I Descriptive Project Name 721' a. -. 2' "Detailed Project Budget ?Proiect Tiirpe ?RegularfPhased "Applicant Date "Descriptive Project Titie Project Type Statertauntinom munity Tax ID Number 8: FIPS Code DUNS Number LegislativeI'Congresslonal Districts Non-Profit INFIP Communltv Participantfdate entered good ?Last CAV Date (XkaF ?Mitigation Plan Approve! ?Mitigation Plan Name ?Mitigation Plan Expriation Date [Point of [Application Preparer [thsical address] [Directions to applicant of?ce Authorized Applicant Agent Assurances [State all Federal] PROJECT LDCATTDN Ithsical Location Tltle Holder Structures ProtectEd Hardening I Shelter State EOC Hardenin of Problem Ha aardis] to be mitigated [tie of proposed project It persons protected Level of protection [Engineering Calculations Useful life of project Alternative 1 [cost] Alternative 2 [cost] Alternative 3 [cost] Source Funds IFederal Share ?State Share "In kind service "Global Match IMer source [Estimated budget [ProteSsional Services ?Contractual Services ?Project Management Other Expenses Work Schedule Needs to be 3E: months, 1095 days Environmental, Historical Number No Responses Alt. 1 Number No Responses Alt.2 Number No Responses AILB Environmental Impact ?Fiblic Hmifactiun ?Name 3: Address of source ?Post Project Land Use "Intentions for land XE g_ shelter :2 in: ?3 .II Project Information )1 ?Building size and use Ix" "Building Value I hilding Contents xv Displacement Costs Public Value Non?Profit Service Rent and Business Income Mitigation Project mm empurafy Relocation Costs WEST VIRGINIA SUB-RECIPIENT APPLICATION HAZARD MITIGATION GRANT PROGRAM STRUCTURAL STATE OF WEST VIRGINA HM SUB-GRANT APPLICATION PRE-CHECK INITIAL EACH PERTANENT LINE ITEM TO INDICATE IT IS INCLUDED PROJECT NAME: State EOC Hardening I Shelter IPROJECT BUDGET: $5,000,000.00 Private Property Demolition Removal (Participation Packet) COMPLETED HM GRANT APPLICATION COMMITMENT LETTER OF 25% MATCH (if non-federal share is not available. Check with the State for this item} PROJECT TYPES MITIGATION RECONSTRUCTION (DemolRebuild) Design to International Building Code 2009 or later. Floodplain. State and Local Ordinances. Elevation Certificate Construction Drawings (preliminary) Maps and photographs of project sites - Benefit Cost Analyst (Mitigation Reconstruction Cost Higher Than $175,000.} Complete home owner packet: Property Inventory Form, HM Voluntary Participation Agreement. Assignment of Coverage - D. Increased Cost of Compliance and WV Hazardous Materials Property Survey ELEVATION (Structurally Sound) Elevation Certificate Maps and photographs of project sites Complete home owner packet: Property Inventory Form. HM Voluntary Participation Agreement, Assignment of Coverage - D, Increased Cost of Compliance CoverageINFlP and WV Hazardous Materials Property Survey ACQUISITIONIDEMOLITION (in the flood way} Maps And Photographs Of Project Site(s) Complete home owner packet: Property inventory Form, HM Voluntary Participation Agreement. Assignment of Coverage D. Increased Cost of Compliance CoverageINFlP and WV Hazardous Materials Property Survey Submit the Original Mitigation Application and an Electronic Copy RECEIVED II II Page I of 25 ll THIS SECTION FOR STATE use ONLY iL Standard HMGP Planning iTechnicel Assistance Application Complete InitiaiSubmission Resubmission I- 5% Initiative Conforms with State Plan Applicant Type: Project Typets]: ln Designated Area State or Local Government Flood Seismic Statewide Wind Landslide Status: Private Non-Pro?t [Tax ID Received) other NFIP Participant in Good Standing Indian Tribe or Tribal Organization State Application Application received on. SHMO Receiving Signature: Date: State Reviewer: Date; Reviewer Phone: Reviewer FAX. Part 1: Applicant Date: EOC Hardining i FEMA identi?er: 1. Project Titie: Shelter Application jState use only) 2. Project Type: Elevation: Mitigation Reconstruction: Local Plan: Relocation; Locaiized Flood Reduction: Generator: A . Flood-Proofing: 'on? [Historical/Commercial) Other: 3. State: WV 4. County: 5. Community: 6. FIPS Code; 054-00000 T- DUNS Number; 192434900 8. Tax ID Number. 9. Community ID 10. State Legislative District. #1 . State Congressional District: 12. Federal Congressional District: 1.2.3 13. Is the recipient of funds a private non-profit organization? Provided 501 Yes No 14. Does the community participate in the Yes No 15 If yes. what date did they enter the 2i9i19?1 16. If no, when do you anticipate entering the 17. Is the community in good standing with the Yes No 18. Does your community have an approved mitigation plan? At Yes No 1B. Mitigation Plan Name: 2013 WV Statewide Standard Hazard Mitigation Plan Update 20. Mitigation Plan Exciration Date 10i1?i2010 Page 2 of 25 Part 2: Contact Information: 21. Primary Point of Contact: Name: Brian Penix Nickname: Organization: Job Title: SHMO Address: Telephone: 304-95?-2572 1746 Coonskin Dr. FAX: Charleston. WV 25311 Email: brian.m.genix@wv.gov 22. Alternate Point of Contact: Name: Jimmy Gianato Nickname: Organization: Job Title: Director. Address: Telephone: 304-553-5380 Capitol Complex Building 1 FAX: 1900 Kanawha Blvd. E. Email: Jimmv.J.Gianato@wv.gov Charleston. WV 25302 23. Application Preparer Name; Nickname: Organization: Job Title: Address: Telephone: FAX: Email: 24. Directions and Physical Address to the applicant of?ce: Take l-64 to Greenbrier Street North. Continue onto WV-114 NrGreenbrier Street. Turn left onto Coonskin Drive. ID. is required for entry to the National Guard. Once past the guard station. continue on Coonskin Dr. to 1?46 on the right. Page 3 of 25 Part 2a: Authorized Signatures: The Authorized Agent and Chief Executive Of?cer (NOT the application preparer) MUST sign this for the application to be valid. ?rl certify that I am the Authorized Agent for the applicant having purview over the development and completion of this application, and all statements and information contained herein are true and accurate. Authorized Agent's Signature Date Jimmy Gianato Director, Name (Typed or printed) Title I as at I am the Chief Executive Of?cer of the applicant and the above named individual is the authorized agent on Chief Executive Of?cer's Signature Date Jimmy Gianato Director, Name {Typed or printed) Title Before submitting this application, ensure you have provided all requested information. An incomplete application may result in an unfavorable evaluation, or delay?' grant funding. Page 4 of 25 Part 3: Assurances: if the prompt is funded, the applicant must adopt an ordinance or other policy that demonstrates the community shall comply with the following (applicant, not applicant preparer, MUST initial each item.) The applicant MUST designate an Authorized Agent for the Project. All participants MUST sign a statement acknowledging the program is voluntary and, therefore, are not entitled to relocation assistance under URA. Each potential property owner MUST be noti?ed in writing that, for the purpose of this program, the community shall not use its power of eminent domain for any properties if a voluntary agreement is not reached. high The following restrictive covenants shall be conveyed in the deed to any property acquired: The property shall be dedicated and maintained in perpetuity for uses compatible with open space, recreational or wetlands management practices; and no new structurets) shall be built on the property as indicated below: A public restroom; or A structure that is compatible with open space, recreational or wetlands management usage and proper ?oodplain management policies and practices, which the Regional Administrator approves in writing before the construction begins. The premises shall remain in public ownership. After completion of the project, no application for additional disaster assistance shall be made for any purpose with respect to the property to any Federal entity or source, and no Federal entity or source will provide such assistance. In general, allowable open Space, recreational and wetlands management uses include parks for outdoor recreational activities, nature reserves, cultivation, grazing, camping (except where adequate warning time is not available to allow evacuation], temporary storage in the open of wheeled vehicles which are easily movable {except mobile homes}, unimproved, previous parking lots, and buffer zones. In either event, any open space plans MUST have written approval from both FEMA AND the State. Any structure built on the property according to the above stipulations, shall be ?ood-proofed or elevated to the ordinance freeboard. If the community lacks freeboard, then a minimum of the Base Flood Elevation plus two feet of freeboard is required. A public meeting MUST be conducted to explain project policy and procedures. Priority of mitigation reconstruction, elevation, relocation or acquisition of properties MUST be established in writing and publicized upon approval of the grant. A standard policy of appraisal will be established for fair market value (FMV). Based on this appraisal, owners will be offered a FMV less any duplication of bene?ts as identi?ed by FEMA. In the event that the appraisal less duplication of bene?ts is a negative ?gure or less than the land only value, and the property owner still desires to sell the property in an acquisition project, the property owner will be offered the FMV of the land only (not the structure}. However, the community will take deed to both the structure and land. If subject property was purchased after the ?oodievent on an "as is" basis, the amount of the new post ?ood owner paid for the property plus any veri?able improvements will be the FMV offered. The post ?ood property owner will not be offered the pro-flood Flvl?v? if they were not the property owner during i before the event. In addition, any bene?ts the previous owner received for repair of the property will not be deducted from the offer. In no event will the offer to the post-?ood owner exceed the pre-flood Flv?lv. ?lR Page 5 of 25 Any tenants renting properties 9-3 days prior to the start of negotiations with the owner will be offered relocation assistance. Renter relocation assistance is formula driven but in no event will the relocation payment exceed $7,200.00 plus actual moving expense. Each property closing will be proceeded by a title search. The title MUST be clear of all liens before the community will take title to the property. The property owner will agree to satisfy all liens or have the lien amount deducted from the purchase offer at the time of closing. Current property owners will be responsible for the property taxes from the ?rst of the tax year through the date speci?ed by the community buyout policy. (eg. either the date of closing or the date of the event) on a pro-rated basis. Until the title is transferred. the property owner remains solely responsible for the property. The community WILL submit to copies of their Single Audit Act Report for the year in which the grant was received, and for each subsequent year that the community receives funding under this grant. tern In the event that applicant fails to expend or is over advanced Federal and or State disaster funds in accordance with Federal or State disaster assistance laws or programs. the Governor's Authorized Representative reserves the right to recapture funds in accordance with Federal or State laws and requirements. The applicant will not enter into a contract with a contractor who is on the debarred contractors list. The applicant will prohibit any employee, governing body. contractor. subcontractor or organization from participating in or presenting the appearance of a con?ict of interest or kickbacks. Budgeted line items MUST NOT be exceeded without prior written approval of the State AND EMA. Any over-runs of budgeted items without authorization becomes the responsibility of the applicant. Failure to submit written requests for over-runs constitutes grounds for recapture of grant funds for non-performance. Both the State and FEMA reserves the right to recapture funds for non-performance of the stipulations of the grant including any open space requirements in perpetuity or other maintenance requirements. The applicant MUST agree to a drug free work environment and that no project funds will be used for lobbying. (Attach the corresponding assurances as part of this application]. Any changes to the scope of this grant MUST have the written approval of both FEMA AND the State. This includes changes to the budget. the participant list and timeline. Failure to submit written requests for changes in scope constitutes grounds for recapture of funds for non-performance. thigh PW Page 6 of 25 Authorized Agent Agreement: Should our community be awarded FEMA funds to implement a mitigation project. we agree to the stipulations outlined above as conditions of receiving funds and implementing said project. UAuthorized?Ag?nt's Signature Date Jimmyr Gianato Directon Name (Printed or typed) Title Page 7 of 25 Part 4: Project Location: Describe, in detail, the location of your community's project. Include its topography and attach mapLs) indicating all The project is located on the West Virginia National Guard building 1?03 which follows the same directions as above for Coonskin Drive but located directly across the street. Page 3 of25 Part 5: Explanation of the Problem Event: 27. Describe in detail the event precipitating the need for this project and its effects on the community. The State Emergency Operations Center (EOC) is currently located in the basement of the capitol complex building one. The capitol has been identi?ed as being in the Special Flood Hazard Area (SFHA) for the Kanawha River. It further cannot support operations due to limitations in spacing as well as being vulnerable to both weather and human caused disasters. Structural Retro?tting of the existing structure for emergency management responders and of?cials and community leaders to assess the needs of their respective communities and determine the best ways to organize and strengthen their community's assets, capacities. and interests before, during and alter a catastrophic event. This Hazard Mitigation project will include modi?cations to the structural elements of a building to reduce or eliminate the risk of future damage and to protect inhabitants. The structural elements of a building that are essential to protect or to prevent damage include foundations, load-bearing wails, beams, columns. building envelope, structural ?oors and roots. and the connections behveen these elements. 600 designed and construction will be to FEMA 361! Standards if it is to be used as a shelter to house Emergency. First Responders that cannot evacuate, and that must stay behind, during natural hazard events will be safely house at the E00 pre and post event. The engineering assessment from roof to foundation will provide data and recommendation for the feasibility of the mitigation project upgrades. The envelop of the structure will be upgraded which includes reinforcing the roof, hardening of walls, upgrade and retrofit the windows to protect against winds, be ?re resistant and water tight doors. Upgrade of ECG utilities, backup generator, commination equipment, essentials to provide emergency services prerpost event. Hardening of the exteriors walls is as follows, grout ?lled cement block with exterior stone facade. Some windows are level 4 ballistic and the bottom height of all windows is a minimum of 4? from the ?oor providing protection if the windows are compromised by gun?re. Interior passage way doors are all prison grade with mag locks. Interior glass is all security glass. All Doors are alarmed and monitored. 36El? camera view including roof and selected interior areas. Electric power is backed up with at of generators which run independently and are capable of providing power individually. All mission critical equipment is located on elevated flooring with straps and alarms under the ?oor to detect moisture. Page 9 of 25 Part 6: Solutions to the Problem: 23.Proposed Activity: EOC Hardining i Shelter Describe in detail the proposed project activity. --How will your proposed project address a repetitive problem. or one that poses a signi?cant risk to public health and safety? ~-Upon completion, how will the proposed project reduce the potential for future damages? --Does the proposed project suite the problem independently, or in conjunction with other solutions? Piease explain. ?Specify the number of properties i structures and the number of people that will be protected with the proposed project. --Calculate the estimated cost. including the present cost of implementation and the future maintenance of the acquired property. as well as the potential future losses from natural disasters. The SFHA in he basement of the main capitol building. it is susceptible to ?ooding. human terror incidents and access impediments: further is not hardened Tor any conditions including weather even 5 human caused incidents. Upon completio . the new EOC will be capible of withstanding the forces of nature, man made events and will also become a shelter for the ?rst responders should such a situation arise. The hardening will be both interior and exterior and be self suf?cient in both communications and utility systems. Page 10 of 25 29. Alternative 1: Construct a new EOC Describe in detail another mitigation measure leg. elevation. wet or dry ?ood proo?ng, detention ponds, drainage ditches. etc.) that is a feasible alternative solution to the problem described. --How will the mitigation measure solve the problem described? ?Explain how it is effective in addressing a recurrent or repetitive problem. --Calculate the estimated cost. including the present cost of implementation and the future maintenance of the acquired property. as well as the potential future losses from natural disasters. Constructing a new EOC would have the same hardening effects as retro?tting an existing structure but would be cost prohibitive. The State would be required to acquire land, construct the structure in accordance to FEMA 361 and provide the redundant systems described above. It would further have to ensure both structural safety from ?ood. wind. earthquake and human caused incidents. The addition of the land as well as the construction of the entire structure would have to be undertaken. Page ?it of 25 30. Alternative 2: No Action Describe in detail the effects that no action would have on the problem described. --Explain the present and future effects of doing nothing to solve the problem, --ldentify the estimated present and future costs and losses of doing notthg. Taking no action would mean the citizens of West Virginia would still be at risk when catastrophic disasters struck. Alternative 2 Cost $0.00 Potential Losses (Bene?ts) $0.00 Page 12 of 25 Part 7: Projected Source Funds: 38. Federal Share $3,160,000 39. State Share $0 40. In Kind Service $0 41 .Other Source $1,250,000 Percent 7?5. 