United States Department of State Washington, D .C. 20520 October 15, 2_0B Case No.: F-2017-12722 Segments: A/PTS-0002C5IC1 A/PTS-0002C5IC2 Jeffrey L. Light 1712I StNW Suite 915 Washington, D.C. 20006 Dear Mr. Light: I refer to our letter dated April 10, 2018 regarding the release of certain Department of State material under the Freedom oflnformation Act (the "FOIA"), 5 U.S.C. § 552. The processing of records is ongoing and has, thus far, yielded an additional 26 documents respJnsive to your request. We have determined that 7 documents may be released in full, and 19 may be released in part. An enclosure explains the FOIA exemptions and other grounds for withholding material. Where we have made excisions , the applicable FOIA exemptions are marked on each document. In some cases, two or more exemptions may apply to the same document. All nJn-exempt material that is reasonably segregable from exempt material has been released in the enclosed pages . If you have any questions, your attorney may contact Jeremy Simon, Assistant U.S. Attorney, at Jeremy.Simon@usdoj.gov. Please refer to the request case number , F-2017-12722, and the civil . action number, l 7-cv-2592 , in all correspondence about this request. Susan C. Weetman . Chief, Programs and Policies Division Office of Information Programs md Services Enclosures: As stated. The Freedom of Information Act (5 USC 552) FOIA Exemptions (b)(I) Informat ion specifically authqrized by an executive order to be kept secret in the interest of national defense or foreign policy. Executive Order 13526includes the following classification categories: l.4(a) l .4(b) l.4(c) 1.4(d) l.4(e) Mil itary plans , systems, or operations Foreign government infomiation Intelligence activities, sources or methods, or cryptology Foreign relations or foreign activities of the US, including confidential sources Scientific, technological, or economic matters relating to national security , including defense against transnational terronsm l .4(f) U.S. Government programs for safeguarding nuclear materials or facilities l .4(g) Vulnerabilities or capabilities of systems, installat ions, infrastructures, projects, plans, or protection services relating to US national security, including defense against transnational terrorism 1.4(h) _Weapons of mass destruction ofan agency (b)(2) Related solely to the internal personnel rules and practices (b)(3) Specifically exempted from disclosure by statute (other than 5 USC 552), for example: ARMSEXP CIA PERS/ORG EXPORT CONTROL FSACT INA IRAN Arms Export Control Act, 50a USC 241 l(c) Central Intelligence Agency Act of 1949, 50 USC 403(g) Export Administration Act of 1979, 50 USC App. Sec. 241 l(c) Foreign Service Act of 1980, 22 USC 4004 · Immigration and Nationality Act, 8 USC 1202(£), Sec. 222(f) Iran Claims Settlement Act, Public Law 99-99, Sec . 505 (bX4) Trade secrets and confidential commercial or financial infonnation · (bXS) Interagency or in~agency communications forming part of the deliberative process, attorney-client privilege, or attorney work produ ct (bX 6) · Personal privacy information (bX7) Law enforcement information whose disclosure would : (A) interf ere with enforcement proceedings (B) deprive a person of a fair trial .. (C) . constitute an unwarranted invasion of personal privacy (D) disclose confidential sources (E) disclose investigation techniques (F) endanger Hfeor physical safety of an individual (bX8) Prepared by or for a government agency regulating or supetvisihg financial institutions (bX9) Geological and geophysical information and data, including maps, concerning wells Other Grounds for Withholding NR Material not responsive to a FOIA request excised with the agreement of the requester CO6 6112 41 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611241 Date: 10/15/2018 Page 1 of 1 [RELEASE IN PART B2[ TRUMP NATIONAL GOLF CLUB PALM BEACH , FL 561-8322600 Reference Number: 0516 Account Number: Card Type: Approval Code: Date/Time: Sale: B2 ***********LJ Visa 086712 4/25/2017 1:53:48 PM $10,000.00 Total: $10,000.00 https://www.etsemoney.com/ ASPSEC/Merchants/Reports/TransactionDetails/main2 _s.asp... 4/25/2017 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611241 Date: 10/15/2018 CO6 6112 41 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611241 Date: 10/15/2018 Page 1 of 1 TRUMP NATIONAL GOLF CLUB PALM BEACH, FL 561-8322600 Reference Number: Account Number: Card Type: Approval Code Dateffime: 0517 ************c=J B2 Visa 049909 4/25/2017 1:54:08 PM Sale: $3,604.00 Total: $3,604.00 https://www.etscmoncy.com/ ASPSEC/Merchants/Rcports/TransactionDetails/main2 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 _ s.asp... 4/25/2017 Doc No. C06611241 Date: 10/15/2018 CO 6 6113 8 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611380 Date: 10/15/2018 From: Sent: To: Cc: Subject: [RELEASEIN FULL[ Curtis, Melinda M Friday, July 28, 2017 10:21 AM Pugliese, Millie G Parrillo, Thomas D ; Dobbs, Michael X ; Ngo, Phong C FW: PR6466025 Hampton Inn.htm Millie - See below. I processed this PR and sent it to you on 6/20/17. Let me know if you can pull it up in Ariba. Thanks !(J.,_ IJ,,,.t;, BudgetAnalyst Office of PresidentialTravel Support 2401 E. St., NW, Ste. H-625 Washington,DC 20037 202-663-3345 curtismm@state.gov JmPicture (Device lndependen t Bitmap) II cid:image002.jpg@01 D0994D.8CB57C60 Official UNCLASSIFIED From:Curtis, MelindaM Sent: Tuesday,June 20, 2017 7:20 AM To: Pugliese,MillieG (PuglieseMG@state.gov) Cc: Parrillo,ThomasD Subject: PR6466025HamptonInn.htm FYA UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611380 Date: 10/15/2018 CO 6 6113 8 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611380 Date: 10/15/2018 [c! http://ilmsariba. state.sbu/Ariba Buyer/config/re source/en_US/i mages/logo.gif Requisition Number: 2043-741035 Requisition Title: Hampton Inn Purchase Request: PR6466025 Request Type: Purchase Card Requesting Office: PRES-VICEPRESTRAVELSUPPORTSTAFF(A/TSS) Issued on Tue, 20 Jun, 2017 Created on Tue, 20 Jun, 2017 by Melinda Curtis Vendor: HAMPTON INN WESTPALM BEACH 1601 & 1611 WORTHINGTON ROAD WESTPALM BEACH, FL 33409 UNITEDSTATES Phone: USA56l-472-7333 Fax: USA56l-472-7593 Contact: NOCONTACTSIDENTIFIED Ship To: Department of State 1800 G St NW, Suite 2113 SA-17 5TH FLOOR WASHINGTON, DC 20520 UNITEDSTATES Deliver To: HST,3800 Surcharges: INumberll Description II Amount rr::==11Procurementll$l Details 95. l l USDlll 900-2017-- l 9_701 l 30003-2043-A--6 l 05-20437DPTS0-2597--20l 020------1 Preferred Purchase Card: Millie Pugliese (7377) Item Description Part Number Unit Qty Need By each PTSportion of hotel bill for POTUSvisit lo ... Tue, 04 Jul, 2017 l Unit Price Extended Amount $19,511.00 USD $19,511.00 USD PTSportion of hotel bill for POTUSvisit to Mar-a-Lago Bill To: Department of State PO BOX 150008; Fax To: l -866-483-3436 ATTN: OFFICE OF CLAIMS CHARLESTON, SC 29415-5008 UNITEDSTATES Fax: USA866-483-3436 Funding: G Commodity Accounting Line Percentage G Amount (Local Currency) $19,511.00 USD Amount (USD) Details I I 1900-2017--19_701130003$19,511.00 2043-A--6 l 05-20437 41035USD 2379--201020------ $19,511.00 USD UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611380 Date: 10/15/2018 CO 6 6113 8 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611380 Date: 10/15/2018 Total Status: Submitted I I Approvals IRequiredllStatus IIReason IRequiredllReady I Approver 1: Organizational Approver 1 IRequiredll Pending I PCard Holder: Requires Card Holder Approval IIApprover A/PTSSPCard Approving Official 1::proved IDatel I IIJ II ID !Millie Pugliese Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611380 Date: 10/15/2018 CO6 611419:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611419 Date: 10/15/2018 From: Sent: To: Cc: Subject: Attach: Parrillo, Thomas D Thursday, June 8, 2017 8:58 AM !RELEASEIN FULLJ Curtis, Melinda M Pugliese, Millie G ; Dobbs, Michael X MAL Funcition Space Bill Mar-a-Lago Function Space FINAL.pdf Melinda, Attached is the finalized function space bill for the Xi visit to MAL. Would you mind putting it into Ariba, so that Millie can pay the bill using her credit card? Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: (202) 230-7435 Clickbelowto evaluatemy customerservice: .................................................... I ~~:i":'.,. ·t{.:'.;t:'.:!i'.fri?f~S..:?f·~:i:: :;,.s~j{•,;:r~·l_f Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611419 Date: 10/15/2018 CO6 6115 O5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611505 Date: 10/15/2018 From: Sent: To: Cc: Subject: Attach: Law, Stephen [RELEASEIN FULLJ Sunday, September 10, 2017 1:13 PM Curtis, Melinda M ; Dobbs, Michael X ; Parrillo, Thomas D Drisko, Shapleigh C ; Schlienz, Don F ; Jackson, Sharon K PR for Mar-a-Lago BPA PR6222228.pdf Hi Melinda/Mike I still have this PR in my in-box. My understanding is that we don't need this BPA anymore. Just confirming before I cancel and remove it off our System. Please advise. Thank you. Stephen Law (Contractor) Senior Program Analyst INCATech LLC Department of State A/LM/ AQM/WWD/RSB 1701 N. Fort Myer Drive Arlington, VA 22209 (703) 516-1961 Privacy/Pl! This email is UNCLASSIFIED. From: Curtis, MelindaM Sent: Thursday,March23, 2017 6:21 AM To: Law,Stephen;Dobbs,MichaelX; Parrillo,ThomasD Cc: Drisko,ShapleighC; Schlienz,Don F Subject: RE:JA FINALDRAFTMar102017.docx Good Morning Stephen, Attached is the $0 requisition. Please let me know if this will suffice. The person who entered the requisition did not put the vendor name on it. I'm not sure why but I'm thinking because the address was for Mar-a-largo is not in Ariba yet. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611505 Date: 10/15/2018 CO6 6115 O5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611505 Date: 10/15/2018 Melinda M Curtis Office ~fPresidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Tfashington. DC 20037 $'if202-663-3345 C?curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611505 Date: 10/15/2018 CO6 6115 Og:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611508 Date: 10/15/2018 Page: 1 of2 [RELEASEIN FULLJ Requisition Number: 2043731003 Requisition Title: ORIGINAL - A/PTS - Mar-A-Lago Purchase Request: PR6222228 Request Type: Requisition Requesting Office: A/EX/FMD/AS (A/EX/FMD/AS) Issued on Tue, 21 Mar, 2017 Created on Tue, 21 Mar, 2017 by Brian A Robinson Vendor: NOVENDOR UNITEDSTATES Ship To: Department of State 1800 G St NW, Suite 2113 SA-17 5TH FLOOR WASHINGTON, DC 20520 UNITEDSTATES Surcharges: Item Description Part Number PTSis requesting a $0 requisition for the ... Unit Qty Need By each Tue,04 Apr, 2017 1 Unit Price Extended Amount $0.00 USD $0.00 USD Total $0.00 usD PTSis requesting a $0 requisition for the BPA acquisitions is doing for the Mar-a-Lago BillTo: Department of State PO BOX 150008; Fax To: 1-866-483-3436 ATTN: OFFICE OF CLAIMS CHARLESTON,SC 29415-5008 UNITEDSTATES Fax: USA866-483-3436 Funding: Type !Percentage! Amount(Local ··················:-···········:-···~Llr.rE'l!7_C:Y) ..... .~;;o~;~~t; J....1.00%... ~i!7..~. ·'· ....... !Amount(USD) ! Details :- ............ ·.................................. . $.o.oo.us DJ ... $0.0·0·us~ i.~;1og;.~~~~~-~o.1.6io~~~~~.o.03-204.3_~.. Status: Ordered -···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···-···· Approvals ...................................................................................................................................... !Required !Status ··························································• •:Reason !Approver Approved By !Date ····························································································.·· ·····································································-················································································· UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611508 Date: 10/15/2018 CO6 6115 O8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611508 Date: 10/15/2018 Page: 2 of2 Required Approved Approver 5: FM0 Not Appr~~~<:J A ppr~~~~ 6:W~t;h~~ ~ Optional ReqtJir~~ ........ !.......................... !/\.ppr()y(er... IA/EX/FMD IPAS Watcher UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Kevin M. Hamele Wed, 22 Mar, 2017 !wed, 22 Mar, 2017 Doc No. C06611508 Date: 10/15/2018 CO6 61153 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611539 Date: 10/15/2018 From: Sent: To: Cc: Subject: RELEASE IN FULL Curtis, Melinda M Thursday, April 13, 2017 7: 11 AM Dobbs, Michael X ; Stowell, Chuck N Ngo, Phong C RE: CBA use for Hotels Good Morning Chuck, PTScurrently has a Citibank Travel Card that we use for airline tickets and vehicles. Initially it was only used for airline tickets but some years back I worked with Carla Henson in CGFSto get the MCC code for vehicles added to our account. Would this new card be the same type of travel card we currently have or different? If they are the same type of cards could we use our current card and add the MCC code for hotels just as we did with vehicles? If not, please let me know what paperwork I need to complete for obtain the new card. Thank you and have a great day. Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 f1202-663-3345 C?curtismm@state.gov Official UNCLASSIFIED From: Dobbs,MichaelX Sent: Wednesday,April 12, 2017 9:06 AM To: Stowell,ChuckN Cc: Ngo, PhongC; Curtis, MelindaM Subject: RE:CBAusefor Hotels Chuck, UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611539 Date: 10/15/2018 CO 6 6115 3 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611539 Date: 10/15/2018 I look forward to our meeting on Monday. I just want to ensure that as the expert on the CBA "Travel Card" that we do a conference call together to Mar-a-Lago to discuss the CBA option. The Travel card will only be used to cover lodging, and not to include meals and function space. It is my understanding that the FAR rules applies to the function space and that the lawyers are working this out; unless Mar-a-Lago waives charges for function space. will be assigning Melinda Curtis of PTSto be the Program Coordinator for the card. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 iii' (202} 663-2945 Fax: (202} 663-2231 DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. From: Stowell, ChuckN Sent: Tuesday,April 11, 2017 2:42 PM To: Dobbs, MichaelX Subject: CBAuse for Hotels Michael, Per yesterday's discussion It could take a few weeks for Citibank to establish specific template for the lodging. It will also take Citibank approximately 3-4 weeks to set up a CBA billing account and a transacting card upon receipt of the application forms. PTS would need to identify a Program Coordinator for the CBA, who would be responsible for managing the account including reconciliation. Program Coordinator information is also needed to complete the application forms. You would need to find out if the establishment down in Florida will be able to accept a U.S. Government card, I say that only because they would not take a P.O. Considering the timeline let me know if you would like to proceed with this. I will be back in the office on Monday if you are available I could come down to your office to discuss. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611539 Date: 10/15/2018 CO 6 6115 3 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611539 Date: 10/15/2018 Chuck CHARLES N. STOWELL (contractor) CGFS 202-663-1401 STOWELLC@STATE.GOV Official - SBU UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611539 Date: 10/15/2018 CO6 61154 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611542 Date: 10/15/2018 [RELEASE IN FULL[ From: Sent: To: Subject: Curtis, Melinda M Wednesday, April 12, 2017 9:30 AM Dobbs, Michael X Re: CBA use for Hotels OK. Will do. Sent from my BlackBerry 10 smartphone. From: Dobbs,MichaelX Sent: Wednesday,April 12, 2017 9:03 AM To: Curtis, MelindaM Cc: Ngo, PhongC Subject: FW:CBAuse for Hotels Melinda, PTSwill be getting a CBA Travel Card to fund lodging (only) at Mar-a-Lago. The BPA/Contract hit a snag with Mar-a-Lago lawyers on the FAR clauses and our only other option is to use a travel card. I am assigning you as the PTSCoordinator for the card. After our meeting on Monday with CGFS they will provide the web link/forms for you to fill-out to apply for the card. Regards, ~~~ Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1} Washington, DC 20037 ti (202) 663-2945 Fax: (202) 663-2231 ~ DobbsMX@state.gov SBU This email is UNCLASSIFIED. From: Stowell,ChuckN Sent: Tuesday,April 11, 2017 2:42 PM To: Dobbs,MichaelX Subject: CBAusefor Hotels Michael, UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611542 Date: 10/15/2018 CO 6 6115 4 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611542 Date: 10/15/2018 Per yesterday's discussion It could take a few weeks for Citibank to establish specific template for the lodging. It will also take Citibank approximately 3-4 weeks to set up a CBA billing account and a transacting card upon receipt of the application forms. PTS would need to identify a Program Coordinator for the CBA, who would be responsible for managing the account including reconciliation. Program Coordinator information is also needed to complete the application forms. You would need to find out if the establishment down in Florida will be able to accept a U.S. Government card, I say that only because they would not take a P.O. Considering the timeline let me know if you would like to proceed with this. I will be back in the office on Monday if you are available I could come down to your office to discuss. Chuck CHARLES N. STOWELL (contractor) CGFS 202-663-1401 STOWELLC@STATE.GOV Official - SBU UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611542 Date: 10/15/2018 CO 6 611O75:1ED From: Sent: To: Cc: Subject: Attach: U.S. Department of State Case No. F-2017-12722 Doc No. C06611075 Date: 10/15/2018 Beverly Van Every ~-----------~ Thursday, January 18, 2018 11:46 AM Dobbs, Michael X Ed Raymundo FW: Chinese Delegation room charges still outstanding Chinese Delegation room charges still outstanding.msg; SKM_C454e18011801000.pdf 86 86 ~-----------~ RELEASE IN PART B6 Good morning Mr. Dobbs, I'm just following up on this matter as I still have not received any funds for this stay. Also since the original billing, we have adjusted the rates to cost so the amount due is now $3169.20. Please let me know if you have any questions. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard IPalm Beach, FL I 33480 p. 561.822.5065 If. 561.832.2669 -----Original Message----From: Beverly Van Every Sent: Wednesday, September 20, 2017 1:37 PM To: Heather Rinkus ~---------~ 'JonesAK@state.gov' Subject: FW: Chinese Delegation room charges still outstanding 86 Can someone help me with who this now should go to. Please see Thomas Parrillo's note below. Thanks, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard IPalm Beach, FL I 33480 p. 561.822.5065 If. 561.832.2669 -----Original Message----From: Parrillo, Thomas D [mailto:ParrilloTD@state.gov] Sent: Wednesday, September 20, 2017 1:24 PM To: Beverly Van Every I Cc: Dobbs, Michael X <'-D_o_b~b-sMX~~@~sta_t_e __ g_o_v_> ____ ~ Subject: RE: Chinese Delegation room charges still outstanding UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611075 Date: 10/15/2018 86 CO 6 611O75:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06611075 Date: 10/15/2018 Hi Beverly, Hope that you're well and that you had a good summer. I'm not sure why Abby directed you to me, as Presidential Travel Support (PTS) does not pay for foreign delegation rooms. I'm also no longer working in Presidential Travel Support, but I'm including the director, Michael Dobbs, for his awareness. Best, Tom Thomas D. Parrillo Lead Government Information Specialist A/GIS/IPS/CR/MPD Office oflnformation Programs and Services U.S. Department of State Phone: (202) 261-8313 Mobile: (202) 230-7435 -----Original Message-----~-------------~ From: Beverly Van Every Sent: Wednesday, September 20, 2017 12: 14 PM To: Parrillo, Thomas D Subject: Chinese Delegation room charges still outstanding I B6 The attached room charges are still showing open. Can you please look this over and update me on status. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard IPalm Beach, FL I 33480 p. 561.822.5065 If. 561.832.2669 -----Original Message----From: Heather Rinkus Sent: Wednesday, September 20, 2017 12:03 PM To: Beverly Van Every ~----------~ Subject: FW: Good morning! Hi Bev, I was researching and found the correspondence below regarding the Chinese Delegation rooms. It looks like Abby said to reach out to Thomas Parrillo. Heather L. Rinkus Guest Reception Manager The Mar-a-Lago Club UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611075 Date: 10/15/2018 B6 CO 6 611O75:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06611075 Date: 10/15/2018 1100 South Ocean Boulevard Palm Beach, Florida 33480 561.832.2600 ext. 3051 86 -----Original Message----From: Heather Rinkus Sent: Friday, April 14, 2017 9:58 AM To: 'Jones, Abby K' Cc: Parrillo, Thomas D Subject: RE: Good morning! Hi Abby, Thank you! I have forwarded this onto Beverly in accounting. Thomas, Beverly's direct number She will mostly likely be in touch soon. Have a wonderful weekend! Heather L. Rinkus Guest Reception Manager The Mar-a-Lago Club 1100 South Ocean Boulevard Palm Beach, Florida 33480 561.832.2600 ext. 3051 86 -----Original Message----From: Jones, Abby K [mailto:JonesAK@state.gov] Sent: Thursday, April 13, 2017 10:24 PM To: Heather Rinkus Cc: Parrillo, Thomas D Subject: Re: Good morning! ~---------~ 86 Heather, My apologies for the delay. Please reach out to Tom Parrillo who is CC'd above. Parrillotd@state.gov Thanks, Abby From: Heather Rinkus~ Date: April 8, 2017 at0:48:49 86 AM EDT UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611075 Date: 10/15/2018 CO 6 611O75:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06611075 Date: 10/15/2018 To: Jones, Abby K Subject: Good morning! Good Morning Abby, Will you please put me in contact with the person whom I should speak with for the Chinese Delegation Room charges? Thank you, Heather L. Rinkus Guest Reception Manager The Mar-a-Lago Club 1100 South Ocean Boulevard Palm Beach, Florida 33480 561.832.2600 ext. 3051 86 [trumplogo] Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611075 Date: 10/15/2018 CO 6 611O76:IED From: Sent: To: Subject: Attach: U.S. Department of State Case No. F-2017-12722 Doc No. C06611076 Date: 10/15/2018 Beverly Van Every Wednesday, September 20, 201712:14PM Parrillo, Thomas D Chinese Delegation room charges still outstanding SKM _ C454e 17092000270.pdf B6 RELEASE IN PART B6 The attached room charges are still showing open. Can you please look this over and update me on status. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard IPalm Beach, FL I 33480 p. 561.822.5065 Ir. 561.832.2669 -----Original Message----From: Heather Rinkus Sent: Wednesday, September 20, 2017 12:03 PM To: Beverly Van Every "--.---~----------~ Subject: FW: Good morning! B6 Hi Bev, I was researching and found the correspondence below regarding the Chinese Delegation rooms. It looks like Abby said to reach out to Thomas Parrillo. Heather L. Rinkus Guest Reception Manager The Mar-a-Lago Club 1100 South Ocean Boulevard Palm Beach, Florida 33480 561.832.2600 ext. 3051 B6 -----Original Message----From: Heather Rinkus Sent: Friday, April 14, 2017 9:58 AM To: 'Jones, Abby K' Cc: Parrillo, Thomas D Subject: RE: Good morning! UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611076 Date: 10/15/2018 CO 6 611O76:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611076 Date: 10/15/2018 Hi Abby, Thank you! I have forwarded this onto Beverly in accounting. Thomas, Beverly's direct number ----- She will mostly likely be in touch soon. Have a wonderful weekend! Heather L. Rinkus Guest Reception Manager The Mar-a-Lago Club 1100 South Ocean Boulevard Palm Beach, Florida 33480 561.832.2600 ext. 3051 B6 -----Original Message----From: Jones, Abby K [mailto:JonesAK@state.gov] Sent: Thursday, April 13, 2017 10:24 PM To: Hea~her Rinkus Cc: Parnllo, ThomasU Subject: Re: Good morning! I B6 Heather, My apologies for the delay. Please reach out to Tom Parrillo who is CC'd above. Parrillotd@state.gov Thanks, Abby 1 From: Heather Rinkus Date: April 8, 2017 at 1~0~:4~8~:4=9~AMm~E~u=1~---To: Jones, Abby K Subject: Good morning! Good Morning Abby, Will you please put me in contact with the person whom I should speak with for the Chinese Delegation Room charges? Thank you, Heather L. Rinkus Guest Reception Manager The Mar-a-Lago Club 1100 South Ocean Boulevard UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611076 Date: 10/15/2018 B6 CO 6 611O76:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611076 Date: 10/15/2018 Palm Beach, Florida 33480 561 832 2600 ext 3051 86 [trumplogo] UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611076 Date: 10/15/2018 CO 6 6112 2 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 From: Sent: To: Cc: Subject: Attach: Parrillo, Thomas D RELEASE IN PART Friday, May 5, 2017 3:35 PM B6 Curtis, Melinda M Dobbs, Michael X ; Pugliese, Millie G FW: Mar-A-Lago billing attached for April 6-7 FW _ Revised Mar-a-Lago billing attached.msg Melinda, Attached is the last of the bills from MAL. Would you mind putting in Ariba, so that Millie can use her credit card to pay for the function space? Also, would you please forward her the MAL credit authorization form? Thanks! Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelowto evaluatemy customerservice: .................................................... I ~~:i":'.,. ·t{.:'.;t:'.:!i'.fri?f~S..:?f·~:i:: :;,.s~j{•,;:r~·l_f Official UNCLASSIFIED From: Stever, John J Sent: Friday,May 05, 2017 3:04 PM To: Pugliese,Millie G; Dobbs,MichaelX; Parrillo,ThomasD Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just received it. Ready for payment. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 B6 CO 6 6112 2 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 Official UNCLASSIFIED From: Pugliese,MillieG Sent: Friday,May 05, 2017 2:47 PM To: Stever,John J; Dobbs,MichaelX; Parrillo,Thomas D Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 I did not receive attachment. From: Stever,John J Sent: Friday,May 05, 2017 2:41 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Pugliese,MillieG Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Millie will be fine. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official- Privacy/Pl! UNCLASSIFIED From: Dobbs,MichaelX Sent: Friday,May 05, 2017 2:38 PM To: Parrillo,ThomasD; Stever,John J Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Tom/John, Melinda's card is not set up for function space. It was my understanding that we could use Millie's card for the function space if the amount was not to exceed $3500. Regards, Michael Dobbs Official- Privacy/Pl! UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 2:16 PM To: Stever,John J Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 CO 6 6112 2 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 Thanks, John; can we use Melinda's CBA card for this? Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: ~---~ Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 2:15 PM To: Parrillo,ThomasD Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just spoke to Ed. They will revise the invoice to 3500 and send it to me. I will forward it to you for payment. I revisited the issue with the BP A. They (attorneys) will be sending me a marked up version so we can see where their concerns are. Appears that some of their concerns are based on their general lack of knowledge on the applicability of the FAR regulations. They raised two to me on the phone were fly American act and small business aside requirements - neither apply to them in this program. More to come .... John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 12:13 PM To: Stever,John J; Schlienz,Don F Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 86 CO 6 6112 2 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 Glad to hear it! ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: ~------ 86 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 11:45 AM To: Schlienz,Don F; Parrillo,ThomasD Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just got back from a meeting and Ed Raymondo left me a message and left a VM for him. Progress. I returned the call John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Schlienz,Don F Sent: Friday,May 05, 2017 11:37 AM To: Stever,John J; Parrillo,ThomasD Subject: FW: Mar-A-Lagobilling attachedfor April 6-7 I talked to Beverly VanEvery. I explained that payments using the credit card are limited to $3500 per transaction, and that in order to get this paid, the invoice has to be no greater than that amount. I said giving us a 10% discount on this instance would do the trick. She said to let her talk with her Finance Director (Ray Edmundo) and she would get back to me. She also said that Ray was planning to call Tom later today, but I think she meant John. Ray is the guy who has not been returning my calls. Going forward, we should ensure that whatever we are buying (rooms, meeting space) don't exceed the UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 CO 6 6112 2 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 threshold. ~Don Don Schlienz Team Leader/ContractingOfficer WorldwideDivision/RegionalSupportBranch (A/LM/AQM/WWD/RSB) SA/6 (Rosslyn) Rm 518 703-875-5363or ext. 55363 This email is UNCLASSIFIED. From: Stever,John J Sent: Thursday,May 04, 2017 7:32 PM To: Parrillo,ThomasD; BeverlyVan Every Cc: BrookeWatson; Dobbs,MichaelX; Schlienz,Don F Subject: Re: Mar-A-Lagobilling attachedfor April 6-7 Please call me Friday at 703-875-6845. I really want to complete this transaction. Thank you! Sent from my BlackBerry 10 smartphone. From: Parrillo,ThomasD Sent: Thursday,May4, 2017 6:02 PM To: BeverlyVan Every Cc: BrookeWatson; Stever,John J; Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Thanks, Beverly. Because of Mar-a-Lago's current inability to sign a BPA, we are unable to pay facilities charges in excess of $3,500. John Stever of Acquisitions Management (included above) and his team have left multiple messages on this subject that have gone unanswered. Would Ed please reach out to him at his earliest convenience regarding this subject? Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelow to evaluatemy customerservice: UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 B6 CO 6 6112 2 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 Official UNCLASSIFIED B6 From: BeverlyVan Every~------------~ Sent: Wednesday,May 03, 2017 12:20 PM To: Parrillo, Thomas D Cc: Brooke Watson Subject: Mar-A-Lagobilling attached for April 6-7 Sorry for the delay in getting this to you Tom. Let us know if you have any questions. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I f. 561.832.2669 I UNCLASSIFIED B6 I U.S. Department of State Case No. F-2017-12722 Doc No. C06611223 Date: 10/15/2018 CO6 6112 2 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611224 Date: 10/15/2018 From: Sent: To: Subject: Attach: Ed Raymundo ~------------~ Friday, May 5, 2017 2:15 PM Stever, John J FW: Revised Mar-a-Lago billing attached SKM_ C454el 7050502190.pdf 86 RELEASE IN PART B6 Ed Raymundo Director of Finance Trump Florida Properties I The Mar-a-Lago Club ,.,...,.,,..,.,.,.,., ..,.,, .... ,..,.. Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 o. 561.822.5064 I f. 561.832.2669 I From: Beverly Van Every Sent:Friday, May 05, 2017 2:09 PM To: stevenjj@state.gov Cc:Parrillo, Thomas D ; Ed Raymundo Subject:Revised Mar-a-Lago billing attached 86 86 Let us know if you need anything else. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I f. 561.832.2669 86 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611224 Date: 10/15/2018 CO 6 6112 2 g:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611228 Date: 10/15/2018 From: Sent: To: Cc: Subject: Attach: Lilly, Dee S RELEASE IN PART Thursday, July 13, 2017 11:29 AM 86 Dobbs, Michael X Ngo, Phong C ; Pauli, Rosemarie FW: Mar-A-Lago billing attached for Chinese Delegation Visit SKM_ C454el 7061403560.pdf Mr. Dobbs: Referencing your email you sent on June 15th to Michael Haidet, Allison Johnson and Robert Kryder. I received the email below from Beverly Van Every that the attached bill is still outstanding. Thank you, Dee Lilly Official- SBU UNCLASSIFIED ~~f::~~~:~y~~~l~~ifl~l/ l 11:12 AM B6 To: Lilly, Dee S Subject: FW: Mar-A-Lagobilling attachedfor ChineseDelegationVisit Hi Dee, I'm still showing this as outstanding. Can you update me on payment status please. Thanks, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I r.561.832.2669 I I From:Beverly Van Every Sent:Wednesday, June 14, 2017 3:44 PM To: 'Lilly, Dee S' ; Brooke Watson Cc:Rick Orsi ~----------~ Subject:RE: Mar-A-Lago billing attached for Chinese Delegation Visit Dee, Let us know if you need anything else. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611228 Date: 10/15/2018 B6 B6 B6 CO 6 6112 2 8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611228 Date: 10/15/2018 Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I f. 561.832.2669 B6 From:Lilly, Dee S (mailto:LillyDS@state.gov] Sent: Wednesday, June 14, 2017 3:21 PM To: Brooke Watson ----==========,------:--~ 1 Cc:Rick Orsi ~--------~ Beverly Van Every Subject:RE: Mar-A-Lago billing attached for Chinese Delegat~10-n~v~1s~1t~---------~ B6 B6 Brooke: Can you forward me the a separate invoice for the expense for the Library Bar. I need to forward to another office to see who will be responsible for payment. Thank you for your assistance in this matter. Dee Official UNCLASSIFIED ~~i~=~~iidkiy~~t~~~il, ~1.: l ~~1, 1~.~o To: Lilly, Dee S; BeverlyVan Every Cc: RickOrsi; Jones,Abby K Subject: RE: Mar-A-Lagobilling attachedfor ChineseDelegationVisit Hello Dee, Joe Hagin and Steve Bannon were among those in the Library Bar, I am told. They asked the bartender to leave so they could speak confidentially and Secret Service did not allow the bartender to enter the room again. The group served themselves, which is why a bill was not made until later and no signature obtained. Let me know if you need anything else. Best wishes, Brooke Watson Catering Director The Mar-a-Lago Club 1100 South Ocean Boulevard Palm Beach, Florida 33480 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611228 Date: 10/15/2018 B6 CO 6 6112 2 8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611228 Date: 10/15/2018 I~~---~--~ Direct Line:I Email: UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611228 Date: 10/15/2018 B6 B6 CO6 6112 3 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611233 Date: 10/15/2018 From: Sent: To: Cc: Subject: Attach: Parrillo, Thomas D Wednesday, May 3, 2017 4:39 PM Dobbs, Michael X Curtis, Melinda M FW: Mar-A-Lago Foreign Accommodation billings SKM_ C454e 17050304281.pdf RELEASE IN PART B6 Michael, MALfinally corrected the bill for the Japanese visit. Is Melinda using her card for this trip as well? Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: 86 Official UNCLASSIFIED r ~~~:~:~~:~d~~~ ~~~if 2017 4:28 PM ....................................... 86 To: Parrillo,ThomasD; Curtis, MelindaM Cc: Dobbs,MichaelX Subject: RE:Mar-A-LagoForeignAccommodationbillings Sorry for the delay in getting this back to you. Let me know if you need anything else. As for the room charge, the only credit card that Heather was able to give me was for Mr. Porter in case he is wondering what the charge is for after I process it, he can contact me. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club ,:?;;c:)[:"i(r·(::'f/'•t:;./''''· Trump International Golf Club :,..:, 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I f. 561.832.2669 I UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611233 Date: 10/15/2018 86 CO6 6112 3 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611233 Date: 10/15/2018 From: Parrillo, Thomas D (mailto:ParrilloTD@state.gov] Sent: Tuesday, April 25c'--, _2_01_7_2:_4_9_P_M ______ ~ To: Beverly Van Every ~----------~; Curtis, Melinda M Cc:Dobbs, Michael X Subject:RE: Mar-A-Lago Foreign Accommodation billings 86 Hi Beverly, Thanks for sending. As I mentioned before, PTSis unable to pay for food charges for WH Staff, as they all receive per diem to cover this type of expense. As such, the bill for food listed should be directed to the traveler in room 1094 who ordered it. Additionally, previous bills for those occupying the EA house listed the cost at $520 per person per night (see attached). Given this, the aggregate nightly rate for the three travelers should be $1560, not $2080. Finally, as these bills also note, PTSis only paying for the these individuals for the nights of the 10th and 11th , not the 9th . Please adjust the bill when you have a moment and resend. With the above described changes, PTSwill be able to make payment on the bill. Thanks again for your patience and assistance throughout this process. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: 86 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: BeverlyVan Everyr Sent: Tuesday,April2s, Z·o17····2·:··r3····pM~-------~ To: Curtis, MelindaM Cc: Parrillo,ThomasD Subject: RE: Mar-A-LagoForeignAccommodationbillings I thought everything was given to him but I could be very mistaken. ;) been a little crazier than normal here. I'm attaching for his review. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611233 Date: 10/15/2018 86 CO6 6112 3 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611233 Date: 10/15/2018 Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 . 561.822.5065 f. 561.832.2669 B6 From:Curtis, Melinda M (mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 2:08 PM To: Beverly Van Every I Subject:RE:Mar-A-Lag~o_F_o_r-ei_g_n_A_c-co_m_m_o~d-at-io-n~b~ill~in_g_s~ ------------- B6 As soon as Thomas Parrillo receives the accommodation billings for the February visit we will make the payment. Melinda M Curtis Office o_fPresidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 l:l202-663-3345 C?curtismm@state.gov Official UNCLASSIFIED From: BeverlyVan Every Sent: Tuesday,April25, 2·'-'0~1=7~2-:0~1-p=M~---------To: Curtis, MelindaM Subject: RE: Mar-A-LagoForeignAccommodationbillings This payment takes care of the April travel, what about the balance from the Feb travel? Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611233 Date: 10/15/2018 B6 CO6 6112 3 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611233 Date: 10/15/2018 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 . 561.822.5065 f. 561.832.2669 86 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 1:46 PM -----------~ To: Beverly Van Every ~----------~ Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. MelindaM Curtis (J[fice of Presidential Travel Support (A/PTS) Budget Analyst 2401 E. Street NW (,'>A1) Suite H625 Washington, DC 20037 1:l202-663-3345 C::~curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611233 Date: 10/15/2018 86 CO6 61165 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611659 Date: 10/15/2018 RELEASE IN PART Parrillo, Thomas D B6 Friday, May 5, 2017 10:47 AM ~---------~ Brooke Watson ; Beverly Van Every ~------===========,--c=--:--=---~ Ed Raymundo ~===========~ From: Sent: To: B6 B6 B6 Stever, John J ; Dobbs, Michael X RE: Mar-A-Lago billing attached for April 6-7 Cc: Subject: Thanks, Brooke. Ed should reach out to John at 703-875-6845, please. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: B6 Clickbelowto evaluatemy customerservice: ... .. .. .. .. .. .. .. .. .. . . ............................. . : t~J~(~:>.t•:;(::~~·:f~~~~~·:·:t:i{:e? .:~u~·~-:-1.-::!!· Official UNCLASSIFIED L~~:F~~j~i~M~~~i~ k011 10:26 AM B6 I To: Parrillo,ThomasD; BeverlyVan Every; Ed Raymundo Cc: Stever,John J; Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Hello Tom, I am looping in Ed here. I passed your message on to him this morning and he said he would call you today to discuss. Let me know if I can be of any assistance. Best wishes, Brooke Watson Catering Director The Mar-a-Lago Club 1100 South Ocean Boulevard Palm Beach, Florida 33480 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611659 Date: 10/15/2018 CO 6 6116 5 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611659 Date: 10/15/2018 B6 From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov] Sent: Thursday, May 04, 2017 6:02 PM ~----------~ To: Beverly Van Every c--'==========,-----~ Cc:Brooke Watson ~----------Stever, John J ; Dobbs, Michael X B6 B6 Subject:RE: Mar-A-Lago billing attached for April 6-7 Thanks, Beverly. Because of Mar-a-Lago's current inability to sign a BPA, we are unable to pay facilities charges in excess of $3,500. John Stever of Acquisitions Management (included above) and his team have left multiple messages on this subject that have gone unanswered. Would Ed please reach out to him at his earliest convenience regarding this subject? Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: B6 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: BeverlyVan Everyl Sent: Wednesday,May o-3,-2~u=1~7~1~2~:2~u~p=iv~1 -------~ To: Parrillo,ThomasD Cc: BrookeWatson Subject: Mar-A-Lagobilling attachedfor April 6-7 Sorry for the delay in getting this to you Tom. Let us know if you have any questions. Regards, UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611659 Date: 10/15/2018 B6 CO 6 6116 5 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611659 Date: 10/15/2018 Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 o 561 822 5065 I f 561 832 266~ >-, ...,...,.•..,. .,,,.·.,•./<::· I J UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611659 Date: 10/15/2018 B6 CO6 6116 65:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 From: Sent: To: Subject: Stever, John J Friday, May 5, 2017 3:01 PM Pugliese, Millie G ; Dobbs, Michael X ::LEASE IN PART ; Parrillo, Thomas D ~-----~ RE: Mar-A-Lago billing attached for April 6-7 I have not received it yet. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Pugliese,MillieG Sent: Friday,May 05, 2017 2:47 PM To: Stever,John J; Dobbs,MichaelX; Parrillo,ThomasD Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 I did not receive attachment. From: Stever,John J Sent: Friday,May 05, 2017 2:41 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Pugliese,MillieG Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Millie will be fine. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official- Privacy/PU UNCLASSIFIED From: Dobbs,MichaelX Sent: Friday,May 05, 2017 2:38 PM To: Parrillo,ThomasD; Stever,John J Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Tom/John, UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 CO 6 6116 6 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 Melinda's card is not set up for function space. It was my understanding that we could use Millie's card for the function space if the amount was not to exceed $3500. Regards, Michael Dobbs Official- Privacy/Pl! UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 2:16 PM To: Stever,John J Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Thanks, John; can we use Melinda's CBA card for this? Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: ',-----~ Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 2:15 PM To: Parrillo,ThomasD Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just spoke to Ed. They will revise the invoice to 3500 and send it to me. I will forward it to you for payment. I revisited the issue with the BPA. They (attorneys) will be sending me a marked up version so we can see where their concerns are. Appears that some of their concerns are based on their general lack of knowledge on the applicability of the UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 B6 CO 6 6116 6 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 FAR regulations. They raised two to me on the phone were - fly American act and small business aside requirements - neither apply to them in this program. More to come .... John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 12:13 PM To: Stever,John J; Schlienz,Don F Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Glad to hear it! ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 11:45 AM To: Schlienz,Don F; Parrillo,ThomasD Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just got back from a meeting and Ed Raymondo left me a message - I returned the call and left a VM for him. Progress. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 B6 CO 6 6116 6 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 Official UNCLASSIFIED From: Schlienz,Don F Sent: Friday,May 05, 2017 11:37 AM To: Stever,John J; Parrillo,ThomasD Subject: FW: Mar-A-Lagobilling attachedfor April 6-7 I talked to Beverly VanEvery. I explained that payments using the credit card are limited to $3500 per transaction, and that in order to get this paid, the invoice has to be no greater than that amount. I said giving us a 10% discount on this instance would do the trick. She said to let her talk with her Finance Director (Ray Edmundo) and she would get back to me. She also said that Ray was planning to call Tom later today, but I think she meant John. Ray is the guy who has not been returning my calls. Going forward, we should ensure that whatever we are buying (rooms, meeting space) don't threshold. the ~Don Don Schlienz Team Leader/ContractingOfficer WorldwideDivision/RegionalSupportBranch (A/LM/AQM/WWD/RSB) SA/6 (Rosslyn) Rm 518 703-875-5363or ext. 55363 This email is UNCLASSIFIED. From: Stever,John J Sent: Thursday,May 04, 2017 7:32 PM To: Parrillo,ThomasD; BeverlyVan Every Cc: BrookeWatson; Dobbs,MichaelX; Schlienz,Don F Subject: Re: Mar-A-Lagobilling attachedfor April 6-7 Please call me Friday at 703-875-6845. I really want to complete this transaction. Thank you! Sent from my BlackBerry 10 smartphone. From: Parrillo,ThomasD Sent: Thursday,May4, 2017 6:02 PM To: BeverlyVan Every Cc: BrookeWatson; Stever,John J; Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Thanks, Beverly. Because of Mar-a-Lago's current inability to sign a BPA, we are unable to pay facilities charges UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 CO 6 6116 6 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 in excess of $3,500. John Stever of Acquisitions Management (included above) and his team have left multiple messages on this subject that have gone unanswered. Would Ed please reach out to him at his earliest convenience regarding this subject? Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: B6 Clickbelow to evaluate my customerservice: Official UNCLASSIFIED From: BeverlyVan Everyl Sent: Wednesday,May ac.3,-2~u~1~7~1~2=:2~u~p1=v1--------~ To: Parrillo,ThomasD Cc: BrookeWatson Subject: Mar-A-Lagobilling attachedfor April 6-7 B6 Sorry for the delay in getting this to you Tom. Let us know if you have any questions. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 n 661 622 5066 If 661 83? 2669 B6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611665 Date: 10/15/2018 CO 6 6116 6 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 From: Sent: To: Cc: Subject: Attach: Curtis, Melinda M Tuesday, May 9, 2017 8:58 AM RELEASE IN PART B6 Pugliese, Millie G Dobbs, Michael X ; Parrillo, Thomas D RE: Mar-A-Lago billing attached for April 6-7 CREDIT CARD AUTHORIZATION FORM malo.doc Millie - Here is the credit card authorization form to use for the Mar-a-Lago function space invoice. Thanks Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 rf.202-663-3345 CI0urtismm@state.gov ..d: Official UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 3:35 PM To: Curtis, MelindaM Cc: Dobbs,MichaelX; Pugliese,MillieG Subject: FW: Mar-A-Lagobilling attachedfor April 6-7 Melinda, Attached is the last of the bills from MAL. Would you mind putting in Ariba, so that Millie can use her credit card to pay for the function space? Also, would you please forward her the MAL credit authorization form? Thanks! Tom UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 CO 6 6116 6 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 3:04 PM To: Pugliese,MillieG; Dobbs,MichaelX; Parrillo,ThomasD Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just received it. Ready for payment. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Pugliese,MillieG Sent: Friday,May 05, 2017 2:47 PM To: Stever,John J; Dobbs,MichaelX; Parrillo,Thomas D Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 I did not receive attachment. From: Stever,John J Sent: Friday,May 05, 2017 2:41 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Pugliese,MillieG Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Millie will be fine. John J. Stever U.S. Department of State UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 B6 CO 6 6116 6 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official- Privacy/Pl! UNCLASSIFIED From: Dobbs,MichaelX Sent: Friday,May 05, 2017 2:38 PM To: Parrillo,ThomasD; Stever,John J Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Tom/John, Melinda's card is not set up for function space. It was my understanding that we could use Millie's card for the function space if the amount was not to exceed $3500. Regards, Michael Dobbs Official- Privacy/Pl! UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 2:16 PM To: Stever,John J Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Thanks, John; can we use Melinda's CBA card for this? Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelow to evaluatemy customerservice: UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 B6 CO 6 6116 6 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 2:15 PM To: Parrillo,ThomasD Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just spoke to Ed. They will revise the invoice to 3500 and send it to me. I will forward it to you for payment. I revisited the issue with the BP A. They (attorneys) will be sending me a marked up version so we can see where their concerns are. Appears that some of their concerns are based on their general lack of knowledge on the applicability of the FAR regulations. They raised two to me on the phone were fly American act and small business aside requirements - neither apply to them in this program. More to come .... John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 12:13 PM To: Stever,John J; Schlienz,Don F Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Glad to hear it! ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 B6 CO 6 6116 6 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 From: Stever,John J Sent: Friday,May 05, 2017 11:45 AM To: Schlienz,Don F; Parrillo,Thomas D Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just got back from a meeting and Ed Raymondo left me a message and left a VM for him. Progress. I returned the call John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Schlienz,Don F Sent: Friday,May 05, 2017 11:37 AM To: Stever,John J; Parrillo,Thomas D Subject: FW: Mar-A-Lagobilling attachedfor April 6-7 I talked to Beverly VanEvery. I explained that payments using the credit card are limited to $3500 per transaction, and that in order to get this paid, the invoice has to be no greater than that amount. I said giving us a 10% discount on this instance would do the trick. She said to let her talk with her Finance Director (Ray Edmundo) and she would get back to me. She also said that Ray was planning to call Tom later today, but I think she meant John. Ray is the guy who has not been returning my calls. Going forward, we should ensure that whatever we are buying (rooms, meeting space) don't exceed the threshold. ~Don Don Schlienz Team Leader/ContractingOfficer WorldwideDivision/RegionalSupport Branch (A/LM/AQM/WWD/RSB) SA/6 (Rosslyn)- Rm 518 703-875-5363or ext. 55363 This email is UNCLASSIFIED. From: Stever,John J Sent: Thursday, May 04, 2017 7:32 PM UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 CO 6 6116 6 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 To: Parrillo,ThomasD; BeverlyVan Every Cc: BrookeWatson; Dobbs,MichaelX; Schlienz,Don F Subject: Re: Mar-A-Lagobilling attachedfor April 6-7 Please call me Friday at 703-875-6845. I really want to complete this transaction. Thank you! Sent from my BlackBerry 10 smartphone. From: Parrillo,ThomasD Sent: Thursday,May4, 2017 6:02 PM To: BeverlyVan Every Cc: BrookeWatson; Stever,John J; Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Thanks, Beverly. Because of Mar-a-Lago's current inability to sign a BPA, we are unable to pay facilities charges in excess of $3,500. John Stever of Acquisitions Management (included above) and his team have left multiple messages on this subject that have gone unanswered. Would Ed please reach out to him at his earliest convenience regarding this subject? Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: 86 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: BeverlyVan EveryI Sent: Wednesday,May o!~;~z~u~11-1~z.-z~u-p-1•~1 -------~ To: Parrillo,ThomasD Cc: BrookeWatson Subject: Mar-A-Lagobilling attachedfor April 6-7 Sorry for the delay in getting this to you Tom. Let us know if you have any questions. Regards, UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 86 CO 6 6116 6 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I f. 561.832.2669 I UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611669 Date: 10/15/2018 B6 CO6 611671 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611671 Date: 10/15/2018 From: Sent: To: Cc: Subject: Parrillo, Thomas D Thursday, May 4, 2017 8:04 AM Stever, John J Dobbs, Michael X RE: Mar-A-Lago billing attached for April 6-7 RELEASE IN PART B6 Understood. I'll reply to the billing folks outlining the situation and asking them to reach out to you; since they want to close the accounts, maybe that will get you a reply. Thanks, John. Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelowto evaluatemy customerservice: . . ........................................................ Official UNCLASSIFIED From: Stever, John J Sent: Thursday, May 04, 2017 8:02 AM To: Parrillo, Thomas D Cc: Dobbs, Michael X Subject: RE: Mar-A-Lago billing attached for April 6-7 Tom - We have left several messages with their business office to call us so we can discuss adjusting the cost to 3500. They have not returned any of our calls. Please do not pay this invoice. We will continue to call them. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611671 Date: 10/15/2018 B6 CO6 6116 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611671 Date: 10/15/2018 From: Parrillo,ThomasD Sent: Wednesday,May 03, 2017 4:41 PM To: Stever,John J Cc: Dobbs,MichaelX Subject: FW: Mar-A-Lagobilling attachedfor April 6-7 John, MAL sent me a bill today for the function space for the Xi visit that's still about the $3,500 limit; did they ever get back to you? Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: :, :.. : . ·.. ·. :.. ........;,: \ \ '. ,• 86 : Official UNCLASSIFIED I From: BeverlyVan Every Sent: Wednesday, May03---,-2-0-1-7-1~2-:2-a~P-M~------~ To: Parrillo,ThomasD Cc: BrookeWatson Subject: Mar-A-Lagobilling attachedfor April 6-7 86 Sorry for the delay in getting this to you Tom. Let us know if you have any questions. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I f. 561.832.2669 I UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611671 Date: 10/15/2018 86 CO6 61168 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611680 Date: 10/15/2018 RELEASE IN PART From: Sent: To: Stever, John J B6 Thursday, May 4, 2017 7:32 PM Parrillo, Thomas D ; Beverly Van Every I Cc: Subject: B6 - Brooke Watson~---------~ Dobbs, Michael X ; Schlienz, Don F Re: Mar-A-Lago billing attached for April 6-7 Please call me Friday at 703-875-6845. I really want to complete this transaction. B6 Thank you! Sent from my BlackBerry 10 smartphone. From: Parrillo, Thomas D Sent: Thursday, May 4, 2017 6:02 PM To: Beverly Van Every Cc: Brooke Watson; Stever, John J; Dobbs, Michael X Subject: RE: Mar-A-Lago billing attached for April 6-7 Thanks, Beverly. Because of Mar-a-Lago's current inability to sign a BPA, we are unable to pay facilities charges in excess of $3,500. John Stever of Acquisitions Management (included above) and his team have left multiple messages on this subject that have gone unanswered. Would Ed please reach out to him at his earliest convenience regarding this subject? Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: B6 Clickbelowto evaluatemy customerservice: Official UNCLASSIFIED From: Beverly Van Every ~-----------~ Sent: Wednesday, May 03, 2017 12:20 PM To: Parrillo, Thomas D Cc: Brooke Watson Subject: Mar-A-Lago billing attached for April 6-7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611680 Date: 10/15/2018 B6 CO 6 6116 8 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611680 Date: 10/15/2018 Sorry for the delay in getting this to you Tom. Let us know if you have any questions. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I f. 561.832.2669 B6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611680 Date: 10/15/2018 CO6 61168 8:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611688 Date: 10/15/2018 RELEASE IN PART B6 From: Sent: To: Cc: Subject: Pauli, Rosemarie Monday, July 17, 2017 2:53 PM Dobbs, Michael X ; Lilly, Dee S Ngo, Phong C RE: Mar-A-Lago billing attached for Chinese Delegation Visit Who exactly in the WH should Mar a Lago get in touch with. We don't ever deal with the WH travel office. Can you send u a POCand we will send to MAL budget people. R Official- SBU UNCLASSIFIED From: Dobbs,MichaelX Sent: Monday,July 17, 2017 2:47 PM To: Lilly, Dee S Cc: Ngo, PhongC; Pauli,Rosemarie Subject: RE: Mar-A-Lagobilling attachedfor ChineseDelegationVisit Lilly/Rosemarie, The expense/bill is not a PTSinvoice we would cover. The Travel Office or the Office of Administration at the White House would be responsible for this bill. You can have Mar-a-Lago management reach out directly to the White House to pay the bill, there is no need for it to be channeled through A/PTS. We were only assisting in providing the contacts. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 V (202) 663-2945 Fax: {202) 663-2231 ~ DobbsMX@state.gov Official- SBU UNCLASSIFIED From: Lilly, Dee S Sent: Monday,July 17, 2017 2:41 PM To: Dobbs,MichaelX Cc: Ngo, PhongC; Pauli,Rosemarie Subject: RE: Mar-A-Lagobilling attachedfor ChineseDelegationVisit Mr. Dobbs, UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611688 Date: 10/15/2018 CO 6 6116 8 8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611688 Date: 10/15/2018 It is recommended by the Acting Chief of Protocol that you send the "reply to all" to the June 15th email regarding the outstanding bill. Thank you for your attention to this matter. Dee Lilly Official - SBU UNCLASSIFIED From: Dobbs,MichaelX Sent: Monday,July 17, 2017 9:26 AM To: Lilly, Dee s Cc: Ngo, PhongC; Pauli, Rosemarie Subject: RE: Mar-A-Lagobilling attachedfor ChineseDelegationVisit Lilly, Send a "reply to all" on the June 15th email requesting an update on the outstanding bill. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 if (202) 663-2945 Fax: (202) 663-2231 DobbsMX@state.gov Official - SBU UNCLASSIFIED From: Lilly, Dee S Sent: Thursday,July 13, 2017 11:29 AM To: Dobbs,MichaelX Cc: Ngo, PhongC; Pauli, Rosemarie Subject: FW: Mar-A-Lagobilling attachedfor ChineseDelegationVisit Importance: High Mr. Dobbs: Referencing your email you sent on June 15th to Michael Haidet, Allison Johnson and Robert Kryder. I received the email below from Beverly Van Every that the attached bill is still outstanding. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611688 Date: 10/15/2018 CO 6 6116 8 8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611688 Date: 10/15/2018 Thank you, Dee Lilly Official - SBU UNCLASSIFIED From: Beverly Van Every'-CI~~~~~--------~ Sent: Thursday, July 13, 2017 11:12 AM To: Lilly, Dee S Subject: FW: Mar-A-Lago billing attached for Chinese Delegation Visit B6 Hi Dee, I'm still showing this as outstanding. Can you update me on payment status please. Thanks, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 o. 561.822.5065 I f. 561.832.2669 I I From:Beverly Van Every Sent:Wednesday, June 14, 2017 3:44 PM To: 'Lilly, Dee S' ; Brooke Watson Cc:Rick Orsi ~--------~ Subject:RE: Mar-A-Lago billing attached for Chinese Delegation Visit B6 B6 B6 Dee, Let us know if you need anything else. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach, FL I 33480 B6 From:Lilly, Dee S (mailto:LillyDS@state.gov] Sent:Wednesday, June 14, 2017 3:21 PM To: Brooke Watson UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611688 Date: 10/15/2018 B6 CO 6 6116 8 8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611688 Date: 10/15/2018 Cc:Rick Orsi~---~~--~Beverly Van Every Subject: RE:Mar-A-Lago billing attached for Chinese Delegatc.-io-n~V~i~si~t--------- 86 Brooke: Can you forward me the a separate invoice for the expense for the Library Bar. I need to forward to another office to see who will be responsible for payment. Thank you for your assistance in this matter. Dee Official UNCLASSIFIED From: BrookeWatson Sent: Tuesday,June 13, 2017 10:40 AM To: Lilly, Dee S; BeverlyVan Every Cc: RickOrsi; Jones,Abby K Subject: RE: Mar-A-Lagobilling attachedfor ChineseDelegationVisit ~-----------~ 86 Hello Dee, Joe Hagin and Steve Bannon were among those in the Library Bar, I am told. They asked the bartender to leave so they could speak confidentially and Secret Service did not allow the bartender to enter the room again. The group served themselves, which is why a bill was not made until later and no signature obtained. Let me know if you need anything else. Best wishes, Brooke Watson Catering Director The Mar-a-Lago Club 1100 South Ocean Boulevard Palm Beach, Florida 33480 86 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611688 Date: 10/15/2018 CO6 6116 91 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611691 Date: 10/15/2018 RELEASE IN PART B6 From: Sent: To: Subject: Pugliese, Millie G Wednesday, January 3, 2018 10:30 AM Dobbs, Michael X RE: Mar-A-Lago charges Thanks Michael. Do you have the name of the person heading up that unit since the person that was in there last year has moved on. From: Dobbs,MichaelX Sent: Wednesday,January03, 2018 10:27AM To: Pugliese,MillieG Subject: RE:Mar-A-Lagocharges Millie, I am not aware of any official visits recently at Mar-A-Lago where we (PTS)would be funding anything. Any expenses from POTUS'recent Christmas visit should be funded by OA at the White House. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 W (202) 663-2945 Fax: (202) 663-2231 C>= Wednesday, May 3, 2017 4:38 PM ~-----------~ 'Beverly Van Every' ~----------- Dobbs, Michael X RE: Mar-A-Lago Foreign Accommodation billings From: Sent: To: Cc: Subject: Curtis, Melinda M 86 Thanks, Beverly. I'll start working this through our channels. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: 86 .................. c;/iL Official UNCLASSIFIED From: BeverlyVan Every Sent: Wednesday, May03e-,~2=0~17~4~:2=s~P=M~------~ To: Parrillo,ThomasD; Curtis, MelindaM Cc: Dobbs,MichaelX Subject: RE: Mar-A-LagoForeignAccommodationbillings 86 Sorry for the delay in getting this back to you. Let me know if you need anything else. As for the room charge, the only credit card that Heather was able to give me was for Mr. Porter in case he is wondering what the charge is for after I process it, he can contact me. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 o 561 822 5065 I f 561 832 2669 I From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov] UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611720 Date: 10/15/2018 86 CO6 61172 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611720 Date: 10/15/2018 Sent: Tuesday, April 25, 2017 2:49 PM To: Beverly Van Every ========================Curtis, Cc:Dobbs, Michael X Subject:RE: Mar-A-Lago Foreign Accommodation billings Melinda M 86 Hi Beverly, Thanks for sending. As I mentioned before, PTSis unable to pay for food charges for WH Staff, as they all receive per diem to cover this type of expense. As such, the bill for food listed should be directed to the traveler in room 1094 who ordered it. Additionally, previous bills for those occupying the EA house listed the cost at $520 per person per night (see attached). Given this, the aggregate nightly rate for the three travelers should be $1560, not $2080. Finally, as these bills also note, PTSis only paying for the these individuals for the nights of the 10th and 11th , not the 9th . Please adjust the bill when you have a moment and resend. With the above described changes, PTSwill be able to make payment on the bill. Thanks again for your patience and assistance throughout this process. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: 86 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: BeverlyVan Eve~ Sent: Tuesday,April 25, -2~a1~7~2~:=13~PM~-------~ To: Curtis, MelindaM Cc: Parrillo,Thomas D Subject: RE: Mar-A-LagoForeignAccommodationbillings I thought everything was given to him but I could be very mistaken. ;) been a little crazier than normal here. I'm attaching for his review. Beverly VanEvery UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611720 Date: 10/15/2018 86 CO6 61172 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611720 Date: 10/15/2018 Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 :-.,._., ...,....,..,,,.·.,../-:::· o 561 822 6065 I f 561 832 266!=! I I From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 2:08 PM To: BeverlyVan Every ------------ B6 B6 Subject:RE: Mar-A-Lago Foreign Accommodation billings As soon as Thomas Parrillo receives the accommodation billings for the February visit we will make the payment. Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 'kl202-663-3345 c:::!curtismm@state.gov Official UNCLASSIFIED From: BeverlyVan Every Sent: Tuesday,April25, 2...0~1~7~2~:=oi~P~M---------To: Curtis, MelindaM Subject: RE: Mar-A-LagoForeignAccommodationbillings This payment takes care of the April travel, what about the balance from the Feb travel? Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 661.822.6066 I f. 661.832.2669 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611720 Date: 10/15/2018 B6 CO6 61172 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611720 Date: 10/15/2018 86 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 1:46 PM To: BeverlyVan Every____________ _ Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. MelindaM Curtis (J[fice of Presidential Travel Support (A/PTS) Budget Analyst 2401 E. Street NW (,'>A1) Suite H625 Washington, DC 20037 'k{202-663-3345 C::~curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611720 Date: 10/15/2018 86 CO6 611721 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 From: Sent: To: Cc: Subject: Parrillo, Thomas D Wednesday, May 3, 2017 4:46 PM Dobbs, Michael X Curtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings RELEASE IN PART B6 Thanks,Michael. Tom ThomasD. Parrillo Office of PresidentialTravel Support Phone: (202) 663-2945 Mobile: Official UNCLASSIFIED From: Dobbs, MichaelX Sent: Wednesday,May 03, 2017 4:45 PM To: Parrillo,Thomas D Cc: Curtis, Melinda M Subject: RE: Mar-A-LagoForeignAccommodationbillings Tom, Yes,Melinda can pay with her card. Regards, Michael Dobbs Official- Privacy/PU UNCLASSIFIED From: Parrillo,Thomas D Sent: Wednesday,May 03, 2017 4:39 PM To: Dobbs, MichaelX Cc: Curtis, Melinda M Subject: FW: Mar-A-LagoForeignAccommodationbillings Michael, MALfinally corrected the bill for the Japanesevisit. Is Melinda using her card for this trip as well? UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 B6 CO6 611721 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: 86 Official UNCLASSIFIED From: Beverly Van Every! Sent: Wednesday, May 03'--,~2~0~1~7~4~:~28~P~M-------~ To: Parrillo, Thomas D; Curtis, Melinda M Cc: Dobbs, Michael X Subject: RE: Mar-A-Lago Foreign Accommodation billings 86 Sorry for the delay in getting this back to you. Let me know if you need anything else. As for the room charge, the only credit card that Heather was able to give me was for Mr. Porter in case he is wondering what the charge is for after I process it, he can contact me. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I f. 561.832.2669 I I From:Parrillo, Thomas D (mailto:ParrilloTD@state.gov] Sent: Tuesday, April 25, 2017 2:49 PM To: Beverly Van Every~----------~; Curtis, Melinda M Cc:Dobbs, Michael X Subject:RE: Mar-A-Lago Foreign Accommodation billings Hi Beverly, Thanks for sending. As I mentioned before, PTSis unable to pay for food charges for WH Staff, as they all receive per diem to cover this type of expense. As such, the bill for food listed should be directed to the traveler in room 1094 who ordered it. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 86 86 CO6 611721 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 Additionally, previous bills for those occupying the EAhouse listed the cost at $520 per person per night (see attached). Given this, the aggregate nightly rate for the three travelers should be $1560, not $2080. Finally, as these bills also note, PTS is only paying for the these individuals for the nights of the 10th and 11th , not the 9th . Please adjust the bill when you have a moment and resend. With the above described changes, PTSwill be able to make payment on the bill. Thanks again for your patience and assistance throughout this process. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile:~-----~ 86 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED 86 From: Beverly Van Every'--------------~ Sent: Tuesday, April 25, 2017 2:13 PM To: Curtis, Melinda M Cc: Parrillo, Thomas D Subject: RE: Mar-A-Lago Foreign Accommodation billings I thought everything was given to him but I could be very mistaken. ;) been a little crazier than normal here. I'm attaching for his review. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club /·:c.:.•:<":<::::::,,:,.,..·.:,,,·Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. 561.822.5065 I f. 561.832.2669 I I 86 From:Curtis, Melinda M (mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 2:08 PM To: Beverly Van Every ~-----------~ UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 86 CO6 611721 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 Subject:RE: Mar-A-Lago Foreign Accommodation billings As soon as Thomas Parrillo receives the accommodation billings for the February visit we will make the payment. MelindaM Curtis Office of Presidential Travel Support (A/PTS) Budget Analyst 2401 E. Street NW (,'JAJ) Suite H625 Washington, DC 20037 'i]202-663-3345 C?curtismm@state.gov Official UNCLASSIFIED From: BeverlyVan Every~------------~ Sent: Tuesday,April 25, 2017 2:01 PM To: Curtis, MelindaM Subject: RE: Mar-A-LagoForeignAccommodationbillings B6 This payment takes care of the April travel, what about the balance from the Feb travel? Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 . 561.822.5065 f. 561.832.2669 B6 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 1:46 PM To: Beverly Van Every~----------~ Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings Hello Beverly, UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 B6 CO6 611721 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Office of Presidential Travel Support (A/PTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 ~(:1202-663-3345 C?curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611721 Date: 10/15/2018 CO6 61172 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611726 Date: 10/15/2018 t.:REUlT CAKD AUTH.UR.1ZA1'lUN .F{)Ri\'l PLEASEPRINTOUT AND COMPLETETHIS .AUTHORlZA IION AND RETURNff TO OVROFFJCE BY FAX: (56l)_8:-12•26690R BY REGULARMAILor email NAME: DOs l).J\''{i·te,A .... \j()t~~~.:;-i:~, -c~ve,} Address: CreditCard Type: .,..,,, ....Vt VISA -- MASTERCARD AMERICAN EXPRESS Credit.Card Nun1ber: B6 ExpirationDate; B6 B6 Billing Zip Code: B6 Card Identi:fication~N-u-11-1b_e_r_(la_s_t_3 ~dig\1s locatedonthebackof the creditcatd):= AtnuuntCharged: Apply Amount to: $ lu./69lr.i♦ O O . {USD). "1>\ ·s Ar-,enJ,._f.7-~l-...::......................... ___ ----- -=-~·. ~-.·.·_.·=·~'" ...,....... _ 11ar-A-Lag(> Club (Trump NationalGolfCh.1h) Attn: __BeverlyVan.Every l.l 00 S. Ocean Blvd. Palm Beach, FL 33480 - , ··-6.1! ): ..s,,2· ·so6··~ 1-.:· - ·s6···1 ')"-69 lllh· .. ()rlC{) ""'· ---: -.. ). ft)((~ . ·) 8"'" · J..,.-.... v •• UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611726 Date: 10/15/2018 CO6 61172 g:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611728 Date: 10/15/2018 From: Sent: To: Subject: Parrillo, Thomas D Tuesday, April 25, 2017 2:32 PM Dobbs, Michael X ; Curtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings RELEASE IN PART B6 There are two receipts: one for $10k and one for a little over $3k. MAL claims they can only process $10k per transaction; I've forwarded the receipt on to AQM to make sure that's ok, as it strikes me as odd. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelow to evaluate my customerservice: Official UNCLASSIFIED From: Dobbs, Michael X Sent: Tuesday, April 25, 2017 2:19 PM To: Curtis, Melinda M; Parrillo, Thomas D Subject: RE: Mar-A-Lago Foreign Accommodation billings What receipt is this for $10k? Official UNCLASSIFIED From: Curtis, Melinda M Sent: Tuesday, April 25, 2017 2:03 PM To: Parrillo, Thomas D; Dobbs, Michael X Subject: FW: Mar-A-Lago Foreign Accommodation billings See receipts attached. It worked. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611728 Date: 10/15/2018 B6 CO6 61172 8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611728 Date: 10/15/2018 Melinda M Curtis Office ~fPresidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington. DC 20037 71202-663-3345 ?curtismm@state.gov Official UNCLASSIFIED From: BeverlyVan Every Sent: Tuesday,April25, 2=0~1~7~1~:=ss~P~M~--------To: Curtis, MelindaM Subject: RE: Mar-A-LagoForeignAccommodationbillings B6 Hi Melinda, Thank you for your information. receipts attached). I've processed the payment (we have a max of $10k per transaction so two Please let me know if you need anything else. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p_ 561.822.5065 I f. 561.832.2669 I I From:Curtis, Melinda M (mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 1:46 PM To: Beverly Van Every Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings ~----------~ UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611728 Date: 10/15/2018 B6 B6 CO6 61172 8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611728 Date: 10/15/2018 Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Office of Presidential Travel Support (AIP1:'SJ Budget Analyst 2401 E. Street NW (SA1) Suite H625 Washington, DC 20037 ~iJ202-663-3345 c:::~curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611728 Date: 10/15/2018 CO6 61172 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611729 Date: 10/15/2018 RELEASE IN PART B6 From: Sent: Parrillo, Thomas D Tuesday, April 25, 2017 9:37 AM To: Beverly VanEvery~----------~Dobbs, Michael X Ed Raymundo · Pugliese, Millie G ; Haidet, Michael B. EOP/WHO 86 I 86 ~-----------~ -~----------~ Cc: Subject: I 86 RE: Mar-A-Lago Foreign Accommodation billings attached Beverly, Quick follow-up question on this bill: is room 2029 normally a sleep room or function space? This affects the method with which we are able to pay for it. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: 86 Clickbelowto evaluatemy customerservice: This email is UNCLASSIFIED. From: BeverlyVan Every '=-=-~~~~-------Sent: Thursday,April 20, 2017 2:29 PM To: Parrillo,ThomasD; Dobbs,MichaelX Cc: Ed Raymundo;Pugliese,MillieG; Haidet, MichaelB. EOP/WHO Subject: RE: Mar-A-LagoForeignAccommodationbillingsattached Per Mike Haidet I've revised most recent stay and attached. Please let me know if you need anything else at this time. Beverly VanEvery Membership Billing Coordinator UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611729 Date: 10/15/2018 86 CO6 61172 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611729 Date: 10/15/2018 Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 o. 561.822.5065 I f. 561.832.2669 ,..,._., ...,..·-:--:,,.-., ../-:,,· 1 I From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov] Sent: Wednesday, April 19, 2017 3:52 PM To: Beverly Van Every ; Dobbs, Michael X Cc:Ed Raymundo ~----"=----------==s.."Pugliese, Millie G Subject:RE: Mar- - ago ings attached B6 B6 B6 Thanks for sending, Beverly. PTSis only covering through the night of the 7th ; the night of the 8th should be charged to the White House Office of Administration. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: B6 Official UNCLASSIFIED From: BeverlyVan Every~---~--------~ Sent: Wednesday,April 19, 2017 3:33 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Ed Raymundo;Pugliese,MillieG Subject: Mar-A-LagoForeignAccommodationbillingsattached B6 Please let us know if you have any questions after reviewing the attached. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 . 561.822.5065 f. 561.832.2669 B6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611729 Date: 10/15/2018 CO6 61172 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611729 Date: 10/15/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611729 Date: 10/15/2018 United States Department of State Washington,D.C. 20520 November 15, 2018 Case No.: F-2017-12722 Segments: A/PTS-0002C41Cl A/PTS-0002C5IC3 Jeffrey L. Light 1712 I St NW Suite 915 Washington, D.C. 20006 Dear Mr. Light: I refer to our letter dated April 10, 2018 regarding the release of certain Department of State material under the Freedom of Information Act (the "FOIA"), 5 U.S.C. § 552. The processing of records is ongoing and has, thus far, yielded eight additional documents responsive to your request. Upon review, we have determined that three documents may be released in full, and five may be released in part. An enclosure explains the FOIA exemptions and other grounds for withholding material. Where we have made excisions, the applicable FOIA exemptions are marked on each document. In some cases, two or more exemptions may apply to the same document. All non-exempt material that is reasonably segregable from exempt material has been released in the enclosed pages. If you have any questions , your attorney may contact Jeremy Simon, Assistant U.S. Attorney, at Jeremy .Simon@usdoj .gov. Please refer to the request case number, F-2017-12722, and the civil action number, 17-cv-2592, in all correspondence about this request. Sincerely, -C ~ -~l~ C5'\..... Susan C. Weetman Chief, Programs and Policies Division Office of Information Programs and Services Enclosures: As stated. The Freedom of Information Act (5 USC 552) FOIA Exemptions (b)(I) Informat ion specifically authqrized by an executive order to be kept secret in the interest of national defense or foreign policy. Executive Order 13526includes the following classification categories: l.4(a) l .4(b) l.4(c) 1.4(d) l.4(e) Mil itary plans , systems, or operations Foreign government infomiation Intelligence activities, sources or methods, or cryptology Foreign relations or foreign activities of the US, including confidential sources Scientific, technological, or economic matters relating to national security , including defense against transnational terronsm l .4(f) U.S. Government programs for safeguarding nuclear materials or facilities l .4(g) Vulnerabilities or capabilities of systems, installat ions, infrastructures, projects, plans, or protection services relating to US national security, including defense against transnational terrorism 1.4(h) _Weapons of mass destruction ofan agency (b)(2) Related solely to the internal personnel rules and practices (b)(3) Specifically exempted from disclosure by statute (other than 5 USC 552), for example: ARMSEXP CIA PERS/ORG EXPORT CONTROL FSACT INA IRAN Arms Export Control Act, 50a USC 241 l(c) Central Intelligence Agency Act of 1949, 50 USC 403(g) Export Administration Act of 1979, 50 USC App. Sec. 241 l(c) Foreign Service Act of 1980, 22 USC 4004 · Immigration and Nationality Act, 8 USC 1202(£), Sec. 222(f) Iran Claims Settlement Act, Public Law 99-99, Sec . 505 (bX4) Trade secrets and confidential commercial or financial infonnation · (bXS) Interagency or in~agency communications forming part of the deliberative process, attorney-client privilege, or attorney work produ ct (bX 6) · Personal privacy information (bX7) Law enforcement information whose disclosure would : (A) interf ere with enforcement proceedings (B) deprive a person of a fair trial .. (C) . constitute an unwarranted invasion of personal privacy (D) disclose confidential sources (E) disclose investigation techniques (F) endanger Hfeor physical safety of an individual (bX8) Prepared by or for a government agency regulating or supetvisihg financial institutions (bX9) Geological and geophysical information and data, including maps, concerning wells Other Grounds for Withholding NR Material not responsive to a FOIA request excised with the agreement of the requester CO6611242:IED From: Sent: To: Cc: Subject: Attach: U.S. Department of State Case No. F-2017-12722 Doc No. C06611242 Date: 11/15/2018 Parrillo , Thomas D . [::LEASE IN PART Tuesday , April 25, 2017 10:40 AM Curtis, Melinda M Dobbs , Michael X FW : Mar-A-Lago Foreign Accommodation billings attached SKM_C454e1704200 2380.pdf; CREDIT CARD AUTHORIZATION FORM malo .doc I Melinda, This bill from MAL is correct. Attached is a' credit authorization form; if you need anything else from me, please let me know. Best, Torn ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelow to evaluatemy customerservice: This email is UNCLASSIFIED . F~~~: Bev~~lyVa~Eve~ [mailto/ f@maralagoc l~b.co111] · Sent: Thursday,April 20, 2017 2:29 PM To: Parrillo,ThomasD; Dobbs,MichaelX Cc: Ed Raymundo;Pugliese,MillieG; Haidet,MichaelB. EOP/WHO Subject: RE:Mar-A-LagoForeignAccommodat ion billingsattached Per Mike Haidet I've revised most recent stay and attac hed. Please let me know if you need anything else at this time. BeverlyVanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-LagoClub UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611242 Date: 11/15/2018 B6 CO6 6112 4 2: IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611242 Date: 11/15/2018 Trump International Golf Club 1 J,-UU-..,_,_..u:;e;; Dobbs, Michael X Cc:Ed Raymundo marala oclub.com> ; Pugliese, Millie G Subject:RE: Mar-A-Lago Foreign Accommodation billings attached Thanks for sending, Beverly. PTSis only covering through the night of the ih; the night of the sth should be charged to the White House Office of Administration. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone:1202)663 -2945 Mobile: . j ... ......... ... .... (iJ'.. Official UNCLASSIFIED ·F~~; ·s~~~~iy v~~ ··~~IY ·[;,,~ iito: I 1®;,,~~~1~ci~ 1~ b.~~;,,J ··· Sent: Wednesday,April 19, 2017 3:33 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Ed Raymundo; Pugliese,MillieG Subject: Mar-A-LagoForeignAccommodationbillingsattached Please let us know if you have any questions after reviewing the attached. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611242 Date: 11/15/2018 86 CO6 6112 4 2: IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611242 Date: 11/ 15/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017- 12722 Doc No. C06611242 Date: 11/15/2018 CO6611712:IED U.S. DepartmentofState Case No. F-2017-12722 DocNo.C06611712 Date: 11/15/2018 RELEASEIN PART B5,B6 From: Sent: To: Cc: Subject: Stever, John J Wednesday, April 26, 2017 7:19 AM Parrillo, Thomas D ; Pugliese, Millie G · Dobbs , Michael X ; Curtis, Melinda M RE : Mar-A-Lago Foreign Accommodation billings Should be ok - It was not clear in the earlier message how payment was made. John J. Stever U .S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED •~-•••••uo-Jf"'~""•••••••••••••••••••••••••• •••••••••••••••••••••••«••••••• ••••••••••••••••.,••••••• From: Parrillo,ThomasD Sent: Tuesday,April 25, 2017 5:11 PM To: Stever,JohnJ; Pugliese,MillieG Cc: Dobbs,MichaelX; Curtis, MelindaM Subject: Re: Mar-A-LagoForeignAccommodationbillings Melinda used her CBAcard, the same card she uses to pay for WH plane tickets and rental vehicles on domestic trips. I defer to her on further details. Tom Thomas D. Parrillo Office of Presidential Travel Support L ............ ....... 1... From: Stever,John J Sent: Tuesday,April 25, 2017 5:07 PM To: Parrillo,ThomasD; Pugliese,MillieG Cc: Dobbs,MichaelX; Curtis, MelindaM Subject: RE: Mar-A-LagoForeignAccommodationbillings Was this made using a travel card or a purchase card. John J. Stever U.S . Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611712 Date: 11/15/2018 B6 CO6 611 712:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611712 Date: 11/15/2018 Official UNCLASSIFIED ....~-~-r.--·•······ ..··•"'""''•················ ·························· .....·•·••········ ····. ·················••.•·. ··················........ ......,.................................. ,...·············································· From: Parrillo, Thomas D Sent: Tuesday,April 25, 2017 5:03 PM To: Stever,John J; Parrillo,Thomas D; Pugliese,Millie G Cc: Dobbs, MichaelX; Curtis, MelindaM Subject: Re: Mar-A-LagoForeignAccommodationbillings Michael was told we could pay for the sleeping rooms usingthe CBAcard. MALsendingthe receipts is the first we heard of the cost splitting. What's the best way forward? Tom Thomas D. Parrillo Office of PresidentialTravel Support I I B6 From: Stever, John J Sent: Tuesday,April 25, 2017 4:59 PM To: Parrillo,Thomas D; Pugliese,Millie G Cc: Dobbs,MichaelX; Curtis, MelindaM Subject: RE: Mar-A-LagoForeignAccommodationbillings Guys - this could be a problem - I thought we put a stop on all payments.RM agi;eedto process the rooms costs using a differentmethod. I J I I ~---~ . John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED -~- ':'"'H•,<••·••, .. :•,,:;• .. ···• .... :·;•• .. 00,000000ooO> .. ,,,.,,,,o,,o ·········'~·~····'········--·····...................... . From: Parrillo,Thomas D Sent: Tuesday,April 25, 2017 2:29 PM To: Stever, John J; Pugliese,Millie G Cc: Dobbs, MichaelX; Curtis, MelindaM Subject: FW: Mar-A-LagoForeignAccommodationbillings John/Millie, Hopethis finds you well. PTSattempted to clear the bill for the sleepingrooms at Mar-a-Lagoduring the Xi summit using Melinda's credit card, and the hotel processedthe payment in two transactions. Are they allowed to do this? Giventhe novelty of this procedure,we want to make sure that we're following all of the rules properly. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611712 Date: 11/15/2018 B5 85 CO6 61 1 712:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611712 Date: 11/15/2018 Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Suppo rt U.S. Department of State Phone: (202) 663-2945 Mobile: · 86 Clickbelow to evaluatemy customerservice: ···········•····•··· (;/; .... Official UNCLASSIFIED •,:•---:··tit,t( •. • •••••••••••••• , •••••••••• ._.... • •••••.• From: Curtis, MelindaM ··•·····. ···•. •• • ••••••••.•. ••.•--~---·· ···········••···················· ······••1f!••········" ............·........ Sent: Tuesday, April 25, 2017 2:03 PM To: Parrillo, ThomasD; Dobbs, MichaelX Subject: FW: Mar-A-LagoForeignAccommodationbillings See receipts attached. It worked . Melinda M Curtis Office of Presidential Travel Support (AJPTS) Budget Analyst 2401 E. Street NW (SAi) Suite H625 Washington , DC 20037 .'fl. 202-663-3345 C k urtism tt@s tate.gov Official UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611712 Date: 11/15/2018 CO6 611 712:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611712 Date: 11/15/2018 UNCLASSIFIED F~~;; ·s~~~~i~ -v~~ -E~~~ -r~~i lt~l ~-~~ - ~i~a()(;l~b.~~~i ··· Sent: Tuesday,April 25, 2017 1:58 PM To: Curtis,MelindaM Subject: RE: Mar-A-Lago Foreign Accommodation billings Hi Melinda, Thank you for your information . I've processed the payment (we have a max of $10k per transaction so two receipts attached). Please let me know if you need anything else. Regards, From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 1:46 PM To: Beverly Van Every Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Office of Presidential Travel Support (AIPTS) BudgetAnalyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 f1 202-663-3345 :'.:} curtismm@,state.gov UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611712 Date: 11/15/2018 86 CO6 611 712:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611712 Date: 11/15/2018 ··• •.•••.•.•.·.• (~"1 .... ·.··· ······ Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611712 Date: 11/15/2018 CO66 1 17 2 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611723 Date: 11/15/2018 From: Sent: To: Cc: Subject: Attach: RELEASE IN PART Curtis, Melinda M B6 Thursday, May 4, 2017 8:26 AM Beverly Van Every ; Parrillo , Thomas D Dobbs , Michael X RE : Mar-A-Lago Foreign Accommodation billings [Untitled].pdf Beverly, Attached you will find the credit card authorization form for this invoice. Please let me know if you need anyth ing further. Thank you MelindaM Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 i'f 202-663-3345 CTcurtismm@state.gov Official UNCLASSIFIED ...... , ............. ~~................. ............. ··•··•·····.............············...... . From: Beverly Van Every [mailto ~'---:~~ _,~ maralagoclub.com] Sent: Wednesday, May 03, 2017 4:28 PM . To: Parrillo, Thomas D; Curtis, Melinda M Cc: Dobbs, Michael X Subject: RE: Mar-A-Lago Foreign Accommodation billings Sorry for the delay in getting this back to you. Let me know if you need anyth ing else. As for the room charge, the only credit card that Heat her was able to give me was for Mr. Porter in case he is wond ering what the charge is for after I process iJ,he can contact me. Regards, UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611723 Date: 11/15/2018 B6 CO6 61172 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611723 Date: 11/15/2018 Beverly VanEvery Membership Billing Coord inator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 11 O oulevard I Palm Beach , FL I 33480 r'-'--- --.=- ~ ' f. 561 .832.2669 marala oclub .com From:Parrillo, Thomas D [mailto :ParrilloTD@state .gov] Sent: Tuesday, April 25, 2017 2:49 PM To: Beverly Van Every ; Curtis, Melinda M Cc: Dobbs, Michael X Subject: RE: Mar-A-Lago Foreign Accommodation billings Hi Beverly, Thanks for sending . As I mentioned before, PTS is unable to pay for food charges for WH Staff, as they all receive per diem to cover this type of expense. As such, the bill for food listed should be directed to the traveler in room 1094 who ordered it. Additionally, previous bills for those occupying the EA house listed the cost at $520 per person per night (see attached). Given this, the aggregate nightly rate for the three travelers should be $1560, not $2080 . Finally, as these bills also note, PTS is only paying for the these individuals for the nights of the 10 th and 11 th , not the 9 th . Please adjust the bill when you have a moment and resend. With the above described changes, PTS will be able to make payment on the bill. Thanks again for your patience and assistance throughout this process. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone : (202) 663-2945 Mobile: J~_ _ _ _ Clickbelow to evaluate my customerservice: ············· ·~ ···· Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611723 Date: 11/15/2018 86 CO66 1172 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611723 Date: 11/15/2018 From: BeverlyVan Every[mfil!!Qj ~ maralagoclub.com] Sent: Tuesday,April 25, 2017 2:i-. 13~P~M ~-1 ---===== :.;.:.: To: Curtis, MelindaM Cc: Parrillo,ThomasD Subject: RE: Mar-A-LagoForeignAccommodationbillings 86 I though t everyth ing was given to him but I could be very mist aken . ;) been a little crazier than normal here. I'm attaching for his review . 86 From:Curt is, Melinda M [mailto :CurtisMM@state .gov] Sent:Tuesday , April 25, 20 17 2:08 PM To: Be ve rly Van Every @maralagoclu b. com> Subject:RE: Mar-A-Lago Foreign Accommoda t ion billings Cc:Parrillo, Thomas D Subject: Mar-A-Lago Foreign Accommodation billings Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 'iif202-663-3345 LZcurtismm@,state.gov :. ?J~·(~:~t:.:n~~r -~~~·--..,j~1~ }~::.fr~\~t-,· : ::.................................................. ··. ,< Official UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611723 Date: 11/15/2018 86 86 CO 6 61 17 2 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611723 Date: 11/15/2018 UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611723 Date: 11/15/2018 CO661173O:IED From: Sent: To: Cc: Subject: U.S. Department of State Case No. F-2017-12722 DocNo.C06611730 . Date: 11/15/2018 RELEASE IN PART Parrillo, Thomas D 86 Tuesday, April 25, 2017 10:23 AM Beverly Van Every 4~---~ ®maralagoclub .com>; Dobbs, Michael X Ed Raymundo ; Curtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings attached B6 Beverly, Forgive me if you've already sent it, but would you please forward us a credit authorization form for MAL? My office's budget analyst, Melinda Curtis, will then complete this form to clear this bill. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: ~I----~ Clickbelow to evaluatemy customerservice: This email is UNCLASSIFIED. F~o; / ·s~~;~i;·v~~ ·E~~~ [rnilto: I._,., ~ ~_,l @mar~ .l~·~·~i~b :~~~] ....... Sent: Thursday,April 20, 2017 2:29 PM To: Parrillo,ThomasD; Dobbs,MichaelX Cc: Ed Raymundo;Pugliese,MillieG; Haidet,MichaelB. EOP/WHO Subject: RE:Mar-A-LagoForeignAccommodation billingsattached Per Mike Haidet I've revised most recent stay and attached . Please let me know if you need anything else at this time. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611730 Date: 11/15/2018 B6 CO6 61173 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611730 Date: 11/15/2018 86 From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov) Sent: Wednesday, April 19, 2017 3:52 PM To: Beverly Van Every ; Dobbs, Michael X Cc:Ed Raymundo ~ l@maralagoclub.com>; Pugliese, Millie G Subject:RE: Mar-A-Lago Foreign Accommodation billings attached Thanks for sending, Beverly. PTSis only covering through the night of the ih; the night of the 8th should be charged to the White House Office of Administration . Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: Official UNCLASSIFIED From: BeverlyVan Every[mailto:BVanEvery@maralagoclub.com] Sent: Wednesday,April 19, 2017 3:33 PM To: Dobbs,MichaelX; Parrillo, ThomasD Cc: Ed Raymundo;Pugliese,MillieG Subject: Mar-A-LagoForeignAccommodation billingsattached Please let us know if you have any questions after reviewing the attached. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 p. f. 561.832 .2669 bvanevery@maralaqoclub .com ~-,---=~' UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611730 Date: 11/15/2018 86 CO6 61173 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611730 Date: 11/15/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611730 Date: 11/15/2018 CO6 61173 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611732 Date: .11/15/2018 From: Sent: To: Cc: Subject: Parrillo , Thomas D RELEASE IN PART Friday , April 21, 2017 11:38 AM 86 Dobbs , Michael X Curtis , Melinda M Re : Mar-A-Lago Foreign Accommodation billings attached It's a bedroom. Tom ·Thomas D. Parrillo Office of Presidential Travel Support B6 From: Dobbs,MichaelX Sent: Friday,April 21, 2017 11:34AM To: Parrillo,ThomasD Cc: Curtis, MelindaM Subject: RE:Mar-A-LagoForeignAccommodationbillingsattached ...,. ... . . .. . It is my understanding that we could only use Melinda's card for sleeping rooms/Lodging only. Is the staff hold a function space or a standard bedroom? Official UNCLASSIFIED ~••••v•••••••,••·••····••••••~••·••··••••••·••· ................. ,.,,,,, ... . ············ ···············!'•.····· ·······························~···································~---···· ........................... . From: ' Parrillo,ThomasD Sent: Friday,April 21, 2017 10:47AM To: Dobbs,MichaelX Cc: Curtis,MelindaM Subject: Fw: Mar-A-LagoForeignAccommodationbillingsattached Michael, Did you receive any clarity as to whether or not we can use Melinda's credit card for the staff hold? This invoice is otherwise correct and final. _Best, Tom Thomas D. Parrillo Office of Presidential Travel Support B6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611732 Date: 11/15/2018 CO6 61173 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611732 Date: 11/15/2018 To: Parrillo,ThomasD; Dobbs,MichaelX Cc: Ed Raymundo;Pugliese,MillieG; Haidet,MichaelB. EOP/WHO Subject: RE:Mar-A-LagoForeignAccommodationbillingsattached Per Mike Haidet I've revised most recent stay and attached. Please let me know if you need anything else at this time. BeverlyVanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 11ooS Ocean ~oulevard I Palm Beach, FL I 33480 p. I I f. 561 .832 .2669 / p,maral agoclub.com 86 .••~ •.•.••..•••. :1.. .. .......... . From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov] Sent: Wednesday, April 19, 2017 3:52 PM To: Beverly Van Every marala oclub.com>; Dobbs, Michael X Cc:Ed Raymundo maralagoclub .com>; Pugliese, Millie G Subject:RE: Mar-A-Lago Foreign Accommodation billings attached Thanks for sending, Beverly. PTSis only covering through the night of the ih; the night of the sth should be charged to the White House Office of Administration. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: , ,o❖o❖,i ......... ....tJJ Official UNCLASSIFIED F~~;; ··~~~~ i~.v~~ ··~~~ ·- ~~~ ·~.i~ ~cl~i~ ·i;:~~~1 ················ ·····•·· ············· ................... . Sent: Wednesday,April 19, 2017 3:33 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Ed Raymundo;Pugliese,MillieG Subject: Mar-A-LagoForeign Accommodationbillingsattached Please let us know if you have any questions after reviewing the attached. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611732 Date: 11/15/20.18 86 CO6 611 732 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611732 Date: 11/15/2018 Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lag o Club Trump International Golf Club 1100 S Ocean Boulevard I Palm Beach, FL 133480 ~- ~ ~I f. 561 .832.2669 marala oclub .com UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611732 Date: 11/15/2018 86 CO 6612036 UNCLASSIFIED U.S.Department ofState Case No.F-2017 -12722 Doc No.C06612036 Date: 11/15/2018 Tab 1-Japanese PM A B D C !RELEASE INFULL! E F G H I 1 POTUS •Feb 10-12, 2017 (Mar-a-Largo) I I Transportation I ofExpenseVendor/Traveler Total Cost (Rental Cars) Lodging M&IE . Other 2 Item#Type Misc 1L9-1087700395 Koari Marshall, lntepreter $2,800.00 $2,800.00 3 2TO-1087720120 Lefteris Kafatos $610.42 4 $9.82 1 $438.00 $147.50 $15.10 I TOTAL $3,410.42 5 i Tab 1-Japanese PM UNCLASSIFIED U.S. Department ofState Case No . F-2017-12722 Doc No.C06612036 Date: 11/15/2018 CO 6612036 UNCLASSIFIED U.S. Department ofState Case No . F-2017-12722 Doc No . C06612036 Date: 11/15/2018 Tab 1-Japanese PM I 1 State Traveler 3 State contractor intepreter 4 State -lntepreter 5 2 Tab 1-Japanese PM UNCLASSIFIED U.S . Department ofState Case No . F-2017-12722 Doc No.C06612036 Date : 11/15/2018 CO 6612036 UNCLASSIFIED U.S. Department ofState Case No . F-2017-12722 Doc No. C06612036 Date: 11/15/2018 Tab 2•Chinese PM A 1 ofExpense 2 Item#Type 1TO•2043720307 3' 2TO-1087720155 4 3TO-1087720152 5 4TO-108772015 1 6 5L9-1087700049 7 8 9 10 C B POTUS •Apr6•9,2017 (Mar-a-largo) Vendor/Traveler Thomas Parrillo James Brown Yunhyang Lee Michael Yan Lam Chung-Pollpeter 6L9-1087700030 SuYuRuby Lai 7L9-1087700031 ChiLee Goldbelt (Su YuRuby Lai) 8AQ-SAQMMA17F0205 D E F Transportation Total Cost !Rental Cars) Lodging $923.33 $628.76 $5,034.53 $3,479.06 $1,628.42 $588.42 $2,228.23 $995 .64 $3,560.00 $2,860.00 $2,860.00 $1,555.90 $606.99 H G M&IE Other Misc .50 $190.97 $88 $15.10 $989.88 $324.50 $241.09 $742.41 $206.50 $91.09 $876.00 $265.50 $91.09 $3,560.00 $2,860.00 $2,860.00 $742.41 $206.50 12 Goldbelt (Lam Chung-Pollpeter$1,720 $579,40 $876.00 $265 9AQ-SAQMMA17F0205 .90 .50 Goldbelt (Chi Lee) 10AQ-SAQMMA17F0205 $1,510.05 $561.14 $742.41 $206.50 13 11TO-2043720370 Anthony Crook $2,468.80 $822.85 $1,237.35 $324.50 14 12TO-2043720373 Tony Sims $1,773.53 $40.56 $1,237.35 $324.50 $171.12 15 16 13TO-2043720374 Charles Turner 14TO-8728710129 Don Schlienz 11 17 TOTAL $84.10 $2,437.29 $813.34 $1,237.35 $324 .50 - $62.10 .86 $159.00 $88.50 $82.35 $712.71 $382 $31,273 .69 Tab 2•Chinese PM UNCLASSIFIED U.S. Department ofState Case No . F-2017-12722 Doc No.C06612036 Date : 11/15/2018 IFIED U.S.Department ofState Case No . F-2017-12722 Doc No.C06612036 Date: 11/15/2018 C06612036UNCLASS Tab 2· Chinese PM I 1 ._ State Travele r 2 3 State Traveler -A/PTS 4 State -lntepreter 5 State -lntepreter 6 State -lntepreter 7 State contractor intepreter 8 State contractor intepreter 9 State contracto rintepreter contractor intepreter 10State contractor inteprete r 11State contrac torintepreter 12State Travel er•Audio support 13State 14State Travel er·Audio support Travel er· Audio support 15State 16State-Contract ingOfficer 17 Tab 2· Chinese PM UNCLASSIFIED U.S. Department ofState Case No.F-2017-12722 Doc No.C066 12036 Date: 11/15/2 018 I CO 6 611O93:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06611098 Date: 11/15/2018 Statement Wu,,2crz.~ C29he~t-a-~ 1100 South Ocean Boulevard Palm Beach, Florida, 33480 Office: (561) 832-2600 • Fax: (561) 832-2669 Dept of [RELEASEIN FULL[ 110000 State Sep ACTIVE 17 Pleasecheck box and fill out reverseside if your addresshas changed. 30/17 DATE ''MEMBER 3~,_1_6_9_, _2_0 AMOUNT DUE $ ____ Removethis stub at perforationand returnwith your remittance. PLEASE DETACH AND RETURN TOP PORTION WITH PAYMENT >---- 'REF.NO DATE Sep '' ,, ' DESCRIPTION ' ' ----< Plea 561- e contact Beverly 22-5065 or email ' ' ), Balance Forward 8 X $149.85 chines 26/17 ,,',' AMOUNT, -1,198.80 ' 0.00 MEMBER (Pymts to " the CURR,ENT BAL, ' club The Mar-a-Lago 0.00 are not deductible ',i as charitable contributions 60 DAYS BAL. < for income tax 0.00 4,368.00 -1,198.80 0.00 3,169.20 om 3,169.20 ,90 TOTAL, l:lt 0.00 0.00 30 DAYS BAL. ,,' TAX 0.00 with any quef tions billing on you. for ease at b, anevery@mara agoclub.c -1,198.80 110000 ' SVC CHARGE ',, DAYSBAL. 3,169.20 , , , ,, 'AMOUNTDUE purposes) Club UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611098 Date: 11/15/2018 ,, CO6 61162 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611628 Date: 11/15/2018 [RELEASE IN FULL) P!; /'1!}(6 Hack R,1te/ Gue.,;t B,1te SolesTax A>1:"6 Tr,msient IM P,.;):'6 Rack Rat2 /\(.,f6 Sale, Ta>: /;[}ffi /i.p;-·; f\p() T»: Rack Hate/ Guest'i{iG.00 38.2~:~ 5LG.OO 32..76 546.00 3iU2 32.76 546.80 .?8-22 Hni2Lif.-fv,. Pe;,,;-:in ?~~-76 fl.1112010-R. Tiilerson fl.in.Wl.0-R fllkr:;011 54G.DO 33.22 C,) .7fi StHo.00 Pm201C-F.Tilk-r:.ori km201,H',·Hm./; Rr-;-1.~::013-£t Hool,: i,m,W37-S.Jhc•1·,·,ton Hrn20.~7~-S. T:"1or:·":i0:1 R:-n2037-S.Thori".cto:1 Rn1:?D39-LM:itus Hm2039·!., M.atu', RmW39 !.. /VIJll-:. 38J) S4C.OC 3h22 3-2.7~~ S4G.OC 38 22 32.75 Rm)136-\t Pe:terlir· 546.0D Prr;2.13·G·:\t'L .P-:?tt:1:n 38.22 32.76 -382.20 25:!.08 F.rrt213G,\-t·P,1t,,,1,r, tax e-.xempt t,1xexempt CrediL , 5;~-5.C:O 5,%0.GO UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611628 Date: 11/15/2018 CO6 61162 g:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611628 Date: 11/15/2018 The Mar-a-LagoClub 1100 South Ocean Blvd. Palm Beach,FL 33480 Telephone: 561-832-2600 Fax: 561-655-2490 Reservation Checkedin Checkedout RoomRate Dept. Of State Non W ChrisandraBradford Room Page I Date Total Outstanding Signature:_________________ Wed April 5, 2017 - 1:25pm Tue April 18, 2017 - 2:14pm 0.00 GROl 2 Reference Description 013334 Charges 0.00 5,460.00 Credits 5,460.00 _ UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611628 Date: 11/15/2018 United States Department of State Washington , D. C. 20520 February 15, 2019 Case No.: F-2017-12722 Segments : A/PTS-00041Cl Jeffrey L. Light 1712 I St NW Suite 9 15 Washington, D.C. 20006 Dear Mr. Light: I refer to our letter dated April 10, 2018 regarding the release of certain Department of State material under the Freedom oflnformation Act (the "FO IA"), 5 U.S.C. § 552. The processing of records is ongoing and has, thus far, yielded eight additional documents responsive to your request. Upon review, we have determined that all eight documents may be released in full. If you have any questions, your attorney may contact Jeremy Simon, Ass istant U.S. Attorney , at Jeremy.Simon@usdoj.gov. Please refer to the request case number, F-2017-12722 , and the civil action number, l 7-cv-2592, in all correspondence about this request. Sincerely, Chief, Programs and Policies Division Office of Information Programs and Services Enclosures: As stated . CO6 611121 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611121 Date: 02/15/2019 From: Sent: To: Cc: Subject: Dobbs, Michael X Wednesday, April 12, 2017 9:04 AM Curtis, Melinda M Ngo, Phong C FW: CBA use for Hotels [RELEASE IN FULL] Melinda, PTSwill be getting a CBA Travel Card to fund lodging (only) at Mar-a-Lago. The BPA/Contract hit a snag with Mar-a-Lago lawyers on the FAR clauses and our only other option is to use a travel card. I am assigning you as the PTSCoordinator for the card. After our meeting on Monday with CGFS they will provide the web link/forms for you to fill-out to apply for the card. Regards, ~~~ Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 V (202) 663-2945 Fax: {202) 663-2231 ~ DobbsMX@state.gov SBU This email is UNCLASSIFIED. From: Stowell,ChuckN Sent: Tuesday,April 11, 2017 2:42 PM To: Dobbs,MichaelX Subject: CBAusefor Hotels Michael, Per yesterday's discussion It could take a few weeks for Citibank to establish specific template for the lodging. It will also take Citibank approximately 3-4 weeks to set up a CBA billing account and a transacting card upon receipt of the application forms. PTS would need to identify a Program Coordinator for the CBA, who would be responsible for managing the account including reconciliation. Program Coordinator information is also needed to complete the application forms. You would need to find out if the UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611121 Date: 02/15/2019 CO6 611121 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611121 Date: 02/15/2019 establishment down in Florida will be able to accept a U.S. Government card, I say that only because they would not take a P.O. Considering the timeline let me know if you would like to proceed with this. I will be back in the office on Monday if you are available I could come down to your office to discuss. Chuck CHARLES N. STOWELL (contractor) CGFS 202-663-140 I STOWELLC@STATE.GOV Official- SBU UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611121 Date: 02/15/2019 CO6 6113 3 6:IED U.S. Departmentof State Case No. F-2017-12722 Doc No. C06611336 Date: 02/15/2019 [RELEASE IN FULL] Telephone: Steve The Mar-a-Lago Club 1100 South Ocean Blvd. Palm Beach, FL 33480 561-832-2600 Fax: 561-655-2490 Bannon Reservation Checked in Checked out Room Rate Room Page Date Description Febl0 Febl0 Febll Febll Feb12 Rack Rate Sales Tax Rack Rate Sales Tax Direct Bill Total Reference I Guest Rate I Guest Rate 10, 12, 2017 2017 - 6:57pm 4:39pm 1 Charges Credits 546.00 38.22 546.00 38.22 1,168.44 Outstanding Signature: 012809 Fri February Sun February 546.00 2016 0.00 _______________________ 1,168.44 1,168.44 _ UNCLASSIFIED U.S. Departmentof State Case No. F-2017-12722 Doc No. C06611336 Date: 02/15/2019 CO6 6114 7 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611476 Date: 02/15/2019 [RELEASE IN FULL[ Telephone: John The Mar-a-Lago Club 1100 South Ocean Blvd. Palm Beach, FL 33480 561-832-2600 Fax: 561-655-2490 McEntee Reservation Checked in Checked out Room Rate Room Page Date Description Febl0 Febl0 Febl0 Febll Febll Febll Feb12 Rack Rate I Guest Sales Tax Transient Tax Rack Rate / Guest Sales Tax Transient Tax Direct Bill Total Reference Outstanding Signature: Rate 012767 Fri February Sun February 546.00 2027 10, 12, 2017 2017 - 1:34pm 4:37pm 1 Charges Credits 546.00 38.22 32.76 546.00 38.22 32.76 Rate 1,233.96 0.00 _______________________ 1,233.96 1,233.96 _ UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611476 Date: 02/15/2019 CO6 6114 7 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611478 Date: 02/15/2019 [RELEASE IN FULLj Telephone: Katie The Mar-a-Lago Club 1100 South Ocean Blvd. Palm Beach, FL 33480 561-832-2600 Fax: 561-655-2490 Walsh Reservation Checked in Checked out Room Rate Room Page Date Description Febl0 Febl0 Febl0 Febll Febll Feb12 Feb12 Mar-A-Lago Food & Rack Rate/ Guest Sales Tax Rack Rate/ Guest Sales Tax Beach Club Food & Direct Bill Total Reference Outstanding Signature: Beverage Rate 21002755 RS-D Chit# 16031705 B-D 10, 12, 2017 2017 - 6:57pm 4:39pm 1 Charges Chit# Rate Beverage 012808 Fri February Sun February 546.00 2012 Credits 52.01 546.00 38.22 546.00 38.22 43.66 1,264.11 0.00 _______________________ 1,264.11 1,264.11 _ UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611478 Date: 02/15/2019 CO 6 6114 9 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611498 Date: 02/15/2019 [RELEASE IN FULL[ From: Sent: To: Cc: Subject: Parrillo, Thomas D Tuesday, June 13, 2017 8:44 AM Dobbs, Michael X Ngo, Phong C RE: A/PTS - Outstanding Work Assignments Hi Michael, To my knowledge only the following are outstanding: • The final submission for Sicily, which I will gladly review when post sends it. • Some vouchers from the Sicily advance team. • Mar-a-Lago: o Function Space Bill: Melinda sent a note to Millie, as she believes that this has already been paid. o Potential Food Bill: I still have not received a reply on this front. Please let me know how you would like to proceed on the vouchers and the MAL food bill. I'm still waiting to regain accessto the classified system; until then I'm dead in the water here at my new position and can process any vouchers that may come in. Best, Tom Official UNCLASSIFIED From: Dobbs, Michael X Sent: Tuesday, June 13, 2017 7:48 AM To: Parrillo, Thomas D Cc: Ngo, Phong C Subject: A/PTS - Outstanding Work Assignments Tom, If you have any outstanding work assignments or tasks that need to be completed send it to me and Phong so that we can assign it to someone in the PTSoffice. please Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 ti (202) 663-2945 Fax: {202} 663-2231 l2l DobbsMX@state.gov UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611498 Date: 02/15/2019 CO 6 6114 9 g:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611498 Date: 02/15/2019 Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611498 Date: 02/15/2019 U.S. Department ofState Case No.F-2017-12722 Doc No. C06611545 Date: 02/15/2019 C06611545UNCLASSIFIED RUN DATE: 07/13/2017 PERIOD: 07/13/2017 REGIONAL FINANCIAL MANAGEMENT SYSTEM -DISBURSING RUN TIME:02:53:23 PM GFS : 190FSC CHARLESTON SCUSA 07/13/2017 VOUCHER INFORMATION DETAILS USDO : 8769 GREEN, BRETT J. RELEASE : 4.9 !RELEASE INFULLI REPORTNUMBER: TRANSINQ PAGENUMBER: I VOUCHER REF NUMBER: 160171LM00875 VOUCHER TYPE: VENDOR INVOICE DISBURSING POST CODE: 190 SUBMITTED USER : APPROVED USER: VOUCHER STATUS: PROCESSED VOUCHER INFORMATION VENDOR NAME : TRUMP INTERNATIONAL HOTEL &TOWER VANCOUVER VOUCHER DESCRIPTION : PR6150185 3/2/2017TRUMP INTERNATIONALH OTEL &TOWER VANCOUVER USSS AUDIT RESULT DESCRIPTION: CURRENCY CODE : 226 DOLLAR CURRENCY NAME : CANADA INVOICE NUMBER : 17ILM875 CLAIMED AMT +/-ADWSTMENT AMT PROCESSED DATE : March 21,2017 SUBMITTING POST : 160 9:33am LAST MOD DATE : March21,2017 : March 20,20176:23 pm CREATE DATE VOUCHER PREP DATE : March 02,2017 FNL/P ART/REJ IND :p CASHIER CODE EXCHANGE mE : CN6 BANK CODE USDO BANK ACCOUNT: **** 125 EXCH PYMT CURRENCY EXCHPAYMENT AMOUNT = DEPOSITDATE EXCH RECEIPT CURRENCY - PREPAYMENT APPLIED POSTDATE EXCH RECEIPT AMOUNT TICKET NUMBER DEBIT VOUCHER DATE = 20,081.26 20,081.26 ALLOWED AMT - OUTOF POCKET AMT PROMPT PAYMENT FLAG :N - DISCOUNT TAKEN AMT + LATE PAYMENT AMT = NET AMOUNT ALLOWED 20,081.26 20,081.26 DSB I COL AMT DISCOUNT LOST AMT CANCEL CHECK NUMBER CANCEL REASON CANCEL REASON TEXT PAYEFJCOLLECTION INFORMATION PAYMENTSTATUS PAYMENTPOSTED PAYEENAME : TRUMPINTERNATIONALHOTEL& PAYMENT AMOUNT TOWER VANCOUVER USE AMOUNT PAYEE ADDRESS: 1161 WEST GEORGIA STREET 20,081.26 MAIL :M CODE 15,042.14 BANK ACCOUNT CODE : CN6 STUB INFORMATION : USCONSULATE, VAN DTD: MAR2, 2017 STAY: FEB23 -MAR2, 2017 17ILM875 PAYEE BANK INFORMATION: PAYEE BANK ACCOUNT : ****191 PAYEE BANK ROUTING . ******** PAYEE BANK NAME : ROY ALBANK OFCANADA PAYMENT MEDIA PAYMENT NUMBER :E : 170300000644 SUB BANK ACCOUNT SUB BANK ROUTING SUB BANK NAME PAGEi OF2 UNCLASSIFIED U.S. Department ofState Case No.F-2017-12722 Doc No. C06611545 Date: 02/15/2019 U.S. Department ofState Case No.F-2017-12722 Doc No. C06611545 Date: 02/15/2019 C06611545UNCLASSIFIED RUN DATE: 07/13/2017 PERIOD: 07/13/2017 REGIONAL FINANCIAL MANAGEMENT SYSTEM -DISBURSING RUN TIME:02:53:23 PM 07/13/2017 VOUCHER INFORMATION DETAILS GFS : 190FSC CHARLESTON SCUSA RELEASE : 4.9 USDO : 8769 GREEN, BRETT J. REPORT NUMBER: TRANSINQ PAGE NUMBER: 2 VOUCHER REF NUMBER: 16017ILM00875 VOUCHER TYPE : VENDOR INVOICE DISBURSING POST CODE: 190 SUBMITTED USER : APPROVED USER : VOUCHER STATUS: PROCESSED ACCOUNTING CLASSIFICATION TRANSACTION TYPE : D· DISBURSEMENT TRANSACTION AMT : 20,081.26 USE AMOUNT 14,930.30 DIVISIONAL BUREAU APPROPRIATION : 70 704000000 TREASURY BUREAU CODE: 7004DEPARTMENT OFHOMEWEXPENDITURE AUTH. CODE : 17 BUDGET FISCAL YEAR: 2017 FUNCTION CODE : PPD OPERATING ALLOW CODE OBLIGATION NUMBER : 434-0018 OBJECT CODE : 2172 ORGANIZATION CODE PROJECT CODE : 013037 VENDOR CODE APPRO REC TYPE : 3· Expenditure Appropriation with ARA PROPERTY ID : *******1194 PAYROLL (YYYY/PP) PAGE2 OF2 UNCLASSIFIED U.S. Department ofState Case No.F-2017-12722 Doc No. C06611545 Date: 02/15/2019 CO 6 6116 82:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611682 Date: 02/15/2019 [RELEASEIN FULL] From: Sent: To: Cc: Subject: Dobbs, Michael X Thursday, April 13, 2017 9:06 AM Curtis, Melinda M ; Stowell, Chuck N ; Flaggs, Chris H Ngo, Phong C RE: CBA use for Hotels +Chris Flaggs Regards, ~~~ Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 if {202) 663-2945 Fax: {202) 663-2231 181 DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. From: Curtis, Melinda M Sent: Thursday, April 13, 2017 7:11 AM To: Dobbs, Michael X; Stowell, Chuck N Cc: Ngo, Phong C Subject: RE: CBA use for Hotels Good Morning Chuck, PTScurrently has a Citibank Travel Card that we use for airline tickets and vehicles. Initially it was only used for airline tickets but some years back I worked with Carla Henson in CGFSto get the MCC code for vehicles added to our account. Would this new card be the same type of travel card we currently have or different? If they are the same type of cards could we use our current card and add the MCC code for hotels just as we did with vehicles? If not, please let me know what paperwork I need to complete for obtain the new card. Thank you and have a great day. Melinda M Curtis UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611682 Date: 02/15/2019 CO 6 6116 8 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611682 Date: 02/15/2019 Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (,S'Al) Suite H625 Washington, DC 20037 'fi'202-663-3345 L3curtismm(ii)state.gov Official UNCLASSIFIED From: Dobbs,MichaelX Sent: Wednesday,April 12, 2017 9:06 AM To: Stowell,ChuckN Cc: Ngo, PhongC; Curtis, MelindaM Subject: RE:CBAusefor Hotels Chuck, I look forward to our meeting on Monday. I just want to ensure that as the expert on the CBA "Travel Card" that we do a conference call together to Mar-a-Lago to discuss the CBA option. The Travel card will only be used to cover lodging, and not to include meals and function space. It is my understanding that the FAR rules applies to the function space and that the lawyers are working this out; unless Mar-a-Lago waives charges for function space. will be assigning Melinda Curtis of PTSto be the Program Coordinator for the card. Regards, Director, Office of Presidential Travel Support {PTS} U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 ii' {202} 663-2945 Fax: {202} 663-2231 ~ DobbsMX@state.gov UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611682 Date: 02/15/2019 CO 6 6116 8 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611682 Date: 02/15/2019 Privacy/Pl! This email is UNCLASSIFIED. From: Stowell,ChuckN Sent: Tuesday,April 11, 2017 2:42 PM To: Dobbs,MichaelX Subject: CBAusefor Hotels Michael, Per yesterday's discussion It could take a few weeks for Citibank to establish specific template for the lodging. It will also take Citibank approximately 3-4 weeks to set up a CBA billing account and a transacting card upon receipt of the application forms. PTS would need to identify a Program Coordinator for the CBA, who would be responsible for managing the account including reconciliation. Program Coordinator information is also needed to complete the application forms. You would need to find out if the establishment down in Florida will be able to accept a U.S. Government card, I say that only because they would not take a P.O. Considering the timeline let me know if you would like to proceed with this. I will be back in the office on Monday if you are available I could come down to your office to discuss. Chuck CHARLES N. STOWELL (contractor) CGFS 202-663-1401 STOWELLC@STATE.GOV Official - SBU UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611682 Date: 02/15/2019 CO6 6116 8 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611686 Date: 02/15/2019 From: Sent: To: Subject: Ngo, Phong C Thursday, March 30, 2017 8:07 AM Dobbs, Michael X Re: DAS Meeting on March 30, 2017 [RELEASE IN FULL] Copy all. I will be ready. Best, -Phong From: Dobbs, MichaelX Sent: Thursday, March 30, 2017 4:17 AM To: Ngo, Phong C Subject: Re: DAS Meeting on March 30, 2017 Phong, Please be prepared to give a brief description of PTS' mission as requested by Harry Mahar on the attached email. Also provide info on the upcoming POTUSand VPOTUS trips. If asked where we are with Mar-a-Lago let them know the BPA/Contract is still with their lawyers. -Michael Dobbs From: Dobbs, Michael X Date: March 29, 2017 at 11:31:00 AM EDT To: Ngo, Phong C (NgoPC@state.gov) Subject: DAS Meeting on March 30, 2017 Phong, Please attend the DAS meeting tomorrow at 1:00p on behalf of PTS(DAD meetings now on Thursdays at 1:00p). See attachment from Harry on the meeting tomorrow. Regards, Director, Presidential Travel Support Staff U.S. Department of State 2401 E Street, NW Suite H625 (SA-1} Washington, DC 20037 it (202) 663-2945 Fax: (202} 663-2231 ~ DobbsMX@state.gov UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611686 Date: 02/15/2019 CO6 6116 8 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611686 Date: 02/15/2019 SBU This email is UNCLASSIFIED. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611686 Date: 02/15/2019 United States Department of State Washington, D. C. 20520 April 15, 2019 Case No.: F-2017-12722 Segments: A/PTS-0002C5 Jeffrey L. Light 1712 I St NW Suite 915 Washington, D.C. 20006 Dear Mr. Light: I refer to our letter dated March 15, 2019 regarding the release of certain Department of State material under the Freedom of Information Act (the "FOrA"), 5 U.S.C. § 552. The processing of records is ongoing and has, thus far, yielded twenty additional documents responsive to your request. Upon review, we have determined that five documents may be released in full, and fifteen documents may be released in part. Where a document has been released to you in part, all non-exempt material that is reasonably segregable from the exempt material has been released, and is enclosed. Where we have made excisions, the applicable exemptions are marked on the document. An enclosure provides information on FOrA exemptions and other grounds for withholding material. If you have any questions, your attorney may contact Jeremy Simon, Assistant U.S. Attorney, at Jeremy.Simon@usdoj.gov. Please refer to the request case number, F-2017-12722, and the civil action number, 17-cv-2592, in all correspondence about this request. Sincerely, c~~t Susan C. Weetman Chief, Programs and Policies Division Office of Information Programs and Services Enclosures: As stated. CO 6 61 1 1 US. Department of State Case No. F-2017-12722 Doc No. C06611106 Date: 04/15/2019 From: Parrillo, Thomas Sent: Friday, April 7, 2017 10:47 AIVI RELEASE IN PART T0: Dobbs, Michael Pugliese, Millie Be Subject: FW: Hotel Letters Attach: 170406 - Palm Beach FL (RON) Hotel Letter - 170406 - Hotel Letter (PRESS) PALM BEACH, FL (1).docX; 170406 - Palm Beach FL (RON) Hotel Letter - Updateddocx; 170406 - Palm Beach FL Hotel Letter - HYATT WEST PALM BEACH- signed.pdf Michael/Millie, FYI Attached are the hotel letters for the Xi visit. As Mike notes, the names and dates have shifted since the attached, but I want to pass along to give you a basic idea of who is where and the expected costs. Best Tom Thomas D. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663?2945 Mobile: Click below to evaluate my customer service: Official UNCLASSIFIED From: Haidet, Michael B. [mailto Sent: Thursday, April 06, 2017 7:30 PM To: Parrillo, Thomas Wasserstein, Rebecca L. Subject: RE: Hotel Letters Tom Please see attached. 1) Mar-a-Lago (RON/Senior Staff) 2) Tideline (Press) 3) Hampton Inn/Hilton Garden Inn (HUB) 4) Hyatt (Overflow) It sounds like the manifest is changing a bit and a lot of people are going to depart tomorrow. McEntee is likely to shift over to MAL. Is it easiest for you if we update these letters to reflect the final locations and dates of State-funded travelers? Below is the hotel manifest for tonight. Note: Dates will likely change. APRIL 6-9, 2017 - PALM BEACH, FL STAFF ROOMING LIST Last First Title Hotel Room fl Arrival Date Departure Date Salem Hannah Press Lead Hampton Inn -West Palm Beach 101 3/29/2017 4/9/2017 Hughes William Site Advance Hampton Inn -West Palm Beach 122 4/5/2017 4/7/2017 Craighead Shealah Director ofthe White House Photo Office Hampton Inn -West Palm Beach 128 4/6/2017 4/9/2017 Ambrosini Michael Director ofthe Of?ce ofthe COS Hampton Inn -West Palm Beach 205 4/6/2017 4/9/2017 Cullen Myles White House Photographer Hampton Inn -West Palm Beach 210 4/6/2017 4/8/2017 Hinson Alex Press Site Hampton Inn -West Palm Beach 220 4/2/2017 4/7/2017 Meadows Michelle Site Advance Deputy Director ofPress Advance Hampton Inn - West Palm Beach 221 4/2/2017 4/7/2017 Lyons Derek DeputyWhite House Staff Secretary Hampton Inn -West Palm Beach 301 4/6/2017 4/9/2017 Miller Ben Site Advance Hampton Inn -West Palm Beach 309 4/3/2017 4/9/2017 Sands Amy White House Stenographer Hampton Inn -West Palm Beach 310 4/6/2017 4/9/2017 McEntee ]ohn Personal Aide to the President Hampton Inn -West Palm Beach 311 4/6/2017 4/7/2017 Karem ]ordan Site Advance /Deputy Director ofAdvance Hampton Inn -West Palm Beach 313 4/3/2017 4/7/2017 Caporale ]ustin Advance Lead Hampton Inn -West Palm Beach 331 3/29/2017 4/9/2017 Recher ]ason Site Advance Hampton Inn -West Palm Beach 408 3/31/2017 4/7/2017 McCarter Jonathan Briefer Hampton Inn -West Palm Beach 412 4/6/2017 4/9/2017 Forrest Jordan Site Advance /Senior Trip Coordinator Hampton Inn -West Palm Beach 417 4/3/2017 4/9/2017 Cuzmar Andrei White House TV Hilton Garden Inn - West Palm Beach 101 4/6/2017 4/9/2017 Deputy Director forVisits, Planning, and Dimplomatic Lutkins Cari Affairs, NSC Hilton Garden Inn - West Palm Beach 106 4/6/2017 4/9/2017 Fletcher Mark White House TV Hilton Garden Inn - West Palm Beach 117 4/6/2017 4/9/2017 Adams Christopher Department of Treasury Hilton Garden Inn - West Palm Beach 119 4/6/2017 4/7/2017 Director forVisits, Planning and Diplomatic Affairs, Lawler Sean NSC Hilton Garden Inn - West Palm Beach 205 4/6/2017 4/7/2017 Cintron Dan Director forIapan and Oceania, NSC Hilton Garden Inn - West Palm Beach 210 4/5/2017 4/9/2017 Pottinger Matthew Director ofAsian Affairs, NSC Hilton Garden Inn - West Palm Beach 403 4/6/2017 4/7/2017 Bray Leah Director for China, NSC Hilton Garden Inn-West Palm Beach 410 4/5/2017 4/7/2017 Tillerson Rex Secretary ofState Mar-a-Lago Club Adams Suite 4/6/2017 4/8/2017 Hagin ]oe Deputy COS for Operations Mar-a-Lago Club Banyan Bungalow 4/6/2017 4/9/2017 Porter Rob StaffSecretary Mar-a-Lago Club Banyan Bungalow 4/6/2017 4/9/2017 UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611106 Date: 04/15/2019 CO 6 61 1 1 U.S. Department of State Case No. F-2017-12722 Doc No. C06611106 Date: 04/15/2019 Gigicos George Trip Director Director ofAdVance Mar-a-Lago Club Beach Penthouse 1 4/5/2017 4/9/2017 Thornton Susan State Department Mar-a-Lago Club Bridal Suite 4/6/2017 4/8/2017 Hicks Hope Director of Strategic Communications Mar-a-Lago Club Cabana 1 4/6/2017 4/7/2017 Hook Brian State Department Mar-a-Lago Club Cabana 2 4/6/2017 4/8/2017 Miller Eli Chief ofStaff, Department ofthe Treasury Mar-a-Lago Club Cabana 3 4/6/2017 4/9/2017 Cohn Gary Director ofthe NEC Mar-a-Lago Club Cabana 4 4/6/2017 4/7/2017 Navarro Peter Director ofNational Trade Council Mar-a-Lago Club Cabana 4 4/7/2017 4/9/2017 Scavino Dan Director ofSocial Media Mar-a-Lago Club Cabana 5 4/6/2017 4/9/2017 Mattis ]im Secretary ofDefense Mar-a-Lago Club Dutch Room 4/6/2017 4/9/2017 Reynolds Lindsay Chief ofStaff, Of?ce ofthe First Lady Mar-a-Lago Club EF Hutton Suite 4/6/2017 4/9/2017 McEntee ]ohn Personal Aide to the President Mar-a-Lago Club Fountain Suite 4/7/2017 4/9/2017 Powell Dina Deputy National Security Advisor for Strategy Mar-a-Lago Club Fountain Suite 4/6/2017 4/7/2017 Miller Stephen Senior Advisor for Policy Mar-a-Lago Club French Room 4/6/2017 4/9/2017 Spicer Sean Press Secretary Mar-a-Lago Club M.M. Post Suite 4/6/2017 4/7/2017 McMaster H.R. National SecurityAdvisor Mar-a-Lago Club Pool Cottage 1 4/6/2017 4/9/2017 Schiller Keith Director of Oval Office Operations Mar-a-Lago Club Pool Cottage 2 4/6/2017 4/7/2017 Peterlin Margaret Chief ofStaff, Department ofState Mar-a-Lago Club Pool Cottage 3 4/6/2017 4/8/2017 Mnuchin Steven Secretary ofthe Treasury Mar-a-Lago Club Portuguese Room 4/6/2017 4/9/2017 Diplomatic Security Mar-a-Lago Club I 4/6/2017 4/8/2017 Priebus Reince ChiefofStaff Mar-a-Lago Club LW 4/6/2017 4/9/2017 Bannon Steve Chief Strategist 82 Senior Counselor Mar-a-Lago Club Sunshine Room 4/6/2017 4/9/2017 Morrone Vanessa Advisorto the Press Secretary Tideline Ocean Resort 8: Spa 401 4/6/2017 4/7/2017 Coia Giovanna Press Assistant Tideline Ocean Resort E: Spa 406 4/6/2017 4/9/2017 Grisham Stephanie Deputy Press Secretary Tideline Ocean Resort 8: Spa 427 4/6/2017 4/9/2017 Anton Michael Strategic Communications, NSC Tideline Ocean Resort 8: Spa 504 4/6/2017 4/7/2017 Thanks, Mike Michael Haidet Director White House Travel Office Executive Office of the President Desk: 202?456-1 B6 37(0) B6 B6 B6 From: Parrillo, Thomas Sent: Thursday, April 6, 2017 7:09 PM To: Haidet, Michael B. Subject: Hotel Letters lA/asserstein, Rebecca L. Mike/Rebecca, When you have a moment, would you mind sending me the hotel letter for the various hotels that we?re using on the Xi trip? Thanks, Tom Thomas D. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663?2945 Mobile: Click below to evaluate my customer service: Official UNCLASSIFIED B6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. 006611106 Date: 04/15/2019 CO 6 61 1 1 1 U.S. Department of State Case No. F-2017-12722 Doc No. C06611117 Date: 04/15/2019 RELEASE IN PART BG STAFF STA TE OFFICIAL BILLING PROCEDURES NEGOTIATED EXEMPT As a con?rmation, Eastlake, Inc. has been quoted the following daily room rates: . Negotiated Rate: $305.00 I Parking TBD Incidentals (room service, personal phone calls, mini-bar, movies, etc.) are the responsibility of each individual staff person. Payment on incidental charges should be made by the staff person incurring those charges prior to their departure from the hotel. A credit card imprint should be obtained from each person upon check-in. The hotel should note on all portfolios that incidentals mav not be charged against anv staff 0! 1 ICE S2066. STAFF: Eastlake will only be responsible for the room charges. These rooms should be charged at the government rate if available and are tax-exempt (government tax exemption #9199- 77489-01). Payment for any other charges requires prior written approval from this of?ce. Payment of the direct bill will be made upon receipt of a correct and ?nal invoice following internal ?nancial approval. Payment will be made in accordance with government regulations and policies. Please email individual room vouchers and billing information to: ATTN: Millie Purliese Of?ce of the Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Email: PuglieseMG@state.g0v Please note of?ce space may incur an additional room night charge depending on break down time. STAFF: 1. Stephanie Grisham Single 1 06 April 08 April 2. Giovanna Coia Single 1 06 April 08 April 3. Sean Spicer Single 1 06 April 08 April 4 Vanessa Morrone Single 1 06 April 08 April Attachment Page 1 of 4 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. 006611117 Date: 04/15/2019 CO 6 61 1 1 1 US. Department of State Case No. F-2017-12722 Doc No. C06611117 Date: 04/15/2019 WHITE OFFICIAL BILLING PROCEDURES NEGOTIATED EXEMPT As a con?rmation, Eastlake, Inc. has been quoted the following daily room rates: . Negotiated Rate: $305.00 I Parking TBD Incidentals (room service, personal phone calls, mini-bar, movies, etc.) are the responsibility of each individual staff person. Payment on incidental charges should be made by the staff person incurring those charges prior to their departure from the hotel. A credit card imprint should be obtained from each person upon check-in. The hotel should note on all portfolios that incidentals mav not be charged against anv staff 0! 1 ICE S2066. STAFF: Eastlake will only be responsible for the room charges. These rooms should be charged at the government rate if available and are tax-exempt (government tax exemption #9199- 77489-01). Payment for any other charges requires prior written approval from this of?ce. Payment of the direct bill will be made upon receipt of a correct and ?nal invoice following internal ?nancial approval. Payment will be made in accordance with government regulations and policies. Please email individual room vouchers and billing information to: ATTN: Travel Support Services; Robert Kryder Washington, DC 20503 Phone: 202-395-1141 86 Fax: 202-395-7778 Email: Please note of?ce space may incur an additional room night charge depending on break down time. 5. Stephanie Grisham Single 1 08 April 09 April 6. Giovanna Coia Single 1 08 April 09 April Attachment Page 2 of 4 MEDIA UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611117 Date: 04/15/2019 CO 6 61 1 1 1 US. Department of State Case No. F-2017-12722 Doc No. C06611117 Date: 04/15/2019 BILLING PROCEDURES NEGOTIATED RATES As a con?rmation, Eastlake, Inc. has been quoted the following daily room rates: I Negotiated Rate $305.00 I Pool Hold Room Element Room ($350 per day) Garden Room ($500 per day) I Parking TBD Incidentals (room service, personal phone calls, mini-bar, movies, etc.) are the responsibility of each individual person. Payment on incidental charges should be made by the person incurring those charges prior to their departure from the hotel. A credit card imprint should be obtained from each person upon check-in. The hotel should note on all portfolios that incidentals mav not be charged against anv staff of?ce space. ROOM CHARGES Will be handled as follows: Media: Media members will pay for their sleeping rooms individually using personal or corporate credit cards. Any additional costs incurred for the media, such as catering or function space, must be approved through our office and billed through Travel Command: ATTN: WH Press Corps White House Travel Of?ce B6 102-825 1-8059 Media Needs: 1. Press Pool Hold Meeting Space 06 April 09 April 2. TBD Singles 36 06 April 09 April Attachment Page 3 of 4 WHTV UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611117 Date: 04/15/2019 CO 6 61 1 1 1 US. Department of State Case No. F-2017-12722 Doc No. C06611117 Date: 04/15/2019 BILLING PROCEDURES NEGOTIATED EXEMPT As a con?rmation, WHTV has been quoted the following daily room rates: . Negotiated Rate: $305.00 I Parking TBD CHARGES will be handled as follows: Self-Pay WHT V: 1. TBD WHTV Single 06 April 09 April 2, TBD WHTV Single 06 April 09 April Attachment Page 4 0f 4 UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611117 Date: 04/15/2019 CO 6 61 1 38 US. Department of State Case No. F-2017-12722 Doc No. C06611381 Date: 04/15/2019 From: Sent: To: Cc: Subject: Attach: Parrillo, Thomas RELEASE IN PART BG Thursday, April 6,2017 12:53 PM Pugliese, Millie Dobbs, Michael Curtis, Melinda FW: Staf?ng Hold Friday Invoice C0121643 1_Staff Holding Millie, The WH called me this morning to inform me of a cost for setting up the staff hold area in the grand ballroom at MAL. The vendor?s invoice is attached; would we be able to use your credit card to fund the request? Best, Tom Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: (202) 663-2945 Mobile: B6 Click below to evaluate my customer service: Official UNCLASSIFIED From: Caporale, Justin R. [mailto Sent: Thursday, April 06, 2017 12:16 PM B6 To: Parrillo, Thomas Subject: Staffing Hold Friday Invoice Hi Thomas, Attached is the invoice we spoke about earlier. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611381 Date: 04/15/2019 CO 6 61 1 3 US. Department of State Case No. F-2017-12722 Doc No. C06611398 Date: 04/15/2019 From: Sent: To: Cc: Subject: Attach: . . RELEASE IN PART Parr1llo, Thomas Thursday, April 6, 2017 12:46 PM Dobbs, Michael Curtis, Melinda Pugliese, Millie FW: Staf?ng Hold Friday Invoice C0121643 1_Staff Holding Michael/Melinda, The WH just forwarded the attached costs for building out the staff hold space in the grand ballroom area. Please let me know how you would like us to proceed. Best, Tom Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: (202) 663-2945 Mobile: B6 Click below to evaluate my customer service: Official UNCLASSIFIED From: Caporale, Justin R. [mailto Sent: Thursday, April 06, 2017 12:16 PM B6 To: Parrillo, Thomas Subject: Staffing Hold Friday Invoice Hi Thomas, Attached is the invoice we spoke about earlier. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611398 Date: 04/15/2019 CO 6 61 1 50 US. Department of State Case No. F-2017-12722 Doc No. C06611509 Date: 04/15/2019 From: Curtis, Melinda Sent: Friday, September 1, 2017 7:42 AM IN PART BB T0: Dobbs, Michael Cc: Pugliese, Millie Parrillo, Thomas Subject: RE: 4/06 Updated Hotel Letters Attach: SKM_C454el7042002380.pdf; 1 .pdf The first attachment was paid on the travel credit card. The second was paid on the new lodging credit card. ?it/a Budget Analyst Office of Presidential Travel Support 2401 E. St., NW, Ste. H-625 Washington, DC 20037 202-663-3345 curtismm@state.gov Official UNCLASSIFIED From: Dobbs, Michael Sent: Thursday, August 31, 2017 2:06 PM To: Curtis, Melinda Cc: Pugliese, Millie Parrillo, Thomas Subject: FW: 4/06 Updated Hotel Letters Melindd, Did we fund these rooms with your credit cord at Mdr-d-Ldgo? See attached invoices. Regards, UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611509 Date: 04/15/2019 CO 6 61 1 50 US. Department of State Case No. F-2017-12722 Doc No. C06611509 Date: 04/15/2019 Director; Office of Presidential Travel Support (PTS) US Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: {202) 663-2231 gov Official UNCLASSIFIED From: Dobbs, Michael Sent: Thursday, August 31, 2017 1:48 PM To: Pugliese, Millie Parrillo, Thomas (ParrilloTD@state.gov) Subject: RE: 4/06 Updated Hotel Letters +Torn Parrillo. Torn, Do we know what this trip to Mar-a-Lago is in support of (pre?advance or advance)? Regards, Director; Office of Presidential Travel Support (PTS) U.S. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 gov Official UNCLASSIFIED From: Pugliese, Millie Sent: Thursday, August 31, 2017 1:26 PM To: Dobbs, Michael Subject: FW: 4/06 Updated Hotel Letters UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611509 Date: 04/15/2019 CO 6 61 1 50 US. Department of State Case No. F-2017-12722 Doc No. CO6611509 Date: 04/15/2019 Michael Michael Haidet was well aware of this trip and thought it fell thru the cracks. I haven?t done anything but get info together for you. Michael H. thought it might be for the visit of Chinese President. From: Beverly Van Every [mailto: 86 Sent: Wednesday, August 30, 2017 12:37 PM To: Pugliese, Millie Subject: FW: 4/06 Updated Hotel Letters FYI Beverly VanEvery Membership Billing Coordinator Trump Florida Properties The Mar-a-Lago Club Trump International Golf Club 1100 8. Ocean Boulevard Palm Beach, FL 33480 p. 561.822.5065 f. 561.832.2669 From: Haidet, Michael B. [mailtc B6 Sent: Wednesday, April 19, 2017 1:54 PM To: Heather Rinkus Sent: Tuesday, September 5, 2017 11:24 AM To: Dobbs, Michael Pugliese, Millie Cc: Curtis, Melinda Sub; ect: RE: 4/06 Updated Hotel Letters A SE IN PART 6] Hi Michael, Hope you?re well. Though this appears based on the email chain that it may be resolved, this attachments in question represent the bills from the advance/actual visit of President Xi of China to Mar-a-Lago. Best, Tom Thomas D. Parrillo Lead Government Information Specialist Office of Information Programs and Services US. Department of State Phone: (202 261-8313 Mobile: B6 Official UNCLASSIFIED From: Dobbs, Michael Sent: Thursday, August 31, 2017 1:48 PM To: Pugliese, Millie Parrillo, Thomas Subject: RE: 4/06 Updated Hotel Letters +Tom Parrillo. Tom, Do we know what this trip to Mar-a-Lago is in support of (pre?advance or advance)? Regards, Director; Office of Presidential Travel Support (PTS) Department of State 2401 Street, NW Suite H625 (SA-1) UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611514 Date: 04/15/2019 CO 6 61 1 51 US. Department of State Case No. F-2017-12722 Doc No. C06611514 Date: 04/15/2019 Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 gov Official UNCLASSIFIED From: Pugliese, Millie Sent: Thursday, August 31, 2017 1:26 PM To: Dobbs, Michael Subject: FW: 4/06 Updated Hotel Letters Michael Michael Haidet was well aware of this trip and thought it fell thru the cracks. I haven?t done anything but get info together for you. Michael H. thought it might be for the visit of Chinese President. From: Beverly Van Every [mailto Sent: Wednesday, August 30, 2017 12:37 PM To: Pugliese, Millie Subject: FW: 4/06 Updated Hotel Letters FYI Beverly VanEvery Membership Billing Coordinator Trump Florida Properties The Mar-a-Lago Club Trump International Golf Club 1100 8. Ocean Boulevard Palm Beach, FL 33480 p. 561.822.5065 f. 561.832.2669 From: Haidet, Michael B. [mailtc Sent: Wednesday, April 19, 2017 1:54 PM To: Heather Rinkus Beverly Van Every Subject: 4/06 Updat a Hotel Letters Please see attached. Mike UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611514 Date: 04/15/2019 B6 B6 CO 6 61 1 51 US. Department of State Case No. F-2017-12722 Doc No. CO6611515 Date: 04/15/2019 RELEASE IN PART BG From: Pugliese, Millie Sent: Thursday, August 31, 2017 1:13 PM To: Beverly Van Every <1 B6 Cc: Haidet, Michael B, Dobbs, B6 Michael uv Subject: RE: 4/06 Updated Hotel Letters Beverly please send us a folio for all senior staff asap. From: Beverly Van Every [mailtc:l B6 Sent: Wednesday, August 30, 2017 12:37 PM To: Pugliese, Millie Subject: FW: 4/06 Updated Hotel Letters FYI Beverly VanEvery Membership Billing Coordinator Trump Florida Properties The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach, FL 33480 p. 561.822.5065 f. 561.832.2669 From: Haidet, Michael B. [mailtc B6 Sent: Wednesday, April 19, 2017 1:54 PM To: Heather Rinkus Sent: Wednesday, July 12, 2017 4:56 PM To: Gidez, Frances Harris, Katherine A Jacobs, Christine Cc: Pan, Angela Dinkelman, John Meterko, Lisa Dobbs, Michael Ngo, Phong Subject: RE: Can you tell me Where these funds came from? If those inquiries don?t pan out, it may also be to check with DS, as the expenses appear to possibly be security?related and linked to protection. Official UNCLASSIFIED From: Gidez, Frances Sent: Wednesday, July 12, 2017 4:53 PM To: Harris, Katherine Jacobs, Christine Cc: Gutherie, Peter Pan, Angela Dinkelman, John Meterko, Lisa Dobbs, Michael Ngo, Phong Subject: RE: Can you tell me where these funds came from? We?ve not had these charges claimed for payment. I?m checking with WHA as I understand that the FOIA request was responded to by Consulate Vancouver. Maybe there?s a pot of money used by the Consulate that explains the 15K seems strange to me. Protocol didn ?t support the trip [which funds would have covered] I?ve also got an email into Presidential Travel Staff [Michael Dobbs and Phong Ngo] to ascertain it they supported [which could have also been covered out of funds]. Regards, Fran Fran Z. Gidez Fund Director and Gift Funds Coordinator US. Department of State Room 7427B 2201 Street, NW. Washington, DC 20520 202-947-6286 EMEEDCS Official UNCLASSIFIED From: Harris, Katherine A Sent: Wednesday, July 12, 2017 4:02 PM To: Gidez, Frances 2; Jacobs, Christine Cc: Gutherie, Peter A Subject: Can you tell me where these funds came from? Importance: High Fran et al, Do you have info on where this funding came from? House approps asking. Not in the latest expenditure report. @333: Washisgtsa my: State Department spent more than $15,000 for rooms at new Trump hotel in Vancouver UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611516 Date: 04/15/2019 CO 6 61 1 51 U.S. Department of State Case No. F-2017-12722 Doc No. C06611516 Date: 04/15/2019 Donald Trump Jr., middle, and Joo Kim Tiah, chiefexecutive of the Holborn Group, left, attend the ribbon?cutting ceremony ofthe Trump International Hotel 8L Tower in Vancouver on Feb. 28. Photo by Rafal Gerszak for The Washington Post By Amy Brittain By Amy Brittain Politics July 12 at 1:01 PM The State Department spent more than $15,000 to book 19 rooms at the new Trump hotel In Vancouver when members of President Trump's family headlined the grand opening of the tower In late February. The hotel bookings which were released to The Washington Post under a Freedom of Information Act request reflect the first evidence of State Department expenditures at a Trump- branded property since President Trump took office in January. The department redacted many of the details on the invoice from the U.S. Consulate General in Vancouver and declined to provide additional information about the nature of the State Department?s presence at the hotel. Although the Secret Service is responsible for protecting the president's family, the State Department provides assistance with security and logistics for international trips. The president's sons, Donald Jr. and Eric, their spouses, and the president?s daughter, Tiffany, were flanked by a heavy security presence on Feb. 28 during a ribbon?cutting ceremony and a VIP party hosted by developer Joo Kim Tiah, the son of one of Malaysia's wealthiest businessmen. Since his inauguration, Trump has spent much of his free time at his private business properties, ranging from his Mar-a-Lago club in Florida to his golf courses in Virginia and New Jersey. Meanwhile, Trump?s sons Donald Jr. and Eric have traveled to Dubai, Vancouver, Uruguay and Ireland to promote the family's real estate empire. Such business trips by Trump?s children have put U.S. government agencies in a necessary albeit potentially awkward arrangement of engaging in taxpayer-funded transactions with the president's private company while at the same time protecting the president?s Immediate family. The president has refused critics? demands to divest his assets and has instead placed his business empire Into a trust controlled by sons Don Jr. and Eric. Last week, the outgoing head ofthe Office of Government Ethics, Walter M. Shaub Jr., told CBS News that he believes there is "an appearance that the businesses are profiting from his occupying the presidency." The Trump Organization does not own the Trump International Hotel and Tower in Vancouver but instead has a management and licensing deal. Trump?s most recent financial disclosure reflects that he earned more than $5 million in royalties from the Vancouver project during the last reporting period, which covers the year 2016 through April 2017. [?It?s got bad karma?: Vancouver officials shun Trump-branded hotel grand opening] A State Department official did not answer questions about who stayed at the Trump hotel and the reasons for their stay. ?Embassy and consulate personnel work with the Secret Service to provide assistance on security matters as necessary for conditions In the particular host country,? the official told The Post. "Our policy is not to discuss the details of security matters." A spokeswoman from the Trump Organization declined to answer questions about how the Trump family paid for their rooms and what type of assistance the State Department provided the family on their business trip. