Independent Police Investigative Directorate ANNUAL REPORT 2017/18 5T05 (113109 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE VOTE NO. 20 ANNUAL REPORT 2017/2018 FINANCIAL YEAR 1 CONTENTS PART A: GENERAL INFORMATION 5 1. DEPARTMENT GENERAL INFORMATION 6 2. LIST OF ABBREVIATIONS/ACRONYMS 7 3. FOREWORD BY THE MINISTER 8 4. DEPUTY MINISTER STATEMENT 9 5. REPORT OF THE ACCOUNTING OFFICER 10 6. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT 16 7. STRATEGIC OVERVIEW 17 7.1. Vision 17 7.2. Mission 17 7.3. Values 17 LEGISLATIVE AND OTHER MANDATES 18 Constitutional Mandate 18 Legislative Mandates 18 ORGANISATIONAL STRUCTURE 19 8. 9. 10. ENTITIES REPORTING TO THE MINISTER 19 PART B: PERFORMANCE INFORMATION 21 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES 22 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE 22 2.1 Service Delivery Environment 22 2.2 Service Delivery Improvement Plan (SDIP) 22 2.3 Organisational Environment 23 2.4 Key Policy Developments and Legislative Changes 23 3. STRATEGIC OUTCOME ORIENTED GOALS 23 4. PERFORMANCE INFORMATION BY PROGRAMME 24 4.1 Programme 1: Administration 24 4.2 Programme 2: Investigation and Information Management 27 4.3 Programme 3: Legal Services 32 4.4 Programme 4: Compliance Monitoring and Stakeholder Management 34 2 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 5. TRANSFER PAYMENTS 36 6. CONDITIONAL GRANTS 36 7. DONOR FUNDS 36 8. CAPITAL INVESTMENT 36 STATISTICAL REPORT 37 PART C: GOVERNANCE 75 1. INTRODUCTION 76 2. RISK, COMPLIANCE AND ETHICS MANAGEMENT 76 3. FRAUD AND CORRUPTION 76 4. MINIMISING CONFLICT OF INTEREST 77 5. CODE OF CONDUCT 77 6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES 77 7. PORTFOLIO COMMITTEES 78 8. SCOPA RESOLUTIONS 79 9. PRIOR MODIFICATIONS TO AUDIT REPORTS 79 10. INTERNAL AUDIT AND AUDIT COMMITTEE 79 11. AUDIT COMMITTEE REPORT 82 PART D: HUMAN RESOURCE MANAGEMENT 85 1. INTRODUCTION 86 2. OVERVIEW OF HUMAN RESOURCES 86 3. HUMAN RESOURCES OVERSIGHT STATISTICS 86 PART E: FINANCIAL INFORMATION 103 REPORT OF THE AUDITOR-GENERAL TO PARLIAMENT ON VOTE NO. 20: INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE 104 1. 109 ANNUAL FINANCIAL STATEMENTS 3 PART A: GENERAL INFORMATION INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 5 1. DEPARTMENT GENERAL INFORMATION PHYSICAL ADDRESS: City Forum Building 114 Madiba Street PRETORIA POSTAL ADDRESS: Private Bag X941 PRETORIA 0001 TELEPHONE NUMBER/S: +27 12 399 0000 FAX NUMBER: +27 12 399 0144 EMAIL ADDRESS: info@ipid.gov.za WEBSITE ADDRESS : www.ipid.gov.za 6 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 2. LIST OF ABBREVIATIONS/ACRONYMS AGSA Auditor General of South Africa AO Accounting Officer APP Annual Performance Plan Assault GBH Assault with intent to do Grievous Bodily Harm BBBEE Broad-Based Black Economic Empowerment CFO Chief Financial Officer DPME Department of Planning, Monitoring and Evaluation DPP Director of Public Prosecutions EU European Union BGH Grievous Bodily Harm GITO Government Information Technology Officer HOD Head of Department ICD Independent Complaints Directorate ICT Information Communication Technology ISAs International Standards on Auditing IYM In-Year-Monitoring IPID Independent Police Investigative Directorate MEC Member of Executive Council MoU Memorandum of Understanding MPS Municipal Police Service MTEF Medium Term Expenditure Framework NPA National Prosecuting Authority PFMA Public Finance Management Act PPP Public-Private Partnership SAPS South African Police Service SASSETA Safety and Security Sector Education and Training Authority SCM Supply Chain Management SDIP Service Delivery Improvement Plan SITA State Information Technology Agency SMME Small Medium and Micro Enterprises SOP Standard Operating Procedure SPP Senior Public Prosecutor TR Treasury Regulations EU European Union GEMS Government Employee Medical Scheme GITO Government Information Technology Officer HOD Head of Department ICD Independent Complaints Directorate IPID Independent Police Investigative Directorate MEC Member of Executive Council MPS Municipal Police Services 7 3. FOREWORD BY THE MINISTER The tabling of this Annual Report (AR) takes place during a time when violence against women and children is occupying the public discourse. As a ministry, we will be intensifying our fight against this scourge which continues to mar our democracy. Women and children should feel and be safe in line with the vision set out in National Development Plan (NDP) 2030. There are protests in our country which need to be policed and which may have implications for the work of the Independent Police Investigative Directorate (IPID), if they are not peaceful. I am on record as having said that, we respect the Constitutionally guaranteed right to protest, however, such protests should take place peacefully and without infringing on the rights of those who do not want to participate in them. As the Ministry of Police we support and applaud the efforts of the IPID of rooting out any form of transgression in the rank and file of the South African Police Service (SAPS) and Metro Police. While we applaud the IPID for their good work we also urge IPID and all concern to expedite and finalize their investigations in a reasonable space of time. I commend IPID’s management for working hard to improve the audit outcome to unqualified audit opinion. They should further ensure that audit findings are addressed to improve internal control systems. The Independent Police Investigation Directorate must be seen to be doing their work without fear, favor and prejudice. I look forward to working with the IPID and all stakeholders to deliver on the promise of a South Africa, where all people are and feel safe. It is my pleasure to table the Annual Report of the Independent Police Directorate for 2017/18 _________________ Mr BH Cele Minister of Police (MP) Date: 18 September 2018 8 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 