U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-3000 OFACE OF ADMINISTRATION SEP 1 2 2018 Mr. Austin R. Evers Executive Director American Oversight 1030 15th Street NW Suite B255 Washington, DC 20005 RE: Freedom of Information Act Request FOIA Control No.: 17-FI-HQ-01560 Dear Mr. Evers: This letter is the fifth interim response to your Freedom of Information Act (FOIA) request dated and received on July 14, 2017. You asked for Department of Housing and Urban Development records related the FOIA since March 2, 2017, to include: 1. All emails sent or received by any political appointee or Senior Executive Service (SES) staff in the Office of the Secretary, the Office of the Deputy Secretary, the Office of Public Affairs, the Office of Congressional and Intergovernmental Relations, or the Office of Field Policy and Management including the phrase "Freedom of Information Act" or the word "FOIA;" and 2. All other communications involving any political appointee or SES staff in the Office of the Secretary, the Office of the Deputy Secretary, the Office of Public Affairs, the Office of Congressional and Intergovernmental Relations, the Office of the General Counsel, or the Office of Field Policy and Management regarding HUD's policies or practices for processing FOIA requests or producing documents in response to FOIA requests. This includes communications regarding review of existing policies or practices as well as communications regarding adoption of new policies or practices or of changes to existing policies or practices affecting HUD's response to FOIA requests. Your request is granted in part. In response to item 1 of your request, enclosed is a set of email communications containing the phrase "Freedom of Information Act" or the word "FOIA." For this interim release, a total of 580 potentially-responsive emails were processed, with the following results: AMERICAN PVERSIGHT www.hud.gov espanol.hud.gov 2 Custodian Emails Processed Responsive Emails NonResponsive Emails Total Responsive Page Count Craig Clemmensen 377 82 295 451 David Eagles 81 29 52 116 Matthew Hunter 122 38 84 138 TOTALS 580 197 383 705 I am withholding predecisional inter- and intra-agency discussions regarding tentative agency actions, as well as draft talking points, pursuant to the deliberative process privilege of FOIA Exemption 5. The release of this internal information would reflect HUD's predecisional, deliberative process, and would discourage open and candid advice, recommendations, and exchanges of views within the Department, which could bring about public scrutiny of the individuals and the need to justify in public their tentative opinions. Exemption 5 protects inter- or intra-agency communications which would not be available by law to a party other than an agency in litigation with the Department. I am also withholding personal email addresses, cell phone numbers, log-in passwords, teleconference access codes, information about employees' family members, and employees' telework and leave schedules under Exemption 6 of the FOIA, because release of such information would constitute an unwarranted invasion of personal privacy. The interest of the general public in reviewing these portions of government documents does not outweigh the individuals' right to privacy. Please be advised that the review of records responsive to item 1 of your request is ongoing. Further interim responses may be provided to you as this process continues. At the completion of this review, a final response letter will be provided. The final response letter will detail all applicable appeal rights. An interim response containing records responsive to item 2 of your request was sent to you on November 22, 2017. For your information, your FOIA request, including your identity and any information made available, is releasable to the public under subsequent FOIA requests. In responding to these requests, the Department does not release personal information, such as home address, telephone number, or Social Security number, all of which are protected from disclosure under FOIA Exemption 6. Please also be advised that all appeal rights related to your request will be provided to you in a final response letter. AMERICA'\J PVERSIGHT 3 If you have questions regarding your request, please contact Mr. Ethan Bodell at (202) 402-3450. Thank you for your interest in the Department's programs and policies. Sincerely, Deborah R. Snowden Deputy Chief FOIA Officer Office of the Executive Secretariat Enclosures AMERICA'\J PVERSIGHT Eagles From: Brooks, Towanda A Sent: Monday, October 16, 2017 12:59 PM To: Eagles, David T; Cooper, Thomas E Cc: Constantine, Peter J Subject: RE: CXO'S ORGANIZATIONAL STRUCTURE CHARTS Thanks for letting us know. This makes me think that we need a HUD Historian to maintain records. Towanda A. Brooks Chief Human Capital Officer Office of the Chief Human Capital Officer Department of Housing and Urban Development towanda.a.brooks@hud.gov (202) 402-6955 From: Eagles, David T Sent: Monday, October 16, 2017 12:58 PM To : Brooks, Towanda A ; Cooper, Thomas E Cc : Constantine, Peter J Subject : RE : CXO'S ORGANIZATIONAL STRUCTURE CHARTS Page 1 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000001 Eagles Thank you Towanda - I know Kevin Simpson is dusting off the proper delegations of authority as well. Will keep you posted. From: Brooks , Towanda A Sent : Monday, October 16, 2017 12 : 56 PM To : Cooper, Thomas E >; Eagles, David T > Cc : Constantine, Peter J > Subject : FW: CXO'S ORGANIZATIONAL STRUCTURE CHARTS Importance : High Good afternoon, We are pulling together the information that we have on the Assistant Secretary for Administration . According to my team, the last Assistant Secretary for Administration was Keith Nelson, so we are looking for the organizational charts when he held the position. With that said , these are the current official organizational charts for the CXOs. There i s even one for the COO as of 2010. OCHCO's chart is not accurate because it still shows ADMIN . Our reorganization was not completed, so the attached is the CHCO org chart of record. ADMIN's reorganization was approved, and the chart is attached. Page 2 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000002 Eagles I should have the other information very soon .... Towanda A. Brooks Chief Human Capita l Officer Office of the Chief Human Capital Officer Department of Hou s ing and Urban Development towanda.a.brooks@hud.gov (202) 402 - 6955 From : Hawkins, Linda K Sent: Monday , October 16, 2017 11 :05 AM To : Brooks, Towanda A > Cc: Hawkins, Linda K > Subject : CXO'S ORGANIZATIONAL STRUCTURE CHARTS Importance : High Hi Towanda - Here are the org charts that you requested and I also put in the overview for HUD and the COO's. I'll try to find Page 3 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000003 Eagles what I can on the old ones Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer 451 7th Street SW Room 2286D Washington, DC 20410 202-402-3095 (Office) 202-905-7637 (Work-Iphone)) From : Hawkins, Linda K Sent : Monday, July 10, 2017 11 : 16 AM To : Hawkins, Linda K > Subject : ORGANIZATIONAL STRUCTURE CHARTS Page 4 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000004 Eagles Importance: High Includes Office of Administration. Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer 451 7th Street SW Room 2286D Washington, DC 20410 202-402-3095 (Office) 202-905-7637 (Work-Iphone)) From : Hawkins, Linda K Page 5 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000005 Eagles Sent : Monday, July 10, 2017 9 : 57 AM To: Byrd, Kimberly M Subject : FW : ORGANIZATIONAL STRUCTURE CHARTS Importance : High Did you get the email below? Look at the from line ..... that is cra zy! Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Offi ce of the Chief Human Capital Officer 451 7th Street SW Room 2286D Washington, DC 20410 202-402-3095 (Office) 202-905-7637 (Work-Iphone)) Page 6 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000006 Eagles From: /O=EXCHANGELABS/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=SFSA3D86E7F54074A4EADEB1E76357 32-HAWKINS, LI Sent: Monday, July 10, 2017 9:46 AM To: Byrd, Kimberly M > Subject : ORGANIZATIONAL STRUCTURE CHARTS Importance: High Good Morning Kim - Dee sent all of these to me back in January. Towanda was just here and wants a copy of Administration's chart. The one here says "Overview" - is this the official chart? Also - it doesn't have anything about FOIA or Privacy - which is what she was asking about specifically. Do you know anything? HELP! Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer 451 7th Street SW Page 7 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000007 Eagles Room 2286D Washington, DC 20410 202-402-3095 (Office) (b)(6) I l~------~(BlackBerry) From: Williams, Denetrice J Sent: Tuesday, January 24, 2017 9:10 AM To : Hawkins, Linda K > Subject : Org charts Hi Linda Per your request please see the following org charts. Thanks Page 8 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000008 Eagles Ms. Denetrice J. Williams Human Resources Specialist Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer HQ Building, 2nd floor, 2282A 202-402-4447 (Office) Telework Days - Tuesday and Thursday Eventually the path you choose will be designed by your walk in life. Walk with love, dignity, charity, and compassion for self and your fellow man. Demonstrate this through your actions. It is a personal responsibility to make a difference that is real and lasting. The information contained in this email message is intended for the use of the individual or entity named above only. If you are Page 9 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000009 Eagles not the original intended recipient, or the employee or agent responsible for delivering it to the intended recipient , you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you received this communication in error, please immediately notify the Office identified above and destroy the original message. From : Eagles , David T Sent : Monday , October 16, 2017 12 : 58 PM To : Brooks, Towanda A; Cooper, Thomas E Cc : Constantine, Peter J Subject : RE: CXO'S ORGANIZATIONAL STRUCTURE CHARTS Thank you Towanda - I know Kevin Simpson is dusting off the proper delegations of authority as well. Will keep you posted. From : Brooks, Towanda A Sent: Monday , October 16, 2017 12 : 56 PM To : Cooper, Thomas E ; Eagles, David T Cc: Constantine, Peter J Subject : FW : CXO'S ORGANIZATIONAL STRUCTURE CHARTS Importance : High Good afternoon, Page 10 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000010 Eagles We are pulling together the information that we have on the Assistant Secretary for Administration. According to my team, the last Assistant Secretary for Administration was Keith Nelson, so we are looking for the organizational charts when he held the position. With that said, these are the current official organizational charts for the CXOs. There is even one for the COO as of 2010. OCHCO's chart is not accurate because it still shows ADMIN. Our reorganization was not completed, so the attached is the CHCO org chart of record. ADMIN's reorganization was approved, and the chart is attached. I should have the other information very soon .... Towanda A. Brooks Chief Human Capital Officer Office of the Chief Human Capital Officer Department of Housing and Urban Development towanda.a.brooks@hud.gov (202) 402-6955 Page 11 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000011 Eagles From: Hawkins, Linda K Sent: Monday, October 16, 2017 11:05 AM To: Brooks, Towanda A > Cc: Hawkins, Linda K > Subject : CXO'S ORGANIZATIONAL STRUCTURE CHARTS Importance : High Hi Towanda - Here are the org charts that you requested and I also put in the overview for HUD and the COO's. I'll try to find what I can on the old ones Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer 451 7th Street SW Room 2286D Washington, DC 20410 Page 12 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000012 Eagles 202-402-3095 (Office) 202-905-7637 (Work-Iphone)) From : Hawkins, Linda K Sent : Monday, July 10, 2017 11 : 16 AM To : Hawkins , Linda K > Subject : ORGANIZATIONAL STRUCTURE CHARTS Importance : High Includes Office of Administration. Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer 451 7th Street SW Page 13 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000013 Eagles Room 2286D Washington, DC 20410 202-402-3095 (Office) 202-905-7637 (Work-Iphone)) From: Hawkins, Linda K Sent: Monday, July 10, 2017 9:57 AM To: Byrd, Kimberly M Subject: FW: ORGANIZATIONAL STRUCTURE CHARTS Importance : High Did you get the email below? Look at the from line ..... that is crazy! Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer Page 14 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000014 Eagles 451 7th Street SW Room 2286D Washington, DC 20410 202-402-3095 (Office) 202-905-7637 (Work-Iphone)) From : /O=EXCHANGELABS/OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT)/CN=RECIPIENTS/CN=5F5A3D86E7F54074A4EADEB1E76357 32-HAWKINS, LI Sent : Monday, July 10, 2017 9 :46 AM To : Byrd, Kimberly M > Subject : ORGANIZATIONAL STRUCTURE CHARTS Importance: High Good Morning Kim - Dee sent all of these to me back in January. Towanda was just here and wants a copy of Administration's chart. The one here says "Overview" - is this the official chart? Also - it doesn't Page 15 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000015 Eagles have anything about FOIA or Privacy - which is what she was asking about specifically. Do you know anything? HELP! Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer 451 7th Street SW Room 2286D Washington, DC 20410 202-402-3095 (Office) 5 ~rb-)( _) _ _ _ _ ___,J(BlackBerry) From : Williams, Denetrice J Sent : Tuesday, January 24, 2017 9 :10 AM To : Hawkins, Linda K > Page 16 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000016 Eagles Subject : Org charts Hi Linda Per your request please see the following org charts. Thanks Ms. Denetrice J. Williams Human Resources Specialist Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer HQ Building, 2nd floor, 2282A 202-402-4447 (Office) Telework Days - Tuesday and Thursday Eventually the path you choose will be designed by your walk in Page 17 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000017 Eagles life. Walk with love, dignity, charity, and compassion for self and your fellow man. Demonstrate this through your actions. It is a personal responsibility to make a difference that is real and lasting. The information contained in this email message is intended for the use of the individual or entity named above only. If you are not the original intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you received this communication in error, please immediately notify the Office identified above and destroy the original message. From: Brooks, Towanda A Sent: Monday, October 16, 2017 12:56 PM To : Cooper, Thomas E; Eagles, David T Cc : Constantine, Peter J Subject : FW : CXO'S ORGANIZATIONAL STRUCTURE CHARTS Attachments : HUD Organizational Overview_Official.pdf; Office of Chief Financial Officer.pdf; Office of Chief Procurement Officer.pdf; Office of Chief Operating Officer.pdf; CHCO.pdf; Page 18 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000018 Eagles OCIO.pdf; ADMIN chart (v7).pdf Good afternoon, We are pulling together the information that we have on the Assistant Secretary for Administration. According to my team, the last Assistant Secretary for Administration was Keith Nelson, so we are looking for the organizational charts when he held the position. With that said, these are the current official organizational charts for the CXOs. There is even one for the COO as of 2010. OCHCO's chart is not accurate because it still shows ADMIN. Our reorganization was not completed, so the attached is the CHCO org chart of record. ADMIN's reorganization was approved, and the chart is attached. I should have the other information very soon.... Towanda A. Brooks Chief Human Capital Officer Office of the Chief Human Capital Officer Department of Housing and Urban Development towanda.a.brooks@hud.gov Page 19 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000019 Eagles (202) 402-6955 From : Hawkins, Linda K Sent : Monday, October 16, 2017 11 :05 AM To : Brooks, Towanda A Cc : Hawkins, Linda K Subject : CXO'S ORGANIZATIONAL STRUCTURE CHARTS Importance: High Hi Towanda - Here are the org charts that you requested and I also put in the overview for HUD and the COO's. I'll try to find what I can on the old ones Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer 451 7th Street SW Page 20 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000020 Eagles Room 2286D Washington, DC 20410 202-402-3095 (Office) 202-905-7637 (Work-Iphone)) From: Hawkins, Linda K Sent: Monday, July 10, 2017 11:16 AM To: Hawkins, Linda K > Subject: ORGANIZATIONAL STRUCTURE CHARTS Importance : High Includes Office of Administration. Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer Page 21 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000021 Eagles 451 7th Street SW Room 2286D Washington , DC 20410 202-402-3095 (Office) 202-905-7637 (Work-Iphone)) From : Hawkins, Linda K Sent : Monday, July 10, 2017 9 : 57 AM To : Byrd, Kimberly M Subject : FW : ORGANIZATIONAL STRUCTURE CHARTS Importance : High Did you get the email below? Look at the from line ..... that is crazy! Linda K. Hawkins Page 22 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000022 Eagles Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer 451 7th Street SW Room 2286D Washington, DC 20410 202-402-3095 (Office) 202 - 905 - 7637 (Work-Iphone)) From : / O=EXCHANGELABS/ OU=EXCHANGE ADMINISTRATIVE GROUP (FYDIBOHF23SPDLT) / CN=RECIPIENTS/ CN=5F5A3D86E7F54074A4EADEB1E76357 32-HAWKINS, LI Sent: Monday , July 10, 2017 9 :46 AM To : Byrd, Kimberly M > Subject : ORGANIZATIONAL STRUCTURE CHARTS Importance : High Good Morning Kim - Page 23 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000023 Eagles Dee sent all of these to me back in January. Towanda was just here and wants a copy of Administration's chart. The one here says "Overview" - is this the official chart? Also - it doesn't have anything about FOIA or Privacy - which is what she was asking about specifically. Do you know anything? HELP! Linda K. Hawkins Director, Office of Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer 451 7th Street SW Room 2286D Washington, DC 20410 202-402-3095 (Office) 5 ~l (b_ J< _> ____.l(BlackBerry) ____ From : Williams, Denetrice J Page 24 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000024 Eagles Sent : Tuesday, January 24, 2017 9 :10 AM To: Hawkins, Linda K > Subject : Org charts Hi Linda Per your request please see the following org charts. Thanks Ms. Denetrice J. Williams Human Resources Specialist Policy, Programs, and Advisory Staff Office of the Chief Human Capital Officer HQ Building, 2nd floor, 2282A 202-402-4447 (Office) Telework Days - Tuesday and Thursday Page 25 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000025 Eagles Eventually the path you choose will be designed by your walk in life. Walk with love, dignity, charity, and compassion for self and your fellow man. Demonstrate this through your actions. It is a personal responsibility to make a difference that is real and lasting. The information contained in this email message is intended for the use of the individual or entity named above only. If you are not the original intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you received this communication in error, please immediately notify the Office identified above and destroy the original message. From : Sent : To : Eagles, Cc : Nichols, Delton Friday, October 13, 2017 1 : 34 PM Greenwood, Sheila M; Cruciani, Linda M; Hughes, Andrew; David T Blom, Dominique G; Lavoy, Donald J; Christopher, Nancy D; Page 26 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000026 Eagles Patton, Geoffrey L; Brown, Jereon M Subject: FW: OGC Involvement in REACs NIS Policy Mr. Vanderbeek copied you, so I offer following pertinent fact so that you will have background as well as context: * Mr. Hank Vanderbeek was decertified as a REAC contract inspector June 5, 2009 for not conducting REAC inspections to standard/not following inspection protocol. * He acquired an attorney to attempt to not be decertified. * After Mr. Vanderbeek was decertified several months later he sent a morbid email to the PIH Assistant Secretary, GDAS, REAC DAS, and me that included a poem about death. I forwarded the email to OCG and OGC advised me that it could be considered a death threat and advised me to forward it to OIG and for OIG to forward it to the New England area US Marshalls for investigation. We alerted building security and Mr. Vanberbeek would not be allowed in the building if he showed up. * Mr. Vanderbeek has used HUD's name, REAC, as part of his consulting company's name. Another physical inspection consultant company who had done the same thing brought it to my attention and I contacted OGC for advisement. I was advised to write Mr. Vanderbeek a letter informing him that he was forbidden to use the HUD name as part of his company name. He responded by having his attorney write me a letter lecturing me, which accused me of retaliation. * Mr. Vanderbeek markets his company by disparaging REAC and by promising property owners that he can show them how to pass a REAC inspections with very minimum cash expenditure. His approach is through advocating "short cut" non-industry standard repairs in assisted and insured properties, which is a threat to HUD tenant's standard of living (decent, safe, sanitary and in good repair). * REAC issued the Industry Standards inspection guidance as a result of this practice by Mr. Vanderbeek and several other Page 27 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000027 Eagles physical inspection consultants. Our QA inspectors had reported a growing prevalence of unacceptable "patch work" at HUD properties such as caulking in electrical boxes, a plywood plank screwed onto a sheetrock wall in order to hide a hole in the wall, which is an inspection deficiency;, truckloads of mulch spread on the property site in order to hide erosion, tripping hazards, etc. There was a growing tendency to hide serious deficiencies cheaply instead of repairing them properly. For example some physical inspection consultants advised GMF to apply masking tape over rusted through holes on metal exterior stairwells and paint the tape black, the same color of the metal stairs, in order to hide the rusted through hole deficiencies from our inspectors. For these reasons we indicated that repairs to HUD properties that did not meet established and sound industry standards would be recorded as a deficiency because they merely were an attempt to hide deficiencies, not correct them. The guiding principle is, why should HUD tenants be subjected to a lower standard of living simply because inspection consultants and some property owners were deciding not to maintain their HUD assisted and insured properties to standard. If we would not accept such inferior repairs in our homes, why should tenants be forced to accept it? * Mr. Vanderbeek and some other inspection consultants appear to be displeased because they can no longer market themselves and their businesses on the promise of passing a REAC inspection with minimum cash expenditure. The goal of Mr. Vanderbeek and similar consultants is simply to get a bad/poorly maintained property to score right on the 60 point mark or a few points higher merely to say that they passed the REAC inspection even though the property still needs a lot more improvement. * Mr. Vanderbeek mentioned smoke detectors. Smoke detectors are an EH&S (life-threatening) deficiency under our Uniform Physical Condition Standard (UPCS) protocol; however, there is no point deduction for the deficiency even though it must be corrected immediately (within 24 hours). Immediately after REAC's inception there was a point deduction for smoke detectors; however, property owners and PHA executive directors Page 28 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000028 Eagles clearly illustrated to HUD that as soon as they would place new batteries in smoke detectors the tenants would take them out and place them in their children's toys. Owners and PHA executive directors argued that they should not be penalized for the resulting inoperable smoke detectors when they had met their responsibility to place fresh batteries in the detectors. As a result REAC removed the point penalty, but kept the EH&S (life-threatening) abatement requirement in place in which owners and PHA executive directors must certify that they abated the smoke detector deficiency. * REAC inspectors, contrary to Mr. Vanderbeek ' s claim, test GFCis. However, we test them by hand, not by a GFCI plug-in. GFCis have a red and black button on the face of them. If a GFCI is working properly if you press the black button the interrupt feature will activate. If it does not a deficiency is recorded. If it does a deficiency is not recorded. The rationale behind hand-testing it is property owners and tenants can test them this way with no specialized equipment. That is why GFCis are designed the way that they are so that any homeowner or tenant can easily test them and know whether they are operating properly as designed. Mr. Vanderbeek ' s statement is false and misleading. * Mr. Vanderbeek ' s examples of the electrical hazard and the trip hazards are false. Deficiencies are recorded for each instance of occurrence. If there are 10 electrical hazards all 10 are recorded and points are deducted up until a point-loss cap; however each electrical hazard is cited with its exact location. Property managers are required to abate each of them. We also project the occurrence of the same deficiency throughout the property and property managers are required to check the entire property for the that particular deficiency and abate each occurrence. Mr. Vanderbeek's example is an illustration why he was not inspecting to UPCS standard prior to his decertification. He does not understand the inspection protocol and refused to follow it when he was a contract inspector. A property with 10 electrical hazards and a property with one would not receive the same some. Scoring is a highly complicated process that is done inside out IT system. Inspectors do not score. They merely Page 29 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000029 Eagles record deficiencies. There are many variable to include property size, number of buildings, etc. that determine how scoring is appropriately weighted. * The Compilation Bulletin does go into detail to clarify the definition of a building because it is imperative that a contract inspector arrives at the correct building count as well as the accurate unit count. If a building or unit count is off by one and the inspection is conducted using an inaccurate building and unit count the inspection will have to be declared out of standard and the inspection will have to be redone. Our effort to clarify building count and enhance the clarification by now include pictures as examples is prudent and necessary because some of our inspectors do not arrive at an accurate building count. Finally Mr. Vanderbeek objectively appears to be disgruntled. He has written me numerous emails requesting that internal email correspondence between HUD employees in REAC for specific years and dates be sent to him. Those employees are no longer with HUD. He does not say why he wants the information concerning internal HUD email conversations. He often tries to avoid the FOIA process. Of course I have not sent him any internal email information as he has requested. He has also made several attempts/requests for me to share my Linkedin profile with him. I have not responded to his requests. My interaction with him when he contacts me is strictly business. On every instance that Mr. Vanderbeek contacts me, I seek OGC advisement as to whether to respond and how to respond including my response below, which my boos instructed me to respond to Mr. Vanderbeek on his behalf. I trust that this helps you to put Mr. Vanderbeek's email below in context. Page 30 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000030 Eagles Delton Director, REAC From : HankBeek [mailto :fb)(G) @aol.com] Sent: Friday, October 13, 2017 9:15 AM To : Lavoy, Donald J Cc: Greenwood, Sheila M ; Hotline, OIG ; Nichols, Delton ; Holcombe, Terry ; Cruciani, Linda M ; Hughes, Andrew ; Eagles, David T ; Tuffour, Samuel X ; Velazquez, Vida ; Brian.N.Ruth@hud.gov Subject: Re: OGC Involvement in REACs NIS Policy Mr. Donald LaVoy : Mr. Delton Nichols, with your concurrence, states below, in answer to my question, that OGC reviewed and concurred on the Industry Notice IAW HUD's i ssuance-c learance procedures. OGC says it did not review the procedures. I asked Mr. Nichols for the person(s) names in OGC involved in the review and none was provided. Thank you for confirming that OGC was not involved in the process. Page 31 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000031 Eagles Furthermore, the NIS and October 2, 2017 Compilation Bulletin inspection changes have not been published in the Federal Register and issued for public comment, again! Nor, have FR's under which REAC bases its physical property inspection protocol ever been codified in the CFR, yet REAC correspondence liberally quotes the CFRs. REAC's inspection protocol is giving residents a false sense of security thus putting lives safety in jeopardy which could be prevented if the public were afforded the chance to comment thus alerting REAC to its inspection protocol deficiencies. Allow me just one or two of the more egregious examples of the many, below. The REAC inspection protocol does not require checking outlets (receptacles) for grounding and correct wiring. In fact , the new Compilation Bulletin says REAC inspectors are forbidden from using GFCI testers which would indicate a faulty outlet. If I as a Licensed Home Inspector (two States) did not check outlets I would quickly lose my License. Ungrounded and miswired outlets are industry accepted health and safety defects, yet REAC has NEVER checked outlets. Had you followed the Public Comment protocol you'd quickly learn of your shortsightedness. Not to mention that REAC allowed foreign material such as caulking, etc in electrical panels until just last year, putting lives at risk because of a flawed inspection protocol. Rather than address the important health and safety issues you tell REAC inspectors to inspect to cite a defect for paint and floor tile colors must match! (page 66 of the new CB) In addition to giving HUD renters a false sense of security your inspection scoring algorithm does not adequately identify deplorable properties. Example : Property A has 10 trip hazards Page 32 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000032 Eagles and 10 electrical exigent health and safety defects while property B has 1 trip hazard and 1 electrical EH&S. Assuming all else remains equal; both properties would score the same on the REAC inspection. Consequently, Congress is lead to believe that properties with the same score are in virtually the same condition, yet Property A's residents' health are decidedly more at risk than Property B's residents. Additionally, one of REACs primary responsibilities is to count. Count the number of building and units in its portfolio. Now we learn more brightly that REACs building count is incorrect. The new CB goes on for several pages clarifying how to count buildings. With that amount of clarification required it's obvious that REAC is having a great deal of difficulty imparting to its inspectors a seemingly simple task of counting buildings. So, Congress and the public has not received correct information it relies on to budget and fund REAC programs! Not only that, but once the public is apprised of the clarifications and changes to the count method, it will submit cogent and sound comments, provided REAC is planning on informing the public of the count change method. As of today the new CB is NOT on the HUD website. It is, however, on mine and many other industry websites! Also, quickly, REAC was recently charged by Congress to develop one physical inspection program for both the voucher program (UPCS) and non-voucher programs (UPCS-V). It did not develop one. It developed two! So now two are used when REAC has not been able to employ one skillfully, AND the UPCS non-voucher inspection protocol is inordinately more penal and onerous than the UPCS-V voucher protocol. Page 33 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000033 Eagles Oh! and my clients are always flabbergasted when I ask if they know how many points are deducted in a REAC inspection for a trip hazard (outside) versus a defective smoke detector. REAC's scoring structure has deemphasized arguably the most important exigent health and safety protection in the REAC and any inspection protocol. The above is only the iceberg tip for describing how poorly the inspection protocol is designed and implemented. The REAC physical inspection program has and continues to be grossly mismanaged putting lives at risk and saddling the already strapped housing industry with ever increasing picayune regulations and unnecessary cost. The culture at REAC can be characterized as secretive, reprisal seeking, bullying, wasteful, mismanaged, and vindictive. For years other consultants and industry leaders have tried to talk sense to REAC with no real change except more senseless inspection rules and a bigger staff. It's time for serious change at REAC! Someone who understands the housing inspection industry needs to take over the reins. Mr. Nichols has taken reprisal actions multiple times against me, and REAC Inspectors who have spoken out. Any reprisals for these and other disclosures are unlawful. The VA's whistleblowers were squelched and ignored for years, but that has all changed. As a veteran and former VA OIG employee I am glad. Please note : This information is protected against reprisal : "The Whistleblower Protection Program was established to ensure that employees and applicants who disclose allegations of serious wrongdoing or gross mismanagement are free from fear of reprisal for their disclosures. Protected Disclosures by current and former Federal employees and applicants of the following types of wrongdoing are covered by the Whistleblower Protection Act of Page 34 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000034 Eagles 1989: a violation of any law, rule, or regulation, mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific danger to public health or safety." Sincerely, Hank Vanderbeek, MPA, CMI President and CEO www.RedDogHomeinspections.com www.REACl.com http://www.linkedin.com/in/hankvanderbeek Bedford, NH 603-472-5059 o ___.I C ,.._l (b)-(6)_ _ _ -----Original Message----From: Nichols, Delton > @aol.com > To: hankbeek >; Hotline, OIG > Sent : Thu, Oct 12, 2017 2 : 37 pm Subject : FW : OGC Involvement in REACs NIS Policy Mr. Vanderbeek, OGC reviewed and concurred on the Industry Standard notice in Page 35 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000035 Eagles accordance with HUD's issuance-clearance procedures. Sincerely, Delton Nichols Director From: "HankBeek" > To : "Lavoy, Donald J" > Cc: "Hotline, OIG" >, "Greenwood, Sheila M" > Subject: OGC Involvement in REACs NIS Policy Mr. Lavoy: My email of 2/22/17 inquired about REACs NIS policy : "was the Office of General Counsel involved with the "updated" interpretation of 24 CFR 200.929 as it is now being applied by REAC?" Mr. Holcombe's response was: "Yes. OGC is and has been involved with the Industry Standard Notice and fully supports its implementation." OGC's response (attachment) : "OGC did not render a final opinion regarding REAC's interpretation of 24 CFR 200.929." Page 36 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000036 Eagles Before disseminating this information I respectfully request an explanation for the Mr. Holcombe's and Mr. Nichol's concurrence (Mr. Nichols was copied on Mr. Holcombe's email to me). Please respond before October 17th. If by then no response, I'll conclude Messieurs Holcombe and Nichols were untruthful in their response. I am conducting another industrywide training session about NIS and other REAC topics this month. if your info was incorrect please provide the name and contact info for the OGC person(s) involved in and who "fully support" your NIS policy. Please note : This information is protected against reprisal : "The Whistleblower Protection Program was established to ensure that employees and applicants who disclose allegations of serious wrongdoing or gross mismanagement are free from fear of reprisal for their disclosures. Protected Disclosures Disclosure by current and former Federal employees and applicants of the following types of wrongdoing are covered by the Whistleblower Protection Act of 1989: a violation of any law, rule, or regulation, mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific danger to public health or safety." CC HUD OIG Page 37 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000037 Eagles Thanks, Hank Vanderbeek, MPA, CMI President and CEO www.RedDogHomeinspections.com www.REACl.com http://www.linkedin.com/in/hankvanderbeek Bedford, NH 603-472-5059 o l.__ (b)-(6)_ _ ______,I C From: Lincoln, Paula A Sent : Thursday, September 28, 2017 3: 58 PM To : Foster, Helen G Cc: McClure, Laura L; Eagles, David T Subject : Re : Where is Helen? Hello Helen Thank you for reaching out. Let's have. Short check-in on Friday to address this matter. I will send you out an invite shortly. On Sep 27, 2017, at 3 : 30 PM, Foster, Helen G > wrote : Page 38 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000038 Eagles Paula, Some of the recipients of the email below have told me they have been "warned" that the being a recipient of this email has marked them out for negative inference by the Deputy Secretary. Ordinarily I would dismiss such a strange rumor, but it would concern me that anyone would be subject of negative attention simply because I wanted to let them know I would not be physically in the building for 3 months. I also don't see why the Deputy Secretary (whom I have not even met) would be interested in my comings and goings. If there is something inappropriate about this email, please let me know. I thought I was being proactive in letting folks know they should still plan to work with me even though I am not physically in the building (as we discussed this morning). If there is something wrong with this, I will gladly retract it. I just don't understand why this email would be seen as somehow nefarious. Thanks Helen Helen Goff Foster l(b)(6) I From: Foster, Helen G > Sent: Monday, September 25, 2017 1:26 PM Subject : Where is Helen? To: ExecSec Users > Cc: Thomas-Wood, Ashtoreth B >, Ulloa, Alfredo >, Dominguez, Carlos M >, Harfmann, Dustin L Page 39 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000039 Eagles >, Cooke, Kevin R >, Timberlake, Courtney B >, Hensley, Henry > No worries, I am still "here. " Effective today, I will be teleworking full time for the next three months. My work hours will remain the same (7am to 3: 30pm). The best way to reach me 6 is always either email or celll(b)( ) ~ I will continue to focus on privacy and FOIA, but I am happy to help out with other needs if I can be of assistance. Please do not hesitate to reach out. Out of sight should NOT mean out of mind! Bee Happy! Helen l(b)(6) Helen.g.foster@hud.gov Page 40 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000040 Eagles Foster, Helen G From: Sent: Wednesday, September 27, 2017 3:30 PM To: Lincoln, Paula A Cc: McClure, Laura L; Eagles , David T Subject : Fwd: Where is Helen? Paula, Some of the recipients of the email below have told me they have been "warned" that the being a recipient of this email has marked them out for negative inference by the Deputy Secretary. Ordinarily I would dismiss such a strange rumor, but it would concern me that anyone would be s ubject of negative attention simply because I wanted to let them know I would not be physically in the building for 3 months. I also don't see why the Deputy Secretary (whom I have not even met) would be interested in my comings and goings. If there is something inappropriate about this email, please let me know. I thought I was being proactive in letting folks know they should still plan to work with me even though I am not physically in the building (as we discussed this morning). If there is something wrong with this, I will gladly retract it. I just don't understand why this email would be seen as somehow nefarious. Thanks Helen Helen Goff Foster rx~ I From : Foster, Helen G > Sent : Monday, September 25, 2017 1 : 26 PM Subject : Where is Helen? To : ExecSec Users > Cc: Thomas -Wood, Ashtoreth B >, Ulloa, Alfredo >, Dominguez, Carlos M >, Harfmann, Dustin L >, Cooke, Kevin R >, Timberlake, Courtney B >, Hensley, Henry > No worries , I am still " here." Effective today , I will be teleworking full time for the next three months. My work hours will remain the same (7am to 3: 30pm). The best way to reach me is always either email or cell l(b)(6 l ~ I will continue to focus on privacy and FOIA, but I am happy to help out with other needs if I can be of as s istance. Please do not hesitate to reach out. Out of sight should NOT mean out of mind! Bee Happy! Helen Helen.g.foster@hud.gov Page 42 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000042 Eagles From: Beaudette, James M Sent : Monday, August 28, 2017 2 : 31 PM To : Eagles, David T Subject: FW: Freedom of Information Act Request Attachments: DOC082817-08282017132621.pdf FYI! From: Hatcher, Kathleen [mailto:KHatcher@hudoig.gov] Sent: Monday, August 28, 2017 2:29 PM To : Beaudette, James M Subject : FW : Freedom of Information Act Request Interesting. From: Johnson, Richard K. Sent : Monday, August 28, 2017 2: 22 PM To : Madden, Darryl >; Kirkland, Jeremy >; Malone, Maura >; Beasley, Gwendolyn >; Page 43 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000043 Eagles Hatcher, Kathleen > Subject : FW: Freedom of Information Act Request This does not appear to be a FOIA to the OIG. interest to us. But it may be of Richard Johnson Senior Attorney Adviser HUD Office of Inspector General Suite 8260 451 7th Street, SW Washington DC 20410 W: 202-708-1613 Direct 402-8454 C: ~ ~l (b_) (6_)_ _ _ _ From : Maya Gold [mailto :mgold@citizensforethics.org] Sent : Monday, August 28, 2017 2:08 PM To : OIG FOIARequests > Cc: Beasley, Gwendolyn >; Johnson, Richard K. Page 44 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000044 Eagles >; Stadel-Bevans, Cheryl > Subject : Freedom of Information Act Request To Whom It May Concern : Please see the attached document for a records request pursuant to the Freedom of Information Act and U.S. Department of Housing and Urban Development regulations. A physical copy has also been sent to HUD's Freedom of Information Act Office. If there are any questions about this request, please contact me at this email address or by phone at 202-408-5565. Cheers, Maya Gold Research Associate CREW I citizens for responsibility and ethics in washington 202-408-5565 mgold@citizensforethics.org Page 45 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000045 Eagles Eagles, David T From: Sent: Tuesday, August 22, 2017 7:35 PM Subject : 886979a5-dc61-4080-943d-08ecfbc8affc We will discuss FOIA, the Privacy Act, the Trade Secrets Act and other related confidentiality rules. Subject : Location : Monthly Ethics Briefing Deputy Secretary's Conference Room Start : Wed 8/23/2017 10 : 00 AM End : Wed 8/23/2017 10 : 30 AM Show Time As : Tentative Recurrence: (none) Meeting Status : Not yet responded Organizer : Zorc, Bethany A Required Attendees : Hughes, Andrew; Coffey, Alexander; Barton, Victoria L; Bass, Deana; Beckles, Angela L; Bowes, Robert B; Byrd, David J; Fitzpatrick, Nora S; Greenwood, Sheila M; Gruson, Barbara; Holderfield, Stephanie A; Kasper, Maren M; McCall, Drew A; Patton, Lynne M; Petty, Timothy J; Youngblood, Richard A; Williams , Raphael L; Browning, Austin G; Gribbin , William J; Dendas, Michael W; DeFelice, Joseph J; Thompson, Amy C; Demarzo, Benjamin E; Delahoyde, Abigail M; Coressel, Jacie; Bacon, James A; Marzol, Adolfo F; Kurtz, R. Hunter; Burley, Michael N; Eagles, David T; Shosky, John E; Alexander, Mason; Gibbs, John; Gormley, Joseph M; Bourne, Christopher M; Joy, Johnson P; Hobbs, Benjamin R; Gaines, Ralph H; Mills, Allison F; Woll Jr, David C; Appleton, Seth D; Bright, Michael R; Ludlow, Ashley; Kelley, Michael J; Wade, Dana T; Brown, Christina M; Hunter, Matthew F; Roget, Gisele G Page 46 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000046 Eagles We will discuss FOIA, the Privacy Act, the Trade Secrets Act and other related confidentiality rules. From: Eagles, David T Sent : Wednesday, August 16, 2017 9 :17 AM Subject : 886979a5-dc61-4080-943d-08ecfbc8affc We will discuss FOIA, the Privacy Act, the Trade Secrets Act and other related confidentiality rules. Subject : Location : Monthly Ethics Briefing Deputy Secretary Conference Room Start : Wed 8/16/2017 10 : 00 AM Wed 8/16/2017 10:30 AM End: Show Time As : Tentative Recurrence : (none) Meeting Status : Not yet responded Organizer : Zorc, Bethany A Hughes, Andrew; McCall, Drew A Required Attendees: Optional Attendees : Alexander, Mason; Appleton, Seth D; Bacon, James A; Barton , Victoria L; Bass, Deana; Beckles, Angela L; Bourne, Christopher M; Bowes, Robert B; Brown, Christina M; Browning, Austin G; Burley, Michael N; Byrd, David J; Coffey, Alexander; Coressel, Jacie; Delahoyde, Abigail M; Demarzo, Benjamin E; Dendas, Michael W; Eagles, David T; Gaines, Ralph H; Gibbs, John; Gormley, Joseph M; Greenwood, Sheila M; Gribbin, William J; Hobbs, Benjamin R; Holderfield, Stephanie A; Hunter, Matthew F; Joy, Johnson P; Ka s per, Maren M; Kelley, Michael J; Kurtz, R. Hunter; Marzol, Adolfo F; Mills, Allison F; Petty, Timothy J; Roget, Gisele G; Shasky, John E; Thompson, Amy C; Page 47 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000047 Eagles Thompson, Caitlin H; Wade, Dana T; Williams, Raphael L; Woll Jr, David C; Youngblood, Richard A; Bright, Michael R; Ludlow, Ashley We will discuss FOIA, the Privacy Act , the Trade Secrets Act and other related confidentiality rules. From: Foster, Helen G Sent : Wednesday, July 26, 2017 8 :03 AM To : Simpson, Kevin M Cc : Jih, Deena S; Eagles, David T Subject : Re : Questions re FOIA presentation Kevin, Sorry for tardy response. As usual, I can add nothing to your and Deena's fine work. Two points that may bear clarifying. 1) OPA does not see responses before they go out, but on FOIAs that I have tagged for my review, I generally give Gerry a heads up just before I sign it, so he and I can brief anyone who needs to know if we think there will be press inquiry. 2) Biggest change since January : Field Offices MAY NOT handle press FOIAs or FOIAs relating to appointees (including their own RAs). Those MUST be assigned by HQ, and they will be reviewed and signed by me before going out. This is a QC measure. Please let me know if I can be of any further help. dead! Knock 'em Helen Get Outlook for iOS From : Simpson, Kevin M Sent : Tuesday, July 25, 2017 4 :46 : 28 PM To : Foster, Helen G Subject : RE : Questions re FOIA presentation Page 48 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000048 Eagles Yep_ get that. Thanks for your help. From: Foster, Helen G Sent: Tuesday, July 25, 2017 4:41 PM To: Simpson, Kevin M Cc : Simms, Brenda A Subject : Re : Questions re FOIA presentation Of course. Will look at it tonite. Believe me I don't covet spending time with that audience or any audience right now. Get Outlook for iOS From : Simpson, Kevin M Sent : Tuesday, July 25, 2017 3: 57 : 51 PM To: Foster, Helen G Cc: Simms, Brenda A Subject: FW: Questions re FOIA presentation Hi Helen, I am doing a presentation tomorrow to senior staff about the FOIA process (I know, I know - believe me, it was not my idea) Page 49 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000049 Eagles I asked Deena to comment on my proposed outline of what the process will look like from the standpoint of a custodian Deena commented below, but rightly pointed out that we should also run this by you. Would you mind taking a look at the proposed steps below and commenting with respect to accuracy? I would very much appreciate it Regards, Kevin From : Jih, Deena S Sent : Tuesday, July 25 , 2017 3:45 PM To : Simpson, Kevin M > Cc : Shumway, John B > Subject : Re : Questions re FOIA presentation I'm happy to comment on this but, honestly, the more appropriate office to comment i s the FOIA Branch (Helen Foster). It's her office and her procedures . Having said that, my understanding of the process is as follows : Page 50 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000050 Eagles 1. The Government Information Specialist (GIS) routes the request to FOIA liaisons in the applicable program office (i.e. Housing, CPD, PIH, etc). 2. These program office FOIA liaisons are tasked with knowing which department the request should be routed for a search for records. For example, in Housing, whether it should be single family, multi-family, hospitals, etc.) 3. These program offices are considered subject matter experts (SME) and would direct certain individuals within their offices to conduct a search for responsive records. 4. If, at this point, the SMEs regard the scope of the request to be very voluminous and/or unclear, they would need to contact their FOIA liaison ASAP to begin communicating with the GIS about potentially large fees and whether the requested is in a category that would be required to pay such fees and/or the necessity for clarification of scope. It is imperative this type of communication occurs in an immediate timely manner. The agency loses the ability to charge fees if too much time has passed. 5. Once fees and scope is worked out, the SMEs gather responsive records and complete a FOIA recommendation sheet. If SMEs have particular concerns regarding release of certain records, SMEs should reach out to the GIS to request a discussion. Depending on the issue, the FOIA may get OGC involved for this discussion. If it's a basic issue, the FOIA Branch can handle it. SMEs have the opportunity to propose reactions pursuant to the FOIA exemptions. They can do this on the FOIA Recommendation Sheet and they can provide 2 copies of responsive records ... One clean copy and proposed redacted copy. 6. Once this package is provided to the FOIA Branch, the GIS will process based on their knowledge of FOIA. The file will be reviewed and cleared by one of the FOIA Branch supervisors and then come to OGC for legal clearance. Page 51 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000051 Eagles 7. The file then goes back to the FOIA Branch for signature and release. Note : OPA doesn't see the file before it goes out. The new procedure is biweekly FOIA status meetings where OPA is given an awareness of the FOIA requests that are being processed. Al so note : this i s the general process. If there's a program office with particular angst about their responsive records, the FOIA Branch and OGC are always at their disposal at any point in time to meet and discuss in order to educate and facilitate so processing can occur and move forward as quickly as possible. From : Simpson, Kevin M Sent : Tuesday, July 25, 2017 3: 19:52 PM To : Jih, Deena S Cc : Shumway, John B Subject : RE : Questions re FOIA presentation Thanks Deena, this is helpful - I am checking with Marcus on the notes issue I am also preparing an additional slide that walks through how a typical request would be seen by a person identified as having responsive records. The basic steps I am proposing to outline would include : Page 52 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000052 Eagles That person (or the person's assistant) would be notified that it will be necessary for them to search their records for responsive items (this is assuming that the request asks for items that cannot be gathered solely bye-discovery or if an e-discovery request is not employed for this particular custodian) * The custodian searches his or her records (with guidance provided by Exec Sec, if necessary) and provides responsive records in paper or electronic format to FOIA liaison to be conveyed to Exec Sec. * Exec Sec, with OGC assistance, determines the appropriate redactions. Exec Sec may communicate with the program office providing the documents if they require assistance in how to evaluate the appropriateness of redactions. Otherwise, custodians and program office have no further involvement in the process. * Before responses to FOIA requests from media organizations are released, OPA is given an opportunity to review and prepare itself for any related media inquiries. * I would appreciate your comments on these proposed bullets. Many thanks From : Jih, Deena S Sent : Tuesday, July 25, 2017 3: 01 PM To : Shumway, John B >; Simpson, Kevin M > Page 53 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000053 Eagles Subject : Re : Questions re FOIA presentation John texted me that there were questions regarding the FOIA briefing. It seems from reading all the emails, that most questions have been addressed except the one about handwritten notes. If a custodian is in possession of handwritten notes that are responsive to a FOIA request, they would have to be processed for potential release. In my experience, all handwritten notes pretty easily qualifies for FOIA exemption b (5) - deliberative privilege and would be withheld. In terms of record retention, I do not know whether the agency's record retention policies address or include handwritten notes. I also don't know if handwritten notes are subject to the Federal Records Act. Marcus Smallwood may have those answers. We would need to know those answers in order to determine whether agency staff have the discretion to destroy handwritten notes every few weeks. Hope this helps. Let me know if you need more input. A text message helps to alert me that you need me to hop back on email. Thanks Deena From : Shumway, John B Sent : Tuesday, July 25, 2017 2: 02 :40 PM To : Simpson, Kevin M; Jih, Deena S Subject : RE : Questions re FOIA presentation Page 54 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000054 Eagles From: Simpson, Kevin M Sent : Tuesday, July 25, 2017 1 : 35 PM To : Shumway, John B >; Jih, Deena S > Subject : Questions re FOIA presentation I am going to make some small additions to the FOIA presentation based on some input/requests from Beth and Tim To that end, please advise on the following questions : on this working I would like to add a "If you have questions, contact . . " page. Who is currently head of Exec Sec? Helen Foster remains the Chief FOIA and Privacy Act Officer. Anyone know what FMS2 stands for? FOIA Management System Are all of the Government information specialists located in Exec Sec? Do we know how many there are approximately? Correct. 2 Page 55 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000055 Eagles Supervisors, 8 Analysts and one FOIA Assistant. Is there a list of the FOIA liaisons for each program office, including OSSEC? I will send you HUD website link. Will a person whose email is being searched with E-Discovery know or be advised that his search is occurring? An e-discovery request also covers computer files, correct? If there is a request to an individual that goes beyond e-discovery, can an office assistant assist I the process of identifying responsive records? We had a discussion about handwritten notes and there was interest in conveying two related concepts There is no formal record retention obligation w respect to handwritten meeting notes in the absence of a request for those notes (For example, I would share that it is my practice to discard my notes every few weeks when they are no longer needed) * Once a request is received, responsive agency records will include responsive handwritten notes that must be retained * Is there any further nuance or clarification we should provide about the agency's obligations with respect to handwritten meeting notes? Page 56 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000056 Eagles Many thanks in advance for your thoughts on these issues. Kevin M. Simpson Associate General Counsel Office of Finance, Procurement and Administrative Law Room 8150 451 7th St Sw Washington , DC 20009 (202) 402-2036 This message may contain information that is privileged and exempt from disclosure under applicable law. Do not share or copy without consulting the Office of General Counsel. If you think you have received this message in error, please notify the sender immediately .P Please consider the environment before printing this email From : Eagles, David T Page 57 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000057 Eagles Sent : Tuesday, July 25 , 2017 5 : 25 PM To: Foster, Helen G; Hughes, Andrew Subject : RE: Questions re FOIA presentation Thanks Helen - I just learned this today as well. Let's see how it goes and we can connect after this. They should also pass your info on if they have questions and followups. From : Foster, Helen G Sent : Tuesday, July 25, 2017 4 : 50 PM To : Eagles, David T ; Hughes, Andrew Subject : Fwd: Questions re FOIA presentation I had just made arrangements for training senior staff on FOIA, etc next week as Andrew asked, but it seems OGC has already preempted the field. So unless you all disagree, I will stand down. Get Outlook for iOS From: Foster, Helen G > Sent: Tuesday, July 25, 2017 4 :41 PM Subject : Re : Questions re FOIA presentation To : Simpson, Kevin M > Cc : Simms, Brenda A > Page 58 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000058 Eagles Of course. Will look at it tonite. Get Outlook for iOS From : Simpson, Kevin M Sent : Tuesday, July 25, 2017 3: 57 : 51 PM To : Foster, Helen G Cc : Simms , Brenda A Subject : FW : Questions re FOIA presentation Hi Helen I am doing a presentation tomorrow to senior staff on the FOIA process. I asked Deena to comment on my proposed outline of what the process will look like from the standpoint of a custodian Deena commented below, but rightly pointed out that we should also run this by you. Would you mind taking a look at the proposed steps below and commenting with res pect to accuracy? I would very much appreciate it Page 59 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000059 Eagles Regards, Kevin From : Jih, Deena S Sent : Tuesday, July 25, 2017 3:45 PM To : Simpson, Kevin M > Cc : Shumway, John B > Subject : Re : Questions re FOIA presentation I'm happy to comment on this but, honestly, the more appropriate office to comment is the FOIA Branch (Helen Foster). It's her offi ce and her procedures. Having said that, my understanding of the process is as follows : 1. The Government Information Specialist (GIS) routes the request to FOIA liaisons in the applicable program office (i.e. Housing, CPD , PIH , etc). 2. These program office FOIA liaisons are tasked with knowing which department the request should be routed for a search for records . For example, in Housing, whether it s hould be s ingle family, multi-family, hos pitals, etc . ) 3. These program offices are cons idered subject matter experts (SME) and would direct certain individuals within their offices to conduct a search for responsive records. Page 60 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000060 Eagles 4. If, at this point, the SMEs regard the scope of the request to be very voluminous and/or unclear, they would need to contact their FOIA liaison ASAP to begin communicating with the GIS about potentially large fees and whether the requested is in a category that would be required to pay such fees and/or the necessity for clarification of scope. It is imperative this type of communication occurs in an immediate timely manner. The agency loses the ability to charge fees if too much time has passed. 5. Once fees and scope is worked out, the SMEs gather responsive records and complete a FOIA recommendation sheet. If SMEs have particular concerns regarding release of certain records, SMEs should reach out to the GIS to request a discussion. Depending on the issue, the FOIA may get OGC involved for this discussion. If it's a basic issue, the FOIA Branch can handle it. SMEs have the opportunity to propose reactions pursuant to the FOIA exemptions. They can do this on the FOIA Recommendation Sheet and they can provide 2 copies of responsive records ... One clean copy and proposed redacted copy. 6. Once this package is provided to the FOIA Branch, the GIS will process based on their knowledge of FOIA. The file will be reviewed and cleared by one of the FOIA Branch supervisors and then come to OGC for legal clearance. 7. The file then goes back to the FOIA Branch for signature and release. Note: OPA doesn't see the file before it goes out. The new procedure is biweekly FOIA status meetings where OPA is given an awareness of the FOIA requests that are being processed. Also note: this is the general process. If there's a program office with particular angst about their responsive records, the FOIA Branch and OGC are always at their disposal at any point in time to meet and discuss in order to educate and facilitate so Page 61 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000061 Eagles processing can occur and move forward as quickly as possible. From: Simpson, Kevin M Sent: Tuesday, July 25, 2017 3:19:52 PM To: Jih, Deena S Cc: Shumway, John B Subject : RE : Questions re FOIA presentation Thanks Deena, this is helpful - I am checking with Marcus on the notes issue I am also preparing an additional slide that walks through how a typical request would be seen by a person identified as having responsive records. The basic steps I am proposing to outline would include : That person (or the person's assistant) would be notified that it will be necessary for them to search their records for responsive items (this is assuming that the request asks for items that cannot be gathered solely bye-discovery or if an e-discovery request is not employed for this particular custodian) * The custodian searches his or her records (with guidance provided by Exec Sec, if necessary) and provides responsive records in paper or electronic format to FOIA liaison to be conveyed to Exec Sec. * Page 62 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000062 Eagles * Exec Sec, with OGC assistance, determines the appropriate redactions. Exec Sec may communicate with the program office providing the documents if they require assistance in how to evaluate the appropriateness of redactions. Otherwise, custodians and program office have no further involvement in the process. * Before responses to FOIA requests from media organizations are released , OPA is given an opportunity to review and prepare itself for any related media inquiries. I would appreciate your comments on these proposed bullets. Many thanks From : Jih, Deena S Sent : Tuesday, July 25, 2017 3: 01 PM To : Shumway, John B >; Simpson, Kevin M > Subject : Re: Questions re FOIA presentation John texted me that there were questions regarding the FOIA briefing. It seems from reading all the emails, that most questions have been addres sed except the one about handwritten notes. If a custodian i s in possession of handwritten notes that are responsive to a FOIA request, they would have to be processed for potential release. In my experience, all handwritten notes pretty Page 63 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000063 Eagles easily qualifies for FOIA exemption b (5) - deliberative privilege and would be withheld. In terms of record retention, I do not know whether the agency's record retention policies address or include handwritten notes. I also don't know if handwritten notes are subject to the Federal Records Act. Marcus Smallwood may have those answers. We would need to know those answers in order to determine whether agency staff have the discretion to destroy handwritten notes every few weeks. Hope this helps. Let me know if you need more input. A text message helps to alert me that you need me to hop back on email. Thanks Deena From : Shumway, John B Sent: Tuesday, July 25, 2017 2:02:40 PM To : Simpson, Kevin M; Jih, Deena S Subject : RE : Questions re FOIA presentation From : Simpson, Kevin M Sent : Tuesday, July 25, 2017 1 :35 PM To : Shumway, John B >; Jih, Deena S > Subject : Questions re FOIA presentation Page 64 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000064 Eagles I am going to make some small additions to the FOIA presentation based on some input/requests from Beth and Tim To that end, please advise on the following questions : on this working I would like to add a " If you have questions , contact . . . " page. Who is currently head of Exec Sec? Helen Foster remains the Chief FOIA and Privacy Act Officer. Anyone know what FMS2 stands for? FOIA Management System Are all of the Government information specialists located in Exec Sec? Do we know how many there are approximately? Correct. 2 Supervisors, 8 Analysts and one FOIA Assistant. Is there a list of the FOIA liaisons for each program office, including OSSEC? I will send you HUD website link. Will a person whose email is being searched with E-Discovery know or be advised that his search is occurring? An e-discovery request also covers computer files, correct? Page 65 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000065 Eagles If there is a request to an individual that goes beyond e-discovery, can an office assistant assist I the process of identifying responsive records? We had a discussion about handwritten notes and there was interest in conveying two related concepts There is no formal record retention obligation w respect to handwritten meeting notes in the absence of a request for those notes (For example, I would share that it is my practice to discard my notes every few weeks when they are no longer needed) * Once a request is received, responsive agency records will include responsive handwritten notes that must be retained * Is there any further nuance or clarification we should provide about the agency's obligations with respect to handwritten meeting notes? Many thanks in advance for your thoughts on these issues. Kevin M. Simpson Associate General Counsel Office of Finance, Procurement and Administrative Law Page 66 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000066 Eagles Room 8150 451 7th St Sw Washington, DC 20009 (202) 402-2036 This message may contain information that is privileged and exempt from disclosure under applicable law. Do not share or copy without consulting the Office of General Counsel. If you think you have received this message in error, please notify the sender immediately .P Please consider the environment before printing this email From: Foster, Helen G Sent: Tuesday, July 25, 2017 4:50 PM To: Eagles, David T; Hughes, Andrew Subject: Fwd: Questions re FOIA presentation I had just made arrangements for training senior staff on FOIA, etc next week as Andrew asked, but it seems OGC has already preempted the field. So unless you all disagree, I will stand down. Get Outlook for iOS Page 67 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000067 Eagles From: Foster, Helen G > Sent: Tuesday, July 25, 2017 4:41 PM Subject: Re: Questions re FOIA presentation To: Simpson, Kevin M > Cc: Simms, Brenda A > Of course. Will look at it tonite. Get Outlook for iOS From: Simpson, Kevin M Sent: Tuesday, July 25, 2017 3:57:51 PM To : Foster, Helen G Cc : Simms, Brenda A Subject : FW: Questions re FOIA presentation Hi Helen I am doing a presentation tomorrow to senior staff on the FOIA process. I asked Deena to comment on my proposed outline of what the process will look like from the standpoint of a custodian Page 68 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000068 Eagles Deena commented below, but rightly pointed out that we should also run this by you. Would you mind taking a look at the proposed steps below and commenting with respect to accuracy? I would very much appreciate it Regards, Kevin From : Jih, Deena S Sent : Tuesday, July 25, 2017 3:45 PM To : Simpson, Kevin M > Cc : Shumway, John B > Subject : Re : Questions re FOIA presentation I'm happy to comment on this but , honestly, the more appropriate office to comment is the FOIA Branch (Helen Foster). It's her office and her procedures. Having said that, my understanding of the process is as follows : 1. The Government Information Specialist (GIS) routes the request to FOIA liaisons in the applicable program office (i.e. Housing, CPD, PIH, etc) . 2. These program office FOIA liaisons are tasked with knowing Page 69 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000069 Eagles which department the request should be routed for a search for records. For example, in Housing, whether it should be single family, multi-family, hospitals, etc.) 3. These program offices are considered subject matter experts (SME) and would direct certain individuals within their offices to conduct a search for responsive records. 4. If, at this point, the SMEs regard the scope of the request to be very voluminous and/or unclear, they would need to contact their FOIA liaison ASAP to begin communicating with the GIS about potentially large fees and whether the requested is in a category that would be required to pay such fees and/or the necessity for clarification of scope. It is imperative this type of communication occurs in an immediate timely manner. The agency loses the ability to charge fees if too much time has passed. 5. Once fees and scope is worked out, the SMEs gather responsive records and complete a FOIA recommendation sheet. If SMEs have particular concerns regarding release of certain records, SMEs should reach out to the GIS to request a discussion. Depending on the issue, the FOIA may get OGC involved for this discussion. If it's a basic issue, the FOIA Branch can handle it. SMEs have the opportunity to propose reactions pursuant to the FOIA exemptions. They can do this on the FOIA Recommendation Sheet and they can provide 2 copies of responsive records ... One clean copy and proposed redacted copy. 6. Once this package is provided to the FOIA Branch, the GIS will process based on their knowledge of FOIA. The file will be reviewed and cleared by one of the FOIA Branch supervisors and then come to OGC for legal clearance. 7. The file then goes back to the FOIA Branch for signature and release. Note : OPA doesn't see the file before it goes out. The new Page 70 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000070 Eagles procedure is biweekly FOIA status meetings where OPA is given an awareness of the FOIA requests that are being processed. Also note : this is the general process. If there's a program office with particular angst about their responsive records , the FOIA Branch and OGC are always at their disposal at any point in time to meet and discuss in order to educate and facilitate so processing can occur and move forward as quickly as possible. From : Simpson, Kevin M Sent : Tuesday, July 25, 2017 3: 19 : 52 PM To : Jih, Deena S Cc : Shumway, John B Subject : RE : Questions re FOIA presentation Thanks Deena, this is helpful - I am checking with Marcus on the notes issue I am also preparing an additional slide that walks through how a typical request would be seen by a person identified as having responsive records. The basic steps I am proposing to outline would include : * That person (or the person's assistant) would be notified that it will be necessary for them to search their records for responsive items (this is assuming that the request asks for Page 71 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000071 Eagles items that cannot be gathered solely bye-discovery or if an e-discovery request is not employed for this particular custodian) * The custodian searches his or her records (with guidance provided by Exec Sec, if necessary) and provides responsive records in paper or electronic format to FOIA liaison to be conveyed to Exec Sec. * Exec Sec, with OGC assistance, determines the appropriate redactions. Exec Sec may communicate with the program office providing the documents if they require assistance in how to evaluate the appropriateness of redactions. Otherwise, custodians and program office have no further involvement in the process. * Before responses to FOIA requests from media organizations are released, OPA is given an opportunity to review and prepare itself for any related media inquiries. I would appreciate your comments on these proposed bullets. Many thanks From: Jih, Deena S Sent: Tuesday, July 25, 2017 3:01 PM To: Shumway, John B >; Simpson, Kevin M > Subject : Re : Questions re FOIA presentation John texted me that there were questions regarding the FOIA Page 72 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000072 Eagles briefing. It seems from reading all the emails, that most questions have been addressed except the one about handwritten notes. If a custodian is in possession of handwritten notes that are responsive to a FOIA request, they would have to be processed for potential release. In my experience, all handwritten notes pretty easily qualifies for FOIA exemption b (5) - deliberative privilege and would be withheld. In terms of record retention, I do not know whether the agency's record retention policies address or include handwritten notes. I also don't know if handwritten notes are subject to the Federal Records Act. Marcus Smallwood may have those answers. We would need to know those answers in order to determine whether agency staff have the discretion to destroy handwritten notes every few weeks. Hope this helps. Let me know if you need more input. A text message helps to alert me that you need me to hop back on email. Thanks Deena From: Shumway, John B Sent: Tuesday, July 25, 2017 2:02:40 PM To: Simpson, Kevin M; Jih, Deena S Subject : RE : Questions re FOIA presentation Page 73 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000073 Eagles From: Simpson, Kevin M Sent: Tuesday, July 25, 2017 1 : 35 PM To: Shumway, John B >; Jih, Deena S > Subject : Questions re FOIA presentation I am going to make some small additions to the FOIA presentation based on some input/ requests from Beth and Tim To that end, please advise on the following questions: on this working I would like to add a "If you have questions, contact . . . " page. Who is currently head of Exec Sec? Helen Foster remains the Chief FOIA and Privacy Act Officer. Anyone know what FMS2 stands for? FOIA Management System Are all of the Government information specialists located in Exec Sec? Do we know how many there are approximately? Correct. 2 Supervisors, 8 Analysts and one FOIA Assistant. Is there a list of the FOIA liaisons for each program office, Page 74 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000074 Eagles including OSSEC? I will send you HUD website link. Will a person whose email is being searched with E-Discovery know or be advised that his search is occurring? An e-discovery request also covers computer files, correct? If there is a request to an individual that goes beyond e-discovery, can an office assistant assist I the process of identifying responsive records? We had a discussion about handwritten notes and there was interest in conveying two related concepts * There is no formal record retention obligation w respect to handwritten meeting notes in the absence of a request for those notes (For example, I would share that it is my practice to discard my notes every few weeks when they are no longer needed) * Once a request is received, responsive agency records will include responsive handwritten notes that must be retained Is there any further nuance or clarification we should provide about the agency's obligations with respect to handwritten meeting notes? Many thanks in advance for your thoughts on these issues. Page 75 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000075 Eagles Kevin M. Simpson Associate General Counsel Office of Finance, Procurement and Administrative Law Room 8150 451 7th St Sw Washington, DC 20009 (202) 402-2036 This message may contain information that is privileged and exempt from disclosure under applicable law. Do not share or copy without consulting the Office of General Counsel. If you think you have received this message in error, please notify the sender immediately .P Please consider the environment before printing this email From : Sent : To : Cc : Golrick, Janet M Tuesday, July 25, 2017 3 :18 PM Brown, Jereon M Eagles, David T Page 76 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000076 Subject : Talent Strategy Eagles RE : DRAFT : HUD Begins Instituting a Coherent David and I changed the title_.let me know if there is a problem with the wording... From : Brown, Jereon M Sent : Tuesday, July 25, 2017 2 : 16 PM To : Golrick, Janet M Subject : FW : DRAFT : HUD Begins Instituting a Coherent Talent Strategy Janet , did you want us to distribute this? From : Gadson, Jovette G Sent : Tuesday, July 25, 2017 10 : 28 AM To : Golrick, Janet M > Cc : Thompson, Amy C >; Brown, Jereon M > Subject : DRAFT : HUD Begins Instituting a Coherent Talent Strategy Hello Acting Deputy Secretary Golrick, Below is the draft coherent talent strategy message for your Page 77 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000077 review. Eagles Upon your approval, OPA will send to all staff. All the best, Jovette Gadson Office of Public Affairs HUD Further Aligns with Mission and Operational Priorities Any organization that strives for excellence is continually looking within to make certain the right people are in the right jobs. It's a dynamic process that seeks to ensure that senior leaders serve in roles that are matched with their skill. Toward that end , the Department is reassigning several of our Senior Executive Service (SES) members to improve delivery of HUD programs and to empower new individuals to lead our change efforts over the next few years. Page 78 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000078 Eagles Effective today: * Paula Lincoln becomes our Deputy Chief Administrative Officer Jean Lin Pao will direct the Office of Small and Disadvantaged Business Utilization * Todd Richardson will serve as the Deputy Assistant Secretary for Policy Development, and also become the Acting General Deputy Assistant Secretary, for the Office of Policy Development and Research * Dominique Blom will serve as the General Deputy Assistant Secretary for the Office of Public and Indian Housing * Matt Ammon will serve as Director of the Office of Healthy Homes and Lead Hazard Control * Helen Goff Foster becomes the Senior Agency Official for Privacy and the Chief FOIA Officer * Nancy Corsiglia joins OCHCO as the Deputy Assistant Secretary for the Office of the Chief Management Officer * Jon Gant will serve as senior advisor to the Office of Healthy Homes and Lead Hazard Control * Jemine Byron will serve as the Deputy Assistant Secretary for the Office of Special Needs Assistance Programs * Instituting a coherent talent strategy which addresses HUD's current challenges is a critical linchpin to stability and the agency's operational success. Over the last few years, the results of HUD's Employee Viewpoint Survey consistently identified the need to strengthen senior leadership. The agency's goal is to create a senior staffing plan that builds on the talents of our SES members, matches those talents with the needs of today's HUD, and empowers them to be successful with HUD's priorities going forward. Page 79 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000079 Eagles Please join us in welcoming our senior leaders to their new roles. Sincerely, Janet Golrick Acting Deputy Secretary From: Eagles, David T Sent: Tuesday, July 25, 2017 11:21 AM To : Golrick, Janet M Subject : Re : DRAFT : HUD Begins Instituting a Coherent Talent Strategy Looks great - I just laugh at the "begins instituting a coherent talent strategy" line though - maybe in reading too much into it Get Outlook for iOS From: Golrick, Janet M Sent: Tuesday, July 25, 2017 10 : 39:42 AM To : Eagles, David T Subject : FW : DRAFT : HUD Begins Instituting a Coherent Talent Strategy Page 80 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000080 Eagles From: Gadson, Jovette G Sent: Tuesday, July 25, 2017 10:28 AM To: Golrick, Janet M Cc: Thompson, Amy C ; Brown, Jereon M Subject : DRAFT : HUD Begins Instituting a Coherent Talent Strategy Hello Acting Deputy Secretary Golrick, Below is the draft coherent talent strategy message for your review. Upon your approval, OPA will send to all staff. All the best, Jovette Gadson Office of Public Affairs Page 81 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000081 Eagles HUD Begins Instituting a Coherent Talent Strategy to Further Align Mission and Operational Priorities Any organization that strives for excellence is continually looking within to make certain the right people are in the right jobs. It's a dynamic process that seeks to ensure that senior leaders serve in roles that are matched with their skill. Toward that end, the Department is reassigning several of our Senior Executive Service (SES) members to improve delivery of HUD programs and to empower new individuals to lead our change efforts over the next few years. Effective today : * Paula Lincoln becomes our Deputy Chief Administrative Officer Jean Lin Pao will direct the Office of Small and Disadvantaged Business Utilization * Todd Richardson will serve as the Deputy Assistant Secretary for Policy Development, and also become the Acting General Deputy Assistant Secretary, for the Office of Policy Development and Research * Dominique Blom will serve as the General Deputy Assistant Secretary for the Office of Public and Indian Housing * Matt Ammon will serve as Director of the Office of Healthy Homes and Lead Hazard Control * Helen Goff Foster becomes the Senior Agency Official for Privacy and the Chief FOIA Officer * Page 82 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000082 Eagles * Nancy Corsiglia joins OCHCO as the Deputy Assistant Secretary for the Office of the Chief Management Officer * Jon Gant will serve as senior advisor to the Office of Healthy Homes and Lead Hazard Control * Jemine Byron will serve as the Deputy Assistant Secretary for the Office of Special Needs Assistance Programs Instituting a coherent talent strategy which addresses HUD's current challenges is a critical linchpin to stability and the agency's operational success. Over the last few years, the results of HUD's Employee Viewpoint Survey consistently identified the need to strengthen senior leadership. The agency's goal is to create a senior staffing plan that builds on the talents of our SES members, matches those talents with the needs of today's HUD, and empowers them to be successful with HUD's priorities going forward. Please join us in welcoming our senior leaders to their new roles. Sincerely, Janet Golrick Acting Deputy Secretary From : Golrick, Janet M Page 83 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000083 Eagles Sent : Tuesday, July 25 , 2017 10 :40 AM To: Eagles, David T Subject : FW: DRAFT: HUD Begins Instituting a Coherent Talent Strategy From : Gadson, Jovette G Sent : Tuesday, July 25, 2017 10 : 28 AM To : Golrick, Janet M Cc : Thompson, Amy C ; Brown, Jereon M Subject : DRAFT: HUD Begins Instituting a Coherent Talent Strategy Hello Acting Deputy Secretary Golrick, Below is the draft coherent talent strategy message for your review. Upon your approval, OPA will send to all staff. All the best, Jovette Gadson Office of Public Affairs Page 84 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000084 Eagles HUD Begins Instituting a Coherent Talent Strategy to Further Align Mission and Operational Priorities Any organization that strives for excellence is continually looking within to make certain the right people are in the right jobs. It's a dynamic process that seeks to ensure that senior leaders serve in roles that are matched with their skill. Toward that end, the Department is reassigning several of our Senior Executive Service (SES) members to improve delivery of HUD programs and to empower new individuals to lead our change efforts over the next few years. Effective today: * Paula Lincoln becomes our Deputy Chief Administrative Officer Jean Lin Pao will direct the Office of Small and Disadvantaged Business Utilization * Todd Richardson will serve as the Deputy Assistant Secretary for Policy Development, and also become the Acting General Deputy Assistant Secretary, for the Office of Policy Development and Research * Page 85 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000085 Eagles * Dominique Blom will serve as the General Deputy Assistant Secretary for the Office of Public and Indian Housing * Matt Ammon will serve as Director of the Office of Healthy Homes and Lead Hazard Control * Helen Goff Foster becomes the Senior Agency Official for Privacy and the Chief FOIA Officer * Nancy Corsiglia joins OCHCO as the Deputy Assistant Secretary for the Office of the Chief Management Officer * Jon Gant will serve as senior advisor to the Office of Healthy Homes and Lead Hazard Control * Jemine Byron will serve as the Deputy Assistant Secretary for the Office of Special Needs Assistance Programs Instituting a coherent talent strategy which addresses HUD's current challenges is a critical linchpin to stability and the agency's operational success. Over the last few years, the results of HUD's Employee Viewpoint Survey consistently identified the need to strengthen senior leadership. The agency's goal is to create a senior staffing plan that builds on the talents of our SES members, matches those talents with the needs of today's HUD, and empowers them to be successful with HUD's priorities going forward. Please join us in welcoming our senior leaders to their new roles. Sincerely, Janet Golrick Page 86 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000086 Eagles Acting Deputy Secretary From: Smallwood, Marcus R Sent: Monday, July 24, 2017 4:15 PM To: Foster, Helen G; Lincoln, Paula A Cc : McClure, Laura L; Eagles, David T; Golrick, Janet M Subject : RE : Actions on Hold Summary For clarification, Sandra Wright's offer letter was dated for 7/23/2017 however I have not seen any update to HR Connect. I've told her I would inquire, but am not certain what to tell her at this point. Marcus Smallwood 202-402-5581 The Executive Secretariat Office of Administration From : Foster, Helen G Sent : Monday, July 24, 2017 3: 59 PM To : Smallwood, Marcus R ; Lincoln, Paula A Page 87 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000087 Eagles Cc: McClure, Laura L ; Eagles, David T ; Golrick, Janet M Subject : Re: Actions on Hold Summary Importance: High +David, as He and Janet have already determined that Tammi should go forward ASAP and budget already confirmed affordability. David has reached out to Ochco directly on that. Get Outlook for iOS From: Smallwood, Marcus R Sent : Monday, July 24, 2017 3: 07 :05 PM To : Lincoln, Paula A Cc: Foster, Helen G; McClure, Laura L Subject : Actions on Hold Summary Ms. Lincoln, Welcome to the Office of Administration. I assume you are quite busy and assessing a lot of information this week. I briefed the COO on Exec Secs progress this year and he advised I do the same for you this week as soon as practical. Page 88 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000088 Eagles Please see below the listing of the most pressing personnel actions currently on hold for the Executive Secretariat. Tammi Hines is highlighted in red because we are running a risk of losing this candidate. It is unlikely HUD can recapture this skillset in the coming months if we don't secure this hire now. She was made an informal offer but has not received a written offer from HUD yet. We currently have a 1 supervisor to 17 employee ratio and the two supervisors are stretched across 4 major program offices and 3 additional minor program offices. Position Name Action on Hold Org Impact Cost Impact Mgt Supervisory & Program Analyst Tammi Hines New Hire Branch Chief and SME for Privacy and Civil Liberties Page 89 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000089 Eagles (have open and returning OIG evaluations) Full FTE at GS 15 level; Previously vetted by CFO and OCHCO Mgt Supervisory & Program Analyst Sandra Wright Hire into supervisory role Needed supervisory promotion GS 13/7 to 14/4; previously vetted by CFO and OCHCO Management Analyst Deidra Jenkins Promotion Properly aligns employee with responsibility and level of work being performed in FOIA GS 11-12; previously vetted by CFO and OCHCO Management Analyst Brenda Simms Reassignment within Admin to Exec Sec Page 90 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000090 Eagles Aligns employee organizationally with work currently being performed in support of Privacy, Records, and Correspondence None Lead Management Analyst 2 GS 13 ' s Not Initiated : make two senior staff leads Will allow for workload management in support of leveraged Supervisor across Records and Correspondence. None Marcus Smallwood Page 91 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000091 Eagles Director of the Executive Secretariat Office of Administration U.S. Department of Housing and Urban Development 451 7th Street, SW, Room 10139 Washington, DC 20410 202-402-5581 (office) ~I (mobile) ~f b_)(G_ ) ___ Marcus.R.Smallwood@hud.gov From : Foster, Helen G Sent : Monday, July 24, 2017 3: 59 PM To : Smallwood, Marcus R; Lincoln, Paula A Cc : McClure, Laura L; Eagles, David T; Golrick, Janet M Subject: Re : Actions on Hold Summary +David, as He and Janet have already determined that Tammi should go forward ASAP and budget already confirmed affordability. David ha s reached out to Ochco directly on that. Get Outlook for iOS From : Smallwood, Marcus R Page 92 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000092 Eagles Sent: Monday, July 24, 2017 3:07:05 PM To: Lincoln, Paula A Cc: Foster, Helen G; McClure, Laura L Subject: Actions on Hold Summary Ms. Lincoln, Welcome to the Office of Administration. I assume you are quite busy and assessing a lot of information this week. I briefed the COO on Exec Secs progress this year and he advised I do the same for you this week as soon as practical. Please see below the listing of the most pressing personnel actions currently on hold for the Executive Secretariat. Tammi Hines is highlighted in red because we are running a risk of losing this candidate. It is unlikely HUD can recapture this skillset in the coming months if we don't secure this hire now. She was made an informal offer but has not received a written offer from HUD yet. We currently have a 1 supervisor to 17 employee ratio and the two supervisors are stretched across 4 major program offices and 3 additional minor program offices. Position Name Page 93 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000093 Eagles Action on Hold Org Impact Cost Impact Mgt Supervisory & Program Analyst Tammi Hines New Hire Branch Chief and SME for Privacy and Civil Liberties (have open and returning OIG evaluations) Full FTE at GS 15 level; Previously vetted by CFO and OCHCO Mgt Supervisory & Program Analyst Sandra Wright Hire into supervisory role Needed supervisory promotion GS 13/7 to 14/4; previously vetted by CFO and OCHCO Management Analyst Page 94 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000094 Eagles Deidra Jenkins Promotion Properly aligns employee with responsibility and level of work being performed in FOIA GS 11-12; previously vetted by CFO and OCHCO Management Analyst Brenda Simms Reassignment within Admin to Exec Sec Aligns employee organizationally with work currently being performed in support of Privacy, Records, and Correspondence None Lead Management Analyst 2 GS 13's Not Initiated: make two senior staff leads Will allow for workload management in support of leveraged Supervisor across Records and Correspondence. None Page 95 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000095 Eagles Marcus Smallwood Director of the Executive Secretariat Office of Administration U.S. Department of Housing and Urban Development 451 7th Street, SW, Room 10139 Washington, DC 20410 202-402-5581 (office) l~(b-)(G) ----~~mobile) Marcus . R. Smallwood@hud . gov Page 96 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000096 Eagles Eagles, David T From: Sent: Thursday, July 20, 2017 4:55 PM To: Golrick, Janet M Subject: FW: just following up Fyi re : Helen - she thinks! (b)(5) Deliberative Privilege l ~---------------------note below and we can discuss tomorrow. Please see the From: Foster, Helen G Sent : Thursday, July 20, 2017 4 : 39 PM To: Eagles, David T Cc : Daggett, Tanya R Subject : just following up Wanting to make sure I captured the right take-aways from our meeting a few minutes ago : * You are going to I (b)(5) Deliberative Privilege I As a reminder, I suggested \ / Another option would be I (b)(5) Deliberative Privilege I * My concern i s \ ! expressed concern about .. ~~b)(5_)_D_e11_be_ ra_t1_v e_P_ nv_11e_g_e_ _ _ _ _ _ _~ Page 97 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000097 - (b)(5) ~D_eli_be_ra_ti_ve---L....O~U Eagles suggested I ~~b-)(_5)_D_e_ lib_er_at_ iv_e_Pr_iv_ile_g_e_ _ _ _ _ _ _ _ _ _ _ _ ___. Will do. expressed concern about whether or not b)(5) Deliberative Privilege (b)(5) Deliberative Privilege you did not think that (b)(5) Deliberative Privilege ~x~ Deliberative b)(5) * t~)~erative You want to consider options on I suggested two options: fb)(5) Deliberative Privilege (b)(5) Deliberative Privilege In the meantime , Marcus and I will continue to support each other and share the workload. No P.~r_o_b_l_e_m_.________~ * ! asked for guidance regarding l(b)(5) Deliberative Privilege fb)(5) Deliberative Privilege I· I don't think ~~b-)(_5)_D_e_lib_er_at_iv_e_Pr_iv_ile_g_e_ _ _ _ _ _ _ _ ____. * did reiterate that I will report to Paula Lincoln starting on Monday. * You expressed an interest in l(b)(5) Deliberative Privilege 1- l(b)(5) DeliberativePrivilege Happy to do so at any time. * The other unresolved issue is the space i ssue in exec sec-we don't have a spot for the incoming Chief Privacy Officer (because I took her spot). All of the rest of the space is I Can l(b)(5) Deliberative Privilege I if th at 0 CC up i ed . makes sense to you. * I will follow up with Andrew Hughes again on scheduling information compliance training Also, as a reminder, I am on leave tomorrow and in training all of next week. But I can always be reached by cell rx~ Page 98 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000098 I Eagles Please let me know if I missed anything. time. Thank you for your Helen Helen Goff Foster U.S . Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From: Foster, Helen G Sent : Thursday, July 20, 2017 4 : 39 PM To : Eagles , David T Cc: Daggett, Tanya R Subject : just following up Wanting to make sure I captured the right take-aways from our meeting a few minutes ago : * (b)(5) Deliberative Privilege You are going to l. Page 99 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000099 Eagles I I b)(5) Deliberative Privilege _b)t~) ,. I As a reminder, I suggested l(b)(5) Deliberative Privilege !Another option would be l~l,(~)_D~liberative (b)(5) Deliberative Privilege (b)(5) Deliberative Privilege I (b )(5) Deliberative Privilege I My concern lS th at l(b)(5) Deliberative Privilege b)(5) Deliberative Privilege I .. * I expressed concern about f b)(5) Deliberative Privilege (b)(5) Deliberative Privilege blt~l___.,.. you suggested (b)(5) Deliberative n ..;~,a ........... * I I l(b)(5) Deliberative Privilege Will do. I expressed concern about whether or not you did not think (b)(5) Deliberative Privilege l(b)(5) Deliberative Privilege j(b)(5) Deliberative Privilege j b)(5) * You want to ~l(b_)(_5)_D_e_lib_e_ra_tiv_e_P_ri_vil_eg_e_ _ _ _ _ _~ - - - - - - - - - - - ' I suggested two options : l~lf;~erafore I. b)(5) Deliberative Privilege * In the meantime, Marcus and I will continue to support each other and share the workload. No problem. * I asked for guidance regarding =1(b-)(=5)_D_e-lib-e-ra-tiv_e_P-ri-vil- e g - e - - - - - ~ l(b)(5) Deliberative Privilege II don't thinkf~b_)(_5)_D_e_lib_e_ ra_tiv_e_P_ riv _il_eg_e_ _ _ _ _ _ _ _ _____. did reiterate that I will report to Paula Lincoln starting on Monday. * You expressed an interest in j(b)(5) Deliberative Privilege Happy to do so ~b)(5) Deliberative Privilege at any time. * The other unresolved issue is the space issue in exec sec-we don't have a spot for the incoming Chief Privacy Officer (because I took her spot). All of the rest of the space is occupied• I can f b)(5) Deliberative Privilege Ii f that makes sense to you. * I will follow up with Andrew Hughes again on scheduling information compliance training Page 100 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000100 Eagles Also, as a reminder, I am on leave tomorrow and in training all of next week. But I can always be reached by cell ~l(b-)(G_i_ _ _ _~ Please let me know if I missed anything. time. Thank you for your Helen Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From : McClure, Laura L Sent : Wednesday, July 19, 2017 1 :47 PM To : Eagles, David T Subject : RE: training Page 101 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000101 Eagles Great, thank you From: Eagles, David T Sent: Wednesday, July 19, 2017 11:29 AM To: McClure, Laura L Subject : Fwd : training FYI Get Outlook for iOS From : Eagles, David T Sent: Wednesday, July 19, 2017 8 :14:08 AM To : Foster, Helen G Subject : RE : training Absolutely ok - glad you are doing this. From : Foster, Helen G Sent : Wednesday, July 19, 2017 6 :19 AM To : Eagles, David T > Subject: training Page 102 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000102 Eagles I mentioned to you previously that Andrew Hughes had asked me to do a repeat of the group training I did for appointees on Records/FOIA/Privacy when the beachhead team first arrived. We do have a statutory obligation to provide training for new employees, and as we know from experience, appointees are often the first to encounter records and FOIA pitfalls. I held off scheduling because of the flux around my status. But I would like to go ahead and coordinate the scheduling with Andrew now, since we do have a lot of new appointees (including you!) since we last did a session. The materials are all pretty canned, but I am happy to provide them to you in advance if you like. The main points were summarized on the tip sheet I gave you with your welcome basket at our first meeting (attached for your reference). Please let me know if it is okay to proceed with scheduling the training. Helen Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov Page 103 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000103 Eagles Eagles, David T From: Sent: Wednesday, July 19, 2017 11:29 AM To: McClure, Laura L Subject: Fwd: training FYI Get Outlook for iOS From: Eagles, David T Sent: Wednesday, July 19, 2017 8 :14:08 AM To: Foster, Helen G Subject: RE: training Absolutely ok - glad you are doing this. From : Foster, Helen G Sent : Wednesday, July 19, 2017 6 :19 AM To: Eagles, David T Subject: training I mentioned to you previously that Andrew Hughes had asked me to do a repeat of the group training I did for appointees on Records/FOIA/Privacy when the beachhead team first arrived. We do have a statutory obligation to provide training for new employees, and as we know from experience, appointees are often the first to encounter records and FOIA pitfalls. I held off scheduling because of the flux around my status. But I would Page 104 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000104 Eagles like to go ahead and coordinate the scheduling with Andrew now, since we do have a lot of new appointees (including you!) since we last did a session. The materials are all pretty canned, but I am happy to provide them to you in advance if you like. The main points were summarized on the tip sheet I gave you with your welcome basket at our first meeting (attached for your reference). Please let me know if it is okay to proceed with scheduling the training. Helen Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen . g.foster@hud.gov From : Eagles , David T Sent : Wednesday, July 19, 2017 8 :14 AM To : Foster, Helen G Subject : RE : training Absolutely ok - glad you are doing this. Page 105 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000105 Eagles From: Foster, Helen G Sent: Wednesday, July 19, 2017 6:19 AM To: Eagles, David T Subject: training I mentioned to you previously that Andrew Hughes had asked me to do a repeat of the group training I did for appointees on Records/FOIA/Privacy when the beachhead team first arrived. We do have a statutory obligation to provide training for new employees, and as we know from experience, appointees are often the first to encounter records and FOIA pitfalls. I held off scheduling because of the flux around my status. But I would like to go ahead and coordinate the scheduling with Andrew now, since we do have a lot of new appointees (including you!) since we last did a session. The materials are all pretty canned, but I am happy to provide them to you in advance if you like. The main points were summarized on the tip sheet I gave you with your welcome basket at our first meeting (attached for your reference). Please let me know if it is okay to proceed with scheduling the training. Helen Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC Page 106 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000106 Eagles (202) 402-6836 Helen.g.foster@hud.gov From : Foster, Helen G Sent : Wednesday, July 19, 2017 6 :19 AM To: Eagles , David T Subject : training Attachments : HUD Sting_Free RIM Compliance.pdf I mentioned to you previously that Andrew Hughes had asked me to do a repeat of the group training I did for appointees on Records/FOIA/Privacy when the beachhead team first arrived. We do have a statutory obligation to provide training for new employees, and as we know from experience, appointees are often the first to encounter records and FOIA pitfalls. I held off scheduling because of the flux around my status. But I would like to go ahead and coordinate the scheduling with Andrew now, since we do have a lot of new appointees (including you!) since we last did a session. The materials are all pretty canned, but I am happy to provide them to you in advance if you like. The main points were summarized on the tip sheet I gave you with your welcome basket at our first meeting (attached for your reference). Please let me know if it is okay to proceed with s cheduling the training . Helen Page 107 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000107 Eagles Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From: Eagles, David T Sent : Tuesday, July 18, 2017 9 : 57 AM To : Hensley, Henry Subject : Re: FOIA Request I'll be a few mins late FYI Get Outlook for iOS From: Hensley, Henry Sent: Tuesday, July 18, 2017 9:49:28 AM To : Eagles, David T Subject : FW : FOIA Request Page 108 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000108 Eagles Henry Hensley Office of Strategic Planning and Management Department of Housing and Urban Development 451 7th St SW Washington, DC 20410 Desk : 202-402-4360 Mobile:f~b-)(G_)_ _ _ ___. From : McGirt, Eugene A Sent : Tuesday, July 18, 2017 9 : 20 AM To : Hensley, Henry ; Harpe, Iva F ; Rodriguez, Aida N Subject : FOIA Request Henry, Attached is a FOIA request from Eric Katz of Government Executive asking for "records from the Housing and Urban Development Department provided to the Office of Management and Budget in response to 0MB directive M-17-22 (Comprehensive Plan for Reforming the Federal Government and Reducing the Federal Page 109 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000109 Eagles Civilian Workforce). Specifically, three things the department was to provide to 0MB by June 30, 2017: - A high-level draft of an Agency Reform Plan that includes long-term workforce reductions. - A plan to maximize employee performance. Immediate actions to achieve near-term workforce reductions and cost savings." Is this a request you should process? From : Eagles, David T Sent : Tuesday, July 18, 2017 9 : 51 AM To : Hensley, Henry Subject : Re : FOIA Request 10-4 sounds good. Get Outlook for iOS From : Hen s ley, Henry Sent : Tuesday, July 18, 2017 9 :49 : 28 AM To : Eagles, David T Subject : FW : FOIA Request Henry Hensley Office of Strategic Planning and Management Department of Housing and Urban Development Page 110 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000110 Eagles 451 7th St SW Washington, DC 20410 Desk: 202-402-4360 Mobile: ~l (b)(G_ J _ _ _ _ __ . From : McGirt, Eugene A Sent: Tuesday, July 18, 2017 9:20 AM To: Hensley, Henry ; Harpe, Iva F ; Rodriguez, Aida N Subject: FOIA Request Henry, Attached is a FOIA request from Eric Katz of Government Executive asking for "records from the Housing and Urban Development Department provided to the Office of Management and Budget in response to 0MB directive M-17-22 (Comprehensive Plan for Reforming the Federal Government and Reducing the Federal Civilian Workforce). Specifically, three things the department was to provide to 0MB by June 30, 2017: - A high-level draft of an Agency Reform Plan that includes long-term workforce reductions. - A plan to maximize employee performance. Immediate actions to achieve near-term workforce reductions and cost savings." Page 111 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000111 Eagles Is this a request you should process? From: Hensley, Henry Sent: Tuesday, July 18, 2017 9:49 AM To: Eagles, David T Subject : FW : FOIA Request Attachments : Requests Details Report 1563.doc Henry Hensley Office of Strategic Planning and Management Department of Housing and Urban Development 451 7th St SW Washington, DC 20410 Desk : 202-402-4360 Mobile : l~(b-)(G_l_ _ _ _____, From : McGirt, Eugene A Sent : Tuesday, July 18, 2017 9 : 20 AM To : Hensley, Henry ; Harpe, Iva F ; Rodriguez, Aida N Page 112 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000112 Eagles Subject : FOIA Request Henry, Attached is a FOIA request from Eric Katz of Government Executive asking for "records from the Housing and Urban Development Department provided to the Office of Management and Budget in response to 0MB directive M-17-22 (Comprehensive Plan for Reforming the Federal Government and Reducing the Federal Civilian Workforce). Specifically, three things the department was to provide to 0MB by June 30, 2017: - A high-level draft of an Agency Reform Plan that includes long-term workforce reductions. - A plan to maximize employee performance. Immediate actions to achieve near-term workforce reductions and cost savings." Is this a request you should process? From : David Eagles Sent: Monday, May 22, 2017 3: 18 PM To : Eagles, David T Subject: Fwd: USAccess - Credential Ready for Pick Up David Eagles l(b)(6) l(b)(6) ~gmail. com I ---------- Forwarded message---------From : > Date: Mon, May 22, 2017 at 1:42 PM Subject : USAccess - Credential Ready for Pick Up To : David.T.Eagles@hud.gov , 5 l(b)( ) l@gmail.com Dear DAVID EAGLES, In this email, you will learn where to pick up your USAccess Credential including any special instructions, what you need to bring to the activation appointment, and how to make an appointment for activating it. 1. Your USAccess Credential for DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT is Ready for Pick Up at : US Department of Housing and Urban Development 451 7th St, SW, Room 1101 Washington,DC 20410 2. Special Instructions: Please be sure to read the entire email and schedule your appointment thru the GSA scheduler. The GSA scheduler is accessed via the link in this email. Please be sure to bring this email with you to your appointment. IF YOU HAVE NOT YET ENTERED ON DUTY at HUD - DO NOT ATTEMPT TO PICK-UP your card until your first day at HUD. Thank You. 3. WHAT TO BRING TO YOUR APPOINTMENT Please bring the one time Password included below to your appointment, as you will need it to activate your new credential. Page 114 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000114 Eagles Please also bring two valid and non-expired forms of ID to your USAccess credential activation appointment. Two forms are required to validate your identity in the event fingerprint verification during activation or card update is unsuccessful. At least one of these IDs must be a Government-issued photo ID. To review a complete list of acceptable forms of identity documentation and policies regarding presentation of names on these documents, please go to the following link: http ://www.fedidcard.gov/ viewdoc.aspx?id=109. NOTE: Your first and last names MUST match the names on the identity documents you provide AND the USAccess credential. Password : !~(b_l(6_l _ _~ With this Password, you may be able to use the self-service mode known as Unattended Activation to activate your credential. To learn how to use this feature, retrieve the Unattended Activation Guide at http://www.fedidcard.gov/ credget.aspx. 4. Make an Appointment to Activate Your Credential If your agency uses the GSA Online Scheduling System, to schedule an appointment, visit https://timetrade.com/app/ usaccess/workflows/usaccess001/schedule/?appointmentTypeGroupid=h spd12 For more information or instructions about how to schedule an appointment, visit the USAccess website at www.fedidcard.gov/ credappointments.aspx. Page 115 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000115 Eagles *** This email was generated by an automatic process. Please do not reply to this email. If you have any questions or concerns, please contact your supervisor or your Agency's security office.*** The USAccess program is a government-wide initiative to issue common, federal ID credentials to all federal employees and contractors. These credentials provide federal employees with an easily recognizable way to identify themselves as well as trust the identity of other USAccess credential holders. The GSA Managed Service Office (MSO) established the program in response to Homeland Security Presidential Directive-12 that requires federal agencies to produce and issue PIV-compliant credentials to employees starting in October 2006. For more info, please visit the USAccess Program site at http ://www.fedidcard.gov/ This document contains Personal Identifying Information (PII) and is For Official Use Only (FOUO). It shall not be disclosed outside any agency who is affiliated with the GSA Managed Service without written assurance from the agency Privacy Officer or responsible office that the provisions of FOIA under Exemptions 2 of the Act 5 U.S.C. para 552(b)(2) (2000) have been observed. Users are reminded that printed copies of this data requires handling IAW agency privacy directives. Questions may be directed to the GSA MSO. Disabled Users/Assistive Technology users who need 508 assistance with this site, click here to send an email. Page 116 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000116 Hunter From: Hunter, Sent: Monday, To: Bregon, Subject : Matthew F October 23, 2017 9:12 AM Nelson R; Forero, Jaime E; Kelly, Holly A RE: FOIA / CTS I thought Bernard Morton was handling FOIA... From : Bregon, Nelson R Sent: Monday, October 23, 2017 9:05 AM To : Forero, Jaime E ; Kelly, Holly A Cc: Hunter, Matthew F Subject : FOIA / CTS From : Hoban-Moore, Patricia A Sent : Thursday, October 19, 2017 8 :08 AM To : Hunter, Matthew F Subject : Assignments Every Friday I will send you a summary of the work and status of assignments You have given me. Since you are on travel I am providing a thumbnail text. 1. Assisting the new person in your office with information about the field structure. 2. Champions work. 3. Analysis of the Reform Plan and its implications for FPM 4. Review of the proposed 2019 budget submission so that I may brief you. 5. Beginning of FOIA responsibilities in the field . Pat Hoban-Moore Page 1 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000117 Hunter Get Outlook for iOS From: Brown, Christina M Sent: Monday, October 16, 2017 4:03 PM To: Political Appointees Subject: Ethics Presentation Materials Hello All, OGC is posting the materials from the monthly ethics briefings on the hud@work site for your reference. The previous materials on 1) the new officials briefing, 2) the Hatch Act, 3) FOIA, and 4) Procurement are live and all future materials will also be posted on the site. The materials can be found here : http ://hudatwork.hud.gov/HUD/gc/po/c/training Sincerely, Christina Christina Brown Senior Counsel Office of General Counsel Page 2 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000118 Hunter U.S. Department of Housing and Urban Development (202) 402-7108 christina.m.brown@hud.gov From : Patton, Sent: Friday, To : Barton, Cc : Hunter, Subject: Lynne M October 13, 2017 10:48 AM Victoria L Matthew F; Burley, Michael N; Appleton, Seth D Re: Cummings & Jefferies letter Thank you so much for your support, Team. And agreed! Honestly, half the battle is simply being engaged & open to communication. I look forward to changing their minds about me, SOHUD & this Administration - one mind at a time! : ) Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Oct 13, 2017, at 10 : 37 AM, Barton, Victoria L > wrote : Lynne, Page 3 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000119 Hunter After we all discussed, we think a breakfast with Rep Jefferies to discuss the capital needs of Region II affordable housing would be a positive thing to attend with the strict understanding that you have legally recused yourself and you will not and cannot discuss Starrett City. We welcome any other thoughts/advice! Great job out there?? Thank you, Victoria Barton Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Washington, DC Office: 202.402.5957 I Fax: 202.708.3707 I Cell: 5 ~l (b_ )( _l _ _ __ . From : Patton, Lynne M Sent : Thursday, October 05, 2017 6 : 39 PM Page 4 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000120 Hunter To: Burley, Michael N >; Barton, Victoria L >; Hunter, Matthew F > Subject: Cummings & Jefferies letter Hi Team! Just wanted to give you a heads up that Jefferies has invited me to a breakfast with him & his team in December to discuss the capital needs of Region II affordable housing. You know, easy stuff. Lol. That said, reminder that he co-authored the below, however, I was recently able to strike good accord with Nydia Velazquez (who wrote a letter debouncing my appointment) by attending a Hasidic tenant association meeting in her district that I suppose she didn't think I would attend. I've since developed a good rapport with her COS & team that my careers even commended me on, as her team ain't easy! Lol. That said, I would like to take congressman Jefferies up on his invitation or they're always going to think we're exactly who they think we are. If it helps, it's my understanding their accompanying FOIA request was already fulfilled several weeks ago & I'm going to have to meet him eventually. I just think that meeting them halfway is a good first step in the right direction ... Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson Page 5 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000121 Hunter U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov From : Hunter, Matthew F Sent : Wednesday, October 11, 2017 11:50 AM To: Barton, Victoria L Cc : Appleton, Seth D Subject : RE : Cummings & Jefferies letter I AGREE. CIR should have a representative there. M From: Barton, Victoria L Sent: Wednesday, October 11, 2017 11 :40 AM To: Hunter, Matthew F Cc : Appleton, Seth D Subject : FW : Cummings & Jefferies letter Matt/SethPage 6 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000122 Hunter Let me know when you have a second to discuss. I think a breakfast with Rep Jefferies regarding the capital needs of Region II affordable housing would be ok to accept, with a cl ear understand that Ms. Patton will not discuss Starrett City as she has legally recused herself . She has done a great job with the elected so far ... Thoughts? Victoria Barton Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Washington, DC Office : 202.402.5957 I Fax : 202.708.3707 I Cell: ~l (b_ )(G_ ) _ _ __ . From : Patton, Lynne M Sent : Thursday, October 05, 2017 6 : 39 PM To : Burley, Michael N Page 7 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000123 Hunter >; Barton, Victoria L >; Hunter, Matthew F > Subject : Cummings & Jefferies letter Hi Team! Just wanted to give you a heads up that Jefferies has invited me to a breakfast with him & his team in December to discuss the capital needs of Region II affordable housing. You know, easy stuff. Lol. That said, reminder that he co-authored the below, however, I was recently able to strike good accord with Nydia Velazquez (who wrote a letter debouncing my appointment) by attending a Hasidic tenant association meeting in her district that I suppose she didn't think I would attend. I've since developed a good rapport with her COS & team that my careers even commended me on, as her team ain't easy! Lol. That said, I would like to take congressman Jefferies up on his invitation or they're always going to think we're exactly who they think we are. If it helps, it's my understanding their accompanying FOIA request was already fulfilled several weeks ago & I'm going to have to meet him eventually. I just think that meeting them halfway is a good first step in the right direction ... Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson Page 8 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000124 Hunter U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov From : Barton, Victoria L Sent : Wednesday, October 11, 2017 11:40 AM To : Hunter, Matthew F Cc : Appleton , Seth D Subject : FW : Cummings & Jefferies letter Attachments : 2017-07-07. EEC Jeffries to Trump Org. ATT00001.htm HUD.pdf; Matt/Seth- Let me know when you have a second to discuss. I think a breakfast with Rep Jefferies regarding the capital needs of Region II affordable housing would be ok to accept , with a clear understand that Ms. Patton will not discuss Starrett City as she has legally recused herself. She has done a great job with the elected so far ... Thoughts? Page 9 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000125 Hunter Victoria Barton Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Washington, DC Office : 202.402.5957 I Fax: 202.708.3707 I Cell : l~ (b)(G_ ) _ _ _ _~ From: Patton, Lynne M Sent: Thursday, October 05, 2017 6:39 PM To : Burley, Michael N ; Barton, Victoria L ; Hunter, Matthew F Subject : Cummings & Jefferies letter Hi Team! Just wanted to give you a heads up that Jefferies has invited me to a breakfast with him & his team in December to discuss the capital needs of Region II affordable housing. You know, easy stuff. Lol. That said, reminder that he co-authored the below, however, I was recently able to strike good accord with Nydia Velazquez (who wrote a letter debouncing my appointment) by attending a Hasidic tenant association meeting in her district Page 10 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000126 Hunter that I suppose she didn't think I would attend. I've since developed a good rapport with her COS & team that my careers even commended me on, as her team ain't easy! Lol. That said, I would like to take congressman Jefferies up on his invitation or they're always going to think we're exactly who they think we are. If it helps, it's my understanding their accompanying FOIA request was already fulfilled several weeks ago & I'm going to have to meet him eventually. I just think that meeting them halfway is a good first step in the right direction ... Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov From: Patton, Lynne M Sent: Thursday, October 05, 2017 6:39 PM To: Burley, Michael N; Barton, Victoria L; Hunter, Matthew F Subject : Cummings & Jefferies letter Attachments : 2017-07-07. EEC Jeffries to Trump Org. HUD.pdf; ATT00001.htm Hi Team! Just wanted to give you a heads up that Jefferies has invited me Page 11 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000127 Hunter to a breakfast with him & his team in December to discuss the capital needs of Region II affordable housing. You know, easy stuff. Lol. That said, reminder that he co-authored the below, however, I was recently able to strike good accord with Nydia Velazquez (who wrote a letter debouncing my appointment) by attending a Hasidic tenant association meeting in her district that I suppose she didn't think I would attend. I've since developed a good rapport with her COS & team that my careers even commended me on, as her team ain't easy! Lol. That said, I would like to take congressman Jefferies up on his invitation or they're always going to think we're exactly who they think we are. If it helps, it's my understanding their accompanying FOIA request was already fulfilled several weeks ago & I'm going to have to meet him eventually. I just think that meeting them halfway is a good first step in the right direction ... Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov From: Hunter, Matthew F Sent: Tuesday, August 22, 2017 7:35 PM Subject: 886979a5-dc61-4080-943d-08ecfbc8affc We will discuss FOIA, the Privacy Act, the Trade Secrets Act and other related confidentiality rules. From : Williams, Darlene F Page 12 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000128 Hunter Sent: Wednesday, August 16, 2017 10:08 AM To: Foster, Helen G; Foye, Kristine G; Snowden, Deborah R; Smallwood, Marcus R Cc: Hunter, Matthew F; Bregon, Nelson R; FPM_Deputy_Regional_Administrators; Franceschini-Petty, Raquel; Scott, Paul A; Forero, Jaime E; Lake, Karen A; Lawyer, Michael C; Kelly, Holly A; Routt, Lora D; Glekas, Pamela; Webb, Randall; Brown, Jereon M; Jih, Deena S; Simpson, Kevin M Subject : RE : Follow up clarification requested regarding sentence in Important FOIA Policy Statement Response much appreciated, thank you. Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 Page 13 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000129 HUD iPhone: ~ Hunter ~l (b_ )(G_ ) ____ From: Foster, Helen G Sent: Wednesday, August 16, 2017 9 : 58 AM To: Williams, Darlene F ; Foye, Kristine G ; Snowden, Deborah R ; Smallwood, Marcus R Cc: Hunter, Matthew F ; Bregon, Nelson R ; FPM_Deputy_Regional_Administrators ; Franceschini-Petty, Raquel ; Scott, Paul A ; Forero, Jaime E ; Lake, Karen A ; Lawyer, Michael C ; Kelly , Holly A ; Routt, Lora D ; Glekas, Pamela ; Webb, Randall ; Brown, Jereon M ; Jih, Deena S ; Simpson, Kevin M Subject : RE : Follow up clarification requested regarding sentence in Important FOIA Policy Statement Great question. Please let me clarify. We are essentially identifying three types of FOIA requests that should be processed through HQ. That means that the responsive documents will be prepared and released by HQ Exec Sec. and the final release will be reviewed and signed by me as the Chief FOIA Officer . The three types that this procedure applies to are : 1. Any FOIA request from, or relating to, a member of Page 14 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000130 Hunter Congress OR 2. Any FOIA request from any media outlet OR 3. Any FOIA request relating to an appointee In each of these cases, we will, of course, still rely on the field FOIA liaisons to work with the records custodians and guide the searches as appropriate, but the processing of those documents (the application of exemptions and correspondence with requesters) will be handled by HQ FOIA. The rationale for this policy is the same in all three cases. These types of FOIA requests are the most likely to require cross-agency coordination and/or HQ leadership awareness/visibility. The FOIA Improvements Act places responsibility for FOIA compliance squarely on the agency head (the Secretary). As a result, inconsistent or uncoordinated responses create additional oversight and reputational risks to the agency and the Secretary in particular. To mitigate those risks, we have developed a uniform process for the vetting of complex and high visibility FOIAs at HQ that ensures (1) we are applying the law and HUD policy consistently, including implementing the new foreseeable harm standard; (2) HQ OGC FOIA counsel has an opportunity to review such responses; and (3) CIR, OPA, and the Secretary's staff (when needed) are informed of the content of outgoing FOIAs, without creating delay in the release. As the final signatory, I am the last check (the buck stops here, if you will) to make sure that (1), (2), and (3) happened without delays, short-cuts, or missteps. Happy to talk about this further at any time. Adding in Kevin Simpson and Jerry Brown in case I missed anything or they have anything to add. Page 15 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000131 Hunter Helen From: Williams, Darlene F Sent: Wednesday, August 16, 2017 9 :29 AM To: Foye, Kristine G >; Foster, Helen G >; Snowden, Deborah R >; Smallwood, Marcus R > Cc : Hunter, Matthew F >; Bregon , Nelson R >; FPM_Deputy_Regional_Administrators >; Franceschini-Petty, Raquel > ; Scott, Paul A >; Forero, Jaime E >; Lake, Karen A >; Lawyer, Michael C >; Kelly, Holly A >; Routt, Lora D >; Glekas, Pamela >; Webb, Randall > Subject : Follow up clarification requested regarding sentence in Important FOIA Policy Statement Page 16 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000132 Hunter Good morning ORA Foye, I am adding Helen Foster and staff requesting clarification on the sentence. Ms. Foster, please see the email attached below from DRA Foye. We are requesting your clarification on behalf of FPM. Please provide a response ASAP. Thank you in advance, Darlene X4143 Darlene F. Williams, Ph.D. Page 17 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000133 Hunter Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington , D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone : 6 ~ l~ (b_ )( _) _ _ _ _ From : Foye, Kristine G Sent : Tuesday, August 15, 2017 4:07 PM To : Williams, Darlene F >; FPM_Deputy_Regional_Administrators > Cc : Hunter, Matthew F >; Bregon, Nelson R >; Franceschini-Petty, Raquel >; Scott, Paul A >; Forero, Jaime E >; Lake, Karen A >; Lawyer, Michael C >; Kelly, Holly A Page 18 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000134 Hunter >; Routt, Lora D >; Glekas, Pamela >; Webb, Randall > Subject : RE: Important FOIA Policy Statement Dr. Williams - can you please clarify this sentence? The same is true for all requests relating to members of Congress and all requests from any media outlet. Does that mean that any FOIA request about Congress, and from media outlets need to be handled in HQ (regardless of the subject)? Or does that mean that any inquiry from a member of Congress or media outlet regarding an appointee has to be handled in HQ? Thanks for the clarification Kristine Foye Deputy Regional Administrator Page 19 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000135 Hunter New England Regional Office US Department of Housing and Urban Development 617/994-8218 kristine.g.foye@hud.gov From : Williams, Darlene F Sent : Tuesday, August 15, 2017 3 :40 PM To : FPM_Deputy_Regional_Administrators > Cc : Hunter, Matthew F >; Bregon, Nelson R >; Franceschini-Petty, Raquel >; Scott, Paul A >; Williams, Darlene F >; Forero, Jaime E >; Lake, Karen A >; Lawyer, Michael C >; Page 20 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000136 Hunter Kelly, Holly A >; Routt, Lora D >; Glekas, Pamela >; Webb, Randall > Subject : Important FOIA Policy Statement IMPORTANT FOIA POLICY STATEMENT - PLEASE SHARE AS APPROPRIATE ALL FOIAs relating to appointees are to be issued through Headquarters. It is the Executive Secretariat's Policy that all FOIAs related to appointees be handled in headquarters and responses are reviewed and signed by Helen Foster. Please copy Deborah Snowden, Executive FOIA Branch Chief and Jerry Brown, Deputy Assistant Secretary for Public Affairs as well as Darlene Williams, Senior Policy Advisor to ensure FPM headquarters awareness. These FOIAs will be assigned to HQ. The same is true for all requests relating to members of Congress and all requests from any media outlet. Here is the link to the FOIA Improvement Act of 2016 . Page 21 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000137 Hunter https://www.justice.gov/oip/oip-summary-foia-improvement-act-2016 See attachments above, Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management u. S. Department of Housing and Urban Development Washington, D. C. 20410 Office: 202.708-2426 Direct: 202.402.4143 HUD iPhone : From : Sent : ~ ~' (b_)(G_ J____ Foster, Helen G Wednesday, August 16, 2017 9 : 58 AM Page 22 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000138 Hunter To: Williams, Darlene F; Foye, Kristine G; Snowden, Deborah R; Smallwood, Marcus R Hunter, Matthew F; Bregon, Nelson R; Cc: FPM_Deputy_Regional_Administrators; Franceschini-Petty, Raquel; Scott, Paul A; Forero, Jaime E; Lake, Karen A; Lawyer, Michael C; Kelly, Holly A; Routt, Lora D; Glekas, Pamela; Webb, Randall; Brown, Jereon M; Jih, Deena S; Simpson, Kevin M Subject : RE : Follow up clarification requested regarding sentence in Important FOIA Policy Statement Great question. Please let me clarify. We are essentially identifying three types of FOIA requests that should be processed through HQ. That means that the responsive documents will be prepared and released by HQ Exec Sec. and the final release will be reviewed and signed by me as the Chief FOIA Officer. The three types that this procedure applies to are : 1. Any FOIA request from, or relating to, a member of Congress OR 2. Any FOIA request from any media outlet OR 3. Any FOIA request relating to an appointee In each of these cases, we will, of course, still rely on the field FOIA liaisons to work with the records custodians and guide the searches as appropriate, but the processing of those documents (the application of exemptions and correspondence with requesters) will be handled by HQ FOIA. The rationale for this policy is the same in all three cases . These types of FOIA requests are the most likely to require cross-agency coordination and/or HQ leadership awareness/visibility. The FOIA Improvements Act places responsibility for FOIA compliance squarely on the agency head (the Secretary). As a result, inconsistent or uncoordinated responses create additional oversight and Page 23 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000139 Hunter reputational risks to the agency and the Secretary in particular. To mitigate those risks, we have developed a uniform process for the vetting of complex and high visibility FOIAs at HQ that ensures (1) we are applying the law and HUD policy consistently, including implementing the new foreseeable harm standard; (2) HQ OGC FOIA counsel has an opportunity to review such responses; and (3) CIR, OPA, and the Secretary's staff (when needed) are informed of the content of outgoing FOIAs, without creating delay in the release. As the final signatory, I am the last check (the buck stops here, if you will) to make sure that (1), (2), and (3) happened without delays, short-cuts, or missteps. Happy to talk about this further at any time. Adding in Kevin Simpson and Jerry Brown in case I missed anything or they have anything to add. Helen From : Williams, Darlene F Sent: Wednesday, August 16, 2017 9 :29 AM To : Foye, Kristine G ; Foster, Helen G ; Snowden , Deborah R ; Smallwood, Marcus R Cc : Hunter, Matthew F ; Bregon, Nelson R ; FPM_Deputy_Regional_Administrators ; Franceschini-Petty, Raquel ; Scott, Paul A ; Forero, Jaime E ; Lake, Karen A ; Lawyer, Michael C ; Kelly, Holly A Page 24 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000140 Hunter ; Routt, Lora D ; Glekas, Pamela ; Webb, Randall Subject : Follow up clarification requested regarding sentence in Important FOIA Policy Statement Good morning ORA Foye, I am adding Helen Foster and staff requesting clarification on the sentence. Ms. Foster, please see the email attached below from ORA Foye. We are requesting your clarification on behalf of FPM. Please provide a response ASAP. Thank you in advance, Darlene X4143 Page 25 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000141 Hunter Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone: 6 ~l (b)( _ l _ _ _ ___. From : Foye, Kristine G Sent : Tuesday, August 15, 2017 4 :07 PM To : Williams, Darlene F >; FPM_Deputy_Regional_Administrators > Cc: Hunter, Matthew F >; Bregon, Nelson R >; Franceschini-Petty, Raquel >; Scott, Paul A >; Forero, Jaime E >; Page 26 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000142 Hunter Lake, Karen A >; Lawyer, Michael C >; Kelly, Holly A >; Routt, Lora D >; Glekas, Pamela >; Webb, Randall > Subject : RE : Important FOIA Policy Statement Dr. Williams - can you please clarify this sentence? The same is true for all requests relating to members of Congress and all requests from any media outlet. Does that mean that any FOIA request about Congress, and from media outlets need to be handled in HQ (regardless of the subject)? Or does that mean that any inquiry from a member of Congress or media outlet regarding an appointee has to be handled in HQ? Thanks for the clarification Page 27 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000143 Hunter Kristine Foye Deputy Regional Administrator New England Regional Office US Department of Housing and Urban Development 617/994-8218 kristine.g.foye@hud.gov From : Williams, Darlene F Sent : Tuesday, August 15, 2017 3 :40 PM To: FPM_Deputy_Regional_Administrators > Cc: Hunter, Matthew F >; Bregon, Nelson R >; Franceschini-Petty, Raquel >; Scott, Paul A >; Williams, Darlene F >; Page 28 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000144 Hunter Forero, Jaime E >; Lake, Karen A >; Lawyer, Michael C >; Kelly, Holly A >; Routt, Lora D >; Glekas, Pamela >; Webb, Randall > Subject : Important FOIA Policy Statement IMPORTANT FOIA POLICY STATEMENT - PLEASE SHARE AS APPROPRIATE ALL FOIAs relating to appointees are to be issued through Headquarters. It is the Executive Secretariat ' s Policy that all FOIAs related to appointees be handled in headquarters and responses are reviewed and signed by Helen Foster. Please copy Deborah Snowden, Executive FOIA Branch Chief and Jerry Brown, Deputy Assistant Secretary for Public Affairs as well as Darlene Williams, Senior Policy Advisor to ensure FPM headquarters awareness. These FOIAs will be assigned to HQ. The same is true for all requests relating to members of Congress and all requests from any media outlet. Page 29 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000145 Hunter Here is the link to the FOIA Improvement Act of 2016. https : //www.justice.gov/oip/oip-summary-foia-improvement-act-2016 See attachments above, Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202 . 402.4143 HUD iPhone:~~b)_<5_) _ _ _ _____. Page 30 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000146 Hunter From: Williams, Darlene F Sent: Wednesday, August 16, 2017 9:53 AM To: Foye, Kristine G; FPM_Deputy_Regional_Administrators Hunter, Matthew F; Bregon, Nelson R; Franceschini-Petty, Cc: Raquel; Scott, Paul A; Forero, Jaime E; Lake, Karen A; Lawyer, Michael C; Kelly, Holly A; Routt, Lora D; Glekas, Pamela; Webb, Randall Subject : RE: Important FOIA Policy Statement Hi DRA Foye, Believe it is only the inquiry regarding a member of Congress or media outlet regarding an appointee has to be handled in HQ. Sent an earlier email requesting ASAP response directly from Ms. Foster. All are included on this and earlier email sent to Ms. Foster and staff. Darlene X4143 Darlene F. Williams, Ph.D. Page 31 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000147 Hunter Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone: ~rb-)(S)----~ From : Foye, Kristine G Sent : Tuesday, August 15, 2017 4 :07 PM To : Williams, Darlene F ; FPM_Deputy_Regional_Administrators Cc : Hunter, Matthew F ; Bregon, Nelson R ; Franceschini-Petty, Raquel ; Scott, Paul A ; Forero, Jaime E ; Lake, Karen A ; Lawyer, Michael C ; Kelly , Holly A ; Routt, Lora D ; Glekas, Pamela ; Webb, Randall Subject : RE : Important FOIA Policy Statement Dr. Williams - can you please clarify this sentence? Page 32 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000148 Hunter The same is true for all requests relating to members of Congress and all requests from any media outlet. Does that mean that any FOIA request about Congress, and from media outlets need to be handled in HQ (regardless of the subject)? Or does that mean that any inquiry from a member of Congress or media outlet regarding an appointee has to be handled in HQ? Thanks for the clarification Kristine Foye Deputy Regional Administrator New England Regional Office US Department of Housing and Urban Development 617/994-8218 kristine.g.foye@hud.gov Page 33 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000149 Hunter From: Williams, Darlene F Sent : Tuesday, August 15, 2017 3 :40 PM To : FPM_Deputy_Regional_Administrators > Cc : Hunter, Matthew F >; Bregon, Nelson R >; Franceschini-Petty, Raquel >; Scott, Paul A >; Williams, Darlene F > ; Forero, Jaime E > ; Lake, Karen A >; Lawyer, Michael C >; Kelly, Holly A >; Routt , Lora D >; Glekas, Pamela >; Webb, Randall > Subject : Important FOIA Policy Statement IMPORTANT FOIA POLICY STATEMENT - PLEASE SHARE AS APPROPRIATE Page 34 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000150 Hunter ALL FOIAs relating to appointees are to be issued through Headquarters. It is the Executive Secretariat's Policy that all FOIAs related to appointees be handled in headquarters and responses are reviewed and signed by Helen Foster. Please copy Deborah Snowden, Executive FOIA Branch Chief and Jerry Brown, Deputy Assistant Secretary for Public Affairs as well as Darlene Williams, Senior Policy Advisor to ensure FPM headquarters awareness. These FOIAs will be assigned to HQ. The same is true for all requests relating to members of Congress and all requests from any media outlet. Here is the link to the FOIA Improvement Act of 2016. https://www.justice.gov/oip/oip-summary-foia-improvement-act-2016 See attachments above, Page 35 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000151 Hunter Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone : ~l (b_J( _l _ _ _ _~ 5 From : Williams, Darlene F Sent: Wednesday, August 16, 2017 9 : 29 AM To : Foye, Kristine G; Foster, Helen G; Snowden, Deborah R; Smallwood, Marcus R Cc: Hunter, Matthew F; Bregon, Nelson R; FPM_Deputy_Regional_Administrators; Franceschini-Petty, Raquel; Scott, Paul A; Forero, Jaime E; Lake, Karen A; Lawyer, Michael C; Kelly, Holly A; Routt, Lora D; Glekas, Pamela; Webb, Randall Subject : Follow up clarification requested regarding sentence in Important FOIA Policy Statement Good morning DRA Foye, Page 36 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000152 Hunter I am adding Helen Foster and staff requesting clarification on the sentence. Ms. Foster, please see the email attached below from ORA Foye. We are requesting your clarification on behalf of FPM. Please provide a response ASAP. Thank you in advance, Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Page 37 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000153 Hunter Washington, D. C. 20410 Office: 202.708-2426 Direct: 202.402.4143 1 HUD iPhone:~1' )-(S-)- - - - ~ From: Foye, Kristine G Sent : Tuesday, August 15, 2017 4 : 07 PM To: Williams, Darlene F ; FPM_Deputy_Regional_Administrators Cc: Hunter, Matthew F ; Bregon, Nelson R ; Franceschini-Petty, Raquel ; Scott, Paul A ; Forero, Jaime E ; Lake, Karen A ; Lawyer, Michael C ; Kelly, Holly A ; Routt, Lora D ; Glekas, Pamela ; Webb, Randall Subject: RE: Important FOIA Policy Statement Dr. Williams - can you please clarify this sentence? The same is true for all requests relating to members of Congress and all requests from any media outlet. Page 38 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000154 Hunter Does that mean that any FOIA request about Congress, and from media outlets need to be handled in HQ (regardless of the subject)? Or does that mean that any inquiry from a member of Congress or media outlet regarding an appointee has to be handled in HQ? Thanks for the clarification Kristine Foye Deputy Regional Administrator New England Regional Office US Department of Housing and Urban Development 617/994-8218 kristine.g.foye@hud.gov Page 39 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000155 Hunter From: Williams, Darlene F Sent: Tuesday, August 15, 2017 3:40 PM To: FPM_Deputy_Regional_Administrators > Cc: Hunter, Matthew F >; Bregon, Nelson R >; Franceschini-Petty, Raquel >; Scott, Paul A >; Williams, Darlene F >; Forero, Jaime E >; Lake, Karen A >; Lawyer, Michael C >; Kelly, Holly A >; Routt, Lora D >; Glekas, Pamela >; Webb, Randall > Subject: Important FOIA Policy Statement IMPORTANT FOIA POLICY STATEMENT - PLEASE SHARE AS APPROPRIATE ALL FOIAs relating to appointees are to be issued through Headquarters. Page 40 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000156 Hunter It is the Executive Secretariat's Policy that all FOIAs related to appointees be handled in headquarters and responses are reviewed and signed by Helen Foster. Please copy Deborah Snowden, Executive FOIA Branch Chief and Jerry Brown, Deputy Assistant Secretary for Public Affairs as well as Darlene Williams, Senior Policy Advisor to ensure FPM headquarters awareness. These FOIAs will be assigned to HQ. The same is true for all requests relating to members of Congress and all requests from any media outlet. Here is the link to the FOIA Improvement Act of 2016. https ://www.justice.gov/oip/oip-summary-foia-improvement-act-2016 See attachments above, Darlene X4143 Page 41 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000157 Hunter Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone : l~(b-)(G_)________. From : Hunter, Matthew F Sent : Wednesday, August 16, 2017 9 :17 AM Subject : 886979a5-dc61-4080-943d-08ecfbc8affc We will discuss FOIA, the Privacy Act, the Trade Secrets Act and other related confidentiality rules. From: Foye, Kristine G Sent : Tuesday, August 15, 2017 4 :07 PM To: Williams , Darlene F; FPM_Deputy_Regional_Administrators Cc: Hunter, Matthew F; Bregon, Nelson R; Franceschini-Petty, Raquel; Scott, Paul A; Forero, Jaime E; Lake, Karen A; Lawyer, Michael C; Kelly, Holly A; Routt, Lora D; Glekas, Pamela; Webb, Randall Subject : RE : Important FOIA Policy Statement Dr. Williams - can you please clarify this sentence? The same is true for all requests relating to members of Congress Page 42 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000158 Hunter and all requests from any media outlet. Does that mean that any FOIA request about Congress, and from media outlets need to be handled in HQ (regardless of the subject)? Or does that mean that any inquiry from a member of Congress or media outlet regarding an appointee has to be handled in HQ? Thanks for the clarification Kristine Foye Deputy Regional Administrator New England Regional Office US Department of Housing and Urban Development 617/994- 8218 kristine.g.foye@hud.gov From : Williams, Darlene F Sent : Tuesday, August 15, 2017 3 :40 PM To : FPM_Deputy_Regional_Administrators Cc : Hunter, Matthew F ; Bregon, Nelson R ; Franceschini-Petty, Raquel ; Scott, Paul A ; Williams, Darlene F ; Forero, Jaime E ; Lake, Karen A ; Lawyer, Michael C ; Kelly, Holly A ; Routt, Lora D ; Glekas, Pamela ; Webb, Randall Subject : Important FOIA Policy Statement Page 43 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000159 Hunter IMPORTANT FOIA POLICY STATEMENT - PLEASE SHARE AS APPROPRIATE ALL FOIAs relating to appointees are to be issued through Headquarters. It is the Executive Secretariat's Policy that all FOIAs related to appointees be handled in headquarters and responses are reviewed and signed by Helen Foster. Please copy Deborah Snowden, Executive FOIA Branch Chief and Jerry Brown, Deputy Assistant Secretary for Public Affairs as well as Darlene Williams, Senior Policy Advisor to ensure FPM headquarters awareness. These FOIAs will be assigned to HQ. The same is true for all requests relating to members of Congress and all requests from any media outlet. Here is the link to the FOIA Improvement Act of 2016. https : //www.justice.gov/oip/oip-summary-foia-improvement-act-2016 See attachments above, Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone: ~l(b-)(5_) _ _ _ ___, From : Hunter, Matthew F Page 44 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000160 Hunter Sent: Tuesday, August 15, 2017 3:57 PM To: Patton, Lynne M; DeFelice, Joseph J; Beckles, Angela L; Van Duyne, Beth A; Cleveland-Leggett, Denise C; Solivan, Elvis; Gruson, Barbara Subject: FW: Important FOIA Policy Statement Attachments: Executive Secretariat FOIA Policy Statement 8-15-2017 - DFW.docx; CFoiaO.DOCX FYI From : Williams, Darlene F Sent: Tuesday, August 15, 2017 3:40 PM To: FPM_Deputy_Regional_Administrators Cc: Hunter, Matthew F ; Bregon, Nelson R ; Franceschini-Petty, Raquel ; Scott, Paul A ; Williams, Darlene F ; Forero, Jaime E ; Lake, Karen A ; Lawyer, Michael C ; Kelly, Holly A ; Routt, Lora D ; Glekas, Pamela ; Webb, Randall Subject: Important FOIA Policy Statement IMPORTANT FOIA POLICY STATEMENT - PLEASE SHARE AS APPROPRIATE ALL FOIAs relating to appointees are to be issued through Headquarters. Page 45 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000161 Hunter It is the Executive Secretariat's Policy that all FOIAs related to appointees be handled in headquarters and responses are reviewed and signed by Helen Foster. Please copy Deborah Snowden, Executive FOIA Branch Chief and Jerry Brown, Deputy Assistant Secretary for Public Affairs as well as Darlene Williams, Senior Policy Advisor to ensure FPM headquarters awareness. These FOIAs will be assigned to HQ. The same is true for all requests relating to members of Congress and all requests from any media outlet. Here is the link to the FOIA Improvement Act of 2016. https ://www.justice.gov/oip/oip-summary-foia-improvement-act-2016 See attachments above, Darlene X4143 Page 46 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000162 Hunter Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 (b)(6) HUD iPhone : l~_ _ _ _ __. From : Williams, Darlene F Sent : Tuesday, August 15, 2017 3 :40 PM To : FPM_Deputy_Regional_Administrators Cc : Hunter, Matthew F; Bregon, Nelson R; Franceschini-Petty, Raquel; Scott, Paul A; Williams, Darlene F; Forero, Jaime E; Lake, Karen A; Lawyer, Michael C; Kelly, Holly A; Routt, Lora D; Glekas, Pamela; Webb, Randall Subject : Important FOIA Policy Statement Attachments: Executive Secretariat FOIA Policy Statement 8-15-2017 - DFW.docx; CFoiaO.DOCX IMPORTANT FOIA POLICY STATEMENT - PLEASE SHARE AS APPROPRIATE ALL FOIAs relating to appointees are to be issued through Headquarters . Page 47 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000163 Hunter It is the Executive Secretariat's Policy that all FOIAs related to appointees be handled in headquarters and responses are reviewed and signed by Helen Foster. Please copy Deborah Snowden, Executive FOIA Branch Chief and Jerry Brown, Deputy Assistant Secretary for Public Affairs as well as Darlene Williams, Senior Policy Advisor to ensure FPM headquarters awareness. These FOIAs will be assigned to HQ. The same is true for all requests relating to members of Congress and all requests from any media outlet. Here is the link to the FOIA Improvement Act of 2016. https : //www.justice.gov/oip/oip-summary-foia-improvement-act-2016 See attachments above, Darlene X4143 Darlene F. Williams, Ph.D. Page 48 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000164 Hunter Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone: ~rb)(G)----~ From: Williams, Darlene F Sent: Tuesday, August 15, 2017 2:01 PM To : Foster, Helen G; Bregon, Nelson R; Hunter, Matthew F Cc : Snowden, Deborah R; Jih, Deena S Subject : RE: FOIA Improvements Act Helen, I will include the attachment with the Statement. Appreciate the response, Page 49 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000165 Hunter Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone : ~~b_l<6_l _ _ _ __. From : Foster, Helen G Sent: Tuesday, August 15, 2017 1 : 55 PM To : Williams, Darlene F ; Bregon, Nelson R ; Hunter , Matthew F Cc: Snowden, Deborah R ; Jih, Deena S Subject : FOIA Improvements Act Darlene, Page 50 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000166 Hunter I think the attached (section j(l)) is the portion of the FOIA Improvements Act you were looking for. Please let me know if you have any questions or concerns. Warm Regards , Helen Helen Goff Foster U.S. Department of Housing and Urban Development Washington , DC (202) 402-6836 Helen.g.foster@hud.gov From: Foster, Helen G Sent : Tuesday, August 15, 2017 1 : 55 PM To : Williams, Darlene F; Bregon, Nelson R; Hunter, Matthew F Cc : Snowden, Deborah R; Jih, Deena S Subject : FOIA Improvements Act Attachments : CFoiaO.docx Darlene, Page 51 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000167 Hunter I think the attached (section j(l)) is the portion of the FOIA Improvements Act you were looking for. Please let me know if you have any questions or concerns. Warm Regards, Helen Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From: Bregon, Sent: Friday, To : Hunter, Subject : Nelson R August 11, 2017 3:27 PM Matthew F RE : Lynne Patton FOIAs (interim responses) Sounds like a plan. Page 52 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000168 Hunter Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From : Hunter, Matthew F Sent : Friday, August 11, 2017 3: 23 PM To: Bregon, Nelson R Subject : Re: Lynne Patton FOIAs (interim responses) Would be good to announce in managers meeting and then send to field after. Darlene can present to managers and show formal notification at that time. M Get Outlook for iOS From: Bregon, Nelson R Sent: Friday, August 11, 2017 2:40:47 PM To : Foster, Helen G; Williams, Darlene F; Hunter, Matthew F Cc : Brown, Jereon M Subject : RE : Lynne Patton FOIAs (interim responses) Page 53 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000169 Hunter Dr. Williams: We need to transmit this information in a formal manner to our Field. Ms. Foster: Do you have the document that delineates this new policy in order for us to transmit it to our folks in the Field? Please advise. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Foster, Helen G Sent: Friday, August 11, 2017 2:18 PM To : Williams, Darlene F >; Hunter, Matthew F > Cc : Bregon, Nelson R >; Brown, Jereon M > Subject: RE: Lynne Patton FOIAs (interim responses) Importance: High Once again, our policy is that ALL FOIAs relating to appointees are to be issued through Headquarters. Please advise your DRA that they do not have authority to send out a FOIA response (under the FOIA improvements Act of 2016). IT must be signed by me and reviewed by Jerry. That is our procedure in response to the change in the law. Page 54 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000170 Hunter Helen Goff Foster (202) 402-6836 From : Williams, Darlene F Sent : Friday, Augu st 11, 2017 2 : 16 PM To : Foster, Helen G >; Hunter, Matthew F > Cc: Bregon, Nelson R >; Williams, Darlene F > Subject : RE : Lynne Patton FOIAs (interim responses) Appreciate the meeting and interim response. Information regarding RA Van Duyne's FOIA will be provided in a separate email, you will be included as a Cc. DRA Ramon provided response for me to prepare for Mr . Hunter with support of Patricia Campbell (serves as Region 6's FOIA Liaison and Public Affairs Officer). Page 55 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000171 Hunter Great team work. Thanks again Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone : ~ ~' (b-)(G_ l ____ Page 56 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000172 Hunter From: Foster, Helen G Sent: Friday, August 11, 2017 1:47 PM To: Hunter, Matthew F >; Williams, Darlene F > Subject: FW: Lynne Patton FOIAs (interim responses) FYSA Helen Goff Foster (202) 402-6836 From : Foster, Helen G Sent : Friday, August 11, 2017 1 : 37 PM To: Brown, Jereon M > Cc: Snowden, Deborah R >; Wright, Sandra J >; Jih, Deena S > Subject : Lynne Patton FOIAs (interim responses) As discussed, the FOIAs we processed for the DNC in March relating to Lynn Patton may be partially responsive to some of Page 57 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000173 Hunter the currently pending FOIAs. We could easily do interim responses using the DNC response packages, if you think it would be helpful. Here is what I had in mind: 6/27/2017 17-FI-HQ-01452 SMITH, GREG THE DAY The "Daily News" request access to and if necessary a copy of emails between Lynn Patton and any employee of the U.S. Department of Housing & Urban Development's Office of Executive Resources between Jan. 20, 2017 and the about date. Simple Media The response to 17-00634 (all records relating to recommendation, selection, and hiring of Patton) and 17-00633 (all emails to/from Patton) will contain most, if not all the responsive material for this up to mid-March). My suggestion: l(b)(S) DeliberativePrivilege r (b)(S) Deliberative Privilege (b)(S) Deliberative Privilege Page 58 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000174 Hunter 6/27/2017 17-FI-HQ-01459 Alemany, Jacqueline CBS News Any and all documents and email communication at HUD mentioning the name "Lynne Patton" from January 20, 2017 through June 27, 2017. (Date Range for Record Search: From 01/20/2017 To 06/27/2017) Complex Agency Officials (b)(5) Deliberative Privilege I This request is pretty l~l~~l~~:liberative I I S ugge St we t-------------------------------r--~ (b)(5) Deliberative Privilege I (b)(5) Deliberative Privilege Thought s? Helen Goff Foster Page 59 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000175 Hunter U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From: Hunter, Sent: Friday, To: Bregon, Subject: Matthew F August 11, 2017 3:23 PM Nelson R Re: Lynne Patton FOIAs (interim responses) Would be good to announce in managers meeting and then send to field after. Darlene can present to managers and show formal notification at that time. M Get Outlook for i0S From: Bregon, Nelson R Sent: Friday, August 11, 2017 2:40:47 PM To : Foster, Helen G; Williams, Darlene F; Hunter, Matthew F Cc : Brown, Jereon M Subject : RE : Lynne Patton FOIAs (interim responses) Dr. Williams : We need to transmit this information in a formal Page 60 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000176 Hunter manner to our Field. Ms. Foster: Do you have the document that delineates this new policy in order for us to transmit it to our folks in the Field? Please advise. Nel son R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From : Foster, Helen G Sent : Friday, August 11, 2017 2:18 PM To : Williams, Darlene F ; Hunter, Matthew F Cc : Bregon, Nelson R ; Brown, Jereon M Subject : RE : Lynne Patton FOIAs (interim responses) Importance : High Once again, our policy is that ALL FOIAs relating to appointees are to be issued through Headquarters. Please advise your DRA that they do not have authority to send out a FOIA response (under the FOIA improvements Act of 2016). IT must be signed by me and reviewed by Jerry . That is our procedure in response to the change in the law. Helen Goff Foster Page 61 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000177 Hunter (202) 402-6836 From: Williams, Darlene F Sent : Friday, August 11, 2017 2: 16 PM To : Foster, Helen G >; Hunter, Matthew F > Cc: Bregon, Nelson R >; Williams, Darlene F > Subject : RE: Lynne Patton FOIAs (interim responses) Appreciate the meeting and interim response. Information regarding RA Van Duyne's FOIA will be provided in a separate email, you will be included as a Cc. DRA Ramon provided response for me to prepare for Mr. Hunter with support of Patricia Campbell (serves as Region G's FOIA Liaison and Public Affairs Officer) . Great team work. Thanks again Page 62 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000178 Hunter Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct: 202.402.4143 HUD iPhone : ~ ~f b_ l(G_ l ____ From : Foster, Helen G Sent : Friday, August 11, 2017 1 :47 PM To : Hunter, Matthew F >; Page 63 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000179 Hunter Williams, Darlene F > Subject : FW: Lynne Patton FOIAs (interim responses) FYSA Helen Goff Foster (202) 402-6836 From : Foster, Helen G Sent : Friday, August 11, 2017 1 : 37 PM To : Brown, Jereon M > Cc : Snowden, Deborah R >; Wright, Sandra J >; Jih, Deena S > Subject: Lynne Patton FOIAs (interim responses) As discussed, the FOIAs we processed for the DNC in March relating to Lynn Patton may be partially responsive to some of the currently pending FOIAs. We could easily do interim responses using the DNC response packages, if you think it would be helpful. Page 64 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000180 Hunter Here is what I had in mind: 6/27/2017 17-FI-HQ-01452 SMITH, GREG THE DAY The "Daily News" request access to and if necessary a copy of emails between Lynn Patton and any employee of the U.S. Department of Housing & Urban Development's Office of Executive Resources between Jan. 20, 2017 and the about date. Simple Media The response to 17-00634 (all records relating to recommendation, selection, and hiring of Patton) and 17-00633 (all emails to/from Pa tt on ) Wl· 11 con t a1n . mos t , 1. f not a 11 th e responsive ma t er1a . 1 f or this up to mid-March). My suggestion : l(b)(5) Deliberative Privilege (b)(5) Deliberative Privilege (b)(5) Deliberative Privilege 6/27/2017 Page 65 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000181 Hunter 17-FI-HQ-01459 Alemany, Jacqueline CBS News Any and all documents and email communication at HUD mentioning the name "Lynne Patton" from January 20, 2017 through June 27, 2017. (Date Range for Record Search : From 01/20/2017 To 06/27/2017) Complex Agency Officials Thi S request i sl(b)(5) Deliberative Privilege (b)(5)Deliberative I I suggest we I Privileae '-------======================-. (b)(S) Deliberative Privilege Thoughts? Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC Page 66 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000182 Hunter (202) 402-6836 Helen.g.foster@hud.gov From : Foster, Helen G Sent : Friday, August 11, 2017 2 :47 PM To: Bregon, Nelson R; Williams, Darlene F; Hunter, Matthew F Cc : Brown, Jereon M; Simpson, Kevin M Subject : RE: Lynne Patton FOIAs (interim responses) No, we have not done a formal communication as such. I would be happy to provide you with an appropriate memo. I know the FOIA liaisons_themselves were trained on the changes to the Act. The plan was\ (b)(5) Deliberative Privilege records). Since that approach has since been scrapped~ (b)(5) Deliberative Privilege Helen Goff Foster (202) 402-6836 From : Bregon, Nelson R Sent : Friday, August 11, 2017 2:41 PM Page 67 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000183 Hunter To: Foster, Helen G ; Williams, Darlene F ; Hunter, Matthew F Cc: Brown, Jereon M Subject : RE: Lynne Patton FOIAs (interim responses) Dr. Williams : We need to transmit this information in a formal manner to our Field. Ms. Foster: Do you have the document that delineates this new policy in order for us to transmit it to our folks in the Field? Please advise. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Foster, Helen G Sent : Friday, August 11, 2017 2: 18 PM To: Williams , Darlene F >; Hunter, Matthew F > Cc : Bregon, Nelson R >; Brown, Jereon M > Subject : RE : Lynne Patton FOIAs (interim responses) Importance : High Page 68 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000184 Hunter Once again, our policy is that ALL FOIAs relating to appointees are to be issued through Headquarters. Please advise your DRA that they do not have authority to send out a FOIA response (under the FOIA improvements Act of 2016). IT must be signed by me and reviewed by Jerry. That is our procedure in response to the change in the law. Helen Goff Foster (202) 402-6836 From : Wi l liams, Darlene F Sent : Friday, August 11, 2017 2: 16 PM To : Foster, Helen G > ; Hunter, Matthew F > Cc : Bregon, Nelson R >; Williams , Darlene F > Subject : RE : Lynne Patton FOIAs (interim responses) Appreciate the meeting and interim response. Page 69 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000185 Hunter Information regarding RA Van Duyne's FOIA will be provided in a separate email, you will be included as a Cc. DRA Ramon provided response for me to prepare for Mr. Hunter with support of Patricia Campbell (serves as Region 6's FOIA Liaison and Public Affairs Officer). Great team work. Thanks again Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Page 70 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000186 Hunter Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone: ~ ~l (b_ )(G_ l ____ From : Foster, Helen G Sent : Friday, August 11, 2017 1 :47 PM To: Hunter, Matthew F >; Williams, Darlene F > Subject : FW : Lynne Patton FOIAs (interim responses) FYSA Helen Goff Foster (202) 402-6836 From: Foster, Helen G Sent : Friday, August 11, 2017 1 : 37 PM To : Brown, Jereon M > Cc : Snowden, Deborah R > ; Wright, Sandra J Page 71 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000187 Hunter >; Jih, Deena S > Subject: Lynne Patton FOIAs (interim responses) As discussed, the FOIAs we processed for the DNC in March relating to Lynn Patton may be partially responsive to some of the currently pending FOIAs. We could easily do interim responses using the DNC response packages, if you think it would be helpful. Here is what I had in mind: 6/27/2017 17-FI-HQ-01452 SMITH, GREG THE DAY The "Daily News" request access to and if necessary a copy of emails between Lynn Patton and any employee of the U.S. Department of Housing & Urban Development's Office of Executive Resources between Jan. 20, 2017 and the about date. Simple Media The response to 17-00634 (all records relating to recommendation, Page 72 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000188 Hunter selection, and hiring of Patton) and 17-00633 (all emails to/from Patton) will contain most, if not all the responsive material for this up to mid-March). My suggestion: I (b)(5) Deliberative Privilege 6/27/2017 17-FI-HQ-01459 Alemany, Jacqueline CBS News Any and all documents and email communication at HUD mentioning the name "Lynne Patton" from January 20, 2017 through June 27, 2017. (Date Range for Record Search: From 01/20/2017 To 06/27/2017) Complex Agency Officials Thi S request i process. S l(b)(5) Deliberative Privilege .____----;::::======================~ I I suggest we (b)(5) Deliberative Privilege Page 73 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000189 Hunter Thoughts? Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From : Bregon, Nelson R Sent : Friday, August 11, 2017 2 :41 PM To : Foster, Helen G; Williams, Darlene F; Hunter, Matthew F Cc : Brown, Jereon M Subject: RE: Lynne Patton FOIAs (interim responses) Dr. Williams : We need to transmit this information in a formal manner to our Field. Ms. Foster : Do you have the document that delineates this new policy in order for us to transmit it to our folks in the Field? Please advise. Page 74 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000190 Hunter Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From : Foster, Helen G Sent : Friday, August 11, 2017 2: 18 PM To : Williams, Darlene F ; Hunter, Matthew F Cc : Bregon, Nelson R ; Brown , Jereon M Subject : RE : Lynne Patton FOIAs (interim responses) Importance : High Once again, our policy is that ALL FOIAs relating to appointees are to be issued through Headquarters. Please advise your DRA that they do not have authority to send out a FOIA response (under the FOIA improvements Act of 2016). IT must be signed by me and reviewed by Jerry. That is our procedure in response to the change in the law. Helen Goff Foster (202) 402-6836 Page 75 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000191 Hunter From: Williams, Darlene F Sent: Friday, August 11, 2017 2:16 PM To: Foster, Helen G >; Hunter, Matthew F > Cc: Bregon , Nelson R >; Williams, Darlene F > Subject : RE : Lynne Patton FOIAs (interim responses) Appreciate the meeting and interim response. Information regarding RA Van Duyne's FOIA will be provided in a separate email, you will be included as a Cc. DRA Ramon provided response for me to prepare for Mr. Hunter with support of Patricia Campbell (serves as Region G's FOIA Liaison and Public Affairs Officer). Great team work. Thanks again Page 76 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000192 Hunter Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone : ~' (b)(S_ l _ _ _ _ ___. From : Foster, Helen G Sent: Friday, August 11, 2017 1:47 PM To: Hunter, Matthew F >; Williams, Darlene F > Subject : FW : Lynne Patton FOIAs (interim responses) FYSA Page 77 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000193 Hunter Helen Goff Foster (202) 402-6836 From : Foster, Helen G Sent : Friday, August 11, 2017 1 :37 PM To: Brown, Jereon M > Cc: Snowden, Deborah R >; Wright, Sandra J >; Jih, Deena S > Subject : Lynne Patton FOIAs (interim responses) As discussed, the FOIAs we processed for the DNC in March relating to Lynn Patton may be partially responsive to some of the currently pending FOIAs. We could easily do interim responses using the DNC response packages, if you think it would be helpful. Here is what I had in mind : 6/27/2017 Page 78 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000194 Hunter 17-FI-HQ- 01452 SMITH, GREG THE DAY The "Daily News" request access to and if necessary a copy of emails between Lynn Patton and any employee of the U.S. Department of Housing & Urban Development's Office of Executive Resources between Jan. 20, 2017 and the about date. Simple Media The response to 17-00634 (all records relating to recommendation, selection, and hiring of Patton) and 17-00633 (all emails to/from Patton) will contain most, if not all the responsive material for this up to mid-March). My suggestion : I (b)(5) Deliberative Privilege 6/27/2017 17-FI-HQ-01459 Alemany, Jacqueline CBS News Page 79 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000195 Hunter Any and all documents and email communication at HUD mentioning the name "Lynne Patton" from January 20, 2017 through June 27, 2017. (Date Range for Record Search: From 01/20/2017 To 06/27/2017) Complex Agency Officials This request is l(b)(5) DeliberativePrivilege process. ,.__---:------;::::====================-. I suggest wel (b)(5) Deliberative Privilege Thoughts? Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov Page 80 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000196 Hunter From: Williams, Darlene F Sent: Friday, August 11, 2017 2:25 PM To: Foster, Helen G; Hunter, Matthew F Cc: Bregon, Nelson R; Brown, Jereon M Subject : RE : Lynne Patton FOIAs (interim responses) As shared during the meeting, this will only provide information to Mr. Hunter and Mr. Bregon. During our meeting you searched for the FOIA and could not find RA Van Duyne's. The response must be formally reviewed and approved by you and Mr. Brown prior to sharing. This is just the request. FPM is in agreement with the process. Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management u. S. Department of Housing and Urban Development Washington, D. C. 20410 Page 81 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000197 Hunter Office: 202.708-2426 Direct: 202.402.4143 HUD iPhone: ~ 6 l~ (b-) ( _> _ _ _ _ From : Foster, Helen G Sent: Friday, August 11, 2017 2:18 PM To : Williams, Darlene F ; Hunter, Matthew F Cc: Bregon, Nelson R ; Brown, Jereon M Subject: RE: Lynne Patton FOIAs (interim responses) Importance : High Once again, our policy is that ALL FOIAs relating to appointees are to be issued through Headquarters. Please advise your DRA that they do not have authority to send out a FOIA response (under the FOIA improvements Act of 2016). IT must be signed by me and reviewed by Jerry. That is our procedure in response to the change in the law. Helen Goff Foster (202) 402-6836 Page 82 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000198 Hunter From: Williams, Darlene F Sent: Friday, August 11, 2017 2:16 PM To: Foster, Helen G >; Hunter, Matthew F > Cc: Bregon , Nelson R >; Williams, Darlene F > Subject : RE : Lynne Patton FOIAs (interim responses) Appreciate the meeting and interim response. Information regarding RA Van Duyne's FOIA will be provided in a separate email, you will be included as a Cc. DRA Ramon provided response for me to prepare for Mr. Hunter with support of Patricia Campbell (serves as Region G's FOIA Liaison and Public Affairs Officer). Great team work. Thanks again Page 83 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000199 Hunter Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 6 HUD iPhone : ~l(b_ )( _) _ _ _ _____. From : Foster, Helen G Sent: Friday, August 11, 2017 1:47 PM To: Hunter, Matthew F >; Williams, Darlene F > Subject : FW : Lynne Patton FOIAs (interim responses) FYSA Page 84 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000200 Hunter Helen Goff Foster (202) 402-6836 From : Foster, Helen G Sent : Friday, August 11, 2017 1 :37 PM To: Brown, Jereon M > Cc: Snowden, Deborah R >; Wright, Sandra J >; Jih, Deena S > Subject : Lynne Patton FOIAs (interim responses) As discussed, the FOIAs we processed for the DNC in March relating to Lynn Patton may be partially responsive to some of the currently pending FOIAs. We could easily do interim responses using the DNC response packages, if you think it would be helpful. Here is what I had in mind : 6/27/2017 Page 85 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000201 Hunter 17-FI-HQ- 01452 SMITH, GREG THE DAY The "Daily News" request access to and if necessary a copy of emails between Lynn Patton and any employee of the U.S. Department of Housing & Urban Development's Office of Executive Resources between Jan. 20, 2017 and the about date. Simple Media The response to 17-00634 (all records relating to recommendation, selection, and hiring of Patton) and 17-00633 (all emails to/from Patton) will contain most, if not all the responsive material for this up to mid-March). My suggestion : I (b)(5) Deliberative Privilege 6/27/2017 17-FI-HQ-01459 Alemany, Jacqueline CBS News Page 86 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000202 Hunter Any and all documents and email communication at HUD mentioning the name "Lynne Patton" from January 20, 2017 through June 27, 2017. (Date Range for Record Search: From 01/20/2017 To 06/27/2017) Complex Agency Officials This request process. I i s l{b){S) DeliberativePrivilege ,.__------,------------------------'---, I suggest we I (b)(5) Deliberative Privilege Thoughts? Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov Page 87 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000203 Hunter From: Foster, Helen G Sent: Friday, August 11, 2017 2:18 PM To: Williams, Darlene F; Hunter, Matthew F Cc: Bregon, Nelson R; Brown, Jereon M Subject : RE : Lynne Patton FOIAs (interim responses) Once again, our policy is that ALL FOIAs relating to appointees are to be issued through Headquarters. Please advise your ORA that they do not have authority to send out a FOIA response (under the FOIA improvements Act of 2016). IT must be signed by me and reviewed by Jerry. That is our procedure in response to the change in the law. Helen Goff Foster (202) 402-6836 From: Williams, Darlene F Sent : Friday, August 11, 2017 2: 16 PM To: Foster, Helen G ; Hunter, Matthew F Cc: Bregon, Nelson R ; Williams, Darlene F Subject : RE : Lynne Patton FOIAs (interim responses) Appreciate the meeting and interim response. Page 88 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000204 Hunter Information regarding RA Van Duyne's FOIA will be provided in a separate email, you will be included as a Cc. DRA Ramon provided response for me to prepare for Mr. Hunter with support of Patricia Campbell (serves as Region 6's FOIA Liaison and Public Affairs Officer). Great team work. Thanks again Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Page 89 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000205 Hunter Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUD iPhone : 5 ~l (b_l( _l _ _ _ __. From : Foster, Helen G Sent : Friday, August 11, 2017 1 :47 PM To : Hunter, Matthew F >; Williams, Darlene F > Subject : FW : Lynne Patton FOIAs (interim responses) FYSA Helen Goff Foster (202) 402-6836 From : Foster, Helen G Sent : Friday, August 11, 2017 1 : 37 PM To : Brown, Jereon M > Cc : Snowden, Deborah R Page 90 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000206 Hunter >; Wright, Sandra J >; Jih, Deena S > Subject: Lynne Patton FOIAs (interim responses) As discussed, the FOIAs we processed for the DNC in March relating to Lynn Patton may be partially responsive to some of the currently pending FOIAs. We could easily do interim responses using the DNC response packages, if you think it would be helpful. Here is what I had in mind: 6/27/2017 17-FI-HQ-01452 SMITH, GREG THE DAY The "Daily News" request access to and if necessary a copy of emails between Lynn Patton and any employee of the U.S. Department of Housing & Urban Development's Office of Executive Resources between Jan. 20, 2017 and the about date . Simple Media Page 91 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000207 Hunter The response to 17-00634 (all records relating to recommendation, selection, and hiring of Patton) and 17-00633 (all emails to/from Patton) will contain most , if not all the responsive material for this up to mid-March). My suggestion : I (b)(5) Deliberative Privilege 6/27/2017 17-FI-HQ-01459 Alemany, Jacqueline CBS News Any and all documents and email communication at HUD mentioning the name "Lynne Patton" from January 20, 2017 through June 27, 2017 . (Date Range for Record Search : From 01/20/ 2017 To 06/27/2017) Complex Agency Officials This request is l(b)(S) Deliberative Privilege process. I sugg~e-s~:t.--w-e-----.-1____________________ (b)(5) Deliberative Privilege Page 92 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000208 Hunter l(b)(5) DeUberat;ve Pnv;lege Thoughts? Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From: Williams, Darlene F Sent: Friday, August 11, 2017 2:16 PM To: Foster, Helen G; Hunter, Matthew F Cc: Bregon, Nelson R; Williams, Darlene F Subject: RE: Lynne Patton FOIAs (interim responses) Appreciate the meeting and interim response. Information regarding RA Van Duyne's FOIA will be provided in a separate email, you will be included as a Cc. Page 93 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000209 Hunter DRA Ramon provided response for me to prepare for Mr. Hunter with support of Patricia Campbell (serves as Region G's FOIA Liaison and Public Affairs Officer). Great team work. Thanks again Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office : 202.708-2426 Page 94 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000210 Hunter Direct: 202.402.4143 HUD iPhone: l~ ; Williams, Darlene F Subject : FW: Lynne Patton FOIAs (interim responses) FYSA Helen Goff Foster (202) 402-6836 From: Foster, Helen G Sent: Friday, August 11, 2017 1:37 PM To: Brown, Jereon M > Cc : Snowden, Deborah R >; Wright, Sandra J >; Jih, Deena S > Subject: Lynne Patton FOIAs (interim responses) Page 95 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000211 Hunter As discussed, the FOIAs we processed for the DNC in March relating to Lynn Patton may be partially responsive to some of the currently pending FOIAs. We could easily do interim responses using the DNC response packages, if you think it would be helpful. Here is what I had in mind: 6/27/2017 17-FI-HQ-01452 SMITH, GREG THE DAY The "Daily News" request access to and if necessary a copy of emails between Lynn Patton and any employee of the U.S. Department of Housing & Urban Development's Office of Executive Resources between Jan. 20, 2017 and the about date. Simple Media The response to 17-00634 (all records relating to recommendation, selection, and hiring of Patton) and 17-00633 (all emails to/from Patton) will contain most, if not all the res onsive material for this u to mid-March . M estion : Page 96 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000212 Hunter lb)(5)DeHberat;,e Pn,nege 6/27/2017 17-FI-HQ-01459 Alemany, Jacqueline CBS News Any and all documents and email communication at HUD mentioning the name "Lynne Patton" from January 20, 2017 through June 27, 2017. (Date Range for Record Search: From 01/20/2017 To 06/27/2017) Complex Agency Officials Thi S request i pr o ces s. I S l(b)(5) Deliberative Privilege ~----,------r--------------------I suggest we I (b)(5) Deliberative Privilege Thoughts? Page 97 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000213 Hunter Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From : Foster, Helen G Sent : Friday, August 11, 2017 1 :06 PM To : Williams, Darlene F; Hunter, Matthew F Subject : RE : FOIA process Attachments : Agency Official Congressional and Media Report as of 8.09.17.xlsx Whoops, report now attached. Helen Goff Foster (202) 402-6836 From : Foster, Helen G Page 98 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000214 Hunter Sent : Friday, August 11, 2017 1 : 05 PM To: Williams, Darlene F ; Hunter, Matthew F Subject : FW: FOIA process Following up on your questions regarding status of FOIA requests related to senior agency officals, you may find the attached email outline of our process helpful. I have also attached our most recent (from Wednesday) report of Agency Official/Media/Congressional FOIAs, for your information. As the majority of the incoming request s relating to appointees require email searches , it will be a minimum of 60-90 days before we have responses to review. Once we have processed the responsive documents, I would be happy to brief you further on these items. Warm Regards, Helen Helen Goff Foster Chief FOIA Officer (202) 402-6836 From : Foster, Helen G Sent : Friday, August 11, 2017 11 :42 AM Page 99 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000215 Hunter To: Dendas, Michael W >; Lincoln, Paula A >; Williams, Darlene F > Cc: Brown , Jereon M >; Eagles, David T >; Clemmensen, Craig T >; Golrick, Janet M >; Simpson, Kevin M >; Jih, Deena S >; Snowden, Deborah R >; Smallwood, Marcus R > Subject : FOIA process Was searching for something else and I came across (1) the attached email which outlines our general FOIA reporting and handling process for FOIAs related to senior officials; and (2) a Congressional letter we did last fall that teases out some distinctions between how FOIAs are handled vice how Congressional requests for documents are handled. Since I have been fielding questions this week about these two topics , I thought I would recirculate as general reminders. Feel free to pass on. Always happy to answer questions. Helen Goff Foster Page 100 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000216 Hunter U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From: Foster, Helen G Sent: Friday, August 11, 2017 1:05 PM To: Williams, Darlene F; Hunter, Matthew F Subject: FW: FOIA process Attachments : FW FOIA Requests.msg Following up on your questions regarding status of FOIA requests related to senior agency officals, you may find the attached email outline of our process helpful. I have also attached our most recent (from Wednesday) report of Agency Official/Media/Congressional FOIAs, for your information. As the majority of the incoming requests relating to appointees require email searches, it will be a minimum of 60-90 days before we have responses to review. Once we have processed the responsive documents, I would be happy to brief you further on these items. Warm Regards, Helen Page 101 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000217 Hunter Helen Goff Foster Chief FOIA Officer (202) 402-6836 From : Foster, Helen G Sent : Friday, August 11, 2017 11 :42 AM To : Dendas, Michael W ; Lincoln, Paula A ; Williams , Darlene F Cc : Brown, Jereon M ; Eagles, David T ; Clemmensen, Craig T ; Golrick, Janet M ; Simpson, Kevin M ; Jih, Deena S ; Snowden, Deborah R ; Smallwood, Marcus R Subject : FOIA process Was searching for something else and I came across (1) the attached email which outlines our general FOIA reporting and handling process for FOIAs related to senior officials; and (2) a Congressional letter we did last fall that teases out some distinctions between how FOIAs are handled vice how Congressional requests for documents are handled. Since I have been fielding questions this week about these two topics, I thought I would recirculate as general reminders. Feel free to pass on. Always happy to answer questions . Page 102 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000218 Hunter Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g.foster@hud.gov From : Bregon, Sent : Friday, To : Hunter, Subject : Nelson R August 11, 2017 11 : 50 AM Matthew F FW : 2 FOIA requests for Lynne Patton's emails FYI Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From : Orriols, Mirza Page 103 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000219 Hunter Sent: Friday, August 11, 2017 11:11 AM To: Williams, Darlene F Cc: Orriols, Mirza ; Bregon, Nelson R Subject: FW: 2 FOIA requests for Lynne Patton's emails Darlene : FYI : this is the email we received from Helen regarding FOIA' s related to political appointments : Mirza Orriols Deputy Regional Administrator Region II-New Jersey/New York U.S.Dept. of HUD 26 Federal Plaza New York, New York 10278 Phone : 212-542-7717 Mobile: 5 ~ l~ (b)( _) _ _ _ _ From : Foster, Helen G Sent : Wednesday, June 28, 2017 5 :08 PM To : McNally, Charles E >; Page 104 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000220 Hunter Glantz, Adam > Cc: Patton, Lynne M >; Gruson, Barbara >; Cestaro, Maria >; Alvarez, Olga R <0lga.R.Alvarez@hud.gov>; Orriols, Mirza >; Brown, Jereon M >; Snowden, Deborah R > Subject : Re : 2 FOIA requests for Lynne Patton' s emails Yes. It is our policy that all foias related to appointees are handled at headquarters and responses are reviewed and signed by me. Copying our FOIA branch chief. And jerry brown. These will be assigned to HQ. Get Outlook for iOS From : McNally, Charles E Sent : Wednesday, June 28, 2017 4 :41 :13 PM To : Glantz, Adam; Foster, Helen G Cc : Patton, Lynne M; Gruson, Barbara; Cestaro, Maria; Alvarez, Olga R; Orriols, Mirza Subject : RE : 2 FOIA requests for Lynne Patton's emails Page 105 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000221 Hunter Not sure if this is relevant, but there's a Matthew Schafer (same spelling) working as Counsel for Buzzfeed. From : Glantz, Adam Sent : Wednesday, June 28, 2017 4 : 34 PM To : Foster, Helen G > Cc : Patton, Lynne M >; Gruson, Barbara > ; Cestaro, Maria > ; Alvarez, Olga R >; McNally, Charles E >; Orriols, Mirza > Subject : 2 FOIA requests for Lynne Patton's emails Importance: High Hi Helen, Hope all is well. I just wanted to give you a heads up that our Regional Office just received two FOIA requests asking for Lynne Page 106 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000222 Hunter Patton's emails. One is from New York Daily News reporter Greg Smith asking for emails between Lynne and any HUD employee working in the Office of Executive Support in HQ [Exec.Secretariat] from January 20, 2017 to June 26, 2017. The other request is from a private citizen, Mr. Matthew Schafer, asking for the last thirty emails sent by Lynne as of June 27, 2017. (Both are attached.) I had informed both Lynne and our ORA, Mirza Orriols, of these requests. Lynne told me that you had coordinated prior FOIA requests on this subject. As such, can you please advise as to how you wish us to handle these two requests? Thanks, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE : (212) 264-1100 Page 107 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000223 Hunter FAX: (212) 264-0246 ADAM.GLANTZ@HUD.G0V HUD Region II is now on Twitter. Follow us @HUDNY_NJ Subject: DRA, VTC Meeting - August 10, 2017 Location : VTC & HQs, OFPM Conf Room 2116 (Callin number is in case of VTC issues only : 877-336-1828 PIN ~b)(6l I) Start : Thu 8/10/2017 10 : 30 AM End : Thu 8/10/2017 4:45 PM Show Time As : Tentative Recurrence: (none) Meeting Status: Not yet responded Organizer : Forero, Jaime E Required Attendees : FPM_Deputy_Regional_Administrators; OFPM - Field Operations; Beckles, Angela L; Glekas, Pamela; Williams, Darlene F; Scott, Paul A; Bregon, Nelson R; Hunter, Matthew F; Appleton, Seth D; Greene, Bryan; Mills, Krista; Kelly, Holly A; Routt, Lora D Optional Attendees : Allen, Denise L; Franceschini-Petty, Page 108 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000224 Hunter Raquel; Sauseda, Wayne E; Look, Michael S; KAREN.A.LAKE@HUD.GOV; Webb, Randall; Lawyer, Michael C; Ramon, Nicolas; Cunningham, James A; Taylor, Christopher D; Ladd, Bruce L; Manning, Julie M; Van Duyne, Beth A; Martinez, Michael J; Douglas, Lashawn N; Foye, Kristine G; Orlova, Veronika L; Awwal, Tanim B; Agans, Suzette M; Nowinski, Lisa K; Mitchell, Rashida L; Orriols, Mirza; Lawanda J Young (LaWanda.J.Young@hud.gov); Winslow McGiill (winslow.mcgill@hud.gov); Mohr, Paul H; Malik, Munir A; Stewart, Lisa; Maydwell, Daigo C; Ryan, Marcus D; Yearwood, Marcelline; Hemphill, Portia R; Lockwood, David W; Cobb, Eric R; Thompson, Amy C; Sullivan, Brian E DRA's, by now the VTC staff in your regions have let you know that we will be holding a DRA, VTC meeting in lieu of the quarterly DRA face to face here in the DC headquarters. My apologies that you heard it from them first. Below is the agenda. We have compressed the meeting to 6 hours to fit in all the topics we usually discuss and to accommodate our west coast family. Pam, myself, Darlene and Paul will have our staff on hand for portions of our respective sessions to facilitate an effective discussion. We have included an optional block for those that want to stay on and explore these or other issues with the HQs team in more depth. Jaime E. Forero Director of Field Operations Office of the Assistant Deputy Secretary Field Policy & Management US Department of Housing and Urban Development Page 109 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000225 Hunter 202-402-6036 (desk) 5 ~l (b-) ( _ l _ _ _____.J(iPhone) Deputy Regional Administrators Meeting (via VTC) Thursday , August 10,2017 10 : 30 AM - 4 :45 PM EDST Agenda Topics Time Who Welcome 10 : 30 - 10:50 Mr. Hunter, Assistant Deputy Secretary Mr. Bregon, Associate Assistant Deputy Secretary Weekly Reports 10 : 50 - 11:00 Ms. Angela Beckles, Special Assistant to the Assistant Deputy Page 110 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000226 Hunter Secretary OFPM- Field Operations 5 minute Updates (Read ahead materials will be provided) 11 :00 - 11:30 Mr. Forero, DRAs & Select Staff FY2017 LOP Updates : Community Partnerships Data Collection/Trends Analysis * * FV2018 LOP Guidance Development PBEC Update Peer-to-Peer Initiative & Evolution Small Contractor Initiative Page 111 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000227 Hunter Connect Home Open Discussion/Q&A 11 : 30 - 11 :45 BREAK 11:45 - 12:00 Davis-Bacon 12 :00 - 12 : 30 Ms. Glekas, Davis Bacon, DRAs & Select Staff Open Discussion/Q&A 12:30 - 12 :45 LUNCH 12 :45 - 1 : 30 OFPM Administration Updates Page 112 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000228 Hunter 1:30 - 2:00 Mr. Scott, DRAs & Select Staff VISIONING THE FUTURE HUD FIELD PRESENCE 1. Effective and Efficient Field Customer/Client Relationship Management 2. Re-imagining our Structure and Operations 3. Maximizing Human Resource : Retention 5. Recruitment Training and Utilization of Business Analytics and Information Open Discussion/Q&A 2: 00 - 2 :15 Page 113 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000229 Hunter Correspondence, FOIAs, 508 requirements 2:15 - 2:30 Dr. Williams, DRAs and Select Staff Open Discussion/Q&A 2 : 30 - 2 :45 OPA Update 2:45 - 3:15 Amy Thompson, Assistant Secretary for Public Affairs & All CIR/OPE Update 3: 15 - 3 :45 Seth Appleton, Acting Assistant Secretary/General Deputy Assistant Secretary for Congressional and Intergovernmental Relations & All AFFH Update 3:45 - 4:15 Krista Mills, Deputy Assistant Secretary, FHEO & All Open Discussion 4 : 15 - 4 : 30 All Page 114 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000230 Hunter Wrap-Up 4:30 - 4:45 AADS Bregon, DRAs & HQs Managers Optional - Open Discussion Period/Open Mike 4 :45 -5 : 30 DRAs & OFPM Managers Subject : DRA, VTC Meeting - August 10, 2017 Location : VTC & HQs, OFPM Conf Room 2116 (Callin number is in case of VTC issues only : 877-336-1828 PIN ~x~ D Start : Thu 8/10/2017 10 : 30 AM End : Thu 8/10/2017 4 :45 PM Show Time As : Tentative Recurrence: (none) Meeting Status: Not yet responded Organizer: Forero, Jaime E Required Attendees : FPM_Deputy_Regional_Administrators; OFPM - Field Operations; Beckles, Angela L; Glekas, Pamela; Williams, Darlene F; Scott, Paul A; Bregon, Nelson R; Hunter, Matthew F; Appleton, Seth D; Greene, Bryan; Mills, Krista; Kelly, Holly A; Routt, Lora D Optional Attendees : Allen, Denise L; Franceschini-Petty, Raquel; Sauseda, Wayne E; Look, Michael S; KAREN.A.LAKE@HUD.GOV; Page 115 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000231 Hunter Webb, Randall; Lawyer, Michael C; Ramon, Nicolas ; Cunningham, James A; Taylor, Christopher D; Ladd, Bruce L; Manning, Julie M; Van Duyne, Beth A; Martinez, Michael J; Douglas, Lashawn N; Foye, Kristine G; Orlova, Veronika L; Awwal , Tanim B; Agans, Suzette M; Nowinski, Lisa K; Mitchell, Rashida L; Orriols, Mirza; Lawanda J Young (LaWanda.J.Young@hud.gov); Winslow McGiill (winslow.mcgill@hud.gov); Mohr, Paul H; Malik, Munir A; Stewart, Lisa; Maydwell, Daigo C DRA's, by now the VTC staff in your regions have let you know that we will be holding a DRA, VTC meeting in lieu of the quarterly DRA face to face here in the DC headquarters. My apologies that you heard it from them first. Below is the agenda. We have compressed the meeting to 6 hours to fit in all the topics we usually discuss and to accommodate our west coast family. Pam, myself, Darlene and Paul will have our staff on hand for portions of our respective sessions to facilitate an effective discussion. We have included an optional block for those that want to stay on and explore these or other issues with the HQs team in more depth. Jaime E. Forero Director of Field Operations Office of the Assistant Deputy Secretary Field Policy & Management US Department of Housing and Urban Development Page 116 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000232 Hunter 202-402-6036 (desk) _.I (iPhone) 6 l~ (b )_( _l _ _ _ Deputy Regional Administrators Meeting (via VTC) Thursday, August 10,2017 10 : 30 AM - 4 :45 PM EDST Agenda Topics Time Who Welcome 10 : 30 - 10: 50 Mr. Hunter, Assistant Deputy Secretary Mr. Bregon, Associate Assistant Deputy Secretary Weekly Reports 10 : 50 - 11 : 00 Ms. Angela Beckles, Special Assistant to the Assistant Deputy Secretary Page 117 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000233 OFPM- Field Operations Hunter 5 minute Updates (Read ahead materials will be provided) 11:00 - 11:30 Mr. Forero, DRAs & Select Staff FY2017 LOP Updates : Community Partnerships Data Collection/Trends Analysis * * FY2018 LOP Guidance Development PBEC Update Peer-to-Peer Initiative & Evolution Small Contractor Initiative Connect Home Page 118 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000234 Hunter Open Discussion/Q&A 11:30 - 11:45 BREAK 11 :45 - 12 : 00 Davis-Bacon 12:00 - 12:30 Ms. Glekas, Davis Bacon, DRAs & Select Staff Open Discussion/Q&A 12 : 30 - 12 :45 LUNCH 12:45 - 1:30 OFPM Administration Updates 1 :30 - 2 :00 Mr. Scott, DRAs & Select Staff Page 119 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000235 Hunter VISIONING THE FUTURE HUD FIELD PRESENCE 1. Effective and Efficient Field Customer/Client Relationship Management 2. Re-imagining our Structure and Operations 3. Maximizing Human Resource : Retention 5. Recruitment Training and Utilization of Business Analytics and Information Open Discussion/Q&A 2: 00 - 2 :15 Correspondence, FOIAs, 508 requirements Page 120 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000236 Hunter 2: 15 - 2: 30 Dr. Williams, DRAs and Select Staff Open Discussion/Q&A 2:30 - 2:45 OPA Update 2:45 - 3 :15 Amy Thompson , Assistant Secretary for Public Affairs & All CIR/OPE Update 3:15 - 3 :45 Seth Appl eton, Acting Assistant Secretary/ General Deputy Assistant Secretary for Congressional and Intergovernmental Relation s & All AFFH Update 3:45 - 4 :15 Krista Mills , Deputy Assistant Secretary, FHEO & All Open Discussion 4 : 15 - 4 : 30 All Wrap-Up Page 121 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000237 Hunter 4:30 - 4:45 AADS Bregon, DRAs & HQs Managers Optional - Open Discussion Period/Open Mike 4:45 -5:30 DRAs & OFPM Managers From: Van Duyne, Beth A Sent: Monday, August 07, 2017 5:21 PM To: Hunter, Matthew F Subject: FW: FOIA request from Dallas Morning News This is an example of the issue I referred to on the phone earlier. Just need to work on communications between our groups. From : Campbell, Patricia A Sent: Monday, August 07, 2017 2:52 PM To: Van Duyne, Beth A Subject: FW: FOIA request from Dallas Morning News Patricia A. Campbell HUD Regional Public Affairs Officer, Region VI Page 122 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000238 Hunter 801 Cherry St., Unit #45 , Suite 2500 Ft. Worth, TX 76102 Office : 817-978-5974 Cell : I~(b_ )(G_ > _ _ _~ Twitter: @HUDSouthwest Patricia.A.Campbell@hud.gov From : Henley, Shirley J Sent : Friday, July 14, 2017 3: 28 PM To: Campbell, Patricia A > Cc : Henley, Shirley J > Subject : RE: FOIA request from Dallas Morning News Good Afternoon The City of Dallas' HOME program was monitored. If Ms. Ambrose is attempting to ascertain how the City of Dallas' HOME program "compares" to other grantees, this would need to be another grantee monitored for HOME. I do not have time to produce a list today. And, it seems there are two, different FOIA requests: 1. Monitoring letters 2. List of cities with completed monitoring letters. Page 123 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000239 Hunter From: Campbell, Patricia A Sent: Friday, July 14, 2017 2:13 PM To: Henley, Shirley J > Cc: Van Duyne, Beth A >; Ramon, Nicolas >; Hudman, Scott C > Subject : FW : FOIA request from Dallas Morning News Sue Ambrose with the DMN just sent me this. I called her and told her that asking for all of these would not tell her anything about Dallas. She then told me she had obtained our April 11 monitoring letter from the City and wanted to see what other cities' were like. I told her that I did not know if all the monitoring had actually been completed, or if the letters had been sent, and that each letter had to be gone through to redact any personal identification info, so she agreed to modify her request, and ask for fewer t if we could provide her with a list of cities that had been completed. If she can get the list of cities today, then she will change her FOIA, because she is going out of town. Someone else will be asking further questions about the Dallas HAP next week. Shirley, it's up to you if you want to provide the list today or not. Patricia A. Campbell HUD Regional Public Affairs Officer, Region VI 801 Cherry St., Unit #45, Suite 2500 Ft. Worth, TX 76102 Page 124 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000240 Hunter Office : Cell: 817-978-5974 fb)(6) Twitter : @HUDSouthwest Patricia.A.Campbell@hud.gov From : Ambrose, Sue [mailto : sambrose@dallasnews.com] Sent : Friday, July 14, 2017 1:51 PM To : Campbell, Patricia A > Cc: Sue Ambrose > Subject : FOIA request from Dallas Morning News Under the Freedom of Information Act, please provide HUD monitoring letters that correspond to the 23 cities whose Community Planning and Development programs were monitored recently by HUD's Fort Worth office. To clarify, these are the 23 monitorings you referred me to in a previous email. I prefer to receive this information electronically via email, preferably in pdf format. Please waive all fees as this is a matter of public interest. Page 125 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000241 Hunter Please contact me with any questions. Thank you , Sue Ambrose Sue Goetinck Ambrose Staff Writer The Dallas Morning News www.dallasnews.com office : 214-977-8747 cell: ~ l~ (b_ )(G_ l ____ Twitter:@bysambrose PGP public key 508 Young St. Page 126 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000242 Hunter Dallas, TX 75202 From: Hunter, Matthew F Sent : Friday, August 04, 2017 12 : 55 PM Subject : 886979a5-dc61-4080-943d-08ecfbc8affc Agenda Updated to Move Davis-bacon to the morning session.... DRA's, by now the VTC staff in your regions have let you know that we will be holding a DRA, VTC meeting in lieu of the quarterly DRA face to face here in the DC headquarters. My apologies that you heard it from them first. Below is the agenda. We have compressed the meeting to 6 hours to fit in all the topics we usually discuss and to accommodate our west coast family. Pam, myself, Darlene and Paul will have our staff on hand for portions of our respective sessions to facilitate an effective discussion. We have included an optional block for those that want to stay on and explore these or other issues with the HQs team in more depth. Jaime E. Forero Director of Field Operations Office of the Assistant Deputy Secretary Field Policy & Management US Department of Housing and Urban Development Page 127 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000243 Hunter 202-402-6036 (desk) (b)(G) I l~-----~(iPhone) Deputy Regional Administrators Meeting (via VTC) Thursday, August 10,2017 10:30 AM - 4 :45 PM EDST Agenda Topics Time Who Welcome 10 :30 - 10:50 Mr. Hunter, ADS Mr. Bregon, AADS Weekly Reports 10 : 50 - 11:00 Ms. Angela Beckles Page 128 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000244 Hunter OFPM Administration Updates 11 : 00 - 11 : 30 Mr. Scott, DRAs & Select Staff VISIONING THE FUTURE HUD FIELD PRESENCE 1. Effective and Efficient Field Customer/Client Relationship Management 2. Re-imagining our Structure and Operations 3. Maximizing Human Resource : Retention 4. Recruitment Training and Utilization of Business Analytics and Information Page 129 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000245 Hunter Open Discussion/Q&A 11:30 - 11:45 BREAK 11:45 - 12 : 00 Davis-Bacon 12:00 - 12 : 30 Ms. Glekas, Davis Bacon, DRAs & Select Staff Open Discussion/Q&A 12 : 30 - 12 :45 LUNCH 12:45 - 1:30 OFPM- Field Operations 5 minute Updates (Read ahead materials will be provided) 1 :30 - 2 :00 Mr. Forero, DRAs & Select Staff Page 130 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000246 Hunter FY2017 LOP Updates: Community Partnerships * Data Collection/Trends Analysis FY2018 LOP Guidance Development PBEC Update Peer-to-Peer Initiative & Evolution Small Contractor Initiative Connect Home Open Discussion/Q&A 2:00 - 2:15 Correspondence, FOIAs, 508 requirements 2: 15 - 2 : 30 Dr. Williams, DRAs and Select Staff Open Discussion/Q&A Page 131 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000247 Hunter 2:30 - 2:45 OPA Update (Tentative) 2:45 - 3 :15 All CIR/OPE Update 3:15 - 3:45 Seth Appleton & All AFFH Update 3:45 - 4 : 15 Bryan Greene/Krista Mills & All Open Discussion 4:15 - 4:30 All Wrap-Up 4 : 30 - 4 :45 ADS, AADS, DRA & HQs Managers Optional - Open Discussion Period/Open Mike Page 132 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000248 Hunter 4:45 -5:30 DRAs & OFPM Managers Subject: Location : FW: Monthly Ethics Briefing Deputy Secretary Conference Room Start : Wed 7/26/2017 10:00 AM End: Wed 7/26/2017 10:30 AM Show Time As: Tentative Recurrence: (none) Meeting Status: Not yet responded Organizer: Zorc, Bethany A We will discuss FOIA, the Privacy Act, the Trade Secrets Act and other related confidentiality rules. From : HSPD12Admin@usaccess.gsa.gov Sent : Friday, July 07, 2017 8 : 55 AM To: Hunter, Matthew F; l(b)(6) ~GMAIL.COM Subject: USAccess - Credential Ready for Pick Up Dear MATTHEW HUNTER, In this email, you will learn where to pick up your USAccess Credential including any special instructions, what you need to bring to the activation appointment, and how to make an appointment for activating it. 1. Your USAccess Credential for DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT is Ready for Pick Up at : Page 133 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000249 Hunter US Department of Housing and Urban Development 451 7th St, SW, Room 1101 Washington,DC 20410 2. Special Instructions: Please be sure to read the entire email and schedule your appointment thru the GSA scheduler. The GSA scheduler is accessed via the link in this email. Please be sure to bring this email with you to your appointment. IF YOU HAVE NOT YET ENTERED ON DUTY at HUD - DO NOT ATTEMPT TO PICK-UP your card until your first day at HUD. Thank You. 3. WHAT TO BRING TO YOUR APPOINTMENT Please bring the one time Password included below to your appointment, as you will need it to activate your new credential. Please also bring two valid and non-expired forms of ID to your USAccess credential activation appointment. Two forms are required to validate your identity in the event fingerprint verification during activation or card update is unsuccessful. At least one of these IDs must be a Government-issued photo ID. To review a complete list of acceptable forms of identity documentation and policies regarding presentation of names on these documents, please go to the following link: http://www.fedidcard.gov/viewdoc.aspx?id=109. NOTE: Your first and last names MUST match the names on the identity documents you provide AND the USAccess credential. Password : ~l (b_ )( 6_l _ _~ With this Password, you may be able to use the self-service mode known as Unattended Activation to activate your credential. To Page 134 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000250 Hunter learn how to use this feature, retrieve the Unattended Activation Guide at http://www.fedidcard.gov/credget.aspx. 4. Make an Appointment to Activate Your Credential If your agency uses the GSA Online Scheduling System, to schedule an appointment, visit https : //timetrade.com/app/usaccess/workflows/usaccess001/schedule /?appointmentTypeGroupid=hspd12 For more information or instructions about how to schedule an appointment, visit the USAccess website at www.fedidcard.gov/credappointments.aspx . *** This email was generated by an automatic process. Please do not reply to this email. If you have any questions or concerns, please contact your supervisor or your Agency's security office.*** The USAccess program is a government-wide initiative to issue common, federal ID credentials to all federal employees and contractors. These credentials provide federal employees with an easily recognizable way to identify themselves as well as trust the identity of other USAccess credential holders. The GSA Managed Service Office (MSO) established the program in response to Homeland Security Presidential Directive-12 that requires federal agencies to produce and issue PIV-compliant credentials to employees starting in October 2006. For more info, please visit the USAccess Program site at http : //www.fedidcard.gov/ This document contains Personal Identifying Information (PII) and Page 135 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000251 Hunter is For Official Use Only (FOUO). It shall not be disclosed outside any agency who is affiliated with the GSA Managed Service without written assurance from the agency Privacy Officer or responsible office that the provisions of FOIA under Exemptions 2 of the Act 5 U.S.C. para 552(b)(2) (2000) have been observed. Users are reminded that printed copies of this data requires handling IAW agency privacy directives. Questions may be directed to the GSA MSO. Disabled Users/Assistive Technology users who need 508 assistance with this site, click here to send an email. From : Hunter, Matthew F Sent : Tuesday, June 27, 2017 9 :46 AM To : Bregon, Nelson R Subject : FW : Good Morning FYI From : Beckles, Angela L Sent : Tuesday, June 27, 2017 8 : 18 AM To : Hunter, Matthew F Subject : Good Morning Good Morning Mr. Hunter, When you are ready, we can begin scheduling briefings. persons you should meet with are as follows : The Page 136 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000252 Hunter Jaime Forero - Placed Based Paul Scott - HR/Budget/IT Dr. Williams - FOIA/ CTS/Departmental Clearances/Service Level Agreements/ COOP Holly Kelly and Team - Section 3 Pamela Glekas - Davis Bacon Hope you're having a fantastic morning. Angela L. Beckles Office of Field Policy and Management U.S. Department of Housing and Urban Development Office : 202.402.5967 Mobile:f~b-)(6_)_ _ _ _~ From : Beckles, Angela L Sent : Tuesday, June 27, 2017 8 :18 AM To : Hunter, Matthew F Subject : Good Morning Good Morning Mr. Hunter, Page 137 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000253 Hunter When you are ready, we can begin scheduling briefings. persons you should meet with are as follows: The Jaime Forero - Placed Based Paul Scott - HR/Budget/IT Dr. Williams - FOIA/ CTS/Departmental Clearances/Service Level Agreements/ COOP Holly Kelly and Team - Section 3 Pamela Glekas - Davis Bacon Hope you're having a fantastic morning. Angela L. Beckles Office of Field Policy and Management U.S. Department of Housing and Urban Development Office : 202.402.5967 Mobile : 5 ~l (b-J( _l _ _ _ ___. Page 138 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000254 Clemmens en From: Jih, Deena S Sent: Monday, October 23, 2017 8:01 AM To: Beaudette, James M; Domino, Tanya L Cc: Field, Stanley E; Clemmensen, Craig T Subject: RE: DEC RESPONSE: FOIA 17-FI-HQ-02111 Henderson 101717 Ok. Thanks! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE : This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are Page 1 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000255 Clemmens en not the intended recipient, you are hereby notified that any dissemination , distribution , printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded , acted upon, or disclosed, please contact the Office of the General Counsel. From : Beaudette, James M Sent : Monday, October 23 , 2017 8 :00 AM To : Domino, Tanya L ; Jih, Deena S Cc : Field, Stanley E ; Clemmensen, Craig T Subject : RE : DEC RESPONSE: FOIA 17-FI-HQ-02111 Henderson 101717 Deena, that is my response. I signed the "return" sheet. Get Outlook for Android From: Jih, Deena S Sent : Monday, October 23, 2017 7 : 53 : 26 AM To : Domino, Tanya L Cc : Beaudette, James M; Field, Stanley E; Clemmensen, Craig T Subject : RE : DEC RESPONSE : FOIA 17-FI-HQ-02111 Henderson 101717 Page 2 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000256 Clemmens en I initially sent this to James Beaudette and Craig Clemmensen and have only gotten a response from you. It is my intention that a response from James and Craig would speak for the DEC and Craig's records (specifically). I will leave this FOIA request as open for now since I have yet to receive a response from James and Craig. This FOIA request is currently on OGC's FOIA overdue report that is reviewed by Linda C. I will need a response as soon as possible. Thanks! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 Page 3 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000257 Clemmens en (F) 202-708-5689 CONFIDENTIALITY NOTICE: This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From : Domino, Tanya L Sent: Monday, October 23, 2017 7:50 AM To : Jih, Deena S > Cc: Beaudette, James M >; Field, Stanley E > Subject: RE: DEC RESPONSE: FOIA 17-FI-HQ-02111 Henderson 101717 Actually, my involvement in case matters is limited to the hearings process at the point an informal hearing is requested. The extension request, in the same manner as the initial Notice of Suspension or Notice of Debarment, through signed by DEC Director Clemmensen, is generated and disseminated through DEC's Page 4 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000258 Clemmens en Compliance Team. You may want to reach out to DEC Compliance Director Stanley Field to see if his team possesses the responsive type of record you seek since all that I have is what has already been submitted. For transparency purposes, Mr. Field is copied on this email as well. This communication , along with any attachments , is covered by federal and state law governing electronic communications and may contain confidential and legally privileged information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, use, or copying of this message or portion thereof is strictly prohibited. If you have received this message in error, please reply immediately to the sender and delete this message. Thank you. From: Jih, Deena S Sent : Monday, October 23, 2017 7 :40 AM To : Domino, Tanya L > Cc : Beaudette, James M > Subject : RE : DEC RESPONSE: FOIA 17-FI-HQ-02111 Henderson 101717 Page 5 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000259 Clemmens en Thanks Tanya! When I send these out for a search for records, I rely on each office's knowledge of their matters and records to determine what needs to be searched for responsive records. If all that needs to be searched for this FOIA request is your records, then I do not need anymore from your office. I'm just trying to determine if I'm in receipt of everything from the DEC in regards to this FOIA request. Also, I believe, you responded on behalf of Craig Clemmensen requesting an extension. See attached email. This FOIA request specifically references Craig Clemmensen so I need Craig to do a records search as well. Please let me know if Craig has any responsive records. Thanks! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Page 6 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000260 Clemmens en Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE : This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination , distribution , printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From : Domino, Tanya L Sent: Monday , October 23, 2017 7 : 34 AM To : Jih, Deena S > Cc: Beaudette, James M >; Domino, Tanya L > Subject : RE : DEC RESPONSE : FOIA 17-FI-HQ-02111 Henderson 101717 Good morning Deena. The response I provided, as DEC ' s Page 7 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000261 Clemmens en Paralegal/Docket Clerk, covered the Hearing records that I manage. Since no instructions were provided as to what information specifically your office expected to receive, I conducted an exhaustive search of my electronic records found in Microsoft Word, Microsoft Outlook Inbox, outbook and calendar, and the hard copy case file in our office. Unfortunately, I do not understand the question directed at me regarding Craig Clemmensen' s records specifically. The role of the Paralegal/Docket Clerk is engaged once an individual or entity requests an informal hearing. Usually, the informal hearing request is based on the individual or entitle having received either a Notice of Suspension or Notice of Debarment from DECs Director through DEC's Compliance Team. That document can be found in my records when viewing the materials submitted and labeled as Hard Copy case file. I have absolutely no additional or other materials to submit. Please advise if this helps, Deena. Thanks. Tanya L. Domino Paralegal/Docket Clerk Departmental Enforcement Center 202-245-4953 This communication, along with any attachments, is covered by federal and state law governing electronic communications and may contain confidential and legally privileged information. If the Page 8 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000262 Clemmens en reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, use, or copying of this message or portion thereof is strictly prohibited. If you have received this message in error, please reply immediately to the sender and delete this message. Thank you. From : Jih, Deena S Sent: Monday, October 23, 2017 6:53 AM To : Domino, Tanya L > Subject: RE: DEC RESPONSE: FOIA 17-FI-HQ-02111 Henderson 101717 Tanya, Does this response cover search of DEC records and specifically Craig Clemmensen's records? Thanks! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law Page 9 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000263 Clemmens en 451 7th Street, SW Washington , DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE : This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination , distribution , printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From : Domino, Tanya L Sent: Tuesday, October 17, 2017 10:36 AM To : Jih, Deena S > Cc : Beaudette, James M >; Domino, Tanya L > Subject : DEC RESPONSE : FOIA 17-FI-HQ-02111 Henderson 101717 Page 10 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000264 Clemmens en Greetings, Deena. Please find attached to this email Departmental Enforcement Center's (DEC's) completed correspondence in response to FOIA Control Number 17-FI-HQ-02111 Arvel Ray Henderson. Though the attached four page response, approved and signed by DEC Deputy Director James Beaudette, is sent electronically, please note that two sets of hard copy materials discovered within Paralegal/Docket Clerk Tanya L. Domino's Microsoft Inbox, Outbox, Calendar, Word and hard copy files are en route today to headquarters room 9262 via HUD Interoffice mail. Please feel free to reach out to Mr. Beaudette at 202-245-4111 or myself at 202-245-4953 if need be. Tanya L. Domino Paralegal/Docket Clerk Departmental Enforcement Center Portals, Suite 200 1250 Maryland Avenue SW Washington, DC 20024 202-245-4953 This communication, along with any attachments, is covered by federal and state law governing electronic communications and may contain confidential and legally privileged information. If the Page 11 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000265 Clemmens en reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, use , or copying of this message or portion thereof is strictly prohibited. If you have received this message in error, please reply immediately to the sender and delete this message. Thank you. From : Beaudette, James M Sent : Monday, October 16, 2017 8 :44 AM To : Clemmensen, Craig T Subject : RE : FOIA Request 17-FI-HQ-02111 Yes , we have it all between three functions or so. have anything. You wouldn't From : Clemmensen, Craig T Sent : Monday, October 16, 2017 8 :43 AM To : Beaudette, James M Cc : Daggett, Tanya R Subject : FW: FOIA Request 17-FI-HQ-02111 Is this the one that you and Dane are working on? From : Jih, Deena S Sent : Monday, October 16, 2017 7 : 56 AM To : Daggett, Tanya R > Page 12 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000266 Clemmens en Cc: Clemmensen, Craig T >; McGirt, Eugene A >; Shumway, John B >; Richardson , Lee Ann > Subject : RE : FOIA Request 17-FI-HQ-02111 Tanya, I am following up on the status of this FOIA request. Thanks! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 Page 13 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000267 Clemmens en (F) 202-708-5689 CONFIDENTIALITY NOTICE: This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From : Daggett, Tanya R Sent : Tuesday, October 03, 2017 1 : 25 PM To : Jih, Deena S >; Fallowfield, Linda > Cc: Clemmensen, Craig T >; McGirt, Eugene A > Subject : RE : FOIA Request 17-FI-HQ-02111 Good afternoon, All! Page 14 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000268 Clemmens en By way of this email, I would like to request an extension for Mr. Clemmensen who is out of the office until Tuesday, October 10. Anyway, an extension can be granted to allow him enough time to review and response. Thank you! Tanya Daggett Housing and Urban Development (HUD) 451 7th Street SW Washington, DC Desk : 20410 202.402.2136 From: Jih, Deena S Sent: Tuesday, October 03, 2017 1:12 PM To: Daggett, Tanya R >; Fallowfield, Linda > Cc : Clemmensen, Craig T >; McGirt, Eugene A > Subject : FW: FOIA Request 17-FI-HQ-02111 Page 15 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000269 Clemmens en Tanya and Linda, Please conduct a search for records responsive to the attached request and provide me with any responsive records and a completed FOIA recommendation sheet by Tuesday, October 10, 2017. Thank you! P.S. Tanya I have sent you this email pursuant to Craig Clemmensen's out of office response. Linda I have included your office in this search because the letter specifically cites "participation in procurement and non-procurement transactions". Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 Page 16 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000270 Clemmens en (F) 202-708-5689 CONFIDENTIALITY NOTICE: This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon , or disclosed , please contact the Office of the General Counsel. From : Jih, Deena S Sent : Tuesday, October 03, 2017 1 :06 PM To : Narode, Dane M >; Beaudette, James M > Cc : Gallegos , Nilda M >; McGirt, Eugene A (Eugene.A.McGirt@hud.gov) > Subject : FOIA Request 17-FI-HQ-02111 Dane and James, Page 17 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000271 Clemmens en Please conduct a search for records responsive to the attached request and provide me with any responsive records and a completed FOIA recommendation sheet by Tuesday, October 10, 2017. Thank you! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE : This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this Page 18 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000272 Clemmens en communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded , acted upon, or disclosed, please contact the Office of the General Counsel. From : Clemmensen, Craig T Sent : Tuesday, October 03, 2017 1 : 53 PM To : Daggett, Tanya R Subject : Fwd : RE: FW : FOIA Request 17-FI-HQ-02111 Looks like Jim has it to reply to. Get Outlook for Android From : Beaudette, James M Sent : Tuesday, October 3, 1 : 50 PM Subject : RE: FW : FOIA Request 17-FI-HQ-02111 To: Clemmensen, Craig T No, it's a S/ D case from here . We'll do it . From : Clemmensen, Craig T Page 19 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000273 Clemmens en Sent: Tuesday, October 03, 2017 1:47 PM To : Beaudette, James M Subject : RE: FW : FOIA Request 17-FI-HQ- 02111 So do I need to do anything? Get Outlook for Android From : Beaudette, James M Sent : Tuesday, October 3, 2017 1:44:27 PM To : Clemmensen, Craig T Subject : RE : FW : FOIA Request 17-FI-HQ-02111 Yes, Dane and I both have it. Beth showed up about an hour late? Still don't know what that was all about. From: Clemmensen, Craig T Sent : Tuesday, October 03, 2017 1 :42 PM To : Beaudette, James M > Page 20 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000274 Clemmens en Subject : Fwd : FW : FOIA Request 17-FI-HQ-02111 Is this something you guys are working on? Get Outlook for Android From : Jih, Deena S Sent : Tuesday, October 3, 2017 1 :11 : 51 PM To : Daggett, Tanya R; Fallowfield, Linda Cc : Clemmensen, Craig T; McGirt , Eugene A Subject : FW : FOIA Request 17-FI-HQ-02111 Tanya and Linda, Please conduct a search for records responsive to the attached request and provide me with any responsive records and a completed FOIA recommendation sheet by Tuesday, October 10, 2017. Thank you! P.S. Tanya I have sent you this email pursuant to Craig Page 21 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000275 Clemmens en Clemmensen's out of office response. Linda I have included your office in this search because the letter specifically cites "participation in procurement and non-procurement transactions". Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE : This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. Page 22 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000276 Clemmens en From: Jih, Deena S Sent: Tuesday, October 03, 2017 1:06 PM To: Narode, Dane M >; Beaudette, James M > Cc : Gallegos, Nilda M >; McGirt, Eugene A (Eugene.A.McGirt@hud.gov) > Subject : FOIA Request 17-FI-HQ-02111 Dane and James, Please conduct a search for records responsive to the attached request and provide me with any responsive records and a completed FOIA recommendation sheet by Tuesday, October 10, 2017. Thank you! Deena Jih, Esq. Page 23 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000277 Clemmens en U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE: This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From : Sent : Clemmensen, Craig T Tuesday, October 03, 2017 1 : 51 PM Page 24 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000278 Clemmens en To : Daggett, Tanya R Subject : Re: FW : FOIA Request 17- FI - HQ- 02111 I think Jim from the DEC may be working on this. I'm checking. Get Outlook for Android From : Daggett, Tanya R Sent : Tuesday, October 3, 2017 1 : 35 : 28 PM To : Clemmensen, Craig T Subject : FW : FOIA Request 17-FI-HQ-02111 I copied the attachments and locked the documents up until you return. Didn't want to leave on your desk ... Tanya Daggett Housing and Urban Development (HUD) 451 7th Street SW Washington, DC Des k : 20410 202.402.2136 Page 25 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000279 Clemmens en From: Jih, Deena S Sent: Tuesday, October 03, 2017 1:27 PM To: Daggett, Tanya R ; Fallowfield, Linda Cc: Clemmensen, Craig T ; McGirt, Eugene A Subject: RE: FOIA Request 17-FI-HQ-02111 An extension can be granted. Please let me know when Mr. Clemmensen will be able to respond. Given statutory deadlines, we would very much appreciate a response at his earliest convenience. Thank you! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 Page 26 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000280 Clemmens en CONFIDENTIALITY NOTICE: This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed , please contact the Office of the General Counsel. From : Daggett, Tanya R Sent : Tuesday, October 03, 2017 1 : 25 PM To : Jih, Deena S >; Fallowfield, Linda > Cc : Clemmensen, Craig T >; McGirt, Eugene A > Subject : RE : FOIA Request 17-FI-HQ-02111 Good afternoon, All! By way of this email, I would like to request an extension for Page 27 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000281 Clemmens en Mr. Clemmensen who is out of the office until Tuesday, October 10. Anyway, an extension can be granted to allow him enough time to review and response. Thank you! Tanya Daggett Housing and Urban Development (HUD) 451 7th Street SW Washington, DC Desk : 20410 202.402.2136 From : Jih, Deena S Sent : Tuesday, October 03, 2017 1 :12 PM To : Daggett, Tanya R >; Fallowfield, Linda > Cc: Clemmensen, Craig T >; McGirt, Eugene A > Subject : FW : FOIA Request 17-FI-HQ-02111 Page 28 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000282 Clemmens en Tanya and Linda, Please conduct a search for records responsive to the attached request and provide me with any responsive records and a completed FOIA recommendation sheet by Tuesday, October 10, 2017. Thank you! P.S. Tanya I have sent you this email pursuant to Craig Clemmensen's out of office response. Linda I have included your office in this search because the letter specifically cites "participation in procurement and non-procurement transactions". Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 Page 29 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000283 Clemmens en CONFIDENTIALITY NOTICE: This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed , please contact the Office of the General Counsel. From : Jih, Deena S Sent : Tuesday, October 03, 2017 1 :06 PM To : Narode, Dane M >; Beaudette, James M > Cc : Gallegos, Nilda M >; McGirt, Eugene A (Eugene.A.McGirt@hud.gov) > Subject : FOIA Request 17-FI-HQ-02111 Dane and James, Page 30 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000284 Clemmens en Please conduct a search for records responsive to the attached request and provide me with any responsive records and a completed FOIA recommendation sheet by Tuesday, October 10, 2017. Thank you! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE: This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from Page 31 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000285 Clemmens en your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From : Clemmensen, Craig T Sent : Thursday, September 07, 2017 8: 08 AM To : Lincoln, Paula A Subject : Re : Linda I'm out of the office today, but can talk if we need to, or we can talk tomorrow? Get Outlook for Android From : Lincoln, Paula A Sent : Wednesday, September 6, 2017 6 : 57 : 50 PM To : Clemmensen, Craig T Subject : Re : Linda Yes. What Is your extension for tomorrow? On Sep 6, 2017, at 6 : 20 PM, Clemmensen, Craig T > wrote : We're you able to connect with Linda C. She was in talking to Page 32 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000286 David, Clemmens en she had some questions about FOIA? Get Outlook for Android From: Cruciani, Linda M Sent: Wednesday, August 30, 2017 9:52 AM To : Lyberg, Sarah A; Clemmensen, Craig T Cc : Woll Jr, David C Subject: FW: E-mail Legislation Here is the email traffic on the issue we discussed this morning... From: Cruciani, Linda M Sent: Tuesday, August 29, 2017 5:32 PM To: Woll Jr, David C Subject : RE : E-mail Legislation Definitely, let's discuss. I am wondering if I (b)(5) Deliberative Privilege I agree with I (b)(5) Deliberative Privilege I I really ,..