FY 2019-20 Requested Budget Proposal Budget Advisory Committee Meeting March 6, 2019 PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Our Business Model 27¢ needs to be earned For every dollar in cost... 73¢ comes from General Fund in program, permits, and other fees (In Recreation, 50¢ needs to be earned) PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Closing the budget gap & our values • Budget “gap” or structural deficit is $6.3M o Proposed reductions are a deeper cut to make up for revenue loss o Recreation Division is most deeply affected • To the best of our ability—with a gap this large— the proposed reductions reflect our Budget Advisory Committee’s priorities of equity, safety, maintenance, and long-term financial sustainability. PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Recreation Services—the proposed budget strives to… Prioritize: Use of large community investments, like full-service community centers (higher revenue & lower costs per visit) • Reductions which also reduce deferred maintenance needs Reductions where there are alternative service providers Partnerships that add value • • • Equitable geographic access • Services to vulnerable and historically underserved populations • $35M 35 $30M 30 $25M 25 $20M 20 $15M 15 $10M 10 $5M 5 Minimize impacts to: • Revenue loss 0$ Affirm: • Commitment to arts and culture to offer culturally-relevant programming to strengthen cross cultural connections in our city PROPOSED PROPOSED FUNDED REDUCTIONS ~$32M ~$5.3M Accounts for projected revenue and revenue loss PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Recreation Services Provides programming at Community and Arts Centers, Pools, partner locations, and outdoor sites across the city PROPOSED FUNDING Programs: (includes +$813K increase/reallocation of GF) • Inclusion Services • Programs for Seniors and People with Disabilities • PP&R-run SUN Schools • All Outdoor Pools & Aquatics Administration • Summer Free For All • Athletic Administration & Fields Small community centers: Peninsula Park CC (minus 1 staff position) • Woodstock CC • St. Johns CC • PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Recreation Services Large Community Centers: Charles Jordan, East Portland, Matt Dishman, Mt. Scott, Southwest PROPOSED FUNDING • Same hours of operation PROPOSED REDUCTIONS ~$2.2M Proposal changes programming and business model Reduces programming: • Some activities (e.g. fewer summer camps) Special events • Selected arts programs Reduces staffing • Drop-in use of gyms, fitness facilities, pools • Swimming lessons • Water fitness • Group exercise • • Youth sports programs & camps • Preschool programs • Rentals Eliminates programming: • Single day camps • Morning pre-school swim lessonsMon/Wed League competitions (Park Stars) Drop-in childcare at SWCC • • PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Recreation Services Additional Programming and Administration PROPOSED FUNDING Teen Services & Montavilla CC • Teen - After school programming at 5 centers. Leadership development, Teen Council, partnerships, modified Teen Nights • Montavilla CC - Focus shifts to pre-school and TeenForce (requesting bridge funding for summer programming) Urban Parks Programming • Maintains current service level for programming and staffing at Gateway Discovery Park Focus on rentals at Director Park • Holladay Park will continue with anticipated partner support • Administrative • Keep and consolidate Citywide Recreation and Recreation Support Systems PROPOSED REDUCTIONS Teen Services & Montavilla CC • Reduce Teen Program hours and staff o Funding for partnerships slightly reduced o Gang outreach workers reduced (from 4 to 2) • Montavilla CC will see staff and program reductions Urban Parks Programming • Reduce onsite staff coverage and free arts and culture programming at Director Park Administrative • Reduce 3 staff positions and consolidate operations; reprioritize operational and strategic capacity • Janitorial contract efficiency PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Recreation Services PROPOSED PARTNERSHIPS, MODEL CHANGES, & CLOSURES (These proposed changes will result in staffing reductions) Partnerships & Lease Options • Fulton – Pursue partnership and lease with a tenant, to begin June 30, 2019. Hillside – Facility available to community organizations for lease beginning September 2019. • Laurelhurst – Facility available to community arts organizations for lease beginning July 2019. • Sustainable Model Changes • Community Music Center – Update partnership agreement with CMC Inc. • Multnomah Arts Center – New partnerships. Eliminate ongoing GF support. Transition and Close • Sellwood CC– Close facility September 2019. • Columbia Pool – Close facility July 2020. One-time funding to bridge operations for 1 year to find alternatives for high-priority uses. PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Land Stewardship PROPOSED - FUNDED Maintenance of: • 148 parks and 3000 acres including playground inspection, maintaining restrooms, athletic courts and fields, irrigation systems, and garbage removal Environmental education programs and volunteerism efforts • 56 community gardens • 75 natural areas (8000 acres). Includes new interagency partnership with BES for natural area maintenance • $25M 25 $20M 20 $15M 15 $10M 10 $5M 5 0$ PROPOSED - REDUCTIONS Will reduce approximately 2 positions and reduce maintenance capacity: • Reduce mowing on nonathletic fields (from weekly to an average of 9-14 days) • Materials and Services reduction for training and special projects • Eliminate transit mall flower basket and planter maintenance ~$22.3M ~$317K Accounts for revenue and partnership funding PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Assets & Development PROPOSED - FUNDED Majority of staffing for new park design, engineering, and construction is funded by capital dollars from SDCs, Bond. General fund dollars support: • Centralized capital maintenance and repairs for assets totaling $1B in value, including capital repairs Division leadership • Planning • Asset management • Oversight of Bureau’s Capital Improvement Plan and 2014 Parks Replacement Bond • PROPOSED - REDUCTIONS • 1 position in Planning 10 $10M Will reduce capacity in engineering and planning: • 1 position in Engineering 12 $12M $8M 8 $6M 6 $4M 4 $2M 2 0$ ~$9.8M ~$180K PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Urban Forestry PROPOSED - FUNDED PROPOSED - REDUCTIONS The Urban Forestry Division is responsible for the planning and management of the city’s urban forest and tree assets Long-term planning for urban canopy • Forest stewardship and volunteerism • Tree planting and creating equity in tree services • Education and enforcement of regulation, Title 11 tree code • Tree protection, review of applications, and tree permitting • Tree maintenance operations and around-the-clock emergency service • Single Point of Contact for all tree information • None at this time. $8M 8 $6M 6 $4M 4 2 $2M 0$ ~$5.8M ~$0M Accounts for revenue PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Director’s Office Operations & Strategies Equity, Inclusion & Community Engagement PROPOSED - FUNDED Provides the operational infrastructure for a $271 million bureau and supports: • Manages strategic direction • Workforce Development • Finance & Accounting • Technology • Performance & Analysis • Property, Business Development, Acquisition • Safety, Security, & Emergency Management • Customer Service • Equity & Inclusion • Community Engagement • Communications, Marketing • Fundraising, Partnership • Volunteer Services • Pass-throughs, Utilities, Facilities, Insurance, etc. PROPOSED - REDUCTIONS 2 positions in Ranger program, Seasonal funding • 2 positions in Finance/Performance • $20M 20 Will reduce overall operations and pass-throughs: • 1 position in Customer Service $25M 25 15 $15M • 10 $10M 5 $5M 0$ ~$19.9M ~$1.15M Accounts for projected revenue and revenue loss 1 position in Equity, Inclusion & Community Engagement • Pass-throughs at 5% reduction: o Linnton (-$2.2K) o Pioneer Courthouse Square (-$23.5K) o Leach (-$6.8K) o Rosewood (-$2.7K) o SUN (Non-PP&R: -$33.7K) • Materials & Services, Interagency funding and Innovation Fund PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Staff 70 Full-Time and Part-Time Positions Reduced • • 20 of these are vacant 50 full-time and part-time team members are affected 58.25 Full-Time Equivalent (FTE) • • 51.25 Represented FTE 7 Non-Represented FTE (3 are supervisory) Equity We will align our Racial Equity Plan work to support the proposed changes. PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long Next Steps This week: • Employee Meetings & Budget Advisory Committee • Notifying Labor Representatives; Friends & Partners • Notifying City Budget Office and Council Offices March 19: City Council Work session, Notify all PP&R lists Early-Mid April: Public Hearings • Find out more at www.portlandoregon.gov/cbo/ May 1: Mayor’s Proposed Budget May 9: Mayor’s Message & Budget Outreach Town Hall June 12: Adopted Budget PORTLANDPARKS.ORG Commissioner Nick Fish Director Adena Long 8u01euapwonaua I I 52 puemod AqueeH ?swed AqueaH A ?9 GNV'Iithd e?