4. DEPUTY MINISTER STATEMENT The country is in the grip of public protests, which is a concern to the Ministry of Police. We are also concerned about xenophobic incidents which continue to manifest themselves in various places around the country. IPID’s structural and operational independence are paramount in keeping the police clean. The investigations started by the IPID into corruption are most welcome and should continue. Nothing else will satisfy our compatriots, who are less tolerant of wrongdoing within the criminal justice cluster. Those who are guilty of the theft of public funds belong in jail. We will work with the IPID to find solutions to the challenges they face, especially around the issues of budget. We have noted the improvements in the audit outcome and the finalisation of cases. We urge the IPID to continue working as hard as they have to further improve on all targets. This ministry supports the work of the IPID and we will continue to provide oversight to ensure that the IPID maintains independence. I welcome the tabling of this report. _________________ Mr BM Mkongi Deputy Minister of Police (MP) Date: 18 September 2018 9 5. REPORT OF THE ACCOUNTING OFFICER OVERVIEW OF THE OPERATIONS OF THE DEPARTMENT The 2017/18 reporting period presented the Independent Police Investigative Directorate (IPID) with unique challenges that made it difficult to operate. The domestic growth forecasts over the medium term government’s three-year budgeting window were revised downwards by National Treasury. The expenditure ceiling was reduced by R10 billion in 2017/18 and is projected to be reduced by R15 billion in 2018/19. In terms of the Estimates of National Expenditure, the IPID’s budget for compensation of employees was reduced by R14.4 million in 2017/18 and R23.0 million in 2018/19. The IPID’s work is dependent on having investigators to do the investigations. Unlike other environments, the IPID needs more personnel to be able to fulfil its mandate. In addition, the IPID closed down four of its satellite offices simply because it could not afford to keep them running with the limited budget. We managed to reduce accruals which continue to take away a big portion of our budget. The country’s imagination is held captive by reports of impropriety coming out of the Zondo Commission on State Capture. It is noteworthy that the IPID was the first institution to call out state capture in the criminal justice cluster. The IPID has already started investigations into the role of police officers for defeating the ends of justice to undermine investigations into allegations of state capture. We look forward to working with the Zondo Commission to assist it in unravelling the truth behind state capture Operational and structural independence for the IPID are non-negotiable as pronounced by the Constitutional Court. Therefore, the IPID should never have to rely on the SAPS for funding as this would undermine its independence, which is at the core of the IPID being trusted by the public. One way to undermine the independence of the IPID is to deny it the resources it needs to operate independently from the SAPS. The IPID still faces challenges when it comes to accommodation for its national office. The lease for the national office was declared invalid by the North Gauteng High Court, yet no attempt has been made by the Department of Public Works (DPW) to find us alternative accommodation. The building we occupy is a fire hazard and a risk for the safety of IPID staff. There have been a myriad of unfulfilled promises made by DPW senior officials and yes, the IPID is still stuck in an uninhabitable building with lifts that fail on a daily basis. We have already written to DPW to request exemption from their processes as they have failed totally to assist the IPID to source safe and decent accommodation for its staff. We owe it to our staff to provide a good working environment. It is about time the IPID tested the market to identify a suitable building. The reality of the constrained financial resources affected the performance of the core programme, namely, Investigations and Information Management. This can be seen in the performance figures. As a strategic intervention, the IPID scaled-down general investigations and prioritised life-and-limb matters, serious violations of human rights and corruption. The Department also had to adapt its approach to community outreach activities and focused on areas where people gather in their numbers such as clinics, courts and shopping centres – this resulted in us exceeding our targets. We coordinated our travelling to police stations better in order to maximise the utilisation of our resources. We reduced our communication costs and stopped doing maintenance on our ICT infrastructure, which negatively affected all our activities which are dependent on information communication technology, in particular, the Case Management System. A reduced budget threatens IPID’s hard-won operational and structural independence. Notwithstanding the challenging environment, the IPID worked very hard to address the issues raised by the Auditor-General SA (AGSA) in the previous reporting period and I am pleased to say that we received an unqualified audit in 2017/18. This outcome will encourage IPID staff to continue to work towards achieving an improved audit result. 