? deleted .. 7. File ?Prompt Payment Discount Form File 'Prompt Payment Discount orm? deleted . 8. File ?Business Reference Form File ?Business Reference Form' deleted . Enrollment Date Changes: is there a change that i need to be aware of or was this just some administrative changes made on yourend?? Please advise sol am clear. i know that Flavin and Suyemoto have been communicating with me about availability of some items and their need to have products byJune 30th, so I want to make sure i am aware it something is being canceled off of one of their orders. Thankyoul Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: notifications@commbuvs.com Sent: Wednesday, March 15, 2017 11:30 AM Subject: Change Order Notification PO Firearms, Ammunition, Related Products/Accessories/Services This Change Order noti?cation is being sent to you by Department of State Police for Purchase Order 79, Firearms, Ammunition, Related Products/Accessories/ Services SP 1 6-AMMO-X85. To see the change order online, you need your company's user name and login ID. Go to the Department of State Police site at Enter your login and password information to sign into the system. Once logged in, access the purchase order by clicking the Purchase Order menu option. Printed copies of the change order can be accessed from the PO document on the site. The information from the request is below: Purchase Order Header Requesting Department: POLGHQ - MSP General Headquarters Buyer Name: Cheri Lee Buyer Phone: (508)820-2148 Buyer Email: Cheri.Lee@massmail.state.ma.us PO Number: Description: Firearms, Ammunition, Related Products/Accessories/ Services X85 Change Order Number: 2 Change Order Date: 03/15/2017 Change Order Description: Change Order Description: Thank you for your participation Use this link to log on to COMMBUYS: From: Doug Vance To: Lee, Cheri (POL) Subject: RE: Question on Bid #5781 - TIME SENSITIVE Date: Monday, November 28, 2016 10:25:45 AM OK. Thank you for the prompt response Cheri! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee,'Cheri (POL) [mailtozcheri.lee@state.ma.us] Sent: Monday, November 28, 2016 10:21 AM To: Doug Vance Brennan, George EALT Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 TIME SENSITIVE Importance: High Hi Doug? if you could send the documents to me directly via email and i will upload to the system. The system is quirky, and at this point this would be the best option. Please let me know if you have any further questions. Thankyou? Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820-2148 Ph (508) 820-2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Friday, November 25, 2016 2:45 PM To: Brennan, George Lee, Cheri (POL) Cc: Taulbee, Laura McCormick, Joyce EALT Subject: Question on Bid #5781 - TIME SENSITIVE Chen, . Greetings. My company is the distributor for_ that will be submitting an offering on your Bid #5781 (SP16-AMMO-X85) that iS due 11/30/16 at 12PM EST. I have registered on COMMBUYS (Vendor #00023564), however the referenced bid does not show up under can search for the bid and find it within your website, but it does not provide me with the ability to submit or create a quote it only has the ability to hit "Bid Tab? or ?Exit? (which infers to me that the bid is already over). Before i invest time into completing all of the required documents, will you please let me know whether I will be able to submit this bid through the website and if so howl do so? Thanks for your prompt attention to this. I can be reached easiest by cell phone at Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance To: Lee, Cheri (POL) Subject: RE: SP16AMMOX85 Cancellations/ Delivery/ Returns for Vance Outdoors submission for- ammunition Date: Friday, December 23, 2016 4:19:25 PM Attachments: SP16AMMOX85 Cancellations Delivem Returns.docx Chen, This should be the last piece of the puzzle you need from me (see attached). Let me know if there is anything else! Merry Christmas and Happy New Year! Doug Vance Vice President Vance Outdoors, inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471?2134 Fax dva nce@va nceoutd From: Lee, Cheri (POL) [mailtozcheri.lee@state.ma.us] Sent: Wednesday, December 07, 2016 2:45 PM To: Doug Vance Subject: RE: SP16AMMOX85 Vance Outdoors submission for_ ammunition Importance: High Good Afternoon Doug- i received the original "wet signatures? thank you. There are just a few things that i will need before can make an award. These can be emailed to me: Copy of Authorized Distributor