___ _ _ ____.I However,) ..:-======================'-----=----, don't understand why ~l(b_)(5_)_De_li_be_ra_tiv_e_Pr_iv_ile_ge_ _ _ _ _ _ _ _ _ _ _ _ _ ~I Page 33 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000287 b)(5) eliberative also Clemmens en It appears to ? ~---------------~ ._l (b_ )(S_)_D_eli_be_ ra_ti_ ve_P_ riv_ile_g_e_ _ _ _ _ _ _ _ ___. Does this b)(S) Deliberative rivilege From: Woll Jr, David C Sent: Tuesday, August 29, 2017 5:17 PM To: Cruciani, Linda M > Subject : RE : E-mail Legislation Hi Linda, Do you have any thoughts on fb)(5) Deliberative Privilege I? I'm happy to discuss this with you at your convenience. Thanks. From : Woll Jr, David C Sent: Monday, August 07, 2017 12:08 PM To: Cruciani, Linda M > Subject : FW : E-mail Legislation Hi Linda, Page 34 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000288 Clemmens en Could we discuss ~b)(5) Deliberative Privilege lat your convenience? Thanks. Dave From: Kelley, Michael J Sent : Friday, August 04, 2017 1 : 19 PM To : Woll Jr, David C > Subject : FW : E-mail Legislation David- Blow is the email chain with Alan as discussed. Also, here is link to the bill in question : https : //www.congress.gov/ 115/bills/ hr3280/BILLS-115hr3280rh.pdf ( language is found in Section 632, page 121-122... also pasted it below). SEC. 632. None of the funds made available in this Act may be used by a governmental entity to require the disclosure by a provider of electronic communication service to the public or remote computing service of the contents of a wire or electronic communication that is in electronic storage with or otherwise stored, held, or maintained by that service unless the governmental entity obtains a warrant is s ued upon probable cause by a court of competent jurisdiction using the procedures described in the Federal Rules of Criminal Procedure. Page 35 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000289 Clemmens en Let's keep in touch on this. Thanks! Mike From : Burch, Alan R [mailto :ABURCH@NCUA.GOV] Sent: Friday, August 04, 2017 9:32 AM To: Kelley, Michael J > Subject : RE: E-mail Legislation ! take your point about l(b)(5) Deliberative Privilege I, but I (b)(5) Deliberative Privilege I Since / (b)(5) Deliberative Privilege Also, there are several complications that arise if/ (b)(5) Deliberative Privilege ~-------, / For example, l (b)(5) Deliberative Privilege Page 36 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000290 Clemmens en (b)(5) Deliberative Privilege If this provision applied to HUD, HUD would face these same problems. Happy to talk further-thanks for your interest. Alan From : Kelley, Michael J [mailto:Michael.J.Kelley@hud.gov] Sent : Friday, August 04, 2017 9 : 05 AM To : Burch, Alan R > Subject : RE : E-mail Legislation Alan- Thank you for the email. Can you summarize your question/concerns again? Since the I'm not s ure how much it impacts us . Page 37 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000291 Clemmens en Thanks! Mike From : Burch, Alan R [mailto :ABURCH@NCUA.GOV] Sent : Thursday, August 03, 2017 4 : 55 PM To : Kelley, Michael J > Subject : FW: E-mail Legislation Michael, Here is a link to the bill we discussed today, and the admin subpoena provision appears in section 632. It's helpful to compare that to the existing law in 18 USC 2703 and the RFPA, 12 USC 3401 et seq. I heard from David Woll soon after I spoke with you, and I mentioned to him that you and Ashley had called. Thanks, Alan Page 38 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000292 Clemmens en From: Marenna, Ian Sent: Thursday, August 03, 2017 4:50 PM To: Burch, Alan R > Subject: E-mail Legislation The bill is here (House Financial Services appropriations bill-Sec. 632): https://www.congress.gov/bill/ll5th-congress/house-bill/3280/text Ian Marenna I Trial Attorney I Office of General Counsel National Credit Union Administration I 1775 Duke Street, Alexandria, VA 22314-3428 I Phone : 703-518-6554 I Fax : 703-518-6569 I Cell : l(bl(6l I Connect with NCUA : SENSITIVE ATTORNEY COMMUNICATION : This transmission contains confidential information intended only for the addressee(s). This information may also be privileged and/or subject to attorney work-product protection. If you are not the intended recipient, any use, dissemination, distribution or copying of Page 39 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000293 Clemmens en this transmission, including attachments, is strictly prohibited. If you received this transmission in error, please contact the sender. From: Beaudette, James M Sent : Tuesday, August 29, 2017 8 :49 AM To : Clemmensen, Craig T Subject : FW : Freedom of Information Act Request Attachments : DOC082817-08282017132621.pdf fyi From : Hatcher, Kathleen [mailto : KHatcher@hudoig.gov] Sent : Monday, August 28, 2017 2:29 PM To : Beaudette, James M Subject : FW : Freedom of Information Act Request Interesting. From : Johnson, Richard K. Sent: Monday, August 28, 2017 2: 22 PM To : Madden, Darryl >; Kirkland, Jeremy >; Malone, Maura >; Beas ley, Gwendolyn >; Hatcher, Kathleen Page 40 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000294 Clemmens en > Subject : FW: Freedom of Information Act Request This does not appear to be a FOIA to the OIG. interest to us. But it may be of Richard Johnson Senior Attorney Adviser HUD Office of Inspector General Suite 8260 451 7th Street, SW Washington DC 20410 W: 202-708-1613 Direct 402-8454 C: ~ '~ (b-)(6_ ) _____ From: Maya Gold [mailto : mgold@citizensforethics.org] Sent : Monday, August 28, 2017 2: 08 PM To : OIG FOIARequests > Cc : Beasley, Gwendolyn > ; Johnson, Richard K. >; Page 41 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000295 Clemmens en Stadel-Bevans, Cheryl > Subject : Freedom of Information Act Request To Whom It May Concern : Please see the attached document for a records request pursuant to the Freedom of Information Act and U.S. Department of Housing and Urban Development regulations. A physical copy has also been sent to HUD's Freedom of Information Act Office. If there are any questions about this request, please contact me at this email address or by phone at 202-408-5565. Cheers, Maya Gold Research Associate CREW I citizens for responsibility and ethics in washington 202-408-5565 mgold@citizensforethics . org Page 42 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000296 Clemmens en From: Beaudette, James M Sent: Thursday, August 24, 2017 5:09 PM To: Clemmensen, Craig T Subject : Re: Fwd: RE: Follow Up : Greetings Unbelievable ..... Get Outlook for Android From: Clemmensen, Craig T Sent: Thursday, August 24, 2017 5:03:50 PM To: Beaudette, James M Subject: Fwd: RE: Follow Up: Greetings FYI Get Outlook for Android From: Domino, Tanya L Sent: Thursday, August 24, 2017 5 :01:20 PM To: Lyberg, Sarah A Cc: Clemmensen, Craig T Subject : RE: Follow Up : Greetings Great. I look forward to the new budget related tasks and am eager to apply knowledge learned during my four year work assignment as a Paralegal Specialist within then General Counsel Helen Kanovsky's Immediate Office of General Counsel (IOGC). Scope of responsibilities not only required the daily production Page 43 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000297 Clemmens en of briefing books for Principal Deputy General Counsel Damon Smith and Principal Deputy General Counsel Tonya Robinson, respectively, but also the assigned project of weekly compilation of field and headquarters materials for submission to then Secretary Donovan and Secretary Castro, respectively. Ultimately the materials were submitted to White House as Hot Topics or Topics of Interest. In addition, materials were pulled together and submitted to then Deputy Secretary Simms, Deputy Secretary Jones and Deputy Secretary Coloretti relative to pending and/or reoccurring program meetings prior to initiation of the meetings. Upon receipt of Senator Grassley, Senator Sessions, House Finance Committee, and other Congressional Freedom of Information inquiries, I was afforded the opportunity to work alongside IOGC neighboring Congressional and Intergovernmental Relations (CIR) staff in material discovery and subsequent submission of data in response to congressional FOIA. As a credentialed Paralegal, analytical techniques are a major part of the degree program's curriculum. At the onset of congressional inquiry regarding HUD's HOME program, under the leadership of then IOGC Principal Deputy General Counsel Kevin Simpson and then CIR Acting Assistant Secretary Elliot Mincberg, I was afforded the opportunity to greatly utilize the learned techniques through critically analyzing over 60,000 emails relative to the HOME Program. Though an arduous task, I single handedly focused on managing activities until the ever increasing demands of the project justified outsourcing discovery to an offsite team of eDiscovery staff members where, to this day, the task remains. It will be my pleasure to assist you and your leadership on legislative, operations, 2019 Budget formulation and day-to-day activities at the earliest possibility. As always, thank you so much for your willingness to help. From : Lyberg, Sarah A Sent : Thursday, August 24, 2017 4 :01 PM To : Domino, Tanya L Page 44 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000298 Clemmens en Cc: Clemmensen, Craig T Subject: RE: Follow Up: Greetings Hi Tanya! I'm sorry it's taken so long to get back to you. I spoke with Craig, and he's on board with a training detail. If you're interested, I can start working on paper work and identifying some of the things I'd like to have you working on to support a variety of things we have going on. This would be a 120 detail budget analyst/preparation specialist role, supporting our 2019 Budget formulation process and working with our budget legislation coordination branch and our HUD OCFOB front office for everything from reviewing materials, helping pull together briefing books and briefing schedules, some analytical projects, etc. There would also be work on status of funds briefings, my briefing book and regular reports for our leadership, and ad-hoc support for other issues (which vary a ton from day to day). If you're interested, I think we can just proceed pulling together some justification and starting the process to get it cleared through OCHCO. From : Domino, Tanya L Sent : Thursday, August 24, 2017 3 : 23 PM To : Lyberg, Sarah A > Subject: Follow Up : Greetings Page 45 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000299 Clemmens en Hi, Sarah. I was hoping to be able to lend a helping hand on OCFO's Budget staff during end of the fiscal year processes. Does the vacancy we spoke about still exists? Unfortunately, I have not heard anything from my Immediate Hierarchy Craig Clemmensen. Keeping my fingers crossed. ? Ms. Tanya L. Domino Paralegal Specialist/ Debarment Clerk Assistant to Craig Clemmensen, Director/Debarring Official Departmental Enforcement Center Chair, Finance Committee Federally Employed Women (F.E.W.) Widening Opportunities for Women (W.O.W.) HUD Chapter Past President Toastmasters International Presidents Distinguished HUD Club 1795 1250 Maryland Avenue SW, Suite 200 Washington, DC 20024 Office 202-245-4953 Page 46 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000300 Clemmens en This communication, along with any attachments, is covered by federal and state law governing electronic communications and may contain confidential and legally privileged information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, use, or copying of this message or portion thereof is strictly prohibited. If you have received this message in error, please reply immediately to the sender and delete this message. Thank you. From : Domino, Tanya L Sent : Monday, August 14, 2017 2: 09 PM To : Lyberg, Sarah A > Subject : Greetings Greetings, Sarah. Hope you have been enjoying the gorgeous weather. Just keeping in touch and letting you know that I am still very interested in working with the Office of Chief Finance Officer's budget department. I am looking forward to gleaning a wealth of knowledge from you. ? Leaving now for a dental appointment but hope to converse with you soon. Page 47 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000301 Clemmens en Ms. Tanya L. Domino Paralegal Specialist/ Debarment Clerk Assistant to Craig Clemmensen, Director/Debarring Official Departmental Enforcement Center Past President Toastmasters International Presidents Distinguished HUD Club 1795 1250 Maryland Avenue SW, Suite 200 Washington, DC 20024 Office 202-245-4953 This communication, along with any attachments, is covered by federal and state law governing electronic communications and may contain confidential and legally privileged information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, use, or copying of this message or portion thereof is strictly prohibited. If you have received this message in error, please reply immediately to the sender and delete this message. Thank you. Page 48 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000302 Clemmens en From: Clemmensen, Craig T Sent: Thursday, August 17, 2017 5: 50 AM To: Lincoln, Paula A Subject: Re: FW: OIG Working Draft Report: E-Discovery Management System's Capacity To Meet Customer Demand for Electronic Data We can talk about this Friday. I assume she didn't run this by you. Get Outlook for Android From: Lincoln, Paula A Sent: Wednesday, August 16, 2017 5:57:45 PM To : Clemmensen, Craig T Subject : FW : OIG Working Draft Report : E-Discovery Management System's Capacity To Meet Customer Demand for Electronic Data From: Foster, Helen G Sent: Wednesday, August 16, 2017 10:47 AM To : Washburn, Tenille E ; Cruciani, Linda M ; Cooke, Kevin R ; Lincoln, Paula A ; McClure, Laura L ; Alexander, Mason ; Joy, Johnson P ; Hayes, Mark S Page 49 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000303 Clemmens en Cc: Zorc, Bethany A ; Petty, Timothy J ; Aten, Nina R. Subject : RE: OIG Working Draft Report : E-Discovery Management System's Capacity To Meet Customer Demand for Electronic Data Hello OGC and OCIO friends. Team FOIA has reviewed the comments and the draft document and we have nothing to add. Helen From : Washburn , Tenille E Sent : Tuesday, August 15, 2017 11:28 AM To : Cruciani, Linda M >; Cooke, Kevin R >; Foster, Helen G >; Lincoln, Paula A >; McClure, Laura L >; Alexander, Mason >; Joy, Johnson P >; Hayes, Mark S > Cc : Zorc, Bethany A >; Petty, Timothy J >; Aten, Nina R. > Subject: OIG Working Draft Report : E-Discovery Management Page 50 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000304 Clemmens en System's Capacity To Meet Customer Demand for Electronic Data Importance: High All : Attached are our initial draft comments to OIG ' s working draft report on the E-Discovery Management System' s capacity. Please review and provide your comments or edits by COB Thursday, August 17, 2017. Thank you. Tenille Washburn Assistant General Counsel Field Management and IT Division (202) 402-6536 Confidentiality Notice : The information in this communication is confidential, is intended only for the use of the recipient named above, and may be legally privileged. If the reader of this Page 51 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000305 Clemmens en message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please re-send it to the sender and delete the original message and any copy of it from your computer system. From: Cruciani, Linda M Sent: Monday, August 14, 2017 6:12 PM To: Cooke, Kevin R >; Foster, Helen G >; Lincoln, Paula A >; McClure, Laura L >; Alexander, Mason >; Joy, Johnson P >; Hayes, Mark S > Cc: Zorc, Bethany A >; Washburn, Tenille E >; Petty, Timothy J >; Aten, Nina R. > Subject : FW: OIG Working Draft Report : E-Discovery Management System's Capacity To Meet Customer Demand for Electronic Data Page 52 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000306 Clemmens en Tenille and Nina are taking the lead for OGC for drafting technical comments. The technical comments are due in six days. If you have any technical comments that you would like them to add, please send them to Tenille and Nina. They are going to send you an advance copy of the technical comments prior to submission for your review and comment. Thank you, Linda From: Pattison, Brian T. [mailto : BPattison@hudoig.gov] Sent: Monday, August 14, 2017 11:15 AM To: Cruciani, Linda M >; Foster, Helen G >; Cooke, Kevin R > Cc : Washburn, Tenille E >; Edwards, Frieda B >; Mitchell, Patrice M >; Snowden, Deborah R >; Donna Robinson-Staton >; Makarainen, Mikko D >; Hayes, Mark S >; Porch, Ruby B >; Toatley, Juanita L Page 53 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000307 Clemmens en >; Bergstrand, Paul >; Clarke, Lindsay >; Fisher, Robert > Subject: OIG Working Draft Report: E-Discovery Management System's Capacity To Meet Customer Demand for Electronic Data Good morning, Attached is our working draft report on the E-Discovery Management System's capacity to meet customer demand for electronic data. Our evaluation examines whether the current E-Discovery Management System meets customer demand for electronically stored information and planned changes which may impact future capacity. We identified three findings during the course of our evaluation. We make two recommendations to address our findings. This working draft provides you an opportunity to review our proposed findings and recommendations before we issue a formal draft report. Within the next couple of days, we will contact your office to schedule an exit conference. At the exit conference, we will discuss the working draft report with you and will listen to your suggestions to improve the report, including its findings, its recommendations, or any technical corrections you identify. In addition, you also can submit comments within 5 business days after the exit conference. If you choose to submit comments, please use the attached template. However, to preserve the independence of the Office of Inspector General, we cannot say whether and to what extent we will accept any suggestions for Page 54 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000308 Clemmens en change. After we review the comments , we will issue the draft report. You will be able to provide formal written comments on the draft report's findings and recommendations. These comments will be included in the final report. Please share the working draft report as appropriate within your office. However, officials who receive working draft reports are required to exercise due care to avoid premature or otherwise improper disclosure of the information contained in the reports . Working draft reports may not be released without the express written approval of the Assistant Inspector General for Evaluation. I appreciate the assistance you and your staff provided throughout the evaluation and look forward to our discussion at the exit conference. Brian T. Pattison MSML PMP Assistant Inspector General for Evaluation U.S. Department of Housing and Urban Development Office : Ce 11 : 202.402.5832 5 ~l (b-)( _) - - - - ~ Room 8170 bpattison@hudoig.gov Page 55 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000309 Clemmens en From: Foster, Helen G Sent : Friday, August 11, 2017 11 :42 AM To: Dendas, Michael W; Lincoln, Paula A; Williams, Darlene F Cc: Brown, Jereon M; Eagles, David T; Clemmensen, Craig T; Golrick, Janet M; Simpson , Kevin M; Jih , Deena S; Snowden, Deborah R; Smallwood, Marcus R Subject : FOIA process Attachments : FW FOIA Requests.msg; Duffy FOIA Final.pdf Was searching for something else and I came across (1) the attached email which outlines our general FOIA reporting and handling process for FOIAs related to senior officials; and (2) a Congressional letter we did last fall that teases out some distinctions between how FOIAs are handled vice how Congressional requests for documents are handled. Since I have been fielding questions this week about these two topics , I thought I would recirculate as general reminders. Feel free to pass on. Always happy to answer questions. Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC (202) 402-6836 Helen.g . foster@hud.gov Page 56 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000310 Clemmens en From: Golrick, Janet M Sent: Tuesday, August 01, 2017 8 : 51 AM To: Brown, Jereon M Cc: Clemmensen, Craig T Subject: RE: Congressional/FOIA Thank you! From : Brown, Jereon M Sent: Tuesday, August 01, 2017 8:31 AM To: Golrick, Janet M Cc: Clemmensen, Craig T Subject : Congressional/FOIA Janet, I followed up on the FOIA/Congressional and broke it down for Sandra Wright, the POC. The burden should be off FHA and it now split up with REAC, OGC in NY, OGC/Hq, and Multifamily. The interesting portion of the request is, we may have to capture and provide all of Ms. Patton's tweets concerning the family. Jerry From: Clemmensen, Craig T Sent : Thursday, July 20, 2017 5 : 31 PM To : Daggett, Tanya R Subject : RE : Assignment Notification - FOIA #17-FI-HQ-01570 Thank you. Page 57 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000311 Clemmens en Get Outlook for Android From: Daggett, Tanya R Sent : Thursday, July 20, 2017 5: 16 : 50 PM To : Jih, Deena S; Clemmensen, Craig T Cc : Simpson, Kevin M; Shumway, John B; McGirt, Eugene A Subject : RE : Assignment Notification - FOIA #17-FI-HQ-01570 Good afternoon , Mr. Clemmensen is on leave and expected to return to the office Monday, July 31, which will be passed the deadline to complete and submit the FOIA recommendation sheet. I would like to request an extension, please. Please let me know if an extension is granted as well as the deadline date. Thanks again! Tanya Daggett Page 58 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000312 Clemmens en Housing and Urban Development (HUD) 451 7th Street SW Washington, DC Desk : 20410 202.402.2136 From: Jih, Deena S Sent: Thursday, July 20, 2017 11 :48 AM To: Clemmensen, Craig T ; Daggett, Tanya R Cc: Simpson, Kevin M ; Shumway, John B ; McGirt, Eugene A Subject : FW : Assignment Notification - FOIA #17-FI-HQ-01570 Tanya on behalf of Craig, Please conduct a search for records responsive to the attached request and provide me with a completed FOIA recommendation sheet and any responsive records to me by July 29, 2017. According to Henry Hemsley of the Trump Transition Team Craig Clemmensen should have responsive records. Page 59 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000313 Clemmens en Thank you! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE : This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. Page 60 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000314 Clemmens en From: McGirt, Eugene [mailto:eugene.a.mcgirt@hud.gov] Sent: Thursday, July 20, 2017 11:08 AM To: Jih, Deena S > Subject : Assignment Notification - FOIA #17-FI-HQ-01570 Request Details : Request ID: 17-FI-HQ-01570 Request Type : FOIA Requester Name : Zachary Kopplin Request Description : Pursuant to the Freedom of Information Act, 5 U.S.C. § 552, I am requesting any and all documents, including, but not limited to, notes, e-mails, memos, or any other materials concerning pledges, oaths, requests or agreements, oral or written, not to disclose information or documents, or pledges, oaths, requests or agreements, oral or written, having to do with loyalty, allegiance, or similar concepts, made to the President, the Vice President, the Office of the President or the Office of the Vice President, or any individual working in the White House or the White House Compound by any and all current and former members of the HUD's leadership team according to the HUD's website , including, but not limited to, the Secretary, Acting Secretary, Deputy Secretary, and Inspectors General, along with the leadership team's senior staff, since Nov. 9, 2016. (If you need clarity about this request, I'm looking for analogs in your agency to the memos that former FBI Director James Corney wrote about a personal loyalty pledge that the President as ked him to give.) Thank you very much for your assistance. If any of the material covered by this request has been destroyed or removed, please provide all surrounding documentation including, but not limited to, a description of the action taken regarding the Page 61 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000315 Clemmens en materials and justification for those actions taken. For any documents or portions you deny due to a specific FOIA exemption, please provide a detailed justification of your grounds for claiming such exemption , explaining why the exemption is relevant to the document or portion of the document withheld. (Date Range for Record Search: From 11/09/2016 To 07/17/2017) Program Office Due Date: [CUSTOMFIELD26] Request Owner : McGirt, Eugene Request Primary User : Deena Jih Notes : Henry Hemsley of the Trump Transition Team indicates this request should be processed by Craig Clemmensen. Response due to FOIA Office by July 29, 2017. From : McGirt, Eugene A Sent : Thursday, July 20, 2017 5 :19 PM To : Daggett, Tanya R; Jih, Deena S; Clemmensen, Craig T Cc : Simpson, Kevin M; Shumway, John B; Wright, Sandra J Subject : RE : Assignment Notification - FOIA #17-FI-HQ-01570 Hello, Extension is granted until August 7th. Thanks for the notification . From : Daggett, Tanya R Page 62 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000316 Clemmens en Sent : Thursday, July 20, 2017 5: 17 PM To: Jih, Deena S ; Clemmensen, Craig T Cc : Simpson, Kevin M ; Shumway, John B ; McGirt , Eugene A Subject : RE : Assignment Notification - FOIA #17-FI-HQ-01570 Good afternoon, Mr. Clemmensen is on leave and expected to return to the office Monday, July 31, which will be passed the deadline to complete and submit the FOIA recommendation sheet. I would like to request an extension, please. Please let me know if an extension is granted as well as the deadline date. Thanks again! Tanya Daggett Housing and Urban Development (HUD) Page 63 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000317 Clemmens en 451 7th Street SW Washington, DC Desk: 20410 202.402.2136 From: Jih, Deena S Sent: Thursday, July 20, 2017 11:48 AM To : Clemmensen, Craig T >; Daggett, Tanya R > Cc: Simpson, Kevin M >; Shumway, John B >; McGirt, Eugene A > Subject : FW : Assignment Notification - FOIA #17-FI-HQ-01570 Tanya on behalf of Craig, Please conduct a search for records responsive to the attached request and provide me with a completed FOIA recommendation sheet and any responsive records to me by July 29, 2017. According to Henry Hemsley of the Trump Transition Team Craig Page 64 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000318 Clemmens en Clemmensen should have responsive records. Thank you! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE: This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, Page 65 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000319 Clemmens en acted upon, or disclosed, please contact the Office of the General Counsel. From: McGirt, Eugene [mailto:eugene.a.mcgirt@hud.gov] Sent: Thursday, July 20, 2017 11:08 AM To: Jih, Deena S > Subject : Assignment Notification - FOIA #17-FI-HQ-01570 Request Details: Request ID: 17-FI-HQ-01570 Request Type : FOIA Requester Name : Zachary Kopplin Request Description: Pursuant to the Freedom of Information Act, 5 U.S.C. § 552, I am requesting any and all documents, including, but not limited to, notes, e-mails, memos, or any other materials concerning pledges, oaths, requests or agreements, oral or written, not to disclose information or documents, or pledges, oaths, requests or agreements, oral or written, having to do with loyalty, allegiance, or similar concepts, made to the President, the Vice President, the Office of the President or the Office of the Vice President, or any individual working in the White House or the White House Compound by any and all current and former members of the HUD's leadership team according to the HUD's website, including, but not limited to, the Secretary, Acting Secretary, Deputy Secretary, and Inspectors General, along with the leadership team's senior staff, since Nov. 9, 2016. (If you need clarity about this request, I'm looking for analogs in your agency to the memos that former FBI Director James Corney wrote about a personal loyalty pledge that the President asked him to give.) Thank you very much for your assistance. If any of the material covered by this request has been destroyed or removed, Page 66 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000320 Clemmens en please provide all surrounding documentation including, but not limited to, a description of the action taken regarding the materials and justification for those actions taken. For any documents or portions you deny due to a specific FOIA exemption, please provide a detailed justification of your grounds for claiming such exemption, explaining why the exemption is relevant to the document or portion of the document withheld. (Date Range for Record Search : From 11/09/2016 To 07/17/2017) Program Office Due Date : [CUSTOMFIELD26] Request Owner : McGirt, Eugene Request Primary User : Deena Jih Notes : Henry Hemsley of the Trump Transition Team indicates this request should be processed by Craig Clemmensen. Response due to FOIA Office by July 29, 2017. From : Daggett, Tanya R Sent : Thursday, July 20, 2017 5 :00 PM To : Clemmensen, Craig T Subject : RE : FW : FW : Assignment Notification - FOIA #17-FI-HQ-01570 Don't know this person ...but her signature block says: HUD - Office of General Counsel Office of Administrative Law Page 67 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000321 Clemmens en Tanya Daggett Housing and Urban Development (HUD) 451 7th Street SW Washington, DC Des k : 20410 202.402.2136 From : Clemmensen, Craig T Sent : Thursday, July 20, 2017 4 : 57 PM To : Daggett, Tanya R Subject : Re : FW : FW : As s ignment Notification - FOIA #17-FI-HQ-01570 Okay thanks. Who is this person Deena? Get Outlook for Android From : Daggett, Tanya R Sent : Thursday, July 20, 2017 4 : 55 :17 PM To : Clemmensen, Craig T Page 68 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000322 Clemmens en Subject: FW: FW: Assignment Notification - FOIA #17-FI-HQ-01570 I was crafting an email to send to you ... Yes, I' 11 request an extension. I informed Helen Foster that I was not aware and didn't have any documents to support this FOIA request. Helen suggested that I print out the attachments for your review/signature. Only if you have electronic documents you will need to provide those documents. I moved the requested information from the bottom of this email and highlighted the once sentence in questioning. Request ID: 17-FI-HQ-01570 Request Type : FOIA Requester Name : Zachary Kopplin Request Description: Pursuant to the Freedom of Information Act, 5 U.S.C. § 552, I am requesting any and all documents, including, but not limited to, notes, e-mails, memos, or any other materials concerning pledges, oaths, requests or agreements, oral or written, not to disclose information or documents, or pledges, oaths, requests or agreements, oral or written, having to do with loyalty, allegiance, or similar concepts, made to the President, the Vice President, the Office of the President or the Office of the Vice President, or any individual working in the White House or the White House Compound by any and all current and former members of the HUD's leadership team according to the HUD's website, including, but not limited to, the Secretary, Acting Secretary, Deputy Secretary, and Inspectors General, along with the leadership team's senior staff, since Nov. 9, 2016. (If you need clarity about this request, I'm looking for analogs in your agency to the memos that former FBI Director James Corney wrote Page 69 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000323 Clemmens en about a personal loyalty pledge that the President asked him to give.) Thank you very much for your assistance. If any of the material covered by this request has been destroyed or removed, please provide all surrounding documentation including, but not limited to, a description of the action taken regarding the materials and justification for those actions taken. For any documents or portions you deny due to a specific FOIA exemption, please provide a detailed justification of your grounds for claiming such exemption, explaining why the exemption is relevant to the document or portion of the document withheld. (Date Range for Record Search : From 11/09/2016 To 07/17/2017) Program Office Due Date: [CUSTOMFIELD26] Request Owner : McGirt, Eugene Request Primary User : Deena Jih Tanya Daggett Housing and Urban Development (HUD) 451 7th Street SW Washington, DC Desk: 20410 202.402.2136 From : Clemmensen, Craig T Sent : Thursday, July 20, 2017 4 : 52 PM To : Daggett, Tanya R > Subject : Fwd : FW : Assignment Notification - FOIA #17-FI-HQ-01570 Page 70 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000324 Clemmens en Since I'm out of town could you ask for an extension. Also , not sure I'm the one to respond, maybe Henry I'm Get Outlook for Android From : Jih, Deena S Sent : Thursday, July 20, 11 :48 AM Subject : FW: Assignment Notification - FOIA #17-FI-HQ-01570 To : Clemmensen, Craig T, Daggett, Tanya R Cc: Simpson, Kevin M, Shumway, John B, McGirt, Eugene A Tanya on behalf of Craig, Please conduct a search for records responsive to the attached request and provide me with a completed FOIA recommendation sheet and any responsive records to me by July 29, 2017. According to Henry Hemsley of the Trump Transition Team Craig Clemmensen should have responsive records. Thank you! Page 71 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000325 Clemmens en Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE : This message is only for the use of the intended recipients. It may contain information that i s attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From : McGirt, Eugene [mailto : eugene.a.mcgirt@hud.gov] Page 72 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000326 Clemmens en Sent: Thursday, July 20, 2017 11:08 AM To: Jih, Deena S > Subject: Assignment Notification - FOIA #17-FI-HQ-01570 Request Details : Request ID: Request Type 17-FI-HQ-01570 FOIA Requester Name : Zachary Kopplin Request Description: Pursuant to the Freedom of Information Act, 5 U.S.C. § 552, I am requesting any and all documents, including, but not limited to, notes, e-mails, memos, or any other materials concerning pledges, oaths, requests or agreements, oral or written, not to disclose information or documents, or pledges, oaths, requests or agreements, oral or written, having to do with loyalty, allegiance, or similar concepts, made to the President, the Vice President, the Office of the President or the Office of the Vice President, or any individual working in the White House or the White House Compound by any and all current and former members of the HUD's leadership team according to the HUD's website, including, but not limited to, the Secretary, Acting Secretary, Deputy Secretary, and Inspectors General, along with the leadership team's senior staff, since Nov. 9, 2016. (If you need clarity about this request, I'm looking for analogs in your agency to the memos that former FBI Director James Corney wrote about a personal loyalty pledge that the President asked him to give.) Thank you very much for your assistance. If any of the material covered by this request has been destroyed or removed, please provide all surrounding documentation including, but not Page 73 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000327 Clemmens en limited to, a description of the action taken regarding the materials and justification for those actions taken. For any documents or portions you deny due to a specific FOIA exemption, please provide a detailed justification of your grounds for claiming such exemption, explaining why the exemption is relevant to the document or portion of the document withheld. (Date Range for Record Search: From 11/09/2016 To 07/17/2017) Program Office Due Date : Request Owner: [CUSTOMFIELD26] McGirt, Eugene Request Primary User : Deena Jih Notes Henry Hemsley of the Trump Transition Team indicates this request should be processed by Craig Clemmensen. Response due to FOIA Office by July 29, 2017. From : Clemmensen, Craig T Sent: Thursday, July 20, 2017 4:49 PM To : Eagles, David T; Golrick, Janet M Subject: Fwd: FW: Assignment Notification - FOIA #17-FI-HQ-01570 Attachments: FOIA Recommendation Sheet edit 2015.doc; FOIA Request 17-FI-HQ-01570.pdf Please see attached. When I return I'll look into this. I'll need more clarity along with an extension. Page 74 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000328 Clemmens en Get Outlook for Android From: Jih, Deena S Sent: Thursday, July 20, 2017 11:48:06 AM To: Clemmensen, Craig T; Daggett, Tanya R Cc: Simpson, Kevin M; Shumway, John B; McGirt, Eugene A Subject : FW: Assignment Notification - FOIA #17-FI-HQ-01570 Tanya on behalf of Craig, Please conduct a search for records responsive to the attached request and provide me with a completed FOIA recommendation sheet and any responsive records to me by July 29, 2017. According to Henry Hemsley of the Trump Transition Team Craig Clemmensen should have responsive records. Thank you! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law Page 75 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000329 Clemmens en 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE : This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From: McGirt, Eugene [mailto:eugene.a.mcgirt@hud.gov] Sent: Thursday, July 20, 2017 11:08 AM To: Jih, Deena S Subject: Assignment Notification - FOIA #17-FI-HQ-01570 Request Details: Request ID: 17-FI-HQ-01570 Page 76 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000330 Clemmens en Request Type : FOIA Requester Name : Zachary Kopplin Request Description: Pursuant to the Freedom of Information Act, 5 U.S.C. § 552, I am requesting any and all documents, including, but not limited to, notes, e-mails, memos, or any other materials concerning pledges, oaths, requests or agreements, oral or written, not to disclose information or documents, or pledges, oaths, requests or agreements, oral or written, having to do with loyalty, allegiance, or similar concepts, made to the President, the Vice President, the Office of the President or the Office of the Vice President, or any individual working in the White House or the White House Compound by any and all current and former members of the HUD's leadership team according to the HUD's website, including, but not limited to, the Secretary, Acting Secretary, Deputy Secretary, and Inspectors General, along with the leadership team's senior staff, since Nov. 9, 2016. (If you need clarity about this request, I'm looking for analogs in your agency to the memos that former FBI Director James Corney wrote about a personal loyalty pledge that the President asked him to give.) Thank you very much for your assistance. If any of the material covered by this request has been destroyed or removed, please provide all surrounding documentation including, but not limited to, a description of the action taken regarding the materials and justification for those actions taken. For any documents or portions you deny due to a specific FOIA exemption, please provide a detailed justification of your grounds for claiming such exemption, explaining why the exemption is relevant to the document or portion of the document withheld. (Date Range for Record Search: From 11/09/2016 To 07/17/2017) Program Office Due Date: [CUSTOMFIELD26] Request Owner : McGirt, Eugene Request Primary User : Deena Jih Notes Henry Hemsley of the Trump Transition Team indicates this request Page 77 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000331 Clemmens en should be processed by Craig Clemmensen. Response due to FOIA Office by July 29, 2017. From : Golrick, Janet M Sent : Wednesday , July 12, 2017 1 :04 PM To: Eagles, David T; Clemmensen, Craig T Subject : Re: Admin time sensitive decision points Let' s discuss tomorrow am .... Get Outlook for iOS From : Eagles , David T Sent : Wednesday, July 12, 2017 12 :49 : 26 PM To : Golrick, Janet M; Clemmensen, Craig T Subject : RE : Admin time sensitive decision points Want to discuss at some point? Is this something we hand to Laura in her acting capacity or provide an interim solution until Paula signs? From: Foster, Helen G Sent : Wednesday, July 12, 2017 12 :45 PM To : Eagles, David T ; Golrick , Janet M ; Clemmensen, Craig T Subject : Admin time sensitive decision points 1. Our new Chief Privacy Officer has accepted, and we expect to onboard her by late August. The title issue between her and I remains unresolved. Please let me know if you need something Page 78 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000332 Clemmens en additional from me. As we discussed at our meeting on Monday, I am moving immediately into my new role, but I haven't gotten a revised letter. 2. $1.6 million in potential lapsed funds. If Congress grants our reprogramming request, Admin will have a projected $1.6 million in excess funds resulting from our last rent credit (which we will not receive until the last week in September). The Director of Management Support, Alfredo Ulloa, is concerned that without a contingency plan, that money will lapse. He is briefing budget as well. 3. Exec Sec supervisor gap. The new split between Exec Sec/Records and Privacy/FOIA has created a supervisory gap. Marcus now has two teams with 14 direct reports ranging from GS-9 to GS-15 but no other supervisors. He has an internal candidate who certed on one of our recent postings. He would like to promote that candidate to the supervisor role by selecting him off of the cert (and not backfilling him). That would give Marcus the supervisory help he needs with minimal budget impact (taking a GS-13/7 to a GS-14/1). This is time sensitive because the cert will expire soon. 4. Exec Sec is out of space: I mentioned to you in our meeting on Monday that the privacy team was planned to move down to the sixth floor (adjacent to the CAO office space) . With my new role, that doesn't make much sense anymore. But with the recent reassignments to Exec Sec, we are now completely out of space in 10139-we don't have a single open cube anywhere-and no place to put the new Privacy Officer. Worse, the records team (who report to Marcus) are tucked away in a corner of the Page 79 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000333 Clemmens en basement without any supervisor anywhere close. permission, Marcus and I would like to: With your a. Work with Space Management team to begin to move Exec Sec in sections to the swing space on 10NE as CPD vacates it (to go back to their remodeled space on 7). b. This would allow us to immediately address the lack of space problem for privacy, and once CPD is fully moved back to 7, we can have all of Exec Sec/Records/Privacy/FOIA together. c. This would not require any additional funds or modifications to the space. d. The space vacated by Exec Sec would be available for remodeling or for swing space e. This is time critical because all of Exec Sec/Records/Privacy/FOIA are bargaining unit. We need at least a month lead time to get any office move through the CBA process I am available to discuss if you would like. And I am happy to do anything I can to further ease this transition. I thought I should bring these matters to your attention because they are time sensitive and are causing distress to some of the Admin staff . Please let me know if there is something else I can do to help. Helen Helen Goff Foster Page 80 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000334 Clemmens en (202) 402-6836 From: Clemmensen, Craig T Sent : Wednesday, July 12, 2017 1 :02 PM To : Eagles, David T; Golrick, Janet M Subject : RE: Admin time sensitive decision points I think so, with a watchful eye. From: Eagles, David T Sent: Wednesday, July 12, 2017 12:49 PM To: Golrick, Janet M ; Clemmensen, Craig T Subject : RE : Admin time sensitive decision points Want to discuss at some point? Is this something we hand to Laura in her acting capacity or provide an interim solution until Paula signs? From: Foster, Helen G Sent : Wednesday, July 12, 2017 12 :45 PM To : Eagles, David T >; Golrick, Janet M >; Clemmensen, Craig T Page 81 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000335 Clemmens en > Subject : Admin time sensitive decision points 1. Our new Chief Privacy Officer has accepted, and we expect to onboard her by late August. The title issue between her and I remains unresolved. Please let me know if you need something additional from me . As we discussed at our meeting on Monday, I am moving immediately into my new role, but I haven't gotten a revised letter. 2. $1.6 million in potential lapsed funds. If Congress grants our reprogramming request, Admin will have a projected $1.6 million in excess funds resulting from our last rent credit (which we will not receive until the last week in September). The Director of Management Support, Alfredo Ulloa, is concerned that without a contingency plan, that money will lapse. He is briefing budget as well. 3. Exec Sec supervisor gap. The new split between Exec Sec/Records and Privacy/FOIA has created a supervisory gap. Marcus now has two teams with 14 direct reports ranging from GS-9 to GS-15 but no other supervisors. He has an internal candidate who certed on one of our recent postings. He would like to promote that candidate to the supervisor role by selecting him off of the cert (and not backfilling him). That would give Marcus the s upervisory help he needs with minimal budget impact (taking a GS-13/7 to a GS-14/1). This is time sensitive because the cert will expire soon. Page 82 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000336 Clemmens en 4. Exec Sec is out of space: I mentioned to you in our meeting on Monday that the privacy team was planned to move down to the sixth floor (adjacent to the CAO office space). With my new role, that doesn't make much sense anymore. But with the recent reassignments to Exec Sec, we are now completely out of space in 10139-we don't have a single open cube anywhere-and no place to put the new Privacy Officer. Worse, the records team (who report to Marcus) are tucked away in a corner of the basement without any supervisor anywhere close. With your permission, Marcus and I would like to: a. Work with Space Management team to begin to move Exec Sec in sections to the swing space on 10NE as CPD vacates it (to go back to their remodeled space on 7). b. This would allow us to immediately address the lack of space problem for privacy, and once CPD is fully moved back to 7, we can have all of Exec Sec/Records/Privacy/FOIA together. c. This would not require any additional funds or modifications to the space. d. The space vacated by Exec Sec would be available for remodeling or for swing space e. This is time critical because all of Exec Sec/Records/Privacy/FOIA are bargaining unit. We need at least a month lead time to get any office move through the CBA process I am available to discuss if you would like. And I am happy to do anything I can to further ease this transition. I thought I should bring these matters to your attention because they are time sensitive and are causing distress to some of the Admin staff. Please let me know if there is something else I can do to help. Page 83 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000337 Clemmens en Helen Helen Goff Foster (202) 402-6836 From : Salazar, Ronald J Sent : Wednesday , July 12, 2017 8 :25 AM To: Clemmensen, Craig T Subject : FW : Changes in Admin From : Foster, Helen G Sent: Tuesday, July 11, 2017 8 :46 AM To : All Administration employees Cc: Brown, Jereon M Subject : Changes in Admin Team Admin, Page 84 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000338 Clemmens en Believe it or not, it has been 1 year today since I joined HUD. Looking back on that year, it is amazing to see how much has One changed! Yet Admin ' s best days are still ahead, I am sure. thing I have always promised you is : CHANGE! Well, I am a woman of my word. Admin is changing again, like all healthy organizations should. PLEASE READ ON FOR IMPORTANT PERSONNEL CHANGES in Admin: Front Office I am leaving the role of CAO, and will be concentrating on FOIA and Privacy exclusively. Although this change is effective immediately, I will still be available to help with transition and answer questions. You can find me in Exec Sec in 10139. Still extension 6836. Laura McClure is stepping down as Acting Deputy CAO as well. Please join me in thanking Laura for her outstanding service in that role over the last 7 months. From riding herd on our privacy incidents to wrestling with elevator, air quality , and fa~ade issues, to putting the zest in our many hiring blitzes and rethinks-Laura has been the driving force behind so much of what Admin has achieved in the last year. If you see her today, please give her a big Admin THANK YOU! A new Deputy CAO will be named by HUD leadership soon. Page 85 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000339 Clemmens en New Roles for others in Team Admin : We are so fortunate to have such an outstanding Director and supervisor staff to keep the ship steady-with a few people stepping into new roles! Please join me in congratulating: Bill Amos is the new Director for Communications Support (the directorate formerly known as digital enterprise!). Ken Free is now in charge of all building security and access matters, including the guard force, parking, and other contracts related to building security. As a result, Tonya Valentine and Ron Salazar will be transferring to Ken's team. Ash Wood-Thomas has been named Admins' Administrative Officer-at last. She will be assisted by the intrepid skills of Pat "Ask Admin" Morgan. Sandy Wright has taken the role of FOIA supervisor, alongside the unsinkable Debbie Snowden. Watch out world-a Wright/Snowden/Foster combination is a FOIA FORCE to be reckoned with! Brand new Team members Page 86 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000340 Clemmens en And it just keeps getting better. Please join me in welcoming some new team members : Tammi Hines (formerly of FEMA) will be joining us as our new Chief Privacy Officer in the next few weeks. Vay! Shelby Glover (formerly a RAP from Housing) is joining us permanently as a FOIA Analyst. Welcome back Shelby! Melissa Jones (formerly a RAP from OGC) is joining us permanently as a Privacy Analyst. Welcome back Melissa! No words can express how grateful and proud I am to have worked with all of you, so I won't try. God bless, Helen Helen Goff Foster U.S. Department of Housing and Urban Development Page 87 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000341 Clemmens en Washington, DC (202) 402-6836 Helen.g.foster@hud.gov Bee Positive * Bee Candid * Bee Accountable * BEELIEVE Bee Yourself * Bee Persistent * BEE THE CHANGE! From : Borum, Mark G Sent : Thursday, June 08, 2017 9 : 28 AM To : Clemmensen, Craig T; Beaudette, James M Cc : Pollock, James L Subject: RE: HEADS UP Thanks. From : Clemmensen, Craig T Sent : Thursday, June 08, 2017 9 : 27 AM To : Beaudette, James M ; Borum, Mark G Subject : FW : HEADS UP Page 88 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000342 Clemmens en fyi From: Bregon, Nelson R Sent : Thursday, June 08, 2017 8:53 AM To : Greenwood, Sheila M > ; Kasper, Maren M >; Kurtz, R. Hunter >; Charles, Genger M >; Clemmensen, Craig T >; Golrick, Janet M >; Brown, Jereon M > Cc : DeFelice, Joseph J >; Ott, Richard M >; Schmidt, Carrie S > Subject: HEADS UP - HEADS UP : In our Richmond, VA Field Office we have a freshman Congressman who is rather aggressive in his opinions, and an ex-Colonel police officer (who is referred still as "the Colonel.") pursuing 3 MF properties over property conditions and health and safety matters. See below : Page 89 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000343 Clemmens en From: Ott, Richard M Sent: Thursday, June 08, 2017 8:44 AM To: Bregon, Nelson R > Subject : FW: Today's HUD News Briefing Mr. Bregon: So that you are aware, Richmond has been on fire with media and press inquiries, as well as related FOIAs. We have a freshman Congressman who is rather aggressive in his opinions, and an ex-Colonel police officer (who is referred still as "the Colonel.") pursuing 3 MF properties over property conditions and health and safety matters. It has been quite a show. All is being managed by our key individuals in MF (most notably Bob Iber) and our PAO Wolfe. Jerry Brown is well informed each day. Just for your awareness at this time. We may need to get Joe or me down there depending how the next several days go. The owner has 60 days to cure the weaknesses. Oy... . Rich From: Davis, Anne Sent : Thursday, June 08, 2017 8 : 26 AM To: DeFelice, Joseph J >; Solivan, Elvis >; Banks, Antoinette P >; Downs, Sharon >; Lamberg, Catherine D > Page 90 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000344 Clemmens en ; Legette, Ronnie J >; Ott, Richard M >; Rader, Brad E >; Schmidt, Carrie S >; Brown, Brenda J >; Punter, Carolyn K >; Parker, Judith >; Ellis, Lisa C > Cc: Holman, Virginia F >; Mares, Steven J >; Schmiegelow, Toni D >; Paikin, Steven M >; Wolfe, Lisa A >; Dunn, Tracey >; Edwards, Nika V >; Anastasi, Carolyn M > Subject: Today's HUD News Briefing The following items in today's HUD News Briefing are of specific interest to the HUD Richmond Office : [VA] Congressman McEachin requests HUD to 'cease business with PK Page 91 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000345 Clemmens en Management (WWBT-TV, VA) (6/7/2017 6:48 PM, Megan Woo) Congressman Donald McEachin is requesting the Department of Housing and Urban Development to "cease business" with PK Management due to the conditions at Essex Village Apartments in Henrico, as well as other PK Management properties. Congressman McEachin says he "asked regional representatives for plans to address his constituents' concerns and HUD' s relationship with the management company." This comes after requests sent to HUD regarding Essex Village. "PK Management is not meeting the spirit of its obligation to provide safe, sanitary housing. My constituents are being forced to live with sewage backups, dangerous structural issues, rodents and other vermin," said Congressman Donald McEachin. "Enough is enough - we need to stop wasting taxpayer dollars with this company, which has appeared to mismanage properties across the country. Essex Village should ideally be closed. In any event, residents need expedited access to vouchers that will empower them to move to decent homes." [Editorial note: VIDEO at source] [VA] Congressman calls for HUD to end business with company that manages uninhabitable properties (WTVR-TV, VA) (6/7/2017 6:47 PM, Vernon Freeman Jr.) Congressman Donald McEachin has called for the Department of Housing and Urban Development to terminate their business with a company that manages several housing complexes in the Richmond-area. McEachin says PK Management properties is not meeting the spirit of its obligation to provide safe and sanitary housing. PK Management, an Ohio-based company, runs three Section Page 92 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000346 Clemmens en 8 facilities in Henrico County including, Essex Village, Woodland Crossing and Hope Village. The company receives millions of dollars a year from HUD to subsidize rent at its housing complexes, but multiple CBS 6 investigative reports have revealed multiple issues at the properties. Residents have told CBS 6 that the company has not done enough to fix things like leaks, flood damage, sewage problems, structural issues, broken lights, and bug infestations. "My constituents are being forced to live with sewage backups, dangerous structural issues, rodents and other vermin," said Congressman McEachin. "Enough is enough - we need to stop wasting taxpayer dollars with this company, which has appeared to mismanage properties across the country." McEachin specifically noted that Essex Village should be closed due to "uninhabitable" conditions, and he wants HUD to terminate or abate all contracts with the management company. "In any event, residents need expedited access to vouchers that will empower them to move to decent homes," he said. McEachin has also requested that HUD allow permission for Henrico County officials to join HUD's inspectors for future inspections at Essex Village. "I will continue to do everything I can so that my constituents do not live in these conditions and that taxpayer monies are not given millions of dollars to a company that has failed at their minimal responsibilities," he wrote. [Editorial note: VIDEO at source] Here is the link where you may read today's HUD News Briefing in full: http://www.techmis.com/hud/todaysbrief.pdf. Page 93 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000347 Clemmens en Anne Davis, Sr. Management Analyst US Dept. of Housing & Urban Development Richmond Field Office 600 E. Broad Street, Richmond, VA 23219 804-822-4802/800-842-2610, ext. 4802 • Please do not print this e-mail unless necessary From : Foster, Helen G Sent : Thursday, May 11, 2017 6 :08 PM To : Clemmensen, Craig T; Golrick, Janet M Cc : Simms, Brenda A Subject : FOIA education campaign Attachments : DOC039.pdf I understand you have concerns about the FOIA and Privacy education campaign messages that have been running on rotators throughout the building. To give you some context on the purpose and content of the campaign : •••••••• FOIA messages : The FOIA wa s amended in July 2016 to include a specific o requirement to train all staff. We are required to report our training efforts every year to DOJ (See attached) Page 94 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000348 Clemmens en o Like all other large agencies, we regularly receive inquiries from Congress (House Oversight mostly) about our FOIA, Records, and Privacy compliance. o House Oversight hosts an average of two hearings a year on either FOIA or Privacy-usually featuring the grilling of senior agency officials for failing to comply with (sometimes the smallest) details of the statute. •• The most recent FOIA hearing featured Senior Officials from five agencies-Treasury, IRS, DOJ, DHS, and State. •• All except Treasury were slammed by both the majority and minority. Treasury was recognized as "taking FOIA seriously" and publicly thanked by the Chairman of the Committee HUD has a pending Congressional inquiry right now that asks o specifically about how we have implemented the changes to FOIA, including training staff o HUD has conducted NO FOIA awareness training for the vast majority of employees in the last five years. o Without this campaign, we have no answer to the pending Congressional, and nothing to report regarding our compliance efforts to DOJ. o The messages were culled from the FOIA team at HUD-based on actual FOIA requests and responses, and the most frequently asked questions we get about FOIA at HUD •••••••• Privacy messages: Page 95 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000349 Clemmens en HUD had two major privacy breaches within two weeks of each o other in September of 2016. Combined they constituted one of the largest breaches by a federal agency in the last year o Both were caused by employees failing to understand the definition of PII and failing to use readily-available means to protect PII o HUD produced the required incident report, with lessons learned and remediation action items, as required o This report was provided directly to all of HUDs appropriators, as well as 8 other committees (including House Oversight) and the OIG. It was also published on our website, as required by 0MB guidance o HUD has not completed a single action item from this report-including the requirement for all staff training on the definition of PII o Apart from me, HUD has NEVER employed a qualified privacy professional o House oversight conducted a hearing just yesterday, featuring a privacy breach involving the IRS and Dept of Ed o Despite the severity and preventability of HUD's major privacy breaches in September, HUD has not been called to testify before Congress Page 96 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000350 Clemmens en I have attached the relevant materials as requested. I believe the campaign is necessary and effective to its purpose. Further, I don't see any other way we can meet our compliance obligations for all staff training given our critical vacancies in privacy, FOIA, and Records Management. At this time, Exec Sec is struggling to just provide basic compliance advice and services. At our current staffing level, the digital campaign is the only realistic option to provide the required all HUD staff training. The campaign was designed to give just the most basic, critical information to staff to avoid the most common mistakes. As the Chief FOIA Officer ' l recommend b)(5) Deliberative rivilege I hope this information is useful to you. more Happy to talk about it Helen Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Page 97 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000351 Clemmens en Bee Positive * Bee Candid * Bee Yourself * Bee Accountable* BEELIEVE * Bee Persistent BEE THE CHANGE! From : Foster, Helen G Sent : Thursday, May 04, 2017 8 :00 AM To : Golrick , Janet M; Santa Anna, Aaron; Kasper , Maren M Cc : Simpson, Kevin M; Pereira, Ariel; Zorc, Bethany A; Clemmensen, Craig T; Pearson-Moore, Samuel F Subject : Re : FOIA Correction Vay!! Thank you Aaron! Helen Goff Foster Chief Administrative Officer and Executive Secretary US Department of Housing and Urban Development Washington, DC 20410 (202)402-6836 Bee Positive* Bee Candid* Bee Accountable* Bee Persistent* BELIEVE* BEE THE CHANGE ?????????? From : Golrick, Janet M Sent : Thursday, May 4, 2017 7 : 57 :04 AM To : Santa Anna, Aaron; Kasper, Maren M Cc : Clemmensen, Craig T; Foster, Helen G; Zorc, Bethany A; Simpson, Kevin M; Pereira, Ariel; Pearson-Moore, Samuel F Page 98 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000352 Clemmens en Subject: RE: FOIA Correction Conferred with BHT and Beth and you are good to go. Thank you Janet From: Santa Anna, Aaron Sent: Wednesday, May 03, 2017 12:18 PM To: Golrick, Janet M ; Kasper, Maren M Cc : Clemmensen, Craig T ; Foster, Helen G ; Zorc, Bethany A ; Simpson, Kevin M ; Pereira, Ariel ; Pearson-Moore, Samuel F Subject : FW: FOIA Correction Janet- As you may recall, on January 12, 2017, we published a final rule amending HUD's Freedom of Information Act (FOIA) regulation. The rule implemented the FOIA Improvement Act of 2016, which enacted a range of procedural changes (e . g., requiring that agencies make available for public inspection in an electronic format records that have been requested 3 or more times; requiring that agencies notify the requester in writing of right to seek dispute resolution services from the Office of Page 99 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000353 Clemmens en Government Information Services if they extend the time limits by more than ten additional working days.). Unfortunately, after publication we discovered that the complexity of the amendatory instructions caused the Federal Register to publish§ 15.107 incorrectly. Specifically, § 15.107, entitled "documents generally protected from disclosure" was intended to repeat the nine statutory FOIA disclosure exemptions. Unfortunately, the Federal Register deleted several of the nine statutory FOIA disclosure exemptions and duplicated another. This document would correct this error. The document also makes other minor corrections, (e.g., changing "http://www/data/gov"to"http://www.data.gov"). As noted below, Helen and her program counsel (Kevin) have signed off on the correction. Consequently, we'd like your okay to move this document to publication. Please let me know if you have further questions. Thank you. Aaron From : Simpson, Kevin M Page 100 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000354 Clemmens en Sent: Wednesday, May 03, 2017 10:23 AM To: Foster, Helen G >; Shumway, John B >; Santa Anna, Aaron > Cc: Jih, Deena S >; Foxx, Nacheshia L >; Cheng, Fanilla V >; Pearson-Moore, Samuel F > Subject: RE: FOIA Correction I agree - its a haiku. Petals on a wet, black bough From : Foster, Helen G Sent : Wednesday, May 03, 2017 10 :05 AM To: Simpson, Kevin M >; Shumway, John B >; Santa Anna, Aaron > Cc : Jih, Deena S >; Foxx, Nacheshia L >; Cheng, Fanilla V >; Page 101 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000355 Clemmens en Pearson-Moore, Samuel F > Subject : Re : FOIA Correction Love it. Like a poem. Helen Goff Foster Chief Administrative Officer and Executive Secretary US Department of Housing and Urban Development Washington, DC 20410 (202)402-6836 Bee Positive* Bee Candid* Bee Accountable* Bee Persistent* BELIEVE * BEE THE CHANGE ?????????? From : Santa Anna, Aaron Sent: Wednesday, May 3, 2017 9 : 07:29 AM To : Simpson, Kevin M; Shumway, John B; Foster, Helen G Cc: Jih , Deena S; Cheng, Fanilla V; Pearson-Moore, Samuel F; Foxx, Nacheshia L Subject : FOIA Correction Good morning everyone! As I mentioned after our meeting yesterday, attached is the FOIA Correction . Would you review the draft and sign-off electronically? An email confirming concurrence is all I need. Thank you. Aaron Page 102 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000356 Clemmens en From: Lavoy, Donald J Sent: Friday, April 28, 2017 5:53 PM To: Clemmensen, Craig T Subject : Re: Alexander County Housing Authority Financial Assessment Jerry called me and we worked out an alternative plan that will work . appreciate the advice, will let it go. From : Clemmensen, Craig T Sent : Friday, April 28, 2017 5: 50 AM To : Lavoy, Donald J Subject : RE : Alexander County Housing Authority Financial Assessment l would let it go, but that' S up to you. l can you like? ..----------------.. ~l (b_ )(5_)_De_li_be_ ra_tiv_e_Pr_iv_ile_ge_ _ _ _ _ _~~f (b)(5) Deliberative ~Pr~iv= ile=ae~--~ Sent via the Samsung Galaxy S® 6, an AT&T 4G LTE smartphone -------- Original message-------From : "Lavoy, Donald J" Date : 4/27/17 6 : 53 PM (GMT-05 : 00) To : "Clemmensen, Craig T" Subject : RE : Alexander County Housing Authority Financial Page 103 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000357 Clemmens en Assessment Would it help if I l(b)(5) Deliberative Privilege I? ~----------------~ [b)(5) From : Clemmensen, Craig T Sent : Thursday, April 27, 2017 6 :23 PM To: Lavoy, Donald J Subject : RE: Alexander County Housing Authority Financial Assessment I understand, but I I~!(~)Deliberative I· don , t th 1• nk kb)(5) l Deliberative Privilege Sent via the Samsung Galaxy S® 6, an AT&T 4G LTE smartphone -------- Original message-------From : "Lavoy, Donald J" > Date : 4/27/17 6:14 PM (GMT-05:00) Page 104 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000358 Clemmens en To: "Clemmensen, Craig T" > Cc: "Conner, Wendell E" > Subject : Re : Alexander County Housing Authority Financial Assessment Craig, Our long standing precedent is that (b)(5) Deliberative Privilege / Glad to discuss further if you would ~-,-----------------' like. DJ Sent from my iPhone On Apr 27, 2017, at 2 : 39 PM, Clemmensen, Craig T > wrote : I'm not sure if this is the case or not . I ' ll ask Marien. Page 105 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000359 Clemmens en From: Conner, Wendell E Sent: Thursday, April 27, 2017 2:32 PM To: Clemmensen, Craig T > Cc: Lavoy, Donald J > Subject: FW: Alexander County Housing Authority Financial Assessment Hi Craig, Sorry to both you about this. Are we planning to l(b)(5) Deliberative Privilege I? bI ~~~:liberative If yes, I had a conversation with DJ today and he is really concerned about 1. l(b)(5) Deliberative Privilege Typically (b~(5) Deliberative have been b)(5) Deliberative Privilege ' P m11l<>n<> deliberative process and (b)(5) Deliberative Privilege • DJ is out this afternoon. If you would like to discuss let me know and I'll give you a call when you have a free minute. Otherwise, please discuss with DJ before releasing this report. Thanks! Wendell From : Cunningham, James A Sent : Thursday, April 27, 2017 10 :17 AM To : Conner, Wendell E > Cc : Golrick, Janet M >; Page 106 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000360 Clemmens en Kasper, Maren M >; Reames, Lindsey S >; Wize, Kimberly > Subject: Alexander County Housing Authority Financial Assessment Wendell, Thanks for your work on the ACHA Financial Assessment. In order to finalize the report we need to reconcile the TDC and cost of rehab. These are the most recent numbers based on the Section 18 application. Please update and finalize the report and change the date of the report. We need to finalize this today as soon as possible. Total Development Costs to Replace (new construction per demo application) $73,976,915 Estimated Cost of Rehabilitation : $51,285,915 (rehab cost per updated demo application on 4/6/2017) Page 107 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000361 Clemmens en Rehabilitation costs to suitability: (financial report) $7, 590,000 Let me know if you have any questions James A. Cunningham Deputy Regional Administrator Region V -The Midwest Chicago Regional Office 312.913.8139 Foster, Helen G From: Sent : Wednesday, April 05, 2017 2 : 20 PM To : Clemmensen , Craig T; Golrick, Janet M Subject : FW: for your review : FPM Clearance Calendar items--redelegations, etc. Attachments : HUD-22_FR-6026-N-01_thru_FR-6026-N-12_Admin_clearance . pdf; 6026-D-11 FPM Delegations Revised 03 24 17.docx; 6026-D-12 FPM Redelegations Revised 03 24 17 v2.docx These are the documents that are in clearance right now. The third one (redelegations) is what is of most concern to me. I Page 108 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000362 Clemmens en have highlighted portions that I thou ht were And ! would strenuously object to articularl odd. (b)(5) Deliberative Privilege FOIA (b)(5) Deliberative Privilege b)(5) Deliberative Privilege Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Simms, Brenda A Sent : Tuesday, April 04, 2017 2: 08 PM To : Foster, Helen G Subject : for your review : FPM Clearance Calendar items--redelegations, etc. ? HUD-22 for #FR-6026-N-01 through FR-6026-N-12 (non-concurrence) items for review : FPM delegation of authority to be published in FR FPM redelegation of authority [This FR notice includes statement on coordinating with Admin. (pg. 3, line 67) and ExecSec for FOIA (pg. 5, line 98)] Region I order of succession Region II order of succession etc. Brenda Subject: Process Location: Start : End : Meeting Forward Notification: Review of FOIA Conference Room 10106 Wed 4/5/2017 9 : 30 AM Wed 4/5/2017 10:30 AM Recurrence: (none) Organizer: Gabriel, Cynthia Page 110 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000364 Clemmens en Your meeting was forwarded Gabriel, Cynthia your meeting request to additional recipients. has forwarded Meeting Review of FOIA Process Meeting Time Wednesday, April 5, 2017 9 : 30 AM-10:30 AM. Recipients Jangalapalli, Sharath K Nichols, Delton All times listed are in the following time zone: (UTC-05:00) Eastern Time (US & Canada) Sent by Microsoft Exchange Server Subject : Review of FOIA Process Location : Conference Room 10106 Start : Wed 4/5/2017 9 : 30 AM End : Wed 4/5/2017 10:30 AM Show Time As : Tentative Recurrence : (none) Organizer : Clemmensen, Craig T Required Attendees : Clemmensen, Craig T; Golrick, Janet M; Foster, Helen G; Cruciani, Linda M; Bryon, Jemine A; Brown, Jereon M Optional Attendees : Washburn, Tenille E; Aten, Nina R.; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Flores, Page 111 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000365 Clemmens en Virginia; Clark, Darrell A; Mungo, Daniella D; Gabriel, Cynthia Your meeting was found to be out of date and has been automatically updated. Sent by Microsoft Exchange Server Subject : Meeting Forward Notification : Review of FOIA Process Location : Conference Room 10106 Start : End: Wed 4/5/2017 9 :30 AM Wed 4/5/2017 10:30 AM Recurrence: (none) Organizer: Gabriel, Cynthia Your meeting was forwarded Gabriel, Cynthia your meeting request to additional recipients. has forwarded Meeting Review of FOIA Process Meeting Time Wednesday, April 5, 2017 9:30 AM-10 :30 AM. Recipients Mungo, Daniella D All times listed are in the following time zone : (UTC-05 : 00) Eastern Time (US & Canada) Page 112 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000366 Clemmens en Sent by Microsoft Exchange Server From: Gabriel, Cynthia Sent: Tuesday, April 04, 2017 1:16 PM To: Clemmensen, Craig T Subject : Accepted: FW: Review of FOIA Process Subject : Process Location : Start : End: Meeting Forward Notification : Review of FOIA Conference Room 10106 Wed 4/5/2017 9 : 30 AM Wed 4/5/2017 10:30 AM Recurrence: (none) Organizer: Mungo, Daniella D Your meeting was forwarded Mungo, Daniella D your meeting request to additional recipients. has forwarded Meeting Review of FOIA Process Meeting Time Wednesday, April 5, 2017 9:30 AM-10 : 30 AM. Recipients Gabriel, Cynthia All times listed are in the following time zone : (UTC-05 : 00) Ea stern Time (US & Canada) Page 113 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000367 Clemmens en Sent by Microsoft Exchange Server Subject : Review of FOIA Process Location: Conference Room 10106 Start : Wed 4/5/2017 9 : 30 AM Wed 4/5/2017 10:30 AM End: Show Time As : Tentative Recurrence : (none) Organizer : Clemmensen, Craig T Required Attendees : Clemmensen, Craig T; Golrick, Janet M; Foster, Helen G; Cruciani, Linda M; Bryon, Jemine A; Brown, Jereon M Optional Attendees : Washburn, Tenille E; Aten, Nina R.; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Flores, Virginia ; Clark, Darrell A; Mungo , Daniella D Your meeting was found to be out of date and has been automatically updated. Sent by Microsoft Exchange Server From : Mungo, Daniella D Sent: Tuesday, April 04, 2017 10 :05 AM To : Clemmensen, Craig T Subject: Accepted: FW: Review of FOIA Process Subject : Process Location : Start : End : Meeting Forward Notification : Review of FOIA Conference Room 10106 Wed 4/ 5/ 2017 9 : 30 AM Wed 4/5/2017 10 : 30 AM Page 114 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000368 Clemmens en Recurrence: (none) Organizer: Clark, Darrell A Your meeting was forwarded Clark, Darrell A your meeting request to additional recipients. has forwarded Meeting Review of FOIA Process Meeting Time Wednesday, April 5, 2017 9:30 AM-10:30 AM. Recipients Mungo, Daniella D All times listed are in the following time zone : (UTC-05 : 00) Eastern Time (US & Canada) Sent by Microsoft Exchange Server Subject : Review of FOIA Process Location: Conference Room 10106 Start: Wed 4/5/2017 9:30 AM End: Wed 4/5/2017 10:30 AM Show Time As: Tentative Recurrence : (none) Organizer: Clemmensen, Craig T Required Attendees : Clemmensen, Craig T; Golrick, Janet M; Foster, Helen G; Cruciani, Linda M; Bryon, Jemine A; Brown, Jereon M Page 115 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000369 Clemmens en Optional Attendees: Washburn, Tenille E; Aten, Nina R.; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Flores, Virginia; Clark, Darrell A Your meeting was found to be out of date and has been automatically updated. Sent by Microsoft Exchange Server From: McClure, Laura Lon behalf of Foster, Helen G Sent: Tuesday, April 04, 2017 9:14 AM To : Clemmensen, Craig T Subject: Accepted: Review of FOIA Process From: Aten, Nina R. Sent: Monday, April 03, 2017 3:58 PM To : Clemmensen, Craig T Subject : Accepted: Review of FOIA Process From : Clark, Darrell A Sent: Friday, March 31, 2017 5:31 PM To: Clemmensen, Craig T Subject: Accepted: FW: Review of FOIA Process Subject : Process Location : Start: End: Meeting Forward Notification : Review of FOIA Conference Room 10106 Wed 4/5/2017 9 : 30 AM Wed 4/5/2017 10:30 AM Page 116 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000370 Clemmens en Recurrence: (none) Organizer: Flores, Virginia Your meeting was forwarded Flores, Virginia your meeting request to additional recipients. has forwarded Meeting Review of FOIA Process Meeting Time Wednesday, April 5, 2017 9:30 AM-10:30 AM. Recipients Clark, Darrell A All times listed are in the following time zone : (UTC-05 : 00) Eastern Time (US & Canada) Sent by Microsoft Exchange Server Subject : Review of FOIA Process Location: Conference Room 10106 Start: Wed 4/5/2017 9:30 AM End: Wed 4/5/2017 10:30 AM Show Time As: Tentative Recurrence : (none) Organizer: Clemmensen, Craig T Required Attendees : Clemmensen, Craig T; Golrick, Janet M; Foster, Helen G; Cruciani, Linda M; Bryon, Jemine A; Brown, Jereon M Page 117 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000371 Clemmens en Optional Attendees: Washburn, Tenille E; Aten, Nina R.; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Flores, Virginia Your meeting was found to be out of date and has been automatically updated. Sent by Microsoft Exchange Server From : Flores, Virginia Sent: Friday, March 31, 2017 5:17 PM To : Clemmensen, Craig T Subject : Tentative : Review of FOIA Process Subject: Location: Review of FOIA Process Conference Room 10106 Start : Wed 4/5/2017 9 : 30 AM End : Wed 4/5/2017 10:30 AM Show Time As : Tentative Recurrence : (none) Organizer: Clemmensen, Craig T Required Attendees : Golrick, Janet M; Foster, Helen G; Cruciani , Linda M; Bryon, Jemine A; Brown, Jereon M Optional Attendees: Washburn, Tenille E; Aten, Nina R.; Simpson, Kevin M; Shumway, John B; Jih, Deena S Your meeting was found to be out of date and has been automatically updated. Sent by Microsoft Exchange Server Page 118 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000372 Clemmens en From: Jih, Deena S Sent: Thursday, March 30, 2017 9:49 AM To: Clemmensen, Craig T Subject : Accepted: Review of FOIA Process From: Brown, Jereon M Sent : Thursday, March 30, 2017 9 : 26 AM To : Clemmensen, Craig T Subject : Accepted: Review of FOIA Process From: Shumway, John B Sent: Thursday, March 30, 2017 9:25 AM To: Clemmensen, Craig T Subject: Accepted: Review of FOIA Process From: Gray (Ctr), Jakisha Ton behalf of Foster, Helen G Sent : Thursday, March 30, 2017 9 : 23 AM To : Clemmensen, Craig T Subject : Accepted: Review of FOIA Process From: Sent: To : Daggett, Tanya R Thursday, March 30, 2017 9:22 AM Clemmensen, Craig T; Foster, Helen G; Franklin, DeShaunta M Subject : RE : Review of FOIA Process GM .. Page 119 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000373 Clemmens en Jerry has been added .. Thanks! Tanya Daggett Housing and Urban Development (HUD) 451 7th Street SW Washington, DC Desk : 20410 202.402.2136 From : Clemmensen, Craig T Sent : Thursday, March 30, 2017 5 :48 AM To : Foster, Helen G ; Franklin, DeShaunta M Cc : Daggett, Tanya R Subject : RE : Review of FOIA Process Yes, thank you for catching this. Page 120 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000374 Clemmens en Sent via the Samsung Galaxy S® 6, an AT&T 4G LTE smartphone -------- Original message-------From: "Foster, Helen G" > Date: 3/29/17 9:02 PM (GMT-05:00) To: "Clemmensen, Craig T" >, "Franklin, DeShaunta M" > Subject : Re : Review of FOIA Process Was this supposed to include Jerry Brown? Helen Goff Foster Chief Administrative Officer and Executive Secretary US Department of Housing and Urban Development Washington, DC 20410 (202)402-6836 Page 121 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000375 Clemmens en Bee Positive* Bee Candid* Bee Accountable* Bee Persistent* BELIEVE* BEE THE CHANGE ?????????? Foster, Helen G From: Sent: Wednesday, March 29, 2017 9 :03 PM To: Clemmensen, Craig T Subject : Accepted: Review of FOIA Process From : Foster, Helen G Sent : Wednesday, March 29, 2017 9:03 PM To : Clemmensen, Craig T; Franklin, DeShaunta M Subject : Re : Review of FOIA Process Was this supposed to include Jerry Brown? Helen Goff Foster Chief Administrative Officer and Executive Secretary US Department of Housing and Urban Development Washington, DC 20410 (202)402-6836 Bee Positive* Bee Candid* Bee Accountable * Bee Persistent * BELIEVE * BEE THE CHANGE ?????????? From : Washburn, Tenille E Sent: Wednesday , March 29, 2017 1 : 58 PM To: Clemmensen, Craig T Subject : Tentative : Review of FOIA Process From : Cruciani, Linda M Wednesday, March 29, 2017 1 : 38 PM Sent : To : Clemmensen, Craig T; Golrick, Janet M; Foster, Helen G; Bryon, Jemine A Page 122 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000376 Clemmens en Cc: Washburn, Tenille E; Aten, Nina R.; Simpson, Kevin M; Shumway, John B; Jih, Deena S Subject: RE: Review of FOIA Process The OIG Audit entrance conference for the eDiscovery program starts at 10:30. Can we move this to 9:30? -----Original Appointment----From: Franklin, DeShaunta M On Behalf Of Clemmensen, Craig T Sent: Wednesday, March 29, 2017 10 :15 AM To : Golrick, Janet M; Foster, Helen G; Cruciani, Linda M; Bryon, Jemine A Cc: Washburn, Tenille E; Aten, Nina R.; Simpson, Kevin M; Shumway, John B; Jih, Deena S Subject : Review of FOIA Process When: Wednesday, April 05, 2017 10:00 AM-11:00 AM (UTC-05:00) Eastern Time (US & Canada). Where : Conference Room 10106 Please invite appropriate staff. From: Simpson, Kevin M Sent: Tuesday, March 28, 2017 3:42 PM To: Clemmensen, Craig T Subject: Accepted: Review of FOIA Process From : Franklin, DeShaunta Mon behalf of Golrick, Janet M Sent : Monday, March 27, 2017 1 :07 PM To : Clemmensen, Craig T Subject : Accepted : Review of FOIA Process Page 123 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000377 Clemmens en From: Shumway, John B Sent: Monday, March 27, 2017 11:38 AM To: Clemmensen, Craig T Subject: Accepted: Review of FOIA Process Subject : Location : Review of FOIA Process Conf Room 10106 Start: Mon 3/27/2017 1:00 PM End : Mon 3/27/2017 2:00 PM Show Time As : Tentative Recurrence : (none) Organizer : Clemmensen, Craig T Clemmensen, Craig T; Golrick, Janet M; Required Attendees: Foster, Helen G; Cruciani, Linda M; Brown, Jereon M Optional Attendees : Washburn, Tenille E; Aten, Nina R.; Simpson, Kevin M; Shumway, John B; Jih, Deena S Your meeting was found to be out of date and has been automatically updated. Sent by Microsoft Exchange Server From: Washburn, Tenille E Sent : Monday, March 27, 2017 10 :07 AM To : Clemmensen, Craig T Subject : Accepted : FW : Review of FOIA Process From : Sent : Clemmensen, Craig T Monday, March 27, 2017 10 :07 AM Page 124 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000378 Clemmens en To : Foster, Helen G Subject : RE: Today I'm sure you would .... From : Foster, Helen G Sent : Monday, March 27, 2017 10 : 05 AM To : Clemmensen, Craig T Subject : Re : Today Sorry. For the record. I would rather be at work! Get Outlook for i0S From : Clemmensen, Craig T Sent : Monday, March 27, 2017 10 : 04 :46 AM To : Foster, Helen G; McClure, Laura L; Ulloa, Alfredo; Simms, Brenda A; Daggett, Tanya R; Smallwood, Marcus R; Dominguez, Carlos M Subject: RE : Today Yes, we will reschedule . From : Foster, Helen G Sent : Monday, March 27, 2017 9 :42 AM Page 125 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000379 Clemmens en To: McClure, Laura L >; Ulloa, Alfredo >; Simms, Brenda A >; Clemmensen, Craig T >; Daggett, Tanya R >; Smallwood, Marcus R >; Dominguez, Carlos M > Subject : Re: Today Change of plan. I (b)(6) ____________________.I Tanning ...-------:--------,--~----~....,.......J a and Craig-- I could try to call in to FOIA meeting, but I would prefer to reschedule if possible. Your call. .___ Helen Get Outlook for i0S From : Foster, Helen G Sent : Monday, March 27, 2017 9 : 05 :17 AM To : Smallwood, Marcus R; Clemmensen, Craig T; Ulloa, Alfredo; McClure, Laura L; Simms, Brenda A; Dominguez, Carlos M Subject : Today Page 126 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000380 Clemmens en (b )(6) (but still planning to be in L..__ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~ by noon. Get Outlook for i0S From : Clemmensen, Craig T Sent: Monday, March 27, 2017 10:04 AM To : Franklin, DeShaunta M Subject: FW : Today Please see the e-mail below. Can you please reschedule. Thanks. From : Foster, Helen G Sent : Monday, March 27, 2017 9 :42 AM To : McClure, Laura L ; Ulloa, Alfredo ; Simms, Brenda A ; Clemmensen, Craig T ; Daggett, Tanya R ; Smallwood, Marcus R ; Dominguez, Carlos M Subject: Re: Today Change of plan. I (b )(6) !Tanning a and Craig-- I could try to call in to FOIA meeting, but I would prefer to reschedule if possible. Your call. L.._-------::-::------:,--------------~,-----:----' Page 127 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000381 Clemmens en Helen Get Outlook for iOS From : Foster, Helen G Sent : Monday, March 27, 2017 9:05 :17 AM To : Smallwood, Marcus R; Clemmensen, Craig T; Ulloa, Alfredo; McClure, Laura L; Simms, Brenda A; Dominguez, Carlos M Subject : Today (b)(6) ~----------------~I but by noon. still planning to be in Get Outlook for iOS Jih, Deena S From: Sent : Monday, March 27, 2017 9 :05 AM To : Clemmensen , Craig T Cc: Shumway, John B; Simpson, Kevin M Subject : Accepted : FW: Review of FOIA Process I ' m teleworking today . I can attend via phone. call-in number? Thanks ! From : Sent : To : Will there be a Clemmensen, Craig T Friday, March 24, 2017 5 : 57 PM Foster, Helen G Page 128 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000382 Subject: Clemmens en RE: FOIA Process: HOT WASH I understand .... Sent via the Samsung Galaxy S® 6, an AT&T 4G LTE smartphone -------- Original message-------From: "Foster, Helen G" Date: 3/24/17 5: 54 PM (GMT-05 : 00) To : "Clemmensen, Craig T" Subject: Re: FOIA Process: HOT WASH Our custom is to talk about people behind their back if they don't come Get Outlook for iOS From : Clemmensen, Craig T Sent : Friday, March 24, 2017 5:34 : 52 PM To: Foster, Helen G Subject: RE: FOIA Process: HOT WASH Thanks for the invite, but sadly I can't make it. Sent via the Samsung Galaxy S® 6, an AT&T 4G LTE smartphone -------- Original message-------From : "Foster, Helen G" Page 129 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000383 Clemmens en Date: 3/24/17 4:27 PM (GMT-05:00) To: "Simpson, Kevin M" , "Shumway, John B" , "Cruciani, Linda M" , "Simms, Brenda A" , "Smallwood, Marcus R" , "Clemmensen, Craig T" , "Golrick, Janet M" Subject : FOIA Process : HOT WASH My team and I are going to "hot wash" this week's FOIA experience at the 21st Amendment, , , I am buying. Please come if you can. 5:30 Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Accountable* BEELIEVE Bee Candid * Bee Yourself * Bee Page 130 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000384 Clemmens en Shumway, John B From: Sent: Friday, March 24, 2017 4:59 PM To: Clemmensen, Craig T Subject: Accepted: FW: Review of FOIA Process Subject : Process Location : Start : End: Meeting Forward Notification: Review of FOIA Conf Room 10106 Mon 3/27/2017 1:00 PM Mon 3/27/2017 2:00 PM Recurrence: (none) Organizer: Cruciani, Linda M Your meeting was forwarded Cruciani, Linda M your meeting request to additional recipients. has forwarded Meeting Review of FOIA Process Meeting Time Monday, March 27, 2017 1:00 PM-2:00 PM. Recipients Washburn, Tenille E Aten, Nina R. Simpson, Kevin M Shumway, John B Jih, Deena S Page 131 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000385 Clemmens en All times listed are in the following time zone: (UTC-05:00) Eastern Time (US & Canada) Sent by Microsoft Exchange Server From: Kasper, Maren M Sent: Friday, March 24, 2017 4:19 PM To: Foster, Helen G Cc : Brown, Jereon M; Golrick, Janet M; Clemmensen, Craig T Subject : Re : next release Today is great. Please release. On Mar 24, 2017, at 2:59 PM, Foster, Helen G > wrote: Jerry and Maren: The first five relating to Shermichael Singleton are complete and awaiting only my signature. Do we l(b)(5) Deliberative Privilege ? (b)(5) Deliberative Privilege , b)(5) Deliberative The last two (b)(5) Deliberative Privilege so ! do not believe b)(5) Deliberative Privilege I. Please advise. 3pm Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Page 132 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000386 Clemmens en Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 Complete; released at 9:54am 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete; released at 9:54am 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 Page 133 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000387 Clemmens en Complete, pending signature 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 Complete, pending signature 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 Complete, pending signature 17-00696 Page 134 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000388 Clemmens en employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 Page 135 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000389 Clemmens en eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S . Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive Accountable* BEELIEVE * Bee Candid * Bee Yourself * Bee Page 136 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000390 Clemmens en Foster, Helen G From: Sent: Friday, March 24, 2017 2:41 PM To: Kasper, Maren M Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Cc: Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Petty, Timothy J; Snowden, Deborah R; Bodell, Ethan G; Cruciani, Linda M; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject : RE : FOIA progress update : Jerry-the last two should be coming to you shortly. 2:30pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 Page 137 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000391 Clemmens en Complete; released at 9:54am 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete; released at 9:54am 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 Complete, pending signature 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature Page 138 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000392 Clemmens en 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 Complete, assembling package Ethan 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 Complete, assembling package Ethan 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Page 139 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000393 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Page 140 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000394 Clemmens en Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Friday, March 24, 2017 1 : 02 PM To : Kasper, Maren M Cc : Golrick, Janet M ; Simpson, Kevin M ; Wright, Sandra J ; Smallwood, Marcus R ; Rodriguez, Aida N ; Jih, Deena S ; Shumway, John B ; Petty, Timothy J ; Snowden, Deborah R ; Bodell, Ethan G ; Cruciani, Linda M ; Clemmensen, Craig T ; Aten, Nina R. ; Brown, Jereon M Subject : RE : FOIA progress update : Page 141 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000395 Clemmens en NOTE: I received a direct email from the requester for 00633 and 00634, acknowledging receipt. OGC: 00253 and 00252 now in all in Deena's queue. She is working them. 10:30am : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 Complete; released at 9:54am 17-00634 Page 142 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000396 Clemmens en All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete; released at 9 : 54am 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 Complete, assembling package Ethan 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature 17-00752 Guidance from WH re : Singleton termination Page 143 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000397 Clemmens en 2/28/2017 3/20/2017 OGC review Deena 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 OGC review Deena 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Page 144 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000398 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Page 145 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000399 Clemmens en Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Friday, March 24, 2017 10:29 AM To: Kasper, Maren M > Cc : Golrick, Janet M >; Simpson, Kevin M >; Wright, Sandra J >; Smallwood, Marcus R >; Rodriguez, Aida N >; Jih, Deena S >; Shumway, John B >; Petty, Timothy J >; Snowden, Deborah R >; Page 146 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000400 Clemmens en Bodell, Ethan G >; Cruciani, Linda M >; Clemmensen, Craig T >; Aten, Nina R. >; Brown, Jereon M > Subject : RE : FOIA progress update : OGC: note we just put one more in queue for your review; but it might be more efficient to wait and review 00253 and 00252 together, since they overlap. 10 : 30am : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton Page 147 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000401 Clemmens en 2/9/2017 3/1/2017 Complete; released at 9:54am 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete; released at 9:54am 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 FOIA processing Ethan Bodell 17-00707 Forms and documents signed by Singleton 2/21/2017 Page 148 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000402 Clemmens en 3/13/2017 Complete, pending signature 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 Moving to OGC review now Deena 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 FOIA processing Ethan Bodell, processing 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Page 149 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000403 Clemmens en Complete, pending signature For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Page 150 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000404 Clemmens en Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Friday, March 24, 2017 7:01 AM To: Kasper, Maren M > Cc: Golrick, Janet M >; Simpson, Kevin M >; Wright, Sandra J >; Smallwood, Marcus R >; Rodriguez, Aida N >; Jih, Page 151 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000405 Clemmens en Deena S >; Shumway, John B >; Petty, Timothy J >; Snowden, Deborah R >; Bodell, Ethan G >; Cruciani, Linda M >; Clemmensen, Craig T >; Aten, Nina R. > ; Brown, Jereon M > Subject : Re : FOIA progress update : As soon as downloading is done they will go. know as soon as I hit send I will let you all Get Outlook for iOS From : Kasper, Maren M Sent: Friday, March 24, 2017 6 : 32 :15 AM To : Foster, Helen G Cc : Petty, Timothy J; Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J ; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject : Re : FOIA progress update : Page 152 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000406 Clemmens en Excellent! Please release. Best, Maren On Mar 24, 2017, at 5:51 AM, Foster, Helen G > wrote: 6am update. 00633 OGC review complete. 00633 and 00634 Documents to be downloaded from FMS2 and released this morning. Get Outlook for iOS From: Foster, Helen G Sent: Thursday, March 23, 2017 8:57:54 PM To: Kasper, Maren M; Petty, Timothy J Cc : Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject: Re: FOIA progress update : Page 153 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000407 Clemmens en 9pm update: 00633 in OGC review//p. 890 Get Outlook for iOS From: Foster, Helen G Sent: Thursday, March 23, 2017 7:26:53 PM To: Kasper, Maren M; Petty, Timothy J Cc: Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject : Re : FOIA progress update : 730update. 00633 FOIA processing complete. Deena for OGC review momentarily. Transferring to Get Outlook for iOS From : Foster, Helen G Sent : Thursday, March 23, 2017 5 :48 :44 PM To : Kasper, Maren M; Petty, Timothy J Page 154 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000408 Clemmens en Cc : Snowden, Deborah R; Smallwood, Marcus R; Wright, Sandra J ; Bodell, Ethan G; Aten, Nina R.; Cruciani, Linda M; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Clemmensen, Craig T; Golrick, Janet M; Rodriguez, Aida N; Brown, Jereon M Subject: RE: FOIA progress update : 6pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden: on pg 1291 of 1789 OGC/Deena standing by to review once processing is finished Page 155 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000409 Clemmens en 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Page 156 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000410 Clemmens en Complete, pending signature 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00696 Page 157 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000411 Clemmens en employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 Page 158 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000412 Clemmens en eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 5 :13 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G Page 159 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000413 Clemmens en >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: RE: FOIA progress update: 5pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 Page 160 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000414 Clemmens en All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages : approx. 700 pages to go 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 Provided to Jerry Brown for awareness 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today Page 161 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000415 Clemmens en 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature Provided to Jerry Brown for awareness 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 Page 162 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000416 Clemmens en 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Provided to Jerry Brown for awareness For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Page 163 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000417 Clemmens en Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 4 :02 PM Page 164 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000418 Clemmens en To: Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: RE: FOIA progress update: Updates in red. 4pm : Hourly Update for Patton/Singleton FOIAs Page 165 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000419 Clemmens en FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 Page 166 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000420 Clemmens en 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 complete 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Page 167 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000421 Clemmens en Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen Page 168 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000422 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Page 169 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000423 Clemmens en Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 2:56 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Page 170 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000424 Clemmens en Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: RE: FOIA progress update: 1pm Updates in red. At this point, I think it is unlikely that 00633 (the do-over) will be completed today, given volume of documents. But we will continue to work on all of these for as long as it takes today, and I approved overtime for my staff. FOIA counsel is on stand-by for the moment we have more docs for OGC review. 3pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton Page 171 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000425 Clemmens en 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Page 172 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000426 Clemmens en Forms and documents signed by Singleton 2/21/2017 3/13/2017 FOIA processing Sandy Wright, uploading and redacting docs 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 Page 173 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000427 Clemmens en eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina : pending search Page 174 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000428 Clemmens en 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 2 :00 PM To : Kasper, Maren M >; Petty, Page 175 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000429 Clemmens en Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: RE: FOIA progress update: 1pm 2pm below/attached. 1pm : Updates in red. Hourly Update for Patton/Singleton FOIAs Page 176 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000430 Clemmens en FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, downloading recreated search into FMS2: pages 1789 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Page 177 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000431 Clemmens en Deena, ETA on competed OGC review: by 3pm 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, Waiting for response from WH liaison 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Page 178 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000432 Clemmens en Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen Page 179 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000433 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Page 180 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000434 Clemmens en Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 12:55 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Page 181 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000435 Clemmens en Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : FOIA progress update : 1pm Importance: High Hourly update on progress attached. 1pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 Page 182 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000436 Clemmens en 3/1/2017 FOIA processing recreated file Debbie Snowden, ETA for pass to OGC-late today 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 Page 183 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000437 Clemmens en 3/13/2017 Manual search Tasked to Aida, checking on ETA 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, checking on ETA 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Page 184 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000438 Clemmens en Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search Page 185 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000439 Clemmens en 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Page 186 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000440 Clemmens en Bee Positive Accountable* BEELIEVE * Bee Candid * Bee Yourself * Bee From : Foster, Helen G Sent : Friday, March 24, 2017 10 : 29 AM To : Kasper, Maren M Cc : Golrick , Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Petty, Timothy J; Snowden, Deborah R; Bodell, Ethan G; Cruciani, Linda M; Clemmensen, Craig T; Aten , Nina R.; Brown , Jereon M Subject : RE : FOIA progress update: OGC : note we just put one more in queue for your review; but it might be more efficient to wait and review 00253 and 00252 together, since they overlap. 10 : 30am : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Page 187 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000441 Clemmens en Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 Complete; released at 9:54am 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete; released at 9 : 54am 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 FOIA processing Page 188 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000442 Clemmens en Ethan Bodell 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 Moving to OGC review now Deena 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 FOIA processing Ethan Bodell, processing Page 189 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000443 Clemmens en 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 Page 190 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000444 Clemmens en 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent : Friday, March 24, 2017 7 : 01 AM To : Kasper, Maren M Cc : Golrick, Janet M ; Simpson, Kevin M ; Wright, Sandra J ; Smallwood, Marcus R ; Rodriguez, Aida N Page 191 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000445 Clemmens en ; Jih, Deena S ; Shumway, John B ; Petty, Timothy J ; Snowden, Deborah R ; Bodell, Ethan G ; Cruciani, Linda M ; Clemmensen, Craig T ; Aten, Nina R. ; Brown, Jereon M Subject : Re : FOIA progress update : As soon as downloading is done they will go. know as soon as I hit send I will let you all Get Outlook for i0S From : Ka s per, Maren M Sent : Friday, March 24, 2017 6 : 32 :15 AM To : Foster, Helen G Cc : Petty, Timothy J; Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen , Craig T; Aten , Nina R.; Brown, Jereon M Subject : Re : FOIA progress update: Excellent! Please release . Page 192 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000446 Clemmens en Best, Maren On Mar 24, 2017, at 5:51 AM, Foster, Helen G > wrote : 6am update. 00633 OGC review complete. 00633 and 00634 Documents to be downloaded from FMS2 and released this morning. Get Outlook for iOS From : Foster, Helen G Sent : Thursday, March 23, 2017 8:57:54 PM To : Kasper, Maren M; Petty, Timothy J Cc : Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject: Re: FOIA progress update: 9pm update : 00633 in OGC review//p . 890 Get Outlook for iOS Page 193 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000447 Clemmens en From : Foster, Helen G Sent : Thursday, March 23, 2017 7 : 26:53 PM To : Kasper, Maren M; Petty, Timothy J Cc : Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject: Re : FOIA progress update : 730update. 00633 FOIA processing complete. Deena for OGC review momentarily. Transferring to Get Outlook for i0S From : Foster, Helen G Sent: Thursday, March 23, 2017 5 :48:44 PM To : Kasper , Maren M; Petty, Timothy J Cc : Snowden, Deborah R; Smallwood, Marcus R; Wright, Sandra J; Bodell, Ethan G; Aten, Nina R.; Cruciani, Linda M; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Clemmensen, Craig T; Golrick, Janet M; Rodriguez, Aida N; Brown, Jereon M Subject: RE : FOIA progress update : Page 194 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000448 6pm : Clemmens en Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden : on pg 1291 of 1789 OGC/Deena standing by to review once processing is finished 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 Page 195 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000449 Clemmens en 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery search completed and delivered at S:4Sp Moving to FOIA processing Ethan Bodell, processing 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature 17-00752 Guidance from WH re : Singleton termination 2/28/2017 Page 196 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000450 Clemmens en 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Page 197 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000451 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Page 198 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000452 Clemmens en Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 5:13 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Page 199 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000453 Clemmens en Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE: FOIA progress update : 5pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Page 200 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000454 Clemmens en Debbie Snowden, reviewing 1789 pages: approx. 700 pages to go 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 Provided to Jerry Brown for awareness 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Page 201 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000455 Clemmens en Complete, pending signature Provided to Jerry Brown for awareness 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today Page 202 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000456 Clemmens en 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Provided to Jerry Brown for awareness For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 Page 203 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000457 Clemmens en 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 4:02 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Page 204 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000458 Clemmens en Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE : FOIA progress update : Updates in red. 4pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Page 205 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000459 Clemmens en Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 Page 206 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000460 Clemmens en 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 complete 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 Page 207 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000461 Clemmens en 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Page 208 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000462 Clemmens en Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Page 209 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000463 Clemmens en Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 2 : 56 PM To : Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood , Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. > ; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE : FOIA progress update : 1pm Page 210 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000464 Clemmens en Updates in red. At this point, I think it is unlikely that 00633 (the do-over) will be completed today, given volume of documents. But we will continue to work on all of these for as long as it takes today, and I approved overtime for my staff. FOIA counsel is on stand-by for the moment we have more docs for OGC review. 3pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages Page 211 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000465 Clemmens en 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 FOIA processing Page 212 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000466 Clemmens en Sandy Wright, uploading and redacting docs 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 Page 213 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000467 Clemmens en employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 Page 214 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000468 Clemmens en eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 2 :00 PM To : Kasper , Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Page 215 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000469 Clemmens en Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: RE: FOIA progress update: 1pm 2pm below/attached. 1pm: Updates in red. Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Page 216 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000470 Clemmens en Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, downloading recreated search into FMS2: pages 1789 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena, ETA on competed OGC review: by 3pm 17-00844 Kasper and Singleton Emails 3/14/2017 Page 217 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000471 Clemmens en 4/3/2017 eDiscovery request expedited Nina doing search , ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida , Waiting for response from WH liaison 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison Page 218 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000472 Clemmens en 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 Page 219 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000473 Clemmens en All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster HUD Office of Administration Page 220 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000474 Clemmens en (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 12 : 55 PM To : Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J > ; Bodell, Ethan G >; Aten, Nina R. > ; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M Page 221 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000475 Clemmens en > Subject: FOIA progress update: 1pm Importance: High Hourly update on progress attached. 1pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing recreated file Debbie Snowden, ETA for pass to OGC-late today 17-00634 Page 222 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000476 Clemmens en All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Ta s ked to Aida, checking on ETA 17-00752 Page 223 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000477 Clemmens en Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, checking on ETA 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 Page 224 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000478 Clemmens en employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 Page 225 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000479 Clemmens en eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive Accountable* BEELIEVE * Bee Candid * Bee Yourself * Bee Page 226 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000480 Clemmens en From: Clemmensen, Craig T Sent: Friday, March 24, 2017 6:17 AM To: Foster, Helen G Subject: RE: FOIA progress update: Great, thanks for the update date. Sent via the Samsung Galaxy S® 6, an AT&T 4G LTE smartphone -------- Original message-------From: "Foster, Helen G" Date: 3/24/17 5:51 AM (GMT-05:00) To: "Kasper, Maren M" , "Petty, Timothy J" Cc : "Golrick, Janet M" , "Simpson, Kevin M" , "Wright, Sandra J" , "Smallwood, Marcus R" , "Rodriguez, Aida N" , "Jih, Deena S" , "Shumway, John B" , "Snowden, Deborah R" , "Cruciani, Linda M" , "Bodell, Ethan G" , "Clemmensen , Craig T" , "Aten, Nina R." , "Brown, Jereon M" Subject : Re : FOIA progress update : 6am update. 00633 OGC review complete . 00633 and 00634 Documents to be downloaded from FMS2 and released this morning. Get Outlook for iOS Page 227 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000481 Clemmens en From: Foster, Helen G Sent: Thursday, March 23, 2017 8:57:54 PM To: Kasper, Maren M; Petty, Timothy J Cc: Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject : Re : FOIA progress update : 9pm update : 00633 in OGC review//p. 890 Get Outlook for iOS From : Foster, Helen G Sent : Thursday, March 23, 2017 7 : 26 : 53 PM To : Kasper, Maren M; Petty, Timothy J Cc : Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject : Re: FOIA progress update : 730update. 00633 FOIA processing complete. for OGC review momentarily. Transferring to Deena Get Outlook for iOS From : Foster, Helen G Page 228 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000482 Clemmens en Sent: Thursday, March 23, 2017 5:48 :44 PM To: Kasper, Maren M; Petty, Timothy J Cc: Snowden, Deborah R; Smallwood, Marcus R; Wright, Sandra J; Bodell, Ethan G; Aten, Nina R.; Cruciani, Linda M; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Clemmensen, Craig T; Golrick, Janet M; Rodriguez, Aida N; Brown, Jereon M Subject: RE: FOIA progress update: 6pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden: on pg 1291 of 1789 Page 229 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000483 Clemmens en OGC/Deena standing by to review once processing is finished 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Page 230 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000484 Clemmens en Complete, pending signature 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00696 Page 231 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000485 Clemmens en employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 Page 232 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000486 Clemmens en eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 5:13 PM To: Kasper, Maren M ; Petty, Timothy J Cc: Snowden, Deborah R ; Smallwood, Marcus R ; Wright, Sandra J ; Bodell, Ethan G ; Aten, Nina R. ; Cruciani, Linda M ; Simpson, Kevin M ; Shumway, John B ; Jih, Deena S ; Clemmensen, Craig T ; Golrick, Janet Page 233 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000487 Clemmens en M ; Rodriguez, Aida N ; Brown, Jereon M Subject : RE: FOIA progress update : 5pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages : approx . 700 pages to go 17-00634 Page 234 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000488 Clemmens en All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 Provided to Jerry Brown for awareness 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature Provided to Jerry Brown for awareness 17-00752 Page 235 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000489 Clemmens en Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 Page 236 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000490 Clemmens en 3/9/2017 Complete, pending signature Provided to Jerry Brown for awareness For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Page 237 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000491 Clemmens en Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 4 :02 PM To : Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M Page 238 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000492 Clemmens en >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen , Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE : FOIA progress update : Updates in red. 4pm : Hourly Update for Patton/ Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 Page 239 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000493 Clemmens en All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today Page 240 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000494 Clemmens en 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 complete 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 17-00753 All comms relating to employment and termination of Singleton Page 241 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000495 Clemmens en 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 Page 242 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000496 Clemmens en eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Page 243 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000497 Clemmens en Sent: Thursday, March 23, 2017 2:56 PM To: Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: RE: FOIA progress update: 1pm Updates in red. At this point, I think it is unlikely that 00633 (the do-over) will be completed today, given volume of documents. But we will continue to work on all of these for as long as it takes today, and I approved overtime for my staff. FOIA counsel Page 244 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000498 Clemmens en is on stand-by for the moment we have more docs for OGC review. 3pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton Page 245 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000499 Clemmens en 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 FOIA processing Sandy Wright, uploading and redacting docs 17-00752 Guidance from WH re : Singleton termination 2/28/2017 Page 246 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000500 Clemmens en 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Page 247 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000501 Clemmens en Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Page 248 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000502 Clemmens en Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent : Thursday, March 23, 2017 2 :00 PM To : Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Page 249 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000503 Clemmens en Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE: FOIA progress update : 1pm 2pm below/attached. 1pm: Updates in red. Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 Page 250 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000504 Clemmens en All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, downloading recreated search into FMS2 : pages 1789 17-00634 All records relating to recommendation , selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena, ETA on competed OGC review : by 3pm 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Page 251 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000505 Clemmens en Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, Waiting for response from WH liaison 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 Page 252 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000506 Clemmens en 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 Page 253 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000507 Clemmens en eDiscovery expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! Page 254 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000508 Clemmens en From: Foster, Helen G Sent: Thursday, March 23, 2017 12:55 PM To: Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : FOIA progress update : 1pm Importance: High Hourly update on progress attached. Page 255 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000509 Clemmens en 1pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing recreated file Debbie Snowden, ETA for pass to OGC-late today 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Page 256 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000510 Clemmens en In OGC review Deena 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, checking on ETA 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 Page 257 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000511 Clemmens en eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, checking on ETA 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Page 258 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000512 Clemmens en Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Page 259 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000513 Clemmens en Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Accountable* BEELIEVE Bee Candid * Bee Yourself * Bee From : Foster, Helen G Sent : Thursday, March 23, 2017 8 : 58 PM To : Kasper, Maren M; Petty, Timothy J Cc : Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, Page 260 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000514 Clemmens en John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject: Re: FOIA progress update: 9pm update: 00633 in OGC review//p. 890 Get Outlook for iOS From: Foster, Helen G Sent : Thursday, March 23, 2017 7 :26 : 53 PM To: Kasper, Maren M; Petty, Timothy J Cc: Golrick, Janet M; Simpson, Kevin M; Wright, Sandra J; Smallwood, Marcus R; Rodriguez, Aida N; Jih, Deena S; Shumway, John B; Snowden, Deborah R; Cruciani, Linda M; Bodell, Ethan G; Clemmensen, Craig T; Aten, Nina R.; Brown, Jereon M Subject: Re: FOIA progress update: 730update. 00633 FOIA processing complete. for OGC review momentarily. Transferring to Deena Get Outlook for iOS From: Foster, Helen G Sent: Thursday, March 23, 2017 5:48:44 PM To : Kasper, Maren M; Petty, Timothy J Cc : Snowden, Deborah R; Smallwood, Marcus R; Wright, Sandra J; Bodell, Ethan G; Aten, Nina R.; Cruciani, Linda M; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Clemmensen, Craig T; Golrick, Janet M; Rodriguez, Aida N; Brown, Jereon M Subject : RE : FOIA progress update : Page 261 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000515 Clemmens en 6pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden: on pg 1291 of 1789 OGC/Deena standing by to review once processing is finished 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 Page 262 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000516 Clemmens en 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature 17-00752 Guidance from WH re : Singleton termination Page 263 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000517 Clemmens en 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Page 264 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000518 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Page 265 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000519 Clemmens en Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 5:13 PM To : Kasper, Maren M ; Petty, Timothy J Cc : Snowden, Deborah R ; Smallwood, Marcus R ; Wright, Sandra J ; Bodell, Ethan G ; Aten, Nina R. ; Cruciani, Linda M ; Simpson, Kevin M ; Shumway, John B ; Jih, Deena S ; Clemmensen, Craig T ; Golrick, Janet M ; Rodriguez, Aida N ; Brown, Jereon M Subject : RE : FOIA progress update : 5pm: Hourly Update for Patton/Singleton FOIAs Page 266 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000520 Clemmens en FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages : approx. 700 pages to go 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 Page 267 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000521 Clemmens en Provided to Jerry Brown for awareness 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature Provided to Jerry Brown for awareness 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Page 268 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000522 Clemmens en Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Provided to Jerry Brown for awareness Page 269 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000523 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Page 270 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000524 Clemmens en Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 4 :02 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Page 271 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000525 Clemmens en Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: RE: FOIA progress update: Updates in red. 4pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Page 272 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000526 Clemmens en Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Page 273 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000527 Clemmens en complete 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Page 274 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000528 Clemmens en Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton Page 275 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000529 Clemmens en 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don ' t be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent : Thursday, March 23, 2017 2 : 56 PM To : Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R > ; Smallwood, Marcus R Page 276 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000530 Clemmens en > ; Wright, Sandra J >; Bodell, Ethan G >; Aten , Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B > ; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE : FOIA progres s update : 1pm Updates in red. At this point, I think it is unlikely that 00633 (the do-over) will be completed today, given volume of documents. But we will continue to work on all of these for as long as it takes today, and I approved overtime for my staff. FOIA counsel is on stand-by for the moment we have more docs for OGC review. 3pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Page 277 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000531 Clemmens en Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 Page 278 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000532 Clemmens en 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 FOIA processing Sandy Wright, uploading and redacting docs 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Page 279 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000533 Clemmens en Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen Page 280 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000534 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster Page 281 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000535 Clemmens en HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 2:00 PM To : Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N Page 282 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000536 Clemmens en >; Brown, Jereon M > Subject : RE: FOIA progress update: 1pm 2pm below/attached. 1pm: Updates in red. Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Page 283 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000537 Clemmens en Debbie Snowden, downloading recreated search into FMS2 : pages 1789 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena, ETA on competed OGC review : by 3pm 17- 00844 Kasper and Singleton Emails 3/14/2017 4/3/ 2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Page 284 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000538 Clemmens en Tasked to Aida, Waiting for response from WH liaison 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Page 285 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000539 Clemmens en Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton Page 286 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000540 Clemmens en 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent : Thursday, March 23, 2017 12 : 55 PM To : Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R Page 287 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000541 Clemmens en > ; Smallwood, Marcus R > ; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih , Deena S >; Clemmensen, Craig T > ; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : FOIA progress update : 1pm Importance : High Hourly update on progress attached. 1pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Page 288 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000542 Clemmens en Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing recreated file Debbie Snowden, ETA for pass to OGC-late today 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena 17-00844 Kasper and Singleton Emails Page 289 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000543 Clemmens en 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, checking on ETA 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Page 290 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000544 Clemmens en Tasked to Aida, checking on ETA 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release Page 291 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000545 Clemmens en 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Page 292 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000546 Clemmens en Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Accountable* BEELIEVE Bee Candid * Bee Yourself * Bee From : Clemmensen, Craig T Sent: Thursday, March 23, 2017 6 : 32 PM To : Foster, Helen G Subject : RE : FOIA progress update : Thank you. Sent via the Samsung Galaxy S® 6, an AT&T 4G LTE smartphone -------- Original message-------Page 293 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000547 Clemmens en From: "Foster, Helen G" Date: 3/23/17 5:48 PM (GMT-05:00) To: "Kasper, Maren M" , "Petty, Timothy J" Cc: "Snowden, Deborah R" , "Smallwood, Marcus R" , "Wright, Sandra J" , "Bodell, Ethan G" , "Aten, Nina R." , "Cruciani, Linda M" , "Simpson, Kevin M" , "Shumway, John B" , "Jih, Deena S" , "Clemmensen, Craig T" , "Golrick, Janet M" , "Rodriguez, Aida N" , "Brown, Jereon M" Subject: RE: FOIA progress update: 6pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 Page 294 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000548 Clemmens en 3/1/2017 FOIA processing Debbie Snowden: on pg 1291 of 1789 OGC/Deena standing by to review once processing is finished 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Page 295 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000549 Clemmens en Ethan Bodell, processing 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 Page 296 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000550 Clemmens en eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Page 297 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000551 Clemmens en Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 5 :13 PM To : Kasper, Maren M ; Petty, Timothy J Page 298 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000552 Clemmens en Cc: Snowden, Deborah R ; Smallwood, Marcus R ; Wright, Sandra J ; Bodell, Ethan G ; Aten, Nina R. ; Cruciani, Linda M ; Simpson, Kevin M ; Shumway, John B ; Jih, Deena S ; Clemmensen, Craig T ; Golrick, Janet M ; Rodriguez, Aida N ; Brown, Jereon M Subject : RE : FOIA progress update : 5pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 Page 299 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000553 Clemmens en FOIA processing Debbie Snowden, reviewing 1789 pages: approx. 700 pages to go 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 Provided to Jerry Brown for awareness 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 Page 300 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000554 Clemmens en 3/13/2017 Complete, pending signature Provided to Jerry Brown for awareness 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Page 301 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000555 Clemmens en Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Provided to Jerry Brown for awareness For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina : pending search 17-00809 Page 302 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000556 Clemmens en All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent : Thursday, March 23, 2017 4 :02 PM To : Kasper, Maren M > ; Petty, Timothy J > Cc : Snowden, Deborah R Page 303 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000557 Clemmens en > ; Smallwood, Marcus R > ; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih , Deena S >; Clemmensen, Craig T > ; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE : FOIA progress update : Updates in red. 4pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Page 304 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000558 Clemmens en Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Page 305 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000559 Clemmens en Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 complete 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 Page 306 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000560 Clemmens en 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release Page 307 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000561 Clemmens en 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration Page 308 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000562 Clemmens en (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 2 : 56 PM To: Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M Page 309 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000563 Clemmens en > Subject: RE: FOIA progress update: 1pm Updates in red. At this point, I think it is unlikely that 00633 (the do-over) will be completed today, given volume of documents. But we will continue to work on all of these for as long as it takes today, and I approved overtime for my staff. FOIA counsel is on stand-by for the moment we have more docs for OGC review. 3pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Page 310 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000564 Clemmens en Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Page 311 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000565 Clemmens en FOIA processing Sandy Wright, uploading and redacting docs 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today Page 312 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000566 Clemmens en 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 Page 313 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000567 Clemmens en 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 2:00 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Page 314 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000568 Clemmens en Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE : FOIA progress update : 1pm 2pm below/attached. 1pm: Updates in red. Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Page 315 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000569 Clemmens en Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, downloading recreated search into FMS2: pages 1789 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena, ETA on competed OGC review : by 3pm 17-00844 Kasper and Singleton Emails Page 316 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000570 Clemmens en 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, Waiting for response from WH liaison 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Page 317 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000571 Clemmens en Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release Page 318 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000572 Clemmens en 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster Page 319 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000573 Clemmens en HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 12:55 PM To : Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N Page 320 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000574 Clemmens en >; Brown, Jereon M > Subject : FOIA progress update: 1pm Importance: High Hourly update on progress attached. 1pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing recreated file Debbie Snowden, ETA for pass to OGC-late today Page 321 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000575 Clemmens en 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, checking on ETA Page 322 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000576 Clemmens en 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, checking on ETA 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today Page 323 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000577 Clemmens en 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 Page 324 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000578 Clemmens en 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Accountable* BEELIEVE Bee Candid * Bee Yourself * Bee Page 325 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000579 Clemmens en From: Foster, Helen G Sent: Thursday, March 23, 2017 5 :49 PM To: Aten, Nina R.; Kasper, Maren M; Petty, Timothy J Cc: Snowden, Deborah R; Smallwood, Marcus R; Wright, Sandra J; Bodell, Ethan G; Cruciani, Linda M; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Clemmensen, Craig T; Golrick, Janet M; Rodriguez, Aida N; Brown, Jereon M Subject : RE : FOIA progress update: Nina, you ARE the buzzzzz! FOIA! Thanks for all you do to support Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Aten, Nina R. Sent : Thursday, March 23, 2017 5 :45 PM To : Foster, Helen G ; Kasper, Maren M ; Petty, Timothy J Cc: Snowden, Deborah R ; Smallwood, Marcus R ; Wright, Sandra J Page 326 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000580 Clemmens en ; Bodell, Ethan G ; Cruciani, Linda M ; Simpson, Kevin M ; Shumway, John B ; Jih, Deena S ; Clemmensen, Craig T ; Golrick, Janet M ; Rodriguez, Aida N ; Brown, Jereon M Subject : RE : FOIA progress update : We have delivered the data for 895, and are bringing the data 753 and 844 now. Nina 202-402-2452 OGC IT Helpline : 1-855-342-6756 (Toll Free) Confidentiality Notice : The information in this communication is confidential, is intended only for the use of the recipient named above, and may be legally privileged. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please re-send it to the sender and delete the original message and any copy of it from your computer system. From : Foster, Helen G Page 327 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000581 Clemmens en Sent: Thursday, March 23, 2017 5:13 PM To: Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: RE: FOIA progress update: 5pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Page 328 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000582 Clemmens en Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages : approx. 700 pages to go 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 Provided to Jerry Brown for awareness Page 329 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000583 Clemmens en 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature Provided to Jerry Brown for awareness 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Page 330 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000584 Clemmens en Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Provided to Jerry Brown for awareness Page 331 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000585 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster Page 332 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000586 Clemmens en HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 4:02 PM To : Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N Page 333 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000587 Clemmens en > ; Brown, Jereon M > Subject : RE : FOIA progress update : Updates in red. 4pm : Hourly Update for Patton/ Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages Page 334 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000588 Clemmens en 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 complete Page 335 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000589 Clemmens en 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 Page 336 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000590 Clemmens en employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 Page 337 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000591 Clemmens en eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 2:56 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Page 338 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000592 Clemmens en Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: RE: FOIA progress update: 1pm Updates in red. At this point, I think it is unlikely that 00633 (the do-over) will be completed today, given volume of documents. But we will continue to work on all of these for as long as it takes today, and I approved overtime for my staff. FOIA counsel is on stand-by for the moment we have more docs for OGC review. 3pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Page 339 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000593 Clemmens en Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails Page 340 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000594 Clemmens en 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 FOIA processing Sandy Wright, uploading and redacting docs 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Page 341 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000595 Clemmens en Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 Page 342 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000596 Clemmens en All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Page 343 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000597 Clemmens en Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent : Thursday, March 23, 2017 2 :00 PM To : Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Page 344 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000598 Clemmens en Subject : RE : FOIA progress update : 1pm 2pm below/attached. 1pm: Updates in red. Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, downloading recreated search into FMS2: pages 1789 Page 345 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000599 Clemmens en 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena, ETA on competed OGC review : by 3pm 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, Waiting for response from WH liaison Page 346 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000600 Clemmens en 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena, ETA on competed OGC review : by 3pm 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, Waiting for response from WH liaison Page 346 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000601 Clemmens en 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 Page 347 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000602 Clemmens en employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 Page 348 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000603 Clemmens en eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 12:55 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Page 349 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000604 Clemmens en Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : FOIA progress update : 1pm Importance : High Hourly update on progress attached. 1pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Page 350 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000605 Clemmens en Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing recreated file Debbie Snowden, ETA for pass to OGC-late today 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena 17-00844 Kasper and Singleton Emails 3/14/2017 Page 351 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000606 Clemmens en 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, checking on ETA 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, checking on ETA Page 352 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000607 Clemmens en 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 Page 353 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000608 Clemmens en All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Page 354 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000609 Clemmens en Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Accountable* BEELIEVE Bee Candid * Bee Yourself * Bee From : Foster, Helen G Sent : Thursday, March 23, 2017 5 :49 PM To : Kasper, Maren M; Petty, Timothy J Cc : Snowden, Deborah R; Smallwood, Marcus R; Wright, Sandra J; Bodell, Ethan G; Aten, Nina R.; Cruciani, Linda M; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Clemmensen, Craig T; Golrick , Janet M; Rodriguez , Aida N; Brown, Jereon M Subject : RE: FOIA progress update: 6pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Page 355 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000610 Clemmens en Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden: on pg 1291 of 1789 OGC/Deena standing by to review once processing is finished 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Page 356 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000611 Clemmens en Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Complete, pending signature 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Page 357 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000612 Clemmens en Moving to FOIA processing Ethan Bodell, processing 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery search completed and delivered at 5:45p Moving to FOIA processing Ethan Bodell, processing 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature For second release Page 358 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000613 Clemmens en 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 FOIA processing Sandy Wright 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration Page 359 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000614 Clemmens en (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 5:13 PM To: Kasper, Maren M ; Petty, Timothy J Cc: Snowden, Deborah R ; Smallwood, Marcus R ; Wright, Sandra J ; Bodell, Ethan G ; Aten, Nina R. ; Cruciani, Linda M ; Simpson, Kevin M ; Shumway, John B ; Jih, Deena S ; Clemmensen, Craig T ; Golrick, Janet M ; Rodriguez, Aida N ; Brown, Jereon M Subject : RE: FOIA progress update : 5pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Page 360 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000615 Clemmens en Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages: approx. 700 pages to go 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 Provided to Jerry Brown for awareness 17-00844 Kasper and Singleton Emails 3/14/2017 Page 361 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000616 Clemmens en 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/ 2017 3/13/2017 Complete, pending signature Provided to Jerry Brown for awareness 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 Page 362 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000617 Clemmens en 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Provided to Jerry Brown for awareness For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Page 363 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000618 Clemmens en Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Page 364 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000619 Clemmens en Don't be buzzy . . . be the BUZZZZ! From: Foster, Helen G Sent: Thursday, March 23, 2017 4:02 PM To: Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE: FOIA progress update : Page 365 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000620 Clemmens en Updates in red. 4pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Page 366 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000621 Clemmens en Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 complete 17-00752 Guidance from WH re : Singleton termination Page 367 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000622 Clemmens en 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Pending search in 753 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 Page 368 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000623 Clemmens en 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery request expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Page 369 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000624 Clemmens en Nina: docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 2 : 56 PM To : Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G > ; Aten, Nina R. >; Cruciani, Linda M >; Page 370 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000625 Clemmens en Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE: FOIA progress update: 1pm Updates in red. At this point, I think it is unlikely that 00633 (the do-over) will be completed today, given volume of documents. But we will continue to work on all of these for as long as it takes today, and I approved overtime for my staff. FOIA counsel is on stand-by for the moment we have more docs for OGC review . 3pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Page 371 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000626 Clemmens en Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, reviewing 1789 pages 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 Complete. Pending completion of 00633 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 Page 372 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000627 Clemmens en eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 FOIA processing Sandy Wright, uploading and redacting docs 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 Page 373 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000628 Clemmens en All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 Page 374 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000629 Clemmens en 4/10/2017 eDiscovery request expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request expedited Nina : docs ETA by COB Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! Page 375 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000630 Clemmens en From: Foster, Helen G Sent: Thursday, March 23, 2017 2:00 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject : RE : FOIA progress update : 1pm 2pm below/attached. Updates in red. Page 376 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000631 Clemmens en 1pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, downloading recreated search into FMS2: pages 1789 17-00634 All records relating to recommendation, selection, and hiring of Patton Page 377 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000632 Clemmens en 2/9/2017 3/1/2017 In OGC review Deena, ETA on competed OGC review: by 3pm 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida , Waiting for response from WH liaison 17-00752 Guidance from WH re : Singleton termination 2/28/2017 Page 378 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000633 Clemmens en 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 Page 379 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000634 Clemmens en 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Page 380 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000635 Clemmens en Nina will expedite Sandy Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 12 : 55 PM To: Kasper, Maren M >; Petty, Timothy J > Cc: Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G >; Aten, Nina R. >; Page 381 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000636 Clemmens en Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: FOIA progress update: 1pm Importance: High Hourly update on progress attached. 1pm : Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner Page 382 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000637 Clemmens en 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing recreated file Debbie Snowden, ETA for pass to OGC-late today 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today Page 383 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000638 Clemmens en 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, checking on ETA 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, checking on ETA 17-00753 All comms relating to employment and termination of Singleton Page 384 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000639 Clemmens en 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 Page 385 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000640 Clemmens en 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster Chief Administrative Officer and Executive Secretary Page 386 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000641 Clemmens en U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Accountable* BEELIEVE Bee Candid * Bee Yourself * Bee From: Clemmensen, Craig T Sent: Thursday, March 23, 2017 3:08 PM To: Golrick, Janet M Subject : FW : Can you please call me? fyi From: Foster, Helen G Sent: Thursday, March 23, 2017 2:42 PM To: Clemmensen, Craig T Subject: FW: Can you please call me? Just to show you that I am not crazy. On Monday afternoon I was told to hold off. Maren sent me the email below on Tuesday morning. I spent a good portion of the day with you yesterday . . . I tried several times to reach Maren but she never got back to me . . . at 9am today, everything changes. I want to be a team Page 387 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000642 Clemmens en player, but I need someone to tell me which other parts of my job I am allowed to stop doing so I can turn FOIA around on a dime like this. Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Kasper, Maren M Sent : Tuesday, March 21, 2017 8 : 25 AM To : Foster, Helen G > Subject : RE : Can you please call me? Just saw this - will communicate this to them. Thanks Helen! From: Foster, Helen G Sent : Monday, March 20, 2017 4 : 26 PM To : Kasper, Maren M > Subject : Re: Can you please call me? Page 388 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000643 Clemmens en But please tell Craig and Janet I am not stalling for no reason. Helen Goff Foster Exec Sec/Office of Administration US Department of Housing and Urban Development Washington DC 20415 ~ l~l liPhone helen.g.foster@hud.gov Radical Candor* Ruthless Prioritization* Constant Reevaluation * Consistent Accountability From: Foster, Helen G Sent: Monday, March 20, 2017 4:13:47 PM To : Kasper, Maren M Cc : Petty, Timothy J Subject : Re: Can you please call me? Done. Helen Goff Foster Exec Sec/Office of Administration US Department of Housing and Urban Development Washington DC 20415 l(bl(6l IiPhone helen.g.foster@hud.gov Radical Candor* Ruthless Prioritization* Constant Reevaluation * Consistent Accountability Page 389 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000644 Clemmens en From: Kasper, Maren M Sent: Monday, March 20, 2017 4:05:18 PM To: Foster, Helen G Cc: Petty, Timothy J Subject : Can you please call me? 2024025553 Foster, Helen G From: Sent: Thursday, March 23, 2017 2:00 PM To: Kasper, Maren M; Petty, Timothy J Cc: Snowden, Deborah R; Smallwood, Marcus R; Wright, Sandra J; Bodell, Ethan G; Aten, Nina R.; Cruciani, Linda M; Simpson, Kevin M; Shumway, John B; Jih, Deena S; Clemmensen, Craig T; Golrick, Janet M; Rodriguez, Aida N; Brown, Jereon M Subject : RE: FOIA progress update : 1pm Attachments : FOIA UPDATE.docx 2pm below/attached. 1pm: Updates in red. Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Page 390 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000645 Clemmens en Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing Debbie Snowden, downloading recreated search into FMS2: pages 1789 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena, ETA on competed OGC review : by 3pm 17-00844 Kasper and Singleton Emails Page 391 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000646 Clemmens en 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, Waiting for response from WH liaison 17-00752 Guidance from WH re : Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Page 392 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000647 Clemmens en Tasked to Aida, Waiting for response from WH liaison 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release Page 393 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000648 Clemmens en 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster Page 394 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000649 Clemmens en HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent : Thursday, March 23, 2017 12 : 55 PM To : Kasper, Maren M ; Petty, Timothy J Cc : Snowden, Deborah R ; Smallwood, Marcus R ; Wright, Sandra J ; Bodell, Ethan G ; Aten, Nina R. ; Cruciani, Linda M ; Simpson, Kevin M ; Shumway, John B ; Jih, Deena S ; Clemmensen, Craig T ; Golrick, Janet M ; Rodriguez, Aida N ; Brown, Jereon M Subject : FOIA progress update : 1pm Importance: High Hourly update on progress attached. 1pm : Hourly Update for Patton / Singleton FOIAs FOIA Number Page 395 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000650 Clemmens en Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing recreated file Debbie Snowden, ETA for pass to OGC-late today 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena 17-00844 Page 396 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000651 Clemmens en Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, checking on ETA 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Page 397 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000652 Clemmens en Search results pending Tasked to Aida, checking on ETA 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen Page 398 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000653 Clemmens en For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Page 399 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000654 Clemmens en Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S . Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Accountable * BEELIEVE Subject : Location : Bee Candid * Bee Yourself * Bee Canceled: Exec Sec Updates HHQ Exec Sec Conference Room 10143 Start : Thu 3/23/2017 2:00 PM End : Thu 3/23/2017 3: 00 PM Show Time As : Free Recurrence : Weekly Recurrence Pattern : to 3 :00 PM every 2 week(s) on Thursday from 2: 00 PM Page 400 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000655 Clemmens en Meeting Status: Not yet responded Organizer: Foster, Helen G Required Attendees: Snowden, Deborah R; Smallwood, Marcus R; Clemmensen, Craig T; Golrick, Janet M; Santa Anna, Aaron; Brown, Gary W; Rodriguez, Aida N; Jih, Deena S Optional Attendees: Wright, Sandra J; Brittani J Groomes (Brittani.J.Groomes@hud.gov) Biweekly Updates - FOIA/Congressional Correspondence Please feel free to forward or delegate this invitation. From : Clemmensen, Craig T Sent : Thursday, March 23, 2017 1 :01 PM To : Kasper, Maren M; Petty, Timothy J Subject : FW : FOIA progress update : 1pm fyi From: Foster, Helen G Sent : Thursday, March 23, 2017 1 :00 PM To : Snowden, Deborah R ; Wright, Sandra J ; Bodell, Ethan G ; Jih, Deena S Cc : Smallwood, Marcus R ; Aten, Nina R. ; Clemmensen, Craig T Page 401 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000656 Clemmens en ; Golrick, Janet M Subject: RE: FOIA progress update: 1pm Team-please push me a quick update on your progress at 1:45, 2:45, 3:45, etc. or when major events happen. If your report is still the same as last hour, then please give me a "no change" Helen Goff Foster HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From : Foster, Helen G Sent: Thursday, March 23, 2017 12:55 PM To: Kasper, Maren M >; Petty, Timothy J > Cc : Snowden, Deborah R >; Smallwood, Marcus R >; Wright, Sandra J >; Bodell, Ethan G Page 402 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000657 Clemmens en >; Aten, Nina R. >; Cruciani, Linda M >; Simpson, Kevin M >; Shumway, John B >; Jih, Deena S >; Clemmensen, Craig T >; Golrick, Janet M >; Rodriguez, Aida N >; Brown, Jereon M > Subject: FOIA progress update: 1pm Importance: High Hourly update on progress attached. 1pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Page 403 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000658 Clemmens en Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing recreated file Debbie Snowden, ETA for pass to OGC-late today 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena 17-00844 Kasper and Singleton Emails 3/14/2017 4/3/2017 eDiscovery request expedited Page 404 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000659 Clemmens en Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Tasked to Aida, checking on ETA 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, checking on ETA 17-00753 Page 405 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000660 Clemmens en All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton Page 406 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000661 Clemmens en 3/21/2017 4/10/2017 eDiscovery expedited Nina: pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster Page 407 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000662 Clemmens en Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Accountable* BEELIEVE Bee Candid * From: Clemmensen, Craig T Sent : Thursday, March 23, 2017 12 : 58 PM To : Foster, Helen G Subject : RE: FOIA progress update : Bee Yourself * Bee 1pm Thank you. From: Foster, Helen G Sent: Thursday, March 23, 2017 12:55 PM To: Kasper, Maren M ; Petty, Timothy J Cc : Snowden, Deborah R ; Smallwood, Marcus R ; Wright, Sandra J ; Bodell, Ethan G ; Aten, Nina R. ; Cruciani, Linda M ; Simpson, Kevin M ; Shumway, John B Page 408 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000663 Clemmens en ; Jih, Deena S ; Clemmensen, Craig T ; Golrick, Janet M ; Rodriguez, Aida N ; Brown, Jereon M Subject: FOIA progress update: 1pm Importance: High Hourly update on progress attached. 1pm: Hourly Update for Patton/Singleton FOIAs FOIA Number Topic Received Due Status Current Action Owner 17-00633 All emails to/from Patton 2/9/2017 3/1/2017 FOIA processing recreated file Page 409 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000664 Clemmens en Debbie Snowden, ETA for pass to OGC-late today 17-00634 All records relating to recommendation, selection, and hiring of Patton 2/9/2017 3/1/2017 In OGC review Deena 17- 00844 Kasper and Singleton Emails 3/14/2017 4/3/ 2017 eDiscovery request expedited Nina doing search, ETA late today 17-00707 Forms and documents signed by Singleton 2/21/2017 3/13/2017 Manual search Page 410 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000665 Clemmens en Tasked to Aida, checking on ETA 17-00752 Guidance from WH re: Singleton termination 2/28/2017 3/20/2017 eDiscovery request expedited (included in 00753) Manual Search Search results pending Tasked to Aida, checking on ETA 17-00753 All comms relating to employment and termination of Singleton 2/28/2017 3/20/2017 eDiscovery request expedited Manual Search Page 411 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000666 Clemmens en Nina doing search, ETA late today 17-00696 employment contract including Salary 2/17/2017 3/9/2017 Complete, pending signature Helen For second release 17-00895 All emails for 7 HUD senior officials including Singleton and Patton 3/21/2017 4/10/2017 eDiscovery expedited Nina : pending search 17-00809 All calendars for 24 BHT members including Singleton and Patton Page 412 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000667 Clemmens en 3/7/2017 3/27/2017 eDiscovery request to be pushed to Nina today Nina will expedite Sandy Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Bee Candid * Bee Yourself * Bee Page 413 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000668 Clemmensen Accountable BEELIEVE From: Kasper, Maren Sent: Thursday, March 23, 2617 16:56 AM To: Foster, Helen Subject: RE: Check?in w/Linda Helen Thanks we need to get these out today and make sure we are working together to make this happen. Maren From: Foster, Helen Sent: Thursday, March 23, 2617 16:23 AM To: Kasper, Maren Subject: Fwd: Check?in w/Linda Helen So I am guessing that I missed a message from you. I am sorry. I thought we were all on the same page. Get Outlook for From: Clemmensen, Craig Sent: Thursday, March 23, 2617 16:68 AM Subject: RE: Check?in w/Linda Helen Page 414 D-17-0235-E-000669 Clemmens en To: Foster, Helen G > The issue is that we need to get them out. From : Foster, Helen G Sent: Thursday, March 23, 2017 10:01 AM To: Clemmensen, Craig T > Subject: Re: Check-in w/Linda & Helen I have been g1v1ng twice daily status reports on this to Maren and Jerry. What is the issue? I can't turn things out any faster. GetOutlook for iOS From: Clemmensen, Craig T Sent: Thursday, March 23, 2017 9:37:35 AM To : Foster, Helen G Subject : RE : Check-in w/Linda & Helen We need to talk about the FOIA's in this meeting. Page 415 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000670 Clemmens en -----Original Appointment----From : Gray (Ctr), Jakisha T On Behalf Of Foster, Helen G Sent : Thursday, March 23, 2017 9:27 AM To : Clemmensen, Craig T Subject : Accepted : Check-in w/Linda & Helen When : Thursday, March 23, 2017 11 :15 AM-11 :45 AM (UTC-05 : 00) Eastern Time (US & Canada). Where : 10232 (Craig's Office) From : Clemmensen, Craig T Sent : Thursday, March 23, 2017 10 : 23 AM To : Foster, Helen G Subject : RE : Check-in w/Linda & Helen I ' ve been asked to meet with you, so I will see you at 11 : 15. I also need to talk with you about two other matters (Blood Drive and DC Kitchen). From : Foster, Helen G Sent: Thursday, March 23, 2017 10 :10 AM To : Clemmensen, Craig T Subject : Re : Check-in w/ Linda & Helen I want to talk directly with whoever is saying that. I can't Page 416 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000671 Clemmens en make the process go faster or slower for political reasons. Get Outlook for iOS From : Clemmensen, Craig T Sent : Thursday, March 23, 2017 10 :08 : 27 AM To: Foster, Helen G Subject : RE: Check-in w/Linda & Helen The issue is that we need to get them out. From : Foster, Helen G Sent : Thursday, March 23, 2017 10 :01 AM To : Clemmensen, Craig T > Subject : Re : Check-in w/Linda & Helen I have been giving twice daily status reports on this to Maren and Jerry. What is the issue? I can't turn things out any faster. Get Outlook for iOS Page 417 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000672 Clemmens en From: Clemmensen, Craig T Sent: Thursday, March 23, 2017 9:37:35 AM To: Foster, Helen G Subject: RE: Check-in w/Linda & Helen We need to talk about the FOIA's in this meeting. -----Original Appointment----From: Gray (Ctr), Jakisha T On Behalf Of Foster, Helen G Sent: Thursday, March 23, 2017 9:27 AM To: Clemmensen, Craig T Subject: Accepted: Check-in w/Linda & Helen When: Thursday, March 23, 2017 11:15 AM-11:45 AM (UTC-05:00) Eastern Time (US & Canada). Where : 10232 (Craig's Office) From: Brown, Jereon M Sent: Thursday, March 23, 2017 10:15 AM To: Foster, Helen G Subject: RE: Check-in w/Linda & Helen It is not. I have not discussed this with Craig or Janet. From : Foster, Helen G Sent : Thursday, March 23, 2017 10:14 AM Page 418 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000673 Clemmens en To: Brown, Jereon M Subject: Fwd: Check-in w/Linda & Helen Is this coming from you? Get Outlook for iOS From: Foster, Helen G Sent: Thursday, March 23, 2017 10:10:23 AM To: Clemmensen, Craig T Subject : Re: Check-in w/Linda & Helen I want to talk directly with whoever is saying that. I can't make the process go faster or slower for political reasons. Get Outlook for iOS From: Clemmensen, Craig T Sent: Thursday, March 23, 2017 10:08 : 27 AM To : Foster, Helen G Subject : RE : Check-in w/Linda & Helen The issue is that we need to get them out. Page 419 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000674 Clemmens en From: Foster, Helen G Sent: Thursday, March 23, 2017 10:01 AM To: Clemmensen, Craig T > Subject : Re: Check-in w/Linda & Helen I have been g1v1ng twice daily status reports on this to Maren and Jerry. What is the issue? I can't turn things out any faster. Get Outlook for iOS From : Clemmensen, Craig T Sent : Thursday, March 23, 2017 9 : 37 : 35 AM To: Foster, Helen G Subject: RE: Check-in w/Linda & Helen We need to talk about the FOIA's in this meeting. -----Original Appointment----From : Gray (Ctr), Jakisha T On Behalf Of Foster, Helen G Sent : Thursday, March 23, 2017 9 : 27 AM Page 420 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000675 Clemmens en To: Clemmensen, Craig T Subject: Accepted: Check-in w/Linda & Helen When: Thursday, March 23, 2017 11:15 AM-11:45 AM (UTC-05:00) Eastern Time (US & Canada). Where: 10232 (Craig's Office) From: Foster, Helen G Sent: Monday, March 20, 2017 3 : 29 PM To : Clemmensen, Craig T; Golrick, Janet M Subject: Fwd: Assignment Notification - FOIA #17-FI-HQ-00877 Attachments: Granted in part - Exemptions 5 & 6 (Lynne Patton information).doc For awareness Get Outlook for iOS From: Foster, Helen G Sent: Monday, March 20, 2017 9:35:38 AM To: Kasper, Maren M; Petty, Timothy J Subject: Fwd: Assignment Notification - FOIA #17-FI-HQ-00877 For your awareness. These have just reached my queue for final review. Deena Jih is reviewing for OGC. Jerry Brown has also been looped in, as per our standard practice. Please let me know if you have any questions. I would anticipate release tomorrow, unless OGC raises a legal or coordination concern. Helen. Page 421 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000676 Clemmens en Get Outlook for iOS From: Wright , Sandra J Sent : Monday, March 20, 2017 9 : 29 : 28 AM To : Foster, Helen G Cc : Brown, Jereon M Subject : RE : Assignment Notification - FOIA #17-FI-HQ-00877 Hi Helen , I prepared the final response for 17-00633 and 17 -00634 and consolidated both requests under one letter. See attached. The documents are scan in FMS2; I sent Deena Jih an email this morning for her review of the res ponse and documents. Thanks, Sandra J. Wright Team Leader, FOIA Branch Office of the Executive Secretariat Page 422 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000677 Clemmens en (202) 402-5510 From : Foster, Helen G Sent : Monday, March 20, 2017 9 : 25 AM To: Wright, Sandra J ; Snowden, Deborah R Subject : Re : Assignment Notification - FOIA #17-FI-HQ-00877 Thank you Sandy. This is pretty routine do I don't think it needs to be flagged for my review. Am sending on to Jerry for his awareness. Jerry-- I believe we will have two from my list by COB today for final review. Sandy will send to us simultaneously. Get Outlook for iOS From: Wright, Sandra > Sent: Monday, March 20, 2017 9 : 12 :37 AM To : Snowden, Deborah R; Foster, Helen G Subject : Assignment Notification - FOIA #17-FI-HQ-00877 Request Details : Page 423 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000678 Clemmens en Request ID: 17-FI-HQ-00877 Request Type : FOIA Requester Name: Sara Creighton Request Description: Records sufficient to identify all employees who entered into a position at the agency as "political appointees" since January 20, 2017, and the title or position of each employee (to the extent that such individuals have held multiple titles or positions since January 20, 2017, identify each title or position). For purposes of this request, please consider any employee in a PAS position, a presidentially-appointed position, a non-career SES position, or a Schedule C position a "political appointee." Records sufficient to identify all career employees who have been detailed into a leadership office or component front office since January 20, 2017; the title or position of each employee while on detail (to the extent that such individuals have held multiple titles or positions since January 20, 2017, identify each title or position); and each employee's originating agency or component, and title. Records sufficient to identify the members of the "beachhead teams" who joined he agency at the beginning of the Trump administration, and the title or position of each employee (to the extent that such individuals have held multiple titles or positions since January 20, 2017, identify each title or position). For each individual identified in response to requests 1 to 3: a. The resume provided by the individual to the agency in connection with determining the appropriate salary for the individual, or, if that is not available, a recent resume contained within the agency's records. We have no objection to the redaction of contact information (addresses, telephone numbers, e-mail addresses) for the employee or references, or to the redaction of past salary information. Employment, education, and professional association information is not exempt and we object to any redactions of such information; b. Any conflicts or ethics waivers or authorizations issued for the individual, including authorizations pursuant to 5 C.F.R. § 2635.502. Records sufficient to identify the members of the "landing teams" or Page 424 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000679 Clemmens en "transition teams" who were embedded with the agency for transition purposes by the Trump transition organization between the November 2016 election and the Trump administration. Program Office Due Date : [CUSTOMFIELD26] Request Owner : Foster, Helen Request Primary User : Helen Foster Notes : Good morning, New FOIA request. Will assign to OCHCO and Aida Rodriguez . Thanks, Sandi From : Santa Anna, Aaron Sent : Friday, March 17, 2017 9 :40 AM To : Kasper, Maren M; Golrick, Janet M; Clemmensen, Craig T; Lyberg , Sarah A; Greenwood , Sheila M; Timberlake, Courtney B Press , Jacob D Cc: Subject : RE : FY18 Budget--HUD Everyone- Good morning and Happy St. Patrick' s day! Clinton was appreciative of our offer to brief on the Blueprint but agreed to defer until we get the full budget. Once we have the full budget, we ' ll work with OCFO Budget to set up the briefings. Thank you, and have a great Friday! Aaron From : Santa Anna, Aaron Sent : Thursday, March 16, 2017 8 : 56 AM Page 425 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000680 Clemmens en To: Kasper, Maren M ; Golrick, Janet M ; Clemmensen, Craig T ; Lyberg, Sarah A ; Greenwood, Sheila M ; Timberlake, Courtney B Cc: Press, Jacob D Subject: RE: FY18 Budget--HUD + Courtney From: Santa Anna, Aaron Sent: Thursday, March 16, 2017 8:52 AM To: Kasper, Maren M >; Golrick, Janet M >; Clemmensen, Craig T >; Lyberg, Sarah A >; Greenwood, Sheila M > ; Jones, Courtney J > Cc: Press, Jacob D > Subject : Fwd : FY18 Budget--HUD Everyone- Good morning. FYI. Aaron Page 426 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000681 Clemmens en Sent from my iPhone Begin forwarded message : From : "Jones, Clinton" > Date : March 16, 2017 at 8 :45 : 00 AM EDT To : "Aaron Santa Anna [HUD]" >, "Press , Jacob D" > Cc : "Taylor, Andy" > Subject: FY18 Budget--HUD Good Morning Aaron and Jacob: Typically when the Administration releases the [HUD] proposed budget, your office will send up a summary, etc. to the Committee. Additionally, you will be asked to provide a bipartisan briefing on the highlights of the budget. 1. Committee? When do you plan to formally send something to the 2. Are you guys in a place where you can provide a bipartisan briefing on the budget proposal? If not ready, could you do something informal with just the GOP Committee staff so that we can get up to speed? I ' ve copied Andy Taylor, Subcommittee Chairman Duffy's designee, on this email. Page 427 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000682 Clemmens en Please advise, Clinton This email and any related documents, notes, draft legislation, recommendations, reports, or other materials generated or received by the Members or staff of the Committee on Financial Services are congressional records and remain subject to the Committee's control, and are entrusted to your agency only for use in handling this matter. Any such documents created or compiled by an agency in connection with any response to this Committee document or any related Committee communications, whether made by phone, email, or document, including any replies to the Committee, are also records of the Committee and remain subject to the Committee's control. Accordingly, the aforementioned documents are not "agency records" for purposes of the Freedom of Information Act or any other law, and should be segregated from agency records. From: Greenwood, Sheila M Sent : Thursday, March 16, 2017 9 : 37 AM To : Kasper, Maren M Cc : Lyberg, Sarah A; Santa Anna, Aaron; Golrick, Janet M; Clemmensen, Craig T; Timberlake, Courtney B; Press, Jacob D Subject : RE : FY18 Budget--HUD Page 428 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000683 Not for me. Clemmens en I am jammed until 2 pm From: Kasper, Maren M Sent: Thursday, March 16, 2017 9:28 AM To: Greenwood, Sheila M Cc: Lyberg, Sarah A ; Santa Anna, Aaron ; Golrick, Janet M ; Clemmensen, Craig T ; Timberlake, Courtney B ; Press, Jacob D Subject: Re: FY18 Budget--HUD Does 12:30 work for everyone? On Mar 16, 2017, at 9 : 24 AM, Greenwood, Sheila M > wrote : Can we set this up for the afternoon? From: Lyberg, Sarah A Sent: Thursday, March 16, 2017 8:56 AM To: Santa Anna, Aaron >; Kasper, Maren M >; Golrick, Janet M >; Clemmensen, Craig T Page 429 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000684 Clemmens en > ; Greenwood, Sheila M > ; Timberlake, Courtney B > Cc : Press , Jacob D > Subject : RE : FY18 Budget--HUD Thanks! Can we chat after morning meeting? From : Santa Anna , Aaron Sent : Thursday, March 16, 2017 8:56 AM To : Kasper, Maren M >; Golrick, Janet M >; Clemmensen, Craig T >; Lyberg, Sarah A >; Greenwood, Sheila M > ; Timberlake, Courtney B > Subject : RE : FY18 Budget--HUD Page 430 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000685 Clemmens en + Courtney From: Santa Anna, Aaron Sent: Thursday, March 16, 2017 8:52 AM To: Kasper, Maren M >; Golrick, Janet M >; Clemmensen, Craig T >; Lyberg, Sarah A >; Greenwood, Sheila M > ; Jones, Courtney J > Cc: Press, Jacob D > Subject : Fwd : FY18 Budget--HUD Everyone- Good morning. FYI. Aaron Sent from my iPhone Begin forwarded message: From : "Jones, Clinton" > Date: March 16, 2017 at 8 :45 :00 AM EDT To : "Aaron Santa Anna [HUD]" >, Page 431 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000686 Clemmens en "Press , Jacob D" > Cc: "Taylor, Andy" > Subject: FY18 Budget--HUD Good Morning Aaron and Jacob : Typically when the Administration releases the [HUD] proposed budget, your office will send up a summary, etc. to the Committee. Additionally, you will be asked to provide a bipartisan briefing on the highlights of the budget. 1. Committee? When do you plan to formally send something to the 2. Are you guys in a place where you can provide a bipartisan briefing on the budget proposal? If not ready, could you do something informal with just the GOP Committee staff so that we can get up to speed? I've copied Andy Taylor, Subcommittee Chairman Duffy's designee, on this email. Please advise, Clinton Page 432 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000687 Clemmens en This email and any related documents, notes, draft legislation, recommendations, reports, or other materials generated or received by the Members or staff of the Committee on Financial Services are congressional records and remain subject to the Committee's control, and are entrusted to your agency only for use in handling this matter. Any such documents created or compiled by an agency in connection with any response to this Committee document or any related Committee communications, whether made by phone, email, or document, including any replies to the Committee, are also records of the Committee and remain subject to the Committee's control. Accordingly, the aforementioned documents are not "agency records" for purposes of the Freedom of Information Act or any other law, and should be segregated from agency records. From : Foster, Helen G Sent : Tuesday, March 14, 2017 10 :19 AM To : Clemmensen, Craig T Cc : Golrick, Janet M Subject : RE : FOIA It is still being processed. review. It had well over 3000 documents for Helen Goff Foster HUD Office of Administration (202) 402-6836 Page 433 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000688 Clemmens en Don't be buzzy . . . be the BUZZZZ! From : Clemmensen, Craig T Sent : Monday, March 13, 2017 4:56 PM To : Foster, Helen G Cc : Golrick, Janet M Subject : FOIA Helen - What is the status of the FOIA on Lynne Patton? Craig Thanks, From : Foster, Helen G Sent : Friday, March 10, 2017 12:19 PM To : Golrick, Janet M; Clemmensen, Craig T Cc : Smallwood, Marcus R Subject : FW : Letter to HUD re Federal Records Act Attachments : 2017-03-08 JEC-EEC to Carson-HUD - Federal Records Act due 3-22.pdf For your awareness. Questions and document requests for records management and FOIA practices related to use of personal emails, and text messaging. Very common inquiry for House Oversight (I think I have answered at least 3 of these before, at different agencies). You will recall that we did a lot of work around this in January with the outgoing folks and more recently with the incoming people. We have good answers to most of this, and we are coordinating with CIO and CIR, but just wanted you to be aware. Helen Goff Foster Page 434 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000689 Clemmens en HUD Office of Administration (202) 402-6836 Don't be buzzy . . . be the BUZZZZ! From: Santa Anna, Aaron Sent : Friday, March 10, 2017 9 : 52 AM To: Cooke, Kevin R ; Foster, Helen G Cc: Press, Jacob D ; Bryon, Jemine A Subject: FW: Letter to HUD re Federal Records Act Kevin/Helen- Good morning and Happy Friday! I wanted to share with you this request regarding compliance with the Federal Records Act and the Freedom of Information Act. Looks like most of the ask falls in OCIO's area of responsibility. Questions #5 relates to FOIA and is Helen's for response. We're being asked to respond by 3/22/17, so your response to me by 3/15/17 is appreciated. Adding Jerry for SA. Page 435 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000690 Clemmens en Thank you for your assistance. additional questions. Please let me know if you have Aaron From: Casey, Sharon [mailto:Sharon.Casey@mail.house.gov] Sent: Wednesday, March 08, 2017 6:46 PM To : Santa Anna, Aaron > Cc: Leavitt, Tristan >; Post, Jeffrey > Subject: Letter to HUD re Federal Records Act Attached please find a letter from Chairman Chaffetz and Ranking Member Cummings of the U.S. House of Representatives Committee on Oversight and Government Reform. Please note the letter requests a response by March 22, 2017. Please acknowledge receipt of this letter. Thank you, Sharon Casey Page 436 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000691 Clemmens en Sharon Ryan Casey Deputy Chief Clerk Committee on Oversight and Government Reform 2157 Rayburn Building, Washington , DC 20515 202-593-8219 sharon.casey@mail.house.gov Subject : Location : Canceled: Exec Sec Updates HHQ Exec Sec Conference Room 10143 Start : Thu 3/9/2017 2 :00 PM End : Thu 3/9/2017 3 :00 PM Show Time As : Free Recurrence : Weekly Recurrence Pattern : to 3 :00 PM every 2 week(s) on Thursday from 2: 00 PM Meeting Status : Not yet responded Page 437 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000692 Clemmens en Organizer: Foster, Helen G Snowden, Deborah R; Smallwood, Marcus R; Required Attendees: Clemmensen, Craig T; Golrick, Janet M; Santa Anna, Aaron; Brown, Gary W; Rodriguez , Aida N; Jih, Deena S Optional Attendees: Wright, Sandra J; Brittani J Groomes (Brittani.J.Groomes@hud.gov) Biweekly Updates - FOIA/Congressional Correspondence Please feel free to forward or delegate this invitation. From : Foster, Helen G Sent : Saturday, March 04, 2017 1 :13 PM To : Rice, Julie A; Jih, Deena S Cc : Richardson, Lee Ann; Shumway, John B; Clemmensen, Craig T; McClure, Laura L; Golrick, Janet M; Smallwood, Marcus R; Gray (Ctr), Jakisha T; Snowden, Deborah R Subject : Re : FOIA Request 17-FI-HQ-00626 Julie, I have copied my scheduler to find a time that works. My schedule can be very tight too. Your auestions are good ones: but as I S U S pected- _ l(b)(5) Deliberative Privilege 1(b)(5) Deliberative Privilege 5 (b)( ) Deliber( ' ! - ~~~ I then 1 I suggesi:: we I ~b)(5) Deliberative Privilege I b)(5) Deliberative Privilege Page 438 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000693 Clemmens en I think most of your questions ~~b)(5-)-De-,i-bera-tiv-e-Pr-iv-ile - g e - - - - - - - - ~ , . will be covered by that. Jay--please work with Julie to find us some time. Thanks! Helen Get Outlook for iOS On Sat, Mar 4, 2017 at 11 :02 AM -0500, "Rice, Julie A" > wrote: Helen, I am trying to schedule a meeting for this discussion and currently waiting for the DAS's assistant to provide availability. Do you have any scheduling constraints we need to work with as well? If so, please let me know and I will send those on to the DAS's office to try and find common time. In addition, Multifamily's goal is to comply with the FOIA, protect sensitive information when applicable, streamline response processes, and promote proactive disclosure. With that, here is a list of proposed discussion topics that may provide the greatest benefit to Multifamily in achieving these goals. Page 439 AMlfHCAI\ pVERSIGHT HUD-17-0235-E-000694 Clemmens en Overview of new regulation/guidance under FOIA Overview of current HUD processing from Exec Sec or Housing Correspondence Unit to FOIA to OGC Q &A's - here are a few of the most common questions I get from Multifamily Subject Matter Experts (SME) when responding to FOIA. (These may or may not come up in discussion with senior leadership.) 1. How do I know what information gets released? 2. Where can I find OGC's decisions on releasing information I claim as exempt? 3. What happens to the documents I submit? 4. Can we get blanket approval to except specific data/information and establish exemptions to reduce redundancy in processing and reviewing? I hope this information is helpful, please feel free to edit or remove any of these talking points as you see fit. We look forward to working in collaboration with your team and moving forward to find the most effective way to meet the requirements of the FOIA. Page 440 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000695 Clemmens en From: Foster, Helen G Sent: Tuesday, February 28, 2017 1:47 PM To: Jih, Deena S ; Rice, Julie A Cc: Shumway, John B ; Richardson, Lee Ann ; Snowden, Deborah R ; Smallwood, Marcus R Subject : RE: FOIA Request 17-FI-HQ-00626 Importance: High Julie, I would be happy to brief your leadership on the agency's compliance requirements. In a nutshell, MF cannot withhold records from a FOIA search request for ANY reason. Just as you could not withhold them from a litigation court-ordered search or from a Congressional investigation. The FOIA makes these documents open to public inspection with very narrow exceptions. Embarrassment to the agency or its officials, risk of future litigation, risk of misinterpretation by press or political consequences are NOT exceptions. We are all bound to follow the law. As the senior agency official for FOIA and the Chief FOIA officer, I am answerable to the Secretary for the integrity of our FOIA processes. I would be more than happy to refresh MF folks on all of the requirements, and on the consequences to the Secretary, and to the whole agency, of non-compliance. Trust me, it is much easier and better for everyone if we just get on with it and comply. Helen Page 441 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000696 Clemmens en Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive Accountable* BEELIEVE * Bee Candid * Bee Yourself * Bee BEE THE CHANGE! From: Jih, Deena S Sent: Tuesday, February 28, 2017 11:56 AM To: Rice, Julie A > Cc : Shumway, John B >; Richardson, Lee Ann >; Snowden, Deborah R >; Page 442 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000697 Clemmens en Foster, Helen G > Subject: RE: FOIA Request 17-FI-HQ-00626 Importance: High Julie, The FOIA statute definitely favors the public. There are no two ways around that. OGC is here to ensure that the agency is complying with the law which means that OGC ensures that the agency's FOIA responses are legally sufficient. I'm sorry you have the impression that OGC is not addressing your interests. Unfortunately, I can only do so much within the confines of the law. Your office must comply with FOIA. I am taking the steps to understand programmatic concerns so that I can make an accurate legal determination. If you have concerns about the integrity of the FOIA process, you can address that with the FOIA Branch. Just FYI, if the agency doesn't provide a response to a FOIA requester in a timely fashion, the FOIA requester has standing to sue us in federal district court. If a FOIA requester substantially prevails in his/her case, the agency has to pay their attorney's fees. If that should happen, your program office would be on the hook for 90% of the awarded attorney's Page 443 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000698 Clemmens en fees. The award of attorney's fees is by statute. There are real consequences to not complying with the FOIA statute. I suggest we all accept the realities of the law and we can collaboratively figure out how best to proceed with responding to each request. Let me know when your program people would like to meet and discuss. P. S. Yes ...any slip of paper on your desk is an agency record and potentially subject to release pursuant to FOIA. Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE: This message is only for the use of Page 444 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000699 Clemmens en the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From: Rice, Julie A Sent: Tuesday, February 28, 2017 11:39 AM To: Jih, Deena S > Subject : Re : FOIA Request 17-FI-HQ-00626 Alright, no problem, maybe we need a better definition if agency record. It sounds like what you are saying, is that anyone who finds out we have a slip of paper on our desk could request and get a copy of it. Also, we have another issue in which this same requester is asking for intranet access. We should talk about that as well. Our position is that the intranet is a secured network that is password protected and we do not have the right to grant access to the intranet or any of the documents published there. Where this requester is concerned it feels like harassment. Page 445 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000700 Clemmens en Again, if the government wanted open access to everything we do, then why do we have secure access to these systems? Gosh Deena, I just don't gets some of this, or our response to it. I contacted the DOJ and got on their list for the next FOIA class. Maybe that will help. Also I am not clear on OGC's role. I thought their job was to help us with solutions to our concerns about releasing documents and protect information that could potentially cause risk or harm, but our experience has been more about defending our position with OGC as a representative of the requester. I have concerns going forward , because I already have several pending issues where MF doesn't want to provide documents because they have no assurance the documents will be protected under exemption if we provide a copy. They had to be a better way. Julie Rice I Metric Coordinator! MF-OFSO I 406-422-9651 julie . a.rice@hud.gov From : Jih, Deena S Sent : Tuesday, February 28, 2017 8 :43 : 58 AM To : Rice, Julie A Cc : Snowden, Deborah R; Wright, Sandra J Subject : RE : FOIA Request 17-FI-HQ-00626 Page 446 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000701 Clemmens en Julie, Unfortunately, just because the guide isn't published or sanctioned by MF or HUD or 0MB doesn't make it exempt from release pursuant to a FOIA request. All agency records are potentially releasable pursuant to FOIA. I need a better understanding of context and programmatic concerns in order to determine whether we can withhold it in full. I am not available on r~b)(G_ ) _ _ _ _ _ _ _ _ _ _ _ __,~ I can do Thursday morning (before noon) in person or I can do Wednesday by phone. Thanks! Deena Jih , Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Page 447 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000702 Clemmens en Washington, DC 20410 (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE : This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination , distribution , printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. From : Rice, Julie A Sent : Tuesday, February 28, 2017 10:39 AM To : Jih, Deena S > Cc : Snowden, Deborah R >; Wright, Sandra J > Subject: RE : FOIA Request 17-FI-HQ-00626 Deena, Page 448 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000703 Clemmens en I can set up a meeting for later this week with the program team. The issue, I think, is that this "guide" is a not a true publication, it is an employee's list of items used to process his work. We are all wondering how the requester knew it existed, because it is not published or sanctioned by MF or HUD or 0MB and currently HUD employees don't know it exists or don ' t use it. I think part of the fear of releasing it stems from liability. There are items which may be sensitive and / or place HUD in a position of risk. Let me put together a meeting for later this week, and you can speak directly with the staff. Are you available on Friday? Julie Rice 1 Program Analyst I MF-OFSO 1 (406) 422-9651 From : Jih, Deena S Sent : Tuesday, February 28, 2017 5 : 34 AM To : Rice, Julie A > Cc : Snowden, Deborah R >; Wright, Sandra J > Subject : FOIA Request 17-FI-HQ-00626 Julie, Page 449 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000704 Clemmens en Sandra Wright has asked me to review your office's response to a request for responsive records for the above-referenced FOIA request. To jog your memory, the FOIA request asks for the Multifamily Lender Qualification and Monitoring Division's Internal desk guide. On the FOIA recommendation sheet, you all asked that this internal desk guide be withheld in full from the requester pursuant to FOIA exemption 8. I'd like to have a discussion with subject matter experts in your office regarding the release of this desk guide. I need to better understand the content of the guide and the programmatic concerns related to releasing it. Please let me know who should be part of this discussion. Thank you! Deena Jih, Esq. U.S. Department of Housing and Urban Development Office of General Counsel Office of Administrative Law 451 7th Street, SW Washington, DC 20410 Page 450 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000705 Clemmens en (P) 202-402-5229 (F) 202-708-5689 CONFIDENTIALITY NOTICE: This message is only for the use of the intended recipients. It may contain information that is attorney-client PRIVILEGED, attorney work product or otherwise CONFIDENTIAL and exempt from disclosure under law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this communication is strictly prohibited. If you received this communication in error, please return the original message to the sender and delete the original message and any copies of it from your computer systems. If you have any questions about whether the message may be subject to privilege or may be forwarded, acted upon, or disclosed, please contact the Office of the General Counsel. Page 451 AMEfHCAI\ pVERSIGHT HUD-17-0235-E-000706 U.S. DEPARTMENTOF HOUSINGAND URBAN DEVELOPMENT WASHINGTON , DC 20410-3000 OFFICE OF ADMINISTRATION OCT1 52018 Mr. Austin R. Evers Executive Director American Oversight 1030 15th Street NW Suite B255 Washington, DC 20005 RE: Freedom of Information Act Request FOIA Control No.: 17-FI-HQ-01560 Dear Mr. Evers: This letter is the sixth interim response to your Freedom of Information Act (FOIA) request dated and received on July 14, 2017. You asked for Department of Housing and Urban Development records related the FOIA since March 2, 2017, to include: 1. All emails sent or received by any political appointee or Senior Executive Service (SES) staff in the Office of the Secretary, the Office of the Deputy Secretary, the Office of Public Affairs, the Office of Congressional and Intergovernmental Relations, or the Office of Field Policy and Management including the phrase "Freedom of Information Act" or the word "FOIA;" and 2. All other communications involving any political appointee or SES staff in the Office of the Secretary, the Office of the Deputy Secretary, the Office of Public Affairs, the Office of Congressional and Intergovernmental Relations, the Office of the General Counsel, or the Office of Field Policy and Management regarding HUD's policies or practices for processing FOIA requests or producing documents in response to FOIA requests. This includes communications regarding review of existing policies or practices as well as communications regarding adoption of new policies or practices or of changes to existing policies or practices affecting HUD's response to FOIA requests. Your request is granted in part. In response to item 1 of your request, enclosed is a set of email communications and calendar entries containing the phrase "Freedom of Information Act" or the word "FOIA." For this interim release, a total of 513 potentially-responsive records were processed, with the following results: AM( r{ICAN pVERSIGHT www.hud.gov espanol.hud.gov 2 Emails Processed Responsive Emails NonResponsive Emails Total Responsive Page Count Lynne Patton 292 44 248 222 Amy Thompson 221 57 164 236 TOTALS 513 101 412 458 Custodian I am withholding deliberative internal discussions regarding tentative agency actions, as pursuant to the deliberative process privilege of FOIA Exemption 5. The release of this internal information would reflect HUD's predecisional, deliberative process, and would discourage open and candid advice, recommendations, and exchanges of views within the Department, which could bring about public scrutiny of the individuals and the need to justify in public their tentative opinions. Exemption 5 protects inter- or intra-agency communications which would not be available by law to a party other than an agency in litigation with the Department. I am also withholding personal email addresses, cell phone numbers, constituents' names, and passwords under Exemption 6 of the FOIA, because release of such information would constitute an unwarranted invasion of personal privacy. The interest of the general public in reviewing these portions of government documents does not outweigh the individuals' right to privacy. Please be advised that the review of records responsive to item 1 of your request is ongoing. Further interim responses may be provided to you as this process continues. At the completion of this review, a final response letter will be provided. The final response letter will detail all applicable appeal rights. An interim response containing records responsive to item 2 of your request was sent to you on November 22, 2017. For your information, your FOIA request, including your identity and any information made available, is releasable to the public under subsequent FOIA requests. In responding to these requests, the Department does not release personal information, such as home address, telephone number, or Social Security number, all of which are protected from disclosure under FOIA Exemption 6. Please also be advised that all appeal rights related to your request will be provided to you in a final response letter. AM( r{ICAN pVERSIGHT 3 If you have questions regarding your request, please contact Mr. Ethan Bodell at (202) 402-3450. Thank you for your interest in the Department's programs and policies. Sincerely, Deborah R. Snowden Deputy Chief FOIA Officer Office of the Executive Secretariat Enclosures AMERICAN PVERSIGHT Patton Responsive From: Patton, Lynne M Sent: Wednesday, October 25, 2017 3:56 PM To: Glantz, Adam Cc: Orriols, Mirza; Spilman, Joan K; Maio-Messano, Maria T; Murphy, Stephen E; Tart, Youlanda D; Cestaro, Maria; Gelfand, Alan; Holinaty, Claudette S Subject: Re: Open FOIA Report Woot woot! ! Awesome job team!!! Thank you! Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Oct 25, 2017, at 12 :59 PM, Glantz, Adam > wrote : VAY! Congrats to our Region FOIA team : Maria, Alan, Claudette, and Youlanda. Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 Page 1 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000001 Patton Responsive New York, NY 10278 TELEPHONE:(212) 264-1100 (ELL : l._ (b-)(G_ ) _____ __, FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Orriols, Mirza Sent: Wednesday, October 25, 2017 9:58 AM To: Glantz, Adam > Cc: Patton, Lynne M >; Glantz, Adam >; Spilman, Joan K Maio-Messano, Maria T ; Page 2 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000002 Patton Responsive >; Orriols, Mirza >; Murphy, Stephen E > Subject: FW: Open FOIA Report No open findings in FPM : ). in Region II, go Adam and Maria! Look who's back Mirza Orriols Deputy Regional Administrator Region II-New Jersey/New York U.S.Dept. of HUD 26 Federal Plaza New York, New York 10278 Phone: 212-542-7717 Mobile:~l(b-)(5_l _____ ~ From: Morton, Robert B Sent : Wednesday, October 25, 2017 9 :52 AM To: FPM_Deputy_Regional_Administrators > Cc: Bregon, Nelson R >; Forero, Jaime E Subject: Open FOIA Report > Hello DRAs, The attached region. FOIA report captures all open FPMFOIAs for each Mr. Hunter has asked for a status update on open FOIAs received prior to FY17. The attached report shows that there are 9 that fit the criteria and they are as follows : Region 1 Region 3 * Region 5 15-FI-R05-00186; * Region 9 16-FI-R09-00210; * * - 16-FI-ROl-02044 - 16-FI-R03-01848 - 16-FI-R0-501552; - 16-FI-R09-00175; 16-FI-R09-02041 Please provide status have any questions. 16-FI-R05-01953; 13-FI-R09-02152; by COBOct 27, 2017 and let me know if you Thanks Page 4 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000004 Patton Responsive R. Bernard Morton Senior Advisor Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, SW, Room 7108 Washington, DC 20410 202.402.7079 Robert.B.Morton@hud.gov From: Tart, Youlanda D Sent: Wednesday, October 25, 2017 3 :57 PM To: Patton, Lynne M Subject: Automatic reply: Open FOIA Report I will be out of the office Begining October 20, 2017 and will return on October 30, 2017. If you require immediate response or assistance, kindly contact Carleton Lewis@ 973-776-7203 or email @ carleton.k . lewis@hud.gov. From: Sent : To: Barton, Victoria L Monday, October 23, 2017 1 :07 PM Patton, Lynne M Page 5 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000005 Patton Responsive RE: Cummings & Jefferies letter Subject: Awesome! Victoria Barton Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Washington, DC Office : 202.402.5957 I Fax: 202.708.3707 I Cell:f ~b)_(6_l ___ ____. From: Patton, Lynne M Sent : Monday, October 23, 2017 12 :51 PM To: Barton, Victoria L letter Subject : RE: Cummings & Jefferies 100%. We had a meeting about it today & I am definitely attending. Date remains the same so far - Saturday, December 2nd. Location TBD. From: Barton, Victoria L Sent : Monday, October 23, 2017 8:55 AM Page 6 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000006 Patton Responsive To: Patton, Lynne M > letter Subject: RE: Cummings & Jefferies Lynne, Keep me posted if you take this meeting so I can send over any additional information that comes in! ?? Victoria Barton Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Washington, DC Office: 202.402.5957 I Fax: 202.708.3707 I Cell: l~ (b )_( 6 _l ___ ____. From: Barton, Victoria L Sent : Friday, October 13, 2017 10:38 AM Page 7 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000007 Patton Responsive To: Patton, Lynne M > Cc: Hunter, Matthew F >; Burley, Michael N Appleton, Seth D > letter Subject : RE: Cummings & Jefferies >; Lynne, After we all discussed, we think a breakfast with Rep Jefferies to discuss the capital needs of Region II affordable housing would be a positive thing to attend with the strict understanding that you have legally recused yourself and you will not and cannot discuss Starrett City. We welcome any other thoughts/advice! Great job out there?? Thank you, Victoria Barton Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Page 8 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000008 Patton Responsive Washington, DC Office: 202.402.5957 I Fax: 202.708.3707 I Cell: 6 ~l (b _ l( _l ___ From: Patton, Lynne M Sent: Thursday, October 05, 2017 6 :39 PM To: Burley, Michael N >; Barton, Victoria L Hunter, Matthew F > letter Subject: Cummings & Jefferies _.. >; Hi Team! Just wanted to give you a heads up that Jefferies has invited me to a breakfast with him & his team in December to discuss the capital needs of Region II affordable housing. You know, easy stuff. Lal. That said, reminder that he co-authored the below, however, I was recently able to strike good accord with Nydia Velazquez (who wrote a letter debouncing my appointment) by attending a Hasidic tenant association meeting in her district that I suppose she didn't think I would attend. I've since developed a good rapport with her COS & team that my careers even commended me on, as her team ain't easy! Lal. That said, I would like to take congressman Jefferies up on his invitation or they're always going to think we're exactly who they think we Page 9 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000009 Patton Responsive are. If it helps, it's my understanding their accompanying FOIA request was already fulfilled several weeks ago & I'm going to have to meet him eventually. I just think that meeting them halfway is a good first step in the right direction ... Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov From: Barton, Sent : Monday, To: Patton, Subject : Victoria L October 23, 2017 8 : 55 AM Lynne M letter RE: Cummings & Jefferies Lynne, Keep me posted if you take this meeting so I can send over any additional information that comes in! ?? Page 10 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000010 Patton Responsive Victoria Barton Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Washington, DC Office : 202.402.5957 I Fax: 202.708.3707 I Cell: From: Barton, Victoria L Sent : Friday, October 13, 2017 10 :38 AM To: Patton, Lynne M Cc: Hunter, Matthew F ; N ; Appleton, Seth D letter Subject : RE: Cummings & Jefferies l~ (b_ l(6_l ____ ~ Burley, Michael Lynne, After we all discussed, we think a breakfast with Rep Jefferies to discuss the capital needs of Region II affordable housing would be a positive thing to attend with the strict understanding that you have legally recused yourself and you will not and Page 11 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000011 cannot discuss Patton Responsive City. Starrett We welcome any other thoughts/advice! Great job out there?? Thank you, Victoria Barton Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Washington, DC Office : 202.402.5957 I Fax : 202.708.3707 I Cell : 5 l~ (b_H _> ---~ From: Patton, Lynne M Sent: Thursday, October 05, 2017 6:39 PM To: Burley, Michael N >; Barton, Victoria L Hunter, Matthew F > Subject : Cummings & Jefferies letter >; Page 12 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000012 Patton Responsive Hi Team! Just wanted to give you a heads up that Jefferies has invited me to a breakfast with him & his team in December to discuss the capital needs of Region II affordable housing. You know, easy stuff. Lal. That said, reminder that he co-authored the below, however, I was recently able to strike good accord with Nydia Velazquez (who wrote a letter debouncing my appointment) by attending a Hasidic tenant association meeting in her district that I suppose she didn't think I would attend. I've since developed a good rapport with her COS & team that my careers even commended me on, as her team ain't easy! Lal. That said, I would like to take congressman Jefferies up on his invitation or they're always going to think we're exactly who they think we are. If it helps, it's my understanding their accompanying FOIA request was already fulfilled several weeks ago & I'm going to have to meet him eventually. I just think that meeting them halfway is a good first step in the right direction ... Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov Page 13 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000013 Patton Responsive From: Glantz, Adam Sent: Wednesday, October 18, 2017 9:58 AM To: Patton, Lynne M Subject: RE: FOIA weekly reports Oops, sorry .... will do so in the future. Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE:(212) 264-1100 CELL: ~'(b-)(G_ ) ------~ FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ Page 14 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000014 Patton Responsive From: Patton, Lynne M Sent: Wednesday, October 18, 2017 9:57 AM To: Glantz, Adam ; Cahill, John J Cc: Orriols, Mirza ; Murphy, Stephen E ; Alvarez, Olga R <0lga.R.Alvarez@hud.gov>; McNally, Charles E ; Gruson, Barbara Subject: Re: FOIA weekly reports Thanks Adam. Do me a favor & always include FOIA email discussions. Adding him now. John Cahill on our Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development Page 15 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000015 Patton Responsive (212) 542-7100 lynne.m.patton@hud.gov On Oct 18, 2017, at 9 :47 AM, Glantz, Adam > wrote: Hi Lynne, As per our request, HQs is sending us their Weekly FOIA reports. In going through the above reports, I noticed that the latest FOIA requests about you are from Eric Lipton (New York Times), Austin Evers (American Oversight), and Lauren Dillon (Democratic National Committee). By and large, the requests ask for all types of communication between you and the Trump family/Administration, as well as your public calendar. Best, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 Page 16 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000016 Patton Responsive TELEPHONE:(212) 264-1100 (ELL: .__l (b_ )(S_ ) ____ ___. FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Wright, Sandra J Sent: Wednesday, October 18, 2017 7:21 AM To: Foster, Helen G > Cc: Lincoln, Paula A >; Snowden, Deborah R >; Glantz, Adam > Subject : FOIA weekly reports Page 17 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000017 Patton Responsive Good morning: Attached are the FOIA weekly reports. Thanks, Sandra J. Wright FOIA Supervisor Office of the Executive Secretariat (202) 402-5510 Congressional and Media Report as of Page 18 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000018 Patton Responsive From: Glantz, Sent: Friday, To: Patton, Subject : Adam October 13, 2017 3 :22 PM Lynne M Re: FOIA requests re: Lynne Patton Will do. Have a good weekend, too. Get Outlook for Android From: Patton, Lynne M Sent: October 13, 2:12 PM Friday, Subject : Re: FOIA requests To: Glantz, re: Lynne Patton Adam Cc: Orriols, Mirza, Murphy, Stephen E, Cestaro, Okay great! Please print this list instead then. Maria Thank you! Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 Page 19 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000019 lynne.m.patton@hud.gov Patton Responsive On Oct 13, 2017, at 11 :33 AM, Glantz, Adam > wrote : Hi Lynne, HQs just got back to us with a more comprehensive report that includes identifying the requester and the status of the requests. Please note "perfected" means the request is working its way through review and approvals, while "assigned" means that it's been given to a staff member for handling/processing. I hope this is helpful. Best, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 Page 20 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000020 Patton Responsive TELEPHONE:(212) 264-1100 CELL: ~ l~ (b_)(G_ ) _____ FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Wright, Sandra J Sent: Friday, October 13, 2017 11:20 AM To: Cestaro, Maria > Cc: Glantz, Adam > Subject : RE: FMS2: Lynne Patton Page 21 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000021 Patton Responsive Good morning: It's not bother, I am always here to assist you guys. Attached is the report with the additional fields requested. Let me know if you need further information. Thanks, Sandra J. Wright FOIA Supervisor Office of the Executive Secretariat (202) 402-5510 From: Cestaro, Sent : Friday, Maria October 13, 2017 10 :50 AM To: Wright, Sandra J > Page 22 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000022 Patton Responsive Cc: Glantz, Adam > Subject: FW: FMS2: Lynne Patton Hi Sandra, This is very helpful! We hate to bother you, but we anticipate Lynne asking the identity/organization of the requester, and whether the request is currently open or closed. We would greatly additional info! appreciate if you can give provide this Thanks very much! Maria From: Sent : Glantz, Friday, Adam October 13, 2017 3 :20 PM Page 23 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000023 Patton Responsive To: Foster, Helen G Cc: Snowden, Deborah R; Cestaro, Maria; Cahill, John J; Orriols, Mirza; Wright, Sandra J; Simpson, Kevin M; Jih, Deena S; Patton, Lynne M Subject : RE: FOIA request Much thanks Helen. This should be of great help to us. Hope you have a great weekend and thanks again for your support. Best, adam Get Outlook for Android From: Foster, Helen G Sent: October 13, 1:46 PM Friday, Subject : RE: FOIA request To: Glantz, Adam Cc: Snowden, Deborah R, Cestaro, Maria, Cahill, Mirza, Wright, Sandra J, Simpson, Kevin M, Jih, Deena S, Patton, John J, Orriols, Lynne M Hi Adam, All of the FOIAs processed (particularly, Deena Jih). at HQ are reviewed by HQ OGC Deena is our counselor on privilege Page 24 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000024 Patton Responsive (because, as you note, we may not know what is and is not privileged communication. Nothing goes out without her review. I also wanted to a make you aware that I send out reports on all incoming FOIAs (and a special report on incoming and outgoing FOIAs that relate to the press, appointees, or other high profile topics) weekly. These are called "Agency Official" FOIAs, because I am required to sign off on them as the senior agency official. I will add all of the recipients of this email to those reports (they come out each Weds and cover the two weeks prior). This is the best way for folks to keep tabs on what has recently come in, and what may be soon released. That way, if you have a question or concern about a pending release, you (anyone) can call me or ask for a briefing. In this way, we provide visibility into the process, without any appearance of intervention. It is also my practice to review any outgoing Agency Official FOIAs with Jerry Brown before release, so he can be prepared for press inquiries. I will forward this week's reports to the list upcoming. to you now. And add you all Helen Helen Goff Foster (202) 402-6836 From: Glantz, Adam Page 25 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000025 Sent: Patton Responsive October 13, 2017 1:38 PM Friday, To: Foster, Helen G Cc: Snowden, Deborah R ; Cestaro, Maria ; Cahill, John J ; Orriols, Mirza ; Wright, Sandra J Subject : FOIA request Importance: High Hi Helen, Hope all is well. We just learned from FOIA HQs that 19 FOIA requests have been filed in HQs asking for documents about Lynne Patton. Lynne wants to be sure that you have the names of all staff members working in Legal in HQs, plus our Regional Counsel in New York City, John Cahill, as well as his senior staff, Ventura Simmons, Sean Kelly and Erica Levin. These are staff members that Lynne may have emailed or vice versa that may be subject to Attorney-Client privilege, and thus not releasable. Thanks for your support and assistance. Best, adam Adam Glantz U.S Dept. of Housing and Urban Development Page 26 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000026 Patton Responsive Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE : (212) 264-1100 CELL: ~l (b_)(G_ ) ----- FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II i s now on Page 27 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000027 Patton Responsive Tw itter. Follow us @HUDNY_NJ From: Sent: To: Cc: Subject: Patton, Lynne M Friday, October 13, 2017 2:12 PM Glantz, Adam Orriols, Mirza; Murphy, Stephen E; Cestaro, Maria Re: FOIA requests re: Lynne Patton Okay great! Please print this list instead then. Thank you! Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Oct 13, 2017, at 11 :33 AM, Glantz, Adam > wrote : Page 28 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000028 Patton Responsive Hi Lynne, HQs just got back to us with a more comprehensive report that includes identifying the requester and the status of the requests. Please note "perfected" means the request is working its way through review and approvals, while "assigned" means that it's been given to a staff member for handling/processing. I hope this is helpful. Best, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE:(212) 264-1100 CELL: 5 f.__b )_< _ ) ____ __, FAX: (212) 264-0246 Page 29 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000029 Patton Responsive ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Wright, Sandra J Sent : Friday, October 13, 2017 11:20 AM To: Cestaro, Maria > Cc: Glantz, Adam > Subject : RE: FMS2: Lynne Patton Good morning: It's not bother, I am always here to assist you guys. Attached is the report with the additional fields requested. Let me know if you need further information. Thanks, Page 30 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000030 Patton Responsive Sandra J. Wright FOIA Supervisor Office of the Executive Secretariat (202) 402-5510 From: Cestaro, Maria Sent : Friday, October 13, 2017 10 :50 AM To: Wright, Sandra J > Cc: Glantz, Adam > Subject : FW: FMS2: Lynne Patton Hi Sandra, This is very helpful! We hate to bother you, but we anticipate Lynne asking the identity/organization of the requester, and whether the request is currently open or closed. Page 31 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000031 Patton Responsive We would greatly additional info! appreciate if you can give provide this Thanks very much! Maria From: Sent: To: Cc: Subject: Patton, Lynne M Friday, October 13, 2017 2:11 PM Glantz, Adam Orriols, Mirza; Murphy, Stephen E; Cestaro, Re: Your FOIA requests Thank you. Thank you! Can you print this list & Maria put it on my desk please? Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Oct 13, 2017, at 11 :00 AM, Glantz, Adam > wrote : Page 32 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000032 Patton Responsive Ok, gotcha; and we just asked HQs to identify well as which FOIA requests are open/closed. the requesters, as Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE:(212) 264-1100 CELL: f~b)(G_ ) _____ ~ FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ Page 33 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000033 Patton Responsive From: Patton, Lynne M Sent: Friday, October 13, 2017 10:55 AM To: Glantz, Adam > Cc: Orriols, Mirza >; Murphy, Stephen E Cestaro, Maria > Subject: Re: Your FOIA requests Are these simply the ones that are still outstanding? most of these are old. Who the heck is Lauren Dillon? other one works for American Oversight. These folks get a life. And they can FOIA that! :) >; Because Lal. The need to Anyway, again, just PLEASEmake sure that whoever is compiling these has a complete list of ALL general counsel from both HQ& Region II (not just Linda Cruciani & John Cahill), as any emails to/from me with their respective names on them are Attorney-Client privilege & cannot be released. Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development Page 34 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000034 Patton Responsive (212) 542-7100 lynne.m.patton@hud.gov On Oct 13, 2017, at 10 :42 AM, Glantz, Adam > wrote : Hi Lynne, HQs just got back to us with FOIA requests about you - at present, there are 19, attached above. We have also asked HQs to identify the requester and how many requests have been completed. Best, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE:(212) 264-1100 Page 35 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000035 Patton Responsive CELL: l~(b)_(6_l ----~ FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNV_NJ From: Wright, Sandra J Sent : Friday, October 13, 2017 7 : 33 AM To: Glantz, Adam >; Cestaro, Maria Subject: RE: FMS2: Lynne Patton > Good morning, Hope all is well on this fabulous Friday 13th. See attached report and let me know if you need any assistance. Page 36 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000036 Patton Responsive Thanks, Sandra J. Wright FOIA Supervisor Office of the Executive Secretariat (202) 402-5510 From: Sent : To: Cc: Subject: Patton, Lynne M Friday, October 13, 2017 10 :55 AM Glantz, Adam Orriols, Mirza; Murphy, Stephen E; Cestaro, Re: Your FOIA requests Maria Are these simply the ones that are still outstanding? most of these are old. Who the heck is Lauren Dillon? other one works for American Oversight . These folks get a life. And they can FOIA that! :) Because Lal. The need to Anyway, again, just PLEASEmake sure that whoever is compiling these has a complete list of ALL general counsel from both HQ & Region II (not just Linda Cruciani & John Cahill), as any emails Page 37 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000037 Patton Responsive to/from me with their respective names on them are Attorney-Client privilege & cannot be released. Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Oct 13, 2017, at 10:42 AM, Glantz, Adam > wrote: Hi Lynne, HQs just got back to us with FOIA requests about you - at present, there are 19, attached above. We have also asked HQs to identify the requester and how many requests have been completed. Best, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 Page 38 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000038 Patton Responsive New York, NY 10278 TELEPHONE:(212) 264-1100 CELL: r~b)_<6_) _____ ~ FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Wright , Sandra J Sent: Friday, October 13, 2017 7:33 AM To: Glantz, Adam >; Cestaro, Maria Subject : RE: FMS2: Lynne Patton > Good morning, Page 39 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000039 Patton Responsive Hope all is well on this fabulous Friday 13th. See attached report and let me know if you need any assistance. Thanks, Sandra J. Wright FOIA Supervisor Office of the Executive Secretariat (202) 402-5510 From: Patton, Lynne M Sent : Friday, October 13, 2017 10:48 AM To: Barton, Victoria L Cc: Hunter, Matthew F; Burley, Michael N; Appleton, Re: Cummings & Jefferies letter Subject : Seth D Thank you so much for your support, Team. And agreed! Honestly, half the battle is simply being engaged & open to communication. I look forward to changing their minds about me, SOHUD& this Page 40 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000040 Administration Patton Responsive - one mind at a time! :) Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Oct 13, 2017, at 10 :37 AM, Barton, Victoria L wrote: > Lynne, After we all discussed, we think a breakfast with Rep Jefferies to discuss the capital needs of Region II affordable housing would be a positive thing to attend with the strict understanding that you have legally recused yourself and you will not and cannot discuss Starrett City. We welcome any other thoughts/advice! Great job out there?? Thank you, Page 41 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000041 Patton Responsive Victoria Barton Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Washington, DC Office : 202.402.5957 I Fax: 202.708.3707 I Cell : ~~ b)_ >; Barton, Victoria L >; Hunter, Matthew F > letter Subject : Cummings & Jefferies Hi Team! Just wanted to give you to a breakfast with him capital needs of Region stuff. Lal. That said, however, I was recently a heads up that Jefferies has invited me & his team in December to discuss the II affordable housing. You know, easy reminder that he co-authored the below, able to strike good accord with Nydia Page 42 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000042 Patton Responsive Velazquez (who wrote a letter debouncing my appointment) by attending a Hasidic tenant association meeting in her district that I suppose she didn't think I would attend. I've since developed a good rapport with her COS & team that my careers even commended me on, as her team ain't easy! Lal. That said, I would like to take congressman Jefferies up on his invitation or they're always going to think we're exactly who they think we are. If it helps, it's my understanding their accompanying FOIA request was already fulfilled several weeks ago & I'm going to have to meet him eventually. I just think that meeting them halfway is a good first step in the right direction ... Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne . m.patton@hud.gov From: Glantz, Sent: Friday , To: Patton, Cc: Orriols, Subject : Attachments : Adam October 13, 2017 10:42 AM Lynne M Mirza; Murphy, Stephen E; Cestaro, Your FOIA requests Region 2 - Lynne Patton . docx Maria Hi Lynne, Page 43 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000043 Patton Responsive HQs just got back to us with FOIA requests about you - at present, there are 19, attached above. We have also asked HQs to identify the requester and how many requests have been completed. Best, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE : (212) 264-1100 CELL: ~l (b-)(G_ ) _____ ~ FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ Page 44 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000044 ://www.facebook.com/HUD> ://www.youtube.com/user/HUDchannel> : //hudatwork.hud.gov/news/weekly/happenings.cfm> From: Wright, Sandra J Sent : Friday, October 13, 2017 7 :33 AM To: Glantz, Adam ; Cestaro, Subject : RE: FMS2: Lynne Patton Maria Good morning, Hope all is well on this fabulous Friday 13th. See attached report and let me know if you need any assistance. Thanks, Sandra J. Wright FOIA Supervisor Office of the Executive Secretariat (202) 402-5510 Page 45 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000045 Patton Responsive From: Glantz, Adam Sent: Wednesday, October 11, 2017 2:46 PM To: Bodell, Ethan G Cc: Orriols, Mirza; Patton, Lynne M; Murphy, Stephen E Subject : FOIA request re : Patton Dates Hi Ethan, Hope all is well and nice hearing from you. We have been told that all FOIA requests about political appointees, such as Regional Administrators, must go to Helen Foster for attention and processing. That is what we have been doing. You should reach out to Helen for instructions. I hope this is helpful. Best, adam PS.... as an FYI, could you please tell Thanks me who the requester is? From: Bodell, Ethan G Sent : Wednesday, October 11, 2017 12 :57 PM To: Glantz, Adam Subject : Patton Dates Page 46 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000046 Patton Responsive Good afternoon Adam, We have a FOIA request at HQ asking for Lynne Patton's public calendars since June 20. If I'm not mistaken, she has been in Region II for that entire timeframe (6/20 - 10/11). Is this accurate? If so, I ' m thinking this would be a request for Region II to handle (presumably she has a chief of staff there who manages here calendar). Let me know! Thanks, Ethan Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Office of the Executive Secretariat FOIA Branch, Room 10139 Page 47 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000047 Patton Responsive (202) 402-3450 ethan.g.bodell@hud.gov From: Patton, Sent : Sunday, To: Glantz, Cc: Orriols, Subject : request Lynne M October 08, 2017 6 :22 PM Adam Mirza Re: HUDResponse to Cummings/Jeffries FOIA Awesome. Let's all circle back on this on Tuesday! I'm really more focused on the questions I wrote down for Cahill. Not sure if CIR would be working on the FOIA either way. I'd like to better understand why they think some of those numbers would be handled internally, as opposed to outside of HUD. Thx! Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Oct 6, 2017, at 1:13 PM, Glantz, Adam > wrote : Hi Lynne, Page 48 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000048 Patton Responsive I went through the attached documents and did not find any HUD communications/documents relating to questions 13-15 about you. Most of the attached documents relate to use agreements, rent comparability studies, rent schedules, HUDrequired forms, management occupancy reviews, various correspondence, financial statements, Section 8 payments, and interest reduction payment contracts. However, in our last letter to Rep. Hakeem Jeffries dated August 25, 2017 (first document on left-hand side), we told him that our search for responsive documents continues. As such, if it's okay, I will contact CIR to ask whether they have found any additional documents that they plan to send to Cummings/Jeffries. Best, adam From: Groomes, Brittani J Sent: Friday, October 06, 2017 12:12 PM To: Glantz, Adam > Subject: RE: Request Hi Adam, Attached are all of the documents associated 2017-AHFD-EXEC-02767 . with folder Brittani J. Groomes Executive Secretariat Liaison Office of the Executive Secretariat 202-402-6129 Brittani.J.Groomes@hud.gov (direct) ExecSecClearanceCoordination@HUD.Gov (distro for coordination and signatures) From: Glantz, Adam Page 49 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000049 Patton Responsive Sent: Friday, October 06, 2017 11:47 AM To: Groomes, Brittani J > Subject: Request Importance: High Hi Brittani, Hope all is well. I'm not sure whether you're working today, but if you are, can you or another staff member please assist me in getting into CTS. All our employees who know CTS are out today and my RA would like to see the documents. Thanks, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE : (212) 264-1100 CELL: ~b)(G) I FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ [smallTwittericon] [cid:image017.png@01CC042C.76533B20] [cid:image018.png@01CC042C.76533B20] [youtube_icon.png] [hudhappeningsbannericon.png] From: Groomes, Brittani J Page 50 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000050 Patton Responsive Sent: Thursday, October 05, 2017 12 :37 PM To: Glantz, Adam > Cc: Orriols, Mirza > Subject: RE: Request Hi Adam, You can access this folder, and all related documents, in CTS via folder 2017-AHFD-EXEC-02767. Please let me know if you have trouble accessing the folder. Brittani J. Groomes Executive Secretariat Liaison Office of the Executive Secretariat 202-402-6129 Brittani.J.Groomes@hud.gov (direct) ExecSecClearanceCoordination@HUD.Gov (distro for coordination and signatures) Page 51 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000051 Patton Responsive <07-07 Cummings and Jeffries.pdf> From: Sent : Patton, Lynne M Thursday, October 05, 2017 7 :35 AM Page 52 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000052 Patton Responsive To: Murphy, Stephen E Cc: McNally, Charles E; Orriols, Mirza; Alvarez, Subject: Re: FINALNYSPHADA Olga R Oh! I swear someone told me the version that I understood. Good catch. But it can still be 3 years if 90 or above. I still believe that's practically begging the score to drop ... but I digress. Lal Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Oct 4, 2017, at 6:18 PM, Murphy, Stephen E > wrote : Lynne & Charlie- This statement from Lynne's remarks is not accurate : "when a multifamily passes a REACinspection - it's 3 years until next inspection". Here is how it works : * Score of 90 or Higher: Inspected once every 3 years Page 53 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000053 Patton Responsive Score of 80 or Higher (but less than 90): Inspected * every 2 years * Score of Less than 80: Inspected every year once The 3-year gap only applies when a multifamily housing property scores 90 or above. A passing score (60 or above) does not automatically invoke a 3-year waiting period until the next inspection. I strongly recommend that (b)(5) Deliberative Privileae l (b)(5) Deliberative Privilege you ~----------------- Stephen E. Murphy Senior Advisor Office of the Regional Administrator Region II - New York & New Jersey U.S. Department of Housing & Urban Development (212) 542-7111 This message is intended for designated recipients only. If you have received this message in error, please delete the original and all copies and notify the sender immediately. Federal law prohibits the disclosure or other use of this information. Page 54 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000054 Patton Responsive From: Patton, Lynne M Sent: Wednesday, October 04, 2017 5:03 PM To: McNally, Charles E > Cc: Murphy, Stephen E >; Orriols, Mirza >; Alvarez, Olga R > Subject : Re: FINAL NYSPHADA I don't disagree & truth be told, my actual delivery always varies from the actual speech itself, so we're not lying. However, the first saying about traditional to transitional is a quote from Carson. Lal. I believe he said it during his senate confirmation or budget hearings ... Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov Page 55 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000055 Patton Responsive On Oct 4, 2017, at 4 :47 PM, McNally, Charles E wrote : I would say the following language could all > be newsworthy: * For ME, it 's about changing the public hous ing mindset from TRADITIONAL to TRANSITIONAL * having witnes sed first hand some of the truly terrible conditions in HUD-subsidized multifamily buildings * when a multifamily pas ses a REACin s pection - it ' s 3 years until next inspection - we're practically BEGGING the owner funding to withhold monies & misappropriate (b)(5) Deliberative Privilege Perhaps we could_ l l(b)(5) Deliberative Privilege -----Original Mess age----From: Patton, Lynne M Sent: Wednesday, October 04, 2017 4 :13 PM To: McNally, Charles E >; Murphy, Stephen E Orriols, Mirza >; Alvarez , Olga R > Subject : Fwd: FINAL NYSPHADA Here's my final speech. ?? Is there anything that >; jumps out for Page 56 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000056 Patton Responsive Greg Smith aside from my conclusion & the two elephants? Lal. I don't know how not to send it. It would be included in a FOIA anyway... From: Maio-Messano, Maria T Sent : Thursday, September 28, 2017 12:44 PM To: Patton, Lynne M; Orriols, Mirza; Murphy, Stephen E Subject : FW: Asbury Park Press FOIA request on LTRAP/Lakewood FYI Maria T. Maio-Messano Field Office Director Newark Field Office U.S. Department of Housing and Urban Development One Newark Center 13th Floor Newark, New Jersey 07102 Phone : 973-776-7201 maria.t.maio-messano@hud.gov From: Gelfand, Alan Page 57 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000057 Patton Responsive Sent: Thursday, September 28, 2017 11:29 AM To: Arce, Theresa L Cc: Maio-Messano, Maria T ; Lewis, Carleton K Subject : Asbury Park Press FOIA request on LTRAP/Lakewood Importance: High Hello Theresa, Below is the FOIA request we discussed. I will in, and discuss it with you further on Monday. have this logged Alan From: Cestaro, Maria Sent : Wednesday, September 27, 2017 5 : 37 PM To: Gelfand, Alan > Cc: Glantz, Adam >; McNally, Charles E Subject : Jordan (AP) FOIA request Importance : High > Hi Alan, Page 58 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000058 Patton Responsive Please see/process below FOIA request re Lakewood, NJ. Thanks, Maria From: Jordan, Bob [mailto:BJordan@gannettnj.com] Sent : Wednesday, September 27, 2017 5 :19 PM To: Glantz, Adam > Cc: McNally, Charles E > Subject: FOIA request Please accept this as a FOIA request. I am seeking HUDrecords from the last 5 years related to Lakewood, NJ. Please provide: *From the last 5 years, the Lakewood Township, NJ, Applications to HUDfor Section 8 Existing Tenant-based and Moderate Rehabilitation Project-based HAPPsubsidies (including companion Administrative Plans); *LTRAP's (Lakewood Township, NJ) Year-end Financial each of those years; *The Independent Public Accountant Statements in ("IPA") Audit Reports of Page 59 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000059 Lakewood filed Patton Responsive with and accepted by HUD; *The HUDManagement and Fiscal Reviews for Lakewood and related correspondence over the five-year period; *Finally, LTRAP's (Lakewood Township) HUD-approved Annual and Five-Year Plans. Please send this information to me in PDF format by email. I do not anticipate that it will require a processing fee, however if you determine otherwise, please inform me of that cost prior to making the copy, including a cost breakdown. If you have any questions about the request, please contact me at this email address or call me at the phone number listed below. Thanks. Bob Jordan Asbury Park Press 3600 Route 66 Neptune, NJ 07754 Telephone: 732-677-6722 bjordan@gannettnj.com Page 60 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000060 Patton Responsive app. com @bobjordanapp From: ServiceDesk Sent : Tuesday, September 26, 2017 12: 12 PM To: Patton, Lynne M Subject : Survey for Request R2325579 We invite you to provide feedback on the services provided to you by the HITS National Helpdesk for Request R2325579. Request R2325579 was closed on 09/26/2017 12:11:30. Ticket Summary: FOIA: Customer is requesting for all text messages sent or received by Lynne M. Patton using a government owned cell phone. Click on the URL below to complete the survey. must be on the HUDnetwork to reach this site. Thank you for your time and input. If you need assistance with this Help Desk at 888-297-8689 survey, please Please note, you contact the HITS http ://HWVANAP1058/CAisd/pdmweb.exe?0P=D0_SURVEY+SID=0+SVY_ID=400 llS+CNT- ID=B8D67278BCA83A4C90640CEF6C406603+CNTXT - PERSID=cr: 27267 18 From: ServiceDesk Sent : Tuesday, September 26, 2017 12 :12 PM To: Patton, Lynne M Subject : Request R2325579 Closed Page 61 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000061 Patton Responsive Dear PATTON,Lynne M, Thank you for contacting our HelpDesk. Your request has been assigned record number R2325579 . Below you will find the details of your request : Please Do Not Reply to this E-mail as this account is not regularly monitored. If you need further assistance, please the HITS National Help Desk at 1-888-297-8689. call Ticket R2325579 Close Notification Backed up Lynne M. Patton iPhone and restored the text messages on iPhone Sc IMEI:013896004126153 and provided to Mr. reed as requested. Summary FOIA: Customer is requesting for all text messages sent or received by Lynne M. Patton using a government owned cell phone. Requester Affected End User Reed, Peter J. Page 62 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000062 Patton Responsive PATTON,Lynne M Request Area Status Wireless.Phone.Support Closed Reported By Assignee Group Teshome, Melaku X. COMM Teshome, Melaku X. IT - WIRELESS Request Description FOIA: Customer is requesting for all text messages sent or received by Lynne M. Patton using a government owned cell phone. Notes : Backed up Lynne M. Patton iPhone and restored the text messages on iPhone Sc IMEI:013896004126153 and provided to Mr. reed as requested. Page 63 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000063 Patton Responsive To view the status of all your tickets information click on the link below. or to view your contact Http://servicedesk.hud.gov Please note, you must be on the HUDnetwork to reach this Log in with your "H" or "C" number and password that your computer with. site. you log into If you need further assistance in regards to the above reference ticket, please call the appropriate Help Desk (e.g., HITS National Help Desk at 1-888-297-8689 or Multi Family Systems Help Desk at 1-800-767-7588) and have your ticket number on hand. If you need your ticket Help Desk. reopened, please call the appropriate From: Patton, Lynne M Sent: Tuesday, September 26, 2017 8 :52 AM To: Reed, Peter J Cc: Orriols, Mirza; Chan, Raymond Y; Teshome (Ctr), Subject : Re: FOIAs for Texts I'm in room 8202. Maybe come at 10 :15? Lynne M. Patton Regional Administrator, Melaku We have a break then ... Region II Page 64 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000064 Patton Responsive & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov > On Sep 25, 2017, at 10:27 AM, Reed, Peter J wrote: > > Excellent. > > -----Original Message----> From: Patton, Lynne M > Sent: Monday, September 25, 2017 10:19 AM > To: Reed, Peter J > Cc: Orriols, Mirza ; Chan, Raymond Y ; Teshome (Ctr), Melaku > Subject : Re: FOIAs for Texts > > I arrive tonight at 6pm. Will email you tomorrow morning! Thank you! > > Lynne M. Patton > Regional Administrator, Region II > & Senior Advisor to Secretary Carson > U.S. Department of Housing & Urban Development > (212) 542-7100 > lynne.m.patton@hud.gov > > > >> On Sep 25, 2017, at 10:15 AM, Reed, Peter J wrote: >> >> Not a problem. Just let me know your location and I will Page 65 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000065 Patton Responsive pickup the device. >> >> -----Original Message---->> From: Patton, Lynne M >> Sent : Friday, September 22, 2017 2 :55 PM >> To: Reed, Peter J >> Cc: Orriols, Mirza ; Chan, Raymond Y >> Subject : Re: FOIAs for Texts >> >> Sounds good & will do! >> >> It will likely be Tuesday morning. Hopefully, you can come grab it from me in FPMsince I will be there for mandatory training. See you then! >> >> Lynne M. Patton >> Regional Administrator, Region II >> & Senior Advisor to Secretary Carson >> U.S. Department of Housing & Urban Development >> (212) 542-7100 >> lynne.m.patton@hud.gov >> >> >> >>> On Sep 22, 2017, at 2:10 PM, Reed, Peter J wrote: >>> >>> Lynn >>> >>> Good afternoon >>> >>> You can Call me on x6391 or send me an email and I will come up and pickup your mobile device. I will need your mobile device for one hour . >>> >>> Thank you Page 66 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000066 Patton Responsive >>> >>> Pete >>> >>> >>> -----Original Message---->>> From: Orriols, Mirza >>> Sent : Friday, September 22, 2017 2:00 PM >>> To: Chan, Raymond Y ; Reed, Peter J >>> Cc: Patton, Lynne M >>> Subject : RE: FOIAs for Texts >>> >>> Peter : She will be in FPMoffices on the 7th floor and on the 10th floor from Monday afternoon until Wednesday evening. You can send her a note directly so you can pick up the phone form her. Thanks! >>> >>> Mirza Orriols >>> Deputy Regional Administrator >>> Region II-New Jersey/New York >>> U.S.Dept. of HUD >>> 26 Federal Plaza >>> New York, New York 10278 >>> Phone: 212-542-7717 __. >>> Mobile : ~fb_J(G_l ____ >>> >>> >>> -----Original Message---->>> From: Chan, Raymond Y >>> Sent: Friday, September 22, 2017 1:58 PM >>> To: Reed, Peter J >>> Cc: Patton, Lynne M ; Orriols, Mirza >>> Subject: FW: FOIAs for Texts >>> >>> Pete, >>> Page 67 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000067 Patton Responsive >>> Ms. Lynne Patton will be in HQ next week. What is the prefer protocol for you to pick up the phone from her? >>> >>> Thanks, >>> >>> Raymond Chan >>> Office 212-542-7373 >>> >>> -----Original Message---->>> From: Reed, Peter J >>> Sent : Tuesday, September 19, 2017 1:17 PM >>> To: Patton, Lynne M >>> Cc: Chan, Raymond V >>> Subject: RE: FOIAs for Texts >>> >>> I sent Raymond the FOIA request. >>> >>> -----Original Message---->>> From: Patton, Lynne M >>> Sent : Tuesday, September 19, 2017 12: 57 PM >>> To: Chan, Raymond V >>> Cc: Reed, Peter J >>> Subject : Re: FOIAs for Texts >>> >>> Ok. Work, I assume. >>> >>> Lynne M. Patton >>> Regional Administrator, Region II >>> & Senior Advisor to Secretary Carson >>> U.S. Department of Housing & Urban Development >>> (212) 542-7100 >>> lynne.m.patton@hud.gov >>> >>> >>> >>>> On Sep 19, 2017, at 11:40 AM, Chan, Raymond V wrote: Page 68 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000068 Patton Responsive >>>> >>>> Lynn, >>>> >>>> HQ received a FOIA request on your mobile device. me know when you will be back in the office so I could and ship to HQ. >>>> >>>> Thanks, >>>> >>>> Raymond Chan >>>> Office 212-542-7373 >>>> >>>> From: Reed, Peter J >>>> Sent: Tuesday, September 19, 2017 11:33 AM >>>> To: Chan, Raymond Y >>>> Cc: Jankowski, Debbie ; Julie M >>>> Subject: FW: FOIAs for Texts >>>> >>>> Please send me the mobile devices and I will ship overnight. >>>> >>>> r/s >>>> Pete >>>> >>>> From: Reed, Peter J >>>> Sent: Tuesday, September 19, 2017 10:15 AM >>>> To: Teshome (Ctr), Melaku > >>>> Subject: FW: FOIAs for Texts >>>> >>>> >>>> >>>> From: Bodell, Ethan G >>>> Sent: Thursday, September 14, 2017 2:54 PM >>>> To: Reed, Peter J > Please let pick it up Manning, back Page 69 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000069 Patton Responsive >>>> Cc: Jih, Deena S > >>>> Subject: FOIAs for Texts >>>> >>>> Good afternoon Pete, >>>> >>>> We have a new FOIA request in that asks for, in part, text messages of four named HUDemployees. I'm now the FOIA Specialist that is going to be handling these types of requests going forward, so I wanted to touch base with you about this one. I spoke to Deena from OGC(CCed here), and we came up with a kind of gameplan of how this might have to work. I'd like to get your take on this. >>>> >>>> The request, which is attached, asks for any communications (including emails and texts) between four employees and the Secretary, his wife, and one of his sons. Two of those employees are Regional Administrators that are not at HQ. Lynne Patton is in Region 2 (New York), and Beth van Duyne is in Region 6 (Ft. Worth). As a result, we can't go the route of last time and just have them drop off their phones to you to have their messages copied. Instead, we may have to try and coordinate this through a few steps : >>>> >>>> >>>> 1. Get in touch with the appropriate IT personnel in those regions (i.e. the Pete Reeds of New York and Ft. Worth, so to speak - if you know of anybody in the field that could help coordinate this, even better); >>>> 2. Coordinate with the two Regional Administrators to have them deliver their phones to those IT employees; >>>> 3. Have the phones copied to dummyphones, like we did here at HQ a couple weeks ago; >>>> 4. Have those dummyphones sent to HQ to be reviewed; >>>> 5. Copy any responsive messages from those phones to the FOIA system; >>>> 6. Send the phones back to the Regional offices. Page 70 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000070 Patton Responsive >>>> >>>> Just based on this information, what are your thoughts on this. It's going to be a pain, but I can't think of a better alternative. Since they have government-issued phones, we have to review them as per this FOIA. Also, due to the agency's FOIA procedures, since this deals with people in three different regions, we have to handle it all here at HQ rather than just assign the regional portions out to those offices to handle. >>>> >>>> Any feedback would be greatly appreciated, as we try and figure out the best way to do this. >>>> >>>> >>>> Best , >>>> >>>> Ethan >>>> >>>> Ethan G. Bodell, Esq. >>>> Government Information Specialist >>>> U.S. Department of Housing and Urban Development >>>> Office of the Executive Secretariat >>>> FOIA Branch, Room 10139 I >>>> (202) 402-3450 ethan . g.bodell@hud.gov >>>> >>>> From: Orriols, Mirza Sent: Friday, September 22, 2017 2:00 PM To: Chan, Raymond Y; Reed, Peter J Cc: Patton, Lynne M Subject : RE: FOIAs for Texts Peter : She will be in FPMoffices on the 7th floor and on the 10th floor from Monday afternoon until Wednesday evening. You can send her a note directly so you can pick up the phone form her. Thanks! Page 71 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000071 Patton Responsive Mirza Orriols Deputy Regional Administrator Region II-New Jersey/New York U.S.Dept. of HUD 26 Federal Plaza New York, New York 10278 Phone: 212-542-7717 _____, Mobile:f ~b-)(6_) ____ -----Original Message----From: Chan, Raymond Y Sent : Friday, September 22, 2017 1 :58 PM To: Reed, Peter J Cc: Patton, Lynne M ; Orriols, Subject: FW: FOIAs for Texts Mirza Pete, Ms. Lynne Patton will be in HQ next week. What is the prefer protocol for you to pick up the phone from her? Thanks, Raymond Chan Office 212-542-7373 -----Original Message----From: Reed, Peter J Sent: Tuesday, September 19, 2017 1:17 PM To: Patton, Lynne M Cc: Chan, Raymond Y Subject : RE: FOIAs for Texts I sent Raymond the FOIA request. Page 72 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000072 Patton Responsive -----Original Message----From: Patton, Lynne M Sent: Tuesday, September 19, 2017 12:57 PM To: Chan, Raymond Y Cc: Reed, Peter J Subject: Re: FOIAs for Texts Ok. Work, I assume. Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov > On Sep 19, 2017, at 11:40 AM, Chan, Raymond Y wrote : > > Lynn, > > HQ received a FOIA request on your mobile device. Please let me know when you will be back in the office so I could pick it up and ship to HQ. > > Thanks, > > Raymond Chan > Office 212-542-7373 > > From: Reed, Peter J > Sent : Tuesday, September 19, 2017 11:33 AM > To: Chan, Raymond Y > Cc: Jankowski, Debbie ; Julie M Manning, Page 73 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000073 Patton Responsive > Subject : FW: FOIAs for Texts > > Please send me the mobile devices overnight. and I will ship back > > r/s > Pete > > From: Reed, Peter J > Sent : Tuesday, September 19, 2017 10: 15 AM > To: Teshome (Ctr), Melaku > > Subject : FW: FOIAs for Texts > > > > From: Bodell , Ethan G > Sent : Thursday, September 14, 2017 2:54 PM > To: Reed, Peter J > > Cc: Jih, Deena S > > Subject : FOIAs for Texts > > Good afternoon Pete, > > We have a new FOIA request in that asks for, in part, text messages of four named HUDemployees. I'm now the FOIA Specialist that is going to be handling these types of requests going forward, so I wanted to touch base with you about this one. I spoke to Deena from OGC(CCed here), and we came up with a kind of gameplan of how this might have to work. I'd like to get your take on this. > > The request, which is attached, asks for any communications (including emails and texts) between four employees and the Secretary, his wife, and one of his sons. Two of those employees Page 74 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000074 Patton Responsive are Regional Administrators that are not at HQ. Lynne Patton is in Region 2 (New York), and Beth van Duyne is in Region 6 (Ft. Worth). As a result, we can't go the route of last time and just have them drop off their phones to you to have their messages copied. Instead, we may have to try and coordinate this through a few steps: > > > 1. Get in touch with the appropriate IT personnel in those regions (i.e. the Pete Reeds of New York and Ft. Worth, so to speak - if you know of anybody in the field that could help coordinate this, even better); > 2. Coordinate with the two Regional Administrators to have them deliver their phones to those IT employees; > 3. Have the phones copied to dummyphones, like we did here at HQ a couple weeks ago; > 4. Have those dummyphones sent to HQ to be reviewed; > 5. Copy any responsive messages from those phones to the FOIA system; > 6. Send the phones back to the Regional offices. > > Just based on this information, what are your thoughts on this. It's going to be a pain, but I can't think of a better alternative. Since they have government-issued phones, we have to review them as per this FOIA. Also, due to the agency's FOIA procedures, since this deals with people in three different regions, we have to handle it all here at HQ rather than just assign the regional portions out to those offices to handle. > > Any feedback would be greatly appreciated, as we try and figure out the best way to do this. > > > Best, > > Ethan > Page 75 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000075 Patton Responsive > Ethan G. Bodell, Esq. > Government Information Specialist > U.S. Department of Housing and Urban Development > Office of the Executive Secretariat > FOIA Branch, Room 10139 I > (202) 402-3450 ethan.g.bodell@hud.gov > > From: Maio-Messano, Maria T Sent : Wednesday, September 20, 2017 10: 39 AM To: Patton, Lynne M; Orriols, Mirza; Murphy, Stephen E Subject : Garden Spires We received a FOIA request from the Asbury Park Press for the subsidy amount to Garden Spires for 2015 and 2016. MF drafted a response that Owner received $10, 6100,192. I normally sign these letters, but given your engagement wanted to see if you wanted to sign off on it. Thanks, Maria From: Reed, Peter J Sent: Tuesday, September 19, 2017 1 :17 PM To: Patton, Lynne M Cc: Chan, Raymond Y Subject : RE: FOIAs for Texts I sent Raymond the FOIA request. -----Original Message----From: Patton, Lynne M Sent : Tuesday, September 19, 2017 12 :57 PM Page 76 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000076 Patton Responsive To: Chan, Raymond Y Cc: Reed, Peter J Subject: Re: FOIAs for Texts Ok. Work, I assume. Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov > On Sep 19, 2017, at 11:40 AM, Chan, Raymond Y wrote: > > Lynn, > > HQ received a FOIA request on your mobile device. Please let me know when you will be back in the office so I could pick it up and ship to HQ. > > Thanks, > > Raymond Chan > Office 212-542-7373 > > From: Reed, Peter J > Sent : Tuesday, September 19, 2017 11:33 AM > To: Chan, Raymond Y > Cc: Jankowski, Debbie ; Manning, Julie M > Subject: FW: FOIAs for Texts > > Please send me the mobile devices and I will ship back Page 77 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000077 Patton Responsive overnight. > > r/s > Pete > > From: Reed, Peter J > Sent: Tuesday, September 19, 2017 10:15 AM > To: Teshome (Ctr), Melaku > > Subject: FW: FOIAs for Texts > > > > From: Bodell, Ethan G > Sent: Thursday, September 14, 2017 2:54 PM > To: Reed, Peter J > > Cc: Jih, Deena S > > Subject : FOIAs for Texts > > Good afternoon Pete, > > We have a new FOIA request in that asks for, in part, text messages of four named HUDemployees. I'm now the FOIA Specialist that is going to be handling these types of requests going forward, so I wanted to touch base with you about this one. I spoke to Deena from OGC(CCed here), and we came up with a kind of gameplan of how this might have to work. I'd like to get your take on this. > > The request, which is attached, asks for any communications (including emails and texts) between four employees and the Secretary, his wife, and one of his sons. Two of those employees are Regional Administrators that are not at HQ. Lynne Patton is in Region 2 (New York), and Beth van Duyne is in Region 6 (Ft. Worth). As a result, we can't go the route of last time and just Page 78 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000078 Patton Responsive have them drop off their phones to you to have their messages copied. Instead, we may have to try and coordinate this through a few steps: > > > 1. Get in touch with the appropriate IT personnel in those regions (i.e. the Pete Reeds of New York and Ft. Worth, so to speak - if you know of anybody in the field that could help coordinate this, even better); > 2. Coordinate with the two Regional Administrators to have them deliver their phones to those IT employees; > 3. Have the phones copied to dummyphones, like we did here at HQ a couple weeks ago; > 4. Have those dummyphones sent to HQ to be reviewed; > 5. Copy any responsive messages from those phones to the FOIA system; > 6. Send the phones back to the Regional offices. > > Just based on this information, what are your thoughts on this. It's going to be a pain, but I can't think of a better alternative. Since they have government-issued phones, we have to review them as per this FOIA. Also, due to the agency ' s FOIA procedures, since this deals with people in three different regions, we have to handle it all here at HQ rather than just assign the regional portions out to those offices to handle. > > Any feedback would be greatly appreciated, as we try and figure out the best way to do this. > > > > > > > > > Best, Ethan Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Page 79 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000079 Patton Responsive > Office of the Executive Secretariat > FOIA Branch, Room 10139 I > (202) 402-3450 ethan.g.bodell@hud.gov > > From: Chan, Raymond Y Sent : Tuesday, September 19, 2017 12:58 PM To: Patton, Lynne M Subject : RE: FOIAs for Texts Lynn, Yes, the work phone that HUDissued to you. Raymond Chan Office 212-542-7373 -----Original Message----From: Patton, Lynne M Sent : Tuesday, September 19, 2017 12 : 57 PM To: Chan, Raymond Y Cc: Reed, Peter J Subject : Re: FOIAs for Texts Ok. Work, I assume. Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov > On Sep 19, 2017, at 11:40 AM, Chan, Raymond Y Page 80 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000080 Patton Responsive wrote: > > Lynn, > > HQ received a FOIA request on your mobile device. Please let me know when you will be back in the office so I could pick it up and ship to HQ. > > Thanks, > > Raymond Chan > Office 212-542-7373 > > From: Reed, Peter J > Sent: Tuesday, September 19, 2017 11:33 AM > To: Chan, Raymond Y > Cc: Jankowski, Debbie ; Manning, Julie M > Subject: FW: FOIAs for Texts > > Please send me the mobile devices overnight. and I will ship back > > r/s > Pete > > From: Reed, Peter J > Sent: Tuesday, September 19, 2017 10:15 AM > To: Teshome (Ctr), Melaku > > Subject : FW: FOIAs for Texts > > > > From: Bodell, Ethan G > Sent : Thursday, September 14, 2017 2 : 54 PM > To: Reed, Peter J Page 81 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000081 Patton Responsive > > Cc: Jih, Deena S > > Subject: FOIAs for Texts > > Good afternoon Pete, > > We have a new FOIA request in that asks for, in part, text messages of four named HUDemployees. I'm now the FOIA Specialist that is going to be handling these types of requests going forward, so I wanted to touch base with you about this one. I spoke to Deena from OGC(CCed here), and we came up with a kind of gameplan of how this might have to work. I'd like to get your take on this. > > The request, which is attached, asks for any communications (including emails and texts) between four employees and the Secretary, his wife, and one of his sons. Two of those employees are Regional Administrators that are not at HQ. Lynne Patton is in Region 2 (New York), and Beth van Duyne is in Region 6 (Ft. Worth). As a result, we can't go the route of last time and just have them drop off their phones to you to have their messages copied. Instead, we may have to try and coordinate this through a few steps: > > > 1. Get in touch with the appropriate IT personnel in those regions (i.e. the Pete Reeds of New York and Ft. Worth, so to speak - if you know of anybody in the field that could help coordinate this, even better); > 2. Coordinate with the two Regional Administrators to have them deliver their phones to those IT employees; > 3. Have the phones copied to dummyphones, like we did here at HQ a couple weeks ago; > 4. Have those dummyphones sent to HQ to be reviewed; > 5. Copy any responsive messages from those phones to the FOIA system; Page 82 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000082 > 6. Patton Responsive Send the phones back to the Regional offices. > > Just based on this information, what are your thoughts on this. It's going to be a pain, but I can't think of a better alternative. Since they have government-issued phones, we have to review them as per this FOIA. Also, due to the agency's FOIA procedures, since this deals with people in three different regions, we have to handle it all here at HQ rather than just assign the regional portions out to those offices to handle. > > Any feedback would be greatly appreciated, as we try and figure out the best way to do this. > > > Best, > > Ethan > > Ethan G. Bodell, Esq. > Government Information Specialist > U.S. Department of Housing and Urban Development > Office of the Executive Secretariat > FOIA Branch, Room 10139 I > (202) 402-3450 ethan.g.bodell@hud.gov > > From: Patton, Lynne M Sent: Friday, September 15, 2017 7:30 PM To: Maio-Messano, Maria T Cc: SOKOLOW, ARDENA; Orriols, Mirza; Murphy, Stephen E; Aprigliano, Paul; Cahill, John J; Gioia, Louis J; Kelly, Sean P; Singleton, Stacey E; Santa, Dean J Subject : Re: Pueblo City Thank you! Page 83 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000083 Patton Responsive Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Sep 15, 2017, at 6 :09 PM, Maio-Messano, Maria T > wrote : Thanks All! Get Outlook for Android From: SOKOLOW, ARDENA Sent: Wednesday, September 13, 4:28 PM Subject : Re: Pueblo City To: Maio-Messano, Maria T Page 84 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000084 Patton Responsive Cc: Gioia, Louis J, Kelly, Sean P, Patton, Lynne M, Orriols, Mirza, Murphy, Stephen E, Aprigliano, Paul, Singleton, Stacey E, Santa, Dean J Ok multifamily talked We cannot release and we are ok releasing the nod nov only Reac Sent from my iPhone On Sep 13, 2017, at 3:48 PM, Maio-Messano, Maria T < Maria.T.Maio-Messano@hud.gov> wrote : The court hearing is at 9am tomorrow. It appears from John's emai 1 th at b)(S) Deliberative Privilege -OK? (b)(S) Deliberat ive Privilege Maria T. Maio-Messano Field Office Director Page 85 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000085 Patton Responsive Newark Field Office U.S. Department of Housing and Urban Development One Newark Center 13th Floor Newark, New Jersey 07102 Phone: 973-776-7201 maria.t.maio-messano@hud.gov From: Cahill, John J Sent: Wednesday, September 13, 2017 3 :31 PM To: Maio-Messano, Maria T < Maria.T.Maio-Messano@hud.gov> Cc: Gioia, Louis J < Louis.J.Gioia@hud.gov Page 86 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000086 Patton Responsive >; Kelly, Sean P < Sean.P.Kelly@hud.gov >; Patton, Lynne M < Lynne.M.Patton@hud.gov >; Orriols, Mirza< Mirza.Orriols@hud.gov >; Murphy, Stephen E < Stephen.E.Murphy@hud.gov >; Aprigliano, Paul< paul.aprigliano@hud.gov >; Singleton, Stacey E < Stacey.E.Singleton@hud.gov >; Santa, Dean J < Dean.J.Santa@hud.gov > Subject: Re: Pueblo City I spoke to the OGCFOIA folks. They think there is lf> ~(~l Deliberative --- .. - - - (b)(5) Deliberative Privilege b)(5) Deliberative Privilege (b)(5) Deliberative Privilege I- If we can't get l(b)(5) Deliberative Privilege ~ maybe Sent from my iPhone On Sep 13, 2017, at 3 :16 PM, Maio-Messano, Maria T < Maria.T.Maio-Messano@hud.gov> wrote : Page 87 AMt::HICAr\ pVERSIGHT .J ~ o)(5) m ,or<>+ ;, HUD-17-0235-F-000087 Patton Responsive Sorry to be a pest, but I will need to send to Senator Beck before I leave at 4:30. Can you please let me know if ok to send. From: Santa, Dean J Sent: Wednesday, September 13, 2017 2:59 PM To: Maio-Messano, Maria T < Maria.T.Maio-Messano@hud.gov>; SOKOLOW, ARDENA< ARDEN.A.SOKOLOW@hud.gov> Cc: Patton, Lynne M < Lynne.M.Patton@hud.gov >; Orriols, Mirza< Mirza.Orriols@hud.gov >; Murphy, Stephen E < Stephen.E.Murphy@hud.gov >; Aprigliano, Paul< paul.aprigliano@hud.gov >; Singleton, Stacey E < Stacey.E.Singleton@hud.gov >; Gioia, Louis J < Louis.J.Gioia@hud.gov >; Kelly, Sean P < Sean.P.Kelly@hud.gov >; Cahill, John J < john.j.cahill@hud.gov > Subject : RE: Pueblo City Page 88 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000088 Patton Responsive I will have the Resolution Specialist send them to you but please wait for confirmation from legal, Lou & Sean before sending them to Senator Beck. Dean J. Santa Division Director, NY/NJ Multifamily Asset Management U.S. Department of Housing and Urban Development 26 Federal Plaza New York, NY 10278 Phone : NY 212-542-7821 Page 89 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000089 Patton Responsive Email - Dean.j.santa@hud.gov IMPORTANT NOTE: The new Multifamily Northeast Region is going electronic! In order to streamline operations, we have established a centralized intake process in Asset Management. We encourage all routine servicing requests and correspondence which has been traditionally mailed to our offices to be submitted via email to ny.incoming@hud.gov. All other correspondence should be sent to the emails below : Monthly Accounting Reports (MARs) to ny.mars@hud.gov Grant (Service Coordinator) Information to ny.grants@hud.gov Funding Requests to ny.funding@hud.gov ASKMEABOUTADOPTING AN ADMISSIONPREFERENCE FOR THE HOMELESS IN YOURDEVELOPMENT. Page 90 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000090 Patton Responsive DID YOUKNOW THATHAVING8% OF HUDMULTIFAMILY PROPERTIES WITH EPA PORTFOLIO MANAGER ACCOUNTS IS A GOALTHIS YEAR? SIGN UP FOR AN EPA PORTFOLIO MANAGER ACCOUNT NUMBER TODAYANDPROVIDEIT TO YOURHUDACCOUNT EXECUTIVE! FIND OUTMOREAT: https ://www.energystar.gov/buildings/facility-owners-and-managers /existing-buildings/use-portfolio-manager From: Maio-Messano, Maria T Sent : Wednesday, September 13, 2017 2 :50 PM To: SOKOLOW, ARDENA< ARDEN.A.SOKOLOW@hud.gov >; Santa, Dean J < Dean.J.Santa@hud.gov > Cc: Patton, Lynne M < Lynne.M.Patton@hud.gov>; Orriols, Mirza< Mirza.Orriols@hud.gov >; Murphy, Stephen E < Stephen.E.Murphy@hud.gov >; Santa, Dean J < Dean.J.Santa@hud.gov >; Aprigliano, Paul< paul.aprigliano@hud.gov >; Singleton, Stacey E < Stacey.E.Singleton@hud.gov Page 91 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000091 Patton Responsive >; Gioia , Louis J < Louis.J.Gioia@hud.gov >; Kelly , Sean P < Sean.P.Kelly@hud.gov >; Cahill, John J < john.j.cahill@hud.gov > Subject : RE: Pueblo City Please send me the NODand NOVas the court date is tomorrow. Thanks, Maria From: Cahill , John J Sent: Wednesday, September 13, 2017 2 :08 PM To: SOKOLOW, ARDENA< ARDEN.A.SOKOLOW@hud.gov > Cc: Maio-Messano, Maria T < Page 92 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000092 Patton Responsive Maria.T.Maio-Messano@hud.gov>; Patton, Lynne M < Lynne.M.Patton@hud.gov>; Orriols, Mirza< Mirza.Orriols@hud.gov>; Murphy, Stephen E < Stephen.E.Murphy@hud.gov>; Santa, Dean J < Dean.J.Santa@hud.gov>; Aprigliano, Paul< paul.aprigliano@hud.gov>; Singleton, Stacey E < Stacey.E.Singleton@hud.gov>; Gioia, Louis J < Louis.J.Gioia@hud.gov>; Kelly, Sean P < Sean.P.Kelly@hud.gov> Subject: Re: Pueblo City Lou pointed out that NODand NOVwere issued. We could provide copies. Lou and Sean, correct me if I'm wrong. Sent from my iPhone On Sep 13, 2017, at 2:04 PM, Cahill, John J < john.j.cahill@hud.gov> I don't think (b)(5) Deliberative Privilege b)(5) DeliberativePr ivilege l(b)(5) Deliberative Privilege I wrote: Maybe we ~b)(5) Deliberative Privilege I, which may cause l(b)(5) Deliberative Privilege I 1. Alternatively, lf we !~ ~(~) Deliberative I I b)(5) Deliberative Privilege Page 93 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000093 Patton Responsive l(b)(5) Deliberat ive POvllege Sent from my iPhone On Sep 13, 2017, at 1 :17 PM, SOKOLOW, ARDENA< ARDEN.A.SOKOLOW@hud.gov> wrote : I defer to John Cahill on this Sent from my iPhone On Sep 13, 2017, at 12 :40 PM, Maio-Messano, Maria T < Maria.T.Maio-Messano@hud.gov> wrote : @l~ l ion a pending eviction Senator Beck is assisting due to withholding rent because she claims that her unit is uninhabitable. The court case is being heard TOMORROW. Senator Beck requested a copy of the REACinspection-I explained that it could not be released because the owner has 60 days to appeal-or a letter from HUDthat the property has violations. Please let me know if we can provide any information to assist this resident. Page 94 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000094 Patton Responsive Thanks, Maria From: Maio-Messano, Maria T Sent: Wednesday, September 13, 2017 4:37 PM To: SOKOLOW, ARDENA Cc: Gioia, Louis J; Kelly, Sean P; Patton, Lynne M; Orriols, Mirza; Murphy, Stephen E; Aprigliano, Paul; Singleton, Stacey E; Santa, Dean J Subject: Re: Pueblo City Thanks All! Get Outlook for Android From: SOKOLOW, ARDENA Sent: Wednesday, September 13, 2017 4 :28:44 PM To: Maio-Messano, Maria T Cc: Gioia, Louis J; Kelly, Sean P; Patton, Lynne M; Orriols, Mirza; Murphy, Stephen E; Aprigliano, Paul; Singleton, Stacey E; Santa, Dean J Subject: Re: Pueblo City Ok multi family talked and we are ok l(b)(5) Deliberative Privileg e Page 95 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000095 Patton Responsive We cannot fb )(5) Deliberative Privilege I Sent from my iPhone On Sep 13, 2017, at 3:48 PM, Maio-Messano, Maria T > wrote: The court hearin is at 9am tomorrow. It appears from John's emai 1 that we b)(5) Deliberative Privilege (b)(5) Deliberative Privilege Maria T. Maio-Messano Field Office Director Newark Field Office U.S. Department of Housing and Urban Development One Newark Center 13th Floor Newark, New Jersey 07102 Phone: 973-776-7201 maria.t.maio-messano@hud.gov Page 96 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000096 Patton Responsive From: Cahill, John J Sent: Wednesday, September 13, 2017 3:31 PM To: Maio-Messano, Maria T > Cc: Gioia, Louis J >; Kelly, Sean P >; Patton, Lynne M >; Orriols, Mirza >; Murphy, Stephen E >; Aprigliano, Paul >; Singleton, Stacey E >; Santa, Dean J > Subject : Re: Pueblo City I spoke to the OGCFOIA folks. They think there is l(b)(5) Deliberative Privilege I (b)(5) Deliberative Privilege b)(5) Deliberative Privilege 1. If we Can , t I, maybe l(b)(5) Deliberative Privilege ll b)(5) nA lihArnt iv A (b)(5) Deliberative Privilege Sent from my iPhone On Sep 13, 2017, at 3 :16 PM, Maio-Messano, Maria T > wrote : Sorry to be a pest, but I will need to send to Senator Beck Page 97 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000097 before I leave at 4:30. Patton Responsive Can you please let me know if ok to send. From: Santa, Dean J Sent: Wednesday, September 13, 2017 2 :59 PM To: Maio-Messano, Maria T >; SOKOLOW, ARDENA > Cc: Patton, Lynne M >; Orriols, Mirza >; Murphy, Stephen E >; Aprigliano, Paul >; Singleton, Stacey E >; Gioia, Louis J >; Kelly, Sean P >; Cahill, John J > Subject : RE: Pueblo City I will have the Resolution Specialist send them to you but please wait for confirmation from legal, Lou & Sean before sending them to Senator Beck. Dean J. Santa Page 98 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000098 Division Director, Patton Responsive NY/NJ Multifamily Asset Management U.S. Department of Housing and Urban Development 26 Federal Plaza New York, NY 10278 Phone : NY 212-542-7821 Email - Dean.j.santa@hud.gov IMPORTANT NOTE: The new Multifamily Northeast Region is going electronic! In order to streamline operations, we have established a centralized intake process in Asset Management. We encourage all routine servicing requests and correspondence which has been traditionally mailed to our offices to be submitted via email to ny.incoming@hud.gov. All other correspondence should be sent to the emails below: * Monthly Accounting Reports (MARs) to ny.mars@hud.gov * Grant (Service Coordinator) Information to ny.grants@hud.gov * Funding Requests to ny.funding@hud.gov ASKMEABOUTADOPTING AN ADMISSION PREFERENCE FORTHEHOMELESS IN YOURDEVELOPMENT. Page 99 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000099 Patton Responsive DID YOUKNOW THATHAVING8% OF HUDMULTIFAMILY PROPERTIESWITH EPA PORTFOLIO MANAGER ACCOUNTS IS A GOALTHIS YEAR? SIGN UP FOR AN EPA PORTFOLIO MANAGER ACCOUNT NUMBER TODAY ANDPROVIDEIT TO YOURHUDACCOUNT EXECUTIVE! FIND OUTMOREAT: https ://www.energystar.gov/buildings/facility-owners-and-managers /existing-buildings/use-portfolio-manager From: Maio-Messano, Maria T Sent : Wednesday, September 13, 2017 2 :50 PM To: SOKOLOW, ARDENA >; Santa, Dean J > Cc: Patton, Lynne M >; Orriols, Mirza ; Murphy, Stephen E >; Santa, Dean J >; Aprigliano, Paul >; Singleton, Stacey E >; Gioia, Louis J >; Kelly, Sean P >; Cahill, John J > Subject : RE: Pueblo City Page 100 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000100 Patton Responsive Please send me the NODand NOVas the court date is tomorrow. Thanks, Maria From: Cahill, John J Sent: Wednesday, September 13, 2017 2:08 PM To: SOKOLOW, ARDENA > Cc: Maio-Messano, Maria T >; Patton, Lynne M >; Orriols, Mirza >; Murphy, Stephen E >; Santa, Dean J >; Aprigliano, Paul ; Singleton, Stacey E >; Gioia, Louis J >; Kelly, Sean P > Subject: Re: Pueblo City Lou pointed out that NODand NOVwere issued. We could provide copies. Lou and Sean, correct me if I'm wrong. Sent from my iPhone On Sep 13, 2017, at 2 :04 PM, Cahill, John J Page 101 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000101 Patton Responsive wrote: Maybe we ~b)(5) Deliberative Privilege I which may cause l(b)(5) Deliberative Privilege 1. Alternatively, 1-t we l(b)(5) Deliberative ~b)(5) Deliberative Privilege l(b)(5) Deliberative Privilege ~ (b)(5) DeliberativePr ivilege (b)(5) Deliberative Privilege Sent from my iPhone ARDENA On Sep 13, 2017, at 1 : 17 PM, SOKOLOW, > wrote: I defer to John Cahill on this Sent from my iPhone On Sep 13, 2017, at 12 :40 PM, Maio-Messano, Maria T > wrote : Senator Beck is assisting I on rb )(G) a pending eviction due to withholding rent because she claims that her unit is uninhabitable. The court case is being heard TOMORROW. Senator Beck requested a copy of the REACinspection-I explained that it could not be released because the owner has 60 days to appeal-or a letter from HUDthat the property has violations. Please let me know if we can provide any information to assist this resident. Thanks, Maria Page 102 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000102 I I Patton Responsive From: Bregon, Nelson R Sent: Wednesday, September 13, 2017 2:19 PM To: Patton, Lynne M Cc: Orriols, Mirza; Murphy, Stephen E Subject : Re: Assignment Notification - FOIA #17-FI-HQ-02076 Good news! Get Outlook for iOS From: Patton, Lynne M Sent : Wednesday, September 13, 2017 2: 15: 52 PM To: Bregon, Nelson R Cc: Orriols, Mirza; Murphy, Stephen E Subject : Re: Assignment Notification - FOIA #17-FI-HQ-02076 Thank you! This should be a fairly other than me asking for my recusal easy one! There aren't papers! Lal. any, Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Sep 13, 2017, at 1 :10 PM, Bregon, Nelson R > wrote : Page 103 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000103 Patton Responsive HEADSUP! All written correspondence, emails, faxes, memos, reports, briefing documents, call sheets or telephone records sent, received, or created by HUDRegion II Administrator Lynne Patton which reference the Starrett City development in East New York, Brooklyn, New York. From: McGirt, Eugene [mailto:eugene.a.mcgirt@hud.gov] Sent : Tuesday, September 12, 2017 10 :55 AM To: Williams, Darlene F >; Allen , Denise L >; Hogenson, Dustin E >; Moses, Gloria A >; Holder, Gloria J >; Chaplin, Jim >; BROWN, JUSTINT >; Bregon, Nelson R >; Parker, Steven J > Subject : Assignment Notification - FOIA #17-FI-HQ-02076 Request Details: Request ID: 17-FI-HQ-02076 Request Type : FOIA Requester Name : Lauren Dillon Request Description : All written correspondence, emails, faxes, memos, reports, briefing documents, call sheets or telephone records sent, received, or created by HUDRegion II Administrator Page 104 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000104 Patton Responsive Lynne Patton which reference the Starrett City development in East New York, Brooklyn, New York. The records I request include, but are not limited to: Any record which references the sale of the Starrett City development by Starrett City Associates to a joint venture including the Brooksville Company and Rockpoint Group, to include any record referencing HUD's approval of this transaction. Any record which references potential proceeds of the sale benefiting President Donald Trump, the Donald J. Trump Revocable Trust, any member of the Trump family, or any trust or other legal entity controlled by any member of the Trump family. Any record which references the minority ownership interests held by President Donald Trump and Trump family members in Starrett City Associates, presently the owner of the Starrett City housing development. Any record which references the recusal of Ms. Patton from any aspect of HUD's involvement in the sale of the Starrett City development. This is to include any records referencing the possibility, offer, or suggestion that Ms. Patton recuse herself, as well as any records referencing an actual recusal by Ms. Patton. The time-frame of my request is July 5, 2017 to September 11, 2017. I understand there may be fees associated with the processing of my request. Please contact me should these fees exceed $50. (Date Range for Record Search: From 07/05/2017 To 09/11/2017) Program Office Due Date: September 21, 2017 Request Owner: McGirt, Eugene Request Primary User: Gloria A. Moses Notes : Hello, CIO should provide the phone records for this FOIA request. Also, Lynne Patton works for FPMso they are being made aware of this request. Response due to FOIA Office by September 21, 2017. <17-FI-HQ-02076.html> Page 105 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000105 Patton Responsive From: Santa, Dean J Sent: Thursday, September 07, 2017 4:57 PM To: Alvarez, Olga R Cc: SOKOLOW, ARDENA; Patton, Lynne M; Murphy, Stephen E; McNally, Charles E Subject: Re: Asbury Park Press inquiry on Garden Spires It's 60 days from the date he received our NODletter. Dean J. Santa Director, NY/NJ Asset Management Division U.S. Department of Housing and Urban Development 26 Federal Plaza New York, NY 10278 Phone: 212-542-7821 IMPORTANT NOTE: The new Multifamily Northeast Region is going electronic! In order to streamline operations, we have established a centralized intake process in Asset Management. We encourage all routine servicing requests and correspondence which has been traditionally mailed to our offices to be submitted via email to ny.incoming@hud.gov. All other correspondence should be sent to the emails below: * Monthly Accounting Reports (MARs) to ny.mars@hud.gov * Grant (Service Coordinator) Informationto ny.grants@hud.gov Page 106 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000106 Patton Responsive * Funding Requests to ny.funding@hud.gov ASKMEABOUTADOPTING AN ADMISSIONPREFERENCE FOR THE HOMELESS IN YOURDEVELOPMENT. On Sep 7, 2017, at 3:57 PM, Alvarez, Olga R > wrote : I consulted with Adam and he tells me that he would normally provide the subsidy amount but it might be better since Gardens Spires is a unique case that we ask the reporter to go through FOIA. I'll let him know about the repair or calendar days? date. Is it 60 business days From: SOKOLOW, ARDENA Sent : Thursday, September 07, 2017 3 :49 PM To: Alvarez, Olga R >; Patton, Lynne M Page 107 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000107 Patton Responsive >; Santa, Dean J > Cc: Murphy, Stephen E >; McNally, Charles E Subject: RE: Asbury Park Press inquiry on Garden Spires Is the amount in subsidies a FOIA? something we release publicly without On the repairs he had 60mdays from the date of the NODwhich was issued on 8/22 From: Alvarez, Olga R Sent: Thursday, September 07, 2017 3:45 PM To: Patton, Lynne M >; SOKOLOW, ARDENA >; Santa, Dean J > Cc: Murphy, Stephen E >; McNally, Charles E > Subject: RE: Asbury Park Press inquiry on Garden Spires Page 108 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000108 Patton Responsive Can we disclose the date when the owner has to complete repairs and the amount the owner receives annually for rental subsidies? From: Alvarez, Olga R Sent : Wednesday, September 06, 2017 5 :48 PM To: Lynne M. Patton (Lynne.M.Patton@hud.gov ) >; Arden Sokolow (ARDEN.A.SOKOLOW@hud.gov ) >; Santa, Dean J > Cc: Murphy, Stephen E >; McNally, Charles E Subject : Asbury Park Press inquiry on Garden Spires > Asbury Park Press reporter Shannon Mullens, one of the two reporters that worked on the housing investigative series that triggered Senators Rice and Beck's legislation just called. He is now following up on Beck's press release issued on August 25 that highlights that Garden Spires passed the REACinspection. I sent him the media statement we drafted and explained that the inspection report is not public. He is also wants to know the date when the owner has to complete repairs and the amount the owner receives annually for rental subsidies. Page 109 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000109 Patton Responsive Please let me know if this is information we can release. Thanks, Olga Olga Alvarez Public Affairs Specialist U.S. Department of Housing and Urban Development (HUD) Region II - NY & NJ 26 Federal Plaza, l(b)(6) I New York, NY 10278 (212) 542-7142 / f~~ )_(6 l_ __. olga.r . alvarez@hud.gov http://www.hud & http ://espanol.hud.gov Our mission is to create communities and quality, .gov/ strong, sustainable, inclusive affordable homes for all. From: Sent : Alvarez, Olga R Wednesday, September 06, 2017 1:07 PM Page 110 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000110 Patton Responsive To: Patton, Lynne M; McNally, Charles E; Gruson, Barbara; Murphy, Stephen E Subject: RE: Tweet policy The article in the NTYis an interesting read. From: Patton, Lynne M Sent : Wednesday, September 06, 2017 1 :05 PM To: Alvarez, Olga R ; ; Gruson, Barbara ; Murphy, Stephen E Subject : RE: Tweet policy McNally, Charles E Stephen is for delaying too. Besides Stephen said if he FOI's the "social media policy" the FOI may not even have my name associated with it. So let ' s make him FOI it. Thanks Charlie! From: Alvarez, Olga R Sent: Wednesday, September 06, 2017 12:57 PM To: Patton, Lynne M >; McNally, Charles E >; Gruson, Barbara >; Murphy, Stephen E > Subject : RE: Tweet policy I vote for FOIA because the information will be delayed and the Page 111 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000111 story possibly diffused. with the new owners Patton Responsive Who knows what will happen to Greg Smith * For nearly a century , the Daily News has taken on the world with rolled up sleeves and New York brass, and with the recent purchase of the paper by Trone, readers can only wish that its characteristic aggressiveness remains, The New York Times writes. From: Patton, Lynne M Sent: Wednesday, September 06, 2017 12:47 PM To: McNally, Charles E >; Gruson, Barbara >; Alvarez, Olga R <0lga.R.Alvarez@hud.gov >; Murphy, Stephen E > Subject : RE: Tweet policy Oy vey. I agree with 3-4. 3-9 seems to apply more to tweets that affect HUDpolicy, but using the phrase " Karma's a bitch" is likely unbecoming. LOL. And I'll probably have to issue an apology - maybe. Ironic, however , that for someone in the media he has decidedly thin skin. Honestly, I ' d rather you just involve HQ. Thoughts? give this to him than have him Page 112 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000112 Patton Responsive From: McNally, Charles E Sent: Wednesday, September 06, 2017 11:59 AM To: Patton, Lynne M >; Gruson, Barbara >; Alvarez, Olga R <0lga.R.Alvarez@hud.gov >; Murphy, Stephen E > Subject : FW: Tweet policy Just came in from the Daily News. I'm concerned with Section 3-4 and Section 3-9 in the attached Social Media Guidebook. I could tell him to FOIA which could take some time to fulfill, but I would expect it will be released. From: Smith, Greg [mailto :GSmith@nydailynews.com] Sent : Wednesday, September 06, 2017 11:35 AM To: McNally, Charles E > Subject : Tweet policy CHARLIE, What is HUD's policy about Tweeting by HUDstaff? Thanks. GREGB. SMITH NEWYORKDAILYNEWS Page 113 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000113 Patton Responsive 917 685-5580 Twitter: @nydngregsmith This transmission is intended only for the use of the addressee and may contain information that is confidential, privileged and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of the information contained herein is strictly unauthorized and prohibited. If you have received this communication in error, please notify the sender immediately and delete this message. Thank you. ************(NJ) From: Patton, Lynne M Sent: Tuesday, August 22, 2017 7:35 PM Subject : 886979a5-dc61-4080-943d-08ecfbc8affc We will discuss FOIA, the Privacy Act, the Trade Secrets other related confidentiality rules. From: Jan, Tracy Sent: Friday, August 18, 2017 8:27 AM To: Patton, Lynne M Subject : Re: Washington Post interview Act and request Just tried you. The main thrust is American Oversight questioning your housing qualifications -- criticisms that have already been out there since June. Laying out the experience and education on Page 114 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000114 Patton Responsive your resume. And your responses, which I devote a lot of space to in fairness. Sent from my iPhone Tracy Jan The Washington Post Tracy.Jan@washpost.com o : 202-334-7917 m: j(b)(6) @TracyJan On Aug 18, 2017, at 8 :19 AM , Patton, Lynne M > wrote : I'm actually getting number is f b)(5) on the train unfortunately. I· Call me in 5. But the best Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Aug 18, 2017, at 8 :16 AM, Jan, Tracy > wrote : That's not the angle. email now. Calling you at the number listed in your Page 115 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000115 Patton Responsive Sent from my iPhone Tracy Jan The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: ~b)(6) @TracyJan On Aug 18, 2017, at 8 :14 AM, Patton, Lynne M > wrote : I hope you wouldn't report something disingenuous like, "Patton didn't have to apply specifically to HUD" when I made it clear it's my understanding that's the process for everyone. I did not receive special treatment, if that's your angle. Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Aug 18, 2017, at 7:59 AM, Jan, Tracy > wrote : Thanks, Lynne. It is scheduled to publish online at 8: 30. There is nothing new in the story. Let me update it with what you Page 116 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000116 Patton Responsive just told me and I'm happy to go over every detail phone. with you by Sent from my iPhone Tracy Jan The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: ~b)(6) I @TracyJan On Aug 18, 2017, at 7:56 AM, Patton, Lynne M > wrote: It's my understanding no one specifically applied for a job at HUD. Folks apply/work for the transition office & they determine at what agency you land. Same as any other Administration. Office of Public Liaison Presidential Personnel Office Also, considering we both agree that my resume is not an issue that's very "important" anymore, this seems like a very extensive article. What's your angle & when is it going live? Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov Page 117 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000117 Patton Responsive On Aug 18, 2017, at 7 :50 AM, Jan, Tracy > wrote: Ah, makes sense. anything right? I will put this So it's not like you had to apply for a job or in. Can you please tell me what OPL and PPO stand for? Thank you. Sent from my iPhone Tracy Jan The Washington Post Tracy.Jan@washpost.com o : 202-334-7917 m: l(b)(S) I @TracyJan On Aug 18, 2017, at 7 :48 AM, Patton, Lynne M > wrote : I don't think I ever specifically submitted anything to HUD. My original intent was to take a job I was offered heading up the office of OPL at the WH. I turned it down for my position at HUD after I determined I could make a greater difference for urban & rural communities at an agency - particularly one helmed by my second favorite person in DC. HUDmust've simply gotten all of my paperwork from PPG/transition, as submitted to them before the inauguration. Page 118 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000118 Patton Responsive Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Aug 17, 2017, at 6 :35 PM, Jan, Tracy > wrote: By the way, when did you submit your resume to HUD? Tracy Jan The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: l(b)(G) @TracyJan From: Patton, Lynne M [mailto : Lynne.M.Patton@hud.gov] Sent : Thursday, August 17, 2017 6 :08 PM To: Jan, Tracy > Cc: Alvarez, Olga R > Subject : Re: Washington Post interview request $160K - but paperwork is currently being completed to make it $161, 900. The norm for all RA's. Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Aug 17, 2017, at 5 :58 PM, Jan, Tracy > wrote: One more qt: What is your salary as Region II administrator? Tracy Jan The Washington Post Tracy.Jan@washpost.com Page 120 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000120 Patton Responsive o: 202-334-7917 m: l(b)(G) @TracyJan From: Patton, Lynne M [mailto : Lynne.M.Patton@hud.gov] Sent: Thursday, August 17, 2017 5:54 PM To: Jan, Tracy > Cc: Alvarez, Olga R <0lga.R.Alvarez@hud.gov > Subject: RE: Washington Post interview request Thanks Tracy! Olga (copied) II. You will is preparing a statement on behalf of HUD, Region have it within the next 30 min. In the interim, if you need any additional documentation of my work and time with Secretary Carson, feel free to scroll through my official HUDTwitter account, @LynnePattonHUD, and you will see all of our work since my inception in Jan. Thx! Page 121 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000121 Patton Responsive From: Jan, Tracy [mailto:Tracy.Jan@washpost.com] Sent: Thursday, August 17, 2017 5:31 PM To: Patton, Lynne M > Cc: Alvarez, Olga R <0lga.R.Alvarez@hud.gov > Subject : RE: Washington Post interview request Thanks, Lynne. Yes, I had asked the WHfor they would defer to HUD. Brian Sullivan at prefer not to comment on this. I told him touch with you. I will leave it to you to communications. comment but they said HUDsaid he would I was able to get in share our Who at Region II would be able to provide a statement backing your qualifications/work/etc? Appreciate all the time you have already on this devoted today to this. Tracy Jan The Washington Post Tracy.Jan@washpost.com o : 202-334-7917 Page 122 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000122 Patton Responsive m: l(b)(6) @TracyJan From: Patton, Lynne M [mailto:Lynne.M.Patton@hud.gov] Sent: Thursday, August 17, 2017 5:27 PM To: Jan, Tracy > Cc: Alvarez, Olga R > Subject : RE: Washington Post interview request The Monday after the inauguration. Unlike the rest of the HUD beachhead team, I couldn't traditionally begin at 12:01PM on January 20th, as I was AT the inauguration. So I started on the next full work day. Also, are you still seeking comment from the WHor administration? Kelly Love & Olga Alvarez passed your inquiry along. HUDRegion II is happy to give you a statement, but now that I am in Region II & not HQ, the WHneeds to defer to HUDHQ and they won't comment on my resume (which they consider a personal issue). From: Jan, Tracy [mailto:Tracy.Jan@washpost.com] Sent : Thursday, August 17, 2017 5 :15 PM To: Patton, Lynne M > Subject : RE: Washington Post interview request Page 123 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000123 Patton Responsive On the eight months, when did that start? Thanks. Tracy Jan The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: l'b )(6 ) @TracyJan From: Patton, Lynne M [mailto:Lynne.M.Patton@hud.gov] Sent : Thursday, August 17, 2017 2 :57 PM To: Jan, Tracy > Subject: Re: Washington Post interview request By the way, Tracy, it's imperative to note that I have over 8 months of housing experience working directly for Secretary Carson, briefing him on housing policy & spearheading his highly successful listening tour across the country. P.S. Would you be willing to share with me a copy of the resume Page 124 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000124 you received? Patton Responsive Just curious. Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Aug 17, 2017, at 2 :40 PM, Jan, Tracy > wrote : I know I know.... . I am covering "the important" stuff as well. I really do appreciate you getting back to me on this. Thank you much. And I hope the next time I check in with you about HUD , it will actually be about how housing policy is affecting low-income families. Tracy Page 125 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000125 Patton Responsive Tracy Jan The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: l(b)(G) @TracyJan From: Patton, Lynne M [mailto:Lynne.M.Patton@hud.gov] Sent: Thursday, August 17, 2017 2:38 PM To: Jan, Tracy > Subject: RE: Washington Post interview request Hi Tracy! Yes, I remember you. Hope all is well! With everything going on in the world , I'm a tad disappointed that you would even breathe life back into this sad & mediocre story, but here is my on the record statement: "As the New York Times stated, the president promised to incorporate private-sector ideals into the government and I am a representation of what the American people voted for at the ballot box. By virtue of my own Linkedin page that the media so Page 126 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000126 Patton Responsive covets, I have not served as an event planner since 2009. That narrative merely serves to sell papers and generate social media likes. For the past decade , I have served in the capacity of advocate , public-liaison and gatekeeper to one of the most powerful families in the world and their non-profit. The president and Secretary Carson trust me implicitly to identify both initiatives and partnerships critical to advancing the Region II agenda at hand. My current position requires me to serve as the primary point of contact for local agencies, city officials and stakeholders as it pertains to housing issues I before this Administration on behalf of New York & New Jersey. am not determining fi xed-rate mortgage loan rates. Nor do I have any oversight or undue influence as to individual grant distribution or project funding. Since my inception , I have had extremely productive meetings with most of the major housing groups and their respective leadership in Region II. I implore you to reach out to any of them (HPD, HDC , HCR, NYCHA , etc) to ask them for their opinion of me & gauge their confidence in my housing priorities for Region II. Moreover, contact state & local officials in New Jersey where I am currently working across the aisle with both Mayor Baraka & State Senators Rice & Beck to identify a mutually beneficial resolution for the ine xcusable health & safety conditions that plague multifamily housing in New Jer sey and how I can help them effectuate change to their state legislation in order to better serve the residents of our affordable housing, going forward. I think you will be pleasantly surprised. At the end of the day, I look forward to being an advocate on behalf of the Region II housing community & local officials and conveying their priorities and concerns directly to the decision makers in Washington." From: Jan, Tracy [mailto :Tracy.Jan@washpost.com] Sent : Thursday, August 17, 2017 2 :02 PM To: Patton, Lynne M > Page 127 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000127 Subject: Patton Responsive Washington Post interview request Hello Lynne, I hope you are well. I think we met briefly in the FOXgreen room at the RNClast summer. (I used to be a national political reporter at The Boston Globe.) I am now covering the intersection of race and the economy/business for The Washington Post. It's a very broad beat that encompasses aspects of HUD. I am reaching out because American Oversight had forwarded me a copy of your resume that they had FOIA'd from the agency. I know this is well-tread territory, with other outlets writing about your Linkedln credentials earlier this summer. I have also read the extensive interview you gave to The New York Times. I am going to be posting a short story on your resume in the morning and the lack of listed housing experience. I am hoping to get your response to the pre-existing criticisms about your lack of housing qualifications. Are those criticisms unfair? Are you in fact a lot more experienced and qualified for the job than people think, no matter what it says on paper? Is a resume irrelevant in this case? Any feedback you could provide for the story would be greatly appreciated. Thank you for your time. Page 128 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000128 Patton Responsive Tracy Tracy Jan The Washington Post Tracy.Jan@washpost.com o : 202-334-7917 m: ~b)(6) @TracyJan From: Alvarez, Olga R Sent : Thursday, August 17, 2017 6:03 PM To: Jan, Tracy Cc: Patton, Lynne M Subject : RE: Washington Post interview Yes, that's request correct From: Jan, Tracy [mailto :Tracy.Jan@washpost.com] Sent : Thursday, August 17, 2017 6 :00 PM To: Alvarez, Olga R Cc: Patton, Lynne M Subject : RE: Washington Post interview request Page 129 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000129 Patton Responsive Should I attribute for Region II? this to you, Olga, and ID you as spokeswoman Tracy Jan The Washington Post Tracy.Jan@washpost.com o : 202-334-7917 m: rb )(6) @TracyJan From: Alvarez, Olga R [mailto :Olga.R.Alvarez@hud.gov] Sent : Thursday, August 17, 2017 5 :58 PM To: Jan, Tracy > Cc: Patton, Lynne M > Subject: RE: Washington Post interview request Tracy : Since RA Patton's tenure here in Region II, she has worked tirelessly on behalf of the affordable housing community in New York and New Jersey, actively meeting with viable stakeholders, Page 130 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000130 Patton Responsive city officials, housing authorities, advocates for the representatives of private industry, and non-profits. allowed her to assess the critical needs of the region develop her substantial 10-point priority plan, which roll out shortly. Please let me know if I can assist with anything homeless, This has and to she will else. Olga Olga Alvarez Public Affairs Specialist U.S. Department of Housing and Urban Development (HUD) Region II - NY & NJ 26 Federal Plaza, ~ ) New York, NY 10278 (212) 542-7142 / I l(b)(G) --~ olga.r.alvarez@hud.gov http ://www.hud[hud.gov] .gov/[hud.gov] & http://espanol.hud.gov[espanol.hud.gov] Our mission is to create communities and quality, strong, sustainable, inclusive affordable homes for all. [twitter.com] From: Jan, Tracy [mailto :Tracy.Jan@washpost.com] Sent: Thursday, August 17, 2017 5:31 PM To: Patton, Lynne M > Cc: Alvarez, Olga R <0lga.R.Alvarez@hud.gov > Subject : RE: Washington Post interview request Thanks, Lynne. Yes, I had asked the WHfor comment but they said they would defer to HUD. Brian Sullivan at HUDsaid he would prefer not to comment on this. I told him I was able to get in Page 132 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000132 touch with you. I will communications. Patton Responsive leave it to you to share our Who at Region II would be able to provide a statement backing your qualifications/work/etc? Appreciate all the time you have already on this devoted today to this. Tracy Jan The Washington Post Tracy.Jan@washpost.com o : 202-334-7917 m: fb)(6) @TracyJan From: Patton, Lynne M [mailto:Lynne.M.Patton@hud.gov] Sent: Thursday, August 17, 2017 5:27 PM To: Jan, Tracy > Cc: Alvarez, Olga R > Subject : RE: Washington Post interview request Page 133 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000133 Patton Responsive The Monday after the inauguration. Unlike the rest of the HUD beachhead team, I couldn't traditionally begin at 12:01PM on January 20th, as I was AT the inauguration. So I started on the next full work day. Also, are you still seeking comment from the WHor administration? Kelly Love & Olga Alvarez passed your inquiry along. HUDRegion II is happy to give you a statement, but now that I am in Region II & not HQ, the WHneeds to defer to HUDHQ and they won't comment on my resume (which they consider a personal issue). From: Jan, Tracy [mailto :Tracy.Jan@washpost.com ] Sent: Thursday, August 17, 2017 5:15 PM To: Patton, Lynne M > Subject : RE: Washington Post interview request On the eight months, when did that start? Thanks. Tracy Jan The Washington Post Tracy.Jan @washpost.com o: 202-334-7917 Page 134 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000134 Patton Responsive m: l(b)(6) @TracyJan From: Patton, Lynne M [mailto:Lynne.M.Patton@hud.gov] Sent: Thursday, August 17, 2017 2 :57 PM To: Jan, Tracy > Subject : Re: Washington Post interview request By the way, Tracy, it's imperative to note that I have over 8 months of housing experience working directly for Secretary Carson, briefing him on housing policy & spearheading his highly successful listening tour across the country. P.S. Would you be willing to share with me a copy of the resume you received? Just curious. Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov Page 135 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000135 Patton Responsive On Aug 17, 2017, at 2:40 PM, Jan , Tracy > wrote: I know I know..... I am covering "t he important" stuff as well. I really do appreciate you getting back to me on this. Thank you much. And I hope the next time I check in with you about HUD, it will actually be about how housing policy is affecting low-income families. Tracy Tracy Jan The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: l(b)(G) @TracyJan From: Patton, Lynne M [mailto:Lynne.M.Patton@hud.gov] Page 136 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000136 Patton Responsive Sent: Thursday, August 17, 2017 2:38 PM To: Jan, Tracy > Subject: RE: Washington Post interview request Hi Tracy! Yes, I remember you. Hope all is well! With everything going on in the world, I'm a tad disappointed that you would even breathe life back into this sad & mediocre story, but here is my on the record statement: "As the New York Times stated, the president promised to incorporate private-sector ideals into the government and I am a representation of what the American people voted for at the ballot box. By virtue of my own Linkedin page that the media so covets, I have not served as an event planner since 2009. That narrative merely serves to sell papers and generate social media likes. For the past decade, I have served in the capacity of advocate, public-liaison and gatekeeper to one of the most powerful families in the world and their non-profit. The president and Secretary Carson trust me implicitly to identify both initiatives and partnerships critical to advancing the Region II agenda at hand. My current position requires me to serve as the primary point of contact for local agencies, city officials and stakeholders as it pertains to housing issues I before this Administration on behalf of New York & New Jersey. am not determining fixed-rate mortgage loan rates. Nor do I have any oversight or undue influence as to individual grant distribution or project funding. Since my inception, I have had extremely productive meetings with most of the major housing Page 137 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000137 Patton Responsive groups and their respective leadership in Region II. I implore you to reach out to any of them (HPD, HDC, HCR, NYCHA,etc) to ask them for their opinion of me & gauge their confidence in my housing priorities for Region II. Moreover, contact state & local officials in New Jersey where I am currently working across the aisle with both Mayor Baraka & State Senators Rice & Beck to identify a mutually beneficial resolution for the inexcusable health & safety conditions that plague multifamily housing in New Jersey and how I can help them effectuate change to their state legislation in order to better serve the residents of our affordable housing, going forward. I think you will be pleasantly surprised. At the end of the day, I look forward to being an advocate on behalf of the Region II housing community & local officials and conveying their priorities and concerns directly to the decision makers in Washington." From: Jan, Tracy [mailto:Tracy.Jan@washpost.com] Sent : Thursday, August 17, 2017 2 :02 PM To: Patton, Lynne M > Subject : Washington Post interview request Hello Lynne, I hope you are well. I think we met briefly in the FOXgreen room at the RNClast summer. (I used to be a national political reporter at The Boston Globe.) I am now covering the intersection of race and the economy/business for The Washington Post. It's a very broad beat that encompasses aspects of HUD. Page 138 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000138 Patton Responsive I am reaching out because American Oversight had forwarded me a copy of your resume that they had FOIA'd from the agency. I know this is well-tread territory, with other outlets writing about your Linkedin credentials earlier this summer. I have also read the extensive interview you gave to The New York Times. I am going to be posting a short story on your resume in the morning and the lack of listed housing experience. I am hoping to get your response to the pre-existing criticisms about your lack of housing qualifications. Are those criticisms unfair? Are you in fact a lot more experienced and qualified for the job than people think, no matter what it says on paper? Is a resume irrelevant in this case? Any feedback you could provide for the story would be greatly appreciated. Thank you for your time. Tracy Tracy Jan The Washington Post Tracy.Jan@washpost.com o : 202-334-7917 m: l(b)(6) Page 139 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000139 Patton Responsive @TracyJan From: Jan, Tracy Sent: Thursday, August 17, 2017 5:59 PM To: Alvarez, Olga R Cc: Patton, Lynne M Subject : RE: Washington Post interview request Thanks much! Tracy Jan The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: rb )(6) @TracyJan From: Alvarez, Olga R [mailto:Olga.R.Alvarez@hud.gov] Sent: Thursday, August 17, 2017 5:58 PM To: Jan, Tracy Cc: Patton, Lynne M Subject : RE: Washington Post interview request Page 140 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000140 Patton Responsive Tracy : Since RA Patton's tenure here in Region II, she has worked tirelessly on behalf of the affordable housing community in New York and New Jersey, actively meeting with viable stakeholders, city officials, housing authorities, advocates for the homeless, representatives of private industry, and non-profits. This has allowed her to assess the critical needs of the region and to develop her substantial 10-point priority plan, which she will roll out shortly. Please let me know if I can assist with anything else. Olga Olga Alvarez Public Affairs Specialist U.S. Department of Housing and Urban Development (HUD) Region II - NY& NJ 26 Federal Plaza, ~b)(6) I New York, NY 10278 (212) 542-7142 / ~ olga.r.alvarez@hud.gov http : //www.hud[hud.gov] .gov/[hud.gov] & http://espanol.hud.gov[espanol.hud.gov] Our mission is to create communities and quality, strong, sustainable, inclusive affordable homes for all. [twitter.com] From: Jan, Tracy [mailto :Tracy.Jan@washpost.com] Sent : Thursday, August 17, 2017 5 :31 PM To: Patton, Lynne M > Cc: Alvarez, Olga R > Page 142 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000142 Subject: Patton Responsive RE: Washington Post interview request Thanks, Lynne. Yes, I had asked the WHfor they would defer to HUD. Brian Sullivan at prefer not to comment on this. I told him touch with you. I will leave it to you to communications. comment but they said HUDsaid he would I was able to get in share our Who at Region II would be able to provide a statement backing your qualifications/work/etc? Appreciate all the time you have already on this devoted today to this. Tracy Jan The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: rb)(6) @TracyJan From: Patton, Lynne M [mailto:Lynne.M.Patton@hud.gov] Sent : Thursday, August 17, 2017 5:27 PM Page 143 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000143 Patton Responsive To: Jan, Tracy > Cc: Alvarez, Olga R <0lga.R.Alvarez@hud.gov > Subject: RE: Washington Post interview request The Monday after the inauguration. Unlike the rest of the HUD beachhead team, I couldn't traditionally begin at 12:01PM on January 20th, as I was AT the inauguration. So I started on the next full work day. Also, are you still seeking comment from the WHor administration? Kelly Love & Olga Alvarez passed your inquiry along. HUDRegion II is happy to give you a statement, but now that I am in Region II & not HQ, the WHneeds to defer to HUDHQ and they won't comment on my resume (which they consider a personal issue). From: Jan, Tracy [mailto:Tracy.Jan@washpost.com] Sent: Thursday, August 17, 2017 5:15 PM To: Patton, Lynne M > Subject: RE: Washington Post interview request On the eight months, when did that start? Thanks. Tracy Jan Page 144 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000144 Patton Responsive The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: rb)(6) @TracyJan From: Patton, Lynne M [mailto:Lynne.M.Patton@hud.gov] Sent: Thursday, August 17, 2017 2:57 PM To: Jan, Tracy > Subject: Re: Washington Post interview request By the way, Tracy, it's imperative to note that I have over 8 months of housing experience working directly for Secretary Carson, briefing him on housing policy & spearheading his highly successful listening tour across the country. P.S. Would you be willing to share with me a copy of the resume you received? Just curious. Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson Page 145 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000145 Patton Responsive U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Aug 17, 2017, at 2 :40 PM, Jan, Tracy > wrote : I know I know..... I am covering "the important" stuff as well. I really do appreciate you getting back to me on this. Thank you much. And I hope the next time I check in with you about HUD, it will actually be about how housing policy is affecting low-income families. Tracy Tracy Jan The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 Page 146 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000146 Patton Responsive m: l(b )(S) @TracyJan From: Patton, Lynne M [mailto:Lynne.M.Patton@hud.gov] Sent: Thursday, August 17, 2017 2 :38 PM To: Jan, Tracy > Subject : RE: Washington Post interview request Hi Tracy! Yes, I remember you. Hope all is well! With everything going on in the world, I ' m a tad disappointed that you would even breathe life back into this sad & mediocre story, but here is my on the record statement: "As the New York Times stated, the president promised to incorporate private-sector ideals into the government and I am a representation of what the American people voted for at the ballot box. By virtue of my own Linkedin page that the media so covets, I have not served as an event planner since 2009. That narrative merely serves to sell papers and generate social media likes. For the past decade, I have served in the capacity of advocate, public-liaison and gatekeeper to one of the most powerful families in the world and their non-profit. The president and Secretary Carson trust me implicitly to identify both initiatives and partnerships critical to advancing the Region II agenda at hand. My current position requires me to Page 147 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000147 Patton Responsive serve as the primary point of contact for local agencies, city officials and stakeholders as it pertains to housing issues I before this Administration on behalf of New York & New Jersey. am not determining fixed-rate mortgage loan rates. Nor do I have any oversight or undue influence as to individual grant distribution or project funding. Since my inception, I have had extremely productive meetings with most of the major housing groups and their respective leadership in Region II. I implore you to reach out to any of them (HPD, HDC, HCR, NYCHA,etc) to ask them for their opinion of me & gauge their confidence in my housing priorities for Region II. Moreover, contact state & local officials in New Jersey where I am currently working across the aisle with both Mayor Baraka & State Senators Rice & Beck to identify a mutually beneficial resolution for the inexcusable health & safety conditions that plague multifamily housing in New Jersey and how I can help them effectuate change to their state legislation in order to better serve the residents of our affordable housing, going forward. I think you will be pleasantly surprised. At the end of the day, I look forward to being an advocate on behalf of the Region II housing community & local officials and conveying their priorities and concerns directly to the decision makers in Washington." From: Jan, Tracy [mailto:Tracy.Jan@washpost.com] Sent : Thursday, August 17, 2017 2:02 PM To: Patton, Lynne M > Subject : Washington Post interview request Hello Lynne, Page 148 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000148 Patton Responsive I hope you are well. I think we met briefly in the FOXgreen room at the RNClast summer. (I used to be a national political reporter at The Boston Globe.) I am now covering the intersection of race and the economy/business for The Washington Post. It's a very broad beat that encompasses aspects of HUD. I am reaching out because American Oversight had forwarded me a copy of your resume that they had FOIA'd from the agency. I know this is well-tread territory, with other outlets writing about your Linkedln credentials earlier this summer. I have also read the extensive interview you gave to The New York Times. I am going to be posting a short story on your resume in the morning and the lack of listed housing experience. I am hoping to get your response to the pre-existing criticisms about your lack of housing qualifications. Are those criticisms unfair? Are you in fact a lot more experienced and qualified for the job than people think, no matter what it says on paper? Is a resume irrelevant in this case? Any feedback you could provide for the story would be greatly appreciated. Thank you for your time. Tracy Tracy Jan Page 149 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000149 Patton Responsive The Washington Post Tracy.Jan@washpost.com o: 202-334-7917 m: l(b)(G) @TracyJan From: Patton, Lynne M Sent: Thursday, August 17, 2017 1:42 PM To: Gruson, Barbara Cc: McNally, Charles E; Alvarez, Olga R; Williams, Subject : RE: 17-01452 Thx guys. None of this is bad at all. It's all Raphael L fact. My salary was a directive from the WHand beyond normal. That said, PPO is still even supposed to raise it another $SK now that I've moved to Region II. And he can FOIA that too for all I care. With everything going on in the world, the only one who would look foolish publishing a story this minuscule would be Greg Smith. But thanks for the head's up Raffi! From: Gruson, Barbara Sent : Thursday, August 17, 2017 1 :36 PM Page 150 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000150 Patton Responsive To: Patton, Lynne M Subject : FW: 17- 01452 Barbara K. Gruson Advisor to the Regional Administrator Region II, New York, New Jersey U.S. Department of Housing and Urban Development 26 Federal New York, O: (212) Plaza NY 10278 542-7342 I C : l(b)(G) 11 E: Barbara.Gruson@hud.gov https ://twitter.com/BarbGrusonHUD From: McNally, Charles E Sent : Thursday, August 17, 2017 1 :20 PM Page 151 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000151 Patton Responsive To: Gruson, Barbara > Cc: Alvarez, Olga R <0lga.R.Alvarez@hud.gov > Subject: FW: 17-01452 Hey Barbara, Can you give Lynne a heads up about this? Maybe print it out give her a copy? FOIA release to the NYDN with her correspondence regarding starting salary. May or may not generate a story but it should probably be on her radar. Charlie From: "Williams, Raphael L" > Date: Thursday, August 17, 2017 at 1:13 PM To: "McNally, Charles E" >, "Alvarez, Olga R" <0lga.R.Alvarez@hud.gov > Subject : FW: 17-01452 FYI: you might want to give Lynne the heads up that this is coming out, especially the part about her negotiating her salary. Thanks Page 152 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000152 Patton Responsive From: Brown, Jereon M Sent: Thursday, August 17, 2017 12 :18 PM To: Thompson, Amy C > Cc: Williams, Raphael L >; Sullivan, Brian E Subject : FW: 17-01452 FYI release > is imminent. From: Bodell, Ethan G Sent : Thursday, August 17, 2017 11 :31 AM To: Foster, Helen G >; Brown, Jereon M > Subject : 17-01452 Helen and Jerry, I finalized the letter and package for 17-01452 (Greg Smith - NY Daily News). Deena has concurred. Helen, as Deborah is out today and tomorrow, I've prepared this for your signature. Please see attached, and let me know if anything needs to be changed. Page 153 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000153 Patton Responsive Best, Ethan Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Office of the Executive Secretariat FOIA Branch, Room 10139 (202) 402-3450 ethan.g.bodell@hud.gov From: Orriols, Sent : Tuesday, To: Patton, John J Subject : Attachments: Mirza August 15, 2017 3 : 50 PM Lynne M; Murphy, Stephen E; Glantz, Adam; Cahill, FW: Important FOIA Policy Statement-FYI Executive Secretariat FOIA Policy Statement - Page 154 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000154 Patton Responsive 8-15-2017 - DFW.docx; CFoiaO.DOCX Mirza Orriols Deputy Regional Administrator Region II-New Jersey/New York U.S.Dept. of HUD 26 Federal Plaza New York, New York 10278 Phone: 212-542-7717 Mobile : ~rb)(G)----~ From: Williams, Darlene F Sent: Tuesday , August 15, 2017 3:40 PM To: FPM_Deputy_Regional_Administrators Cc: Hunter, Matthew F ; Bregon, Nelson R ; Franceschini-Petty, Raquel ; Scott, Paul A ; Williams, Darlene F ; Forero, Jaime E ; Lake, Karen A ; Lawyer, Michael C ; Kelly, Holly A Page 155 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000155 Patton Responsive ; Routt, Lora D ; Glekas, Pamela ; Webb, Randall Subject : Important FOIA Policy Statement IMPORTANT FOIA POLICYSTATEMENT - PLEASESHAREAS APPROPRIATE ALL FOIAs relating Headquarters. to appointees are to be issued through It is the Executive Secretariat's Policy that all FOIAs related to appointees be handled in headquarters and responses are reviewed and signed by Helen Foster. Please copy Deborah Snowden, Executive FOIA Branch Chief and Jerry Brown, Deputy Assistant Secretary for Public Affairs as well as Darlene Williams, Senior Policy Advisor to ensure FPMheadquarters awareness. These FOIAs will be assigned to HQ. The same is true for all requests relating and all requests from any media outlet. to members of Congress Here is the link to the FOIA Improvement Act of 2016 . https://www.justice.gov/oip/oip-summary-foia-improvement-act-2016 See attachments above, Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Washington, D. C. 20410 Office: 202.708-2426 Direct: 202.402.4143 HUDiPhone:~~b)(5_l ____ From: Orriols, ~ Mirza Page 157 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000157 Patton Responsive Sent: Monday, August 14, 2017 9 :23 AM To: Patton, Lynne M Cc: Glantz, Adam; Spilman, Joan K; Maio-Messano, Maria T; Orriols, Mirza; Murphy, Stephen E Subject : FW: Notes from yesterday's DRA/VTCcall Good morning everyone and HAPPYMONDAY!!! Below are the missing topics from Matt Hunter's discussion with the DRA's last week: Mirza Orriols Deputy Regional Administrator Region II-New Jersey/New York U.S.Dept. of HUD 26 Federal Plaza New York, New York 10278 Phone : 212-542-7717 Mobile : l~ (b_); FPM_Deputy_Regional_Administrators Cc: Bregon, Nelson R Page 158 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000158 Subject: Patton Responsive RE: Notes from yesterday's DRA/VTCcall Thanks Mirza. This is what I took down from ADS Hunter's about the Secretary's key themes: * * * * Running government with business like efficiency Balancing HUD's mission while protecting taxpayers Reducing regulatory burdens Ensuring long-term sustainability of HUDprograms Under Key Policy Issues, * * * * * * * * Kristine remarks I have Home equity mortgages Super lean lending programs Downpayment assistance programs through FHA AFFH Housing finance reform Small area FMRs Section 3 Envision Centers Foye Deputy Regional Administrator New England Regional Office US Department of Housing and Urban Development Page 159 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000159 Patton Responsive 617/994-8218 kristine.g.foye@hud.gov From: Orriols, Mirza Sent: Friday, August 11, 2017 4:14 PM To: FPM_Deputy_Regional_Administrators Cc: Bregon, Nelson R > Subject : Notes from yesterday's DRA/VTCcall Importance : High > Good morning all and HAPPYFRIDAY!Below are my notes on yesterday's call and please excuse me for not taking better notes! Everyone was talking fast and it was hard to focus and listen :(. I missed Mr. Hunter's initial comments on departmental goals and messaging but he discussed balancing HUD's mission, reducing regulatory burdens and ensuring long term sustainability of programs. He mentioned AFFH, housing finance reform, small areas fairs market rents, Section 3 and envision centers as major goals. He mentioned that we are close to announcing RA's for Boston, San Francisco and Seattle. On to the rest of my notes : Page 160 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000160 Patton Responsive Local Operating plan: too many designated communities in FY 17 LOP. FY18 guidance will ask for one or two per region, with demonstrated results reported in the LOP. Guidance coming next week hopefully. * * Weekly reports : * Regional reports are combined to produce the Chief of Staff report from FPM. Reports should include the POC for each hot issue. * Reports should also show amendments to hot issues in bold. Reports should include major departmental goals such as * Section 3, Envision Centers and SOHUD. * HQ will share the national report with the DRA's. * Desk Officers are also reviewing weekly reports. Please continue to submit the public/private partnership * forms. Thanks for SOHUDprep briefs, very helpful. * Upcoming SOHUDvisits are Montana and Georgia. * * Field Operations: sharing, teaming and advocating. Promise Zone report will be published FY16 FPMAnnual report to be released soon. Wants Desk Officers to visit their Regions-one Desk Officer per Region. Wants us to consider Desk Officers as part of our staff. * FY 18 LOP guidance will be issued next week. Want only 2 to 3 designated Cities identified in FY18 LOP. * Working on a weekly or monthly reporting tool. * Also, sending us dashboards on LOP accomplishments next * * * Page 161 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000161 Patton Responsive week. Yammer being extended to other federal partners and possibly external PZ partners-stay tuned. * Modifying PBECtraining section: more online InCompass courses, local PBECtraining books, recorded sessions. * ConnectHome: PIH has the lead. Encourage ConnectHome nation signup. Prior ConnectHome HA's will be asked to be mentors to new HA's but they don't have be mentors if they don't want to. * Envision Centers: local resources for residents. * Small contractor's initiative : SBA and HUDworking together to coordinate marketing and resources for small business contractors and promote Section 3-see email. * Translating the curriculum to Spanish and doing a mobile app that is being tested in Region V. * Going to conduct Peer to Peer reviews like the former Quality Management reviews (QMR)next fiscal year. Will try to conduct two this year, one Region and one Field Office. * Placed based operating model still in effect. * PBECcommittee is an advisory group, not a "supervisory" group over the Field Working Group or the RCRC's, DSAor CCL's. * Field Working Groups, RCRC's, DSA' and CCL's work on designated communities with the Field Office Director and/or the Deputy Regional Administrators/Regional Administrators. * FY18 EPPES elements developed by the PBECgroup returned for revisions as the PBECgroup shouldn't be giving orders to these groups. * Confusion with duties/responsibilities should be resolved within your region. * Key staff need to stay in their lanes, we need a reset button on placed based initiatives. * * Davis Bacon: * Review of workload and vacant management positions has Page 162 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000162 Patton Responsive led to re-distribution of workload in the field-see Pam emails. * Pam Glekas is taking care of Union notification/negotiations-NOT TO BE DISCUSSEDWITHBARGAINING UNIT EMPLOYEES UNTILUNIONPROCESSIS COMPLETED. * Administrative systems-webta/Concur/InCompass/HIHRTS will be amended shortly. * Reviewing EPPES and goals. * Working on reviewing and revising handbook and guidelines. * Want to improve process and protocols with Multifamily Housing. * Working with CRMgroup to include LR2000 in the system. * FPMhope to schedule a VTC call with all Davis Bacon employees next week to inform them of these changes. * Administration: Submitted FPMbudget two weeks-see Paul's email. * Workforce Reshaping steps template-FPM reviewed intended core purpose and mission-see Paul's email. * Integrated field structure for improved customer service. As an example: FOD's vacancies maybe filled by State Director positions/GS-14. * Review of program management and service delivery to ensure accountability. * Implement CRM. * CART/LR2000/HIMSwill be part of CRMsystem. * RO's should have someone on the CRMdevelopment team representing them. * * Dr. Williams : * FOIA's-RA's for II and VI. Page 163 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000163 * * * * * * Patton Responsive Open CTS #'sis decreasing. Reviewing delegations of authority. Reviewing SOP for any needed revisions. Reviewing Service Level Agreements for possible updates. Sending out two departmental clearance notices soon. Reviewing Section 508 reports. * Public Affairs : Amy Thompson and Brian Sullivan Adding additional staff : speech writers, Deputy Press Secretary, communications director, DAS, social media person. * Looking for content in media stories-human interest stories. * Featuring a Region a week in HUDHappenings. * Including policy and best practices. * All RA's should have a twitter account handle-see April for assistance. * SOHUDgoing to New Orleans next week. * Ideas on engaging employees on Reform plan coming. * SOHUDto visit 2 Regional Offices after reform plan is announced and have townhall meeting from Regional Office. * Sending out revised talking points on various subjects soon. * * CIR/OPE: Congressional inqu1r1es Confirmation process Please keep them apprised of local elected hot issues Victoria Barton and Michael Burley are our CIR contacts Discussed expiring grants-shout-out to Region II for * being on top of this Notice issued last week on LMI waiver-New York State * * * * * Page 164 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000164 Patton Responsive asked for this as well as Louisiana and others. from 50% to 35%. LMI for NY went * AFH: * Krista Mills gave history of affirmative action-see email 1/13 : PIH tool was published but data mapping tool not * available * State tool not published yet but local government tool is fully implemented * Regulatory time clock on submissions and re-submissions * City of Philadelphia submitted one of the best AFH plans in the country. Combined City and HA, received more than 5,000 comments. * Kansas submitted best and most complicated regional plan-kudos. * Disapproved plans will be given additional TA. * Encourage collaboration in local communities. * Mapping TA is also available. * AFH-HUDexchange is a great place to look for information. Final note from Paul: RA's going to HUDat the end of September. Final note from me: I strongly disliked yesterday's call, as you all heard yesterday. While I recognize that times are tough, we are the Department's leaders in the field, part of the leadership team! Page 165 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000165 Anyway, apologies Patton Responsive if I missed anything! Have a great weekend! Mirza Orriols Deputy Regional Administrator Region II-New Jersey/New York U.S.Dept. of HUD 26 Federal Plaza New York, New York 10278 Phone : 212-542-7717 Mobile : ~['_ )(S)----~ - From: Orriols, Mirza Sent: Monday, August 07, 2017 2:33 PM To: Patton, Lynne M; Murphy, Stephen E Cc: Orriols, Mirza Subject : my schedule for 8/10-DRA meeting via VTC DRA's, by now the VTC staff in your regions have let you know that we will be holding a ORA, VTC meeting in lieu of the quarterly ORAface to face here in the DC headquarters . My apologies that you heard it from them first. Below is the agenda. We have compressed the meeting to 6 hours to fit in all the Page 166 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000166 Patton Responsive topics we usually discuss and to accommodate our west coast family. Pam, myself, Darlene and Paul will have our staff on hand for portions of our respective sessions to facilitate an effective discussion. We have included an optional block for those that want to stay on and explore these or other issues with the HQs team in more depth. Jaime E. Forero Director Office of Field Operations of the Assistant Deputy Secretary Field Policy & Management US Department of Housing and Urban Development 202-402-6036 (desk) ~rb)(G_ ) ___ _.I(iPhone) Deputy Regional Administrators Meeting (via VTC) Thursday, August 10,2017 10:30 AM- 4:45 PM EDST Page 167 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000167 Patton Responsive Agenda Topics Time Who Welcome 10 : 30 - 10 : 50 Mr. Hunter, ADS Mr. Bregon, AADS Weekly Reports 10 : 50 - 11 : 00 Ms. Angela Beckles OFPM-Field Operations (Read ahead materials 5 minute Updates will be provided) 11 :00 - 11 : 30 Mr. Forero, DRAs& Select Staff FY2017 LOP Updates : Page 168 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000168 Patton Responsive Community Partnerships Data Collection/Trends * * Analysis FY2018 LOP Guidance Development PBECUpdate Peer-to-Peer Initiative Small Contractor & Evolution Initiative Connect Home Page 169 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000169 Patton Responsive Open Discussion/Q&A 11 : 30 - 11 :45 BREAK 11 :45 - 12 : 00 Davis-Bacon 12:00 - 12 : 30 Ms. Glekas, Davis Bacon, DRAs& Select Staff Open Discussion / Q&A 12 : 30 - 12 :45 LUNCH 12 :45 - 1: 30 OFPMAdministration Updates 1 : 30 - 2 :00 Page 170 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000170 Patton Responsive Mr. Scott, DRAs& Select Staff VISIONINGTHE FUTUREHUDFIELD PRESENCE 1. Effective and Efficient Relationship Management 2. Re-imagining Field Customer/Client our Structure 3. Maximizing Human Resource: Retention 5. Utilization and Operations Recruitment of Business Analytics Training and and Information Page 171 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000171 Patton Responsive Open Discussion/Q&A 2:00 - 2:15 Correspondence, FOIAs, 508 requirements 2 : 15 - 2 : 30 Dr. Williams, DRAs and Select Staff Open Discussion/Q&A 2:30 - 2 :45 OPA Update (Tentative) 2 :45 - 3 : 15 All CIR/OPE Update 3:15 - 3:45 Seth Appleton & All AFFHUpdate 3:45 - 4 : 15 Page 172 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000172 Patton Responsive Bryan Greene/Krista Mills & All Open Discussion 4:15 - 4:30 All Wrap-Up 4:30 - 4:45 ADS, AADS, DRAs& HQs Managers Optional - Open Discussion Period/Open Mike 4 :45 -5 : 30 DRAs& OFPMManagers Mirza Orriols Deputy Regional Administrator Region II-New Jersey/New York U.S.Dept. of HUD Page 173 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000173 Patton Responsive 26 Federal Plaza New York, New York 10278 Phone: 212-542-7717 5 Mobilef~b)(-l -----~ From: Cruciani, Linda M Sent: Monday, July 31, 2017 5:27 PM To: McNally, Charles E; Patton, Lynne M Cc: Petty, Timothy J; Zorc, Bethany A; Woll Jr, David C; Kelly, Sean P; Orriols, Mirza; Gruson, Barbara; Narode, Dane M; Potts, Millicent B Subject : RE: Lead Paint - privileged communication URGENT Sorry, but we had a number of attorneys opining on this: Homeless shelters funded through HUD's Emergency Solutions Grant program, as well as housing funded under Community Development Block Grants, are subject to lead-based paint regulations. From: McNally, Charles E Sent : Monday, July 31, 2017 2: 19 PM To: Patton, Lynne M ; Cruciani, Linda M Page 174 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000174 Patton Responsive Cc: Petty, Timothy J ; Zorc, Bethany A ; Woll Jr, David C ; Kelly, Sean P ; Orriols, Mirza ; Gruson, Barbara ; Narode, Dane M Subject: RE: Lead Paint - privileged communication URGENT Hi Linda, I just spoke with Dane about the proposed language below and we agreed on a minor revision that I wanted your sign-off on before sending as an official statement: b)(5) Deliberative Privilege Is this language okay to provide to the reporter? Charles McNally Public Affairs Specialist U.S. Department of Housing and Urban Development Region II/New York & New Jersey Page 175 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000175 Patton Responsive 212-542-7647 HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: McNally, Charles E Sent : Friday, July 28, 2017 3: 20 PM To: Patton, Lynne M >; Cruciani, Linda M >; Narode, Dane M > Cc: Petty, Timothy J >; Zorc, Bethany A >; Woll Jr, David C >; Kelly, Sean P >; Orriols, Mirza >; Gruson, Barbara > Page 176 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000176 Subject: Patton Responsive Re: Lead Paint - privileged communication URGENT Hi Linda and Dane, Thanks so much for your input on this. In the interest of avoiding follow-up questions and FOIAs, would it be accurate phrase your response below to the reporter like this? to (b)(5) Deliberative Privilege I think that is l(b)(5) Deliberative Privilege b)(5) Deliberative Privilege Charles McNally Public Affairs Specialist U.S. Department of Housing and Urban Development Region II /New York & New Jersey 212-542-7647 Page 177 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000177 Patton Responsive HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: "Patton, Lynne M" > Date : Friday, July 28, 2017 at 2 :23 PM To: "Cruciani, Linda M" >, "McNally, Charles E" > Cc: "Narode, Dane M" >, "Petty, Timothy J" >, "Zorc, Bethany A" >, "Woll Jr, David C" >, "Kelly, Sean P" >, "Orriols, Mirza" >, "Gruson, Barbara" > Subject : Re: Lead Paint - privileged communication URGENT Page 178 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000178 Patton Responsive Yes & much appreciated! Charlie - even though an article about this subject came out today, please send Greg Dane's statement verbatim now, as I'm sure today's coverage is only the first of many. Kindly blind copy me. Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Jul 28, 2017, at 1:14 PM, Cruciani, Linda M wrote: > Lynne, I think b)(5) Deliberative Privilege (b)(5) Deliberative Privilege Hope this helps, Page 179 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000179 Patton Responsive Linda From: Patton, Lynne M Sent: Thursday, July 27, 2017 6:00 PM To: Narode, Dane M >; Cruciani, Linda M >; Petty, Timothy J >; Zorc, Bethany A >; Woll Jr, David C > Cc: Kelly, Sean P >; Orriols, Mirza >; McNally, Charles E > Subject : RE: Lead Paint - privileged communication URGENT Thank you, Dane, for your prompt reply. Is (b)(5) Deliberative Privilege ? b)(5) Deliberative Privilege If so, we (b)(5) Deliberative Privilege (b)(5) Deliberative Privilege Page 180 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000180 Patton Responsive From: Narode, Dane M Sent: Thursday, July 27, 2017 5:56 PM To: Patton, Lynne M >; Cruciani, Linda M >; Petty, Timothy J >; Zorc, Bethany A >; Woll Jr, David C > Cc: Kelly, Sean P >; Orriols, Mirza >; McNally, Charles E > Subject : RE: Lead Paint - privileged communication URGENT The lead regulations apply to all shelters assisted under the ESG program and all housing occupied by program participants. See 24 CFR 576.403. Also, the same requirements apply to the use of CDBGfunds. See annual CDBGcertification. Dane M. Narode, Esq. Associate General Counsel - Program Enforcement U.S. Department of Housing & Urban Development Office of General Counsel Page 181 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000181 Patton Responsive 1250 Maryland Avenue, SW, Suite 200 Washington, DC 20024 (202) 708-2350 Office (202) 619-8351 Fax l(b)(6) This electronic message contains information from the United States Department of Housing & Urban Development that may be privileged and confidential. The information is intended for the use of the addressee(s) only. If you are not an addressee, note that any disclosure, copying, distribution, or use of the contents of this message is strictly prohibited. If you have received this e-mail in error, please contact the sender at 202-708-2350, by return email, or fax at 202-619-8351. From: Patton , Lynne M Sent: Thursday, July 27, 2017 5:22 PM To: Cruciani, Linda M >; Petty, Timothy J >; Zorc, Bethany A >; Narode, Dane M >; Woll Jr, David C > Cc: Kelly, Sean P >; Orriols, Mirza >; McNally, Charles E > Subject: Fwd: Lead Paint - privileged communication URGENT Hey Team - Per the below inquiry from the Daily News, can you ask your CPD program Council for a definitive answer as it pertains to Greg's question as to whether I ~b)(5) Deliberative Privilege b)(5) Deliberative Privilege I (b)(5) Deliberative Privilege Thank you!! Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov Page 183 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000183 Patton Responsive Begin forwarded message: From: "McNally, Charles E" > Date: July 27, 2017 at 4:14:56 PM EDT To: "Hom, Vincent" > Cc: "Orriols, Mirza" >, "Gruson, Barbara" "Alvarez, Olga R" >, "Patton, Lynne M" Subject: FW: Lead Paint >, > Hey Vince, See below from Greg Smith at the Daily News asking if NYCOHS is subject to any lead paint requirements associated with their HUD fundin . Do you have a sense of whether l(b)(5) Deliberative Privilege I (b)(5) Deliberative Privilege Charlie From: Smith, Greg [mailto:GSmith@nydailynews.com] Sent : Thursday, July 27, 2017 4 : 10 PM To: McNally, Charles E > Page 184 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000184 Patton Responsive Subject: Lead Paint If you know, does the New York City Department of Homeless Services get HUDmoney, and if so, is it subject to the same lead paint requirements as NYCHA?I bring this up because the Manhattan U.S. Attorney's investigation demanded all kinds of lead paint documents from both NYCHA and OHS. GREGB. SMITH NEWYORKDAILYNEWS 917 685-5580 Twitter : @nydngregsmith This transmission is intended only for the use of the addressee and may contain information that is confidential, privileged and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of the information contained herein is strictly unauthorized and prohibited. If you have received this communication in error, please notify the sender immediately and delete this message. Thank you. ************(NJ) Page 185 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000185 Patton Responsive From: Patton, Lynne M Sent: Friday, July 28, 2017 4:28 PM To: McNally, Charles E Subject : Re: Lead Paint - privileged Agreed! communication URGENT :) Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Jul 28, 2017, at 3 :39 PM, McNally, Charles E wrote : Happy to help! Hopefully they sign off ...! know it's difference but I think significant. > a subtle From: "Patton, Lynne M" > Date: Friday, July 28, 2017 at 3:24 PM To: "McNally, Charles E" > Subject : Re: Lead Paint - privileged communication URGENT Page 186 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000186 Patton Responsive Thank you!! Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Jul 28, 2017, at 3 :20 PM, McNally, Charles E wrote : > Hi Linda and Dane, Thanks so much for your input on this. In the interest of avoiding follow-up questions and FOIAs, would it be accurate phrase your response below to the reporter like this? to (b)(5) Deliberative Privilege Page 187 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000187 Patton Responsive I think that is ~b)(5) Deliberative Privilege (b)(5) Deliberative Privilege Charles McNally Public Affairs Specialist U.S. Department of Housing and Urban Development Region II/New York & New Jersey 212-542-7647 HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: "Patton, Lynne M" > Date : Friday, July 28, 2017 at 2:23 PM To: "Cruciani , Linda M" >, "McNally, Charles E" > Cc: "Narode, Dane M" >, "Petty , Timothy J " >, "Zorc, Bethany A" >, "Woll Jr, David C" >, "Kelly , Sean P" >, "Orriols, Mirza" >, "Gruson, Barbara" > Subject : Re: Lead Paint - privileged communication URGENT Yes & much appreciated! Charlie - even though an article about this subject came out today, please send Greg Dane's statement verbatim now, as I'm sure today's coverage is only the first of many. Kindly blind copy me. Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development Page 189 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000189 Patton Responsive (212) 542-7100 lynne.m.patton@hud.gov On Jul 28, 2017, at 1 :14 PM, Cruciani, Linda M wrote : > Lynne, I think fb)(5) Deliberative Privilege l(b)(5) Deliberative Privilege Hope this helps, Linda From: Patton, Lynne M Sent: Thursday, July 27, 2017 6 :00 PM To: Narode, Dane M >; Cruciani , Linda M >; Petty, Timothy J >; Zorc, Bethany A >; Woll Jr, David C > Cc: Kelly, Sean P >; Orriols, Mirza >; McNally, Page 190 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000190 Patton Responsive Charles E > Subject: RE: Lead Paint - privileged communication URGENT Thank you, Dane, for your prompt reply. b)(5) Deliberative Privilege Wl Is your response ? If so, we (b)(5) Deliberative Privilege (b)(5) Deliberative Privilege From: Narode, Dane M Sent: Thursday, July 27, 2017 5:56 PM To: Patton, Lynne M >; Cruciani, Linda M >; Petty, Timothy J >; Zorc, Bethany A >; Woll Jr, David C > Cc: Kelly, Sean P >; Orriols, Mirza >; McNally, Charles E > Subject : RE: Lead Paint - privileged communication URGENT Page 191 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000191 Patton Responsive The lead regulations apply to all shelters assisted under the ESG program and all housing occupied by program participants. See 24 CFR 576.403. Also, the same requirements apply to the use of CDBGfunds. See annual CDBGcertification. Dane M. Narode, Esq. Associate General Counsel - Program Enforcement U.S. Department of Housing & Urban Development Office of General Counsel 1250 Maryland Avenue, SW, Suite 200 Washington, DC 20024 (202) 708-2350 Office (202) 619-8351 Fax This electronic message contains information from the United States Department of Housing & Urban Development that may be privileged and confidential. The information is intended for the use of the addressee(s) only. If you are not an addressee, note Page 192 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000192 Patton Responsive that any disclosure, copying, distribution, or use of the contents of this message is strictly prohibited. If you have received this e-mail in error, please contact the sender at 202-708-2350, by return email, or fax at 202-619-8351. From: Patton, Lynne M Sent : Thursday, July 27, 2017 5:22 PM To: Cruciani, Linda M >; Petty, Timothy J >; Zorc, Bethany A >; Narode, Dane M >; Woll Jr, David C > Cc: Kelly, Sean P >; Orriols, Mirza >; McNally, Charles E > Subject : Fwd: Lead Paint - privileged communication URGENT Hey Team - Per the below inquiry from the Daily News, can you ask your CPD program Council for a definitive answer as it pertains to Greg's question as to whether l(b)(5) Deliberative Privilege (b)(5) Deliberative Privilege I Page 193 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000193 Patton Res onsive (b)(5) Deliberative Privilege Lynne M. Patton Regional Administrator, & Region II Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov Begin forwarded message : From: "McNally, Charles E" > Date : July 27, 2017 at 4 : 14 : 56 PM EDT To: "Hom, Vincent" > Cc: "Orriols , Mirza" >, "Gruson, Barbara" >, "Alvarez , Olga R" <0lga.R.Alvarez@hud.gov >, "Patton, Lynne M" > Subje ct : FW: Lead Paint Hey Vince, Page 194 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000194 Patton Responsive See below from Greg Smith at the Daily News asking if NYCOHS is subject to any lead paint requirements associated with their HUD funding. Do you have a sense of whether Coe funding triggers any lead inspection requirements? Charlie From: Smith, Greg [mailto:GSmith@nydailynews.com] Sent : Thursday, July 27, 2017 4:10 PM To: McNally, Charles E > Subject : Lead Paint If you know, does the New York City Department of Homeless Services get HUDmoney, and if so, is it subject to the same lead paint requirements as NYCHA?I bring this up because the Manhattan U.S. Attorney's investigation demanded all kinds of lead paint documents from both NYCHA and OHS. GREGB. SMITH NEWYORKDAILYNEWS Page 195 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000195 Patton Responsive 917 685-5580 Twitter: @nydngregsmith This transmission is intended only for the use of the addressee and may contain information that is confidential, privileged and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of the information contained herein is strictly unauthorized and prohibited. If you have received this communication in error, please notify the sender immediately and delete this message. Thank you. ************(NJ) From: Glantz, Adam Sent: Friday, July 28, 2017 10:14 AM To: Foster, Helen G Cc: Patton, Lynne M; Snowden, Deborah R; Wright, Sandra J; Brown, Jereon M; Orriols, Mirza; Gruson, Barbara; Alvarez, Olga R; McNally, Charles E; Murphy, Stephen E; Cestaro, Maria Subject: NY Daily News FOIA request re: Lynne Patton Hi Helen, I'm forwarding you a NY Daily News FOIA request about Lynne Patton. I will inform reporter Greg Smith that the FOIA Page 196 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000196 request Patton Responsive has been forwarded to HQs for processing. Thanks, adam July 27, 2017 Greg B. Smith N.Y. Daily News Four New York Plaza New York, NY 10004 917 685-5580 gsmith@nydailynews.com Page 197 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000197 Patton Responsive Department of Housing & Urban Development Region II New York, NY Re: Freedom of Information Act Request To whom it may concern, Pursuant to the Freedom of Information Act, 18 USC 552, Daily News, L.P., publisher of the New York Daily News (the "Daily News") requests a copy of all documents related to Lynne Patton's schedule from June 26, 2017 through the above date. The Daily News agrees to pay reasonable duplication fees for the processing of this request in an amount not to exceed $50. Please notify me prior to your incurring any expenses in excess of that amount. If the Daily News' request is denied in whole or in part, we ask that you justify all deletions by reference to the specific exemptions of FOIA. The Daily News will also expect you to release all segregable portions of otherwise exempt material. Page 198 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000198 The Daily News reserves litigation challenging) information. Patton Responsive the right to appeal (or commence your decision to withhold any I would appreciate your communicating with me by phone (917 685-5580), rather than by mail, if you have any questions regarding this request. Please also contact me by phone when the documents are available so that I may arrange for a messenger to pick them up promptly. As I have made this request in the capacity as a journalist and this information is of timely value, I would appreciate your expediting the consideration of this request in every way possible. I look forward to your response within ten (10) business required by FOIA. Thank you for your assistance. days as Sincerely, Page 199 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000199 Patton Responsive Reporter cc : Matthew Leish, Esq., VP & Deputy General Counsel Adam Glantz U.S Dept. of Hous ing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE : (212) 264-1100 (ELL: l._ (b-)(G_ ) ----------' Page 200 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000200 Patton Responsive FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Glantz, Adam Sent : Thursday, July 20, 2017 8 :51 AM To: Patton, Lynne M Cc: Orriols, Mirza; Murphy, Stephen E; Gruson, Barbara Subject : Comment Letter Regarding Nassau County Draft FY 2017 Annual Action Plan Attachments : Rich (Lawyers' Com for CR) FOIA Request RE Nassau County.pdf Hi Lynne, Thanks for the heads up about the Lawyers' Committee for Civil Rights' letter to Nassau County. As an FYI, we are working on a voluminous FOIA request by the Committee (attached) asking for funding data and reports relating to housing and community development in Nassau County. Page 201 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000201 Patton Responsive Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE:(212) 264-1100 (ELL : ~l (b-)(G) -----~ FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ Page 202 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000202 Patton Responsive From: Orriols, Sent: Monday, To: Patton, Subject : Attachments: Mirza July 10, 2017 10:59 AM Lynne M FW: FOIA Request Requests Details Report 1521.doc Mirza Orriols Deputy Regional Administrator Region II-New Jersey/New York U.S.Dept. 26 Federal of HUD Plaza New York, New York 10278 Phone : 212-542-7717 Mobile :~l (b-)(GJ_____ _ ~ From: Brown, Jereon M Sent : Monday, July 10, 2017 10 : 55 AM To: Orriols, Mirza Subject : FW: FOIA Request Page 203 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000203 Patton Responsive From: McGirt, Eugene A Sent: Monday, July 10, 2017 9:12 AM To: Brown, Jereon M > Subject : FOIA Request Jerry, Attached is a FOIA request asking for the following: from Alison Gregor of ProPublica 1. A list of all Twitter accounts blocked by @hudgov (the official Twitter account of the Department of Housing and Urban Development). This information can easily be accessed, when logged in as @hudgov, by going to https://twitter.com/settings/blocked and printing out or saving the resulting list. • 2. A list of all Twitter accounts blocked by @SecretaryCarson (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr.). This information can easily be accessed, when logged in as @SecretaryCarson, by going to https ://twitter.com/settings/blocked and printing out or saving the resulting list. • Page 204 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000204 Patton Responsive 3. A list of all direct messages sent or received by @hudgov (the official Twitter account of the Department of Housing and Urban Development) beginning Jan. 20, 2017. This information can easily be accessed, when logged in as @hudgov, by going to the messages tab on the top bar and printing out each message exchange. • 4. A list of all direct messages sent or received by @SecretaryCarson (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr.). This information can easily be accessed, when logged in as @SecretaryCarson, by going to the messages tab on the top bar and printing out each message exchange. • 5. All electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases associated with each of the Department of Housing and Urban Development political appointees used to send or receive any electronic communication related to any matter of the Agency. Responsive records should include, but not be limited to: Employee name, employee job title, employee department, and all affiliated electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases. This covers both active and inactive mailboxes, accounts, addresses and aliases in existence on or after Jan. 20, 2017, whether publicly facing or not, whether provided by the government (e.g., name@agency.gov ) or external, non-governmental (e.g., name@aol.com ). This also includes, but is not limited to mailboxes, accounts, addresses and aliases listed in your Agency's online staff directory. • Page 205 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000205 Patton Responsive 6. All email messages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbox, email account and/or address, instant message account and/or address, or alias for a political appointee. This covers emails sent on or after Jan. 20, 2017. For purposes of this request, records includes emails, letters, transmittals, communications, memoranda, reports, presentations (e.g., PowerPoint), instructions (such as to or from agency staff, contractors, or other providers), summaries, advice, contracts, agreements, and data (e.g., including Excel spreadsheets), including all exhibits, addenda, supplements, and amendments thereto. Who should be assigned From: Sent: To: Cc: Alvarez, Deborah Subject: this request? Foster, Helen G Wednesday, June 28, 2017 5:08 PM McNally, Charles E; Glantz, Adam Patton, Lynne M; Gruson, Barbara; Cestaro, Maria; Olga R; Orriols, Mirza; Brown, Jereon M; Snowden, R Re: 2 FOIA requests for Lynne Patton's emails Yes. It is our policy that all foias related to appointees are handled at headquarters and responses are reviewed and signed by me. Copying our FOIA branch chief. And jerry brown. These will be assigned to HQ. Get Outlook for iOS Page 206 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000206 Patton Responsive From: McNally, Charles E Sent: Wednesday, June 28, 2017 4:41:13 PM To: Glantz, Adam; Foster, Helen G Cc: Patton, Lynne M; Gruson, Barbara; Cestaro, Maria; Alvarez, Olga R; Orriols, Mirza Subject: RE: 2 FOIA requests for Lynne Patton's emails Not sure if this is relevant, but there's a Matthew Schafer spelling) working as Counsel for Buzzfeed. (same From: Glantz, Adam Sent: Wednesday, June 28, 2017 4:34 PM To: Foster, Helen G Cc: Patton, Lynne M ; Gruson, Barbara ; Cestaro, Maria ; Alvarez, Olga R ; McNally, Charles E ; Orriols, Mirza Subject: 2 FOIA requests for Lynne Patton's emails Importance : High Hi Helen , Hope all is well. I just wanted to give you a heads up that our Regional Office just received two FOIA requests asking for Lynne Patton's emails. One is from New York Daily News reporter Greg Page 207 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000207 Patton Responsive Smith asking for emails between Lynne and any HUDemployee working in the Office of Executive Support in HQ [Exec.Secretariat] from January 20, 2017 to June 26, 2017. The other request is from a private citizen, Mr. Matthew Schafer, asking for the last thirty emails sent by Lynne as of June 27, I had informed both Lynne and our 2017. (Both are attached.) DRA, Mirza Orriols, of these requests. Lynne told me that you had coordinated prior FOIA requests on this subject. As such, can you please advise as to how you wish us to handle these two requests? Thanks, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE:(212) 264-1100 FAX: (212) 264-0246 Page 208 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000208 Patton Responsive ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Sent: To: Cc: Subject Awards Murphy, Stephen E Wednesday, June 28, 2017 4:00 PM Patton, Lynne M Orriols, Mirza : FEB Awards - 2017 Federal Employees of the Year Lynne- Here are the titles of the awards won today: * Professional Award: Samuel Miller * Customer Service Award: * Professional Team Award: Maria Cestaro Region II Veteran Homelessness Page 209 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000209 Patton Responsive Working Group The full name of the event was the Federal Executive Federal Employees of the Year Awards. The nomination language we submitted below. Board's 2017 for two of the awards is Stephen E. Murphy Senior Advisor Office of the Regional Administrator Region II - New York & New Jersey U.S. Department of Housing & Urban Development (212) 542-7111 This message is intended for designated recipients only. If you have received this message in error, please delete the original and all copies and notify the sender immediately. Federal law prohibits the disclosure or other use of this information. Page 210 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000210 Patton Responsive From: Murphy, Stephen E Sent: Monday, June 12, 2017 6:15 PM To: Cribbs, Jennifer E Cc: Orriols, Mirza Subject : RE: FEB Nominations to be sent from DRAAccount Jenn- As you requested, I have sent in the full text of the 3 nominations to Marie McBeth from Mirza's DRAaccount. (I included you and Mirza on the cc line.) Did you also submit these through the Survey Monkey link provided by the FEB? Stephen E. Murphy Senior Advisor Office of the Regional Administrator Region II - New York & New Jersey U.S. Department of Housing & Urban Development (212) 542-7111 This message is intended for designated recipients only. If you have received this message in error, please delete the original and all copies and notify the sender immediately. Federal law prohibits the disclosure or other use of this information. Page 211 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000211 Patton Responsive From: Cribbs, Jennifer E Sent: Monday, June 12, 2017 5:33 PM To: Murphy, Stephen E > Cc: Orriols, Mirza > Subject : FEB Nominations to be sent from DRAAccount The email address is Marie.McBeth@gsa.gov . She was very helpful in figuring out how best to do this. There are 3 total submissions. thank you! Samuel Miller, FEB Professional Award full text : I am nominating Mr. Samuel Miller for the FEB Professional Award for his creation of the Regional Interagency Council on Homelessness Directory, which is used to connect over 160 agencies providing regional services and opportunities for the more than 60,000 homeless persons living in the State of New York and more than $625M dollars allocated for homeless assistance. As the availability of government resources continues to be scarce, the directory of regional resources for homelessness has proven to be a valuable resource to increase the identification and streamlining of resources that assist agencies, families and Page 212 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000212 individuals in obtain homelessness. Patton Responsive assistance to address the varying stages of Most effective measures found in overcoming homelessness are inclusive of evidence-based practices to address homelessness focusing on moving individuals and families to housing as quickly as possible and providing the supportive services to keep them stably housed. This measure is inclusive of Rapid Re-housing and Housing First initiatives coupled with preventive services to keep individuals and families in a housing stable position and securing success of long term housing. This knowledge became the basis of the development of the Regional Interagency Council on Homelessness Directory, noting that homeless individuals were staggered regionally and may not have possessed the necessary knowledge to seek the necessary personalized services to overcome their homelessness. The directory provided these resources, eliminated the duplication of services and allocated resources in a more streamlined measure affording the much-needed resources to be used more efficiently and effectively. Mr. Samuel Miller, a thirty-year veteran of Federal Service, exemplifies a professional and personal passion of life that can be summarized as a selfless commitment of service, particularly to those who are underserved and under-represented. In accordance with his professional and personal duties to service, Mr. Miller serves as the Coordinator for the New York Interagency Council on Homelessness, HUD/FEMA Hurricane Sandy Joint Filed Office representative, White House's Initiatives "My Brother's Keeper," Mayor's Challenge to End Veterans Homelessness," Federal Interagency Task on Prison Re-Entry and the Runaway and Homeless Youth/LGBTQcoordinator. Mr. Miller ' s relentless dedication to his profession and community focuses on achieving results in a way that is inclusive and accommodating to the population served. Sam has a presence that places his constituents at ease and enjoys the utmost respect of his colleagues for his relentless compassion, in-depth Page 213 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000213 Patton Responsive knowledge, and sincere compassion with which he serves as a civil servant and to his diverse community. Mr. Miller continues to be a proactive advocate for the homeless and has made a positive contribution to the elimination of chronic homelessness among individuals and families. Mr. Miller serves as a Senior Management Analyst in the Regional Administrator's office, working to ensure the federal government provides information and opportunities toward the needs of disadvantaged communities. Maria Cestaro , FEB Customer Service Award full text : I am nominating Ms. Maria Cestaro for the FEB Customer Service award. Ms. Cestaro processes about 150 FOIAs annually in addition to responding to an average of 200 of our most complicated webmail inquiries. She was recently acknowledged by the Department of Justice for her extensive and relentlessly up-to-date knowledge of the latest FOIA policy and procedural changes to ensure that, whenever possible, the FOIA data system remains simple and easy to understand for the public. This was entirely due to Ms. Cestaro's hard work, dedication and energy. We have had a significant number of complicated and sensitive FOIA requests during the last year, which Ms. Cestaro has handled professionally and competently by working closely with the pertinent program area. Because of her pleasant and easy manner, Program Directors and their staffs have stated that they enjoy working with Ms. Cestaro in responding to FOIA requests. As a result, Ms. Cestaro stands out on a national level for her timely and thorough FOIA and webmail responses . It should also be noted that Ms. Cestaro worked especially hard in creating a webmail template for HUDcustomers that provides them with not only the proper HUDprogram to respond to, but also provides them with additional private and public resources outside of HUD. This has dramatically improved the quality of our written responses to Page 214 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000214 Patton Responsive external customers. Ms. Cestaro is an expert in FOIA's tracking system, called FMS2, which permits HUDstaff to process FOIA requests more quickly, accurately, and efficiently. This has resulted in the New York Regional Office having very few, if any, late FOIA responses. She continues to create regional templates to hasten complex webmail responses providing the public with housing options outside of HUDprograms and resources. This is important because HUD resources in the New York City metro area are very constrained. For example, if a customer requests an affordable apartment in New York City, Ms. Cestaro not only provides the name and contact information for the New York City Housing Authority, she provides the name and contact information for New York State and City housing agencies as well as private housing advocacy organizations. Maria is an extraordinary, committed public service providing excellent service to our most complicated customers and is highly deserving of this award. HUDPlace-Based Implementation Team full text: The PB Implementation Team planned and executed a two-day training on Place-Based ways of working on March 28-29, 2017, re-embedding a once niche way of working into steady state processes. "Place-Based" is a way of working that allows the federal government to work side-by-side with communities to help make them places where everyone can thrive. In this model, the federal government responds directly to the needs and circumstances of localities, connecting communities to resources, Page 215 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000215 Patton Responsive information, and technical expertise to customize solutions for local problems. HUDhas used this approach to be a better partner to communities by streamlining the delivery of federal funding and assistance across programs. As neighborhoods, cities, counties, and regions tackle complex and interconnected challenges- from the alarming frequency of natural disasters that devastate communities, to the strain of finding quality affordable housing close to good schools and well-paying jobs the Place-Based approach maximizes the support and resources of the entire federal family to better respond to the reality of these challenges. Many of the Place-Based practices utilized nationally, were piloted in Region 2. The training enabled this way of working to expand beyond a small group of people tasked with piloting the work, to a larger group that will embed Place-Based ways of working as part of HUD's business as usual processes. 