00% Percent Percent Percent 25.00% Other is CDBG-DR Page 13 of 25 Source Source Source Source FEDERAL STATE COMMUNITY OTHER Part 8: Estimated Budget Reconstruction and Other): Special care needs to be taken when estimating the project budget to ensure that the community doesn't under estimate. An under-estimated budget can lead to a cost over-run which could result in delays and even cancellation of the grant due to non-performance. If in doubt, estimate high. NOTE: SUBMIT YOUR BUDGET WORKSHEET JOB AID WITH THIS Phase I: A. Design Facilityr (Phase I) $145,000 3. Architectural Services {Phase I) $55,000 C. Structural Engineering and Design (Phase I) $11000 D. Mechanical and Utility Design {Phase i) $22,000 E. Feasibility assessment consultation $20,000 Sub-Total $259,000 Phanselh F. Estimated Construction magrade Cost [Phase $3,000,000 G. Estimated Roof and Structural upgrades $750,000 H. Site work $50,000 Sub-Total $3,800,000 Generators i Independent Water i. Emergency Generators $325,000 J. Independent Water Supply $308,000 K. independent Waste Water $308,000 L. $0 Sub-Total $941,000 Sub-total $0 Project Management: 8. Travel Fees $0 T. Of?ce Supplies 1' Equipment Fees $0 U. Phone Fees $0 W. Project Manager Fees $0 X. Time and Attendance Fees $0 Y. Other Project Management Fees {Give Details) $0 Sub-total $0 Other Project Expenses {Give DetailsSub-total $0 GRAND TOTAL $5,000,000 Page 14 of25 Part 8a: Estimated Bud et MT Reconstruction ONLY): NOTE: SUBMIT YOUR BUDGET WORKSHEET JOB AID WITH THIS 39. Project Scoping: A. Property Veri?cation (Legal) B. Preliminary Elevation Determination C. Environmental Site Assessment Phase D. Engineering Feasibility Study Can an existing structure be elevated? Is mitigation reconstruction feasible?) E. Bene?t-Cost Analysis F. Title Search 40. Pre-construction Activities: G. Site Survey H. EHP Testing iAnalysis l. Permitting .J. Architectural Design and Plan Development K. Architectural Plan Review 41.0onstruction Activities Exterior: L. Disposal of routine asbestos. lead-based paint. and household M. EHP mitigation N. Demolition NOT covered by 40? Mitigation O. Erosion control i grading drainage P. Utility Connections 0. Site Stabilization Seeding] R. Walkways and Driveways 8. Elevated Foundation Construction T. Inspection of Foundation System U. Framing V. Exterior Doors W. Windows (includes protection} X. Access Egress Y. Exterior Claddi?g_ 2. Roo?ng 42.Construction Activities Interior: AA. Drywall AB. Trim AC. Painting AD. Interior Doors AE. Insulation AF. interior Partitioning 43. Construction Activities Utility Equipment: AG. Heating. Ventilation. and Air Conditioning AH. Plumbingi Al. Electrical AJ. Hot Water System Page 15 ot25 Special care needs to be taken into account for Mitigation Reconstruction funding. Line items are for the major items found in a reconstruction. INCLUDE THE MITIGATION RECONSTRUCTION WORKSHEET WITH YOUR $44. Construction Activities Fixtures: AK. Sinks Toilets i? Showers AL. Lighting AM. Cabinets and Countertops AN. Flooring? Sub-total 45. Construction Finalization and Certi?cation: AD. Building inspections AP. Certi?cate of Occupancy AQ. Final Elevation Certi?cate AR. Tenant Displacement Costs AS. Recorded Final Deed Restriction Costs (Legal) Sub-total GRAND TOTAL Page Part 9: Work Schedule: 42. The work schedule sets the performance period for the project. The maximum time allowed for mitigation projects i community under-estimates the project time, delays can occur while extension requests are processed. Furthermore, 90 day increments a total of two times. Care should be taken when estimating times. Take into account time of year (w Description Phase 1 - Survey Facility 2 Months Mechanical and Utilities Assessment 2 Months - Feasibility Assessment Consultation 2 Months - Engineering Design 2 Months - Permitting 2 Months Phase 2 - Award announcement 2 Months - Advertise Bids 2 Months Award Contract 2 Months Securing Materials 6 Months - Construction 9 Months Reimbursement 2 Months - Final Inspection 2 Months - Project Close Out 3 Months Total Number of 36 Mont Part 10: Property Inventory Summary: 43. List all the properties, in alphabetical order, to be considered in this application. Properties that are to be considered "over subscription" MUST be marked as such. Properties not on this inventory will not be considered for this project. Ensure that the sequence number matches the property site inventories and that all the inventories are accounted for. This number will be used later in the roject to identify the structure. Seq. Owner's Name Address Map Parcel Number FMV TOTAL FMV $0 Page 18 of 25 Part 11: Property Inventory - Tenant Data: 44. List all renters that qualify for the Uniform Relocation Assistance Act (URAJ funding here. To qualify for URA. a renter must have occupied the property.I 90 days prior to negotiations (closing). Occupation at the time of the event does NOT a tenant for URA if have moved because of the event. Owner one Number Address Annual Rental Income Tenant's Name Month ent Tele one I ht ai Address Page 19 of 25 Part 12: Environmental, Historical and Socioeconomic Information: 45. For each Hazard Mitigation alternative your community is considering. answer "Yes?, "Possibly" or "Don't Know" to each question. Then compare the columns. The column with the most "No" answers is the most community- alternative. 1:53? Alternative No Action Socioeconomic and Land Use Issues 45. Will the project hinder or violate general land use in the area? No Possibly No Will the project con?ict with local zoniiggrdinances? No No No 48. Will any structures be relocated? No No No 49. Will the project negatively affect area economic activities? No No No 50. Will the project have a disproportionately high or adverse impact on a minority or low income population? No No Yes 51. Will the project decrease or hinder prime farmland? No No No Natural Resources 52. Will marine, aquatic or terrestrial vegetation be removed? No No No 53. Will there be construction in marshlands or wetlands? No No No 54. Will the project adversely affect any wetland areas? No No No 55. Will the project impact wetlands? (flood, drain. excavate. dredge. ?ll. shade. etc.) No No No 56. Do endangered or rare species live in the project area? Unknown Unknown No Is the project area in or near a wildlife conservation area? Possibly Possibly No Natural Resources 58. Are there any properties that appear to be 50 years of age included in your project? (if yes. please provide a list of these properties with the ownerts) name. address. map and parcel numbers and photographs of all four sides of the structure). Yes No Yes 59. Does the project area have any archeological, cultural or historical signi?cance? No Unknown No 60. Is your project located within or near a National Register listed historic district, or are any of the properties individually listed on the National Register of Historic Places? (If in or near a district, please enclose a sketch map of the district. which outlines the project targets.) No No No 61. Has the project properties i neighborhood ever been reviewed for its eligibility for the National Register of Historic Placessurvey to locate archeological sites and i or historic structures been carried out on the project area? If so. please provide a copy of the survey with this application indicating the date of the survey. the ?rm who did the survey, and if the survey is on record with the State Historic Of?ce. No No No 63. Will the project require excavation or disturbance of soil? Yes Yes No 64. Has there been a public meeting. which provided an opportunity for public comment regarding various mitigation options? If yes. please attach details describing the meeting venuets). date(s}, and attendance. Yes No No Total "No" Responses 14 14 12 Page 20 of 25 Part 13: Environmental Information: 85. Consider hazardous materials that may be found on the properties you plan to mitigate. Answer ?Yes," ?Possibly," or ?Don?t know" to each of the following questions. If the answer is ?Yes" for even one property, then answer ?Yes? to the question. For any question to which you answered "Yes" or "Possibly,? please attach additional pages using "over?ow" expiaining each hazardous material and planned abatement. if there is enough room on this page to answer any question other than you may answer them on this page. 66. Were the properties previously or are the properties currently used for commercial. light industrial, transportation or institutional purposes? Are there any above ground storage tanks, underground storage tanks. or leaking storage tanks present on the properties? 68. ls there presently, or has there been in the past, any generation. treatment, storage. disposal. release, or spill of petroleum products, solid or hazardous substances andfor wastes. other than normal quantities of household substances on the properties? 69. Have unusual odors or discoloration been noticed in the soil, or drinking or surface water on or near the properties? 70. Are there any past or ongoing environmental investigations conducted by federal, state. local government agencies, or private ?rms; or Occupational Safety and Health Administration (OSHA) citations or notices of violation on the properties related to environmental or toxic hazards? No No No No NO 71. Will there be abatement of any hazardous materials lead, asbestos. septic tanks, heating oil tanks, etc.) on any of the properties? identify and describe. Possibly T2. Are there any other issues or concerns associated with hazardous or toxic materials on the properties? tie. Asbestos siding and roo?ng material) Possibly Page 21 of 25 Part 14: Historical and Socioeconomic Narrative Questions: Piease respond to the following_in regard to the community's proposed solution. 7?3. Identify and describe any historic resources on or near any of the properties. Explain how the project will affect those historic resources. None 74. identity and describe any archeological sites on or near any of the properties. Explain how the project will affect those archeological sites. None F5. Identify and explain any signi?cant cultural or social issues that might affect or be affected by the project. None 76. Identity and explain any economic concerns or issues that might affect or be affected by the project. Failure to implement the project could leave the State vulnerable to catastrophic disaster without response. The economic impact of such a disaster is considered to be in the millions as well as a signi?cant loss of life. Part 15: Public Notification Sources: 77. Federal and State law requires pubiic participation associated with the project. Please state below the media outlets used in your project area to ensure public participation. Local Newspaper Name Address 1 Address 2 Phone Number Circulation Type (Daily. weekly. If weekly, what day of the week is Newspaper most often read (if different from above) Other Media Outlet Name Address 1 Address 2 Phone Number Distribution Day? Attach copies of any articles to this application. Page 22 of 25 Part 16: Post Project Land Use (Acquisition 1 Demolition only): 78. Describe the community's intentions for the use of any acquired [and after project completion. State on the line provided below who will maintain the project (Community where the project work occurred}. Community or private non-pro?t environmental entity maintainer: Page 23 of 25 Part 17: Agency Contacts: THIS SECTION FOR STATE I FEMA USE ONLY Alldentify the State and Federal agencies contacted in the development of the project and in the preparation of the environmental State Historic Preservation Of?ce US Fish and WiIdlife State Division of Environmental Protection State Division of Natural Resources US Department of the Interior US Environmental Protection Agency US Geological Survey US Natural Resources Conservation Service State Department of Social Sennces (DHHR) Other {Specify} 79. The applicant should contact the following agencies for acquisition demolition and relocation projects for noti?cation State Department of Transportation Date of Contact NIA Date of Response MIA Army Corps of Engineers Date of Contact NIA Date of Response WA Page 24 ot 25 Part 18: Attachments and Enclosures: 81. Use the space below to name and number ALL the attachments and enclosures. If you need more lines. use the "over?ow" tab below. Before submitting this application. ensure you have provided all requested information. An incomplete application may result in an unfavorable evaluation, or delay grant funding. List all attachments and enclosures on the next page. Be sure to include the following: NIA Individual Participant Forms 4 Photos (per Structure) Property Tax Records Maps of project areas Street maps Resolutions supporting the application Clearance letters from DOT Clearance letters from ACOE Authorized agent resolution NIA NM. NM NM Elevation Certi?cates Construction Drawings Preliminary (Mitigation Bene?t Cost Analysis Letters from environmental agencies Advertisements (Public notices) for project meetings Sign-in sheets for public meetings Letters on fair housing, hazardous materials and minority Engineering documents ments osures Title or Descri of Attachment Page 25 of 25 Building Size and Use: The existing drill hall for the WVARNG Armory is approximately 7,000 SF in size and is used for drill exercises (troop formations, etc.) and assemblies (instructional/informational). Building Value: The approximate value of the existing WVARNG Armory Drill Hall building is $2,100,000.00 (based on current construction values). The approximate value of the new EOC (building only) is $3,500,000.00 (based on current construction values; building equipment/furnishings would add approximately $1,000,000.00 to this construction value). Building Contents: The building currently contains two wall-mounted basketball hoops, tables, chairs and a stage. Displacement Costs: The rental cost for room(s) of comparable size at the Charleston Civic Center for the drill hall/EOC purposes is approximately $2,500.00 per day. Rent and Business Income: The rental rate for the Drill Hall breaks down as follows. Commercial Rental Rate: Flat fees below may be used if fees are based on rates below and an estimate of the number of persons who would normally attend this type of event or activity is used. Admission Charged: 30 cents per person or 10% of the Admission Charge (exclusive of taxes) whichever is greater No Admission Charged: 30 cents per person plus 5% of gross revenue (concessions, programs, souvenirs, other articles, auctions) (exclusive of taxes) Flat Rental Fees: $40.00 (0-200 persons) $80.00 (200-400 persons) $100.00 (over 400 persons) Non-Commercial Rental Rate: Flat fees below may be used if fees are based on rates below and an estimate of the number of persons who would normally attend this type of event or activity is used. Admission Charged: 30 cents per person or 10% of the Admission Charge (exclusive of taxes) whichever is greater No Admission Charged: 30 cents per person pius 5% of gross revenue (concessions, programs, souvenirs, other articles, auctions) (exclusive of taxes) Flat Rental Fees: $60.00 Charges for all drill hail ren tois (commercial or non-commercial) inciude the following fees. Ogerating Charges: $15.00 Utilities: $15.00 Variable Operating Charges: $21.63/ hr (Caretaker Rate) $10.63/hr (Extra Help Rate] $1.00 ea. (Tables over 30) $10.00 (ice, 0-200) $2.00 per section (Wood Stage, 8 Sections) Managerial Committee: 20% TOTAL FEE (Maximum) Clerical Fees: $10.00 per contract (Maximum) Building Size and Use: The existing drill hall for the WVARNG Armory is approximately 7,000 SF in size and is used for drill exercises (troop formations, etc.) and assemblies (instructionaIlinformationaI). Building Value: The approximate value of the existing WVARNG Armory Drill Hall building is $2,100,000.00 (based on current construction values). The approximate value of the new EDC (building only) is $3,500,000.00 (based on current construction values; building equipment/furnishings would add approximately $1,000,000.00 to this construction value). Building Contents: The building currently contains two wall-mounted basketball hoops, tables, chairs and a stage. Displacement Costs: The rental cost for roomis) of comparable size at the Charleston Civic Center for the drill hall/EOE purposes is approximately $2,500.00 per day. Rent and Business Income: The rental rate for the Drill Hall breaks down as follows. Commercial Rental Rate: Flat fees below may be used if fees are based on rates below and an estimate of the number of persons who would normally attend this type of event or activity is used. Admission Charged: 30 cents per person or 10% of the Admission Charge (exclusive of taxes) whichever is greater No Admission Charged: 30 cents per person plus 5% of gross revenue (concessions, programs, souvenirs, other articles, auctions) (exclusive of taxes) Flat Rental Fees: $40.00 (0-200 persons) 380009004100 persons} $100.00 (over 400 persons) Non-Commercial Rental Rate: Flat fees below may be used if fees are based on rates below and an estimate of the number of persons who would normally attend this type of event 0r activity is used. Admission Charged: 30 cents per person or 10% of the Admission Charge (exclusive of taxes) whichever is greater No Admission Charged: 30 cants per person plus 5% of gross revenue (concessions, programs, souvenirs, other articles, auctions) (exclusive of taxes} Flat Rental Fees: $60.00 Charges for all drill hall rentals (commercial or non-commercial} include the following fees. Ogerating Charges: $15.00 Utilities: $15.00 Variable Operating Charges: $21.63/hr (Caretaker Rate} $10.63/hr (Extra Help Rate) $1.00 ea. (Tables over 30) $10.00 (Ice, 0200) $2.00 per section (Wood Stage, 8 Sections) Managerial Committee: 20% TOTAL FEE (Maximum) Clerical Fees: $10.00 per contract (Maximum) Wells. doors and other ?tenor nap-"inns dgsigmd for 25:) Note: Structure mounted to existing concrete slab or replacement Wells. doors and other exterior openings designed for 250 windi 15m {pg. 33-7. Figure 53.1 end Pg. slab below proposed muId-ule eefe rr er "Lertest in ICC 500 Storm winds per FEHA (pg. 83-1. Figr 1.1 and Pg. 3-14. Tort. nd speed design speed notation} end in She'll" Md 30?? Room '30qu by 30!! 3-14. Tornado wind speed design speed I 1} end In consideration of safe rooms within host holding no: 500 kaa. FEM Region VII consideration of life rooms within host in. ucc 500 Section: 304.0 8: 304.9 per FEMA P461. Pg. 33-4] Section: 304.8 a. 304.9 per FEHA Pg. 53-1} Note: Referenced edition of FEMA P461 is Third Edition. March 2015. For edition of ICC 500 used. please refer to FEMA P451. Third Edition. March 2015 STORAGE CE j] Raf.? STORAGE A a ME, =1 e: v=n ral?Il I ll 1 Wells. doors end other extengr openings designed for 250 MPH winds per FEHA P461 log. Figure 33.1 and P9. - - - 3-14. Tornado Iwind speed design speed notation] endi First Floor of Multl Use Safe Room located at Charleston WVNG JFHQ on Drill Hall floor ?Miami? ?were?; min hm building 55", Sections 304.8 In 3043 per FEHA P461, Pg. Bil-4] Waite, doors and other exterior openlnge designed for 250 Home: Roof of interior etrucmre to he designed according 59323 Structure mounted to existing concrete eleb or a replacement HPH Mode per FEM Pa?t (pg. 33-7., Figure 33.1 and Pg. to FEMA P-Jdt and related editions of ICC 500 and ASCE eleb below proposed multi-use eafe room per ?Latest in ICC 500 Storm 3-14. Tornado wind speed design speed notation] and in 7-10. Shelter and FEHII Safe Room Requirements" by Bob consideration of safe roome within hoet building {Icc 500 Frenke, FEMA Region Vii 5mm" 30"? 