629 CALHOUN PORT AUTHORITY SPECIAL MEETING February 22, 2016 A special meeting of the Calhoun Port Authority Was held on Monday, February 22, 2016 at 5:00 pm. in the Calhoun Port Authority Board Room, Calhoun Port Authority Of?ce, Point Comfort, Texas. Board Members attending were: Commissioner 1 Tony Holiaday Commissioner 2 Dell R. Weathersby Commissioner 3 J. C. Melcher, I r. Commissioner #4 Randy L. Boyd Commissioner 5 Aron Luna Commissioner 6 - H. C. Wehmeyer, Jr. Staff Members present Were; Charles R. Hauamanu Port Director Sandra Witte Port General Counsel Forrest Hawes - Deputy Port Director David Knuckey - Director of Engineering Services Others Present were: Kayla Meyers The Wave Tommy Hunt Fonnosa Plastics Corporation David Cason Super Heavy Haul Andrew Peters agioli Inc. Jack Wu Fonnosa Plastics Corporation Agenda Item No. 1: Call to order. Board Chair Randy L. Boyd called the Special Meeting to order at approximately 5:00 pm. He announced that the agenda of the meeting was posted in accordance with the provisions of the Texas Open Meetings Act. Agenda Item No. 5: Closed Session: As Authorized by Tex.Gov?t Code 551.087 for the purpose of discussion regarding commercial information that the Port seeks to have locate, stayJ or expand in or near the territory of the Port and gith which the Port is conducting economic development negotiations; As authorized by Tex.Gov?t Code for the purpose of discussion with respect to the purchase, exchange, lease or value of real Erogeth. As authorized by Tex.Gov't Code ?551.071[2) to seek the advice of its attorney. Board Chair Randy L. Boyd announced that as Authorized by Tex. Gov?t Code 551.08? for the purpose of discussion regarding commercial information that the Port seeks to have locate. stay or expand in or near the territory of the Port and with which the Port is conducting economic development negotiations; As Authorised by Tex. Gov?t Co de Section 551.072, for the purpose of discussion with respect to the purchase, exchange, lease or Value ofreal property. As Authorized by Tex. Gov?t Code 551.071 (2) to seek the advice of its attorney. Further that, ?No action or consensus Would be taken in closed session" The Board convened in Closed Session at 5:34 pm. 630 Agenda Item No. 6: Return to OPEN SESSION and (elitism; action deemed necessary based anon discussion in closed meeting. The Board recoiwened in Open Session at 6:22 pm. Board Chair Randy L. Boyd announced that ?No action or someone had been taken in closed session". Pursuant to further review and discussion! a motion was made by Board Secretary H. C. Wehmeyer, Jr. to accept Fagioll?s proposed Iirocedure of testing the dock to 600 pounds per square foot, with a 1.2 safety factor totaling 720 pounds per square foot, in order to con?rm the structural capabilities oftbe dock, subject to Fagioli signing the Port's Indemnity Agreement holding Fagioli liable for any damages to the dock caused by the testing. The motion was seconded by Board Member Tony Holladay and the motion carried unanimously. Agenda Item 130. 2: Review and Discussion Concerning the Addition of :1 Provision, to the Tariff Regarding Damages to any of the Port Facilities by our Users. Pursuant to review by Legal Counsel, a motion was made by Board Member Dell R. Weethersby to add a provision to the tariff regarding damages to any of the Port Facilities by its Users. The motion was seconded by Board Member Tony Hoiladay and the motion carried unanimously. Agenda Item No.3: Review and Consideration of a Grazing Lease between the Calhoun. Port Authority and the Alamo Beach Ltd. Partnership. No action was taken on this agenda item. Agenda Item No. 4: Review and Consideration of an Amendment to the Pelorus Terminal Point Comfort LLC Lease. No action was taken on this agenda item. Agenda item No. 7: Review and Consideration of an Escrow Agreement between the Calhoun Port Authori and the Alamo Beach Ltd. Partnershi . Pursuant to further review and discussion, a motion was made by Board Member J. C. Meleher, Jr. to eppnove the Escrow Agreement between the Calhoun Poit Authority and the Alamo Bench Ltd. Partnership. The motion was seconded by Board Member Dell R. Weathersby and the motion carried unanimously. Agenda Item No. 8: Adiourn. There being no further business to be brought before the Board, a motion was duly made that the meeting be deeiared adjourned at 6:32 pm. on Monday, nary 22, 2016. t/Ar/Hw Randy L. Boyd, Board Chair Jag/?W?. . H. C. Wehmeyer?/K, B?itrd Secretary 651 CALHOUN PORT AUTHORITY REGULAR MEETING one 8, 2016 A regular meeting of the Calhoun Port Authority was held on Wednesday, June 3, 2016 at 9:00 am. in the Calhoun Port Authority Board Room. Calhoun Port Authority Office, Point Comfort, Texas Board Members attending were: Commissioner a - Tony Holladay Commissioner 2 Dell R. Weathersby Commissioner 3 .I.C. Melcher, Jr. Commissioner 5 Aron Luna Commissioner 6 -- H. C. Wehmeyer, Jr. Staff Members present Were: Charles R. Hausmann Port Director Forrest Hawes Deputy Port Director Wanda Roberts Roberts, Roberts, Odefey a Wine Miranda Male-k Finance Assistant Others Present were: Kayla Meyers - The Wave Sandra Witte Roberts, Roberts. Odefey Witte Jack Wu Formosa Plastics Russ Gregg - Pelorus Terminals Terry Bull -NST Steve Ferro NST Michael Trusty WSP Steve Payne WSP Michael Pettij ohn HDR Engineering Terry Towder - NST Agenda-Item No. 1: Call to Order: Board Secretary HI). Wehmeyer, Jr. called the Regular Meeting to order at approximately 9:00 am. He announced that the agenda of the meeting was posted in accordance with the provisions of the Texas Ogen Meetings Act. The Pledge of Allegiance was led by Board Secretary H. C. Wehmeyer, .lr. ?geuda Item No. 2: Approve the minutes of the Tuesday, May 31: 2016 Special Meeting. The Board Members