10 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 On the investigative front, the IPID faced serious challenges to its independence through continuing attempts to interfere with its investigations and scored a number of victories in the courts. An interim order was made by the North Gauteng High Court, requiring the Mabula Team to obtain specific directives from the National Director of Public Prosecutions (NDPP) for each step they take in pursuit of their malicious investigations against IPID investigators, which are meant to torpedo IPID investigations against high ranking SAPS officers. The North Gauteng High Court has since held that those who are the subject of investigation or have an interest in particular investigations are not allowed to conduct or oversee counter investigations against those who are investigating them. In one of our investigations, the suspects challenged the validity of the search warrant executed at their premises and which resulted in massive evidence of corruption being seized by IPID. They even argued disingenuously that IPID investigators do not have policing powers as defined in the Criminal Procedure Act. The high court found against them. This judgement was also won by the IPID with costs. I mention these cases due to their importance in settling the “grey” areas concerning the proper conduct of investigations and recognition of the IPID as a fearless, impartial and independent fighter against corruption. Another matter that needs to be settled is “Classification”, which is often used by the subjects of our investigations to hide criminality. Documents are often “Classified” to prevent investigators from uncovering wrongdoing. Some of the IPID’s investigations into Crime Intelligence (CI) are being held up due to information not being handed over purportedly because it’s sensitive and disclosure to IPID would “compromise” national security. The IPID’s contention is that the information requested has nothing to do with national security. SAPS management has challenged the IPID subpoenas issued in terms of Section 205 of the Criminal Procedure Act. That matter will be set down soon and the IPID is confident that it will be as successful as it has been in the other matters that served before the courts. For the first time in its history, and due to inadequate resources, the IPID has had to focus on low-volume-high-value investigations. These are corruption cases involving senior police officers. It is disturbing that the people who are entrusted with public funds are the ones who are alleged to be “gorging” themselves on them. The investigations undertaken by the IPID have begun to yield fruits in that several people have already appeared in court to answer for corruption. Additional allegations of massive corruption involving several billions of rand have been uncovered against more officers and service providers who are at the highest echelons of the SAPS and as a result, more senior police officers and service providers will be added to the current accused in the Phahlane matter. At the time of writing, the case against Phahlane has been provisionally withdrawn due to some forensic investigations having to be completed and additional accused having to be added to the original three. The forensic reports have now been completed. The IPID believes that the case against both police officers and service providers is quite formidable. Notwithstanding the meagre resources at its disposal, the IPID has achieved some successes in the form of cases which were finalised in the courts and in disciplinary proceedings. There were two hundred and thirty-four (234) disciplinary convictions emanating from IPID recommendations. A total of three hundred and eleven (311) SAPS members were convicted for different types of misconduct. Although there were thirty-six (36) dismissals, the IPID remains concerned at the inconsistency of the penalties meted out in SAPS disciplinary proceedings. It is worth noting that no disciplinary action has been taken by SAPS management against very senior police officers despite them having received IPID recommendations months ago. This is in violation of the IPID Act, which requires that the National Commissioner initiates disciplinary action against any police officer within 30 days of receiving IPID recommendations. No other conclusion can be drawn other than that the plunderers are being protected at the most senior levels. The question is: Why? During the reporting period, the IPID paid particular attention to rape cases and as a result, there was a decrease in cases of rape in custody and rape by a police officer. In regard to criminal convictions, there were ninety-nine (99) criminal convictions out of which one hundred and twelve (112) police officers were convicted of various offences. Of these five (5) life sentences for four murders and one rape conviction where handed down by the courts during the reporting period. In Pretoria, two police officers were sentenced to life and 15 years imprisonment for rape. In Hlanganani, Limpopo, a policeman was also sentenced to life and 15 years imprisonment for murder. Other matters in which life sentences were handed down took place in the Eastern Cape, Western Cape and Gauteng. In the Gauteng matter, a police officer was convicted for the murder of a person who was tortured and dumped in Carletonville around mine dumps. IPID investigators should be commended for ensuring such results. I believe we can do more. 11 I remain concerned that the subjects of our investigations continue to use state resources to defend themselves in criminal matters which have nothing to do with the state. Surely it cannot be argued that a person who commits a criminal act of corruption does so in their official capacity? Then why does the state fund the defence of those who are accused of corruption committed for their personal gain? During the period under review, the IPID concluded a Memorandum of Understanding (MoU) with the Inspector-General for Intelligence. The MoU has played a significant role in enabling the investigation of the plundering of the Secret Service Account (SSA) by criminal elements in the Crime Intelligence Division (CI). Joint IPID/IGI investigations have prevented the loss of millions of rand to the fiscus. During the period under review, the IPID worked very well with civil society and jointly hosted two workshops with the African Policing Civilian Oversight Forum to consult with relevant stakeholders on the comprehensive amendment of the IPID