3? 30? p" FEM Pu' 93"? Note: Referenced edition of Fem. Poet ie Third Edition. March 21:15. For edition of ICC 500 used, refer to FEIIA P431. Third Edition, Haroh 2015 if! Wane. dean and other exterior openings designed for 250 IIPH winds per FEHA P461 (pg. 33-7. Figure 83.1 and Pg. 3-14, Tornado Iwind epeed design speed notedon] and In coneideretion of roorne witi?n host building (ICC 500 Seclione 304.3 a 304.9 per 9.351. Pg. 33-4} Second Floor of Multi-Use Safe Room located at Charleston WVNG on existing Drill Hall floor West Virginia National Guard Armory Main Building Floor Plan 100 50 100 Feet W-II. dun-on tad other 0mm Ilpinhgl- dam-d I'm- 25B HPH who: put Fail mg. Figure [3.1 and Pg. 1-11. Tum-Io um: um Onion neuron) and in mnuld-mlnn aft-h mam. l?hhrl hurt ml ?cf. 500 304] 1301.0 par rm P-Jl'l. - Tum-an and Mn spud "alumni and In Ind 136! 1-10 ?oun- ind mu 9W MHMItm-mrwumh hominid-dun In In dawn-d for In and: pit mu P-H1 In. Flam I11 and P9. condo-Hun of uli mum min hurl My am am mu a. mu I'm ?so. I-g. n4] m: In! mum-luau" In Dal In d-IlunI-dn'nnm teem-?ing mm and Maud-defun- urn: SIM i3 will. dam and mm "mm main-p for 250 um mind. an Fun. F-?i m. Ian-r. num- .11 use Fa. 3-8am" 304.! I ?is mr rm F461. Hg. 3:Li'? mm- i" i" ?74mg. West Virginia National Guard Armory Main Building Floor Plan 100 50 100 Feet m: Color lines indicate the paths of entrance available to the safe room area from the interior and exterior of the existing building Various paths of entrance to safe roan area .51! rows - - 15' p-l" {a Ium1! F181 Jf?l? 1w 5.1.- Rouuo can I . ll-l' .H flu-II Fun-Junv.5: - - i II --I- PHI. 5 II..- I. -u nu THE "Mim- - nut-Inf almanac ?0 me? -u'u I i ?mum . in Minna-HI!" - dun-w?hi up.- mun?? I 31mm k-n. Tad- ..mt . 1_ in.? h1il. A -n RJILT ?47-'32- . 1 a- sun. I . I . i Iain. .pi k' nu. I.-. ha hymn-I 21.13.51$.uJ-J-?wu m?n ul-u ..Ir-NE. IBM- I'l nut-ml nut-unan- [:12 Lid-.1 '1 I rgr-u?v?? .-.- - .. . .. . -- atnI-r Inn-Iv. v.4. - u? n-3-u-n-n. an; .-. .I1.1.le wager-u *i-rihwc H-u-?mm-Lu r- no: - _"Irr u. I ?InkmEITu-?pu '1 T?-?-L?ki?li ?inset-?at15"- . . F. (T 1r i?$.E121 WEE-.1 E121 [1.-Int-_J '1 1 LE: 2 ?lt?li?pr ?Ihlh?hl-21-11?51L11. 4?1? 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[its .- .. .bar-v.4.? rutsill-Iri- . .. . - .uul .1 I. lain?I?ll huh .?wwir vmumIillan. --0 Air-'5 31.1. r. .9 up .1. 3.33.2.1. .- 3 3? . I ran-van. f: .. . Luna-m- it. .I all-:3. fur-31' 1.9.11.4! . . 1. II (I Sill .I up I 5.1.. Iii-incur. - .Ihrl. I. II haul?? . .7 Riva?" II. 11. in: .. .- l?l JUN-II. .5932: 2.9 I: . . l?ld at 4! II IDEIDI DEVI-1 IUII {cl-Duo. unriru' all. In! I nun-nil?. ..4.H..u!.l1u.14mlr!..l In. In. 4.. .1. ?Pitt: .. .. Ea. EliHI. ??IELEF . . . I. . . ll: . . .21. fl:- h? aha. . PI a allYul. I. pin! . n. link . . . I1 lulu?ITI- I .IILIIH .anvil"! . . II-II- I?ll- $395.3? .1. I?frl?vvdm . . . . . .. . . .. - . .. . . hp. . .Lu. . . . . n. .F-Ilnnpia. .n .I E. .- Gamma {.mmu75.? ..41. .Il.1ll.1.4n. .9511{1.ISA. . . . . (I 11-an! nil-t nun-nul? I lu?4i m1 . ?Int-Ill ..- 1.1. a; 1.0.11). 1 In: ?Hummwr.m..1.ll .11II35.1 .I 4 a h. .. van-*1 .1 . .1 {nil 1 . 1.1.5.1iil? L. om I. . . 1.1m? . on .1..- ISI . . willml1.4. . . ..11.1.1.1112 . .--1- . .111" .. a ha. a. - Hunt-In. -. . .Ii'il I'll] 1m. .1.. 3145E~r . .1 ?mu unp?all ?cw-?kw! 1rd.11oil? .. . wk?. I?ENOFF . . . ?Hedi" .mzigidncu?iki Minna-.- mun - ..LIIL Wm WM . . Jun-0.1: I-avl-u . . .1 hIJruh-.Ibl- - . a u. many >k?mw a as bra filth-IE. It'tlirll if Irllr pitiful-1.. nail Iiili? .- I I - I flit?illHana-=00 I . I, (I'll! I. ii. il'l'Fa-Ii ll r" I I. Iii-lil?ll-ao lullit - I- I a ?lliugntq'lnluull ill-ll. I?l- It?ll-l I n1: .llu. m-n-i ?2 L. a .4 33% I?i?r? "d'lil. a I: [nil @111 I. (tutti-II Ila .ilul?t?l'u I..I. Dill-lbw .. . . .- Ilr. fill I I .I I. II . Furl. Incl(lav . . . . rm0-.. . ii a 1 .11. . . IHIE William 13' 61 11411 . .3.35.5.0.- a. . yuama IJSDHIOI Zd-I?l I - .111un?n?r?F? m? .v .. i Hip"; .1 . DEPARTMENT OF HOMELAND SECURITY Federal Emergency ManagementAgency CERTIFICATIONS REGARDING DEBARMENT. SUSPENSION AND OTHER RESPONSIBILITY AND DRUG-FREE WORKPLACE 0MB NO- 1560-0025 REQUIREMENTS Expires September 30. 201? PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden for this form is estimated to average 1.7 hours per response. The burden estimate includes the time for reviewing instructions. searching existing data sources. gathering and maintaining the data needed. and completing. and submitting the form. This collection of information is required to obtain or retain bene?ts. You are not required to submit to this collection of information unless it displays a valid OMB control number. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to; Information Collections Management. Department of Homeland Seourity. Federal Emergency Management Agency. 500 Street SW. Washington. DC 204?2-3100. and Paperwork Reduction Project (1650-0025). NOTE: Do not send your completed form to this address. Applicants should refer to the regulations cited below to determine the certi?cation to which they are required to attest. Applicants should also review the instructions for codi?cation included in the regulations before completing this form. Signature ofthis form provides for compliance with certi?cation requirements under 44 CFR Part 18. "New Restrictions on Lobbying" and 28 CFR Part "Government-wide Debarment and Suspension (Nonprocurernent) and Government-wide Requirements for Drug-Free Workplace {Grants}.? The certi?cations shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the transaction. grant. or copperative agreement. 1_ LOBBYING Are not presently debarred. suspended. proposed for debarment. declared ineligible. sentenced to a denial of Federal bene?ts by a State or Federal court. or voluntarily excluded from covered transactions by any Federal department or agency; As required by section 1352. Title 31 of the U.S. Code. and implemented at 44 CFR Part 18. for persons entering into a grant or cooperating agreement over 100.000. as de?ned at 44 CFR Part 18. the applicant certi?es that. Have not within a three-year period preceding this application been convicted of a or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining. attempting to obtain. or perform a public a public {Federal .State. or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement. theft. forgery. bribery. falsi?cation or destruction of records. making false statements. or receiving stolen property; to) Are not presently indicted for otherwise criminally or civilly charged by a governmental entity (Federal. State. or local) with cemmission of any of the offenses enumerated in paragraph (1) of this certi?cation; and Have not within a three-year period preceding this application had one or more public transactions (Federal. State. or local] terminated fer cause of default; and No Federal appropriated funds have been paid or will be paid. by or on behalf of the undersigned. to any person for in?uencing or attempting to in?uence an of?cer or employee of any agency. a Member of Congress. an of?cer or employee of Congress. or an employee of a Member of Congress in connection with the making of any Federal grant. the entering into of any cooperative agreement. and the extension. continuation. renewal. amendment. or modi?cation of any Federal grant or cooperative agreement. If any other funds than Federal appropriated funds have been paid or will be paid to any other person for in?uencing or attempting to in?uence an of?cer or employee of any agency. a member of Congress. an of?cer or an employee of Congress. or employee of a member of Congress in connection with this Federal Grant or cooperative agreement. the undersigned shall complete and submit Stand "Disclosure of Lobbying Activities." in accordance with its instructions. WORKPLACE OTHER THAN B. Where the applicant is unable to certify to any of the statements in this codi?cation. he or she shall attach an explanation to this application. c) The undersigned shall require that the language of this . . . . . As recurred by the Drug-Free Workplace Act of 1083. and implemented at certi?cation be Included in the award documents for all subawards 44 CFR Part 17. Subpart F. for grantees. as de?ned at 44 CFR Part at all tiers {including subgrants. contracts under grants and cooperative agreements. and subcontracts) and that all 17615 and 11620? subreCIpients shall certify and disclose accordingly. A. The applicant certi?es that it will continue to provide a drug-free I I I I workplace by; Standard "Disclosure of Lobbying Activities" '3 attached I I I I Publishing a statement notifying employees that the unlawful (This tom: must be attached certi?cation ?f non-I I manufacture. distribution. dispensing. possession. or use ofa controlled appropriated funds are to be ?390' ?9 influence activities.) substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such 2. DESARMENT. SUSPENSION. AND OTHER prohibition-I RESPONSIBILITY MATTERS (DIRECT Establishing an on-going drug free awareness program to inform As required by Executive Order 12549. Debannent and employees about~ Suspension. and implemented at 44 CFR Part 67. for prospective . . participants in primary covered transactions. as de?ned at 44 CFR The dangers Of drug abuse In the workplace. Part 17' Section (2) The grantee's policy of maintaining a drug-free workplace; A. The applicant certi?es that it and its principals: FEMA Form 112-0-30 (9H4) Master Page 1 of 2 (3) Any available drug counseling, rehabilitation, and employee assistance programs; and The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; Making it a requirement that each employee to be engaged in the performance ofthe grant to be given a copy of the statement required by paragraph Notifying the employee in the statement required by paragraph that, as a condition of employment under the grant. the employee will- Abide by the term of the statement; and Notify the employee in writing of his or her conviction for a violation ofa criminal drug statute occurring ion the workplace no later than ?ve calendar days after such convictions; Notifying the agency. in writing. within 10 calendar days alter receiving notice under subparagraph from an employee or otherwise receiving actual notice of such cenviction. Employers of convicted employees must provide notice. including position. title. to the applicable FEMA awarding of?ce. regional of?ce or FEMA of?ce. if) Taking one of the following actions. within 30 calendar days of receiving notice under subparagraph with respect to any employee who is convicted- (1) Taking appropriate personnel action against such an employee. up to and including termination. consistent with the requirements of the Rehabilitation act of 19?3. as amended; or Requiring such an employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State. or local health. law enforcement. or other appropriate agency; (9) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs and B. The grantee may insert in the space provided below the sitefs] for the performance of work done in connection with the speci?c grant: Piece of Performance (Street address. City. County. State. Zip code) There are workplaces on ?le that are not identi?ed Sections 1?.630 of the regulations provide that a grantee that is a State may elect to make one certi?cation in each Federal ?scal year. A copy of which should be included with each apptication for FEMA funding, States and State agencies may elect to use a state wide certi?cation. FEMA Form 112-0-30 (Qi?ld) Master Page 2 of 2 OF HOMELAND SECURITY Federal Emergency Management Agency ASSURANCES-NONCONSTRUCTION PROGRAMS Papenivork Burden Disclosure Notice Public reporting burden for this data collection is estimated to average hours per response. The burden estimate includes the time for reviewing instructions. searching existing data sources. gathering and maintaining the data needed. and completing and submitting this form. This collection of information is required to obtain or retain bene?ts. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Department of Homeland Security. Federal Emergency Management Agency. OMB ND. 11560-0025 Expires September 30. 2017 500 Street SW. Washington. DC 204?2 Paperwork Reduction Project (1660-0025}. NOTE: Do not send your completed form to this address. NOTE: Certain of these assurances may not be applicable to your project or program. If you have any questions. please contact the awarding agency. Further. certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case. you will be noti?ed. As the duly authorized representative of the applicant. I certify that the applicant: 1. Has the legal authority to apply for Federal assistance. and the institutional. managerial and ?nancial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning. management and completion of the project described in this application. 2. Will give the awarding agency. the Comptroller General ofthe United States. and if appropriate. the State. through any authorized representative. access to and the right to examine all records. books. papers. or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 USS. Section 4727-4T63) relating to prescribed standards for merit systems for programs funded under one ofthe nineteen statues or regulations speci?ed in Appendix A of OPM's Standards for Merit System of Personnel Administration {5 C.F.R. 900. Subpart F). 6. Will comply with all Federal statues relating to nondiscrimination. These include but are not limited to: Title VI of the Civil Rights Act of 1964 (P. L. 88-352) which prohibits discrimination on the basis of race. color. or national origin; Title IV of the Education Amendments of 1972. as amended (20 U.S.C. Sections 1581-1583. and 16854685). which prohibits discrimination on the basis of sex; to) Section 504 of the Rehabilitation Act of 1973. as amended {29 U.S.C. Section 794}. which prohibits discrimination on the basis of handicaps; the Age Discrimination Act of 1975. as amended (42 USS. Sections 6101-6107). which prohibits discrimination on the basis of age; the Drug Abuse Of?ce and Treatment Act of 19?: (PL. 92-255). as amended. relating to nondiscrimination on the basis of drug abuse; the Comprehensive Alcohol Abuse and Alcoholism Prevention. Treatment and Rehabilitation Act of 1970.} P.L. 91-616). as amended. relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (9) Sections 523 and 512ir of the Public Health Service Act of 1912. {42 U.S.C. 290-dd-3 and 290 ee-S). as amended. relating to con?dentiality of alcohol and drug abuse patient records; Title of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et. seq). as amended. relating to nondiscrimination in the sale. rental or ?nancing of housing; ii) any other nondiscrimination provision in the speci?c statueis) under which application for Federal assistance is being made; and the requirements of any other nondiscrimination statuets) which may apply to the application. 7. Will comply. or has already complied. with the requirements of Title II and of the Uniformed Relocation Assistance and Real Property Acquisition Policies Act of 1970 (PL 91?646) which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchase. 8. Will comply with provisions of Hatch Act {5 U.S.C. Sections 1501-1508 and 7324-?328) which limit the political activities of employees whose principle employment activities are funded in whole or in part with Federal funds. 9. Will comply. as applicable. with the provisions of the Davis-Bacon Act (40 USC. Sections 276a to the Copeland Act {40 USO. Section Elite and 13 U.S.C. Sections 874). and the Contract Work Hours and Safety Standards Act (40 USC. Sections SET-333). regarding labor standards for federally assisted construction subagreements. 10. Will comply. if applicable with flood insurance purchase requirements of Section 102a of the Flood Disaster Protection Act of 1973 (P.L. 939234twhich requires recipients in a special ?ood hazard area to participate in the program and to purchase flood insurance if the total cost ofinsurable construction and acquisition is 510.000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: institution of environmental quality control measures under the National Environmental Policy Act of 1969 (PL. 91-190) and Executive Order (E0) 11514; noti?cation of violating facilities pursuant to E0 11?38; to) protection of wetlands pursuant to E0 11990; evaluation of ?ood hazards in floodplains in accordance with E0 11938:(e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 19?2 (16) USC. Sections 1451 et seq); conformity ofFederal actions to State {Clear Air) Implementation Plans under Section 17'6 of the Glear Air Act of 1955. as amended (42 U.S.C. Section et seq); (9) protection underground sources of drinking water under Safe Drinking Water Act of 1974, as amended. (P.L. 93-523); and protection of endangered Species under the Endangered Species Act of 19?3. as amended. (PL. 93-205). 12. Will comply with the wild and Scenic Rivers Act of 1968 (15 U.S.C. Sections 12?1 et seq.) related to protecting components of the national wild and scenic rivers systems. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966. as amended [16 U.S.C. 410}. E0 11593 {identi?cation and protection of historic properties). and the Archaeological and Historic Preservation Act of 19W. {15 U.S.C. 4S9a-et seq). FEMA Form 1129-0-3A (09! 14) Master Page 1 of 2 OMB no. 1550-0025 ASSURANCES-NONCONSTRUCTION PROGRAMS Cont. Expires September 30. 201? 14. Will comply with P.L 93-345 regarding the protection of human subjects involved in research. development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1955 (P.L. 9-544. as amended. 7 U.S.C. 2131 et seq.) pertaining to the care. handling. and treatment of warm blooded animals held for research. teaching. or other activities supported by this award of assistance. 16. "Nill comply with the Lead-Based Paint Poising Prevention Act {42 U.S.C. Sections 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. Will cause to be performed the reguired ?nancial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws.executive orders. regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 USS. 201). as they apply to employees of institutions of higher education. hospitals. and other non-profit organizations. FEMA Form 1129-0-3A (09114} Master Page 2 of 2 ?55 I ?504 WEST VIRGHHA NATIONAL GUARD ARMORY In ?El Idiot- ?Illa-311:: Color linu indie-II tin pam- oi lnhl'lcl West Virginia National Guard Armory Main Building tuition!- mom Imlmm lul?lnr and titular 61' IM- uni-ling building Floor Plan _f 100 50 190 F991 Various DIUII of an roan um ru?