reviewed the minutes of the Tuesday, May 3'1, 2016 Special Meeting. Pursuant to further review and discussion, a motion was made by Board Member Tony Holladay to apprm'e the minutes as presented The motion was seconded by Board Member J. C. Melcher, Jr. and the motion carried unanimously. Agenda Item No. 3: Review and Consideration of Aggroval for Payment No. 01 gFinal) and Project Close out of the Liguid Product Dock Fendering Installation Proicct. The Board Members reviewed a copy of a memorandum from Port Engineer David Knuckey for the liquid product fendering installation project. The project was complete and the contract had submitted the requested project close out documents in accordance with the contract. Pursuant to further review and discussion, a motion was made by Board Member Dell R. Weathersby to approve Payment No. 01 (Final) 652 in the amount of $44,900.00 to Derrick Construction and Project Close out for the Liquid Pier Dock Fendering Installation. The motion was seconded by Board Member Tony Ho Iladay and the motion carried unanimously. Agenda Item No. 4: Review and Consideration of Approval of Payment Nos. 05 [16 (Final! and Proiect Close Out of the Cathodic Protection System 2016 Ground Bed Replacement Project. The Board Members reviewed documents for the ?nal close out of the Cathodic Protection System 2016 Ground Bed Replacement Project. Pursuant to timber review and discussion, a motion was made by Board Member Tony Holladay to approve the payments No. 05 85 06(Final) and Project Close Out of the Cathodic Protection System 2016 Ground Bed Replacement Proj eat. The motion was seconded by Board Member C. Melcher, Jr. and the motion carried unanimously. Agenda Item No. 5: Review of Financial Reports: All Funds. Deputy Director Forrest Hawes presented the following ?nancial information to the Board Members for Review: Fund Balance Report as of May 31, 2016: 1.) Accounts Receivable Report as of May 31, 2016 2.) Mr. Hawes reported to the Board Members that the accounts receivable report speci?ed that the accounts receivable were 93% current as May 31, 2016. Agenda Item No. 6: Approval of Disbursements and Transfers: All Funds The Board Members reviewed the June 8, 2016 Port Operations Account disbursements. Pursuant to review, a motion was made by Board Member Tony Holladay to approVe disbursements and the conesponding transfers for June 8, 2016. The motion was seconded by Board Member Dell R. Weathersby and the motion carried that the disbursements and the corresponding transfers he approVed. CHECK NO. FUND ACCOUNT AMOUNT GROSS REVENUE FUND 2015-034 To Port Operations Fund 53,979.40 2015-036 To Part Operations Fund 46,164.39 2015-037 To Port Operations Fund 45,762.78 2015-038 To Port Operations Fund 441,505.44 Total 537,412.51 MAINTENANCE AND OPERATIONS FUND 2015-034 To Port OperatiOns Fund 55 4,357.21 2015-036 To Port Operations Fund 3,709.16 2015-037 To Port Operations Fund 3,794.87 2015-038 To Fort Operations Fund 24.22 653 Total 1 1,385.46 BUSINESS DEVELOPMENT FUND 2015-033 To Port Operations Fund 2,863.77 Total $2,868.77 DEPRECIATION 3r MAJOR REPAIR FUND PORT EXPANSION GROSS REVENUE FUND ANINHB DEERATING FUND 2015-038 To Port Operations Fund 252,838.54 Total 252,33 8.54 TOTAL TRANSFERS TO PORT OPERATIONS ACCOUNT 3 $55,005.28 93 TRANSFERS DATE FROM TO AMOUNT 61'81?16 ANINH3 Operating ANlNl-lii Dep. MIR. $2,500.00 Total 31m Agenda Item No. 7: Port Director?s Regent. Charles Hausmann, Port Director, reported the following: A. Harbor Traf?c Statistics for the month of May: That a total of 93 vessels had arrived at the public port Facilities during the month of May: 31 deep draft arrivals and 62 inland barges and a total of 131 invoices were issued. Further, that 11 deep draft vesaels were already on schedule for June arrival with two of the vessels taking on multiple products at multiple berths. B. Total revenue tons for the month of May were 325.6013 short tons. Total tons for the ?rst eleven months of ?scal year 2016 were Agenda Item No. 8: Public Comment. No action Was taken on this agenda item. Agenda Item No. 9: Review and Consideration of Board Members Committeei?onferenee Attendance. No action was taken on this agenda item. Agenda Item No. It): Review and Consideration of a Draft Financial Cost Share Agreement (ECSA) for Mata?, orda Ship Channel, Tegas. The Board Members reviewed a copy of the Draft Financial Cost Share (FCSA) and a cepy of the Non-federal Sponsor's Self?certi?cation of Financial Capability for Agreements. Once this agreement was entered into with the Corps, the feasibility study an widening and deepening the Matagorda Ship Channel to acquire a federal permit in which the Port and Federal Government would hat/e 25% I 75% 654 cost share would begin. The total amount the Port would be committing to was $1,500,00.00 over a three year period and this dollar amount was half of the total estimated cost of the study. This course of action would be the process the Port would need to take if our 101404 permit is not privately funded. Pursuant to further review and discussion a motion was made by Board Member Dell R. Weathersby to approve the Draft Financial Cost Share Agreement for the Matagorda Ship Channel, Texas. The motion was seconded by Board Member Tony Holladay and the motion carried unanimously. Agenda Item No. 11: Review and Consideration of an Amendment of Access Easement and Right of Way between the Calhoun Port Authority and AEP Texas Central Company, The Board Members reviewed a copy of an Amendment of Access Easement and Right of Way between the Calhoun Port Authority and AEP Texas Central Company. had agreed to move their access road to the power substation located on the Joslin tract further to east to allow Castlernan Energy to have more room and take in one of the old out