STAATSKOERANT, 10 FEBRUARIE 2012

No.35018

5

GOVERNMENT NOTICE

DEPARTMENT OF POLICE
No. R. 98

1 0 February 2012

INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE ACT, 2011
REGULATIONS FOR THE OPERATION OF THE INDEPENDENT POLICE
INVESTIGATIVE DIRECTORATE
The Minister of Police has, under section 34(1) of the Independent Police Investigative
Directorate Act, 2011 (Act No. 1 of 2011), made the regulations set out in the Schedule
hereto.

SCHEDULE

Definitions and interpretation
1.

In these regulations, any word or expression to which a meaning has been

assigned in the Act has the meaning so assigned and unless the context indicates
otherwise"complainant" means a person who has submitted or lodged a written report or a
complaint, as the case may be, with the Directorate in terms of regulation 2;
"complaint" includes a written report contemplated in regulation 2(1 );
"member of the Directorate" means a person appointed to the Directorate on a fulltime or contractual basis, either in the national office or in any provincial office;
"Public Service Disciplinary Code" means the Disciplinary Code and Procedures for
the Public Service as contained in Public Service Co-ordinating Bargaining Council
(PSCBC) Resolution 2 of 1999, as amended;
"Station Commander" means a member of the South African Police Service in charge
of a police station; and

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

"the Act" means the Independent Police Investigative Directorate Act, 2011 (Act No. 1
of 2011).

Reporting of matters to be investigated to Directorate
2.

(1)

A Station Commander or any member of the South African Police Service

or the Municipal Police Services must, within the period referred to in section 29(1)(b) of
the Act, submit a written report to the Directorate regarding any matter listed in section
28(1 )(a) to (f) of the Act in a format substantially similar to Form 1.

(2)

The report contemplated in sub-regulation (1) must be submitted to a

provincial office by fax or electronic mail, and the relevant provincial head must ensure
that the Executive Director is notified of such report.
(3)

A person contemplated in sub-regulation (1) must, after the submission of

the report referred to in sub-regulation (2), keep or retain proof of the submission,
including the method of transmission.
(4)

(a)

The provisions of this regulation do not preclude a member of the

public from lodging a complaint, in a format substantially similar to Form 2, with the
person contemplated in sub-regulation (1) or the Directorate, either at the national or
provincial office, regarding any matter listed in section 28,(1 )(a) to (g) of the Act.
(b)

A person who lodges a complaint in terms of this sub-regulation

must do so in writing, by fax or electronic mail and the provisions of sub-regulation (3)
apply with such changes as may be required by the context.
(c)

A complaint lodged in terms of this sub-regulation may not be

rejected merely as a result of the complainant's inability to furnish all of the information
required in terms of Form 2.
(5)

A complaint lodged with the Directorate at the national office in terms of

sub-regulation (4) may be referred by the Executive Director to a relevant provincial
office for investigation.

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Receiving, registering, processing, referral and disposing of complaints
3.

(1)

A member of the Directorate designated for such purpose must, upon

receipt of a complaint contemplated in regulation 2, determine whether or not the
complaint falls within the ambit of the provisions of section 28(1) (a) to (g) of the Act.
(2)

(a)

A complaint which falls outside the ambit of the said provisions

must, within seven days of receipt or referral, as the case may be, be referred, in
writing, to an appropriate authority or institution that is capable of dealing with such
complaint.
(b)

The complainant must, within seven days, be informed in writing

and, if practicable, telephonically, of such referral.
(3)

A complaint which falls within the ambit of the said provisions must, within

seven days of the receipt or referral, be registered in a computer-based register
designed for this purpose and the complainant must, within the same period, be
informed in writing and, if practicable, telephonically, that his or her complaint has been
received and that his or her complaint is being investigated by an identified investigator,
including the name and contact details of such investigator.
(4}

A complaint which has been registered in terms of sub-regulation (3) must

be disposed of within the time periods contemplated in regulations 4(6}, 5(4) or 6(3) and
(5), whichever is applicable in the circumstances.

Investigation of deaths in pollee custody or as result of police action
4.

(1)

The investigation of the death of a person in police custody or the death of

a person as a result of police action or omission or both must be done in accordance
with this regulation.
(2)

The Executive Director or the relevant provincial head, as the case may

be, must designate an investigator to investigate the death of a person-

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

(a)

in police custody, irrespective of whether or not such death has
occurred as a result of the alleged involvement of a member of the
South African Police Service or the Municipal Police Services; or

(b)

who has died as a result of any action or omission or both on the
part of a member of the South African Police Service or the
Municipal Police Services.