99 people were trained region-wide. Participants rated the training very highly . Evaluation comments included : "Super high-quality training that was very valuable and well-executed." "The greatest strengths of the course were the presenter and organizer, the field visit, and the group discussion." "The training was very well-organized and thoughtful." "This training should be a requirement for new employees." "Great mix of classroom style learning and site based learning. All presenters were very well-prepared and added value." "Presentations were very beneficial and informative; group discussion displayed a need for this training." Follow up from the training session includes summarizing all Page 216 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000216 Patton Responsive Place-Based operational ideas from trainees for NYCField Office leadership and drafting of Place - Based memofrom NYCField Office leadership to all NYCpersonnel regarding next steps in implementing Place-Based ways of working in business-as-usual processes. From: Sent : To: Subject contract Patton , Lynne M Thursday, June 22, 2017 3: 03 PM Orrio l s, Mirza : RE: Media FOIA request re : Starrett City 2009 At some point, we'll have to announce that I am recusing mys elf from all oversight of Starrett , but let's chat with SOHUDfirst. From: Orriols , Mirza Sent : Thursday, June 22, 2017 2: 23 PM To: Patton, Lynne M Subject : FW: Media FOIA reque st re : Starrett City 2009 contract Mirza Orriols Deputy Regional Administrator Region II-New Jersey / New York U.S.Dept . of HUD 26 Federal Plaza Page 217 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000217 Patton Responsive New York, New York 10278 Phone: 212-542-7717 Mobile: 6 l~ (b-)( _) ____ ___. From: NYMultifamily Correspondence Sent : Thursday, June 22, 2017 2:13 PM To: Glantz, Adam >; Cestaro, Maria >; Urbina, Angelique M > Cc: Orriols, Mirza >; Gruson, Barbara >; McNally, Charles E >; Murphy, Stephen E >; Alvarez, Olga R >; SOKOLOW, ARDENA >; Santa, Dean J >; Ashmore, Stacey L >; NY Multifamily Correspondence >; Brown, Jereon M >; Sullivan, Brian E > Subject : RE: Media FOIA request re : Starrett City 2009 contract Page 218 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000218 Patton Responsive Good Afternoon Adam, I will forward this to the appropriate AE to get this await you're your assigned tracking number. started and Thank you and best regards, Operations - Multifamily Northeast Region U.S. Department of Housing and Urban Development From: Glantz, Adam Sent : Thursday, June 22, 2017 2:01 PM To: Cestaro, Maria >; Urbina, Angelique M > Cc: Orriols, Mirza >; Gruson, Barbara >; McNally, Charles E >; Murphy, Stephen E >; Alvarez, Olga R >; SOKOLOW, ARDENA >; Santa, Dean J >; Ashmore, Stacey L >; NY Multifamily Correspondence >; Brown, Jereon M >; Sullivan, Brian E > Subject: Media FOIA request re: Starrett City 2009 contract Importance: High Hi Maria, Angelique, Greg Smith, a reporter with the NY Daily News, has submitted a FOIA request for the HAP contract with Starrett City. Please process and forward to MF Housing. Thanks, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 Page 220 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000220 Patton Responsive TELEPHONE:(212) 264-1100 FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Smith, Greg [mailto :GSmith@nydailynews.com] Sent : Thursday, June 22, 2017 1:45 PM To: Glantz, Adam > Subject : FOIA request re: Starrett City 2009 contract Please see attached FOIA request. If you have any questions, please feel free to call me at 917 685-5580. Also please acknowledge receipt of this email. Thanks much. GREGB. SMITH NEWYORKDAILYNEWS Page 221 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000221 Patton Responsive 917 685-5580 Twitter : @nydngregsmith This tran smission is intended only for the use of the addressee and may contain information that is confidential, privileged and/or exempt from disclosure under applicable law. If you are not the intended recipient , you are hereby notified that any dissemination , distribution or copying of the information contained herein is strictly unauthorized and prohibited. If you have received this communication in error , please notify the sender immediately and delete this message. Thank you. ************ (NJ) Page 222 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000222 Thompson Responsive From: Thompson, Amy C Sent: Wednesday, October 11, 2017 5:28 PM To: Brown, Christina M Subject : Accepted: FOIA meeting From: Brown, Jereon M Sent : Wednesday, October 11, 2017 6 :25 AM To: Thompson, Amy C Cc: Cowan Jr., Chad; Williams, Raffi; Thompson, Caitlin Subject : Interesting Request Attachments : Requests Details Report 44.doc H FYI From: McGirt, Eugene A Sent : Tuesday, October 10, 2017 10 :28 AM To: Brown, Jereon M Subject : FOIA Request Jerry, Attached is a FOIA request from Bloomberg News asking for "any logs or other records tracking incoming and outgoing telephone calls made by Secretary Ben Carson; Deputy Secretary Pamela Hughes Patenaude; Chief of Staff Sheila Greenwood; and any political or SES appointees in the Office of the Secretary, or anyone placing or receiving telephone calls on behalf of those individuals. (Date Range for Record Search: From 03/02/2017 To 10/09/2017)." Page 1 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000223 Thompson Responsive Is this something HUDcan process? From: Sent: To: Rackleff, Neal J Friday, October 06, 2017 3:41 PM Appleton, Seth D; Thompson, Amy C; PHP; Greenwood, Sheila M Cc: Brown, Jereon M; Bryon, Jemine A; Forrester, Zorc, Bethany A Subject : FW: LGBTQFOIA request Attachments : DOC.PDF Althea M; All : note the FOIA request attached. As I am not yet familiar with HUD's formal process for handling initial FOIA requests, I am passing it on to you to ensure you are aware of the request and that it is handled in full compliance with applicable law. Neal J. Rackleff Assistant Secretary- Community Planning & Development U.S. Department of Housing and Urban Development 451 7th Street SW Washington, DC 20410 O: 202 . 402-7113 C: fb)(6) Neal.J.Rackleff@hud.gov Page 2 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000224 Thompson Responsive From: Bryon, Jemine A Sent : Wednesday, October 04, 2017 5 :27 PM To: Rackleff , Neal J ; Subject : LGBTQFOIA request Please be advised that request. we are in receipt If you wish to discuss further, Gaines , Ralph H of the attached FOIA please advise. From: McGirt, Eugene A Sent : Friday, October 06, 2017 9 :05 AM To: Brown, April A; Warren, Lynette; Thompson, Amy C; Wright, Sandra J Cc: Butler, Rose M Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Thanks, ladies. Enjoy your weekends?? From: Brown, April A Sent : Friday, October 06, 2017 9 :03 AM To: McGirt, Eugene A ; Warren, Lynette Page 3 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000225 Thompson Responsive ; Thompson, Amy C ;Williams, Raffi ; Wright, Sandra J Cc: Butler, Rose M Subject: Re: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Yes, that is correct. From: McGirt, Eugene A > Sent : Friday, October 6, 2017 8:23 AM Subject: RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 To: Brown, April A >, Warren, Lynette >, Thompson, Amy C >, Williams, Raffi >, Wright, Sandra J Cc: Butler, Rose M > April, Are the two blocked accounts the two shown below? Page 4 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000226 Thompson Responsive @getfollowsfreee • • @TeacherRaymondl response to our tweets - spam threating and racist remarks in From: Brown, April A Sent : Monday, September 11, 2017 2 :44 PM To: McGirt, Eugene A >; Warren, Lynette >; Thompson, Amy C >; Williams, Raffi Cc: Butler , Rose M > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 It's message to the @HUDgov Twitter account. From: McGirt, Eugene A Sent: Monday, September 11, 2017 8 :44 AM To: Warren, Lynette >; Brown, April A >; Thompson, Amy C >; Williams , Raffi Cc: Butler, Rose M > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Page 5 AMt::HICAr\ pVERSIGHT > HUD-17-0235-F-000227 > Thompson Responsive Hello Good People, April : In the screenshot you sent below from July 10th, are the mess agesTO @HUD.gov orFROM @HUD . gov? From: McGirt, Eugene A Sent : Thursday , July 13, 2017 12 :24 PM To: Warren, Lynette > Cc: Butler , Rose M > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hi ladies, Thank you for the list : ) From: Warren, Lynette Sent : Thursday, July 13, 2017 12 :21 PM To: McGirt, Eugene A > Cc: Butler, Rose M > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Page 6 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000228 Thompson Responsive Hi Eugene! Attached is a listing of all current political employees. Lynette Lynette Warren Director, Office of Executive Resources Office of the Chief Human Capital Officer Phone: (202) 402-4169 From: McGirt, Eugene A Sent : Thursday, July 13, 2017 10 : 39 AM To: Warren, Lynette > Subject : FOIA Request, Alison Gregor, 17-FI-HQ-01521 Page 7 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000229 Thompson Responsive Hi Lynette, Can you send me a list HUDemail addresses? of HUD's political appointees with their From: Butler, Rose M Sent : Thursday, July 13, 2017 10 :31 AM To: McGirt, Eugene A > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hi Eugene, That would be the Office of Executive is the director of that office. Resource s . Lynette Warren Rose Butler Correspondence Analyst Department of Housing & Urban Development Office of the Chief Human Capital 451 7th Street, Officer SW, Room 2254 Page 8 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000230 Thompson Responsive Washington, DC 20410 202-402-7428 From: McGirt, Eugene A Sent : Thursday, July 13, 2017 10 :29 AM To: Butler, Rose M > Subject : FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hi Rose, Where can I obtain a list of HUD's political appointees? From: Aten, Nina R. Sent : Thursday, July 13, 2017 10 :23 AM To: McGirt, Eugene A >; Beaman, Timothy J >; Brandt, William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Page 9 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000231 Thompson Responsive The first step is to get a list of the email account there are any accounts that meet the specifications then we can identify staff thatmay have sent emails accounts. Then you can put in a DR to request their addresses.If in Item 6, about such emails. Nina 202-402-2452 OGCIT Helpline : 1-855-342-6756 (Toll Free) Confidentiality Notice : The information in this communication is confidential, is intended only for the use of the recipient named above , and may be legally privileged. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communic ation in error, please re-send it to the sender and delete the original message and any copy of it from your computer system. From: McGirt, Eugene A Sent : Thursday , July 13, 2017 10 :21 AM To: Aten, Nina R. >; Beaman, Timothy J >; Brandt, William >; Was hburn , Tenille E >; Roach, Raymond W >; Wright, Sandra J > Page 10 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000232 Thompson Responsive Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Yes, for item 5. Item 6 also mention s "all email messages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbo x, email account and/ or address, in stant message account and/or address, or alia s for a political appointee." Which office has a list Does CIO have a list of political of political appointees? appointees? From: Aten, Nina R. Sent : Thursday, July 13, 2017 10 :16 AM To: McGirt, Eugene A >; Beaman, Timothy J >; Brandt, William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Page 11 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000233 Thompson Responsive They are not looking for the emails. of the actual email addresses for all political appointees. The request is for a list accounts created for Nina 202-402-2452 OGCIT Helpline : 1-855-342-6756 (Toll Free) Confidentiality Notice : The information in this communication is confidential , is intended only for the use of the recipient named above, and may be legally privileged. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communic ation i s strictly prohibited. If you have received this communication in error, please re-send it to the sender and delete the original message and any copy of it from your computer system . From: McGirt , Eugene A Sent: Thursday , July 13, 2017 9:50 AM To: Beaman, Timothy J >; Aten , Nina R. >; Brandt, William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : RE: FOIA Request, Alison Gregor, 17- FI-HQ-01521 Hello, If either the OGCeDiscovery team or CIO can provide the information to me as soon as possible it would be greatly appreciated. From: Beaman, Timothy J Sent : Thursday , July 13, 2017 9 :47 AM To: McGirt, Eugene A > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 I do not have the rights to do this they took over that and have the tools to get this information, this has been the practice for 6 years. From: McGirt, Eugene A Sent: Thursday , July 13, 2017 9 :46 AM To: Beaman, Timothy J > Subje ct : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Page 13 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000235 Thompson Responsive The OGCeDiscovery team just referred me to you for this since OCIO manages email accounts. matter From: Beaman, Timothy J Sent: Thursday, July 13, 2017 9:45 AM To: McGirt, Eugene A > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 All FIOA requests go through OGCTennille ediscovery tool for this. Washburn, they have the From: McGirt, Eugene A Sent : Thursday, July 13, 2017 9 :43 AM To: Beaman, Timothy J > Subject : FOIA Request, Alison Gregor, 17-FI-HQ-01521 Tim, Attached is asking for information information a FOIA request from Alison Gregor of ProPublica 6 items. Public Affairs Office has already provided for items 1-4. The FOIA Office still needs the for items 5 and 6. They are the following: Page 14 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000236 Thompson Responsive 5. All electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases associated with each of the Department of Housing and Urban Development political appointees used to send or receive any electronic communication related to any matter of the Agency. Responsive records should include, but not be limited to: Employee name, employee job title, employee department, and all affiliated electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases. This covers both active and inactive mailboxes, accounts, addresses and aliases in existence on or after Jan. 20, 2017, whether publicly facing or not, whether provided by the government (e.g., name@agency.gov ) or external, non-governmental (e.g.,name@aol.com ). This also includes, but is not limited to mailboxes, accounts, addresses and aliases listed in your Agency's online staff directory. • 6. All email messages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbox, email account and/or address, instant message account and/or address, or alias for a political appointee. This covers emails sent on or after Jan. 20, 2017. For purposes of this request, records includes emails, letters, transmittals, communications, memoranda, reports, presentations (e.g., PowerPoint), instructions (such as to or from agency staff, contractors, or other providers), summaries, advice, contracts, agreements, and data (e.g., including Excel spreadsheets), including all exhibits, addenda, supplements, and amendments thereto. If you can provide that information to me as soon as possible it Page 15 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000237 would be greatly Thompson Responsive appreciated. Thanks. From: Aten, Nina R. Sent : Thursday, July 13, 2017 9 : 35 AM To: McGirt, Eugene A >; Brandt , William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 OCIO manages the email accounts. They should prepare this list. You will have to provide the names of the political appointees, and they can give you a list of associated accounts. Nina 202-402-2452 OGC IT Helpline : 1-855-342-6756 Confidentiality (Toll Free) Notice : The information in this communication is Page 16 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000238 Thompson Responsive confidential, is intended only for the use of the recipient named above, and may be legally privileged. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination , distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please re - send it to the sender and delete the original message and any copy of it from your computer system. From: McGirt, Eugene A Sent : Thursday, July 13, 2017 8 : 58 AM To: Aten , Nina R. >; Brandt, William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hi Folks, Attached is asking for information information a FOIA request from Alison Gregor of ProPublica 6 items. Public Affairs Office has already provided for items 1-4. The FOIA Office still need s the for items 5 and 6 . They are the following : 5. All electronic mailboxes, email accounts and Page 17 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000239 Thompson Responsive addresses, instant message accounts and addresses, and aliases associated with each of the Department of Housing and Urban Development political appointees used to send or receive any electronic communication related to any matter of the Agency. Responsive records should include, but not be limited to: Employee name, employee job title, employee department, and all affiliated electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases. This covers both active and inactive mailboxes, accounts, addresses and aliases in existence on or after Jan. 20, 2017, whether publicly facing or not, whether provided by the government (e.g., name@agency.gov ) or external, non-governmental (e.g.,name@aol.com ). This also includes, but is not limited to mailboxes, accounts, addresses and aliases listed in your Agency's online staff directory. • 6. All email messages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbox, email account and/or address, instant message account and/or address, or alias for a political appointee. This covers emails sent on or after Jan. 20, 2017. For purposes of this request, records includes emails, letters, transmittals, communications, memoranda, reports, presentations (e.g., PowerPoint), instructions (such as to or from agency staff, contractors, or other providers), summaries, advice, contracts, agreements, and data (e.g., including Excel spreadsheets), including all exhibits, addenda, supplements, and amendments thereto. If you can provide that information would be greatly appreciated. to me as soon as possible it Page 18 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000240 Thompson Responsive Thanks. From: Brown, Jereon M Sent : Thursday, Ju l y 13, 2017 8 :49 AM To: McGirt, Eugene A >; Wright, Sandra J Subject : RE: FOIA Request > Eugene, Items five and six are either OGCeDiscovery or CIO (Mark Hayes' group). They assign email addresses. From: McGirt, Eugene A Sent : Thursday, July 13, 2017 7 : 17 AM To: Brown, Jereon M >; Thompson, Amy C >; Williams, Raphael L >; Brown, April A >; Wright, Sandra J > Subject : FOIA Request Hello Everyone, Page 19 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000241 Thompson Responsive Thank you for providing request. information for items 1-4 of this FOIA Jerry: Items 1-4 were provided but items 5 and 6 still need to be completed. Should I contact Nina, Bill, Tenille, and Ray with the OGCeDiscovery team for that information? From: Brown, Jereon M Sent: Wednesday, July 12, 2017 9:45 AM To: McGirt, Eugene A > Subject: FW: FOIA Request From: Brown, April A Sent: Monday, July 10, 2017 10:33 AM To: Brown, Jereon M >; Thompson, Amy C >; Williams, Raphael L > Subject : RE: FOIA Request Hi team, Page 20 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000242 Thompson Responsive Attached and below, please find the information requested. @SecretaryCarson received - no accounts ProPublica blocked and no direct has messages @HUDgov-has blocked two accounts. I have also attached a screen shot of our messages Jan 20 and after. Just one from the Parnterhsip * @getfollowsfreee @TeacherRaymondl response to our tweets - spam and racist remarks in Please let me know if I can provide additional information. * threating April From: Brown, Jereon M Sent : Monday, July 10, 2017 9 :46 AM To: Thompson, Amy C > Cc: Williams, Raphael L >; Brown, April A > Subject: FW: FOIA Request From: McGirt, Eugene A Sent: Monday, July 10, 2017 9 : 12 AM To: Brown, Jereon M > Subject: FOIA Request Jerry, Attached is a FOIA request asking for the following: from Alison Gregor of ProPublica 1. A list of all Twitter accounts blocked by @hudgov (the official Twitter account of the Department of Housing and Urban Development). This information can easily be accessed, when logged in as @hudgov, by going to https ://twitter.com/settings/blocked and printing out or saving the resulting list. • 2. A list of all Twitter accounts blocked by @SecretaryCarson Page 22 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000244 Thompson Responsive (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr.). This information can easily be accessed, when logged in as @SecretaryCarson, by going to https://twitter.com/settings/blocked and printing out or saving the resulting list. • 3. A list of all direct messages sent or received by @hudgov (the official Twitter account of the Department of Housing and Urban Development) beginning Jan. 20, 2017. This information can easily be accessed, when logged in as @hudgov, by going to the messages tab on the top bar and printing out each message exchange. • 4. A list of all direct messages sent or received by @SecretaryCarson (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr.). This information can easily be accessed, when logged in as @SecretaryCarson, by going to the messages tab on the top bar and printing out each message exchange. • 5. All electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases associated with each of the Department of Housing and Urban Development political appointees used to send or receive any electronic communication related to any matter of the Agency. Responsive records should include, but not be limited to : Employee name, employee job title, employee department, and all affiliated electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases. This covers both active and inactive mailboxes, accounts, addresses and aliases in existence on or after Jan. 20, 2017, whether publicly facing or Page 23 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000245 Thompson Responsive not, whether provided by the government (e.g., name@agency.gov ) or external, non- governmental (e.g.,name@aol.com ). This also includes, but is not limited to mailboxes, accounts, addresses and aliases listed in your Agency's online staff directory. • 6. All email mess ages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbo x, email account and/or address, instant message account and/or address, or alia s for a political appointee. This covers emails sent on or after Jan. 20, 2017. For purposes of this request , records includes emails, letters, transmittals, communications, memoranda, reports, presentations (e.g., PowerPoint), instructions (such as to or from agency staff , contractors , or other providers), summaries , advice, contracts, agreements, and data (e.g., including Excel spreadsheets), including all exhibits, addenda, supplements, and amendments thereto. Who should be assigned this request? From: Brown, Jereon M Sent: Tuesday, October 03, 2017 6 :37 AM To: Hoban-Moore, Patricia A Subject : FOIA Pat, you may remember Genger Charles got caught up in this the hearings on FOIA. during Page 24 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000246 Thompson Responsive http://causeofaction.org/wp-content/uploads/2013/07/053013.FOIA_. HUD-Response.pdf http://freebeacon.com/issues/political-review-hampers-foia-proces s-watchdogs-say/ Jerry From: Williams, Raffi Sent: Friday, September 29, 2017 4:01 PM To: Thompson, Amy C Subject: RE: DRAFT:Flight question for WH Outlet Reporter ProPublica Alec MacGillis AP Jennifer Kerr Buzzfeed Tarini Parti Page 25 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000247 Thompson Responsive CNN Gregory Wallace Scripps Patrick Terpstra New York Times Emily Cochrane CBS Jackie Alemany From: Thompson, Amy C Sent: Friday, September 29, 2017 3:09 PM To: Williams, Raffi Subject: RE: DRAFT:Flight question for WH Can you send me the names of the reporters as well? Thanks. From: Williams, Raffi Sent : Friday, September 29, 2017 3 :04 PM Page 26 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000248 Thompson Responsive To: Thompson, Amy C > Subject: RE: DRAFT:Flight question for WH Perfect thanks From: Thompson, Amy C Sent: Friday, September 29, 2017 3 :02 PM To: Williams, Raffi > Subject: RE: DRAFT:Flight question for WH Thanks for capturing this all in one place. email to WHCommsand will cc you. I'll use this in an From: Williams, Raffi Sent : Friday, September 29, 2017 2 :57 PM To: Thompson, Amy C > Subject: DRAFT:Flight question for WH Question Page 27 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000249 Thompson Responsive Beginning on Wednesday, September 20th HUDOPA started to received inquiries from the press about Secretary Carson's mode of transportation for government funded trips. The inquiries all ask some form of the following question, "Does Secretary Carson use a private/charter jet or fly commercial?" The requests also ask for the cost of any non-commercial flights. Response In response to the inquires, HUDhas informed reporters HUDrelated work the Secretary flies commercial." that "For Since the Secretary has only flown commercial, we have not detailed the cost of his travel. Inquiries ProPublica AP Buzzfeed CNN Page 28 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000250 Thompson Responsive Scripps New York Times CBS FOIAs Ioanes, Ellen The Daily Dot The Daily Dot Requests information related to Secretary Ben Carson's air travel requests, specifically any requests for military air travel or private chartered planes. (Date Range for Record Search : From 03/02/2017 To 09/20/2017) 09/20/2017 Weismann, Anne CREW Copies of all records concerning authorization for and the costs of HUDSecretary Ben Carson's use of non-commercial aircraft for any official travel since his confirmation on March 2, 2017, to include all such authorizations Secretary Carson or anyone acting on behalf of Secretary Carson sought, whether or not such authorization was granted. Records sufficient to show the amount of money budgeted for Secretary Carson's travel whether on a yearly or fiscal year basis, for 2017 and 2018, and the amount of Page 29 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000251 Thompson Responsive budgeted for the Secretary's travel for 2016. 09/21/2017 Dillon, Lauren Democratic National Committee All travel vouchers generated by or on behalf of Secretary Ben Carson, from March 2, 2017 to September 20, 2017. The records I request are similar in content and purpose to GSA's SF-1012 "Travel Voucher", used to record dates, destinations and costs of official business travel. (Date Range for Record Search: From 03/02/2017 To 09/22/2017) 09/22/2017 Zibel, Alan Public Citizen On behalf of Public Citizen, Inc., and pursuant to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, I make the following request for records: 1. All documents related to the cost of travel and personal security for Secretary Ben Carson from March 2, 2017, through the date of processing this request, including, but not limited to, records reflecting the number of security personnel in and the aggregated payroll information of Secretary Carson's security detail; and 2. All documents related to the cost of travel and personal security for Secretary Shaun Donovan from January 22, 2009, through January 22, 2010, including, but not limited to, records reflecting the number of security personnel in and the aggregated payroll information of Secretary Carson's security detail. Page 30 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000252 Thompson Responsive 09/22/2017 Radnofsky, Louise The Wall Street Journal Pursuant to the federal Freedom of Information Act, 5 U.S.C. § 552, I request access to all travel approval documentation and related information for Ben Carson, including but not limited to authorization rationales and receipts. In addition, I am requesting a list (to the extent one can be easily generated through a simple search) of the names of all employees submitting travel requests to accompany Secretary Carson. I believe this information may be held by the Office of the Chief Financial Officer, but please consider this request to apply to whichever office may hold the relevant file. 09/25/2017 Moss, Bradley The James Madison Project The Requesters seek copies of records created, received and/or maintained by the Department of Housing and Urban Development ("HUD"), including cross-references. Specifically y, the Requesters are seeking: 1) Any documentation memorializing official authorization requests for travel by HUDSecretary Ben Carson ("Secretary Carson") within the continental United States, including, but not limited to, requests to use private chartered planes; 2) To the extent it is not encompassed by category #1, any documentation memorializing the stated justification(s) provided in seeking approval for official travel expenses for Secretary Carson; 3) To the extent it is not encompassed by category #1, any documentation memorializing the basis or bases Page 31 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000253 Thompson Responsive upon which official authorization requests for travel by Secretary Carson was approved or denied; and 4) To the extent it is not encompassed by category #1, any documentation memorializing discussions between Secretary Carson (as well as his staff) and appropriate HUDofficials regarding securing approval for official travel within the continental United States. 09/25/2017 Evers, Austin American Oversight Records sufficient to identify each time the Secretary has booked or used any air travel other than scheduled, commercial service for official government business, including use of government-owned or government-leased aircraft, chartered aircraft, or aircraft owned by a business entity or private individual. For purposes of this request, travel is "for official government business" if the travel involves attendance or participation at any meeting or event within the purview of the Secretary's official duties, even if some or most of the trip involves personal activities. The search for responsive records should include all individuals and locations where records are likely to exist, including the Office of the Secretary and all offices involved in making travel arrangements or receiving, approving, paying, reimbursing, or auditing travel expenses for the Secretary. Please provide all responsive records from March 2, 2017, to the date the search is conducted. 09/26/2017 Woellert, Lorraine Page 32 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000254 Thompson Responsive Politico I am requesting copies of HUDSecretary Ben Carson's flight manifests and daily travel schedules from Jan. 20, 2017, to the present. This includes travel aboard government vehicles, military planes, commercial aircraft and charter or private planes, and would include manifests, invoices and other documentation describing the type of 1 vehicle or vehicles used by Secretary Carson for travel prior to and after his confirmation as secretary. Please also provide copies of records showing the costs of Secretary Carson's travel, including the amount spent for staff, family, friends or advisors who traveled with him. Finally, please provide the amount budgeted for HUD Secretary travel in fiscal years 2016, 2017 and 2018. 09/26/2017 Communications Director U.S. Department of Housing and Urban Development C: l(b)(6) 10: (202) Raphael.L.Williams@hud.gov 402-5524 Page 33 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000255 Thompson Responsive From: Thompson, Amy C Sent : Thursday , September 28, 2017 8:21 AM To: Brown, Jereon M Subject : Re: Interesting Indeed ... Get Outlook for iOS From: Brown, Jereon M Sent : Thursday, September 28, 2017 7 :45:59 AM To: Thompson, Amy C Subject : Interesting 17-FI-HQ-02188 Liebelson, Dana The Huffington Post Good morning, under the Freedom of Information Act, I request copies of the following materials : 1. All schedules showing Alphonso Jackson meeting with a member of HUDstaff, including Secretary Ben Carson 2. All communications between Alphonso Jackson and Secretary Ben Carson, and/or Sheila Greenwood, and/or Deana Bass including emails, phone transcripts, text messages, letters and other documents. 3. All documents showing Secretary Ben Carson' s travel schedule, which should include type of travel, date and location (for example, if it was by train , list Acela Express, if it was by plane, list air carrier.) To better help locate the se records, they may include the name of the cover agent (Jasmine Johnson) and DC staff lead (Stacie Weber.) If possible, I would like to expedite this request as a member of Page 34 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000256 Thompson Responsive the media. Whatever records are available immediately, should, if possible, be furnished immediately (for example, if there are records available for item 1, please send that over even if there no records available yet for item 4.) I would prefer the request filled electronically, by e-mail attachment if available or CD-ROMif not. Should my request be denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the law and release all segregable portions of otherwise exempt material, as well as the name and address of the person or body to whom an appeal should be directed. I reserve the right to appeal your decision to withhold any information. As I am making this request as a daily journalist and this information is of timely value, please contact me by telephone or e-mail, rather than by mail, if you have questions regarding this request. I look forward to your reply within a reasonable time period, as the courts require, and thank you for your prompt attention to this request. Thank you! -Dana Liebelson (202) 624-9397 (Date Range for Record Search: From 01/01/2017 To 09/30/2017) 09/26/2017 Agency Officials From: Brown, Jereon M Sent: Wednesday, September 27, 2017 6:36 PM To: Thompson, Amy C Subject: FW: FOIA Request From: McGirt, Eugene A Sent : Monday, September 25, 2017 8 :46 AM To: Brown, Jereon M > Subject : FOIA Request Page 35 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000257 Thompson Responsive Jerry, Public Citizen following: has submitted a FOIA request asking for the All documents related to the cost of travel personal security for Secretary Ben Carson from March through the date of processing this request, including, limited to, records reflecting the number of security in and the aggregated payroll information of Secretary security detail. 1. and 2, 2017, but not personnel Carson's All documents related to the cost of travel and personal security for Secretary Shaun Donovan from January 22, 2009, through January 22, 2010, including, but not limited to, records reflecting the number of security personnel in and the aggregated payroll information of Secretary Carson's security detail. 2. Should this be routed to Aida Rodriguez? Who can provide the information From: Sent : regarding Shaun Donovan? Thompson, Amy C Monday, September 25, 2017 2 :20 PM Page 36 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000258 Thompson Responsive To: Cowan Jr., Chad Subject : FW: Post TH Survey FYI... From: Brown, Jereon M Sent : Monday, September 25, 2017 12 :56 PM To: Thompson, Amy C Subject : RE: Post TH Survey Federal government --- it can be FOIA'ed From: Thompson, Amy C Sent : Monday, September 25, 2017 12 :54 PM To: Cowan Jr., Chad >; Brown, Jereon M >; Sullivan, Brian E >; Gadson, Jovette G Subject : RE: Post TH Survey > I'm concerned about the unions leveraging this survey and any negative feedback for their own purposes. Can you confirm they won't re ceive any of the results or feedback? From: Cowan Jr., Chad Page 37 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000259 Thompson Responsive Sent : Friday, September 22, 2017 10 :10 AM To: Brown, Jereon M >; Sullivan, Brian E Gadson, Jovette G > Cc: Thompson, Amy C > Subject : RE: Post TH Survey >; Yes , I spoke to Henry and he said we have to give this to the unions two days before we intend to send (I put that in an earlier email you weren't on). Though I think you are right, I'll send the survey to Joe and Katherine for a look, extra set of eyes and different perspective always good. I ' ll CC this group once I send it along to ELR. Chad Chad Cowan Deputy Assistant Secretary for Public Affairs Page 38 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000260 Thompson Responsive U.S. Department of Housing and Urban Development T: (202)402-6453 C: II l(b)(G) E: chad.cowan@hud.gov U.S. Department of Housing and Urban Development Office of the Assistant 451 7th Street, Secretary for Public Affairs SWSuite 10130 Washington, DC 20410 From: Brown, Jereon M Sent : Friday, September 22, 2017 10 :06 AM To: Cowan Jr., Chad >; Sullivan, Brian E Gadson, Jovette G > Cc: Thompson, Amy C > Subject: RE: Post TH Survey >; Just want to be sure that everyone knows that before employees are surveyed, we need to coordinate with Employee Relations, Joe Sullivan, otherwise we may run afoul of Union/Management agreements. Page 39 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000261 Thompson Responsive From: Cowan Jr., Chad Sent: Friday, September 22, 2017 9:56 AM To: Sullivan, Brian E >; Gadson, Jovette G Cc: Brown, Jereon M >; Thompson, Amy C > Subject : Post TH Survey Here's > my cut at it. Open to any suggestions/changes/inputs/edits/etc. I was going to put a question to see how Secretary Carson ' s remarks played, but decided not to, just felt too personal/deep for this, but we could easily work it back in if you all think we should try to get some insight into them. Thanks, Chad Chad Cowan Page 40 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000262 Deputy Assistant Thompson Responsive Secretary for Public Affairs U.S. Department of Housing and Urban Development T: (202)402-6453 C: I I l(b)( G) E: chad.cowan@hud.gov U.S. Department of Housing and Urban Development Office of the Assistant Secretary for Public Affairs 451 7th Street , SWSuite 10130 Washington, DC 20410 From: McGirt, Eugene A Sent : Monday, September 11, 2017 2 :46 PM To: Brown, April A; Warren, Lynette; Thompson, Amy C; Williams, Raffi Cc: Butler, Rose M Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Okay, thanks April. From: Brown, April A Sent : Monday, September 11, 2017 2 :44 PM To: McGirt, Eugene A ; Warren, Lynette ; Thompson, Amy C ; Williams, Raffi Cc: Butler, Rose M Page 41 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000263 Subject: It's Thompson Responsive RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 message to the @HUDgov Twitter account. From: McGirt, Eugene A Sent : Monday, September 11, 2017 8 :44 AM To: Warren, Lynette >; Brown, April A >; Thompson, Amy C >; Williams, Raffi Cc: Butler, Rose M > Subject: RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hello Good People, April: In the screenshot you sent below from July 10th, are the messagesTO@HUD.gov orFROM@HUD.gov? From: McGirt, Eugene A Sent : Thursday, July 13, 2017 12 :24 PM To: Warren, Lynette > Cc: Butler, Rose M > Page 42 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000264 > Thompson Responsive Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hi ladies, Thank you for the l ist : ) From: Warren, Lynette Sent : Thursday , July 13, 2017 12 :21 PM To: McGirt, Eugene A > Cc: Butler , Rose M > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hi Eugene! Attached is a listing of all current political employees. Lynette Lynette Warren Director, Office of Executive Resources Office of the Chief Human Capital Officer Page 43 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000265 Thompson Responsive Phone : (202) 402-4169 From: McGirt , Eugene A Sent : Thursday, July 13, 2017 10 :39 AM To: Warren, Lynette > Subject : FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hi Lynette, Can you send me a list HUDemail addresses? of HUD's political appointees with their From: Butler, Rose M Sent : Thursday, July 13, 2017 10 :31 AM To: McGirt, Eugene A > Subject: RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hi Eugene, That would be the Office of Executive is the director of that office. Resources. Lynette Warren Page 44 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000266 Thompson Responsive Rose Butler Correspondence Analyst Department of Housing & Urban Development Office of the Chief Human Capital 451 7th Street, Officer SW, Room 2254 Washington, DC 20410 202-402-7428 From: McGirt, Eugene A Sent : Thursday, July 13, 2017 10 :29 AM To: Butler, Rose M > Subject : FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hi Rose, Where can I obtain a list of HUD's political appointees? From: Aten, Nina R. Sent : Thursday, July 13, 2017 10:23 AM Page 45 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000267 Thompson Responsive To: McGirt, Eugene A >; Beaman, Timothy J >; Brandt, William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 The first step is to get a list of the email account addresses. If there are any accounts that meet the specifications in Item 6, then we can identify staff that may have sent emails about such accounts. Then you can put in a DR to request their emails. Nina 202-402-2452 OGCIT Helpline : 1-855-342-6756 (Toll Free) Confidentiality Notice : The information in this communication is confidential , is intended only for the use of the recipient named above, and may be legally privileged. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination , distribution or copying of this communication i s strictly prohibited . If you have received this communication in error , please re-send it to the sender and delete the original message and any copy of it from your computer system . Page 46 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000268 Thompson Responsive From: McGirt, Eugene A Sent: Thursday, July 13, 2017 10:21 AM To: Aten, Nina R. >; Beaman, Timothy J >; Brandt, William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Yes, for item 5. Item 6 also mentions "all email messages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbox, email account and/or address, instant message account and/or address, or alias for a political appointee." Which office has a list Does CIO have a list of political of political appointees? appointees? Page 47 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000269 Thompson Responsive From: Aten, Nina R. Sent : Thursday , July 13, 2017 10:16 AM To: McGirt, Eugene A >; Beaman, Timothy J >; Brandt, William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : RE: FOIA Request, Alison Gregor, 17- FI-HQ-01521 They are not looking for the emails. of the actual email addresses for all political appointees. The request is for a list accounts created for Nina 202-402-2452 OGCIT Helpline : 1-855-342-6756 (Toll Free) Confidentiality Notice : The information in this communication is confidential , is intended only for the use of the recipient named above, and may be legally privileged. If the reader of this message is not the intended recipient , you are hereby notified that any di ss emination, di stribution or copying of thi s communication is strictly prohibited . If you have received this communication in error, please re-send it to the sender and delete the original message and any copy of it from your computer system. Page 48 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000270 Thompson Responsive From: McGirt, Eugene A Sent: Thursday, July 13, 2017 9:50 AM To: Beaman, Timothy J >; Aten, Nina R. >; Brandt, William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject: RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 Hello, If either the OGCeDiscovery team or CIO can provide the information to me as soon as possible it would be greatly appreciated. From: Beaman, Timothy J Sent: Thursday, July 13, 2017 9:47 AM To: McGirt, Eugene A > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 I do not have the rights to do this they took over that and have the tools to get this information, this has been the practice for Page 49 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000271 Thompson Responsive 6 years. From: McGirt, Eugene A Sent : Thursday, July 13, 2017 9 :46 AM To: Beaman, Timothy J > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 The OGCeDiscovery team just referred since OCIO manages email accounts. me to you for this matter From: Beaman, Timothy J Sent : Thursday, July 13, 2017 9 :45 AM To: McGirt, Eugene A > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 All FIOA requests go through OGCTennille ediscovery tool for this. Washburn, they have the From: McGirt, Eugene A Sent : Thursday, July 13, 2017 9 :43 AM To: Beaman, Timothy J > Subject : FOIA Request, Alison Gregor, 17-FI-HQ-01521 Page 50 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000272 Thompson Responsive Tim, Attached is asking for information information a FOIA request from Alison Gregor of ProPublica 6 items. Public Affairs Office has already provided for items 1-4. The FOIA Office still needs the for items 5 and 6. They are the following: 5. All electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases associated with each of the Department of Housing and Urban Development political appointees used to send or receive any electronic communication related to any matter of the Agency. Responsive records should include, but not be limited to: Employee name, employee job title, employee department, and all affiliated electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases. This covers both active and inactive mailboxes, accounts, addresses and aliases in existence on or after Jan. 20, 2017, whether publicly facing or not, whether provided by the government (e.g., name@agency.gov ) or external, non-governmental (e.g., name@aol.com ). This also includes, but is not limited to mailboxes, accounts, addresses and aliases listed in your Agency's online staff directory. • 6. All email messages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbox, email account and/or address, instant message account and/or address, or alias for a political appointee. This Page 51 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000273 Thompson Responsive covers emails sent on or after Jan. 20, 2017. For purposes of this request, records includes emails, letters , transmittals , communications, memoranda, reports, presentations (e.g. , PowerPoint) , instructions (such as to or from agency staff, contractors, or other providers) , summaries, advice, contracts, agreements, and data (e.g., including Excel spreadsheets), including all exhibits, addenda, supplements , and amendments thereto. If you can provide that information would be greatly appreciated. to me as soon as possible it Thanks. From: Aten, Nina R. Sent : Thursday, July 13, 2017 9 : 35 AM To: McGirt, Eugene A >; Brandt , William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : RE: FOIA Request, Alison Gregor, 17-FI-HQ-01521 OCIO manages the email accounts. They should prepare this list. Page 52 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000274 Thompson Responsive You will have to provide the names of the political appointees, and they can give you a list of associated accounts. Nina 202-402-2452 OGCIT Helpline : 1-855-342-6756 (Toll Free) Confidentiality Notice : The information in this communication is confidential, is intended only for the use of the recipient named above, and may be legally privileged. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please re-send it to the sender and delete the original message and any copy of it from your computer system. From: McGirt, Eugene A Sent : Thursday, July 13, 2017 8:58 AM To: Aten, Nina R. >; Brandt, William >; Washburn, Tenille E >; Roach, Raymond W >; Wright, Sandra J > Subject : FOIA Request, Alison Gregor, 17-FI-HQ-01521 Page 53 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000275 Thompson Responsive Hi Folks, Attached is asking for information information a FOIA request from Alison Gregor of ProPublica 6 items. Public Affairs Office has already provided for items 1-4. The FOIA Office still needs the for items 5 and 6. They are the following: 5. All electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases associated with each of the Department of Housing and Urban Development political appointees used to send or receive any electronic communication related to any matter of the Agency. Responsive records should include, but not be limited to: Employee name, employee job title, employee department, and all affiliated electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases. This covers both active and inactive mailboxes, accounts, addresses and aliases in existence on or after Jan. 20, 2017, whether publicly facing or not, whether provided by the government (e.g., name@agency.gov ) or external, non-governmental (e.g., name@aol.com ). This also includes, but is not limited to mailboxes, accounts, addresses and aliases listed in your Agency's online staff directory. • 6. All email messages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbox, email account and/or address, instant message account and/or address, or alias for a political appointee. This covers emails sent on or after Jan. 20, 2017. For purposes of Page 54 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000276 Thompson Responsive this request, records includes emails, letters, transmittals, communications, memoranda, reports, presentations (e.g., PowerPoint), instructions (such as to or from agency staff, contractors, or other providers), summaries, advice, contracts, agreements, and data (e.g., including Excel spreadsheets), including all exhibits, addenda, supplements, and amendments thereto. If you can provide that information would be greatly appreciated. to me as soon as possible it Thanks. From: Brown, Jereon M Sent : Thursday, July 13, 2017 8 :49 AM To: McGirt, Eugene A >; Wright, Sandra J Subject : RE: FOIA Request > Eugene, Items five and six are either OGCeDiscovery or CIO (Mark Hayes' group). They assign email addresses. From: McGirt, Eugene A Sent : Thursday, July 13, 2017 7 : 17 AM To: Brown, Jereon M >; Thompson, Amy C Page 55 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000277 Thompson Responsive >; Williams, Raphael L >; Brown, April A >; Wright, Sandra J > Subject : FOIA Request Hello Everyone, Thank you for providing request. information for items 1-4 of this FOIA Jerry : Items 1-4 were provided but items 5 and 6 still need to be completed. Should I contact Nina , Bill, Tenille, and Ray with the OGCeDis covery team for that information? From: Brown, Jereon M Sent : Wednesday, July 12, 2017 9 :45 AM To: McGirt , Eugene A > Subject : FW: FOIA Request Page 56 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000278 Thompson Responsive From: Brown, April A Sent : Monday, July 10, 2017 10:33 AM To: Brown, Jereon M >; Thompson, Amy C >; Williams, Raphael L > Subject : RE: FOIA Request Hi team , Attached and below, please find the information requested. @SecretaryCarson received - no accounts ProPublica blocked and no direct has messages @HUDgov-has blocked two account s . I have al so attached a screen shot of our messages Jan 20 and after. Just one from the Parnterhsip * @getfollowsfreee @TeacherRaymondl response to our tweets * - spam threating and racist Please let me know if I can provide additional remarks in information . Page 57 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000279 Thompson Responsive April From: Brown, Jereon M Sent : Monday, July 10, 2017 9 :46 AM To: Thompson, Amy C > Cc: Williams, Raphael L >; Brown, April A > Subject : FW: FOIA Request From: McGirt, Eugene A Sent : Monday, July 10, 2017 9 : 12 AM To: Brown, Jereon M > Subject : FOIA Request Jerry, Attached is a FOIA request asking for the following : from Alison Gregor of ProPublica Page 58 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000280 Thompson Responsive 1. A list of all Twitter accounts blocked by @hudgov (the official Twitter account of the Department of Housing and Urban Development). This information can easily be accessed, when logged in as @hudgov, by going to https : //twitter.com/settings/blocked and printing out or saving the resulting list. · 2. A list of all Twitter accounts blocked by @SecretaryCarson (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr.). This information can easily be accessed, when logged in as @SecretaryCarson, by going to https ://twitter.com/settings/blocked and printing out or saving the resulting list. • 3. A list of all direct messages sent or received by @hudgov (the official Twitter account of the Department of Housing and Urban Development) beginning Jan. 20, 2017. This information can easily be accessed, when logged in as @hudgov, by going to the messages tab on the top bar and printing out each message exchange. · 4. A list of all direct messages sent or received by @SecretaryCarson (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr . ). This information can easily be accessed, when logged in as @SecretaryCarson, by going to the messages tab on the top bar and printing out each message exchange. • Page 59 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000281 Thompson Responsive 5. All electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases associated with each of the Department of Housing and Urban Development political appointees used to send or receive any electronic communication related to any matter of the Agency. Responsive records should include, but not be limited to: Employee name, employee job title, employee department, and all affiliated electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases. This covers both active and inactive mailboxes, accounts, addresses and aliases in existence on or after Jan. 20, 2017, whether publicly facing or not, whether provided by the government (e.g., name@agency.gov ) or external, non-governmental (e.g., name@aol.com ). This also includes, but is not limited to mailboxes, accounts, addresses and aliases listed in your Agency's online staff directory. • 6. All email messages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbox, email account and/or address, instant message account and/or address, or alias for a political appointee. This covers emails sent on or after Jan. 20, 2017. For purposes of this request, records includes emails, letters, transmittals, communications, memoranda, reports, presentations (e.g., PowerPoint), instructions (such as to or from agency staff, contractors, or other providers), summaries, advice, contracts, agreements, and data (e.g., including Excel spreadsheets), including all exhibits, addenda, supplements, and amendments thereto. Who should be assigned this request? Page 60 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000282 Thompson Responsive From: Brown, Jereon M Sent: Tuesday, August 29, 2017 4:27 PM To: Thompson, Amy C Cc: Williams, Raffi; Cowan Jr., Chad; Sullivan, Thompson, Caitlin H Subject: FW: New FOIA Attachments: Request 17-01832.pdf Brian E; FYI From: Bodell, Ethan G Sent: Tuesday, August 29, 2017 3 :27 PM To: Brown, Jereon M Subject: New FOIA Hey Jerry, I have another new request. I ' d imagine Public Affairs able to respond to items 1 and 3. Please see attached. would be Best, Ethan Page 61 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000283 Thompson Responsive Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Office of the Executive Secretariat FOIA Branch, Room 10139 (202) 402-3450 ethan.g.bodell@hud.gov From: Brown, Jereon M Sent: Monday, August 28, 2017 2:36 PM To: Thompson, Amy C Cc: Williams, Raffi Subject : FW: Freedom of Information Act Request Attachments : DOC082817-08282017132621.pdf From: Beaudette, James M Sent: Monday, August 28, 2017 2:32 PM To: Brown, Jereon M Subject : FW: Freedom of Information Act Request FYI Page 62 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000284 Thompson Responsive From: Hatcher, Kathleen [mailto:KHatcher@hudoig.gov] Sent: Monday, August 28, 2017 2:29 PM To: Beaudette, James M > Subject: FW: Freedom of Information Act Request Interesting. From: Johnson, Richard K. Sent: Monday, August 28, 2017 2:22 PM To: Madden, Darryl >; Kirkland, Jeremy >; Malone, Maura >; Beasley, Gwendolyn >; Hatcher, Kathleen > Subject : FW: Freedom of Information Act Request This does not appear to be a FOIA to the OIG. interest to us. But it may be of Richard Johnson Senior Attorney Adviser Page 63 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000285 Thompson Responsive HUDOffice of Inspector General Suite 8260 451 7th Street, SW Washington DC 20410 W: 202-708-1613 Direct C: 402-8454 '~ (b-)(6_) ____ ~ From: Maya Gold [mailto:mgold@citizensforethics.org] Sent : Monday, August 28, 2017 2:08 PM To: OIG FOIARequests > Cc: Beasley, Gwendolyn >; Johnson, Richard K. >; Stadel-Bevans, Cheryl > Subject : Freedom of Information Act Request To WhomIt May Concern : Please see the attached document for a records reque st pursuant to the Freedom of Information Act and U.S. Department of Housing and Urban Development regulation s . A physical copy has al so been sent to HUD's Freedom of Information Act Office. Page 64 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000286 Thompson Responsive If there are any questions about this request, please at this email address or by phone at 202-408-5565. contact me Cheers, Maya Gold Research Associate CREWI citizens for responsibility and ethics in washington 202-408-5565 mgold@citizensforethics.org From: Coressel, Jacie Sent: Monday, August 28, 2017 2:23 PM To: Greenwood, Sheila M; Thompson, Amy C Subject: FW: FOIA Inquiries Please advise. Thanks! Page 65 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000287 Thompson Responsive Jacie Coressel Director of Scheduling I Office of the Secretary U.S. Department of Housing and Urban Development, HQ, Suite 10218 T: (202)-402-3823 1c= rb )(S) 11 E: Jacie.coressel@hud.gov From: Bodell , Ethan G Sent: Monday, August 28, 2017 2 : 18 PM To: Coressel, Jacie Subject : FOIA Inquiries Good afternoon Jacie, I spoke with Mason Alexander this morning, and he let me know that he is no longer the point-person for the Secretary's schedule. I had been assigning schedule-related FOIA requests to him, but after speaking with him and Sheila , he told me that he had sent all of these to her , and she let me know that you are the go-to for scheduling now. I wanted to check to make sure that these requests had been sent to you, and if possible I'd like to get an update on the status. Finally, I have a new request today that I will be assigning as well. These are the current requests which you should have been Page 66 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000288 Thompson Responsive assigned : 1. FOIA 17-FI-HQ-01124 HUDDaily Public Schedules (including appointments) for the Secretary of HUD, the Deputy Secretary and Assistant Secretaries, for the time period March 2, 2017, thru April 26, 2017. * As we did not have a DepSec, we are just seeking the schedules for Secretary Carson during that timeframe. * 2. FOIA 17-FI-HQ-01509 Secretary Ben Carson's full schedule of meetings for the time period starting on April 1 2017 and ending on June 30 2017, including the names of all people Sec. Carson met with during that period. * 3. FOIA 17-FI-HQ-01686 We understand that Secretary Carson is a sponsor of bible studies put on by Capitol Ministries (CM), a 501(c)(3) nonprofit organization whose vision is "to evangelize elected officials and lead them toward maturity in Christ."1 According to CM's website, Secretary Carson and eight other Cabinet officials are listed as White House Cabinet Sponsor s of the organization's bible studies.2 Pursuant to the Freedom of Information Act (5 U.S . C. § 552), I request a copy of the following : * Page 67 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000289 Thompson Responsive * Any of Secretary Carson's daily schedules that include the Cabinet bible study between January 1, 2017 and August 7, 2017 4. Access to and copies of all records concerning HUD Secretary Ben Carson's schedule and travel vouchers from March 2, 2017 to the present. Please include all records that document Secretary Carson's schedule, including but not limited to agenda sheets, appointments, day calendars, itineraries, Google calendars, Outlook calendars, programs, text messages and timetables. From 03/02/2017 To 08/15/2017. * Assigning for the scheduling Any information appreciated. on the status Also, the following request portion only of these 4 cases would be is new as of Friday : 1. Records related to plans or schedules for Secretary Carson's July 2017 trip to Baltimore, including itineraries or draft itineraries for Ben "B.J." Carson, Jr. or any employee oflnterprise Partners, LLC attending events included in that trip. From 03/02/17 to 08/25/17. Page 68 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000290 Thompson Responsive Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Office of the Executive Secretariat FOIA Branch, Room 10139 (202) 402-3450 ethan.g.bodell@hud.gov From: Thompson, Amy C Sent : Monday, August 21, 2017 8 :03 PM To: Brown, Jereon M; Sullivan, Brian E Subject : Re: Correspondence from OneWest CEO --FOIA REQUESTRE: ML 2015-11 Thanks. The timing is interesting. the requester? Rebecca Kesten of FOXNews is Get Outlook for iOS From: Brown, Jereon M Sent : Monday, August 21, 2017 6 : 22 :10 PM To: Sullivan, Brian E; Thompson, Amy C Subject : FW: Correspondence from OneWest CEO --FOIA REQUESTRE: ML 2015-11 Page 69 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000291 Thompson Responsive HECMconcerns? From: Foster, Helen G Sent: Monday, August 21, 2017 6:20 PM To: Hill, Karin B Cc: Brown, Jereon M Subject : RE: Correspondence from OneWest CEO --FOIA REQUESTRE: ML 2015-11 Is there anywhere else you would recommend we look for it? Helen Goff Foster US Department of Housing and Urban Development (202) 402-6836 From: Hill, Karin B Sent: Monday, August 21, 2017 4:46 PM To: Foster, Helen G > Subject : FW: Correspondence from OneWest CEO --FOIA REQUESTRE: ML 2015-11 Page 70 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000292 Helen, the attached Thompson Responsive document was found by Ivery's office. From: Himes, Ivery W Sent : Monday, August 21, 2017 3 : 08 PM To: Hill, Karin B > Subject : FW: Corre s pondence from OneWest CEO --FOIA REQUESTRE: ML 2015-11 FYI From: Hamilton, Devawn Sent : Monday, August 21, 2017 8 : 54 AM To: Himes, Ivery W >; Malec, Mark E >; Johnson Jr, Elliott M >; Martin, Matt B >; Watson, Kasey > Subject : RE: Correspondence from OneWest CEO --FOIA REQUESTRE: ML 2015-11 Ivery, Attached is the response to the subject FOIA that OSFAMsent forward to Housing's Correspondence Unit on August 16, 2017. Page 71 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000293 Thompson Responsive DeVawnM. Hamilton U.S. Department of Housing and Urban Development Office of Single Family Asset Management Asset Management and Disposition Telephone: Fax: Division (202) 402-2683 (202) 708-5966 Email: Devawn.Hamilton@hud.gov www.hud.gov From: Himes, Ivery W Sent : Friday, August 18, 2017 4 : 37 PM To: Malec, Mark E >; Johnson Jr, Elliott M >; Martin, Matt B >; Watson, Kasey >; Hamilton, Devawn > Subject : FW: Correspondence from OneWest CEO --FOIA REQUESTRE: ML 2015- 11 Mark, et al Are any of you aware of this correspondence/FOIA? Please provide a status on Monday so I can apprise the SF DAS during my one-on-one Monday. Thanks, Ivery From: Hill, Karin B Sent : Friday, August 18, 2017 10 :52 AM To: Himes, Ivery W >; Saunders , Elissa 0 Subject : FW: Correspondence from OneWest CEO Did this go through either > of your deparment s . Page 73 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000295 Thompson Responsive From: Foster, Helen G Sent: Friday, August 18, 2017 10:30 AM To: Hill, Karin B > Cc: Simms, Brenda A > Subject: FW: Correspondence from OneWest CEO Hi Karin. Wondering if you can help us locate correspondence described below. the Helen Goff Foster Chief FOIA Officer (202) 402-6836 From: Charles, Genger M Sent: Friday, August 18, 2017 10:28 AM To: Foster, Helen G > Subject: Re: Correspondence from OneWest CEO Single family. Karin Hill Page 74 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000296 Thompson Responsive From: Foster, Helen G Sent : Friday, August 18, 2017 10 :19 :27 AM To: Charles, Genger M; Mann, Benjamin E Cc: Simms, Brenda A Subject : Correspondence from OneWest CEO Wondering if either of you might remember/have insight into the FOIA below. It i s seeking a letter than now Treasury Secretary Mnuchin sent to HUDabout about Mortgagee letter 2015-11. We do not have a record of it in correspondence , but if it wasn't addressed to the Secretary (if, for example, if was sent straight to Housing) , we would not have processed it. Any thoughts about where we could/should look for it? Subject : Assignment Notification - FOIA #17-FI-HQ-00558 Request Details : Request ID: 17-FI-HQ-00558 Request Type : FOIA Requester Name : Rebecca Kesten Request Description: We are submitting a Freedom of Information Act request for correspondence, to include email or written letters, between Steven Mnuchin and HUDspecifically as a response to "Mortgagee Letter 2015-11" but also to include any and all correspondence between Mr. Mnuchin and HUDbetween the dates of 4/ 23/ 2015 and 12/ 01/ 2016. In his January 19th, 2017 senate confirmation hearing, Mr. Mnuchin said he wrote to HUD Page 75 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000297 Thompson Responsive following the release of HUDissued Mortgagee Letter 2015-11. Mr. Mnuchin says he wrote on the subject of senior citizen foreclosures "who were behind only small amounts on taxes and insurance". We are requesting this correspondence from Mr. Mnuchin to HUD, and any written response to Mr. Mnuchin if it was given, and/or confirmation that this letter/email was never received by HUD. Steven Mnuchin was the CEOof OneWest at the time of the April, 23, 2015 dated "Mortgagee Letter 2015-11". For reference, this is Mr. Mnuchin's prepared testimony in which he references writing to HUDon the subject. https ://www.finance.senate.gov/imo/media/doc/Mnuchin%20Confirmati on%20Remarks%20-%20%20Final%2001182017.pdf- Steven Mnuchin on January 19th, 2017: "Similarly, in 2015, when HUDissued Mortgagee Letter 2015-11, I wrote to HUDand asked them to change the policy so that we would not be forced to foreclose on senior citizens who were behind only small amounts on taxes and insurance. I was so troubled by this that I discussed it with our primary regulator, the Office of the Comptroller of the Currency. Unfortunately, HUDdid not see it my way, and we were forced to foreclose on senior citizens even when they only owed $1. Not complying with these HUDpolicies would have subjected the bank to penalties and losses from HUD." (Date Range for Record Search : From 04/23/2015 To 12/01/2016) Program Office Due Date: June 6, 2017 Request Owner: Foster, Helen Request Primary User: Helen Foster Helen Goff Foster U.S. Department of Housing and Urban Development Washington, DC Page 76 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000298 Thompson Responsive (202) 402-6836 Helen.g.foster@hud.gov From: Brown, Jereon M Sent : Thursday, August 17, 2017 4 :55 PM To: Thompson, Amy C Cc: Williams , Raphael L Subject : FW: 17-01452 From: Foster, Helen G Sent : Thursday, August 17, 2017 4 :38 PM To: Brown, Jereon M ; Bodell, Subject : Re: 17-01452 Ethan G Will sign first thing in the am. Can't seem to get my laptop to authenticate my e-sig today. Technology! Get Outlook for iOS Page 77 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000299 Thompson Responsive From: Brown, Jereon M Sent : Thursday, August 17, 2017 12 :23 :32 PM To: Bodell, Ethan G; Foster, Helen G Subject : RE: 17-01452 Thanks Ethan. everything. I think this is good to go. Thanks for Jerry From: Bodell , Ethan G Sent : Thursday, August 17, 2017 11:31 AM To: Foster, Helen G >; Brown, Jereon M > Subject : 17-01452 Helen and Jerry, I finalized the letter and package for 17-01452 (Greg Smith - NY Daily News). Deena has concurred. Helen , as Deborah is out today and tomorrow, I've prepared this for your signature. Please see attached, and let me know if anything needs to be changed. Page 78 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000300 Thompson Responsive Best, Ethan Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Office of the Executive Secretariat FOIA Branch, Room 10139 (202) 402-3450 ethan.g.bodell@hud.gov From: Sent: To: Cc: Subject: Seatbelts Thompson, Amy C Thursday, August 17, 2017 4:36 PM Brown, Jereon M Williams, Raphael L; Sullivan, Brian E RE: 17-01452 on! Page 79 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000301 Thompson Responsive From: Brown, Jereon M Sent: Thursday, August 17, 2017 12: 18 PM To: Thompson, Amy C Cc: Williams, Raphael L ; Brian E Subject: FW: 17-01452 FYI release Sullivan, is imminent. From: Bodell, Ethan G Sent: Thursday, August 17, 2017 11 :3 1 AM To: Foster, Helen G >; Brown, Jereon M > Subject : 17-01452 Helen and Jerry, I finalized the letter and package for 17-01452 (Greg Smith - NY Daily News). Deena has concurred. Helen, as Deborah is out today and tomorrow, I've prepared this for your signature. Please see attached, and let me know if anything needs to be changed. Page 80 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000302 Thompson Responsive Best, Ethan Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Office of the Executive Secretariat FOIA Branch, Room 10139 (202) 402-3450 ethan.g.bodell@hud.gov From: Sullivan, Brian E Sent: Tuesday, August 08, 2017 1:02 PM To: Thompson, Amy C Subject : RE: DRAVTCMeeting - August 10, 2017 Sure Page 81 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000303 Thompson Responsive From: Thompson, Amy C Sent : Monday, August 07, 2017 3: 19 PM To: Sullivan , Brian E Subject : RE: ORAVTCMeeting - August 10, 2017 Thanks. Just want to go over a few these areas with you... can we discu s s tomorrow after our huddle? From: Sullivan, Brian E Sent : Monday, August 07, 2017 3: 14 PM To: Thompson, Amy C > Subject : RE: ORAVTCMeeting - August 10, 2017 Okay! help? I ' ll have Lora generate an evite. Do you need anything to From: Thompson, Amy C Sent : Monday, August 07, 2017 3: 12 PM To: Sullivan , Brian E > Subject : RE: ORAVTCMeeting - August 10, 2017 This is helpful - thanks. Yep, count me in. Page 82 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000304 Thompson Responsive From: Sullivan, Brian E Sent: Monday, August 07, 2017 2:28 PM To: Thompson, Amy C > Subject: FW: DRAVTCMeeting - August 10, 2017 Want to? From: Routt, Lora D Sent: Monday, August 07, 2017 2:25 PM To: Sullivan, Brian E > Cc: Forero, Jaime E >; Douglas, Lashawn N Subject : RE: DRAVTCMeeting - August 10, 2017 > Hi Brian, Below are proposed discussion change/add. topics. status/staffing Please feel o Updates/current o What to expect from OPA, including o Any Information free to use or changes any new protocols to share with new RAs Page 83 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000305 Thompson Responsive o Upcoming events If you need additional me know. information or have questions, please let Thanks. Lora Lora D. Routt, MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7108 20410 202-402-4492 (office) Lora.D.Routt@hud.gov From: Sullivan, Brian E Page 84 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000306 Thompson Responsive Sent: Monday, August 07, 2017 12:03 PM To: Routt, Lora D > Cc: Forero, Jaime E >; Douglas, Lashawn N Subject: RE: DRAVTC Meeting - August 10, 2017 > I'd love to commit Jerry ...but he's on travel with the Secretary. Tell me what'd you'd like from OPA and we'll work toward it. Sorry for any duplication. From: Routt, Lora D Sent: Monday, August 07, 2017 11:49 AM To: Sullivan, Brian E > Cc: Forero, Jaime E >; Douglas, Lashawn N > Subject : RE: DRAVTC Meeting - August 10, 2017 Hi, The DRAs are asking for OPA FYis/updates. This request is akin to previous presentations that Jerry has conveyed to the group. Can be a very informal discussion. Page 85 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000307 Thompson Responsive Thanks Lora D. Routt, MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7108 20410 202-402-4492 (office) Lora.D.Routt@hud.gov From: Sullivan, Brian E Sent: Monday, August 07, 2017 11:46 AM To: Routt, Lora D > Cc: Forero, Jaime E >; Douglas, Lashawn N > Subject : RE: DRAVTCMeeting - August 10, 2017 Page 86 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000308 Thompson Responsive Just left VM ...li ttle unclear what we' re being asked. From: Routt, Lora D Sent: Monday, August 07, 2017 11:39 AM To: Sullivan, Brian E > Cc: Forero, Jaime E >; Douglas, Lashawn N > Subject : RE: ORAVTCMeeting - August 10, 2017 Hi Brian, Hope you had a great weekend. Just checking the status of our request. Looking forward to hearing from you! Thanks. Lora Page 87 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000309 Thompson Responsive Lora D. Routt, MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7108 20410 202-402-4492 (office) Lora.D.Routt@hud.gov From: Routt, Lora D Sent : Friday, August 04, 2017 1:58 PM To: Sullivan, Brian E > Cc: Forero, Jaime E >; Douglas, Lashawn N Subject : FW: DRAVTCMeeting - August 10, 2017 > Hi, Page 88 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000310 Thompson Responsive We are finalizing the agenda for the ORAVTC meeting scheduled for Thursday, August 10th. We would love for Jerry to participate to participate. Can you ask if he is interested in presenting updates and fielding questions from 2:45 p.m. to 3:15 p.m.? Many thanks! Lora Lora D. Routt, MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, S.W., Room 7108 Page 89 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000311 Thompson Responsive Washington D.C. 20410 202-402-4492 (office) Lora.D.Routt@hud.gov From: Forero, Jaime E Sent : Monday, July 31, 2017 4 :25 PM To: Brown, Jereon M >; Greene, Bryan >; Appleton, Seth D > Cc: Bregon, Nelson R >; Douglas, Lashawn N >; Routt, Lora D >; Kelly, Holly A > Subject : DRAVTCMeeting - August 10, 2017 Gentleman, on Thursday August 10th OFPMwill be conducting a daylong VTC based meeting with our Deputy Regional Administrators. I have taken the liberty of blocking off 1/2 hour for each of you should you choose to present updates to the DRAs. Typically, we bring the DRAs in for a couple of days every quarter for program updates. However, given our budget situation we are going to try this modality for two quarters. Please let me know if you will be participating. Best Regards, Jaime Page 90 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000312 Thompson Responsive Jaime E. Forero Director of Field Operations Office of the Assistant Deputy Secretary Field Policy & Management US Department of Housing and Urban Development 202-402-6036 (desk) ~l Cc: Williams , Raphael L Subject : Fwd: FOIA 17-01686 FYI Sent from my iPhone Page 97 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000319 Thompson Responsive Begin forwarded message : From: "Bodell , Ethan G" > Date : August 7, 2017 at 2:55:28 PMCDT To: "Brown, Jereon M" > Subject : FOIA 17-01686 Jerry, We have a new FOIA in today , and Deborah asked that you in addition to the normal assignments. I send it to I sent this to Mason Alexander for item 3, and will run an e-discovery search for items 1 and 2. If you ' d advise of any other course of action, plea se let me know. Thanks, Ethan Page 98 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000320 Thompson Responsive Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Office of the Executive Secretariat FOIA Branch, Room 10139 (202) 402-3450 ethan.g.bodell@hud.gov From: Routt, Lora D Sent : Monday, August 07, 2017 4 :48 PM To: Sullivan, Brian E Cc: Forero, Jaime E; Douglas, Lashawn N; Thompson, Amy C Subject : RE: DRAVTCMeeting - August 10, 2017 Outstanding!!!! That is wonderful! Thank you!!! We are honored that she will be joining us. Will forward the evite. Thanks again! Page 99 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000321 Thompson Responsive Lora Lora D. Routt, MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7108 20410 202-402-4492 (office) Lora.D.Routt@hud.gov From: Sullivan, Brian E Sent : Monday, August 07, 2017 3: 16 PM To: Routt, Lora D Cc: Forero, Jaime E ; ; Thompson, Amy C Douglas, Lashawn N Page 100 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000322 Thompson Responsive Subject : RE: DRAVTCMeeting - August 10, 2017 Amy, our Assistant Secretary will be happy to join to give our RAs/DRAsa dose of OPA! Lora, can you generate an evite with all the needed details? From: Routt, Lora D Sent : Monday, August 07, 2017 2: 25 PM To: Sullivan, Brian E > Cc: Forero, Jaime E >; Douglas, Lashawn N > Subject : RE: DRAVTCMeeting - August 10, 2017 Hi Brian, Below are proposed discussion change/add. topics. status/staffing Please feel o Updates/current o What to expect from OPA, including o Any Information o Upcoming events free to use or changes any new protocols to share with new RAs Page 101 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000323 Thompson Responsive If you need additional me know. information or have questions, please let Thanks. Lora Lora D. Routt, MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7108 20410 202-402-4492 (office) Lora.D.Routt@hud.gov From: Sullivan, Brian E Sent : Monday, August 07, 2017 12 :03 PM To: Routt, Lora D > Cc: Forero, Jaime E >; Douglas, Lashawn N > Subject : RE: DRAVTCMeeting - August 10, 2017 I'd love to commit Jerry ...but he' s on travel with the Secretary. Tell me what ' d you ' d like from OPA and we' ll work toward it. Sorry for any duplication. From: Routt , Lora D Sent : Monday, August 07, 2017 11 :49 AM To: Sullivan , Brian E > Cc: Forero, Jaime E >; Douglas, Lashawn N > Subject : RE: DRAVTCMeeting - August 10, 2017 Hi, The DRAsare asking for OPA FYis/updates. This request is akin to previous presentations that Jerry has conveyed to the group. Can be a very informal discus s ion. Page 103 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000325 Thompson Responsive Thanks Lora D. Routt, MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7108 20410 202-402-4492 (office) Lora.D.Routt@hud.gov From: Sullivan, Brian E Sent: Monday, August 07, 2017 11:46 AM To: Routt, Lora D > Cc: Forero, Jaime E >; Douglas, Lashawn N > Subject : RE: DRAVTCMeeting - August 10, 2017 Just left VM ...li ttle unclear what we' re being asked. Page 104 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000326 Thompson Responsive From: Routt, Lora D Sent: Monday, August 07, 2017 11:39 AM To: Sullivan, Brian E > Cc: Forero, Jaime E >; Douglas, Lashawn N > Subject : RE: ORAVTCMeeting - August 10, 2017 Hi Brian, Hope you had a great weekend. Just checking the status of our request. Looking forward to hearing from you! Thanks. Lora Page 105 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000327 Thompson Responsive Lora D. Routt , MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7108 20410 202-402-4492 (office) Lora.D.Routt @hud.gov From: Routt, Lora D Sent : Friday, August 04, 2017 1: 58 PM To: Sullivan, Brian E > Cc: Forero, Jaime E >; Douglas, Lashawn N > Subject : FW: DRAVTCMeeting - August 10, 2017 Hi, We are finalizing the agenda for the DRAVTC meeting scheduled Page 106 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000328 Thompson Responsive for Thursday, August 10th. We would love for Jerry to participate to participate. Can you ask if he is interested in presenting updates and fielding questions from 2:45 p.m. to 3: 15 p.m.? Many thanks! Lora Lora D. Routt, MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7108 20410 Page 107 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000329 Thompson Responsive 202-402-4492 (office) Lora.D.Routt@hud.gov From: Forero, Jaime E Sent: Monday, July 31, 2017 4:25 PM To: Brown, Jereon M >; Greene, Bryan >; Appleton, Seth D > Cc: Bregon, Nelson R >; Douglas, Lashawn N >; Routt, Lora D >; Kelly, Holly A > Subject : DRAVTCMeeting - August 10, 2017 Gentleman, on Thursday August 10th OFPMwill be conducting a daylong VTC based meeting with our Deputy Regional Administrators. I have taken the liberty of blocking off 1/2 hour for each of you should you choose to present updates to the DRAs. Typically, we bring the DRAs in for a couple of days every quarter for program updates. However, given our budget situation we are going to try this modality for two quarters. Please let me know if you will be participating. Best Regards, Jaime Jaime E. Forero Page 108 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000330 Thompson Responsive Director of Field Operations Office of the Assistant Field Policy & Deputy Secretary Management US Department of Housing and Urban Development 202-402-6036 (desk) ~fb_ )(G_ ) ____ ~J(iPhone) Deputy Regional Administrator s Meeting (via VTC) Thursday, August 10,2017 10 :30 AM- 4 :45 PM EDST Agenda Topics Time Who Welcome Page 109 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000331 Thompson Responsive 10 : 30 - 10 : 50 Mr. Hunter, ADS Mr. Bregon, AADS Weekly Reports 10 : 50 - 11 : 00 Ms. Angela Beckles OFPMAdministration Updates 11 :00 - 11 : 30 Mr. Scott, Operating DRAs& Select Staff in the Future FY2017 Budgets , HR and Funding CRMImplementation Page 110 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000332 Thompson Responsive Open Discussion/Q&A 11:30 - 11:45 BREAK 11:45 - 12:00 OFPM-Field Operations 5 minute Updates (Read ahead materials will be provided) 12 :00 - 12: 30 Mr. Forero, DRAs& Select Staff FY2017 LOP Updates: * Community Partnerships * Data Collection/Trends Analysis Page 111 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000333 Thompson Responsive FY2018 LOPGuidance Development PBECUpdate Peer-to-Peer Initiative Small Contractor & Evolution Initiative Connect Home Open Discussion/Q&A Page 112 AMERICAr\ pVERSIGHT HUD-17-0235-F-000334 Thompson Responsive 12:30 - 12:45 LUNCH 12 :45 - 1: 30 Davis-Bacon 1:30 - 2:00 Ms. Glekas, Davis Bacon, DRAs& Select Staff Open Discussion/Q&A 2 :00 - 2 : 15 Correspondence, FOIAs, 508 requirements 2:15 - 2:30 Dr. Williams, DRAsand Select Staff Open Discussion/Q&A 2:30 - 2 :45 Page 113 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000335 Thompson Responsive OPA Update (Tentative) 2:45 - 3:15 All CIR/OPE Update (Tentative) 3:15 - 3:45 All AFFHUpdate (Tentative) 3 :45 - 4 : 15 All Open Discussion 4:15 - 4:30 All Wrap-Up 4 : 30 - 4 :45 ADS, AADS, DRA& HQs Managers Page 114 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000336 Thompson Responsive Optional 4:45 - Open Discussion Period/Open Mike -5:30 DRAs& FPMManagers From: Sent: To: Cc: Subject: Brown, Jereon M Tuesday, August 01, 2017 8 :31 AM Thompson, Amy C Williams, Raphael L FW: Congressional/FOIA FYI From: Brown, Jereon M Sent: Tuesday, August 01, 2017 8:31 AM To: Golrick, Janet M Cc: Clemmensen, Craig T Subject : Congressional/FOIA Janet, I followed up on the FOIA/Congressional and broke it down for Sandra Wright, the POC. The burden should be off FHAand it now split up with REAC, OGCin NY, OGC/Hq, and Multifamily. The interesting portion of the request is, we may have to capture and provide all of Ms. Patton's tweets concerning the family. Jerry Page 115 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000337 Thompson Responsive From: Sent: To: Cc: Subject: Brown, Jereon M Monday, July 31, 2017 4:36 PM Thompson, Amy C Williams, Raphael L; Sullivan, Brian E FW: DRAVTCMeeting - August 10, 2017 FYI From: Greene, Bryan Sent : Monday, July 31, 2017 4 : 34 PM To: Forero, Jaime E ; Brown, Jereon M ; Appleton, Seth D Cc: Bregon, Nelson R ; Douglas, Lashawn N ; Routt, Lora D ; Kelly, Holly A ; Mills, Krista Subject : RE: DRAVTCMeeting - August 10, 2017 Thank you, Jaime- There's some chance I will be out of town but I'm copying Krista Mills, who might represent us on AFFH. Bryan Page 116 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000338 Thompson Responsive From: Forero, Jaime E Sent: Monday, July 31, 2017 4:25 PM To: Brown, Jereon M >; Greene, Bryan >; Appleton, Seth D > Cc: Bregon, Nelson R >; Douglas, Lashawn N >; Routt, Lora D >; Kelly, Holly A > Subject: DRAVTCMeeting - August 10, 2017 Gentleman, on Thursday August 10th OFPMwill be conducting a daylong VTC based meeting with our Deputy Regional Administrators. I have taken the liberty of blocking off 1/2 hour for each of you should you choose to present updates to the DRAs. Typically, we bring the DRAs in for a couple of days every quarter for program updates. However, given our budget situation we are going to try this modality for two quarters. Please let me know if you will be participating. Best Regards, Jaime Jaime E. Forero Director of Field Operations Office of the Assistant Deputy Secretary Field Policy & Management Page 117 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000339 Thompson Responsive US Department of Housing and Urban Development 202-402 - 6036 (desk) rb)(' ) ~l____ I ____,(iPhone) Deputy Regional Administrators Meeting (via VTC) Thursday, August 10, 2017 10 :30 AM- 4 :45 PM EDST Agenda Topics Time Who Welcome 10 :30 - 10: 50 Mr. Hunter, ADS Mr. Bregon, AADS Page 118 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000340 Thompson Responsive Weekly Reports 10 : 50 - 11 : 00 Ms. Angela Beckles OFPMAdministration Updates 11 :00 - 11 : 30 Mr. Scott, Operating DRAs& Select Staff in the Future FY2017 Budgets, HR and Funding CRMImplementation Open Discussion/Q&A Page 119 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000341 Thompson Responsive 11:30 - 11:45 BREAK 11 :45 - 12 : 00 OFPM-Field Operations 5 minute Updates (Read ahead materials will be provided) 12 :00 - 12 : 30 Mr. Forero, DRAs& Select Staff FY2017 LOP Updates : * Community Partnership * Data Collection/Trends s Analysis FY2018 LOP Guidance Development Page 120 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000342 Thompson Responsive PBECUpdate Peer-to-Peer Initiative Small Contractor & Evolution Initiative Connect Home Open Discussion/Q&A 12 : 30 - 12 :45 Page 121 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000343 Thompson Responsive LUNCH 12:45 - 1:30 Davis-Bacon 1 : 30 - 2 : 00 Ms. Glekas, Davis Bacon, DRAs& Select Staff Open Discussion/Q&A 2:00 - 2 : 15 Correspondence, FOIAs, 508 requirements 2 : 15 - 2 : 30 Dr. Williams, DRAs and Select Staff Open Discussion/Q&A 2 : 30 - 2 :45 OPA Update (Tentative) Page 122 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000344 Thompson Responsive 2 :45 - 3: 15 All CIR/OPE Update (Tentative) 3 : 15 - 3 :45 All AFFHUpdate (Tentative) 3 :45 - 4 : 15 All Open Discussion 4:15 - 4 : 30 All Wrap-Up 4 : 30 - 4 :45 ADS, AADS, DRA& HQs Managers Optional - Open Discussion Period / Open Mike 4 :45 -5 : 30 Page 123 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000345 Thompson Responsive DRAs& FPMManagers From: Thompson, Amy C Sent: Friday, July 28, 2017 12:05 PM To: Brown, Jereon M Subject: RE: NY Daily News FOIA request re : Lynne Patton Do we know what she did on Wednesday? From: Brown, Jereon M Sent: Friday, July 28, 2017 11:30 AM To: Thompson, Amy C ;Williams, Raphael L Subject: FW: NY Daily News FOIA request re : Lynne Patton From: Foster, Helen G Sent: Friday, July 28, 2017 10:31 AM To: Glantz, Adam > Cc: Patton, Lynne M >; Snowden, Deborah R Wright, Sandra J >; Brown, Jereon M >; >; Page 124 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000346 Thompson Responsive Orriols, Mirza >; Gruson, Barbara >; Alvarez, Olga R <0lga.R.Alvarez@hud.gov >; McNally, Charles E Murphy, Stephen E >; Cestaro, Maria > Subject : Re: NY Daily News FOIA request re : Lynne Patton Received. >; Thank you! Get Outlook for iOS From: Glantz, Adam Sent : Friday, July 28, 2017 10: 14 :14 AM To: Foster, Helen G Cc: Patton, Lynne M; Snowden, Deborah R; Wright, Sandra J; Brown, Jereon M; Orriols, Mirza; Gruson, Barbara; Alvarez, Olga R; McNally, Charles E; Murphy, Stephen E; Cestaro, Maria Subject: NY Daily News FOIA request re: Lynne Patton Hi Helen, Page 125 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000347 Thompson Responsive I'm forwarding you a NY Daily News FOIA request about Lynne Patton. I will inform reporter Greg Smith that the FOIA request has been forwarded to HQs for processing. Thanks, adam July 27, 2017 Greg B. Smith N.Y. Daily News Four New York Plaza New York, NY 10004 917 685-5580 Page 126 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000348 Thompson Responsive gsmith@nydailynews.com Department of Housing & Urban Development Region II New York, NY Re: Freedom of Information Act Request To whom it may concern, Pursuant to the Freedom of Information Act, 18 USC 552, Daily News, L.P., publisher of the New York Daily News (the "Daily News") requests a copy of all documents related to Lynne Patton's schedule from June 26, 2017 through the above date. The Daily News agrees to pay reasonable duplication fees for the processing of this request in an amount not to exceed $50. Please notify me prior to your incurring any expenses in excess of that amount. Page 127 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000349 Thompson Responsive If the Daily News' request is denied in whole or in part, we ask that you justify all deletions by reference to the specific exemptions of FOIA. The Daily News will also expect you to release all segregable portions of otherwise exempt material. The Daily News reserves the right to appeal (or commence litigation challenging) your decision to withhold any information. I would appreciate your communicating with me by phone (917 685-5580), rather than by mail, if you have any questions regarding this request. Please also contact me by phone when the documents are available so that I may arrange for a messenger to pick them up promptly. As I have made this request in the capacity as a journalist and this information is of timely value, I would appreciate your expediting the consideration of this request in every way possible. I look forward to your response within ten (10) business required by FOIA. Thank you for your assistance. days as Page 128 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000350 Thompson Responsive Sincerely , Reporter cc : Matthew Leish, Esq., VP & Deputy General Counsel Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 Page 129 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000351 Thompson Responsive TELEPHONE : (212) 264-1100 cELL= ~rb-)(G-) -----~ FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II i s now on Twitter. Follow us @HUDNY_NJ From: Brown, Jereon M Sent : Tuesday, July 25, 2017 4 :57 PM To: Thompson, Amy C Cc: Williams, Raphael L Subject : FW: FOIA Request FYI From: McGirt, Eugene A Sent : Tuesday, July 25, 2017 3:03 PM To: Brown, Jereon M > Subject : FOIA Request Jerry, Attached is a FOIA request from David Fahrenthold of the Washington Post asking for "any records detailing arrangements HUDor any of its subordinate offices or agencies to hold conferences, retreats, training s , or other gatherings of employees at properties owned by or managed by the Trump Organization. My request covers gatherings that have already occurred, and gatherings planned in the future." Should this be assigned Team for proce ss ing? by to Henry Hensley and the Trump Transition From: Thompson, Amy C Sent : Tuesday, July 25, 2017 11 :19 AM To: Gadson, Jovette G Subject : RE: DRAFT:HUDBegins Instituting Talent Strategy Nice - looks great! Consider putting it's set a part from the text - just a Coherent the title in bold so that a thought. See below. From: Gadson, Jovette G Sent : Tuesday, July 25, 2017 10: 28 AM To: Golrick, Janet M Cc: Thompson, Amy C ;Brown, Jereon M Page 131 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000353 Thompson Responsive Subject: DRAFT:HUDBegins Instituting a Coherent Talent Strategy Hello Acting Deputy Secretary Golrick, Below is the draft coherent talent strategy message for your review. Upon your approval, OPAwill send to all staff. All the best, Jovette Gadson Office of Public Affairs HUDBegins Instituting a Coherent Talent Strategy Align Mission and Operational Priorities to Further Page 132 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000354 Thompson Responsive Any organization that strives for excellence is continually looking within to make certain the right people are in the right jobs. It's a dynamic process that seeks to ensure that senior leaders serve in roles that are matched with their skill. Toward that end, the Department is reassigning several of our Senior Executive Service (SES) members to improve delivery of HUD programs and to empower new individuals to lead our change efforts over the next few years. Effective * today : Paula Lincoln becomes our Deputy Chief Administrative Officer Jean Lin Pao will direct the Office of Small and Disadvantaged Business Utilization * Todd Richardson will serve as the Deputy Assistant Secretary for Policy Development, and also become the Acting General Deputy Assistant Secretary, for the Office of Policy Development and Research * Dominique Blom will serve as the General Deputy Assistant Secretary for the Office of Public and Indian Housing * Matt Ammonwill serve as Director of the Office of Healthy Homes and Lead Hazard Control * Helen Goff Foster becomes the Senior Agency Official for Privacy and the Chief FOIA Officer * Nancy Corsiglia joins OCHCOas the Deputy Assistant Secretary for the Office of the Chief Management Officer * Jon Gant will serve as senior advisor to the Office of Healthy Homes and Lead Hazard Control * Jemine Byron will serve as the Deputy Assistant Secretary for the Office of Special Needs Assistance Programs * Page 133 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000355 Thompson Responsive Instituting a coherent talent strategy which addresses HUD's current challenges is a critical linchpin to stability and the agency's operational success. Over the last few years, the results of HUD's Employee Viewpoint Survey consistently identified the need to strengthen senior leadership. The agency's goal is to create a senior staffing plan that builds on the talents of our SES members, matches those ta l ents with the needs of today ' s HUD, and empowers them to be successful with HUD's priorities going forward. Please join us in welcoming our senior roles. leaders to their new Sincerely, Janet Golrick Acting Deputy Secretary From: Brown, Jereon M Sent: Thursday, July 20, 2017 9 :48 AM To: Thompson, Amy C Cc: Williams, Raphael L Subject : FW: FOIA Request Attachments : Requests Detail s Report 1575 . doc FYI Page 134 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000356 Thompson Responsive From: McGirt, Eugene A Sent: Thursday, July 20, 2017 9:19 AM To: Brown, Jereon M Subject: FOIA Request Jerry, Attached is a FOIA request from Jesse Seidman of Vice News asking for "Secretary Carson full daily schedule for every day since 2/10/17 to 7/18/17." Should I assign this From: Sent : To: Cc: Subject: request to Aida? Brown, Jereon M Monday, July 17, 2017 4 : 11 PM Thompson, Amy C Williams, Raphael L FW: Freedom of Information Act request FYI From: Foster, Helen G Sent : Monday, July 17, 2017 4 : 10 PM To: Wright, Sandra J ; R Cc: Brown, Jereon M Snowden, Deborah Page 135 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000357 Subject: Thompson Responsive Fwd: Freedom of Information Act request Get Outlook for iOS From: Gillum, Jack > Sent: Monday, July 17, 2017 2:54 :13 PM To: Foster, Helen G Subject: Freedom of Information Act request 1301 K STREETN.W. WASHINGTON, D.C. 20071-7403 (202) 334-6000 Department of Housing and Urban Development Room 10139 Page 136 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000358 Thompson Responsive 451 7th Street, SW Washington, DC 20410-3000 Via email to helen.g.foster@hud.gov July 17, 2017 RE: FREEDOM OF INFORMATION ACT REQUEST Dear Sir or Madam: Pursuant to the Freedom of Information request access to and copies of : 1. Any written agency procedures checks for security clearances. Act, 5 U.S.C. for conducting § 552, I background 2. Any recommendations or results from the department, or any other federal entity, that conduced a background check or review as part of a security clearance for Secretary Ben Carson. Because this is a request by the news media for records in the Page 137 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000359 Thompson Responsive public interest, I ask that you waive any search fees in accordance with§ 552(a)(4)(A)(ii)(II). If the fee for retrieving or reproducing these records will exceed $50, please notify me before fulfilling this request. I can be reached at (202) 334-6663 or by email at jack.gillum@washpost.com . If for any reason any portion of this request is denied, please provide written notice of the records that were withheld, and the specific legal justification for the denial. Please also provide the name and address of the officer or body to which my appeal should be directed . As you know, the Act, in§ 552(a)(6), grants your office no more than twenty working days in which to respond to this request. See also Oglesby v. U.S. Dep't of Army, 920 F.2d 57, 65 (D.C. Cir. 1990) ("Congress adopted the time limit provision in the FOIA in order to 'contribute to the fuller and faster release of information, which is the basic objective of the Act.'" (quoting H.R. Rep. No. 93-876, March 5, 1974., reprinted (1974) U.S. Code Cong. & Ad. News 6267 at 6271)). I therefore look forward to your prompt reply. Thank you for your assistance, Jack Gillum The Washington Post Page 138 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000360 Thompson Responsive From: Brown, Jereon M Sent: Monday, July 17, 2017 10:31 AM To: Thompson, Amy C Cc: Williams, Raphael L Subject: FOIA The salary University requester, Mr. Byrd, is a student of Maryland. From: Brown, Jereon M Sent: Thursday, July 13, 2017 8:56 AM To: Thompson, Amy C Cc: Williams, Raphael L Subject: FW: Assignment Notification #17-FI-HQ-00456 journalist at the - FOIA Read from the bottom, up. From: Foster, Helen G Sent : Thursday, July 13, 2017 8:54 AM To: Holder, Gloria J ; Weathers, Roger ; Reed, Peter J Cc: Brown, Jereon M ; Snowden, Deborah R Subject: RE: Assignment Notification - FOIA #17-FI-HQ-00456 Gloria, I am happy to talk with you. I am in my office all morning today. The answer to the question is that all media requests are coordinated with public affairs (Jerry Brown to be exact) AFTER the documents are gathered and reviewed by the HQ FOIA team. In cases involving emails of appointees or matters of intense public Page 139 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000361 Thompson Responsive interest , they are assigned to me personally as the Chief FOIA Officer so that I can make sure Jerry's team has full visibility, and so I can brief senior leadership if requested. I don't know what the subject of this particular FOIA is, but I suspect it relates to one of those. No need to worry-Jerry and I have no secrets from each other! Copying Jerry in case he has something to add. Please let me know if I can be of more assistance, Helen Helen Goff Foster (202) 402-6836 From: Holder, Gloria J Sent : Wednesday, July 12, 2017 1 :08 PM To: Foster, Helen G > Subject : FW: Assignment Notification - FOIA #17-FI-HQ-00456 Greetings, Page 140 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000362 Thompson Responsive Please see the email below and give me a call please. G. Holder Jr. Management Analyst Office of the Chief Information Administrative Services Officer Staff 202 402-8308 From: Weathers, Roger Sent: Tuesday, July 11, 2017 6:37 AM To: Holder, Gloria J >; Reed, Peter J > Subject : RE: Assignment Notification - FOIA #17-FI-HQ-00456 I don't understand the FOIA. Requests from media sources should Page 141 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000363 Thompson Responsive be vetted through Public Affairs but the form says the action is assigned to Ms. Foster the Chief Administrative Officer for HUD. It's not clear if admin is requesting the information but at a minimum I would talk to public affairs before doing any action .... roger From: Holder, Gloria J Sent : Monday, July 10, 2017 4 : 36 PM To: Weathers, Roger >; Reed, Peter J > Subject : FW: Assignment Notification - FOIA #17-FI-HQ-00456 Importance : High Greetings Supervisors, Can you please let me know which department gets this FIOA? G. Holder Jr . Management Analy st Office of the Chief Information Officer Page 142 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000364 Thompson Responsive Administrative Services Staff 202 402-8308 From: McGirt , Eugene [mailto : eugene.a.mcgirt@hud.gov] Sent: Monday, July 10, 2017 3:42 PM To: Holder, Gloria J > Subject : Assignment Notification - FOIA #17-FI-HQ -00456 Request Details : Request ID: 17-FI-HQ-00456 Request Type : FOIA Requester Name : Christopher Massie Request Description : 1.) Any and all HUDcommunications with "@ptt.gov" emails addresses between the dates 11/9 / 2016 and 1/3/2017. 2.) Any and all internal HUDcommunications containing the name "Ben Carson" between the dates 1/1/2015 and 1/3/2017. 