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. 006611516 Date: 04/15/2019 CO 6 61 1 51 US. Department of State Case No. F-2017-12722 Doc No. C06611516 Date: 04/15/2019 Play Video 0:54 Canadians protest Trump family at opening of Vancouver hotel Official UNCLASSIFIED UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611516 Date: 04/15/2019 CO 6 61 1 US. Department of State Case No. F-2017-12722 Doc No. 006611532 Date: 04/15/2019 From: Pan, Angela Sent: Wednesday, July 12, 2017 10:19 PM To: Harris, Katherine A Gidez, Frances Jacobs, Christine Dueholm, Katherine Cc: Gutherie, Peter A Dinkelman, John Meterko, Lisa Dobbs, Michael Ngo, Phong Subject: Re: Can you tell me Where these funds came from? PA folks are on it. I'll circle back with WHA PD tomorrow. Angela Pan Post Management Officer HST Room 3262 Office: (202) 647?3337 BB: (202) 436?6989 From: Harris, Katherine A Sent: Wednesday, July 12, 2017 7:22 PM To: Gidez, Frances Pan, Angela Jacobs, Christine Dueholm, Katherine Cc: Gutherie, Peter Dinkelman, John Meterko, Lisa Dobbs, Michael Ngo, Phong Subject: RE: Can you tell me where these funds came from? Thanks all. Are we going to work with the Wash Post on a correction? Official UNCLASSIFIED From: Gidez, Frances 2 Sent: Wednesday, July 12, 2017 5:09 PM To: Pan, Angela Harris, Katherine Jacobs, Christine Cc: Gutherie, Peter Dinkelman, John Meterko, Lisa Dobbs, Michael Ngo, Phong Subject: RE: Can you tell me where these funds came from? Importance: High Angela, thanks for your quick response. Good job. Fran Fran Z. Gidez Fund Director and Gift Funds Coordinator U.S. Department of State Room 7427B 2201 Street, NW. Washington, DC 20520 202?647?6286 "?It ~r ME) Official UNCLASSIFIED From: Pan, Angela Sent: Wednesday, July 12, 2017 5:00 PM To: Gidez, Frances 2; Harris, Katherine Jacobs, Christine Cc: Gutherie, Peter Dinkelman, John Meterko, Lisa Dobbs, Michael Ngo, Phong Subject: RE: Can you tell me where these funds came from? Fran, just tracked this down it was funds, not State. Post management officer confirms. Thanks, Angela Official UNCLASSIFIED From: Gidez, Frances Sent: Wednesday, July 12, 2017 4:53 PM To: Harris, Katherine Jacobs, Christine Cc: Gutherie, Peter Pan, Angela Dinkelman, John Meterko, Lisa Dobbs, Michael Ngo, Phong Subject: RE: Can you tell me where these funds came from? We?ve not had these charges claimed for payment. I?m checking with WHA as I understand that the FOIA request was responded to by Consulate Vancouver. Maybe there?s a pot of money used by the Consulate that explains the 15K seems strange to me. Protocol didn ?t support the trip [which funds would have covered] I?ve also got an email into Presidential Travel Stall [Michael Dobbs and Phong to ascertain it they supported [which could have also been covered out of funds]. Regards, Fran UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611532 Date: 04/15/2019 CO 6 61 1 532ilED US. Department of State Case No. F-2017-12722 Doc No. C06611532 Date: 04/15/2019 Fron Z. Gidez Fund Director and Gift Funds Coordinator US. Department of State Room 7427B 220i Street, NW. Washington, DC 20520 202-947-6286 Official UNCLASSIFIED From: Harris, Katherine A Sent: Wednesday, July 12, 2017 4:02 PM To: Gidez, Frances 2; Jacobs, Christine Cc: Gutherie, Peter A Subject: Can you tell me where these funds came from? Importance: High Fran et al, Do you have info on where this funding came from? House approps asking. Not in the latest expenditure report. gigs Mai; State Department spent more than $15,000 for rooms at new Trump hotel in Vancouver Donald Trump Jr., middle, and Joo Kim TIah, chlefexecutlve of the Holborn Group, left, attend the ribbon?cutting ceremony ofthe Trump International Hotel Tower in Vancouver on Feb. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611532 Date: 04/15/2019 CO 6 61 1 532ilED U.S. Department of State Case No. F-2017-12722 Doc No. C06611532 Date: 04/15/2019 28. Photo by Rafal Gerszak for The Washington Post By Amy Brittain By Amy Brittain Politics July 12 at 1:01 PM The State Department spent more than $15,000 to book 19 rooms at the new Trump hotel in Vancouver when members of President Trump's family headlined the grand opening of the tower in late February. The hotel bookings which were released to The Washington Post under a Freedom of Information Act request reflect the first evidence of State Department expenditures at a Trump- branded property since President Trump took office in January. The department redacted many of the details on the invoice from the U.S. Consulate General in Vancouver and declined to provide additional information about the nature of the State Department?s presence at the hotel. Although the Secret Service is responsible for protecting the president's family, the State Department provides assistance with security and logistics for international trips. The president's sons, Donald Jr. and Eric, their spouses, and the president?s daughter, Tiffany, were flanked by a heavy security presence on Feb. 28 during a ribbon?cutting ceremony and a VIP party hosted by developer Joo Kim Tiah, the son of one of Malaysia's wealthiest businessmen. Since his inauguration, Trump has spent much of his free time at his private business properties, ranging from his Mar-a-Lago club in Florida to his golf courses in Virginia and New Jersey. Meanwhile, Trump?s sons Donald Jr. and Eric have traveled to Dubai, Vancouver, Uruguay and Ireland to promote the family's real estate empire. Such business trips by Trump?s children have put U.S. government agencies in a necessary albeit potentially awkward arrangement of engaging in taxpayer-funded transactions with the president's private company while at the same time protecting the president?s immediate family. The president has refused critics? demands to divest his assets and has instead placed his business empire into a trust controlled by sons Don Jr. and Eric. Last week, the outgoing head ofthe Office of Government Ethics, Walter M. Shaub Jr., told CBS News that he believes there is "an appearance that the businesses are profiting from his occupying the presidency." The Trump Organization does not own the Trump International Hotel and Tower in Vancouver but instead has a management and licensing deal. Trump?s most recent financial disclosure reflects that he earned more than $5 million in royalties from the Vancouver project during the last reporting period, which covers the year 2016 through April 2017. [?It?s got bad karma?: Vancouver officials shun Trump-branded hotel grand opening] A State Department official did not answer questions about who stayed at the Trump hotel and the reasons for their stay. ?Embassy and consulate personnel work with the Secret Service to provide assistance on security matters as necessary for conditions in the particular host country,? the official told The Post. "Our policy is not to discuss the details of security matters." A spokeswoman from the Trump Organization declined to answer questions about how the Trump family paid for their rooms and what type of assistance the State Department provided the family on their business trip. Play Video 0:54 Canadians protest Trump family at opening of Vancouver hotel Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. 006611532 Date: 04/15/2019 CO 6 61 1 BBS-JED US. Department of State Case No. F-2017-12722 Doc No. 006611535 Date: 04/15/2019 RELEASE IN FULL From: Pan, Angela Sent: Thursday, July 13, 2017 10:17 AM To: Gidez, Frances Harris, Katherine A Jacobs, Christine Dueholm, Katherine Stanford, Gregory Cc: Gutherie, Peter A Dinkelman, John Meterko, Lisa Dobbs, Michael Ngo, Phong Subject: RE: Can you tell me Where these funds came from? PA (with WHA, DS, and others) is working on language to brief the Spokesperson for the press briefing today. Angela Official UNCLASSIFIED From: Gidez, Frances 2 Sent: Thursday, July 13, 201710:08 AM To: Harris, Katherine Pan, Angela Jacobs, Christine Dueholm, Katherine 0; Stanford, Gregory Cc: Gutherie, Peter Dinkelman, John Meterko, Lisa Dobbs, Michael Ngo, Phong Subject: RE: Can you tell me where these funds came from? Action needs to be tasked to PA front office Fran Z. Gidez Fund Director and Gift Funds Coordinator US. Department of State Room 7427B 2201 Street, NW. Washington, DC 20520 202?647?6286 Official UNCLASSIFIED From: Harris, Katherine A Sent: Wednesday, July 12,2017 7:22 PM To: Gidez, Frances Pan. Angela Jacobs, Christine Sent: Wednesday, July 19, 2017 9:20 AM To: Dobbs, Michael Subject: RE: Mar-a-Lago -- AV Tech Support Thanks Michael. This email is UNCLASSIFIED. From: Dobbs, Michael Sent: Wednesday, July 19, 2017 9:15 AM To: Sligh, Amelia Subject: Mar-a-Lago -- AV Tech Support Amelia, Audio and Video (AV) Technicians Charles Turner, AnThony Crook and Tony Sims Traveled To Mar-a-Lago To supporT The POTUS visiT wiTh The PresidenT of China o/a April 6-7, 2017. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 Official UNCLASSIFIED UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611658 Date: 04/15/2019 CO 6 61 1 9 94ilED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 . . RELEASE IN PART From: Parr1llo, Thomas BB Sent: Thursday, April 20, 2017 4:15 PM To: Stever, John Bemish, Renee Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Thank you! Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: (202) 663-2945 Mobile: (202) 230-7435 Click below to evaluate my customer service: From: Stever, John Sent: Thursday, April 20, 2017 4:13 PM To: Parrillo, Thomas Bemish, Renee Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) We be happy to talk to them on the process that I think they will like if they want to get paid. John J. Stever US. Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Parrillo, Thomas Sent: Thursday, April 20, 2017 4:06 PM To: Stever, John Bemish, Renee UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. C06611994 Date: 04/15/2019 Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) John, defer to you on who makes the call. Ed from MAL spoke with PTS earlier this week about some billing questions, but given the FAR component, it may have more weight coming from your shop. Let me know what you think. Best, Tom Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: (202 663-2945 Click below to evaluate my customer service: From: Stever, John Sent: Thursday, April 20, 2017 3:53 PM To: Bemish, Renee Parrillo, Thomas Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Overall good news. If they bring down the cost to $3,500, we should be able to use our credit card which contain no FAR clauses. Do you want us to contact them to discuss the cost? John J. Stever US. Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 From: Bemish, Renee Sent: Thursday, April 20, 2017 3:34 PM To: Parrillo, Thomas Stever, John Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Thanks Tom - Afraid if Maralargo wants to be paid, they will need to bring the amount for State under $3500. They need to understand that is our max limit BECAUSE they are unwilling/unable to accept a P0 or BPA due to the FAR clauses. Adding John Stever for further discussion between AQM and PTS expert negotiators. Thank; Renee Official UNCLASSIFIED From: Parrillo, Thomas Sent: Thursday, April 20, 2017 3:09 PM To: Bemish, Renee Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) No, the cost for the ballroom is only 5500; all of the rest are PTS expenses, so our final total is $3,750, which is over the limit. Sorry it?s not better news. Tom Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: (202) 663-2945 BS Click below to evaluate my customer service: This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 U.S. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 From: Bemish, Renee Sent: Thursday, April 20, 2017 3:08 PM To: Parrillo, Thomas Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Thanks Tom so total cost of the shared function space was $4,000 and the Press Corp is responsible for paying half. Is that right? If so, this appears to be good news as it puts the cost below the AQM purchase card limit of $3,500. Official UNCLASSIFIED From: Parrillo, Thomas Sent: Thursday, April 20, 2017 3:05 PM To: Bemish, Renee Cc: Dobbs, Michael Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Renee, Hope this finds you well. Michael asked me to send to you the invoice that Mar-a-Lago sent to PTS for the function space usage for President Xi?s visit. Along with that, I?m also attaching files that show how the space was used. Since both staff and the WH Press Corps made use of the Grand Ballroom on Friday, the press corps will bear half of the cost for that room for that day. Please let me know if you have any further questions. Best, Tom Thomas D. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 B6 Click below to evaluate my customer service: This email is UNCLASSIFIED. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. C06611994 Date: 04/15/2019 From: Dobbs, Michael Sent: Thursday, April 20, 2017 2:57 PM To: Parrillo, Thomas Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) FYI Same/90244 Director; Office of Presidential Travel Support (PTS) U.S. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 gov Privacy/PH This email is UNCLASSIFIED. From: Bemish, Renee Sent: Tuesday, April 18, 2017 11:29 AM To: Dobbs, Michael Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Michael Have you received the bill for the shared conference space? Clarification Dennis provided on ?splitting? bills is helpful (I think). Have you received a bill yet? Thanks Renee Official UNCLASSIFIED From: Stever, John Sent: Tuesday, April 18, 2017 11:26 AM To: Gallagher, Dennis Read, Cathy Bemish, Renee Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Agree With sleeping rooms costing $600/night, I am wondering how much it will cost UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 94ilED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 to use the ballroom and all the AV equipment for two or three days. We have not seen the invoice so I have no idea. John J. Stever US. Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Gallagher, DennisJ Sent: Tuesday, April 18, 2017 11:22 AM To: Read, Cathy Bemish, Renee Cc: Stever, John Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) I agree, but you don?t have to bundle purchases from multiple trips. The splitting issue would arise if multiple conference rooms were being booked for the same trip. Dennis J. Gallagher Assistant Legal Adviser Buildings and Acquisitions Tel. 703-516-1543 FAX 703-516-1547 SBU This email is UNCLASSIFIED. From: Read, CathyJ Sent: Tuesday, April 18, 2017 8:50 AM To: Gallagher, Dennis Bemish, Renee Cc: Stever, John Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) Here?s our note did not copy the whole group. If you both agree, I'm happy to send out. If the cost of the meeting rooms exceed $3,500.00, lam not sure using Millie?s purchase card for the meeting rooms is the right way to go. In the past we?ve applied her card as a payment mechanism connected with a signed contract document that the hotels signed. Under $3,500.00 should be fine. At the all hands meeting which included Dennis, he made it clear that we cannot split the purchases in order to keep the cost under $3,500.00. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. C06611994 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. C06611994 Date: 04/15/2019 Cathy J. Read Director, Office of Acquisitions Management Department of State 703.875.6639 readci@state.gov Official UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 17, 2017 4:00 PM To: Bemish, Renee Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Gonzales, Rebecca Lacina, Patricia Nelson, Eric Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Renee, Ed Rdymundo, Director of Finonce dt Mdr-d-Ldgo confirmed this morning they will dccept QBA credit cord to pdy for hotel sleeping rooms/lodging only. current QBA cord (used for officidl flights rentols) is now set-up for hotel sleeping rooms/lodging. CGFS has given the green light to use our current CBA cord to pdy for the hotel rooms for the Chino visits until 0 new CBA cord (used only for hotel sleeping rooms/lodging) is issued. This is oll great news and we?re moving in the right direction, however, the function spdce issue still looms. Historicolly, we hove used Millie's purchase credit cord to pdy for the hotel rooms, function spdce other items needed in support of domestic visits. Is this Cl vidble option moving forward to fund function space? If not, con AQM provide 0 solution on how best to address paying for the function spdce? Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 gov Privacy/PH This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 94ilED US. Department of State Case No. F-2017-12722 Doc No. C06611994 Date: 04/15/2019 From: Bemish, Renee Sent: Wednesday, April 12, 2017 9:22 AM To: Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Dobbs, Michael Gonzales, Rebecca Lacina, Patricia Nelson, Eric Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Good morning Chris PTS has received the attached good news from CGFS Chuck Stowell. Thank you very much for your help in identifying a solution to assist PTS with support of future travel! Since PTS may be waiting a month or more to receive the assigned CBA travel card, is CGFS able to pay for previous Mar?a?largo lodging invoices? (Two trips ?Japan and China - one that includes lodging for and 5 staff.) As Michael Dobbs mentioned previously, while PTS does make reservations for and 5 staff when securing a block of rooms for travel, historically PTS has not been responsible for payment of lodging or otherwise covering related DOS travel expenses. Going forward, A Bureau will work with on procedures for covering costs for and 5 staff lodging associated with travel. Thankyou, Renee Official UNCLASSIFIED From: Flaggs, Chris Sent: Tuesday, April 11, 2017 9:46 AM To: Bemish, Renee Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Subject: Re: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Renee- We're checking the CBA possibilities/capabilities and will let you know. Chris Sent from my BlackBerry 10 smartphone on the Verizon Wireless 4G LTE network. From: Bemish, Renee UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 Sent: Tuesday, April 11, 2017 9:00 AM To: Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, DennisJ Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Chris Ref our discussion yesterday and following email exchange. It appears WH is using a government purchase card to pay for staff lodging at Mar-a-largo. Per note below, they are doing so in $10,000 increments. As stated by Cathy and Dennis yesterday, this is not a payment option we/State have FAR authority to follow. You mentioned a CBA travel card that might be used to pay for lodging costs incurred by WH staff during recent Japanese and Chinese delegation visits to lVlar-a-largo. Could such a card be issued to PTS to pay consolidated lodging invoices for reservations made by PTS on behalf of POTUS and/or VPOTUS travel? Thankyou, Renee Official - Transitory UNCLASSIFIED From: Read, CathyJ Sent: Tuesday, April 11, 2017 6:50 AM To: Bemish, Renee Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) I?m leaving here at 930 for so have time in the using the travel card as Chris suggested is much better than trying to use any purchase Cathy J. Read Director, Office of Acquisitions Management Department of State 703.875.6639 readci@state.gov Official - Transitory UNCLASSIFIED From: Bemish, Renee Sent: Monday, April 10, 2017 4:52 PM To: Read, Cathy Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) Hi Cathy Please see following. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. C06611994 Date: 04/15/2019 Do you have time to discuss in the morning? Thank; Renee Official - Transitory UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 10, 2017 4:14 PM To: Bemish, Renee Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) Renee, See response from Allison below. Regards, -Michoe Dobbs SBU This email is UNCLASSIFIED. From: Johnson, Allison L. [mailto Sent: Monday, April 10, 2017 4:10 PM To: Dobbs, Michael Cc: Kryder, Robert S. Subject: Re: POTUS - Palm Bearch, Florida (Mar-a-Lago) B6 Have them contact Robert, as he has been working directly on Mar. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Of?ce of the President Desk: 202?3 95-63 02 as Sent from my iPhone On Apr 10, 2017, at 4:08 PM, Dobbs, Michael state. gov> wrote: Allison. Con my front office contact you to ask more questions on how WH is funding rooms of UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 We are trying to streamline our process and they have a few questions. Regards, Michael Dobbs Original B6 From: Johnson, Allison L. [mailto Sent: Monday, April 10, 2017 3:50 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) Meals are separate through our travel system. And the hotel sends us an invoice that breaks out each travelers amount due. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Office of Desk: 202-395-6302 B6 Original From: Dobbs, Michael gov] Sent: Monday, April 10, 2017 3:3 To: Johnson, Allison L. B6 Subject: RE: POTUS - Palm Bearch, Florida (Mar-a?Lago) Are you grouping multiple travelers under one invoice for rooms only or does that include meals? -Michael Dobbs Original From: Johnson, Allison L. B6 Sent: Monday, April 10, 2017 3:31 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a?Lago) WH is paying for the rooms via credit card authorization form. They can only charge our cards in increments. Hope that helps. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Office of the Pres' - . Desk: 202-395-6302 B6 Original From: Dobbs, Michael gov] Sent: Monday, April 10, 2017 3:27 PM To: Johnson, Allison L. B6 UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611994 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. C06611994 Date: 04/15/2019 Subject: POTUS - Palm Bearch, Florida (Mar-a?Lago) Allison, I don't know if I have asked this before but how is OA funding the rooms at Mar-a-Lago for WH staff accompanying POTUS on the weekend? Any assistance would be greatly appreciated. Regards, Michael Dobbs Director, Office of Presidential Travel Support (PTS) US. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 gov state. gov> SBU This email is UNCLASSIFIED. Privacy/PH This email is UNCLASSIFIED. Privacy/PH This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. C06611994 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. C06611997 Date: 04/15/2019 From: Parrillo, Thomas Sent: Wednesday, April 26, 2017 7:24 AM To: Dobbs, Michael Stever, John Subject: Re: POTUS - Palm Beach, Florida (Mar-a-Lago) Some of the rooms were $520/night on the Japan trip as well. B6 Tom Thomas D. Parrillo Office of Presidential Travel Support From: Dobbs, Michael Sent: Wednesday, April 26, 2017 7:20 AM To: Stever, John Cc: Parrillo, Thomas Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) $546 I believe which is 300% of the lodging per diem. Official - Privacy/PH UNCLASSIFIED From: Stever, John Sent: Wednesday, April 26, 2017 7:14 AM To: Dobbs, Michael Cc: Parrillo, Thomas Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Ok Do you know what they charged for each room? John J. Stever US. Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official - Privacy/PH UNCLASSIFIED From: Dobbs, Michael Sent: Tuesday, April 25, 2017 5:48 PM To: Stever, John Cc: Parrillo, Thomas Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) John, UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611997 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. C06611997 Date: 04/15/2019 FYSA, We (PTS) only paid for the sleeping rooms with CBA card not the function space. Regards, Michael Dobbs Official - Privacy/PH UNCLASSIFIED From: Bemish, Renee Sent: Tuesday, April 18, 2017 8:31 AM To: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Thanks Michael Cathy Read is out this week, so I will follow up with John Stever. Official UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 17, 2017 4:00 PM To: Bemish, Renee Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Gonzales, Rebecca Lacina, Patricia Nelson, Eric Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Renee, Ed Raymundo, Director of Finance at Mar?a?Lago confirmed this morning that they will accept QBA credit card to pay for hotel sleepina rooms/lodaina only. current QBA card (used for official flights and car rentals) is now set-up for hotel sleepina rooms/lodging. CGFS has given the green light to use our current CBA card to pay for the hotel rooms for the Japan and China visits until a new CBA card (used only for hotel sleepina rooms/lodaina) is issued. This is all great news and we?re moving in the right direction, however, the function space issue sfill looms. Historically, we have used Millie's purchase credit card to pay for the hotel rooms, function space and other items needed in support of domestic visits. Is this a viable option moving forward to fund function space? If not, can AQM provide a solution on how best to address paying for the function space? Regards, Director; Office of Presidential Travel Support (PTS) U.S. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611997 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. C06611997 Date: 04/15/2019 (202)663-2945 Fax: (202) 663-2231 gov Privacy/PH This email is UNCLASSIFIED. From: Bemish, Renee Sent: Wednesday, April 12, 2017 9:22 AM To: Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Dobbs, Michael Gonzales, Rebecca Lacina, Patricia Nelson, Eric Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Good morning Chris PTS has received the attached good news from CGFS Chuck Stowell. Thank you very much for your help in identifying a solution to assist PTS with support of future travel! Since PTS may be waiting a month or more to receive the assigned CBA travel card, is CGFS able to pay for previous Mar-a-largo lodging invoices? (Two trips ?Japan and China one that includes lodging for and 5 staff.) As Michael Dobbs mentioned previously, while PTS does make reservations for and 5 staff when securing a block of rooms for travel, historically PTS has not been responsible for payment of lodging or otherwise covering related DOS travel expenses. Going forward, A Bureau will work with on procedures for covering costs for and 5 staff lodging associated with travel. Thankyou, Renee Official UNCLASSIFIED From: Flaggs, Chris Sent: Tuesday, April 11, 2017 9:46 AM To: Bemish, Renee Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Subject: Re: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Renee- UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611997 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. 006611997 Date: 04/15/2019 We're checking the CBA possibilities/capabilities and will let you know. Chris Sent from my BlackBerry 10 smartphone on the Verizon Wireless 4G LTE network. From: Bemish, Renee Sent: Tuesday, April 11, 2017 9:00 AM To: Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, DennisJ Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Chris Ref our discussion yesterday and following email exchange. It appears WH is using a government purchase card to pay for staff lodging at Mar?a?largo. Per note below, they are doing so in $10,000 increments. As stated by Cathy and Dennis yesterday, this is not a payment option we/State have FAR authority to follow. You mentioned a CBA travel card that might be used to pay for lodging costs incurred by WH staff during recent Japanese and Chinese delegation visits to Mar-a-largo. Could such a card be issued to PTS to pay consolidated lodging invoices for reservations made by PTS on behalf of POTUS and/or VPOTUS travel? Thankyou, Renee Official - Transitory UNCLASSIFIED From: Read, CathyJ Sent: Tuesday, April 11, 2017 6:50 AM To: Bemish, Renee Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) I?m leaving here at 930 for so have time in the using the travel card as Chris suggested is much better than trying to use any purchase Cathy J. Read Director, Office of Acquisitions Management Department of State 703.875.6639 readci@state.gov UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611997 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. 006611997 Date: 04/15/2019 Official - Transitory UNCLASSIFIED From: Bemish, Renee Sent: Monday, April 10, 2017 4:52 PM To: Read, Cathy Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) HiCathy?-Measeseefo?om?ng Do you have time to discuss in the morning? Thanks Renee Official - Transitory UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 10, 2017 4:14 PM To: Bemish, Renee Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) Renee, See response from Allison below. Regards, -Michoe Dobbs SBU This email is UNCLASSIFIED. From: Johnson, Allison L. [mailtc Sent: Monday, April 10, 2017 4:10 PM To: Dobbs, Michael Cc: Kryder, Robert S. Subject: Re: POTUS - Palm Bearch, Florida (Mar-a-Lago) Have them contact Robert, as he has been working directly on Mar. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611997 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. 006611997 Date: 04/15/2019 Executive Of?ce of the President Desk: 202?395?6302 Cell: B6 Sent from my iPhone On Apr 10, 2017, at 4:08 PM, Dobbs, Michael state. gov> wrote: Allison. Can my front office contact you to ask more questions on how WH is funding rooms at We are trying to streamline our process and they have a few questions. Regards, Michael Dobbs Original 5 From: Johnson, Allison L. [mailtc Sent: Monday, April 10, 2017 3:50 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) Meals are separate through our travel system. And the hotel sends us an invoice that breaks out each travelers amount due. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Office of the President Desk: 202-395-6302 Cell: B6 Original From: Dobbs, Michael gov] Sent: Monday, April 10, 2017 3:35 PM To: Johnson, Allison L. B5 Subject: RE: POTUS - Palm Bea - - Are you grouping multiple travelers under one invoice for rooms only or does that include meals? -Michael Dobbs Original From: Johnson, Allison L. [mailto B6 Sent: Monday, April 10, 2017 3:31 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) WH is paying for the rooms via credit card authorization form. They can only charge our cards in increments. Hope that helps: UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611997 Date: 04/15/2019 CO 6 61 1 9 US. Department of State Case No. F-2017-12722 Doc No. C06611997 Date: 04/15/2019 Allison Johnson Director, Travel and Events Division Contracting Officer of the USA Executive Office of the President Desk: 202-395-6302 Cell: BS Original From: Dobbs, Michael Sent: Monday, April 10, 2017 3:27 PM To: Johnson, Allison L. Subject: POTUS - Palm Bearch, londa (Mar-a?Lago) B6 Allison, I don't know if I have asked this before but how is OA funding the rooms at Mar-a-Lago for WH staff accompanying POTUS on the weekend? Any assistance would be greatly appreciated, Regards, Michael Dobbs Director, Office of Presidential Travel Support (PTS) US. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 state. ov> SBU This email is UNCLASSIFIED. Privacy/PII This email is UNCLASSIFIED. Privacy/PH This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. C06611997 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612001 Date: 04/15/2019 RELEASE IN PART From: Stever, John B6 Sent: Wednesday, April 26, 2017 7:25 AM To: Dobbs, Michael Cc: Parrillo, Thomas Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Perfect. All is good. John J. Stever US, Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official - Privacy/PH UNCLASSIFIED From: Dobbs, Michael Sent: Wednesday, April 26, 2017 7:21 AM To: Stever, John Cc: Parrillo, Thomas Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) $546 I believe which is 300% of the lodging per diem. Official - Privacy/PH UNCLASSIFIED From: Stever, John Sent: Wednesday, April 26, 2017 7:14 AM To: Dobbs, Michael Cc: Parrillo, Thomas Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Ok Do you know What they charged for each room? John J. Stever US, Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official - Privacy/P11 UNCLASSIFIED From: Dobbs, Michael Sent: Tuesday, April 25, 2017 5:48 PM UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612001 Date: 04/15/2019 To: Stever, John Cc: Parrillo, Thomas Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) John, FYSA, We (PTS) only paid for the sleeping rooms with CBA card not the function space. Regards, Michael Dobbs Official - Privacy/PH UNCLASSIFIED From: Bemish, Renee Sent: Tuesday, April 18, 2017 8:31 AM To: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Thanks Michael Cathy Read is out this week, so I will follow up with John Stever. Official UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 17, 2017 4:00 PM To: Bemish, Renee Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Gonzales, Rebecca Lacina, Patricia Nelson, Eric Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Renee, Ed Raymundo, Director of Finance at Mar-a-Lago confirmed this morning that they will accept credit card to pay for hotel sleepina rooms/lodaina only. current QBA card (used for official flights and car rentals) is now set-up for hotel sleepina rooms/lodaina. CGFS has given the green light to use our current CBA card to pay for the hotel rooms for the Japan and China visits until a new CBA card (used only for hotel sleepina rooms/lodging) is issued. This is all great news and we?re moving in the right direction, however, the function space issue sfill looms. Historically, we have used Millie's purchase credit card to pay for the hotel rooms, function space and other items needed in support of domestic visits. Is this a viable option moving forward to fund function space? If not, can AQM provide a solution on how best to address paying for the function space? Regards, slams/90244 UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 Director, Office of Presidential Travel Support (PTS) Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 ?3 (202) 663-2945 Fax: (202) 663-2231 gov Privacy/PH This email is UNCLASSIFIED. From: Bemish, Renee Sent: Wednesday, April 12, 2017 9:22 AM To: Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Dobbs, Michael Gonzales, Rebecca Lacina, Patricia Nelson, Eric Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Good morning Chris PTS has received the attached good news from CGFS Chuck Stowell. Thank you very much for your help in identifying a solution to assist PTS with support of future travel! Since PTS may be waiting a month or more to receive the assigned CBA travel card, is CGFS able to pay for previous Mar-a-largo lodging invoices? (Two trips ?Japan and China - one that includes lodging for and 5 staff.) As Michael Dobbs mentioned previously, while PTS does make reservations for and staff when securing a block of rooms for travel, historically PTS has not been responsible for payment of lodging or otherwise covering related DOS travel expenses. Going forward, A Bureau will work with on procedures for covering costs for and staff lodging associated with travel. Thankyou, Renee Official UNCLASSIFIED From: Flaggs, Chris Sent: Tuesday, April 11, 2017 9:46 AM UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612001 Date: 04/15/2019 To: Bemish, Renee Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Subject: Re: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Renee- We're checking the CBA possibilities/capabilities and will let you know. Chris Sent from my BlackBerry 10 smartphone on the Verizon Wireless 46 LTE network. From: Bemish, Renee Sent: Tuesday, April 11, 2017 9:00 AM To: Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, DennisJ Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Chris Ref our discussion yesterday and following email exchange. It appears WH is using a government purchase card to pay for staff lodging at Mar-a-largo. Per note below, they are doing so in $10,000 increments. As stated by Cathy and Dennis yesterday, this is not a payment option we/State have FAR authority to follow. You mentioned a CBA travel card that might be used to pay for lodging costs incurred by WH staff during recent Japanese and Chinese delegation visits to Mar-a-largo. Could such a card be issued to PTS to pay consolidated lodging invoices for reservations made by PTS on behalf of POTUS and/or VPOTUS travel? Thankyou, Renee Official - Transitory UNCLASSIFIED From: Read, CathyJ Sent: Tuesday, April 11, 2017 6:50 AM To: Bemish, Renee Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) I?m leaving here at 930 for so have time in the using the travel card as Chris suggested is much better than trying to use any purchase Cathy J. Read Director, Office of Acquisitions Management UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 Department of State 703.875.6639 readci@state.gov Official - Transitory UNCLASSIFIED From: Bemish, Renee Sent: Monday, April 10, 2017 4:52 PM To: Read, Cathy Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) Hi Cathy Please see following. Do you have time to discuss in the morning? Thank; Renee Official - Transitory UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 10, 2017 4:14 PM To: Bemish, Renee Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) Renee, See response from Allison below. Regards, -Michoe Dobbs SBU This email is UNCLASSIFIED. From: Johnson, Allison L. [mailto Sent: Monday, April 10, 2017 4:10 PM To: Dobbs, Michael Cc: Klyder, Robert S. Subject: Re: POTUS - Palm Bearch, Florida (Mar-a-Lago) UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 Have them contact Robert, as he has been working directly on Mar, Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Of?ce of the President Desk: 202-395-6302 Cell: l: 86 Sent from my iPhone On Apr 10, 2017, at 4:08 PM, Dobbs, Michael state. gov> wrote: Allison, Can my front office contact you to ask more questions on how WH is funding rooms at We are trying to streamline our process and they have a few questions. Regards, Michael Dobbs Original From: Johnson, Allison L. [mailtc B6 Sent: Monday, April 10, 2017 3:50 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) Meals are separate through our travel system. And the hotel sends us an invoice that breaks out each travelers amount due. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Office of the President Desk: 202-395-6302 Cell: 202-510-4023 Original From: Dobbs, Michael gov] Sent: Monday, April 10, 2017 3:35 PM To: Johnson, Allison L. B5 Subject: RE: POTUS - Palm Bearcn, rionaa Are you grouping multiple travelers under one invoice for rooms only or does that include meals? -Michael Dobbs Original 6 From: Johnson, Allison L. [mailto Sent: Monday, April 10, 2017 3:31 PM UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) WH is paying for the rooms via credit card authorization form. They can only charge our cards in increments. Hope that helps. Allison Johnson Director, Travel and Events Division Contracting Officer of the USA Executive Office of the President Desk: 202-395-6302 Cell:: B6 Original From: Dobbs, Michael Sent: Monday, April 10, 2017 3:27 PM To: Johnson, Allison L. B6 Subject: POTUS - Palm Bearch, Allison, I don't know if I have asked this before but how is OA funding the rooms at Mar-a-Lago for WH staff accompanying POTUS on the weekend? Any assistance would be greatly appreciated. Regards, Michael Dobbs Director, Office of Presidential Travel Support (PTS) US. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 state. ov> SBU This email is UNCLASSIFIED. Privacy/PII UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612001 Date: 04/15/2019 This email is UNCLASSIFIED Privacy/PH This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612001 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 From: Parrillo, Thomas Sent: Friday, April 28, 2017 8:24 AM A SE IN PART 36] T0: Stever, John Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Thanks, John; I appreciate all of your help with this. Tom Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: (202) 663-2945 Mobile: Click below to evaluate my customer service: Official - Transitory UNCLASSIFIED From: Stever, John Sent: Friday, April 28, 2017 8:19 AM To: Parrillo, Thomas Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Tom We are still trying to reach them. We have left several message and they have not returned our calls. John J. Stever US. Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED Sent: Tuesday, April 25, 2017 1:59 PM To: Stever, John UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi John, Hope you?re well today. Were you or a member of your team able to reach MAL about the function space? Best, Tom Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: (202) 663-2945 Mobile: Click below to evaluate my customer service: From: Stever, John Sent: Thursday, April 20, 2017 4:13 PM To: Parrillo, Thomas Bemish, Renee Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) We be happy to talk to them on the process that I think they will like if they want to get paid. John J. Stever US. Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Parrillo, Thomas Sent: Thursday, April 20, 2017 4:06 PM UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 To: Stever, John Bemish, Renee Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) John, defer to you on who makes the call. Ed from MAL spoke with PTS earlier this week about some billing questions, but given the FAR component, it may have more weight coming from your shop. Let me know what you think. Best, Tom Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: (202) 663-2945 Click below to evaluate my customer service: From: Stever, John Sent: Thursday, April 20, 2017 3:53 PM To: Bemish, Renee Parrillo, Thomas Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Overall good news. If they bring down the cost to $3,500, we should be able to use our credit card which contain no FAR clauses. Do you want us to contact them to discuss the cost? John J. Stever US. Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 UNCLASSIFIED From: Bemish, Renee Sent: Thursday, April 20, 2017 3:34 PM To: Parrillo, Thomas Stever, John Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Thanks Tom - Afraid if Maralargo wants to be paid, they will need to bring the amount for State under $3500. They need to understand that is our max limit BECAUSE they are unwilling/unable to accept a P0 or BPA due to the FAR clauses. Adding John Stever for further discussion between AQM and PTS expert negotiators. Thank; Renee Official UNCLASSIFIED From: Parrillo, Thomas Sent: Thursday, April 20, 2017 3:09 PM To: Bemish, Renee Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) No, the cost for the ballroom is only 5500; all of the rest are PTS expenses, so our final total is $3,750, which is over the limit. Sorry it?s not better news. Tom Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: 202) 663-2945 Mobile: B6 Click below to evaluate my customer service: UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 This email is UNCLASSIFIED. From: Bemish, Renee Sent: Thursday, April 20, 2017 3:08 PM To: Parrillo, Thomas Cc: Dobbs, Michael Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Thanks Tom so total cost of the shared function space was $4,000 and the Press Corp is responsible for paying half. Is that right? If so, this appears to be good news as it puts the cost below the AQM purchase card limit of $3,500. Official UNCLASSIFIED From: Parrillo, Thomas Sent: Thursday, April 20, 2017 3:05 PM To: Bemish, Renee Cc: Dobbs, Michael Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Renee, Hope this finds you well. Michael asked me to send to you the invoice that Mar-a-Lago sent to PTS for the function space usage for President Xi?s visit. Along with that, I?m also attaching files that show how the space was used. Since both staff and the WH Press Corps made use of the Grand Ballroom on Friday, the press corps will bear half of the cost for that room for that day. Please let me know if you have any further questions. Best, Tom Thomas D. Parrillo Office of Presidential Travel Support US. Department of State Phone: 202) 663-2945 Mobile: B6 Click below to evaluate my customer service: UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 This email is UNCLASSIFIED. From: Dobbs, Michael Sent: Thursday, April 20, 2017 2:57 PM To: Parrillo, Thomas Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) FYI W904, Director; Office of Presidential Travel Support (PTS) Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: {202) 663-2231 gov Privacy/PH This email is UNCLASSIFIED. From: Bemish, Renee Sent: Tuesday, April 18, 2017 11:29 AM To: Dobbs, Michael Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Michael Have you received the bill for the shared conference space? Clarification Dennis provided on "splitting? bills is helpful (I think). Have you received a bill yet? Thanks Renee Official UNCLASSIFIED From: Stever, John Sent: Tuesday, April 18, 2017 11:26 AM To: Gallagher, Dennis Read, Cathy Bemish, Renee Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 Agree With sleeping rooms costing $600/night, I am wondering how much it Will cost to use the ballroom and all the AV equipment for two or three days. We have not seen the invoice so I have no idea. John J. Stever US. Department of State Of?ce of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Gallagher, DennisJ Sent: Tuesday, April 18, 2017 11:22 AM To: Read, Cathy Bemish, Renee Cc: Stever, John Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) I agree, but you don?t have to bundle purchases from multiple trips. The splitting issue would arise if multiple conference rooms were being booked for the same trip. Dennis J. Gallagher Assistant Legal Adviser Buildings and Acquisitions Tel. 703-516-1543 FAX 703-516-1547 SBU This email is UNCLASSIFIED. From: Read, CathyJ Sent: Tuesday, April 18, 2017 8:50 AM To: Gallagher, Dennis Bemish, Renee Cc: Stever, John Subject: FW: POTUS - Palm Beach, Florida (Mar-a-Lago) Here?s our note did not copy the whole group. If you both agree, I'm happy to send out. If the cost of the meeting rooms exceed $3,500.00, I am not sure using Millie?s purchase card for the meeting rooms is the right way to go. In the past we?ve applied her card as a payment mechanism connected with a signed contract document that the hotels signed. Under $3,500.00 should be fine. At the all hands meeting which included Dennis, he made it clear that we cannot split the purchases in order to keep the cost under $3,500.00. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 Cathy J. Read Director, Office of Acquisitions Management Department of State 703.875.6639 readci@state.gov Official UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 17, 2017 4:00 PM To: Bemish, Renee Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Gonzales, Rebecca Lacina, Patricia Nelson, Eric Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Renee, Ed Raymundo, Director of Finance at Mar-a-Lago confirmed this morning that they will accept QBA credit card to pay for hotel sleepina rooms/lodaina only. current QBA card (used for official flights and car rentals) is now set-up for hotel sleepina rooms/lodaina. CGFS has given the green light to use our current CBA card to pay for the hotel rooms for the Japan and China visits until a new CBA card (used only for hotel sleepina rooms/lodging) is issued. This is all great news and we?re moving in the right direction, however, the function space issue still looms. Historically, we have used Millie's purchase credit card to pay for the hotel rooms, function space and other items needed in support of domestic visits. Is this a viable option moving forward to fund function space? If not, can AQM provide a solution on how best to address paying for the function space? Regards, Director; Office of Presidential Travel Support (PTS) Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 gov Privacy/PH UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 This email is UNCLASSIFIED. From: Bemish, Renee Sent: Wednesday, April 12, 2017 9:22 AM To: Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Dobbs, Michael Gonzales, Rebecca Lacina, Patricia Nelson, Eric Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Good morning Chris PTS has received the attached good news from CGFS Chuck Stowell. Thank you very much for your help in identifying a solution to assist PTS with support of future travel! Since PTS may be waiting a month or more to receive the assigned CBA travel card, is CGFS able to pay for previous Mar-a-largo lodging invoices? (Two trips ?Japan and China - one that includes lodging for and staff.) As Michael Dobbs mentioned previously, while PTS does make reservations for and 5 staff when securing a block of rooms for travel, historically PTS has not been responsible for payment of lodging or otherwise covering related DOS travel expenses. Going forward, A Bureau will work with on procedures for covering costs for and 5 staff lodging associated with travel. Thankyou, Renee Official UNCLASSIFIED From: Flaggs, Chris Sent: Tuesday, April 11, 2017 9:46 AM To: Bemish, Renee Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, Dennis Stowell, Chuck Subject: Re: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Renee- We're checking the CBA possibilities/capabilities and will let you know. Chris UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 Sent from my BlackBerry 10 smartphone on the Verizon Wireless 4G LTE network. From: Bemish, Renee Sent: Tuesday, April 11, 2017 9:00 AM To: Flaggs, Chris Cc: Read, Cathy Mahar, Harry; Gutherie, Peter Gallagher, DennisJ Subject: RE: POTUS - Palm Beach, Florida (Mar-a-Lago) Hi Chris Ref our discussion yesterday and following email exchange. It appears WH is using a government purchase card to pay for staff lodging at Mar-a-largo. Per note below, they are doing so in $10,000 increments. As stated by Cathy and Dennis yesterday, this is not a payment option we/State have FAR authority to follow. You mentioned a CBA travel card that might be used to pay for lodging costs incurred by WH staff during recent Japanese and Chinese delegation visits to Mar-a-largo. Could such a card be issued to PTS to pay consolidated lodging invoices for reservations made by PTS on behalf of POTUS and/or VPOTUS travel? Thankyou, Renee Official - Transitory UNCLASSIFIED From: Read, CathyJ Sent: Tuesday, April 11, 2017 6:50 AM To: Bemish, Renee Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) I?m leaving here at 930 for so have time in the using the travel card as Chris suggested is much better than trying to use any purchase Cathy J. Read Director, Office of Acquisitions Management Department of State 703.875.6639 readci@state.gov Official - Transitory UNCLASSIFIED From: Bemish, Renee Sent: Monday, April 10, 2017 4:52 PM To: Read, Cathy Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 Hi Cathy Please see following. Do you have time to discuss in the morning? Thanks Renee Official - Transitory UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 10, 2017 4:14 PM To: Bemish, Renee Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) Renee, See response from Allison below. Regards, -Michoe Dobbs SBU This email is UNCLASSIFIED. From: Johnson, Allison L. [mailto Sent: Monday, April 10, 2017 4:10 PM To: Dobbs, Michael Cc: Kwder, Robert S. Subject: Re: POTUS - Palm Bearch, Florida (Mar-a-Lago) Have them contact Robert, as he has been working directly on Mar, Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Of?ce of the President Desk: 202-395-6302 Cell: Sent from my iPhone CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 On Apr 10, 2017, at 4:08 PM, Dobbs, Michael state. gov> wrote: UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 B6 B6 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 Allison. Con my front office contoct you to ask more questions on how WH is funding rooms of We ore trying to streomline our process and they hove few questions. Regards, Michoel Dobbs Original BB From: Johnson, Allison L. [mailto Sent: Monday, April 10, 2017 3:50 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a?Lago) Meals are separate through our travel system. And the hotel sends us an invoice that breaks out each travelers amount due. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Office of the President Desk: 202-395-6302 Cell:: B6 Original From: Dobbs, Michael Sent: Monday, April 10, 2017 3:35 PM To: ohnson, Allison L. B6 Subject: RE: POTUS - Palm Bearch, mum; ?mu a Mtge, Are you grouping multiple travelers under one invoice for rooms only or does that include meals? -Michael Dobbs Original B6 From: Johnson, Allison L. [mailto Sent: Monday, April 10, 2017 3:31 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) WH is paying for the rooms via credit card authorization form. They can only charge our cards in increments, Hope that helps. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Office of the President Desk: 202-395-6302 Cell: UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612004 Date: 04/15/2019 Original From: Dobbs, Michael gov] Sent: Monday, April 10, 2017 3:2? To: Johnson, Allison L. SUbj POTUS - Palm Bearch, 1 \iViai-a-LagLJ) Allison, I don't know if I have asked this before but how is OA funding the rooms at Mar-a-Lago for WH staff accompanying POTUS on the weekend? Any assistance would be greatly appreciated. Regards, Michael Dobbs Director, Office of Presidential Travel Support (PTS) US. Department of State 2401 Street, NW Suite H625 Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 SBU This email is UNCLASSIFIED. Privacy/PH This email is UNCLASSIFIED. Privacy/PH This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612004 Date: 04/15/2019 B6 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. C06612009 Date: 04/15/2019 From: Bemish, Renee Sent: Monday, April 10, 2017 3:59 PM IN PART 36] To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) Curious I wonder if they are using a government purchase card or a government travel card. Would you be OK with someone else calling Ms. Johnson me or Cathy Read? Thankyou, Renee Official - Transitory UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 10, 2017 3:49 PM To: Bemish, Renee Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) Renee, FYI from the Office of Administration at the White House. Michael Dobbs Original B6 From: Johnson, Allison L. [mailto Sent: Monday, April 10, 2017 3:31 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) WH is paying for the rooms Via credit card authorization form. They can only charge our cards in increments. Hope that helps. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Office of the President Desk: 202-395-6302 Cell: B6 Original From: Dobbs, Michael Sent: Monday, April 10, 2017 3:27 PM To: Johnson, Allison L. B6 Subject: POTUS - Palm Bearch, londa (Mar-a?Lago) UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612009 Date: 04/15/2019 CO 6 612 US. Department of State Case No. F-2017-12722 Doc No. 006612009 Date: 04/15/2019 Allison, I don't know if I have asked this before but how is 0A funding the rooms at Mar-a-Lago for WH staff accompanying POTUS on the weekend? Any assistance would be greatly appreciated. Regards, Michael Dobbs Director, Office of Presidential Travel Support (PTS) US. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 state. ov> SBU This email is UNCLASSIFIED. Privacy/PH This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612009 Date: 04/15/2019 CO 6 612 1 US. Department of State Case No. F-2017-12722 Doc No. C06612013 Date: 04/15/2019 From: Bemish, Renee Sent: Monday, April 10, 2017 4:51 PM IN PART BS T0: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) Thanks! Official - Transitory UNCLASSIFIED From: Dobbs, Michael Sent: Monday, April 10, 2017 4:28 PM To: Bemish, Renee Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) Robert Kryder Deputy Director, Travel and Events Division Contracting Of?cer of the USA Executive Of?ce of the President Desk: 202?395?1141 Cell: Regards, Director; Office of Presidential Travel Support (PTS) Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 SBU This email is UNCLASSIFIED. From: Bemish, Renee Sent: Monday, April 10, 2017 4:15 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) Do you have a phone numberfor Robert Kryder? Official UNCLASSIFIED UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612013 Date: 04/15/2019 CO 6 612 1 US. Department of State Case No. F-2017-12722 Doc No. C06612013 Date: 04/15/2019 From: Dobbs, Michael Sent: Monday, April 10, 2017 4:14 PM To: Bemish, Renee Subject: FW: POTUS - Palm Bearch, Florida (Mar-a-Lago) Renee, See response from Allison below. Regords, -l\/lichoe Dobbs SBU This email is UNCLASSIFIED. From: Johnson, Allison L. [mailto B6 Sent: Monday, April 10, 2017 4:10 PM To: Dobbs, Michael Cc: Kryder, Robert S. Subject: Re: POTUS - Palm Bearch, Florida (Mar-a-Lago) Have them contact Robert, as he has been working directly on Mar. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Of?ce of the President Desk: 202-395-6302 Cell: B6 Sent from my iPhone On Apr 10, 2017, at 4:08 PM, Dobbs, Michael state. gov> wrote: Allison. Con my front office oontoct you to osk more questions on how WH is funding rooms ot We ore trying to streomline our process ond they hove few questions. Regards, Miohoel Dobbs UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612013 Date: 04/15/2019 CO 6 612 1 US. Department of State Case No. F-2017-12722 Doc No. 006612013 Date: 04/15/2019 Original 6 From: Johnson, Allison L. [mailto Sent: Monday, April 10, 2017 3:50 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) Meals are separate through our travel system. And the hotel sends us an invoice that breaks out each travelers amount due. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Office of the President Desk: 202-395-6302 Cell: B6 Original From: Dobbs, Michael Sent: Monday, April 10, 2017 3:2? PM To: Johnson, Allison L. B5 Subject: RE: POTUS - Palm Bearch, Are you grouping multiple travelers under one invoice for rooms only or does that include meals? -Michael Dobbs Original From: Johnson, Allison L. [mailtc B6 Sent: Monday, April 10, 2017 3:31 PM To: Dobbs, Michael Subject: RE: POTUS - Palm Bearch, Florida (Mar-a-Lago) WH is paying for the rooms via credit card authorization form. They can only charge our cards in increments. Hope that helps. Allison Johnson Director, Travel and Events Division Contracting Of?cer of the USA Executive Office of the President Desk: 202-395-6302 Cell:: B6 Original From: Dobbs, Michael Sent: Monday, April 10, 2017 3:27 PM To: Johnson, Allison L. B6 Subject: POTUS - Palm Bearch, Florida (Mar-a?Lago) Allison, I don't know if I have asked this before but how is OA funding the rooms at Mar-a-Lago for WH staff UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612013 Date: 04/15/2019 CO 6 612 1 US. Department of State Case No. F-2017-12722 Doc No. C06612013 Date: 04/15/2019 accompanying POTUS on the weekend? Any assistance would be greatly appreciated, Regards, Michael Dobbs Director, Office of Presidential Travel Support (PTS) US. Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 gov state. gov> SBU This email is UNCLASSIFIED. Privacy/P11 This email is UNCLASSIFIED. Privacy/PH This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. C06612013 Date: 04/15/2019 CO 6 612 1 US. Department of State Case No. F-2017-12722 Doc No. 006612015 Date: 04/15/2019 From: Sligh, Amelia I36 Sent: Wednesday, August 30, 2017 8:11 AM To: Shinnick, Julianne Cc: Dobbs, Michael Hufford, Thomas Hoy, Ryan Bemish, Renee DeGarmo, Janice Rogier, Seth Subject: Revised Submission: Costs of Presidential Travel GAO Engagement (101986) Attach: Tab 2 - 13. TO 2043720374pdf; Tab 2 - 14. TO 8728710129pdf; GAO - Mar-a- Largo-Summary- State Tab 1 - 1. L9 1087700395.pdf; Tab 1 - 2. TO 1087720120.pdf; Tab 2 - 1. TO 2043720307.pdf; Tab 2 - 2. TO 1087720155.pdf; Tab 2 - 3. TO 1087720152pdf; Tab 2 - 4. TO 1087720151.pdf; Tab 2 - 5. L9 1087700049pdf; Tab 2 - 6. L9 1087700030pdf; Tab 2 - 7. L9 108770031.pdf2043720370.pdf; Tab 2 - 12. TO 2043720373.pdf Jul, Please use this version. We added 4 new items we omitted yesterday. Please disregard the submission yesterday. Thanks. Amelia SBU This email is UNCLASSIFIED. From: Shinnick, Julianne Sent: Tuesday, August 29, 2017 4:57 PM To: Sligh, Amelia Cc: Dobbs, Michael Hufford, Thomas Hoy, Ryan Bemish, Renee DeGarmo, Janice Rogier, Seth Subject: RE: Costs of Presidential Travel GAO Engagement (101986) Thanks Amelia! Jul. Director, GAO Liaison Official - SBU UNCLASSIFIED From: Sligh, Amelia Sent: Tuesday, August 29, 2017 4:56 PM To: Shinnick, Julianne Cc: Dobbs, Michael Hufford, Thomas Hoy, Ryan Bemish, Renee DeGarmo, Janice Rogier, Seth Subject: RE: Costs of Presidential Travel GAO Engagement (101986) Julianne, Thanks for the clarification. Attached is an excel summary sheet with two tabs summarizing A Bureau State Department personnel expenses. Tab 1 is the Japanese PM trip and Tab 2 the Chinese Premier trip. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. C06612015 Date: 04/15/2019 CO 6 612 1 US. Department of State Case No. F-2017-12722 Doc No. C06612015 Date: 04/15/2019 The are the supporting documents. If they need all State expenses supporting the White House, we have a lot more transactions that we?re working on just in case. Let me know if you need anything else. Regards, Amelia SBU This email is UNCLASSIFIED. From: Shinnick, Julianne Sent: Tuesday, August 29, 2017 1:50 PM To: Sligh, Amelia Subject: RE: Costs of Presidential Travel GAO Engagement (101986) ljust re?read the question yep, he?s just asking about State personnel. Thanks for calling. Jul. Director, GAO Liaison Official UNCLASSIFIED From: Shinnick, Julianne Sent: Thursday, August 17, 2017 4:37 PM To: Mennuti, Jonathan Green, Reginald Dobbs, Michael Sligh, Amelia Dinkelman, John Blackstone, Kevin; Roberts, Asel VanVranken, Howard Cc: Bemish, Renee Harris, Katherine Schwan, Elizabeth Donnelly, Paulette Wearmouth, James; Boluda, Gladys Subject: Costs of Presidential Travel GAO Engagement (101986) Importance: High In follow-up to our entrance last month here is a revised data request from GAO. Deadline is August 31. Adding the regional bureaus and the Protocol office for their data as well. Any questions, let me know. Director, GAO Liaison Official UNCLASSIFIED B6 From: Wren, John [mailtc Sent: Thursday, August 17, 2017 2:10 PM To: Shinnick, Julianne Subject: Revised Data Request Julie, See if the attached request makes sense to you. If it doesn?t, maybe a brief conversation next week might be helpful. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612015 Date: 04/15/2019 CO 6 612 1 US. Department of State Case No. F-2017-12722 Doc No. C06612015 Date: 04/15/2019 John UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006612015 Date: 04/15/2019 United States Department of State Washington, D. C. 20520 March 15,2019 Case No.: F-2017-12722 Segments: A/PTS-0004IC2 & A/PTS-0004IC2Cl Jeffrey L. Light 1712IStNW Suite 915 Washington, D.C. 20006 Dear Mr. Light: I refer to our letter dated February 15,2019, regarding the release of Department of State material under the Freedom of Information Act (the "FOIA"), 5 U.S.C. § 552. The processing of records is ongoing and has, thus far, yielded ten additional documents responsive to your request. Upon review, we have determined that nine documents may be released in full and one document may be released in part. If you have any questions, your attorney may contact Jeremy Simon, Assistant U.S. Attorney, at Jeremy.Simon@usdoj.gov. Please refer to the request case number, F-2017-12722, and the civil action number, 17-cv-2592, in all correspondence about this request. Sincerely, 4Jc ((, Susan C. W~~n Chief, Programs and Policies Division Office of Information Programs and Services Enclosures: As stated. US. Department of State Case No. F-2017-12722 Doc 1161606611118 Date: 03/14/2019 ?1?14- 3? Deea?ment-o?Srate 0358 No. Dec: 11111006342445. Date: 05107912017 RELEASE IN FULL Rate 9121' eta-y Taxes per night Taxes per stay per my N?bkla?m?nm??t t: 'ChEcHL?lh Nights '1 .54 ea Cede 21610101301 .. . Obl?galirm Number .. :3434-?0018 (Vancouvert Canada] EXP Authr'?il'cilm'errt- 1'7 Functi?a 101:er 013.03? ij?ct'f'frf?ssi' 2172' {Holt}! 1211:1151 59126131 Gem-mainta Trip 13- 431mm ?11510 1 3M 3" 1 3 tManc-nu-v-ct} MCHAME EE 313001.15 E31 - 'S1i?? TAXES TAL T-?g-tg 11' 434-15010160027-3-13 17-13 change for 9212mm all other nights fat-b tamREVIEW Cha?es Lahiguera, Senigri . . ?atter-E1153 DEF-?ght? 8%??ng . .. .. Ay?i??g?tfn?f? 1151: if; Enigma-?59 101191 $2Mng US. Department at State Dec N99. (3015-342448- ?Da?te?: 0611011121117" UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611118 Date: 03/14/2019 Case 'No. 006611118 Date: 03/14/2019 ?0 :1.qu ii .5. UNCLAESWED. .St .Depanmem 01? Case. No DOC ND, @96342443 Date; 061093301? RELEASE 1N pm; 777777777777 51.11:) I Rate my may tam?; Tax-31? par A {stay L. . Mami?maximmam' u'r??tm I: linema- .F Aggfv?y LDCi?lliao Cintio' 1 '7 93321113110? Namb?r :AHA-D-t-tatwnqur. Canada}. EXCHANGE 51100050 51.3173 Aulhlmiotmn: F0 l??'fl?j . P115531 Project {91:09) 01:1 0.3? Objeit 1Cl- 3) 1117? 11410101041: S'pmz-rai Trim-1:3 4.3414 . ?i313 02?13v1Tn'l3 THE if USU 751:1 @320103311413: {am 11:11.: per Tm mam ?ght: a 5.521.110 TAXES: T9 nut-L Ave rage-met per mam per night REVIEW charities-L.ahigue-ra-.-Senior R-ev-ieWer S. Departmembf State case N0 Doc No. (306342443 Date; 061003201? :1 134 UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611118 Date: 03/14/2019 CO 6 61 12 1 US. Department of State Case No. F-2017-12722 Doc No. C06611217 Date: 03/14/2019 From: Schlienz, Don Sent: Friday, March 10, 2017 3:43 PM To: Dobbs, Michael Ce: Parrillo, Thomas Ngo, Phong Law, Stephen Drisko, Shapleigh Subject: Attach: JA DRAFT (2).docx Mike Here is the ?nal It has Changed somewhat based upon new(er) guidance, but the gist is the same. Please review and sign and send back to Steve Law, who will begin routing it through the approval process. Thanks ~Don SBU This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611217 Date: 03/14/2019 CO 6 61 US. Department of State Case No. F-2017-12722 Doc No. CO6611222 Date: 03/14/2019 RELEASE IN FULL From: Schlienz, Don Sent: Wednesday, March 8, 2017 12:47 PM To: Parrillo, Thomas Cc: Ngo, Phong Dobbs, Michael Drisko, Shapleigh Stever, John SteverJ state . gov> Subject: JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN-- -DRAFT Attach: JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPENdocx Tom Please review and comment, mark up or change as needed. Due to the dollar value, it will be approved at the Competition Advocate level. Thanks Don Schlienz Team Leader/Contracting Officer Worldwide Division/Regional Support Branch 703-875-5363 PROCUREMENT SENSITIVE SENSITIVE BUT UNCLASSIFIED (SBU) This email and/or its attachments may contain information subject to the Procurement Integrity Act. Prior to sharing this information or forwarding this email, you are to contact the Contracting Officer for guidance, as per FAR 3.104-4. SBU This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611222 Date: 03/14/2019 6 6 1 1 6 3 US. Department of State Case No. F-2017-12722 Doc Ndbo?e?ess Date: 03/14/2019 Deea?mento?Srate Qaee No. Dec: ND. {306342445 Date: RELEASE IN FULL . 