- I?m-drum? in . I i'lr?rrq d?p.hn- (In 5 nan-Anna-mnplull" - nl'. I iagiiuz?pss up. .r 1- . m. gut) 31 am Mt, Hits-1,4 Hawt-wutwt 3M5 E90 WJD Ptouimapl la WUDHSEM For example, a community may decide to build a multi?use facility that includes a tornado safe room function in a community center. The new facility may include an assembly or multi? purpose room that has 1,185 square feet. In order to use the space as a community tornado safe room. the gross square footage must be reduced to account for egress circulation, partitions, interior columns, furnishings, ?nishes, equipment, and other features. The calculation may be exact or estimated using the methodology in FEMA 1. For this example, the area is considered an open ?oor plan, and only 85 percent of the gross area can be considered net usable area for the occupants seeking shelter. Using 35 percent of the gross square footage as usable square footage, the 1,135 square feet is reduced to 1,007 usable square feet: 1,185 (0.85) 1,007 square feet Per FEMA P-361 design criteria, a minimum ofS square feet per safe room occupant must be provided in a tornado community safe room (see Table 2). In this example, safe room designers must also account for the use of durable medical equipment, for example wheel chairs, walkers, or hospital beds, as well as consider individuals who are handlers of service animals. A community safe room should be sized to accommodate a minimum of one wheelchair space (at 10 square feet} for every 200 occupants or portion thereof. Therefore, the usable floor area would provide enough space for the protection of 200 occupants (see Table 3) and would be eligible for HMGP and PDM funding. It would not be reasonable for an application in this example to include a request for usable square footage of2,000 square feet because that amount of Space has not been demonstrated as being necessary for an identi?ed at- risk population of 200 occupants. Table 3: Example Community Safe Room Size Required Square Total Square Occupants Feet per Person I Footage 199 occupants 995 1 occupant in a wheelchair 1t} 10 Total 200 occupants 1.005 Applicants and subapplicants should refer to FEMA P461 for ?urther guidance on sizing criteria. 0.3.1.2 Population Impacted by Hurricanes This section provides information to help Applicants and subapplicants identify and de?ne the population impacted by hurricanes and identify who may require a safe room facility. 0.3.1.2.1 information Sources Determining the hurricane safe room population depends on the assumptions used in the evacuation or emergency response plans and policies being administered by local, State, and Addendum; Additional Project Guidance - Safe Rooms 47 Federal (if applicable) emergency management organizations. Therefore, Applicants and subapplicants are encouraged to coordinate with the relevant agency in the jurisdiction that developed the plans. In addition, local or federally-recognized tribal mitigation plans are required to include a risk assessment that de?nes the hazard characteristics within an area and the speci?c needs for the affected population. Evacuation plans are likely to be more speci?c in terms of population. but the risk assessment in a community's existing mitigation plan may also be a source for this information, Documentation to support the determination of the impacted population may be directly related to the planning tools mentioned above and should be included in the application. 6.3.1.2.2 Hurricane Population Categories Generally, two broad categories of potential hurricane safe room occupants may be identi?ed as part of the limited population in need of life?safety protection: (I) ?rst reaponders, critical and essential services personnel, and facility occupants and those that cannot evacuate because of limitations. The impacted population should be accommodated within the safe room for a minimum of 24 hours (the FEMA P-361 minimum design occupancy time for hun?icane safe rooms). Applicants and subapplicants are encouraged to use veri?able information, such as emergency evacuation plans and local emergency management plans (or other applicable sources), to identify potential safe room occupants from the categories listed below: Category I First Responders, Critical and Essential Services Personnel, and Facility Occupants The civilian personnel of emergency response services, also known as first responders, may be required to remain in harm?s way. First responders include, but are not limited to, fire and police department personnel, rescue squads, Emergency Operations Center (EOC) personnel, emergency medical and ambulance service providers, search and rescue teams, and similar personnel whom a local community may depend upon for a successful response to an extreme wind event. In many cases, other critical services personnel may be required to remain in harm ?s way to facilitate the continued Operation of certain critical facilities, including material storage facilities, communications and data centers, and others that a local community may depend on for a successful response to an extreme wind event. Category 2: individuals that Cannot Evacuate This category may include occupants of facilities, such as patients in hospitals, residents of long- term care facilities, and other occupants for which evacuation would be detrimental to their well- being. This category also could include jailiinrnates who are unable to be evacuated safely. Addendum: Additional Project Guidance Safe Rooms 48 Documentation Applicants and subapplicants must provide documentation to support the identi?ed population for the safe room and must also submit adequate documentation in support of their risk assessments to allow grant pregram reviewers to determine whether the proposed safe room size is appropriate for the identi?ed population. The documentation should be suf?ciently detailed to be veri ?ed during the grant review process. Applicant and subapplicant coordination with the local, State, or Federal (if applicable) agency responsible for developing emergency evacuation plans is critical. Each grant program identi?es documentation requirements but in general, documents that can be used to quantify the disproportionately impacted population, such as evacuation plans, emergency response plans, and meeting notes, are acceptable. For example, the population categories listed above may be part of the affected population identi?ed in an emergency evacuation plan. In all cases, planning and operation of PDM and HMGP safe rooms, including the identi?cation of the population to be protected, should not conflict with State and/or local evacuation plans. PDM and HMGP safe room activities should not be used as a substitute for, or as an option for individuals to ignore, local community andior State evacuation plans or any other law or ordinance. Travel Time Considerations The issues to consider in estimating travel time to the safe room facility include local emergency management and law enforcement requirements, mandatory evacuations, evacuation times from the anticipated area ofimpact, and any other plans that affect the movement of at-risk pepulations. Further guidance is provided in FEMA P-36l. Warning Capabilities In addition to design and construction criteria, an accessible and effective warning system must be in place to notify prospective community safe room occupants when they should evacuate to the safe room facility. Occupants of homes (residences) Twith a residential safe room that meets the siting and elevation requirements in FEMA P661 are assumed to use that room and require no evacuation and only minimal travel time. Applicants and subapplicants for community safe room projects must demonstrate that the population can be properly notified to allow sufficient travel time to the community safe room. Period of Protection As identified in FEMA P-36l, the hazard mitigation time of protection for safe rooms is a minimum of 24 hours for hurricane events. Therefore, any ancillary equipment required to operate during an event for the safe room must also be properly sized and protected to the same level as the safe room. Addendum: Additional Project Guidance Sate Rooms 49 0.3.1.3 Population Impacted by Tornadoes This section provides information to help identify and de?ne the population impacted by tornadoes. Populations impacted by tornadoes are generally limited to the family or group of families who live in the dwelling or dwellings served by the safe room, workers who have access to a safe room at their place of business, and individuals who have access to an onsite community safe room. In addition. because ofthe short period between tornado identi?cation and impact, these at?risk populations must be close to the safe room in order to bene?t from it. Tomado safe room populations are determined based on limited warning times (minutes. not days) and the maximum reasonable travel time for potential safe room occupants to reach the safety of the facility. These populations that cannot reach the safe room within a reasonable time are not considered as potential occupants of the safe room. Tornadoes strike without timely warning, often depriving the affected population sufficient time to seek safety. Only about 20 minutes (or less) of warning time may be provided before a tornado strikes. For a limited or no-warru'ng storm event, at-risk individuals have various degrees of susceptibility. The following two aspects of higher risk should be considered when identifying and quantifying the population impacted by a tornado: The physical characteristics of the built environment (buildings or other structures) in which the pepulation resides. Because buildings di?'er in their susceptibility to damage from a tornado. building occupants are exposed to varying risks of injury or death. Individuals living in non-engineered housing. older housing, and manufactured housing are more susceptible to catastrophic damage from a tomado. The ability of the population to mobilize to the safe room during a tornado, irrespective of where they are located. A 20-minute warning may not be sufficient time for all to get access to the safe room. Children and adults with disabilities and others with access and functional needs may require a greater level of assistance, time to mobilize, and attention during an emergency. These considerations should be factored into planning. 0.3.1.3.1 Documentation Applicants and subapplicants must provide documentation to support the identified population for the safe room and must also submit adequate documentation in support of their risk assessments to allow grant program reviewers to determine whether the proposed safe room size is appropriate for the identified population. The documentation should be sufficiently detailed to be veri?ed during the grant review process. Applicant and subapplicant coordination with the local. State. or Federal (if applicable) agency responsible for developing emergency action plans is critical. Addendum: Additional Project Guidance Safe Rooms 50 Each grant program identi?es documentation requirements. but in general, emergency response plans, area maps, building construction drawings, and meeting notes that can be used to quantify the population are acceptable. In addition, local or federally?recognized tribal mitigation plans are required to describe the susceptibility of the community and structures, in particular high-risk populations, and may also be sources for this information. Applicants and subapplicants must provide this information; otherwise, the application review may be delayed or the application may be rejected. 0.11.3.2 Travel Time Considerations The two aspects of higher risk listed above will facilitate identifying and targeting high concentrations of impacted populations. The most effective tornado safe rooms minimize occupant travel time- Consequently, onsite community safe rooms, built either as integral parts of a building or as separate structures, offer the greatest level of protection to occupants. Community safe rooms in hoSpitals, schools, long-term care centers, and other facilities that house highly susceptible populations are the most successful in minimizing the risks. These safe rooms may be designed to serve the community at large in addition to onsite residents. In such cases, the population of the safe room is limited by the proximity of potential occupants to the safe room, which is de?ned by the maximum allowed travel time and/or the maximum distance to the safe room. The distance from the safe room for the at-risk population is based on a maximum walking travel time of 5 minutes or a maximum driving travel distance of approximately 0.5 mile. When considering a single- or multi?use community safe room, the 5-minute walk time or the equivalent {ls-mile driving distance must be calculated by the actual travel route or pathway that a pedestrian or a driver will be required to follow. The pathway should not be restricted, bottlenecked. or obstructed by barriers such as multi-lane highways, railroad tracks, bridges, or similar facilities or by topographic features. Traf?c congestion (including parking constraints) during the movement of the potential affected population to the safe room once a storm watch/warning noti?cation is issued should be considered when de?ning the limited population for the community safe room. In either case, whether walking or driving, proSpective safe room occupants must be able to safely reach the facility within 5 minutes of receiving a tornado warning or notice to seek shelter. 6.3.1.3.3 Period of Protection As identi?ed in FEMA P-3ol the hazard mitigation time ot?protection for safe rooms is a minimum of 2 hours for tornado events. Therefore, any ancillary equipment required to operate during an event for the safe room must also be properly sized and protected to the same level as the safe room. Addendum: Additional Project Guidance Safe Rooms 51 0.3.2 Cost Estimates Applications for safe room projects must include detailed. line-item costs in the project cost estimates. Well-documented project cost estimates contain quantities, unit costs, and a source for each unit cost. in contrast, lump-sum cost estimates do not provide quantities and unit costs required to evaluate the accuracy of the project cost estimate. Lump-sum cost estimates are not acceptable. Under HMGP and PDM. project cost estimates include unit costs related to the proposed square footage of the protected area or areas of the safe room (see Addendum Pan C.3.1.l for safe room sizing criteria). Unit costs mayr also be related to the protected population {occupants} of the safe room. (3.3.2.1 Program Funding Limits Potential Applicants and subapplicants should understand that HMGP or PDM funding for safe room projects is subject to all program-speci?c rules and regulations. including any pre? determined limitations on the Federal share of project costs. Detailed information on handing program limits is provided in Part I, of the HMA Guidance. Potential Applicants and subapplicants should also consult the appropriate State Hazard Mitigation Of?cer for details on funding limitations. 0.4 Implementation The implementation guidance in this section is intended to ensure that Applicants and suhapplicants pursuing PDM or HMGP funds for safe room projects adequately understand and address all of the requirements that are unique to this type of mitigation. 0.4.1 Environmental Planning and Historic Preservation Review and Compliance Safe room project designs must take into consideration potential impacts on a wide varier of EHP resources. such as wetlands, floodplains, historic structures, and archaeological sites. To assist with the EHP review. FEMA has prepared a Programmatic Enviromnenta] Assessment to help project application developers and reviewers streamline the evaluation of potential impacts to the human environment resulting from the construction of residential and non- residential (individual) safe rooms and community safe rooms that are proposed for HMGP or PDM funding. The Programmatic Environmental Assessment provides the public and decision- makers with helpful information necessary to understand and evaluate the potential environmental consequences of these hazard mitigation actions and helps streamline the National Environmental Policy Act (NEPA) review process. Additional EHP review. aside from compliance with NEPA. may still be required. Addendum: Additional Project Guidance Safe Rooms 52 0.4.2 Americans with Disabilities Act Compliance for Residential and Community Safe Rooms The needs of the whole community requiring safe room space must be considered. Safe room construction should integrate considerations for: 0 Proximity of location to affected populations 9 The size of the safe room 0 Egressfingress of the safe room to accommodate the affected populations 0 Ensuring facilities within the safe room comply with Americans with Disabilities Act (ADA) regulations 0 Accessible alerts and warnings The appropriate access for persons with disabilities must be provided in accordance with all Federal, State. and local ADA requirements and ordinances. 0.4.3 Eligible and ineligible Components of Residential and Community Safe Rooms Safe room cost estimates contained in applications and subapplications should include only eligible costs. For examples of eligible and ineligible costs see Addendum Part 04.4. Table 4 shows eligible and ineligible components of residential and community safety rooms. This table can be referred to when determining whether a component is an eligible cost of a safe room application. Note that there are differences in what is considered an eligible cost for a residential safe room versus a community safe room because of the different scope of the projects. Table 4: Eligible and Ineligible Components of Residential and Community Safe Rooms Building Systems and Components Residential Community Structural systems that directly support or protect the safe room to provide near? Yes Yes absolute. ?fe-safety protection Doors. windows. and opening protection Yes Yes Protection of backup mechanical. electrical. ventilation. and communication Yes Yes equipment necessary to provide life-safety for the safe room Signage Yes Yes Communications, including LAN drops and wiring if used for emergency Yes Yes communication during an event Alternate source of power Yes Yes First aid supplies and equipment No Yes Fire-suppression systems (sprinklers systems and fire extinguishers) No? Yes Addendum: Additional Project Guidance Safe Rooms 53 Building Systems and Components Residential Community Electrical lighting and outlets Yes Yes ADA Requirements Yes Yes Ventilation Yes Yes HVAC used for required ventilation Yes Yes HVAC not used for required ventilation No No Accessible toilets and hand washing stations in safe room No Yes' design fees Yes Yes Engineering study to calculate undefined flood elevations Yes Yes Engineering peer review Yes Yes Site preparation Yes Yes Inspections. including special inspections Yes Yes Soil test No Yes Storage room forfood, water. and safety equipment No Yes Purchase of land No Yes Safe room maintenance No No Restroom ?xtures not required by code or FEMA P-36?l No No Paint on walls and ceilings of safe room No No Floor coverings subfloors not required for life safety No No Removal of structures from developed land No No Kitchen cabinets. countertops. and other equipment not required for life safety No No Security cameras and EOE-type equipment No No Landscaping No No Parking and all non-building elements unless required for ADA cempliance No No Community-wide. mass noti?cation systems No No Eligible if required by local codes LAN Local Area Network ADA Americans with Disabilities Act HVAC Heating. ventilation. and air conditioning EOC Emergency Operations Center 0.4.4 Eligible and Ineligible Costs Allowable costs for PDM and HMGP safe room projects are costs for project components design. construction, project administration) that are related directly to and necessary for the hazard mitigation purpose of providing immediate life?saf?ety protection by means of the structure and the building envelope to the limited population that must remain in the impact area during an extreme wind event. Addendum: Additional Project Guidance - Sate Rooms 54 For each structure type, eligible project costs are limited to: 0 Protection by design components, including and limited to the safe room portion of the envelope (walls, ceilings, doors. windows. as speci?ed in FEMA FEMA P-361, ICC 500 and local building codes, such as the 2009 International Building ode or later editions} Ancillary components required by P-361. including standby (backup) power. communications. and emergency electrical lighting limited to the safe room portion of the building, as well as protection of ancillary components to the same degree as the safe room 0 Design and construction components for safe room portion only, including engineering fees, permit fees, Special inspection fees, and excavation 1! Required features necessary for safe room Function and habitation, including ventilation, permanent electrical lighting, ADA requirements, and accessible toilets and hand washing stations Costs associated with providing facilities for any function that is not essential for life-safety protection of occupants are not eligible. If a safe room facility can ?ll?ll its basic ?inction of life?safety protection for occupants during a storm without a building feature or component that provides conveniences or additional comfort, costs associated with that feature or component are not eligible. Examples are flooring, seating, and food preparation facilities. This is a signi?cant issue in multi-use community safe rooms. which are designed to provide other functions. C.5 Safe Room Closeout The following information covers the plan, with the ?nal plan required upon project closeout. For more information and guidance on considerations for an plan, see FEMA P- 361. 