Certificate from Copy of Federal/ State Licenses Copy of Certificate of Liability Insurance Please address Order Cancellations; Shipping/Delivery Timeframes; Product Returns Additionally, the Supplier Diversity Program Plan is mandatory for contracts that meet/exceed the threshold of $150k over the life of the contract. We can hold off on this for now, but MUST address once you approach that amount. It is a commitment to a' Massachusetts certified small business, minority, women, or disabled vet owned business. It can be ancillary such as buying your own office supplies, or copier toners, etc. have provided a link to help assist. Please let me know if you need any assistance. Thank you? and look forward to hearing from you. Regards, Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Wednesday, November 30, 2016 1:00 PM To: Lee, Cheri (POL) Subject: SP16AMMOX85 - Vance Outdoors submission for_ ammunition Cheri, I hope you get to feeling better! Attached are the documents relating to Bid #5781. I will mail you the documents that required "wet signatures?. Please let me know if there is anything I have omitted. You will see on the Cost Table that I referenced the MSRP price list and denoted the State?s discount percentage. I included the price list as a separate document and it includes both the MSRP pricing as well as the State?s pricing with the discount figured in (to make is easier on the end?users). Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) Sent: Wednesday, November 30, 2016 11:21 AM To: Brennan, George EALT Doug Vance Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 - TIME SENSITIVE have been out of the office not feeling well. I may be leaving early so I am going to extend until Monday at EST. I?ll be checking emails in case you have any questions/ concerns. Thankyou? Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 8202165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Lee, Cheri (POL) Date: Wednesday, Nov 30, 2016, 08:20 0: Doug Vance Brennan, George EALT SBreman?olin.com> Cc: TauIbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 TIME SENSITIVE Good Morning Doug? Bid #5781 is due today at 12PM EST. Will you be submitting a bid by then? Or do you require more time? As a reminder I will accept a response via email (required original "wet ink? signature documents can be mailed in after). Please let me know asap. Thankyou? Che? Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508)820?2148 Ph (508) 8202165 Fax Cheri.lee(chtate.ma.us Email (?please note new email address) From: Doug Vance Sent: Friday, November 25, 2016 2:45 PM To: Brennan, George Lee, Cheri (POL) Cc: Taulbee, Laura McCormick, Joyce EALT Subject: Question on Bid #5781 TIME SENSITIVE Chen, Greetings. My company is the distributor for_ that will be submitting an offering on your Bid #5781 that is due 11/30/16 at 12PM EST: I have registered on COMMBUYS (Vendor #00023564), however the referenced bid does not show up under I can search for the bid and find it within your website, but it does not provide me with the ability to submit or create a quote it only has the ability to hit "Bid Tab? or ?Exit? (which infers to me that the bid is already over). Before i invest time into completing all of the required documents, will you please let me know whether will be able to submit this bid through the website and if so howl do so? Thanks for your prompt attention to this: I can be reached easiest by cell phone at?. Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance To: Lee, Cheri (POL), Subject: RE: SP16AMMOX85 - Copy= of Federal/ State Licenses for Vance Outdoors submission for- ammunition Date: Friday, December 23, 2016 3:48:59 PM Attachments: VANCE COLUMBUS Chen, In case you want it for any reason, I have attached our Federal Firearms License. If there is any other Federal/State licenses you need, please let me know. Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) Sent: Wednesday, December 07, 2016 2:45 PM To: Doug Vance Subject: RE: SP16AMMOX85 - Vance Outdoors submission for- ammunition Importance: High Good Afternoon Doug? I received the original "wet signatures? thank you. There are just a few things that I will need before I can make an award. These can be emailed to me: Copy of Authorized Distributor Certificate from Winchester Copy of Federal/ State Licenses Copy of Certificate of Liability Insurance Please address Order Cancellations; Shipping/Delivery Timeframes; Product Returns Additionally, the Supplier Diversity Program Plan is mandatory for contracts that meet/exceed the threshold of S150k over the life of the contract. We can hold off on this for now, but MUST address once you approach that amount. It is a commitment to a Massachusetts certi?ed small business, minority, women, or disabled vet owned business. It can be ancillary such as buying your own office supphes or copier toners, etc. I have provided a link to help assist. Please let me know if you need any assistance. Thank you? and i look forward to hearing from you. Regards, Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Wednesday, November 30, 2016 1:00 PM To: Lee, Cheri (POL) 7 Subject: SP16AMMOX85 - Vance Outdoors submission for- ammunition Chen, I hope you get to feeling better! Attached are the documents relating to Bid #5781. I will mail you the documents that required "wet signatures?. Please let me know if there is anything I have omitted. You will see on the Cost Table that referenced the MSRP price list and denoted the State?s discount percentage. included the price list as a separate document and it includes both the MSRP pricing as well as the State?s pricing with the discount figured in (to make is easier on the end?users). Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) Sent: Wednesday, November 30, 2016 11:21 AM To: Brennan, George EALT Doug Vance Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 - TIME SENSITIVE have been out of the office not feeling well. I may be leaving early so I am going to extend until Monday at EST. I?ll be checking emails in case you have any questions/ concerns. Thankyou? Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Lee, Cheri (POL) Date: Wednesday, Nov 30, 2016, 08:20 To: Doug Vance Brennan, George EALT Cc: Taulbee, Laura EALT McCormick, Joyce EALT 01in.com> Subject: RE: Question on Bid #5781 - TIME SENSITIVE Good Morning Doug? Bid is due today at 12PM EST. Will you be submitting a bid by then? Or do you require more time? As a reminder I will accept a response via email (required original "wet ink? signature documents can be mailed in after). Please let me know asap. Thankyou? Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Friday, November 25, 2016 2:45 PM To: Brennan, George Lee, Cheri (POL) Cc: Taulbee, Laura McCormick, Joyce EALT Subject: Question on Bid #5781 - TIME SENSITIVE Cheri, Greetings. My company is the distributor for Winchester that will be submitting an offering on your Bid #5781 that is due 11/30/16 at 12PM EST. I have registered on COMMBUYS (Vendor #00023564), however the referenced bid does not show up under I can search for the bid and find it within your website, but it does not provide me with the ability to submit or create a quote it only has the ability to hit "Bid Tab? or "Exit" (which infers to me that the bid is already over). Before I invest time into completing all of the required documents, will you please let me know whether i will be able to submit this bid through the website and if so howl do so? Thanks for your prompt attention to this. i can be reached easiest by cell phone at? Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance To: Lee, Cheri (POL) Subject: RE: SP16AMMOX85 - Vance Outdoors submission for_ ammunition Date: Wednesday, November 30, 2016 1:42:12 PM Great! Tbankyou! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471?7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) [mailtozcheri.lee@state.ma.us] Sent: Wednesday, November 30, 2016 1:08 PM To: Doug Vance Subject: RE: SP16AMMOX85 - Vance Outdoors submission for_ ammunition Received ?thank you. I?ll be in touch soon. Cheri Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Wednesday, November 30, 2016 1:00 PM To: Lee, Cheri (POL) Subject: SP16AMMOX85 - Vance Outdoors submission for- ammunition Cheri, I hope you get to feeling better! Attached are the documents relating to Bid #5781. i will mail you the documents that required "wet signatures?. Please let me know if there is anything I have omitted. You will see on the Cost Table that referenced the MSRP price list and denoted the State's discount percentage. I included the price list as a separate document and it includes both the MSRP pricing as well as the State?s pricing with the discount figured in (to make is easier on the end?users). Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614?471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) [mailtozcheri.lee@state.ma.us] Sent: Wednesday, November 30, 2016 11:21 AM To: Brennan, George EALT Doug Vance Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 SENSITIVE have been out of the office not feeling well. I may be leaving early sol am going to extend until Monday at EST. l?ll be checking emails in case you have any questions/ concerns. Thank you? Cheri Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148? Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Lee, Cheri (POL) Date: Wednesday, Nov 30, 2016, 08:20 To: Doug Vance Brennan, George EALT Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 TIME SENSITIVE Good Morning Doug- Bid #5781 is due today at 12PM EST. Will you be submitting a bid by then? Or do you require more time? As a reminderl will accept a response via email (required original "wet ink? signature documents can be mailed in after). Please let me know asap. Thankyou? Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Friday, November 25, 2016 2:45 PM To: Brennan, George Lee, Cheri (POL) Cc: Taulbee, Laura McCormick, Joyce EALT Subject: Question on Bid #5781 TIME SENSITIVE Cheri, Greetings. My company is the distributor for_ that will be submitting an offering on your Bid #5781 that iS due 11/30/16 at 12PM EST. I have registered on COMMBUYS (Vendor #00023564), however the referenced bid does not show up under can search for the bid and find it within your website, but it does not provide me with the ability to submit or create a quote it only has the ability to hit "Bid Tab? or ?Exit? (which infers to me that the bid is already over). Before I invest time into completing all of the required documents, will you please let me know whether I will be able to submit this bid through the website and if so howl do so? Thanks for your prompt attention to this. I can be reached easiest by cell phone at? Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Doug Vance To: Lee, Cheri (POL) Subject: RE: SP16AMMOX85 Vance Outdoors submission for- ammunition Date: Wednesday, December 7, 2016 5:52:36 PM Cheri, I have_ working on the Authorized Distributor letter. As for the copy of Federal State Licenses, what is it that you are looking for? We do have Federal Firearms Licenses but those do not apply to the sale of ammunition so I didn?t send them since all we bid on was the ammo. Similar to the EFT request in the other e?mail, I had included the Certificate of Liability Insurance in my email to you on 11/30. I?m going to resend that e?mail to you to make sure you were able to retrieve all the documents (there were a total of 16). Coming momentarily. I will put something together for the cancellations/delivery/returns for you and send that to you. Thanks! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) Sent: Wednesday, December 07, 2016 2:45 PM To: Doug Vance Subject: RE: SP16AMMOX85 Vance Outdoors submission for- ammunition Importance: High Good Afternoon Doug- I received the original "wet signatures? thank you. There are just a few things that I will need before I can make an award. These can be emailed to me: Copy of Authorized Distributor Certificate from- Copy of Federal/ State Licenses Copy of Certificate of Liability insurance Please address Order Cancellations; Shipping/Delivery Timeframes; Product Returns Additionally, the Supplier Diversity Program Plan is mandatory for contracts that meet/exceed the threshold of over the life of the contract. We can hold off on this for now, but MUST address once you approach that amount. It is a commitment to a Massachusetts certi?ed small business, minority, women, or disabled vet owned business. It can be ancillary such as buying your own office supplies, or copier toners, etc. i have provided a link to help assist. Please let me know if you need any assistance. Thank you? and I look forward to hearing from you. Regards, Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Wednesday, November 30, 2016 1:00 PM To: Lee, Cheri (POL) Subject: SP16AMMOX85 - Vance Outdoors submission ammunition Chen, I hope you get to feeling better! Attached are the documents relating to Bid #5781. i will mail you the documents that required "wet signatures?. Please let me know if there is anything I have omitted. You will see on the Cost Table that referenced the MSRP price list and denoted the State?s discount percentage. I included the price list as a separate document and it includes both the MSRP pricing as well as the State?s pricing with the discount figured in (to make is easier on the end?users). Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) [mailtozcheri.lee@state.ma.us] Sent: Wednesday, November 30, 2016 11:21 AM To: Brennan, George EALT Doug Vance Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 - TIME SENSITIVE I have been out of the of?ce not feeling well. I may be leaving early so I am going to extend until Monday at EST. I?ll be checking emails in case you have any questions/ concerns. Thank you? Cheri Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Lee, Cheri (POL) Date: Wednesday, Nov 30, 2016, 08:20 To: Doug Vance Brennan, George EALT Cc: TauIbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 - TIME SENSITIVE Good Morning Doug? Bid is due today at 12PM EST. Will you be submitting a bid by then? Or do you require more time? As a reminder I will accept a response via email (required original "wet ink? signature documents can be mailed in after). Please let me know asap. Thankyou? Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Friday, November 25, 2016 2:45 PM To: Brennan, George Lee, Cheri (POL) Cc: Taulbee, Laura McCormick, Joyce EALT Subject: Question on Bid #5781 TIME SENSITIVE Cheri, Greetings. My company is the distributor for?that will be submitting an offering on your Bid #5781 that is due 11/30/16 at 12PM EST. have registered on (Vendor #00023564), however the referenced bid does not show up under i can search for the bid and find it within your website, but it does not provide me with the ability to submit or create a quote it only has the ability to hit "Bid Tab? or "Exit" (which infers to me that the bid is already over). Before I invest time into completing all of the required documents, will you please let me know whether i will be able to submit this bid through the website and - if so howl do so? Thanks for your prompt attention to this. I can be reached easiest by cell phone at? Doug Vance Vice President Vance Outdoors, Inc. From: Doug Vance To: Suyemoto. John (POL) Cc: Miller. Dianne (POL) Subject: RE: Two Purchase Orders Date: Wednesday, May 10, 2017 2:21:05 PM Sgt. Suyemoto, - does not have a- round in the lineup right now, so it looks like the best option to meet your needs will be to roll the funding you had allocated on your initial PO for the over to purchase as much of the? as you can with those funds. That line item had $7,898.00 on it. The is $133.98/case which would allow you to purchase- with $127.16 left over. lt is only $6.82 short of in case you have the ability to increase the PO by that amount to accommodate that last case. If vou want to proceed with this plan. I?ll either need an amended P0 or a letterhead addressed to Vance?s that references your PO and indicates that you would like to $133.98/csforrhe? $157.96/cs. If you have any questions at all, please advise. Thanks! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Suyemoto, John (POL) Sent: Tuesday, May 09, 2017 7:45 AM To: Doug Vance Cc: Schumaker, Robert (POL) Subject: Re: Two Purchase Orders Doug- It doesn't look like there is a subsonic option in- to replace it with. I would like to either roll the funding into- or split the remaining funding between- and- that? produces. Let me know what we can do. If we need to talk, I'm at? thanks John From: Doug Vance Sent: Monday, May 8, 2017 5:03 PM To: Suyemoto, John (POL) Cc: Miller, Dianne (POL) Subject: FW: Two Purchase Orders Sgt. Suyemoto, Dianne thought you might need to speak with me regarding the_ order. If so, please feel free to call my cell at_ l?ll be in and out of meetings tomorrow, so leave a message itl don?t answer (or you can send an email). Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Miller, Dianne (POL) Sent: Monday, May 08, 2017 3:58 PM To: Doug Vance Subject: RE: Two Purchase Orders HiDoug, Did Sgt. Suyemoto or Lt. Schumaker call you about possible substitutions? sent them a mayday email last Friday. Dianne From: Doug Vance Sent: Friday, May 05, 2017 11:32 AM To: Miller, Dianne (POL) Subject: RE: Two Purchase Orders Diane, Here are the answers to the ability to ship products by June 30th for the two you just sent over (per?r 79 ?This product will be able to be delivered to you before the June 304Eh deadline. this product is scheduled to load to a surplus in mid?May so it appears that it will ship before the June 30 deadline. this product is not scheduled to load until earlyJuly so we will be able to meet your deadline on that product. Per our conversation, will not process this line item as you intend to create a Change Order to cancel it off of the PO and re?order it in July. Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: To: Subject: Date: Attachments: Doug Vance Lee, Cheri (POL) SP16AMMOX85 - Vance Outdoors submission for- ammunition Wednesday, November 30, 2016 1:04:10 PM SP16AMMOX85 Bidder Response Form Vance Outdoorsdoc SP16AMMOX85 Cost Table for Ammunition Vance SP16AMMOX85 2016? MSRP Price List with MA State Pricind Eff 11.18.16.xlsx SP16AMMOX85 Stan ar on ract Form Vance Outdoors Signedpdf SP16AMMOX85 Commonwealth Terms and Conditions Vance SP16AMMOX85 W9 Vance Outdoorsodf SP16AMMOX85 Contractor Authorized Signatom Listing Vance SP16AMMOX85 SDP Plan Form #1 Vance Outdoorsdocx SP16AMMOX85 Electronic Funds Transfer Form Vance SP16AMMOX85 Prompt Payment Discount Form Vance Outdoors?pdf SP16AMMOX85 References Vance SP16AMMOX85 Additional Environmentally Preferable Products Vance Outdoorsdoc SP16AMMOX85 2015 Vance Outdoors Financial Report Vance SP16AMMOX85 Company Experience Vance Outdoorsdocx SP16AMMOX85 Insurance Certi?cates Vance SP16AMMOX85 _Product Warrantv Vance Outdoors.Ddf Cheri, I hope you get to feeling better! Attached are the documents relating to Bid #5781. I will mail you the documents that required "wet signatures". Please let me know if there is anything I have omitted. You will see on the Cost Table that referenced the MSRP price list and denoted the State?s discount percentage. I included the price list as a separate document and it includes both the MSRP pricing as well as the State?s pricing with the discount figured in (to make is easier on the end-users). Thanks, Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com From: Lee, Cheri (POL) [mailto2cheri.lee@state.ma.us] Sent: Wednesday, November 30, 2016 11:21 AM To: Brennan, George EALT Doug Vance Cc: Taulbee, Laura EALT McCormick, Joyce EALT Subject: RE: Question on Bid #5781 SENSITIVE have been out of the office not feeling well. I may be leaving early so I am going to extend until Monday at EST. I?ll be checking emails in case you have any questions/ concerns. Thankyou~ Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Eramingham, MA 01702 (508) 820?2148 Ph (508) 820?2165 Fax Cheri.lee@state.ma.u Email (?please note new email address) From: Lee, Cheri (POL) Date: Wednesday, NOV 30, 2016, 08:20 To: Doug Vance Brennan, George EALT Cc: Taulbee, Laura EALT McCormick, Joyce EALT ,olin.com> Subject: RE: Question on Bid #5781 - TIME SENSITIVE Good Morning Doug- Bid #5781 is due today at 12PM EST. Will you be submitting a bid by then? Or do you require more time? As a reminder i will accept a response via email (required original "wet ink? signature documents can be mailed in after). Please let me know asap. Thankyou? Chen Cheri A. Lee Cheri A. Lee Procurement Manager Massachusetts State Police 470 Worcester Road Framingham, MA 01702 (508) 820?2148 Pb (508) 820?2165 Fax Cheri.lee@state.ma.us Email (?please note new email address) From: Doug Vance Sent: Friday, November 25, 2016 2:45 PM To: Brennan, George Lee, Cheri (POL) Cc: Taulbee, Laura McCormick, Joyce EALT Subject: Question on Bid #5781 - TIME SENSITIVE Chen, Greetings. My company is the distributor for-that will be submitting an offering on your Bid #5781 that is due 11/30/16 at 12PM EST. have registered on COMMBUYS (Vendor #00023564), however the referenced bid does not show up under i can search for the bid and find it within your website, but it does not provide me with the ability to submit or create a quote it only has the ability to hit "Bid Tab? or ?Exit? (which infers to me that the bid is already over). Before i invest time into completing all of the required documents, will you please let me know whether I will be able to submit this bid through the website and if so howl do so? Thanks for your prompt attention to this. I can be reached easiest by cell phone at? Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614?471-7000 ext 115 614-471?2134 Fax dvance@vanceoutdoors.com From: Doug Vance To: Suyemoto, John Miller, Dianne (POL) Cc: Nick Sgandurra Subject: Winchester Q3131 for Massachusetts State Police Date: Friday, May 19, 2017 6:09:36 PM Dianne Sgt. Suyemoto, i wanted to notify you that the_ that you ordered under is in our warehouse and allocated to your order, It should leave via freight truck the week of May 22nd. Thank you very much for your business! Doug Vance Vice President Vance Outdoors, Inc. 3723 Cleveland Ave. Columbus, OH 43224 614-471-7000 ext 115 614-471-2134 Fax dvance@vanceoutdoors.com