buildings into their I ease for equipment storage. Pursuant to further review and discussion, a motion Was made by Board Member Tony Holladay to approve the amendment of Access Easement and Right of Way between the Calhoun Port Authority and AEP Texas Central Company. The motion was seconded by Board Member Dell R. Weathersby and the motion carried unanimously. Ag?nda item No. 13: Review and Consideration of Amending Tari?? No. 003, Suhrule 70, Item 445. The Board Members reviewed a copy of the proposed tariff amendment for Submle 70, item 445 for an increase in wharfage from $0.32 to $0.38 per short ton charged for certain chemicals that are shipped through the port. Pursuant to ?mher review and discussion, a motion was made by Board member 1. C. Melcher, Jr. to approve the amending of Tariff No. 003, Subrule 70. Item 445 from $0.32 to $0.38 per short ton. The motion Was seconded by Board Member Tony Holladey and the motion carried unanimously. Agenda Item No. 14: Review and Consideration of Approval of Tax Resale Deed and Resolution for the Sale of Pro?m Previously Bid in Trust to the Conny; of Calhoun. The Board Members reviewed a copy of a letter from Noe Reyes requesting consideration of approval of the Tax Resale deeds and Resolutions providing for the sale of properties previously bid in trust to the County of Calhoun and a copy of the deed, resolution and map showing the location of the property located on the eastern side of Calhoun County. Pursuant to further review and discussion, a motion Was made by Board Member Tony Holladay to approve the Tax Resale Deed and Resolution for the Sale of Property Previously Bid in Trust to the County of Calhoun. The motion was seconded by Board Member .I . C. Matcher, Jr. and the motion carried unanimously. Agenda Item No. 15: Closed Session: As Authorized by Tex. Gov?t Code 551.087 for the purpose of discussion regarding commercial infomstion that the Port seeks to have locate, stay or expand in or near the tcrritog; of the Port and with which the Port is conducting economic development negotiations,- As authorized l1: Tex.Gov?t Code for the purpose of discussion with respect to the purchase, exchange, lease or value of real propagy. As authprized by Tex.Gov't Code to seek the advice ot?its attorney. 655 Board Secretary H. C. Wehmeyer, .lr. announced that as Authorized by Tex. Gov?t Code 55 LOST for the purpose of discussion regarding commercial information that the Port seeks to have locale, stay or expand in or near the territory of the Port and with which the Port is conducting economic development negotiations; As Authorized by Tex. Gou?t Code Section 551.072, for the purpose of discussion with respect to the purchase, exchange, lease or value of real property. As Authorized by Tex Gov?t Code 55 1.07 (2) to seek the advice of its attorney. Further that, ?No action or consensus would be taken in closed session? The Board convened in Closed Session at 9:22 am. Agenda Item No. 16: Eeturn to OPEN SESSION and take an? action deemed necessary; based noon discussion in closed meeting. The Board reconvened in Open Session at 10:37 a.m. Board Secretary H. C. Wehmeyer, .l r. onnouncad that ?No action or consensus had been taken in closed session?. Agenda Item No. 12: Review and Consideration of?a Proposal to Perform Environmental Consulting Services and Cams oi? Eng'neers Permitting for Proposed Dredging and Disposal, Barge Do ck Bulkhead d: Mitigation il-om Belsire Environmental, Inc. The Board Members reviewed a copy of the proposal from Bela ire Environmental Inc. to do the permitting work and envimnmental consulting on the shore line where the Port Authority intended to develop additional bulkhead for ?eeting barges. The work needed to be completed so the Port's Engineer could begin developing plans and speci?cations for the design of the bulkhead and dredging project. This project was estimated to cost between $1 18,000.00 and Si 65,000.00 for all actions Belaire Environmental would perform. Pur5uant to further review and discussion, emotion was made by Board Member J. C. Meloher, Jr. to approve the proposal from Belaire Environmental to perform environmental consulting services and Corps of Engineers Permitting for the proposed dredging and disposal, Barge Dock Bulkhead and mitigation. The motion was seconded by Board Member Tony Holladay with the amendment that Board Secretary H. C. Wehmeyer, Jr. be allowed to sign the necessary documentation in the absence of Board Chair Randy L. Boyd. The motion carried unanimously as amended. Agenda Item . 17: Review and Consideration of a Memorandum of Understanding between the Ca_ll_:loun Port Authority and a Potential Port Customer. The Board Members reviewed a copy of the Memorandum of Understanding. Pursuant to further review and discussion, a motion was made by Board Member Dell R. Weathersby to approve the entering into a Memorandum of Understanding between the Calhoun Port Authority and a Potential Port Customer. Board Member Tony Holladay seconded the motion with an amendment the original motion to include permission for Board Chair H. C. Wehmeycr, Jr. to sign in Board Chair Randy L. Boyd?s absence and the motion carried unanimously. Board Member J. C. Melcher. Jr. made a motion to allow Port Legal Counsel to proceed with the property purchase of all tracts. Board Member Tony Holladay seconded the motion and the motion carried unanimously. ?Iii ii? luv; ill i ii {/71 ?it Lou-r 656 Agenda Item No. 13: At?mu'n. There being-no Further business In b'?'hrought before the Board. :1 mnlicm was duly made- that the meeting he declared adjourned {ll approximateiy{0:40 am. 011 Wednesday. June 8. 2016. 