3.) Any and all communications to, from, or containing the name "Armstrong Williams" between the dates 11/9 / 2016 and 1/3 / 2017. (Date Range for Record Search : From 01/ 01/ 2015 To 01/ 03/ 2017) Program Office Due Date : [CUSTOMFIELD26] Request Owner: Foster, Helen Request Primary User : Gloria J Holder Page 143 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000365 Thompson Responsive Notes : Response due to FOIA Office by July 19, 2017. From: McGirt, Eugene A Sent: Thursday , July 13, 2017 7:17 AM To: Brown, Jereon M; Thompson, Amy C; Williams, Raphael L; Brown, April A; Wright, Sandra J Subject : FOIA Request Attachments : Secretary Carson blocked accounts . PNG; hudgov direct messages.PNG; accounts blocked by @HUDgov.PNG Hello Everyone , Thank you for providing request. information for items 1-4 of this FOIA Jerry : Items 1-4 were provided but items 5 and 6 still need to be completed. Should I contact Nina, Bill, Tenille, and Ray with the OGCeDiscovery team for that information? From: Brown, Jereon M Sent : Wednesday, July 12, 2017 9 :45 AM To: McGirt, Eugene A Subject : FW: FOIA Request Page 144 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000366 Thompson Responsive From: Brown, April A Sent: Monday, July 10, 2017 10:33 AM To: Brown, Jereon M >; Thompson, Amy C >; Williams, Raphael L > Subject : RE: FOIA Request Hi team, Attached and below, please find the information requested. @SecretaryCarson received - no accounts ProPublica blocked and no direct has messages @HUDgov-has blocked two accounts. I have also attached a screen shot of our messages Jan 20 and after. Just one from the Parnterhsip * @getfollowsfreee @TeacherRaymondl response to our tweets * - spam threating and racist Please let me know if I can provide additional remarks in information. Page 145 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000367 Thompson Responsive April From: Brown, Jereon M Sent : Monday, July 10, 2017 9 :46 AM To: Thompson, Amy C > Cc: Williams , Raphael L >; Brown, April A > Subject : FW: FOIA Request From: McGirt, Eugene A Sent: Monday, July 10, 2017 9 : 12 AM To: Brown, Jereon M > Subject : FOIA Request Jerry, Attached is a FOIA request from Alison Gregor of ProPublica Page 146 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000368 Thompson Responsive asking for the following: 1. A list of all Twitter accounts blocked by @hudgov (the official Twitter account of the Department of Housing and Urban Development). This information can easily be accessed, when logged in as @hudgov, by going to https ://twitter.com/settings/blocked and printing out or saving the resulting list. • 2. A list of all Twitter accounts blocked by @SecretaryCarson (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr.). This information can easily be accessed, when logged in as @SecretaryCarson, by going to https://twitter.com/settings/blocked and printing out or saving the resulting list. • 3. A list of all direct messages sent or received by @hudgov (the official Twitter account of the Department of Housing and Urban Development) beginning Jan. 20, 2017. This information can easily be accessed, when logged in as @hudgov, by going to the messages tab on the top bar and printing out each message exchange. • 4. A list of all direct messages sent or received by @SecretaryCarson (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr.). This information can easily be accessed, when logged in as @SecretaryCarson, by going to the messages tab on the top bar and Page 147 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000369 printing Thompson Responsive out each message exchange. · 5. All electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases associated with each of the Department of Housing and Urban Development political appointees used to send or receive any electronic communication related to any matter of the Agency. Responsive records should include, but not be limited to : Employee name, employee job title, employee department, and all affiliated electronic mailboxes, email accounts and addresses, instant message accounts and addresses, and aliases. This covers both active and inactive mailboxes, accounts, addresses and aliases in existence on or after Jan. 20, 2017, whether publicly facing or not, whether provided by the government (e.g., name@agency.gov ) or external, non-governmental (e.g., name@aol.com ). This also includes, but is not limited to mailboxes, accounts, addresses and aliases listed in your Agency's online staff directory. • 6. All email messages sent to or from information technology (IT) or similar personnel in which a federal government employee has requested the creation of an alternate electronic mailbox, email account and/or address, instant message account and/or address, or alias for a political appointee. This covers emails sent on or after Jan. 20, 2017. For purposes of this request, records includes emails, letters, transmittals, communications, memoranda, reports, presentations (e.g., PowerPoint), instructions (such as to or from agency staff, contractors, or other providers), summaries, advice, contracts, agreements, and data (e.g., including Excel spreadsheets), including all exhibits, addenda, supplements, and amendments thereto. Page 148 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000370 Thompson Responsive Who should be assigned this request? From: Brown, Jereon M Sent: Tuesday, July 11, 2017 6:18 PM To: Holder, Gloria J Subject: RE: Assignment Notification #17-FI-HQ-00339 Gloria, I believe this iS l(b~(5) Deliberative Pnv1leae I - FOIA You may want to tb ~(~) Deliberative Pnv,I AnF! b)(5) Deliberative Privilege IAlso , the (b)(5) Deliberative Privilege (b)(5) Deliberative Privilege Lb)(~) Deliberative 1. Fin a 11y, I ~b)(5) Deliberative Privilege b)(5) Deliberative Privilege I I (b)(5) Deliberative Privilege l~ l_(~)_D~liberative really would I ~b)(5) Deliberative Privilege I Jerry Ext. 6628 From: Holder , Gloria J Sent: Tuesday, July 11, 2017 5:27 PM To: Brown, Jereon M Subject : FW: Assignment Notification - FOIA #17-FI-HQ-00339 Importan ce: High Page 149 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000371 Thompson Responsive Greetings Jereon, Here's another FIOA request. your department. Please let me know if this is for Request Details : Request ID: 17-FI-HQ-00339 Request Type : FOIA Requester Name : Dylan Tull Request Description: All the Housing and Urban Development emails that mention Ben Carson from January 2015 to the present. (Date Range for Record Search : From 01/01/2015 To 12/09/2016) Program Office Due Date: Request Owner: McGirt, Eugene Request Primary User : Gloria J Holder Notes : Response due to FOIA Office by July 20, 2017. G. Holder Jr. Page 150 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000372 Thompson Responsive Management Analyst Office of the Chief Information Administrative Services Officer Staff 202 402-8308 From: Brown, Jereon M Sent : Tuesday , July 11, 2017 3 : 37 PM To: Thompson, Amy C Cc: Williams, Raphael L Subject : FW: FOIA 17- 01400 https : //muckrack.com/lisa-lambert From: Bodell, Ethan G Sent: Tuesday , July 11, 2017 3 : 31 PM To: Foster, Helen G ; Snowden, Deborah R Cc: Brown, Jereon M ; Wright, Sandra J ; Jih, Deena S Subject : FOIA 17-01400 All, Page 151 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000373 Thompson Responsive I have a FOIA (media - Reuters) that is asking for : -Copies of any and all emails in the department's possession regarding the department's FOIA and public affair offices ' practices related to review of outgoing FOIAs by politically appointed individuals since January 20, 2017 -Such correspondence (email text and attachments) should include any direction to notify political appointees/Schedule C employees of FOIA requests as well as proposed changes to the processes of tracking and fulfilling FOIA requests The only individuals involved in the FOIA process are : 1) Intake with Gov't Info Specialist 2) Assignment to program office 3) final Back to GIS for review, release 4) Final review by Sandi 5) Legal review with Deena SMEs for record collection redaction, and preparation for Page 152 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000374 Thompson Responsive 6) Consultation with Jerry 7) Final signature request (if it's a media requester) by Deborah or Helen, depending on the Nobody in this chain is a politically-appointed correct? Do we have any types of requests that an appointed individual? individual, are reviewed by Thanks, Ethan From: Brown, Jereon M Sent : Tuesday, July 11, 2017 11 :53 AM To: Thompson, Amy C Subject: RE: FOIA I haven't seen it. I'll check. From: Thompson, Amy C Sent : Tuesday, July 11, 2017 11:48 AM To: Brown, Jereon M Subject : FOIA Page 153 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000375 Thompson Responsive Was there a recent request the ethics trainings she's having to do with Linda Cruciani given? Knowwho requested that? and From: Brown, Jereon M Sent : Monday, July 10, 2017 3:59 PM To: Thompson, Amy C Cc: Williams, Raphael L Subject : FW: FOIA 17-01124 From: Greenwood, Sheila M Sent: Monday, July 10, 2017 3:45 PM To: Brown, Jereon M Subject : FW: FOIA 17-01124 See below. From: Alexander, Mason Sent: Monday, July 10, 2017 3:38 PM To: Greenwood, Sheila M > Subject : FW: FOIA 17-01124 Page 154 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000376 Thompson Responsive Kindest Regards, Mason Mason Alexander Director of Scheduling & Operations I Office of Administration U.S. Department of Housing and Urban Development, HQ 451 7th Street, Washington, SW, Suite 10218 DC 20410 T: (202) 402-5968 From: Bodell, Ethan G Sent: Monday, July 10, 2017 3:36 PM To: Alexander, Mason > Subject : FOIA 17-01124 Good afternoon Mason, Page 155 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000377 Thompson Responsive I am working on a couple of FOIA requests, you by Aida Rodriguez from the Secretary's requests for the following (the italicized part of the request): 1) and I was directed to office. We have open text is my own, not FOIA 17-FI-HQ-01124 HUDDaily Public Schedules (including appointments) for the Secretary of HUD, the Deputy Secretary and Assistant Secretaries, for the time period March 2, 2017, thru April 26, 2017. * As we did not have a DepSec, we are just seeking the schedules for Secretary Carson during that timeframe. * 2) FOIA 17-FI-HQ-01509 Secretary Ben Carson's full schedule of meetings for the time period starting on April 1 2017 and ending on June 30 2017, including the names of all people Sec. Carson met with during that period. * Are you the appropriate person with whomto coordinate collection of Secretary Carson's schedules? If not, any information about who manages this would be greatly appreciated. Page 156 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000378 Thompson Responsive Best, Ethan G. Bodell, Esq. Government Information Presidential Specialist Management Fellow U.S. Department of Housing and Urban Development Office of the Executive Secretariat FOIA Branch, Room 10139 (202) 402-3450 I ethan.g.bodell@hud.gov From: Brown, Jereon M Sent: Monday, July 10, 2017 9:46 AM To: Thompson, Amy C Cc: Williams, Raphael L; Brown, April A Subject : FW: FOIA Request Attachments: Requests Details Report 1521.doc Page 157 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000379 Thompson Responsive From: McGirt, Eugene A Sent : Monday, July 10, 2017 9 : 12 AM To: Brown, Jereon M Subject : FOIA Request Jerry, Attached is a FOIA request asking for the following: from Alison Gregor of ProPublica 1. A list of all Twitter accounts blocked by @hudgov (the official Twitter account of the Department of Housing and Urban Development). This information can easily be accessed, when logged in as @hudgov, by going to https :/ /twitter.com/settings/blocked and printing out or saving the resulting list. • 2. A list of all Twitter accounts blocked by @SecretaryCarson (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr.). This information can easily be accessed, when logged in as @SecretaryCarson, by going to https ://twitter.com/settings/blocked and printing out or saving the resulting list. • 3. A list (the official of all direct messages sent or received by @hudgov Twitter account of the Department of Housing and Page 158 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000380 Thompson Responsive Urban Development) beginning Jan. 20, 2017. This information can easily be accessed, when logged in as @hudgov, by going to the messages tab on the top bar and printing out each message exchange. · 4. A list of all direct messages sent or received by @SecretaryCarson (the official Twitter account of Secretary of Housing and Urban Development Benjamin S. Carson, Sr.). This information can easily be accessed, when logged in as @SecretaryCarson, by going to the messages tab on the top bar and printing out each message exchange. • 5. All electronic mailboxes , email accounts and addresses , instant message accounts and addresses, and aliases associated with each of the Department of Housing and Urban Development political appointees used to send or receive any electronic communication related to any matter of the Agency. Responsive records s hould include, but not be limited to : Employee name, employee job title, employee department, and all affiliated electronic mailbo xes, email accounts and addresses, instant message accounts and addresses, and aliases. This covers both active and inactive mailboxes, accounts, addresses and aliases in existence on or after Jan. 20, 2017, whether publicly facing or not , whether provided by the government (e.g. , name@agency.gov ) or external, non-governmental (e.g., name@aol.com ). This also includes, but is not limited to mailboxes, accounts, addresses and aliases listed in your Agency' s online staff directory . • 6. All email messages sent to or from information technology (IT) or similar personnel in which a federal government employee Page 159 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000381 Thompson Responsive has requested the creation of an alternate electronic mailbox, email account and/or address, instant message account and/or address, or alias for a political appointee. This covers emails sent on or after Jan. 20, 2017. For purposes of this request, records includes emails, letters , transmittals, communications, memoranda, reports, presentations (e.g., PowerPoint), instructions (such as to or from agency staff , contractors , or other providers), summaries, advice, contracts, agreements, and data (e.g., including Excel spreadsheets), including all exhibits, addenda, supplements, and amendments thereto. Who should be assigned this request? From: Brown, Jereon M Sent : Monday, July 03, 2017 2:07 PM To: Thompson, Amy C; Williams, Raphael L Subject : FW: FOIA Request Attachments : Requests Details Report 1495.doc FYI From: McGirt , Eugene A Sent : Monday, July 03, 2017 11: 16 AM To: Brown, Jereon M Subject : FOIA Request Jerry, Attached is another request from Russ Kick. In this request, he Page 160 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000382 Thompson Responsive is asking for "the 70 most recent emails sent from and the 70 most recent emails received by all email accounts used by Secretary Carson for official business. This request includes all attachments to those emails." From: Brown, Jereon M Sent: Wednesday, June 28, 2017 6 :25 PM To: Thompson, Amy C Cc: Williams, Raphael L Subject : Fwd: 2 FOIA requests for Lynne Patton's emails Fyi Get Outlook for iOS From: Foster , Helen G Sent : Wednesday, June 28, 2017 4:07:49 PM To: McNally, Charles E; Glantz, Adam Cc: Patton, Lynne M; Gruson, Barbara; Cestaro, Maria; Alvarez, Olga R; Orriols, Mirza; Brown, Jereon M; Snowden, Deborah R Subject : Re: 2 FOIA requests for Lynne Patton's email s Yes. It is our policy that all foias related to appointees are handled at headquarters and responses are reviewed and signed by me. Copying our FOIA branch chief. And jerry brown. These will be assigned to HQ. Get Outlook for iOS From: McNally, Charles E Sent : Wednesday, June 28, 2017 4 :41 :13 PM To: Glantz, Adam; Foster, Helen G Cc: Patton, Lynne M; Gruson, Barbara; Cestaro, Maria; Alvarez, Page 161 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000383 Thompson Responsive Olga R; Orriols, Mirza Subject : RE: 2 FOIA requests for Lynne Patton's emails Not sure if this is relevant, but there's a Matthew Schafer spelling) working as Counsel for Buzzfeed. (same From: Glantz, Adam Sent : Wednesday, June 28, 2017 4 :34 PM To: Foster, Helen G Cc: Patton, Lynne M ; Gruson , Barbara ; Cestaro, Maria ; Alvarez, Olga R <0lga.R.Alvarez@hud.gov>; McNally, Charles E ; Orriols, Mirza Subject : 2 FOIA requests for Lynne Patton's emails Importance : High Hi Helen, Hope all is well. I just wanted to give you a heads up that our Regional Office just received two FOIA requests asking for Lynne Patton's email s . One is from New York Daily News reporter Greg Smith asking for email s between Lynne and any HUDemployee working in the Office of Executive Support in HQ [Exec.Secretariat] from January 20, 2017 to June 26, 2017 . Page 162 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000384 Thompson Responsive The other request is from a private citizen, Mr. Matthew Schafer, asking for the last thirty emails sent by Lynne as of June 27, 2017. (Both are attached.) I had informed both Lynne and our DRA, Mirza Orriols, of these requests. Lynne told me that you had coordinated prior FOIA requests on this subject. As such, can you please advise as to how you wish us to handle these two requests? Thanks, adam Adam Glantz U.S Dept. of Housing and Urban Development Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE:(212) 264-1100 FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV Page 163 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000385 Thompson Responsive HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Brown, Jereon M Sent: Monday, June 26, 2017 3:20 PM To: Thompson, Amy C; Williams, Raphael L Subject: FW: FOIA REQUEST from NY Daily News Attachments: HUDFOIA062617.docx From: Smith, Greg [mailto :GSmith@nydailynews.com] Sent : Monday, June 26, 2017 2: 32 PM To: Wright, Sandra J Cc: Brown, Jereon M Subject: FOIA REQUEST from NY Daily News Please see the attached FOIA request regarding the newly appointed Region II administrator Lynne Patton. If you have any questions, please feel free to call 917 685-5580. Please acknowledge receipt of this email. Thanks much. Page 164 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000386 Thompson Responsive GREGB. SMITH NEWYORKDAILYNEWS 917 685-5580 Twitter : @nydngregsmith This transmission is intended only for the use of the addressee and may contain information that is confidential , privileged and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of the information contained herein is strictly unauthorized and prohibited. If you have received this communication in error, please notify the sender immediately and delete this message. Thank you. ************ (NJ) From: Brown, Jereon M Sent : Thursday , June 22, 2017 2 :01 PM To: Thompson, Amy C Cc: Williams, Raphael L Subject : FW: Media FOIA request re : Starrett contract Attachment s: HUDFOIA062217 . docx City 2009 FYI Page 165 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000387 Thompson Responsive From: Glantz, Adam Sent: Thursday, June 22, 2017 2:01 PM To: Cestaro, Maria ; Urbina, Angelique M Cc: Orriols, Mirza ; Gruson, Barbara ; McNally, Charles E ; Murphy, Stephen E ; Alvarez, Olga R ; SOKOLOW, ARDENA ; Santa, Dean J ; Ashmore, Stacey L ; NY Multifamily Correspondence ; Brown, Jereon M ; Sullivan, Brian E Subject: Media FOIA request re: Starrett City 2009 contract Importance: High Hi Maria, Angelique, Greg Smith, a reporter with the NY Daily News, has submitted a FOIA request for the HAP contract with Starrett City. Please process and forward to MF Housing. Thanks, adam Adam Glantz U.S Dept. of Housing and Urban Development Page 166 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000388 Thompson Responsive Senior Management Analyst - Region II 26 Federal Plaza - Room 3541 New York, NY 10278 TELEPHONE:(212) 264-1100 FAX: (212) 264-0246 ADAM.GLANTZ@HUD.GOV HUDRegion II is now on Twitter. Follow us @HUDNY_NJ From: Smith, Greg [mailto:GSmith@nydailynews.com] Sent: Thursday, June 22, 2017 1:45 PM To: Glantz, Adam > Subject : FOIA request re: Starrett City 2009 contract Page 167 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000389 Thompson Responsive Please see attached FOIA request. If you have any questions, please feel free to call me at 917 685-5580. Also please acknowledge receipt of this email. Thanks much. GREGB. SMITH NEWYORKDAILYNEWS 917 685-5580 Twitter : @nydngregsmith This transmission is intended only for the use of the addressee and may contain information that is confidential, privileged and/or exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any dissemination, distribution or copying of the information contained herein is strictly unauthorized and prohibited. If you have received this communication in error, please notify the sender immediately and delete this message. Thank you. ************(NJ) From: Brown, Jereon M Sent : Tuesday, June 20, 2017 9 :36 AM To: Thompson, Amy C Cc: Williams, Raphael L Subject : FW: FOIA Request Attachments : ScannedPage 1406.pdf Page 168 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000390 Thompson Responsive FYI From: McGirt, Eugene A Sent : Tuesday, June 20, 2017 9 : 23 AM To: Brown, Jereon M Subject : FOIA Request Jerry, Attached is a FOIA request Post. from Shawn Boburg of the Washington From: Brown, Jereon M Sent : Monday, June 19, 2017 5: 27 PM To: Thompson, Amy C Subject : FW: PLEASEREVIEW : HUDFollow-up : Essex Village Attachments : Essex Village REAC2017R.PDF Inspection score From: Wolfe, Lisa A Sent : Wednesday, May 31, 2017 5: 18 PM To: Brown, Jereon M Subject : RE: PLEASEREVIEW : HUDFollow-up : Esse x Village Will check on the MORright now. I know the COE is under review-just received on Friday. Page 169 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000391 Thompson Responsive Lisa A. Wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, Philadelphia, Office: 100 Penn Square East PA 19107 (215) 430-6640 From: Brown, Jereon M Sent : Wednesday, May 31, 2017 5:14 PM To: Wolfe, Lisa A > Subject: RE: PLEASEREVIEW:HUDFollow-up: Lisa, Essex Village do we have any documents to release. From: Wolfe, Lisa A Sent : Wednesday, May 31, 2017 5:01 PM Page 170 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000392 Thompson Responsive To: Brown, Jereon M > Subject: PLEASEREVIEW:HUDFollow-up: Essex Village Importance: High Jerry - Here's the marked-up version. Right now, I have four open inquiries asking for updates on the balcony, sewage issues-what HUDis doing. I anticipate more tomorrow. I believe CBS6 will run a story this evening on Woodland Crossings and Hope Village-two more properties. Anyway-given what has happened today-the County's action and what we know about the attorneys-I'm fine with whatever you decide to do. THANK YOU! Lisa Hi Jeremy - First, I received word from PK Management's regional manager that she spoke with Ms. Badgley yesterday morning. She is being moved temporarily to a hotel and then to a first-floor apartment in the complex. PK Management is working on getting a company to help her make the move Thursday or Friday. So, that is good news. Here's a little background about the work that has been going on: On March 30, Director Carrie Schmidt and members of the multifamily team were scheduled to meet with Henrico County officials to discuss concerns about the HUD-assisted property, Essex Village at the Richmond Field Office. In preparation for the meeting on March 29, HUD's multifamily team, met with a PK Management official and others to tour the site. There were many obvious physical maintenance needs. HUDofficials spoke to many Page 171 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000393 Thompson Responsive residents and were invited into a few units. The development is considered a troubled property with a final REACinspection score, after appeal, of 51. PK Management just submitted the Compliance, Disposition, and Enforcement (COE) plan that was due May 25, 2017 as a follow-up to the failing REACscore. Any mention of the COE is likely to be followed by a FOIA request for it, so we need to be prepared. Is the COE submitted last week final or will there be negotiations concerning it? If so - it may be considered pre-decisional and not releasable. PK Management continues to submit bi- weekly physical property updates and monthly accounting reports. On March 30, HUDstaff met with Colonel Doug Middleton, Deputy County Manager of Public Safety, and 10 other County Officials at the Richmond Field Office. The Colonel voiced complaints concerning exterior physical violation notices previously given to property as well as sewer issues (privately-owned). Multifamily leaders discussed the prior day property visit and planned physical repairs including a possible $19 million in rehab. Following the meeting, HUDspoke with owner, Gregory Perlman, to facilitate a meeting with the Colonel to open the lines of communication. All participants agreed to monthly conference call for property updates. The following is in process or has occurred: The Performance Based Contract Administrator (PBCA), Navigate Affordable Housing, conducted a Management Occupancy Review (MOR)on April 18. The final report rated Satisfactory was sent to the owner on April 28. Owner has provided response. Need to check whether the MORis under the same time restriction for appeals as the REACinspections. If so - wouldn't be able to release them for a while - and it would be under FOIA regardless. * Page 172 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000394 Thompson Responsive PBCANavigate Management Review included maintenance reports for over 3,000 requests for service in last year, averaging 261/month. All REACexigent, health and safety deficiencies have been corrected. * PK Management is submitting bi-weekly property updates concerning sewer/maintenance issues and proposed project transformation through sale/merger with a nonprofit. Not sure mention of this proposed merger or sale should come from us, as long as it's proposed and not final. Even when final, there is much that comes under pre-decisional in the process - I really think I'd just leave this out. * PK Management responded to Notice of Violation (NOV) requiring a 100%-unit inspection. Confirmed that 100 percent of units have been inspected, work orders generated and work is underway. What about the balconies? If they completed the 100% inspection, why didn't they do something about the balconies? Do you want to say something like, given the recent occurrence with the resident falling through the balcony, PK Management has advised us that they are reassessing the balconies? Jenee told me this this morning. Also interesting that the condition of the balconies was not noted in the January REACInspection. If there has been a commitment to improve the safety of the balconies, and it's firm, as in writing, then we can say something. Otherwise, if the question comes up - I think we need to refer him to PK or to Greg Perlman. * PK Management officials confirmed that a meeting took place between Essex Village owner Gregory Perlman and Henrico County's Deputy County Manager of Public Safety Colonel Doug Middleton on May 8. Security, exterior site work and upgrades, sewer issues and completed work orders were discussed. County officials and PK Management agreed to meet again in 90 days . * Page 173 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000395 Thompson Responsive HUDMultifamily and Richmond Field Office leaders met with Henrico County Officials on May 23. Multifamily participated via conference call. Congressman McEachin and members of his staff also participated in the call. HUD's report-out included: Owner and agent are making efforts * to improve the property; Management is investigating a more controlled the property and have initiated a one-way entrance/exit the evening hours; * access to during Security coverage has been increased; Essex is now setup on a 16-hour day security utilizing two off-duty Henrico Police Officers per shift; * Trash pick-up has been increased; * * Extermination contract has been switched to Terminix for mice, rodents and bedbugs (if reported); quarterly treatment scheduled plus complaints; The plan confirmed that * 100 percent of units have been inspected; * Owner walked through site asphalt resealed landscaping and has ordered: and parking lot restriped upgrades will by June 1; continue; playground equipment has been repainted and new additions added; unused basketball court area has been redefined being transformed to become a new fenced in 'tot' lot; and is Page 174 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000396 Thompson Responsive * Siding has been repaired and power-washed; Owner confirmed May 25 set aside funds for $500,000 to have three buildings re-sided to begin in 30 to 45 days; * Contract is being sought to investigate (camera/engineering study) of the sewer issues; has been contracted to be completed this week; * Dillon Plumbing * Owner/Management expects to have property physical CDE plan completed by July 31. This would probably be the release date for the CDE, unless further review is required before final HUDapproval can be granted - in which case, it would be pre-decisional until completely final. At this point, HUDofficials are reviewing the CDE Plan submitted last Friday. A REACRe-inspection has been tentatively scheduled for June 14. Happy to update you as more information is available. Lisa Lisa A. Wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, 100 Penn Square East Page 175 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000397 Thompson Responsive Philadelphia, PA 19107 Office : (215) 430-6640 From: Sullivan, Brian E Sent: Monday, June 19, 2017 2:03 PM To: Thompson, Amy C; Williams, Raphael L Cc: Clinton, Mikaela B Subject : NPR reporter (6pm ET deadline) Amy/Raffi, In the last Administration, Secretary Castro sent a letter to the Director of the Census Bureau recommending that respondents to the American Community Survey be able to express sexual orientation/gender identity. I asked PD&Rand they're not aware that there's been any superseding letter sent. Not sure we want to comment. Adding Mikaela for her daily report. -----Original Message----From: Hansi Wang [mailto :HWang@npr.org] Sent : Monday, June 19, 2017 12: 54 PM To: Sullivan, Brian E Subject : RE: From NPR reporter (6pm ET deadline) P.S. Sorry for the typo in my last email. It should say "Census Bureau Director John Thompson" in the second sentence. Page 176 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000398 Thompson Responsive - ----Original Message---- From: Hansi Wang Sent: Monday, June 19, 2017 12:54 PM To: 'brian.e.sullivan@hud.gov' Subject : From NPR reporter (6pm ET deadline) Hi, Brian, NPR reporter Hansi Lo Wang here. I've obtained a letter dated June 30, 2016, via FOIA request, from former HUDSecretary Julian Castro to Director John Thompson, recommending the addition of SOGI (sexual orientation/gender identity) questions to the American Community Survey (ACS). Is this still HUD's current position on the issue? If not, when did HUDinform the Census Bureau that longer making that recommendation? My deadline it is no is 6pm ET. Thank you, Hansi -----Original Message----From: Hansi Wang Sent: Thursday , April 06, 2017 12 :37 PM To: 'brian.sullivan@hud . gov' Subject : RE: From NPR reporter Hi, Brian, Just a heads-up that I've field another request for the following Page 177 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000399 Thompson Responsive document via HUD's FOIA portal : a letter dated June 30, 2016, from former Secretary of the U.S. Department of Housing and Urban Development Julian Castro to U.S. Census Bureau Director John H. Thompson in regards to adding sexual orientation and gender identity questions to the American Community Survey (ACS). Thank you, Hans i -----Original Message----From: Hansi Wang Sent : Tuesday, April 04, 2017 4 : 10 PM To: 'brian.sullivan@hud.gov' Subject : RE: From NPR reporter Hi, Brian, Following up on my request seeking confirmation that former Secretary Julian Castro sent a letter dated June 30, 2016, to Census Bureau Director John Thompson recommending that the bureau consider asking se xual orientation and gender identity question to the American Community Survey. Thank you, Hansi -----Original Message----From: Hansi Wang Sent: Saturday , April 01, 2017 6 :55 PM To: 'brian. s ullivan@hud . gov' Subject : RE: From NPR reporter Hi, Brian, Just a heads-up that I've filed a request for the following Page 178 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000400 Thompson Responsive documents via HUD's FOIA portal: all internal communication within the U.S. Department of Housing and Urban Development concerning the Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ)Youth Homelessness Prevention Initiative from September 1, 2016, through March 31, 2017. I forgot to demographics about recent orientation mention in my previous email that I cover for NPR's National Desk, and I am working on a story proposals to halt the collection of sexual data from federal surveys. Thanks, Hansi -----Original Message----From: Hansi Wang Sent: Friday, March 31, 2017 12:56 PM To: 'brian.sullivan@hud.gov' Subject : From NPR reporter Hi, Brian, NPR reporter Hansi Lo Wang here. My colleague Pam Fessler passed along your contact info. Can you confirm that former Secretary Julian Castro sent a letter dated June 30, 2016, to Census Bureau Director John Thompson recommending that the bureau consider asking sexual orientation and gender identity question to the American Community Survey? If so, can you provide a copy of the letter? Also, do you know who now handles press inquiries for Mr. Castro? Thank you, Page 179 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000401 Thompson Responsive Hansi npr I hansi lo wang correspondent, national desk 212.880.3435 From: Sullivan, Brian E Sent : Monday, June 19, 2017 1: 15 PM To: Kasper, Maren M; Thompson, Amy C; Brown, Jereon M Cc: Golrick, Janet M Subject : RE: New York Times/ ProPublica inquiry on Regulatory Task Forces, Deadline Wednesday I'll let them know that in this capacity. our new COODavid Eagles will be serving From: Kasper, Maren M Sent : Monday, June 19, 2017 10: 55 AM To: Sullivan, Brian E ; Thompson, Amy C ;Brown, Jereon M Cc: Golrick, Janet M Subject : RE: New York Times/ProPublica inquiry on Regulatory Task Forces, Deadline Wednesday Adding Janet - I will color here. no longer but the RRObut she can add more From: Sullivan, Brian E Sent : Monday, June 19, 2017 10: 35 AM To: Kasper, Maren M >; Thompson, Amy C >; Brown, Jereon M > Subject : RE: New York Times/ProPublica inquiry on Regulatory Task Forces, Deadline Wednesday Can we put our heads together? From: Kasper , Maren M Sent: Friday , June 16, 2017 5:17 PM To: Sullivan, Brian E >; Thompson, Amy C >; Brown, Jereon M > Subject : RE: New York Times /ProPublica Forces, Deadline Wednesday To be discussed inquiry on Regulatory Task Monday. Thank you! Maren From: Sullivan, Brian E Sent : Friday, June 16, 2017 5:09 PM To: Kasper, Maren M >; Thompson, Amy C Page 181 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000403 Thompson Responsive >; Brown, Jereon M > Subject: New York Times/ProPublica Forces, Deadline Wednesday inquiry on Regulatory Task For awareness and guidance. From: Robert Faturechi [mailto : Robert.Faturechi@propublica.org] Sent: Friday, June 16, 2017 5:06 PM To: Sullivan, Brian E > Cc: Ivory, Danielle > Subject: NYT/ProPublica inquiry on Regulatory Task Forces, Deadline Wednesday Hi Brian, Danielle Ivory and I are working on a story for The New York Times and ProPublica about the regulatory reform task forces that have been created at several major agencies, based on President Trump's executive order. Through interviews, public records and Freedom of Information Act requests, we have identified many of the members of these task forces and have found that some may be reviewing regulations that, in their previous jobs, they worked to weaken or eliminate entirely. Page 182 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000404 Thompson Responsive We were hoping to ask you some questions ahead of our story publishing. Our deadline is Wednesday, June 21, at noon EST. We hope we will hear from you. If it would be easier to chat by phone please don't hesitate to call. Also, please note that we are requesting this information fully on the record, so that we can fully include your thoughts in the story. If something in particular needs to be on background, we are happy to discuss that with you, but please be advised that, otherwise, our conversations will be on the record. -Our understanding is that Maren Kasper is on your regulatory reform task force. Can you provide us with the names of anyone else assigned to the task force? -Has the task force identified any regulations revised or eliminated? If so, which ones? yet that might be -Ms. Kasper was previously a director at Roofstock, an Oakland-based online marketplace for investors in single-family rental properties. Financial disclosure records show her owning a stake of the company worth up to $50,000. Has she divested herself from the company since that disclosure was filed? -Will Ms. Kasper recuse herself from decisions that could impact Roofstock, or the single-family rental property investment market? According to OGErecords, Ms. Kasper has not been issued waivers to deal with issues that she recently worked on in the private sector. Page 183 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000405 Thompson Responsive -HUDcould impact investor interest in single-family rental markets, and in doing so, impact Roofstock i.e. through Section 8 rules, or by granting low-rate government loans available for multi-family property investors to single-family rental property investors. Do you believe it would be a conflict for Ms. Kasper, because she used to work for Roofstock and because she still owns a stake in it, to work on issues impacting the single-family rental home market? -Outside of agency comment, is there respond to or add directly? anything she would like to Thanks, Robert and Danielle Robert Faturechi Reporter , ProPublica Desk: 917-512-0216 Cell : f~b)(s_ >______ ~ robert.faturechi@propublica.org Page 184 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000406 Thompson Responsive From: Sent: To: Cc: Subject: Brown, Jereon M Tuesday, June 06, 2017 4:37 PM Thompson, Amy C Williams, Raphael L; Sullivan, Brian E FW: FOIA related to Kushner Companies and HCV FYI From: Radosevich, Tara J Sent: Tuesday, June 06, 2017 3:22 PM To: Brown, Jereon M Subject: FOIA related to Kushner Companies and HCV Hi Jerry, I'm alerting you to this FOIA in case it relates to a recent NYTarticle. (https :// www.nytimes.com/2017/05/23/magazine/jared-kushners-other -real-estate-empire.html?_r=0) It came in a while ago, I'm afraid, but we're moving it along today. There is no indication in the system that this is from the media. The requester coded it as "Other Requester" and indicated they are willing to pay a fee. From: Jones, Cynthia [mailto :Cynthia.X.Jones@hud.gov] Sent : Monday, February 27, 2017 6 :19 PM To: Bethea, Chanda >; Rogers, Helen L Page 185 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000407 Thompson Responsive > Subject : Assignment Notification - FOIA #17-FI-HQ-00743 Request Details : Request ID: 17-FI-HQ-00743 Request Type : FOIA Requester Name : Colin Byrd Request Description : via email: the amount of money Kushner Cos. has received from HUDand, in particular, the Department's Housing Choice voucher program, since January 2009. (Date Range for Record Search: From 01/20/2009 To 02/25/2017) Program Office Due Date: March 7, 2017 Request Owner: Jenkins, Deidra Request Primary User : Cynthia Jones Notes : 2-27-17/ Assigned request to Ozdinec's office; due to CU: 3-6-17. From: Brown, Jereon M Sent : Tuesday, May 30, 2017 9 :07 AM To: Wolfe, Lisa A Cc: Edwards, Nika V; Sullivan, Brian E; Thompson, Amy C; Williams , Raphael L; Ott, Richard M; DeFelice , Joseph J; Solivan, Elvis; Charles, Genger M Subject : RE: FOIA This story will run as soon as the Inquirer receives our response. Evidently there is a major lawsuit against the nursing home. A patient recently fell out of the bed and died as a result of the fall. Page 186 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000408 Thompson Responsive From: Wolfe, Lisa A Sent: Tuesday, May 30, 2017 8:57 AM To: Brown, Jereon M Cc: Edwards, Nika V ; Sullivan, ; Thompson, Amy C ;Williams, Raphael L ; Ott, Richard M ; DeFelice, Joseph J ; Solivan, Elvis Subject : RE: FOIA Adding the others this may run? Brian E so they are aware. Do you have any idea when Lisa A. Wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, Philadelphia, 100 Penn Square East PA 19107 Office : (215) 430-6640 Page 187 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000409 Thompson Responsive From: Brown, Jereon M Sent: Tuesday, May 30, 2017 8:55 AM To: Wolfe, Lisa A > Cc: Edwards, Nika V >; Sullivan, Brian E >; Thompson, Amy C >; Williams, Raphael L Subject: FW: FOIA > Lisa, we are going to have a bad nursing home story. A Philadelphia nursing home that scored a 2 will be a prominent part of the story. From: Fazlollah, Mark [mailto :mfazlollah@phillynews.com] Sent : Friday, May 26, 2017 9:30 AM To: Brown, Jereon M > Subject: FOIA Jerry, I have a few general questions on the inspection reports: Is it correct that HUDinspectors use these similar standards assess the physical condition of public housing units and to Page 188 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000410 Thompson Responsive privately owned rental units that are insured or assisted by various programs under HUD, such as rental units that accept Section 8 vouchers. Is this type of inspection just done on all HUD-financed housing? How many similar reports many similar inspections are done each year? Can you tell me how of just nursing homes each year? Does the 1-100 ranking system cover all types of property inspections? The scores on the Philadelphia nursing homes inspections that received range from the 70s down to the score of 2 for Bala nursing home? Have there been Section 8 rentals of other HUDproperties have received scores as low as 2? I that HUDletters to low scoring nursing homes say non-compliance may adversely affect the homes' ability to participate in HUD programs : Can it affect participation in all government programs? Could owners who don't comply have all of their properties affected because of one non-compliance finding? Can you recommend any reading that on the inspections? I should do to get background Mark Fazlollah 215-854-5831 Page 189 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000411 Thompson Responsive Every region has a leader. Ours is Philly.com . Powered by the Inquirer News. and Daily From: Brown, Jereon M Sent: Wednesday, May 24, 2017 11: 56 AM To: Thompson, Amy C Cc: Williams, Raphael L Subject : FW: Kushner FOIA-17-R03-0599 From: Snowden, Deborah R Sent : Wednesday, May 24, 2017 11 :55 AM To: Brown, Jereon M Cc: Wright, Sandra J Subject : Kushner FOIA-17-R03-0599 Importance : High FYI. Hi Jerry, Wanted to alert you. We are processing this FOIA request is currently in OGCreview. I am getting ready to contact now. and it OGC Page 190 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000412 Thompson Responsive There seems to be some panic because of the article below. Deborah R. Snowden Chief, FOIA Branch 202-402-7606 From: Ott, Richard M Sent: Wednesday, May 24, 2017 11 :33 AM To: Smallwood, Marcus R >; Snowden, Deborah R Subject: FW: Kushner FOIA Here is what is driving > the urgency for our new RA. From: Ott, Richard M Sent: Wednesday, May 24, 2017 11:12 AM To: Foster, Helen G > Subject: Kushner FOIA Helen : This is what is driving needs status. Rich my prior request. Our new RA Page 191 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000413 Thompson Responsive From: Payne, Carol B Sent: Wednesday, May 24, 2017 9:34 AM To: Ott, Richard M >; Wolfe, Lisa A >; Edwards, Nika V > Cc: Stovall, Teresa V >; Wallis, Patrick R > Subject : News From the Field Jared Kushner Tied to Real Estate Firm Accused of Litigating Aggressively Against Poor Baltimore-Area Tenants A new report from The New York Times Magazine and ProPublica spotlights a certain White House senior advisor's connections a real estate firm with a record of taking low-income tenants court and operating slum-like apartments in the Baltimore suburbs. to to In a lengthy article in the The Times' magazine section (now published online), writer Alec MacGillis takes a detailed look at the frustrations of life in a series of suburban apartment complexes assembled by the Kushner Companies of New York. Page 192 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000414 Thompson Responsive The development firm is in the limelight because it was run for many years by President Donald Trump's son-in-law, Jared Kushner, now a top-level White House adviser. It's the source of much of Jared Kushner's wealth. Through affiliates, the Kushner Companies acquired thousands of apartments in the Baltimore area over the years. Although Jared Kushner stepped down as CEOof the Kushner Companies in January and has divested from some of these properties since joining Trump's White House, he has kept most of his real estate holdings - and that's the peg to the Times/ProPublica article. "Baltimore-area renters complain about a property is neglectful and litigious," the article states. landlord is the president's son-in-law." owner they say "Few know their These are not upscale apartments overlooking Baltimore's Inner Harbor or in repurposed loft buildings. They're aging garden apartments and townhouses that can be found off the Baltimore-Washington Parkway or in economically stagnant areas such as Essex and Middle River. MacGillis, a former Baltimore Sun staff writer, is now a reporter for ProPublica, an independent nonprofit investigative journalism organization. His story was a collaboration between The Times and ProPublica. According to his story, " Jared Kushner's Other Real Estate Empire" : Kushner's largest concentration of multifamily units is in the Baltimore area, where the company controls 15 complexes in all which, if you assume three residents per unit, could be home to Page 193 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000415 Thompson Responsive more than 20,000 people. All but two of the complexes are in suburban Baltimore County, but they are only 'suburban' in the most literal sense. They sit along arterial shopping strips or highways, yet they are easy to miss - the Highland Village complex, for example, is beside the Baltimore-Washington Parkway, but the tall sound barriers dividing it from the six-lane highway render its more than 1,000 units invisible to the thousands traveling that route every day. MacGillis depicts Jared Kushner as a litigious landlord, taking advantage of down-on-their-luck tenants who don't have many options. He writes about the poor maintenance of the buildings, unpleasant living conditions, and the landlord's aggressive efforts to evict tenants when they fall behind on their rent. Readers are introduced to resident Kamiia Warren, who moved out of Cove Village in Essex to get away from an unpleasant neighbor, and Shawanda Hough, who moved out of a Kushner-owned apartment in Randallstown because it had mold that was aggravating her son's asthma, and was also sued for breaking her lease. Both were sued for breaking their leases. MacGillis wrote that a Kushner representative told him that the company has a fiduciary responsibility to its investors to collect outstanding debts. One of the most disturbing aspects of the story is that many of the residents don't make the connection between their landlord and President Trump's son-in-law. "That Jared Kushner?" asked a plumber who lives in Kushner's Harbor Point Estates, after speaking with MacGillis. "Oh, my God. And I thought he was the good one." Page 194 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000416 Thompson Responsive Carol Carol Bryant Payne Field Office Director 10 South Howard Street, Baltimore, Phone: 5th Floor MD21201 (410) 209-6557 Fax: (410) 209-6670 Email : ''The arc of the moral universe justice." carol.b.payne@hud.gov is long, but it bends toward Martin Luther King From: Williams, Raphael L Sent : Wednesday, May 10, 2017 5 :17 PM To: Thompson, Amy C; Brown, Jereon M Subject : RE: Assignment Notification #17-FI-HQ-01182 - FOIA Page 195 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000417 Thompson Responsive yea From: Thompson, Amy C Sent: Wednesday, May 10, 2017 5:16 PM To: Brown, Jereon M Cc: Williams, Raphael L Subject : RE: Assignment Notification - FOIA #17-FI-HQ-01182 Raffi - Is this previously? the same reporter that reached out to you From: Brown, Jereon M Sent: Wednesday, May 10, 2017 11:50 AM To: Thompson, Amy C > Cc: Williams, Raphael L > Subject : FW: Assignment Notification - FOIA #17-FI-HQ-01182 FYI From: Wright, Sandra [mailto :Sandra.J.Wright@hud.gov] Sent : Wednesday, May 10, 2017 11 :02 AM To: Rodriguez, Aida N >; Brown, Jereon M > Subject : Assignment Notification - FOIA #17-FI-HQ-01182 Page 196 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000418 Thompson Responsive Request Details : Request ID: 17-FI-HQ-01182 Request Type : FOIA Requester Name : Niina Heikkinen Request Description : I am requesting any documents, including email exchanges, calendars and memoranda from all administrative staff, including Secretary Ben Carson, that include the names or phrases "Ralph Drollinger," "Capitol Ministries," "Bible study," and/or "Cabinet member Bible study" In addition I am seeking any HUDheadquarters room reservation records on Wednesdays that mention "Bible Study." I am seeking this information from Jan. 20, 2017 to the date of processing this request. Program Office Due Date : [CUSTOMFIELD26] Request Owner: Wright, Sandra Request Primary User : Aida N Rodriguez Notes Aida, please assign this request to Anne Gribbon. Thanks Sandi From: Boswell, Aretha T Sent : Tuesday, May 09, 2017 10 :19 AM To: Santa Anna, Aaron; Brown, Jereon M; Hardy IV, Stanley Cc: Foster , Helen G; Barton, Victoria L; Smallwood, Marcus R; Thompson, Amy C; Williams, Raphael L; Sullivan, Brian E Subject : RE: Buzz Feed - HUDFOIA's Attachments : 04-03 Hensarling (1) Incoming.pdf; April 10 Hensarling Incoming.pdf; Brent Sisto - Interim (2017-01159) . pdf As requested Page 197 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000419 Thompson Responsive From: Santa Anna, Aaron Sent: Tuesday, May 09, 2017 9 : 28 AM To: Brown, Jereon M ; Hardy IV, Stanley Cc: Foster, Helen G ; Barton, Victoria L ; Smallwood, Marcus R ; Thompson, Amy C ; Williams, Raphael L ; Sullivan, Brian E ; Boswell, Aretha T Subject : RE: Buzz Feed - HUDFOIA's Jerry- We're tracking it down. Thanks. Aaron From: Brown, Jereon M Sent : Tuesday, May 09, 2017 9 : 27 AM To: Hardy IV, Stanley > Cc: Foster, Helen G >; Barton, Victoria L >; Smallwood, Marcus R >; Thompson, Amy C >; Williams , Raphael L >; Sullivan, Brian E >; Santa Anna, Aaron >; Boswell, Aretha T > Subject : RE: Buzz Feed - HUDFOIA's Page 198 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000420 Thompson Responsive Can OPA get a copy of the letter today please? From: Hardy IV, Stanley Sent : Monday, May 08, 2017 5: 24 PM To: Brown, Jereon M > Cc: Foster, Helen G >; Barton, Victoria L Smallwood, Marcus R >; Thompson, Amy C >; Williams, Raphael L >; Sullivan, Brian E Santa Anna, Aaron >; Boswell, Aretha T Subject : Re: Buzz Feed - HUDFOIA's >; >; > +Aaron I believe -Stanley a letter went out with Aaron's signature. Hardy Office of Congressional and Intergovernmental Relations U.S Department of Housing and Urban Development Page 199 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000421 Thompson Responsive On May 8, 2017, at 5 :07 PM, Brown, Jereon M > wrote : ~ Buzz Feed reporter, Mary Ann Georgantopoulos #{ b)(6) believes HUD sent a May 3rd letter to the House Financial Services Committee referencing FOIA requests. In the letter we allegedly said we needed additional time to review our response. Her questions are : What did we review? What did we find? Are we providing and additional response and if so when? Does Exec . Sec. or CIR have the letter? If so, can OPA please take a look at it? Thanks for your as s istance. Jerry Ext. 6628 From: Brown, Jereon M Sent: Monday, May 08, 2017 6 :05 PM To: Williams, Raphael L; Thompson, Amy C; Sullivan, Subject : RE: Hensarling FOIA letter This is the same request we received Brian E from Buzz Feed . Page 200 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000422 Thompson Responsive From: Williams, Raphael L Sent: Monday, May 08, 2017 6:04 PM To: Thompson, Amy C ;Brown, Jereon M ; Sullivan, Brian E Subject: FW: Hensarling FOIA letter Request from Politico wanted to flag. We can discuss in AM From: Zachary Warmbrodt [mailto:zwarmbrodt@politico.com] Sent: Monday, May 08, 2017 6:03 PM To: Williams, Raphael L > Subject: Hensarling FOIA letter Hi Raphael, I cover finance out. for Politico. Lorraine Woellert suggested I reach I'm writing a story about the letters that Chairman Hensarling sent to agencies several weeks ago asking them to reject FOIA requests that involved correspondence with the committee. Page 201 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000423 How is HUDresponding Thompson Responsive to that request? Thanks. Zachary Warmbrodt Reporter POLITICOPro O: (703) 647-8557 6_l _____________ ~ M: zwarmbrodt@politico.com From: Sent: To: Cc: Subject: Reports Brown, Jereon M Monday, May 01, 2017 12:09 PM Thompson, Amy C Williams, Raphael L FW: Daily Caller : HUDWatchdog Kept 14 Fraud Hidden From Public From: Madden, Darryl [mailto:DMadden@hudoig.gov] Sent: Monday, May 01, 2017 12:05 PM To: Sullivan, Brian E ; Brown, Jereon M Subject: RE: Daily Caller : HUDWatchdog Kept 14 Fraud Reports Hidden From Public Saw it. Page 202 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000424 Thompson Responsive I will come up tomorrow. Sent with BlackBerry Work (www.blackberry.com ) From: Sullivan, Brian E > Date : Monday, May 01, 2017, 11: 38 AM To: Madden, Darryl >, Brown, Jereon M > Subject : Daily Caller : HUDWatchdog Kept 14 Fraud Reports Hidden From Public EXCLUSIVE : HUDWatchdog Kept 14 Fraud Reports Hidden From Public ETHANBARTON A government watchdog withheld at least 14 reports that revealed department-wide problems that allow fraud and waste at a cabinet-level agency, The Daily Caller News Foundation ' s (The DCNF) Investigative Group has learned. The reports concern issues plaguing the Department of Housing and Urban Development (HUD), including felons illegally living in federally-funded homes, tax fraud and millions of dollars sitting in unused bank accounts for years. The department's 2017 budget is $48.9 billion and it has 8,375 employees. The HUDInspector General (IG) posted its systemic implication reports - documents that reveal opportunities for fraud in agency programs - to its website. A comparison between that listing and another The DCNFpreviously obtained through a Freedom of Information Act (FOIA) request showed 14 reports from 2011 through 2014 were excluded from the !G's the website. At least three of those reports were also kept from HUD, meaning top department officials may not even be aware of the problems and suggested remedies. One unreleased 2011 report revealed that 1,300 fugitives including rapists and murderers - were illegally living in HUD-funded homes, and local authorities managing the properties refused to evict them, The DCNFpreviously reported. The 2011 report "should not have been released" to the DCNF, according to IG spokesman Darryl Madden, who added that data on which it was based wasn't valid. Yet the IG didn't revisit the issue until Sen. Chuck Grassley requested an update in 2016. The IG was again unable to determine how many fugitives live in HUD-funded housing. Page 204 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000426 Thompson Responsive Grassley, the Iowa Republican who is chairman of the Senate Judiciary Committee, subsequently asked the Government Accountability Office (GAO) to conduct the analysis. The IG withheld another 2011 report, this one about a rural Missouri town that had not spent $78 million of federal tax dollars it was awarded in 2008 for disaster funds. "There is also an apparent inability/unwillingness/no need to spend these funds," the unpublished report said. "Considering the relatively small size of this area, it seems improbable that there is any unidentified need or opportunity eligible for the expenditure of these funds." "It seems unreasonable, given the current budgetary situation that funds with this type of designation can remain un-obligated for an indefinite period of time," the report continued. "If $78 million are available in a mostly rural area like Joplin, Missouri, there is a very good likelihood that similarly large pools are available [elsewhere] for recovery." The IG recommended that HUDestablish an annual review to identify such unspent funds. But there's no guarantee the IG sent the report to HUDsince it wasn't released publicly, meaning the agency may be unaware of the problem and solution. Open bank accounts holding unspent money is clearly an issue: The IG reported in 2014 that another HUDprogram left its old grants open, while a 2016 GAOreview of other federal agencies found nearly $1 billion sitting in expired grant accounts. Additionally, the IG withheld at least two other reports from HUD Page 205 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000427 in addition to its further suggesting to the agency. Thompson Responsive findings on fugitives, TheDCNFconfirmed , documents left off its website were never sent "A search of headquarters' records by knowledgeable staff failed to locate any documents at headquarters that would be responsive to your request," HUDFOIA officer Deborah R. Snowden wrote in a letter to the DCNF. The DCNFhad requested records about a 2012 IG report that found Florida residents living in HUD-funded housing, who claimed earned income tax credits on their ta x return s , but also reported having earned no income. "When questioned regarding the discrepancy, the tenants report that they did not in fact receive income, and lied to the [IRS] in order to obtain a higher income tax return," the report said. The IG recommended that HUDdevelop a way to handle tenants who provide false information and deal with tax return discrepancies. The DCNFreceived the report in the same release as the document regarding fugitives. It, too, was left off the IG's website. Similarly, the DCNFconfirmed that HUDnever received a 2012 IG report that found real estate agents who violated agency rules could not be quickly debarred or suspended. Other reports kept off the IG's website found additional systemic issues, including a weak vetting process to verify loan applicants' identities , fraudsters exploiting easily-fixed loopholes to purchase discounted property, and manipulating ta xes and debts to secure loans. The IG only provided a partial excluded from its website. explanation why reports were Page 206 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000428 Thompson Responsive "We have posted a public use file of our ... reports to our FOIA Reading Room," a letter to the DCNFsaid in response to a FOIA request. The letter explains that some information was redacted, and says the fugitives report was withheld because its data was "unreliable." "It also turned out that some of the [reports] were drafts and never forwarded for implementation," another IG letter to the DCNFsaid. None of the reports followed the typical governmental practice of stamping unfinished reports as "draft." It's unclear if all 14 withheld reports were drafts or why they were originally released to TheDCNFunder FOIA. The IG did not respond to multiple requests for comment. It's also unclear if HUDreceived problems were ever corrected. any of those reports or if the "Mr. Barton I can assure you that when the [IG] finds systemic issues within the agency, they are brought to our attention," HUD spokesman Jereon Brown told The DCNFin an email. He did not, however, comment on the withheld reports. Follow Ethan on Twitter. Read more: http ://dailycaller.com/2017/04/30/exclusive-hud-watchdog-kept-14fraud-reports-hidden-from-public/#ixzz4fqFmXbCC Page 207 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000429 Thompson Responsive From: Madden, Darryl [mailto :DMadden@hudoig.gov] Sent : Sunday, April 30, 2017 5: 11 PM To: Sullivan, Brian E >; Brown, Jereon M Subject : RE: HUDIG systemic implication reports > EVER!!! Sent with BlackBerry Work (www.blackberry.com ) From: Sullivan, Brian E > Date : Wednesday, Apr 26, 2017, 11 :07 AM To: Williams, Raphael L >, Brown, Jereon M >, Madden, Darryl > Cc: Thompson, Amy C > Subject : RE: HUDIG systemic implication His understanding of any issue reports i s never correct. Page 208 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000430 Thompson Responsive From: Williams, Raphael L Sent: Wednesday, April 26, 2017 10:50 AM To: Brown, Jereon M >; Madden, Darryl J > Cc: Sullivan, Brian E >; Thompson, Amy C > Subject : Re: HUDIG systemic implication reports Thanks for flagging. Is his understanding of the issue correct? Sent from my phone Press Secretary U.S. Department of Housing and Urban Development Raphael.L.Williams@hud.gov C: l(b)(6 ) (202) 402-5524 10 : From: Brown, Jereon M Sent: Wednesday, April 26, 2017 10:44:33 AM To: Madden, Darryl J Cc: Thompson, Amy C; Sullivan, Brian E; Williams, Subject : FW: HUDIG systemic implication reports Raphael L FYI Page 209 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000431 Thompson Responsive From: Ethan Barton [mailto:ethan@dailycallernewsfoundation.org] Sent: Wednesday, April 26, 2017 10:42 AM To: Brown, Jereon M > Subject: HUDIG systemic implication reports Hi Jereon, I believe we've spoken before, but as a reminder, I'm Ethan Barton, a reporter with the Daily Caller News Foundation. I'm working on a news story about the HUDIG's systemic implication reports. The IG informed me that they posted all their SIRs to it's FOIA reading room. However, I possess 14 SIRs I received from a previous FOIA request that were not posted to the IG's webpage. I was previously reported that one missing SIR regarding felony fugitives illegally living in HUD-funded homes was withheld because of "unreliable" data and that the IG didn't revisit the issue until years later when Sen. Chuck Grassley requested an update. Other missing SIRs identified other potential agency-wide problems such as millions of unused tax dollars sitting in expired accounts and HUD's failure to properly vet program Page 210 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000432 Thompson Responsive tax information and identities. participants' I was wondering if you or someone from HUDwould please comment on my findings? I'm especially curious about the challenges HUD faces if its IG is not revealing identified systemic issues to the agency. I reached out to the IG this morning, as well. I will update you with their response. I'd be happy to pass along any of the documents and links upon request and provide you with additional details. My deadline is 5 pm today. Thanks, Ethan Ethan Barton Investigative Reporter Page 211 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000433 Daily Caller Thompson Responsive News Foundation 410-829-1738 @ethanrbarton ? From: Sent : To: Cc: Subject: Madden, Darryl Sunday, April 30, 2017 5 :12 PM Brown, Jereon M Thompson, Amy C; Sullivan, Brian E; Williams, Raphael L RE: HUDIG systemic implication reports Acknowledged Sent with BlackBerry Work (www.blackberry.com) From: Brown, Jereon M > Date: Wednesday, Apr 26, 2017, 10:44 AM To: Madden, Darryl > Cc: Thompson, Amy C >, Sullivan, Brian E Williams, Raphael L > Subject : FW: HUDIG systemic implication reports >, FYI Page 212 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000434 Thompson Responsive From: Ethan Barton [mailto:ethan@dailycallernewsfoundation.org] Sent: Wednesday, April 26, 2017 10:42 AM To: Brown, Jereon M Subject: HUDIG systemic implication reports Hi Jereon, I believe we've spoken before, but as a reminder, I'm Ethan Barton, a reporter with the Daily Caller News Foundation. I'm working on a news story about the HUDIG's systemic implication reports. The IG informed me that they posted all their SIRs to it's FOIA reading room. However, I possess 14 SIRs I received from a previous FOIA request that were not posted to the !G's webpage. I was previously reported that one missing SIR regarding felony fugitives illegally living in HUD-funded homes was withheld because of "unreliable" data and that the IG didn't revisit the issue until years later when Sen. Chuck Grassley requested an update. Other missing SIRs identified other potential agency-wide problems such as millions of unused tax dollars sitting in Page 213 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000435 Thompson Responsive expired accounts and HUD's failure to properly participants' tax information and identities. vet program I was wondering if you or someone from HUDwould please comment on my findings? I'm especially curious about the challenges HUD faces if its IG is not revealing identified systemic issues to the agency. I reached out to the IG this morning, as well. I will update you with their response. I'd be happy to pass along any of the documents and links upon request and provide you with additional details. My deadline is 5 pm today. Thanks, Ethan Ethan Barton Investigative Reporter Page 214 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000436 Thompson Responsive Daily Caller News Foundation 410-829-1738 @ethanrbarton ? From: Brown, Jereon M Sent: Wednesday, April 26, 2017 2:36 PM To: Ethan Barton Subject: RE: HUDIG systemic implication reports Mr. Barton I can assure you that when the OIG finds systemic issues within the Agency, they are brought to our attention. Jereon M. Brown General Deputy Assistant Secretary U.S. Department of Housing and Urban Development Office of Public Affairs From: Ethan Barton [mailto :ethan@dailycallernewsfoundation.org] Sent : Wednesday, April 26, 2017 10 :42 AM To: Brown, Jereon M Page 215 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000437 Subject: Thompson Responsive HUDIG systemic implication reports Hi Jereon, I believe we've spoken before, but as a reminder, I'm Ethan Barton, a reporter with the Daily Caller News Foundation. I'm working on a news story about the HUD!G's systemic implication reports. The IG informed me that they posted all their SIRs to it's FOIA reading room. However, I possess 14 SIRs I received from a previous FOIA request that were not posted to the !G's webpage. I was previously reported that one missing SIR regarding felony fugitives illegally living in HUD-funded homes was withheld because of "unreliable" data and that the IG didn't revisit the issue until years later when Sen. Chuck Grassley requested an update. Other missing SIRs identified other potential agency-wide problems such as millions of unused tax dollars sitting in expired accounts and HUD's failure to properly vet program participants' tax information and identities. I was wondering if you or someone from HUDwould please comment Page 216 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000438 Thompson Responsive on my findings? I'm especially curious about the challenges faces if its IG is not revealing identified systemic issues the agency. HUD to I reached out to the IG this morning, as well. I will update you with their response. I'd be happy to pass along any of the documents and links upon request and provide you with additional details. My deadline is 5 pm today. Thanks, Ethan Ethan Barton Investigative Daily Caller Reporter News Foundation 410-829-1738 @ethanrbarton Page 217 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000439 Thompson Responsive ? From: Williams, Raphael L Sent : Wednesday, April 26, 2017 10 :50 AM To: Brown, Jereon M; Madden, Darryl J Cc: Sullivan, Brian E; Thompson, Amy C Subject : Re: HUDIG systemic implication Thanks for flagging. Is his understanding reports of the issue correct? Sent from my phone Press Secretary U.S. Department of Housing and Urban Development Raphael.L.Williams@hud.gov C: l(b)(6) IO : (202) 402-5524 From: Brown, Jereon M Sent : Wednesday, April 26, 2017 10 :44 :33 AM To: Madden, Darryl J Cc: Thompson, Amy C; Sullivan, Brian E; Williams, Subject : FW: HUDIG systemic implication reports Raphael L FYI From: Ethan Barton [mailto:ethan@dailycallernewsfoundation.org] Sent : Wednesday, April 26, 2017 10 :42 AM To: Brown, Jereon M Subject : HUDIG systemic implication reports Page 218 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000440 Thompson Responsive Hi Jereon, I believe we've spoken before, but as a reminder, I'm Ethan Barton, a reporter with the Daily Caller News Foundation. I'm working on a news story about the HUD!G's systemic implication reports. The IG informed me that they posted all their SIRs to it's FOIA reading room. However, I possess 14 SIRs I received from a previous FOIA request that were not posted to the !G's webpage. I was previously reported that one missing SIR regarding felony fugitives illegally living in HUD-funded homes was withheld because of "unreliable" data and that the IG didn't revisit the issue until years later when Sen. Chuck Grassley requested an update. Other missing SIRs identified other potential agency-wide problems such as millions of unused tax dollars sitting in expired accounts and HUD's failure to properly vet program participants' tax information and identities. I was wondering if you or someone from HUDwould please comment on my findings? I'm especially curious about the challenges HUD Page 219 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000441 Thompson Responsive IG is not revealing identified faces if its the agency. systemic issues to I reached out to the IG this morning, as well. I will update you with their response. I'd be happy to pass along any of the documents and links upon request and provide you with additional details. My deadline is 5 pm today. Thanks , Ethan Ethan Barton Investigative Daily Caller Reporter News Foundation 410-829-1738 @ethanrbarton Page 220 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000442 Thompson Responsive ? From: Gruson, Barbara Sent: Wednesday, April 19, 2017 7:19 PM To: Sullivan, Brian E Cc: Thompson, Amy C; Williams, Raphael L Subject : RE: media queries Thank you, Brian! Barbara K. Gruson Special Assistant in the Office of Public Affairs U.S. Department of Housing and Urban Development 451 7th Street, Washington, O: (202) SW, Suite 10130 DC 20410 402-5969 I I I C: l(b)(S) E: Barbara.Gruson@hud.gov https : //twitter.com/BarbGrusonHUD Page 221 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000443 Thompson Responsive From: Sullivan, Brian E Sent: Wednesday, April 19, 2017 1:01 PM To: Gruson, Barbara Cc: Thompson, Amy C ;Williams, Subject: media queries Raphael L Huffington Post National Reporter Kate Abbey-Lambertz is writing a story on HUD's decision to relocate 186 families currently living in two severely distressed WWII-era public housing developments in Cairo, IL. She will particularly focus on the letters elementary school students are writing to Secretary Carson asking him to reconsider. We provided some background on the very difficult decision HUDwas forced to make, more than one year after taking over operational control of the Alexander County Housing Authority which followed a years-long pattern of mismanagement, poor housing conditions and alleged civil rights violations. Washington Post Reporter Debbie Cenziper is writing a blistering critique of the District of Columbia's affordable housing programs, specifically activities supported thru HUD's HOME Program. The District has a chronic problem of 'committing' HOME funds within two years ...a statutory requirement. ..or to spend its HOMEfunds within the required five years. As a result, HUDhas been forced to 'deobligate' a combined $16 million since 2012. Those funds are returned to the Treasury. We offered an off-the-record discussion on what data the Post has (provided through FOIA) and what it shows them. Debbie's analytical skills are suspect so we provided the actual amounts we deobligated in the District since 2012. Page 222 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000444 Thompson Responsive PJ Name PJ State Amount Reduced Year Reduction Taken From Year Reduction Processed In WASHINGTON DC $271,682.28 2005 2012 WASHINGTON DC $260,262.00 2013 2014 Page 223 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000445 Thompson Responsive WASHINGTON DC $116,761.08 2007 2014 WASHINGTON DC $26,823.67 2007 2014 WASHINGTON DC $3,219,599.25 2014 2015 WASHINGTON Page 224 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000446 Thompson Responsive DC $3,312,592.75 2011 2015 WASHINGTON DC $54,209.76 2008 2015 WASHINGTON DC $3,257,322.75 2012 2016 WASHINGTON DC $2,842,353.00 Page 225 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000447 Thompson Responsive 2013 2016 WASHINGTON DC $1,730,741.49 2011 2016 WASHINGTON DC $977,692.15 2009 2016 TOTAL $16,070,040.18 PJ = Participating grantees) Jurisdiction (the official name of HOME Page 226 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000448 Thompson Responsive As a point of comparison, HUDdeobligated from ALL HOME'PJs' from 2012-17. Because these are two 'sticky wickets,' nearly $112 million cc'ing Amy and Raffi. Brian Sullivan HUD's Office of Public Affairs 202-402-7527 Twitter : @SullyatDC From: Sent: To: Cc: Subject: Williams, Raphael L Wednesday, April 19, 2017 1:11 PM Sullivan, Brian E; Gruson, Barbara Thompson, Amy C RE: media queries Thanks Brian super helpful From: Sullivan, Brian E Sent : Wednesday, April 19, 2017 1 :01 PM To: Gruson, Barbara Page 227 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000449 Thompson Responsive Cc: Thompson, Amy C ;Williams, Subject : media queries Raphael L Huffington Post National Reporter Kate Abbey-Lambertz is writing a story on HUD's decision to relocate 186 families currently living in two severely distressed WWII-era public housing developments in Cairo, IL. She will particularly focus on the letters elementary school students are writing to Secretary Carson asking him to reconsider. We provided some background on the very difficult decision HUDwas forced to make, more than one year after taking over operational control of the Alexander County Housing Authority which followed a years-long pattern of mismanagement, poor housing conditions and alleged civil rights violations. Washington Post Reporter Debbie Cenziper is writing a blistering critique of the District of Columbia's affordable hous ing programs, specifically activities supported thru HUD ' s HOME Program. The District has a chronic problem of 'committing ' HOME funds within two years ...a statutory requirement. ..or to spend its HOMEfunds within the required five years. As a result, HUDhas been forced to 'deobligate' a combined $16 million since 2012. Those funds are returned to the Treasury. We offered an off-the-record discussion on what data the Post has (provided through FOIA) and what it shows them. Debbie's analytical skills are suspect so we provided the actual amounts we deobligated in the District s ince 2012 . Page 228 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000450 Thompson Responsive PJ Name PJ State Amount Reduced Year Reduction Taken From Year Reduction Processed In WASHINGTON DC $271, 682.28 2005 2012 WASHINGTON DC $260, 262.00 2013 2014 WASHINGTON DC Page 229 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000451 Thompson Responsive $116,761.08 2007 2014 WASHINGTON DC $26,823.67 2007 2014 WASHINGTON DC $3,219,599.25 2014 2015 WASHINGTON DC $3,312,592 . 75 2011 Page 230 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000452 Thompson Responsive 2015 WASHINGTON DC $54,209.76 2008 2015 WASHINGTON DC $3,257,322.75 2012 2016 WASHINGTON DC $2,842,353.00 2013 2016 Page 231 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000453 Thompson Responsive WASHINGTON DC $1, 730,741.49 2011 2016 WASHINGTON DC $977,692.15 2009 2016 TOTAL $16,070,040.18 PJ = Participating grantees) Jurisdiction (the official As a point of comparison, HUDdeobligated from ALL HOME'PJs' from 2012-17. name of HOME nearly $112 million Page 232 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000454 Thompson Responsive Because these are two 'sticky wickets,' cc'ing Amy and Raffi. Brian Sullivan HUD's Office of Public Affairs 202-402-7527 Twitter : @SullyatDC From: HSPD12Admin@usaccess.gsa.gov Sent : Wednesday, April 05, 2017 9 :32 AM l@GMAIL.COM To: Thompson, Amy C; ~b)(6l Subject : USAccess - Credential Ready for Pick Up Dear AMYTHOMPSON, In this email, you will learn where to pick up your USAccess Credential including any special instructions , what you need to bring to the activation appointment, and how to make an appointment for activating it. 1. Your USAcces s Credential for DEPARTMENT OF HOUSING ANDURBAN DEVELOPMENT is Ready for Pick Up at : US Department of Housing and Urban Development 451 7th St, SW, Room 1101 Washington,DC 20410 Page 233 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000455 Thompson Responsive 2. Special Instructions: Please be sure to read the entire email and schedule your appointment thru the GSA scheduler. The GSA scheduler is accessed via the link in this email. Please be sure to bring this email with you to your appointment. IF YOUHAVENOTYET ENTERED ON DUTYat HUD- DO NOTATTEMPT TO PICK-UP your card until your first day at HUD. Thank You. 3. WHATTO BRINGTO YOURAPPOINTMENT Please bring the one time Password included below to your appointment, as you will need it to activate your new credential. Please also bring two valid and non-expired forms of ID to your USAccess credential activation appointment. Two forms are required to validate your identity in the event fingerprint verification during activation or card update is unsuccessful. At least one of these IDs must be a Government-issued photo ID. To review a complete list of acceptable forms of identity documentation and policies regarding presentation of names on these documents, please go to the following link: http://www.fedidcard.gov/viewdoc.aspx?id=109. NOTE: Your first and last names MUSTmatch the names on the identity documents you provide ANDthe USAccess credential. Password : ~l (b_l( 6_l __ _ With this Password, you may be able to use the self-service mode known as Unattended Activation to activate your credential. To learn how to use this feature, retrieve the Unattended Activation Guide at http : //www.fedidcard.gov/credget.aspx. Page 234 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000456 Thompson Responsive 4. Make an Appointment to Activate Your Credential If your agency uses the GSAOnline Scheduling System, to schedule an appointment, visit https://timetrade.com/app/usaccess/workflows/usaccess001/schedule /?appointmentTypeGroupid=hspd12 For more information or instructions about how to schedule an appointment, visit the USAccess website at www.fedidcard.gov/credappointments.aspx. *** This email was generated by an automatic process. not reply to this email. If you have any questions or concerns, please contact supervisor or your Agency's security office.*** Please do your The USAccess program is a government-wide initiative to issue common, federal ID credentials to all federal employees and contractors. These credentials provide federal employees with an easily recognizable way to identify themselves as well as trust the identity of other USAccess credential holders. The GSAManaged Service Office (MSO) established the program in response to Homeland Security Presidential Directive-12 that requires federal agencies to produce and issue PIV-compliant credentials to employees starting in October 2006. For more info, please visit http ://www.fedidcard.gov/ the USAccess Program site at This document contains Personal Identifying Information (PII) and is For Official Use Only (FOUO). It shall not be disclosed outside any agency who is affiliated with the GSAManaged Service Page 235 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000457 Thompson Responsive without written assurance from the agency Privacy Officer or responsible office that the provisions of FOIA under Exemptions 2 of the Act 5 U.S.C. para 552(b)(2) (2000) have been observed. Users are reminded that printed copies of this data requires handling IAWagency privacy directives. Questions may be directed to the GSAMSO. Disabled Users/Assistive Technology users who need 508 assistance with this site, click here to send an email. Page 236 AMt::HICAr\ pVERSIGHT HUD-17-0235-F-000458 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-3000 OFFICE OF ADMINISTRATION NOV 15 2018 Mr. Austin R. Evers Executive Director American Oversight 1030 15th Street NW Suite B255 Washington, DC 20005 RE: Freedom of Information Act Request FOIA Control No.: 17-FI-HQ-01560 Dear Mr. Evers: This letter is the seventh interim response to your Freedom of Information Act (FOIA) request dated and received on July 14, 2017. You asked for Department of Housing and Urban Development records related the FOIA since March 2, 2017, to include: 1. All emails sent or received by any political appointee or Senior Executive Service (SES) staff in the Office of the Secretary, the Office of the Deputy Secretary, the Office of Public Affairs, the Office of Congressional and Intergovernmental Relations, or the Office of Field Policy and Management including the phrase “Freedom of Information Act” or the word “FOIA;” and 2. All other communications involving any political appointee or SES staff in the Office of the Secretary, the Office of the Deputy Secretary, the Office of Public Affairs, the Office of Congressional and Intergovernmental Relations, the Office of the General Counsel, or the Office of Field Policy and Management regarding HUD’s policies or practices for processing FOIA requests or producing documents in response to FOTA requests. This includes communications regarding review of existing policies or practices as well as communications regarding adoption of new policies or practices or of changes to existing policies or practices affecting HUD’s response to FOJA requests. Your request is granted in part. In response to item 1 of your request, enclosed is a set of email communications and calendar entries containing the phrase “Freedom of Information Act” or the word “FOIA.” For this interim release, a total of 506 potentially-responsive records were processed, with the following results: www.hud.gov espanol.hud.gov 2 Custodian Emai]s Processed Responsive Emails Hunter Kurtz 35 6 Michael Marshall 20 Pam Patenaude NonResponsive Emails Total Responsive Page Count 29 22 2 18 6 17 2 15 6 Paul Scott 279 15 264 56 Beth Van Duyne 112 19 93 79 Nelson Bregon* 43 4 39 41 TOTALS 506 48 458 210** I At your request, oniy Bregón’s sent emails were reviewed **This number also represents the total number of pages released; no pages were withheld in full I am withholding personal email addresses, cell phone numbers, constituents’ names, teleconference access codes, and PIN numbers under Exemption 6 of the FOIA, because release of such information would constitute an unwarranted invasion of personal privacy. The interest of the general public in reviewing these portions of government documents does not outweigh the individuals’ right to privacy. Please be advised that the review of records responsive to item 1 of your request is ongoing. Further interim responses may be provided to you as this process continues. At the completion of this review, a final response letter will be provided. The final response letter will detail all applicable appeal rights. An interim response containing records responsive to item 2 of your request was sent to you on November 22, 2017. For your information, your FOJA request, including your identity and any information made available, is releasable to the public under subsequent FOJA requests. In responding to these requests, the Department does not release personal information, such as home address, telephone number, or Social Security number, all of which are protected from disclosure under FOIA Exemption 6. Please also be advised that all appeal rights related to your request will be provided to you in a final response letter. if you have questions regarding your request, please contact Mr. Ethan Bodell at (202) 402-3450. Thank you for your interest in the Department’s programs and policies. Sincerely, Deborah R. Snowden Deputy Chief FOIA Officer Office of the Executive Secretariat Enclosures R. Hunter Kurtz From: Sent: Tuesday, July 18, 2917 2:93 PM To: Kurtz, R. Hunter Subject: USAccess Credential Ready For Certificate Update Dear ROBERT KURTZ, Your USAccess credential for DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT is ready for a certificate update. Please follow the process below as soon as possible. How to rekey/update your credential To update your credential, please schedule an appointment at use the local activation station OR follow agency/site specific guidance for credential updates*} Make an Appointment to Activate Your Credential If your agency uses the GSA Online Scheduling System, to schedule an appointment, visit For more information, or instructions about how to schedule an appointment, visit the USAccess website at To complete the credential rekey/update, you must bring your current credential with you. Please also bring two valid and non?expired forms of ID to your USAccess credential activation appointment. Two forms are required to validate your identity in the event fingerprint verification during the credential update is unsuccessful. At least one of these IDs must be a Government?issued photo ID. To review a complete list of acceptable forms of identity Page 1 D-17-0235-G-000001 R. Hunter Kurtz documentation and policies regarding presentation of names on these documents, please go to the following link: NOTE: Your first and last names MUST match the names on the identity documents you provide AND the USAccess credential. You will also be required to enter the credential PIN you created when you activated your credential. If you do not know your PIN, you will require assistance from the Activation Station Operator to RESET your PIN. Once you know your PIN, you will still need to complete the certificate rekey process. Questions? If you have any questions on this process, please contact your USAccess/HSPD-lz Sponsor, your badge office, your Agency help desk or agency POC. This email was generated by an automatic process. Please do not reply to this email. If you have any questions or concerns, please contact your supervisor or your Agency's security office. For more information, please visit: This email was generated by an automatic process. Please do not reply to this email. If you have any questions or concerns, please contact your supervisor or your Agency's security The USAccess program is a government?wide initiative to issue common, federal ID credentials to all federal employees and Page 2 D-17-0235-G-000002 R. Hunter Kurtz contractors. These credentials provide federal employees with an easily recognizable way to identify themselves as well as trust the identity of other USAccess credential holders. The GSA Managed Service Office (MSO) established the program in response to Homeland Security Presidential Directive?12 that requires federal agencies to produce and issue PIV?compliant credentials to employees starting in October 2666. For more info, please visit the USAccess Program site at This document contains Personal Identifying Information (PII) and is For Official Use Only (FOUO). It shall not be disclosed outside any agency who is affiliated with the GSA Managed Service without written assurance from the agency Privacy Officer or responsible office that the provisions of FOIA under Exemptions 2 of the Act 5 U.S.C. para 552(b)(2) (2369) have been observed. Users are reminded that printed copies of this data requires handling IAN agency privacy directives. Questions may be directed to the GSA MSO. Disabled Users/Assistive Technology users who need 568 assistance with this site, click here to send an email. From: Smallwood, Marcus Sent: wednesday, July 12, 2917 5:15 PM To: Kurtz, R. Hunter Cc: Groomes, Brittani 3 Subject: FN: Compliance Briefings: FOIA, Privacy, and Records Attachments: B_FOIA_Pamphlet.pdf; C_Privacy_Pamphlet.pdf; E_Records_Documenting_public service.pdf Mr. Kurtz, Page 3 D-17-0235-G-000003 R. Hunter Kurtz It was passed on to me that you are the best Point of Contact for coordinating briefings for the newly onboarded officials in the areas of Freedom of Information Act, Privacy Act, and Records Management. You will find attached information that was disseminated in April as a follow?up to a briefing the Transition Team received (I believe in January). A description of the various documents can be found below. You can also see below which officials were already provided these materials. If you would like to coordinate a brief overview and for these compliance areas, we can accommodate you. This will be very beneficial for assisting those new to government but many laws in the FOIA and Records space have been modified in recent years so I would expect even those with previous government experience would benefit greatly from a brief. Marcus Smallwood Deputy Executive Secretary Chief Privacy Officer (acting) Chief Records Officer (acting) The Executive Secretariat Office of Administration U.S. Department of Housing and Urban Development Page 4 D-17-0235-G-000004 R. Hunter Kurtz 451 7th Street, SW, Room 16139 Washington, DC 26416 292-492-5531 (office) (mg) (mobile) Marcus.R.Smallwood@hud.gov From: Smallwood, Marcus Sent: Friday, April 67, 2617 4:16 PM To: Kasper, Maren Barton, Victoria Nason, Michael Gribbin, Anne Youngblood, Richard A Bass, Deana McCall, Drew A Fitzpatrick, Nora Coffey, Alexander Alexander, Mason Gruson, Barbara Petty, Timothy Beckles, Angela Russell, William Holderfield, Stephanie A Bowes, Robert Patton, Lynne Greenwood, Sheila Holmes, Gregory A Byrd, David Cc: Foster, Helen Subject: Compliance Briefings: FOIA, Privacy, and Records Page 5 D-17-0235-G-000005 R. Hunter Kurtz Greetings All. I have had the pleasure of meeting some of you, but for those who I have not, I am the Director of the Department?s Office of the Executive Secretariat, which has primary responsibility for ensuring the proper agency control and handling of the Secretary?s and Deputy Secretary?s official correspondence. The Executive Secretariat also houses three of compliance branches: Freedom of Information Act (aka FOIA), Privacy and Civil Liberties, and Records and Information Management. These branches play an integral role in ensuring that HUD complies with federal statutes: the Privacy Act of 1974, enacted to safeguard individual?s personal information; the and the Federal Records Act. Each of these Acts was enacted to promote open government and public servant accountability. The Executive Secretariat processes requests made under the Acts and provides departmental guidance, training, and subject matter expertise in each area. Attached please find an overview briefing of ?Do?s and Don?ts? (attachment A) as pertains to information management and agency compliance. In addition, attachments Thru provide a more in?depth description of responsibilities in each compliance function. I hope you will find these helpful. Please do not hesitate to reach out if you require more in depth discussion or have any questions. Page 6 D-17-0235-G-000006 R. Hunter Kurtz Thank you, Marcus Smallwood Deputy Executive Secretary The Executive Secretariat Office of Administration U.S. Department of Housing and Urban Development 451 7th Street, SW, Room 16139 Washington, DC 26416 262?462?5581 (office) (We) (mobile) Marcus.R.Smallwood@hud.gov From: Kurtz, R. Hunter Sent: Thursday, June 68, 2617 8:58 AM To: Dendas, Michael Subject: Fwd: HEADS UP Page 7 D-17-0235-G-000007 R. Hunter Kurtz FYI Sent from my iPhone Begin forwarded message: From: "Bregon, Nelson "Kurtz, R. Hunter" VA) (6/7/2617 6:47 PM, Vernon Freeman Jr.) Congressman Donald McEachin has called for the Department of Housing and Urban Development to terminate their business with a company that manages several housing complexes in the Richmond?area. McEachin says PK Management properties is not meeting the spirit of its obligation to provide safe and sanitary housing. PK Management, an Ohio?based company, runs three Section 8 facilities in Henrico County including, Essex Village, Woodland Crossing and Hope Village. The company receives millions of dollars a year from HUD to subsidize rent at its housing complexes, but multiple CBS 6 investigative reports have revealed multiple issues at the properties. Residents have told CBS 6 that the company has not done enough to fix things like leaks, flood damage, sewage problems, structural issues, broken lights, and Page 11 D-17-0235-G-000011 R. Hunter Kurtz bug infestations. "My constituents are being forced to live with sewage backups, dangerous structural issues, rodents and other vermin," said Congressman McEachin. "Enough is enough we need to stop wasting taxpayer dollars with this company, which has appeared to mismanage properties across the country." McEachin specifically noted that Essex Village should be closed due to "uninhabitable" conditions, and he wants HUD to terminate or abate all contracts with the management company. "In any event, residents need expedited access to vouchers that will empower them to move to decent homes,? he said. McEachin has also requested that HUD allow permission for Henrico County officials to join inspectors for future inspections at Essex Village. will continue to do everything I can so that my constituents do not live in these conditions and that taxpayer monies are not given millions of dollars to a company that has failed at their minimal responsibilities," he wrote. [Editorial note: VIDEO at source] Here is the link where you may read today?s HUD News Briefing in full: Anne Davis, Sr. Management Analyst US Dept. of Housing Urban Development Richmond Field Office 666 E. Broad Street, Richmond, VA 23219 Page 12 D-17-0235-G-000012 R. Hunter Kurtz ext. 4892 Please do not print this e?mail unless necessary From: Lyberg, Sarah A Sent: Friday, May 19, 2817 9:27 AM To: Thompson, Amy Cc: Dendas, Michael Kasper, Maren Kurtz, R. Hunter; Fitzpatrick, Nora Muse, Rebecca Golrick, Janet Clemmensen, Craig Subject: Re: Budget News Release Messages We may want to discuss this with Janet and others. It is a good thing to encourage dialog, and they may have ideas on how we can best do this since it can be tricky. Mould need to figure out capacity/responses. Plan to mitigate risks if Line/email made public, and/or foia requests for the questions and concerns and HID responses. Might also require union engagement. ?Sarah On May 19, 2617, at 9:15 AM, Thompson, Amy Kurtz, R. Hunter Dendas, Michael . This email was generated by an automatic process. Please do not reply to this email. If you have any questions or concerns, please contact your supervisor or your Agency's security The USAccess program is a government?wide initiative to issue common, federal ID credentials to all federal employees and contractors. These credentials provide federal employees with an easily recognizable way to identify themselves as well as trust the identity of other USAccess credential holders. The GSA Managed Service Office (MSO) established the program in response to Homeland Security Presidential Directive?12 that requires federal agencies to produce and issue PIV?compliant credentials to employees starting in October 2666. For more info, please visit the USAccess Program site at This document contains Personal Identifying Information (PII) and is For Official Use Only (FOUO). It shall not be disclosed outside any agency who is affiliated with the GSA Managed Service without written assurance from the agency Privacy Officer or responsible office that the provisions of FOIA under Exemptions 2 of the Act 5 U.S.C. para 552(b)(2) (2666) have been observed. Users are reminded that printed copies of this data requires handling IAN agency privacy directives. Questions may be directed to the GSA MSO. Page 3 D-17-0235-G-000031 Pam Patenaude Disabled Users/Assistive Technology users who need 568 assistance with this site, click here to send an From: HSPD12Admin@usaccess.gsa.gov Sent: Friday, September 22, 2617 11:61 AM To: Subject: USAccess Credential Ready for Pick Up Dear PAMELA PATENAUDE, In this email, you will learn where to pick up your USAccess Credential including any special instructions, what you need to bring to the activation appointment, and how to make an appointment for activating it. 1. Your USAccess Credential for DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT is Ready for Pick Up at: US Department of Housing and Urban Development 451 7th St, SW, Room 1161 Nashington,DC 26416 2. Special Instructions: Please be sure to read the entire email and schedule your appointment thru the GSA scheduler. The GSA scheduler is accessed via the link in this email. Please be sure to bring this email with you to your appointment. IF YOU HAVE NOT YET ENTERED ON DUTY at HUD DO NOT ATTEMPT TO your card until your first day at HUD. Thank You. 3. WHAT TO BRING TO YOUR APPOINTMENT Please bring the one time Password included below to your Page 4 D-17-0235-G-000032 Pam Patenaude appointment, as you will need it to activate your new credential. Please also bring two valid and non?expired forms of ID to your USAccess credential activation appointment. Two forms are required to validate your identity in the event fingerprint verification during activation or card update is unsuccessful. At least one of these IDs must be a Government?issued photo ID. To review a complete list of acceptable forms of identity documentation and policies regarding presentation of names on these documents, please go to the following link: NOTE: Your first and last names MUST match the names on the identity documents you provide AND the USAccess credential. Password:(mw) With this Password, you may be able to use the self?service mode known as Unattended Activation to activate your credential. To learn how to use this feature, retrieve the Unattended Activation Guide at 4. Make an Appointment to Activate Your Credential If your agency uses the GSA Online Scheduling System, to schedule an appointment, visit For more information or instructions about how to schedule an appointment, visit the USAccess website at This email was generated by an automatic process. Please do not reply to this email. If you have any questions or concerns, please contact your supervisor or your Agency's security Page 5 D-17-0235-G-000033 Pam Patenaude The USAccess program is a government?wide initiative to issue common, federal ID credentials to all federal employees and contractors. These credentials provide federal employees with an easily recognizable way to identify themselves as well as trust the identity of other USAccess credential holders. The GSA Managed Service Office (MSO) established the program in response to Homeland Security Presidential Directive?12 that requires federal agencies to produce and issue PIV?compliant credentials to employees starting in October 2666. For more info, please visit the USAccess Program site at This document contains Personal Identifying Information (PII) and is For Official Use Only (FOUO). It shall not be disclosed outside any agency who is affiliated with the GSA Managed Service without written assurance from the agency Privacy Officer or responsible office that the provisions of FOIA under Exemptions 2 of the Act 5 U.S.C. para 552(b)(2) (2666) have been observed. Users are reminded that printed copies of this data requires handling IAN agency privacy directives. Questions may be directed to the GSA MSO. Disabled Users/Assistive Technology users who need 568 assistance with this site, click here to send an Page 6 D-17-0235-G-000034 Paul Scott Subject: Canceled: Regional Administrators Orientation September 26?27: Office Budgets, Staffing, Correspondence, FOIAs, 568 Requirements Location: Conference Room 8262 Start: Ned 9/27/2617 18:36 AM End: Ned 9/27/2617 11:15 AM Show Time As: Free Recurrence: (none) Meeting Status: Not yet responded Organizer: Routt, Lora Required Attendees: Scott, Paul Lake, Karen Lawyer, Michael williams, Darlene Optional Attendees: Clemons, Mozelle As you know, the Regional Administrators Orientation is scheduled from September 26 (all day) September 27 (half?day). Below is your session date and time. Wednesday, September 27, 2617 19:36 a.m. 11:15 a.m. Page 1 D-17-0235-G-000035 Paul Scott OFPM FYs 2917/2918 - Office Budgets and Staffing Travel and Training FY18 Budget Congressional Justifications OFPM Performance elements Correspondence, FOIAs, 598 Requirements Paul Scott, Karen Lake, Michael Lawyer, Darlene Williams Subject: Regional Administrators Orientation September 26-27: Office Budgets, Staffing, Correspondence, FOIAs, 598 Requirements Location: Conference Room 8292 Start: Ned 9/27/2917 19:39 AM End: Ned 9/27/2917 11:15 AM Show Time As: Tentative Recurrence: (none) Meeting Status: Not yet reSponded Organizer: Routt, Lora Required Attendees: Scott, Paul Lake, Karen Lawyer, Michael williams, Darlene Optional Attendees: Clemons, Mozelle As you know, the Regional Administrators Orientation is scheduled from September 26 (all day) September 27 (half?day). Below is your session date and time. Page 2 D-17-0235-G-000036 Paul Scott Wednesday, September 27, 2917 19:38 a.m. 11:15 a.m. OFPM FYS 2617/2618 Office Budgets and Staffing Travel and Training FY18 Budget Congressional Justifications OFPM Performance elements Correspondence, FOIAs, 568 Requirements Paul Scott, Karen Lake, Michael Lawyer, Darlene Williams From: Scott, Paul A Sent: Friday, September 15, 2917 2:36 PM To: Jackson (Ctr), Bryant Cc: Webb, Randall Subject: RE: CRM Higher Level Presentation Follow?up For the RACI documentation the Stakeholders Include: Page 3 D-17-0235-G-000037 ETD) Paul Scott CIO CTO Enterprise Architecture CRC Etcm. Office of Administration Chief Privacy Officer FOIA Telephone Infrastructure Public Affairs web Presence Social Media Office of Field Policy and Management PDR Data Housing Single Family Multifamily Housing Counseling PIH Field Operations REAC Voucher Public Housing Office of the Secretary Page 4 D-17-0235-G-000038 16. 11. 12. 13. 14. 15. 16. 17. 18. 19. Paul Scott Office of the Deputy Secretary Chief Operating Officer FHEO CPD Office of Healthy Homes GNMA Office of General Counsel Chief Financial Officer (CFO) Chief Procurement Officer (CPO) Office of the Chief Human Capital Office Training Employee and Labor Relations Hiring Executive Operations Council Paul A. Scott Deputy Director HUD Field Policy and Management From: Scott, Paul A Sent: Friday, September 15, 2617 2:16 PM Page 5 D-17-0235-G-000039 Paul Scott To: Jackson (Ctr), Bryant Subject: CRM Higher Level Presentation Bryant per our discussion. Lets build out the RACI document. Please use the template above. Lets set up a time on Monday to review the product. The goal is to have a finished document by Tuesday morning for me to discuss with my team as well as my CIO partners. Enterprise CRM definition, strategy and vision CRM current state with Functional RACI CRM operational challenges CRM resource overview CRM technology capabilities CRM opportunities CRM recommendations and next steps Paul A. Scott Deputy Director HUD Field Policy and Management Page 6 D-17-0235-G-000040 Paul Scott From: Ramon, Nicolas Sent: Friday, September 68, 2617 2:66 PM To: Scott, Paul Lawyer, Michael Cc: Ramon, Nicolas Subject: DISREGARD MY PREVIOUS EMAIL: Question on FOIA Disregard my previous email, believe we will make this work one way or another. Nicolas Ramon, Jr. Deputy Regional Administrator Fort Worth Regional Office, Region VI U.S. Dept of Housing Urban Development 861 Cherry Street, Unit #45, Suite 2566 Fort Worth, TX 76192 Direct Number: 817?978?5976 Fax: 817?978?5569 Nicolas.Ramon@hud.gov Page 7 D-17-0235-G-000041 Paul Scott "The contents of this message are mine personally and do not necessarily reflect any position of From: Ramon, Nicolas Sent: Friday, September 98, 2917 12:62 PM To: Scott, Paul A Cc: Ramon, Nicolas Lawyer, Michael Subject: Question on FOIA Importance: High Paulhave an issue in that the two FOIA people for Fort Worth Regional Office got Deployed for Disaster Recovery: Patricia Campbell, PAD Gail Prater, Management Analyst So we are attempting to obtain coverage for our Office. Page 8 D-17-0235-G-000042 Paul Scott Patricia did reach out to the HQ FOIA people and we will see what they say; however, I wanted FPM HQ input as well to see how we can make this work. Thanks, Nicolas Ramon, Jr. Deputy Regional Administrator Fort Worth Regional Office, Region VI U.S. Dept of Housing Urban Development 881 Cherry Street, Unit #45, Suite 2586 Fort Worth, TX 76192 Direct Number: 817?978?5976 Fax: 817?978?5569 Nicolas.Ramon@hud.gov Page 9 D-17-0235-G-000043 Paul Scott "The contents of this message are mine personally and do not necessarily reflect any position of From: Bregon, Nelson Sent: Friday, August 11, 2617 3:17 PM To: Scott, Paul A Subject: RE: Responses to OCHCO's REQUEST FOR INFORMATION: DUE AUG 19 "Shadow" Functions 19?4. This was due yesterday. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Scott, Paul A Sent: Friday, August 11, 2917 2:45 PM To: Bregon, Nelson Cc: Lawyer, Michael Subject: RE: Responses to OCHCO's REQUEST FOR INFORMATION: DUE AUG 16 "Shadow" Functions I like how OGC responded. we will prepare a response in a like manner. Page 19 D-17-0235-G-000044 Paul Scott Paul A. Scott Deputy Director HUD Field Policy and Management From: Bregon, Nelson Sent: Friday, August 11, 2617 2:41 PM To: Scott, Paul A Subject: Re: Concerns about reported missing CRM Segment Business Case for 2619 Absolutely correct Dustin, whatever is in for FY18 should essentially carry forward to future years. Get Outlook for From: Hogenson, Dustin Sent: Thursday, August 16, 2617 7:31:34 AM To: Scott, Paul Webb, Randall Subject: RE: Concerns about reported missing CRM Segment Business Case for 2619 Our business case for 2618 has already been submitted and remains consistent with events that have happened thus far, containing a language about FOIAs and Correspondences and generally expanding outwards. From: Scott, Paul A Sent: Thursday, August 16, 2617 16:21 AM To: Webb, Randall Page 29 D-17-0235-G-000063 Paul Scott Cc: Forero, Jaime Scott, Paul A Williams, Darlene Franceschini?Petty, Raquel Subject: RE: Mr. Hunter Mr. Forero needs to brief Mr. Hunter on Place?Based before he meets with Ms. Arigoni. Mr. Scott RE: HR BUDGET IT Dr. Nilliams RE: FOIA CTS Departmental Clearances Service Level Agreements COOP Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Beckles, Angela Sent: Monday, June 26, 2817 3:24 PM To: Bregon, Nelson Cc: Fountain?Cooper, Angel Scott, Paul A Subject: Fw: Cardin Due: 5/25/2617 Hi Mr. Lawyer, Michael, Page 32 D-17-0235-G-000066 Paul Scott I have reviewed the letters. Here is my feedback. First, you have done an excellent job crafting these letters for review and execution. Please feel free to include the dates noted as XX within the first letter. These are past dates and known to Sec/ EEO based on the signed documents by former principal leader(s); they should be formally within the response as you noted in the second letter. Thank you for allowing my input and review. With these changes, I will be prepared to sign?off (initial) concurrence on the correspondence review signature document prior to AADS Bregon?s review signature (initials). Again, thank you, Darlene X4143 Page 33 D-17-0235-G-000067 Paul Scott Darlene F. Williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Washington, D. C. 26416 Office: 262.768?2426 Direct: 262.462.4143 HUD iPhonez?mw) From: Lawyer, Michael Sent: Tuesday, May 23, 2617 11:29 AM To: Williams, Darlene (Darlene.F.Williams@hud.gov Cc: Fountain-Cooper, Angel Scott, Paul A Cc: Bregon, Nelson Scott, Paul A Lake, Karen A Fountain?Cooper, Angel Blalock, Nicola Subject: RE: CTS Assignment - Folder Congressional for Senator Benjamin L. Cardin RE: Former Employee I spoke to Angel and she provided the information I needed. Thanks Deborah R. Snowden Page 38 D-17-0235-G-000072 Paul Scott Chief, FOIA Branch 292?462?7666 From: Williams, Darlene Sent: Monday, May 22, 2617 11:49 AM To: Snowden, Deborah 5 Lake, Karen A Nilliams, Darlene 5 Franceschini?Petty, Raquel Subject: CTS Assignment Folder Congressional for Benjamin L. Cardin Dear M: Folder has been assigned to you for action by Nicola K. Blalock. Click here to login to CTS . Regards, U.S. Department of Housing and Urban Development Page 48 D-17-0235-G-000082 Paul Scott From: Nilliams, Sheppard Sent: Monday, April 16, 2617 7:46 AM To: williams, Darlene Ott, Richard Cc: Bregon, Nelson Johnson, Sheryl Kaloyanides, Sonya Rappaport, Steven Foster, Helen Smallwood, Marcus Snowden, Deborah Franceschini?Petty, Raquel; Scott, Paul Lake, Karen Lawyer, Michael Nebb, Randall; Forero, Jaime Kelly, Holly Routt, Lora Glekas, Pamela; Young, Lawanda 3 Subject: RE: April 26 Region?wide FOIA Training via VTC The R03 FOIA training via VTC is also going to be recorded for future viewing opportunities. S. Van williams Senior Management Analyst/Regional FOIA CTS Liaison Office of the Regional Administrator Philadelphia Regional Office Phone 215?436?6628 Fax 215?656?3445 sheppard.v.williams@hud.gov Page 49 D-17-0235-G-000083 Paul Scott This communication, along with any attachments, is covered by federal and state law governing electronic communications and may contain confidential and legally privileged information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, use, or copying of this message or portion thereof is strictly prohibited. If you have received this message in error, please reply immediately to the sender and delete this message. Thank you. From: Williams, Darlene Sent: Friday, April 67, 2617 5:65 PM To: Ott, Richard Cc: Bregon, Nelson Williams, Sheppard Johnson, Sheryl Kaloyanides, Sonya Rappaport, Steven Foster, Helen Smallwood, Marcus Snowden, Deborah Franceschini?Petty, Raquel Williams, Darlene Scott, Paul A Lake, Karen A Lawyer, Michael Webb, Randall Forero, Jaime Kelly, Holly A Routt, Lora Glekas, Pamela Young, Lawanda Subject: RE: April 26 R111 Region?wide FOIA Training via VTC Page 59 D-17-0235-G-000084 Paul Scott DRA Ott, Appreciate the invitation. Via this email have shared the opportunity with FPM Headquarters leaders in hopes that FPM staff might consider participating, too. Have a good weekend Thank you. Darlene X4143 Darlene F. williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Page 51 D-17-0235-G-000085 Paul Scott Washington, D. C. 26416 Office: 262.768?2426 Direct: 292.492.4143 HUD iPhonezm?m From: Ott, Richard Sent: Friday, April 67, 2817 3:87 PM To: Nilliams, Darlene Subject: Agency Official FOIA Requests Information from FOIA Branch Chief, Exec Sec. Importance: High Please read the information sent from Deborah Snowden, FOIA Branch Chief in Exec Sec, regarding Agency Official FOIA Requests. Good afternoon, Effective immediately, any FOIA requests that the Region/Field receive regarding ?agency officials, transition, Ben Carson, Trump, etc.? and media, are to be assigned to HQ for processing along with the responsive records. we have been informed that Region 2 and Region 3 have received FOIA requests asking for records pertaining to Jared Kushner. A formal email will follow in the next day or so. Please coordinate these request with Sandi. Thanks Deborah R. Snowden Chief, FOIA Branch 262?462?7686 Darlene X4143 Darlene F. Nilliams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Nashington, D. C. 26416 Page 55 D-17-0235-G-000089 Paul Scott Office: 262.768?2426 Direct: 262.492.4143 HUD iPhonezymm) From: Snowden, Deborah Sent: Wednesday, March 91, 2617 5:49 PM To: Williams, Darlene "The contents of this message are mine personally and do not necessarily reflect any position of From: Hudman, Scott Sent: Friday, September 98, 2917 1:36 PM To: Campbell, Patricia A Ramon, Nicolas Cc: Van Duyne, Beth A Prater, Gail Subject: RE: Question on the FOIA and your Harvey deployment Sure will do. Page 7 D-17-0235-G-000097 Beth Van Duyne From: Campbell, Patricia A Sent: Friday, September 68, 2617 1:26 PM To: Hudman, Scott Cc: Van Duyne, Beth A Hudman, Scott Bradley, Leslie Ann Cc: Van Duyne, Beth A Prater, Gail Subject: RE: Question on the FOIA and your Harvey deployment Page 14 D-17-0235-G-000104 Beth Van Duyne Wonderful. If you could please e?mail her and Sandra Wright and Eugene McGirt, and let them know I would appreciate it. I wasn?t sure you had the regional acess. Patricia A. Campbell HUD Regional Public Affairs Officer, Region VI 861 Cherry St., Unit #45, Suite 2566 Ft. Worth, TX 76162 Office: 817?978?5974 Cell: FER) Twitter: @HUDSouthwest Patricia.A.Campbell@hud.gov From: Hudman, Scott Sent: Friday, September 68, 2617 12:47 PM To: Campbell, Patricia A Subject: RE: Question on the FOIA and your Harvey deployment Yes I was given access Regionwide previously for this purpose. I?m good to go, but I will contact Ms. Snowden if I have any issues. Page 15 D-17-0235-G-000105 Beth Van Duyne Scott From: Campbell, Patricia A Sent: Friday, September 68, 2617 12:96 PM To: Hudman, Scott Subject: RE: Question on the FOIA and your Harvey deployment Yes. Let?s not punt to OGC. I have worked FOIA for years and ran the process multiple times from Houston when Patricia has been out for extended periods, even before we had Gail doing some of the legwork. It?s nothing I have not done before. No worries, we just need to make sure all know I?m the contact again. Scott From: Campbell, Patricia A Sent: Friday, September 68, 2317 11:54 AM To: Ramon, Nicolas Cc: Van Duyne, Beth A Page 19 Thank D-17-0235-G-000109 Beth Van Duyne "The contents of this message are mine personally and do not necessarily reflect any position of From: Campbell, Patricia A Sent: Friday, September 68, 2617 11:39 AM To: Snowden, Deborah Cc: Van Duyne, Beth A Prater, Gail Subject: RE: Question on the FOIA and your Harvey deployment Yes. Let?s not punt to OGC. I have worked FOIA for years and ran the process multiple times From Houston when Patricia has been out For extended periods, even before we had Gail doing some of the legwork. It?s nothing I have not done before. No worries, we just need to make sure all know I?m the contact again. Page 21 D-17-0235-G-000111 Beth Van Duyne Scott From: Campbell, Patricia A Sent: Friday, September 98, 2317 11:54 AM To: Ramon, Nicolas Cc: Van Duyne, Beth A Bradley, Leslie Ann Cc: Martinez, Michael Subject: Help Desk request for RA's e?mails Page 26 D-17-0235-G-000116 Beth Van Duyne Just to let you know that I put in a Help Desk ticket for a compilation of the e?mails?sent to, received from, and deleted?during the time period 4/24/17?7/24/17 for a FOIA. I asked that the info included be the date, the name of the person the e?mail was sent to or received from, and the subject line. I said we did not need the body of the e?mails. I requested that the info be put in a word doc or excel spreadsheet that I could receive and then send to HQ to process. Ticket 123622326. I told them that we could not put it together ourselves. Just a heads up. Patricia A. Campbell HUD Regional Public Affairs Officer, Region VI 861 Cherry St., Unit #45, Suite 2566 Ft. worth, TX 76162 Office: 817?978?5974 Cell: now) Twitter: @HUDSouthwest Patricia.A.Campbell@hud.gov From: Ramon, Nicolas Sent: Wednesday, August 16, 2617 16:48 AM To: Campbell, Patricia A Cc: Van Duyne, Beth Ramon, Nicolas; Bradley, Leslie Ann; Prater, Gail Subject: More on the Follow up clarification requested regarding sentence in Important FOIA Policy Statement Patricia: Page 27 D-17-0235-G-000117 Beth Van Duyne Below is reSponse on the update for thanking you in Advance, Nicolas Ramon, Jr. Deputy Regional Administrator Fort Worth Regional Office, Region VI U.S. Dept of Housing Urban Development 861 Cherry Street, Unit #45, Suite 2568 Fort Worth, TX 76162 Direct Number: 817?978?5976 Fax: 817?978?5569 Nicolas.Ramon@hud.gov "The contents of this message are mine personally and do not necessarily reflect any position of From: Foster, Helen Page 28 D-17-0235-G-000118 Beth Van Duyne Sent: Wednesday, August 16, 2617 8:58 AM To: Williams, Darlene Foye, Kristine Snowden, Deborah Smallwood, Marcus Cc: Hunter, Matthew Bregon, Nelson Franceschini?Petty, Raquel Scott, Paul A Forero, Jaime Lake, Karen A Lawyer, Michael Kelly, Holly A Routt, Lora Glekas, Pamela Nebb, Randall Brown, Jereon Jih, Deena Simpson, Kevin Subject: RE: Follow up clarification requested regarding sentence in Important FOIA Policy Statement Great question. Please let me clarify. We are essentially identifying three types of FOIA requests that should be processed through HQ. That means that the responsive documents will be prepared and released by HQ Exec Sec. and the final release will be reviewed and signed by me as the Chief FOIA Officer. The three types that this procedure applies to are: 1. Any FOIA request from, or relating to, a member of Congress OR 2. Any FOIA request from any media outlet OR 3. Any FOIA request relating to an appointee Page 29 D-17-0235-G-000119 Beth Van Duyne In each of these cases, we will, of course, still rely on the field FOIA liaisons to work with the records custodians and guide the searches as appropriate, but the processing of those documents (the application of exemptions and correspondence with requesters) will be handled by HQ FOIA. The rationale for this policy is the same in all three cases. These types of FOIA requests are the most likely to require cross?agency coordination and/or HQ leadership awareness/visibility. The FOIA Improvements Act places responsibility for FOIA compliance squarely on the agency head (the Secretary). As a result, inconsistent or uncoordinated responses create additional oversight and reputational risks to the agency and the Secretary in particular. To mitigate those risks, we have developed a uniform process for the vetting of complex and high visibility FOIAs at HQ that ensures (1) we are applying the law and HUD policy consistently, including implementing the new foreseeable harm standard; (2) HQ OGC FOIA counsel has an opportunity to review such responses; and (3) CIR, CPA, and the Secretary?s staff (when needed) are informed of the content of outgoing FOIAs, without creating delay in the release. As the final signatory, I am the last check (the buck stops here, if you will) to make sure that (1), (2), and (3) happened without delays, short?cuts, or missteps. Happy to talk about this further at any time. Adding in Kevin Simpson and Jerry Brown in case I missed anything or they have anything to add. Helen From: Williams, Darlene Page 39 D-17-0235-G-000120 Beth Van Duyne Sent: Wednesday, August 16, 2617 9:29 AM To: Foye, Kristine 5 >5 Franceschini?Petty, Raquel Scott, Paul A 5 Franceschini-Petty, Raquel Scott, Paul A See attachments above, Darlene Page 36 D-17-0235-G-000126 Beth Van Duyne X4143 Darlene F. williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Washington, D. C. 26416 Office: 262.768?2426 Direct: 292.492.4143 HUD iPhone:(Ww) From: Campbell, Patricia A Sent: Nednesday, August 16, 2817 13:29 AM To: Van Duyne, Beth A Cc: Ramon, Nicolas; Bradley, Leslie Ann; Hudman, Scott Subject: e?mails I am working with the Help Desk to set up a time today to capture your e?mails, both sent by you and received by you, in a format that we can send to HQ. I had the received, but not the sent ones, and the format we were using (clipping tool) is not the best way to do it, according to the Help desk. If there is a best time for you, please let me know. By the way, HQ has decided that all FOIAs involving political appointees will be sent out by them, so I need to get the documents up to them. Page 37 D-17-0235-G-000127 Beth Van Duyne Thanks. Patricia A. Campbell HUD Regional Public Affairs Officer, Region VI 861 Cherry St., Unit #45, Suite 2566 Ft. worth, TX 76162 Office: 817?978?5974 Cell: (mm) Twitter: @HUDSouthwest Patricia.A.Campbell@hud.gov From: Van Duyne, Beth A Sent: Monday, August 67, 2617 5:21 PM To: Hunter, Matthew Subject: FN: FOIA request from Dallas Morning News This is an example of the issue I referred to on the phone earlier. Just need to work on communications between our groups. From: Campbell, Patricia A Sent: Monday, August 37, 2617 2:52 PM To: Van Duyne, Beth A Subject: FN: FOIA request from Dallas Morning News Page 38 D-17-0235-G-000128 Beth Van Duyne Patricia A. Campbell HUD Regional Public Affairs Officer, Region VI 861 Cherry St., Unit #45, Suite 2566 Ft. worth, TX 76162 Office: 817?978?5974 Cel Twitter: @HUDSouthwest Patricia.A.Campbell@hud.gov From: Henley, Shirley Sent: Friday, July 14, 2617 3:28 PM To: Campbell, Patricia A Cc: Henley, Shirley Subject: RE: FOIA request from Dallas Morning News Good Afternoon Page 43 D-17-0235-G-000133 Beth Van Duyne The City of Dallas? HOME program was monitored. If Ms. Ambrose is attempting to ascertain how the City of Dallas? HOME program ?compares? to other grantees, this would need to be another grantee monitored for HOME. I do not have time to produce a list today. And, it seems there are two, different FOIA requests: 1. Monitoring letters 2. List of cities with completed monitoring letters. From: Campbell, Patricia A Sent: Friday, July 14, 2617 2:13 PM To: Henley, Shirley Cc: Henley, Shirley Nheaton?Rodriguez, Subject: Summary of significant redaction and photocopying support needed Good Morning The FOIA requests of which I am aware that will require significant redaction and photocopying follows: Request ID: Request Type FOIA Requester Name Lori Brown Request Description: Requests a copy of HUD's request in Oct. 2316 for documentation that Dallas properly spent in HUD funds as well as any subsequent requests related to this subject. Also requests copies of all documentation the City of Dallas sent to HUD in response. Program Office Due Date: Request Owner: Campbell, Patricia Request Primary User: Patricia A. Campbell The request for? copies of all documentation the City of Dallas sent to HUD in response? includes the 29,566 pages that will need to be redacted and photocopied. Page 51 D-17-0235-G-000141 Beth Van Duyne It is my understanding Ms. Brown is with the media so the charged will be less. Regardless, if the fee is paid, the photocopying and redaction needs to take place. Request Details: Request ID: Request Type FOIA Requester Name Sue Ambrose Request Description: Copy of 2317 monitoring report of the City of Dallas' HOME program Program Office Due Date: Request Owner: Campbell, Patricia Request Primary User: Patricia A. Campbell This request will require less redaction and photocopying. Request Details: Request ID: Request Type FOIA Requester Name Sue Ambrose Request Description: Under the Freedom of Information Act, please provide HUD monitoring letters that correspond to the 23 cities whose Community Planning and Development programs were monitored recently by HUD's Fort Worth office. To clarify, these are the 23 monitorings you referred me to in a previous email. I prefer to receive this information electronically via email, preferably in format. Please waive all fees as this is a matter of public interest. Page 52 D-17-0235-G-000142 Beth Van Duyne Program Office Due Date: August 14, 2617 Request Owner: Prater, Gail Request Primary User: Gail Prater This request will require redaction and photocopying. This may need to be completed in two?parts since not all the monitoring is completed and the letters are not completed. Five remaining that remain under review, and were received in November, December, 2616, and January, 2617, requested the 26,566 pages and require redaction and photocopying are: FOIA request is from an attorney. Exemption 7A. FOIA#17?FI?R66?66315?request is from an attorney. Exemption 7A. FOIA #17?FI?R66?66429?request from media. Exemption 7A. FOIA?#17?FI?R66?66192?request from media. Exemption 7A. FOIA?