I OFFICE OF THE CITY MANAGER
EB AN ON 50 S. Broadway
Lebanon, OH 45036

A Phone 513-223?3102

Li I sbrunkattiilcbanonohiogm

November 8, 2018

White House Event Coordinator
Mr. Jared Small

Subject: October 12th President Trump Rally Invoice

Dear Mr. Small:

Attached is the invoice for City of Lebanon staffing and equipment support associated with the
October 12th Presidential Rally that took place in the City. The rates and fees are established
via our Special Events Administrative Order, which I have included with this letter and was
previously sent to you via email on October The attached documentation provides a
detailed breakdown of our costs from each department that provided support. The total amount
being invoiced for support of the rally is $16,191. Payment can be sent to:

City of Lebanon

Attn: Ms .Pam Stotts
50 S. Broadway Ave.
Lebanon, OH 45036

If you have any questions, please contact Ms. Pam Stotts in the Payroll and Personnel
Department at 228-3115 or via email at pstotts@lebanonohio.gov.

Sincerely,

a!

f.

at! Scott Brunka
CityI Manager

 

POTUS RALLY DF LEBANON INVOICE DETAIL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


PublicWorks:
Vehicle Labor Hours labor Vehicle Vehicle Totel
Employee ll Vehicle Type Pay Rate Worked Amount Rate Amount Amount
Scott Home 55-1701 TandumDomo $35.00 5.00 5 175.00 550.00 $250.00 $425.00
Kevin McKinney F550 Dump $35.00 100 5 245.00 550.00 $350.00 $5535.00
Chris Swank 55-1304 $35.00 100 5 245.00 $50.00 $350.00 $595.00
Scott Dane 55?1601 DumpTruck 535.00 5.00 5 1?5.00 550.00 $250.00 $425.00
Mike Tong SP-1301 Silveracio 3500 $35.00 5.00 5 1?5.00 550.00 $250.00 $425.00
Levi Jones GEM-1201 lsuzu Dump $35.00 5.00 175.00 550.00 5250.00 5425.00
Ryan Butcher 5w-1501 F550 Dump $35.00 5.00 5 115.00 550.00 5250.00 5425.00
Randall Atkins F250Utility $35.00 5.00 5 H500 550.00 5250.00 5425.00
Joey Tussey Sill-39 Tancium Dump 535.00 5.00 5 175.00 550.00 $250.00 $425.00
Kyle Reddick SS-DTOE Ford F250 $35.00 3.00 5 230.00 350.00 $400.00 $000.00
Austin Riggs 5P-1602 GMCSierra 3500 535.00 3.00 5 230.00 $50.00 $400.00 $580.00
Tony Yarorough 50-1501 00103500 $35.00 3.00 3 230.00 550.00 $400.00 $680.00
Personnel $6,205-00
Light Rental $600.00
Fenoe Material $126.00
TOTAL Pw Invoice $6,931.00
Electric DiviSion:
Vehicle Labor Hours Labor Vehicle Vehicle Total
Employee it Vehicle Type Pay Rate Worked Amount Rate Amount Amount
Hayes 5E-1501 Bucket 550.00 5.00 $250.00 5 75.00 537500 $525.00
Jesse Malone 5024 Digger $50.00 6.00 $300.00 srsoo $450.00 $750.00
Mike McKinney $50.00 0.00 $300.00 $300.00
Dale Lusby $50.00 5.50 $35.00 $273.00
Mark Trump $50.00 5.00 $250.00 $250.00
TOTAL Electric Invoice $2,200.00
Polloe Dept:
Aliditionaf Billable
Amount For Time
ll Hours Billa hie Amount let in Excess of 2
Employee Worked 2 hours (5120] Hours Total Amount
Travis 4 $120.00 $100.00 $220.00
Chris Brock 3 5120.00 550.00 $1?0.00
Malinda Mcclain 0.5 $120.00 $0.00 $120.00
Eric Holmes 8 $120.00 5300.00 542000
Mark Allen 5 $120.00 $200.00 $320.00
John Wetzel a $120.00 $200.00 $320.00
Noah Barber 9.5 $120.00 $375.00 $495.00
Patrick Jenkinson 5 $120.00 $200.00 $320.00
Aliison Washburn 5 $120.00 $150.00 $270.00
Tim Cooper 6 $120.00 $200.00 $320.00
Jim Burns $120.00 $35.00 $395.00
Steve Drake 0 5120.00 $200.00 $320.00
Dustin Kuriiko a 5120.00 $200.00 $320.07
Jeff Haller 4 $120.00 $100.00 $220.00
Greg Stellarcl 5 $120.00 $200.00 $320.00
Keith Phillips 4 $120.00 $100.00 $220.00
Daniel Fry 10 5120.00 $400.00 $520.00?
Ben Mouth 8 5120.00 5300.00 5420.00
Matt Weithofer 6 $120.00 $200.00 $320.00
Dave Gehringer 7 5120.00 5250.00 5370.00
Mike Mccutchan 6 $120.00 $200.00 $320.00
Summer Short 4 $120.00 $100.00 $220.00
Nate Trout 2 $120.00 $0.00 $120.00
TOTAL PD Invoice 51,060.00

 

 

 

 

 

Administrative Order No. 4915
September 14. 2016

Effective this date. the following ?Special Events. Community Celebrations. and Food Vendor
Operations Administrative Policy" shall apply.