Act. I want to express my gratitude to these stakeholders who collaborate with us in service of the people of South Africa. In addition, Parliament is in the final stages of effecting the amendments of the affected sections in line with the Constitutional Court judgement. I have confidence that we have set in motion systems to ensure that the investigations that are yet to be concluded carry-on to their logical conclusion beyond the current term. The commitment of all IPID staff is to be admired and commended. Overview of the Financial Results of the Department: Departmental receipts Departmental receipts R’000 104 2017/2018 Actual Amount Collected R’000 108 (Over)/ Under Collection R’000 (4) 8 106 12 139 218 259 Estimate Sale of goods and services other than capital assets Interest, dividends and rent on land Financial transactions in assets and liabilities Total R’000 96 2016/2017 Actual Amount Collected R’000 98 (Over)/ Under Collection R’000 (2) (4) (33) 4 207 11 176 (7) 31 (41) 307 285 22 Estimate The Independent Police Investigative Directorate (IPID) derives its mandate from Section 206 (6) of the Constitution. Its core mandate is that of ensuring effective independent oversight of the South African Police Service (SAPS) and Municipal Police Service (MPS). The policy mandate is purely investigative and is a free government service. The insignificant reported amount of revenue is mainly on refunds by the Department than sales of goods and services. The main source of revenue in the year under review as indicated in the above Departmental receipts table were sales of tender documents due to the security and cleaning services that were both advertised in the year under audit. Programme Expenditure Programme Name Administration Investigation and Information Management Compliance Monitoring and Stakeholder Management Total Final Appropriation R’000 84 395 160 576 2017/2018 2016/2017 Actual (Over)/ Under Final Actual (Over)/Under Expenditure Expenditure Appropriation Expenditure Expenditure R’000 R’000 R’000 R’000 R’000 84 387 8 76 286 76 102 184 160 576 157 183 156 991 192 10 511 10 372 139 8 642 8 638 4 255 482 255 335 147 242 111 241 731 380 12 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 PROGRAMME 1: ADMINISTRATION The overall expenditure incurred by Programme 1: Administration as at 31 March 2018 is 99.99% of the allocated annual budget. The bulk of spending in this Programme was mainly on centralised support services such as office accommodation, head office cleaning, and security services as well as fleet management services. The main cost drivers for the financial year were payments made on fleet services, property payments, audit costs, operating leases and legal costs. In addition, communication has also consumed the bulk of budget due to the centralised Information Communication Technology (ICT) related activities such as renewal of various licenses, data lines, mainframe services and internet services. It must, however, be noted that the decision to put on hold some of monitoring and compliance support services activities had an impact on the internal control systems due to lack of regular monitoring, particularly in the Provincial Offices. The annual reported expenditure in Legal Services serves as enough evidence that the Department is a litigation-driven organisation even though funds are not available to cover such services. PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT The overall spending in the core function, Investigation and Information Management is 100%. The bulk of spending continued to be on the compensation of employees and travel & accommodation incurred during the consultations with witnesses, visiting crime scenes and attendance of court on various cases under investigation. In the year under review, the management made a decision to prioritise high impact cases due to budgetary constraints and the decision has assisted the Department to remain within the allocated budget. Other operating costs in the same programme includes communication (3Gs) used during the online registration of cases outside offices, data lines, property payments (security, cleaning and municipal services), legal costs on high profile investigations, contractors (relocation/transport) and fleet services has also taken the bulk of the budget allocation in this programme. Some of the goods delivered and services rendered in the year under review were not settled within the payment turnaround time due to the depleted funds before the end of the financial year; however, payment arrangements were made with various affected service providers in order to avoid the disruption of services. In terms of goods and services item, the programme registered over expenditure of 13.86% for the year under review due to prior year’s accruals. The majority of current on-going cases continue to consume higher than anticipated resources due to travelling and accommodation by investigators. PROGRAMME 3: COMPLIANCE MONITORING AND STAKEHOLDER MANAGEMENT The Programme recorded 98.63% expenditure of the total allocated budget by end of March 2018. However, due to the budget allocation size of this programme, the reported under-spending is insignificant to can even be utilised to relief other programmes pressures within the Vote. Goods and Service items have registered 42.69% more than the expected expenditure target due to the operational activities. The main cost drivers in the programme include amongst others the travelling and accommodation during the Parliamentary meetings, community outreaches as well as on computer services (data lines and software licenses). The budget reprioritisation in some of the performance indicators such as Community outreach events had an impact on the operations including meeting of the projected performance targets. The resources were redirected to the core function particularly for high impact cases. • Virements - The Department has in the year under review implemented a virement for an amount of R3, 6 million that was approved by the Executive Director in terms of Section 43 of the PFMA, to address the projected budget shortfall reported in Programme 2: Investigations and Information Management mainly in travel and accommodation and legal costs. - The approved virement amount was made of R2 716 000 and R914 000 which were reallocated from Programme 1: Administration and Programme 3: Compliance Monitoring and Stakeholder Management respectively. These savings were due to delays in filling some of the funded vacancies. 