STATE OF WEST VIRGINIA
JEFF S. SANDY, CAMS, CFE
Cabinet Secretary
JAMES A. HOYER
MAJOR GENERAL
The Adjutant General

DEPARTMENT OF MILITARY AFFAIRS
AND PUBLIC SAFETY
DIVISION OF HOMELAND SECURITY
AND EMERGENCY MANAGEMENT
1703 Coonskin Drive
Charleston, WV 25311
Telephone: (304) 558-5380 Fax: (304) 344-4538

FOR:

Record

FROM:

Michael L. Todorovich, Director

SUBJECT:

Oversubscribed Pool Realignment

DATE:

May 28, 2019

MICHAEL L. TODOROVICH
DIRECTOR
DHSEM

Digitally signed by
Michael
Michael Leon
Todorovich
Leon
Date: 2019.05.30
Todorovich 10:58:10 -04'00'

As we have previously discussed, and in accordance with my testimony in front of the Joint
Legislative Committee on Flooding and the Subcommittee on Flooding, this memorandum is the
official plan to realign priorities for the HMGP projects currently submitted under DR-4273 to
place housing as the top priority for this agency going forward. This is a temporary policy and
intended to immediately address 2016 flood relief concerns. The long term plan is still in
development and is not to be impacted by this temporary policy.
Now that the State Emergency Operations Center hardening project has been cancelled, we need
to identify additional infrastructure programs that we can immediately cancel. To that end, the
State Hazard Mitigation Officer, or her designee, shall send a letter to sub applicants about their
infrastructure projects to inquire if they would be willing to voluntarily cancel or withdraw.
Once these steps are complete, the HMGP office will contact the sub applicants to review
application for infrastructure projects that fail to meet the FEMA mandated Benefit Cost
Analysis. Simultaneously, the HMPG office needs to look at the housing PWs and rank order
them based on their date of submission, first submitted to be funded first. If a housing project
fails to qualify under the HMGP grant, WVDHSEM will send a letter to the sub applicant
notifying them they do not meet HMGP guidelines. A letter will be sent to sub-applicants in
housing projects notifying them that the application does not meet HMGP guidelines and
requesting they notify WVDHSEM HMGP if their participants are accepted by another program.
Additionally, any project that has received a 3rd RFI from FEMA and has not provided
WVDHSEM with responses to the RFI within the designated time period, shall be withdrawn
immediately. The withdrawal notification shall be emailed and mailed to FEMA region III
within 5 business days of the missed deadline with a copy of the withdrawal letter to the sub
applicant.
Not later than June 20, 2019 a by name list of submitted HMGP projects, sorted by county and
showing the number of participating homeowners, needs to be completed that shows the status of
each Project, and if any project has been determined to be ineligible under the HMGP program.
This list will show what program they have been referred to, and the date they were referred
based on sub applicant responses to WVDHSEM. It is my intent to provide this list to the
legislature not-later-than July 1, 2019. Any extensions to these deadlines will be considered by
me. If HMGP requires additional resources, please let me know what they are as soon as
possible.