6.5.1 Operations and Maintenance Plans for Community Safe Rooms To be considered for funding, PDM and HMGP community safe room project applications must include a written statement acknowledging that the requested community safe room will be operated and maintained in a manner that achieves the proposed hazard mitigation. EMA will only consider OSLM plans that have considered the guidance in FEMA P-361. plans are not required for residential safe rooms. Community safe rooms are built and operated to provide immediate life-safety protection during extreme wind hazards. To achieve this purpose, community safe rooms must be built to the design criteria speci?ed in Addendum Part 02.2, and they must admit occupants and provide them with the services they need in a timely manner. Subapplicants must provide an Plan Statement of Assurances with the safe room project application acknowledging that the requested Addendum: Additional Protect Guidance Safe Rooms 55 community safe rooms will be operated and maintained in a manner that achieves the proposed hazard mitigation. Prior to closeout, the Recipient and FEMA will review the subapplicant's ?nal signed Plan. FEMA will only consider Plans that incorporate EMA P-361. The steps in meeting the Plan requirements are as follows: Step 1. The subapplicant develops a description of the Plan that includes an assurance that the Plan will be developed during project implementation and includes the description in the application (see Addendum Part 02.1} Step 2. The subapplicant develops the Plan (see Addendum Part 05.2.3) Step 3. The Recipient and FEMA review the Final Plan, which is due before project closeout (see Addendum Part (3.5.3) 0.5.1.1 Descriptive Statement of an Operations and Maintenance Plan A statement acknowledging the requirement for an plan for the community safe room must be included in the application. The statement should include: A description of the maintenance procedures 0 A brief statement about the operation of the safe room when it is in use 9 Basic information about how the safe room will be used, including how use is initiated, the warning system, and basic procedures for opening the doors to the public 0 Key components of the safe room maintenance procedures a The office that will be responsible for the operation and maintenance of the safe room 0 Assurance that the Plan will be developed and completed before project closeout 0.5.2 Development of an Operations and Maintenance Plan The development of an Plan should be coordinated with the appropriate entities using and operating the community safe room and should be signed by the appropriate of?cials in these organizations. The 085M Plan may be based on preliminary engineering drawings and should include, at a minimum, the components listed below. FEMA provides additional information on 082M Plan components. Addendum: Additional Project Guidance Safe Rooms 55 0.5.2.1 Operations Components The Operations components of an Plan should include the following, at a minimum: 0 Community organization(s] responsible for operating and maintaining the community safe room, such as the local emergency management of?ce and contact information for the relevant of?cets) Command and management roles and responsibilities for key individuals, such as the safe room manager and site coordinator, and their essential duties andfor the agency responsible for ?ll?iil?g these roles Major tasks that the safe room management team will perform during a tornado/hurricane watch issued by the National Weather Service Major tasks that the sale room management team will perform during a warning issued by the National Weather Service General operation tasks in the community safe room from the time the emergency is announced to the time occupants may safely leave 0.5.2.2 Maintenance Components The maintenance components of an Plan should include assurance from the organization responsible for operating and maintaining the community safe room of the following during the useful life ofthe community safe room: Non-mitigation uses will not prohibit the use of the community safe room to perform its hazard mitigation purpose of life-safety protection, the approved safe room occupancy will be available at all times Regular maintenance will be scheduled and performed by a designated party during the useful life of the community safe room Basic exterior and interior signage will be posted as necessary and appropriate for adequate safe room operations A redundant power source. such as batteries or generators. will be available to provide standby (emergency) power for lighting and ventilation for the community safe room in the event of primary power failure, as required The community safe room inventory will include essential equipment and supplies, such as communications equipment, emergency equipment, ?rst-aid supplies, water, and sanitary supplies Addendum: Additional Project Guidance Safe Rooms 57 8.5.2.3 Development ofa Final Operations and Maintenance Plan The development of a Final Plan should be coordinated with the appropriate entities that are using and operating the community safe room and should be signed by appropriate officials in these organizations. A Final Plan is required before project closeout. The Final Plan must include: 0 The components listed in Addendum Part (3.5.2 The signature of the subrecipient for the approved application 0 The signature of authorized of?cials from the community organization(s) reSponsible for operating and maintaining the community safe room, if ditt'erent from the subrecipient 6.5.3 Recipient Review of Final Operations and Maintenance Plan FEMA requires that the Recipient af?rm that the Final Plan is consistent with FEMA P- 361 criteria by: Reviewing the Final Plan to ensure it addresses the components and has the required signatures listed above 9 Coordinating with the subrecipient to address any missing components 0 Transmitting the Final Plan to FEMA with a written statement af?rming that it is consistent with FEMA P-36l guidance 6.5.4 FEMA Review of Final Operations and Maintenance Plan The Recipient is informed in writing once EMA has determined that the Final Plan has considered the guidance in FEMA P-361. FEMA's comments on the Final 085M Plan must be addressed before EMA makes a ?nal determination of consistency. Recipients not completing a Final Plan at closeout will be subject to recoupment of award funds as determined by FEMA. Addendum: Additional Project Guidance Safe Rooms 58 D. Mitigation Reconstruction Projects Part of the Addendum supplements the information provided in Parts I through of the HMA Guidance. The project-speci?c guidance in this section does not provide all of the information necessary to apply for funding through an HMA program and must be read in conjunction with all other relevant sections of this guidance. For additional mitigation reconstruction resources, see Part IX, of the HMA Guidance. D.1 Overview Mitigation reconstruction is the construction oi?an improved, elevated building on the same site where an existing building and/or foundation has been partially or completely demolished or destroyed. These projects include either total or partial demolition of the structure and result in the construction of code?compliant and hazard-resistant structures on elevated foundation systems. Mitigation reconstruction projects are not allowed in the regulatory ?oodway or Coastal High Hazard Area (Zone V). Mitigation reconstruction projects must be designed using the best available data, including Advisory Base Flood Elevations (ABFEs), if available. Activities that result in the construction of new living space at or above the BF will only be considered when consistent with the mitigation reconstruction requirements. 0.2 Additional Project Eligibility Requirements Mitigation reconstruction projects can be ?inded by EMA through HMGP, PDM, and MA. For MA only, all properties included in a subapplication for mitigation reconstruction funding must be NFIP-insured at the time of the application submittal. The flood insurance must be maintained through completion of the mitigation activity and for the life of the structure. Mitigation reconstruction projects cannot be combined with other activity types in the same project subapplication to ensure that the subapplication scope, schedule, and budget adhere to programmatic requirements. D.2.1 Feasibility and Effectiveness Requirement The height to which a foundation can be constructed is a key factor in determining feasibility. Assistance in evaluating flood mitigation techniques can be found in FEMA 551, Selecting Appropriate Mitigation Measures/or Floodprone Structures (2007). All preposcd mitigation measures in EMA 55] must be consistent with other I-IMA program criteria, such as eligible activltles. FEMA has developed guidance for the design of appropriate foundations based on the requirements of' the International Codes and other applicable coastal construction standards. This guidance is included in FEMA P-SSO, Recommended Residential onstal .4 recs: Building on Strong and Safe Foundations (2009'), which also includes sample foundation design calculations and drawings and detailed descriptions of the considerations for determining Addendum: Additional Project Guidance Mitigation Reconstruction 59 ?s'ii?im Memorandum To: Cristina Tratt, FE MA Region From: ibiif?ul Date: May 3, 2019 Subject: Updated Technical Feasibility and BCA Technical Review Suboppiicotion 53: State EDC Hardening Project Additional documentation was received from the subapplicant on January 29, 2019. An analysis of this additional documentation was performed, and new commentary summarizing our findings is indicated in bold italic text below. Background The West Virginia Division of Homeland Security and Emergency Management is proposing to structurally upgrade the existing Drill Hall located within the West Virginia National Guard Armory Building to create a community multi-use safe room for the State Emergency Operations Center The Drill Hall is currently used for drill exercises and assemblies but is an ideal site for a safe room due to its size. open ?oor plan. and location outside of the special ?ood hazard area. The current state EOC is in the basement of the Capitol Complex Building Cine, approximately 3.5 miles from the proposed safe room site. Although the current BBC does not appear to be in a special flood hazard area per the current FEMA FIRM map, its proximity to the Kanawha River renders it vulnerable to ?ooding. The subapplicant also indicates the current EOC is susceptible to terror incidents. access impediments, and cannot support operations due to limitations in spacing. The new safe room will strengthen the community?s assets and protect inhabitants during and after a catastrophic event. Feasibility and Effectiveness The proposed safe room will be designed to meet or exceed the standards set forth in FEMA 13-361 [Safe Rooms for Tornadoes and Hurricanes). as required for HMGP funding. While detailed structural designs have not been prepared yet, the subapplicant expects to upgrade the envelop of the structure by reinforcing the roof, hardening walls, upgrading and retrofitting the windows to protect against winds, ensuring ?re resistant and water tight doors, and upgrading utilities and backup generator equipment. Provided the design will meet FEMA P-361 standards, the proposed safe room is expected to achieve near absolute protection. DR4273-053 May 8,2019 Page 2 As a hardened EDC safe room, the proposed project is expected to provide at least 2 hours of protection in tornado events, as per FEMA P-361 requirements. While the subapplicant has not indicated the period of protection, it should be noted that this timeframe should be verified. In addition, any ancillary equipment required to operate during an event for the safe room must also be properly sized and protected to the same level as the safe room. Doors and windows should be designed to withstand windborne debris missile impacts. A preliminary conceptual layout ofthe proposed safe room has been provided by the subapplicant. The layout shows the existing space within the Drill Hall being converted to a two-?oor multi-use safe room consisting of partitioned storage rooms, conference rooms, of?ces, and a large classroom or auditorium. Specific dimensions are not provided, but it appears the first-floor footprint is the same as that of the existing Drill Hall (100 ft 70 ft), while the second ?oor footprint is smaller than this. The subapplicant should provide detailed dimensions for both ?oors, as this information is relevant to complete the benefit-cost analysis. An estimated budget was provided by the subapplicant but appears to include lump sum costs for various phases of the project and does not include all aspects of the project, including but not limited to project management fees, project scoping, and construction costs. The subapplicant provided new documentation pertaining to occupants of the ?06 safe room that would be protected in the event of a tornado. The documentation indicates a total service population of2,014 persons. This occupancy includes Guard personnel, Guard personnel, WMA Civ personnel, DHSEM personnel, Airport personnel, Airport customers, and local residents within a 0.5-mile radius of the proposed EOC safe room. Review A Bene?t-Cost Analysis has not been performed by the subapplicant yet, but several initial observations were made with respect to the information provided to date. The below parameters are necessary inputs to evaluate the benefits and costs using the Tornado Safe Room module. The benefits in this module are based solely on providing life safety benefits for the safe room occupants. The bene?ts [avoided losses} represent the difference between injuries that would occur without the safe room and the reduced injuries after the safe room is constructed. The injuries before mitigation [safe room construction) are determined based on potential damage to the building types that potential occupants would be taking refuge during the storm. I Project useful life: The subapplicant did not provide a project useful life, but the FEMA standard value of 30 years can be used for a community safe room project. If a value other than the standard value is used, documentation and justi?cation are required. 0 Project cost: The subapplicant indicates an estimated project cost of $5,000,000. However, this cost is based on lump sum costs for various phases of the project. A detailed cost- estimate with line items, quantities, and unit costs is necessary to substantiate the project cost. The subapplicant should aim to develop a well-documented project cost estimate with DR4273-053 May 8, 2019 Page 3 detailed, line-item costs. It should contain quantities, unit costs, and a source for each unit cost to accurately re?ect the total project cost. The subapplicant should also be aware of eligible and ineligible costs for safe room projects. Eligible costs should include only the project components related directly to and necessary for providing immediate life-safety protection. Additional information on eligible costs can be referenced in Section (1.4.3 of the Addendum to the Hazard Mitigation Assistance Guidance. Annual maintenance costs: Annual maintenance costs were not specified. Safe room maximum occupancy: The subapplicant does not provide the safe room maximum occupancy. The maximum occupancy for a community tornado safe room is based on the type of occupant and usable floor area. The maximum occupancy is identified as the population expected to seek refuge in the proposed safe room. This is indicated as 2,01 4 persons and represents the population within a (LS-mile radius of the proposed safe room. While the subapplicant provides a list of population sources, it is unclear where the occupancy numbers were obtained from. No records were provided to validate the number of persons coming from each source. in addition, it should he noted that per FEMA P-361 requirements, there are limitations to the travel time needed for all protected occupants to reach the safe room. in particular, occupants must have a maximum walking travel time of5 minutes or a maximum driving travel distance of approximately 0.5 miles to reach the safe room. With the large number of protected occupants, it may be dif?cultfor all occupants to safely enter the safe roof in this short timeframe. Gross area [sqft] ofthe safe room: The gross area of the safe room is the total area from wall to wall for the portion ofthe building used as a safe room. The footprint ofthe Drill Hall, or the ?rst floor of the proposed multi-use safe room, is 7,000 sqft. This square footage was confirmed by the as-built drawings provided by the subapplicant. However, the square footage of the second ?oor ofthe proposed safe room should be provided by the subapplicant. The total gross area ofthe safe room will be 7,000 plus the square footage ofthe second floor. Usable area [sqft) of the safe room: The usable area [sqft] of the safe room was not provided by the subapplicant. The total gross area of the safe room should be reduced accordingly to account for the usable area. The identified service population of2,014 occupants directly affects the proposed safe room design size. The anticipated population that will use the safe room must be carefully considered, so sufficient space is a?orded to the occupants. Funding is not provided for safe rooms that are larger than the size required to accommodate the DR4273-053 May 8, 2019 Page 4 identi?ed population. From a design and construction standpoint, there is no limitation on the maximum population that a safe room may be designed to protect. The usable ?oor area should allow for appropriate space requirements for various safe room occupants, such as standing or seated occupants required wheelchair- bound occupants (10 required), and bedridden occupants (30 required}. in addition, per FEMA P-361 guidelines, a community safe room should have space for one wheelchair-bound occupan for every 200 occupants. While the usable area of the safe room has not been provided by the subapplicant, a preliminary value can be calculated and used for guidan ce based on the maximum occupancy of2,014 persons. For 2,014 occupants, the safe room should accommodate at least 10 wheelchair-bound occupants, per FEMA P-361 requirements. 