13 • Rollovers - • Unauthorised Expenditure - • The Department operated within its IPID Act No: 1 of 2011 mandate and did not discontinue any of its functions as outlined in the Act during the year under audit. New or Proposed Activities - • The Department did not enter into any Public Private Partnership (PPP) transaction before and in the period under review. Discontinued Activities / Activities to be Discontinued - • The Department has in the financial year under-disclosed an amount of R5 000 due to interest incurred as a result of late payment caused by budget constraints and the overtime claimed not in accordance to the granted approval. The R2 000 of the above amount was subsequently approved for write off by the Executive Director whilst the R3 000 for claimed overtime was reported to the Financial Misconduct Committee for evaluation and decision making. Public-Private Partnerships - • The Department has in the year under review registered in the irregular expenditure register and disclosed in the Annual Financial Statements an expenditure amounting to R6, 2 million on the contract extension which exceeded the thresholds without National Treasury approval. The request for approval of the disclosed irregular expenditure was submitted to National Treasury in November 2017 however by end of the financial year, approval was not yet granted. Fruitless and Wasteful Expenditure - • The Department did not incur an unauthorised expenditure in the year under audit. The reported amount in the 2017/18 financial statements is made of prior`s over-expenditure by the then ICD` in Programme 3 and 2 for the financial year 2005/06 and 2008/09 respectively. The submission with the supporting documents requesting the authorisation of the disclosed amount has since been submitted to SCOPA through National Treasury for their consideration, however by the reporting date (31 March 2018), the approval for authorisation was not yet granted. Irregular Expenditure - • The Department did not apply for roll over in the financial year under review. The Department due to the Budgetary constraints did not implement any new or proposed activities Supply Chain Management - List all unsolicited bid proposals concluded for the year under review - During the period under review, the Department did not receive any unsolicited bid proposal. - Indicate whether SCM processes and systems are in place to prevent irregular expenditure The Department has established a Financial Misconduct Committee to evaluate all possible irregular expenditure and advise the Accounting Officer on an appropriate action. The developed and implemented payment checklist has also assisted the end users to identify any non-compliance with the applicable prescripts prior to processing of payment. Workshops were conducted with all administration officials at National Office, on the developed irregular expenditure register and the implementation thereof which will assist in reporting of such expenditure. The managers were in various management meetings encouraged to immediately report any suspected irregular expenditure transaction to the established committee. The Department continued as part of its statutory financial reporting to compile and submit to National Treasury the In Year Monitoring report (IYM) which also reflects the monthly irregular expenditure if incurred as well as the remedial action. • Challenges experienced in SCM and how they were resolved - Staff turnover in the Supply Chain Management Unit due the level of positions had an impact on the operations of the Unit since the internal control systems cannot be sustained. Due to the capacity constraints, the Department has 14 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 identified the weaknesses in contract management. - • Gifts and Donations received in kind from non-related parties - • In the financial year under review and also prior years, the Department did not request or receive an exemption or deviation from National Treasury to deviate from the PFMA, Treasury Regulations or the financial reporting requirements. Events after the reporting date - • During the period under review, the Department did not receive any gifts and donations in cash or kind from nonrelated parties Exemptions and Deviations received from the National Treasury - • The head of SCM also left the Department in the middle of the financial year under review and that also added to the capacity constraints; however, the Assistant Director Asset Management was appointed to act on the vacated position. SCM practitioners with the demand, acquisition and contract management knowledge are still required in order to ensure segregation of duties as well as regular monitoring of procurement compliance including management of contracts. No major event after the reporting date. Other The department is not aware of any material fact or circumstances not addressed for the year under review, which may have an effect on the understanding of the financial state of affairs. • Acknowledgment/s or Appreciation I wish to thank the staff and management of the IPID for putting the citizens of our country first throughout the years. Lastly, our gratitude goes to other stakeholders, including the Ministry of Police, the Portfolio Committee on Police, the SAPS, MPS and the NPA for their support, leadership and oversight role. Approval and sign off The Annual Financial Statements set out on pages 108 to 159 have been approved by the Accounting Officer. _________________ Mr RJ McBride Accounting Officer Independent Police Investigative Directorate Date: 10 September 2018 15 6. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT To the best of my knowledge and belief, I confirm the following: All information and amounts disclosed throughout the annual report are consistent. The annual report is complete, accurate and is free from any omissions. The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury. The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury. The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgments made in this information. The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements. The external auditors are engaged to express an independent opinion on the annual financial statements. In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the department for the financial year ended 31 March 2018. Yours faithfully ___________________ Mr RJ McBride Accounting Officer Date 10 September 2018 16 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 7. STRATEGIC OVERVIEW 7.1. Vision An effective independent investigative oversight body that ensures policing that is committed to promoting respect for the rule of law and human dignity. 7.2. Mission To conduct independent, impartial and quality investigations of identified criminal offences allegedly committed by members of the South African Police Services (SAPS) and Metro Police Services (MPS), and to make appropriate recommendations in line with the IPID Act, whilst maintaining the highest standard of integrity and excellence. 7.3. Values The IPID adheres to the highest standards of ethical behaviour through the continuous application of our values. The following values are the core from which we operate and respond: Independence and impartiality Mutual respect and trust Integrity and honesty Transparency and openness Equity and fairness Courtesy and commitment 17 8. LEGISLATIVE AND OTHER MANDATES CONSTITUTIONAL MANDATE Section 206(6) of the Constitution of the Republic of South Africa makes provision for the establishment of an independent police complaints body and stipulates that “On receipt of a complaint lodged by a provincial executive, an independent police complaints body established by national legislation must investigate any alleged misconduct of, or offence committed by, a member of the police services in the province.” LEGISLATIVE MANDATES The Independent Police Investigative Directorate (IPID) Act No. 1 of 2011 gives effect to the provision of section 206(6) of the Constitution, ensuring independent oversight of the SAPS and MPS. The IPID resides under the Ministry of Police and functions independently of the SAPS. The IPID Act empowers the Department to investigate offences listed hereunder, allegedly committed by the SAPS and the MPS members. Section 28 (1) of the IPID Act: a. Any death in police custody b. Deaths as a result of police actions; c. Complaints relating to the discharge of an official firearm by any police officer; d. Rape by a police officer, whether the police officer is on or off duty; e. Rape of any person in police custody; f. Any complaint of torture or assault against a police officer in the execution of his or her duties; g. Corruption matters within the police initiated by the Executive Director, or after a complaint from a member of the public or referred to the Department by the Minister, MEC or the Secretary for the Police Service; h. Any other matter referred to the IPID as a result of a decision by the Executive Director or if so requested by the Minister, an MEC or the Secretary for the Police Service as the case may be. Section 28 (2) of the IPID Act, 2011: “the Department may investigate matters relating to systemic corruption involving the police”. Section 33(3) of the IPID Act of 2011: “any police officer who fails to comply with section 29 is guilty of an offence and liable on conviction to a fine or to imprisonment for a period not exceeding two years”. NATIONAL DEVELOPMENT PLAN The core mandate of the Department contributes towards the realization of Outcome 3 as adopted by Cabinet in January 2010, namely: All people in South Africa are and feel safe. 18 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 9. ORGANISATIONAL STRUCTURE Minister of Police Parliament Executive Director Chief Financial Officer Chief Director: Corporate Services Chief Director: Investigation & Information Management Chief Director: Legal Services Chief Director: Compliance Monitoring & Stakeholder Management 9 x Provincial Heads 10. ENTITIES REPORTING TO THE MINISTER The table below indicates the entities that report to the Minister Name of Entity Independent Police Investigative Directorate South African Police Service Civilian Secretariat for Police Private Security Industry Regulatory Authority Legislative Mandate Financial Relationship Independent Police Investigative Directorate Act, 2011 (Act No. 1 None of 2011) South African Police Service Act, 1995 (Act No. 68 of 1995) Civilian Secretariat for Police Act, 2011 (Act No. 2 of 2011) Private Security Industry Regulation Act, 2001 (Act No. 56 of 2001) 19 None None None Nature of Operations To investigate identified offences allegedly committed by members of the SAPS and MPS To create a safe and secure environment for all people in South Africa To provide support to the Minister in performing his duties To provide for the regulation of the Private Security Industry INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 PART B: PERFORMANCE INFORMATION PART B: PERFORMANCE INFORMATION 21 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES The AGSA currently performs certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material findings being reported under the predetermined objectives heading in the report on other legal and regulatory requirements section of the auditor’s report. Refer to page 104-107 of the Report of the Auditor General, published as Part E: Financial Information. 