(3)

An investigator designated in terms of sub-regulation (2) must, as soon as

is practicable, but within 24 hours of designation{a)

attend the scene where the death occurred, ensure that the scene
is secured in terms of regulation 8, oversee the scene and conduct
a preliminary investigation;

{b)

record the details of the deceased, including his or her name and
surname, age and gender;

(c)

identify and record particulars of all potential witnesses for
purposes of interviewing them, and in the case of a death in police
custody, record the particulars of the persons who had been on
duty in the facility at the time when the death occurred;

{d)

authorise the removal of the corpse, in consultation with a
pathologist if a pathologist is available;

(e)

collect, or ensure the collection, by forensic experts, of exhibits for
processing by the Forensic Science Laboratory and ensure the
proper registration,

handling, transportation and disposal of

exhibits;
{f)

visit the deceased's next-of-kin to inform them of the death and to
obtain statements that may assist in the investigation;

(g)

visit all identified witnesses for purposes of obtaining statements
that may assist in the investigation;

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(h)

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attend the post mortem and advise the person conducting the post

mortem of observations made at the scene of death as well as
areas that should be concentrated on; and

(1)

after collecting all evidence, statements and technical or expert
reports, if applicable, submit a report on the investigation of the
death containing recommendations regarding further action, which
may include disciplinary measures to be taken against a member of
the South African Police Service or the Municipal Police Services or
criminal prosecution of such member, to the Executive Director or
the relevant provincial head, as the case may be.

(4)

In the event of a death in police custody that has occurred as a result of

the alleged involvement of a member or members of the South African Police Service or
the Municipal Police Services, as the case may be, or a death which is the result of the
action or omission or both of such member or members, the investigator, when visiting
the scene of death, must, in consultation with the Executive Director or the relevant
provincial head, as the case may be, make a determination as to whether such member
or members must be arrested.
(5)

When effecting an arrest, the investigator must have due regard to the

constitutional rights of the person who is arrested and the provisions of sections 39 to
53 of the Criminal Procedure Act, 1977 (Act No. 51 of 1977) relating to the arrest of
persons.
(6)

An investigation into the death of a person in police custody and the

investigation of the death of a person who has died as a result of police action or
omission or both must be finalised within a reasonable period, which period may not
exceed 90 days after designation, failing which the investigator must give reasons for
failure to comply with this period in the report contemplated in sub-regulation (3)(1).
(7)

An investigator designated to investigate a death in terms of this

regulation must inform the complainant, and the next-of-kin, if the complainant is not a
member of the deceased's next-of-kin, in writing of the progress made with the
investigation at least once per calendar month.

G 12-01221 0---B

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(8)

GOVERNMENT GAZETTE, 10 FEBRUARY 2012

In the event of a late notification of a death in police custody or as a result

of police action or omission or both, the investigator must, within a reasonable period,
which period may not exceed 30 days of designation(a)

conduct a preliminary investigation or proceed with a full
investigation;

(b)

attend the post mortem if it has not yet been conducted;

(c)

interview witnesses and obtain statements that may assist in the
investigation;

(d)

consider the desirability of reconstructing the scene of death; and

(e)

submit a report on the investigation containing recommendations to
the Executive Director or relevant provincial head.

(9)

For purposes of sub-regulation (8), the investigator must(a)

peruse the police docket;

(b)

take the police docket over for further investigation;

(c)

finalise and submit the police docket to the relevant Director of
Public Prosecutions together with recommendations relating to
further actions by the National Prosecuting Authority; and

(d)

submit a report on the investigation containing recommendations to
the Executive Director or relevant provincial head.

Investigation of criminal matters

5.

(1)

An investigation of a matter contemplated in sub-regulation (2) must be

done in accordance with this regulation.
(2)

The Executive Director or the relevant provincial head, as the case may

be, must designate an investigator to investigate a complaint that-

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STMTSKOERANT, 10 FEBRUARIE 2012

(a)

a person has been raped while that person was in police custody;

(b)

a member of the South African Police Service or the Municipal
Police Services has raped a person, irrespective of whether such
member had been on official duty at the time of the alleged rape or
not;

(c)

a member of the South African Police Service or the Municipal
Police Services has in the execution of his or her duties tortured or
assaulted a person; or

(d)

a member of the South African Police Service or the Municipal
Police Services is involved in corruption.