69/ (F 3/17 gem Randy? Boyd. Board Chair 143/127 H. C. .l 700 CALHOUN PORT AUTHORITY REGULAR MEETING January 11.I 2017 A regular meeting of the Calhoun Port Authority was held on Wednesday, January ii, 201?? at 9:00 a.m. in the Calhoun Port Authority Board Room, Calhoun Port Authority Office, Point Comfort, Texas Board Members attending were: Commissioner it 1 ?Tony Holladay Commissioner 2 Dell R. Weathersby Commissioner 1.0. Melcher, Jr. Commissioner 4 - Randy L. Boyd Commissioner Aron Luna Commissioner ii 6 H. C. Wehmeyer. Jr. Staff Members present were: Charies R. Hausmann Port Director Forrest Hawes - Deputy Port Director Wanda Roberts Roberts, Roberts, Odefey With: Lori Hammaek Administrative Assistant Others Present were: Kayla Meyers The Wave Jack Wu - Formosa Plastics Corporation Mona Johnson r? eSparc Samantha Hon eSparc Roy Hart Castlem an Jim Bumett? Port Comfort Power Mike Pettijohn HDR Engineering Mickey Sappington (382W Engineers, Inc. Agenda Ite_m No. 1: Call to Order: Board Chair Randy L. Boyd called the Regular Meeting to order at approximately 9:00 am. He announced that the agenda of the meeting was posted in accordance with the provisions of the Texas Open Meetings Act. The Pledge of Ailegianee was led by Board Chair Randy L. Boyd. Agenda Item No. 2: Approve the minutes of the Wednesday, December 14,2016 Regular Meeting and the Tuesd ax, December 20, 2016 Special Meeting. The Board Members reviewed the minutes of the Wednesday, December 14, 2016 Regular Meeting and the Tuesday, December 20, 2016 Special Meeting. Pursuant to further review and discussion, a motion was made by Board Member Tony Holladay to approve the minutes with the discussed amendment, The motion was seconded by Board Secretary H. C. Wehrneyer, Jr. and the motion carried unanimously. Agenda Item No. 3: Review of Financial Reports: All Funds. Deputy Director Fon?est Hawes presented the following ?nancial information to the Board Members for Review: Fund Balance Report as of December 3 I. 20! 6: Agenda Item No. 4: 701 1.) Accounts Receivable Report as of December 3 l, 2016 2.) Mr. Hawes reported to the Board Members that the accounts receivable report speci?ed that the accounts receivable were 92% current as?of December 31, 2016. Approval of Disbursements and Transfers: All Funds The Board Members reviewed the January 11, 2017 Port Operations Account disbursements. Pursuant to review, a motion was made by Board Member Tony Holiaday to approve disbursements and the corresponding transfers for January 2017. The motion Was seeonded by Board Secretary H. C. Wehmeyer, Jr. and the motion carried that the disbursements and the corresponding transfers be approved. CHECK NO. FUND ACCOUNT AMOUNT GROSS REVENUE FUND 2017-021 To Port Operations Fund 57,065.31 2017-023 To Port Operations Fund 21,439.35 2017?022 To Port Operations Fund 50,50 [1.45 2017-025 To Port Operetions Fund 136,885.29 Total 265,940.90 MAWTENANCE AND OPERATIONS FUND 2017-021 To Port Operations Fund 4,940.20 2017-023 To Port Operations Fund 1,430.91 2017-022 To Port Operations Fund 4,291.06 20174125 To Port Operations Fund 577.14 Total 11,239.31 BUSINESS DEWLOPMENT FUND 2017-025 To Port Operations Fund 3 1,333.33 Total 1,333.33 DEPRECIATION MAJOR REPAIR FUND To Port Operations Fund Total 2017?1125 To Port Operations Fund 29,708.52 Total 29,708.52 TOTAL TRANSFERS TO PORT OPERATIONS ACCOUNT 308,227.06 INTERFUND TRANSFERS 702 DATE FROM TO AMOUNT l/l Ill? ANINH3 Operating ANINHB Dep. MIR $7,500.00 Total $7,500.00 Agenda Item No. 5: Port Direeto We Report. Charles Hausmann, Port Director, reported the following: A. Harbor Traf?c Statistics for the month of Decemb er: That a total of 87 vessels had arriVed at the public port facilities during the month of December; 21 deep draft an'ivals and 66 inland barges and a total of 148 invoices were issued. Further, that 13 deep dra? vessels Were already on schedule for January arrival. B. Total revenue tons for the month of December were 2638,7763] short tons. The total for the ?rst six months oil"! 201? was short tons. C. NST Point Comfort Terminals had moved 3,265.8] short tons of condensate during December. D. The arm for NGL would he set on the liquid pier south in January 23-25, 20?. E. Point Comfort Power was continuing to work on their lease site. Agenda Item No. 6: Public Comment. No action was taken on this agenda item. Agenda Item No. 7: Review and Consideration of Board Members Comrrj?eeiConference Attendance. No action was taken on this agenda item. Agenda Item No. 8.- Review and Consideratjon of the Retention 01' Harrison, Waldrog 8: Uherek. L.L.P. for the Preparation of the FY 201'? Annual Audit Report and Financial Statement. The Board Members reviewed a cepy of the proposed retention letter from the independent accounting ?rm of Harrison, Waldrop Kc Uherek L.L.P. for the preparation of the Fiscal Year 2017 audit report and ?nancial statement for the Calhoun Port Authority. he fee proposed for the FY 2017 was $22,650 which is the same fee as in prior years. Pursuant to further review and discussion, a motion was made by Board Member I. C. Melcher, Jr. to approve the retention of Harrison, Waldrop Uherek, L.L.P. for the preparation of the FY2017 Annual Audit Report and Financial Statement. The motion was seconded by Board Member Tony Holladay and the motion carried unanimously. Agenda Item No. 9: Review and Consideration of Approval of the 2017 Holiday Schedule for the Employees of the Calhoun Port Authority. The Board Members reviewad a copy of the proposed 20 '7 Holiday Schedule for the employees of the Calhoun Port Authority. The schedule?observed the same holidays as past years and was limited to a total of It days. Pursuant to further review and discussion, a motion was made by Board Member any Holladay to approve the 2017 Holiday Schedule as presented. The motion was seconded by Board Member .I. C. Meloher, Jr. and the motion carried unanimously. ?genda Item No. It}: Review