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE 2.1 Service Delivery Environment In the 2016/17 the IPID’s staff establishment was reduced from 414 to 388 as a result of a ceiling that was put on Compensation of Employees which led to the freezing of posts. This had a direct impact on the Department’s performance in fulfilling its mandate. During the 2017/18 financial year management has been continuously advocating and motivating for additional funding through the National Treasury, the Ministry, and the Parliamentary Committees. The staff establishment will be increased by 27 posts, from 388 to 415 in the 2018/19 financial year. These posts are aimed at strengthening internal controls to address the majority of Auditor General of South Africa (AGSA) audit findings in different Components. The Department has experienced a turnover at entry salary levels, junior and middle management due to salary levels that are lower compared to other government departments. The lack of succession planning, non-implementation of Retention Strategy and IPID Section 23 were identified as some of the contributing factors to the staff turnover. The IPID structure consisted of a National Office, nine (9) Provincial Offices, and nine (9) Satellite Offices in the respective provinces. The Satellite Offices were established to improve access to IPID services; but due to the dire financial situation of IPID, a strategic decision was taken to close four (4) Satellite Offices. The geographical location of some of the IPID offices makes it difficult for ordinary citizens in rural or far-fetched areas to access its services. In some instances, it becomes a challenge to respond swiftly to crime scenes. In addition, this geographical location necessitates extensive travelling for IPID investigators, which impact greatly on the budget for travelling and accommodation. It is also impacting negatively on IPID’s independence in that when investigators arrive at the crime scene it might have been tampered with. It is in this regard that the IPID will continue to advocate for the funding of the Expansion Strategy that had received support from all stakeholders, yet remain unfunded. 2.2 Service Delivery Improvement Plan (SDIP) Main services and standards Main services Beneficiaries Investigation of Assault cases Complainants/ Victim / Public Current/actual standard of service (baseline) 53% Desired standard of service Actual achievement 51% 31% (1140 of 3661) Batho Pele Arrangements with Beneficiaries (Consultation, Access, etc.) Current/actual arrangements 100 community outreach activities Desired arrangements 108 22 Actual achievements 127 Outreach activities were achieved (pamphlets were distributed, presentation of IPID mandate was done throughout the Provinces and National office) INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Service Delivery Information Tool Current/actual information tools IPID Case Management System (Flow Centric) Desired information tools Modified Flowcentric using internal capacity to ensure alignment with business processes Actual achievements Planned modifications were partly done due to the resignation of the Programme Complaints Mechanism Current/actual complaints mechanism Office of the Executive Director responsible for the handling of complaints Desired complaints mechanism Actual achievements None Majority of the complaints received from external stakeholders were received through the office of Executive Director and National Anti-corruption Hotline 2.3 Organisational Environment • The Chief Financial Officer, Ms. L Ngcongo resigned with effect from 30 June 2017. The position was filled by Mr. V Senna from 01 February 2018. 2.4 Key Policy Developments and Legislative Changes There have not been any key policy developments and legislative changes. In the watershed Constitutional Court judgement (McBride v Minister of Police and Another (CCT255/15) ZACC 30; 2016 (2) SACR 585 (CC); 2016 (11) BCLR 1398 (6 September 2016) the legislature was given 24 months to amend the IPID Act in order to cure the defects in the Act. The amendments have commenced in line with the judgment that further reinforced IPID’s structural and operational independence. 3. STRATEGIC OUTCOME ORIENTED GOALS Strategic Outcome-Oriented Goals 1 2 3 The IPID is an effective independent oversight body The IPID investigates cases effectively and efficiently The police service is responsive to IPID recommendations Achievements The Constitutional Court judgment of 06 September 2016 afforded the IPID to amend the IPID Act to strengthen the Department independence and protection of undue influence. The internal review of the process was concluded during the period under review. • A total of 100 investigators have been trained in 2017/18 financial year on various investigation training programmes which will enhance the quality of investigations. • Management took a strategic decision to prioritise cases of death as a result of police, death in police custody, rape by a police officer, rape while in police custody and corruption and improvement was realised in those cases. • A MoU was signed with Inspector General of Intelligence, resulting in the referral of a number of corruption investigations from Crime Intelligence environment. Monthly meetings were convened between IPID and SAPS at both National and Provincial Offices to discuss recommendations referred, disciplinary actions initiated and the outcomes of disciplinary actions. These engagements resulted in a 67% improvement in the responsiveness by SAPS (357 in 2016/17 to 602 in 2017/18). 