STATE OF WASHINGTON

DEPARTMENT OF CORRECTIONS
OFFICE OF THE SECRETARY
P.O. Box 41101 • Olympia, Washington 98504-1101

DATE:

January 18, 2019

TO:

All CCD Staff, All Records Staff, All Hearings Officers

FROM:

Stephen Sinclair, Secretary

SUBJECT:

OMNI Process

THIS MESSAGE IS EFFECTIVE IMMEDIATELY
The OMNI system is used to track information on all active incarcerated and community
supervised individuals as well as closed cases. We have identified process issues in some,
but not all cases involving tolling data.
Because of the issues, there are multiple teams dedicated to investigating the matter. As a
precautionary step to safeguard public safety, all SED’s are being manually calculated to
ensure accuracy.
Staff that enter tolling information need to take the following steps immediately:
OMNI Supervision Activity Screen
• Do not edit or delete any existing Supervision Activities or dates - even if this is the
most recent activity.
• You can add a new supervision activity (a new entry) as the most current activity.
o Do not add activities before existing activities.
• If you need edits, additions, or deletions, contact the Records Tolling Unit at
doctollinghelp@doc.wa.gov.
o Enter a chronological entry including the reason for your request.
 If the reason is related to a tolling activity, use the “TL” chrono type.
o The Tolling Unit will take action on your request and notify you of the
action needed.

“Working Together for SAFE Communities”

 OMNI Process
January 18, 2019
Page 2

OMNI Violator Management Screen
• For a Warrant Request, ensure that the date entered for the FTR date must be the
same date, if entered, from the OMNI Supervision Activities for this event.
• For a Warrant Cancellation Request, do not enter a date in the FTR date field.
OMNI Prison Movement Screen
• No editing/deleting of prison admissions, releases, or local confinement entries.
• If edits or deletions are required, contact the DOC calculation box at
doccalculations@doc.wa.gov.
o Note the current ERD in your email subject line so that the request can be
prioritized for a response.
Field Discipline
• Do not reopen the sanction section to edit a CCP Terminate/CCI Terminate/WEC
Terminate. If you open the sanction section, do not click “Save” or “Save and
Return.” to exit, navigate away from the screen.
o You can edit the Offender Violations and the Hearing Information sections.
If you have any questions regarding these directives, please contact your supervisor.