3 star-y Taxes per night Taxes per stay Rate eta-y per my N?bkla?m?nm?ht t: 'ChEcHL?lh Nights 1 .54 ea ?tweawm .. . Obl?galirm Number .. :3434-?0018 (Vancouver? Canada] EXP Authr'?il'cilm'errt- 1'7 Functi?a [Coda-I 613.03? ij?ct'f'frf?ssi' 2172' {Holt}! casts} Sneezial' Gent-Manta Trip 13- 3 tManc-nu-v-ct} MCHAME EE E31 - 'S1i?? TAXES TAL T-?g-tg #5 434-601 :016-0027-3-1 3 17-13 change for 9328!?; all other nights fat-b tamREVIEW Chartes Lahiguera, Senigri . . ?atter-ems DEF-?ght? 8%??ng . .. .. Aw?regureem '11'3: if; Enigma-?59 rem; $606193 US. Department at State Dec N96. (366342446- ?Da?te?: UB-f?-Qaf-E?t? UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611638 Date: 03/14/2019 Case 'No. 606611638 Date: 03/14/2019 0.3.9113} 646m; an?) I Rate my may Tina?; Tax-31? par A Mami?maxionmgm' 'Elu'r??rm Clinch-tn {shy L. . .r - 77777 34. rt A'ggr'vrjy LDCi?lliao Cin?io' 1 '7 Gbmgaumv Namb?r :AHA-D-E-tatwnqur. Canada}. EXCHANGE st?xtULJiD $1.35 Aulhmtiotmen: Functucn'l??t?j meet Emmet {91:69) @513 0.3? Objeit tCl- 3) 51'3"? Mathis Fir. S'pmz-rai Trim-1:3 4.3414 . Tris 13 THE if 5'36 7561;232?0j031117411 tam rain: 3 gap: DDT night Tm mam FMS-his (r I I: B4 11x65: T9 Tag-L Ave per mam per night REVIEW charities-L.ahigue-ra-.-Senior R-ev-ieWer S. State (3336? NC Doc No. (306342443 Date; Tr" UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611638 Date: 03/14/2019 CO 6 61 1 8 US. Department of State Case No. F-2017-12722 Doc No. C06611809 Date: 03/14/2019 RELEASE IN PART From: Schumm, Whitney A Sent: Tuesday, July 18, 2017 10:06:26 AM To: Schwan, Elizabeth Bemish, Renee A Front Special Assistants; Shinnick, Julianne; Dobbs, Michael Ngo, Phong Wearmouth, James; Sligh, Amelia CC: Thompson, Zainab Harris, Katherine Sandel, Jessika Subject: RE: GAO entrance conference, job code 101986: Costs of Presidential Travel Attachments: GAO Procedures job code 101986.pdf Attached are the questions/discussion topics that GAO will cover during Friday?s call. Original From: Schumm, Whitney A Sent: Wednesday, July 12, 2017 11:37 AM To: Schumm, Whitney Schwan, Elizabeth Bemish, Renee A Front Special Assistants; Shinnick, Julianne; Dobbs, Michael Ngo, Phong Cc: Thompson, Zainab Harris, Katherine Sandel, Jessika Subject: GAO entrance conference, job code 101986: Costs of Presidential Travel When: Friday, July 21, 2017 2:30 PM (UTC-05100) Eastern Time (US Canada). Where: TELECONFERENCE This entrance conference is being held to discuss review of ?Costs of Presidential Travel? (job code 101986) the notification letter is attached. Also attached is the document that outlines the procedures for working with the GAO. Questions/discussion topics to follow. *Meeting date and time: Friday, July 21 2:30 Call: 877-848-7030 Passcode: '32 Please respond to this email to confirm your participation. Thanks, Whitney Schumm Liaison Office APRA, LLC Contractor *Copies of all GAO notification letters are available on the Liaison Office site: Official UNCLASSIFIED UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. C06611809 Date: 03/14/2019 CO 6 61 1 8 1 U.S. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 RELEASE IN FULL $23,531 ~311~2i131fj {Of?ce of {Ff-@111 {CGs?TstiB?Ai?j 5 Emir-"F11. a ?ags: The following handbook agree/?shes guidance for the Department of State regarding engagements conducted by the U.S. Govern/newtAccountabi/ity Office (GAO). mun-4 HHV12 0 {cm was: a; 33 313 a? 5'35 a. The GAO, headed by the comptroller general, an agent of Congress. The GAO is generally authorized and directed by 31 11.5.6. 712 to investigate ?matters relating to the receipt, disbursement, and use of public money? examination of fund administration, property utilization, and the conduct of programs to determine if they are run effectively and economically). In addition, as stated in 31 U.S.C. 717, the comptroller general ?shall evaluate the results of a program or activity the U.S. Government carries out under existing law: (1) On the initiative of the comptroller general; (2) When either House of Congress orders an evaluation; or (3) When a committee of Congress with jurisdiction over the program or activity requests the evaluation.? UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 8 1 US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 b. It is the Department?s ee/iey ife with and assist the GAO in item/Eng its statutory Mei/e e/ee Depertmerit and Executive fereigri fee/icy end requiremeete end eeuitiee. The {Department end the GAO may not eiweys agree whether particular engegemente, or aspects of eegegemeeire, fall within the scope of GAGE eteteter?y eemer?ity. Whether the Executive Breech eerie/tides; thee a particular erigegemerit falls within its; statutory jurisdiction may be relevant to ?ew the Department respeec/e t0 the GAO. c. Further information on the GAO and its responsibilities can be located at the Government Accountability Office website. 5 Mini-me Hans THE GAO R?f?wi {:35 w??wg?i a. DOS primary liaison The Department?s comptroller is responsible for sewing e5 the liaison for interactions with the GAO. The director efthe Office is responsible for conducting all liaison activities with the GAO and reports directly to the All initial interactions regarding new GAO tasks must be coordinated with or through coordinates the following: (1) Formal GAO notifications; (2) Lead bureau designation; QF STATE 0 (3) Entrance and exit meetings; (4) Assistance to bureaus during the course of the GAO engagement; (5) Guidance pertaining ta the release of information; (6) Formal Departmental comments to draft reports; and (7) Formal Congressional Correspondence er: final report recommendations, which i5 further DIG. GAO, end OMB. b. Bureau GAO All DOS bureaus will establish a bureau GAO fie/see to serve as the entry point for GAO information and initial contact for authorized GAO engagemeete. c. Lead bureau and point of contact (POC) will distribute GAO notifications to all relevant bureau GAO tie/sees. A lead bureau will be designated based upon the subject of the GAO engagement". The lead bureau will be responsible for designating a POC for the engagement, ewe/fir the bureau GAO iieisee. The POC will be responsible for coordinating with the GAO team conducting the eegegerrieet as well as and as eppreeriete. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 8 1 US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 Hm? 14 GAG gees-ewe?: e: ?.353~2e.: a. Department notification The GAO emef notify in writing prior to initiating any new eegegement. The formal notification ieffer, signed by the GAO's relevant managing director, should occur before the GAO makes any requests for meetings, documents, or interviews with DOS officials at any location. The notification should identify the subject, GAO job code, scope, objectives, and originator of the request. 0 FE GATE 9 A b. Initial contact Initial GAO contact fer an engagement meet be with Any GAO request for information, by e-mail or otherwise, that does not refer to a job code and has not been coordinated through or the lead bureau POC for the particular eegegemeet should be referred to c. Entrance meeting will arrange an entrance meeting normally within 14 days of an official GAO notification. The entrance meeting is the beginning of an iritereetive process between the GAO and the Department that will continue throughout the engagement?. In some cases, the GAO and may lie/em! defermme that an entrance meeting is not necessary. This is most likely to occur when the GAO conducts similar or recurring work, and its POC, issues, and methodology were previously established. (1) Representation?CGFS/GAO will coordinate the ?epertmenf?s representation en- the entrance meeting. The bureau GAO hie/eerie will ensure the attendance of appropriate management levels and subject matter expertise; and (2) Meeting content?CGFS/GAO will chair the entrance meeting. The GAO teem will provide information regarding the origin, scope, time/trainee and anticipated data requirements aea? travef. The meeting will also provide an opportunity for a dialogue between the Department and GAO officials to cover pirate/?reel? jurisdictional issues, possible foreign policy eerteit/v/t/es, and other relevant eeneeme. The entrance meeting will conclude with the designation of primary POCs between the Department lead bureau and the GAO team. muse. Hana e: .27; a. Work in progress Subsequent to the entrance meeting, the GAO will work directly with the designated lead bureau POC to coordinate information- gathering activities, fee/riding requests for documents, interviews, and meetings. A GAO eegegemeet that involves multiple bureaus and offices may require an intra-departmental meeting to ensure a coordinated and consistent gseeoGeESS UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 8 1 US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 Department position. will be available to facilitate GAO activities and requests. .f'fthe GAO requests information that goes beyond the ef the eegegemeef: e5 seemed in me neti?ee??ien fewer, meet be befere any such infer/eefien is prev/deaf. The ieed bureau POC should aim advise of difficulties or concerns perceived by the Department or expressed by the GAO. b. may request status reports from the GAO throughout the engegement. The convening of meetings between the GAO and the Department during the eegagemeef may be and can be used to accomplish the following: (1) Advise the Department on the status of an ongoing eegegemeef; (2) Coordinate GAO access to records and documents; (3) Assess GAO foreign travel and contacts; (4) Review and comment on the GAO ?statement of facts,? which re subject to verification and/or clarification (this typically occurs at the exit meeting (see 8a) but may occasionally take place during the engagement); (5) Discuss the preliminary conclusions and recommendations with which the Department may or may not agree; and (6) Address Department concerns about the GAO methodology as well as the concerns regarding the Department?s response. c. GAO fieldwork and foreign contacts and travel The GAO engegemeni: may involve foreign travel and fieldwork to gather relevant information. The GAO teem meet prev/?e advance ?eece in writing to the bureau POC arid/er the country desk, which ghee/d be ferwerded fer mneiderat/ee. east cameras with {he travei, GAO staff's/reek? Submit en e/eetreeic (reentry {?6363} fee/Meet. As authorized by the Department, U.S. mission personnel may be directly engaged in GAO activities by assisting in the arrangement of the GAO team visit, facilitating access, and providing information through interviews. GAO should not directly task posts abroad; any taskings, including requests for information or documents, should be coordinated and communicated through the bureau POC or The GAO mandate does not include investigation of foreign governments. Any GAO meetings or other contacts with foreign officials should be coordinated with the lead bureau POC. The lead bureau POC, in coordination with the regional bureau and end emer furse?ene/ es should determine whether GAO contacts with foreign officials would raise sensitivities that warrant consideration ef another approach to obtaining information. GAO see/fer has been made ewere that any ceefed?e with fay/reign ge vernmeet ef?e/eie are at the dieeretiee ef the embeseeder. when the fieldwork is complete and prior to returning stateside, the GAO team will conduct a closeout meeting. The purpose of this meeting is to ensure that the GAO team has a full understanding of the UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 8 1 US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 information gathered. The closeout meeting is not intended to discuss conclusions or recommendations. 5 H416 n??quNTS 9; :33: ~3t?i-g2?i 43"} a. General policy and procedure The GAO may request official government records and documents associated with its work. The Department?s policy is to provide the GAO with the information it needs to fulfill its statutory responsibilities while respecting Department and Executive Branch foreign policy and operational requirements and egg/Limes. ff the GAO is operating outside its statutory jurisdiction, the Department must make a determination ee to what extent non- public information can be shared. In such cases, the bureau POC should seek guidance from and prfer ta dies/eeing any deenmenzie er information ?e GAO. The GAO should be encouraged to make its requests specific and relevant to the eejectives posed in its notification letter. The GAO is not authorized to independently search for relevant documents and information inserted in Department files and databases or peered nn ?ne Intrenei'. Tne eureen {Six-1:239 ifeieen should keep records in writing of the documents or, where voluminous, a description of the documents provided to the GAO during the engagement. AQQESS TQ b. Documents request in exercising its statutory jurisdiction, the GAO may request and, as a general rule, have access to relevant unclassified and classified information following the entrance conference and in association with an ongoing, authorized engegernenf, decemenz? requests 5mm be seem/free in err/fling by GAO end directed to the lead bureau POC. When the request is extensive or involves multiple bureaus, a formal Department tesker frem may be issued. When questions arise regarding GAO access to material, 5., and should be consulted. Approval from the Under Secretary for Management (M) fer frem bereeue ene? ef?cee their repert in and ?ne Under Secretary for Political Affairs (P) fer an ether reques?s via action memorandum is necessary before the GAO is given access to classified documents or ?reefs/tried deemnenie {net feii under be/ew. Documents that are approved by er meet then be grey/(fed to 5e be nee/(gagged enn? pieced at the and?!? site fer review by GAO. Normally, the GAO is permitted to read such material on Department premises, but is not given copies of documents. When the GAO is provided copies of documents, the {wireen ghee/e? sens/deer whether any redeetinne ere necessary or Under 31 U.S.C. 716(6), the GAO is obligated to respect app/feeble restrictions on disclosure of the information, and must be advised of those restrictions in writing by the lead bureau POC er when the documents are made available. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 8 1 US. Department of State Case No. F-2017-12722 Doc No. C06611819 Date: 03/14/2019 c. Publicly available unclassified information Publicly available unclassified information is material that does not carry any restrictions and can be made available to any member of the public. This material includes: (1) Press guidance; (2) Public reports, ineietiing transmitted reperts tn Caneress; and (3) Department publications and other public information not tieterrninet:i tn he SBU or classified. d. Unclassified material that is not publicly available Generally, unclassified material that is stihjeet te preteetien hem etihiit: reiease should hear ?Sensitive ant tineiassitieti?(?53ti?) markings. (See 12 FAM 540). However, this is not always the case and the determination whether material is SBU should be made based on the content rather than the marking of the document. Except as discussed in subsectien it) below, GAO is generally entitled to have access to non-public information where it is relevant to an official engagement within their statutory jurisdiction. This includes, for example, Privacy Act information and visa records. If GAO requests information in this category, must clear any release and, in the case of internal deliberative material or other material that might fall within stihseeti?en heinw, an action memorandum to er is required. e. Math it? net mast aneiassii?iee inferinatien that is net avaiiahie may rise ere widest tn GAO fer nessessien. these documents can he emaiieti tn Get} with triear markings anti the caveat that SBU and ether nenwetdie titetiartment intermatien sheaiti be net he ntihiisheci er distributed tieyenci GAG without the Department?s tensent, sea may eniy he transmitted tn see by the directer at f. GAG may aise take ten'iperary nessessien at entries at such statements en a read anti return basis, an the tenditinn that it destiny seen senies er return them tea the audit site erier tn the end at the engagement. Materials that may tie presided tn {5,40 en a reaeiwantzieetarn basis may ineiatie eersennei data, tenfitientiai hesiness intennatien, retards pertaining tn the issuance er refusai at visas, interrnatien regarding infrastructure pretestien er design and inferntatien, and certain decision memes. A sever letter sheaie? be attached ta such materiais tieariy stating that they must he either tiestreyeti er returned tn the audit site garter tn the enti (?it the engagement. shnaiei track satin materiais that are previcieti tn g. The method at presiding access te materiai that is net ptihiitiy avaiiahie sheaiti he tieterinineei en a easewhyuease hasis, in tenstiitatien with t, with the geai at Gn??s were white aise erevieiing attenuate areteetien tn sensitive Department interrnatien. h. Certain highiy-nsensitive aheiassifieti interrnatien that is not eehiiciy avaiiahie shetiia he matte avaiiahie te GAO fer review an premises at the antiit site. Exanieies ei? such intermatien intriatie mater-tats that taii under subsection UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 8 1 US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 i. j. beiew. if tire bureau POC receives requests fer dee'umerite that feii Witter; this; tetegery, he or site Sherrie irrirrietiieteiy eiert Classified information Classified information is material officially end preperiy classified at tire Confidential, Secret, or Top Secret ievei weer er? executive ereer gevernieg; tire 0f iietieriei security infermetieri. In addition, any documents regarding foreign government information provided in confidence where disclosure would be harmful to foreign relations should genereiiy be treated as classified fer perpesee ef? whether marked so or not as well as international organization information that is restricted from public disclosure NATO restricted information). Access may be granted to emit documents after a written request ie by the GAO concerning a matter within its statutory jurisdiction, approval from er M, and verification of proper security clearances. However, such information cannot be removed from the Department facility, photocopied, or queried verbatim. package the riewmerite and previee t0 tire GAO audit site fer review. The lead bureau must ensure appropriate security clearances of GAO personnel through Diplomatic Security prior to providing the GAO personnel access to classified information, ieciticiing tertiary/?i briefiege. It is the responsibility of Department personnel to ensure that all e? mail and sensitive diplomatic are appropriately classified and marked. Restricted access SBU or classified information generally not releasable to the GAO includes, but is not limited to: (1) Internal materials concerning budget plans and requests, other than the official budget data submitted to the Congress. (See OMB Circular (2) Non-public documents concerning an ongoing negotiation or foreign policy initiative or other ?real time? document request, such as being added in ciietritititieri iiete fer Eiretriitive [Breech eriiy pretieete emf updates; (3) Other internal deliberative information, the disclosure of which reasonably could be expected to impair substantially the operations of government. (This may include, for example, certain Action Memoranda or informal e-mail deliberations); (4) Law enforcement information; Atterrieywwerk predate tampered the merge of er entitripetieri of iitigetieri, er priviiegeti eerrirriuriicetieris; end (6) When GAO requests information in any of the above categories, and should be contacted. Te the exterit emit ie previeeti te GAO with epprevei tram er and L, it Sherrie be merie eveiiebie fer re ?View an et tire audit Site. Third party documents Documents originated by or containing information originated by other agencies cannot be released to the GAO without the consent of the originating agency or agencies. In this category, the practice has been that consent will generally not be granted for the following: UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 8 1 US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 (1) Documents to and/or from the White House or National Security Council, er tnet address White Hense er National Security Council initiatives; (2) Documents addressing on-going criminal investigations or prosecutions; and (3) Documents related to intelligence or counter-intelligence information. 3 1 e; in messes a. Exit meeting An exit meeting will be chaired by and conducted just prior to the completion of the draft report. The stated purpose for the exit meeting is to confirm that their acquired facts end key uses? is: eneiyses and ?ndings are current, correct, and complete. The GAO may also discuss preliminary conclusions and potential recommendations. ACTIVETEES b. Classification end sensitivity reviews The GAO may request a classification er sensitivity review of the draft report prior to distribution for egeney comment. The GAO does not have classification authority and must rely on the originating agency to review the draft report to ensure that sensitive information (classified or other non-public material) is preperiy marked and preteeteci frem nneetnerieeci discriesnre. c. Draft report Following the exit conference and classification/Tsensitivity reviews, the GAO will distribute the non-public draft report for agency review and official comment. cl. Comments on draft report. The policy is to provide 30 csiendsr days for Department comments on GAO draft reports. However, circumstances may demand a more rapid response, often within 7--15 days. The Department?s policy is to provide all substantive comments in writing. A formal written response is required when recommendations for the Department are included in the report. The fermei written respense mes: respend in each reenmrnenriafinn witn sufficient in ?ne Depertment?s The lead bureau may elect to provide a formal response to a GAO report that does not contain Department recommendations. The Department comments will be published as an appendix to the final report. Oral comments may be provided for minor technical or editorial remarks. The lead bureau will ennrciineie the Department?s written comments and clear at the assistant secretary level. A meeting may be convened, if necessary, to resolve differences regarding the draft report conclusions and recommendations. Once cleared, the formal written respense will be submitted to GAO for me camp?re/tiers final review, signature, and transmittal to the GAO. will provide an information copy to the Oi?ee ef ?ne Inspector General {gig} and the em bureau?s assistant secretary. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 8 1 US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 e. Final reports Unclassified GAO final reports are available on the GAO website. will ensure that newly published reports are distributed to all relevant bureau POCs and other interested partiesRTE (mama: ii; 3.2mm a. Legal requirement When the GAO issues a final report containing recommendations for the Department, in relation to am engagement within its statutory jurisdiction, the Department is required by 31 U.S.C. 720 to submit a written formal response to Congress within 60 days from the date of issue. b. Initial preparation. The proposed Department reply is prepared in the format prescribed by the Bureau of Affaim may work directly with the lead bureau POC to formulate a response that accurately conveys the Department?s perspective. c. Content Replies to the GAO report should include a response to each recommendation with sufficient detail to support the position. A which the [Jepertriierit accepts 5 GAO report recommendation should inciude an implementation timeline. d. Oversight The Deear'irmemi letter is to be prepared in multiple copies and addressed to the Chair and ranking member of the following (1) House Committee on Ovei'eighi" and Government reform, (2) Senate Heme/arid arid Governmental Affairs (3) House Committee on appropriations; (4) Senate Committee on appropriations; (5) Heme Foreign Affairs Seaate Fereign cemmiitee; and Committee originating request. e. Review, clearance, and transmittal The proposed reply is coordinated by the lead bureau POC and cleared with the lead bureau assistant secretary, L, H, and other appropriate bureaus and agencies. Once cleared for substance, the ieitere wi/i be eubmiiteci to fer the ceii?ieireiierfe final review, clearance, and transmittal to for signature. then ii'anemite the fettei?e to Congress and provides with a signed copy, which ie further disseminated to appropriate Department bureaus, gm, GAO, and OMB. FEE-EA- . up UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 8 1 US. Department of State Case No. F-2017-12722 Doc No. C06611819 Date: 03/14/2019 {crawls-5?: a: usage: After the Department?s response is transmitted to Congress and the GAO, the lead bureau POC will track progress on implementing action identified in the Department?s response, may raise periodically track progress. It is the Department?s policy to complete action on GAO recommendations accepted by the Department in an expeditious manner that ensures compliance with the timeline identified in the Department?s Congressional response. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611819 Date: 03/14/2019 CO 6 61 1 82 U.S. Department of State Case No. F-2017-12722 Doc No. C06611821 Date: 03/14/2019 RELEASE IN FULL 441 St. NW. Washington, DC 20548 U.S. GOVERNMENT ACCOUNTABILITY OFFICE June 14, 2017 The Honorable Rex W. Tillerson Secretary of State Attention: Julianne Shinnick' Bureau of the Comptroller and Global Financial Services Dear Mr. Secretary: This letter is to inform you of a new U.S. Government Accountability Office engagement on the Costs of Presidential Travel?code 101986. The enclosure provides information on the engagement. If we determine it is necessary to visit locations other than those specified in the enclosure, we will advise you. We would appreciate your notifying the appropriate officials of this work. The next step will be to set up an entrance conference. At that meeting, we will request that your agency identify a point of contact for this engagement. elJohnSon Managing Diector, International Affairs and Trade Enclosure cc: Steve A. Linick, Inspector General UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. 006611821 Date: 03/14/2019 CO 6 61 1 82 US. Department of State Case No. F-2017-12722 Doc No. C06611823 Date: 03/14/2019 RELEASE IN FULL Enclosure Information on New Engagement Engagement subiect: Costs of Presidential Travel Engagement code: 101986 Source for the work: GAO is beginning this work pursuant to its authority under 31 U.S.C. 717 after receiving a request from the Honorable Gary Peters and the Honorable Diane Feinstein. Issue(s) under guestion(s): GAO will review (1) the major elements of the costs of presidential travel and which agencies typically incur such costs; (2) the rules that govern travel by the President and his family; (3) the specific costs associated with the President?s trips to Mar-a-Largo; and (4) the specific costs associated with the President's adult children?s trips to certain foreign countries. Agencies and anticipated locations (HQ and field) to be notified: The Department of State including the Office of the Secretary of State. Other departments/agencies to be contacted: White House offices including the Office of the White House Counsel and the White House Department of Scheduling and Advance; Department of Homeland Security including the US Secret Service and the US. Coast Guard. The Office of the Secretary of Defense, Executive Secretariat, the White House Military Office; Air Force organizations including the Of?ce of the Vice Chief of Staff for Special Air Missions, the Air Mobility Command, and the 89th Airlift Wing; Headquarters Marine Corps, Marine Helicopter Squadron One; the Army and Navy Military Working Dog Programs; and the Defense Finance and Accounting Service; The Department of Justice including the Office of the Attorney General. Estimated start date for the work: Immediately Time frame for holding the entrance conference: Week of June 26 GAO Team(s) performing the engagement: Defense Capabilities and Management, Homeland Security and Justice GAO contacts: . Brian Lepore, Director, Defense Capabilities and Management, (202) 512-4523, Ieporeb@gao.gov . Diana Maurer, Director, Homeland Security and Justice, (202) 512?9627, maurerd@gao.gov 0 Gina Hoffman, Assistant Director, Defense Capabilities and Management, (202) 512-8570, hoffmang@gao.gov 0 Joseph Cruz, Assistant Director, Homeland Security and Justice, (213) 830-1038, crusz@gao.gov . John Wren, Analyst-in-Charge, Defense Capabilities and Management, (757) 552- 8235, wrenj@gao.gov Page 2 UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. C06611823 Date: 03/14/2019 CO 6 61 1 82 US. Department of State Case No. F-2017-12722 Doc No. 006611824 Date: 03/14/2019 From: Ngo, Phong Sent: Friday, March 24, 2017 9:35 AM To: Curtis, Melinda Subject: Re: Home Today Copy. Best, -Phong From: Curtis, Melinda Sent: Friday, March 24, 2017 7:23 AM To: Ngo, Phong Subject: Home Today GM Phong. My dad has an appt today at 11:00 that I have to take him to. I will not be in but I will have my BlackBerry. I have an urgent contract with AQM that I am working on that must be completed today. I also have to work on the Mar-a-lago invoices for Tom. If anyone needs me just email me please or call. Sent from my BlackBerry 10 smartphone. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611824 Date: 03/14/2019 CO 661 825ilED US. Department of State Case No. F-2017-12722 Doc No. C06611825 Date: 03/14/2019 RELEASE IN FULL From: Dobbs, Michael Sent: Monday, March 13, 2017 7:05 AM To: Schlienz, Don Law, Stephen Cc: Drisko, Shapleigh Ngo, Phong Parrillo, Thomas Bernish, Renee Mahar, Harry Subject: RE: JA FINAL DRAFT Mar102017.docx Attach: [Untitled].pdf Don/Stephen, Please find attached the signed Regards, W904, Director; Presidential Travel Support Staff Department of State 2401 Street, NW Suite H625 (SA-1) Washington, DC 20037 (202) 663-2945 Fax: (202) 663-2231 gov Privacy/PH This email is UNCLASSIFIED. From: Schlienz, Don Sent: Friday, March 10, 2017 3:53 PM To: Dobbs, Michael Cc: Law, Stephen; Drisko, Shapleigh Ngo, Phong Parrillo, Thomas Subject: JA FINAL Mar102017.docx Mike THIS is the one to Sign and return. Too many versions ?ying around. Thanks UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611825 Date: 03/14/2019 CO 661 825ilED US. Department of State Case No. F-2017-12722 Doc No. C06611825 Date: 03/14/2019 Don Don Schlienz Team Leader/Contracting Officer Worldwide Division/Regional Support Branch 703-875-5363 PROCUREMENT SENSITIVE SENSITIVE BUT UNCLASSIFIED (SBU) This email and/or its attachments may contain information subject to the Procurement Integrity Act. Prior to sharing this information or forwarding this email, you are to contact the Contracting Officer for guidance, as per FAR 3.104-4. SBU This email is UNCLASSIFIED. UNCLASSIFIED US. Department of State Case No. F-2017-12722 Doc No. 006611825 Date: 03/14/2019 UNCLASS IFIEDU.S ,.Department of StateCaseNo.F-2017-12722 Doc No.C06522489 Date: 04/10/2018 RELEASE INPART B71E f fl '™2.DOC _NIJM _M! REF _DOC_.NUM RSCCADTl? AOG_ !UR.AM' DUR l 14930.3 14930.3 160 17llM00875 16D1711Mn17S lfflDJ 14930.3 062ll17P DI 062017 IP DI 1S0171l.MOOS7S 14930.31493>.3 160l711M04121 S7f£64 5166.64 U 2017IP OI 5766.64 ' 5766.64 112017IP DI 1.60l711MOfU1 0620l7IP DI . ll 2017IP DI 1 ll 2017IP DI l 082017IP 01 0Ull710 PO 05201710PO 102017IOPO 112017IO PO l! 201710 PO 102017 10 PO 11201710 PO 112017 !O· PO 072017fOPO 2 1 2 2 2 1 1 012017 Kl PO 10201710 PO 10201710. PO 102017D PO 10201Hl FO 102017 JO PO 2 4 2 102017 IOP0 ' 02201 H> PO 022Jl17 10 P0 Q3201710PO 032017 Kl PO 1 l 0721117 IO flO oa2011 MlPO Cl 201710 PO 072017 10 PO 7421J9 7421.69 742169 742169 7421.&;74Zl.69 248171421 9312.17 9312.17 2481 ll'SD884 24&17PS0184 9JU17 9312.17 9312.17931117 2481JP:SCA7'°17M0057 13035.85 13G35JS scmomas1 2281.2822!L28 SCA77017MOU2 415129 4853.2! 5CA77017t.m22 -4&53,29 -4153.29 SCA77017U0122 787JS 7!7J5 rm>l7M012? 149.33 &49.33 !£AnQJ'lMOU2. ·849.33 "'49.33 491SJ7 4915.37 S0011l1""'122 SEB0017M0197 103983310398.33 SEl30017M0197 91S.83 935.13 S92.11 s.92.ll sa~ 517.02 517.02 SEOOllMJ344 SEJJ0017M0344 6S79 6S79 -517.02 ·S17.D2 ml017M0344 .S744.4S-S744.AS Sfll001N0344 Scl30017MOM4 S744A55744.4S SUlSSJ17M0131 5SaJ.1l SSl3.13 111£.63UlW SUCS9:l 17M0131 SW6017M0131 ·27&.81·218.&1 -55.76 -55.7$ MS9Jl7M0131 7724.727724.72 ~7M0443 SUKSQJ17M0443 ·S&.14 ·58.14 S\JKS601JM0443 -290.7 -290.7 SUIS9l17M0443 1544.941544.94 2dl71421 248171428 112017IP 0\ 1Ul1711 a 082017 IP 1M 3 2 1 2 1 2 OCX:_ACTNSY$_0TJV TT RN) FIIND _CAT R 21-Mat-17 NS70_ 704000000 OS 0 ~17 NS 70_ 7DCGOOOOO OS R 20-Mar1711S7D_70Gllml OS R Hep-17 N$ 70_7040a OS 0 ~q,17NS 70~ as 0 30-q-17NS 10_,omxm OS R 31-Auc-17 NS 10_,o,mooo OS R A 0 R 0 0 0 "A 0 A A 0 0 0. 0 0 A A 0 0 0 A A 0 A A 0 »Alt-11~ 70_ 704raml 05 3-1,!ay,17 NS 70 10400000005 2-May,17 HS 70_ 704tml00 OS 4-Mly,J7 NS,u_70c('Ol[QJ OS os· 27-Feb-1702 70_~ 27.ffb.1 702 ·70_70ml000 OS Q5 ~1702 70_~ 14-Aut17 02 70_70«0l000 OS 1-Wi,t11 02 711 _ 7omml OS 24-Jul.17 az 70_ 70C00ml 05 14-/q-1702 70 _ 704lmXIOOS 14-Auc-17 02 70_704C0l000 05 6-Ajf •1702 10 _ 70ICmlOO OS s-Apr-17 02 70_704IXl0000 OS 2S-lvl-11 02 70 _7040fAml OS 11-116-17 02 10_ 1Uaml OS 2S-JtH 702 70_ 7040Q'DJ0 05 25-Jtj.17 Ol 7D _ 70Ctmoo OS 2S-Ju~17 02 10 _ 704IXJlml · OS lS-Jul-17 02 111_'/0COOOOOO OS 29-b 161121D_70400!J000 OS 29-bl&02 70_70400001J OS ..:_ ~ 211-0ec· 1' 02 111 OS 20,Dec.16112 ;,,_ 7D401:m1J 05 6-Ap-1702 10_~ as S,May-17 1127D _ '/04000000 OS s-May-1702 70_~ 6-Apr-1702 ,u_~ REVIEW AUTHOR ITY: Rev iewer I • UN CLASS IFIEDU.S. Department of State Case No.F-201 7-1 2722DocNo.C06522489 Date: 04/10/2018 OS 05 WY 2017 2017 2D17 2017 2017 2017 lll17 2017 2017 2017 2017 2017 2017 2DJ7 2017 :11117 2017·. 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 201 7 2017 . UNCLASSIFIED U.S. Department ofState Case No.F-2017-12722 Doc No.C06522489 Date :04/10/2018 ORGN 0RGN _TYP PRO! 800B 8008.a>S ACTG VENO.CD VENO.}Dl)R_CO Nl'.01 AR0021U94 · 1sm . Nm AR00211194 1'001 liEOlAP.00211194 1~ NBllAP.00211194 16001 NfDlAR002lll94 16001 motAR00215809 24801 NEOl AP.00215809 24801 NEOl AP.002l5809 24801 NE01 AR002158l1) 24801 NlC1 Alm15809 2-4801 N£01ANXl215809 24801 NE'Ol A!Ql211194 16001 N£D1 AR00211194 11iCD1 tilll AR002ll194 16001 NEm AA002U194 lliOOl NflllA~211194 15001 N£01 Aml119416001 N£01AR002111.9' 16001 NEOl AROJ21ll94 1~01 N£01AR0021S8tl9 24801 NmlAJI00215809 24801 tllll AK00215818 24801 · tcmtAR00215G 24801 NEOl AROOll5IJ9 24801 N£D1 AR00215809 ~4801 NE>lARal21581!1 2A8Df NECI ARm21SB09 24801 N£01 APJI0188272 23201 HtmAROOl.88272 2321>1 NE01 AR0:1188m 23201 NellAROOl.8&272 23201 NEDl AM0118272 .inoi NEOl AIIOJ188272 23201 NflllAA001118272 232D1 NEOI. APD0188272 Z3201 UNCLASSIFIE D U.S. Department ofSta te Case No.F-2017-12722 Doc No.C06522489 Date: 04/10/2018 UNCLASSIF IEDU.S. ·oepartment ofState Case No.F-2017 -12722 Doc No .C06522489 Date :04/10/2018 . - UNE_DSCR Vt:Nll_HM TlTl. mJMPINTWIATlOMALHOTB.l lOWEI VANOOIMR Tl\JMP INltRNAllOOI. Hom&TOWER VANCOUVtR llUMPINIERNA'IOW.._,m l Tam VAt«DUVER TlUf.11 fW.NAlow. Ham.& TOMR VANOJIMR TRUMP mNATIONAlHOffi &TOWER VN«IllMR Tron,IntGolf Utis TRUMP INltPA\TIONAL GruUt«S& HIJTU DOONBSi Tnmp Int Golf Ins TRUMP IIITTPIIAllONAl GOif UNCS &ll!JTEJ. DOOli&EG TRUMP ltmRNA11()11Al GOLF LINKS &HOTn DOONBBi TIU"'kitGell Um TRUMP IHTWIATIONAI.GOO UNCS l tomDOOtllEG (,PR62S~/17,H0121 .wll\ff1111111 Vis. c.,R62SS52S,113.59925,3/13/17,Holl!I Nrtlffl(rrump Vlit }Iotalatxn/T~ \1s. c,n62SSS25,13S992S,3/13/17,Hotd lRUMP miu.noNAL GOif Ur«S a.HOTfl.OOONBEG c,NQSSS2S,llS992S,3/1317 ~n,np Vmt llWMP INYlPMTIONAI. GOLF lMS&IOffiDOONBEG C,PAQSSS2s.,359'J2S)/l3/17,Hotel Acalll\ff M1'4' ~ C.PR6255S2SJ3S992S,3/13/17,Hotel AcmJrrump Vlslt TRUMP lmmATI!MIIOTU& TOWU V,Jl(XXMR VN0004 Tru"'~Hotel TowerVwou Tf1M!11~Hotel lowe'Ymu VAT llUMP IIITTRHA TIONAI.HOltl& TOWEIVNlCOIMR VAN7004 TR\MIHTERHATIOIW. HOTB. &TOWERVAIICOIMl VAN7004 T11111p lnlemltlonal Hold Vwrl!M!r TRUMP llfT£RNA TIONAI. HOTEL &lc,JIER VA.'ICOUVfA VNl1004 -~Hol!!Vllml1'f VAN'1004 Trun,I~ ~telVIIIQ)IMr VAT TRlJW INTERNAlDIAL HOTEL l TO\\IRVN«XXMR V#.N7004 TrumplmmltloNI Hott!Vana,uver YAT lRUMP M'ERIIATIONAI. Ham.& TowrRVNICO\MR VAH7004 Tnini, aittnlatlonal Hotel VW0U't'!f VAT TRUMP INTERNATIONAL HOTll &TOWfR VANC0041 TIWMP~Tl®l HOm& TOWERVANCDIMR· VAN7004 TN""!nlefflatlonal HatelVanaiuver ~ wi.,,ortET11111q1V1Slt TRUW lffltRIIAOONIL GOLF UlllS &H0laDOOtm6 VAT ~lllmodatlon swirtETn,np'M ' TRUMP INltRNATIONAI. GOif UNKS &MomDOONBEG Hotel Accommodation support ET,ump Vis VAT. TRUMPtmmtAl\ONAI.GOl1UNKS&Hara.DOOiBE6 VAT ~don S11Ppoit ,ET"""Vlslt tlllWINTEJINATIONAI.GOlf UN'f.'S&K01tl000N8EG TIIUW mtlAmlALGOLF IINKS &HOTEL DOOOEG ~Acalffllnadatton .,iET~'l6 HotllAlm~ support (Tn,npVis VAT fflJMP IH1UNAmMAl.60lf IMS& 1101UDOOll8E6 hl)0 M Hote!Acconnodallon suppartE T~\15 TRUMP tmRNAmw.GW UNKS &HOTEL OO®EG SIJppOlt ETM!lp ~ TRUMP 1111UNA'OONAI.GOIF 00'5&IIO'ltl.DOONBEG llal\\lAa:ommcdatian ~01\ at Trump T161'11MJryResart Now l Trump 11a11benY. AlillllY Resort aaommodatioll atT~ Turnbenyaesort Nir, 1 VAT Tn.mp Ttrnbeny, Alimlly11.e!ott mrrrnodatlon atTl\lllp Tumbeny Resortb1 111111' T11111b!ny,A UWV Pait :__i~atlrurr,pTll1'bfnyResortNow1 VAT T1111111 Trieny,Al.allry Re!olt 1] n I TNn.,Tam,eny,Alllrilryr.esort T~ l\ffberly, A1.1D1rt Resort TM!ljl Tutdleny, A\.uxUry P.e.!ort T,- lumbefry, AUllUIY Resort ~ Accorwnodatlon f"i7t Tllftberrt ~ 17 bj YAT fw[_J VA T Hclel ~ J!Tumbtny ~ 17 •Hol!I ta:omodatloll fot\ ~ Turnbeny Apl\117 Hatti AccommodaUonT"11be!!y Ap!I17 UNCLASSIF IEDU.S. Department ofSta te Case No.F-2017 -12722 Doc No . C06522489 Da te: 04/10 /2018 B7(E) UNCLASS IFIED U.S . Department ofState Case No.F-2017-12722 Doc No.C06522510 Date: 04/10/2018 ) RUN DATE01/29/2018 RUN TIME0216:48 PM GFS 190 FSC CHARLESTON SCUSA USDO: 8769GREEN, BRETT J REGIONAL FINANCIAL MANAGEMENT SYSTEM -DISBURSING VOUCHER INFORMATION DETAILS ' VOUCHER REFNUMBER: 248I7PS0884 VOUCHER TYPE:VENDOR fNYOICE DISBURS INGPOST CODE:190 PERJOD 01/29/20 18 01/29/20 18 RELEASE 4.9 REPORTNUMBER TRANSINQ PAGE NUM BER:I · SUBMITTED llSER : APPROVED USER: VOUCHER STATUS : PROCESSED VOUCHER INFORMATION VENDOR NAME TRUMP INTERNAT IONA LGOLF LINKS & HOTEL DOONBEG VOUCHER DESCRIPTION . C,PR6255525,#359925,3/B/17,HOTEL ACCO~!/ TRUMP VISIT REVIEW AUTHORITY : Barbara Nielsen, Senior Reviewer JRELEASE INPART B4 ]. AUDIT RESULT DESCRIPTION CURRENCY CODE 023 BORDER EURO PA) CURRENCY NAME : CROSS SUBMITTING POST 248 4,20171025am LAST MOD DATE May May 3,2017 659pm CREATE DATE CASHIER CODE 238 BA NKCODE USDOBANKACCOIJNT '"""'"'"'"'517 DEPOSITDATE POSTDATE TICKET NUMBER 359925 INVOICE NUMBER May 04,2017 PROCESSED DA TE l21,20 17 VOUCHER PREP DATE · Apn p FNUPART/REJ IND PROMPT PAYMENT FLAG N EXCHANGE TYPE EXCH PYMT CURRENCY EXCH PAYMENT AMOUNT EXCH RECE IPTCURRENCY EXCH RECEIPT AMOUNT DEBIT VOUCHER DATE CANCEL CHECK NUMBER CANCEL REASON CANCEL REASON TEXT CLAIMED AMT +/.ADJUSTMENT AMT 8,539 26 = ALLOWED AMT 8,539 26 - OUT OFPOCKET AMT - DISCOUNTTAKEN AMT + LATE PAYMENT AMT ' / 8,539 26 = NET AMOUNT ALLOWED - PREPAYMENT APPLIED 8,539 26 = DSB /COL AMT DISCOUNT LOST AMT PAYEFJCOLLECTION INFORMATION PAYMENT STA TUS PAYEE NAME PAYMENT POSTED M TRUMP INTERNATIONAL GOLFLINKS & PAYMENT AMOU):lT 8,539 .26 MAIL CODE HOTEL DOON BEG USE AMOUNT 9,322 34 BANK ACCOUNT CODE 23B E STUB INfORMA TION #359925.3/13117 PAYMENT MEDIA 104 9 PAYEE ADDRESS: DOONBEG C,PR6255525ft359925,3/13117,HO PAYMENTNUMBER17050000 TELACCOM/ TR UM PVISIT 359925 PA YEE BA NKACCO UN T PA YEE BANK.INFORMATION PAYEE BA NKROUTING PA YEE BANK NAME D ........ SUB BA NKACCOUNT SUB BANK ROUTING SUB BANK NAME B4 B4 PAGE I OF2 UNCLASS IFIED U.S . Department ofSta teCase No.F-2017-12722 Doc No.C06522510 Date: 04/10/2018 UNCLASS IFIEDU.S . De partmen t ofState Case No. F-2017-12722 Doc No. C06522510 Da te:04/10/2018 - RUN DATE0112 912018 RUN TIME:0216'4& PM GFS190 FSC CHARLFSTO NSCUSA USOO8769 GREEN, BRETT J. REGIONAL FINANC IALMANAGEMENT SYSTEM· DISBURSING VOUCHER INFORMATION DETAILS VOUCHER REF NUMB ER: 24817PS0884 VOUCHER TYPE:VENDOR INVOICE DISBURS INGPOST CODE: 190 PERIOD. 01/29120 18 01/29/20 18 RELEASE . 4.9 REPORTNUMBER TRANSINQ PAGE NUMBER: 2 SUBMITTED USER: APPROVED USER : VOUCHER STATUS: PROCESSED ACCOUNTING CLASSIFICATION TRA NSACT ION TYPE D•DISBURSEMENT 9,31217 DIVISIONAL 8,53916 USE AMOUNT BUREAU TRANSACTION AM T 7004 D EP A RTME NT OF HOMEW 10704000000 EXPENDITURE AUTH CODE: 17 TREASURY BUREA UCODE APPROPRIATION · 1490053 OPERA TING ALLOW CODE FUNCTION CODE BUDGET FISCA LYEAR2017 2172 PPD ORGANIZAT ION CO DE OBJECT CODE OOUGA TIO NNUMllER 11 OliOJ6 ' ""5809 VENDOR CODE PRO JECT CODE APPRO REC TYPE J. Expend 11U rcApp ropmt,on Wi !hARA PROPER TYID PAYROLL (YYYY/PP) PAGEl OFl UNCLASS IFIEDU.S. De partmentofState Case No . F-2017 -12722 Doc No. C065225 10 Date: 04/10/20 18 UNCLA SSIFIEDU.S.Department of StateCase~o.F-2017 -12722 Doc No.C0652 2513Da te:04/10/20 18 . · RUNDA TE 01/2912018 RUN TIME: 015902PM REGIONAL FINANCIALMANAGEMENT SYSTEM· DISBURSING 01/29/2018 VOUCHER INFORMATION DETAILS GFS 190 FSC CHARLESTON SCUSA USDO8769 GRE EN . BRETT J PERIOD 0112912018 RE LEASE49 REPORTNUMBER TRANSINQ PAGENUMBER. I VOUCHER REF NUMBER: 248171428 . VO UCHER TYPE:VENDOR INVOICE DISBURSING POST CODE:I90 SUBMITTED USER: APPROVED USER : VOUCHER STATUS: PROCESSED VOUCHER INFORMATION REVIEW AUTHORITY: BarbaraNielsen, Senior Reviewer ' VENDOR NAME TRUMP INTERNATIONAL GOLF LINKS &HOTE LDOONBEG VOUCHER DESCRIPTION . COMPLETE PAYMENT 17MOJ44 . [RELEASE INPART B4J AUDIT RES ULT DESCRIPTION CURRENCY CODE : 023 BORDER EUROPA) CURRE NCYNAME CROSS SUBM ITTING POST 248 Augus tJI,2017 1014am LAST MOD DA TE A ug ust 30,2017 6:24 pm CREATE DATE . CASHIER CODE 238 BANK CODE . USDOBANKACCOUNT· ................. 517 DEPOSIT DATE POSTDATE TIC KETNUMBER \ · 413956 INVO ICENUMBER August31,2017 · . PROCESSED DATE VOUCHER PREP DATE AuguS130 , 2017 FNlJPART/REJ IND ·P PROMPTPAYMENTF LAG N EXCHA NGETYPE EXCHPYMTCURRENCY EXCH PAYMENT AMOUNT EXCH RECEIPT CURRENCY EXCH RECEIPT AMOUNT DEBIT VOUCHER DA TE CANCEL CHECK NUMBER CANC ELREASON I CANCEL REASON TEXT 6,16000 CLAIMED AMT . +I- ADJUSTMEN{AMT 6,16000 = ALLOWED AMT - OIJT OFPOCKET AMT • DISCOUNTT AKEN AMT + LATE PAYMENT AMT = NET AMOUNT ALLOWED 6,16000 • PREPAYMENT APPLIED 6.16000 = DSB /COL AMT DISCOUNT LOST AMT PAYWCOLLECTION INFORMATION PAYMENTSTATIJS PAYMENTPOSTED PA YEENAME TRUMP INTERNATIONA LGOLF LINKS & HOTEL DOONBEG PA YEE ADDRESS: DOONBEG 6,16000 PAYMENT AMOUNT 7,350 84 USEAMOUNT STUB !NFORMA TION: #359925 ,3/13/17 · COMPLETE PAYMENT: l7M0344 413956 I........I PAYEE BANK INFORMATIONPAYE£ BANK ACCOUNT PAYEE BANK ROUTING PAYEE BANK NAME I ~ MAIL CODE BANK ACCOUNT CODE PAYMEN TMEDIA PAYMENT NUMBER M 238 E 170800001276 SUB BANK ACCOUNT SUB BANK ROUTI NG SUB BANK NAME B4 B4 PAGE I OF2 UNCLASSIFIED U.S. Department ofState Case No.F-2017 -12722 DocNo.C065 22513Da te:04/10/20 18 UNCLASS IFIED U.S.Department ofState Case No.F-2017-12722 Doc No.C06522513 Date: 04/10/2018 RUN DATE01/29/20 18 . RUNTIMEO159.0 lPM GFS · 190FSC CHARLESTON SCUSA REGIONAL FINANCIAL MANAGEMENT SYSTEM · DISBURSING VOUCHER INFORMATlON DETAILS USDO8769GREEN, BRETTJ. PERJOD 01/29/20!& 01/29/2018 RELEASE: 49 REPORT NUMBER TRANSINQ ·PAGE NUMBER :2 SUBMITTED USER : APPROVED USER: VOUCHER STATUS: PROCESSED VOUCHER REF NUMBER: 248171428 VOUCHER TYP E: VENDOR INVOICE DISBURSING POST COD E: '190 ACCOUNTING CLASSIFICATION TRANSACTION TYPE D· DISBURSEMENT · JO704000000 APPROPRIATION BUDGET FISCAL YEAR. 2017 OBLIGATION NUM BER· PPD 7,42169DiVISIONALB UREAU 7004 DEPARTMENT OF HOMEW EXPENDITUREAUTH CODE 17 TREASURY BUREAU CODE 1490053 OPERA TING ALLOW CODE FUNCTION CODE : 2172. ORGANIZATION CODE OBJECT CODE '"""5809· 013036 VENDOR CODE PRO JECTCODE APPRO REC TYPE . PROPERTY ID 6,160 00 USE AMOUNT TRANSACTION AMT : 3•Eipen dirureAppropnal 1onwith ARA PAYROLL (YYYY/PP) PAGE2 OF2 UNCLASS IFIEDU.S. Department ofState Case No.F-2017-12722 Doc No.C06522513 Date: 04/10/2018 UNCLASSIF IEDU.S. Department ofState Case No.F-2017 -12722 Doc No.C06522521 Date: 04/10/2018 PERIOD 01/2912018 REGIONAL FINANCIAL MANAGEMENT SYSTEM -DISBURSING RUNDATE 01/29/2018 RUN TIME022020PM GFS:190 FSC CHARLESTON SCUSA. USDO· 8769 GREEN, BRETT J 01/29/20!8 VOUCHER INFORMATION DETAILS RELEASE . 49 REPORT NUMBER . TRANSINQ PAGENUMBER I SUBMITTED USER: APPROVED USER : VOUCHER STATUS : PROCESSED VOUCHER REF NUMBER: l60171LM04121 VOUCHER TYPE: VENDOR iNVOICE DISBURSING POST COD E: .190 VOUCHER INFORMATION REVIEW AUTHORITY: Barbara Nielsen, Senior TRUMP INTERN AllONAL HOTEL &TOWER VANCOUVER Reviewer VENDOR NAME -, · PR6SS4 1228/2/2017VANCO UV ERUSSS VOUCHE RDESCRIPTION !RELEASE INPART B4 ] AUDIT RESULT DESCRIPTION CURRENCY CODE · 216 DOLLAR CURRENCY NAME · CANADA 160 SUBMITTING POST September S,20179·]6am LAST MOD DA TE Septe mber1,20176J4pm CREATE DATE 171LM4121 September 05,20\7 INV OICE NUMBER PROCESSED DA TE VOUCHER PREP DA TE August 29,2017 .p CASHIER CODE CN6 BANK CODE USDO BANK ACCOUNT. *'" 125 FNLIPARTIREJ IND PROMPT PAYMENT FLAG N EXCHANGE TYPE EXCH PYMT CURRENCY EXCH PAYMENT AMOUNT DEPOSIT DATE PO STDA TE TICKETNUMSER EXCH RECEIPT CURRENCY EX CHRECEIPT AMOUNT DEBIT VO UCHER om CLAIMED AMT +/. ADJUSTMENT AMT 7,19100 = ALLOWED AM T · OUT OFPOCKET AMT • DISCOUNTTAKEN AMT + LATEPAYMENTAMT 7,19100 : NET AMOUNT ALLOWED • PREPAYMENT APPLIED 7,19 100 = DSB /COL AM T DISCO UN TL9ST AMT 7,19100 CANCEL CHECK NUMBER CANCEL REASON CANCE LREASON TEXT PAYEE/COLLECTION INFOR1'1A TION PAYMENTSTATUS PAYMENTPOSTED PAYEE NAM E 1 · TRUMP INTERNATIONAL HOTEL & TOWER VANCOUVER PAYEE ADDRESS 1161 WES TGEORGIASTREET VANCOUVER, BCV6E 4MJ CANADA PAYEE BAN KINFORMAT ION PAYME NTAMOUNT 7,19100 USE AMOUNT 5,775 90 STIJB INFO RMATION . USCONSULAT E,VAN DTD · AUG2,20l7 STAY: JULY 25-31,2017 8ROOM NIGHTS PAYEE BANK ACCOUNT PAYEE BANK ROUTING PAYEE BANK NAME ___ M CN6 PA YMEN TMEDIA .E PAYMENTNUMBER170900000047. 84 SUB BANK ACCOUNT ..... ... [ MA!LCODE BANK ACCOUNT CODE SUB BA NKROUTING ......) SUB BANK NAME 84 PAGE I OF2 UNC LASSIF IEDU.S.Departme ntofState Case No.F-20 17-12722 Doc No.C06522521 Date: 04/10/2018 UNCLASSIFIED U.S . Department ofState Case No.F-2017-12722 Doc No.C06522521 Date: 04/10/2018 RUNDATE0112912018 RUN TIME02'20 20PM REGIONAL FINANCIAL MANAGEMENT SYSTEM -DISBURSING VOUCHER INFORMATION DETAILS GFSI00FSC CHARLESTON SCUSA USDO8769 GREEN, BRETT J PERIOD. 0112912018 0111912018 RELEASE 49 REPORT NUMBER TRANSINQ PAGE NUMB ER 2 VOUCHER RHNUMBER: 160171LM04121 VOllCHER TYPE : VENDOR INVOICE DISBURSING POST CODE:190 SUBMITTED USER : APPROVED USER : VOUCHER STATUS : PROCESSED ACCOUNTING CLASSIFICATION TRANSACTION TYPE D• DISBURSEMENT TRANSACTION AMT : 7,19100 USE AMOUNT APPROPRIATION707040000()() BUDGET FISCAL YEAR 2017 OBLIGATION NUMBERFD43 40128 AP PROREC TYPE l -Expend 1tu rcAppropriation wilhARA 5,766 64 DIVISIONAL BUREAU HOMEWEXPENDITURE AUTilCODE 17 TREASURY BUREAU CODE 7004DEPARTMENTOF PPP FUNCTION CODE OPERA TING ALLOW CODE · 2172 OBJECT CO DE ORGANIZATION CODE 013037 PROJECT CODE VENDOR.CODE '"""1194 PROPERTY ID PAYROLL (YYYY/PP ) ) PAGE2 OFl UNCLASSIFiED U.S . De part men t ofState Case No . F-2017 -12722 Doc No.C06522521 Date: 04/10/2018 UNClASSIFIED U.S. Department ofStateCase No.F-2017 -127 22Doc No.C06522536 Date: 04/10/2018 REGIONAL FINANCIAL MANAGEMENT SYSTEM· DISBURSING RUN DA TE 0ln9/20 18 RUN TIME · 02.0J.07 PM GFS · 190FSC CHARLESTON SCUSA USDO8769GREEN, BRETT J VOUCHER INFORMATION DETAILS ,... PERJOD 01/29/2018 0ln9/20 18 RELEASE 49 REPORT NUMBER TRANSINQ PAGE NUMBER. I SUBMITTED USER : VOUCHER REF NUMBER: \60\J!LM00875 VOUCHER TYPE: VENDOR INVOl(E DISBURSING POST CODE: \90 APPROVED USER : VOUCHER STATUS: PROCESSED REVIEW AUTHORITY: Barbara Nielsen, Senior Reviewer TRUMP INTERNATIONAL HOTEL &TOWER VANCOUVER VOUCHER INFORMATION VENDOR NAME VOUCHER DESCRIPT ION . PR6150 !85J/2/20l7TRUMP INTERNA TIONAL H OTEL &TOWER VANCOUVER USSS !RELEASE INPART B41 J AUDIT RES ULTDESCRIPTION CURRENCY CODE 126 NADA DOLl.A R CURRENCY NA ME · · CA 1 60 SUBMllTlNG POST Marchll,20179:33am LAST MOD DA TE h_20,2017623pm CREATEDATE Marc CASHIER CODE CN6 BANK CODE USDO BANK ACCOUNT "" 125 DEPOSIT DA TE POSTDATE TICKET NUMBER 171LM875 INVOICE NUMBER · Marchl l,1017 PROCESSED DAT E . March 01, 2017 VOUCHER PREP DATE p fNUPART/REJ IND PROMPT PAYMENT FLAG N EXCHANGE TYPE EXCH PYMT CURRENCY EXCH PAYMENT AMOUNT EXCH RECEIPT CURRENCY EXCH RECEIPT AMOUNT DEBIT VOUCHER DATE . CANCEL CHECK NUMBER CANCEL REASON CANCEL REASON TEXT CLAIMED AMT +/·ADJUSTMENT AMT 20,08126 = ALLOWED AMT 20,081 26 - OUTOF POCKET AMT - DISCOUNTTAKEN AMT t LATE PAYMENT AMT = NET AMOUNT ALLOWED 20,08126 • PREPAYMENT APPLIED 20,08\ 26 = DSB/COLAMT DISCOUNT LOST AMT I PA YEFJCOLLECTION INFORMA T!ON POSTED PAYMENT STATUS PAYMENT · TRUMP INTERNATIONAL HOTEL& PAYEE NAME TOWER VANCOUVER WEST GEORGIA STREET . PA YEE ADDRESS 1161 20,081 26 PAYMENT AMOUNT 15,0-12 14 USEAMOUNT US CONS U LATE, VAN STUB INFORMATION DTD MAR2,2017 STAY FEB2l.MAR2,20l7 171LM875 D ........ YEE BANK ACCOUNT PAYEE BANK INFORMATION PA PAYEE BANK ROlITING PAYEE BANK NAME MAIL CODE BANK ACCOUNT CODE PAYME NTMEDlA PAYMENT NUMBER M CN6 E 170300000644 I B4 SUB BANK ACCOUNT SUB BANK ROUTING SUB BANK NAME B4 PAGE I OF2 · UNCLASS IFIEDU.S.Department ofStateCase No.F-2017-12722 DocNo.C06522536 Date: 04/10/2018 UNCLASSIF IEDU.S. Department ofSta te Case No.F-20 17-12722 DocNo.C06522536 Date: 04/10/2018 RUN DATE01/29/20 I8 RUN TIME02.0307 PM GFS 190FSC CHARLESTON SCUS A USDO : 8769 GREEN, BRETT J REGIONAL FINANCIAL MANAGEMENT SYSTEM -DISBURSING VOUCHER REF NUMBER: \60I71LM00875 VOUCHER TYPE:VENDOR INVOICE DISBURSING POST COD E: 190 VO UCHER INFORMATION DETAILS PERIOD. 0ln9/2018 01129/2018 RELEASE · 49 REPORT NUMBER. TRANS INQ PAGE NUMBER· 2 SUBMITTED USER : APPROVED USER: VOUCHER STATUS : PROCESSED ACCOUNTING CLASSIFICATION TRANSACTION TYPE D-DISBURSEMENT 14, 93030 DIV 20,08 126 USE AMOUNT ISION ALBUREA U TRANSACTION AM T 70 04 DEPARTME N T OF HOMEW 70 704000000 APP ROP RIAT ION TREASURY BUREAU CODE EXPENDITURE AUTH CODE 17 PPD OPERA TING ALLOW CODE BUDGET FISCAL YEAR 2017 FUNCTION CODE 434-00 1 8 : 2172 ORGANIZATION CODE OBJECT CODE OBLIGATION NUMBER · ....... 1194 013037 VENDOR CODE PROJECT CODE d1t1n App roprtalton ~ithARA PROPERTY PAYROLL (YYYYIPP) ID APPRO REC TYPE : 3-Expen PAGE2 OF2 UNCLASS IFIED U.S . Department ofState ·case No.F-2017-12722Doc No.C06522536 Date :04/10/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12_722 Doc No. C06532594 Date: 06/14/2018 PURCHASECARDTOOLKIT [RELEASE IN FULL I BUREAU/POST REQUEST F_OR FORCED AUTHORIZATION (FA) (Temporary Change) To be completed by requesting Bureau or Post Program Coordinator. A/LM/AQM/BOD - Purchase Card Program ManagerTO: THROUGH: FROM: A/LM/AQM/BOD-· Marg;iret Colaianni Key Pr.ogram Administrator - Carol Harris S/ES - Program Coordinator - Jonathan R. Mennuti May 4, 2017 DATE: A. Cardholder Jnformation: Name of Cardholder: Delores B Davis Date Purchase Card Training Complete:d: May 3, 2017 Last 5 digits of Cardholder's account number: Dollar Amount of Forced Authorization Request: $3,276.00 Name of Aooroving Official: Gregory J. Campbell B. MerchantNendor Information: Name of Merchant (Vendor): The Mar-a -Lago Club 1100 South Ocean Blvd- Palm Beach,.FL 33480 Merchant Category Code Needed 'if known: Date of anticipated processing of charge by Vendor: May 5, 2017 C. Required Attachments: ·I UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06532594 Date: 06/14/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06532594 Date: 06/14/2018 Coov of Vendor's price cfuoteand suooortingdocumentationas needed: D. Request Descriotion: 1. -Describein detail the product or service needed an_d why a one-time Forced Authorization is necessary To pay the lodging cost for the Secretary of State, Chief of Staff, and the Director for Policy Planning associated with the April trip to Mar-a-Lago to meet withPOTUS for a high level meeting. Lodging cost totaled $3,276, which is $1,092 for the 2 nights per person. I • 2. How does this product or service support your Bureau or Embassy mission? 3. Is this request for a recurring or one time need? If recurring, explain and include estimated dollar amount of recurringneed: The request is for a one time m:ed. 4. Revision- June 18, 2013 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06532594 Date: 06/ 14/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06532600 Date: 06/14/2018 E2 Travel Voucher FinancialSystemTransactionRecord ~--------~ !RELEASE IN PART B6j Thu Sep 14 13:09:37 CDT 2017 PRIVACY ACT NOTICE: The following information Is provided to comply with the Privacy Act of 1974(P.S. 93-579). The information requested on the form is required under the provisions of 5 U S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, ;md 1102 of March 27, 1962, for .the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the pertormance of their duties Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecut ions. Failure to provide the information required will result in delay or suspension of the processing of this form. I Voucher pocu~ent Information I Number I _______ rrip Status f"P Id I Mailing Add ress r"------ ___.l rravel CONUS 2017-09-14 __J Yes rOffice Phone --.:.....,.--.-:...J r.__om_e_P_ho_n_e ________ 1------------LL-- r-f .._O_N._u_s_ io_c_o_ N _ u_s__ rpprov ,e Date - ._1 _n_a 1_v_o_u_ch_~_r_F1_a_g __ ___;___; __ Washington, DC BRIAN H HOOK. I 2017-07-20 _________.Ir !Fe pffic 1al Duty Station ~r;~el~r f ubmit Date 8288567 Closed Voucher 99117T037038 __.! I~ L-ge_ n_c_y_T_ra_v_ei ___ Purpose __,] 86 NIA Travel with S __,I rravel Charge Card Holder TOY No f stimated Dates of Travel 2017-04-06 thru 2017-04-08 Itinerary Cabin Class I I pepart ~mye ~1me I } par focation I ~otel ] - l~~otes 2017-04 -06 2017-04-06 NIA Andrews AFB, MD NONE No GP 2017-04 -06 2017-04-08 NIA West Palm Beach, FL NONE No GP 2017-04-08 2017-04-08 NIA Andrews AFB, MD NONE No NONE Temporary Duty, LOG $182, M & IE $59 PA-C = Government auto available and committed PA-NA= Government au1o not available PA-NC = Government auto available and not committed Voucher Expense L-_T_r_an_s_p_ ort _.!IL__ 0.00 Totals 1:_ ·o_d_g1__,nJ,I . · Meals & lncidentals:Ccar 0 00 147 50 Rental! Local Transpo~I 0.00 0.00 PO~r~ ____ M _is...l~Ll .~ ·-· ·___ 000 G_ra_nd_To_t~a! 162.60 15.10 Page 1 of 6 UNCLASSIFIED U .S. Department of State Case No. F-2017-12722 Doc No. C06532600 Date: 06 / 14 / 2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06532600 Date: 06/ 14/2018 Voucher Accounting Inform atio n E -·-----------'-----I..___ , _,__ . ·... -·_._] :A.ccou'nting String . oL.' _ b-j-ec_, __ :...c· _od__,Je . CBA Amount if.ravel Cha;ge Card il'raveler Amount )louche,rA_ mo~.nt Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/AllotmenVOperating Allowance/Function/ObJecVProjecVProperty/Organi zation/Reporti ng Category/ObligationNumber 0.00 0.00 0.00 0.00 2114 15.10 0.00 0.00 15.10 1900/2017/19_701130003/S/1001/NA/1100/2122/NA/NA/0101 2122 01/NA/1001742501 0.00 0.00 147.50 147.50 15.10 0.00 147.50 162.60 1900/2017/19_701130003/S/1001/NN1100/2114/NA/NA/0101 01/NA/1001742501 Traveler Payment Summary n:otalTs~veler ~...e_s_~_L_iq_ui_da_t_ed_A_ . d_v_an _c_e_ A_m _o_u_~ t_. _ · _ _,Ir·otal Amount to Traveler. 147.50 Document Number • Payment Amount {LCU) · ___B __ r--:-Paymerit iType ___, Vouch er Expense Summary I ' •I · ·. : -ExpenseCategory ' Payment · fXChange . ¼.mount .__ Rate ...., . ,_ {USE). GFMS EFT Account 147.50 EFT 99117T037038 001 US Dollar hcatio ; 147.50 0 00 Traveler Paymen t Details -1 ]f xpense Type Voucher Transaction Fee Andrews AFB, MD Misc West Palm Beach, FL Lodging Lodging West Palm Beach, FL Meals & Incidentals Meals Perd1em West Palm Beach, FL Misc Lodging Tax 147.50 I ~moun{ 'I]f xpense Reimb~rsement ' : . 15 10 0.00 Perdiem 147.50 Perdiem, 0.00 Perdiem Page 2 of 6 UNCLASSIFIED U.S. Department of State C_ase No. F-2017-12722 Doc No. C06532600 Date: 06/ 14/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06532600 Date: 06/14/2018 ..,. Voucher Expense Lines ~i~~ .# I p~t; I : ~ocation .· . . •. . I] Expens~ Cate~ory lixpens~ Type lf i~im A~t 1 epense Reimbursem~nt I ·I J ~~prov,ed peaso~°''...• 2017-0406 West Palm Beach. FL Misc Lodging 2 2017-0406 West Palm Beach, FL Misc Lodging Tax 3 2017-0406 West Palm Beach, FL Misc Meals Perdiem 4 2017-0407 West Palm Beach, FL Misc l.odging 5 2017-0407 West Palm Beach, FL Misc l.odging Tax 6 2017-0407 West Palm Beach, FL Misc Meals Perd1em 7 2017-04· 08 West Palm Beach, FL Misc Lodging 000 Perd1em 0.00 none 8 ' 2017-0408 West Palm Beach, FL Misc Lodging Tax O 00 Perdiem 0.00 none 9 2017-04° 08 West Palm Beach. FL Misc Meals Perdiem 44 25 PerdIem 44.25 none 10 2017-0408 Andrews AFB, MD Voucher Transaction Fee 15.10 none Voucher 15.1O Transact ion Fee Misc O.OOZero Lodging/ Prescribed Meals O.OO Zero Lodging/ Prescribed Meals . Zero Lodging/ Prescribed 44 25 Meals O.OOZero Lodging / Prescribed Meals O.OOZero Lodging / Prescribed Meals _ Zero Lodging / Prescribed 59 00 Meals 0 _00 none 0.00 none I 44.25 none· ..I• 0.00 none 0.00 none 59.00 none Voucher Remarks Re~y SS • S/ES-EX - FUNDS AVL_FUNDS DISS· AUTH AND VCH APPROVAL final Approver GEORGE, LE L . 14SEP17 Thu 01 09PM Agency successfully notified of event: TripVo ucherA pproved for trip 8288567, voucher 1 ss - ,· Page6 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06532600 Date: 06/14/2018 UNCLASSIFIED U.S Department of State Case No. F-2017-12722 Doc No. C06532650 ---- ---------------- Date: 06/1412018 ------- - --- - -- --- -- . RELEASE IN FULL . NO DISC"flUIIBLEClASSlFICATION Co le, Niamh E ilms@state.go v Wednesday. May 03, 2017 11:59 PM Coyle. N,amh E; Filipova. Svetla V (Sofia); Petkashev, Krasimi r B (Sofia) from : Sent : To: Subjec t: ( ~Pr?va1iy~~ SJ \ Hello , This is a notification that the following invoice marked as Final Payment has been fully approved in elnvoicing. To view this invoice on the Invoice Scan:h Page, please click the.RFMS Voucher Number below. ocu·meotU) ·• ,!E?_ ocu_!i,e _nt• ·. ·: · . - ·.... ·. :~ ·3oa~e.me~t • . • :N.'!ml:!cr · .:_· _ -~--~ ---~ R002l5809 5/3/20 17 1 For additional guidance, plea~ reference the·ll.MS Knowledge Center. NO DISCERNIBLECLASSTFICATION Coyle, Nlom h E UNCLASSIFIED U.S. Department of State Case No. F-2017-12 722 Doc No . coos 32650 Date: 0611412018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06532657 Date: 06/14/2018 N<>DISCERNIBLECLASSIFICATION Coyle, Niamh E ilms@stat.e.gov o;::' lih~r'Sllay;-:-1atemme: 6/5/2017 4 :54:49 PM Sale: $1,092.00 Total: $1,092.00 .I https ://www.etsemoney .com/ A SPSEC/Merchants/Reports/TransactionDetails/main2 _ s.asp.. . 6/13/2017 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06532884 Date: 06/14/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06533051 Date: 06/14/2018 -[RELEASE IN FULQ System Fiscal Month Fiscal Year Document Number RFMS 11 2017 RFMS 08 2017 RFMS 06 2017 RFMS 11 2017 Document Document Accounting t.itmz_lnur Dollar Amount 248171428 24817PS0884 16017ILM00875 16017ILM04121 IP DI 1 7421.69 JP DI 1 9312.17 IP DI IP DI 1 1 S'766.64 ,· UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06533051 Date: 06/14/2018 14930.3 , UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06533051 Date: 06/ 14/2018 t.REF_DOC_NUM V Document Action 0 0 0 0 System Date Stamp a.tt 30-Aug-17 NS 2-May-17 NS 16-Mar-17 NS 29-Aug -17 NS Appropiation -- 70 704000000 704000000 a.fund_cat Beginning I OS 2017 OS 2017 7070 704000000 704000000 OS OS 70 - UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06533051 Date: 06/ 14/2018 2017 2017 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06533051 Date: 06/ 14/2018 Ending Bud Divison Program Oragnizati< Organ TypEProject a.bdob a.bdob_cla Accounting Vendor Code NE0l NE0l NEOl NE0l AR00215809 AR00215809 AR00211194 AR00211194 Vednor adc 24801 24801 16001 16001 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06533051 Date: 06/ 14/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06533051 Date: 06/ 14/2018 Vendor Name Titl B6 Thursday, March 23, 2017 1:53 PM Curtis, Melinda M FW: Invoices from PM Abe's visit to MAL Mar a Lago Costs Abe Visit.xlsx; BANNON. pdf; FL YNN.xlsx; HAGIN.xlsx; MCENTEE.pdf; PORTER.xlsx; W ALSH.pdf Melinda, The total for the first trip is $6,396.00. I may be wrong, but it seems that Don is overcomplicating matters; if we just subtract the incidental line items from the bill, shouldn't that give us the correct total? I'm attaching the individual bills in case you want to check my math. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: ~------~ Clickbelowto evaluatemy customerservice: ................................................... : :!S:'>·5· ,,-"·,.•:rr•..,•:"··-~·-'· :.:::-:•1·•-;._:,::{' ·:::.•~•··n,:•.~· Official UNCLASSIFIED From: Schlienz,Don F Sent: Thursday,March23, 2017 12:19 PM To: Parrillo,ThomasD; Curtis, MelindaM Cc: Pugliese,MillieG; Dougherty,KennethG Subject: RE:Invoicesfrom PMAbe'svisit to MAL No ... not for us. We just need a PR with the total dollar amount put into Ariba. If you know "ALL+ Katie Walsh" then assign the funds and we will mod the order so that it has money to pay the bills. However, Millie cannot pay MAL until she has an approved (corrected) amount. If the amount you put in is greater than the final invoice, that is OK, as Millie will only pay the correct amount. It is cleaner to have it exact, then we won't have to do a de-ob. ~Don UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610331 Date: 07/17/2018 B6 CO 6 61O331 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610331 Date: 07/17/2018 This email is UNCLASSIFIED. From: Parrillo,ThomasD Sent: Thursday,March23, 2017 11:15 AM To: Schlienz,Don F; Curtis, MelindaM Cc: Pugliese,MillieG; Dougherty,KennethG Subject: RE:Invoicesfrom PMAbe'svisit to MAL Hi Don, We still don't have the bill for Katie Walsh that's clean of incidentals, but we're otherwise all set. Is that a deal breaker? Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: '-----~ Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Schlienz,Don F Sent: Thursday,March23, 2017 11:14 AM To: Parrillo,ThomasD; Curtis, MelindaM Cc: Pugliese,MillieG; Dougherty,KennethG Subject: Invoicesfrom PMAbe'svisit to MAL Tom and Melinda Any luck in getting revised invoices from MAL for the Prime Minister's visit? Once we have invoices that have the right "pricing", PTS can issue a PR with the dollar amount, and Millie can pay the bill. The Senior Contract Specialist we have assigned to this, Ken Dougherty, will be on business travel to UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610331 Date: 07/17/2018 B6 CO 6 61O331 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610331 Date: 07/17/2018 Europe for the next 10 days. He will be able to work the payment from there. Thanks ~Don Don Schlienz Team Leader/ContractingOfficer WorldwideDivision/RegionalSupportBranch (A/LM/AQM/WWD/RSB) SA/6 (Rosslyn)- Rm 518 703-875-5363or ext. 55363 This email is UNCLASSIFIED. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610331 Date: 07/17/2018 CO6 61O33 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 From: Sent: To: Cc: Subject: Attach: !RELEASE IN PART B6J Parrillo, Thomas D Friday, May 5, 2017 3:35 PM Curtis, Melinda M Dobbs, Michael X ; Pugliese, Millie G FW: Mar-A-Lago billing attached for April 6-7 FW _ Revised Mar-a-Lago billing attached.msg Melinda, Attached is the last of the bills from MAL. Would you mind putting in Ariba, so that Millie can use her credit card to pay for the function space? Also, would you please forward her the MAL credit authorization form? Thanks! Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: [202) 663-2945 Mobile:. I Clickbelowto evaluatemy customerservice: .................................................... I ~~:i":'.,. ·t{.:'.;t:'.:!i'.fri?f~S..:?f·~:i:: :;,.s~j{•,;:r~·l_f Official UNCLASSIFIED From: Stever, John J Sent: Friday,May 05, 2017 3:04 PM To: Pugliese,Millie G; Dobbs,MichaelX; Parrillo,ThomasD Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just received it. Ready for payment. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 B6 CO6 61O33 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 Official UNCLASSIFIED From: Pugliese,MillieG Sent: Friday,May 05, 2017 2:47 PM To: Stever,John J; Dobbs,MichaelX; Parrillo,Thomas D Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 I did not receive attachment. From: Stever,John J Sent: Friday,May 05, 2017 2:41 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Pugliese,MillieG Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Millie will be fine. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official- Privacy/Pl! UNCLASSIFIED From: Dobbs,MichaelX Sent: Friday,May 05, 2017 2:38 PM To: Parrillo,ThomasD; Stever,John J Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Tom/John, Melinda's card is not set up for function space. It was my understanding that we could use Millie's card for the function space if the amount was not to exceed $3500. Regards, Michael Dobbs Official- Privacy/Pl! UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 2:16 PM To: Stever,John J Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 CO6 61O33 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 Thanks, John; can we use Melinda's CBAcard for this? Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile:,-~--~ Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 2:15 PM To: Parrillo,ThomasD Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just spoke to Ed. They will revise the invoice to 3500 and send it to me. I will forward it to you for payment. I revisited the issue with the BP A. They (attorneys) will be sending me a marked up version so we can see where their concerns are. Appears that some of their concerns are based on their general lack of knowledge on the applicability of the FAR regulations. They raised two to me on the phone were fly American act and small business aside requirements - neither apply to them in this program. More to come .... John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 12:13 PM To: Stever,John J; Schlienz,Don F Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 B6 CO6 61O33 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 Glad to hear it! ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: 202) 663-2945 Mobile:. 1 B6 I Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 11:45 AM To: Schlienz,Don F; Parrillo,ThomasD Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just got back from a meeting and Ed Raymondo left me a message and left a VM for him. Progress. I returned the call John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Schlienz,Don F Sent: Friday,May 05, 2017 11:37 AM To: Stever,John J; Parrillo,ThomasD Subject: FW: Mar-A-Lagobilling attachedfor April 6-7 I talked to Beverly VanEvery. I explained that payments using the credit card are limited to $3500 per transaction, and that in order to get this paid, the invoice has to be no greater than that amount. I said giving us a 10% discount on this instance would do the trick. She said to let her talk with her Finance Director (Ray Edmundo) and she would get back to me. She also said that Ray was planning to call Tom later today, but I think she meant John. Ray is the guy who has not been returning my calls. Going forward, we should ensure that whatever we are buying (rooms, meeting space) don't exceed the UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 CO6 61O33 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 threshold. ~Don Don Schlienz Team Leader/ContractingOfficer WorldwideDivision/RegionalSupportBranch (A/LM/AQM/WWD/RSB) SA/6 (Rosslyn) Rm 518 703-875-5363or ext. 55363 This email is UNCLASSIFIED. From: Stever,John J Sent: Thursday,May 04, 2017 7:32 PM To: Parrillo,ThomasD; BeverlyVan Every Cc: BrookeWatson; Dobbs,MichaelX; Schlienz,Don F Subject: Re: Mar-A-Lagobilling attachedfor April 6-7 Please call me Friday at 703-875-6845. I really want to complete this transaction. Thank you! Sent from my BlackBerry 10 smartphone. From: Parrillo,ThomasD Sent: Thursday,May4, 2017 6:02 PM To: BeverlyVan Every Cc: BrookeWatson; Stever,John J; Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Thanks, Beverly. Because of Mar-a-Lago's current inability to sign a BPA, we are unable to pay facilities charges in excess of $3,500. John Stever of Acquisitions Management (included above) and his team have left multiple messages on this subject that have gone unanswered. Would Ed please reach out to him at his earliest convenience regarding this subject? Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: Clickbelow to evaluatemy customerservice: UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 B6 CO6 61O33 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 Official UNCLASSIFIED From: BeverlyVan Every[.!!@.iltQj Sent: Wednesday, May03, 2017-1=2~:2=o~P=M~------~ To: Parrillo,ThomasD Cc: BrookeWatson Subject: Mar-A-Lagobilling attachedfor April 6-7 86 Sorry for the delay in getting this to you Tom. Let us know if you have any questions. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach, FL I 33480 86 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610339 Date: 07/17/2018 CO6 61O34 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610340 Date: 07/17/2018 From: Sent: To: Subject: Attach: Ed Raymundo Friday, May 5, 2017 2:15 PM Stever, John J FW: Revised Mar-a-Lago billing attached SKM_ C454el 7050502190.pdf RELEASE IN PART B6 B6 Ed Raymundo Director of Finance Trump Florida Properties I The Mar-a-Lago Club ,.,...,.,,..,.,.,.,., ..,.,, .... ,..,.. Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 B6 From: Beverly Van Every Sent:Friday, May 05, 2017 2:09 PM To: stevenjj@state.gov Cc:Parrillo, Thomas D ; Ed Raymundo Subject:Revised Mar-a-Lago billing attached Let us know if you need anything else. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach, FL I 33480 B6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610340 Date: 07/17/2018 CO6 61O36 4:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610364 Date: 07/17/2018 From: Sent: To: Cc: Subject: Attach: Parrillo, Thomas D Tuesday, April 25, 2017 2:29 PM Stever, John J ; Pugliese, Millie G Dobbs, Michael X ; Curtis, Melinda M FW: Mar-A-Lago Foreign Accommodation billings SKM_ C454e 17042502090.pdf RELEASE IN PART B6 John/Millie, Hope this finds you well. PTSattempted to clear the bill for the sleeping rooms at Mar-a-Lago during the Xi summit using Melinda's credit card, and the hotel processed the payment in two transactions. Are they allowed to do this? Given the novelty of this procedure, we want to make sure that we're following all of the rules properly. Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile~I~~---~ Clickbelow to evaluate my customerservice: Official UNCLASSIFIED From: Curtis, Melinda M Sent: Tuesday, April 25, 2017 2:03 PM To: Parrillo, Thomas D; Dobbs, Michael X Subject: FW: Mar-A-Lago Foreign Accommodation billings See receipts attached. It worked. Melinda M Curtis Office of Presidential Travel Support (AIPTS) UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610364 Date: 07/17/2018 B6 CO6 61O36 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610364 Date: 07/17/2018 Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 c::~curtismm@)state.gov Official UNCLASSIFIED From: Beverly Van Every [.DJ.gfilQj Sent: Tuesday, April 25, 2017 1:58 PM To: Curtis, Melinda M Subject: RE: Mar-A-Lago Foreign Accommodation billings 86 ~~---------~ Hi Melinda, Thank you for your information. receipts attached). I've processed the payment (we have a max of $10k per transaction so two Please let me know if you need anything else. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 86 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 1:46 PM ~-----------~ 86 To: Beverly Van Every ~-----------~ Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings Hello Beverly, UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610364 Date: 07/17/2018 CO6 61O36 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610364 Date: 07/17/2018 Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. MelindaM Curtis Office o__f Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 C?curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610364 Date: 07/17/2018 CO 6 61O36 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610366 Date: 07/17/2018 Page 1 of 1 RELEASE IN PART B2,B6 TRUMP NATIONAL GOLF CLUB PALM BEACH , FL 561-8322600 Reference Number: 0516 Account Number: Card Type: Approval Code: Date/Time: Sale: ***********1~~ B2 B6 Visa 086712 4/25/2017 1:53:48 PM $10,000.00 Total: $10,000.00 https://www.etsemoney.com/ ASPSEC/Merchants/Reports/TransactionDetails/main2 _s.asp... 4/25/2017 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610366 Date: 07/17/2018 CO6 610 3 6 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610367 Date: 07/17/2018 Page 1 of 1 RELEASE IN PART 82,86 TRUMP NATIONAL GOLF CLUB PALM BEACH, FL 561-8322600 Reference Number: 0517 Account Number: •••••••••••* B2 Card Type: Visa Approval Code: 049909 Dateffime: 4/25/2017 1:54:08 PM Sale: B6 $3,604.00 Total: $3,604.00 https://www.etsemoney.com/ ASPSEC/Merchants/Reports/TransactionDetails/main2 _s.asp. .. 4/25/2017 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610367 Date: 07/17/2018 CO6 61O36 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610368 Date: 07/17/2018 From: Sent: To: Cc: Subject: Attach: Parrillo, Thomas D Wednesday, May 3, 2017 4:39 PM Dobbs, Michael X Curtis, Melinda M FW: Mar-A-Lago Foreign Accommodation billings SKM_ C454e 17050304281.pdf RELEASE IN PART B6 Michael, MALfinally corrected the bill for the Japanese visit. Is Melinda using her card for this trip as well? Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: ~----~ 86 Official UNCLASSIFIED From: BeverlyVan Every[mailto ~~--------~ Sent: Wednesday,May 03, 2017 4:28 PM To: Parrillo,ThomasD; Curtis, MelindaM Cc: Dobbs,MichaelX Subject: RE: Mar-A-LagoForeignAccommodationbillings 86 Sorry for the delay in getting this back to you. Let me know if you need anything else. As for the room charge, the only credit card that Heather was able to give me was for Mr. Porter in case he is wondering what the charge is for after I process it, he can contact me. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club ,::-:;;;;c:)[:"i(r·(::'f/'•t:;-/''''· Trump International :,..:, Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 86 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610368 Date: 07/17/2018 CO6 61O36 g:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610368 Date: 07/17/2018 From: Parrillo, Thomas D (mailto:ParrilloTD@state.gov] Sent: Tuesday, April 25, 2017 2:49 PM To: Beverly Van Every <=====-=======-Curtis, Cc:Dobbs, Michael X Subject:RE: Mar-A-Lago Foreign Accommodation billings ~----------~ Melinda M B6 Hi Beverly, Thanks for sending. As I mentioned before, PTSis unable to pay for food charges for WH Staff, as they all receive per diem to cover this type of expense. As such, the bill for food listed should be directed to the traveler in room 1094 who ordered it. Additionally, previous bills for those occupying the EA house listed the cost at $520 per person per night (see attached). Given this, the aggregate nightly rate for the three travelers should be $1560, not $2080. Finally, as these bills also note, PTSis only paying for the these individuals for the nights of the 10th and 11th , not the 9th . Please adjust the bill when you have a moment and resend. With the above described changes, PTSwill be able to make payment on the bill. Thanks again for your patience and assistance throughout this process. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile B6 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: BeverlyVan Every'"'"[m=a=il=to'-":I __________ __J Sent: Tuesday,April 25, 2017 2:13 PM To: Curtis, MelindaM Cc: Parrillo,ThomasD Subject: RE: Mar-A-LagoForeignAccommodationbillings I thought everything was given to him but I could be very mistaken. ;) been a little crazier than normal here. I'm attaching for his review. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610368 Date: 07/17/2018 B6 CO6 61O36 g:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610368 Date: 07/17/2018 Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach, FL I 33480 B6 From:Curtis, Melinda M (mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 2:08 PM To: Beverly Van Every< ~---------~ Subject:RE: Mar-A-Lago Foreign Accommodation billings ~---------~ B6 As soon as Thomas Parrillo receives the accommodation billings for the February visit we will make the payment. Melinda M Curtis Office o_fPresidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 f:)!;202-663-3345 C?curtismm@state.gov Official UNCLASSIFIED From: Beverly Van Every '--'-[m=a=il=to'""":IL _________ Sent: Tuesday, April 25, 2017 2:01 PM To: Curtis, Melinda M Subject: RE: Mar-A-LagoForeign Accommodation billings B6 __J This payment takes care of the April travel, what about the balance from the Feb travel? Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610368 Date: 07/17/2018 CO6 61O36 g:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610368 Date: 07/17/2018 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 B6 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25~,_20_1_7_1_:4_6_PM ______ ~ To: Beverly Van Every ~----------~ Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. MelindaM Curtis (J[fice of Presidential Travel Support (A/PTS) Budget Analyst 2401 E. Street NW (,'>A1) Suite H625 Washington, DC 20037 'kf202-663-3345 C::~curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610368 Date: 07/17/2018 B6 CO6 61O37 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610377 Date: 07/17/2018 From: Sent: To: Cc: Subject: Attach: Parrillo, Thomas D Friday, April 21, 2017 10:47 AM Dobbs, Michael X Curtis, Melinda M Fw: Mar-A-Lago Foreign Accommodation billings attached SKM_C454el7042002380.pdf RELEASE IN PART B6 Michael, Did you receive any clarity as to whether or not we can use Melinda's credit card for the staff hold? This invoice is otherwise correct and final. Best, Tom Thomas D. Parrillo Office of Presidential Travel Support +1-202-230-7435 B6 From: BeverlyVan Every Sent: Thursday,April 20, 2017 2:31 PM To: Parrillo,ThomasD; Dobbs,MichaelX Cc: Ed Raymundo;Pugliese,MillieG; Haidet, MichaelB. EOP/WHO Subject: RE: Mar-A-LagoForeignAccommodationbillingsattached Per Mike Haidet I've revised most recent stay and attached. Please let me know if you need anything else at this time. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach, FL I 33480 B6 From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov] Sent:Wednesday, April 19, 2017 3:52 PM To: Beverly Van Every 4 Dobbs, Michael X Cc: Ed Raymundo ~ f;Pugliese, Millie G Subject:RE: Mar-A-Lago Foreign Accommodation billings attached f; Thanks for sending, Beverly. PTSis only covering through the night of the ih; the night of the 8th should be charged to the White House Office of Administration. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610377 Date: 07/17/2018 B6 CO6 61O37 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610377 Date: 07/17/2018 Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: B6 Official UNCLASSIFIED From: BeverlyVan Every'-'-[m=a=il=to"-'-:LI __________ Sent: Wednesday,April 19, 2017 3:33 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Ed Raymundo;Pugliese,Millie G Subject: Mar-A-LagoForeignAccommodationbillingsattached _J B6 Please let us know if you have any questions after reviewing the attached. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 B6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610377 Date: 07/17/2018 CO6 61O48 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610489 Date: 07/17/2018 !RELEASEIN PART B61 From: Sent: To: Cc: Subject: Attach: Parrillo, Thomas D Tuesday, April 25, 2017 10:40 AM Curtis, Melinda M Dobbs, Michael X FW: Mar-A-Lago Foreign Accommodation billings attached SKM_C454el7042002380.pdf; CREDIT CARD AUTHORIZATION FORM malo.doc Melinda, This bill from MAL is correct. Attached is a credit authorization form; if you need anything else from me, please let me know. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: [202) 663-2945 Mobile:. I B6 Clickbelowto evaluatemy customerservice: .................................................... I ~~:i":'.,. ·t{.:'.;t:'.:!i'.fri?f~S..:?f·~:i:: :;,.s~j{•,;:r~·l_f This email is UNCLASSIFIED. From: BeverlyVan Every[mailto:i Sent: Thursday, April 20, 2017 2:-zy~PM~-------~ To: Parrillo,ThomasD; Dobbs,MichaelX Cc: Ed Raymundo;Pugliese,MillieG; Haidet,MichaelB. EOP/WHO Subject: RE:Mar-A-LagoForeignAccommodationbillingsattached Per Mike Haidet I've revised most recent stay and attached. Please let me know if you need anything else at this time. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610489 Date: 07/17/2018 B6 CO6 61O48 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610489 Date: 07/17/2018 Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 86 From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov] Sent: Wednesday, April 19, 2017 3:52 PM To: Beverly Van Every Cc:Ed Raymundo Subject:RE: Mar-A-Lago Foreign Accommodation billings attached k 86 Thanks for sending, Beverly. PTSis only covering through the night of the 7th ; the night of the 8th should be charged to the White House Office of Administration. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: 86 ~------~ Official UNCLASSIFIED 86 From: Beverly Van Every [~ Sent: Wednesday,April 19, 2017·~3r::"r33.,,..,P""M,---------~ To: Dobbs, Michael X; Parrillo, Thomas D Cc: Ed Raymundo; Pugliese, Millie G Subject: Mar-A-Lago Foreign Accommodation billings attached Please let us know if you have any questions after reviewing the attached. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach FL 33480 86 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610489 Date: 07/17/2018 CO6 61O48 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610489 Date: 07/17/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610489 Date: 07/17/2018 CO6 61 O51 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610510 Date: 07/17/2018 !RELEASEIN FULLI CREDIT CARD AUTHORIZATION FORM PLEASE PRINT OUT AND COMPLETE THIS AUTHORIZATION AND RETURN IT TO OUR OFFICE BY FAX: ( 561) _ 832-2669 OR BY REGULAR MAIL or email NAME: -----------------Cardholder Name: ________ Signature: _____ _ Address: Credit Card Type: -- VISA MASTERCARD -- AMERICAN EXPRESS Credit Card Number: Expiration Date: ------ Billing Zip Code: __ I _ Card Identification Number (last 3 digits located on the back of the credit card): __ Amount Charged: $ ______ _ (USD) Apply Amount to: Mar-A-Lago Club (Trump National Golf Club) Attn: _ Beverly V anEvery 1100 S. Ocean Blvd. Palm Beach, FL 33480 Phone (561) 822-5065 Fax (561) 832-2669 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610510 Date: 07/17/2018 CO6 61 O51 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610510 Date: 07/17/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610510 Date: 07/17/2018 CO6 61 O515:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610515 Date: 07/17/2018 From: Sent: To: Cc: Subject: Attach: Curtis, Melinda M Tuesday, April 25, 2017 1:46 PM RELEASE IN PART B6 B6 Parrillo, Thomas D Mar-A-Lago Foreign Accommodation billings [Untitled].pdf Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 W:1202-663-3345 Licurtismm{g$tate.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610515 Date: 07/17/2018 CO6 61 O519:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610519 Date: 07/17/2018 LREDlT LAH.lJAU'TH.U.R1LATlUN lfUK.M PLEASEPRINTOUT AND COMPLETETHIS AUTHORIZATIONAND RETURNIT TO OUR OFFrGEBY FA:X: (561)__ ____ 832~2669OR BY REGULARJ'vtAILor email RELEASE IN PART B2,B6 B6 Address: JA{,)t'l~:) ~ ,e); / f '.~~;,\h~~ ••} ~..J Credit Card Type: .. / \,,,,.,...VISA ~.,..--- "MASTERCARD AMERICAN.EXPRESS CreditCard Numb-,,,..,,._-----------------~ B2 B6 Expiration Date: Billing Zip Code: ~---~-------------~ n CardIdentification Number(last3 digitslocated011 thebackofthecreditcard}: Apply Amountto: lvlar-A-Lago.Club(TrumpNatic>nal tiolf Club) Attn:·__ Beverly·VanEvety ll 00 S. Ocean Blvd. Palm .Beach,.FL 33480 •(-:,6]· ·}}L,..--0 ,, so·· ·:~.-1::, · ·:"6·l•)·• g·1-, »':-69 Ph .. .one. 6:> ax<-· ._.... ..., ..;..... ,..), UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610519 Date: 07/17/2018 B2 B6 CO6 61 O52 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 From: Sent: To: Subject: Attach: Hamele, Kevin M Monday, May 8, 2017 1:28 PM Curtis, Melinda M RE: Mar-A-Lago billing attached for April 6-7 2043741029.docx [RELEASE IN PART B6[ Hi Melinda, Please see attached for fiscal data. Thanks, Kevin Official UNCLASSIFIED From: Curtis, MelindaM Sent: Monday,May 08, 2017 7:54 AM To: Hamele,KevinM Subject: FW: Mar-A-Lagobilling attachedfor April 6-7 Good Morning Kevin, PTS would like to request an M9 obligation to cover this charge. It will be paid via Millie's credit card. Thanks Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 W!i202-663-3345 CZcurtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 CO6 61 O52 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 From: Parrillo,ThomasD Sent: Friday,May OS,2017 3:3S PM To: Curtis, MelindaM Cc: Dobbs,MichaelX; Pugliese,MillieG Subject: FW: Mar-A-Lagobilling attachedfor April 6-7 Melinda, Attached is the last of the bills from MAL. Would you mind putting in Ariba, so that Millie can use her credit card to pay for the function space? Also, would you please forward her the MAL credit authorization form? Thanks! Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: ~----~ Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May OS,2017 3:04 PM To: Pugliese,MillieG; Dobbs,MichaelX; Parrillo,ThomasD Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just received it. Ready for payment. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Pugliese,MillieG Sent: Friday,May OS,2017 2:47 PM UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 86 CO6 61 O52 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 To: Stever,John J; Dobbs,MichaelX; Parrillo,Thomas D Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 I did not receive attachment. From: Stever,John J Sent: Friday,May 05, 2017 2:41 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Pugliese,MillieG Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Millie will be fine. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official- Privacy/Pl! UNCLASSIFIED From: Dobbs,MichaelX Sent: Friday,May 05, 2017 2:38 PM To: Parrillo,ThomasD; Stever,John J Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Tom/John, Melinda's card is not set up for function space. It was my understanding that we could use Millie's card for the function space if the amount was not to exceed $3500. Regards, Michael Dobbs Official- Privacy/Pl! UNCLASSIFIED From: Parrillo,ThomasD Sent: Friday,May 05, 2017 2:16 PM To: Stever,John J Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Thanks, John; can we use Melinda's CBAcard for this? Best, Tom UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 CO6 61 O52 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: ~202) 663-2945 Mobile:! ~-----~ Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 2:15 PM To: Parrillo,Thomas D Cc: Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just spoke to Ed. They will revise the invoice to 3500 and send it to me. I will forward it to you for payment. I revisited the issue with the BP A. They (attorneys) will be sending me a marked up version so we can see where their concerns are. Appears that some of their concerns are based on their general lack of knowledge on the applicability of the FAR regulations. They raised two to me on the phone were - fly American act and small business aside requirements neither apply to them in this program. More to come .... John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Parrillo,Thomas D Sent: Friday,May 05, 2017 12:13 PM To: Stever,John J; Schlienz,Don F Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Glad to hear it! ThomasD. Parrillo Office of Presidential Travel Support UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 86 CO6 61 O52 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 U.S. Department of State Phone: i202) 663-2945 Mobile:! B6 ~-----~ Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Stever,John J Sent: Friday,May 05, 2017 11:45 AM To: Schlienz,Don F; Parrillo,Thomas D Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Just got back from a meeting and Ed Raymondo left me a message and left a VM for him. Progress. I returned the call John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Schlienz,Don F Sent: Friday,May 05, 2017 11:37 AM To: Stever,John J; Parrillo,Thomas D Subject: FW: Mar-A-Lagobilling attachedfor April 6-7 I talked to Beverly VanEvery. I explained that payments using the credit card are limited to $3500 per transaction, and that in order to get this paid, the invoice has to be no greater than that amount. I said giving us a 10% discount on this instance would do the trick. She said to let her talk with her Finance Director (Ray Edmundo) and she would get back to me. She also said that Ray was planning to call Tom later today, but I think she meant John. Ray is the guy who has not been returning my calls. Going forward, we should ensure that whatever we are buying (rooms, meeting space) don't exceed the threshold. ~Don UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 CO6 61 O52 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 Don Schlienz Team Leader/ContractingOfficer WorldwideDivision/RegionalSupport Branch (A/LM/AQM/WWD/RSB) SA/6 (Rosslyn) Rm 518 703-875-5363or ext. 55363 This email is UNCLASSIFIED. From: Stever,John J Sent: Thursday, May 04, 2017 7:32 PM To: Parrillo,Thomas D; BeverlyVan Every Cc: BrookeWatson; Dobbs,MichaelX; Schlienz,Don F Subject: Re: Mar-A-Lagobilling attachedfor April 6-7 Please call me Friday at 703-875-6845. I really want to complete this transaction. Thank you! Sent from my BlackBerry 10 smartphone. From: Parrillo,Thomas D Sent: Thursday, May 4, 2017 6:02 PM To: BeverlyVan Every Cc: BrookeWatson; Stever,John J; Dobbs,MichaelX Subject: RE: Mar-A-Lagobilling attachedfor April 6-7 Thanks, Beverly. Because of Mar-a-Lago's current inability to sign a BPA, we are unable to pay facilities charges in excess of $3,500. John Stever of Acquisitions Management (included above) and his team have left multiple messages on this subject that have gone unanswered. Would Ed please reach out to him at his earliest convenience regarding this subject? Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: {202) 663-2945 Mobile: Clickbelowto evaluatemy customerservice: UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 86 CO6 61 O52 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 Official UNCLASSIFIED From: BeverlyVan Every[~m=a~ilt=o~:I _________ Sent: Wednesday,May03, 2017 12:20 PM To: Parrillo,ThomasD Cc: BrookeWatson Subject: Mar-A-Lagobilling attachedfor April 6-7 ~ 86 Sorry for the delay in getting this to you Tom. Let us know if you have any questions. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 86 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610520 Date: 07/17/2018 CO6 61O524:1ED U.S. Departmentof State Case No. F-2017-12722 Doc No. C06610524 Date: 07/17/2018 [RELEASEIN FULLJ ·~: General ........................ Document Type: Ori,g Order OatE: ~1/t~/f'~ll? .,. Last Order O ate: os/!is/2:017 q~,,~~,. ••• /\ccountir1g Period: Starus: Do,.ume11tc1,as.sificatmi: Document Number: Securit,r Or',!: Last Ama1.dmen: Number: Blanket l,greement Num Iler: Title: Created b·f: ordered By: Last Modified br: Post Code: ,~: \lendorrntormation -Alternate Payee-- ----------------------------------------------- Code: "Name: A illrsCELI.Al'ii:0(15 vi:r~o6fi·.. Address Typs: Reorganized AlternatsPayee: CJ ····························································································•' Reor·ganiz~ IIEndor: Custom er Account: Remit To A..a:ountingDi'mensiorn; ..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,..,...... ,...... ,...... ,...... ,...... ,...... ,...... ,...... ,...... ,...... ,...... ,...... ,...... ,...... ,...... ,......,,. ! Template: Agenc\i/Bureau; BS.FY: 1900· :2011< ES.FY: Ap-proprciation lD: Bureau; •l9 ••;.:_)'0l1'.'.Wt.l04·.. cc,st Or•Janization; 2610::20· R~ortirig. Cat~orr: .. UNCLASSIFIED U.S. Departmentof State Case No. F-2017-12722 Doc No. C06610524 Date: 07/17/2018 CO 6 61O525:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 From: Sent: To: Subject: Attach: Hamele, Kevin M Thursday, May 4, 2017 4:14 PM Curtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings 2043741028.docx [RELEASE IN PART B6] Good Afternoon, Please see attached for fiscal data. Thanks, Kevin Official UNCLASSIFIED From: Curtis, MelindaM Sent: Thursday,May04, 2017 8:28 AM To: Hamele,KevinM Subject: Mar-A-LagoForeignAccommodationbillings Kevin, PTS is requesting an M9 obligation to cover this charge. It will be paid with our Citibank Travel Card. This is for the POTUSJapanese visit to FL. Thanks Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 'ii202-663-3345 b.:Jcurtismm(ii)tate.gov ..di Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 CO 6 61O525:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 From: Parrillo,ThomasD Sent: Wednesday,May03, 20174:39 PM To: Dobbs,MichaelX Cc: Curtis,MelindaM Subject: FW: Mar-A-LagoForeignAccommodationbillings Michael, MAL finally corrected the bill for the Japanese visit. Is Melinda using her card for this trip as well? Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: r202) 663-2945 Mobile:_ 86 Official UNCLASSIFIED From: BeverlyVan Every[_m~a_ilt=O..._l ___________ Sent: Wednesday,May03, 20174:28 PM To: Parrillo,ThomasD; Curtis,MelindaM Cc: Dobbs,MichaelX Subject: RE:Mar-A-LagoForeignAccommodationbillings ~ 86 Sorry for the delay in getting this back to you. Let me know if you need anything else. As for the room charge, the only credit card that Heather was able to give me was for Mr. Porter in case he is wondering what the charge is for after I process it, he can contact me. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach, FL I 33480 86 From: Parrillo, Thomas D (mailto:ParrilloTD@state.gov] UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 CO 6 61O525:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 Sent: Tuesday, April 25,_, 2_0_1_7_2_:4_9_P_M ______ ~ To: Beverly Van Every Curtis, Melinda M Cc:Dobbs, Michael X Subject:RE: Mar-A-Lago Foreign Accommodation billings 4 I B6 Hi Beverly, Thanks for sending. As I mentioned before, PTSis unable to pay for food charges for WH Staff, as they all receive per diem to cover this type of expense. As such, the bill for food listed should be directed to the traveler in room 1094 who ordered it. Additionally, previous bills for those occupying the EA house listed the cost at $520 per person per night (see attached). Given this, the aggregate nightly rate for the three travelers should be $1560, not $2080. Finally, as these bills also note, PTSis only paying for the these individuals for the nights of the 10th and 11th , not the 9th . Please adjust the bill when you have a moment and resend. With the above described changes, PTSwill be able to make payment on the bill. Thanks again for your patience and assistance throughout this process. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: B6 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: BeverlyVan Every [_m_a_ilt_o~:I __________ Sent: Tuesday,April 25, 2017 2:13 PM To: Curtis, MelindaM Cc: Parrillo,Thomas D Subject: RE: Mar-A-LagoForeignAccommodationbillings ~ I thought everything was given to him but I could be very mistaken. ;) been a little crazier than normal here. I'm attaching for his review. Beverly VanEvery UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 B6 CO 6 61O525:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 B6 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] ~ Sent: Tuesday, April 25e-,_20_1_7_2_:0_8_PM _______ To: Beverly Van Every 1 Subject:RE:Mar-A-Lag~o~F~o-re~ig-n~A-cc_o_m_m_od~a~t~io-n~b~i=II i~n_g_s ~ As soon as Thomas Parrillo receives the accommodation B6 billings for the February visit we will make the payment. Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 'F\'202-663-3345 c:::!curtismm@state.gov Official UNCLASSIFIED From: BeverlyVan Every [l}}filltQ:f Sent: Tuesday,April25, 201.72:0""l~P~M~--------To: Curtis, Melinda M Subject: RE: Mar-A-LagoForeignAccommodationbillings B6 This payment takes care of the April travel, what about the balance from the Feb travel? Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 11oos Ocean Boulevard I Palm Beacj FL I 33480 I B6 , UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 CO 6 61O525:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 B6 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25,_2_0_1_7_1_:4_6_P_M ______ _ To: Beverly Van Every< Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings ~----------~ Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. MelindaM Curtis (J[fice of Presidential Travel Support (A/PTS) Budget Analyst 2401 E. Street NW (,'>A1) Suite H625 Washington, DC 20037 i:l202-663-3345 C::~curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610525 Date: 07/17/2018 B6 CO6 61O523:1ED U.S. Departmentof State Case No. F-2017-12722 Doc No. C06610528 Date: 07/17/2018 !RELEASEIN FULLI '-• General Orig Order Dat:e: D~m.1ment T'{pe: Status: Document NLimber; Last Amendment Number: T.itie: Ordered By: Last Order Date: Accounting Period: @/ii~f?~i? !lS/rf Thursday, May 4, 2017 8:26 AM 'Beverly Van Every' Dobbs, Michael X RE: Mar-A-Lago Foreign Accommodation billings [Untitled].pdf -----------~ ~----------~ Parrillo, Thomas D B6 Beverly, Attached you will find the credit card authorization form for this invoice. Please let me know if you need anything further. Thank you Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 ff 202-663-3345 Cicurtismm@state.gov Official UNCLASSIFIED F~~~;· s~~~~i;·v~~· ii~~~.[~~iit~[··· ····················································· 1··· Sent: Wednesday,May 03, 2017 4:28 PM To: Parrillo,ThomasD; Curtis, MelindaM Cc: Dobbs,MichaelX Subject: RE: Mar-A-LagoForeignAccommodationbillings Sorry for the delay in getting this back to you. Let me know if you need anything else. As for the room charge, the only credit card that Heather was able to give me was for Mr. Porter in case he is wondering what the charge is for after I process it, he can contact me. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610529 Date: 07/17/2018 B6 CO 6 61O529:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610529 Date: 07/17/2018 Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 B6 From: Parrillo, Thomas D (mailto:ParrilloTD@state.gov] Sent: Tuesday, April 25, 2017 2:49 PM ~----------~ To: Beverly Van Every ~----------~Curtis, Cc:Dobbs, Michael X Subject:RE: Mar-A-Lago Foreign Accommodation billings Melinda M B6 Hi Beverly, Thanks for sending. As I mentioned before, PTSis unable to pay for food charges for WH Staff, as they all receive per diem to cover this type of expense. As such, the bill for food listed should be directed to the traveler in room 1094 who ordered it. Additionally, previous bills for those occupying the EA house listed the cost at $520 per person per night (see attached). Given this, the aggregate nightly rate for the three travelers should be $1560, not $2080. Finally, as these bills also note, PTSis only paying for the these individuals for the nights of the 10th and 11th , not the 9th . Please adjust the bill when you have a moment and resend. With the above described changes, PTSwill be able to make payment on the bill. Thanks again for your patience and assistance throughout this process. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: 1202) 663-2945 Mobile:_ Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610529 Date: 07/17/2018 B6 CO 6 61O529:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610529 Date: 07/17/2018 ·············································································~-----------····· From: Beverly Van Every [mailtoJ Sent: Tuesday, April 25, 20172:l To: Curtis, Melinda M Cc: Parrillo, Thomas D Subject: RE: Mar-A-Lago Foreign Accommodation billings I thought everything was given to him but I could be very mistaken. B6 I ;) been a little crazier than normal here. I'm attaching for his review. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 B6 From:Curtis, Melinda M (mailto:CurtisMM@state.gov] Sent: Tuesday, April 25"-,_20_1_7_2_:0_8_PM ______ ~ To: Beverly Van Every Subject:RE:Mar-A-Lag~o~F~o-re~ig_n_A~c_c_o_m_m_o_d_a~ti-on-b~ill~in-g~s As soon as Thomas Parrillo receives the accommodation B6 billings for the February visit we will make the payment. MelindaM Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 ')3'202-663-33.f.5 C?curtismm@state.gov Official UNCLASSIFIED From: Beverly Van Every[~~---------~ UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610529 Date: 07/17/2018 B6 CO 6 61O529:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610529 Date: 07/17/2018 Sent: Tuesday,April 25, 2017 2:01 PM To: Curtis, Melinda M Subject: RE: Mar-A-LagoForeignAccommodationbillings This payment takes care of the April travel, what about the balance from the Feb travel? Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach, FL I 33480 B6 From:Curtis, Melinda M (mailto:CurtisMM@state.gov] Sent:Tuesday, April 25, 2017 1:46 PM -----------To: Beverly Van Every Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings B6 Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Ojjice of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (,'>A1) Suite H625 Washington, DC 20037 fr202-663-3345 C,?curtismm@state.gov Official UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610529 Date: 07/17/2018 CO 6 61O529:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610529 Date: 07/17/2018 UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610529 Date: 07/17/2018 CO6 61O531 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610531 Date: 07/17/2018 t.:REUlT CAKD AUTH.UR.1ZA1'lUN .F{)Ri\'l PLEASEPRINTOUT AND COMPLETETHIS .AUTHORlZA IION AND RETURNff TO RELEASE IN PART B2,B6 OVROFFJCE BY FAX: (561)_8:-12•2669 OR BY REGULAR MAILor email ~----~ NAME: DOs l).J\''{i·te,A .... \j()t~~~.:;-i:~, -c~ve,} B6 Address: MASTERCARD -- AMERICAN EXPRESS Credit.Card Nun B2 B6 ExpirationDate; Billing Zip Code Card Idenfrficatio~n-N_u_n-1b_e_r_(l_as_t_3_d_ig-jt_s_lo_c_a_te_d_o_n_th_e_b_a_ck..-o-ft_h_e_c~redit card):" ~---~ AtnuuntCharged: Apply Amount to: $ lu./69lr.i O O • . {USD) . "1>\ ·s Ar-,en J,._ -~l-·=·-'"···'·······..(7 ...::......................... ___ ----- -=-~·. ~-.·.·_. _ 11ar-A-Lag(>Club (Trump NationalGolfCh..1h) Attn: __BeverlyVan.Every l.l 00 S. Ocean Blvd. Palm Beach, FL 33480 - , ,--6.1! ): ..s,,2· ·so6··~ 1'.;· · - ·s6···1 ,,,,,69 lllh· .. ()rlC{) ""'· ---: -.. ). ft)((~ . ·) 8"'" · J..,.-.... v •• UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610531 Date: 07/17/2018 B2 B6 CO 6 61O532:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610532 Date: 07/17/2018 !RELEASEIN PART B61 Parrillo, Thomas D Wednesday, May 3, 2017 4:38 PM ~-----------~ 'Beverly Van Every' ~--~~--~---_____, Dobbs, Michael X RE: Mar-A-Lago Foreign Accommodation billings From: Sent: To: Cc: Subject: Curtis, Melinda M B6 Thanks, Beverly. I'll start working this through our channels. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: B6 .................. c;/iL Official UNCLASSIFIED From: BeverlyVan Every[mailto~ Sent: Wednesday, May03, 2017c..4-:2-8~P~M--------~ To: Parrillo,ThomasD; Curtis, MelindaM Cc: Dobbs,MichaelX Subject: RE: Mar-A-LagoForeignAccommodationbillings B6 Sorry for the delay in getting this back to you. Let me know if you need anything else. As for the room charge, the only credit card that Heather was able to give me was for Mr. Porter in case he is wondering what the charge is for after I process it, he can contact me. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 11DDS Ocean Rn, 1levard I Palm Bea cf' FL I 33480 1 From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov] UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610532 Date: 07/17/2018 B6 CO6 61O53 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610532 Date: 07/17/2018 Sent: Tuesday, April 25,_2_0_1_7_2_:4_9_P_M ______ _ To: Beverly Van Every ~----------~Curtis, Cc:Dobbs, Michael X Subject:RE: Mar-A-Lago Foreign Accommodation billings Melinda M 86 Hi Beverly, Thanks for sending. As I mentioned before, PTSis unable to pay for food charges for WH Staff, as they all receive per diem to cover this type of expense. As such, the bill for food listed should be directed to the traveler in room 1094 who ordered it. Additionally, previous bills for those occupying the EA house listed the cost at $520 per person per night (see attached). Given this, the aggregate nightly rate for the three travelers should be $1560, not $2080. Finally, as these bills also note, PTSis only paying for the these individuals for the nights of the 10th and 11th , not the 9th . Please adjust the bill when you have a moment and resend. With the above described changes, PTSwill be able to make payment on the bill. Thanks again for your patience and assistance throughout this process. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile 86 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Beverly Van Every [_m_a_ilt_o~J----------~ Sent: Tuesday, April 25, 2017 2:13 PM To: Curtis, Melinda M Cc: Parrillo, Thomas D Subject: RE: Mar-A-LagoForeign Accommodation billings I thought everything was given to him but I could be very mistaken. ;) been a little crazier than normal here. I'm attaching for his review. Beverly VanEvery UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610532 Date: 07/17/2018 86 CO6 61O53 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610532 Date: 07/17/2018 Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club International Golf Club B6 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25,_2_0_1_7_2_:0_8_P_M ______ _ To: Beverly Van Every Subject:RE: Mar-A-Lago Foreign Accommodation billings B6 As soon as Thomas Parrillo receives the accommodation billings for the February visit we will make the payment. Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 'kl202-663-3345 c:::!curtismm@state.gov Official UNCLASSIFIED F~~~=· 8~~~~1; \/~~·E~~~·~[rn~a~il~to~l----------~~I B6 Sent: Tuesday,April 25, 2017 2:01 PM To: Curtis, MelindaM Subject: RE: Mar-A-LagoForeignAccommodationbillings This payment takes care of the April travel, what about the balance from the Feb travel? Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club B6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610532 Date: 07/17/2018 CO6 61O53 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610532 Date: 07/17/2018 B6 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25,,-2=0~1~7~1~:4=6~P~M~-----To: Beverly Van Every< Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings ~----------~ Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. MelindaM Curtis (J[fice of Presidential Travel Support (A/PTS) Budget Analyst 2401 E. Street NW (,'>A1) Suite H625 Washington, DC 20037 'kf202-663-3345 C::~curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610532 Date: 07/17/2018 B6 CO6 61O53 4:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610534 Date: 07/17/2018 !RELEASEIN PART B61 From: Sent: To: Cc: Subject: Stever, John J Tuesday, April 25, 2017 5:07 PM Parrillo, Thomas D ; Pugliese, Millie G Dobbs, Michael X ; Curtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings Was this made using a travel card or a purchase card. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 Official UNCLASSIFIED From: Parrillo,Thomas D Sent: Tuesday,April 25, 2017 5:03 PM To: Stever,John J; Parrillo,Thomas D; Pugliese,Millie G Cc: Dobbs,MichaelX; Curtis, MelindaM Subject: Re: Mar-A-LagoForeignAccommodationbillings Michael was told we could pay for the sleepingrooms usingthe CBAcard. MAL sendingthe receipts is the first we heard of the cost splitting. What's the best way forward? Tom ThomasD. Parrillo Office of PresidentialTravel Support +1-202-230-7435 From: Stever,John J Sent: Tuesday,April 25, 2017 4:59 PM To: Parrillo,Thomas D; Pugliese,Millie G Cc: Dobbs,MichaelX; Curtis, MelindaM Subject: RE: Mar-A-LagoForeignAccommodationbillings Guys - this could be a problem - I thought we put a stop on all payments. RM agreed to process the rooms costs using a different method. L/BA made it clear not to split payments. John J. Stever U.S. Department of State Office of Acquisitions Management World-Wide Contracts Division 703-875-6845 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610534 Date: 07/17/2018 CO6 61O53 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610534 Date: 07/17/2018 Official UNCLASSIFIED From: Parrillo,ThomasD Sent: Tuesday,April 25, 2017 2:29 PM To: Stever,JohnJ; Pugliese,MillieG Cc: Dobbs,MichaelX; Curtis,MelindaM Subject: FW: Mar-A-LagoForeignAccommodationbillings John/Millie, Hope this finds you well. PTSattempted to clear the bill for the sleeping rooms at Mar-a-Lago during the Xi summit using Melinda's credit card, and the hotel processed the payment in two transactions. Are they allowed to do this? Given the novelty of this procedure, we want to make sure that we're following all of the rules properly. Thanks, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: (202) 230-7435 Clickbelow to evaluatemy customerservice: Official UNCLASSIFIED From: Curtis,MelindaM Sent: Tuesday,April 25, 2017 2:03 PM To: Parrillo,ThomasD; Dobbs,MichaelX Subject: FW: Mar-A-LagoForeignAccommodationbillings See receipts attached. It worked. Melinda M Curtis Office of Presidential Travel Support (A/PTS) Budget Analyst UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610534 Date: 07/17/2018 CO6 61O53 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610534 Date: 07/17/2018 2401 E. Street NW (,'JAJ) Suite H625 Washington, DC 20037 ti:202-663-3345 T:~curtismm@state.gQY. Official UNCLASSIFIED From: BeverlyVan Every['-'-m=a=ilt=o.,_J -----------~ Sent: Tuesday,April 25, 2017 1:58 PM To: Curtis,MelindaM Subject: RE:Mar-A-LagoForeignAccommodationbillings B6 Hi Melinda, Thank you for your information. receipts attached). I've processed the payment (we have a max of $10k per transaction so two Please let me know if you need anything else. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club :•:··•:•:• ..•:•::·•::•:•::::.••:.•.·•·:,:•· Trump International Golf Club 1100 S Ocean Boulevard I Palm Berh, FL I 33480 B6 1 From: Curtis, Melinda M (mailto:CurtisMM@state.gov] Sent: Tuesday, April 25,~-----------~ 2017 1:46 PM To: Beverly Van Every Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings ~-~---------~ Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610534 Date: 07/17/2018 B6 CO6 61O53 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610534 Date: 07/17/2018 Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Office of Presidential Travel Support (A/PTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 1iJ202-663-3345 : ?curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610534 Date: 07/17/2018 CO 6 61O552:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06610552 Date: 07/17/2018 From: Sent: To: Subject: Parrillo, Thomas D Tuesday, April 25, 2017 2:32 PM Dobbs, Michael X ; Curtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings RELEASE IN PART 86 There are two receipts: one for $10k and one for a little over $3k. MAL claims they can only process $10k per transaction; I've forwarded the receipt on to AQM to make sure that's ok, as it strikes me as odd. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile: (202) 230-7435 Clickbelow to evaluate my customerservice: Official UNCLASSIFIED From: Dobbs,MichaelX Sent: Tuesday,April 25, 2017 2:19 PM To: Curtis, MelindaM; Parrillo,ThomasD Subject: RE: Mar-A-LagoForeignAccommodationbillings What receipt is this for $10k? Official UNCLASSIFIED From: Curtis, MelindaM Sent: Tuesday,April 25, 2017 2:03 PM To: Parrillo,ThomasD; Dobbs,MichaelX Subject: FW: Mar-A-LagoForeignAccommodationbillings See receipts attached. It worked. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610552 Date: 07/17/2018 CO6 61O55 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610552 Date: 07/17/2018 Melinda M Curtis Office ~fPresidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington. DC 20037 ~E:202-663-3345 ?curtismm@state.gov Official UNCLASSIFIED From: BeverlyVan Every [!!@l)tQj Sent: Tuesday,April25, 2017 1:5!---.S~P~M~--------~ To: Curtis, MelindaM Subject: RE: Mar-A-LagoForeignAccommodationbillings B6 Hi Melinda, Thank you for your information. receipts attached). I've processed the payment (we have a max of $10k per transaction so two Please let me know if you need anything else. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 B6 From:Curtis, Melinda M (mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 1:46 PM -----------~ To: Beverly Van Every ~---------~~ Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610552 Date: 07/17/2018 B6 CO6 61O55 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610552 Date: 07/17/2018 Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Office of Presidential Travel Support (AIP1:'SJ Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 1S202-663-3345 c:::~curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610552 Date: 07/17/2018 CO 6 61O553:1ED From: Sent: To: Subject: U.S. Department of State Case No. F-2017-12722 Doc No. C06610553 Date: 07/17/2018 Parrillo, Thomas D Tuesday, April 25, 2017 2:06 PM Curtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings RELEASE IN PART B6 Nope; she still owes us one. ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: 202 663-2945 Mobile: Clickbelowto evaluatemy customerservice: This email is UNCLASSIFIED. From: Curtis, MelindaM Sent: Tuesday,April 25, 2017 2:05 PM To: Parrillo,ThomasD Subject: FW: Mar-A-LagoForeignAccommodationbillings Tom - See her question below. Do you have a clean bill from February? Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 fi.202-663-3345 CI0urtismm@Jtate.gov UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610553 Date: 07/17/2018 86 CO6 61O55 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610553 Date: 07/17/2018 Official UNCLASSIFIED From: BeverlyVan Every[~m=a=ilt=o...c_:I _____________ Sent: Tuesday,April 25, 2017 2:01 PM To: Curtis,MelindaM Subject: RE:Mar-A-LagoForeignAccommodationbillings _J This payment takes care of the April travel, what about the balance from the Feb travel? Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach FL 33480 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Tuesday, April 25, 2017 1:46 PM To: Beverly Van Every ~------------~ Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings ~------------~ Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 Ti202-663-3345 C?curtismm@~tate.gov UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610553 Date: 07/17/2018 B6 CO6 61O55 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610553 Date: 07/17/2018 Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610553 Date: 07/17/2018 CO 6 61O57 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610576 Date: 07/17/2018 Page 1 of 1 [RELEASE IN PART B2,B6[ TRUMP NATIONAL GOLF CLUB PALM BEACH , FL 561-8322600 Reference Number: 0517 Account Number: *********** Card Type: Visa D Approval Code: 049909 Dateffime: 4/25/2017 1:54:08 PM Sale: $3,604.00 Total: $3,604.00 https://www.etsemoney.com/ ASPSEC/Merchants/Reports/TransactionDetails/main2 _ s.asp... 4/25/2017 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610576 Date: 07/17/2018 82 86 CO6 61O58 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610580 Date: 07/17/2018 [RELEASE IN PART B6J Beverly Van Every Monday, October 23, 2017 9:38 AM Curtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings From: Sent: To: Subject: 86 Room rates were adjusted to cost therefore I credited your card the difference. Let me know if you need anything else. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 From:Curtis, Melinda M [mailto:CurtisMM@state.gov] Sent: Monday, October 23, 2017 9:26 AM To: Beverly Van Every ~----------~ Subject:RE: Mar-A-Lago Foreign Accommodation billings Good Morning Beverly, I received a credit of $3,596.40 on my credit card transaction date 10/5/2017. Do you know what this credit was for? Thank you in advance for your assistance in this matter. !(JJ,. /J,,,t;, BudgetAnalyst Office of PresidentialTravel Support 2401 E. St., NW, Ste. H-625 Washington,DC 20037 202-663-3345 curtismm@state.gov . ....................................................... . ~ UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610580 Date: 07/17/2018 CO6 61O58 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610580 Date: 07/17/2018 Official UNCLASSIFIED 86 From: BeverlyVan Every [~ Sent: Tuesday, April 25, 2017 1:5 ..... 8.......,PM.,,-----------~ To: Curtis, Melinda M Subject: RE: Mar-A-LagoForeignAccommodationbillings Hi Melinda, Thank you for your information. receipts attached). I've processed the payment (we have a max of $10k per transaction so two Please let me know if you need anything else. Regards, Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard I Palm Beach, FL I 33480 From: Curtis, Melinda M (mailto:CurtisMM@state.gov] Sent: Tuesday, April 25-·~2=0=17~1~:4~6~P~M~-----To: Beverly Van Every [ Cc:Parrillo, Thomas D Subject:Mar-A-Lago Foreign Accommodation billings Hello Beverly, Attached you will find the completed credit card authorization form for the Presidential visit to Mar-A-Lago. Please note this will be the first time using our travel card to pay for hotel rooms. Please let us know as soon as possible if the charge is rejected. In the event it is rejected, we will need the rejection code so we can have Citibank add that particular code? Our finance office is standing by to make this happen. Thank you for your assistance in this matter and if you have any questions, please do not hesitate to contact me. Have a great day. Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610580 Date: 07/17/2018 CO6 61O58 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610580 Date: 07/17/2018 {.t202-663-3345 ::::::curtismm@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610580 Date: 07/17/2018 CO 6 61O58 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610586 Date: 07/17/2018 [RELEASEIN PART B61 From: Sent: To: Cc: Subject: Parrillo, Thomas D Tuesday, April 25, 2017 10:23 AM -----------Beverly Van Every ~----------Dobbs, Michael X Ed Raymundo 4~------------Furtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings attached B6 Beverly, Forgive me if you've already sent it, but would you please forward us a credit authorization form for MAL? My office's budget analyst, Melinda Curtis, will then complete this form to clear this bill. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202) 663-2945 Mobile~~----~ Clickbelowto evaluatemy customerservice: ................................................... : :!S:'>·5· ,,-"·,.•:rr•..,•:"··-~·-'· :.:::-:•1·•-;._:,::{' ·:::.•~•··n,:•.~· This email is UNCLASSIFIED. From: BeverlyVan Every[mailtol Sent: Thursday,April 20, 2017 2......,:z-9-p~ivi-------To: Parrillo,ThomasD; Dobbs,MichaelX Cc: Ed Raymundo;Pugliese,MillieG; Haidet, MichaelB. EOP/WHO Subject: RE: Mar-A-LagoForeignAccommodationbillingsattached Per Mike Haidet I've revised most recent stay and attached. Please let me know if you need anything else at this time. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610586 Date: 07/17/2018 B6 CO 6 61O58 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610586 Date: 07/17/2018 B6 From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov] Sent: Wednesday, April 19, 2017 3:52 PM To: Beverly Van Every Dobbs, Michael X Cc:Ed Raymundo Pugliese, Millie G Subject:RE: Mar-A-Lago Foreign Accommodation billings attached 1 4~----------~f; I Thanks for sending, Beverly. PTSis only covering through the night of the 7th ; the night of the 8th should be charged to the White House Office of Administration. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile Official UNCLASSIFIED From: Beverly Van Every [~ 9 1--------~ Sent: Wednesday,April 19, 2017½3~,3~3~p=1= To: Dobbs, Michael X; Parrillo, Thomas D Cc: Ed Raymundo; Pugliese, Millie G Subject: Mar-A-Lago Foreign Accommodation billings attached Please let us know if you have any questions after reviewing the attached. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 1100 S. Ocean Boulevard Palm Beach, FL I 33480 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610586 Date: 07/17/2018 CO 6 61O58 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610586 Date: 07/17/2018 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610586 Date: 07/17/2018 CO 6 61O58 8:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610588 Date: 07/17/2018 From: Sent: To: Subject: Attach: !RELEASE IN PART B6J Hamele, Kevin M Tuesday, April 25, 2017 2:52 PM Curtis, Melinda M RE: Mar-A-Lago Foreign Accommodation billings attached 2043741027.docx Good Afternoon, Please see attached for fiscal data. Thanks, Kevin Official UNCLASSIFIED From: Curtis, MelindaM Sent: Tuesday,April 25, 2017 11:22 AM To: Hamele,KevinM Subject: FW: Mar-A-LagoForeignAccommodationbillingsattached Kevin, PTSis requesting an M9 obligation to cover this charge. It will be paid with our Citibank Travel Card. Give me a call when you get this and I will explain. This is the hotel bill for the Mar-A-Lago visit. Thanks Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 'f!J.202-663-3345 b.:Jcurtismm(ii)tate.gov ..di Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610588 Date: 07/17/2018 CO6 61O58 8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610588 Date: 07/17/2018 From: Parrillo,ThomasD Sent: Tuesday,April 25, 2017 10:40 AM To: Curtis, MelindaM Cc: Dobbs,MichaelX Subject: FW: Mar-A-LagoForeignAccommodationbillingsattached Melinda, This bill from MAL is correct. Attached is a credit authorization form; if you need anything else from me, please let me know. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support U.S. Department of State Phone: (202 663-2945 Mobile: B6 Clickbelow to evaluatemy customerservice: This email is UNCLASSIFIED. F~~~:·B~~~rl; v~~.E~~~· [~················· B6 9 1--------~ Sent: Thursday,April 20, 2017 2:c...,z9~p1To: Parrillo,ThomasD; Dobbs,MichaelX Cc: Ed Raymundo;Pugliese,MillieG; Haidet,MichaelB. EOP/WHO Subject: RE: Mar-A-LagoForeignAccommodationbillingsattached Per Mike Haidet I've revised most recent stay and attached. Please let me know if you need anything else at this time. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 11DDS Ocean BDlllevard I Palm Beach El I 33480 B6 I I UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610588 Date: 07/17/2018 CO6 61O58 8 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610588 Date: 07/17/2018 From:Parrillo, Thomas D [mailto:ParrilloTD@state.gov] Sent: Wednesday, April 19, 2017 3:52 PM To: Beverly Van Every Cc:Ed Raymundo Pugliese, Millie G Subject:RE: Mar-A-Lago Foreign Accommodation billings attached 4~-------~--~f; Thanks for sending, Beverly. PTSis only covering through the night of the ih; the night of the 8th should be charged to the White House Office of Administration. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile\ ~----~ Official UNCLASSIFIED From: BeverlyVan Every[_m_a_ilt_o,_I ~~--------~ Sent: Wednesday,April 19, 2017 3:33 PM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Ed Raymundo;Pugliese,Millie G Subject: Mar-A-LagoForeignAccommodationbillingsattached Please let us know if you have any questions after reviewing the attached. Beverly VanEvery Membership Billing Coordinator Trump Florida Properties I The Mar-a-Lago Club Trump International Golf Club 11oos Offiao Brn ''"'"" Palm ""T· FL 33480 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610588 Date: 07/17/2018 86 CO 6 61O59 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610596 Date: 07/17/2018 [RELEASEIN FULLJ ........................ Document Type: Orig Ord:er Date: 1f :S/:fq~? ~4. ••• Last Order Date: d4/:isJ2:ai7 .Arrounting Period: Status: Dc«:umerit ClassiF.i:ation: SenJ1ily Or,;i: last Amendment:r,:umb€r: Blanket Agreement Number.: Title: Cre;;ted by: Ordered By: Last Msl: Code: " Vendor lnforma!ioo :·A {terr.rate Payee-----------------------------------------------------------------: =-~.-~"h~,.. - l ! f Desigr.~ t-EdAgent·--------------------------------------------------------------! '-;;~:::~:~~~~~ :": Am1:-unl3 ···································································································································································································································· Net Amount Cost+ Fees fl.mount , More NtJmber cl Aca:,'1.mting Lines: Number ,:f 1remized Li11es:• Cfc,,se·dAccm.ITTting lines: Closs.ct Itemized Lines: ;,. AccounlingDimensions ............................................................................................................................................................................................ . Agenq>'/Bureau: EBFY: 1900' Ap~wi:,ri.ation ID; iSi 7011:30003. C:ostClr~ani z:ati 011: .. C.:,Hl1020• ~:9pc,r:tir1i :::.~~c,ry:__ UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610596 Date: 07/17/2018 CO6 61 O613:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610613 Date: 07/17/2018 [CONSULTNSC I Telephone: Steve [RELEASEIN FULL[ The Mar-a-Lago Club 1100 South Ocean Blvd. Palm Beach, FL 33480 561-832-2600 Fax: 561-655-2490 Bannon Reservation Checked in Checked out Room Rate Room Page Date Description Febl0 Febl0 Febll Febll Feb12 Rack Rate Sales Tax Rack Rate Sales Tax Direct Bill Total Reference I Guest Rate I Guest Rate 10, 12, 2017 2017 - 6:57pm 4:39pm 1 Charges Credits 546.00 38.22 546.00 38.22 1,168.44 Outstanding Signature: 012809 Fri February Sun February 546.00 2016 0.00 _______________________ 1,168.44 1,168.44 _ UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610613 Date: 07/17/2018 CO6 61O634 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06610634 Date: 07/17/2018 t.:REUlT CAKD AUTH.UR.1ZA1'lUN .F{)Ri\'l PLEASEPRINTOUT AND COMPLETETHIS .AUTHORlZA IION AND RETURNff TO RELEASE IN PART B2,B6 ~----~ OVROFFJCE BY FAX: (56l)_8:-12•26690R BY REGULARMAILor email NAME: DOs l).J\''{i·te,A .... \j()t~~~.:;-i:~, -c~ve,} 86 CardhotderName: Mt?.-\ ~{)dc\.(A<+i ..SSignature: ~-------~ Address: MASTERCARD -- AMERICAN EXPRESS Credit.Card Nun1ber: 82 86 ExpirationDate; BiHingZipCod~=~I ----~ Card Identi:ficationNurnber(last3 digits located on the back ofthe credit card}: AtnuuntCharged: Apply Amount to: $ lu./69lr.i O O • . {USD). "1>\ ·s Ar-,en J,._ -~l-·=·~'"···'·······..(7 ...::......................... ___ ----- -=-~·. ~ ~-.·.·_. _ 11ar-A-Lag(>Club (Trump NationalGolfCh..1h) Attn:__ BeverlyVan.Every l.l 00 S. Ocean Blvd. Palm Beach, FL 33480 - , ,·-6-1! ): ..s,,2· ·so6··~ 1'.;· · - ·s6···1,,,,,69 lllh· .. ()rlC{) ""'· ---: -.. ). ft)((~ . ) 8"'" · J..,.-.... v •• UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06610634 Date: 07/17/2018 CO6 611414 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611414 Date: 08/16/2018 [RELEASE IN FULL] ~'tFROST ~A~ CONTRACT# CO1216431 CLIENT: Office of the Presidential Travel Support - US DEPARTMENT OF STATE SITE: The Mar-a-Lago Club AE: Mike Gasparovic DATE: 04/07/2017 lighting • staging • video • audio • fabric 704 S. M!lita!'y !!"Ji! • De<:rfie!d BeQch,FL 33442 • 954.957.8402 • Vi.l\vw.fro!!iflorid.:l.com VERSION: 1 CLIENT SITE EVENT DATE Office of the Presidential Travel Support - The Mar-a-Lago Club US DEPARTMENT OF STATE * 1100 S. Ocean Blvd. Friday, Apr 7, 2017 Event Start: 04/07/17 - 8:00 AM Event End: 04/07/17 - 5:00 PM Palm Beach FL 33480 Attn: Thomas Parillo Phone:202-663-2945 Email:* Contact: Phone: Email: Install: 04/06/17 - 11 :00 PM Removal: 04/07/17 - 5:00 PM STAFF HOLDINGAREA- GRAND BALLROOM VIDEO Qty Description Rate Duration ExtendedPrice LED video monitorson 7' rolling stands. 2 2 2 2 SAMSUNG 55" LED TV 7' LED/ PLASMA STAND HD VIDEO COMBO TRUNK 50' BNC SINGLE COAX CABLE 25' BNC SINGLE COAX CABLE $350.00 $75.00 $150.00 $5.00 $5.00 1.00 1.00 1.00 1.00 1.00 $700.00 $150.00 $150.00 $10.00 $10.00 **ASSUMESMONITORSWILL ONLY DISPLAYLIVE CABLE NEWS FEED* VIDEO Total $1,020.00 SCENIC Qty Description Rate Duration ExtendedPrice Dark blue draping as per Mar-a-Lagofloor plan. *Approx260 linearfeet at 16' tall. 80 16' TALL DARK BLUE DRAPE PANEL $25.00 1.00 SCENICTotal $2,000.00 $2,000.00 GENERALSERVICES Qty Description This proposal is subject to the terms and condition page. Rate Duration ExtendedPrice Page 1 of 3 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611414 Date: 08/16/2018 CO6611414:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611414 Date: 08/16/2018 i'tFROST ! ~~ CONTRACT# CO1216431 CLIENT: Office of the Presidential Travel Support - US DEPARTMENT OF STATE SITE: The Mar-a-Lago Club AE: Mike Gasparovic DATE: 04/07/2017 lighting • staging • video • audio • fabric VERSION: 1 2 BASIC EXPENDABLES PACKAGE 4' FIBERGLASS LADDER MXZ 17' LITTLE GIANT MEDIUM WORK BOX (TOOLBOX) SCENIC TOOL KIT CONTROL DRAPE CASE TRANSPORTATION EXPENSES $50.00 1.00 1.00 1.00 1.00 1.00 1.00 $50.00 $500.00 1.00 $500.00 GENERAL SERVICES Total Technical Labor Qty Personnel $550.00 Start End RT Rate OT Rate DT Rate RT OT 3.00 3.00 3.00 DT Total INSTAL: 11:00PM - THURSDAY Video Tech Scenic Tech General Stagehand 11 :00 PM 11 :00 PM 11 :00 PM 3:00 PM 4:00 AM 4:00 AM $55.00 $50.00 $45.00 $82.50 $75.00 $67.50 1.00 1.00 1.00 6:00 PM 10:00 PM 6:00 PM 10:00 PM $55.00 $45.00 $82.50 $67.50 4.00 4.00 $302.50 $275.00 $247.50 STRIKE: ESTIMATE- 6:00PM - FRIDAY 1 2 Crew Foreman General Stagehand This proposal is subject to the terms and condition page. $220.00 $360.00 Page 2 of 3 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611414 Date: 08/16/2018 CO6611414:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611414 Date: 08/16/2018 i'tFROST ! ~~ CONTRACT# CO1216431 CLIENT: Office of the Presidential lighting • staging • video • audio • fabric SITE: AE: DATE: VERSION: Travel Support - US DEPARTMENT OF STATE The Mar-a-Lago Club Mike Gasparovic 04/07/2017 SECTION SUMMARY Non-Taxable VIDEO Total $1,020.00 SCENIC Total $2,000.00 GENERAL SERVICES Total $550.00 Estimated Labor $1,405.00 SUBTOTAL: $4,975.00 TOTAL: $4,975.00 PAYMENTS RECEIVED: BALANCE DUE BY 04/07/17: $0.00 $4,975.00 This proposal will expire unless confirmed by signed contract and deposit of: $2,500.00 by: 04/05/17 FROST: Mike Gasparovic Accepted by: Date This proposal is subject to the terms and condition page. Thomas Parillo Date Page 3 of 3 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611414 Date: 08/16/2018 CO 6 6115 6 4:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 RELEASE IN PART B6 E2 Travel Voucher Wed Jul 19 09:44:03 CDT 2017 PRIVACY ACT NOTICE: The following information is provided to comply with the Privacy Act of 1974(P .S. 93-579). The information requested on the form is required under the provisions of 5 U.S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, and 1102 of March 27, 1962, for the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the performance of their duties. Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecutions. Failure to provide the information required will result in delay or suspension of the processing of this form. Voucher Information 99117T018189 Closed Voucher LEFTERIS KAFATOS Washington, DC 8157994 2017-03-30 2017-04-05 Yes B6 CONUS A/OP R/LS/1087-WH-O2017-001241 No TDY 2017-02-1 Othru 2017-02-12 Itinerary ca&,nciass•••· 2017-02-10 2017-02-10 N/A Washington, DC NONE No GP 2017-02-10 2017-02-12 N/A Palm Beach, FL NONE Yes GP 2017-02-12 2017-02-12 N/A Washington, DC NONE No NONE Temporary Duty, LDG $182, M & IE $59 PA-C = Government auto available and committed PA-NA = Government auto not available PA-NC = Government auto available and not committed Voucher Expense Totals 0.00 438.00 147.50 0.00 9.82 0.00 15.10 610.42 Page 1 of6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 CO 6 6115 6 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 VoucherAccountingInformation Object Code CBA Amount Travel Charge Card Traveler Amount Voucher Amount Accounting String Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/Allotment/Operating Allowance/Function/Object/Project/Property/Organization/Reporti ng Category/Obligation Number 0.00 0.00 0.00 0.00 1900/2017/19_X0113000G/A/1087/NA/6120/2114/BPRG0001/ NA/221000/NA/1087720120 2114 15.10 0.00 0.00 15.10 1900/2017/19_X0113000G/A/1087/NA/6120/2122/BPRG0001/ NA/221000/NA/1087720120 2122 0.00 0.00 595.32 595.32 15.10 0.00 595.32 610.42 Traveler PaymentSummary u~ssUquidatedAdVMce Amount TotalTraveler 595.32 TotaTAmount to Traveler 0.00 595.32 Traveler Payment Details Document Number Currency Code Payment Amount (LCLJ) 99117T018189 001 US Dollar Payment Type 595.32 EFT Payment Exchange Amount Rate .................................................. (USE) BankName GFMS EFT Account 595.32 Voucher ExpenseSummary Location Expense Category Expense Type Amount Expense· Reimbursement Palm Beach, FL Local Transport Taxi Palm Beach, FL Lodging Lodging . Actual Lodging / Prescribed 438 00 Meals Palm Beach, FL Meals & Incidentals Meals Perdiem . Actual Lodging/ Prescribed 147 50 Meals Palm Beach, FL Misc Lodging Tax Washington, DC Misc Voucher Transaction Fee 9.82 O.OOActual Lodging/ Prescribed Meals 15.10 Page 2 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 CO 6 6115 6 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 Voucher Expense Lines Date Location Expense category Expense Type 2017-0210 Palm Beach, FL Lodging Lodging 2 2017-0210 Palm Beach, FL Misc Lodging Tax 3 2017-0210 Palm Beach, FL Meals & Incidentals Meals Perdiem 4 2017-0211 Palm Beach, FL Lodging Lodging 5 2017-0211 Palm Beach, FL Misc Lodging Tax 6 2017-0211 Palm Beach, FL Meals & Incidentals Meals Perdiem 7 2017-0212 Palm Beach, FL Lodging Lodging 0.00 Perdiem 0.00 none 8 2017-0212 Palm Beach, FL Misc Lodging Tax 0.00 Perdiem 0.00 none 9 2017-0212 Palm Beach, FL Meals & Incidentals Meals Perdiem 44.25 Perdiem 44.25 none 10 2017-0212 Palm Beach, FL Local Transport Taxi 11 2017-0212 Washington, DC Misc Voucher Transaction Fee Line# Claim Amt Expense Reimbursement Approved Reason Actual Lodging / 219 00 · Prescribed Meals 219.00 none Actual Lodging / 0 00 · Prescribed Meals 0.00 none Actual Lodging / 44 25 · Prescribed Meals 44.25 none Actual Lodging / 219 00 · Prescribed Meals 219.00 none Actual Lodging / 0 00 · Prescribed Meals 0.00 none Actual Lodging / 59 00 · Prescribed Meals 59.00 none 9.82 none 15.10 none _ Taxi from WH 9 82 to home Voucher 15.10 Transaction Fee Voucher Remarks Authorization Remarks -Trip ID: 8157994 Arranger - HENDERSON, SCOTT February 15, 2017 at 01 :38 PM O-2017-001241-WH-C.NGO Voucher Remarks - Voucher ID: 8157994(1) Traveler- KAFATOS, LEFTERIS March 30, 2017 at 01 :17 PM Page 3 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 CO 6 6115 6 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 I hereby assign to the United States any right I may have against any parties in connection with reimbursable transportation charges described below, purchased under cash payment procedures (41CFR101-41.203-2). I certify that this voucher is true and correct to the best of my knowledge and belief, and that payment or credit has not been received by me. Audit/ApproverInformation Action Date/Time Approved [SA - A/OPR/LS APPROVED] HUFFORDT081 [HUFFORD, THOMAS] 2017-04-05 Approved [SA - A/OPR/LS FUNDS AVL] KENNEDYTJ081 [KENNEDY, THOMAS] 2017-04-05 Page 4 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 CO 6 6115 6 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 History Date 15FEB17 Wed 01 :31 PM Current status New Authorization 15FEB17 Wed 01 :31 PM Created by SCOTT 15FEB17 Wed 01 :31 PM Created for Minor Customer: A/OPR/LS (SA9965) 15FEB17 Wed 01 :38PM Current status: Pending Authorization Approval 15FEB17 Wed 01 :38PM Trip ID 8157994 submitted to SA A/OPR/LS Approver by HENDERSON, SCOTT 15FEB17 Wed 02:03PM LUNARIO, HENRY F locked document for Approval. 15FEB17 Wed 02:04PM Trip ID 8157994 Approved By SA - A/OPR/LS - APPROVED - AUTH AND VCH APPROVAL 1 Approver LUNARIO, HENRY F 15FEB17 Wed 02:04PM Trip ID 8157994 Submitted to SA - A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 by System 15FEB17 Wed 03:07PM KENNEDY, THOMAS J locked document for Approval. 17FEB17 Fri 10:53AM Attachment Trip Justification.JPG added by SCOTT HENDERSON 17FEB17 Fri 11:27AM Approving Official KENNEDY, THOMAS J authorized Actual for site Palm Beach, FL, United States 17FEB17 Fri 11:27AM Current status: Authorization Approved 17FEB17 Fri 11:27AM Trip ID 8157994 Approved By SA - A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 Approver KENNEDY, THOMAS J 17FEB17 Fri 11:27AM Agency successfully notified of event: TripAuthorizationApproved for trip 8157994 17FEB17 Fri 11:27AM Obligation Request Approved by DOS for Trip Id: 8157994 01MAR17 Wed 01 :27PM Voucher 1 created by LEFTERIS KAFATOS 01MAR17 Wed 01 :27PM Created for Minor Customer:A/OPR/LS (SA9965) 01MAR17 Wed 01 :31 PM Trip 8157994 Voucher 1 current status: Pending Voucher Approval 01MAR17 Wed 01 :31 PM Voucher ID 1 submitted to SA A/OPR/LS Approver by KAFATOS, LEFTERIS 29MAR17 Wed 03:44PM Trip 8157994 Voucher 1 current status: Voucher Revised 29MAR17 Wed 03:44PM Voucher recalled by KAFATOS, LEFTERIS 30MAR17 Thu 01 :09PM Attachment Hampton_lnn_POTUS_Florida_(2-12-17).pdf 30MAR17 Thu 01 :17PM Trip 8157994 Voucher 1 current status: Pending Voucher Approval 30MAR17 Thu 01 :17PM Voucher ID 1 submitted to SA - A/OPR/LS -APPROVED -AUTH AND VCH APPROVAL 1 Approver by KAFATOS, LEFTERIS 05APR17 Wed 01 :30PM HUFFORD, THOMAS HENDERSON for LEFTERIS KAFATOS APPROVED APPROVED AUTH AND VCH APPROVAL 1 AUTH AND VCH APPROVAL 1 added by LEFTERIS KAFATOS locked Voucher(1) for Approval. Page 5 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 CO 6 6115 6 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 Date 05APR17 Wed 01 :30PM Voucher 1 approved by SA -A/OPR/LS -APPROVED HUFFORD, THOMAS -AUTH AND VCH APPROVAL 1 Approver 05APR17 Wed 01 :30PM Voucher 1 submitted to SA -A/QPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 Approver by System 05APR17 Wed 04:47PM KENNEDY, THOMAS J locked Voucher(1) for Approval. 05APR17 Wed 04:47PM Trip 8157994 Voucher 1 current status: Voucher Awaiting Payment 05APR17 Wed 04:47PM Voucher 1 approved by SA -A/OPR/LS - FUNDS AVL_DISB -AUTH AND VCH APPROVAL 2 final Approver KENNEDY, THOMAS J 05APR17 Wed 04:47PM Agency successfully notified of event: TripVoucherApproved 05APR17 Wed 04:47PM Trip 8157994 Voucher 1 current status: Closed Voucher 05APR17 Wed 04:47PM Current status: Closed Voucher 05APR17 Wed 04:47PM Voucher Request Approved by DOS for Trip Id: 8157994, Voucher: 1 for trip 8157994, voucher 1 Page 6 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611564 Date: 08/16/2018 CO6 6115 6 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 RELEASE IN PART B6 E2 Travel VoucherFinancialSystemTransactionRecord Tue Mar 28 09:33:40 CDT 2017 PRIVACY ACT NOTICE: The following information is provided to comply with the Privacy Act of 1974(P .S. 93-579). The information requested on the form is required under the provisions of 5 U.S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, and 1102 of March 27, 1962, for the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the performance of their duties. Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecutions. Failure to provide the information required will result in delay or suspension of the processing of this form. Voucher Information 99117T021072 Closed Voucher THOMAS D PARRILLO Washington, DC 8215805 2017-03-23 2017-03-28 Yes B6 CONUS A/PTS 2043720307 (.3) In Support of President Trump No TDY 2017-03-13 thru 2017-03-14 Itinerary CabiffCiass•••· Coach (Air) 2017-03-13 2017-03-13 N/A Washington, DC NONE No CP 2017-03-13 2017-03-14 N/A West Palm Beach, FL NONE Yes CP 2017-03-14 2017-03-14 N/A Washington, DC NONE No NONE Temporary Duty, LDG $182, M & IE $59 PA-C = Government auto available and committed PA-NA = Government auto not available PA-NC = Government auto available and not committed Voucher Expense Totals 579.41 169.00 88.50 0.00 49.35 0.00 37.07 923.33 Page 1 of6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 CO 6 6115 6 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 VoucherAccountingInformation Object Code CBA Amount Travel Charge Card Traveler Amount Voucher Amount Accounting String Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/Allotment/Operating Allowance/Function/Object/Project/Property/Organization/Reporti ng Category/Obligation Number 0.00 0.00 0.00 0.00 1900/2017/19_701130003/A/2043/NA/6105/2111/NA/NA/2010 20/NA/2043720307 2111 579.41 0.00 0.00 579.41 1900/2017/19_701130003/A/2043/NA/6105/2122/NA/NA/2010 20/NA/2043720307 2122 0.00 0.00 306.85 306.85 1900/2017/19_701130003/A/2043/NA/6105/2123/NA/NA/2010 20/NA/2043720307 2123 0.00 0.00 21.97 21.97 1900/2017/19_701130003/A/2043/NA/6105/2163/NA/NA/2010 20/NA/2043720307 2163 15.10 0.00 0.00 15.10 594.51 0.00 328.82 923.33 Traveler PaymentSummary Total Traveler Less Liquidated Advance Amount Total Amount to Traveler 328.82 0.00 328.82 Traveler Payment Details Document Number Currency Code Payment Amount (LCU) 99117T021072 001 US Dollar Payment Type 328.82 EFT Bank Name GFMS EFT Account Exchange Rate Payment Amount (USE) 328.82 Voucher ExpenseSummary Location Expense Category Expense Type Washington, DC Local Transport Taxi Amount Expense Reimbursement 38.13 Page 2 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 CO 6 6115 6 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 Location Expense Category Washington, DC Misc Voucher Transaction Fee Washington, DC Transport Airfare West Palm Beach, FL Local Transport Taxi West Palm Beach, FL Lodging Lodging West Palm Beach, FL Meals & Incidentals Meals Perdiem 88.50 Perdiem West Palm Beach, FL Misc Lodging Tax 21.97 Perdiem 15.10 579.41 11.22 169.00 Perdiem Voucher Expense Lines Line# Date Location Expense category Expense Type 2017-0313 Washington, DC Misc Airfare 579.41 none 579.41 none 2 2017-0313 West Palm Beach, FL Misc Lodging 169.00 Perdiem 169.00 none 3 2017-0313 West Palm Beach, FL Misc Lodging Tax 21.97 Perdiem 21.97 none 4 2017-0313 West Palm Beach, FL Misc Meals Perdiem 44.25 Perdiem 44.25 none 5 2017-0313 Washington, DC Taxi 15.76 none 15.76 none 6 2017-0314 West Palm Beach, FL Misc Lodging 0.00 Perdiem 0.00 none 7 2017-0314 West Palm Beach, FL Misc Lodging Tax 0.00 Perdiem 0.00 none 8 2017-0314 West Palm Beach, FL Misc Meals Perdiem 44.25 Perdiem 44.25 none 9 2017-0314 West Palm Beach, FL Misc Taxi 11.22 none 11.22 none 10 2017-0314 Washington, DC Misc Taxi 22.37 none 22.37 none 11 2017-0314 Washington, DC Misc Voucher Transaction Fee 15.10 none Voucher 15.10 Transaction Fee Misc Claim Amt Expense Reimbursement Approved Reason Voucher Remarks Voucher Remarks Voucher ID: 8215805(1) Page 3 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 CO 6 6115 6 6:IED Traveler U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 PARRILLO, THOMAS D March 23, 2017 at 03:11 PM I hereby assign to the United States any right I may have against any parties in connection with reimbursable transportation charges described below, purchased under cash payment procedures (41CFR101-41.203-2). I certify that this voucher is true and correct to the best of my knowledge and belief, and that payment or credit has not been received by me. Audit/ApproverInformation Action Approved [SA9908 APPROVED] A/PTS Approved [SA - A - FUNDS AVL_DISB -] Official Date /Time DOBBSM081 [DOBBS, MICHAEL] 2017-03-28 HAMELEKM081 [HAMELE, KEVIN] 2017-03-28 Page 4 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 CO 6 6115 6 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 History Date 1OMAR17 Fri 01 :10PM Current status New Authorization 1OMAR17 Fri 01 :10PM Created by SCOTT F HURLBUT for THOMAS D PARRILLO 1OMAR17 Fri 01 :10PM Created for Minor Customer: A/PTS (SA9911) 1OMAR17 Fri 01 :10PM Attachment INV0083335_PARRILLO_THOMAS_MHAOKC.pdfadded 1OMAR17 Fri 01 :12PM Current status: Pending Authorization Approval 1OMAR17 Fri 01 :12PM Trip ID 8215805 submitted to SA - A - FUNDS AVL_DISB -AUTH AND VCH APPROVAL Approver by HURLBUT, SCOTT F 1OMAR17 Fri 01 :12PM Justification code submitted by HURLBUT, SCOTT F JR - Justification for CABINCLASS - Coach: Within policy 1OMAR17 Fri 01 :12PM Traveler is eligible to create a reservation post authorization with an approved air amount of $568.00 1OMAR17 Fri 03:30PM HAMELE, KEVIN M locked document for Approval. 1OMAR17 Fri 03:31 PM Current status: Authorization Approved 1OMAR17 Fri 03:31 PM Trip ID 8215805 Approved By SA - A - FUNDS AVL_DISB - AUTH AND VCH APPROVAL Approver HAMELE, KEVIN M 1OMAR17 Fri 03:31 PM Agency successfully notified of event: TripAuthorizationApproved for trip 8215805 1OMAR17 Fri 03:31 PM Obligation Request Approved by DOS for Trip Id: 8215805 22MAR17 Wed 09:34AM Voucher 1 created by THOMAS D PARRILLO 22MAR17 Wed 09:34AM Created for Minor Customer:A/PTS (SA9911) 22MAR17Wed 09:37AM Attachment Hotel Biba Receipl.pdf added by THOMAS D PARRILLO 22MAR17 Wed 09:52AM Trip 8215805 Voucher 1 current status: Pending Voucher Approval 22MAR17 Wed 09:52AM Voucher ID 1 submitted to SA9908 PARRILLO, THOMAS D 23MAR17 Thu 12:39PM DOBBS, MICHAEL 23MAR17 Thu 12:39PM Voucher 1 approved by SA9908 MICHAEL 23MAR17 Thu 12:39PM Voucher 1 submitted to SA A System 23MAR17 Thu 02:59PM HAMELE, KEVIN M locked Voucher(1) for Approval. 23MAR17 Thu 03:01 PM HAMELE, KEVIN M unlocked Voucher(1 ): No approver specified. 23MAR17 Thu 03:07PM Trip 8215805 Voucher 1 current status: Voucher Revised 23MAR17 Thu 03:07PM Voucher recalled by PARRILLO, THOMAS D A/PTS APPROVED by SCOTT F HURLBUT VCH APPROVAL 1 Approver by locked Voucher(1) for Approval. A/PTS APPROVED FUNDS AVL_DISB VCH APPROVAL 1 Approver DOBBS, AUTH AND VCH APPROVAL Approver by Page 5 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 CO 6 6115 6 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 Date 23MAR17 Thu 03:11 PM Attachment Hotel Biba Receipt.pdf deleted by THOMAS D PARRILLO 23MAR17 Thu 03:11 PM Attachment Hotel Biba Receipt.pdf added by THOMAS D PARRILLO 23MAR17 Thu 03:11 PM Trip 8215805 Voucher 1 current status: Pending Voucher Approval 23MAR17 Thu 03:11 PM Voucher ID 1 submitted to SA9908 - A/PTS - APPROVED - VCH APPROVAL 1 Approver by PARRILLO, THOMAS D 28MAR17 Tue 06:38AM DOBBS, MICHAEL 28MAR17 Tue 06:38AM Voucher 1 approved by SA9908 MICHAEL 28MAR17 Tue 06:38AM Voucher 1 submitted to SA A System 28MAR17 Tue 09:32AM HAMELE, KEVIN M locked Voucher(1) for Approval. 28MAR17 Tue 09:33AM Trip 8215805 Voucher 1 current status: Voucher Awaiting Payment 28MAR17 Tue 09:33AM Voucher 1 approved by SA A HAMELE, KEVIN M 28MAR17 Tue 09:33AM Agency successfully notified of event: TripVoucherApproved for trip 8215805, voucher 1 locked Voucher(1) for Approval. A/PTS APPROVED FUNDS AVL_DISB FUNDS AVL_DISB VCH APPROVAL 1 Approver DOBBS, AUTH AND VCH APPROVAL Approver by AUTH AND VCH APPROVAL final Approver Page 6 of 6 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611566 Date: 08/16/2018 CO 6 6115 7 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 RELEASE IN PART 86 E2 Travel Authorization Wed Jul 19 09:48:54 CDT 2017 PRIVACY ACT NOTICE: The following information is provided to comply with the Privacy Act of 197 4(P .S. 93-579). The information requested on the form is required under the provisions of 5 U.S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, and 1102 of March 27, 1962, for the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the performance of their duties. Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecutions. Failure to provide the information required will result in delay or suspension of the processing of this form. Authorization Information 1087720155 Authorization Approved 8259367-2 /Trip-by-Trip Authorization JAMES W BROWN Beijing, CH language officer No B6 Special Mission Travel support White House JOB0024324 2017-04-01 thru 2017-04-09 Authorized Itinerary CabiriClass•••· Coach (Air) 2017-04-01 2017-04-01 N/A Beijing, CHN NONE No CP 2017-04-01 2017-04-01 N/A Fort Lauderdale, FL NONE No TX Temporary Duty, LOG $0, M & IE $0 2017-04-01 2017-04-08 N/A Palm Beach, FL NONE Yes TX Temporary Duty, LOG $182, M & IE $59, Leave Days 02-Apr, 03-Apr 2017-04-08 2017-04-08 N/A Fort Lauderdale, FL NONE No CP Temporary Duty, LOG $0, M & IE $0 2017-04-09 2017-04-09 N/A Beijing, CHN NONE No NONE = = = PA-C Government auto available and committed PA-NA Government auto not available PA-NC Government auto available and not committed Page 1 of7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 CO 6 6115 7 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 AuthorizationExpenseTotals Transport Lodging Meals & lncldentals Rental Local Transport POV Misc Grand Total 3,329.06 876.00 324.50 0.00 150.00 0.00 354.97 5,034.53 AuthorizationAccountingInformation Accounting String Object Code CBA Amount Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/Allotment/Operating Allowance/Function/Object/Project/Property/Organization/Reporting Category/Obligation Number Traveler Amount Travel Charge Card Amount Auth Amount 0.0 0.0 0.0 0.0 1900/2017/19_X0113000G/A/1087/NA/6120/2111/BPRG0001/NA/221 000/NA/1 087720155 2111 3405.05 0.0 0.0 3405.05 1900/2017/19_X0113000G/A/1087/NA/6120/2114/BPRG0001/NA/221 000/NA/1 087720155 2114 15.1 0.0 0.0 15.1 0.0 0.0 0.0 0.0 Page 2 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 CO 6 6115 7 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 Traveler Amount Acc)ountiniQS,triniQ·······················································································•············ Object Code CBAAmount Travel Charge .............................................................................................................................................................................................. Card Amount 1900/2017/19_X0113000G/A/1087/NA/6120/2120/BPRG0001/NA/221 000/NA/1 087720155 2120 Auth Amount 0.0 0.0 1614.38 1614.38 3420.15 0.0 1614.38 5034.53 Authorization Expense Summary Expense· Reimbursement Location Expense Category Amount Beijing, CHN Misc Voucher Transaction Fee Fort Lauderdale, FL Local Transport Taxi 150.00 Fort Lauderdale, FL Misc Other Reimbursable Expenses Incurred 150.00 Fort Lauderdale, FL Misc TMC Fee Fort Lauderdale, FL Transport Airfare Palm Beach, FL Lodging Lodging _ Actual Lodging / Prescribed 876 00 Meals Palm Beach, FL Meals & Incidentals Meals Perdiem _ Actual Lodging / Prescribed 324 50 Meals Palm Beach, FL Misc Lodging Tax _ Actual Lodging / Prescribed 113 88 Meals 15.10 75.99 3,329.06 Authorization Remarks Remark Details Authorization Remarks - Trip ID: 8259367 Arranger - HENDERSON, SCOTT April 04, 2017 at 10:40 AM authorized routing PEK-FLL-PEK.Once the Traveler arrived at PEK he traded his original tickets for routing PEK-LAS-EWR-PBI-EWR-SFO-PEK. Page 3 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 CO 6 6115 7 o:IED Arranger U.S. Department of State Case No. F-2017-12722 HENDERSON, SCOTT April Doc No. C06611570 Date: 08/16/2018 04, 2017 at 01 :47 PM Both itineraries are attached. Voucher Remarks Voucher ID: 8259367(1) Traveler - BROWN, JAMES W June 26, 2017 at 07:55 AM Getting these warning messages, not sure how to resolve The TMC Fee expense on 01-Apr-2017 is on a day marked as leave. The Taxi expense on 01-Apr-2017 is on a day marked as leave. The Taxi expense on 04-Apr-2017 is not within the travel days for the selected s Audit/ApproverInformation Action Date/Time Approved [SA - A/OPR/LS APPROVED] HUFFORDT081 [HUFFORD,THOMAS] 2017-06-26 Approved [SA - A/OPR/LS FUNDS AVL] KOVALCHUKEN[KOVALCHUK,ELENA] 2017-06-27 Page 4 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 CO 6 6115 7 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 Authorization History Date 29MAR17 Wed 02:36PM Current status New Authorization 29MAR17 Wed 02:36PM Created by JAMES W BROWN 29MAR17 Wed 02:36PM Created for Minor Customer: AIOPRILS_INV (SA9959) 29MAR17 Wed 02:38PM Current status: Booking In Progress 29MAR17 Wed 03:33PM Current status: New Authorization 29MAR17 Wed 03:34PM Current status: Booking In Progress 29MAR17 Wed 11 :41 PM Current status: New Authorization 29MAR17 Wed 11 :41 PM Current status: Booking In Progress 29MAR17 Wed 11 :46PM Current status: Reservations Booked 29MAR17 Wed 11 :46PM Trip 8259367 [DNAHXK] successfully sent to Agent Intervention for the following reason: Unable to price itinerary. 29MAR17 Wed 11 :46PM System referred Reservation DNAHXK to Agent. 29MAR17 Wed 11 :46PM Current status: Agent Intervention 29MAR17 Wed 11 :46PM (DNAHXK) Booked Total Air Amount: 0.00 USO with fare type Ill 29MAR17 Wed 11 :46PM EBooking Completed by JAMES W BROWN [DNAHXK] 03APR17 Mon 08:26AM Processed Agent Intervention Response for PNR [DNAHXK]. 03APR17 Mon 08:26AM Current status: Reservations Booked 03APR17 Mon 01 :07PM (DNAHXK) Booked Total Air Amount: 3329.06 USO with fare type 1-DGII-CAIIII-CAI-DGIII 03APR17 Mon 01 :07PM Reservation DNAHXK retrieved by SCOTT HENDERSON for JAMES W BROWN 03APR17 Mon 01 :07PM Refresh Reservation Details by SCOTT HENDERSON for Trip 8259367 [DNAHXK] 04APR17 Tue 08:56AM Current status: New Authorization 04APR17 Tue 08:56AM Removed Reservation from Trip by SCOTT HENDERSON for Trip 8259367 [DNAHXK] 04APR17 Tue 10:31AM Attachment JAMES W BROWN.pdf added by SCOTT HENDERSON 04APR17 Tue 10:41AM Current status: Pending Authorization Approval 04APR17 Tue 10:41AM Trip ID 8259367 submitted to SA -AIOPRILS - APPROVED -AUTH AND VCH APPROVAL 1 Approver by HENDERSON, SCOTT 04AP R17 Tue 11 :05AM HUFFORD, THOMAS locked document for Approval. Page 5 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 CO 6 6115 7 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 Date 04AP R17 Tue 11 :05AM Trip ID 8259367 Approved By SA - A/OPR/LS - APPROVED - AUTH AND VCH APPROVAL 1 Approver HUFFORD, THOMAS 04AP R17 Tue 11 :05AM Trip ID 8259367 Submitted to SA - A/OPR/LS - FUNDS AVL_DISB -AUTH AND VCH APPROVAL 2 by System 04APR17 Tue 01 :25PM Current status: Revised Authorization 04APR17 Tue 01 :25PM Authorization recalled by HENDERSON, SCOTT 04APR17 Tue 01 :45PM Attachment DNAHXK.pdf added by SCOTT HENDERSON 04APR17 Tue 01 :47PM Current status: Pending Authorization Approval 04APR17 Tue 01 :47PM Trip ID 8259367 submitted to SA A/OPR/LS Approver by HENDERSON, SCOTT 04APR17 Tue 01 :47PM Justification code submitted by HENDERSON, SCOTT Within policy 04APR17 Tue 01 :47PM Traveler is eligible to create a reservation post authorization with an approved air amount of $3329.06 04APR17 Tue 01 :51 PM HUFFORD, THOMAS 04APR17 Tue 01 :51 PM Trip ID 8259367 Approved By SA A/OPR/LS Approver HUFFORD, THOMAS APPROVED 04APR17 Tue 01 :51 PM Trip ID 8259367 Submitted to SA A/OPR/LS 2 by System FUNDS AVL_DISB 04APR17 Tue 02:13PM KOVALCHUK, ELENA N locked document for Approval. 04APR17 Tue 02:14PM KOVALCHUK, ELENA N unlocked document: No approver specified. 04APR17 Tue 04:51 PM KENNEDY, THOMAS J locked document for Approval. 05APR17 Wed 06:53AM Approving Official KENNEDY, THOMAS J authorized Actual, No Expenses for site Palm Beach, FL, United States 05APR17 Wed 06:53AM Approving Official KENNEDY, THOMAS J authorized No Expenses for site Fort Lauderdale, FL, United States 05APR17 Wed 06:53AM Current status: Authorization Approved 05APR17 Wed 06:53AM Trip ID 8259367 Approved By SA -A/OPR/LS - FUNDS AVL_DISB -AUTH AND VCH APPROVAL 2 Approver KENNEDY, THOMAS J 05APR17 Wed 06:53AM Agency successfully notified of event: TripAuthorizationApproved for trip 8259367 05APR17 Wed 06:53AM Obligation Request Approved by DOS for Trip Id: 8259367 21JUN17 Wed 10:29AM Voucher 1 created by JAMES W BROWN 21JUN17 Wed 10:29AM Created for Minor Customer:A/OPR/LS_INV (SA9959) 26JUN17 Mon 01 :36AM Attachment FW Mar a lago.txt added by JAMES W BROWN 26JUN17 Mon 07:52AM Attachment 20170404-08 hyatt receipt.pdf added by JAMES W BROWN 26JUN17 Mon 07:58AM Attachment email re stopover and cost construct.docx added by JAMES W BROWN APPROVED AUTH AND VCH APPROVAL 1 Justification for CABINCLASS Coach: locked document for Approval. AUTH AND VCH APPROVAL 1 AUTH AND VCH APPROVAL Page 6 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 CO 6 6115 7 o:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 Date 26JUN17 Mon 12:42PM Current status: Amended 26JUN17 Mon 12:42PM Created by SCOTT 26JUN17 Mon 12:42PM Created for Minor Customer:A/OPR/LS_INV (SA9959) 26JUN17 Mon 12:43PM Current status: Authorization Approved 26JUN17 Mon 12:43PM Trip ID 8259367-1 Auto Approved By HENDERSON, SCOTT 26JUN17 Mon 12:43PM Agency successfully notified of event: TripAuthorizationApproved for trip 8259367-1 26JUN17 Mon 12:43PM Obligation Request Approved by DOS for Trip Id: 8259367-1 26JUN17 Mon 12:44PM Voucher 1 created by SCOTT 26JUN17 Mon 12:44PM Created for Minor Customer:A/OPR/LS_INV (SA9959) 26JUN17 Mon 12:47PM Current status: Amended 26JUN17 Mon 12:47PM Created by SCOTT 26JUN17 Mon 12:47PM Created for Minor Customer:A/OPR/LS_INV (SA9959) 26JUN17 Mon 12:49PM Current status: Pending Authorization Approval 26JUN17 Mon 12:49PM Trip ID 8259367-2 submitted to SA - A/OPR/LS -APPROVED -AUTH AND VCH APPROVAL 1 Approver by HENDERSON, SCOTT 26JUN17 Mon 12:49PM Justification code submitted by HENDERSON, SCOTT - Justification for CABINCLASS - Coach: Within policy 26JUN17 Mon 12:49PM Traveler is eligible to create a reservation post authorization with an approved air amount of $3329.06 26JUN17 Mon 01 :54PM HUFFORD, THOMAS 26JUN17 Mon 01 :54PM Trip ID 8259367-2 Approved By SA -A/OPR/LS -APPROVED - AUTH AND VCH APPROVAL 1 Approver HUFFORD, THOMAS 26JUN17 Mon 01 :54PM Trip ID 8259367-2 Submitted to SA -A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 by System 27JUN17 Tue 08:20AM KOVALCHUK, ELENA N locked document for Approval. 27JUN17 Tue 08:23AM Approving Official KOVALCHUK, ELENA N authorized Actual, No Expenses for site Palm Beach, FL, United States 27JUN17 Tue 08:23AM Current status: Authorization Approved 27JUN17 Tue 08:23AM Trip ID 8259367-2 Approved By SA -A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 Approver KOVALCHUK, ELENA N 27JUN17 Tue 08:23AM Agency successfully notified of event: TripAuthorizationApproved for trip 8259367-2 27JUN17 Tue 08:23AM Obligation Request Approved by DOS for Trip Id: 8259367-2 HENDERSON for JAMES W BROWN HENDERSON for JAMES W BROWN HENDERSON for JAMES W BROWN locked document for Approval. Page 7 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611570 Date: 08/16/2018 CO 6 6115 7 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 RELEASE IN PART B6 E2 Travel Voucher Wed Jul 19 09:50:01 CDT 2017 PRIVACY ACT NOTICE: The following information is provided to comply with the Privacy Act of 1974(P .S. 93-579). The information requested on the form is required under the provisions of 5 U.S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, and 1102 of March 27, 1962, for the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the performance of their duties. Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecutions. Failure to provide the information required will result in delay or suspension of the processing of this form. Voucher Information 99117T025628 Closed Voucher 8265874-1 2017-04-25 YUNHYANG LEE Fairfax, VA Interpreting Division Chief Yes 2017-04-26 B6 CONUS XiVisit-WH Yes TOY 2017-04-04 thru 2017-04-07 Itinerary 2017-04-04 2017-04-04 N/A Mclean VA, VA NONE No CP 2017-04-04 2017-04-07 N/A West Palm Beach, FL NONE Yes CP 2017-04-07 2017-04-07 N/A Mclean VA, VA NONE No NONE Temporary Duty, LOG $182, M & IE $59 PA-C = Government auto available and committed PA-NA = Government auto not available PA-NC = Government auto available and not committed Voucher Expense Totals •••••••••••••••Mea1s&1nc!denta1s 418.42 657.00 206.50 0.00 170.00 0.00 176.50 1,628.42 Page 1 of? UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 CO 6 6115 7 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 VoucherAccountingInformation Object Code CBA Amount Travel Charge Card Traveler Amount Voucher Amount Accounting String Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/Allotment/Operating Allowance/Function/Object/Project/Property/Organization/Reporti ng Category/Obligation Number 0.00 0.00 0.00 0.00 1900/2017/19_X0113000G/A/1087/NA/6120/2111/BPRG0001/ NA/221000/NA/1087720152 2111 494.41 0.00 0.00 494.41 1900/2017/19_X0113000G/A/1087/NA/6120/2114/BPRG0001/ NA/221000/NA/1087720152 2114 15.10 0.00 0.00 15.10 1900/2017/19_X0113000G/A/1087/NA/6120/2122/BPRG0001/ NA/221000/NA/1087720152 2122 0.00 0.00 1,033.50 1,033.50 1900/2017/19_X0113000G/A/1087/NA/6120/2123/BPRG0001/ NA/221000/NA/1087720152 2123 0.00 0.00 85.41 85.41 509.51 0.00 1,118.91 1,628.42 Traveler PaymentSummary Total Traveler Less Liquidated Advance Amount Total Amount to Traveler 1,118.91 0.00 1,118.91 Traveler Payment Details Document Number Currency Code Payment Amovnt (LCU) 99117T025628 001 US Dollar Payment Type 1,118.91 EFT Bank Name Exchange Rate GFMS EFT Account Payment Amount (USE) 1,118.91 Voucher ExpenseSummary Location Expense Category Expense Type McLean VA, VA Misc Voucher Transaction Fee Amount Expense Reimbursement 15.10 Page 2 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 CO 6 6115 7 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 Location Expense Category Expense -Reimbursement McLean VA, VA Transport Airfare 418.42 West Palm Beach, FL Local Transport Taxi 170.00 West Palm Beach, FL Lodging Lodging _ Actual Lodging/ Prescribed 657 00 Meals West Palm Beach, FL Meals & Incidentals Meals Perdiem _ Actual Lodging / Prescribed 206 50 Meals West Palm Beach, FL Misc Lodging Tax 85 West Palm Beach, FL Misc TMC Fee 75.99 .4 1 Actual Lodging/ Prescribed Meals Voucher Expense Lines Line# Date Location Expense category Expense Type 2017-0404 McLean VA, VA 2 2017-0404 West Palm Beach, FL Lodging Lodging 3 2017-0404 West Palm Beach, FL Misc Lodging Tax 4 2017-0404 5 Transport Airfare Claim Amt Expense Reimbursement 0.00 none Approved Reason Commercial Plane expense .4 generated 418 2 from Confirmation Number: AQOGGH Actual Lodging / Prescribed Meals 219.00 none Actual Lodging / 28 47 · Prescribed Meals 28.47 none West Palm Beach, FL Meals & Incidentals Meals Perdiem Actual Lodging / 44 25 · Prescribed Meals 44.25 none 2017-0404 West Palm Beach, FL Misc TMC Fee 75.99 none 75.99 none 6 2017-0404 West Palm Beach, FL Local Transport Taxi 60.00 none 60.00 home-airport 7 2017-0405 West Palm Beach, FL Lodging Lodging 8 2017-0405 West Palm Beach, FL Misc Lodging Tax 9 2017-0405 West Palm Beach, FL Meals & Incidentals Meals Perdiem 10 2017-0406 West Palm Beach, FL Lodging Lodging 11 2017-0406 West Palm Beach, FL Misc Lodging Tax 12 2017-0406 West Palm Beach, FL Meals & Incidentals Meals Perdiem 219.00 Actual Lodging / Prescribed Meals 219.00 none Actual Lodging / 28 47 · Prescribed Meals 28.47 none Actual Lodging / 59 00 · Prescribed Meals 59.00 none Actual Lodging / Prescribed Meals 219.00 none Actual Lodging / 28 47 · Prescribed Meals 28.47 none Actual Lodging / 59 00 · Prescribed Meals 59.00 none 219.00 219.00 Page 3 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 CO 6 6115 7 2:IED U.S. Department of State Case No. F-2017-12722 Expense Category ClalmAmt Expense Reimbursement Date: 08/16/2018 Line# Date Location 13 2017-0407 West Palm Beach, FL Lodging Lodging 0.00 Perdiem 0.00 none 14 2017-0407 West Palm Beach, FL Misc Lodging Tax 0.00 Perdiem 0.00 none 15 2017-0407 West Palm Beach, FL Meals & Incidentals Meals Perdiem 44.25 Perdiem 44.25 none 16 2017-0407 West Palm Beach, FL Local Transport Taxi 60.00 none 60.00 airport-home 17 2017-0407 West Palm Beach, FL Local Transport Taxi 50.00 none 50.00 hotel-airport 18 2017-0407 McLean VA, VA Voucher Transaction Fee 15.10 none Voucher 15.10 Transaction Fee Misc Expense Type Doc No. C06611572 Approved Reason Voucher Remarks Remark Details Voucher Remarks - Voucher ID: 8265874-1 (1) Traveler - HENDERSON, SCOTT April 25, 2017 at 12:56 PM I hereby assign to the United States any right I may have against any parties in connection with reimbursable transportation charges described below, purchased under cash payment procedures (41CFR101-41.203-2). I certify that this voucher is true and correct to the best of my knowledge and belief, and that payment or credit has not been received by me. Audit/ApproverInformation Action Official Date /Time Approved [SA A/OPR/LS APPROVED] HUFFORDT081 [HUFFORD, THOMAS] 2017-04-25 Approved [SA A/OPR/LS FUNDS AVL] KENNEDYTJ081 [KENNEDY, THOMAS] 2017-04-26 Page 4 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 CO 6 6115 7 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 History Date 02APR17 Sun 07:50AM Current status New Authorization 02APR17 Sun 07:50AM Created by YUNHYANG LEE 02APR17 Sun 07:50AM Created for Minor Customer: A/OPR/LS_INV (SA9959) 02APR17 Sun 07:51AM Current status: Booking In Progress 02APR17 Sun 08:04AM Current status: Reservations Booked 02APR17 Sun 08:04AM (AQOGGH) Booked Total Air Amount: 418.42 USO with fare type -CA/-CA 02APR17 Sun 08:04AM EBooking Completed by YUNHYANG LEE [AQOGGH] 02APR17 Sun 08:04AM (AQOGGH) Booked Total Air Amount: 418.42 USO with fare type -CA/-CA 04APR17 Tue 11 :01AM Current status: Pending Authorization Approval 04APR17 Tue 11 :01AM Trip ID 8265874 submitted to SA -A/OPR/LS - APPROVED -AUTH AND VCH APPROVAL 1 Approver by HENDERSON, SCOTT 04APR17 Tue 11 :01AM Justification code submitted by HENDERSON, SCOTT - Justification for Contract Carrier Fare: Contract fare used/no contract fare exists 04APR17 Tue 11 :01AM Justification code submitted by HENDERSON, SCOTT - Justification for CABINCLASS - Coach: Within policy 04AP R17 Tue 11 :05AM HUFFORD, THOMAS 04AP R17 Tue 11 :05AM Trip ID 8265874 Approved By SA - A/OPR/LS - APPROVED - AUTH AND VCH APPROVAL 1 Approver HUFFORD, THOMAS 04AP R17 Tue 11 :05AM Trip ID 8265874 Submitted to SA A/OPR/LS 2 by System 04AP R17 Tue 11 :28AM KOVALCHUK, ELENA N locked document for Approval. 04AP R17 Tue 11 :33AM Current status: Authorization Approved 04AP R17 Tue 11 :33AM Trip ID 8265874 Approved By SA A/OPR/LS 2 Approver KOVALCHUK, ELENA N 04AP R17 Tue 11 :33AM TMC notified of event after Final Approval: SendFundingData for Reservation [AQOGGH] 04AP R17 Tue 11 :33AM Agency successfully notified of event: TripAuthorizationApproved for trip 826587 4 04AP R17 Tue 11 :33AM Obligation Request Approved by DOS for Trip Id: 8265874 04AP R17 Tue 11 :43AM Ticket 0017961522095 for 418.42 USO on American Airlines has been issued by the TMC. 04APR17 Tue 12:15PM Processed Agent Intervention Response for PNR [AQOGGH]. 09APR17 Sun 03:39AM Voucher 1 created by YUNHYANG LEE 09APR17 Sun 03:39AM Created for Minor Customer:A/OPR/LS_INV (SA9959) locked document for Approval. FUNDS AVL_DISB FUNDS AVL_DISB AUTH AND VCH APPROVAL AUTH AND VCH APPROVAL Page 5 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 CO 6 6115 7 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 Date 10APR17 Mon 09:26AM Attachment Mar-a-Lago hotel.pdf added by YUN HYANG LEE 11APR17 Tue 10:08AM Current status: Amended 11APR17 Tue 10:08AM Created by SCOTT 11APR17 Tue 10:08AM Created for Minor Customer:A/OPR/LS_INV (SA9959) 11APR17 Tue 10:10AM Current status: Pending Authorization Approval 11APR17 Tue 10:10AM Trip ID 8265874-1 submitted to SA A/OPR/LS Approver by HENDERSON, SCOTT 11APR17 Tue 10:10AM Justification code submitted by HENDERSON, SCOTT Contract fare used/no contract fare exists Justification for Contract Carrier Fare: 11APR17 Tue 10:10AM Justification code submitted by HENDERSON, SCOTT Within policy Justification for CABINCLASS 11APR17 Tue 02:20PM HUFFORD, THOMAS 11APR17 Tue 02:21 PM Trip ID 8265874-1 Approved By SA A/OPR/LS Approver HUFFORD, THOMAS APPROVED 11APR17 Tue 02:21 PM Trip ID 8265874-1 Submitted to SA A/OPR/LS APPROVAL 2 by System FUNDS AVL_DISB 11APR17 Tue 02:33PM KENNEDY, THOMAS J locked document for Approval. 11APR17 Tue 02:33PM Approving Official KENNEDY, THOMAS J authorized Actual for site West Palm Beach, FL, United States 11APR17 Tue 02:33PM Current status: Authorization Approved 11APR17 Tue 02:33PM Trip ID 8265874-1 Approved By SA -A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 Approver KENNEDY, THOMAS J 11APR17 Tue 02:33PM Agency successfully notified of event: TripAuthorizationApproved for trip 826587 4-1 11APR17 Tue 02:33PM Obligation Request Approved by DOS for Trip Id: 8265874-1 25APR17 Tue 12:51 PM Voucher 1 created by SCOTT 25APR17 Tue 12:51 PM Created for Minor Customer:A/OPR/LS_INV (SA9959) 25APR17 Tue 12:56PM Trip 8265874-1 Voucher 1 current status: Pending Voucher Approval 25APR17 Tue 12:56PM Voucher ID 1 submitted to SA A/OPR/LS Approver by HENDERSON, SCOTT 25APR17 Tue 01 :45PM HUFFORD, THOMAS 25APR17 Tue 01 :45PM Voucher 1 approved by SA -A/OPR/LS -APPROVED -AUTH AND VCH APPROVAL 1 Approver HUFFORD, THOMAS 25APR17 Tue 01 :45PM Voucher 1 submitted to SA -A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 Approver by System 26APR17 Wed 07:29AM KENNEDY, THOMAS J locked Voucher(1) for Approval. 26APR17 Wed 07:29AM Trip 8265874-1 Voucher 1 current status: Voucher Awaiting Payment HENDERSON forYUNHYANG LEE APPROVED AUTH AND VCH APPROVAL 1 Coach: locked document for Approval. AUTH AND VCH APPROVAL 1 AUTH AND VCH HENDERSON for YUNHYANG LEE APPROVED AUTH AND VCH APPROVAL 1 locked Voucher(1) for Approval. Page 6 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 CO 6 6115 7 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 Date 26APR17 Wed 07:29AM Voucher 1 approved by SA -A/OPR/LS - FUNDS AVL_DISB -AUTH AND VCH APPROVAL 2 final Approver KENNEDY, THOMAS J 26APR17 Wed 07:29AM Agency successfully notified of event: TripVoucherApproved 26APR17 Wed 07:29AM Trip 8265874-1 Voucher 1 current status: Closed Voucher 26APR17 Wed 07:29AM Current status: Closed Voucher 26APR17 Wed 07:29AM Voucher Request Approved by DOS for Trip Id: 8265874-1, Voucher:1 for trip 826587 4-1, voucher 1 Page 7 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611572 Date: 08/16/2018 CO6 612 O1 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 RELEASE IN PART B6 E2 Travel VoucherFinancialSystemTransactionRecord Thu May 04 15:36:44 CDT 2017 PRIVACY ACT NOTICE: The following information is provided to comply with the Privacy Act of 1974(P .S. 93-579). The information requested on the form is required under the provisions of 5 U.S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, and 1102 of March 27, 1962, for the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the performance of their duties. Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecutions. Failure to provide the information required will result in delay or suspension of the processing of this form. Voucher Information 99117T026729 Closed Voucher 8306911-1 2017-05-03 CHARLES K TURNER Washington, DC Audiovisual Services Specialist No 2017-05-04 B6 CONUS A/PTS 2043720374 (.3) In Support of President Trump Yes TDY 2017-04-05 thru 2017-04-10 Itinerary 2017-04-05 2017-04-05 N/A Baltimore, MD NONE No CP 2017-04-05 2017-04-10 N/A West Palm Beach, FL NONE Yes CP 2017-04-10 2017-04-10 N/A Baltimore, MD NONE No NONE Temporary Duty, LDG $182, M & IE $59 PA-C = Government auto available and committed PA-NA = Government auto not available PA-NC = Government auto available and not committed Voucher Expense Totals •••••••••••••••Mea1s&1nc!denta1s 0.00 1,237.35 324.50 0.00 0.00 24.94 850.50 2,437.29 Page 1 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 CO6 612 O1 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 VoucherAccountingInformation Object Code CBA Amount Travel Charge Card Traveler Amount Voucher Amount Accounting String Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/Allotment/Operating Allowance/Function/Object/Project/Property/Organization/Reporti ng Category/Obligation Number 0.00 0.00 0.00 0.00 1900/2017/19_701130003/A/2043/NA/6105/2113/NA/NA/2010 20/NA/204372037 4 2113 0.00 0.00 813.34 813.34 1900/2017/19_701130003/A/2043/NA/6105/2114/NA/NA/2010 20/NA/204372037 4 2114 15.10 0.00 0.00 15.10 1900/2017/19_701130003/A/2043/NA/6105/2122/NA/NA/2010 20/NA/204372037 4 2122 0.00 0.00 1,561.85 1,561.85 1900/2017/19_701130003/A/2043/NA/6105/2163/NA/NA/2010 20/NA/204372037 4 2163 0.00 0.00 47.00 47.00 15.10 0.00 2,422.19 2,437.29 Traveler PaymentSummary Total Traveler Less Liquidated Advance Amount Total Amount to Traveler 2,422.19 0.00 2,422.19 Traveler Payment Details Document Number Currency Code Payment Amovnt (LCU) 99117T026729 001 US Dollar Payment Type 2,422.19 EFT Bank Name Exchange Rate GFMS EFT Account Payment Amount (USE) 2,422.19 Voucher ExpenseSummary Location Expense Category Expense Type Baltimore, MD Misc Voucher Transaction Fee Amount Expense Reimbursement 15.10 Page 2 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 CO6 612 O1 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 Location Expense Category Expense. Reimbursement West Palm Beach, FL Lodging Lodging West Palm Beach, FL Meals & Incidentals Meals Perdiem _ Actual Lodging / Prescribed 324 50 Meals West Palm Beach, FL Misc Employee Purchased Ticket 788.40 West Palm Beach, FL Misc Lodging Tax West Palm Beach, FL Misc Other Reimbursable Expenses Incurred 47.00 West Palm Beach, FL POV Private Auto Mileage 24.94 _ Actual Lodging / Prescribed 1 237 35 ' Meals O.OOActual Lodging / Prescribed Meals Voucher Expense Lines Line# Date Location Expense category Expense Type Claim Amt Expense Reimbursement Approved Reason Traveler had to pay for ticket due to an error in the South West Airlines .4 system.: 788 0 Traveler had to pay for ticket due to an error in the South West Airlines system. 2017-0405 West Palm Beach, FL Misc Employee Purchased Ticket 788.40 none 2 2017-0405 West Palm Beach, FL Misc Lodging 247.47 Actual Lodging / Prescribed Meals 247.47 none 3 2017-0405 West Palm Beach, FL Misc Lodging Tax 0.00 Actual Lodging / Prescribed Meals 0.00 none 4 2017-0405 West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 44 25 · Prescribed Meals 44.25 none 12.47 none From Home to BWI - 23.3 miles@ 12.47 $0.535 per mile.: 23.30 miles@ 0.535 5 2017-0405 West Palm Beach, FL Misc Private Auto Mileage 6 2017-0406 West Palm Beach, FL Misc Lodging 7 2017-0406 West Palm Beach, FL Misc Lodging Tax 8 2017-0406 West Palm Beach, FL Misc Meals Perdiem 9 2017-0407 West Palm Beach, FL Misc Lodging 247.47 Actual Lodging / Prescribed Meals 247.47 none 0.00 Actual Lodging / Prescribed Meals 0.00 none Actual Lodging / 59 00 · Prescribed Meals 59.00 none Actual Lodging / Prescribed Meals 247.47 none 247.47 Page 3 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 CO6 612 O1 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 Line# Date Location 10 2017-0407 West Palm Beach, FL Misc Lodging Tax 11 2017-0407 West Palm Beach, FL Misc Meals Perdiem 12 2017-0408 West Palm Beach, FL Misc Lodging 13 2017-0408 West Palm Beach, FL Misc Lodging Tax 14 2017-0408 West Palm Beach, FL Misc Meals Perdiem 15 2017-0409 West Palm Beach, FL Misc Lodging 16 2017-0409 West Palm Beach, FL Misc Lodging Tax 17 2017-0409 West Palm Beach, FL Misc 18 2017-0410 19 2017-0410 Expense Category Expense Type ClalmAmt Expense.Reimbursement Approved Reason 0.00 Actual Lodging / Prescribed Meals 0.00 none 59.00 Actual Lodging / Prescribed Meals 59.00 none 247.47 Actual Lodging / Prescribed Meals 247.47 none 0.00 Actual Lodging / Prescribed Meals 0.00 none Actual Lodging / 59 00 · Prescribed Meals 59.00 none 247.47 Actual Lodging / Prescribed Meals 247.47 none 0.00 Actual Lodging / Prescribed Meals 0.00 none Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none West Palm Beach, FL Misc Meals Perdiem 44.25 Perdiem 44.25 none West Palm Beach, FL Misc Other Reimbursable Expenses Incurred 47.00 none _ Air P_ort 47 00 Parking 20 2017-0410 West Palm Beach, FL Misc Private Auto Mileage 12.47 none From BWI to Home - 23.3 miles@ 12.47 $0.535 per mile.: 23.30 miles@ 0.535 21 2017-0410 Baltimore, MD Voucher Transaction Fee 15.10 none Voucher 15.10 Transaction Fee Misc VoucherRemarks Remark Details Authorization Remarks Approver Trip ID: 8306911 LARK, MARY April 21, 2017 at 08:21 AM Traveler purchase airline ticket with his Government Travel Credit Card. Arranger HURLBUT, SCOTT F April 20, 2017 at 02:27 AM Page 4 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 CO6 612 O1 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 Traveler had to pay for ticket due to an error in the South West Airlines system. Voucher Remarks - Voucher ID: 8306911-1 (1) Traveler TURNER, CHARLES K May 03, 2017 at 08:50 AM I hereby assign to the United States any right I may have against any parties in connection with reimbursable transportation charges described below, purchased under cash payment procedures (41CFR101-41.203-2). I certify that this voucher is true and correct to the best of my knowledge and belief, and that payment or credit has not been received by me. Audit/ApproverInformation Action Official Date/ Time Approved [SA9958 A/OPR/GSM/MS A] MCNAMARAGF081 [MCNAMARA, GEORGE] 2017-05-03 Approved [SA -A - TRAV OFC REVIEW] LARKM081 [LARK, MARY] 2017-05-03 Approved [SA - A - FUNDS AVL_DISB -] HAMELEKM081 [HAMELE, KEVIN] 2017-05-04 Page 5 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 CO6 612 O1 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 History Date 20APR17 Thu 02:20AM Current status New Authorization 20APR17 Thu 02:20AM Created by SCOTT F HURLBUT for CHARLES K TURNER 20APR17 Thu 02:20AM Created for Minor Customer: A/OPR/GSM/MS (SA9958) 20APR17 Thu 02:23AM Attachment Turner SW Reciept.pdf added by SCOTT F HURLBUT 20APR17 Thu 02:25AM Attachment Turner, INV.pdf added by SCOTT F HURLBUT 20APR17 Thu 02:29AM Current status: Pending Authorization Approval 20APR17 Thu 02:29AM Trip ID 8306911 submitted to SA -A -TRAV OFC REVIEW-AUTH HURLBUT, SCOTT F 21APR17 Fri 08:20AM LARK, MARY locked document for Approval. 21APR17 Fri 08:21AM Trip ID 8306911 Approved By SA -A - TRAV OFC REVIEW-AUTH MARY 21APR17 Fri 08:21AM Trip ID 8306911 Submitted to SA - A - FUNDS AVL_DISB - AUTH AND VCH APPROVAL by System 21APR17 Fri 02:45PM HAMELE, KEVIN M locked document for Approval. 21APR17 Fri 02:47PM Approving Official HAMELE, KEVIN M authorized Actual for site West Palm Beach, FL, United States 21APR17 Fri 02:47PM Current status: Authorization Approved 21APR17 Fri 02:47PM Trip ID 8306911 Approved By SA-A - FUNDS AVL_DISB -AUTH AND VCH APPROVAL Approver HAMELE, KEVIN M 21APR17 Fri 02:47PM Agency successfully notified of event: TripAuthorizationApproved for trip 8306911 21APR17 Fri 02:47PM Obligation Request Approved by DOS for Trip Id: 8306911 28APR17 Fri 08:S0AM Voucher 1 created by CHARLES K TURNER 28APR17 Fri 08:S0AM Created for Minor Customer:A/OPR/GSM/MS (SA9958) 28APR17 Fri 08:58AM Attachment AirFare.pdf added by CHARLES K TURNER 28APR17 Fri 09:14AM Attachment hotel-taxi.pdf added by CHARLES K TURNER 28APR17 Fri 09:25AM Trip 8306911 Voucher 1 current status: Pending Voucher Approval 28APR17 Fri 09:25AM Voucher ID 1 submitted to SA9958 A/OPR/GSM/MS Approver by TURNER, CHARLES K 28APR17 Fri 10:08AM Trip 8306911 Voucher 1 current status: Voucher Revised 28APR17 Fri 10:08AM Voucher recalled by HURLBUT, SCOTT F JR 28APR17 Fri 10:09AM Current status: Amended APPROVED APPROVAL Approver by APPROVAL Approver LARK, VCH APPROVAL 1 Page 6 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 CO6 612 O1 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 Date 28APR17 Fri 10:09AM Created by SCOTT F HURLBUT for CHARLES K TURNER 28APR17 Fri 10:09AM Created for Minor Customer:A/OPR/GSM/MS (SA9958) 28APR17 Fri 10:12AM Current status: Pending Authorization Approval 28APR17 Fri 10:12AM Trip ID 8306911-1 submitted to SA - A - TRAV OFC REVIEW- AUTH APPROVAL Approver by HURLBUT, SCOTT F 28APR17 Fri 10:16AM CLARK, SETYOWATI 28APR17 Fri 10:17AM Trip ID 8306911-1 Approved By SA A TRAV OFC REVIEW AUTH APPROVAL Approver CLARK, SETYOWATI 28APR17 Fri 10:17AM Trip ID 8306911-1 Submitted to SA A System 28APR17 Fri 03:29PM HAMELE, KEVIN M locked document for Approval. 28APR17 Fri 03:30PM Approving Official HAMELE, KEVIN M authorized Actual for site West Palm Beach, FL, United States 28APR17 Fri 03:30PM Current status: Authorization Approved 28APR17 Fri 03:30PM Trip ID 8306911-1 Approved By SA A Approver HAMELE, KEVIN M 28APR17 Fri 03:30PM Agency successfully notified of event: TripAuthorizationApproved for trip 8306911-1 28APR17 Fri 03:30PM Obligation Request Approved by DOS for Trip Id: 8306911-1 03MAY17 Wed 08: 13AM Voucher 1 created by MARY 03MAY17 Wed 08: 13AM Created for Minor Customer:A/OPR/GSM/MS (SA9958) 03MAY17 Wed 08:50AM Trip 8306911-1 Voucher 1 current status: Pending Voucher Approval 03MAY17 Wed 08:50AM Voucher ID 1 submitted to SA9958 - A/OPR/GSM/MS - APPROVED - VCH APPROVAL 1 Approver by TURNER, CHARLES K 03MAY17Wed 12:11PM MCNAMARA, GEORGE F locked Voucher(1) for Approval. 03MAY17 Wed 12:11 PM Voucher 1 approved by SA9958 - A/OPR/GSM/MS - APPROVED - VCH APPROVAL 1 Approver MCNAMARA,GEORGEF 03MAY17Wed 12:11PM Voucher 1 submitted to SA -A -TRAV OFC REVIEW-AUTH 03MAY17 Wed 01 :14PM LARK, MARY locked Voucher(1) for Approval. 03MAY17 Wed 01 :14PM Voucher 1 approved by SA - A - TRAV OFC REVIEW- AUTH APPROVAL Approver LARK, MARY 03MAY17 Wed 01 :14PM Voucher 1 submitted to SA - A - FUNDS AVL_DISB - AUTH AND VCH APPROVAL Approver by System 04MAY17 Thu 03:36PM HAMELE, KEVIN M locked Voucher(1) for Approval. 04MAY17 Thu 03:36PM Trip 8306911-1 Voucher 1 current status: Voucher Awaiting Payment 04MAY17 Thu 03:36PM Voucher 1 approved by SA - A - FUNDS AVL_DISB - AUTH AND VCH APPROVAL final Approver HAMELE, KEVIN M locked document for Approval. FUNDS AVL_DISB FUNDS AVL_DISB AUTH AND VCH APPROVAL by AUTH AND VCH APPROVAL LARK for CHARLES K TURNER APPROVAL Approver by System Page 7 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 CO6 612 O1 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 Date 04MAY17 Thu 03:36PM Agency successfully notified of event: TripVoucherApproved for trip 8306911-1, voucher 1 Page 8 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612017 Date: 08/16/2018 CO6 612 O18:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 !RELEASEIN FULLI E2 Travel Voucher Wed Aug 30 06:52:36 CDT 2017 PRIVACY ACT NOTICE: The following information is provided to comply with the Privacy Act of 1974(P .S. 93-579). The information requested on the form is required under the provisions of 5 U.S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, and 1102 of March 27, 1962, for the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the performance of their duties. Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecutions. Failure to provide the information required will result in delay or suspension of the processing of this form. Voucher Information 99117T020289 Closed Voucher 8208378 2017-03-28 DON F SCHLIENZ Fairfax County, VA Contracts Officer Yes 703-875-5363 N/A A/LM/AQM/IT - SA-6, Rm 203 Arlington, VA 22209 2017-03-28 us CONUS A/LM/AQM/VIM/0 - 8728 No TDY 2017-03-13 thru 2017-03-14 Itinerary 2017-03-13 2017-03-13 N/A Washington, DC NONE No CP 2017-03-13 2017-03-14 N/A West Palm Beach, FL RENTAL Yes CP 2017-03-14 2017-03-14 N/A Washington, DC NONE No NONE Temporary Duty, LDG $182, M & IE $59 PA-C = Government auto available and committed PA-NA = Government auto not available PA-NC = Government auto available and not committed Voucher Expense Totals •••••••••••••••Mea1s&1nc!denta1s 341.60 159.00 88.50 34.84 0.00 6.42 82.35 712.71 Page 1 of? UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 CO6 612 O18:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 VoucherAccountingInformation Object Code CBA Amount Travel Charge Card Traveler Amount Voucher Amount Accounting String Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/Allotment/Operating Allowance/Function/Object/Project/Property/Organization/Reporti ng Category/Obligation Number 0.00 0.00 0.00 0.00 2111 350.60 0.00 0.00 350.60 1900/2017 /19_X45190000/WCF/8728/NA/6134/2113/NA/NA/2 221 00/NA/872871 0129 2113 0.00 0.00 6.42 6.42 1900/2017/19_X45190000/WCF/8728/NA/6134/2114/NA/NA/2 221 00/NA/872871 0129 2114 15.10 0.00 0.00 15.10 1900/2017 /19_X45190000/WCF/8728/NA/6134/2122/NA/NA/2 221OO/NA/8728710129 2122 0.00 0.00 282.34 282.34 1900/2017 /19_X45190000/WCF/8728/NA/6134/2123/NA/NA/2 221OO/NA/8728710129 2123 0.00 0.00 20.67 20.67 1900/2017 /19_X45190000/WCF/8728/NA/6134/2163/NA/NA/2 221OO/NA/8728710129 2163 0.00 0.00 37.58 37.58 365.70 0.00 347.01 712.71 1900/2017/19_X45190000/WCF/8728/NA/6134/2111 221 00/NA/872871 0129 /NA/NA/2 TravelerPaymentSummary Total Traveler 347.01 Less Uquidated Advance Amount Amount to Traveler 0.00 347.01 Page 2 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 CO6 612 O18:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 Traveler Payment Details Amount Document currency Payment Number Code 99117T020289 001 US Dollar (LCU) Type 347.01 EFT Bank Name Exchange Rate Payment Amount (USE) GFMS EFT Account 347.01 Voucher Expense Summary Location Expense Category Expense Type Amount Expense Reimbursement Washington, DC Misc Parking 34.00 Washington, DC Misc Voucher Transaction Fee 15.10 Washington, DC Transport Airfare West Palm Beach, FL Car Rental Rental Car West Palm Beach, FL Lodging Lodging West Palm Beach, FL Meals & Incidentals Meals Perdiem West Palm Beach, FL Misc Fuel 3.58 West Palm Beach, FL Misc Internet Service 0.00 West Palm Beach, FL Misc Lodging Tax West Palm Beach, FL Misc TMC Fee 9.00 West Palm Beach, FL POV Private Auto Mileage 6.42 341.60 34.84 _ Actual Lodging / Prescribed 159 00 Meals _ Actual Lodging / Prescribed 88 50 Meals _ Actual Lodging / Prescribed 20 67 Meals Voucher Expense Lines Line# Date ~~ 17 3 -0 - 2 2017-0313 3 2017-0313 Location Expense Category West Palm Beach, FL Misc West Palm Beach, FL Car Rental ExpenseType Internet Service Rental Car Claim Amt Expense Reimbursement 0.00 none 34.84 none Approved Reason _ Business 0 00 Center Commercial Auto expense generated from _ Confirmation 34 84 Number: GWIDSI and vendor Budget Rent A Car Commercial Washington, DC Transport Airfare 0.00 none 341.60 Plane expense Page 3 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 CO6 612 O18:IED U.S. Line# Date Department of State Case No. F-2017-12722 Location Expense Category Expense Type Doc No. C06612018 ClalmAmt Expense Reimbursement Date: 08/16/2018 Approved Reason from Confirmation Number: GWIDSI 4 2017-0313 West Palm Beach, FL Lodging Lodging 5 2017-0313 West Palm Beach, FL Misc Lodging Tax 6 2017-0313 West Palm Beach, FL Meals & Incidentals Meals Perdiem Actual Lodging / Prescribed Meals 159.00 none Actual Lodging / 20 67 · Prescribed Meals 20.67 none Actual Lodging / 44 25 · Prescribed Meals 44.25 none 159.00 7 2017-0313 West Palm Beach, FL POV Private Auto Mileage 6.42 none From Home to Destination 12 miles@ 6.42 $0.535 per mile.: 12.00 miles@ 0.535 8 2017-0313 West Palm Beach, FL Misc TMC Fee 9.00 none 9.00 none 9 2017-0314 West Palm Beach, FL Misc Fuel 3.58 none 3.58 Fuel 10 2017-0314 West Palm Beach, FL Lodging Lodging 0.00 Perdiem 0.00 none 11 2017-0314 West Palm Beach, FL Misc Lodging Tax 0.00 Perdiem 0.00 none 12 2017-0314 West Palm Beach, FL Meals & Incidentals Meals Perdiem 44.25 Perdiem 44.25 none 13 2017-0314 Washington, DC Misc Parking 34.00 none 34.00 IAD Parking 14 2017-0314 Washington, DC Misc Voucher Transaction Fee 15.10 none Voucher 15.10 Transaction Fee VoucherRemarks Remark Details Voucher Remarks Voucher ID: 8208378(1) Traveler SCHLIENZ, DON F March 28, 2017 at 01: 17 PM I hereby assign to the United States any right I may have against any parties in connection with reimbursable transportation charges described below, purchased under cash payment procedures (41 CFR 101-41.203-2). I certify that this voucher is true and correct to the best of my knowledge and belief, and that payment or credit has not been received by me. Page 4 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 CO6 612 O18:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 Audit/Approver Information AcUon Officlal Date/ Time Approved [SA9923 A/LM/AQM/WND - A] DRISKOSC081 [DRISKO, SHAPLEIGH] 2017-03-28 Approved [SA - A - TRAV OFC REVIEW] LARKM081 [LARK, MARY] 2017-03-28 Approved [SA - A - FUNDS AVL_DISB -] ARMSTRONGSN081 [ARMSTRONG, SELENA] 2017-03-28 Page 5 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 CO6 612 O18:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 History Date 08MAR17 Wed 11 :45AM Current status New Authorization 08MAR17 Wed 11 :45AM Created by SAMETRA L LEE for DON F SCH LI ENZ 08MAR17 Wed 11 :45AM Created for Minor Customer: A/LM/AQM/WWD (SA9923) 08MAR17 Wed 11 :45AM Current status: Reservations Booked 08MAR17 Wed 11 :45AM (GWIDSI) Booked Total Air Amount: 341.60 USO with fare type -CA/-CA/-CA/-CA, Booked Lodging Rate for Expedia Network: 159.00 USO, Booked Total Car Amount: 34.84 USO 08MAR17 Wed 11 :45AM Reservation GWIDSI retrieved by SAMETRA L LEE for DON F SCHLIENZ 08MAR17 Wed 12:01 PM Attachment Schlienz_Don_2017-03315.pdf 08MAR17 Wed 12:01 PM Current status: Pending Authorization Approval 08MAR17 Wed 12:01 PM Trip ID 8208378 submitted to SA -A -TRAV OFC REVIEW-AUTH SAMETRA L 08MAR17 Wed 12:01 PM Justification code submitted by LEE, SAMETRA L - Justification for Contract Carrier Fare: Contract fare used/no contract fare exists 08MAR17 Wed 12:01 PM Justification code submitted by LEE, SAMETRA L - Justification for Rental Car Type: Within policy 08MAR17 Wed 12:01 PM Justification code submitted by LEE, SAMETRA L - Justification for CABINCLASS - Coach: Within policy 09MAR17 Thu 09:14AM LARK, MARY locked document for Approval. 09MAR17 Thu 09:14AM Trip ID 8208378 Approved By SA -A - TRAV OFC REVIEW-AUTH MARY 09MAR17 Thu 09:14AM Trip ID 8208378 Submitted to SA A System 09MAR17 Thu 02:22PM ARMSTRONG, SELENA N locked document for Approval. 09MAR17 Thu 02:23PM Approving Official ARMSTRONG, SELENA N authorized Actual for site West Palm Beach, FL, United States 09MAR17 Thu 02:23PM Current status: Authorization Approved 09MAR17 Thu 02:23PM Trip ID 8208378 Approved By SA A FUNDS AVL_DISB Approver ARMSTRONG, SELENA N 09MAR17 Thu 02:23PM TMC notified of event after Final Approval: SendFundingData for Reservation [GWI OSI] 09MAR17 Thu 02:23PM Agency successfully notified of event: TripAuthorizationApproved for trip 8208378 09MAR17 Thu 02:23PM Obligation Request Approved by DOS for Trip Id: 8208378 09MAR17 Thu 02:31 PM Ticket 0067954201049 for 341.60 USO on Delta Air Lines has been issued by the TMC. 10MAR17 Fri 05:11AM Processed Agent Intervention Response for PNR [GWIDSI]. 16MAR17 Thu 04:03PM Voucher 1 created by DON F SCH LI ENZ added by SAMETRA L LEE FUNDS AVL_DISB APPROVAL Approver by LEE, APPROVAL Approver LARK, AUTH AND VCH APPROVAL by AUTH AND VCH APPROVAL Page 6 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 CO6 612 O18:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 Date 16MAR17 Thu 04:03PM Created for Minor Customer:A/LM/AQM/\1\/WD (SA9923) 16MAR17 Thu 04:28PM Attachment PB Receipts.pdf added by DON F SCH LI ENZ 28MAR17 Tue 01 :17PM Trip 8208378 Voucher 1 current status: Pending Voucher Approval 28MAR17 Tue 01 :17PM Voucher ID 1 submitted to SA9923 - A/LM/AQM/\1\/WD - APPROVED - VCH APPROVAL 1 Approver by SCH LI ENZ, DON F 28MAR17 Tue 01 :30PM DRISKO, SHAPLEIGH C locked Voucher(1) for Approval. 28MAR17 Tue 01 :30PM Voucher 1 approved by SA9923 DRISKO, SHAPLEIGH C 28MAR17 Tue 01 :30PM Voucher 1 submitted to SA -A -TRAV OFC REVIEW-AUTH 28MAR17 Tue 01 :37PM LARK, MARY locked Voucher(1) for Approval. 28MAR17 Tue 01 :37PM Voucher 1 approved by SA - A - TRAV OFC REVIEW- AUTH APPROVAL Approver LARK, MARY 28MAR17 Tue 01 :37PM Voucher 1 submitted to SA A System 28MAR17 Tue 03:21 PM ARMSTRONG, SELENA N locked Voucher(1) for Approval. 28MAR17 Tue 03:21 PM Trip 8208378 Voucher 1 current status: Voucher Awaiting Payment 28MAR17 Tue 03:21 PM Voucher 1 approved by SA -A - FUNDS AVL_DISB - AUTH AND VCH APPROVAL final Approver ARMSTRONG, SELENA N 28MAR17 Tue 03:21 PM Agency successfully notified of event: TripVoucherApproved for trip 8208378, voucher 1 28MAR17 Tue 03:21 PM Trip 8208378 Voucher 1 current status: Closed Voucher 28MAR17 Tue 03:21 PM Current status: Closed Voucher 28MAR17 Tue 03:21 PM Voucher Request Approved by DOS for Trip Id: 8208378, Voucher:1 A/LM/AQM/\1\/WD APPROVED FUNDS AVL_DISB VCH APPROVAL 1 Approver APPROVAL Approver by System AUTH AND VCH APPROVAL Approver by Page 7 of 7 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612018 Date: 08/16/2018 CO6 612 O53:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 RELEASE IN PART B6 E2 Travel Voucher Wed Jul 19 09:47:07 CDT 2017 PRIVACY ACT NOTICE: The following information is provided to comply with the Privacy Act of 1974(P .S. 93-579). The information requested on the form is required under the provisions of 5 U.S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, and 1102 of March 27, 1962, for the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the performance of their duties. Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecutions. Failure to provide the information required will result in delay or suspension of the processing of this form. Voucher Information 99117T027778 Closed Voucher 8259454-2 2017-05-11 MICHAEL DYAN Gaithersburg, MD Senior Diplomatic Interpreter Yes 2017-05-12 B6 CONUS To provide interpreting support to POTUS during PRC President's Visit No INV 2017-04-04 thru 2017-04-08 Itinerary CabiffCiass•••· Coach (Air) 2017-04-04 2017-04-04 N/A Gaithersburg, MD NONE No CP 2017-04-04 2017-04-08 N/A West Palm Beach, FL NONE Yes CP 2017-04-08 2017-04-08 N/A Gaithersburg, MD NONE No NONE Temporary Duty, LOG $182, M & IE $59 PA-C = Government auto available and committed PA-NA = Government auto not available PA-NC = Government auto available and not committed Voucher Expense Totals 418.42 876.00 265.50 0.00 577.22 0.00 91.09 2,228.23 Page 1 of9 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 CO6 612 O5 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 VoucherAccountingInformation Object Code CBA Amount Travel Charge Card Traveler Amount Voucher Amount Accounting String Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/Allotment/Operating Allowance/Function/Object/Project/Property/Organization/Reporti ng Category/Obligation Number 0.00 0.00 0.00 0.00 1900/2017/19_X0113000G/A/1087/NA/6120/2111/BPRG0001/ NA/221000/NA/1087720151 2111 494.41 0.00 0.00 494.41 1900/2017/19_X0113000G/A/1087/NA/6120/2114/BPRG0001/ NA/221000/NA/1087720151 2114 15.10 0.00 0.00 15.10 1900/2017/19_X0113000G/A/1087/NA/6120/2122/BPRG0001/ NA/221000/NA/1087720151 2122 0.00 0.00 1,718.72 1,718.72 509.51 0.00 1,718.72 2,228.23 Traveler PaymentSummary Total Traveler Less Liquidated Advance Amount Total Amount to Traveler 1,718.72 0.00 1,718.72 Traveler Payment Details Document Number Currency Code Payment Amount (LCU) 99117T027778 001 US Dollar Payment Type 1,718.72 EFT Bank Name Exchange Rate GFMS EFT Account Pay1nent Amount (USE) 1,718.72 Voucher ExpenseSummary Location Expense Category Expense Type Amount Gaithersburg, MD Misc Voucher Transaction Fee West Palm Beach, FL Local Transport Taxi 577.22 West Palm Beach, FL Lodging Lodging _ Actual Lodging / Prescribed 876 00 Meals West Palm Beach, FL Meals & Incidentals Meals Perdiem _ Actual Lodging / Prescribed 265 50 Meals Expense Reimbursement 15.10 Page 2 of 9 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 CO6 612 O5 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 Location Expense Category Expense. Reimbursement West Palm Beach, FL Misc Lodging Tax West Palm Beach, FL Misc TMC Fee West Palm Beach, FL Transport Airfare 0.00 Actual Lodging / Prescribed Meals 75.99 418.42 VoucherExpenseLines Line# Date Location Expense Category Expense Type Claim Amt Expense Reimbursement Approved Reason Commercial Plane expense .4 generated 418 2 from Confirmation Number: SXHWSQ 2017-0404 West Palm Beach, FL Transport Airfare 418.42 none 2 2017-0404 West Palm Beach, FL Lodging Lodging 219.00 Actual Lodging / Prescribed Meals 219.00 none 3 2017-0404 West Palm Beach, FL Misc Lodging Tax 0.00 Actual Lodging / Prescribed Meals 0.00 none 4 2017-0404 West Palm Beach, FL Meals & Incidentals Meals Perdiem Actual Lodging / 44 25 · Prescribed Meals 44.25 none 5 2017-0404 West Palm Beach, FL Misc TMC Fee 75.99 none 75.99 none 6 2017-0404 West Palm Beach, FL Local Transport Taxi 70.00 none Cab ride 70 00 · home to DCA 7 2017-0404 West Palm Beach, FL Local Transport Taxi 65.00 none Cab ride 65.00 airport to hotel 8 2017-0405 West Palm Beach, FL Lodging Lodging 9 2017-0405 West Palm Beach, FL Misc Lodging Tax 10 2017-0405 11 219.00 Actual Lodging / Prescribed Meals 219.00 none 0.00 Actual Lodging / Prescribed Meals 0.00 none West Palm Beach, FL Meals & Incidentals Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 2017-0405 West Palm Beach, FL Local Transport Taxi 55.00 none Cab ride Mar55.00 a-Lago to hotel 12 2017-0406 West Palm Beach, FL Lodging Lodging 13 2017-0406 West Palm Beach, FL Misc Lodging Tax 14 2017-0406 15 2017-0406 219.00 Actual Lodging / Prescribed Meals 219.00 none 0.00 Actual Lodging / Prescribed Meals 0.00 none West Palm Beach, FL Meals & Incidentals Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none West Palm Beach, FL Local Transport 92.22 none Taxi Cab ride hotel 92.22 to Mar-a-Lago Page 3 of 9 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 CO6 612 O5 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 Line# Date Location Expense Category 16 2017-0406 West Palm Beach, FL Local Transport Taxi 17 2017-0407 West Palm Beach, FL Lodging Lodging 18 2017-0407 West Palm Beach, FL Misc Lodging Tax 19 2017-0407 West Palm Beach, FL Meals & Incidentals Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 20 2017-0407 West Palm Beach, FL Local Transport Taxi 60.00 none _ Cab ride hotel 60 00 to Mar-a-Lago 21 2017-0407 West Palm Beach, FL Local Transport Taxi 60.00 none Cab ride Mar60.00 a-Lago to hotel 22 2017-0408 West Palm Beach, FL Lodging Lodging 0.00 Perdiem 0.00 none 23 2017-0408 West Palm Beach, FL Misc Lodging Tax 0.00 Perdiem 0.00 none 24 2017-0408 West Palm Beach, FL Meals & Incidentals Meals Perdiem 44.25 Perdiem 44.25 none 25 2017-0408 West Palm Beach, FL Local Transport Taxi 65.00 none Cab ride hotel 65.00 to West Palm Beach airport 26 2017-0408 West Palm Beach, FL Local Transport Taxi 70.00 none Cab ride DCA 70.00 to Gaithersburg 27 2017-0408 Gaithersburg, MD Voucher Transaction Fee 15.10 none Voucher 15.10 Transaction Fee Misc Expense Type ClalmAmt Expense Reimbursement 40.00 none Actual Lodging / 219 00 · Prescribed Meals Actual Lodging / O.OO Prescribed Meals Approved Reason Cab ride 40.00 airport to Mara-Lago 219.00 none 0.00 none Voucher Remarks Remark Details Authorization Remarks - Trip ID: 8259454-2 Arranger HENDERSON, SCOTT April 27, 2017 at 10:02 AM lodging was paid by traveler. Voucher Remarks Voucher ID: 8259454-2(1) Page 4 of 9 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 CO6 612 O5 TIED Traveler U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 HENDERSON, SCOTT May 11, 2017 at 08:33 AM I hereby assign to the United States any right I may have against any parties in connection with reimbursable transportation charges described below, purchased under cash payment procedures (41CFR101-41.203-2). I certify that this voucher is true and correct to the best of my knowledge and belief, and that payment or credit has not been received by me. Audit/ApproverInformation Action Official Date /Time Approved [SA A/OPR/LS APPROVED] HUFFORDT081 [HUFFORD, THOMAS] 2017-05-11 Approved [SA - A/OPR/LS FUNDS AVL] KENNEDYTJ081 [KENNEDY, THOMAS] 2017-05-12 Page 5 of 9 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 CO6 612 O5 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 History Date 29MAR17 Wed 02:51 PM Current status New Authorization 29MAR17 Wed 02:51 PM Created by MICHAEL DYAN 29MAR17 Wed 02:51 PM Created for Minor Customer: A/OPR/LS_INV (SA9959) 29MAR17 Wed 02:51 PM Current status: Booking In Progress 29MAR17 Wed 02:55PM Current status: New Authorization 29MAR17 Wed 02:55PM Current status: Booking In Progress 29MAR17 Wed 02:55PM Current status: New Authorization 29MAR17 Wed 02:56PM Current status: Booking In Progress 29MAR17Wed 03:10PM Current status: Reservations Booked 29MAR17Wed 03:10PM (SXHWSQ) Booked Total Air Amount: 425.52 USD with fare type -CA/-CA/-CA 29MAR17Wed 03:10PM EBooking Completed by MICHAEL DYAN [SXHWSQ] 29MAR17Wed 03:10PM (SXHWSQ) Booked Total Air Amount: 425.52 USD with fare type -CA/-CA/-CA 30MAR17 Thu 08:44PM Current status: Booking In Progress 30MAR17 Thu 08:45PM Viewed Reservation Details by MICHAEL DYAN for Trip 8259454 [SXHWSQ] 30MAR17 Thu 08:45PM Current status: Reservations Booked 30MAR17 Thu 08:45PM Current status: Booking In Progress 30MAR17 Thu 08:50PM Current status: Reservations Booked 30MAR17 Thu 08:50PM (SXHWSQ) Booked Total Air Amount: 418.42 USD with fare type -CA/-CA 30MAR17 Thu 08:50PM EBooking Completed by MICHAEL DYAN [SXHWSQ] 30MAR17 Thu 08:50PM (SXHWSQ) Booked Total Air Amount: 418.42 USD with fare type -CA/-CA 31MAR17 Fri 09:26AM Current status: Booking In Progress 31MAR17 Fri 09:30AM Viewed Reservation Details by MICHAEL DYAN for Trip 8259454 [SXHWSQ] 31MAR17 Fri 09:30AM Current status: Reservations Booked 31MAR17 Fri 10:36AM Current status: Pending Authorization Approval 31MAR17 Fri 10:36AM Trip ID 8259454 submitted to SA -A/OPR/LS - APPROVED -AUTH AND VCH APPROVAL 1 Approver by HENDERSON, SCOTT Page 6 of 9 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 CO6 612 O5 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 Date 31MAR17 Fri 10:36AM Justification code submitted by HENDERSON, SCOTT - Justification for Contract Carrier Fare: Contract fare used/no contract fare exists 31MAR17 Fri 10:36AM Justification code submitted by HENDERSON, SCOTT - Justification for CABINCLASS - Coach: Within policy 31MAR17 Fri 01 :42PM YEMELYANOV, KATHERINE H locked document for Approval. 31MAR17 Fri 01 :42PM Trip ID 8259454 Approved By SA - A/OPR/LS - APPROVED - AUTH AND VCH APPROVAL 1 ApproverYEMELYANOV, KATHERINE H 31MAR17 Fri 01 :42PM Trip ID 8259454 Submitted to SA - A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 by System 31MAR17 Fri 01 :52PM KOVALCHUK, ELENA N locked document for Approval. 31MAR17 Fri 02:04PM Current status: Authorization Approved 31MAR17 Fri 02:04PM Trip ID 8259454 Approved By SA A/OPR/LS 2 Approver KOVALCHUK, ELENA N 31MAR17 Fri 02:05PM TMC notified of event after Final Approval: SendFundingData for Reservation [SXHWSQ] 31MAR17 Fri 02:05PM Agency successfully notified of event: TripAuthorizationApproved for trip 8259454 31MAR17 Fri 02:05PM Obligation Request Approved by DOS for Trip Id: 8259454 04APR17 Tue 10:48AM Current status: Amended 04APR17 Tue 10:48AM Created by SCOTT 04APR17 Tue 10:48AM Created for Minor Customer:A/OPR/LS_INV (SA9959) 04APR17 Tue 10:52AM Current status: Pending Authorization Approval 04APR17 Tue 10:52AM Trip ID 8259454-1 submitted to SA - A/OPR/LS - APPROVED - AUTH AND VCH APPROVAL 1 Approver by HENDERSON, SCOTT 04APR17 Tue 10:52AM Justification code submitted by HENDERSON, SCOTT - Justification for Contract Carrier Fare: Contract fare used/no contract fare exists 04APR17 Tue 10:52AM Justification code submitted by HENDERSON, SCOTT - Justification for CABINCLASS - Coach: Within policy 04APR17 Tue 11 :05AM HUFFORD, THOMAS 04AP R17 Tue 11 :05AM Trip ID 8259454-1 Approved By SA -A/OPR/LS -APPROVED - AUTH AND VCH APPROVAL 1 Approver HUFFORD, THOMAS 04AP R17 Tue 11 :05AM Trip ID 8259454-1 Submitted to SA A/OPR/LS APPROVAL 2 by System 04APR17 Tue 11 :37AM KOVALCHUK, ELENA N locked document for Approval. 04APR17 Tue 11 :41AM Approving Official KOVALCHUK, ELENA N authorized No Expenses for site West Palm Beach, FL, United States 04APR17 Tue 11 :41AM Current status: Authorization Approved 04APR17 Tue 11 :41AM Trip ID 8259454-1 Approved By SA -A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 Approver KOVALCHUK, ELENA N 04APR17 Tue 11 :41AM TMC notified of event after Final Approval: SendFundingData for Reservation [SXHWSQ] FUNDS AVL_DISB AUTH AND VCH APPROVAL HENDERSON for MICHAEL DYAN locked document for Approval. FUNDS AVL_DISB AUTH AND VCH Page 7 of 9 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 CO6 612 O5 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 Date 04APR17 Tue 11 :41AM Agency successfully notified of event: TripAuthorizationApproved for trip 8259454-1 04APR17 Tue 11 :41AM Obligation Request Approved by DOS for Trip Id: 8259454-1 04APR17 Tue 12:15PM Processed Agent Intervention Response for PNR [SXHWSQ]. 26APR17 Wed 01 :56PM Voucher 1 created by MICHAEL DYAN 26APR17 Wed 01 :56PM Created for Minor Customer:A/OPR/LS_INV (SA9959) 27APR17 Thu 10:01AM Current status: Amended 27APR17 Thu 10:01AM Created by SCOTT 27APR17 Thu 10:01AM Created for Minor Customer:A/OPR/LS_INV (SA9959) 27APR17 Thu 10:02AM Current status: Pending Authorization Approval 27APR17 Thu 10:02AM Trip ID 8259454-2 submitted to SA A/OPR/LS Approver by HENDERSON, SCOTT 27APR17 Thu 10:02AM Justification code submitted by HENDERSON, SCOTT Contract fare used/no contract fare exists Justification for Contract Carrier Fare: 27APR17 Thu 10:02AM Justification code submitted by HENDERSON, SCOTT Within policy Justification for CABINCLASS 27APR17 Thu 10:27AM LUNARIO, HENRY F locked document for Approval. 27APR17 Thu 10:27AM Trip ID 8259454-2 Approved By SA -A/OPR/LS -APPROVED -AUTH AND VCH APPROVAL 1 Approver LUNARIO, HENRY F 27APR17 Thu 10:27AM Trip ID 8259454-2 Submitted to SA -A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 by System 01MAY17 Mon 06:0?AM KENNEDY, THOMAS J locked document for Approval. 01MAY17 Mon 06:0?AM Approving Official KENNEDY, THOMAS J authorized Actual for site West Palm Beach, FL, United States 01MAY17 Mon 06:0?AM Current status: Authorization Approved 01MAY17 Mon 06:0?AM Trip ID 8259454-2 Approved By SA -A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 Approver KENNEDY, THOMAS J 01MAY17 Mon 06:0?AM Agency successfully notified of event: TripAuthorizationApproved for trip 8259454-2 01MAY17 Mon 06:0?AM Obligation Request Approved by DOS for Trip Id: 8259454-2 09MAY17 Tue 01 :51 PM Voucher 1 created by MICHAEL DYAN 09MAY17 Tue 01 :51 PM Created for Minor Customer:A/OPR/LS_INV (SA9959) 09MAY17 Tue 01 :55PM Attachment WH Palm Beach Cab 040417.pdf added by MICHAEL DYAN 09MAY17 Tue 01 :55PM Attachment WH Palm Beach hotel 040417.pdf added by MICHAEL DYAN 11MAY17 Thu 08:33AM Trip 8259454-2 Voucher 1 current status: Pending Voucher Approval HENDERSON for MICHAEL DYAN APPROVED AUTH AND VCH APPROVAL 1 Coach: Page 8 of 9 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 CO6 612 O5 TIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 Date 11MAY17 Thu 08:33AM Voucher ID 1 submitted to SA - A/OPR/LS -APPROVED Approver by HENDERSON, SCOTT -AUTH AND VCH APPROVAL 1 11MAY17 Thu 02:08PM HUFFORD, THOMAS 11MAY17 Thu 02:08PM Voucher 1 approved by SA -A/OPR/LS -APPROVED HUFFORD, THOMAS 11MAY17 Thu 02:08PM Voucher 1 submitted to SA - A/OPR/LS - FUNDS AVL_DISB - AUTH AND VCH APPROVAL 2 Approver by System 12MAY17 Fri 06:14AM KENNEDY, THOMAS J locked Voucher(1) for Approval. 12MAY17 Fri 06:14AM Trip 8259454-2 Voucher 1 current status: Voucher Awaiting Payment 12MAY17 Fri 06:14AM Voucher 1 approved by SA A/OPR/LS Approver KENNEDY, THOMAS J 12MAY17 Fri 06:14AM Agency successfully notified of event: TripVoucherApproved 12MAY17 Fri 06:14AM Trip 8259454-2 Voucher 1 current status: Closed Voucher 12MAY17 Fri 06:14AM Current status: Closed Voucher 12MAY17 Fri 06:14AM Voucher Request Approved by DOS for Trip Id: 8259454-2, Voucher:1 locked Voucher(1) for Approval. -AUTH AND VCH APPROVAL 1 Approver FUNDS AVL_DISB AUTH AND VCH APPROVAL 2 final for trip 8259454-2, voucher 1 Page 9 of 9 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612053 Date: 08/16/2018 CO6 612 O81 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 !RELEASEIN FULLI E2 Travel VoucherFinancialSystemTransactionRecord Tue May 09 10:17:28 CDT 2017 PRIVACY ACT NOTICE: The following information is provided to comply with the Privacy Act of 1974(P .S. 93-579). The information requested on the form is required under the provisions of 5 U.S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, and 1102 of March 27, 1962, for the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the performance of their duties. Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecutions. Failure to provide the information required will result in delay or suspension of the processing of this form. Voucher Information 99117T027231 Closed Voucher ANTHONY W CROOK Washington, DC 8323181-2 2017-05-08 2017-05-09 Yes 2201 C Street, NW Washington, DC 20520 202-647-4000 N/A TDY Yes us CONUS A/PTS 2043720370 (.3) In Support of President Trump 2017-04-05 thru 2017-04-10 Itinerary 2017-04-05 2017-04-05 N/A Baltimore, MD NONE No CP 2017-04-05 2017-04-10 N/A West Palm Beach, FL NONE Yes CP 2017-04-10 2017-04-10 N/A Baltimore, MD NONE No NONE Temporary Duty, LDG $182, M & IE $59 PA-C = Government auto available and committed PA-NA = Government auto not available PA-NC = Government auto available and not committed Voucher Expense Totals •••••••••••••••Mea1s&1nc!denta1s 0.00 1,095.00 324.50 0.00 0.00 34.45 1,014.85 2,468.80 Page 1 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 CO6 612 O81 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 VoucherAccountingInformation Object Code CBA Amount Travel Charge Card Traveler Amount Voucher Amount Accounting String Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/Allotment/Operating Allowance/Function/Object/Project/Property/Organization/Reporti ng Category/Obligation Number 0.00 0.00 0.00 0.00 1900/2017/19_701130003/A/2043/NA/6105/2113/NA/NA/2010 20/NA/2043720370 2113 0.00 0.00 822.85 822.85 1900/2017/19_701130003/A/2043/NA/6105/2114/NA/NA/2010 20/NA/2043720370 2114 15.10 0.00 0.00 15.10 1900/2017/19_701130003/A/2043/NA/6105/2122/NA/NA/2010 20/NA/2043720370 2122 0.00 0.00 1,419.50 1,419.50 1900/2017/19_701130003/A/2043/NA/6105/2123/NA/NA/2010 20/NA/2043720370 2123 0.00 0.00 142.35 142.35 1900/2017/19_701130003/A/2043/NA/6105/2163/NA/NA/2010 20/NA/2043720370 2163 0.00 0.00 69.00 69.00 15.10 0.00 2,453.70 2,468.80 Traveler PaymentSummary Total Traveler Less Liquidated Advance -Amount 2,453.70 Total Amount to Traveler 0.00 2,453.70 Traveler Payment Details Document Number Currency Code 99117T027231 001 US Dollar Payment Amount (LCU) Payment Type 2,453.70 EFT Bank Name Exchange Rate GFMS EFT Account Payment Amount (USE) 2,453.70 Page 2 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 CO6 612 O81 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 Voucher Expense Summary Location Expensecategory Baltimore, MD Misc Voucher Transaction Fee West Palm Beach, FL Lodging Lodging West Palm Beach, FL Meals & Incidentals Meals Perdiem _ Actual Lodging / Prescribed 324 50 Meals West Palm Beach, FL Misc Employee Purchased Ticket 788.40 West Palm Beach, FL Misc Fuel West Palm Beach, FL Misc Lodging Tax West Palm Beach, FL Misc Parking 47.00 West Palm Beach, FL POV Private Auto Mileage 34.45 Type Amount Expense Reimbursement 15.10 _ Actual Lodging / Prescribed 1 095 00 ' Meals 22.00 _ Actual Lodging / Prescribed 142 35 Meals Voucher Expense Lines Line# Date Location ExpenseCategory 2017-0405 West Palm Beach, FL Misc Employee Purchased Ticket 2 2017-0405 West Palm Beach, FL Misc Fuel 3 2017-0405 West Palm Beach, FL Misc Lodging 4 2017-0405 West Palm Beach, FL Misc 5 2017-0405 West Palm Beach, FL Misc 788.40 none 22.00 none Traveler used Citibank Gov'! 