CHARTER SCHOOL CORPORATION BOARD MEETING Monday, September 24, 2018 at 5:00 PM Edward Hynes Charter School 990 Harrison Avenue New Orleans, Louisiana 70124 AGENDA 1. Call to Order 2. Roll Call 3. Approval of Agenda STAN DING ITEMS 1. Opportunity for public comment 2. Facilities update Kenneth Ducote 3. Principal's Report - Michelle Douglas 4. Legal Report - Alvin Miester 5. Financial Report - John Gaudry a. Discussion of Carr, Riggs 8. Ingram (CRI) tax engagement letter b. Discussion of CRl?s year end audit 2018 c. Discussion of comparative ?nancial statements 6. HR Report BOARD BUSINESS 1. Old business a. Status update on Friends of Hynes 2. New business a. Approve the Hynes Charter School PTO's request to host two fundraising events on the school campus to include food, alcoholic beverage consumption, and an auction andlor raf?e with the understanding that the following conditions are met; security for each event, proof of insurance, and beverages served by holders of a ?save serve? card. 1. Soiree - November 10, 2018 2. School Fair - March 30, 2019 b. Review, approve, and authorize the PrincipalICEO to sign the tax engagement letter with Carr, Riggs 8. Ingram. 3. Adjournment Edward Hynes Charter School 990 Harrison Avenue New Orleans, Louisiana 70124 Board of Directors Meeting Monday, August 6, 2018 Board Members Present: Alvin C. Miester Barbara Richard, Timothy Ryan, Jan Janz, Cassandra Youmans, Kris Scairono, Helene Berbigny Board Members Absent: None. Others Present: Kenneth Ducote, Michelle Douglas, Shawn Persick, John Gaudry, Ann Kramer, I Jeannine LaFonta, Elizabeth Bagert, Brittney Smith, Veronica Temple, Carrie Leaumont, Amy Gray, Lee Reid Alvin C. Miester ill, Board President, called the meeting to order at 5:03 pm and proceeded with the agenda. 1. Approval of agenda. Timothy Ryan made a motion to approve the August 6, 2018 meeting agenda. Barbara Richard seconded the motion. With no public comment, the motion carries by a unanimous vote of board members present. Approval of minutes. Timothy Ryan made a motion to approve the June 4, 2018 Budget Hearing, the June 4, 2018 Board Meeting, and the July 6, 2018 Board Meeting. Barbara Richard seconded the motion. With no public comment, the motion carries by a unanimous vote of board members present. Public comment. None. Facilities update. None. Principal?s report. Michelle Douglas - See attachment. 6. Legal committee report. Alvin C. Miester opened the discussion of the vision for replication to Lee Reid. Reid explained that Hynes is eligible to move forward in replication process. The next step is to establish "Friends of Hynes? (FOH). Reid explained the draft of the letter of intent. 7. Financial report. John Gaudry - See attachment. 8. HR report. None. 9. Old business. Timothy Ryan made a motion to renew all the current benefit plans with AJ. Gallagher. Barbara Richard seconded the motion. With no public comment, the motion carries by a unanimous vote of the board members present. 10. New business. a. Timothy Ryan made a motion to approve the establishment of ?Friends of Hynes? (FOH) and appoint the initial directors of FOH (Alvin C. Miester Barbara Richard, Timothy Ryan, and Kris Scairono). Barbara Richard seconded the motion. With no public comment, the motion carries by a unanimous vote of board members present. b. Cassandra Youmans made a motion to approve the initial action of FOH signing a letter of intent with the University of New Orleans (UNO) and pursing a long- term location and the construction of a facility to house a replication. Jan Janz seconded the motion. With no public comment, the motion carries by a unanimous vote of board members present. c. Barbara Richard made a motion to approve the audit contract, as quoted, with Carr, Riggs, Ingram (CRI) for the fiscal year 2018. Kris Scairono seconded the motion. With no public comment, the motion carries by a unanimous vote of board members present. d. Helene Derbigny made a motion to approve the Legislative Compliance Questionnaire. Kris Scairono seconded the motion. With no public comment, the motion carries by a unanimous vote of board members present. e. Timothy Ryan made a motion to approve the engagement with Bellwether Consulting to complete Phase I of a strategic plan. Kris Scairono seconded the motion. With no public comment, the motion carries by a unanimous vote of board members present. f. Jan .lanz made a motion to authorize the board chair, Alvin C. Miester to sign the OPSB, ?Board of Governance Assurance Form?. Helene Berbigny seconded the motion. With no public comment, the motion carries