and Consideration of Approval of a Project Man agamont Plan for the Matagorda Ship Channel Feasibility Study 703 The Board Members reviewed a copy of the Matagorda Ship Channel Feasibility Study Project Management Plan between the US. Army Corps of Engineers. The agreement outlines the purpose of the plan, the study authority, the need for the study, the study location and the tasks and roles of responsibilities of the Corps and the Port. The port was responsible for $1,500,000.00 which was 50% of the total study cost. The study was scheduled to be completed by August 3, 2019 which would allow time for the project to be included in the 2019 Water Resources Redevelopment Act for Congressional action. Pursuant to further review and'diseussion, a motion was made by Board Member J. C. Meloher, .l r. to apprOVe the Project Management Plan for the Matagorda Ship Channel Feasibility Study. The motion was A seconded by Board Member Tony Holladay and carried unanimously. Agenda Item . 11: Review and Consideration of a Reguest [or Authorization to Advertise for Competitive Bids for the General Cage Dock Bulkhead Repair Proiect. The Board Members reviewed a request for authorimtion to advertise for bids on the general cargo dock bulkhead repair project from David Knuckey. The project would repair the split in the bulkhead that was discovered last spring. The project included patching the bulkhead and placement of low strength flowable ?llt'grout to ?ll the void. Pursuant to further review and discussion, a motion was made by Board Member Dell R. Weathersby to approve the Request for Authorization to Advertise for Competitive Bids for the General Cargo Dock Bulkhead Repair Project. The motion was seconded by Board Member Tony Holladay and the motion carried unanimously. Agenda Item No. 12: Review and Consideration ot?a Regucst t?or Authorization to Advertise for Competitive Bids for the Liquid Product Dock Fender Replacement Protect. The Board Members reviewed a request for authorizatiOn to advertise for bids on the Liquid Product Dock Fender Replacement project from David Knuckey. The project would replace two fenders and fender panel boards on the liquid pier south. Pursuant to further review and discussion, a motion was made by Board Member Tony Holladay to approve the Request for Authorization to Advertise for Competitive Bids for the Liquid Produat Dock Fender Replacement Project. The motion was seconded by Board Member Dell R. Weethersby and the motion carried unanimously Agenda Item No. 13: Review and Consideration of Issuance ot?a Purchase Order to Benchmark Ecological Services. Inc. for Sampling and Technical for Pro-Dredge Sediment EValuation for the South Peninsula Development Proiect. The Board Members reviewed a request from David Knuckcy for a purchase order to be issued, not to exceed $5 347.00, to Benchmark Ecological Services, inc. to preform pro-dredge sediment testing. Pursuant to further review and discussion, a motion was made by Board Member Dell R. Weathersby to approve advertising this project for bids due to the cost of the evaluation. The motion was seconded by Board Member Tony Holladay and the motion carried unanimously. Agenda Item No. 14: Review and Consideration of a Professional Services Agreement with "l Engineers for the Desigg of the South Peninsula Development Proiect. No action was taken on this agenda item. Agenda Item No. 15: Closad Session: As Authorized by Tax. Gov?t Code 551.087 for the purpose of discussion {gaming commercial information that the Port has received from a business 704 prospect that thc'Port seeks. to have locate. $th or expand in or near the territorv of the Port and with which the:Port is conducting economic development negotiations; As authorized bv TemGov't Code 8551.072- l'or the purpose of discussion with respect to the- purehase. exchange. lease or vatae'of real As authorized by Tex.Gov?.t Code ?551Jl??lto seeltthe advice of its attoruev. Board Chair Randy L, Boyd announced that as Authorized hy.Tex. Gov?t Code 551.087 For the purpose ol?disoussion regarding :commereial information that the Port ltasn'eceivctl From a business that the Port seeks tolalve locate. stay or expandinior near theterritory ol? the Putt and with which the Port is conducting economic development negotiations: As Authorized by Tex. Gov?tCode Section 55 I .072. for the purpose of discussion with. respect to the purchase. exchange, lease or valueot?real property. As Authorized by Tea: Gov't Code 55 1.371(2) to seek the advice of its attorney, Further tlIaL"?No action or consensus would'he taken in closed session" The Board convened in Closed Session ath?Z a.m. Agenda Item No. 16: Return to OPEN SESSION and-take any action deemed net-essay based noon (lisemision in closed meeting. The Board reconvened in Open Session at [1:32 am. Board-Chair Randy L. Boyd unnonneud that "No action or consansus lmd'beea token iu-elomd session?. Aumulniltem No. 17: Review and Discussion ofitlte Justin Wastewnteni?ermit in Regards to Port Comfort Power LLC. Pursuant to further review and discussion. a motion was made by Board Secretary C. to allow use of the permit by Port- comfort Power LLC for $3.000Ji? per month pins all fees associated with opening the permit. The motion was seconded hyiBoard Member Dell R. Weathersby and the motion carried unanimously. Agenda Item No. 18: Adiouru. There?ljelug business to he brought before the Board, a motion was duly made that the meeting be declared adjourned at approximately l:36 a.m. on Wednesday. January 1 l. 20] 44. am.- Randy L.'l3'oyd. Board Chair :?t'li'l?ES'lT: ,4 Wf?z?mwm H. Ci. Wehmeyer, Jlg'iZE?notilfd Secretary 744 CALHOUN PORT AUTHORITY REGULAR MEETING August 9. 