(3)

An investigator designated in terms of sub-regulation (2) must, as soon as

is practicable, but within 24 hours of designation(a)

if a police docket has been opened, take over the docket and
conduct all outstanding investigations, and if such docket has not
been opened, ensure that it is opened for purposes of the
investigation;

(b)

interview and record the details of the victim of the offence
concerned, including his or her name and surname, age and
gender, if this had not yet been done;

(c)

identify and record particulars of all potential witnesses for
purposes of interviewing them, and in the case of an offence
contemplated in paragraph (a) of sub-regulation (2), record the
particulars of the persons who had been on duty in the facility at the
time when the offence had been committed, if this had not yet been
done;

(d)

collect, or ensure the collection, by forensic experts, of exhibits for
processing by the Forensic Science Laboratory or other appropriate
institution

and

ensure

the

proper

registration,

handling,

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

transportation and disposal of exhibits, if this had not yet been
done;
(e)

in the case of an office contemplated in paragraph {a) or (b) of subregulation 2, ensure, if this had not yet been done, that(i)

the victim is examined by a medical practitioner
without delay;

(ii)

a sexual assault crime kit is obtained, properly sealed
and submitted to the Forensic Science Laboratory;
and

(iii)

the provisions of sections 28(3), 31 (5), 32(1) and (5),
33(1), 34, 36 and 37 of the Criminal Law (Sexual
Offences and Related Matters) Amendment Act, 2007
(Act No. 32 of 2007), and any South African Police
Service National Instructions relating to the crime of
rape are complied with;

(f)

in the case of an offence contemplated in sub-regulation (2)(d) or
any offence under the Prevention and Combating of Corrupt
Activities Act, 2004 (Act No. 12 of 2004), involving an amount of
R1 00 000 or more, ensure that a report contemplated in section
34( 1) of that Act has been taken down in the manner contemplated
in section 34(3)(a) of the said Act;

(g)

in the case of an offence contemplated in paragraph (c) of subregulation (2), if this had not yet been done(i)

attend and secure the scene where the alleged torture
occurred in terms of regulation 8; and

(ii)

ensure that the victim is taken to a medical
practitioner for examination, including the taking of
bodily specimens relating to torture;

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(h)

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visit all identified witnesses for purposes of obtaining statements
that may assist in the investigation; and .

(1)

after collecting all evidence, statements and technical or expert
reports, if applicable, submit a report on the investigation of the
offence to the Executive Director or the relevant provincial head, as
the case may be, containing recommendations regarding further
action, which may include disciplinary measures to be taken
against a member of the South African Police Service or the
Municipal Police Service or criminal prosecution of such member.

(4)

An investigation contemplated in this regulation must be finalised within a

reasonable period, which period may not exceed 90 days after designation, failing which
the investigator must include reasons for failure to comply with this period in the report
contemplated in paragraph (1) of sub-regulation (3).
(5)

An investigator designated to investigate an offence in terms of this

regulation must inform the complainant, and if the complainant is not the victim of the
offence, the victim, in writing of the progress made with the investigation at least once
per calendar month.
(6)

Regulation 4(4) and (5) applies with such changes as may be required by

the context to the arrest of a person in terms of this regulation.

Investigation of discharge of official firearm

6.

(1)

The discharge of an official firearm by a member of the South African

Police Service or the Municipal Police Services, as the case may be, must be
investigated in accordance with this regulation.
(2)

The Executive Director or the relevant provincial head, as the case may

be, must designate an investigator to investigate a complaint that a member of the
South African Police Service or the Municipal Police Services has discharged an official
firearm, irrespective of whether such member had been on or off duty and whether any
injury has been sustained as a result of such discharge or nqt.

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(3)

GOVERNMENT GAZETTE, 10 FEBRUARY 2012

An investigator designated in terms of sub-regulation (2) must conduct a

preliminary investigation, to be finalised within a reasonable period, which period may
not exceed 30 days after designation, into the discharge of an official firearm to enable
the Executive Director or the relevant provincial head, as the case may be, to determine
whether a full investigation is warranted or not.
(4)

If the Executive Director or relevant provincial head, as the case may be,

determines that a full investigation is warranted, the investigator must as soon as is
practicable, but within 24 hours after determination(a)

if a police docket has been opened, take over the docket and
conduct all outstanding investigations, and if such docket has not
been opened, ensure that it is opened during any stage of the
investigation;

(b)

identify and record particulars of all potential witnesses for
purposes of interviewing them;

(c)

collect or ensure the collection, by forensic experts, of exhibits for
processing by the Forensic Science Laboratory or other appropriate
institution

and

ensure

the

proper

registration,

handling,

transportation and disposal of exhibits, if this had not yet been
done;
(d)

visit all identified witnesses for purposes of obtaining statements
that may assist in the investigation; and

(e)

after collecting all evidence, statements, technical and expert
reports, if applicable, submit a final report on the investigation to the
Executive Director or the relevant provincial head, as the case may
be, containing recommendations regarding further action, which
may include disciplinary measures to be taken against a member of
the South African Police Service or the Municipal Police Services or
criminal prosecution of such member.

