City of New London

Department of Recreation
120 Broad Street • New London, CT 06320 • Phone (860) 447-5230 • Fax (860) 447-7956

MEMORANDUM OF AGREEMENT
Between
City of New London
And
Mitchell College
This Memorandum of Agreement sets forth the terms and understanding between the City of New London
and Mitchell College for shared use of the Toby May Softball Field #2.
Background
The City of New London owns two softball fields at Toby May Park which is adjacent to Mitchell College.
These fields have been “home” fields for the NL Little League softball teams. Mitchell College has agreed to
renovate one of the fields to create a DIII collegiate softball field at the College’s expense. The renovation
cost is estimated to be approximately $500,000.
The College will use the softball field during the Spring college season, and for its practices, and other
softball-related activities, the New London Girls Little League will be able to use the renovated softball field
for its practices and games and the New London High School Girls Softball Team will have the field available
for special games or when its field is not usable. The College will also provide maintenance for the field and
its equipment (scoreboard, dugouts, etc.) at the College’s expense (estimated to cost $25,000 per year).
Maintenance will include field grass grooming, field lining, maintaining the dugout, bleachers and
scoreboard, and trash pick-up after College events, as more specifically detailed in a lease to be entered into
between the College and the City (the “Lease”).
General
Mitchell College event parking will remain on Mitchell campus and the College will lease a port-o-let for the
College players and guests during the college season if the College finds it necessary.
The College will conduct two clinics for the New London Girls Little League.
The City of New London will provide seasonal maintenance of the Toby May Restrooms (park side).
Shared Use
Representatives from the College and the Parks and Recreation Commission will meet each January to
determine that year’s schedule for shared use. The College will have priority for use for College games and
practices, which occur in the spring and fall, and for other softball-related activities, such as recruiting events
and camps that may take place in the summer and fall. The Girls Little League will have use of the field for its
practices and games, and the High School Girls Softball Team may use the field as specified above, except to

Rev. 7/2/19

 City of New London

Department of Recreation
120 Broad Street • New London, CT 06320 • Phone (860) 447-5230 • Fax (860) 447-7956

the extent those uses conflict with College uses. During the College’s season (March-May), no use of the field
other than by the New London Girls Little League and High School Girls Softball Team will be permitted so
that the field’s condition can be maintained to the standard required by NCAA rules. Outside of the season,
the parties will mutually agree on other uses of the field. The guiding principle will be that no use will be
permitted of the field which could cause significant damage to its condition as a DIII softball field, or which
conflicts with the time needed to restore, reseed, etc. All uses shall be subject to the terms of the Lease.
The Parks & Recreation Commission and the College will evaluate the effectiveness and adherence to this
agreement after the first year of the agreement, and may mutually agree to modifications.
Duration
This Agreement may be modified by mutual consent of authorized officials from Mitchell College and the NL
Parks & Recreation Commission. It shall become effective upon signature by the authorized officials from the
named parties and will remain in effect until modified by mutual consent of the parties. This Agreement shall
end on the date that the Lease ends.
Contact Information
City of New London
Tommie Major
Director of Recreation
111 Union Street, New London, CT 06320
O: 860-447-5230
C: 860-625-1596
tmajor@ci.new-london.ct.us
Mitchell College
Joseph Pardee
Director of Facilities
437 Pequot Ave., New London, CT 06320
O: 860-701-5176
C: 860-460-7982
pardee_j@mitchell.edu
Date:
Mayor Michael Passero
City of NL Mayor
Date:
Joseph Pardee
Director of Facilities
Mitchell College

ACTIVE/78580.1/KJEFFERS/8248348v5

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