0 10 wheelchair-bound occupants 1 0 1 00 sqft. There should also be at least 5 of minimum usable space for the remaining standing or seating occupants. Remaining occupants 2,014 10 2,004 occupants. 0 2,004 occupants 5 sq?? 10,020 usable sqft. Therefore, the minimum usable area of the safe room should be at least 100 10,020 sq? 10,120 sqft. Given that the safe room will have two ?oors, it is likely there will be sufficient usable area, as the second ?oor appears to consist of a significant amount of space. However, this value of 1 0, 020 should be confirmed with usable area provided by the subapplicant (when available) to determine ifthe safe room is su?'iciently sized to support the required space for the service population. Design wind speed: The subapplicant indicates the safe room will be designed to Withstand winds of 250 mph, as per the "Safe Room Design Wind Speeds for Tornados? map in Figure 83-1 of FEMA P-361. Based on the location of the proposed safe room and reference to this map, the appropriate design wind speed is 200 mph. Safe room service radius: The subapplicant does not specify the size of the community that will use the safe room. The FEMA standard value of 0.5 miles can be used ifadditional justification is not provided. The safe room service radius is identified as 0.5 miles. This radius represents a maximum 0.5 -mile travel distance or maximum walking travel time off: min utes for safe room occupants to reach the safe room. DR4273-053 May 8, 2019 Page 5 Predominant structure types that people will leave to go to the safe room: The subapplicant does not indicate the predominant structure types, but a preliminary assessment ofbuildings within a [LS-mile radius ofthe Drill Hall indicates that institutional buildings [government facilities) and one- or two- family residences are the predominant structure types. The predominant structure type that people will leave to go to the safe room appears to be institutional buildings. Personnel using the safe room are expected to leave from the Guard {360 people), Guard 1,128 people), WVMA Civ {21 6 people), DHSEM (75' people), and the Airport (35 people). ln addition, 75 Airport customers are expected to use the safe room. A small number of local residents (125 people) are also expected to utilize the safe room. Although the subapplicant?s documentation does not explicitly identity the residential structure type for these local residents, on assessment using publicly-available online mapping services indicates these residents appear to come from one- or two- family residences. Percent of total occupancy coming from each structure type: The subapplicant does not specify occupancy percentages coming from each structure type during the day 6:00pm], night and evening Although the population that would seek refuge in the safe room has been identi?ed, the documentation does not indicate what percent of total occupancy is expected to come from each structure type (institutional buildings and one- or two- family residences) during the three-time segments (day, night, and evening). Knowing the percentage of occupants who will be coming from each structure type is important because each structure type has a different wind performance. This data input helps determine the number of casualties prevented. Summary and Concerns with Documentation While the project appears to be necessary, additional information is required to con?rm technical feasibility and cost-effectiveness. The following issues were identified when reviewing the application: An Operations and Maintenance (08M) Plan is required. The subapplicant should describe the approach use to prepare the 081M Plan and include a written statement acknowledging the requested community safe room will be operated and maintained in a manner that supports the mitigation project. The plan should be consistent with guidance provided in FEMA P-361. Certi?cation from a licensed Professional Engineer or Registered Architect that the project meets or exceeds FEMA P-361 standards. At a minimum, the subapplicant should include an affirmative statement that the project will be designed and constructed to meet or exceed these standards. DR4273-053 May 8,2019 Page 6 Given that the EOC safe room will likely be designed for more than 50 occupants, peer review by an independent registered design professional will be required to verify conformance with the design criteria set forth in FEMA P-361. In order to complete the BCA, the subapplicant should provide documentation for the project cost [via a detailed project cost estimate], annual maintenance costs, safe room maximum occupancy, gross area of the safe room, usable area ofthe safe room, safe room service radius [if different from 0.5 miles}, predominant structure types from which safe room occupants will be coming from [within the service radius), and occupancy percentages throughout the day for each predominant structure type. The safe room maximum occupancy, safe room service radius, and predominant structure Wpes have been provided with the additional information received from the subapplicant Conclusions and Recommendations Based on the provided information, additional clari?cations are needed to verify the technical feasibility and to evaluate the cost effectiveness of the project. We recommend requesting the following information: Ifthe subapplicant intends to use a project useful life other than the FEMA standard value of 30 years, documentation and justification should be provided to support the value used. A detailed project cost-estimate with line items, quantities, unit costs, and sources for the unit costs is necessary to substantiate the estimated project cost of $5,000.000. The current cost estimate appears to be based on lump sum costs for various phases of the project. Documentation for annual maintenance costs necessary for the upkeep or repair of safe room and associated components is necessary. The subapplicant should provide documentation for the safe room maximum occupancy. The maximum occupancy for a community tornado safe room is based on the type of occupant and usable ?oor area. For example, each standing or seated occupant requires a minimum of5 of usable ?oor area. 1liliheelchair-bound occupants require a minimum of 10 each, and bedridden occupants require a minimum of 30 each. In addition, the safe room must have space for at least one wheelchair-bound occupant for every 200 occupants. The occupancy data will also depend on the expected safe room occupants within the response distance the radius surrounding the safe room for which the safe room is expected to service). The safe room maximum occupancy has been identi?ed as 2,014. The subapplicant should also provide documentation to verijf?yv that the protected population of 2,014 DR4273-053 May 8, 2019 Page 7 persons can meet the 5-minute time travel frame, as it may be di?icaltfor this large number of people to safely ea ter the safe room in this short period and access considerations for the WVGaard facility may signi?cantly impact the ability of local residents or airport customers to access the safe room. The subapplicant should provide detailed overall dimensions for the first and second floors ofthe proposed safe room. This information is necessary to determine the gross floor area. The subapplicant should provide detailed dimensions for all partitioned spaces on the ?rst and second floors of the proposed safe room. This information is necessary to determine the usable floor area. The usable ?oor area should be determined by subtracting from the gross floor area of excluded spaces, partitions and walls, columns, fixed or movable objects, furniture, equipment, and other items that cannot be removed or stored during use as a safe room. The usable area should not include unused spaces or areas that are normally locked, such as mechanical rooms, storage closets, or of?ces. Additional guidance for calculating the usable area can be referenced in FEMA P-361. The subapplicant should confirm the safe room design wind speed to be used. While the subapplicant indicates the safe room will be designed to withstand 250 winds, the subapplicant should be aware that the minimum requirement is 200 based on the project location. It is important to note that designing the safe room to withstand 250 winds will likely result in increased costs and therefore, a reduction in the bene?t-cost ratio. The subapplicant should specify the percent of total occupancy coming from each predominant structure type. Occupancy percentages coming from each structure type during the day night and evening [6:00pm- midnight} should be documented. The percentage of occupancy during at least one of these three time periods should equal 100 percent Safe room maximum occupancy: Enter the percent of the total occupancy comma from each ameture type. percentage total must equal 1001ior at least onetime oetiod. Tirre Institmiona! Totals Day 5.00 - am PM 0 Evening 5:00 PM - Midnight 0 Night Midnight - 6:00 AM 0 it should be noted that a follow?up letter was issued from FEMA to on August 10,: 2018. The letter reiterated the need for the following information, which was initially requested from the subapplicant on May 23, 2018: Value of structure DR4273-053 May 8, 2019 Page 8 Historical damages [speci?cally wind damages from past years] Annual expenditures Displacement costs Property packet [including VPA, acknowledgement of conditions, and hazardous materials survey] CD with photos of the structure interior Footprint ofthe structure, identifying area to be retrofitted While the BCA analysis focuses primarily on life-safety bene?ts, some of this information may be helpful toward investigating additional benefits for the BCA, should the project not achieve a passing benefit-cost ratio of 1.0 or greater. U.S. Department of Homeland Security Region l[Zine Independence Mall, 6th Floor 6515 Chestnut Street August 10, 2018 Mr. Jimmy J. Gianato Governor?s Authorized Representative West Virginia Division of Homeland Security and Emergency Management 1900 Kanawha Blvd, liast Building l, Room Charleston, West Virginia 25305-0360 Re: Request for Information (RFI) 2nd Request Hazard Mitigation Grant Program (HMGP) Dear Mr. Gianato: This is to inform you that we are unable to continue our review of the State EOC Hardening Proieet On May 23, 2018, our of?ce requested (via email) that the information below be submitted to our office in order to complete the eligibility review of this project. As of today, we have not received the requested information. This is the information necessary to continue our eligibility review: 0 A Bene?t Cost Analysis demonstrating cost effectiveness along with the supporting documentation such as: The value ofthe structure, 3* Historical damages (speci?cally wind damages over the years), Annual expenditures, and Displaccment costs 1! Property Packet (including VPA, Acknowledgement of Conditions, Hazardous Materials Survey), I CD that includes photographs of the interior of the structure, Footprint of the structure identifying the area to be retro?tted. ww.t?cma.gnv Page 2 Please address this request and submit the information within fourteen (14) calendar days from the date of this letter. In order to help expedite this process, a eopy of this letter will be emailed to your of?ce. If you have any questions, please eontaet Nancy Carpenter, Chief, Hazard Mitigation Assistance Branch, at (215) 931-5508 or nanevcarpenter-GDi?etnadhsgov. Sincerely, Jani Barlow Director, Mitigatior?' Division ec: Michael 'l?odorovich, Alternate Governor?s Authorized Representative Maggie R. Leaptrot, Alternate Governor's Authorized Representative Brian Penix, State lazard Mitigation Officer Regcane Frederique, Director, Grants Division From: Sent: 7 Nov 2018 19:43:16 +0000 To: Pop, Cristina Cc: obinette, Carrie;Kenney, Eric Subject: 70FA6018FOC000061 Region HMGP Support Attachments: Logan County Mud Fork Waste Water Projectdocx, State EDC Hardening ProjectdoCk Cristina Attached please find our initial feedback on two applications DR-4273-053 and ?083. Both of these projects have outstanding RFIs which may address some of the identified concerns and we will update these memos as those data are received so a final recommendation can be made. For both ofthese projects we believe an initial conversation with our reviewers and FEMA will be useful to confirm a BCA approach before reaching out to the applicant subapplicant to gather additional data. I -053 hardening of an existing structure to FE MA 361 standards to serve as an EOC II -033 connection of homes to a sanitary sewer system to prevent backups. We are on track to transmit initial feedback on 6 of the remaining projects this week and are reviewing the additional data received over the last week for projects -055, -068, and Eric is in an all-day training tomorrow as well as Tuesday and Wednesday next week, but if there is a time next week {or this Friday} that works to discuss the first set of reviews, please us know and we can verify staff availability at our end and then set up a discussion to keep these projects moving forward. If you prefer to wait until you have all 11 project feedback memos just let us know. Thank you,, Dana ijEi ??'ii?im Memorandum To: Cristina Pop, FEMA Region Date: November 6, 2013 Subject: Technical ono? Bene?t Cost Analysis Technical Review 73-083 Logan County Mud Fork Woste Woter Project Background The Logan County Public Service District located in Logan County, West Virginia, is proposing the construction ofnew sanitary sewer lines in the Mudfork and Verdunville areas. The proposed would consist of approximately 23,460 feet of sanitary sewer line and 126 manholes, as well as cleanouts, residential laterals and other appurtenances. The proposed project would cost $5,940,900 in 2017 dollars. The documents submitted with the project application include a bene?t-cost analysis report and narrative, construction drawings, and construction budget. Review A Benefit-Cost Analysis was performed by the subapplicant performed in the FEMA BCA software version 5.3. A BCA report was included in the project application which utilized 41 separate historical ?ooding events in the before mitigation module. An additional BCA report and RCA software export was included in the documentation given to CDM Smith which utilized three historical events in the before mitigation module. CDM Smith reviewed both BCA's along with the provided supporting documentation. The following provides details on the analysis: Useful life: Gravity sanitary sewer line Ell-years, FEMA standard value for utility improvement. I Project Cost: The BCA contains a total estimated cost of $5,940,900, excluding maintenance costs; which matches the cost as indicated in the project narrative. The project cost estimate includes a 10% construction contingency which is not an acceptable cost per FEMA guidance and should be removed or assigned to labor or material for the project cost. The total project cost, including maintenance of$3,000 per year, is estimated at $5,982,302. Maintenance Costs: $3,000fyear ?Documentation does not indicate how maintenance costs were calculated or estimated. Recurrence Intervals: Ms. Pop May 8, 2019 Page 2 - Recurrence intervals for the project as shown in the application BEA were calculated by the BCA software. When four or more historical events as well as an analysis period are entered into the software, are calculated. - Pre-mitigation events for the project as shown in the submitted documentation included three events where the RI was de?ned by the user. The was determined by comparing historical precipitation depths to point precipitation frequency estimates found in NOAA Atlas 14. Pro-mitigation Damages: I The pre-mitigation damages for both BCA's uses the same justi?cation. Flooding as a result of excessive precipitation causes damages to buildings in the project area. The BCA narrative provides supporting documentation for the damage related to ?ooding through the NCAA storm event database. I [t is unclear whether the damage amounts indicated in both was related only to the 223 structures proposed to be connected by the sanitary sewer project. - The proposed project does not appear to mitigate ?ooding, but only connect structures to an existing sanitary sewer system. it is not sufficiently explained in the project narrative, how the proposed project would have reduced damages from the historical events. I Post-mitigation damages: 9 The project BCA states, "During a meeting at the Logan County Commission of?ce on November 28, 2017, the Logan County Commission and were directed by FEMA that after mitigation damages were not applicable for this project." it is likely that at some recurrence interval this project would no longer function as designed, which should be considered for post-mitigation bene?ts. Summary and Concerns with Documentation The project will likely be technically feasible. This project would likely fall under the 2013 SRIA streamlining memo as the project design is straight forward. The submitted construction drawings appear to meet industry standards. One issue related to the construction drawings: parts of the proposed system and several of the homes to be connected to the system are in the regulated floodway. It should be confirmed that this is acceptable per FEMA HMA guidance. Currently, 90% of the homes in the project area are not compliant with minimum standard of section P2602.1 of the international code as stated in the application. HMA guidance states that activities intended to remedy a code violation are not eligible. it is unclear whether this project would be eligible for HMA funding. Ms. Pop May 8, 2019 Page 3 The included documentation does not support the BCA and therefore it is unknown ifthe project