(5)

A full investigation contemplated in this regulation must be finalised within

a reasonable period, which period may not exceed 90 days after designation, failing

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STAATSKOERANT, 1 0 FEBRUARIE 2012

which the investigator must include reasons for failure to comply with this period in the
report contemplated in paragraph (e) of sub-regulation (4).
(6)

An investigator designated to do an investigation in terms of this regulation

must inform the complainant in writing of the progress made with the investigation at
least once per calendar month.
(7)

Regulation 4(4) and (5) applies with such changes as may be required by

the context to the arrest of a person in terms of this regulation.

Investigation of referred matters

7.

(1)

The investigation of matters referred to the Directorate as contemplated in

section 28(1)(h) of the Act must be done in accordance with this regulation.
(2)

The Executive Director or the relevant provincial head, as the case may

be, must designate an investigator to investigate a matter contemplated in section
28(1) (h) of the Act which had been referred to the Directorate for investigation.

(3)

An investigator designated in terms of sub-regulation (2) must, as soon as

is practicable, determine whether the referred matter relates to(a)

a matter contemplated in regulation 4, in which case the provisions
of that regulation apply with such changes as may be required by
the context;

(b)

a criminal matter, in which case the provisions of regulation 5 apply
with such changes as

may be required

by the context,

notwithstanding the fact that the criminal matter to be investigated
may not be listed in sub-regulation (2) of that regulation; or
(c)

a matter not dealt with in regulation 4 or 5, in which case the
Executive Director or relevant provincial head, as the case may be,
must give directions regarding the investigation, the period within
which the investigation must be completed and the manner of
disposal of the referred matter.

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(4)

GOVERNMENT GAZETTE, 10 FEBRUARY 2012

An investigator designated to do an investigation in terms of this regulation

must inform the person who referred the matter for investigation in writing of the
progress made with the investigation at least once per calendar month.

Securing of crime scene
8.

An investigator designated to investigate a criminal matter must secure the scene

of the crime, if still intact, or take over the securing of such scene from a member or
members of the South African Police Service who may already be present at such
scene, by(a)

establishing an inner cordon around the perimeter of the crime scene, as
well as an outer cordon around the inner cordon to enable persons to
perform their tasks within the inner cordon;

(b)

protecting obvious exhibits from contamination and the elements;

(c)

making a note of each exhibit to protect its integrity and location if it has to
be moved;

(d)

regarding a corpse as a source of evidence and handling it as such;

(e)

identifying other scenes that might have a direct connection with the
primary crime scene, and also protecting such scenes;

(f)

exercising control over the persons who may gain access to the crime
scene and co-ordinating all investigation support resources;

(g)

requesting potential witnesses to wait at a designated area outside the
outer cordon for the obtaining of statements, ensuring their safety and
encouraging witnesses not to discuss the incident amongst themselves;

(h)

protecting the routes of access and departure by the person or persons
suspected of having committed the crime, if known;

{t)

determining access and departure routes for use by emergency services
and other persons authorised to enter the crime scene;

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 STAATSKOERANT, 10 FEBRUARIE 2012

(/)

No.35018

controlling any representatives of the media who may be in the vicinity of
the crime scene; and

(k)

refraining from releasing information about the crime or the crime scene to
any unauthorised person, including representatives of the media.

Procedures relating to identification parades, taking of affidavits, giving of
evidence, production of documents and submission of information and cooperation by Police
9.

(1)

The procedures relating to(a)

the arrangement and holding of identification

parades,

as

contemplated in section 29(2)(a) of the Act;
(b)

the taking of affidavits or affirmed declarations or the giving of
evidence or the production of documents in the possession or
under the control of a member of the South African Police Service
or the Municipal Police Services which have a bearing on the
matter to be investigated, as contemplated in section 29(2)(b) of the
Act; and

(c)

the submission of any other information or documentation required
for investigation purposes, contemplated in section 29(2)(c) of the
Act,

must be conducted in accordance with the relevant procedures applicable to members
of the South African Police Service.
(2)

A member of the Directorate may require written reasons for failure by a

member of the South African Service or the Municipal Police Service to comply with a
request for co-operation regarding any matter contemplated in sub-regulation {1), and
may make recommendations to the Executive Director or relevant provincial head, as
the case may be, regarding disciplinary measures to be taken against such member.