A Minor Special Event is de?ned as an activity conducted in a public park. or parades, and
runningfwaiking events that are conducted within the right-of-way but do not require the closure
of a public street.

A Major Special Event is de?ned as any festival. concert. parade, runningfwalking events. public
performance. or announced public gathering held on a public street, right-of?way. or property of
the City. or events that require the closure of a public street.

The following types of activities are exempt from the Special Event permitting process:

1) Funeral processions supervised by a licensed mortuary
2) Picketing as permitted by City ordinance
3) Events officially sponsored by and managed by the City of Lebanon

The City Manager may authorize short-term street closures for minor events such as weddings,
school functions. and neighborhood ?block parties" in the absence of an event permit when it is
determined that due to the time. location. and duration of the event that minimal impact to public
safety and welfare will occur.

The City Manager may issue Food Vendor Permits for non special event activities on publicly
owned property. such as athletic events. and establish appropriate facility use and utility service
fees. A Food Vendor Permit will authorize access to City property and does not relieve the
vendor from compliance with applicable food service regulations and licensing requirements.
No Food Vendor Permits will be issued that con?ict with any facility use agreements or Special
Events as defined above.

The City Marketing Coordinator will have primary responsibility for the administration of the

special event permitting process. The City Manager is the approval authority for all special event
permits.

Sponsors of special events must complete either a Major or Minor Special Event Application.
Minor Special Event Applications will be processed and approved by City Staff on a first come-
first served basis. Major Special Event Applications must be completed at least 60 days prior to
the event and will be presented to the Board of Festivals and Tourism for review and

Criteria of issuance of a ecial Event Permit. The City Manager. based on the
recommendations of the Board of Festivals of Tourism (for Major Special Events). may issue a
permit for a proposed event unless it is determined that:

The Special Event Permit Application is not complete in all material respects.

 

 

- The conduct of the special event will substantially interrupt the safe and orderiy
movement of other traf?c contiguous to its route or will cause significant disturbance to
surrounding residents and businesses, or emergency services;

- The conduct of the special event will require the diversion of so great a number of City
personnel to properly staff the special event that adequate service cannot be provided to
the remainder of the City:

- The conduct of the special event is likely to result in violence to persons or property,
causing serious harm to the public;

- The special event is to be held for the primary purpose of advertising a product. goods,
or services, and is designed to be held primarily for profit;

The date or location of the special event is in conflict with an existing event.

Revocation ofaMinoriMa'orS ecial EventP rmi i ev ASpecial Event Permit may
be revoked at the discretion of the City Manager upon a ?nding that the health or safety of the
public is threatened by any emergency. disorder, or other unforeseen condition which has
arisen, or if it is determined that information provided in the permit application has been
misrepresented or falsi?ed.

Revocation of a Minor/Ma'or eciai Even Per it durin event A Special Event Permit may
be revoked at the discretion of the City Manager during the event if it is determined that the
safety of the public or City-owned facilities has been placed at risk due to adverse weather
conditions, actions by the permit holder or event participants, or any other contingency
adversely affecting the health. safety or welfare of the public. The following City staff members
have the authority to revoke a special event permit: City Manager, Deputy City Manager, Chief
of Police, Fire Chief or Incident Commander acting on behalf of the City Manager. If the Special
Event Permit is revoked, the permit holder must take immediate steps to terminate all event
activities in an orderly manner.

The applicant. individual or any representative of the organization shall display the permit or
carry it upon hisiher person during the special event.

City Service Fees:

Event organizers are reaponsible for all costs associated with City staff and equipment
necessary to safely conduct the event as determined by the City. The following rates shall apply
for services provided to support a special event:

Labor Charges:
Bureau of Streets 8? Parks $35.00rhr
Division of Electricity $50.00fhr
Fire inspector $25.00lhr
EMS $50.00fhr (?rst 2-hrs per EMS member)

$25.00i'hr {each additional hour? per EMS member}
A minimum of 2 EMS staff members is required
Fire Fighter $50.001hr {first 2-hrs - per FF)
$25.00fl?lr (each additional hour per 
A minimum of 2 ?re ?ghters is required

 

 

 

Police Of?cer $100.00 (?rst 2-hours)
$120.00- (first 2-hours on holidays)
$50.001hr (each additional hour)
$60.0Whr{eacl1 additional hour on holidays)

Equipment Charges:
Dump Truck $50.00ihr
Electric Bucket Truck 
Ambulance or EMS Gator $50.001hr {?rst 3-houre)
$30.001hr (each additional hour)
Fire Engine $T5.00ihr (?rst 3-hours)

$45.00fhr [each additional hour)

Administrative Order No. 4508, dated December 26. 2013, is hereby rescinded.

(is. ed. at

George P. Clements
City Manager

Copies: All Department Heads