#17?FI?R66?66415?request from media. Exemption 7A. For the five above, when Fort Worth completes its review, and if it is determined there is no pending or prospective law enforcement proceeding, then the 26,566 pages require redaction and photocopying. Page 53 D-17-0235-G-000143 Beth Van Duyne With other workload responsibilities and assignments, I do not have time to complete the photocopying and redaction. As a result, I requested the redaction and photocopying estimate from Fort Worth, Admin. Services. This was provided to you by a separate email. From: Ramon, Nicolas Sent: Wednesday, July 12, 2617 4:56 PM To: Van Duyne, Beth A Cc: Ramon, Nicolas; Bradley, Leslie Ann; Campbell, Patricia A Subject: Notes from DRA Conference Call for Wednesday, 97?12?2317 Overview of DRA Call of Wednesday, July 12, 2917 Nelson Bregon facilitated the conference call Roll Call and short and briefs comments by DRAs Page 54 D-17-0235-G-000144 Beth Van Duyne Presenters: Angela Beckles on the Reports: The Weekly Regional Report is due at the ?local close of Business? COB Wednesday for this week. HONEVER, For next week, The weekly Regional Report Will be Due on the Local Close of Business on Tuesday. Identifying what a HOT ISSUE is? For us anything that we should provide leadership with a head?s up. Some examples: Senator is upset and they will be calling the Secretary . HUD Project has stopped construction for a reasons Developers taking issue with Davis Bacon determinationm Real example: the new RA the possible interest in a MF Development in New York City with the President?s family . Page 55 D-17-0235-G-000145 Beth Van Duyne Public Housing that was built on a Super Fund site now it?s coming on to view . OIG Reports that may be negative Suspension of funding for projects or entitlements We report on Hot Issues so we (HQs and Field) can be ?in front? of the issues instead of behind them. Discussion with Matthew Hunter first came to HUD under HUD Secretary Mel Martinez (he served as the white House Liaison then on to HUD as the Deputy Chief of Staff for Operations: He welcomed the group and then each DRA provided greeting and overview of items in the Region. Mr. Hunter would like to visit the Fort North Regional Office and he would also like to work out of the Region. Open for DRA to call Nelson or him on any issue that may be Weekly report if there is a section that is no included, we can Page 56 D-17-0235-G-000146 Beth Van Duyne include it and he wanted to add anything that involves Congressional Staff or issues we are interested in. A list of public private partnerships trying to build a data base faith?based projects, economic developments initiative, Travel and/or events lists (the more the better) items that as head of FPM and Secretary needs to know about. Louisiana Trip Tour (Region VI is on the list) Chicago on future list. Regional Briefing Report relating to Public/Private Partnerships is requested to build a data base. No more than two sentences; This are to be faith?based; or non?profit/private ventures this is a onetime report so that when the Secretary or his Team wants To visit they have a data base of where to go. For the initial one try to populate the report you can add on Page 57 D-17-0235-G-000147 Beth Van Duyne NENS Around the Block There are Regional Administrators in: Region II Region Region VI Soon Region IV Denise Cleveland?Leggett next Monday 7?17?17 Internal Administrative Items, the Letters to SES are going out. Cliff Taffet, CPD GDAS is to retire July 26, 2917 Dominic Blom, former GDAS in PIH Denise BAIN, former DAS to CPD Homelessness/Special Projects Helen Foster, former Director for Admin, now to FOIA Coordinator Paula Lincoln, former Director of Faith Base Office, now the Director of Administration Matthew Ammons, GDAS in back to Health Homes Gene Paul is being move back to D.J. Lavoy, Director for the REACT has rec?d Letter Page 58 D-17-0235-G-000148 Beth Van Duyne Lori Michalski, GDAS in CPD Support Field Services received a letter to serve as the Acting GDAS in CPD Unabyrd wadhams in PIH received letter re?assigned to Philadelphia End Nicolas Ramon, Jr. Deputy Regional Administrator Fort Worth Regional Office, Region VI U.S. Dept of Housing Urban Development 881 Cherry Street, Unit #45, Suite 2586 Fort Worth, TX 76192 Direct Number: 817?978?5976 Fax: 817?978?5569 Nicolas.Ramon@hud.gov Page 59 D-17-0235-G-000149 Beth Van Duyne "The contents of this message are mine personally and do not necessarily reflect any position of From: Campbell, Patricia A Sent: Friday, July 97, 2917 3:22 PM To: Williams, Raphael Cc: Van Duyne, Beth Sullivan, Brian Hudman, Scott Subject: RE: Media inquiries?Region VI Raffi, we have two we?re working on today, sorry I?m late, I?ve been with the reporters: The Dallas Morning News had asked for information about the suspension of the City?s Homeowners Assistance Program. Nebpage says it?s suspended, doesn?t say why or for how long. Turns out our CPD office did a monitoring review of the City?s HOME program in March, found numerous problems, particularly with the Homebuyer?s program, and told the city in April in their findings letter to suspend the program until the finding are cleared. They did not inform me that this had happened, so I was caught offguard. The program receives approximately annually in HUD funds. I will tell the reporter about the findings in general and the suspension,, and my guess is it will be a big deal considering all the problems the city has had recently with its housing programs, including the issue I will outline below, the second inquiry. I doubt she will wait until her FOIA for the monitoring report is fulfilled to report the story. Pending. Page 66 D-17-0235-G-000150 Beth Van Duyne Lori Brown from Fox TV in Dallas is asking for our letters to the City requesting missing documentation that the City?s auditor spotted when he did a review of in CDBG?funded projects from the past few years. Out letters date back to Nov. of last year, so she is a bit late to the party, and this issue has been in the Dallas media extensively since then. The documentation received from the City is thousands of pages. CPD asked the DEC to review the records that the City Auditor had used in making his determination, and the DEC spent a week in Dallas a couple of months ago. They have presented a report to the CPD director and she will make the determination as to whether she will require any repayment from the City. That, according to her, is months away. so this will continue to churn in the media. Lori wanted all the documentation, but after I told her it was thousands of pages, and that perhaps the best thing to FOIA for would be our letters to start, she agreed, but then asked for the first 166 pages of the documentation, which I cannot provide her. I can release our letters, but I can?t release the documentation until the program has gone through it and made their decision. The DEC has indicated to me that there may be some repayment required in their recommendations, but not criminal activities, but I can?t get a copy of their report at this time, and, from what I understand, the CPD Director does not have to take any of the DEC recommendations. I will tell Lori we will process the FOIA for our letters, she will have to wait until the program makes a decision before we release any of the city?s documentation, and that in the meantime, she can try to get them from the City under the Texas Open Records Act. Pending. Patricia A. Campbell HUD Regional Public Affairs Officer, Region VI 861 Cherry St., Unit #45, Suite 2566 Ft. Worth, TX 76162 Office: 817?978?5974 Page 61 D-17-0235-G-000151 Beth Van Duyne Cell: (mm) Twitter: @HUDSouthwest Patricia.A.Campbell@hud.gov From: Nilliams, Raphael Sent: Friday, July 67, 2817 12:86 PM To: Public Affairs Field Staff Cc: Sullivan, Brian Subject: RE: Media inquiries turnover Hey team? Just checking in to see if anyone has gotten request today. Thanks all! Raffi From: Clinton, Mikaela Sent: Thursday, July 66, 2617 4:36 PM To: Public Affairs Field Staff Cc: Williams, Raphael Cc: Ramon, Nicolas Bradley, Leslie Ann Hudman, Scott Van Duyne, Beth A Subject: Region VI Employees who process FOIAs and the percentage of time they spend on it William Tolbert Management Analyst 13 FPM OKC OKC and the National Servicing Center, which covers the nation 53% Keri Fullbright Housing Program Specialist 12 Page 67 D-17-0235-G-000157 Beth Van Duyne NSC OKC All regions, field offices, and HQ 46% Mikel Anderson Chief Counsel 15 OGC OKC OKC 1% Randall McMains Attorney /Advisor 14 OGC OKC Page 68 D-17-0235-G-000158 Beth Van Duyne OKC 3% Patricia Campbell Regional Public Affairs Officer 15 FPM FTNRO Region VI and nationally 39% Scott Hudman Public Affairs Specialist 14 FPM Houston Houston/Region VI Page 69 D-17-0235-G-000159 5% Michael Brown Program Analyst 13 FHEO FTNRO Region VI FHEO 25% Gail Prater Management Analyst 12 FPM FTNRO FTNRO 15% Beth Van Duyne Page 79 D-17-0235-G-000160 Beth Van Duyne Bam Gressett Chief Counsel 15 OGC New Orleans New Orleans 5% Alyssa Nheaton?Rodriguez Trial Attorney 14 OGC FTNRO Region VI-all areas except MF 15% David Blick Page 71 D-17-0235-G-000161 Beth Van Duyne Senior Management Analyst 14 FPM Little Rock Little Rock 5% Patrisha Tijerina Trial Attorney 14 OGC FTNRO Region VI?procurement issues 2% Julia Crocker Trial Attorney Page 72 D-17-0235-G-000162 13 OGC FTNRO Region VI 19% Brian Boyles Program Analyst 13 MFH FTNRO SN MF Region 15% Maureen Villarreal Trial Attorney 15 OGC Beth Van Duyne Page 73 D-17-0235-G-000163 Beth Van Duyne FTNRO Region VI MF 15% Shirley Henley Director CPD 15 CPD FTNRO Fort Worth CPD jurisdiction 29% Belinda Briseno CPD Program Assistant 7 CPD FTNRO Page 74 D-17-0235-G-000164 Beth Van Duyne Fort North CPD jurisdiction 15% Anita Freeman Portfolio Management Specialist 13 PIH FTNRO Fort North PIH jurisdiction 5% Susan Kenyon Paralegal Specialist 12 OGC FTNRO Region VI 25% Page 75 D-17-0235-G-000165 Wanda Holiday Paralegal Specialist 12 OGC FTNRO Region VI 15% Jessica Lee Chief Counsel 15 OGC Little Rock Little Rock 5% Karen Garrett Beth Van Duyne Page 76 D-17-0235-G-000166 Management Analyst 12 FPM New Orleans New Orleans 19% Kristine Stasi Management Analyst 12 FPM Albuquerque Albuquerque 13% Catherine Mair Management Analyst 12 FPM Beth Van Duyne Page 77 D-17-0235-G-000167 San Antonio San Antonio 16% Debra Loya Chief Counsel 15 OGC San Antonio San Antonio 3% Brian Surratt Attorney /Advisor 14 OGC San Antonio San Antonio 1% Beth Van Duyne Page 78 D-17-0235-G-000168 Beth Van Duyne Patricia A. Campbell HUD Regional Public Affairs Officer, Region VI 861 Cherry St., Unit #45, Suite 2596 Ft. Worth, TX 76192 Office: 817?978?5974 Cell: Twitter: @HUDSouthwest Patricia.A.Campbell@hud.gov Page 79 D-17-0235-G-000169 Nelson Bregon 1 From: Bregon, Nelson Sent: Monday, March 29, 2917 2:13 PM To: Wolfe, Lisa A Subject: RE: SCHEDULING: 2616 HUD Standard Operating Protocols Issue It is not you, it is the originator who is driving me bananas! Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Wolfe, Lisa A Sent: Monday, March 26, 2917 2:99 PM To: Bregon, Nelson Williams, Darlene Cc: Williams, Sheppard Miller, Jane Ott, Richard Subject: RE: SCHEDULING: 2916 HUD Standard Operating Protocols Issue Thank you, sir. Will follow your instructions moving forwardm Lisa Lisa A. Wolfe Page 1 D-17-0235-G-000170 Nelson Bregon 1 Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, 166 Penn Square East Philadelphia, PA 19167 Office: (215) 436?6646 From: Bregon, Nelson Sent: Monday, March 26, 2617 2:66 PM To: Wolfe, Lisa A Williams, Darlene Cc: Williams, Sheppard Miller, Jane Ott, Richard Subject: RE: SCHEDULING: 2616 HUD Standard Operating Protocols Issue No need to copy me on these e?mails. Page 2 D-17-0235-G-000171 Nelson Bregon 1 Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Wolfe, Lisa A Sent: Monday, March 26, 2617 1:33 PM To: Williams, Darlene Cc: Williams, Sheppard Miller, Jane Bregon, Nelson Ott, Richard Subject: SCHEDULING: 2616 HUD Standard Operating Protocols Issue Good afternoon Dr. Williams We?d like to get together for 36 minutes sometime on Tuesday or Thursday. Jane, Van and I are available on Tuesday between 9:45 and 11 a.m. and most of Thursday with the exception of 16 to 11 a.m. Hope we can find a time that works for the three of us. Thanks! Lisa Lisa A. Wolfe Page 3 D-17-0235-G-000172 Nelson Bregon 1 Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, 166 Penn Square East Philadelphia, PA 19167 Office: (215) 436?6646 From: Williams, Darlene Sent: Friday, March 16, 2617 4:66 PM To: Wolfe, Lisa A Cc: Williams, Sheppard Williams, Darlene Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Thanks for the rapid response when Van returns we will schedule a mutually convenient time.. 15?36 minutes tops. Page 4 D-17-0235-G-000173 Nelson Bregon 1 Darlene X4143 Darlene F. Williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Washington, D. C. 23413 Office: 292.788?2426 Direct: 232.482.4143 HUD iPhone:{Ww) From: Wolfe, Lisa A Sent: Friday, March 19, 2617 3:48 PM To: Williams, Darlene Cc: Williams, Sheppard Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2816 HUD Standard Operating Protocols Issue Page 5 D-17-0235-G-000174 Nelson Bregon 1 Dr. Williams I?m thinking 15 minutes should do it since we know what the issue is and how best to resolve it. But, I?ll let Van make that call. He was prepping a briefing when he realized the miss, so what he needs the Protocols to say is pretty fresh. Whatever you all need for me to do is fine with me. Thanks again for the help! Enjoy your weekend! Lisa Lisa A. Wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, 166 Penn Square East Philadelphia, PA 19167 Office: (215) 436?6646 From: Williams, Darlene Sent: Friday, March 18, 2617 3:43 PM To: Wolfe, Lisa A Cc: Williams, Sheppard Page 6 D-17-0235-G-000175 Nelson Bregon 1 Nilliams, Darlene Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Hi Ms. Wolfe, Respectfully, let?s plan on a conference call next week when hopefully everyone is in the office (virtually or otherwise). I have included Van Nilliams as a Cc. Looking forward to the update meeting How much time do you think we need to discuss? Darlene X4143 Darlene F. Williams, Senior Advisor for Policy Office of Field Policy and Management Page 7 D-17-0235-G-000176 Nelson Bregon 1 U. S. Department of Housing and Urban Development Washington, D. C. 29419 Office: 292.798?2426 Direct: 292.492.4143 HUD iPhone: mum From: Wolfe, Lisa A Sent: Friday, March 19, 2917 3:21 PM To: Williams, Darlene Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2916 HUD Standard Operating Protocols Issue Dr. Williams This is the page the current link that is in the FOIA document send you to. Perhaps we should use the title of the webpage since it spells out correspondence. I know that Van would prefer for folks to be taken right to the handbook, but I?m thinking because this link is already part of the original resource document, it may be the best way to go. Thoughts? Executive Secretariat (ExecSec) Secretary Correspondence and Page 8 D-17-0235-G-000177 Nelson Bregon 1 Lisa A. Wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, 186 Penn Square East Philadelphia, PA 19167 Office: (215) 436?6649 From: Williams, Darlene Sent: Friday, March 16, 2917 2:98 PM To: Wolfe, Lisa A Cc: Bregon, Nelson Hensley, Henry Miller, Jane Williams, Sheppard Ott, Richard Williams, Darlene Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2816 HUD Page 9 D-17-0235-G-000178 Nelson Bregon 1 Standard Operating Protocols Issue Hi Ms. wolf, Thanks so much for the clarification. Looks like we might be working together again Lisa (smiles)! Since these links are included in the approved (signed Protocols), I agree FPM should consider just updating the appropriate language on page 24 as a revision and send correction link as well as post on web (Resources). Called to speak with youm going to dash and pick up some lunch. Be back in about 26 minutes Let?s chat regarding updating (who, what, when (smile). For final, propose.. only require approval of AADS since this is a correction/revision for something that was inadvertently removed or left out of the approved Protocols. Darlene Page 19 D-17-0235-G-000179 Nelson Bregon 1 X4143 Darlene F. williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Washington, D. C. 26416 Office: 262.768?2426 Direct: 292.492.4143 HUD iPhone:me) From: Nolfe, Lisa A Sent: Friday, March 18, 2817 1:27 PM To: williams, Darlene Cc: Bregon, Nelson Hensley, Henry Miller, Jane Nilliams, Sheppard Ott, Richard Subject: RE: RESPONSE Quick Question ASSISTANCE REQUESTED Page 11 D-17-0235-G-000180 Nelson Bregon 1 2616 HUD Standard Operating Protocols Issue Hi Dr. Nilliams Here?s the link to the protocols. At the bottom of Page 24, there is the link to this FOIA document: Within the document the link midway down the page actually points to the Executive Secretariat?s Correspondence page. which is the SECOND link I provided to you. The challenge is that this document only names FOIA at the top, so it really doesn?t appear to address Correspondence. Since it is actually WITHIN the current approved documentation, would it be possible to ADD a Resource that would spell out Correspondence and link to that page? Not really a change, per se, but a clarification. Does that make sense? I have to agree with Van?it isn?t clear that the reviewer is directed to the Correspondence Handbook?which is/was the purpose for adding the resources to each section. Page 12 D-17-0235-G-000181 Nelson Bregon 1 As far as FOIA, I believe the document that is currently listing in the resource covers a number of the elements cited on the FOIA webpage which is why the reviewers elected to use the document rather than the website link. I just wanted you to be aware the two items are handled on separate ExecSec webpages. Please know that I was not part of the discussions and/or reviews, so I do not know exactly why the resources left off this important part of the discussion. Hope that provides the clarification you need. Thanks again for your help! Lisa Lisa A. wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Nanamaker Building, 166 Penn Square East Philadelphia, PA 19197 Office: (215) 436?6646 Page 13 D-17-0235-G-000182 Nelson Bregon 1 From: Williams, Darlene Sent: Friday, March 16, 2617 12:54 PM To: Wolfe, Lisa A Cc: Bregon, Nelson Hensley, Henry Miller, Jane Williams, Sheppard Williams, Darlene Subject: RESPONSE Quick Question ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Hi Lisa, Need to ask hopefully a quick second level questionm Were these two links included in the review of the (signed August 2616) HUD Standard Operating Protocols within the packages provided for review in the HUD Calendar Departmental Clearance System? Mr. Bregon, Henry Jane Somewhere in the many edits, some of the information about FOIA and Correspondence was eliminated. So, we find the RESOURCES on page 24 are missing some vital information. Is there a way we can remedy that in the short?term with adding the following links? Or, do we need to wait until the six?month review? Should we add these links to the document that is currently included in the resources? Not sure how to handle. Page 14 D-17-0235-G-000183 Nelson Bregon 1 Please advise. Thanks! Lisa Darlene X4143 Darlene F. Williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Washington, D. C. 26416 Office: 262.798?2426 Direct: 262.492.4143 HUD iPhone:(me Page 15 D-17-0235-G-000184 Nelson Bregon 1 From: Wolfe, Lisa A Sent: Friday, March 16, 2617 12:28 PM To: Bregon, Nelson Hensley, Henry Miller, Jane Williams, Darlene Cc: Williams, Sheppard Subject: RE: ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue THANK Lisa A. Wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, 196 Penn Square East Philadelphia, PA 19167 Office: (215) 439?6646 Page 16 D-17-0235-G-000185 Nelson Bregon 1 From: Bregon, Nelson Sent: Friday, March 19, 2617 11:28 AM To: Wolfe, Lisa A Hensley, Henry Miller, Jane Williams, Darlene Cc: Nilliams, Sheppard Subject: RE: ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Looping in Dr. Williams. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Nolfe, Lisa A Sent: Thursday, March 99, 2617 9:39 AM To: Bregon, Nelson Page 17 D-17-0235-G-000186 Nelson Bregon 1 Hensley, Henry Miller, Jane Cc: Williams, Sheppard Subject: ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Mr. Bregon, Henry Jane Somewhere in the many edits, some of the information about FOIA and Correspondence was eliminated. So, we find the RESOURCES on page 24 are missing some vital information. Is there a way we can remedy that in the short?term with adding the following links? Or, do we need to wait until the six?month review? Should we add these links to the document that is currently included in the resources? Not sure how to handle. Please advise. Thanks! Lisa Lisa A. Nolfe Regional Public Affairs Officer Office of Field Policy and Management Page 18 D-17-0235-G-000187 Nelson Bregon 1 U.S. Department of Housing and Urban Development The Nanamaker Building, 166 Penn Square East Philadelphia, PA 19167 Office: (215) 436?6649 From: Bregon, Nelson Sent: Monday, March 29, 2617 2:11 PM To: williams, Darlene wolfe, Lisa A Cc: williams, Sheppard Miller, Jane Ott, Richard Subject: RE: SCHEDULING: 2616 HUD Standard Operating Protocols Issue NO NEED TO COPY ME ON THESE Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Williams, Darlene Sent: Monday, March 26, 2917 2:16 PM To: Wolfe, Lisa A Page 19 D-17-0235-G-000188 Nelson Bregon 1 Cc: Nilliams, Sheppard Miller, Jane Bregon, Nelson Ott, Richard Nilliams, Darlene Subject: RE: SCHEDULING: 2916 HUD Standard Operating Protocols Issue Sent meeting notice for tomorrow 11am to 11:36am. Looking forward to the meeting Darlene X4143 Darlene F. Nilliams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Washington, D. C. 29416 Office: 232.768?2426 Page 29 D-17-0235-G-000189 Nelson Bregon 1 Direct: 262.462.4143 HUD iPhone: mw) From: Wolfe, Lisa A Sent: Monday, March 26, 2917 1:33 PM To: Williams, Darlene Cc: Williams, Sheppard Miller, Jane Bregon, Nelson Ott, Richard Subject: SCHEDULING: 2616 HUD Standard Operating Protocols Issue Good afternoon Dr. Williams We?d like to get together for 39 minutes sometime on Tuesday or Thursday. Jane, Van and I are available on Tuesday between 9:45 and 11 a.m. and most of Thursday with the exception of 19 to 11 a.m. Hope we can find a time that works for the three of us. Thanks! Lisa Lisa A. Wolfe Regional Public Affairs Officer Office of Field Policy and Management Page 21 D-17-0235-G-000190 Nelson Bregon 1 U.S. Department of Housing and Urban Development The Wanamaker Building, 166 Penn Square East Philadelphia, PA 19167 Office: (215) 436?6649 From: Williams, Darlene Sent: Friday, March 16, 2617 4:66 PM To: Wolfe, Lisa A Cc: Williams, Sheppard Williams, Darlene Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Thanks for the rapid response when Van returns we will schedule a mutually convenient time.. 15?39 minutes tops. Page 22 D-17-0235-G-000191 Nelson Bregon 1 Darlene X4143 Darlene F. Williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Washington, D. C. 26416 Office: 262.768?2426 Direct: 262.462.4143 (W6) HUD iPhone: From: Wolfe, Lisa A Sent: Friday, March 16, 2617 3:48 PM To: Williams, Darlene Cc: Williams, Sheppard Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2916 HUD Standard Operating Protocols Issue Dr. Williams I?m thinking 15 minutes should do it since we know what the issue is and how best to resolve it. But, I?ll let Page 23 D-17-0235-G-000192 Nelson Bregon 1 Van make that call. He was prepping a briefing when he realized the miss, so what he needs the Protocols to say is pretty fresh. Whatever you all need for me to do is fine with me. Thanks again for the help! Enjoy your weekend! Lisa Lisa A. Wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, 166 Penn Square East Philadelphia, PA 19167 Office: (215) 439?6648 From: Williams, Darlene Sent: Friday, March 16, 2617 3:43 PM To: Wolfe, Lisa A Cc: Williams, Sheppard Williams, Darlene Page 24 D-17-0235-G-000193 Nelson Bregon 1 Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Hi Ms. Nolfe, Respectfully, let?s plan on a conference call next week when hopefully everyone is in the office (Virtually or otherwise). I have included Van Nilliams as a Cc. Looking forward to the update meeting How much time do you think we need to discuss? Darlene X4143 Darlene F. williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Page 25 D-17-0235-G-000194 Nelson Bregon 1 Washington, D. C. 26416 Office: 262.768?2426 Direct: 262.462.4143 HUD iphonez?mwl From: Wolfe, Lisa A Sent: Friday, March 16, 2617 3:21 PM To: Williams, Darlene Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Dr. Williams This is the page the current link that is in the FOIA document send you to. Perhaps we should use the title of the webpage since it spells out correspondence. I know that Van would prefer for folks to be taken right to the handbook, but I?m thinking because this link is already part of the original resource document, it may be the best way to go. Thoughts? Executive Secretariat (ExecSec) Secretary CorreSpondence and Lisa A. Wolfe Page 26 D-17-0235-G-000195 Nelson Bregon 1 Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Nanamaker Building, 166 Penn Square East Philadelphia, PA 19167 Office: (215) 438?6646 From: Williams, Darlene Sent: Friday, March 16, 2917 2:68 PM To: Wolfe, Lisa A Cc: Bregon, Nelson Hensley, Henry Miller, Jane Williams, Sheppard Ott, Richard Nilliams, Darlene Subject: RE: RESPONSE Next Steps? ASSISTANCE REQUESTED 2916 HUD Standard Operating Protocols Issue Page 27 D-17-0235-G-000196 Nelson Bregon 1 Hi Ms. wolf, Thanks so much for the clarification. Looks like we might be working together again Lisa (smiles)! Since these links are included in the approved (signed Protocols), I agree FPM should consider just updating the appropriate language on page 24 as a revision and send correction link as well as post on web (Resources). Called to speak with youm going to dash and pick up some lunch. Be back in about 26 minutes Let?s chat regarding updating (who, what, when (smile). For final, propose.. only require approval of AADS since this is a correction/revision for something that was inadvertently removed or left out of the approved Protocols. Darlene X4143 Page 28 D-17-0235-G-000197 Nelson Bregon 1 Darlene F. Williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Washington, D. C. 29419 Office: 282.798?2426 Direct: 292.492.4143 HUD iPhone: W?m From: Wolfe, Lisa A Sent: Friday, March 18, 2817 1:27 PM To: Williams, Darlene Cc: Bregon, Nelson Hensley, Henry Miller, Jane Williams, Sheppard Ott, Richard Subject: RE: RESPONSE Quick Question ASSISTANCE REQUESTED 2916 HUD Standard Operating Protocols Issue Page 29 D-17-0235-G-000198 Nelson Bregon 1 Hi Dr. williams Here?s the link to the protocols. At the bottom of Page 24, there is the link to this FOIA document: Within the document the link midway down the page actually points to the Executive Secretariat?s Correspondence page. which is the SECOND link I provided to you. The challenge is that this document only names FOIA at the top, so it really doesn?t appear to address Correspondence. Since it is actually WITHIN the current approved documentation, would it be possible to ADD a Resource that would spell out Correspondence and link to that page? Not really a change, per se, but a clarification. Does that make sense? I have to agree with Van?it isn?t clear that the reviewer is directed to the Correspondence Handbook?which is/was the purpose for adding the resources to each section. As far as FOIA, I believe the document that is currently listing in the resource covers a number of the elements cited on the FOIA Page 39 D-17-0235-G-000199 Nelson Bregon 1 webpage which is why the reviewers elected to use the document rather than the website link. I just wanted you to be aware the two items are handled on separate ExecSec webpages. Please know that I was not part of the discussions and/or reviews, so I do not know exactly why the resources left off this important part of the discussion. Hope that provides the clarification you need. Thanks again for your help! Lisa Lisa A. wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, 166 Penn Square East Philadelphia, PA 19197 Office: (215) 436?6646 From: Nilliams, Darlene Sent: Friday, March 18, 2817 12:54 PM Page 31 D-17-0235-G-000200 Nelson Bregon 1 To: Nolfe, Lisa A Cc: Bregon, Nelson Hensley, Henry Miller, Jane Williams, Sheppard Williams, Darlene Subject: RESPONSE Quick Question ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Hi Lisa, Need to ask hopefully a quick second level questionm Were these two links included in the review of the (signed August 2616) HUD Standard Operating Protocols within the packages provided for review in the HUD Calendar Departmental Clearance System? Mr. Bregon, Henry Jane Somewhere in the many edits, some of the information about FOIA and Correspondence was eliminated. So, we find the RESOURCES on page 24 are missing some vital information. Is there a way we can remedy that in the short?term with adding the following links? Or, do we need to wait until the six?month review? Should we add these links to the document that is currently included in the resources? Not sure how to handle. Please advise. Thanks! Lisa Page 32 D-17-0235-G-000201 Nelson Bregon 1 Darlene X4143 Darlene F. Williams, Senior Advisor for Policy Office of Field Policy and Management U. S. Department of Housing and Urban Development Washington, D. C. 26416 Office: 262.738?2426 Direct: 262.492.4143 HUD iPhone:(mm) Page 33 D-17-0235-G-000202 Nelson Bregon 1 From: Wolfe, Lisa A Sent: Friday, March 16, 2617 12:28 PM To: Bregon, Nelson Hensley, Henry Miller, Jane Williams, Darlene Cc: Williams, Sheppard Subject: RE: ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue THANK Lisa A. Wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Wanamaker Building, 169 Penn Square East Philadelphia, PA 19167 Office: (215) 439?6646 Page 34 D-17-0235-G-000203 Nelson Bregon 1 From: Bregon, Nelson Sent: Friday, March 19, 2617 11:28 AM To: Wolfe, Lisa A Hensley, Henry Miller, Jane Williams, Darlene Cc: Williams, Sheppard Subject: RE: ASSISTANCE REQUESTED 2916 HUD Standard Operating Protocols Issue Looping in Dr. Williams. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Wolfe, Lisa A Sent: Thursday, March 99, 2617 9:39 AM To: Bregon, Nelson Hensley, Henry Miller, Page 35 D-17-0235-G-000204 Nelson Bregon 1 Jane Cc: Williams, Sheppard Subject: ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Mr. Bregon, Henry Jane Somewhere in the many edits, some of the information about FOIA and Correspondence was eliminated. So, we find the RESOURCES on page 24 are missing some vital information. Is there a way we can remedy that in the short?term with adding the following links? Or, do we need to wait until the six?month review? Should we add these links to the document that is currently included in the resources? Not sure how to handle. Please advise. Thanks! Lisa Lisa A. wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development Page 36 D-17-0235-G-000205 Nelson Bregon 1 The Nanamaker Building, 166 Penn Square East Philadelphia, PA 19167 Office: (215) 436?6649 From: Bregon, Nelson Sent: Friday, March 19, 2617 4:36 PM To: Herrera, Guadalupe Subject: RE: You were right! I couldn?t have said it better. He really let me down on that one. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Herrera, Guadalupe Sent: Friday, March 16, 2917 3:11 PM To: Bregon, Nelson Subject: You were right! Page 37 D-17-0235-G-000206 Nelson Bregon 1 I don?t know if you remember discussing with Rick Garcia, my selection for the DRA. I remember you telling me that you told him he was going to need someone that returns his calls inside of HUD. Not that folks don?t respond back to him, he just called me now, after learning that our public affairs officer is out sick today; and requested from me a power point presentation that I worked on for him regarding transportation. This is the second request; the first request was forwarded to me by the PAD. Now, I can choose to inform him that he needs to request the information through a FOIA. I won?t, but I thought I should share with you that you were so right on the button with him when you told him why it was a good idea to select Guadalupe Herrera.? Guadalupe M. Herrera Sustainable Communities Officer U.S. Department of Housing and Urban Development Office of Field Policy and Management 1676 Broadway, 25th Floor Denver, CO 89262 363?839?2651 (work) Page 38 D-17-0235-G-000207 Nelson Bregon 1 From: Bregon, Nelson Sent: Friday, March 16, 2617 11:28 AM To: Wolfe, Lisa Hensley, Henry; Miller, Jane Williams, Darlene Cc: Williams, Sheppard Subject: RE: ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Looping in Dr. Williams. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Wolfe, Lisa A Sent: Thursday, March 69, 2617 9:39 AM To: Bregon, Nelson Hensley, Henry Miller, Jane Cc: Williams, Sheppard Subject: ASSISTANCE REQUESTED 2616 HUD Standard Operating Protocols Issue Mr. Bregon, Henry Jane Somewhere in the many edits, some of the information about FOIA and Correspondence was eliminated. So, we find the RESOURCES on page 24 are missing some vital Page 39 D-17-0235-G-000208 Nelson Bregon 1 information. Is there a way we can remedy that in the short?term with adding the following links? Or, do we need to wait until the six?month review? Should we add these links to the document that is currently included in the resources? Not sure how to handle. Please advise. Thanks! Lisa Lisa A. wolfe Regional Public Affairs Officer Office of Field Policy and Management U.S. Department of Housing and Urban Development The Nanamaker Building, 163 Penn Square East Philadelphia, PA 19197 Office: (215) 436?6646 Page 49 D-17-0235-G-000209 Nelson Bregon 1 Page 41 D-17-0235-G-000210 U.S. DEPARTMENTOF HOUSINGAND URBAN DEVELOPMENT WASHINGTON , DC 20410-3000 OFACE OF ADMINISTRATION DEC1 3 2018 Mr. Austin R. Evers Executive Director American Oversight 1030 15th Street NW Suite B255 Washington, DC 20005 RE: Freedom of Information Act Request FOIA Control No.: 17-FI-HQ-01560 Dear Mr. Evers: This letter is a final response to your Freedom of Information Act (FOIA) request dated and received on July 14, 2017. You asked for Department of Housing and Urban Development records related the FOIA since March 2, 2017, to include: 1. All emails sent or received by any political appointee or Senior Executive Service (SES) staff in the Office of the Secretary, the Office of the Deputy Secretary, the Office of Public Affairs, the Office of Congressional and Intergovernmental Relations, or the Office of Field Policy and Management including the phrase "Freedom of Information Act" or the word "FOIA;" and 2. All other communications involving any political appointee or SES staff in the Office of the Secretary, the Office of the Deputy Secretary, the Office of Public Affairs, the Office of Congressional and Intergovernmental Relations, the Office of the General Counsel, or the Office of Field Policy and Management regarding HUD's policies or practices for processing FOIA requests or producing documents in response to FOIA requests. This includes communications regarding review of existing policies or practices as well as communications regarding adoption of new policies or practices or of changes to existing policies or practices affecting HUD's response to FOIA requests. Your request is granted in part. In response to item 1 of your request, enclosed is a set of email communications and calendar entries containing the phrase "Freedom of Information Act" or the word "FOIA." For this final release, a total of 1,175 potentially-responsive records were processed, with the following results: Custodian Nelson Bregon* Emails Processed Responsive Emails Non-Responsive Emails Total Responsive Page Count 1,175 23 1,152 99** * At your request, only Mr. Breg6n's sent emails were reviewed for responsiveness ** This number also representsthe total number of pages released; no pages were withheld in full AMERICAN PVERSIGHT www.hud.gov espanol.hud.gov 2 I am withholding personal email addresses, cell phone numbers, and home addresses under Exemption 6 of the FOIA, because release of such information would constitute an unwarranted invasion of personal privacy. The interest of the general public in reviewing these portions of government documents does not outweigh the individuals' right to privacy. An interim release containing records responsive to item 2 of your request was sent to you on November 22, 2017. Six additional interim releases containing records responsive to item 1 of your request were released between March and November of 2018. I am the official responsible for this determination based on information provided by the Department's Office of General Counsel. You may appeal this determination within 90 days from the date of this letter. If you decide to appeal, your appeal should include copies of your original request and this response, as well as a discussion of the reasons supporting the appeal. The envelope should be plainly marked to indicate that it contains a FOIA appeal and addressed to: U.S. Department of Housing and Urban Development Attention: FOIA Appeals Office of Ethics and Appeals Law Division Office of General Counsel 451 Seventh Street, SW, Suite 2130 Washington, DC 20410 Telephone: (202) 708-3815 You may also submit your appeal online at: http://portal.hud.gov/hudportal/HUD?src=/program offices/administration/foia/foiaappeals. In addition, you may contact the Office of Government Information Services (OGIS) at the National Archives and Records Administration to inquire about the FOIA mediation services they offer. The contact information for OGIS is as follows: Office of Government Information Services National Archives and Records Administration 8601 Adelphi Road-OGIS College Park, Maryland 20740-6001 ·Telephone: 202-741-5770; toll free at 1-877-684-6448 FAX: 202-741-5769 Email: ogis@nara.gov For your information, your FOIA request, including your identity and any information made available, is releasable to the public under subsequent FOIA requests. In responding to these requests, the Department does not release personal information, such as home address, telephone number, or Social Security number, all of which are protected from disclosure under FOIA Exemption 6. AMERICAN PVERSIGHT 3 If you have questions regarding your request, please contact Mr. Ethan Bodell at (202) 402-3450. Thank you for your interest in the Department's programs and policies. Sincerely, ~t~ Deborah R. Snowden Deputy Chief FOIA Officer FOIABranch Office of the Executive Secretariat Enclosure AMERICAN PVERSIGHT Bregon From: Sent: To: Cc: Subject: Bregon, Nelson R Monday, October 16, 2017 11 : 02 AM Lawyer, Michael C Scott, Paul A RE: FOIA Inquiry He responded saying he got the information does not need us! from someone else and From: Lawyer, Michael C Sent : Friday, October 13, 2017 6 :07 PM To: Bregon, Nelson R Subject: RE: FOIA Inquiry We will begin working it on Monday. Get Outlook for Android From: Bregon, Nelson R Sent: Friday, October 13, 2017 5:59 : 01 PM To: Bodell, Ethan G; Lawyer, Michael C Cc: Scott, Paul A Subject: RE: FOIA Inquiry Good afternoon, sir. I have been deployed to PR. Mr. Lawyer, FPMHR will provide the requested information. Page 1 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000001 Bregon From: Bodell, Ethan G Sent: Friday, October 13, 2017 12:20 PM To: Bregon, Nelson R > Subject: FOIA Inquiry Good afternoon Mr. Bregon, I'm working with Helen Foster on a response to a FOIA request pertaining to certain positions at the agency. She mentioned that you would be able to assist me with a quick portion. I need a list appointees. of the individuals If you have a moment to assist, in FPMwho are SES or political I would greatly appreciate it. Best, Ethan Page 2 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000002 Bregon Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Office of the Executive Secretariat FOIA Branch, Room 10139 (202) 402-3450 ethan.g.bodell@hud.gov From: Bregon, Sent : Friday, To: Bodell, Cc: Scott, Subject : Nelson R October 13, 2017 5 : 59 PM Ethan G; Lawyer, Michael C Paul A RE: FOIA Inquiry Good afternoon, sir. I have been deployed to PR. Mr. Lawyer, FPMHR will provide the requested information. From: Bodell, Ethan G Sent: Friday, October 13, 2017 12:20 PM To: Bregon, Nelson R Subject: FOIA Inquiry Good afternoon Mr. Bregon, Page 3 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000003 Bregon I'm working with Helen Foster on a response to a FOIA request pertaining to certain positions at the agency. She mentioned that you would be able to assist me with a quick portion. I need a list appointees. of the individuals in FPMwho are SES or political If you have a moment to assist, I would greatly appreciate it. Best, Ethan Ethan G. Bodell, Esq. Government Information Specialist U.S. Department of Housing and Urban Development Office of the Executive Secretariat Page 4 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000004 Bregon FOIA Branch, Room 10139 (202) 402-3450 ethan.g.bodell@hud.gov From: Bregon, Nelson R Sent : Wednesday, October 04, 2017 11: 21 AM To: Clearance Calendar Cc: Franceschini-Petty, Raquel; Khalid, Bakari Subject : RE: Clearance #1423 : FR-6048-F-01 Streamlining the Office of Inspector General's Freedom of Information Act Regulations and Implementing the Freedom of Information Improvement Act of 2016 - Review requested Please be advised that Dr. Darlene Williams has retired and as a result, Mr. Jaime Forero and Ms. Holly Kelly will be FPM's new POCs for clearances. Can you please ascertain they are both included in future distributions? Thank you in advance for all your assistance and cooperation. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Clearance Calendar [mailto :Administrator.SharePoint@hud.gov] Sent : Wednesday, October 04, 2017 9 : 36 AM To: Bregon, Nelson R ; Franceschini-Petty, Raquel ; Page 5 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000005 Bregon Khalid, Bakari ; Williams, Darlene F ; Winston, Laurie Subject: Clearance #1423: FR-6048-F-01 Streamlining the Office of Inspector General's Freedom of Inofrmation Act Regulations and Implementing the Freedom of Information Improvement Act of 2016 Review requested Your office has been selected as a Reviewing Office for a Clearance Calendar item. Please click the link below to review the item : http://hudsharepoint.hud.gov/sites/apps/Clearances/Lists/Clearanc e Calendar/DispForm.aspx?ID=1423 Clearance Name: FR-6048-F-01 Streamlining the Office of Inspector General's Freedom of Inofrmation Act Regulations and Implementing the Freedom of Information Improvement Act of 2016 Clearance Number: FR-6048-F-01 Clearance Type: FR-Notice Page 6 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000006 Bregon Status: Clearance POC: Richard K. Johnson, Maura Malone, Heather Nadler Due Date : 10/17/2017 5:00 :00 PM The following message was sent by the Originating Office DMO: To see all HUD-22 Responses for Field Policy and Management (FPM) click here. This is an automatic notification, so please do not reply to this email. If you have questions, please contact the POC listed on this Clearance Calendar item. From: Bregon, Nelson R Sent : Wednesday, September 13, 2017 2: 19 PM To: Patton, Lynne M Cc: Orriols, Mirza; Murphy, Stephen E Subject: Re: Assignment Notification - FOIA #17-FI-HQ-02076 Page 7 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000007 Bregon Good news! Get Outlook for iOS From: Patton , Lynne M Sent : Wednesday, September 13, 2017 2: 15:52 PM To: Bregon, Nelson R Cc: Orriols, Mirza; Murphy, Stephen E Subject : Re: Assignment Notification - FOIA #17-FI-HQ-02076 Thank you! This should be a fairly other than me asking for my recusal easy one! There aren't papers! Lal. any, Lynne M. Patton Regional Administrator, Region II & Senior Advisor to Secretary Carson U.S. Department of Housing & Urban Development (212) 542-7100 lynne.m.patton@hud.gov On Sep 13, 2017, at 1: 10 PM, Bregon, Nelson R > wrote: HEADSUP! All written correspondence, emails, faxes, memos, reports, briefing documents, call sheets or telephone records sent, received, or created by HUDRegion II Administrator Lynne Patton which reference the Starrett City development in East New York, Brooklyn, New York. Page 8 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000008 Bregon From: McGirt, Eugene [mailto :eugene.a.mcgirt@hud . gov] Sent: Tuesday , September 12, 2017 10:55 AM To: Williams, Darlene F >; Allen, Denise L >; Hogenson, Dustin E >; Moses, Gloria A >; Holder, Gloria J >; Chaplin, Jim >; BROWN, JUSTIN T >; Bregon, Nelson R >; Parker, Steven J > Subject : Assignment Notification - FOIA #17-FI-HQ-02076 Request Details : Request ID: 17-FI-HQ-02076 Request Type : FOIA Requester Name : Lauren Dillon Request Description : All written correspondence, emails, faxes, memos, reports, briefing documents, call sheets or telephone records sent, received, or created by HUDRegion II Administrator Lynne Patton which reference the Starrett City development in East New York, Brooklyn, New York. The records I request include, but are not limited to: Any record which references the sale of the Starrett City development by Starrett City Associates to a joint venture including the Brooksville Company and Rockpoint Group, to include any record referencing HUD's approval of this transaction. Any record which references potential proceeds of the sale benefiting President Donald Trump, the Donald J. Trump Revocable Trust, any member of the Trump family, or any trust or Page 9 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000009 Bregon other legal entity controlled by any member of the Trump family. Any record which references the minority ownership interests held by President Donald Trump and Trump family members in Starrett City Associates, presently the owner of the Starrett City housing development. Any record which references the recusal of Ms. Patton from any aspect of HUD's involvement in the sale of the Starrett City development. This is to include any records referencing the possibility, offer, or suggestion that Ms. Patton recuse herself, as well as any records referencing an actual recusal by Ms. Patton. The time-frame of my request is July 5, 2017 to September 11, 2017. I understand there may be fees associated with the processing of my request. Please contact me should these fees exceed $50. (Date Range for Record Search : From 07/05/2017 To 09/11/2017) Program Office Due Date : September 21, 2017 Request Owner: McGirt , Eugene Request Primary User : Gloria A. Moses Notes : Hello, CIO should provide the phone records for this FOIA request. Also, Lynne Patton works for FPMso they are being made aware of this request. Response due to FOIA Office by September 21, 2017. <17-FI-HQ-02076.html> From: Bregon, Nelson R Sent : Wednesday, September 13, 2017 1:11 PM To: Patton, Lynne M; Orriols, Mirza; Murphy, Stephen E Subject : Assignment Notification - FOIA #17-FI-HQ-02076 Attachments: 17-FI-HQ-02076.html HEADSUP! All written correspondence, emails, fa xes, memos, reports, briefing documents, call sheets or telephone records sent, received, or created by HUDRegion II Administrator Lynne Page 10 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000010 Bregon Patton which reference the Starrett City development in East New York, Brooklyn, New York. From: McGirt, Eugene [mailto :eugene.a.mcgirt@hud.gov] Sent: Tuesday, September 12, 2017 10:55 AM To: Williams, Darlene F ; Allen, Denise L ; Hogenson, Dustin E ; Moses, Gloria A ; Holder, Gloria J ; Chaplin, Jim ; BROWN,JUSTIN T ; Bregon, Nelson R ; Parker, Steven J Subject: Assignment Notification - FOIA #17-FI-HQ-02076 Request Details : Request ID: 17-FI-HQ-02076 Request Type : FOIA Requester Name : Lauren Dillon Request Description : All written correspondence, emails, faxes, memos, reports, briefing documents, call sheets or telephone records sent, received, or created by HUDRegion II Administrator Lynne Patton which reference the Starrett City development in East New York, Brooklyn, New York. The records I request include, but are not limited to: Any record which references the sale of the Starrett City development by Starrett City Associates to a joint venture including the Brooksville Company and Rockpoint Group, to include any record referencing HUD's approval of this transaction. Any record which references potential proceeds of the sale benefiting President Donald Trump, the Donald J. Trump Revocable Trust, any member of the Trump family, or any trust or other legal entity controlled by any member of the Trump family. Page 11 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000011 Bregon Any record which references the minority ownership interests held by President Donald Trump and Trump family members in Starrett City Associates, presently the owner of the Starrett City housing development. Any record which references the recusal of Ms. Patton from any aspect of HUD's involvement in the sale of the Starrett City development. This is to include any records referencing the possibility, offer, or suggestion that Ms. Patton recuse herself, as well as any records referencing an actual recusal by Ms. Patton. The time-frame of my request is July 5, 2017 to September 11, 2017. I understand there may be fees associated with the processing of my request. Please contact me should these fees exceed $50. (Date Range for Record Search : From 07/05/2017 To 09/11/2017) Program Office Due Date: September 21, 2017 Request Owner: McGirt, Eugene Request Primary User: Gloria A. Moses Notes : Hello, CIO should provide the phone records for this FOIA request. Also, Lynne Patton works for FPMso they are being made aware of this request. Response due to FOIA Office by September 21, 2017. From: Sent: To: Subject: Housing Bregon, Nelson R Wednesday, September 13, 2017 11:07 AM net RE: Question of Proper Use of Federal Credit Low Income HUD@ Work waste, fraud, abuse of authority and serious mismanagement. The Hotline, staffed by OIG employees, takes complaints by telephone, mail, fax, and e-mail. The Hotline is charged with documenting and 18-7 tracking the complaints OIG receives. The OIG Hotline Page 12 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000012 Bregon can be contacted by: Telephone : 1-800-347-3735 E-mail: www.hud.gov/offices/oig FAX: (202) 708-4829 Mail: HUD OIG Hotline, GFI 451 7th Street, SWWashington, DC 20410 18-8 OIG Organization Chart http://hudatwork.hud.gov/HUD/odoc/doc/oig06_43981.pdf Nelson R. Bregon Associate Office Assistant Deputy Secretary of Field Policy and Management From: net [mailto:donaldmain~~ _<5_ >----~ Sent: Wednesday, September 13, 2017 11:03 AM To: Bregon, Nelson R Subject : Re: Question of Proper Use of Federal Low Income Housing Credit thank you Nelson, if you do have a number that would help. I've also been pursuing a FOIA. Ms. Sandra Wright is a real pro and very helpful. Regards Page 13 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000013 Bregon Don Mains 6 donaldmains~rb)(_) ___ _____. _i ___ -----Original Message----From: Bregon, Nelson R > 5 6 To: net Sent : Wed, Sep 13, 2017 10:28 am Subject : RE: Question of Proper Use of Federal Credit Yes, that is our home in ~x~ out to the Office of the Inspector number if you would like. Low Income Housing Please feel free to reach General . I can provide a Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: net [mailto:donaldmains~ K~ > Subject : Question of Proper Use of Federal Low Income Housing Credit F] Page 14 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000014 Bregon Hello Nelson, when I see your brick house, is that the Cleveland house? Nelson may I ask if I find irregularities in the use of Federal Low Income Hosing Credit where can I report it? Are the tax credits originally Federal yet assigned to the State for distribution? If I find there is wrong doing should I report to the Inspector General?. Do they have an office in Pittsburgh. They are rushing to destroy our historic school building where I have in the wings the small campus of a national university. A successful grad of Ford City is on the board of trustees of the national university. We'd be their first rural campus. Anyhow with no Town Meetings and Demolition never announced, no one in our town really knows the historic high school is about to be demolished and 12 senior and 12 low income families can live there. Meanwhile we have 1 out of 3 people on public assistance. Imagine how many would be eligible. Plus a group of c1v1c minded brothers bought 21 riverfront acres where the factory once stood . They want to put market value condos and apartments yet the site of the subsidized housing will be directly across from their market value housing and will effect their ability to get financing.. They have built a number of state police barracks, and here they will give the town its first riverfront park (the glass factory was the length of the town 19 streets and 7 avenues.) Now with the proposed ta x credited housing directly across from their market value. they are concerned about financing and marketing. Page 15 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000015 Bregon Is Community Participation something desired in Low Income Housing Credits?. I know this is administered by the State yet can I register a complaint with procedures with an agency at the Federal level. The State Senator, School Board, and County government have kept our community in the dark, In fact, many people will find out they are demolishing the historic high school only when the wrecking ball comes into town. Thank you Nelson Regards, Don Don Mains donaldmainsj~(b-)5(_l ____ ~l Cc: Williams, Darlene F ; Ariel Subject : FW: FPMdelegation Pereira, Nelson- Good afternoon! I understand that FPMis wanting to push forward with the delegation/redelegation and order of succession. As it currently stands, Admin nonconcurred on the redelegation. http://hudsharepoint.hud.gov/sites/apps/Clearances/Lists/HUD22%20 Responses/Attachments/9953/HUD-22_FR-6026-N-01_thru_FR-6026-N-12_ Admin_clearance.pdf The issue, as Helen notes below, is not the language of the redelegation but rather where the FOIA/Correspondence/Disaster Management functions would land. Page 17 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000017 Bregon Would you confirm that we have Janet's okay to move the document forward as is . If so, we'll work with the Office of Administration to lift the NC. Thanks. Please let me know if you have further question . Aaron From: Santa Anna, Aaron Sent : Tuesday, June 06, 2017 3:57 PM To: Foster, Helen G > Cc: Bregon, Nelson R > Subject : RE: FPMdelegation Helen- This is extremely helpful. Aaron From: Foster, Helen G Sent : Tuesday, June 06, 2017 3:41 PM To: Santa Anna, Aaron > Subject : FPMdelegation Heard there was some confusion over this- - -when it came around in clearance , I received direction from Janet that the issues were not ripe for discussion. She led me to believe that she was going to ask to have it pulled from clearance. It isn't a matter of disagreement over language-it seems to be that leadership has a reluctance to address the core issues here-the future of Disaster Management, FOIA, and Correspondence in the field-prior to the new Deputy Secretary being able to weigh in. Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Bee Candid * Bee Yourself * Bee Accountable * BEELIEVE * Bee Persistent BEE THE CHANGE! Page 19 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000019 Bregon From: Bregon, Nelson R Sent : Friday, August 11, 2017 3 : 28 PM To: Williams, Darlene F Subject : FW: Lynne Patton FOIAs (interim responses) HEADSUP Nelson R. Bregon Associate Office Assistant Deputy Secretary of Field Policy and Management From: Hunter, Matthew F Sent : Friday, August 11, 2017 3 : 23 PM To: Bregon, Nelson R Subject : Re: Lynne Patton FOIAs (interim responses) Would be good to announce in managers meeting and then send to field after. Darlene can present to managers and show formal notification at that time. M Page 20 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000020 Bregon Get Outlook for iOS From: Bregon, Nelson R Sent : Friday , August 11, 2017 2:40 :47 PM To: Foster, Helen G; Williams, Darlene F; Hunter, Matthew F Cc: Brown, Jereon M Subject : RE: Lynne Patton FOIAs (interim responses) Dr . Williams: We need to transmit manner to our Field. this information in a formal Ms. Foster : Do you have the document that delineates this new policy in order for us to transmit it to our folks in the Field? Please advise. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Foster, Helen G Sent : Friday, August 11, 2017 2: 18 PM To: Williams, Darlene F >; Hunter, Matthew F Cc: Bregon, Nelson R >; Brown, Jereon M > Page 21 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000021 Bregon > Subject : RE: Lynne Patton FOIAs (interim responses) Importance: High Once again, our policy is that ALL FOIAs relating to appointees are to be issued through Headquarters. Please advise your DRA that they do not have authority to send out a FOIA response (under the FOIA improvements Act of 2016). IT must be signed by me and reviewed by Jerry. That is our procedure in response to the change in the law. Helen Goff Foster (202) 402-6836 From: Williams, Darlene F Sent : Friday, August 11, 2017 2: 16 PM To: Foster, Helen G >; Hunter, Matthew F > Cc: Bregon, Nelson R >; Williams, Darlene F Subject : RE: Lynne Patton FOIAs (interim responses) Appreciate the meeting and interim response. Page 22 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000022 > Bregon Information regarding RA Van Duyne's FOIA will separate email, you will be included as a Cc. be provided in a DRARamon provided response for me to prepare for Mr. Hunter with support of Patricia Campbell (serves as Region 6' s FOIA Liaison and Public Affairs Officer). Great team work . Thanks again Darlene X4143 Darlene F. Williams, Ph.D. Senior Advisor for Policy Office of Field Policy and Management U.S. Department of Housing and Urban Development Page 23 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000023 Bregon Washington, D. C. 20410 Office : 202.708-2426 Direct : 202.402.4143 HUDiPhone : ~l (b_)(G_ ) ____ ~ From: Foster, Helen G Sent : Friday, August 11, 2017 1:47 PM To: Hunter, Matthew F >; Williams , Darlene F Subject : FW: Lynne Patton FOIAs (interim responses) FYSA Helen Goff Foster (202) 402-6836 From: Foster, Helen G Sent : Friday, August 11, 2017 1: 37 PM To: Brown, Jereon M > Cc: Snowden, Deborah R >; Wright, Sandra J Page 24 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000024 > Bregon Deena S Subject: Lynne Patton FOIAs (interim responses) >; Jih, > As discussed, the FOIAs we processed for the DNCin March relating to Lynn Patton may be partially responsive to some of the currently pending FOIAs. We could easily do interim responses using the DNCresponse packages, if you think it would be helpful. Here is what I had in mind: 6/27/2017 17-FI-HQ-01452 SMITH, GREG THE DAY The "Daily News" request access to and if necessary a copy of emails between Lynn Patton and any employee of the U.S. Department of Housing & Urban Development's Office of Executive Resources between Jan. 20, 2017 and the about date. Simple Media Page 25 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000025 Bregon The response to 17-00634 (all records relating to recommendation, selection, and hiring of Patton) and 17-00633 (all emails to/from Patton) will contain most, if not all the responsive material for this up to mid-March). My suggestion: we have an analyst cull through quickly and remove anything that isn't to/from OCHCO (there are about five specific names for Exec Resources) and send as interim response, promising to up date if ediscovery search reveals additional materials. 6/27/2017 17-FI-HQ-01459 . aspx?Re Alemany, Jacqueline CBS News Any and all documents and email communication at HUDmentioning the name "Lynne Patton" from January 20, 2017 through June 27, 2017. (Date Range for Record Search : From 01/20/2017 To 06/27/2017) Complex Agency Officials This request is pretty overbroad and will likely take a year to process. I suggest we offer the reporter the responses to 17-00634 and 17-00633 (all of which would be responsive) and ask Page 26 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000026 Bregon them to provide search terms or specific HUDusers to narrow their remaining search. Otherwise, I would go to OGCand strongly suggest we challenge the whole thing as overly burdensome. Thoughts? Helen Goff Foster U.S. Department of Housing and Urban Development Washington, (202) DC 402-6836 Helen.g.foster@hud.gov From: Bregon, Nelson R Sent: Tuesday, July 25, 2017 5:06 PM To: Patton, Lynne M; DeFelice, Joseph J; Cleveland-Leggett, Denise C; Van Duyne, Beth A; FPM_Deputy_Regional_Administrators; FPM - Field - Office Directors Subject: HUDFurther Aligns Mission and Operational Priorities Page 27 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000027 Bregon HUDFurther Aligns Mission and Operational Priorities Any organization that strives for excellence is continually looking within to make certain the right people are in the right jobs. It's a dynamic process that seeks to ensure that senior leaders serve in roles that are matched with their skill. Toward that end, the Department is reassigning several of our Senior Executive Service (SES) members to improve delivery of HUD programs and to empower new individuals to lead our change efforts over the next few years. Effective * today: Paula Lincoln becomes our Deputy Chief Administrative Officer Jean Lin Pao will direct Disadvantaged Business Utilization * the Office of Small and Todd Richardson will serve as the Deputy Assistant Secretary for Policy Development, and also becomes the Acting General Deputy Assistant Secretary for the Office of Policy Development and Research * Dominique Blom will serve as the General Deputy Assistant Secretary for the Office of Public and Indian Housing * Matt Ammonwill serve as Director Healthy Homes and Lead Hazard Control * of the Office of Page 28 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000028 Bregon Helen Goff Foster becomes the Senior Agency Official Privacy and the Chief FOIA Officer * for Nancy Corsiglia joins OCHCOas the Deputy Assistant Secretary for the Office of the Chief Management Officer * Jon Gant will serve as senior Healthy Homes and Lead Hazard Control * * Secretary advisor to the Office of Jemine Byron will serve as the Deputy Assistant for the Office of Special Needs Assistance Programs Instituting a coherent talent strategy which addresses HUD's current challenges is a critical linchpin to stability and the agency's operational success . Over the last few years, the results of HUD's Employee Viewpoint Survey consistently identified the need to strengthen senior leadership. The agency's goal is to create a senior staffing plan that builds on the talents of our SES members, matches those talents with the needs of today's HUD, and empowers them to be successful with HUD's priorities going forward. Please join us in welcoming our senior roles. leaders to their new Sincerely, Janet Golrick Page 29 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000029 Bregon Acting Deputy Secretary From: Bregon, Nelson R Sent : Tuesday, July 25, 2017 4:07 PM To: Ramon, Nicolas; Forero, Jaime E Subject : RE: Comment on OFPMVTCMeeting We get it, but we are all busy as well doing Strategic Plans, Local Operating Plans, 2018 & 2019 Budget submissions, EPACS/PACS/EPPES,reforming and reducing workforce, Secretarial Initiatives, Secretarial Listening Tours, Place-based, Davis Bacon, FOIA/CTS, COS Reports, etc. So there are only a number of days left to do VTC meetings and other work. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Ramon, Nicolas Sent: Tuesday, July 25, 2017 12:08 PM To: Forero, Jaime E Cc: Routt, Lora D ; Kelly, Holly A ; Bregon, Nelson R ; Ramon, Nicolas ; Bradley, Leslie Ann ; Douglas, Lashawn N Subject : Comment on OFPMVTCMeeting Page 30 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000030 Bregon It would be really nice if HQs would check with us on our schedule - as you know August is a busy summer month, work, vacations, kids return or enter school, etc_. Just food for thought Nicolas :) Ramon, Jr. Deputy Regional Administrator Fort Worth Regional Office, U.S. Dept of Housing 801 Cherry Street, & Region VI Urban Development Unit #45, Suite 2500 Fort Worth, TX 76102 Direct Number: 817-978-5976 Fax : 817-978-5569 Nicolas.Ramon@hud.gov Page 31 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000031 Bregon "The contents of this message are mine personally necessarily reflect any position of HUD." and do not From: Douglas, Lashawn N Sent : Tuesday, July 25, 2017 10: 57 AM To: Cobb, Eric R > Cc: Bregon, Nelson R >; FPM_Deputy_Regional_Administrators Subject : Re: OFPMVTC Meeting > Good Afternoon Mr. Cobb, The meeting invitation will be sent on a Wednesday upon Jaime's return to the office. I am awaiting an agenda for the meeting, so at this time, I am unable to provide additional information, aside the date of the meeting. Thank you, (Ms.) Lashawn Douglas From: Cobb, Eric R Sent : Tuesday, July 25, 2017 11: 53 :29 AM To: Douglas, Lashawn N Cc: Bregon, Nelson R; FPM_Deputy_Regional_Administrators Subject : FW: OFPMVTC Meeting Page 32 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000032 Bregon Mr. Douglas, Can you please provide information on this all the DRAsare scheduled to attend? VTC meeting for which Thanks, Eric R. Cobb Deputy Regional Administrator Region VIII U.S. Department of Housing and Urban Development 303-675-1632 From: Baca, Nicole L Sent : Tuesday, July 25, 2017 9 : 16 AM To: Cobb, Eric R > Subject : FW: OFPMVTC Meeting Eric, will you be attending know as soon as you know. this meeting alone? Please let me Thanks Nicole Baca From: Douglas, Lashawn N Sent: Thursday, July 20, 2017 3:48 PM To: Balint, Mary Ann > Cc: Routt, Lora D >; Beaman, Timothy J > Subject : OFPMVTCMeeting Hi Mary Ann - Please see the request additional information. below and let me know if you require Thanks in advance for your help! Page 34 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000034 Bregon Time (both start and end times): Wednesday, August 10 - 8 : 00AM4:00PM (includes set-up and breakdown) Location (room number) at HQ: 7126 Whether or not you will be showing computer-based presentations, such as PowerPoint, through the videoconference system : We will be using PPT List of participating HUDField offices, including a program-area (not IT) participant point-of-contact, expected number of participants for each office, and the name of the VTC unit (for the Regional offices only): field office number of participants or SX20 (for Regional offices Boston Field Office New York Field Office Atlanta Field Office Philadelphia Field Office Chicago Field Office participant POC name of VTC unit only) Kristine Christopher Bruce Ladd Seattle 1 Taylor 1 1 James Cunningham Kansas City Field Office Field Office 1 Richard Ott Nicolas San Francisco Foye Mirza Orriols Fort Worth Field Office Denver Field Office - C40 1 Ramon 1 1 Eric Cobb 1 Wayne Sauseda 1 Michael Look Field Office 1 Page 35 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000035 Bregon Type of video layout Lashawn N. Douglas (Full Screen or "Brady Bunch"): Brady Bunch I Communications Officer Office of Field Policy and Management, Communications Division U.S. Department of Housing and Urban Development s. 451 7th Street, Washington D.C. 202.402.5998 I w., Room7122 20410 www.hud.gov From: Bregon, Nelson R Sent : Tuesday, July 25, 2017 9 :21 AM To: Washington, Steven K Cc: donaldmains~~-~-1 ---~ Subject : RE: Contact Thank you sir. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management Page 36 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000036 Bregon From: Washington, Steven K Sent: Monday, July 24, 2017 4:43 PM To: Bregon, Nelson R Cc: donaldmains~ K~ I Subject : RE: Contact Mr. Bregon : This request came into our office (the Office of Policy Development and Coordination (OPDC)) as a Freedom of Information Act (FIOA) request and therefore had to go through the normal FIOA channels. This was a request for information on an OLD - FY 2002 - Economic Development Initiative (EDI) grant therefore I had to request the file from archives which took some time however as soon as I received the file I prepared and sent the requested information to our Correspondence unit. I have spoken to either Mr. Main or Mr. Lenderman (I do not remember which one) about this request when it first came into HUDand explained that the request had to be submitted as a FIOA however as mentioned FIOA request must go through a process and in this case it took longer since I had to request the actual file from Archive. Since that time I have received the file and compiled the requested information. Page 37 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000037 Bregon Status : The information compiled was sent to the FIOA office last week and is now being reviewed to ensure that the requested information has been provided. The contact in the FIOA office is Garry Cox who can be reached at (202) 402-5984. It is my understanding that either Mr. Main or Mr. Lenderman have been in communication with Mr. Cox so they should follow up with him to get an update on when the FIOA requested information will be mailed out to them, since the information was submitted to the FIOA office we here in OPDCno longer have the information . Hope this is helpful. I have also copied Mr. Main on this have this update. Please let additional e-mail me know if you have any questions information. so that he will also or require Page 38 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000038 Bregon From: Bregon, Nelson R Sent: Monday, July 24, 2017 2:20 PM To: Washington, Steven K > 5 Cc: donaldmainsl Subject: Contact God afternoon Mr. Washington. Would you be kind enough and reach out to Mr. Donald Mains? Mr. Mains was our DASfor Economic Development under the Bush Administration and is now doing the I am copying Mr. Mains in good work for the American people. this e-mail. Thank you. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management • l(b)(6) From: donaldma1ns 5 [mailto :l~ > Subject : Wedding and Contact Page 39 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000039 Bregon Nelson may I ask for direction in two areas : First would you consider contacting Mr. Steve Washington who took Hollie's place. I've tried reaching him a few times without luck. We have had a FOIA request in for a number of weeks and the upcoming demolition of a building. It depends in part to the language of an EDI grant secured by Congressman John Murtha for FY 2001 for $1 million and FY 2002 for $500K for renovation of the former PPG factory in my hometown. If the County is not mentioned then some falsified that half million of Murtha's $1 million request was theirs to claim. Ford City lost its Business Incubator and I have to see if the County actually was able to lay claim to the Congressman's 1/2 million. The request was made by a colleague to send to mJ home Don Mains, l(bl(6 l l(b)(6) Erik Lenderman and requested I _ Regards, Don Mains dona ldmains (bl<5l From: Bregon, Nelson R Sent : Monday, July 10, 2017 5: 03 PM To: Hoban-Moore, Patricia A Subject : RE: Transition Jemine Bryon At an SES level, FYI it must be nice! Page 40 /\Mlf ll Al\ pVERSIGHT HUD-17-0235-H-000040 Bregon From: Hoban-Moore, Patricia A Sent: Monday, July 10, 2017 4:45 PM To: Bregon, Nelson R Subject: FW: Transition Jemine Bryon FYI We are moving Helen tomorrow morning to 10139 . .. Vicky Lewis' old office. She will be the FOIA and privacy director. From: Bryon, Jemine A Sent: Monday, July 10, 2017 11:50 AM To: PIH all Subject : Transition > Fabulous Team PIH: I would like to let you know that I will the position of GDASfor PIH. This will be transitioning out of be my last week in this Page 41 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000041 Bregon position. It has been my absolute honor to have served as PIH's GDASfor the past 3 years. While there are many highlights to my time here in PIH, there were no better moments than when I got to just engage with you. You are an extraordinary group of talented public servants doing great work. I admire your passion and determination to serve the people of our nation. I am really pleased that Dominique Blom will PIH. Congratulations Dominique. be the new GDASfor My new assignment will be in HUD's Office of Community Planning and Development, as the DASfor the Office of Special Needs Assistance Programs (SNAPs). SNAPs is mission focused on homeless prevention, emergency shelter, transitional housing, permanent housing and supportive services for homeless individuals and low-income persons with HIV/AIDS. In this new role, I will remain committed to the incredible work of HUD. Be well! ! ! Do Great Work! ! ! .... and Thank you. Jemine Page 42 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000042 Bregon From: Bregon, Nelson R Sent : Wednesday, July 05, 2017 12: 21 PM To: Hoban-Moore, Patricia A Subject : RE: Question Yes!!!!!!!!!!!!! We need ADM/ Exec Secretariat to handle them in HQ and the Filed. Anything you could do will be greatly appreciated and handsomely rewarded. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Hoban-Moore, Patricia A Sent : Wednesday, July 05, 2017 9 :14 AM To: Bregon, Nelson R Subject : Question Do you want us to get out of the FOIA business? Pat Page 43 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000043 Bregon From: Bregon, Nelson R Sent: Wednesday, July 05, 2017 11: 54 AM To: Williams, Darlene F Subject: FW: Assignment Notification - FOIA #17-FI-HQ-01458 Attachments : 17-FI-HQ-01458.html FYI From: McGirt, Eugene [mailto:eugene.a.mcgirt@hud.gov] Sent: Thursday, June 29, 2017 9:03 AM To: McCullough, Aisa K ; Atwater, Anthia C ; Mack, Ashley L ; Bulan.Jules.Antonio@hud.gov; Jones, Cynthia X ; Mungo, Daniella D ; Williams, Darlene F ; Taylor, Deborah D ; Jih, Deena S ; Morton, Denise G ; Allen, Denise L ; HICKMON, DENISEL ; Hogenson, Dustin E ; Holder, Gloria J ; Livingston , Isaac J ; Greene, Jacqueline M ; Chaplin, Jim ; BROWN,JUSTIN T ; Harley, Kimberly R ; Peasant, Lashawn J ; Price, Lisa N ; Raschiatore, Michael S ; Sears, Miriam ; Bregon, Nelson R ; Putnam, Nettie M ; Williams, Pamela D Page 44 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000044 Bregon ; Wade, Paulette D ; Butler, Rose M ; Ayers, Susan N Subject : Assignment Notification - FOIA #17-FI-HQ-01458 Request Details: Request ID: 17-FI-HQ-01458 Request Type : FOIA Requester Name : Graham Kates Request Description : Request : All emails, memorandums or reports that reference the "Interagency Working Group on Environmental Justice" or "EJ IWG", produced during the year 2016, and between January 1, 2017 and June 25, 2017. Program Office Due Date : Request Owner: McGirt, Eugene Request Primary User : Rose M. Butler Notes : Jereon Brown in Public Affairs states this request shouldn't be given to Aida Rodriguez in the Secretary's Office as she would not be aware of policy changes within the respective program areas. He indicates the request should be reassigned to HUD's respective program areas for processing. Responses due to FOIA Branch by July 10, 2017. From: Bregon, Nelson R Sent : Wednesday, July 05, 2017 11 : 31 AM To: Williams, Darlene F Subject : FW: Assignment Notification #17-FI-HQ-01463 - FOIA FYI Page 45 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000045 Bregon Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: McGirt, Eugene [mailto:eugene.a.mcgirt@hud.gov] Sent : Thursday, June 29, 2017 11 :06 AM To: McCullough, Aisa K ; Atwater, Anthia C ; Mack, Ashley L ; Bulan.Jules.Antonio@hud.gov; Seward (Ctr), Cindy A ; Jones, Cynthia X ; Williams, Darlene F ; Taylor, Deborah D ; Jih, Deena S ; Allen, Denise L ; HICKMON, DENISEL ; Hogenson, Dustin E ; Holder, Gloria J ; Greene, Jacqueline M ; Chaplin, Jim ; BROWN,JUSTIN T ; Harley, Kimberly R ; Peasant, Lashawn J ; Price, Lisa N ; Raschiatore, Michael S ; Sears, Miriam ; Bregon, Nelson R ; Putnam, Nettie M ; Williams, Pamela D ; Wade, Paulette D ; Butler, Rose M ; Ayers, Susan N Subject : Assignment Notification - FOIA #17-FI-HQ-01463 Page 46 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000046 Bregon Request Details: Request ID: 17-FI-HQ- 01463 Request Type : FOIA Requester Name : Austin R Evers Request Description : All decision memoranda, directives, or policy interpretations or guidance signed, approved, or otherwise adopted by Secretary Carson. This request includes any document establishing, modifying, clarifying, or rescinding any HUD policy, legal or policy interpretation, or practice, whether presented as a memorandum, letter, guidance document, or in any other form. Please provide all responsive records from March 2, 2017, to the date the search is conducted. Program Office Due Date : July 10, 2017 Request Owner: McGirt, Eugene Request Primary User : Rose M. Butler Notes : Hi folks, you can disregard the earlier assignment for 17-1458. The correct assignment is for this request from American Oversight. Jereon Brown in Public Affairs states this request shouldn't be given to Aida Rodriguez in the Secretary's Office as she would not be aware of policy changes within the respective program areas . He indicates the request should be reassigned to HUD's respective program areas for processing. Responses due to FOIA Branch by July 10, 2017. From: Bregon, Sent : Tuesday, To: Beckles, Subject : Nelson R June 27, 2017 12 : 26 PM Angela L FW: Good Morning Page 47 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000047 Bregon Please try to include Hunter. Thanks. me in meetings with FPMstaff and ADS Nelson R. Bregon Associate Office Assistant Deputy Secretary of Field Policy and Management From: Hunter, Matthew F Sent: Tuesday, June 27, 2017 9:46 AM To: Bregon, Nelson R Subject: FW: Good Morning FYI From: Beckles, Angela L Sent: Tuesday, June 27, 2017 8:18 AM To: Hunter, Matthew F Subject: Good Morning Good Morning Mr. Hunter, Page 48 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000048 Bregon When you are ready, we can begin scheduling briefings. persons you should meet with are as follows: The Jaime Forero - Placed Based Paul Scott - HR/Budget/IT Dr. Williams - FOIA/ CTS/Departmental Agreements/ COOP Holly Kelly and Team - Section Clearances/Service Level 3 Pamela Glekas - Davis Bacon Hope you're having a fantastic morning. Angela L. Beckles Office of Field Policy and Management U.S. Department of Housing and Urban Development Office: 202.402.5967 Mobile:~l(b)(G)______ _ ~ Page 49 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000049 Bregon From: Bregon, Nelson R Sent: Tuesday, June 06, 2017 4:46 PM To: Golrick, Janet M Subject: FW: FPMdelegation See Ms. Foster's comments. From: Foster, Helen G Sent: Tuesday, June 06, 2017 4:00 PM To: Santa Anna, Aaron Cc: Bregon, Nelson R Subject: RE: FPMdelegation Of course she could have changed her mind since then-someone should probably ask. I don't think anyone originally thought the process of getting fully staffed at the Dep Sec level would take this long. Helen Goff Foster HUDOffice of Administration (202) 402-6836 Don't be buzzy ... be the BUZZZZ! Page 50 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000050 Bregon From: Santa Anna, Aaron Sent : Tuesday, June 06, 2017 3: 57 PM To: Foster, Helen G > Cc: Bregon, Nelson R > Subject : RE: FPMdelegation Helen- This is extremely helpful. Aaron From: Foster, Helen G Sent : Tuesday, June 06, 2017 3:41 PM To: Santa Anna, Aaron > Subject : FPMdelegation Heard there was some confusion over this---when it came around in clearance, I received direction from Janet that the issues were not ripe for discussion. She led me to believe that she was going to ask to have it pulled from clearance. It isn't a matter of disagreement over language-it seems to be that leadership has a reluctance to address the core issues here-the future of Disaster Management, FOIA, and Correspondence in the field-prior to the new Deputy Secretary being able to weigh in. Page 51 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000051 Bregon Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Bee Candid * Bee Yourself * Bee Accountable* BEELIEVE * Bee Persistent BEE THE CHANGE! From: Bregon, Nelson R Sent: Monday, May 15, 2017 11:56 AM To: Ramon, Nicolas; Williams, Darlene F Cc: Van Duyne, Beth A; Bradley, Leslie Ann; Campbell, Patricia A; Hudman, Scott C Subject: RE: Region VI Employees who process FOIAs and the percentage of time they spend on it Just checking. Thank you. Nelson R. Bregon Page 52 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000052 Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Ramon, Nicolas Sent : Monday, May 15, 2017 11: 55 AM To: Williams, Darlene F Cc: Bregon, Nelson R ; Van Duyne, Beth A ; Ramon, Nicolas ; Bradley, Leslie Ann ; Campbell, Patricia A ; Hudman, Scott C Subject : Region VI Employees who process FOIAs and the percentage of time they spend on it Importance: High Mr. Bregon: Good morning, the report you for reminding us. was submitted early this morning. Thank See below. Thanking you in Advance, Page 53 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000053 Bregon Nicolas Ramon, Jr. Deputy Regional Administrator Fort Worth Regional Office, Region VI U.S. Dept of Housing & Urban Development 801 Cherry Street, Unit #45, Suite 2500 Fort Worth, TX 76102 Direct Number: 817-978-5976 Fax: 817-978-5569 Nicolas.Ramon@hud.gov "The contents of this message are mine personally necessarily reflect any position of HUD." From: Campbell, Patricia A Sent: Monday, May 15, 2017 10:52 AM To: Ramon, Nicolas > Subject : FW: Region VI Employees who process percentage of time they spend on it and do not FOIAs and the Page 54 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000054 Bregon Patricia A. Campbell HUDRegional Public Affairs Officer, Region VI 801 Cherry St., Unit #45, Suite 2500 Ft. Worth, TX 76102 Office: 817-978-5974 6 ,__l (b_J( _ l ____ ___. Cell : Twitter : @HUDSouthwest Patricia.A.Campbell@hud.gov From: Campbell, Patricia A Sent: Monday, May 15, 2017 7:35 AM To: Williams, Darlene F > Cc: Ramon, Nicolas >; Bradley, Leslie Ann >; Hudman, Scott C >; Van Duyne, Beth A > Subject : Region VI Employees who process FOIAs and the percentage of time they spend on it William Tolbert Management Analyst Page 55 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000055 Bregon 13 FPM OKC OKCand the National Servicing Center, which covers the nation 50% Keri Fullbright Housing Program Specialist 12 NSC OKC All regions, field offices, and HQ 40% Mikel Anderson Chief Counsel 15 Page 56 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000056 Bregon OGC OKC OKC 1% Randall McMains Attorney /Advisor 14 OGC OKC OKC 3% Patricia Campbell Regional Public Affairs Officer 15 FPM FTWRO Page 57 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000057 Bregon Region VI and nationally 30% Scott Hudman Public Affairs Specialist 14 FPM Houston Houston/Region VI 5% Michael Brown Program Analyst 13 FHEO FTWRO Region VI FHEO Page 58 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000058 Bregon 25% Gail Prater Management Analyst 12 FPM FTWRO FTWRO 15% BarnGressett Chief Counsel 15 OGC New Orleans New Orleans 5% Page 59 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000059 Bregon Alyssa Wheaton-Rodriguez Trial Attorney 14 OGC FTWRO Region VI-all areas except MF 15% David Blick Senior Management Analyst 14 FPM Little Rock Little Rock 5% Patrisha Tijerina Page 60 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000060 Bregon Trial Attorney 14 OGC FTWRO Region VI-procurement issues 2% Julia Crocker Trial Attorney 13 OGC FTWRO Region VI 10% Brian Boyles Program Analyst Page 61 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000061 Bregon 13 MFH FTWRO SWMF Region 15% Maureen Villarreal Trial Attorney 15 OGC FTWRO Region VI MF 15% Shirley Henley Director CPD 15 CPD Page 62 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000062 Bregon FTWRO Fort Worth CPD jurisdiction 20% Belinda Briseno CPD Program Assistant 7 CPD FTWRO Fort Worth CPD jurisdiction 15% Anita Freeman Portfolio Management Specialist 13 PIH FTWRO Page 63 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000063 Bregon Fort Worth PIH jurisdiction 5% Susan Kenyon Paralegal Specialist 12 OGC FTWRO Region VI 25% Wanda Holiday Paralegal Specialist 12 OGC FTWRO Region VI 15% Page 64 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000064 Bregon Jessica Lee Chief Counsel 15 OGC Little Rock Little Rock 5% Karen Garrett Management Analyst 12 FPM New Orleans New Orleans 10% Kristine Stasi Management Analyst Page 65 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000065 Bregon 12 FPM Albuquerque Albuquerque 10% Catherine Mair Management Analyst 12 FPM San Antonio San Antonio 10% Debra Loya Chief Counsel 15 OGC San Antonio Page 66 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000066 Bregon San Antonio 3% Brian Surratt Attorney /Advisor 14 OGC San Antonio San Antonio 1% Patricia A. Campbell HUDRegional Public Affairs Officer, Region VI 801 Cherry St. , Unit #45 , Suite 2500 Ft. Worth, TX 76102 Office : 817-978-5974 Cell: ._f b_ J(S_ J ____ _. Twitter : @HUDSouthwest Patricia.A.Campbell@hud.gov Page 67 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000067 Bregon From: Bregon, Nelson R Sent: Thursday, April 27, 2017 2:47 PM To: Golrick, Janet M Subject: Fwd: Melissa Jones FYI Sent from my iPhone Begin forwarded message : From: "Foster, Helen G" > Date: April 27, 2017 at 2:23 : 53 PM EDT To: "Arch, Barbara A" >, "Sauseda, Wayne E" >, "Pascual, Myrna B" >, "Brewer, Ray W" > Cc: "Bregon, Nelson R" >, "Snowden, Deborah R" "Smallwood, Marcus R" > Subject: Melissa Jones >, Hello Region 9 Fans of FOIA! I am responding back to inquiries I have received from Barbara and Myrna regarding the status of several FOIAs that were reassigned to HQ from the Region 9 queue. I understand that Page 68 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000068 Bregon there is some concern regarding the status items. To review: of processing on those The HQ FOIA team took on those FOIAs because they were lengthy and seemed to be stuck, given a lack of resources at the regional level * We have made similar offers in other Regions, for large complex cases-as part of our effort to move all FOIA processing into HQ over the next few years * * Once a FOIA is assigned back to the HQ queue, it goes through our processes here, in the order in which it was assigned and received, including OGCreview Due to the volume of documents, we are still working on all of these cases. We have what we need-and we are working on them as fast as possible. Please understand-I have staffing shortages causes by the hiring freeze and budget uncertainty-just like you do. Nothing is moving fast enough for me in FOIA. But I am confident that these cases are being handled expeditiously. In addition, now that they are back in our queue, they will go out under my signature-so if there are questions or concerns about the delay-I will be fully responsible for that. I appreciate your concern and interest know if you have any questions. in FOIA! Please let me Helen Page 69 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000069 Bregon Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, DC 20410 (202) 402-6836 Bee Positive * Bee Candid * Bee Yourself * Bee Accountable* BEELIEVE * Bee Persistent BEE THE CHANGE! From: Bregon, Nelson R Sent: Thursday, April 27, 2017 2:47 PM To: Williams, Darlene F Subject: Fwd: Melissa Jones FYI Sent from my iPhone Begin forwarded message : Page 70 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000070 Bregon From: "Foster, Helen G" > Date: April 27, 2017 at 2: 23:53 PM EDT To: "Arch, Barbara A" >, "Sauseda, Wayne E" >, "Pascual, Myrna B" >, "Brewer, Ray W" > Cc: "Bregon, Nelson R" >, "Snowden, Deborah R" "Smallwood, Marcus R" > Subject : Melissa Jones >, Hello Region 9 Fans of FOIA! I am responding back to inquiries I have received from Barbara and Myrna regarding the status of several FOIAs that were reassigned to HQ from the Region 9 queue. I understand that there is some concern regarding the status of processing on those items. To review: The HQ FOIA team took on those FOIAs because they were lengthy and seemed to be stuck, given a lack of resources at the regional level * We have made similar offers in other Regions, for large complex cases-as part of our effort to move all FOIA processing into HQ over the next few years * * Once a FOIA is assigned back to the HQ queue, it goes Page 71 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000071 Bregon through our processes here, in the order in which it was assigned and received, including OGCreview Due to the volume of documents , we are still working on all of these cases. We have what we need-and we are working on them as fast as possible. Please understand-I have staffing shortages causes by the hiring freeze and budget uncertainty-just like you do. Nothing is moving fast enough for me in FOIA. But I am confident that these cases are being handled expeditiously. In addition, now that they are back in our queue, they will go out under my signature-so if there are questions or concerns about the delay-I will be fully responsible for that. I appreciate your concern and interest know if you have any questions. in FOIA! Please let me Helen Helen Goff Foster Chief Administrative Officer and Executive Secretary U.S. Department of Housing and Urban Development Washington, (202) DC 20410 402-6836 Page 72 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000072 Bregon Bee Positive * Bee Candid * Bee Yourself * Bee Accountable * BEELIEVE * Bee Persistent BEE THE CHANGE! From: Bregon, Sent : Friday, To: Routt , Subject : Nelson R April 21, 2017 10 : 33 AM Lora D RE: 50 Years of Service Try Deborah Snowden. you. She is the FOIA lady but she can direct Nelson R. Bregon Associate Office Assistant Deputy Secretary of Field Policy and Management From: Routt, Lora D Sent : Friday, April 21, 2017 10 : 29 AM To: Bregon, Nelson R Subject : RE: 50 Years of Service Page 73 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000073 Bregon Thank you Sir! I was just informed about going through Exec Sec. down a contact. Will let them know that Lora D. Routt, Director Am chasing we have blank certificates. MPA of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7122 20410 202-402-4492 (office) Lora.D.Routt@hud.gov Page 74 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000074 Bregon From: Bregon, Nelson R Sent: Friday, April 21, 2017 10:20 AM To: Routt, Lora D > Subject: RE: 50 Years of Service Thanks. Go through Executive Secretariat. I have blank Certificates if we need to provide them with one. Nelson R. Bregon Associate Office Assistant Deputy Secretary of Field Policy and Management From: Routt, Lora D Sent : Friday, April 21, 2017 9 : 12 AM To: Bregon, Nelson R > Subject : RE: 50 Years of Service Good morning! I will make the inquiry from SOHUD. on how to get a certificate or letter Page 75 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000075 Bregon Lora Lora D. Routt, MPA Director of Communications and Data Analysis Field Operations Office of Field Policy and Management U.S. Department of Housing and Urban Development 451 7th Street, Washington D.C. S.W., Room 7122 20410 202-402-4492 (office) Lora.D.Routt@hud.gov From: Bregon, Nelson R Sent: Friday, April 21, 2017 8:39 AM To: Cunningham, James A > Cc: Routt, Lora D > Subject : RE: 50 Years of Service Page 76 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000076 Bregon I think we can work on some type of Certificate SOHUD. Let me get the ball rolling. or Letter from Nelson R. Bregon Associate Office Assistant Deputy Secretary of Field Policy and Management From: Cunningham, James A Sent : Thursday, April 20, 2017 9 : 52 PM To: Bregon, Nelson R > Subject : FW: 50 Years of Service Any thoughts on the request below James A. Cunningham Deputy Regional Administrator Region V -The Midwest Chicago Regional Office 312.913.8139 Page 77 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000077 Bregon From: Smart, Gloria D Sent: Wednesday, April 19, 2017 12:10 PM To: Cunningham, James A > Subject: 50 Years of Service Good Afternoon, Henry E. Plowden is an Account Executive in the Detroit Office and has 50 years of service. I feel that he is truly "nice" guy and a great employee. Rarely do see that type of employee giving so many years of dedication to the public and to the mission of the agency. I was wondering if it is possible to get the Secretary to acknowledge him with some type of certificate and/or acknowledgment via a VTCthe day that we do are Service Pin award ceremony. I have not discussed this with anyone. Gloria Office D. Smart, Administrative of Administration Officer Detroit and Milwaukee Field Offices 477 Michigan Avenue, Suite 1710 Detroit, MI 48226-2592 Voice - 313.226.7900 x7305 Direct Dial - 313.234.7305 FAX - 313.226.2111 email : gloria .d.smart@hud.gov Page 78 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000078 Bregon us your feedback Please give P Please do not print From: Sent : To: Subject: AM-4:30 this e-mail unless necessary. Bregon, Nelson R Monday, April 17, 2017 10 : 50 AM Williams, Darlene F FW: FOIA Training Thu, April 20, 2017 - VTC- 8:00 PM EST FYI From: Crittendon, Alvera Page 79 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000079 Bregon Sent: Friday, April 14, 2017 11:41 AM To: Cintron, Jose >; Davis, Curtis L >; Ellis, Edward D >; German, Michael >; Hebert, Tony X >; Hoban-Moore, Patricia A >; Kuhnle, Robert D >; Magruder, Jerrie G >; Maldonado, Efrain >; Mitchell, Sernorma L >; Scott-Ford, Alesia > Cc: Taylor, Christopher D >; Beslow, Joy A > Subject : FOIA Training Thu, April 20, 2017 - VTC- 8 :00 AM-4: 30 PM EST Importance: High As you know, FOIA training has been frequently requested but seldom provided. Your office's FPM FOIA liaisons received an Outlook invitation for this event. Please strongly encourage your assigned staff to participate next week. Thanks. Good Afternoon : FYI - Please see the invite below. Multifamily Housing will host Department of Justice (DOJ) FOIA Training in the Atlanta Office, Page 80 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000080 Bregon on Thursday, April 20, 2017; and have graciously extended an invitation to FPMcoordinators throughout Region IV, who wish to attend via Video Conference (VTC). VTC has been reserved to broadcast to all field offices. However, please check with your local Admin. or IT, should you have any questions regarding your specific conference room location for viewing. Best, Joy -----Original Appointment----From: Hudgeons, Jeremy Sent: Thursday, April 13, 2017 Subject: Freedom of Information When: Thursday, April 20, 2017 Eastern Time (US & Canada). Where: Montalvo Room (Atlanta) Offices 3:08 PM Act (FOIA) Training 8:00 AM-4:30 PM (UTC-05:00) and VTC in Southeast Region Field Multifamily Housing is excited to host this FOIA training session provided by the Department of Justice (DOJ). The draft agenda for the training is attached. Please feel free to share this invitation colleagues who work with FOIAs. with your program Participants are welcome to attend the sessions which are most applicable to their normal FOIA tasks, but please be respectful of the other attendees and our DOJ guest trainers when coming and going from the training room. Page 81 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000081 Bregon 8:00am - 8:45am IMPLEMENTING THE FOIA IMPROVEMENT ACT OF 2016 An overview to the changes made to the FOIA Statue 8:45am - 9:45am FOIA PROCEDURAL REQUIREMENTS An overview of the various FOIA procedural requirements, including time limits, expedited processing, and providing updates status 9:45am - 10:00am BREAK 10:00am - 10:45am EXEMPTIONS OVERVIEW An overview of the FOIA's exemptions from mandatory disclosure Page 82 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000082 Bregon 10 :45am - 11 :45am FOIA REQUESTS STARTTO FINISH Workshop taking attendees through the process of a FOIA request from receipt by the agency to final response to the requester 11:45am - 12:45pm LUNCH 12:45pm - 1:45pm EXEMPTION 5 A discussion FOIA of incorporating civil discovery privileges into the 1 :45pm - 2 :45pm Page 83 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000083 Bregon EXEMPTION 4 An overview of the requirements for protecting trade secrets, certain commercial and financial information, and the submitter-notice process for exemption determinations 2 :45pm - 3 : 00pm BREAK 3:00pm - 4:00pm EXEMPTION 6 &7C A basic course introducing the FOIA's personal privacy exemptions 4:00pm - 4 : 30pm FOIA/PRIVACYACT INTERFACE Understanding the Privacy Act and its FOIA professional impact on your work as a Page 84 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000084 Bregon From: Bregon, Nelson R Sent : Tuesday, March 21, 2017 10 :33 AM To: Look, Michael S; Williams, Darlene F Subject : RE: Acknowledgement of FOIA #16-FI-HQ-00859 status update request Yes sir, FPMis still in the business Williams for advice and assistance. of FOIAs. Looping in Dr. Nelson R. Bregon Associate Assistant Deputy Secretary Office of Field Policy and Management From: Look, Michael S Sent : Monday, March 20, 2017 7:11 PM To: Bregon, Nelson R Subject : FW: Acknowledgement of FOIA #16-FI-HQ-00859 - status update request Nelson, The attached email string seeks a resolution to a FOIA request Page 85 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000085 Bregon from February 2016. I send this to you because a) I believe FPM is still handling FOIAs, (right?) and b) the requester, Mr. Santos-Johnson, is the community development director for the City of Renton, Washington. This is the City I spoke about last week, regarding the request for comment about the Choice Neighborhoods NOFAannouncement. Renton, Washington, is the City that submitted an application in the prior round but it was denied because of a technical error in the submission. So that we are able to maintain the productive working relationship I and my staff are developing with Renton, can we get this FOIA resolved soon? Thank you. Michael Look Deputy Regional Administrator HUD/ FPM, Region X From: Lindsley, Sarah Sent: Friday, March 17, 2017 1:08 PM To: Look, Michael S > Subject: FW: Acknowledgement of FOIA #16-FI-HQ-00859 - status update request Michael, Page 86 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000086 Bregon Mark Santos-Johnson mentioned in passing yesterday that he had submitted a FOIA request to HUDlast year and never received a response. I asked him a few questions about it and expressed my surprise. He followed up with this email chain. This shows that initially submitted the request on February 18, 2016. The FOIA was assigned to Deidre Jenkins -- according to the staff directory she is in OCHCO,FOIA branch, in HQ. The original email he received was dated March 2 and indicated that he would receive a response within 45 days. This email chain doesn't contain his actual request, but it appears that he was asking for copies of CNI applications. He followed up and had some back and forth with Deidre in March and early April. He sent requests for an update on the status on April 17, May 2, May 21 and August 11. It appears on this email chain that none of these inquiries were answered. I am thinking that this issue will get message comes from a DRAthan if I try wondering if you can work through the to get a response? Thank you. I just look into it and see what I could find more attention in HQ if a to follow-up, so I'm appropriate channels to try told Mark that I would out. Best, Sarah From: Mark Santos-Johnson [mailto :Msantosjohnson@Rentonwa.gov] Sent : Friday, March 17, 2017 12:03 PM To: Lindsley, Sarah > Page 87 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000087 Bregon Cc: Mark Gropper > Subject : FW: Acknowledgement of FOIA #16-FI-HQ-00859 - status update request Sarah, Per my comment yesterday, here is the email chain regarding our February 2016 FOIA request to HUD. As you can see below, there was no acknowledgement or response after April 2016, although I continued for six months to seek a status update and/or FOIA response. Anything you can do to track down why the FOIA request was not responded to and/or to secure the requested information would be helpful. Thanks! Mark Santos-Johnson Community Development Project Manager Community & Economic Development Department 425.430.6584 From: Mark Santos-Johnson Sent : Thursday, August 11, 2016 10 :04 AM To: 'Jenkins, Deidra D' > Cc: 'Deborah Gooden (sunsetchoiceneighborhood@gmail.com )' Page 88 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000088 Bregon > Subject: RE: Acknowledgement of FOIA #16-FI-HQ-00859 - status update request Hi Deidra, Can you please update us on the status of our FOIA request to HUD from February 19, 2016? Are you still the person who has been assigned to our request or is there someone else we should be working with? It has now been nearly six months since our FOIA submittal. Is there a problem providing us with the requested material? Would it be helpful if we modified our request to change tracks? If so, please let us know. We would like to get as much information as possible as soon as possible. Thanks! Mark Santos-Johnson Community Development Project Manager Community & Economic Development Department 425.430.6584 Page 89 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000089 Bregon From: Mark Santos-Johnson Sent: Saturday, May 21, 2016 3 : 52 PM To: 'Jenkins, Deidra D' Cc: 'Deborah Gooden (sunsetchoiceneighborhood@gmail.com )' Subject : RE: Acknowledgement of FOIA #16-FI-HQ-00859 - status update request Deidra, Per my email inquire below and my subsequent voice mail message, can you please provide me with a status update on our FOIA request? If there is someone else that we should contact instead, please let us know. We greatly appreciate your attention to this matter. Mark Santos-Johnson Community Development Project Manager Community & Economic Development Department 425.430.6584 Page 90 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000090 Bregon From: Mark Santos-Johnson Sent: Monday, May 02, 2016 12:45 PM To: 'Jenkins, Deidra D' Cc: 'Deborah Gooden (sunsetchoiceneighborhood@gmail.com )' Subject: RE: Acknowledgement of FOIA #16-FI-HQ-00859 - status update request Hi Deidra, Can you please give me an update on the status of our 2/18/2016 FOIA request? In your original 3/2/2016 email below, you noted that "it is estimated that it may take 45 days to complete processing" of our request. We are currently working to complete a Choice Neighborhoods implementation grant application under the HUDFY2016 Choice Neighborhoods implementation grant program NOFAissued on 3/31/2016. It would be very helpful for us to secure the requested FOIA information, or as much of the requested information as possible, ASAP. If there is someone else that we need to work with regarding this matter, please let us know immediately. It has been more than ten weeks since we submitted our FOIA request. Page 91 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000091 Bregon Thanks very much for your efforts and for your attention matter! to this Mark Santos-Johnson Community Development Project Manager Community & Economic Development Department 425.430.6584 From: Mark Santos-Johnson Sent: Sunday, April 17, 2016 2:13 PM To: 'Jenkins, Deidra D' Cc: 'Deborah Gooden (sunsetchoiceneighborhood@gmail.com )' Subject : RE: Acknowledgement of FOIA #16-FI-HQ-00859 - status update Hi Deidra, Can you please give me an update on the status of our 2/18/2016 FOIA request? In your original 3/2/2016 email below, you noted that "it is estimated that it may take 45 days to complete processing" of our request. We are currently working to complete a Choice Neighborhoods Page 92 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000092 Bregon implementation grant application under the HUDFY2016 Choice Neighborhoods implementation grant program NOFAissued on 3/31/2016. It would be very helpful for us to secure the requested FOIA information, or as much of the requested information as possible, ASAP. Thanks very much for your efforts matter! and for your attention to this Mark Santos-Johnson Community Development Project Manager Community & Economic Development Department 425.430.6584 From: Mark Santos-Johnson Sent : Tuesday, April 05, 2016 8 : 22 AM To: 'Jenkins, Deidra D' Cc: 'Deborah Gooden (sunsetchoiceneighborhood@gmail.com )' Subject: RE: Acknowledgement of FOIA #16-FI-HQ-00859 Thanks. earlier. I mistakenly thought the submitter's were notified Appreciate the update and your efforts. Page 93 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000093 Bregon Mark Santos-Johnson Community Development Project Manager Community & Economic Development Department 425.430.6584 From: Jenkins, Deidra D [mailto :Deidra.D.Jenkins@hud.gov] Sent: Tuesday, April 05, 2016 6:11 AM To: Mark Santos-Johnson Cc: 'Deborah Gooden (sunsetchoiceneighborhood@gmail.com )' Subject: RE: Acknowledgement of FOIA #16-FI-HQ-00859 Good morning Mr. Santos-Johnson, I understand you would to speed up the process in anyway that you can and I truly appreciate your consideration. However, even to provide those portions to you still requires the submitter being notified. The submitter notice will be prepared today. From: Mark Santos-Johnson [mailto :Msantosjohnson@Rentonwa.gov] Sent: Monday, April 04, 2016 6:45 PM To: Jenkins, Deidra D Cc: ' Deborah Gooden (sunsetchoiceneighborhood@gmail.com )' Subject : RE: Acknowledgement of FOIA #16-FI-HQ-00859 Page 94 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000094 Bregon Hi Deidra. Can you please provide us with an update on the status 2/18/2016 FOIA request? of our Is there anything we can do to modify our request that would allow you to expedite providing us with information? Although both the application narrative and attachments are beneficial to us , would it be faster/easier for you to only provide us with the narrative portions of the applications? Is it possible to provide us with part of the material early with the balance later? Appreciate your help! Mark Santos-Johnson Community Development Project Manager Community & Economic Development Department 425.430.6584 From: Mark Santos-Johnson Page 95 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000095 Bregon Sent : Wednesday, March 02, 2016 10 :48 AM To: 'Jenkins, Deidra D' Cc: Deborah Gooden (sunsetchoiceneighborhood@gmail.com ); Paul Hintz Subject: RE: Acknowledgement of FOIA #16-FI-HQ-00859 Thanks Deidra. If the applicant submitters object to certain portions of the grant applications being released, please let us know the sections with objections. It may be more useful for us to get the remainder of the applications ASAP rather than wait for you to created redacted material. Our hope is that you can provide an electronic unredacted copy of as much of the applicable applications to us ASAP- with as little work on your part as possible. If this great! elevates our request to a faster track, that would be Thanks again for your help. Mark Santos-Johnson Community Development Project Manager Community & Economic Development Department 425.430.6584 Page 96 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000096 Bregon From: Jenkins, Deidra D [mailto:Deidra.D.Jenkins@hud.gov] Sent: Wednesday, March 02, 2016 10:40 AM To: Mark Santos-Johnson Cc: Deborah Gooden (sunsetchoiceneighborhood@gmail.com ); Paul Hintz Subject: RE: Acknowledgement of FOIA #16-FI-HQ-00859 Good afternoon Mr. Santos-Johnson, Please be advised that once the responsive documents (grants) have been provided to the FOIA Branch, I will then have to prepare and send out the Submitter's Notices . The Submitter Notices provide an opportunity to the submitter of the application to object to certain portions being released. However, they will have to meet the justified criteria in order for the FOIA Branch to follow suit. However, they could also reply stating there are no objections to release of any of the contained information, in which case we would then provided you with an unredacted copy of the grant(s). From: Mark Santos-Johnson [mailto:Msantosjohnson@Rentonwa . gov] Sent: Wednesday, March 02, 2016 1:22 PM To: Jenkins, Deidra D Cc: Deborah Gooden (sunsetchoiceneighborhood@gmail.com ); Paul Hintz Subject : RE: Acknowledgement of FOIA #16-FI-HQ-00859 Deidra, Page 97 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000097 Bregon Thanks for your email. Per my voice mail message, please let us know if there is anything that we can do to modify our request to have it processed in a faster track. Thanks!!! Mark Santos-Johnson Community Development Project Manager Community & Economic Development Department 425.430.6584 From: Jenkins, Deidra [mailto :Deidra.D.Jenkins@hud.gov] Sent : Wednesday, March 02, 2016 10 :08 AM To: Mark Santos-Johnson Subject : Acknowledgement of FOIA #16-FI-HQ-00859 Dear Mr. Santos-Johnson: This letter acknowledges the Department of Housing and Urban Development's receipt of your Freedom of Information Act (FOIA) request dated February 18, 2016. Your request was received in the Department's FOIA Office on February 19, 2016. Pursuant to the FOIA, 5 USC 552(a)(6)(A)(i), once HUDproperly receives a FOIA request, the Department has 20 working days within which to make a determination on the request unless unusual circumstances exist. Under unusual circumstances, such as an agency's backlog, Page 98 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000098 Bregon or the need to examine a voluminous amount of records required by the request, HUDcan extend the 20-day time limit for processing a request. As of March 2, 2016, HUD's FOIA Office has 342 open FOIA requests. Based upon HUD's experience and current inventory, it is estimated that it may take 45 days to complete processing of your request . HUD's policy is to process FOIA requests using "multi-track processing," which allows the Department to process FOIA requests on a first-in/first-out basis, within each track. HUDplaces FOIA requests in its routine or complex track based on the amount of work and time involved in processing the request. The criteria for assignment to a specific track are found in HUD ' s FOIA regulations, 24 CFR 15.105(a), which were published in the Federal Register on January 22, 2001, at 66 FR 6964. Your request is being processed on the complex track. You may consult with the HUDFOIA Specialist handling your request in order to determine whether your request can be modified and transferred to the routine track. Please note that upon further evaluation of your request, you may be notified that your request has been transferred to another track. The Department will comply with your request to the extent permissible by law. Any records not subject to an exemption will be forwarded to you promptly upon the completion of HUD's search and review process. Your request has been assigned to Deidra D. Jenkins for processing. If you have any questions regarding your request, please contact Deidra D. Jenkins at (202) 402-2533. Thank you for your interest in the Department's programs and policies. Sincerely, Cynthia A. O'Connor Executive Secretary Page 99 /\MEf ll Al\ pVERSIGHT HUD-17-0235-H-000099 The White House Presidential Personnel Office SKC/SES BIO SHEET This information is necessary to begin the clearance process. Return to White House Liaison when completed . PART I: PERSONAL INFORMATION (TO BE COMPLETED BY THE CANDIDATE) 1. FULL NAME (Last, First, Middle) : 2. SOCIAL SECURITY NUMBER : (b)(6) Singleton, Shermichael, Vontrell 3. CURRENT RESIDENTIAL ADDRESS (Number, Street, City, State, ZIP Code) I I (b)(6) 4 . VOTING ADDRESS IN 2016 (Number, Street, City, State, ZIP Code, if different than current address) 7. DATE OF BIRTH 6. GENDER I Male 8. ETHNIC HERITAGE 9. RACE (b)(6) 5 African-American ls . (b)(6) l. Contributor at The Hill - December20!6 September2015 (I year4months) I write about topics relative to politics and culture. Contributor at Bold Global Media November 2015 - September 20 I 6 ( I I month s) I write about politics and culture. Bold is a multimedia, viral news & cultural site founded bv. writer and ' political analyst, Carrie Shefield . Website : Bold.global Contributor to the American CurrentSee at The Washington Times October 2015 - April 2016 (7 months) I write about topics relative to politics and culture for the American CurrentSee Magazine which is published monthly in a digital format by The Washington Times. l(b)(6) (b)(6) Coalitions Advisor at CarsonAmerica l November 2015 - February 2016 (4 moinhs) ,_________ Advise the campaign on national coalition strategy . __. .____________ ___, o Worked with_other key advisors to develop national coalitions strategy and outreach strategy o Wrote African-American outreach strategy. o Developed and implemented strategy in South Carolina in coordination with South Carolina State Director. o Writer (Non-Disclosure). Confidential at TMZ June 2015 - September 2015 (4 months) Worked on an upcoming show with Harvey Levin. founderofTMZ. 5 _ _l __ < b_J .... Finance Advisory Committee at l< __. May 2015 - June 2015 (2 months) # Developed fundraising initiative in~with campaign senior advisor and campaign finance chair . (b)(6) l (b)(6) Consultant at.______ __. ? March 2015 - April 2015 (2 mo nths) l o Daily planning and implementation of a multi-city statewide 1,700 mile bus tour. o Developed relationships with a variety of client stakeholders, vendors, sponsors. as well as local partners such as elected/appointed officials. AMf-HICAN VE-RSIGHT Pagc3 HUD-17-0235-I-000004 (b)(6) l Opposition Research at . February 2014 - November 2014 ( JO months) #Researched.analyzed and uploaded data of targeted candidates . # Transcribed and analyzed hundreds of videos for a one of a kind database . used for research and ad production that lead to Republican victories . # Compiled research for the purposes of creating opposition research books on targets on behalf of clients . # Identified opportunities for clients to engage . 5 Campaign Manager at ._ ,,-o Assisted with the development of the campaign ' s youth outreach strategy. o Organized and coordinated volunteers at~colleges and universities. L__j l(b)(6 ) 5 Legislative Aide at l(bl( l ~::-:-::---:,-:------,---,---------------...l January 2011 - April 2011 (4 months) o Researched and analyzed pending legislation and assisted in the drafting of legislation. o Wrote floor speeches and as well as speeches for public appearances . L(b_J(_6J________________ Deputy Campaign Manager at August 2010 - November 2010 (4 months) __JI l(b )(6) 1 o ...__ ________ ...J o Assisted campaign manager with development and implementation of campaign strategy . o Wrote speeches . talking points and memos for the candidate. o Coordinated donor outreach efforts to achieve fundraising goals . AMER-ICAN PVERSIGHT Page4 HUD-17-0235-I-000005 ln-th_s_ ) _____ mo... Deputy CampaignManager at April 2010 - August 2010 (5 (b)(6) l(~ :b"'!"! ll'!!' 6 l-------.,---------' o Assisted campaign manager with marketing developme~t and campaign strategy . o Coordinated with the campaign manager to develop a strategy for achieving fundraising and advertising goals. o Oversaw funclraising initiatives and direct mail strategy. o Worked to develop branding , messaging and volunteer strategy. Honors and A wards 2014 List of Rising Political Stars eMpower Magazine June 201.4 tions Organiza ..., Bethesda Lodge 168 F.&A.M. (Freemasonry) Lodge Historian (Former) Skills & Expertise Political Campaigns Politics Political Consulting Public Speaking GrassrootsOrganizing CommunityOutreach Fundraising Volunteer Management LegislativeRelations Political Communication Research Policy Analysis Coalitions Legislation Speech Writing Public Relations Social Media Policy Political Science Grassroots Campaign Management Public Policy Page5 AMERICAN PVERSIGHT HUD-17-0235-I-000006 Publications Why does the GOP_continue to self-destruct? CNBC October 4, 2016 Authors: Shermichael Singleton Why does the GOP continue to self-destruct? The Hill October 4, 2016 Authors : Shennichael Singleton Are we really doing enough to stop ISIS and radical Islam? The Hill July 26, 2016 Authors : Shermichael Singleton A search for true leaders in a nation divided The Hill July 1,2016 Authors : Shennichael Singleton Do anti-Trump Republicans really want to risk a Clinton presidency? The Hill May 31 , 2016 Authors : Shermichael Singleton The reasons behind Trump's rise The Hill March 18, 2016 Authors: Shermichael Singleton A Who's Who of Who's Black on the Campaign Trail The Root By: Lauren Victoria Burke January 30, 2016 Authors : Shermichael Singleton These are the nearly 50 Afric an-Am erican campaign staffers working the 2016 presidenti al race. Rahm Emanuel's Big Cover Up Bold January 5 , 2016 Authors: Shermichael Singleton Defeating ISIS On Every Front The Hill December 11, 2015 Authors: Shermichael Singleton Clinton's Black Voter Problem The Washington Times November 30, 2015 Authors: Shermichael Singleton Crippling ISIS Financially Paves Road to Its Defeat Bold November 29, 2015 Authors: Shermichael Singleton Ben Carson and the rediscovery of humility The Hill November 3, 2015 Authors: Shermichael Singleton The inner cities' lack of opportunity The Hill October 16, 2015 AMERICAN PVERSIGHT Page6 HUD-17-0235-I-000007 ., Authors: Shermichael Singleton Hillary Clinton's Double Standard October 14, 2014 Authors: Shermichael Singleton Is Immigrationabout Sympathy or Justice? The Hill September 24, 2015 Authors: Shermichael Singleton The Rise of The Political Outsider ?The Hill September 4, 2015 Authors: Shermichael Singleton Black Lives Matter movement: Bad for Democrats, Good for Republicans The Hill August 28, 2015 Authors: Shermichael Singleton Why is Trump so popular? The HilJ August 20, 2015 Authors: Shermichael Singleton Utilizing PoliticalIdeologies to Market a Political Candidate The Clute Institute for Academic Research January 2012 Authors: Shermichael Singleton Roland Martin:"I Do Me" is No Longer Acceptable October 11,201 l Hip Hop Republican Authors: Shermichael Singleton Languages English French Latin (Native or bilingual proficiency) (Elementary proficiency) (Limited working proficiency) Education l(b)(6) Degree in Progress, Linguistics and Arts, 2016- 2017 . l(b)(6) I Bachelor of Arts (B.A.), Political Science with a concentration in Political Theory, 2008 - 2012 Interests Political Theory, Philosophy, Economics, Economic Development, Monetary Policy, Urban Development, Freemasonry, Art, and Painting. AMLHICAN pVERSIGHT Pagc7 HUD-17-0235-I-000008 Qrongress of tt,e Nnit.erl ?fates liiaslrington, il wrote: What I sent Maren previously is slightly different-- it is just new FOIAs received in the previous week and then items closed or anticipated to be closed in the next 2 weeks. The full inventory report will show every open FOIA/Privacy Act request and its age in days. Anything over 21 days is considered past due by law, but it is rare for any agency to meet that deadline for anything other than very simple routine requests (for example, VERSIGHT HUD-17-0235-I-000020 to meet that deadline for anything other than very simple routine requests (for example, REAC reports). We do not anticipate closing any significant requests in the next 2 weeks. We have an EXec Sec update for leadership every two weeks to discuss any concerns about FIOA and correspondence items or coordination of items from the new incoming or anticipated close reports. I will forward you the invite. OPA and CIR are the train consumers for that meeting but anyone can attend. I brief the items and my staff is there to answer more detailed questions. Get Outlook for iOS On Tue, Feb 21, 2017 at 5:30 PM -0500, "Kasper, Maren M" wrote: I'll share with Sheila. Thanks! On Feb 21, 2017, at 5:29 PM, Greenwood, Sheila M wrote: Helen - If you've already provided this information, forgive me for asking again. Do you have a report on all outstanding FOIAs and when they're due. Thanks. A\11 f C,/\N pVERSIGHT HUD-17-0235-I-000021