2017 A regular meeting of the Calhoun Port Authority was held on Wednesday, August 9, 20]? at 9:00 am. in the Calhoun Port Authority Board Room, Calhoun Port Authority Of?ce, Point Comfort, Texas Board Members attending were: Commissioner 2 Dell R. Weathershy Commissioner 3 Melcher, Jr. Commissioner# 4 hRandy L. Boyd Commissioner 5 Aron Luna Commissioner all 6 H. C. Wehmeyer, Jr. Staff Members present were: Charles R. Hausmann Port Director Forrest Hawes Deputy Port Director David Knuckey Director of Engineering Services Anne Marie Odefey - Roberts, Roberts, Odefey Wine Miranda Malek Finance Assistant Others Present were: Kayla Meyers The Wave Mickey Sappington Engineers. Inc. Bobby Sparkman Formosa Plastics Corporation Steve Svetlilt Terminals Carl Smith NGL EP Aaron Martin? NGL EP Agenda Item No. 1: Call to Order: Board Chair Randy L. Boyd called the Regular Meeting to order at approximately 9:00 a.m. He announced that the agenda of the meeting was posted in accordance with the provisions of the Texas Ogen Meetings Act. The Pledge of Allegiance was led by Board Chair Randy Boyd. Board Chair Randy L. Boyd announced that the bidding session was closed as of 9:00 am. .Agenda Item No. 2: Re?ew and Consideration of Bids Received for the Cathodic Protection System, 2017 Anode Ground Bed Renlacement Project and Award of Contract. Port Engineer David Knuckey opened and read aloud the hide that were received for the Cathodic Protection System, 2017 Anode Ground Bed Replacement Project. David Knuckey recommended to the Board to award the contractto the apparent low bidder. Global Cathodic Protection, Inc. with a bid of $3 19,999.00. Pursuant to further review and discussion, a motion was made by Board Dell R. Weathersby to award the contract to Global Cathodic Protection, Inc. The motion was seconded by Board Member . C. Melcher, Jr. and the carried unanimously. Agenda Item No. 3: Apnrove the minutes of the Wed nesday;1 July 12, 2017 Regular Meeting. 745 The Board Members reviewed the minutes of the Wednesday, July 12, 201? Regular Meeting. Pursuant to further review and discussion, a motion was made by Board Member .I. C. Meloher, Jr. to approve the minutes as presented. The motion was seconded by Board Secretary H. C. Wehmeyer, Jr. and the motion carried unanimously. Agenda Item No. 4: Review of Financial Reports: All Funds. Deputy Director Forrest Hawos presented the following ?nancial information to the Board Members for Review: Fund Balance Report as of July 31, 2017: 1.) Accounts Receivable Report as of July 3 I. 2017 2.) Mr. Hawes reported to the Board Members that the accounts receivable report speci?ed that the accounts receivable were 95% current as ofJuly 31, 2017. Agenda Iten_i_No. 5: Approval of Disbursements and Transfers: All Funds The Board Members reviewed the August 9, 2017 Port Operations Account disbursements. Pursuant to review, a motion was made by Board Member Deli R. Weathershy to approve disbursements and the corresponding transfers for August 9, 2017. The motion was seconded by Board Secretary H. C. Wehmeyer, Jr. and the motion carried that the disbursements and the corresponding transfers be approved. CHECK NO. FUND ACCOUNT AMOUNT GROSS REVENUE FUND 2017-045 To Port Operations Fund 61,528.20 2017-046 To Port Operations Fund 54,225.35 2017-047 To Port Operations Fund 179,403.07 Total 295,156.62 MAINTENANCE AND OPERATIONS FUND 2017-045 To Port Operations Fund 5 4,714.06 2017-046 To Port Opemtioas Fund 4,l52.10 2017-047 To Port Operations Fund 22.39 Total $8,388.55 BUSINESS DEVELOPMENT FUND 2017-047 To Port Qp stations Fund 3 183.77 Total 183.77 DEPRECIATION MAJOR REPAIR FUND To Port Operations Fund Total ANINHS OPERATING FUND 746 201?-04?i To Port Operations Fund 3 48,067.70 Total TOTAL TRANSFERS TO PORT OPERATIONS ACCOUNT 352,296.64 INTERFIJND DATE FROM TO AMOWT $9117 ANWHB Operating ANMH3 Dep. MIR $7,500.00 Total $7,500.00 Agenda Item No. 6: Port Charles Hausmann, Port Director, reported the following: A. Harbor Traffic Statistics for the month ofJuly: That a total on7 vessels had arrived at the public port facilities during the month of July; 26 deep draft arrivals and 71 inland barges and a total of 2i 6 inmioes Were issUed. Further, that 11 deep dra? Vessels were already on schedule for August arrival. Total revenue tons for the month of uly were 3151,6030 short tons. NGL loaded out 14 crude oil barges totaling 61,5611 short tons. . NST loaded out 2 condensate barges totaling 7,033.7 short tons. PMI had completed the General Cargo Dock Void Repairs. Formosa Plastics brought in 923.9 tons of heavy lift equipment in crates for their expansion Frame-trip: project. Agenda Item No. 7: Public Comment. No action was taken on this agenda item. Agenda Item No. 8: Review and Consideration of Board Members CommitteeJConference Attendance. Pursuant to ?irther review and discussion, a motion was made by Board Member I. C. Matcher, Jr. to approve the Board Members CommitteeICon?arence Attendance. The motion was seconded by Board Member Doll R. West]: ershy and the motion carried unanimously. Agenda. Item No. Review and Cogidera?on of Entering into a Professional Services Agreement with Adkins North America for the Matagorda Ship Channel Studv, Hazardous, Toxic and Radioactive Waste and Air Qualitx Updates. The Board rovieWed a memo from Port Engineer David Knuckey and a proposal from Adkins North American for providing an update to the 2009 Environmental impact Statement and the Hazardous, Toxic and Radioactive Waste and Air Quality Update. This update was required for the Feasibility Study that was being prepared for the widening and deepening of the Matagorda Bay Ship Channel by the Galveston District of the Corps of Engineers. Pursuant to further review and discussion, a motion was made by Board Member J. C. Meleher, Jr. to approve entering into a Professional Services Agreement with Adkins North American for the Matagorda Ship Channel Feasibility Study, Hazardous, Toxic and Radioactive Waste and Air Quality Updates. The motion was seconded by Board Member Dell R. Weathersby and the motion carried unanimously. 