is cost effective. The benefits of the project are related to providing wastewater collection to 223 structures. The pro-mitigation damages should be influenced by the proposed project, and this does not appear to be shown in the included documents. The hazard to be mitigated may need additional clari?cation. It is stated in the project application and BCA narrative that the hazard in the area is wastewater entering homes during ?ooding events. While this would constitute a health issue, the ?ooding that would still be possible, and not mitigated by the project, would still be a hazard to the residences. Other projects approved by FEMA for connection ofresidences to sanitary sewer have demonstrated benefits by showing loss of function of current sanitary systems during a rain event and the improvement of function once the residences are connected to the sewer. If it can be shown that the residences lose function ofthe current sanitary system ofdirect ?ow into the adjacent water body during a rain event, it may be possible to show that it is cost effective to connect the residence to a sanitary sewer and improve function. A request for information as been issued by FEMA Region to obtain additional information related to this project. Stated in correspondence between Region and the State ofWest Virginia requested information includes Necessary additional capacity at the wastewater treatment plant Confirmation of the expected useful life of the WWTP matching the expected useful life of the proposed project I Any additional maintenance cost associated with this project of the project area Any additional pump stations or outfall that may be necessary as a part ofthis project I Construction documents in addition to the construction drawings Conclusions and Recommendations Based on the provided information, clarification is needed to verify the project cost and cost effectiveness of the project. We recommend requesting the following information: Evaluation of the eligibility of this project related to construction in the regulated floodway as well as proposed construction to ensure residences conform to international code requirements. Supporting documentation to show loss of function of current sanitary sewer systems of the residences to be included in the proposed project. This information should show, at one or more recurrence intervals, the duration ofloss of function for each residence (or in aggregate} of the current sanitary sewer system. The level of protection of the new system should also be included. it should be stated at what recurrence interval and for what duration Ms. Pop May 8, 2019 Page 4 the residences in the proposed project area would ?ood, causing the proposed system to become ineffective. The applicant should include an updated cost estimate which identifies the cost category of items currently associated with construction contingency. Additionally, several minor updates to the BCA should he made/verified once the data need above are resolved. Verification on the total preject cost as current value. An updated BCA analysis that uses the current Federal mileage rate and traf?c counts. Resources: Logan BCA 2.pa'f Logan-WV-083 applicationpdf application Lpa'f application 2.,odf Logan WV-083 Correspondencepdf Mad Fork BCA.zip Mad Fork Waste Water Memorandum To: Cristina Pop, FEMA Region Date: November 6, 2013 Subject: Technical Feasibility and BCA Technicai Review 73 Subappiication 53: State EOC Hardening Project Background The West Virginia Division of Homeland Security and Emergency Management is proposing to structurally upgrade the existing Drill Hall located within the West Virginia National Guard Armory Building to create a community multi-use safe room for the State Emergency Operations Center The Drill Hall is currently used for drill exercises and assemblies but is an ideal site for a safe room due to its size, open ?oor plan, and location outside of the special ?ood hazard area. The current state EOC is in the basement of the Capitol Complex Building One, approximately 3.5 miles from the proposed safe room site. Although the current EOC does not appear to be in a special ?ood hazard area per the current FEMA FIRM map, its proximity to the Kanawha River renders it vulnerable to ?ooding. The subapplicant also indicates the current BBC is susceptible to terror incidents. access impediments, and cannot support operations clue to limitations in spacing. The new safe room will strengthen the community?s assets and protect inhabitants during and after a catastrophic event. Feasibility and Effectiveness The proposed safe room will be designed to meet or exceed the standards set forth in FEMA P-361 [Safe Roomsfor Tornadoes and Hurricanes), as required for HMGP funding. While detailed structural designs have not been prepared yet, the subapplicant expects to upgrade the envelop ofthe structure by reinforcing the roof, hardening walls, upgrading and retrofitting the windows to protect against winds, ensuring ?re resistant and water tight doors, and upgrading utilities and backup generator equipment. Provided the design will meet FEMA P-361 standards, the proposed safe room is expected to achieve near absolute protection. As a hardened EOC safe room, the proposed project is expected to provide at least 2 hours of protection in tornado events. as per FEMA 13-361 requirements. While the subapplicant has not indicated the period ofprotection, it should be noted that this timeframe should be verified. In addition. any ancillary equipment required to operate during an event for the safe room must also be properly sized and protected to the same level as the safe room. Doors and windows should be designed to withstand windborne debris missile impacts. Ms. Pop May 8, 2019 Page 2 A preliminary conceptual layout ofthe proposed safe room has been provided by the subapplicant. The layout shows the existing space within the Drill Hall being converted to a two-?oor multi-use safe room consisting of partitioned storage rooms, conference rooms, of?ces, and a large classroom or auditorium. Specific dimensions are not provided. but it appears the first floor footprint is the same as that ofthe existing Drill Hall [1 00ft 70 ft], while the second floor footprint is smaller than this. The subapplicant should provide detailed dimensions for both floors, as this information is relevant to complete the bene?t-cost analysis. An estimated budget was provided by the subapplicant but appears to include lump sum costs for various phases of the project and does not include all aspects ofthe project, including but not limited to project management fees, project scoping, and construction costs. Review A Bene?t-Cost Analysis has not been performed by the subapplicant yet, but several initial observations were made with respect to the information provided to date. The below parameters are necessary inputs to evaluate the benefits and costs using the Tornado Safe Room module. The benefits in this module are based solely on providing life safety benefits for the safe room occupants. The bene?ts [avoided losses] represent the difference between injuries that would occur without the safe room and the reduced injuries after the safe room is constructed. The injuries before mitigation [safe room construction) are determined based on potential damage to the building types that potential occupants would be taking refuge during the storm. I Project useful life: The subapplicant did not provide a project useful life, but the FEMA standard value of 30 years can be used for a community safe room project. Ifa value other than the standard value is used, documentation and justification are required. I Project cost: The subapplicant indicates an estimated project cost of However. this cost is based on lump sum costs for various phases ofthe project. A detailed cost- estimate with line items, quantities, and unit costs is necessary to substantiate the project cost. The should aim to develop a well-documented project cost estimate with detailed, line-item costs. it should contain quantities, unit costs, and a source for each unit cost to accurately re?ect the total project cost. The subappiicant should also be aware of eligible and ineligible costs for safe room projects. Eligible costs should include only the project components related directly to and necessary for providing immediate life-safety protection. Additional information on eligible costs can be referenced in Section C43 of the Addendum to the Hazard Mitigation Assistance Guidance. - Annual maintenance costs: Annual maintenance costs were not specified. Safe room maximum occupancy: The subapplicant does not provide the safe room maximum occupancy. The maximum occupancy for a community tornado safe room is based on the type of occupant and usable floor area. Ms. Pop May 8? 2019 Page 3 Gross area (sqft) of the safe room: The gross area ofthe safe room is the total area from wall to wall for the portion of the building used as a safe room. The footprint of the Drill Hall, or the ?rst ?oor ofthe proposed multi-use safe room, is 7,000 sqft. This square footage was confirmed by the as-built drawings provided by the subapplicant. However. the square Footage ofthe second ?oor ofthe proposed safe room should be provided by the subapplicant. The total gross area of the safe room will be 7,000 plus the square footage of the second floor. Usable area [sqf? of the safe room: The usable area [sqft] of the safe room was not provided by the subapplicant. The total gross area of the safe room should be reduced accordingly to account for the usable area. Design wind speed: The subapplicant indicates the safe room will be designed to withstand winds of 250 mph, as per the "Safe Room Design Wind Speeds for Tornados" map in Figure 83-1 of FEMA 13-361. Based on the location ofthe proposed safe room and reference to this map, the appropriate design wind speed is 200 mph. Safe room service radius: The subapplicant does not specify the size of the community that will use the safe room. The FEMA standard value of 0.5 miles can be used ifadditional justi?cation is not provided. Predominant structure types that people will leave to go to the safe room: The subapplicant does not indicate the predominant structure types, but a preliminary assessment ofbuildings within a 0.5-mile radius of the Drill Hall indicates that institutional buildings [government facilities} and one? or two- family residences are the predominant structure types. Percent of total occupancy coming from each structure type: The subapplicant does not specify occupancy percentages coming from each structure type during the day [6:00am- 6:00pm], night and evening Summary and Concerns with Documentation While the project appears to be necessary, additional information is required to con?rm technical feasibility and cost-effectiveness. The following issues were identified when reviewing the application: An Operations and Maintenance Plan is required. The subapplicant should describe the approach use to prepare the 081M Plan and include a written statement acknowledging the requested community safe room will be operated and maintained in a manner that supports the mitigation project. The plan should be consistent with guidance provided in FEMA Ms. Pop May 8, 2019 Page 4 Certi?cation from a licensed Professional Engineer or Registered Architect that the project meets or exceeds FEMA P-361 standards. At a minimum, the subapplicant should include an affirmative statement that the project will be designed and constructed to meet or exceed these standards. Given that the ECG safe room will likely be designed for more than 50 occupants, peer review by an independent registered design professional will be required to verify conformance with the design criteria set forth in FEMA In order to complete the BCA, the subapplicant should provide documentation for the project cost {via a detailed project cost estimate], annual maintenance costs, safe room maximum occupancy, gross area ofthe safe room, usable area of the safe room, safe room service radius [if different from 0.5 miles], predominant structure types from which safe room occupants will be coming from [within the service radius], and occupancy percentages throughout the day for each predominant structure type. Conclusions and Recommendations Based on the provided information, additional clari?cations are needed to verify the technical feasibility and to evaluate the cost effectiveness of the project. We recommend requesting the following information: if the subapplicant intends to use a project useful life other than the FEMA standard value of 30 years, documentation and justification should be provided to support the value used. A detailed project cost-estimate with line items, quantities, unit costs, and sources for the unit costs is necessary to substantiate the estimated project cost of $5,000.000. The current cost estimate appears to be based on lump sum costs for various phases of the project. Documentation for annual maintenance costs necessary for the upkeep or repair ofsafe room and associated components is necessary. The subapplicant should provide documentation for the safe room maximum occupancy. The maximum occupancy for a community tornado safe room is based on the type of occupant and usable floor area. For example. each standing or seated occupant requires a minimum of 5 of usable ?oor area. Wheelchair-hound occupants require a minimum of 10 each, and bedridden occupants require a minimum of3ti soft each. In addition, the safe room must have space for at least one wheelchair-hound occupant for every 200 occupants. The occupancy data wit! also depend on the expected safe room occupants within the response distance the radius surrounding the safe room for which the safe room is expected to service). The subapplicant should provide detailed overall dimensions for the ?rst and second floors of the proposed safe room. This information is necessary to determine the gross floor area. Ms. Pop May 8, 2019 Page 5 The subapplicant should provide detailed dimensions for all partitioned spaces on the first and second floors of the proposed safe room. This information is necessary to determine the usable ?oor area. The usable ?oor area should be determined by subtracting from the gross ?oor area of excluded spaces, partitions and walls, columns, fixed or movable objects, furniture, equipment, and other items that cannot be removed or stored during use as a safe room. The usable area should not include unused spaces or areas that are normally locked, such as mechanical rooms, storage closets, or of?ces. Additional guidance for calculating the usable area can be referenced in FEMA P-361. - The subapplicant should confirm the safe room design wind speed to be used. While the subapplicant indicates the safe room will he designed to withstand 250 winds, the subapplicant should be aware that the minimum requirement is 200 based on the project location. it is important to note that designing the safe room to withstand 250 winds will likely result in increased costs and therefore, a reduction in the benefit- cost ratio. In The subabpplicant should specify the safe room service radius. The FEMA standard value of 0.5 miles can be used ifadditional justification is not provided. The distance from the safe room for the at-risk population is based on a maximum walking travel time of 5 minutes, or a maximum driving travel distance of approximately 0.5 miles. 0 The subapplicant should confirm the predominant structure types within the service radius from which safe room occupants are leaving. A useful resource that can be used is the West Virginia Property Viewer at This website allows the user to draw a desired radius around the speci?ed location and to view parcel information on buildings included within. I The subapplicant should specify the percent of total occupancy coming from each predominant structure type. Occupancy percentages coming from each structure type during the day night and evening (6:00pm- midnight) should be documented. The percentage of occupancy during at least one of these three time periods should equal 1 00 percent. Common sources of occupancy data may include the US Census Bureau, enrollment data, or attendance information from building o??icials. It should be noted that a follow-up Request for Information letter was issued from FEMA to on August 10, 2018. The letter reiterated the need for the following information, which was initially requested from the subapplicant on Mayr 23, 2018: Value of structure Historical damages [speci?cally wind damages from past years] 0 Annual expenditures Ms. Pop May 8, 2019 Page 6 Iv Displacement costs Iv Property packet [including VPA, acknowledgement of conditions, and hazardous materials survey] Iv CD with photos of the structure interior I Footprint ofthe structure, identifying area to be retrofitted While the BCA analysis focuses primarily on life-safety benefits, some of this information may be helpful toward investigating additional benefits for the BCA. should the project not achieve a passing benefit-cost ratio of 1.0 or greater. From: Robinette, Carrie Sent: 3 May 2019 12:44:46 +0000 To: _;F?enix, Brian Cc: Trott, Cristinadones, Subject: FW: DR4273-53, City of Char eston, ate broject Memorandum Attachments: State EOE Hardening - Updateddocx Good mornin-nd Brian, As you are aware, we have been working with CDM Smith to review and support the technical and engineering side of the infrastructure projects that were submitted under Attached are the documents relating to the review of [State EOC Hardening Project}. As you can see by the attached memo, there is information and documentation that is required in order for a BEA to be completed and for FEMA to complete the eligibility review of this project. FEMA will be providing a more formal letter for this project in the coming days identifying any additional information needed to complete the review and eligibility determination for this project. If you have any questions, please do not hesitate to let us know. Thanks, Lead Emergenav Management Specialist WV FEMA Integration Team WV FIT (C) 202-549.4320 FEMA .I'y This oiong with any attachments. is or Use Ontv and is intendedfor tnternai use in}! the originating agency. it is catered oil-"federal and state tat-1r governing electronic communications and may contain eonfidentiai and iegttiiv priviieged information. i sitonid not be. forwarded without permissionjiont the originator. ifti'te reader message is not the intended recipient, you are herein notified that any dissemination, distribution, use or copying oftitis message is stric'ttjr prohibited. Hilton have received this in error. please repiv immediateiv to tire sender and delete titis message. Th??iiuitmt. From: l?bi'E?l Sent: Wednesday, April 24, 2019 3:06 PM To: Trott, Cristina Robinette, Carrie Cellini-?E? Subject: RE: DR4273-53, City' of Charleston, Updated Project Memorandum Cristina CDM Smith has prepared an updated memorandum (see attached] regarding DR-4273-53, City of Charleston, State EDC Hardening project. We have reviewed the additional data provided and if FEMA wants us versus the sub-applicant to run the BCA using this additional information please let