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

Access and control of confidential information and records
10.

(1)

All information, whether verbal or in writing, and all documentation

acquired during the course of an investigation conducted in terms of the Act and all
records pertaining to any such investigation are to be treated as confidential and may
not be divulged to any person outside of the Directorate unless authorised to be
divulged, in the interests of justice, by (a)

the Executive Director or relevant provincial head, as the case may
be, in writing; or

(b)
(2)

an Act of Parliament.

All information, documentation and records pertaining to an investigation

must be secured at all times in a manner that would effectively prevent access to such
information, documentation and records by an unauthorised person.
(3)

A member of the Directorate may insist on, and must be granted, access

to such confidential information, documentation and records as are reasonably
necessary to enable such member to conduct an investigation in terms of the Act,
excluding confidential information, documentation and records protected under
professional privilege.
(4)

Subject to the provisions of section 33(2) of the Act, a member of the

Directorate who divulges information, documentation or records or causes such
information, documentation or records to be divulged in contravention of sub-regulation
(1) or (2) is guilty of misconduct and is subject to the disciplinary measures
contemplated in regulation 13.

Integrity testing and confidentiality of information relating to integrity testing
11.

(1)

The Executive Director may conduct, or authorise any member of the

Directorate or any other person to conduct, a procedure to test the integrity of any
particular member of the Directorate.
(2)

The procedure referred to in sub-regulation (1) may involve-

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 STAATSKOERANT, 10 FEBRUARIE 2012

(a)

No.35018

the employment of an act or omission, by the person who conducts
the procedure, which offers the member of the Directorate whose
integrity is being tested the opportunity to engage in behaviour in
contravention of any law, any code of conduct which is binding on
such member or any disciplinary regulations;

(b)

the testing of a member of the Directorate for the abuse of alcohol
or drugs; or

(c)
(3)

the use of a polygraph or any similar instrument.

A procedure involving a measure contemplated in paragraph (a) of sub-

regulation (2) may only be performed(a)

after approval by the Director of Public Prosecutions having
jurisdiction in the area in which the integrity testing will take place,
or by his or her delegate; and

(b)

in consonance with such instructions or guidelines as may be laid
down by the National Director of Public Prosecutions or by the
Director of Public Prosecutions having jurisdiction in the area in
which the integrity testing will take place, or by his or her delegate,
in accordance with section 252A(2)(a) of the Criminal Procedure
Act, 1977 (Act No. 51 of 1977).

(4)

A procedure involving measures contemplated in paragraphs (b) and (c) of

sub-regulation (2) may only be performed with the written approval of the Executive
Director, in which case the member of the Directorate whose integrity is being tested
must submit to such measures.
(5)

A member of the Directorate may not, at any time when reporting for duty,

while on duty or while on call for duty; have any evidence of(a)

alcohol; or

(b)

a drug as defined in section 1 of the Drugs and Drug Trafficking
Act, 1992 (Act No. 140 of 1992) which may not lawfully be taken or
has been taken in a manner which is contrary to the prescription of

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GOVERNMENT GAZETfE, 10 FEBRUARY 2012

No.35018

a registered medical practitioner or the recommendation of the
manufacturer of the substance,
in his or her breath, blood or urine, as the case may be.
(6)

Despite paragraph (b) of sub-regulation (5), a member of the Directorate

who lawfully takes or has taken a drug prescribed by a registered medical practitioner
may not perform duties involving operational capacity if the substance may impair such
member's capacity to perform the duties without danger to himself or herself or any
other person.
(7)

In the event of an alcohol test(a)

the member of the Directorate whose integrity is being tested must
provide a specimen of breath or blood, if requested to do so, and if
such member fails or refuses to provide such specimen, he or she
may be charged with disobeying a lawful order, command or
instruction under regulation 13; and

(b)

the test, in the case of a speciment of breath, must be performed by
using equipment prescribed in regulation 332 of the regulations
made under the National Road Traffic Act, 1996 (Act No. 93 of
1996).