747 ?gcnda Item No. 10: Review and Consideration of Texas Institute Performing a Bene?t-Cost and Economic Impact Study for the South Peninsula Improvement ro'eet. The Board Members revieWed a proposal from Texas Transportation Institute for completion of a benefit/Cost and Economic Impact Study of the South Peninsula Development Project. The study was required for the Port to be able to apply for INFRA Grant funds through the federal government and would cost $26,800.00. Pursuant to further review and discussion, a motion was made by Board Member Dell R. Weathersby to allow the Texas Transportation institute to perform a Benefit-Cost and Economic Impact Study for the South Peninsula ImproVement Project. The motion was seconded by Board Member I. C. Melcher, r- and the motion carried unanimously. Agenda Item No. 11: Review and Consideration of Locations for a Pipeline Easement and a ground Lease for Seahawk Pipeline LLC at the Bean Tract. The Board Members reviewed copies of the plats showing the proposed ground lease area and the propose pipeline easements. The comment rate for the 12-inch pipeline would be $8,879.50 for a 10-year period and for the 0.69-acre lease site the fee would he $S,l75.00 per year for ID years. Pursuant to further review and discussion, a motion was made by Board Secretary H. Wehmeyer, Jr. to approve the suggested location for a pipeline easement and ground lease for Seahawk Pipeline LLC at the Bonn Tract for the discussed rates. The motion was seconded by Board Member Dell R. Weathersby and the motion carried unanimously. Agenda Item No. 12: Closed Session: As Authorized by Tex. Gov?t Code 551.087 for the purpose of discussion regarding commercial information that the Port has received from a business prospect that the Port seeks to have locate. stay or expand in or near the territogx of the Port and with which the Port is conducting economic development negotiations; As authorized Tex.Gov?t Code for the purpose pf discussion with respect to the purchasp, exchange, lease or value of real As authorized hi Tex.Gov't Co do ?551.071(21 to seek the advice of its attorney. Board Chair Randy Boyd announced that as Authorized by Tex. Gov't Code 551.087 for the purpose of discussion regarding commercial information that the Port has received from a business that the Port seeks to have locate, stay or expand in or near the territory oftho Port and with which the Port is conducting economic development negotiations; As Authorized by Tex. Gov't Code Section 551.072, for the purpose of discussion with respect to the purchase, exchange, lease or value of real property. As Authorized by Tax Gov?t Code 551.0710.) to seek the advice of its attorney. Further that, "No action or consensus would be taken in closed session? The Board convened in Closed Session at 9:22 am. Agenda Item No. 13: Retnrp to OPEN SESSION and take any action deemed necessagg based upon discussion in closed meeting. The Board reconvened in Open Session at 10:07 am. Board Chair Randy L. Boyd announced that ?No action or consensus had been taken in closed session". 7'48 Agendailtom No.14: Review and Consideration of an. Option to Lease Agreement Betwceg the Calhoun Port Authority and: NAmoricaoEn?ergv Hoidinesi LLC. Pursuant to ?l?I-?ther review-11nd discussion. a motion was made by Board Member Doll R. Weathersby to approve the option to Team with a Potential Customer as discussed in ciosccl session at a rate per acerqier year. The motion was seconded by Board Member'H. C. Welmieyor. and the motion carried unanimously. Agenda'ltom No. 15: Adiourn. There being no further businoss to be brought before the Board. a motion was duly made that the meeting bodaciarcci arljburncd at 10:98 am. on Wednesday. August 9. 2017. 94 #21/22 Randy L. Boyd. Board Chair ATTEST: H. C. Wehmgyen SIS/oratory 761 CALHOUN PORT AUTHORITY REGULAR MEETING November 8, 2017 A regular meeting of the Calhoun Port Authority was held on Wednesday, November 8, 2017 at 9:00 am. in the Calhoun Port Authority Board Room, Calhoun Port Authority Office, Point Comfort, Texas Board Members attending were: Commissioner ll 1 Shields ?Tony? A. Holladay Commissioner 2 - Dell R. Weathersby Commissioner 3 LC. Meleher, Jr. Commissioner 4 Randy L. Boyd Commissioner ii 5 Aron Luna Commissioner ii 6 H. C. Wehmeyer, .ir. Staff Members present were: Charles R. Heusmann - Port Director Forrest Hawes Deputy Port Director David Knnek'ey Director of Engineering Services Wanda. Roberts Roberts, Roberts, Odefey do Wine Miranda Malek Finance Assistant Others Present were: Melony OVertorl The Wave Steve SVetlik Terminals Carl Smith Aaron Martin - NGL Jose Perez Russell Marine Brian Swales - Laredo Offshore Charles Belaire Eelaire Environmental Rebeces Muckleroy Belaire Environmental Pablo Bautista NST Point Comfort Holdings Agenda Item No. 1: Call to Order: Board Chair Randy L. Boyd called the Regular Meeting to order at approximately 9:00 asn. He annoLInced that the agenda of the meeting was posted in accordance with the provisions of the Texas Open Meeting Act. The Pledge of Allegiance was led by Board Chair Randy L. Boyd. Board Chair Randy L. Boyd announced that the bidding session for the Barge Breasting Dolphin Mooring Bollard Replacement Project was closed. Agenda Item No. 2: Review and Consideration of Receipt of Audited Financial Statemonts for Fiscal Year 2017 and all funds of the Calhoun Port Authority as preppred hp Harrison, Waldrop it: Uherel? LLP Certi?ed Public Accountants. No action was taken on this agenda item. Agenda Item No. 3: Review and Consideration of Bids Received for the Barge Breasting Dolphins