788 40 · Travel Credit Card Fuel for a 22.00 government truck Actual Lodging / 219 00 · Prescribed Meals 219.00 none Lodging Tax Actual Lodging / 28 47 · Prescribed Meals 28.47 none Meals Perdiem Actual Lodging / 44 25 · Prescribed Meals 44.25 none 6 ~~ 17 4 -0 - West Palm Beach, FL Misc Private Auto Mileage 34.45 none From Residence to Airport and return - 64.4 34.45 miles @ $0.535 per mile.: 64.40 miles@ 0.535 7 ~~ 17 4 -0 - West Palm Beach, FL Misc Parking 47.00 none 47.00 none 8 2017-0406 West Palm Beach, FL Misc Lodging Actual Lodging / 219 00 · Prescribed Meals 219.00 none Page 3 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 CO6 612 O81 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 Line# Date Location Expense Category 9 2017-0406 West Palm Beach, FL Misc Lodging Tax Actual Lodging / 28 47 · Prescribed Meals 28.47 none 10 2017-0406 West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 11 2017-0407 West Palm Beach, FL Misc Lodging Actual Lodging / Prescribed Meals 219.00 none 12 2017-0407 West Palm Beach, FL Misc Lodging Tax Actual Lodging / 28 47 · Prescribed Meals 28.47 none 13 2017-0407 West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 14 2017-0408 West Palm Beach, FL Misc Lodging Actual Lodging / Prescribed Meals 219.00 none 15 2017-0408 West Palm Beach, FL Misc Lodging Tax Actual Lodging / 28 47 · Prescribed Meals 28.47 none 16 2017-0408 West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 17 2017-0409 West Palm Beach, FL Misc Lodging Actual Lodging / Prescribed Meals 219.00 none 18 2017-0409 West Palm Beach, FL Misc Lodging Tax Actual Lodging / 28 47 · Prescribed Meals 28.47 none 19 2017-0409 West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 20 2017-0410 West Palm Beach, FL Misc Lodging 0.00 Perdiem 0.00 none 21 2017-0410 West Palm Beach, FL Misc Lodging Tax 0.00 Perdiem 0.00 none 22 2017-0410 West Palm Beach, FL Misc Meals Perdiem 44.25 Perdiem 44.25 none 23 2017-0410 Baltimore, MD Voucher Transaction Fee 15.10 none Voucher 15.10 Transaction Fee Misc Expense Type ClalmAmt 219.00 219.00 219.00 Expense.Reimbursement Approved Reason Voucher Remarks Voucher Remarks - Voucher ID: 8323181-2(1) Arranger LARK, MARY May 08, 2017 at 08:50 AM When traveler reached the airport it was discovered there was no reservation for him therefore traveler used his Citibank Government Travel Credit Card to purchase airline tickets. Page 4 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 CO6 612 O81 :IED Traveler U.S. Department of State Case No. F-2017-12722 CROOK, ANTHONY W May Doc No. C06612081 Date: 08/16/2018 08, 2017 at 09:16 AM I hereby assign to the United States any right I may have against any parties in connection with reimbursable transportation charges described below, purchased under cash payment procedures (41CFR101-41.203-2). I certify that this voucher is true and correct to the best of my knowledge and belief, and that payment or credit has not been received by me. Audit/ApproverInformation Action Official Date /Time Approved [Traveler Review] CROOKAW081 [CROOK, ANTHONY] 2017-05-08 Approved [SA9957 A/OPR/GSM/SS - A] EDELKAMPFS081 [EDELKAMP, FREDRICK] 2017-05-08 Approved [SA - A - TRAV OFC REVIEW] LARKM081 [LARK, MARY] 2017-05-08 Approved [SA A AVL_DISB -] HAMELEKM081 [HAMELE, KEVIN] 2017-05-09 FUNDS Page 5 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 CO6 612 O81 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 History Date 27APR17 Thu 08:30AM Copied from 8306880 by SCOTT F HURLBUT for ANTHONY W CROOK 27APR17 Thu 08:30AM Created for Minor Customer:A/OPR/GSM/SS (SA9957) 27APR17 Thu 08:36AM Current status: Pending Authorization Approval 27APR17 Thu 08:36AM Trip ID 8323181 submitted to SA - A - TRAV OFC REVIEW - AUTH APPROVAL Approver by HURLBUT, SCOTT F 27APR17 Thu 09:12AM LARK, MARY locked document for Approval. 27APR17 Thu 09:12AM Trip ID 8323181 Approved By SA -A - TRAV OFC REVIEW- AUTH APPROVAL Approver LARK, MARY 27APR17 Thu 09:12AM Trip ID 8323181 Submitted to SA - A - FUNDS AVL_DISB - AUTH AND VCH APPROVAL by System 27APR17 Thu 01 :17PM HAMELE, KEVIN M locked document for Approval. 27APR17 Thu 01 :18PM Approving Official HAMELE, KEVIN M authorized Actual for site West Palm Beach, FL, United States 27APR17 Thu 01 :18PM Current status: Authorization Approved 27APR17 Thu 01 :18PM Trip ID 8323181 Approved By SA - A - FUNDS AVL_DISB - AUTH AND VCH APPROVAL Approver HAMELE, KEVIN M 27APR17 Thu 01 :18PM Agency successfully notified of event: TripAuthorizationApproved for trip 8323181 27APR17 Thu 01 :18PM Obligation Request Approved by DOS for Trip Id: 8323181 28APR17 Fri 10:13AM Current status: Amended 28APR17 Fri 10:13AM Created by SCOTT F HURLBUT for ANTHONY W CROOK 28APR17 Fri 10:13AM Created for Minor Customer:A/OPR/GSM/SS (SA9957) 28APR17 Fri 10:14AM Current status: Pending Authorization Approval 28APR17 Fri 10:14AM Trip ID 8323181-1 submitted to SA A TRAV OFC REVIEW - AUTH APPROVAL Approver by HURLBUT, SCOTT F 02MAY17 Tue 09:27AM LARK, MARY locked document for Approval. 02MAY17 Tue 09:28AM Trip ID 8323181-1 Approved By SA A TRAV OFC REVIEW AUTH APPROVAL Approver LARK, MARY 02MAY17 Tue 09:28AM Trip ID 8323181-1 Submitted to SA A System 02MA Y17 Tue 11 :37AM JONES, ASHLEY J locked document for Approval. 02MAY17 Tue 11 :39AM Approving Official JONES, ASHLEY J authorized Actual for site West Palm Beach, FL, United States 02MAY17 Tue 11 :39AM Current status: Authorization Approved 02MAY17 Tue 11 :39AM Trip ID 8323181-1 Approved By SA -A - FUNDS AVL_DISB -AUTH AND VCH APPROVAL Approver JONES, ASHLEY J FUNDS AVL_DISB AUTH AND VCH APPROVAL by Page 6 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 CO6 612 O81 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 Date 02MAY17 Tue 11 :39AM Agency successfully notified of event: TripAuthorizationApproved for trip 8323181-1 02MAY17 Tue 11 :39AM Obligation Request Approved by DOS for Trip Id: 8323181-1 04MAY17 Thu 06:23AM Current status: Amended 04MAY17 Thu 06:23AM Created by ANTHONY W CROOK 04MAY17 Thu 06:23AM Created for Minor Customer:A/OPR/GSM/SS (SA9957) 05MAY17 Fri 08:34AM Deleted amendment 8323181-2 05MAY17 Fri 08:34AM Current status: Authorization Approved 05MAY17 Fri 08:35AM Voucher 1 created by MARY 05MAY17 Fri 08:35AM Created for Minor Customer:A/OPR/GSM/SS (SA9957) 05MAY17 Fri 08:35AM Deletion of voucher 1 Attempted by MARY LARK 05MAY17 Fri 08:35AM Deleted voucher 1 by MARY LARK for ANTHONY W CROOK 05MAY17 Fri 08:35AM Current status: Amended 05MA Y17 Fri 08:35AM Created by MARY 05MAY17 Fri 08:35AM Created for Minor Customer:A/OPR/GSM/SS (SA9957) 05MAY17 Fri 08:36AM Current status: Authorization Approved 05MAY17 Fri 08:36AM Trip ID 8323181-2 Auto Approved By LARK, MARY 05MAY17 Fri 08:36AM Agency successfully notified of event: TripAuthorizationApproved for trip 8323181-2 05MAY17 Fri 08:36AM Obligation Request Approved by DOS for Trip Id: 8323181-2 05MAY17 Fri 08:53AM Voucher 1 created by MARY 05MAY17 Fri 08:53AM Created for Minor Customer:A/OPR/GSM/SS (SA9957) 08MA Y 17 Mon 08 :44AM Attachment Airline receipt13).pdf added by MARY LARK 08MA Y 17 Mon 08 :44AM Attachment Boarding Pass 5).pdf added by MARY LARK 08MA Y 17 Mon 08 :44AM Attachment gas for truck West Palm Beach FL.pdf added by MARY LARK 08MA Y 17 Mon 08 :44AM Attachment Parking.pdf added by MARY LARK 08MA Y 17 Mon 08 :46AM Attachment pbizdfolioxmlg6180388803Hotel bill Hyatt Delray (2).pdf added by MARY LARK 08MAY17 Mon 08:47AM Attachment miles.pdf added by MARY LARK LARK for ANTHONY W CROOK LARK for ANTHONY W CROOK LARK for ANTHONY W CROOK Page 7 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 CO6 612 O81 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 Date 08MAY17 Mon 08:50AM Trip 8323181-2 Voucher 1 current status: Pending Voucher Approval 08MAY17 Mon 08:50AM Voucher ID 1 submitted to CROOK, ANTHONY W Approver by LARK, MARY 08MAY17 Mon 09:16AM Voucher 1 approved by Approver CROOK, ANTHONY W 08MAY17 Mon 09:16AM Voucher 1 submitted to SA9957 - A/OPR/GSM/SS - APPROVED - VCH APPROVAL 1 Approver by System 08MAY17 Mon 09:26AM EDELKAMP, FREDRICKS 08MAY17 Mon 09:26AM Voucher 1 approved by SA9957 EDELKAMP, FREDRICKS 08MAY17 Mon 09:26AM Voucher 1 submitted to SA -A -TRAV OFC REVIEW-AUTH 08MAY17 Mon 10:50AM LARK, MARY locked Voucher(1) for Approval. 08MAY17 Mon 10:50AM Voucher 1 approved by SA - A - TRAV OFC REVIEW- AUTH APPROVAL Approver LARK, MARY 08MAY17 Mon 10:50AM Voucher 1 submitted to SA A System 08MAY17 Mon 04:27PM HAMELE, KEVIN M locked Voucher(1) for Approval. 08MAY17 Mon 04:27PM HAMELE, KEVIN M unlocked Voucher(1 ): No approver specified. 09MAY17 Tue 10:16AM HAMELE, KEVIN M locked Voucher(1) for Approval. 09MAY17 Tue 10:17AM Trip 8323181-2 Voucher 1 current status: Voucher Awaiting Payment 09MAY17 Tue 10:17AM Voucher 1 approved by SA -A - FUNDS AVL_DISB -AUTH AND VCH APPROVAL final Approver HAMELE, KEVIN M 09MAY17 Tue 10:17AM Agency successfully notified of event: TripVoucherApproved for trip 8323181-2, voucher 1 locked Voucher(1) for Approval. A/OPR/GSM/SS APPROVED FUNDS AVL_DISB VCH APPROVAL 1 Approver APPROVAL Approver by System AUTH AND VCH APPROVAL Approver by Page 8 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612081 Date: 08/16/2018 CO6 612 O82:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 [RELEASEIN FULL[ E2 Travel VoucherFinancialSystemTransactionRecord Wed May 10 13:25:49 CDT 2017 PRIVACY ACT NOTICE: The following information is provided to comply with the Privacy Act of 1974(P .S. 93-579). The information requested on the form is required under the provisions of 5 U.S.C. Chapter 57(as amended), Executive Orders 11609 of July 22, 1971, and 1102 of March 27, 1962, for the purpose of facilitating authorization action and the request for advance of funds for travel and other expenses to be incurred under administrative. The information contained in this form will be used by the Federal agency officers and employees who have a need for such information in the performance of their duties. Information will be transferred to appropriate Federal, State, local, or foreign agencies when relevant to civil, criminal or regulatory investigations, or prosecutions. Failure to provide the information required will result in delay or suspension of the processing of this form. Voucher Information 99117T027248 Closed Voucher TONY O SIMS Washington, DC 8306917-1 2017-05-10 2017-05-10 Yes 2201 C Street, NW Washington, DC 20520 202-647-3113 N/A TDY Yes us CONUS A/PTS 2043720373 (.3) In Support of President Trump 2017-04-05 thru 2017-04-10 Itinerary 2017-04-05 2017-04-05 N/A Washington, DC NONE No CP 2017-04-05 2017-04-10 N/A West Palm Beach, FL NONE Yes CP 2017-04-10 2017-04-10 N/A Washington, DC NONE No NONE Temporary Duty, LDG $182, M & IE $59 PA-C = Government auto available and committed PA-NA = Government auto not available PA-NC = Government auto available and not committed Voucher Expense Totals •••••••••••••••Mea1s&1nc!denta1s 0.00 1,095.00 324.50 0.00 0.00 40.56 313.47 1,773.53 Page 1 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 CO6 612 O8 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 VoucherAccountingInformation Object Code CBA Amount Travel Charge Card Traveler Amount Voucher Amount Accounting String Segment Names: Agency/Bureau/Begin Budget Fiscal Yr/Appropriation/Bureau/Allotment/Operating Allowance/Function/Object/Project/Property/Organization/Reporti ng Category/Obligation Number 0.00 0.00 0.00 0.00 1900/2017/19_701130003/A/2043/NA/6105/2113/NA/NA/2010 20/NA/2043720373 2113 0.00 0.00 40.56 40.56 1900/2017/19_701130003/A/2043/NA/6105/2114/NA/NA/2010 20/NA/2043720373 2114 15.10 0.00 0.00 15.10 1900/2017/19_701130003/A/2043/NA/6105/2122/NA/NA/2010 20/NA/2043720373 2122 0.00 0.00 1,419.50 1,419.50 1900/2017/19_701130003/A/2043/NA/6105/2123/NA/NA/2010 20/NA/2043720373 2123 0.00 0.00 142.35 142.35 1900/2017/19_701130003/A/2043/NA/6105/2163/NA/NA/2010 20/NA/2043720373 2163 0.00 0.00 156.02 156.02 15.10 0.00 1,758.43 1,773.53 Traveler PaymentSummary Total Traveler Less Liquidated Advance -Amount 1,758.43 Total Amount to Traveler 0.00 1,758.43 Traveler Payment Details Document Number Currency Code 99117T027248 001 US Dollar Payment Amount (LCU) Payment Type 1,758.43 EFT Bank Name GFMS EFT Account Exchange Rate Payment Amount (USE) 1,758.43 Page 2 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 CO6 612 O8 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 Voucher ExpenseSummary Location Expensecategory Washington, DC Misc Parking Washington, DC Misc Voucher Transaction Fee 15.10 Washington, DC POV Private Auto Mileage 40.56 West Palm Beach, FL Local Transport Taxi West Palm Beach, FL Lodging Lodging West Palm Beach, FL Meals & Incidentals Meals Perdiem West Palm Beach, FL Misc Fuel West Palm Beach, FL Misc Lodging Tax West Palm Beach, FL Misc Other Reimbursable Expenses Incurred 0.00 West Palm Beach, FL Transport Airfare 0.00 Type Amount Expense Reimbursement 102.00 0.00 _ Actual Lodging / Prescribed 1 095 00 ' Meals _ Actual Lodging / Prescribed 324 50 Meals 54.02 _ Actual Lodging / Prescribed 142 35 Meals Voucher Expense Lines Line# Date Location 2017-0405 West Palm Beach, FL Misc Airfare 2 2017-0405 West Palm Beach, FL Misc Lodging 3 2017-0405 West Palm Beach, FL Misc 4 2017-0405 5 2017-0405 6 2017-0405 Expense Category Expense Type Claim Amt Expense Reimbursement 0.00 none Approved Reason 0.00 none Actual Lodging / 219 00 · Prescribed Meals 219.00 none Lodging Tax Actual Lodging / 28 47 · Prescribed Meals 28.47 none West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 44 25 · Prescribed Meals 44.25 none West Palm Beach, FL Misc Other Reimbursable Expenses Incurred Washington, DC Misc Private Auto Mileage 0.00 none 20.28 none 0.00 none From Home to DCA Reagan Airport - 37.9 20.28 miles @ $0.535 per mile.: 37.90 miles@ 0.535 Page 3 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 CO6 612 O8 2:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 Line# Date Location Expense Category Expense Type 7 2017-0405 West Palm Beach, FL Misc Taxi 8 2017-0406 West Palm Beach, FL Misc Lodging 9 2017-0406 West Palm Beach, FL Misc 10 2017-0406 11 ClalmAmt Expense.Reimbursement 0.00 none Approved Reason 0.00 none Actual Lodging / Prescribed Meals 219.00 none Lodging Tax Actual Lodging / 28 47 · Prescribed Meals 28.47 none West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 2017-0407 West Palm Beach, FL Misc Lodging Actual Lodging / Prescribed Meals 219.00 none 12 2017-0407 West Palm Beach, FL Misc Lodging Tax Actual Lodging / 28 47 · Prescribed Meals 28.47 none 13 2017-0407 West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 14 2017-0408 West Palm Beach, FL Misc Fuel 25.02 none Gas for 25.02 Rental Vehicle 15 2017-0408 West Palm Beach, FL Misc Lodging 16 2017-0408 West Palm Beach, FL Misc 17 2017-0408 18 219.00 219.00 Actual Lodging / Prescribed Meals 219.00 none Lodging Tax Actual Lodging / 28 47 · Prescribed Meals 28.47 none West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 2017-0409 West Palm Beach, FL Misc Lodging 219.00 Actual Lodging / Prescribed Meals 219.00 none 19 2017-0409 West Palm Beach, FL Misc Lodging Tax 28.47 Actual Lodging / Prescribed Meals 28.47 none 20 2017-0409 West Palm Beach, FL Misc Meals Perdiem Actual Lodging / 59 00 · Prescribed Meals 59.00 none 21 2017-0410 West Palm Beach, FL Misc Fuel 29.00 none Gas for 29.00 Rental Vehicle 22 2017-0410 West Palm Beach, FL Misc Lodging 0.00 Perdiem 0.00 none 23 2017-0410 West Palm Beach, FL Misc Lodging Tax 0.00 Perdiem 0.00 none 24 2017-0410 West Palm Beach, FL Misc Meals Perdiem 44.25 Perdiem 44.25 none 20.28 none From DCA Reagan Airport to Home 37.9 20.28 miles @ $0.535 per mile.: 37.90 miles@ 0.535 25 2017-0410 Washington, DC Misc Private Auto Mileage 219.00 Page 4 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 CO6 612 O8 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 Line# Date Location Expense Category Expense Type 26 2017-041 0 Washington, DC Misc Parking 27 2017-0410 Washington, DC Misc Voucher Transaction Fee Claim Amt Expense Reimbursement Approved Reason 102.00 none _ DCA_Airport 102 00 Parking 15.10 none Voucher 15.10 Transaction Fee Voucher Remarks Voucher Remarks - Voucher ID: 8306917-1 (1) Approver - LARK, MARY May 09, 2017 at 07:51 AM While on a Presidential trip Traveler had access to a rental car for which he purchase gas. Approver - HAMELE, KEVIN M May 09, 2017 at 09:47 AM Please resubmit as a 'final' voucher, not an 'incremental' voucher Traveler - SIMS, TONY 0 May 10, 2017 at 08:35 AM I hereby assign to the United States any right I may have against any parties in connection with reimbursable transportation charges described below, purchased under cash payment procedures (41 CFR 101-41.203-2). I certify that this voucher is true and correct to the best of my knowledge and belief, and that payment or credit has not been received by me. Audit/ApproverInformation Action Official Date I Time Approved [SA9958 A/OPR/GSM/MS - A] EDELKAMPFS081 [EDELKAMP, FREDRICK] 2017-05-10 Approved [SA -A - TRAV OFC REVIEW] LARKM081 [LARK, MARY] 2017-05-10 Approved [SA - A - FUNDS AVL_DISB -] HAMELEKM081 [HAMELE, KEVIN] 2017-05-10 Page 5 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 CO6 612 O8 2:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 History Date 20APR17 Thu 02:31AM Current status New Authorization 20APR17 Thu 02:31AM Created by SCOTT F HURLBUT for TONY O SIMS 20APR17 Thu 02:31AM Created for Minor Customer: A/OPR/GSM/MS (SA9958) 20APR17 Thu 02:32AM Attachment Sims INV.pdf added by SCOTT F HURLBUT 20APR17 Thu 02:34AM Current status: Pending Authorization Approval 20APR17 Thu 02:34AM Trip ID 8306917 submitted to SA -A -TRAV OFC REVIEW-AUTH HURLBUT, SCOTT F 20APR17 Thu 02:34AM Justification code submitted by HURLBUT, SCOTT F JR - Justification for CABINCLASS - Coach: Within policy 20APR17 Thu 02:34AM Traveler is eligible to create a reservation post authorization with an approved air amount of $500.00 21APR17 Fri 08:25AM LARK, MARY locked document for Approval. 21APR17 Fri 08:26AM Trip ID 8306917 Approved By SA-A -TRAV OFC REVIEW-AUTH MARY 21APR17 Fri 08:26AM Trip ID 8306917 Submitted to SA-ASystem 21APR17 Fri 02:47PM HAMELE, KEVIN M locked document for Approval. 21APR17 Fri 02:52PM HAMELE, KEVIN M unlocked document: No approver specified. 27APR17 Thu 08:18AM Current status: Revised Authorization 27APR17 Thu 08:18AM Authorization recalled by HURLBUT, SCOTT F JR 27APR17 Thu 08:38AM Current status: Pending Authorization Approval 27APR17 Thu 08:38AM Trip ID 8306917 submitted to SA -A -TRAV OFC REVIEW-AUTH HURLBUT, SCOTT F 27APR17 Thu 08:38AM Justification code submitted by HURLBUT, SCOTT F JR Justification for CABINCLASS Within policy 27APR17 Thu 08:38AM Traveler is eligible to create a reservation post authorization with an approved air amount of $500.00 27APR17 Thu 09:39AM LARK, MARY locked document for Approval. 27APR17 Thu 09:40AM Trip ID 8306917 Approved By SA A TRAV OFC REVIEW MARY 27APR17 Thu 09:40AM Trip ID 8306917 Submitted to SA A System 27APR17 Thu 01 :13PM HAMELE, KEVIN M locked document for Approval. 27APR17 Thu 01 :17PM Approving Official HAMELE, KEVIN M authorized Actual for site West Palm Beach, FL, United States 27APR17 Thu 01 :17PM Current status: Authorization Approved APPROVAL Approver by APPROVAL Approver LARK, FUNDS AVL_DISB -AUTH AND VCH APPROVAL by FUNDS AVL_DISB APPROVAL Approver by Coach: AUTH APPROVAL Approver LARK, AUTH AND VCH APPROVAL by Page 6 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 CO6 612 O8 2:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 Date 27APR17 Thu 01 :17PM Trip ID 8306917 Approved By SA-A - FUNDS AVL_DISB -AUTH AND VCH APPROVAL Approver HAMELE, KEVIN M 27APR17 Thu 01 :17PM Agency successfully notified of event: TripAuthorizationApproved for trip 8306917 27APR17 Thu 01 :17PM Obligation Request Approved by DOS for Trip Id: 8306917 28APR17 Fri 10:15AM Current status: Amended 28APR17 Fri 10:15AM Created by SCOTT F HURLBUT for TONY O SIMS 28APR17 Fri 10:15AM Created for Minor Customer:A/OPR/GSM/MS (SA9958) 28APR17 Fri 10:16AM Current status: Pending Authorization Approval 28APR17 Fri 10:16AM Trip ID 8306917-1 submitted to SA A TRAV OFC REVIEW- AUTH APPROVAL Approver by HURLBUT, SCOTT F 28APR17 Fri 10:16AM Justification code submitted by HURLBUT, SCOTT F JR Justification for CABINCLASS Within policy 28APR17 Fri 10:16AM Traveler is eligible to create a reservation post authorization with an approved air amount of $500.00 02MAY17 Tue 09:30AM LARK, MARY locked document for Approval. 02MAY17 Tue 09:30AM Trip ID 8306917-1 Approved By SA A TRAV OFC REVIEW AUTH APPROVAL Approver LARK, MARY 02MA Y17 Tue 09:30AM Trip ID 8306917-1 Submitted to SA -A - FUNDS AVL_DISB -AUTH AND VCH APPROVAL by System 02MAY17 Tue 11 :32AM JONES, ASHLEY J locked document for Approval. 02MAY17 Tue 11 :35AM Approving Official JONES, ASHLEY J authorized Actual for site West Palm Beach, FL, United States 02MAY17 Tue 11 :35AM Current status: Authorization Approved 02MAY17 Tue 11 :35AM Trip ID 8306917-1 Approved By SA -A - FUNDS AVL_DISB -AUTH AND VCH APPROVAL Approver JONES, ASHLEY J 02MAY17 Tue 11 :35AM Agency successfully notified of event: TripAuthorizationApproved for trip 8306917-1 02MAY17 Tue 11 :35AM Obligation Request Approved by DOS for Trip Id: 8306917-1 08MAY17 Mon 09:14AM Voucher 1 created by TONY O SIMS 08MAY17 Mon 09:14AM Created for Minor Customer:A/OPR/GSM/MS (SA9958) 08MAY17 Mon 01 :49PM Attachment Sims - Gas - 8APR2017.pdf added by TONY O SIMS 08MAY17 Mon 01 :50PM Attachment Sims - Gas - 10APR2017.pdf added by TONY O SIMS 08MAY17 Mon 01 :51PM Attachment Sims - Gas - 10APR2017.pdf added by TONY O SIMS 08MAY17 Mon 01 :51PM Attachment Sims - Gas - 10APR2017.pdf deleted by TONY O SIMS 08MAY17 Mon 01 :51 PM Attachment Sims - DCAParking - 10APR2017.pdf added by TONY O SIMS Coach: Page 7 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 CO6 612 O8 2:1ED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 Date 08MAY17 Mon 01 :54PM Attachment Sims FL Hotel APR2017.pdf added by TONY O SIMS 08MAY17 Mon 01 :56PM Trip 8306917-1 Voucher 1 current status: Pending Voucher Approval 08MAY17 Mon 01 :56PM Voucher ID 1 submitted to SA9958 - A/OPR/GSM/MS - APPROVED - VCH APPROVAL 1 Approver by SIMS, TONY 0 08MAY17 Mon 02:04PM EDELKAMP, FREDRICKS 08MAY17 Mon 02:05PM Voucher 1 approved by SA9958 - A/OPR/GSM/MS - APPROVED - VCH APPROVAL 1 Approver EDELKAMP, FREDRICKS 08MAY17 Mon 02:05PM Voucher 1 submitted to SA -A -TRAV OFC REVIEW-AUTH 09MAY17 Tue 07:50AM LARK, MARY locked Voucher(1) for Approval. 09MAY17 Tue 07:51AM Voucher 1 approved by SA - A - TRAV OFC REVIEW- AUTH APPROVAL Approver LARK, MARY 09MAY17 Tue 07:51AM Voucher 1 submitted to SA A System 09MAY17 Tue 09:46AM HAMELE, KEVIN M locked Voucher(1) for Approval. 09MAY17 Tue 09:47AM Trip 8306917-1 Voucher 1 current status: Voucher Revised 09MAY17 Tue 09:47AM HAMELE, KEVIN M revised Voucher 1OMAY17 Wed 08:35AM Trip 8306917-1 Voucher 1 current status: Pending Voucher Approval 1OMAY17 Wed 08:35AM Voucher ID 1 submitted to SA9958 - A/OPR/GSM/MS - APPROVED - VCH APPROVAL 1 Approver by SIMS, TONY 0 1OMAY17 Wed 09:58AM EDELKAMP, FREDRICKS 1OMAY17 Wed 09:58AM Voucher 1 approved by SA9958 - A/OPR/GSM/MS - APPROVED - VCH APPROVAL 1 Approver EDELKAMP, FREDRICKS 1OMAY17 Wed 09:58AM Voucher 1 submitted to SA A TRAV OFC REVIEW 10MAY17 Wed 10:08AM LARK, MARY locked Voucher(1) for Approval. 1OMAY17 Wed 10:08AM Voucher 1 approved by SA - A - TRAV OFC REVIEW- AUTH APPROVAL Approver LARK, MARY 10MAY17 Wed 10:08AM Voucher 1 submitted to SA - A - FUNDS AVL_DISB -AUTH AND VCH APPROVAL Approver by System 10MAY17 Wed 01:24PM HAMELE, KEVIN M locked Voucher(1) for Approval. 1OMAY17 Wed 01 :25PM Trip 8306917-1 Voucher 1 current status: Voucher Awaiting Payment 1OMAY17 Wed 01 :25PM Voucher 1 approved by SA -A - FUNDS AVL_DISB -AUTH AND VCH APPROVAL final Approver HAMELE, KEVIN M 1OMAY17 Wed 01 :25PM Agency successfully notified of event: TripVoucherApproved for trip 8306917-1, voucher 1 locked Voucher(1) for Approval. FUNDS AVL_DISB Reason: other APPROVAL Approver by System AUTH AND VCH APPROVAL Approver by Explain in remarks to traveler locked Voucher(1) for Approval. AUTH APPROVAL Approver by System Page 8 of 8 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06612082 Date: 08/16/2018 CO6 61115 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611154 Date: 09/18/2018 [RELEASE IN FULL] From: Sent: To: Cc: Subject: Dobbs, Michael X Wednesday, April 12, 2017 9:06 AM Stowell, Chuck N Ngo, Phong C (NgoPC@state.gov); Curtis, Melinda M (CurtisMM@state.gov) RE: CBA use for Hotels Chuck, I look forward to our meeting on Monday. I just want to ensure that as the expert on the CBA "Travel Card" that we do a conference call together to Mar-a-Lago to discuss the CBA option. The Travel card will only be used to cover lodging, and not to include meals and function space. It is my understanding that the FAR rules applies to the function space and that the lawyers are working this out; unless Mar-a-Lago waives charges for function space. will be assigning Melinda Curtis of PTSto be the Program Coordinator for the card. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 W (202) 663-2945 Fax: (202) 663-2231 ~ DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. From: Stowell,ChuckN Sent: Tuesday,April 11, 2017 2:42 PM To: Dobbs,MichaelX Subject: CBAusefor Hotels Michael, Per yesterday's discussion It could take a few weeks for Citibank to establish specific template for the lodging. It will also take Citibank approximately 3-4 weeks to set up a CBA billing account and a transacting card upon receipt of the application forms. PTS would need to identify a Program Coordinator for the CBA, who would be responsible UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611154 Date: 09/18/2018 CO6611154:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611154 Date: 09/18/2018 for managing the account including reconciliation. Program Coordinator information is also needed to complete the application forms. You would need to find out if the establishment down in Florida will be able to accept a U.S. Government card, I say that only because they would not take a P.O. Considering the timeline let me know if you would like to proceed with this. I will be back in the office on Monday if you are available I could come down to your office to discuss. Chuck CHARLES N. STOWELL (contractor) CGFS 202-663-1401 STOWELLC@STATE.GOV Official - SBU UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611154 Date: 09/18/2018 CO6 61115 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611155 Date: 09/18/2018 [RELEASE IN FULL] From: Sent: To: Cc: Subject: Dobbs, Michael X Thursday, April 13, 2017 9:06 AM Curtis, Melinda M ; Stowell, Chuck N ; Flaggs, Chris H Ngo, Phong C RE: CBA use for Hotels +Chris Flaggs Regards, ~g;~ Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 'Ii' (202) 663-2945 Fax: (202) 663-2231 ~ DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. From: Curtis, MelindaM Sent: Thursday,April 13, 2017 7:11 AM To: Dobbs,MichaelX; Stowell,ChuckN Cc: Ngo, PhongC Subject: RE:CBAusefor Hotels Good Morning Chuck, PTScurrently has a Citibank Travel Card that we use for airline tickets and vehicles. Initially it was only used for airline tickets but some years back I worked with Carla Henson in CGFSto get the MCC code for vehicles added to our account. Would this new card be the same type of travel card we currently have or different? If they are the same type of cards could we use our current card and add the MCC code for hotels just as we did with vehicles? If not, please let me know what paperwork I need to complete for obtain the new card. Thank you and have a great day. Melinda M Curtis UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611155 Date: 09/18/2018 CO6611155:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611155 Date: 09/18/2018 Office of Presidential Travel Support (A,PTS) Budget Analyst 2401 E. Street NW (,'>Al) Suite H625 Washington, DC 20037 li202-663-3345 C ~curtismm@state.gov Official UNCLASSIFIED From: Dobbs,MichaelX Sent: Wednesday,April 12, 2017 9:06 AM To: Stowell,ChuckN Cc: Ngo, PhongC; Curtis, MelindaM Subject: RE:CBAusefor Hotels Chuck, I look forward to our meeting on Monday. I just want to ensure that as the expert on the CBA "Travel Card" that we do a conference call together to Mar-a-Lago to discuss the CBA option. The Travel card will only be used to cover lodging, and not to include meals and function space. It is my understanding that the FAR rules applies to the function space and that the lawyers are working this out; unless Mar-a-Lago waives charges for function space. will be assigning Melinda Curtis of PTSto be the Program Coordinator for the card. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 ii' (202} 663-2945 Fax: (202} 663-2231 DobbsMX@state.gov UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611155 Date: 09/18/2018 CO6611155:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611155 Date: 09/18/2018 Privacy/Pl! This email is UNCLASSIFIED. From: Stowell, ChuckN Sent: Tuesday,April 11, 2017 2:42 PM To: Dobbs,MichaelX Subject: CBAusefor Hotels Michael, Per yesterday's discussion It could take a few weeks for Citibank to establish specific template for the lodging. It will also take Citibank approximately 3-4 weeks to set up a CBA billing account and a transacting card upon receipt of the application forms. PTS would need to identify a Program Coordinator for the CBA, who would be responsible for managing the account including reconciliation. Program Coordinator information is also needed to complete the application forms. You would need to find out if the establishment down in Florida will be able to accept a U.S. Government card, I say that only because they would not take a P.O. Considering the timeline let me know if you would like to proceed with this. I will be back in the office on Monday if you are available I could come down to your office to discuss. Chuck CHARLES N. STOWELL (contractor) CGFS 202-663-1401 STOWELLC@STATE.GOV Official - SBU UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611155 Date: 09/18/2018 CO6 61115 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611156 Date: 09/18/2018 [RELEASEIN FULLI From: Sent: To: Subject: Dobbs, Michael X Thursday, April 13, 2017 10:45 AM Stowell, Chuck N RE: CBA use for Hotels Chuck, Let's meet at 10:30a on Monday. discuss the CBA card. We can also reach out to Mar-a-Lago management to Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 W (202} 663-2945 Fax: (202) 663-2231 c>:2J DobbsMX@state.gov SBU This email is UNCLASSIFIED. From: Stowell,ChuckN Sent: Tuesday,April 11, 2017 2:42 PM To: Dobbs,MichaelX Subject: CBAuse for Hotels Michael, Per yesterday's discussion It could take a few weeks for Citibank to establish specific template for the lodging. It will also take Citibank approximately 3-4 weeks to set up a CBA billing account and a transacting card upon receipt of the application forms. PTS would need to identify a Program Coordinator for the CBA, who would be responsible for managing the account including reconciliation. Program Coordinator information is also needed to complete the application forms. You would need to find out if the establishment down in Florida will be able to accept a U.S. Government card, I say that only because they would not take a P.O. Considering the timeline let me know if you would like to proceed with this. I will be UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611156 Date: 09/18/2018 CO6611156:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611156 Date: 09/18/2018 back in the office on Monday if you are available I could come down to your office to discuss. Chuck CHARLES N. STOWELL (contractor) CGFS 202-663-1401 STOWELLC@STATE.GOV Official - SBU UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611156 Date: 09/18/2018 CO 6 6112 8 3:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611283 Date: 09/18/2018 [RELEASE IN FULLI Dobbs, Michael X Tuesday, April 11, 2017 3:55 PM Stowell, Chuck N Re: CBA use for Hotels From: Sent: To: Subject: Thanks Chuck, we can discuss on Monday. Mar-a-Lago has given me a headache. :) From:Stowell, Chuck N Date: April 11, 2017 at 2:41:47 PM EDT To: Dobbs, Michael X Subject: CBA use for Hotels Michael, Per yesterday's discussion It could take a few weeks for Citibank to establish specific template for the lodging. It will also take Citibank approximately 3-4 weeks to set up a CBA billing account and a transacting card upon receipt of the application forms. PTS would need to identify a Program Coordinator for the CBA, who would be responsible for managing the account including reconciliation. Program Coordinator information is also needed to complete the application forms. You would need to find out if the establishment down in Florida will be able to accept a U.S. Government card, I say that only because they would not take a P.O. Considering the timeline let me know if you would like to proceed with this. I will be back in the office on Monday if you are available I could come down to your office to discuss. Chuck CHARLES N. STOWELL (contractor) CGFS 202-663-1401 STOWELLC@STATE.GOV Official- SBU UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611283 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 [RELEASE IN FULLj Page 1 of 13 SAQMMA17A0136 1. REQUISITION NUMBER SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30 2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER SAQMMA17A0136 03/22/2017 7. FOR SOLICITATION INFORMATION CALL 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE a. NAME b. TELEPHONE NUMBER (No collect calls) c. EMAIL Stephen Law (703) 516-1961 laws2@state.gov 9. ISSUEDBY CODE ILMAQM OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM) PO BOX 9115, ROSSLYN STATION US DEPARTMENT OF STATE ARLINGTON, VA 22219 11. DELIVERY FOR FOB DESflNATION UNLESS BLOCK IS MARKED 1019620465 10. THE ACQUISITION IS ? 0 ? SMALL BUSINESS ? HUBZONE SMALL BUSINESS ? SERVICE-DISABLED VETERAN-OW'lED SMALLBUSINESS UNRESfRICTEDOR 8. OFFER DUE DATE/ LOCAL TIME ? SET ASIDE: WOMEN-0\'vNEDSMALLBUSINESS(v\OSB) ELIGIBLE UNDER THE V'.OMEN-OVvNED SMALL BUSINESS PROGRAM ? EDWOSB ? 8(A) NAICS: %FOR 721110 SIZE SfANDARD: 12. DISCOUNT TERMS 13b. RATING ? 13a. THIS CONTRACT IS ? SEE SCHEDULE RATED ORDER UNDER DPAS 14. METHOD OF SOLICITATION ? RFQ 15. DELIVER TO CODE ? IFB APTSS M6. ADMINISTERED BY CODE 00000 18a. PAYMENT WILL BE MADE BY CODE ? RFP PRES-VICE PRES TRAVEL SUPPORT STAFF (A/TSS) 2201 C STREET, NW RM 3800 DEPT OF STATE WASHINGTON, DC 20520 17a. CONTRACTOR/OFFEROR CODE 000000000 FACILITY CODE ~LOBAL FINANCIAL SERVICES CENTER, CHARLESTON, SOUTH CAROLINA PO BOX 150008; Fax To: 1-866-483-3436 ~TIN: OFFICE OF CLAIMS CHARLESTON, SC 29415-5008 THE MAR-A-LAGO CLUB 1100 S.OCEAN BOULEVARD PALM BEACH, FL 33480 Contact TAIAnhnnA Nn ? I RMGFO Duns 625589973 561 R"l??Flnn 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 19. ITEM NO. I 20. SCHEDULE OF SUPPLIES/SERVICES (Use Reverse and/or Attach Additional Sheets as Necessary) M8b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED I n 21. QUANTITY SEE ADDENDUM 122. UNIT I 23. UNIT PRICE I 24. AMOUNT I See Line Items Section 25. ACCOUNTING AND APPROPRIATION DATA 1900- 2016 -19_X0113000H 3161 - IMS10S01 - 2016 ? 27a. SOLICITATION 26. TOTAL AWARD AMOUNT (For Govt. Use Only) - IRM-1019-184240- 5462$O.OO $0.00 INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ? 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA D28. CONTRACTOR 1s REQUIRED TO SIGN THIS DOCUMENT AND RETURN_ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED. AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION IS NOT USABLE ARE ? ARE NOT ATTACHED ? ARE ? ARE NOT ATTACHED [8]29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: 31a. UNITED SfATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30a. SIGNATURE OF OFFEROR/CONTRACTOR 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) ? 30c. DATE SIGNED 31 b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED Shapleigh C. Drisko 03/22/2017 STANDARD FORM 1449 (REV. 02/2012) Prescribed by GSA - FAR (48 CFR) 53.212 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page 2 of 13 SAQMMA17A0136 19. ITEM NO 20. SCHEDULE OF SUPPLIES/SERVICES 21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT 32a. QUANTITY IN COLUMN 21 HAS BEEN ? RECEIVED ? INSPECTED ? ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED. __________ 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE _ 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 321. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE 33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED CORRECT FOR I PARTIAL I I FINAL 38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 37. CHECK NUMBER ? PARTIAL ? FINAL 40. PAID BY 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41 b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 36. PAYMENT ? COMPLETE 42a. RECEIVED BY (Print) 41c. DATE 42b. RECEIVED AT (Location) 42c. DATE REC'D (YYIMM/00) 142d. TOTAL CONTAINERS STANDARD FORM 1449 (REV. 02/2012) BACK UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Line Item ContractNumber: Summary SAQMMA17A0136 Line Item Title: LodgingSupport Quantity Description No. 001 Order Number: Reference: Lodging only tor vvn1teHouse Staffers and Advisors traveling with the President for foreign dignitary visits on official business at the Mar-A-Lago. Unit Total Funding: Page3of13 SAQMMA17A0136 Dateof Award: $0.00 03/22/2017 Unit Price 1.00 LT Total Cost $0.00 $0.00 Agreement Ceiling: $200,000.00 See Clause A-001 for additional description. RefNo: Doc Taxes included: Delivery Date (Start to End) Date FOB: 03/22/2017to 03/21/2021 Destination Funding Information: 1. Accounting Ref:1019620465 $0.00 Grand Total: $0.00 A-001 Blanket Purchase Agreement The purpose of this Blanket Purchase Agreement (EPA) between The Department of State (DOS) and The Mar-a-Lago Club is to establish room rates and general terms and conditions to allow for White House Staffers' lodging while traveling with the President for foreign dignitary visits on official business at The Mar-a-Lago Club. Lodging (room) rates are established under this BP A at not to exceed (NTE) 300% of the maximum lodging rate established by GSA for zip code 33480. For current maximum lodging rates, see GSA website at the following link: https://www.gsa.gov/portal/category/100120. Example: For Apr 2017, the maximum lodging GSA rate is $182.00 per night the maximum lodging rate under this EPA is set at NTE $546.00 per night The Government is obligated only to the extent of authorized purchases actually made under this BP A. ORDERING: Reservations or calls may only be placed by the Contracting Officer Representative (COR) Millie Pugliese; Phone: (703) 875-5816; and email: PuglieseMG@state.gov. Other individuals authorized to purchase under this EPA may be added at a future date. The use of this BP A is limited to the President's staff and advisors to be identified by the COR at the time of travel through the DOS Office of Presidential Travel Support (PTS). This EPA does not cover conference room rentals or other Club services. Calls placed under this BP A shall contain the following information: (1) Date of order; (2) EPA call number; (3) Names and titles of staff and advisors who will occupy rooms (4) Dates of arrival and departure; (5) Other special needs if any: The Point of Contact to place reservation or BP A calls at The Mar-a-Lago Club is Heather Rinkus, Guest Reception Manager, Phone: (561) 832-2600 Ext 3051; email HRinkus@maralagoclub.com INVOICING: Invoices will be paid by tax-exempt Government credit card. Upon guests arrival and completion of check in, the Contractor shall submit invoices to the Office of Presidential Travel Support (Mr. Michael Dobbs; Phone: (202) 663-2945; and email: DobbsMX@state.gov ) with a copy to the COR. To constitute a proper invoice. tl1e invoice must include the following infonnation and/or attached documentation: UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page 4 of 13 SAQMMA17A0136 (1) Name and Address of the Contractor (2) (3) (4) (5) (6) (7) (8) (9) Dun and Bradstreet Universal Number System (DUNS) Date of invoice Vendor Invoice Number Remittance Contact Infonnation Payment Tenns Total Quantity of Rooms Total Invoice Amount Call or Order Number F-006 PERIOD OF PERFORMANCE This contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect for four (4) years from the date of award but shall be reviewed annually as required at FAR 13.303-6(b )( 1) (end of clause) G-002 Order Limitations As specified at FAR 13.303-5(b) Orders (Calls) under this agreement shall not exceed the Simplified acqusition threshold. 52.212-4 Contract Tenns and Conditions--Commercial Items (May 2015) (a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Govennnent reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Govennnent may require repair or replacement of nonconfonning supplies or repetfonnance of nonconfonning services at no increase in contract price. If repair/replacement or repetfonnance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconfonning supplies or services. The Govemment must exercise its post-acceptance rights-( 1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of petfomiance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assigmnent of Claims Act (31 U.S.C. 3727). However, when a third party niakes payment (e.g., use of the Govemmentwide commercial purcliase card), the Contractor may not assign its rights to receive payment under this contract. (c) Changes. Changes in the tenns and conditions of this contract may be made only by written agreement of the parties. (d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract sliall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with petfonnance of this contract, pending final resolution of any dispute arising under the contract. (e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. (f) Excusable delays. The Contractor shall be liable for default unless nonpetfonnance is caused by an occurrence beyond tl1e reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Govemment in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify tl1e Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in com1ection tl1erewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. (g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page5of13 SAQMMA17A0136 designated in the contract to receive invoices. An invoice must include-(i) Name and address of the Contractor: (ii) Invoice date and number; (iii) Contract number, contract line item number and, if applicable, the order number; (iv) Description, quantity, unit of measure, unit price and extended price of the items delivered; (v) Shipping number and date of shipment, includingthe bill of lading number and weight of shipment if shipped on Governmentbill oflading; (vi) Terms of any discount for prompt payment offered: (vii) Name and address of official to whom payment is to be sent; (viii) Name, title, and phone number of person to notify in event of defective invoice; and (ix) Taxpayer IdentificationNumber (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. (x) Electronic funds transfer (EFT) banking information. (A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. (B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banldng infonnation in accordance with the applicable solicitationprovisioll contract clause (e.g., 52.232-33,Payment by Electronic Funds Transfer-Systemfor Award Management, or 52.232-34,Payment by Electronic Funds Transfer-Other Than System for Award Management),or applicable agency procedures. (C) EFT banking information is not required if the Governmentwaived the requirementto pay by EFT. (2) Invoices will be handled in accordancewith the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (0MB) prompt payment regulations at 5 CFR Part 1315. (h) Patent indemnity. The Contractor shall indemnifythe Govermnentand its officers, employees and agents against liability, including costs, for actual or alleged direct or contributoryinfringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractoris reasonably notified of such claims and proceedings. (i) Payment.-(!) Items accepted. Payment shall be made for items accepted by the Govermnentthat have been delivered to the delivery destinations set forth in this contract. (2) Prompt payment. The Govermnentwill make payment in accordancewith the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315. (3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b)for the appropriateEFT clause. (4) Discount. In co1111ection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made. (5) Overpayments. If the Contractorbecomes aware of a duplicate contract financing or invoice payment or that the Governmenthas otherwise overpaid on a contract financing or invoice payment, the Contractor shall-(i) Remit the overpaymentamount to the payment office cited in the contract along with a description of the overpaymentincluding the-(A) Circumstancesof the overpayment (e.g., duplicate payment, erroneouspayment, liquidation errors, date(s) of overpayment); UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page 6 of 13 SAQMMA17A0136 (B) Affected contract nmnber and delivery order number, if applicable; (C) Affected contract line item or subline item, if applicable: and (D) Contractorpoint of contact. (ii) Provide a copy of the remittance and supporting documentationto the ContractingOfficer. (6) Interest. (i) All amounts that become payable by the Contractor to the Governmentunder this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate establishedby the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-monthperiod as fixed by the Secretaryuntil the amount is paid. (ii) The Governmentmay issue a demand for payment to the Contractorupon finding a debt is due under the contract. (iii) Final decisions. The ContractingOfficer will issue a final decision as required by 33.211 if-(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days; (B) The Contractorfails to liquidate a debt previously demanded by the ContractingOfficer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractorhas requested an installment payment agreement; or (C) The Contractor requests a defem1entof collection on a debt previously demandedby the Contracting Officer (see 32.607-2). (iv) lf a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment. (v) Amounts shall be due at the earliest of the following dates: (A) The date fixed under this contract. (B) The date of the first written demand for payment, including any demand for payment resulting from a default tennination. (vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-(A) The date on which the designated office receives payment from the Contractor; (B) The date of issuance of a Governmentcheck to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or (C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor. (vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract. (i) Risk of loss. Unless the contract specifica11y provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractoruntil, and shall pass to the Governmentupon: (1) Delivery of the supplies to a carrier, if transportationis f.o.b. origin; or (2) Delivery of the supplies to the Governmentat the destination specified in the contract if transportationis f.o.b. destination. (k) Taxes. The contract price includes all applicableFederal, State, and local taxes and duties. (1) Termination for the Government's convenience. The Government reserves the right to tenninate this contract, or any part hereof, for its sole convenience.In the event of such termination,the Contractor shall i111111ediately stop all work hereunder and shall i111111ediately cause any and all of its suppliers and subcontractorsto cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work perfom1edprior to the notice of tennination. plus reasonable charges the Contractor can demonstrate to the satisfactionof the Govenunent using its standard record keeping system, have resulted from the tennination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page7of13 SAQMMA17A0136 this purpose. This paragraph does not give the Governmentany right to audit the Contractor'srecords. The Contractor shall not be paid for any work petformed or costs incurred which reasonably could have been avoided. (m) Termination for cause. The Governmentmay terminate this contract or any part hereof. for cause in the event of any default by the Contractor,or if the Contractorfails to comply with any contract tenns and conditions, or fails to provide the Government,upon request, with adequate assurances of future petformance. In the event of termination for cause, the Governmentshall not be liable to the Contractorfor any amount for supplies or services not accepted, and the Contractor shall be liable to the Governmentfor any and all rights and remedies provided by law. If it is detennined that the Governmentimproperly tenninated this contract for default, such tennination shall be deemed a tennination for convenience. (n) Title. Unless specified elsewhere in this contract title to items furnished ID1derthis contract shall pass to the Governmentupon acceptance, regardless of when or where the Governmenttakes physical possession. (o) TVarranty.The Contractorwarrants and implies that the items delivered hereunder are merchantableand fit for use for the particular purpose described in tltis contract. (p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractorwill not be liable to the Government for consequentialdamages resulting from any defect or deficiencies in accepted items. (q) Other compliances. The Contractor shall comply with all applicableFederal, State and local laws, executive orders, rules and regulations applicableto its petformance under this contract. (r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to lintitations on the use of appropriatedfunds to influence certain Federal contracts: 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards:41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblowerprotections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity. (s) Order of precedence. Any inconsistenciesin tltis solicitation or contract shall be resolved by giving precedence in tl1efollowing order: (1) The schedule of supplies/services. (2) The Assignments,Disputes, Payments, Invoice, Other Compliances,Compliancewith Laws Unique to GovernmentContracts,and UnauthorizedObligationsparagraphs oftltis clause: (3) The clause at 52.212-5. (4) Addenda to this solicitation or contract, including any license agreementsfor computer software. (5) Solicitationprovisions if this is a solicitation. (6) Other paragraphs of tltis clause. (7) The StandardForni 1449. (8) Other documents, exhibits, and attachments. (9) The specification. (t) S'.vstemfor Award Management (SAM). (1) Unless exempted by an addendum to this contract, the Contractor is responsibleduring petformance and tlrroughfinal payment of any contract for the accuracy and completenessof the data witltin the SAM database, and for any liability resulting from the Government'sreliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration,the Contractoris required to review and update on an annual basis from the date of initial registration or subsequentupdates its information in the SAM database to ensure it is current, accurate and complete. Updating infonnation in the SAM does not alter the terms and conditions of tltis contract and is not a substitutefor a properly executed contractual document. (2)(i) If a Contractor has legally changed its business name, "doingbusiness as" name, or division name (whicheveris shown on tl1e contract), or has transferred the assets used in petforming the contract, but has not completed the necessary requirementsregarding novation and change-of-nameagreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a 1ninimumof one business day's written notificationof its intention to (A) change the name in the SAM database: (B) comply with the requirementsof Subpart 42.12; and (C) agree in writing to the timeline and procedures specifiedby tl1eresponsible ContractingOfficer. The Contractor must provide with the notification sufficient documentationto support the legally changed name. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page8of13 SAQMMA17A0136 (ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract. (3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assigmnent of claims (see Subpart 32.8, Assigmnent of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract. (4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https:l/www.acquisition.gov. (u) Unauthorized Obligations(!) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Tern1s of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Govermnent to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern: (i) Any such clause is unenforceable against the Government. (ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instnunent or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause. (iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement. (2) Paragraph (u)(l) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures. (v) Incorporation by reference. The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract. (End of clause) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Feb 2016) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)). (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page9of13 SAQMMA17A0136 Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note). (5) [Reserved]. (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C). (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C). (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note). (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S. C. 2313 ). (10) [Reserved]. (ll)(i) 52.219-3, Notice ofHUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a). (ii) Alternate I (Nov 2011) of 52.219-3. (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U. S.C. 657a). (ii) Alternate I (Jan 2011) of 52.219-4. (13) [Reserved] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). (ii) Alternate I (Nov 2011). (iii) Alternate II (Nov 2011). (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). (ii) Alternate I (Oct 1995) of52.219-7. (iii) Alternate II (Mar 2004) of 52.219-7. (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)). (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)). (ii) Alternate I (Oct 2001) of 52.219-9. (iii) Alternate II (Oct 2001) of 52.219-9. (iv) Alternate III (Oct 2015) of 52.219-9. (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)). (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(l4)). (20) 52.219-16, Liquidated Damages--Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). (21) 52.219-27, Notice of Service-Disabled Veteran-Owned SmallBusiness Set-Aside (Nov 2011) (15 U.S.C. 657 f). (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page10of13 SAQMMA17A0136 (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)). (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)). (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126). (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212). (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212). (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of co11l11lercialitems as prescribed in 22.1803 .) (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of co11l11lerciallyavailable offthe-shelf items.) (36)(i) 52.223-13, AcquisitionofEPEATCft)-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514). (ii) Alternate I (Oct 2015) of 52.223-13. (37)(i) 52.223-14, Acquisition ofEPEAT(R)-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514). (ii) Alternate I (Jun 2014) of 52.223-14. (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). (39)(i) 52.223-16, Acquisition ofEPEAT(R)-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514). (ii) Alternate I (Jun2014) of52.223-16. (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83). (42)(i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43. (ii) Alternate I (May 2014) of 52.225-3. (iii) Alternate II (May 2014) of 52.225-3. (iv) Alternate III (May 2014) of52.225-3. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page 11 of 13 SAQMMA17A0136 (43) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (45) 52.225-26, Contractors Perfonning Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). (50) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Jul 2013) (31 U.S.C. 3332). (51) 52.232-34, Payment by Electronic Funds Transfer--Other than System for Award Management (Jul 2013) (31 U.S.C. 3332). (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332). (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 124l(b) and 10 U.S.C. 2631). (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495). (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67). (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Aqjustment (May 2014) (29 U.S. C. 206 and 41 U.S.C. chapter 67). (6) 52.222-5 L Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter67). (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter67). (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658). (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(l)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page12of13 SAQMMA17A0136 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to exa1nine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4. 7, Contractor Records Retention, of the other clauses of tlris contract. If this contract is completely or partially terminated, the records relating to the work tenninated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to tlris contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. Tlris does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(l) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(l) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509). (ii) 52.219-8, Utilization of SmallBusiness Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportmrities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 1nillionfor construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17. (iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) (v) 52.222-26. Equal Opportunity (Apr 2015) (E.O. 11246). (vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212). (vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212). (ix) 52.222-40. Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) ofF AR clause 52.222-40. (x) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67). (xi) (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O 13627). (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O 13627). (xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67). (xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter67). (xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989). (;,,,,r)52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658). (;,,,,ri)52.225-26. Contractors Perfom1ing Private Security Functions Outside the United States (Jul 2013) (Section 862. as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO 6 6112 8 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 Page13of13 SAQMMA17A0136 (x-vii)52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) ofF AR clause 52.226-6. (xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 124l(b) and 10 U.S.C. 2631 ). Flow down required in aeeordanee with paragraph (d) of FAR clause 52.247-64. (2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611289 Date: 09/18/2018 CO6 6112 92:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 [RELEASEIN FULLJ SAQ:r::~7 1. REQUISITION NUMBER SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30 2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER SAQMMA17A0136 03/22/2017 7. FOR SOLICITATION INFORMATION CALL 5. SCLICITATION NUMBER 6. SCLICITATION ISSUE DATE a. NAME b. TELEPHONE NUMBER (No collect calls) c. EMAIL Stephen Law (703) 516-1961 laws2@state.gov 9. ISSUEDBY CODE ILMAQM OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM) PO BOX 9115, ROSSLYN STATION US DEPARTMENT OF STATE ARLINGTON, VA 22219 11. DELIVERY FOR FOB DESflNATION UNLESS BLOCK IS MARKED 1019620465 10. THE ACQUISITION IS ? 0 ? SMALL BUSINESS ? HUBZONE SMALL BUSINESS ? SERVICE-DISABLED VETERAN-OW'lED SMALLBUSINESS UNRESfRICTEDOR 8. OFFER DUE DATE/ LOCAL TIME ? SET ASIDE: WOMEN-0\'vNEDSMALLBUSINESS(v\OSB) ELIGIBLE UNDER THE V'.OMEN-OVvNED SMALL BUSINESS PROGRAM ? EDWOSB ? 8(A) NAICS: %FOR 721110 SIZE SfANDARD: 12. DISCOUNT TERMS 13b. RATING ? 13a. THIS CONTRACT IS ? SEE SCHEDULE RATED ORDER UNDER DPAS 14. METHOD OF SCLICITATION ? RFQ 15. DELIVER TO CODE ? IFB APTSS M6. ADMINISTERED BY CODE 00000 18a. PAYMENT WILL BE MADE BY CODE ? RFP PRES-VICE PRES TRAVEL SUPPORT STAFF (A/TSS) 2201 C STREET, NW RM 3800 DEPT OF STATE WASHINGTON, DC 20520 17a. CONTRACTOR/OFFEROR CODE 000000000 FACILITY CODE ~LOBAL FINANCIAL SERVICES CENTER, CHARLESTON, SOUTH CAROLINA PO BOX 150008; Fax To: 1-866-483-3436 ~TIN: OFFICE OF CLAIMS CHARLESTON, SC 29415-5008 THE MAR-A-LAGO CLUB 1100 S.OCEAN BOULEVARD PALM BEACH, FL 33480 Contact TAIAnhnnA Nn ? I RMGFO Duns 625589973 561 R"l??Flnn 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 19. ITEM NO. I 20. SCHEDULE OF SUPPLIES/SERVICES (Use Reverse and/or Attach Additional Sheets as Necessary) M8b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED I n 21. QUANTITY SEE ADDENDUM 122. UNIT I 23. UNIT PRICE I 24. AMOUNT I See Line Items Section 25. ACCOUNTING AND APPROPRIATION DATA 1900- 2016 -19_X0113000H 3161 - IMS10S01 - 2016 ? 27a. SCLICITATION 26. TOTAL AWARD AMOUNT (For Govt. Use Only) - IRM-1019-184240- 5462$O.OO $0.00 INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ? 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA D28. CONTRACTOR 1s REQUIRED TO SIGN THIS DOCUMENT AND RETURN_ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED. AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION IS NOT USABLE ARE ? ARE NOT ATTACHED ? ARE ? ARE NOT ATTACHED [8]29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: 31a. UNITED SfATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30a. SIGNATURE OF OFFEROR/CONTRACTOR 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) ? 30c. DATE SIGNED 31 b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED ShapleighC. Drisko 03/22/2017 STANDARD FORM 1449 (REV. 02/2012) Prescribed by GSA - FAR (48 CFR) 53.212 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO 6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page 2 of 13 SAQMMA17A0136 19. ITEM NO 20. SCHEDULE OF SUPPLIES/SERVICES 21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT 32a. QUANTITY IN COLUMN 21 HAS BEEN ? RECEIVED ? INSPECTED ? ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED. __________ 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE _ 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 321. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE 33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED CORRECT FOR I PARTIAL I I FINAL 38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 37. CHECK NUMBER ? PARTIAL ? FINAL 40. PAID BY 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41 b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 36. PAYMENT ? COMPLETE 42a. RECEIVED BY (Print) 41c. DATE 42b. RECEIVED AT (Location) 42c. DATE REC'D (YYIMM/00) 142d. TOTAL CONTAINERS STANDARD FORM 1449 (REV. 02/2012) BACK UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Line Item ContractNumber: Summary SAQMMA17A0136 Line Item Title: LodgingSupport Quantity Description No. 001 Order Number: Reference: Lodging only tor vvn1teHouse Staffers and Advisors traveling with the President for foreign dignitary visits on official business at the Mar-A-Lago. Unit Total Funding: Page3of13 SAQMMA17A0136 Dateof Award: $0.00 03/22/2017 Unit Price 1.00 LT Total Cost $0.00 $0.00 Agreement Ceiling: $200,000.00 See Clause A-001 for additional description. RefNo: Doc Taxes included: Delivery Date (Start to End) Date FOB: 03/22/2017to 03/21/2021 Destination Funding Information: 1. Accounting Ref:1019620465 $0.00 Grand Total: $0.00 A-001 Blanket Purchase Agreement The purpose of this Blanket Purchase Agreement (EPA) between The Department of State (DOS) and The Mar-a-Lago Club is to establish room rates and general terms and conditions to allow for White House Staffers' lodging while traveling with the President for foreign dignitary visits on official business at The Mar-a-Lago Club. Lodging (room) rates are established under this BP A at not to exceed (NTE) 300% of the maximum lodging rate established by GSA for zip code 33480. For current maximum lodging rates, see GSA website at the following link: https://www.gsa.gov/portal/category/100120. Example: For Apr 2017, the maximum lodging GSA rate is $182.00 per night the maximum lodging rate under this EPA is set at NTE $546.00 per night The Government is obligated only to the extent of authorized purchases actually made under this BP A. ORDERING: Reservations or calls may only be placed by the Contracting Officer Representative (COR) Millie Pugliese; Phone: (703) 875-5816; and email: PuglieseMG@state.gov. Other individuals authorized to purchase under this EPA may be added at a future date. The use of this BP A is limited to the President's staff and advisors to be identified by the COR at the time of travel through the DOS Office of Presidential Travel Support (PTS). This EPA does not cover conference room rentals or other Club services. Calls placed under this BP A shall contain the following information: (1) Date of order; (2) EPA call number; (3) Names and titles of staff and advisors who will occupy rooms (4) Dates of arrival and departure; (5) Other special needs if any: The Point of Contact to place reservation or BP A calls at The Mar-a-Lago Club is Heather Rinkus, Guest Reception Manager, Phone: (561) 832-2600 Ext 3051; email HRinkus@maralagoclub.com INVOICING: Invoices will be paid by tax-exempt Government credit card. Upon guests arrival and completion of check in, the Contractor shall submit invoices to the Office of Presidential Travel Support (Mr. Michael Dobbs; Phone: (202) 663-2945; and email: DobbsMX@state.gov ) with a copy to the COR. To constitute a proper invoice. tl1e invoice must include the following infonnation and/or attached documentation: UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page 4 of 13 SAQMMA17A0136 (1) Name and Address of the Contractor (2) (3) (4) (5) (6) (7) (8) (9) Dun and Bradstreet Universal Number System (DUNS) Date of invoice Vendor Invoice Number Remittance Contact Infonnation Payment Tenns Total Quantity of Rooms Total Invoice Amount Call or Order Number F-006 PERIOD OF PERFORMANCE This contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect for four (4) years from the date of award but shall be reviewed annually as required at FAR 13.303-6(b )( 1) (end of clause) G-002 Order Limitations As specified at FAR 13.303-5(b) Orders (Calls) under this agreement shall not exceed the Simplified acqusition threshold. 52.212-4 Contract Tenns and Conditions--Commercial Items (May 2015) (a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Govennnent reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Govennnent may require repair or replacement of nonconfonning supplies or repetfonnance of nonconfonning services at no increase in contract price. If repair/replacement or repetfonnance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconfonning supplies or services. The Govemment must exercise its post-acceptance rights-( 1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of petfomiance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assigmnent of Claims Act (31 U.S.C. 3727). However, when a third party niakes payment (e.g., use of the Govemmentwide commercial purcliase card), the Contractor may not assign its rights to receive payment under this contract. (c) Changes. Changes in the tenns and conditions of this contract may be made only by written agreement of the parties. (d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract sliall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with petfonnance of this contract, pending final resolution of any dispute arising under the contract. (e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. (f) Excusable delays. The Contractor shall be liable for default unless nonpetfonnance is caused by an occurrence beyond tl1e reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Govemment in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify tl1e Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in com1ection tl1erewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. (g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page5of13 SAQMMA17A0136 designated in the contract to receive invoices. An invoice must include-(i) Name and address of the Contractor: (ii) Invoice date and number; (iii) Contract number, contract line item number and, if applicable, the order number; (iv) Description, quantity, unit of measure, unit price and extended price of the items delivered; (v) Shipping number and date of shipment, includingthe bill of lading number and weight of shipment if shipped on Governmentbill oflading; (vi) Terms of any discount for prompt payment offered: (vii) Name and address of official to whom payment is to be sent; (viii) Name, title, and phone number of person to notify in event of defective invoice; and (ix) Taxpayer IdentificationNumber (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract. (x) Electronic funds transfer (EFT) banking information. (A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. (B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banldng infonnation in accordance with the applicable solicitationprovisioll contract clause (e.g., 52.232-33,Payment by Electronic Funds Transfer-Systemfor Award Management, or 52.232-34,Payment by Electronic Funds Transfer-Other Than System for Award Management),or applicable agency procedures. (C) EFT banking information is not required if the Governmentwaived the requirementto pay by EFT. (2) Invoices will be handled in accordancewith the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (0MB) prompt payment regulations at 5 CFR Part 1315. (h) Patent indemnity. The Contractor shall indemnifythe Govermnentand its officers, employees and agents against liability, including costs, for actual or alleged direct or contributoryinfringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractoris reasonably notified of such claims and proceedings. (i) Payment.