by a unanimous vote of board members present. g. Timothy Ryan made a motion to authorize the board chair, Alvin C. Miester Ill, to approve the changes in the 2018-2019 Student Handbook after consultation with board members present. Barbara Richard seconded the motion. With no public comment, the motion carries by a unanimous vote of board members present. With no further business to discuss, a motion to adjourn was made by Jan Janz, seconded by Timothy Ryan and passed unanimously by a vote of board members present. The meeting concluded at 6:39 pm. Students Academic Edward Hynes Charter School Principal?s Report August 6, 2018 1. The LEAP 2025 results indicate that Hynes increased the number of students achieving Mastery or Advanced by Advanced and Mastery make up the category ELA Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Advanced 13% 16% 9% 13% 44% 19% Mastery 70% 52% 57% 47% 38% 56% Basic 13% 19% 29% 33% 13% 15% App Basic 4% 8% 6% 7% 4% 8% Unsatisfactory 0% 5% 0% 0% 1% 2% Math Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 EOC Advanced 20% 12% 9% 5% 6% 8% Mastery 48% 44% 41% 40% 58% 33% Basic 28% 20% 36% 36% 22% 18% App Basic 3% 21% 13% 16% 10% 31% Unsatisfactory Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Advanced 22% 8% 9% 11% 40% 15% Mastery 25% 33% 34% 45% 29% 46% Basic 23% 32% 36% 25% 19% 23% App Basic 20% 17% 16% 13% 8% 10% Unsatisfactory Formative data, summative data, and affective data were analyzed at our Leading for Success (L4S) summer summit in Point Clear, AL. The main work this school year will be to implement the Eureka math curriculum with ?delity, coaching, planning assistance, and deep monitoring. The New Teacher Project (TNTP) will assist us with this work. This work is funded by the IQI grant and by Hynes We will use Core Knowledge Language Arts (CKLA) skills strand for LA and continue to use Achieve 3000 and SFA. 3. Formal school?wide goals will be deVe10ped during the initial phases of our work. They will be developed using the Growth to Mastery scores and with the assistance of TNTP consultants. Faculty. Staff, and Administration 1. The school is fully staffed and ready to open. We anticipate a few shifts in assignments once the year begins and we have planned for that. 2. Safety trainings, active shooter, mandated reporting, and universal precautions are all scheduled for Thursday, August 9th. On August we will host a six hour First Aid, CPR, AED training. We will purchase one or two AEDs to place in the school. 3. Job?embedded professional development will take place weekly during PLC meetings and after school twice per month. This is time set aside to implement the Louisiana Student Standards (LSS) and the major shifts in ELA and Math content. Family and Community Involvement 1. The PTO will host their Back?to?School BBQ on Friday. September from 4-7PM. (See attached calendar of events.) 2. NSNO has given us notice that we will receive a grant to assist with our replication efforts. 3. The 2018-19 Family School Handbook will be copied and distributed on the ?rst day of school. Operations and Facilities 1. The migration to the new network and email system went well. Now we are in the process of af?liating all devices to the new wireless network. 2. The summer painting is complete. The fencing project is underway. 3. The facilities staff will receive nine, 1?hour sessions on safety topics ranging from prOper lifting to handling chemicals. These are provided free of charge from Gillis, Ellis, and Baker (GEB) and are scheduled throughout the ?rst semester. Replication 1. We have received information from OPSB on the replication process. 2. Review Bellwether Phase I of engagement. Edward Hynes Charter School 990 Harrison Avenue New Orleans, Louisiana 70124 (504) 324-7160 August 6, 2018 To the Board of Directors of Hynes Charter School Corporation 990 Harrison Ave. New Orleans, Louisiana I have prepared the accompanying May, 2018 financial statements (Statement of Financial Position, Statement of Activities and Changes in Net Assets, Statement of Cash Flows and Selected Information) for Hynes Charter School Corporation in my capacity as an employee of Hynes Charter School Corporation. have not prepared these financial statements in my capacity as a Certified Public Accountant in the practice of public accounting. Please let me know should you have any questions or comments. Sincerely, Mahmw John M. Gaudry Chief Financial Officer Hynes Charter School Corporation Hynes Charter School Corporation Statement of Financial Position As of May 31, 2018 ASSETS Current Assets Cash and cash