(8)

In the event of a drugs test (a)

the member of the Directorate whose integrity is being tested must
provide a specimen of blood or urine to a registered medical
practitioner or registered nurse at a place and time specified by the
Executive Director, if requested to do so, and if such member fails,
unless failure is attributable to a medical condition, or refuses to
provide such specimen, he or she may be charged with disobeying
a lawful order, command or instruction under regulation 13; and

(b)

the registered medical practitioner or registered nurse may give
such directions as may be reasonably necessary to the member of

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 STAATSKOERANT, 10 FEBRUARIE 2012

No. 35018

the Directorate whose integrity is being tested regarding the
manner in which the specimen is to be provided.
(9)

If a member of the Directorate refuses to submit to a polygraph

examination or other similar test, when requested to do so, or if the polygraph or similar
test indicates possible deception, the Executive Director may instruct such member to
subject himself or herself to a security screening in accordance with section 2A of the
National Strategic Intelligence Act, 1994 (Act No. 39 of 1994), failing which he or she
may be charged with disobeying a lawful order, command or instruction under
regulation 13.
(1 0)

The Executive Director, in the event of a result that impacts adversely on

the integrity of a member of the Directorate after employment of a measure
contemplated in paragraph (a) of sub-regulation (2), may(a)

require such member to undergo such counselling, rehabilitation or
retraining as directed by the Executive Director or relevant
provincial head;

(b)

require such member to subject himself or herself to a security
screening in accordance with section 2A of the National Strategic
Intelligence Act, 1994 (Act No. 39 of 1994); or

(b)

if appropriate in the circumstances, take disciplinary or other action
against such member under regulation 13.

(11)

The Executive Director, in the event of a finding that a member of the

Directorate has evidence of alcohol or drugs in his or her breath, blood or urine
respectively, may(a)

suspend such member from duty until he or she is free from such
evidence;

(b)

require such member to undergo such counselling or rehabilitation
as directed by the Executive Director;

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

(c)

refer such member to an identified registered medical practitioner
for a medical examination and report of the member's fitness to
proceed with his or her duties;

(d)

after considering a report referred to in paragraph (c), instruct such
member to perform other duties for such time as the Executive
Director considers necessary; or

(e)

if appropriate in the circumstances, take disciplinary or other action
against such member under regulation 13.

(12)

The measures contemplated in this regulation must be applied with due

regard to decency and the right of a member of the Directorate to dignity and privacy.
(13)

No person may disclose any information which he or she has obtained in

the application of the measures contemplated in sub-regulation (2), unless such
information is(a)

required by a person who of necessity needs the information for the
performance of his or her functions in terms of these regulations;

(b)

supplied in the performance of functions in terms of these
regulations; or

(c)

required in terms of any law or as evidence in any court of law or
formal disciplinary process.

(14)

Any contravention of sub-regulation (13) is to be regarded as serious

misconduct for purposes of regulation 13.

Disciplinary referrals
12.

(1)

A complaint of a disciplinary nature or recommendations by the

Directorate involving the discipline of a member or members of the South African Police
Service or the Municipal Police Services must be contained in a report substantially
similar to Form 3.

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 STAATSKOERANT, 10 FEBRUARIE 2012

{2)

No.35018

The Executive Director or relevant provincial head must, in accordance

with section 7{6) of the Act, read with sections 9(m) and 21 (1)(f), ensure that the form
contemplated in sub-regulation {1) is correctly completed and submitted to the National
Commissioner or relevant Provincial Commissioner of Police, as the case may be.
(3)

The Executive Director or relevant provincial head must interact and liaise

with the National Commissioner or Provincial Commissioner of Police regarding
progress relating to disciplinary proceedings initiated by the National Commissioner or
Provincial Commissioner of Police, as the case may be, in accordance with section 30
of the Act.
(4)

The duty imposed upon the Executive Director or the relevant provincial

head in terms of sub-regulation {2) or {3) may be delegated, in writing, by the Executive
Director or relevant provincial head, as the case may be, to a suitable member of the
Directorate.

Disciplinary measures in relation to members of the Directorate
13.

The Public Service Disciplinary Code applies in the case of disciplinary

proceedings initiated against a member of the Directorate as a result of the alleged
misconduct of such member or failure to comply with a lawful command, order or
instruction.

Security screening investigations
14.

The security screening investigation of a member of the Directorate or

investigator contemplated in sections 8{3) and 22{3) of the Act, respectively, must be
done in accordance with the provisions of section 2A of the National Strategic
Intelligence Act, 1994 {Act No. 39 of 1994).

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

Reporting
15.

(1)

In addition to the provisions of section 32 of the Act, the Executive Director

must submit an annual report to the Minister and Parliament in accordance with section
9(/) of the Act.
(2)

The report contemplated in sub-regulation (1) must include an overview

of(a)

the administration of the Directorate relating to its overall
management and organisation;

(b)

the processing, monitoring and investigation of complaints lodged
with the Directorate in terms of section 28(1) of the Act;

(c)

the management of information and research conducted during the
financial year under review; and

(d)

statistics of cases dealt with by the Directorate on both national and
provincial level, including information on the number and nature of
cases carried over to the next financial year,

and may include recommendations relating to the manner in which deficiencies in
practices employed by members of the South African Police Service or Municipal Police
Services could be addressed.
(3)

Despite sub-regulation (1), the Executive Director must, in accordance

with section 7(12) of the Act, at any time when requested to do so by the Minister and
Parliament, report on the activities of the Directorate.