-(!) Items accepted. Payment shall be made for items accepted by the Govermnentthat have been delivered to the delivery destinations set forth in this contract. (2) Prompt payment. The Govermnentwill make payment in accordancewith the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315. (3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b)for the appropriateEFT clause. (4) Discount. In co1111ection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made. (5) Overpayments. If the Contractorbecomes aware of a duplicate contract financing or invoice payment or that the Governmenthas otherwise overpaid on a contract financing or invoice payment, the Contractor shall-(i) Remit the overpaymentamount to the payment office cited in the contract along with a description of the overpaymentincluding the-(A) Circumstancesof the overpayment (e.g., duplicate payment, erroneouspayment, liquidation errors, date(s) of overpayment); UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page 6 of 13 SAQMMA17A0136 (B) Affected contract nmnber and delivery order number, if applicable; (C) Affected contract line item or subline item, if applicable: and (D) Contractorpoint of contact. (ii) Provide a copy of the remittance and supporting documentationto the ContractingOfficer. (6) Interest. (i) All amounts that become payable by the Contractor to the Governmentunder this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate establishedby the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-monthperiod as fixed by the Secretaryuntil the amount is paid. (ii) The Governmentmay issue a demand for payment to the Contractorupon finding a debt is due under the contract. (iii) Final decisions. The ContractingOfficer will issue a final decision as required by 33.211 if-(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days; (B) The Contractorfails to liquidate a debt previously demanded by the ContractingOfficer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractorhas requested an installment payment agreement; or (C) The Contractor requests a defem1entof collection on a debt previously demandedby the Contracting Officer (see 32.607-2). (iv) lf a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment. (v) Amounts shall be due at the earliest of the following dates: (A) The date fixed under this contract. (B) The date of the first written demand for payment, including any demand for payment resulting from a default tennination. (vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-(A) The date on which the designated office receives payment from the Contractor; (B) The date of issuance of a Governmentcheck to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or (C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor. (vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract. (i) Risk of loss. Unless the contract specifica11y provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractoruntil, and shall pass to the Governmentupon: (1) Delivery of the supplies to a carrier, if transportationis f.o.b. origin; or (2) Delivery of the supplies to the Governmentat the destination specified in the contract if transportationis f.o.b. destination. (k) Taxes. The contract price includes all applicableFederal, State, and local taxes and duties. (1) Termination for the Government's convenience. The Government reserves the right to tenninate this contract, or any part hereof, for its sole convenience.In the event of such termination,the Contractor shall i111111ediately stop all work hereunder and shall i111111ediately cause any and all of its suppliers and subcontractorsto cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work perfom1edprior to the notice of tennination. plus reasonable charges the Contractor can demonstrate to the satisfactionof the Governmentusing its standard record keeping system, have resulted from the tennination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page7of13 SAQMMA17A0136 this purpose. This paragraph does not give the Governmentany right to audit the Contractor'srecords. The Contractor shall not be paid for any work petformed or costs incurred which reasonably could have been avoided. (m) Termination for cause. The Governmentmay terminate this contract or any part hereof. for cause in the event of any default by the Contractor,or if the Contractorfails to comply with any contract tenns and conditions, or fails to provide the Government,upon request, with adequate assurances of future petformance. In the event of termination for cause, the Governmentshall not be liable to the Contractorfor any amount for supplies or services not accepted, and the Contractor shall be liable to the Governmentfor any and all rights and remedies provided by law. If it is detennined that the Governmentimproperly tenninated this contract for default, such tennination shall be deemed a tennination for convenience. (n) Title. Unless specified elsewhere in this contract title to items furnished ID1derthis contract shall pass to the Governmentupon acceptance, regardless of when or where the Governmenttakes physical possession. (o) TVarranty.The Contractorwarrants and implies that the items delivered hereunder are merchantableand fit for use for the particular purpose described in tltis contract. (p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractorwill not be liable to the Government for consequentialdamages resulting from any defect or deficiencies in accepted items. (q) Other compliances. The Contractor shall comply with all applicableFederal, State and local laws, executive orders, rules and regulations applicableto its petformance under this contract. (r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to lintitations on the use of appropriatedfunds to influence certain Federal contracts: 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards:41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblowerprotections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity. (s) Order of precedence. Any inconsistenciesin tltis solicitation or contract shall be resolved by giving precedence in tl1efollowing order: (1) The schedule of supplies/services. (2) The Assignments,Disputes, Payments, Invoice, Other Compliances,Compliancewith Laws Unique to GovernmentContracts,and UnauthorizedObligationsparagraphs oftltis clause: (3) The clause at 52.212-5. (4) Addenda to this solicitation or contract, including any license agreementsfor computer software. (5) Solicitationprovisions if this is a solicitation. (6) Other paragraphs of tltis clause. (7) The StandardForni 1449. (8) Other documents, exhibits, and attachments. (9) The specification. (t) S'.vstemfor Award Management (SAM). (1) Unless exempted by an addendum to this contract, the Contractor is responsibleduring petformance and tlrroughfinal payment of any contract for the accuracy and completenessof the data witltin the SAM database, and for any liability resulting from the Government'sreliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration,the Contractoris required to review and update on an annual basis from the date of initial registration or subsequentupdates its information in the SAM database to ensure it is current, accurate and complete. Updating infonnation in the SAM does not alter the terms and conditions of tltis contract and is not a substitutefor a properly executed contractual document. (2)(i) If a Contractor has legally changed its business name, "doingbusiness as" name, or division name (whicheveris shown on tl1e contract), or has transferred the assets used in petforming the contract, but has not completed the necessary requirementsregarding novation and change-of-nameagreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a 1ninimumof one business day's written notificationof its intention to (A) change the name in the SAM database: (B) comply with the requirementsof Subpart 42.12; and (C) agree in writing to the timeline and procedures specifiedby tl1eresponsible ContractingOfficer. The Contractor must provide with the notification sufficient documentationto support the legally changed name. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page8of13 SAQMMA17A0136 (ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract. (3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assigmnent of claims (see Subpart 32.8, Assigmnent of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract. (4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https:l/www.acquisition.gov. (u) Unauthorized Obligations(!) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Tern1s of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Govermnent to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern: (i) Any such clause is unenforceable against the Government. (ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instnunent or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause. (iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement. (2) Paragraph (u)(l) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures. (v) Incorporation by reference. The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract. (End of clause) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Feb 2016) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)). (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page9of13 SAQMMA17A0136 Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note). (5) [Reserved]. (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C). (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C). (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note). (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S. C. 2313 ). (10) [Reserved]. (ll)(i) 52.219-3, Notice ofHUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a). (ii) Alternate I (Nov 2011) of 52.219-3. (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U. S.C. 657a). (ii) Alternate I (Jan 2011) of 52.219-4. (13) [Reserved] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). (ii) Alternate I (Nov 2011). (iii) Alternate II (Nov 2011). (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). (ii) Alternate I (Oct 1995) of52.219-7. (iii) Alternate II (Mar 2004) of 52.219-7. (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)). (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)). (ii) Alternate I (Oct 2001) of 52.219-9. (iii) Alternate II (Oct 2001) of 52.219-9. (iv) Alternate III (Oct 2015) of 52.219-9. (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)). (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(l4)). (20) 52.219-16, Liquidated Damages--Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). (21) 52.219-27, Notice of Service-Disabled Veteran-Owned SmallBusiness Set-Aside (Nov 2011) (15 U.S.C. 657 f). (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page10of13 SAQMMA17A0136 (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)). (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)). (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126). (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212). (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212). (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of co11l11lercialitems as prescribed in 22.1803 .) (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of co11l11lerciallyavailable offthe-shelf items.) (36)(i) 52.223-13, AcquisitionofEPEATCft)-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514). (ii) Alternate I (Oct 2015) of 52.223-13. (37)(i) 52.223-14, Acquisition ofEPEAT(R)-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514). (ii) Alternate I (Jun 2014) of 52.223-14. (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). (39)(i) 52.223-16, Acquisition ofEPEAT(R)-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514). (ii) Alternate I (Jun2014) of52.223-16. (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83). (42)(i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43. (ii) Alternate I (May 2014) of 52.225-3. (iii) Alternate II (May 2014) of 52.225-3. (iv) Alternate III (May 2014) of52.225-3. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page 11 of 13 SAQMMA17A0136 (43) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (45) 52.225-26, Contractors Perfonning Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). (50) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Jul 2013) (31 U.S.C. 3332). (51) 52.232-34, Payment by Electronic Funds Transfer--Other than System for Award Management (Jul 2013) (31 U.S.C. 3332). (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332). (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 124l(b) and 10 U.S.C. 2631). (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495). (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67). (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Aqjustment (May 2014) (29 U.S. C. 206 and 41 U.S.C. chapter 67). (6) 52.222-5 L Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter67). (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter67). (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658). (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(l)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page12of13 SAQMMA17A0136 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to exa1nine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4. 7, Contractor Records Retention, of the other clauses of tlris contract. If this contract is completely or partially terminated, the records relating to the work tenninated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to tlris contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. Tlris does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(l) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(l) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509). (ii) 52.219-8, Utilization of SmallBusiness Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportmrities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 1nillionfor construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17. (iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) (v) 52.222-26. Equal Opportunity (Apr 2015) (E.O. 11246). (vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212). (vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212). (ix) 52.222-40. Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) ofF AR clause 52.222-40. (x) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67). (xi) (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O 13627). (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O 13627). (xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67). (xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter67). (xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989). (;,,,,r)52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658). (;,,,,ri)52.225-26. Contractors Perfom1ing Private Security Functions Outside the United States (Jul 2013) (Section 862. as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 6112 9 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 Page13of13 SAQMMA17A0136 (x-vii)52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) ofF AR clause 52.226-6. (xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 124l(b) and 10 U.S.C. 2631 ). Flow down required in aeeordanee with paragraph (d) of FAR clause 52.247-64. (2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611292 Date: 09/18/2018 CO6 611332:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611332 Date: 09/18/2018 !RELEASEIN FULLJ From: Sent: To: Subject: Attach: Dobbs, Michael X Thursday, February 16, 2017 11:51 AM Bemish, Renee C RE: Meeting at the White House FW _ Travel.msg; RE_ Mar-a-Lago.msg Renee, Attached are the emails between Joyce Barr and Treasury that we discussed in the meeting yesterday (as you will note in the 2nd paragraph when the WH Advance Office is challenged on issues regarding expenses they will defer to PTS). Do you need any additional information from me on the Mar-a-Lago expenses before responding to Legal for clarity? The only expenses to-date that we have been asked to fund are the rooms for the six WH staff expected to be approximately $546.00 ea. (see attachment). Mr. Hutchinson (spelling) did not show-up on the VPOTUS'smanifest for travel to Europe (Germany and Belgium). Regards, Director, Presidential Travel Support Staff U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 W {202} 663-2945 Fax: (202) 663-2231 c>:2J DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. From: Bemish,ReneeC Sent: Thursday,February16, 2017 9:49 AM To: Dobbs,MichaelX Subject: RE: Meetingat the White House Thank you for the recap. Glad it was quick and painless, but too bad there wasn't a chance to inform and educate. (C) UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611332 Date: 09/18/2018 CO 6 6113 3 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611332 Date: 09/18/2018 Official UNCLASSIFIED From: Dobbs,MichaelX Sent: Wednesday,February15, 2017 5:19 PM To: Bemish,ReneeC Subject: Meetingat the White House Renee, The meeting wasn't about the expenses at Mar-a-Lago (the rooms) but more of an introduction to some of the POTUSstaff from PTSand Protocol on what we fund on both domestic and international trips. The Deputy Chief of Staff attended so it was a very quick meeting with little questions and/or responses to our spiel. Regards, Director, Presidential Travel Support Staff U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 'ii' (202) 663-2945 Fax: (202) 663-2231 DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611332 Date: 09/18/2018 CO6 61134 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611342 Date: 09/18/2018 From: Sent: To: Cc: Subject: Attach: Dobbs, Michael X Monday, March 13, 2017 7:05 AM Schlienz, Don F ; Law, Stephen Drisko, Shapleigh C ; Ngo, Phong C ; Parrillo, Thomas D ; Bemish, Renee C ; Mahar, Harry RE: JA FINAL DRAFT Mar102017.docx [Untitled].pdf Don/Stephen, Please find attached the signed J&A. Regards, Director, Presidential Travel Support Staff U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 'ii' (202) 663-2945 Fax: (202) 663-2231 ~ DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. From: Schlienz,Don F Sent: Friday,March10, 2017 3:53 PM To: Dobbs,MichaelX Cc: Law,Stephen;Drisko,ShapleighC; Ngo, PhongC; Parrillo,ThomasD Subject: JA FINALDRAFTMar102017.docx Mike THIS is the one to sign and return. Too many versions flying around. Thanks UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611342 Date: 09/18/2018 CO 6 6113 4 2:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611342 Date: 09/18/2018 !RELEASEIN FULLI Don Don Schlienz Team Leader/ContractingOfficer WorldwideDivision/RegionalSupportBranch (A/LM/AQM/WWD/RSB) 703-875-5363 PROCUREMENT SENSITIVE- SENSITIVEBUT UNCLASSIFIED(SBU) This email and/or its attachmentsmay contain informationsubjectto the Procurement Integrity Act. Priorto sharingthis informationor forwardingthis email, you are to contactthe ContractingOfficerfor guidance,as per FAR3.104-4. SBU This email is UNCLASSIFIED. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611342 Date: 09/18/2018 CO6 61135 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611359 Date: 09/18/2018 [RELEASE IN FULLI The Mar-a-Lago Club, L.C. Banquet Invoice Date: April 6-7, 2017 Name & Address: Chinese Delegatioo Visit Dee Lily State Department Protocol Emailed to Penny Price PricePL@state.gov File#; 170418-B TAX EXEMPT additions to preliminary billing o-?-?-~-o-o-o-?-?- ?-?-?- ?-?- ?- ?-?- ?-?--- ?-? -M-.-o-o-o~-~o-.-o- ?- ? -W-ol Amou11t Description A La Carte' 4/6 Subtotal # Guests Per Person Description Library Bar after Dinner Amount Service Charge Tax $838.00 $167.60 Exempt Tolal $1,005.60 $838.00 $167.60 Sl,ODS.60 S0.00 Service Charge on a la carte ls calculated at 20% Service Charge on banquet is calculated at 23% UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611359 Date: 09/18/2018 CO 6 6113 5 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611359 Date: 09/18/2018 The Mar-a-Lago -------- Chit Merilier: Server: Details 100000 US Dept Area: ~Colin'Cloister Covers: Chit#: Date: 31004473 Apr 13/17 16 Tequila Club of Stat Bar 1 Time: 9:59pm Patron 240.00 352.00 150.00 96.00 Chopin 10 Don Julio Blanco 6 Woodford Reserve 22 Sub-Total: Service Sales 838.00 167.60 70.40 Charge Tax Chit Total: $1,076.00 ---==:====:;;:= MEMBER CHARGE _ $1,076.00 ........ __...;r,""1T<~__. ....... ,. __ Recip: '70 WHITEHOUSE Extra Gratuity: t.(0 /!)() c;,.{p-() f .._. ............... Total: ---- ------------------ ---------- Member's Number Member's End of Signature Chit UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611359 Date: 09/18/2018 CO 6 6113 7 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611375 Date: 09/18/2018 [RELEASEIN FULLJ From: Sent: To: Cc: Subject: Dobbs, Michael X Thursday, April 6, 2017 11:33 AM Pugliese, Millie G ; Parrillo, Thomas D Stever, John J RE: Mar-A-Lago Millie, Thank you so much for the detail report. We all agree moving forward we will send a PTS representative to Palm Beach to work with these visits. We will most likely request your support as well. The logistics for the Chinese visit is much more than the first visit with the Japanese PM. Anthony Crook is with A/OPR/GSM, he is one of the techs at State Department (handling interpretation equipment). I apologize on behalf of PTSfor any inconvenience you encountered in support of PTSand the White House. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 V (202) 663-2945 Fax: {202) 663-2231 181 DobbsMX@state.gov SBU This email is UNCLASSIFIED. From: Pugliese,MillieG Sent: Thursday,April 06, 2017 11:21AM To: Dobbs,MichaelX; Parrillo,ThomasD Cc: Stever,John J Subject: Mar-A-Lago Michael/Tom I know you guys don't have too much control but we have to try to do something better as this visit tied up my entire nightIt's apparent that these firms have been burnt before as they don't trust anybody. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611375 Date: 09/18/2018 CO 6 6113 7 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611375 Date: 09/18/2018 Atlas Party Rentals (rope and stanchions) would not send anything out unless they had all my info and credit card. They didn't care who we are. After I explained they could not have my ID and the best I could give them was a copy of the credit card, they backed off. I tried to reach Alex Hinson and the company did too, to no avail as they wanted him to verify who I was since he was the one who ordered the equipment. They finally agreed but precious time was wasted. Regency Party Rentals threatened that their telephone lines went down by 5 PM and that if I didn't have all the info there by that time, nothing would be delivered last night. They insisted on being paid in advance and would not remove taxes. I gave them my cell# and home# to show in good faith I really had credit card, sent them a copy as well as tax exempt sheet and they reluctantly waited until this am to complete paperwork. All was completed by 8:45 AM. The worst vendor was U-Haul. They insisted on being paid in advance even though they didn't know what the price was. All their receipt was addressed to "Andrew Crook" who I didn't know. They ordered a 15 foot truck that they didn't have. They had 20 ft or 12 ft both of which they were not happy with. I finally sent them a copy of my credit card which I was not happy with and because there is mileage involved, I don't know what the price is. This transaction took over an hour with Tom Parrillo holding on my cell phone. They wanted the tax-exempt #, copy of cc but still would not put contract in my name. I was so frustrated with them as I didn";t even know the State Dept. employees and still don't. I have to explain all these Transactions to the auditor and sometimes it is impossible. What should have been a simple transaction became so complicated. It was after 8 before I finished my transactions with these companies. Someone needs to be there to verify who we are and not have strangers questioning the credit card. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611375 Date: 09/18/2018 CO6 6114 3 4 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611434 Date: 09/18/2018 From: Sent: To: Cc: Subject: !RELEASE IN FULLI Dobbs, Michael X Monday, September 11, 2017 7:39 AM Law, Stephen ; Curtis, Melinda M ; Parrillo, Thomas D Drisko, Shapleigh C ; Schlienz, Don F ; Jackson, Sharon K RE: PR for Mar-a-Lago BPA Stephen, It is my understanding that the management/lawyers at Mar-a-Lago did not sign-off on the contract. We ended up funding the rooms with a credit card. No need to keep the BPA. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 'ii' (202) 663-2945 Fax: (202) 663-2231 c>:2J DobbsMX@state.gov Official UNCLASSIFIED From: Law, Stephen Sent: Sunday,September10, 2017 1:13 PM To: Curtis, MelindaM; Dobbs,MichaelX; Parrillo,ThomasD Cc: Drisko,ShapleighC; Schlienz,Don F; Jackson,SharonK Subject: PRfor Mar-a-LagoBPA Hi Melinda/Mike I still have this PR in my in-box. My understanding is that we don't need this BPA anymore. Just confirming before I cancel and remove it off our System. Please advise. Thank you. Stephen Law (Contractor) UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611434 Date: 09/18/2018 CO6611434:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611434 Date: 09/18/2018 Senior Program Analyst INCATech LLC Department of State A/LM/ AQM/WWD/RSB 1701 N. Fort Myer Drive Arlington, VA 22209 (703) 516-1961 Privacy/PII This email is UNCLASSIFIED. From: Curtis, MelindaM Sent: Thursday,March23, 2017 6:21 AM To: Law, Stephen;Dobbs,MichaelX; Parrillo,Thomas D Cc: Drisko,ShapleighC; Schlienz,Don F Subject: RE:JA FINALDRAFTMar102017.docx Good Morning Stephen, Attached is the $0 requisition. Please let me know if this will suffice. The person who entered the requisition did not put the vendor name on it. I'm not sure why but I'm thinking because the address was for Mar-a-largo is not in Ariba yet. Melinda M Curtis Office of Presidential Travel Support (A/PTS) Budget Analyst 2401 E. Street NW (,'>Al) Suite H625 Washington, DC 20037 li202-663-3345 L ~curtismm(ii)state. gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611434 Date: 09/18/2018 CO6 6114 3 6:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611436 Date: 09/18/2018 !RELEASEIN FULLJ From: Sent: To: Cc: Subject: Dobbs, Michael X Thursday, March 2, 2017 6:26 PM Bemish, Renee C ; Stever, John J ; Rogier, Seth M Parrillo, Thomas D ; Ngo, Phong C RE: PTS - Friday at 11:00? Renee, We were not billed for any food for the POTUSvisit to Mar-a-Lago to my knowledge. The Office of Protocol funded all official meals in support of the Prime Minister of Japan's visit to Mar-a-Lago. Regards, Michael Dobbs Official- Transitory UNCLASSIFIED From: Bemish,ReneeC Sent: Thursday, March 02, 2017 4:48 PM To: Dobbs, MichaelX; Stever, John J; Rogier,Seth M Subject: PTS- Fridayat 11:00? Importance: High Are you available to discussPTSsupport ? Michael - SinceAQM cannot pay for food (lodgingonly) shouldwe alsotry to include K fund folks? How about Catherine LeMaster? Location- HST6320 at 11:00. Thanks, Renee Official - Transitory UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611436 Date: 09/18/2018 CO6 6114 64 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611464 Date: 09/18/2018 !RELEASEIN FULL] From: Sent: To: Cc: Subject: Dobbs, Michael X Wednesday, April 12, 2017 9:04 AM Curtis, Melinda M (CurtisMM@state.gov) Ngo, Phong C (NgoPC@state.gov) FW: CBA use for Hotels Melinda, PTSwill be getting a CBA Travel Card to fund lodging (only) at Mar-a-Lago. The BPA/Contract hit a snag with Mar-a-Lago lawyers on the FAR clauses and our only other option is to use a travel card. I am assigning you as the PTSCoordinator for the card. After our meeting on Monday with CGFS they will provide the web link/forms for you to fill-out to apply for the card. Regards, ~!!lJ~ Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 W (202) 663-2945 Fax: (202) 663-2231 C>= Wednesday, June 14, 2017 12: 16 PM Ngo, Phong C (NgoPC@state.gov) FW: Dee Lilly Follow Up Phong, Call Dee Lilly in Protocol on the issue below. Tom was the PTSrep for the visit so you may have to get his input on the billing issue (whatever that is). Regards, Director, Office of Presidential Travel Support {PTS} U.S. Department of State 2401 E Street, NW Suite H625 {SA-1} Washington, DC 20037 V {202} 663-2945 Fax: {202} 663-2231 ~ DobbsMX@state.gov Official UNCLASSIFIED From: Longoria, Andres Sent: Wednesday, June 14, 2017 10:45 AM To: Dobbs, Michael X Subject: Dee Lilly Follow Up Michael, Here is the contact info for the woman in protocol that called regarding the Chinese delegation to mar-a-Iago billing issue Dee Lilly Office: +1 (202) 647-2648 LillyDS@state.gov Andres G. Longoria Office of Presidential Travel Support (PTS) U.S. Department of State Office: (202) 663-2945 BB: (202) 704-6854 longoriaa@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611466 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 [RELEASEIN FULL[ Page 1 of 12 SAQMMA17A0136 1. REQUISITION NUMBER SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30 2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER SAQMMA17A0136 03/22/2017 7. FOR SOLICITATION INFORMATION CALL 5. SCLICITATION NUMBER 6. SCLICITATION ISSUE DATE a. NAME b. TELEPHONE NUMBER (No collect calls) c. EMAIL Stephen Law (703) 516-1961 laws2@state.gov 9. ISSUEDBY CODE ILMAQM OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM) PO BOX 9115, ROSSLYN STATION US DEPARTMENT OF STATE ARLINGTON, VA 22219 11. DELIVERY FOR FOB DESflNATION UNLESS BLOCK IS MARKED 1019620465 10. THE ACQUISITION IS ? 0 ? SMALL BUSINESS ? HUBZONE SMALL BUSINESS ? SERVICE-DISABLED VETERAN-OW'lED SMALLBUSINESS UNRESfRICTEDOR 8. OFFER DUE DATE/ LOCAL TIME ? SET ASIDE: WOMEN-0\'vNEDSMALLBUSINESS(v\OSB) ELIGIBLE UNDER THE V'.OMEN-OVvNED SMALL BUSINESS PROGRAM ? EDWOSB ? 8(A) NAICS: %FOR 721110 SIZE SfANDARD: 12. DISCOUNT TERMS 13b. RATING ? 13a. THIS CONTRACT IS ? SEE SCHEDULE RATED ORDER UNDER DPAS 14. METHOD OF SCLICITATION ? RFQ 15. DELIVER TO 17a. CONTRACTOR/OFFEROR CODE ? IFB CODE M6. ADMINISTERED BY CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE ? RFP Doing Business As: THE MAR-A-LAGOCLUB 1100 S.OCEAN BOULEVARD PALM BEACH, FL 33480 Contact T AIAnhnnA Nn ? I Duns 625589973 561 R??c;n~LI 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 19. ITEM NO. I 20. SCHEDULE OF SUPPLIES/SERVICES (Use Reverse and/or Attach Additional Sheets as Necessary) M8b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED I n 21. QUANTITY SEE ADDENDUM 122. UNIT I 23. UNIT PRICE I 24. AMOUNT See Line Items Section 25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) $0.00 $0.00 ? 27a. SCLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ? 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA G:128. CONTRACTOR 1s REQUIRED TO SIGN THIS DOCUMENT AND RETURN_ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED. AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION IS NOT USABLE ARE ? ARE NOT ATTACHED ? ARE ? ARE NOT ATTACHED [8]29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: 31a. UNITED SfATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30a. SIGNATURE OF OFFEROR/CONTRACTOR 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) ? 30c. DATE SIGNED 31 b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED ShapleighC. Drisko 03/22/2017 STANDARD FORM 1449 (REV. 02/2012) Prescribed by GSA - FAR (48 CFR) 53.212 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 I CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page 2 of 12 SAQMMA17A0136 19. ITEM NO 20. SCHEDULE OF SUPPLIES/SERVICES 21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT 32a. QUANTITY IN COLUMN 21 HAS BEEN ? RECEIVED ? INSPECTED ? ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED. __________ 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE _ 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 321. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE 33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED CORRECT FOR I PARTIAL I I FINAL 38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 37. CHECK NUMBER ? PARTIAL ? FINAL 40. PAID BY 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41 b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 36. PAYMENT ? COMPLETE 42a. RECEIVED BY (Print) 41c. DATE 42b. RECEIVED AT (Location) 42c. DATE REC'D (YYIMM/00) 142d. TOTAL CONTAINERS STANDARD FORM 1449 (REV. 02/2012) BACK UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page3of12 SAQMMA17A0136 Line Item Summary BPA Number: SAQMMA17A0136 Line Item Order Number: Title: Lodging Support Description No. Quantity Total Funding: Unit Date of Award: 03/22/2017 Unit Price Total Cost Reference: BPASETUPDOCUMENT Agreement Ceiling Amount: $200,000.00 Period of Performance: 03/22/2017 to 03/21/2021 A-001 Blanket Purchase Agreement The purpose of this Blanket Purchase Agreement (BPA) between The Department of State (DOS) and The Mar-a-Lago Club is to establish room rate and general terms and conditions to allow for White House Staffers' lodging while traveling with the President for foreign dignitary visits on official business at The Mar-a-Lago Club. Lodging rates are established under this BPA at 300% of the maximum lodging rate established by GSA for zip code 33480. For current maximum lodging rates, see GSA website at the following link: https://www.gsa.gov/portal/category/l00l20. Example: For Apr 2017, the maximum lodging GSA rate is $182.00 per night, the lodging rate under this BPA is set at $546.00 per night The Government is obligated only to the extent of authorized purchases actually made under this BP A. ORDERING: Reservations or calls may only be placed by the Contracting Officer Representative (COR) Millie Pugliese; Phone: (703) 875-5816; and email: PuglieseMG@state.gov. Other individuals authorized to purchase under this BPA may be added at a future date. The use of this BP A is limited to the President's staff and advisors to be identified by the COR at the time of travel through the DOS Office of Presidential Travel Support (PTS) Office. This BPA does not cover conference room rentals or other Club services. Calls placed under this BP A shall contain the following infonnation: (1) Date of order; (2) BPA call number; (3) Names and titles of staff and advisors who will occupy rooms (4) Dates of arrival and departure; (5) Other special needs if any; The Point of Contact to place reservation or BPA calls at The Mar-a-Lago Club is Heather Rinkus, Phone: (561) 822-5064; email HRinkus@maralagoclub.com INVOICING: Invoices will be paid by tax-exempt Government credit card. Upon guests arrival and completion of check in, the Contractor shall submit invoices to the Office of Presidential Travel Support (Mr. Michael Dobbs; Phone: (202) 663-2945; and email: DobbsMX@state.gov ) with a copy to the COR. To constitute a proper invoice, the invoice must include the following information and/or attached documentation: (1) Name and Address of the Contractor (2) Dun and Bradstreet Universal Number System (DUNS) (3) Date of invoice (4) Vendor Invoice Number-. (5) Remittance Contact Information (6) Payment Terms (7) Total Quantity of Rooms (8) Total Invoice Amount (9) Call or Order Number UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page 4 of 12 SAQMMA17A0136 F-006 Period of Performance This contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect for four (4) years from the date of award but shall be reviewed annually as required at FAR 13.303-6(b)(l) (end of clause) G-002 Order Limitations As specified at FAR 13.303-5(b) Orders (Calls) under this agreement shall not exceed the Simplified acqusition threshold. 52.212-4 Contract Tenns and Conditions--Commercial Items (May 2015) (a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Govermnent may require repair or replacement of nonconfonning supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperfomiance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconfonning supplies or services. The Government must exercise its post-acceptance rights-( 1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of perfonnance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Govemmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract. (c) Changes. Changes in the tenns and conditions of this contract may be made only by written agreement of the parties. (d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract. (e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. (f) Excusable delays. The Contractor shall be liable for default unless nonperfom1ance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Govermnent in either its sovereign or contractual capacity, fires, floods, epide1nics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. (g) Invoice. (1) The Contractor shall sub1nit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-(i) Name and address of the Contractor: (ii) Invoice date and number; (iii) Contract nun1ber, contract line item number and, if applicable, the order number; (iv) Description, quantity, unit of measure, unit price and extended price of the items delivered; (v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading: UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page5of12 SAQMMA17A0136 (vi) Tenns of any discount for prompt payment offered; (vii) Name and address of official to whom payment is to be sent; (viii) Name, title, and phone number of person to notify in event of defective invoice; and (ix) Taxpayer IdentificationNumber (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in tlris contract. (x) Electronic funds transfer (EFT) banking information. (A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract. (B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have subnrittedcorrect EFT banking information in accordance with the applicable solicitationprovision, contract clause (e.g., 52.232-33, Payment by Electro1ricFunds Transfer-Systemfor Award Management, or 52.232-34, Payment by Electro1ricFunds Transfer-Other Than System for Award Management),or applicable agency procedures. (C) EFT banking information is not required if the Govenunent waived the requirementto pay by EFT. (2) Invoices will be handled in accordancewith the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (0MB) prompt payment regulations at 5 CFR Part 1315. (h) Patent indemnity. The Contractor shall indemnifythe Govermnentand its officers, employees and agents against liability, including costs, for actnal or alleged direct or contributoryinfringement of, or inducementto infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractoris reasonably notified of such claims and proceedings. (i) Payment.-(1) Items accepted. Payment shall be made for items accepted by the Govenunent that have been delivered to the delivery destinations set forth in this contract. (2) Prompt payment. The Governmentwill make payment in accordancewith the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315. (3) Electronic Funds Tram.fer (EFT). If the Governmentmakes payment by EFT, see 52.212-5(b) for the appropriateEFT clause. (4) Discount. In connectionwith any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date wlrich appears on the payment check or the specified payment date if an electronic funds transfer payment is made. (5) Overpayments. If the Contractorbecomes aware of a duplicate contract financing or invoice payment or that the Governmenthas otherwise overpaid on a contract financing or invoice payment, the Contractor shall-(i) Renrit the overpaymentamount to tl1epayment office cited in tl1econtract along with a description of the overpaymentincluding the-(A) Circumstancesof the overpayment (e.g., duplicate payment erroneouspayment, liquidation errors, date(s) of overpayment); (B) Affected contract number and delivery order number, if applicable; (C) Affected contract line item or subline item, if applicable; and (D) Contractorpoint of contact. (ii) Provide a copy of the renrittanceand supporting documentationto the ContractingOfficer. (6) Interest. (i) All amounts that become payable by the Contractor to tl1eGovenunent under tlris contract shall bear simple interest from the date due until paid unless paid witlrin 30 days of becoming due. The interest rate shall be the interest rate establishedby the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page 6 of 12 SAQMMA17A0136 provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretaryuntil the amount is paid. (ii) The Govermnent may issue a demand for payment to the Contractor upon finding a debt is due under the contract. (iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if-(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days; (B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or (C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2). (iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment. (v) Amounts shall be due at the earliest of the following dates: (A) The date fixed under this contract. (B) The date of the first written demand for payment, including any demand for payment resulting from a default tennination. (vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending 011-(A) The date on which the designated office receives payment from the Contractor; (B) The date of issuance of a Govermnent check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or (C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor. (vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract. (i) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon: (1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or (2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination. (k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties. (1) Termination for the Government's convenience. The Government reseJVesthe right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractorsto cease work. Subject to the tern1sof this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of tennination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Govermnentusing its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided. (m) Termination for cause. The Govenunent may tenninate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Govermnent,upon request, with adequate assurances of future performance. In the event of termination for cause, the Govermnent shall not be liable to the Contractor for any amount for supplies or seIVicesnot accepted, and the Contractor shall be liable to the Governmentfor any and all rights and remedies provided by law. If it is determined that the Govermnent improperly terminated this contract for default, such ternrination shall be deemed a termination for conve1rience. (n) Title. Unless specified elsewhere in tlris contract, title to items furnished under this contract shall pass to the Govenunent upon acceptance, regardless of when or where the Govermnent takes physical possession. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page7of12 SAQMMA17A0136 (o) TVarranty.The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. (p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items. (q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its perfonnance under this contract. (r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American: and 41 U.S.C. chapter 21 relating to procurement integrity. (s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order: (1) The schedule of supplies/services. (2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause; (3) The clause at 52.212-5. (4) Addenda to this solicitation or contract, including any license agreements for computer software. (5) Solicitationprovisions if this is a solicitation. (6) Other paragraphs of this clause. (7) The Standard Forni 1449. (8) Other documents, exhibits, and attachments. (9) The specification. (t) s:ystemfor Award Management (SAM). (1) Unless exempted by an addendum to this contract, the Contractor is responsible during perfom1anceand through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government'sreliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an ammal basis from the date of initial registration or subsequent updates its infom1ationin the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. (2)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-nameagreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of Subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentationto support the legally changed name. (ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-nameagreement, the SAM inforn1ationthat shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect infonnation within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract. (3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect infonnation within the meaning of the "Suspensionof payment" paragraph of the EFT clause of this contract. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page8of12 SAQMMA17A0136 (4) Offerors and Contractors may obtain infonuation on registration and annual confinuation requirements via SAM accessed through https://www.acquisition.gov. (u) Unauthorized Obligations(l) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Tem1s of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern: (i) Any such clause is unenforceable against the Govenuuent. (ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an "I agree" click box or other comparable mechanism (e.g., "click-wrap" or "browse-wrap" agreements), execution does not bind the Government or any Government authorized end user to such clause. (iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement. (2) Paragraph (u)(l) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures. (v) Incorporation by reference. The Contractor's representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract. (End of clause) 52.212-5 Contract Tenns and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Feb 2016) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of conuuercial items: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] (1) 52.203-6, Restrictions on Subcontractor Sales to the Govenunent (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)). (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 610 I note). (5) [Reserved]. (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C). (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C). UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page9of12 SAQMMA17A0136 (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note). (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313). (10) [Reserved]. (ll)(i) 52.219-3, Notice ofHUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a). (ii) Alternate I (Nov 2011) of 52.219-3. (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U. S.C. 657a). (ii) Alternate I (Jan 2011) of 52.219-4. ( 13) [Reserved] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644). (ii) Alternate I (Nov 2011). (iii) Alternate II (Nov 2011). (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). (ii) Alternate I (Oct 1995) of52.219-7. (iii) Alternate II (Mar 2004) of 52.219-7. (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)). (l 7)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)). (ii) Alternate I (Oct 2001) of 52.219-9. (iii) Alternate II (Oct 2001) of 52.219-9. (iv) Alternate Ill (Oct 2015) of 52.219-9. (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)). (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(l4)). (20) 52.219-16, Liquidated Damages--Subcon-tractingPlan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). (21) 52.219-27, Notice of Service-Disabled Veteran-Owned SmallBusiness Set-Aside (Nov 2011) (15 U.S.C. 657 f). (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)). (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)). (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (26) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126). (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page10of12 SAQMMA17A0136 (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212). (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212). (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803 .) (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available offthe-shelf items.) (36)(i) 52.223-13, Acquisition ofEPEAT@-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514). (ii) Alternate I (Oct 2015) of 52.223-13. (37)(i) 52.223-14, Acquisition ofEPEAT@-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514). (ii) Alternate I (Jun 2014) of 52.223-14. (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). (39)(i) 52.223-16, Acquisition ofEPEAT@-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514). (ii) Alternate I (Jun 2014) of 52.223-16. (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83). (42)(i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43. (ii) Alternate I (May 2014) of 52.225-3. (iii) Alternate II (May 2014) of 52.225-3. (iv) Alternate III (May 2014) of 52.225-3. (43) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150). (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page 11 of 12 SAQMMA17A0136 (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). (49) 52.232-30, lnstallment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). (50) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Jul 2013) (31 U.S.C. 3332). (51) 52.232-34, Payment by Electronic Funds Transfer--Otherthan System for Award Management (Jul 2013) (31 U.S.C. 3332). (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332). (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 124l(b) and 10 U.S.C. 2631). (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [Contracting Officer check as appropriate.] (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495). (2) 52.222-41. Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67). (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter67). (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter67). (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658). (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U. S.C. 1792). (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(l)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4. 7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final tern1ination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO6 6114 71 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 Page 12 of 12 SAQMMA17A0136 (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of fonn. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(l) Notwithstanding the requirements of the clauses in paragraphs (a), (b ), (c ), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(l) in a subcontract for commercial items. Unless othenvise indicated below, the extent of the flow down shall be as required by the clause-(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509). (ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17. (iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) (v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). (vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212). (vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212). (ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) ofF AR clause 52.222-40. (x) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67). (xi) (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U .S.C. chapter 78 and E.O 13627). (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O 13627). (xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67). (xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter67). (xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989). (xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658). (:>.'Vi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (:>.'Viii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 124l(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611471 Date: 09/18/2018 CO 6 6114 7 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611475 Date: 09/18/2018 [RELEASE IN PART B6[ Dobbs, Michael X Sent: Wednesday, February 28, 2018 11 :56 AM To: Curtis, Melinda M (CurtisMM@state.gov) Ngo, Phong C (NgoPC@state.gov) Cc: Subject: FW: FOIA on Trump properties Attach: WH Lodging CBA Statement 1.pdf; WH Lodging CBA Statement 2.pdf; Mar-a-Lago Invoice from Matus .pdf Melinda, Please confirm these charges were reported previously by A/PTS (see attachments). Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 ti (202) 663-2945 Fax: (202) 663-2231 ~ DobbsMX@state.gov Official- Privacy/PU UNCLASSIFIED From: Mcvicker,PaulJ Sent: Wednesday,February28, 2018 11:50 AM To: Dobbs,MichaelX; Curtis, MelindaM Cc: Meredith,KatherineL; Ngo, PhongC Subject: RE:FOIAon Trump properties Here is what we are able to see: We do 4/25/2017 Trump National Golf 4/25/2017 Trump National Golf 5/15/2017 Trump National Golf not have any additional documentation on these charges. Club $10,000.00 - CBA ending iB(statement 2) Club $3,604.00- CBA ending in (statement 2) Club $6,396.00- CBA ending in statement 1) In addition we found the following on IBA cards and on travel vouchers we have the support for these ones below. W Please see below for the IBA cardholder names and E2 trip ID: UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611475 Date: 09/18/2018 B6 B6 B6 CO 6 6114 7 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611475 Date: 09/18/2018 4/08/2017 Trump National Golf Club $39.96 - IBA ending in~-Luis Matus (DS/P/SD) -trip id 8343791. No receipts found in E2. 6/05/2017 Trump National Golf Club $1,092.00- IBA ending in~-~ SusanThornton (EAP Washington office) -trip id 8275864; receipt attached 9/23/2017 Trumps $78.47 - IBA; this is a S. African steakhouse with no affiliation that I can find to President Trump 10/14/2017 Trumps $28.08- IBA; this is a S. African steakhouse with no affiliation that I can find to President Trump 11/18/2017 Trump HTL LasVegas $118.26 - IBA ending in Josiah O'Neil (DS/FLD/LAFO)-trip id 8835134; receipt attached 11/21/2017 Trump HTL LasVegas $202.66 - IBA ending inl~-~~osiah O'Neil (DS/FLD/LAFO)-trip id 8835134; receipt attached ~-~ Additionally, when researching Luis Matus in E2, I found a Mar-a-Lago receipt for multiple individuals from April 6 and 7 and have attached. I have also included a receipt from the hotel with charges from several individuals in the S bureau that were used for two of the individuals receipts on their vouchers. Paul McVicker, CPA,CGFM Director CGFS/OMA/FCR 843-202-3858(23858) Official- Privacy/Pl! UNCLASSIFIED From: Dobbs,MichaelX Sent: Wednesday,February28, 2018 11:25 AM To: Mcvicker,PaulJ; Curtis, MelindaM Cc: Meredith, KatherineL; Ngo, PhongC Subject: RE: FOIAon Trump properties Paul, Can you provide us with the more details on the charges you are referencing on the PTSCBA card (i.e. Vendor, dates and amount)? Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 if (202} 663-2945 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611475 Date: 09/18/2018 86 86 86 86 CO 6 6114 7 5:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611475 Date: 09/18/2018 Fax: (202} 663-2231 DobbsMX@state.gov Official- Transitory UNCLASSIFIED From: McVicker,PaulJ Sent: Wednesday,February28, 2018 11:15 AM To: Dobbs,MichaelX; Curtis, MelindaM Cc: Meredith,KatherineL Subject: FOIAon Trump properties Michael Good morning I am working on the FOIA request that was looking into the travel expenses that the Department had paid to the Trump properties and wanted to coordinate with you on the information that A/PTS has previously provided for this FOIA request and to ensure we were not providing duplicate information. We did see on the PTSCBA card that there were several charges on the bills for Trump properties and wanted to ensure that this information had already be provided to A/GIS/IPS. If you could let me know or give me a call, we would appreciate it. thanks Paul McVicker, CPA, CGFM Director CGFS/OMA/FCR 843-202-3858(23858) Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611475 Date: 09/18/2018 CO6 61164 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611649 Date: 09/18/2018 [RELEASEIN FULLJ From: Sent: To: Subject: Dobbs, Michael X Tuesday, March 28, 2017 10:33 AM Bemish, Renee C FW: WashPost Article - GAO to review Mar-A-Lago Renee, FYI.......... .Thisis circulating, just wanted to share. Regards, Director, Presidential Travel Support Staff U.S. Department of State 2401 E Street, NW Suite H625 (SA-1} Washington, DC 20037 V (202) 663-2945 Fax: (202} 663-2231 ~ DobbsMX@state.gov SBU This email is UNCLASSIFIED. From: Schlienz,Don F Sent: Tuesday,March28, 2017 10:29 AM To: Parrillo,ThomasD; Dobbs,MichaelX; Ngo, PhongC Subject: FW: WashPostArticle - GAOto review Mar-A-Lago Just FYI. -Don Don Schlienz Team Leader/ContractingOfficer WorldwideDivision/RegionalSupportBranch (A/LM/AQM/WWD/RSB) SA/6 (Rosslyn)- Rm 518 703-875-5363or ext. 55363 UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611649 Date: 09/18/2018 CO 6 6116 4 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611649 Date: 09/18/2018 This email is UNCLASSIFIED. Government watchdog to review Trump's use of Mar-a-Lago By Jonathan O'Connell March 28 at 6:42 AM A government watchdog agency, the Government Accountability Office, has agreed to review the costs and security precautions associated with President Trump's travel and stays at Mar-a-Lago after a request for inquiry from leading Democrats on Capitol Hill. On 17 days of his presidency, Trump has spent at least part of his time at Mar-aLago, his club in Palm Beach, Fla., flying down five times on Air Force One and requiring protection from the Secret Service, the U.S. Coast Guard and local police forces while in Florida. The government has not disclosed the costs. After Trump announced his third trip there last month, Sens. Elizabeth Warren (DMass.), Sheldon Whitehouse (D-R.I.) and Tom Udall (D-N .M.) and Rep. Elijah E. Cummings (D-Md.) wrote to GAO chief Gene L. Dodaro, saying they were "deeply concerned" about the potential costs, as well as reports that Trump had met the Japanese prime minister in plain view of diners at the club. [Nearly 1 out of every 8 days he has been president. Trump has visited a Trump property] The Democrats also questioned whether the president's company, which he still owns and which owns Mar-a-Lago, was charging the government "fair and UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611649 Date: 09/18/2018 CO 6 6116 4 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611649 Date: 09/18/2018 appropriate" rates for use of the property while there at the service of the president. On Friday the GAO agreed to take up the inquiry by looking into four areas: 1) What measures are being used to protect classified information and provide secure communications capabilities while the president is away from the White House and whether a secure communications space has been created at Mar-a-Lago. 2) The type of security screening the Secret Service employs for guests and visitors of Mar-a-Lago. 3) What measures the Secret Service and Defense Department have taken to ensure the fees they are charged for Mar-a- Lago trips are "fair and reasonable." 4) Whether the U.S. Treasury has received any payments resulting from profits at hotels that are owned or operated by the president. The final two items relate to the president's company, the Trump Organization, from which Trump has resigned his positions but where he is still owner. Trump's adult sons, Eric and Don Jr., run the company, and to avoid conflicts of interest, the firm pledged recently to donate any profits from foreign companies to the U.S. Treasury at the end of each calendar year while Trump is president. Trump has called Mar-a- Lago his "Winter White House," and White House press secretary Sean Spicer recently countered criticism of Trump's travel there. "The president is very clear that he works seven days a week. This is where he goes to see his family. He brings people down there. This is part of being president," he said. Though federal agencies have repeatedly declined to disclose the costs of the trips, in a previous report the GAO estimated that a similar trip President Barack Obama took to Florida cost about $3 million. The Secret Service also requested $60 million extra for Trump-related costs and UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611649 Date: 09/18/2018 CO 6 6116 4 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611649 Date: 09/18/2018 protection, according to internal agency documents, about half of that for security at Trump Tower, in New York, where first lady Melania Trump and son Barron Trump live. Drew Harwell and Amy Brittain contributed to this report. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611649 Date: 09/18/2018 CO6 61165 Q:IED U.S. Department of State Case No. F-2017-12722 From: Sent: To: Subject: Doc No. C06611650 Dobbs, Michael X Thursday, April 13, 2017 1:31 PM Bemish, Renee C Fwd: CBA use for Hotels Date: 09/18/2018 [RELEASE IN FULL] FYI From:Curtis, Melinda M Date: April 13, 2017 at 7:10:36 AM EDT To: Stowell, Chuck N , Dobbs, Michael X Cc:Ngo, Phong C Subject: RE: CBA use for Hotels Good Morning Chuck, PTScurrently has a Citibank Travel Card that we use for airline tickets and vehicles. Initially it was only used for airline tickets but some years back I worked with Carla Henson in CGFSto get the MCC code for vehicles added to our account. Would this new card be the same type of travel card we currently have or different? If they are the same type of cards could we use our current card and add the MCC code for hotels just as we did with vehicles? If not, please let me know what paperwork I need to complete for obtain the new card. Thank you and have a great day. Melinda M Curtis Office of Presidential Travel Support (AIPTS) Budget Analyst 2401 E. Street NW (SAJ) Suite H625 Washington, DC 20037 ~202-663-3345 C}curtismm@state.gov Official UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611650 Date: 09/18/2018 CO 6 6116 5 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611650 Date: 09/18/2018 UNCLASSIFIED From: Dobbs,MichaelX Sent: Wednesday,April 12, 2017 9:06 AM To: Stowell,ChuckN Cc: Ngo, PhongC; Curtis, MelindaM Subject: RE: CBAusefor Hotels Chuck, I look forward to our meeting on Monday. I just want to ensure that as the expert on the CBA "Travel Card" that we do a conference call together to Mar-a-Lago to discuss the CBA option. The Travel card will only be used to cover lodging, and not to include meals and function space. It is my understanding that the FAR rules applies to the function space and that the lawyers are working this out; unless Mar-a-Lago waives charges for function space. will be assigning Melinda Curtis of PTSto be the Program Coordinator for the card. Regards, Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 if (202) 663-2945 Fax: (202} 663-2231 ~ DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. From: Stowell,ChuckN Sent: Tuesday,April 11, 2017 2:42 PM To: Dobbs,MichaelX Subject: CBAusefor Hotels Michael, Per yesterday's discussion It could take a few weeks for Citibank to establish specific template for the lodging. It will also take Citibank approximately 3-4 weeks to set up a CBA billing account and a transacting card upon receipt of the application forms. PTS would need to identify a Program Coordinator for the CBA, who would be responsible for managing the account including reconciliation. Program Coordinator information is UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611650 Date: 09/18/2018 CO 6 6116 5 Q:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611650 Date: 09/18/2018 also needed to complete the application forms. You would need to find out if the establishment down in Florida will be able to accept a U.S. Government card, I say that only because they would not take a P.O. Considering the timeline let me know if you would like to proceed with this. I will be back in the office on Monday if you are available I could come down to your office to discuss. Chuck CHARLES N. STOWELL (contractor) CGFS 202-663-1401 STOWELLC@STATE.GOV Official - SBU UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611650 Date: 09/18/2018 CO6 6116 9 9:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611699 Date: 09/18/2018 From: Sent: To: Subject: Dobbs, Michael X Wednesday, July 19, 2017 9:15 AM Sligh, Amelia C Mar-a-Lago -- AV Tech Support !RELEASEIN FULLJ Amelia, Audio and Video (AV) technicians Charles Turner, Anthony Crook and Tony Sims traveled to Mar-a-Lago to support the POTUSvisit with the President of China o/a April 6-7, 2017. Regards, ~!!l/~ Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 W (202) 663-2945 Fax: (202) 663-2231 c>:2l DobbsMX@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611699 Date: 09/18/2018 CO6 611 7 OQ:IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611700 Date: 09/18/2018 From: Sent: To: Subject: Dobbs, Michael X Wednesday, February 15, 2017 5:19 PM Bemish, Renee C [RELEASE IN FULLJ Meeting at the White House Renee, The meeting wasn't about the expenses at Mar-a-Lago (the rooms) but more of an introduction to some of the POTUSstaff from PTSand Protocol on what we fund on both domestic and international trips. The Deputy Chief of Staff attended so it was a very quick meeting with little questions and/or responses to our spiel. Regards, Director, Presidential Travel Support Staff U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 if (202} 663-2945 Fax: (202} 663-2231 ~ DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No.C06611700 Date: 09/18/2018 CO6 611 7 O1 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611701 Date: 09/18/2018 [RELEASEIN FULL[ From: Sent: To: Subject: Dobbs, Michael X Monday, April 10, 2017 3:27PM Johnson, Allison L.EOP/OA(allison_ljohnson@oa.eop.gov) POTUS -Palm Bearch, Florida (Mar-a-Lago) Allison, I don't know if I have asked this before but how is OA funding the rooms at Mar-a-Lago for WH staff accompanying POTUSon the weekend? Any assistance would be greatly appreciated. Regards, ~!!l/~ Director, Office of Presidential Travel Support (PTS) U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 W (202) 663-2945 Fax: (202) 663-2231 c>:2l DobbsMX@state.gov SBU This email is UNCLASSIFIED. UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611701 Date: 09/18/2018 CO6 611 714 :IED U.S. Department of State Case No. F-2017-12722 Doc No. C06611714 Date: 09/18/2018 From: Sent: To: Subject: Dobbs, Michael X Friday, March 24, 2017 11:34 AM Parrillo, Thomas D POTUS to Mar-a-Lago (Japan visit) [RELEASE IN FULLJ Tom, Can you give me the total number of vehicles we rented for the advance team for the last visit (Japan PM) to Mar-a-Lago? I will need to cut back on vehicles for the advance team on this visit (China). Regards, MichaelDobbs Director, Presidential Travel Support Staff U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 Office: (202) 663-2945 Fax: (202) 663-2231 Email: DobbsMX@state.gov Official UNCLASSIFIED UNCLASSIFIED U.S. Department of State Case No. F-2017-12722 Doc No. C06611714 Date: 09/18/2018 C06611371 !RELEASE IN PART From: Sent: To: Cc: Subject: Dobbs, Michael X Thursday, February 9, 2017 6:49 AM Parrillo, Thomas D Ngo, Phong C ; Navarro, Jennifer L RE: Mar-a-Lago Questions Tom, See response in green below. Director, Presidential Travel Support Staff U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 if (202) 663-2945 Fax: (202) 663-2231 C>:2:1DobbsMX@state.gov Privacy/PlI This email is UNCLASSIFIED. From: Parrillo,ThomasD Sent: Wednesday,February08, 2017 6:56 PM To: Dobbs,MichaelX Cc: Ngo, PhongC; Navarro,JenniferL Subject: Mar-a-LagoQuestions Michael, The Protocol advance rep called me this afternoon to ask if we could fund a trailer that would serve as the staff offices for the Japanese government officials. I said that we typically don't cover this type of thing, but that I would check with you. You are correct. PTSwill not fund this expense for the Japanese government. require the trailer they should fund. If they Also, I was asked if pay for the President's food for the weekend. My initial inclination is that the answer would be no, as Protocol is covering the cost of the two dinners, but I wanted to check with you, as I haven't done one of these types of trips in a rather long time. eij C06611371 That is correct. The only official meals are being funded by CPR. No need for PTSto cover any additional meals outside of the official events. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support Phone: (202) 663-2945 Mobile: (202r230;7435 I Official UNCLASSIFIED B6 C06611435 IRELEASEIN PART Bij From: Sent: To: Cc: Subject: Dobbs, Michael X Monday, March 6, 2017 7:01 AM Parrillo, Thomas D Ngo, Phong C (NgoPC@state.gov) RE: PTS - Friday at 11:00? Tom, Did John Stever provide a different result/perspective with his conversation with L/BA? Regards, Director, Presidential Travel Support Staff U.S. Department of State 2401 E Street, NW Suite H625 (SA-1) Washington, DC 20037 if (202} 663-2945 Fax: (202} 663-2231 ~ DobbsMX@state.gov Privacy/Pl! This email is UNCLASSIFIED. From: Parrillo,Thomas D Sent: Friday,March03, 2017 1:21 PM To: Dobbs,MichaelX Subject: FW: PTS- Fridayat 11:00? Michael, I offered our perspective per the instructions in your phone call. John Stever said that he had spoken with L/BA on the matter. Further, Renee said that she had spoken with Sarah Prosser from L/M; Renee claimed that Sarah has been in touch with the WH Counsel Office on payment to Trump-owned properties. Best, Tom ThomasD. Parrillo Office of Presidential Travel Support C06611435 U.S. Department of State Phone: (202) 663-2945 Mobile:1{202) 230-7435 ............~.................................................................................................................................................................................................................................s6 I Clickbelow to evaluatemy customerservice: . . . ....' . ....' .. ~ : ~ ,. --: Official- Transitory UNCLASSIFIED From: Bemish,ReneeC Sent: Friday,March03, 2017 11:55 AM To: Dobbs,MichaelX; Stever,John J; Rogier,Seth M Cc: Parrillo,ThomasD; Ngo, PhongC Subject: RE: PTS- Fridayat 11:00? Thanks Michael productive meeting this morning (missed you Seth). AQM and PTShave a plan. Official- Transitory UNCLASSIFIED From: Dobbs,MichaelX Sent: Thursday,March02, 2017 6:26 PM To: Bemish,ReneeC; Stever,John J; Rogier,Seth M Cc: Parrillo,ThomasD; Ngo, PhongC Subject: RE: PTS- Fridayat 11:00? Renee, We were not billed for any food for the POTUSvisit to Mar-a-Lago to my knowledge. The Office of Protocol funded all official meals in support of the Prime Minister of Japan's visit to Mar-a-Lago. Regards, Michael Dobbs Official- Transitory UNCLASSIFIED From: Bemish,ReneeC Sent: Thursday,March02, 2017 4:48 PM To: Dobbs,MichaelX; Stever,John J; Rogier,Seth M Subject: PTS- Fridayat 11:00? C06611435 Importance: High Are you available to discuss PTSsupport ? Michael - Since AQM cannot pay for food (lodging only) should we also try to include K fund folks? How about Catherine LeMaster? Location - HST6320 at 11:00. Thanks, Renee Official - Transitory UNCLASSIFIED