Mooring Bollard Replacement Project and Award Contract. Port Engineer David Knuekey opened the bids received for the Barge Breesting Dolphins, Mooring Bollard Replacement Project and read them aloud. Pursuant to further review and discussion, 754 No action was taken on this agenda item. Agenda Item No. 7: Review and Consideration of Board Members CommittedConferenoe Attendance. Pursuant to further review and discussion, a motion was made by Board Member C. Melcher, Jr. to approVe the Board Members CommitteeiConference Attendance. The motion was seconded by Board Member Tony Holladay and the motion carried unanimously. Agenda Item No. 8: Review and Consideration of an Update on the South Peninsula DeVelopment Pgoieet. No action was taken on this agenda item. Agenda Item No.10: Review and Consideration of the Designation of Port Director Charles Hausmann as the Accredited Delggate and Randy Bovd, Board Chair as the Alternate Delegate of the Calhoun Port Authori? at the Annual Meeting of the American Association of Port Authorities on Wednesdag, October 4, 2017. The Board Members reviewed a copy of the AAPA form for the Accredited Delegate designation of Charles Hausmann, Port Director as the Accredited Delegate and Mr. Randy Boyd, Board Chair as the Alternate Delegate for the annual meeting of the American Association of Port Authorities. Pursuant to ?nther review and discussion, a motion was made by Board Member Tony Holladay to designate Port Director Charles Housmann as the Accredited Delegate and Randy Boyd, Board Chair as the Alternate Delegate of the Calhoun Port Authority at the Annual Meeting of the American Association of Port Authorities. The motion was seconded by Board Member Dell R. Weathersby and the motion carried unanimously. Agenda Item No. 11: Revievv and Considergtion of the Routing oi? Pipeline Easement Across Calhoun Port Authori? Prope? for Formosa Plastics. The Board Members reviewed a copy of a drawing of the proposed route for four pipelines that would be coming from Formosa?sproposed 130-2 plant. Pursuant to further review and discussion, a motion was made by Board Member J. C. Melcher, .lr. that two routes be prepared for design purposes and for these routes to be brought back to the Board for consideration and technical review. The motion was seconded by Board Member Tony Holiaday and the motion carried unanimously. Agenda Item No. 12: Review and Consideration of Approval of an Amended Professional Services Agreement with Atkins North America for the Matagorda Ship Channel Feasibilig Study, Hazardous, Toxic and Radioactive Waste ETRW) and Air Quality Updates. The Board members reviewed a copy of an interoftiee memorandum from Fort Engineer, David Knuokey and a revised proposal ?'om Atkins North America for providing an update to the 2009 Environmental Impact Statement and the Hazardous, Toxic and Radioactive Waste and Air Quality Update. The update was required for the Feasibility study that was being prepared for the widening and deepening of the Matagorda Ship Channel by the Galveston District of the Corps of Engineers. The new estimated cost for the update was $83,158.00 and this cost would count toward the Pozt?s 50% share of the feasibility study. The total increase was not to exceed $9,039.00. Pursuant to ?irther review and discussion, a motion was made by Board Member Tony Holiaday to approve the Amended Professional 755 Services Agreement with Atkins North American. Themotion was seconded by Board Member Dell. It. Wenthersby and:the motion carried unanimously. Agenda Item No.13: Review-and Consideration of?Assignlnent ot?a-Leuse from SN Terminal LLC to NGL Crude Terminals LLC.. The Board I'eviewed document's reviewing the assignment of'n lease i?rom SN Terminal LLC to NGL Crude Terminals LLC. Pursuant to Further review end discussion. :1 motion was made by Board Member Tony i-?Iolladny to approve the assignment ol?a Lease l?rom SN 'l?erminnl to NGL Crude Terminnls LLC. The motion was seconded by Board Member C. Meleher Jr. and the motion carried unanimously. Aneutin Item No.14: Review and Consideration (if Approval of a Leznje between the Calhoun Port Authority nntl-Senhawk Pinelinue LLC for-0.69 Acres.- The Board Members reviewed a copy ofthe lease agreement with Pipeline LLC for 0.69 neres'loeated nitrite-Bean Property for the placement of Seahawks pig-launching pail. The annual rent for this property would be per year for a ll] your period with two ten year renewals. Pursunnt to Further review and discussion. a motion was made by Board Member 'l?ony t-lolln?dny to approve the lease between the Calhoun Port Authority-and Senhewk- Pipeline LDC. The motion was seconded by Board Member Dell It. Wen?tershy and the motion carried unanimously. men Item No. 15: Review and: .COnsideration of Annrowal}ot' on Easement for 12 Inch. 211.85 Rod Crude Gil-Pineline Senhawk Pineline LLC- The Members of the Board reviewed a copy of the ensemenl agreement for a 2! LBS rod easement for a 12-inch pipeline_,tlmt would curry erode oil from the Arrowhead storage tank to North Star Terminnl?s storage tank. The fee For the Ill-yearensement was $3,879.50 plus administrative i?ee..l?ursunnt tol?urther review rutd?disenssiou. emotion made by Board Member C. Melelter. Jr. to approve the easement for a 12-inch 2 Crude Oil Pipeline Pipeline LLC. The motion was seeondedlry Board Member Dell It. Weathersby and the motion carried unanimously. The Board did not of?cially reopenthe Closed Session. Closed session was of?cially ended at Will rum. Agenda 'Item No. 18: Adiourn. There being no further business to be brought before the Board. a motion was duly made that the meeting be declared adjourned at approximately 10:12 am. on Wednesday. Septemher 13.2017. A. Ready L. Boyd. Board Chair H. C. Welnneyer. Jrrf?oardlgeeretary