Taranaki Oil & Gas Security Working Group (TOGS)

TERMS OF REFERENCE

1.

Purpose

1.1

To provide a consultative forum that can effectively provide advice on
current, future and direction of Oil and Gas Security within New
Zealand.

1.2

To provide advice, support on individual operators capabilities and
response.

1.3

To establish and maintain robust relationships between the members of
the group.

1.4

To enable a two-way information sharing between members of the
group for it to understand situational awareness of activities within the
industry and region.

2.

Membership

2.1

Membership of the group is open to those who have a lead role 1 in the
industry in the Taranaki area. Each member should provide one
representative from their organisation to attend meetings and are able
to provide a proxy if they are unable to attend.

2.2

New Plymouth Police
Thompson and Clark
Port Taranaki
Anadarko New Zealand
Origin Energy
Shell Todd Oil Services
AWE
Todd Energy
Helicopters New Zealand*
New Plymouth Airport*
Kea Petroleum
Greymouth Petroleum
TAG Oil
OMV
NZ Energy
Methanex
NZOG
NZEC

1

Lead role definition - member is involved with survey, extraction or storage of O & G.
Does not include support agencies or contractors to companies

 3.

Thompson and Clark Role

3.1

Prepare agenda and issue notices for the meetings ensuring
documentation for discussion or comment are attached to the agenda.

3.2

Distribute agenda prior to the meeting.

3.3

Take notes at proceedings.

3.4

Preparation of minutes of meetings for circulation to members.

4.

Functions

4.1

At each meeting there would be standard agenda items consisting of:
•
•
•
•

Apologies
Issues arising
Overview of current activities (round table)
General business

4.2

Meetings
• The group has agreed to hold three meetings a year.
e Location to be advised prior to meeting
• Non - members may be invited to join Group meetings on a oneoff basis to aid discussion of a particular topic, for example, as
speakers, observers or invited guests.

4.3

Sharing information
• It is each members responsibility to make it clear where a matter
shall remain confidential and not for discussion outside the
group.
• When sharing documents, members should make it clear if there
is a restriction as to:
o Copyright I use of contents
o Further circulation of documents

5.

Quorum

5.1

If unable to attend, members may nominate another representative
from the organisation to attend. A quorum of 10 is required for the
meeting to proceed.

6.

Terms of Reference

6.1

Terms of reference would be reviewed on a yearly basis as from
February 2014 as to its relevance and value.