us know. In addition, please review our updated memo and let us know if you have any questions. Thank-you. [blil?i r'tlit?i (?eh'lth Memorandum To: Cristina Trott, FE MA Region From: M53 Date: April 24, 2019 Subject: Updated Technical Feasibility and BCA Technical Review Sabappiicotion 53: State EDC Hardening Project Additional documentation was received from the subapplicant on January 29, 2019. An analysis of this additional documentation was performed, and new commentary summarizing our findings is indicated in bold italic text below. Background The West Virginia Division of Homeland Security and Emergency Management is proposing to structurally upgrade the existing Drill Hall located within the West Virginia National Guard Armory Building to create a community multi-use safe room for the State Emergency Operations Center The Drill Hall is currently used for drill exercises and assemblies but is an ideal site for a safe room due to its size. open ?oor plan. and location outside of the special ?ood hazard area. The current state EOC is in the basement of the Capitol Complex Building Cine, approximately 3.5 miles from the proposed safe room site. Although the current BBC does not appear to be in a special flood hazard area per the current FEMA FIRM map, its proximity to the Kanawha River renders it vulnerable to ?ooding. The subapplicant also indicates the current EOC is susceptible to terror incidents. access impediments, and cannot support operations due to limitations in spacing. The new safe room will strengthen the community?s assets and protect inhabitants during and after a catastrophic event. Feasibility and Effectiveness The proposed safe room will be designed to meet or exceed the standards set forth in FEMA 13-361 [Safe Rooms for Tornadoes and Hurricanes). as required for HMGP funding. While detailed structural designs have not been prepared yet, the subapplicant expects to upgrade the envelop of the structure by reinforcing the roof, hardening walls, upgrading and retrofitting the windows to protect against winds, ensuring ?re resistant and water tight doors, and upgrading utilities and backup generator equipment. Provided the design will meet FEMA P-361 standards, the proposed safe room is expected to achieve near absolute protection. DR4273-053 May 8,2019 Page 2 As a hardened EDC safe room, the proposed project is expected to provide at least 2 hours of protection in tornado events, as per FEMA P-361 requirements. While the subapplicant has not indicated the period of protection, it should be noted that this timeframe should be verified. In addition, any ancillary equipment required to operate during an event for the safe room must also be properly sized and protected to the same level as the safe room. Doors and windows should be designed to withstand windborne debris missile impacts. A preliminary conceptual layout ofthe proposed safe room has been provided by the subapplicant. The layout shows the existing space within the Drill Hall being converted to a two-?oor multi-use safe room consisting of partitioned storage rooms, conference rooms, of?ces, and a large classroom or auditorium. Specific dimensions are not provided, but it appears the first-floor footprint is the same as that of the existing Drill Hall (100 ft 70 ft), while the second ?oor footprint is smaller than this. The subapplicant should provide detailed dimensions for both ?oors, as this information is relevant to complete the benefit-cost analysis. An estimated budget was provided by the subapplicant but appears to include lump sum costs for various phases of the project and does not include all aspects of the project, including but not limited to project management fees, project scoping, and construction costs. The subapplicant provided new documentation pertaining to occupants of the ?06 safe room that would be protected in the event of a tornado. The documentation indicates a total service population of2,014 persons. This occupancy includes Guard personnel, Guard personnel, WMA Civ personnel, DHSEM personnel, Airport personnel, Airport customers, and local residents within a 0.5-mile radius of the proposed EOC safe room. Review A Bene?t-Cost Analysis has not been performed by the subapplicant yet, but several initial observations were made with respect to the information provided to date. The below parameters are necessary inputs to evaluate the benefits and costs using the Tornado Safe Room module. The benefits in this module are based solely on providing life safety benefits for the safe room occupants. The bene?ts [avoided losses} represent the difference between injuries that would occur without the safe room and the reduced injuries after the safe room is constructed. The injuries before mitigation [safe room construction) are determined based on potential damage to the building types that potential occupants would be taking refuge during the storm. I Project useful life: The subapplicant did not provide a project useful life, but the FEMA standard value of 30 years can be used for a community safe room project. If a value other than the standard value is used, documentation and justi?cation are required. 0 Project cost: The subapplicant indicates an estimated project cost of $5,000,000. However, this cost is based on lump sum costs for various phases of the project. A detailed cost- estimate with line items, quantities, and unit costs is necessary to substantiate the project cost. The subapplicant should aim to develop a well-documented project cost estimate with DR4273-053 May 8, 2019 Page 3 detailed, line-item costs. It should contain quantities, unit costs, and a source for each unit cost to accurately re?ect the total project cost. The subapplicant should also be aware of eligible and ineligible costs for safe room projects. Eligible costs should include only the project components related directly to and necessary for providing immediate life-safety protection. Additional information on eligible costs can be referenced in Section (1.4.3 of the Addendum to the Hazard Mitigation Assistance Guidance. Annual maintenance costs: Annual maintenance costs were not specified. Safe room maximum occupancy: The subapplicant does not provide the safe room maximum occupancy. The maximum occupancy for a community tornado safe room is based on the type of occupant and usable floor area. The maximum occupancy is identified as the population expected to seek refuge in the proposed safe room. This is indicated as 2,01 4 persons and represents the population within a (LS-mile radius of the proposed safe room. While the subapplicant provides a list of population sources, it is unclear where the occupancy numbers were obtained from. No records were provided to validate the number of persons coming from each source. in addition, it should he noted that per FEMA P-361 requirements, there are limitations to the travel time needed for all protected occupants to reach the safe room. in particular, occupants must have a maximum walking travel time of5 minutes or a maximum driving travel distance of approximately 0.5 miles to reach the safe room. With the large number of protected occupants, it may be dif?cultfor all occupants to safely enter the safe roof in this short timeframe. Gross area [sqft] ofthe safe room: The gross area of the safe room is the total area from wall to wall for the portion ofthe building used as a safe room. The footprint ofthe Drill Hall, or the ?rst floor of the proposed multi-use safe room, is 7,000 sqft. This square footage was confirmed by the as-built drawings provided by the subapplicant. However, the square footage of the second ?oor ofthe proposed safe room should be provided by the subapplicant. The total gross area ofthe safe room will be 7,000 plus the square footage ofthe second floor. Usable area [sqft) of the safe room: The usable area [sqft] of the safe room was not provided by the subapplicant. The total gross area of the safe room should be reduced accordingly to account for the usable area. The identified service population of2,014 occupants directly affects the proposed safe room design size. The anticipated population that will use the safe room must be carefully considered, so sufficient space is a?orded to the occupants. Funding is not provided for safe rooms that are larger than the size required to accommodate the DR4273-053 May 8, 2019 Page 4 identi?ed population. From a design and construction standpoint, there is no limitation on the maximum population that a safe room may be designed to protect. The usable ?oor area should allow for appropriate space requirements for various safe room occupants, such as standing or seated occupants required wheelchair- bound occupants (10 required), and bedridden occupants (30 required}. in addition, per FEMA P-361 guidelines, a community safe room should have space for one wheelchair-bound occupan for every 200 occupants. While the usable area of the safe room has not been provided by the subapplicant, a preliminary value can be calculated and used for guidan ce based on the maximum occupancy of2,014 persons. For 2,014 occupants, the safe room should accommodate at least 10 wheelchair-bound occupants, per FEMA P-361 requirements. 0 10 wheelchair-bound occupants 1 0 1 00 sqft. There should also be at least 5 of minimum usable space for the remaining standing or seating occupants. Remaining occupants 2,014 10 2,004 occupants. 0 2,004 occupants 5 sq?? 10,020 usable sqft. Therefore, the minimum usable area of the safe room should be at least 100 10,020 sq? 10,120 sqft. Given that the safe room will have two ?oors, it is likely there will be sufficient usable area, as the second ?oor appears to consist of a significant amount of space. However, this value of 1 0, 020 should be confirmed with usable area provided by the subapplicant (when available) to determine ifthe safe room is su?'iciently sized to support the required space for the service population. Design wind speed: The subapplicant indicates the safe room will be designed to Withstand winds of 250 mph, as per the "Safe Room Design Wind Speeds for Tornados? map in Figure 83-1 of FEMA P-361. Based on the location of the proposed safe room and reference to this map, the appropriate design wind speed is 200 mph. Safe room service radius: The subapplicant does not specify the size of the community that will use the safe room. The FEMA standard value of 0.5 miles can be used ifadditional justification is not provided. The safe room service radius is identified as 0.5 miles. This radius represents a maximum 0.5 -mile travel distance or maximum walking travel time off: min utes for safe room occupants to reach the safe room. DR4273-053 May 8, 2019 Page 5 Predominant structure types that people will leave to go to the safe room: The subapplicant does not indicate the predominant structure types, but a preliminary assessment ofbuildings within a [LS-mile radius ofthe Drill Hall indicates that institutional buildings [government facilities) and one- or two- family residences are the predominant structure types. The predominant structure type that people will leave to go to the safe room appears to be institutional buildings. Personnel using the safe room are expected to leave from the Guard {360 people), Guard 1,128 people), WVMA Civ {21 6 people), DHSEM (75' people), and the Airport (35 people). ln addition, 75 Airport customers are expected to use the safe room. A small number of local residents (125 people) are also expected to utilize the safe room. Although the subapplicant?s documentation does not explicitly identity the residential structure type for these local residents, on assessment using publicly-available online mapping services indicates these residents appear to come from one- or two- family residences. Percent of total occupancy coming from each structure type: The subapplicant does not specify occupancy percentages coming from each structure type during the day 6:00pm], night and evening Although the population that would seek refuge in the safe room has been identi?ed, the documentation does not indicate what percent of total occupancy is expected to come from each structure type (institutional buildings and one- or two- family residences) during the three-time segments (day, night, and evening). Knowing the percentage of occupants who will be coming from each structure type is important because each structure type has a different wind performance. This data input helps determine the number of casualties prevented. Summary and Concerns with Documentation While the project appears to be necessary, additional information is required to con?rm technical feasibility and cost-effectiveness. The following issues were identified when reviewing the application: An Operations and Maintenance (08M) Plan is required. The subapplicant should describe the approach use to prepare the 081M Plan and include a written statement acknowledging the requested community safe room will be operated and maintained in a manner that supports the mitigation project. The plan should be consistent with guidance provided in FEMA P-361. Certi?cation from a licensed Professional Engineer or Registered Architect that the project meets or exceeds FEMA P-361 standards. At a minimum, the subapplicant should include an affirmative statement that the project will be designed and constructed to meet or exceed these standards. DR4273-053 May 8,2019 Page 6 Given that the EOC safe room will likely be designed for more than 50 occupants, peer review by an independent registered design professional will be required to verify conformance with the design criteria set forth in FEMA P-361. In order to complete the BCA, the subapplicant should provide documentation for the project cost [via a detailed project cost estimate], annual maintenance costs, safe room maximum occupancy, gross area of the safe room, usable area ofthe safe room, safe room service radius [if different from 0.5 miles}, predominant structure types from which safe room occupants will be coming from [within the service radius), and occupancy percentages throughout the day for each predominant structure type. The safe room maximum occupancy, safe room service radius, and predominant structure Wpes have been provided with the additional information received from the subapplicant Conclusions and Recommendations Based on the provided information, additional clari?cations are needed to verify the technical feasibility and to evaluate the cost effectiveness of the project. We recommend requesting the following information: Ifthe subapplicant intends to use a project useful life other than the FEMA standard value of 30 years, documentation and justification should be provided to support the value used. A detailed project cost-estimate with line items, quantities, unit costs, and sources for the unit costs is necessary to substantiate the estimated project cost of $5,000.000. The current cost estimate appears to be based on lump sum costs for various phases of the project. Documentation for annual maintenance costs necessary for the upkeep or repair of safe room and associated components is necessary. The subapplicant should provide documentation for the safe room maximum occupancy. The maximum occupancy for a community tornado safe room is based on the type of occupant and usable ?oor area. For example, each standing or seated occupant requires a minimum of5 of usable ?oor area. 1liliheelchair-bound occupants require a minimum of 10 each, and bedridden occupants require a minimum of 30 each. In addition, the safe room must have space for at least one wheelchair-bound occupant for every 200 occupants. The occupancy data will also depend on the expected safe room occupants within the response distance the radius surrounding the safe room for which the safe room is expected to service). The safe room maximum occupancy has been identi?ed as 2,014. The subapplicant should also provide documentation to verijf?yv that the protected population of 2,014 DR4273-053 May 8, 2019 Page 7 persons can meet the 5-minute time travel frame, as it may be di?icaltfor this large number of people to safely ea ter the safe room in this short period and access considerations for the WVGaard facility may signi?cantly impact the ability of local residents or airport customers to access the safe room. The subapplicant should provide detailed overall dimensions for the first and second floors ofthe proposed safe room. This information is necessary to determine the gross floor area. The subapplicant should provide detailed dimensions for all partitioned spaces on the ?rst and second floors of the proposed safe room. This information is necessary to determine the usable floor area. The usable ?oor area should be determined by subtracting from the gross floor area of excluded spaces, partitions and walls, columns, fixed or movable objects, furniture, equipment, and other items that cannot be removed or stored during use as a safe room. The usable area should not include unused spaces or areas that are normally locked, such as mechanical rooms, storage closets, or of?ces. Additional guidance for calculating the usable area can be referenced in FEMA P-361. The subapplicant should confirm the safe room design wind speed to be used. While the subapplicant indicates the safe room will be designed to withstand 250 winds, the subapplicant should be aware that the minimum requirement is 200 based on the project location. It is important to note that designing the safe room to withstand 250 winds will likely result in increased costs and therefore, a reduction in the bene?t-cost ratio. The subapplicant should specify the percent of total occupancy coming from each predominant structure type. Occupancy percentages coming from each structure type during the day night and evening [6:00pm- midnight} should be documented. The percentage of occupancy during at least one of these three time periods should equal 100 percent Safe room maximum occupancy: Enter the percent of the total occupancy comma from each ameture type. percentage total must equal 1001ior at least onetime oetiod. Tirre Institmiona! Totals Day 5.00 - am PM 0 Evening 5:00 PM - Midnight 0 Night Midnight - 6:00 AM 0 it should be noted that a follow?up letter was issued from FEMA to on August 10,: 2018. The letter reiterated the need for the following information, which was initially requested from the subapplicant on May 23, 2018: Value of structure DR4273-053 May 8, 2019 Page 8 Historical damages [speci?cally wind damages from past years] Annual expenditures Displacement costs Property packet [including VPA, acknowledgement of conditions, and hazardous materials survey] CD with photos of the structure interior Footprint ofthe structure, identifying area to be retrofitted While the BCA analysis focuses primarily on life-safety bene?ts, some of this information may be helpful toward investigating additional benefits for the BCA, should the project not achieve a passing benefit-cost ratio of 1.0 or greater. ID - surge: Hardening Shelter Retrofit 05(0312013 05/08/2018 - Brian is working on it - BCA needed - Property packet - Building Value Building Content - NONE Relocation cost? NONE - Historical damages Wind Roof damages over the years CD