General
16.

These Regulations may be supplemented by(a)

the guidelines issued by the Executive Director in terms of section 7(3)(e)
of the Act; and

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 STAATSKOERANT, 10 FEBRUARIE 2012

(b)

No. 35018

any protocol on co-operation entered into by and between the Directorate,
the South African Police Service and the Municipal Police Service
pursuant to section 29(2) of the Act.

Short title and commencement
17.

These regulations are called as the Independent Police Investigative Directorate

Regulations, 2012, and come into effect on 1 April 2012.

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

ANNEXURE
FORMS

Form 1:

Reporting of matter by Station Commander, Member of the South African
Police Service or the Municipal Police Services

Form 2:

Complaint reporting form by member of public

Form 3:

Disciplinary

referrals

to

National

Commissioner

or

Provincial

Commissioner

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 STAATSKOERANT, 10 FEBRUARIE 2012

No.35018

FORM 1
REPORTING OF MATTER BY STATION COMMANDER, MEMBER OF THE SOUTH
AFRICAN POLICE SERVICE OR MUNICIPAL POLICE SERVICES
(Regulation 2(1))

I

I

Complaint Details

CAS/CR No/Inquest No

Province

Date of Incident

Time of Incident

Reported to SAPS

[1 Yes [1 No

Date Reported to SAPS

Incident relates to :

[ 1Death in police custody
[ 1Death as a result of police action
[ 1Discharge of firearm by police officer
[ 1Rape by police officer
On Duty [ 1
Off Duty [ 1
[ 1Rape of person in police custody
[ 1Torture/assault by police officer
Complaint Description (Use additional folios if necessary)

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

Complainant Details
i Role in the case

[ ] Complainant [ ] Third

ID Number

Passport Number

Title

First Name

Middle Name

Surname
Mobile

Landline
• Fax

Email

I Nationality

Gender

Disabled status

[ 1Yes

[]Male
[]Female

[]No

i Address (if complainant is willing to disclose this)

Country

City

Suburb
Preferred contact Method (e.g. Email, SMS,
Fax)

Postal Code

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 STAATSKOERANT, 10 FEBRUARIE 2012

No.35018

Pollee Details (Reporting Station/Unit/MPS)
Policing Entity (E.g.
SAPS, MPS)

Policing Unit
Police Station
Investigating Officer First Name

Investigating Officer
Middle Name
Investigating Officer
Rank

Investigating Officer Surname
ID Parade Held
I

IPID Telephonically Informed

[ 1Yes [ 1No
[]Yes [ 1No

Date of call
Time of call

• IPID Official incident reported to
• Trtle of Person Reporting Incident
First Name of Person Reporting Incident

Middle Name of
Person Reporting
Incident

Surname of Person Reporting Incident

j

I

District Surgeon Notified

[]Yes []No
District Surgeon
Middle Name
District Surgeon Tel

District Surgeon First Name
District Surgeon Surname

Victim Details
Nationality

ID Number

Passport Number
First Name

Middle Name

Surname
Gender

[ ] Male [] Female

Race

Age
Next of Kin Notified

[1Yes I] No

Location of Body
Responsible Person for death I injury

[ 1Himself/Herself
[ 1SAPS/MPS Member{ s)
[1 Inmates
[ 1Vigilantes I Members of the public
[]Other

Responsible Person {Other)
cause of Death

[ 1Suicide
[ ] During Apprehension

[ 1In transit with SAPS vehicle
[ ] Natural Causes
[ ] Self-defense
[ 1During escape
[ 1Due to motor vehicle accident
I] Unknown
[ 1Other

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

Classify Deceased

[ 1Suspect
[ 1Sentenced
[] Witness Protection
[ 1Awaiting trial
[ 1Mental patient

Detainee

[ 1Yes [ 1No

Reason for Detention
Place where Death Occurred
Instrument I Object Causing Death

