REQUEST FOR
COUNCIL ACTION

CITY COUNCIL MEETING DATE:

JANUARY 15. 2019
TITLE:

APPROVE OF om.? 1.. Rm,
OBSOLETE CITY RECORDS Ordinance on 2~ Reading

lm lermntin Resoluti
PLAN No. 5, 1} 

CONTINUED To

CITY MNAGER

RECOMMENDED ACTION

Approve the request for the destruction of obsolete records from the Police Department in
accordance with the retention schedule outlined in City Council Resolution 2013-014.

0452mm

On April 1. 2013. the City Council approved Resolution 2013-014 outlining the records retention
schedule for the agencies. departments. and of?ces of the City. City records are governed by the
Public Records Act which provides the period in which records need to be retained. The Citywide
Records Team compiled the Citywide Records Retention Schedule which sets forth the retention
period for a particular record. The Municipal Code requires that the destruction of a City record be
approved by the City Attorney.

In accordance with Section 58 of the Citywide Records Retention Schedule Resolution. the City
Attorney has approved the list of records proposed for destruction from the departments as
outlined in the attached documents.

The Citywide Records Retention Schedule has speci?c retention periods for many City documents.
The Schedule is modeled after the California Secretary of State's sample for local government and
incorporates other statutory periods applicable to Santa Ana. These are minimum retention
periods. Each department makes discretionary decisions on whether to retain records past the
minimum requirements.

STRATEGIC PLAN ALIQNMENT

Approval of this item supports the City?s efforts to meet Goal #5 - Community Health. 
Engagement Sustainability, Objective #1 (Establish a comprehensive community engagement
initiative to expand access to information and create opportunities for stakeholders to play an
active role in discussing public policy and setting priorities).

FISCAL IMPACT

There is no ?scal impact associated with this item.

Exhibit: 1. Request for Destruction of Records - Police Department

 

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Santa Ana Police Department
Professional Standards Division

Memo

To: Tamara Bogosian, Assistant City Attorney
From: Jose Gonzalez. Commander

Date: November 30. 2018
Re: Request for Destruction of Records

The Professional Standards Division requests your consent to destroy records,
listed on the attached request. in accordance with the records retention schedule

outlined in City Council Resolution 2013-014.

Respectfully submitted.

st'
UnseG?nzabMMer
Professional Standards Division

8313

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CITY OF SANTA ANA
OBSOLETE RECORDS DESTRUCTION SCHEDULE
POLICE DEPARTMENT

Division Name: Professional Standards Division

 

Record Record Series Record Description Record Dates
Category

Administrative Employee Accidents involving on-duty 01/01/2012-
Investigations Accidents department personnel. 12/31/2012

Administrative K-9 Reports Investigations of K-9 bite 01/01/2012-
Investigations incidentS- 12/31/2012

Administrative Use of Force Use of Force and in-custody 01/01/2012-
lnvestigations injuries. 12/31/2012

Administrative OIS and Of?cer involved Shootings and In- 01/01/2009-
investigations Deaths 12/31/2012
Citizen and By Employee Investigations of alleged 01/01/2012-

lntemal Name employee misconduct 12/31/2012
Complaints

 

 

 

 

 

 

 

 

 

 

 

Prepared by:
Name: Bryan Atkinson Title: Corporal
Date: November 20. 2018

Number of boxes to be destroyed: 8



CONSENT BY:


DawWef of Police

 



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