equivalents 5,233,798 Grants and other receivables: OPSB I LADOE 160,986 Husky Care 42,960 Other Receivables 46,008 Total grants and other receivables 249,954 Prepaid expenses 96,018 Total Current Assets 5,579,770 Other Assets Deposits 10,000 Total Other Assets 10,000 Fixed Assets Leasehold improvements 7,530 Equipment 24,093 Total Fixed Assets 31,623 Accumulated depreciation (21,051} Total Fixed Assets, net 10,572 TOTAL ASSETS 5,600,342 LIABILITIES AND NET ASSETS Current mbilities Accounts payable OPSB 183,984 Other Accounts payable 29,133 Accrued payroll liabilities 591,888 Total Current Liabilities 805,005 Net Assets Net assets, beginning of this fiscal year 4,923,735 Current year increase (decrease) in net assets (128,399) Net Assets, end of this period 4,795,337 TOTAL LIABILITIES AND NET ASSETS 5,600,342 The accompanying letter from the Hynes Charter School Corporation Chief Financial Officer is an integral part of these financial statements. Page 1 of 4 Hynes Charter School Corporation Statement of Activities and Changes in Net Assets For the Eleven Months Ended May 31, 2018 Actuals Budget Variance Revenues and Other Support 1 MFP 5,943,156 6,399,635 (456,479) I NCLB 177,730 169,488 8,242 3 Donations 9,900 36,663 (26,763) Other income 166,672 109,263 57,409 Total Revenues and Other Support 6,297,458 6,715,049 (417,591) Expenses Salaries 3,663,136 4,022,814 (359,678) .. Benefits 1 ,356,567 1 529,240 (272,673) I Child nutrition 10,365 9,842 523 . Depreciation expense 3,443 3,146 297 Disposal services 6,825 6,600 225 Donations expense - 150,000 (150,000) Dues and fees 28,992 30,250 (1,258) Equipment rental 9,863 11,000 (1,137) Insurance 124,989 147,587 (22,598) IT services 90,764 55,000 35,764 LEA services 339,200 311,322 27,878 Materials and supplies 185,028 121,500 63,528 Other expense 27,813 16,500 11,313 3 Professional services 103,007 65,087 37,920 Repair and maintenance 139,308 89,375 49,933 Textbooks 75,682 68,000 7,682 Transportation 52,193 56,000 (3,807) Travel 30,385 10,000 20,385 I Utilities 178,297 181,156 (2,859) Total Expenses 6,425,857 6,984,419 (558,562) . . ?l CHANGE lN NET ASSETS (128,399) (269,370) 140,971 Net Assets Beginning of this fiscal year 4,923,735 4,923,735 END OF THIS PERIOD 4,795,337 4,654,365 The accompanying letter from the Hynes- Charter School Corporation Chief Financial Officer is an integral part of these financial statements. Page 2 of 4 Annual Budget 6,981 ,420 225,985 40,000 1 19.200 7,366,605 4,234,814 1 ,715,100 10,350 3,429 7,200 150,000 33,000 12,000 161 ,000 60,000 339,628 125,000 18,000 71 ,000 97,500 68,000 56,000 10,000 194,584 7,366,605 Hynes Charter School Corporation Statement of Cash Flows For the Eleven Months Ended May 31, 2018 CASH FLOW FROM OPERATING ACTIVITIES Change in net assets 55 (128,399) Adjustments to reconcile change in net assets to net cash provided by (used) in operating activities: Depreciation 3,443 Changes in operating assets: Grants and other receivables 1 11,399 Prepaid expenses 26,956 Changes in Operating liabilities: Accounts payable 94,556 Accrued payroll liabilities 120,754 Net cash provided by (used in) operating activities 228,709 CASH FLOW FROM INVESTING ACTIVITIES Leasehold improvements to be donated - NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 228,709 Cash and cash equivalents - Beginning of the year 5,005,089 CASH AND CASH EQUIVALENTS - End of this period 5,233,798 The accompanying letter from the Hynes Charter School Corporation Chief Financial Officer is an integral part of these financial statements. Page 3 of 4 Hynes Charter School Corporation August 6, 2018 Selected Information - Substantially all disclosures required by accounting principles generally accepted in the United States of America are not included in the attached May, 2018 financial statements (Statement of Financial Position, Statement of Activities and Changes in Net Assets, Statement of Cash Flows). The Student Activity Fund is not included in the attached May, 2018 financial statements. The effects of not including the Student Activity Fund in these financials has not been determined by management. Expenses for the eleven months ended May 31, 2018 include $4,165 in legal expenses related to the start-up of the second Hynes campus at the University of New Orleans. The Net Assets for the period ending May 31, 2018 include $14,785 of restricted funds related to the Project Lead the Way (PLTW) grant. The accompanying letter from the Hynes Charter School Corporation Chief Financial Officer is an integral part of the attached May, 2018 financial statements. Page 4 of 4