Service Member's Details
Identified

[ 1Yes

[]No

Rank
ID Number

Persal Number
Initials

Middle Name

First Name
Surname
Gender

[ 1Male [ 1Female

Race
Duty Station Unit

Duty Station
On Duty

[ 1Yes [ 1No

Identified

[ 1Yes [ 1No

Rank
ID Number

Persal Number
Initials

Middle Name

First Name
Surname
Gender

[ 1Male [ 1Female

Race
Duty Station Unit

Duty Station
On Duty

[ 1Yes [ 1No

Identified

[ 1Yes 11 No

Persal Number

Rank
ID Number

Initials
Middle Name

First Name
Surname
Gender

[ 1Male [ 1Female

On Duty

Race
Duty Station Unit

Duty Station

[ 1Yes [ 1No

Contact Number
Vehicle Registration Number
Description of vehicle:

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 STAATSKOERANT, 10 FEBRUARIE 2012

No.35018

Station Commissioner's Rank:
Station Commissioner's Full names:
Station Commissioner's Signature:

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

FORM2
COMPLAINT REPORTING FORM BY MEMBER OF PUBLIC
(Regulation 2(4))

Complaint Details
CAS/CR No/Inquest No

Province

Date of Incident

Time of Incident

Reported to SAPS?

[]Yes []No

Date Reported to SAPS

[]Yes []No

Protection Order type

Name of SAPS station
Protection Order issued?

Interim [ 1Final [ ]

Date Issued
Incident relates to :
[ ] Death in police custody
[ ] Death as a result of police action
[ ] Discharge of firearm by police officer
[ ] Rape by police officer
On Duty []
Off Duty [ ]
[ ] Rape of person in police custody
[ 1Torture/assault by police officer
[ ] Corruption within the police
Complaint description (use additional folios if necessary):

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 STAATSKOERANT, 10 FEBRUARIE 2012

-

Complainant Details (i

Role in the case

I

No.35018

[] Complainant []Third Party
Number

ID Number

D· ·r~rt

Title
Middle Name

First Name
Surname

Landline

Mobile

Fax

Email

Nationality

Gender

[]Male
[]Female

Disabled status
Address

Country

City

Suburb

Postal Code

Preferred contact Method (E.g. E-mail, SMS, Post)

Victim Details
Passport Number
First Name

Middle Name

Surname
Gender

[1Male [ 1Female

Race

[I Yes

Rank

Age

Service Member's Details
Identified

[]No

ID Number

, Persal Number
Initials
First Name

Middle Name

I Surname
Gender

[ 1Male [ 1Female

Duty Station
Identified

Race
Duty Station Unit

[]Yes []No

Persal Number

~ber

Initials
First Name
!

Middle Name

Surname
Gender

II Male

[ ] Female

Duty Station

Identified
Persal Number

Race
Duty Station Unit

[)Yes []No

Rank
ID Number

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

Initials
First Name

Middle Name

Surname
Gender

~[]Female

Duty Station

Race
Duty Station Unit

Contact Number

On Duty

[]Yes []No

Vehicle Registration Number

Details of Witnesses to Incident

I Middle Name

First Name
Surname

I Landline

Mobile

• Title

First Name

• Title

Middle Name

Last Name

Landline

Mobile

I Title

i

Middle Name

First Name
Surname

Landline

Mobile

Title

First Name

Middle Name

Suname

Landline

Mobile

COMPLAINANT'S FULL NAMES:

COMPLAINANT'S SIGNATURE:

DATE:

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 No. 35018

STAATSKOERANT, 10 FEBRUARIE 2012

FORM3
DISCIPLINARY REFFERALS TO NATIONAL COMMISSIONER I PROVINCIAL
COMMISSIONER
(Regulation 12(1))
CASE INVESTIGATIVE REPORT
Complaint Details
CCN

Incident description code

Type of report

Report date

Date of last report

COmplaint class

Complainant

Oate of complaint

SAPS CR/CAS number

Suspect identification

lnvestigato r

Assignment

Reporting staff member

Source of complaint
Summary of complaint

I

Evidence giving rise to disciplinary recommendations

Analysis and findings

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GOVERNMENT GAZETTE, 10 FEBRUARY 2012

Recommendations regarding disciplinary action to be taken in terms of applicable disciplinary regulations or code

Signature of i n v e s t i g a t o r : - - - - - - - - - - - - - - - - - - - - - - - - - - Recommended I not recommended
Full names of supervisor: - - - - - - - - - - - - - - - - - - - - - - - - - - Signature of supervisor: ____________________________
Full names of IPID Provincial head: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Signature of IPID Provincial h e a d : - - - - - - - - - - - - - - - - - - - - - - Full names of IPID Executive Director I member acting in terms of regulation 12(4):

Signature of IPID Executive Director I member acting in terms of regulation 12(4):

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