23 Strategic Outcome-Oriented Goals 4 The IPID is accessible to the public Achievements • A total of 127 community outreach events were conducted nationally to educate the community about IPID mandate. • High profile cases including the court case regarding the independence of IPID received media coverage, therefore, profiling the Department across the country. • The positive media coverage has resulted in an increased public trust of the Department. 4. PERFORMANCE INFORMATION BY PROGRAMME 4.1 Programme 1: Administration Purpose: To provide strategic leadership, management, and support services to the Department. The programme consists of the following sub-programmes: • Departmental Management This sub-programme provides strategic leadership, overall management and strategic reporting to the Department and ensures overall compliance with all relevant prescripts whole through the following components: - Executive Support This component provides strategic support to the Executive Director of the IPID. It also provides administrative, logistical, secretariat services and coordination of activities in the Office of the Executive Director. - Corporate Governance This component provides risk and ethics management services and ensures compliance with regulations and other prescripts - Strategy and Performance Monitoring This component is responsible for implementing effective strategic planning, organisational performance monitoring, reporting processes, in line with relevant legislations. It also ensures assessment of key management practices as a mechanism for enhancing the ability of the Directorate to deliver on its core mandate. • Security Management The component provides security management services by developing and supporting the implementation of security policies, systems, and procedures. It provides access security, information security, and physical security and monitors the implementation of information technology policies based on Minimum Information Security Standards, Minimum Physical Security Standards and the Occupational Health and Safety Act • Internal Audit This sub-programme provides assurance and consulting services by conducting risk-based audit reviews and facilitating internal forensic investigations. • Finance Services This sub-programme ensures the establishment and implementation of strategic finance pertaining to sound financial management, accounting, procurement, provisioning and related internal controls in compliance with relevant legislative requirements. The sub-programme consists of the following components: 24 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 - Office of the Chief Financial Officer The Office of the Chief Financial Officer provides strategic support to the Executive Director and core service delivery programmes, pertaining to financial services of the Department. The component provides effective leadership and ensures the establishment and implementation of strategic finance, for the achievement of departmental objectives. This component provides leadership to the Finance, Supply Chain Management (SCM) and Asset Management components. This component also provides strategic support to the Executive Director and department’s Senior Management in the implementation of relevant IPID Act financial management imperatives. - Finance This component provides for the establishment and implementation of sound financial management, expenditure and budgetary management, accounting services, cash-flow management, financial reporting and related internal control systems, in compliance with relevant legislative requirements. It also assists the Executive Director in implementing the legislative imperatives as provided for in section 7(1)(a), section 7(1)(b); section 31(1)(a) and section 32(2)(a) of the IPID Act. It provides critical financial support to all service delivery units within the department, for the achievement of departmental objectives. - Supply Chain and Asset Management This component provides for the establishment and implementation of provisioning, procurement, asset management and related internal control systems, in compliance with relevant legislative requirements. It provides critical supply-chain and asset management services to the Department and renders efficient provisioning services which contribute towards the attainment of departmental objectives. • Corporate Services This sub-programme provides support services to the Department as a whole through the following components: - Human Resource Management and Development Services This component provides human resources management and development services through the development of human resource policies and strategies. It ensures the alignment of the organisational structure to the Strategic Plan. It is responsible for the rendering of efficient and effective human resource administration services. It promotes the optimal development and utilisation of human resources and manages labour relations and co-ordinates the employee health and wellness programme. - Information Communication Technology This component provides communication services by developing, implementing and maintaining Information Communication Technology Strategy and advisory services. It is responsible for the development and implementation of a master system plan and strategy for Information System Security. It develops, manages and co-ordinates website, intranet and integrated ICT infrastructure. It also provides business continuity services. - Auxiliary Services This component provides record management services, manage fleet services, render switchboard services, render messenger services and oversee the rendering of cleaning services. It also provides overall services related to activities and costs of office accommodation for the Department as a whole. This includes managing service level agreement with the Department of Public Works regarding the renting of new property and maintenance of existing property. - Vetting Services This component provides pre-employment screening as well as information gathering for existing employees to obtain security clearance in line with the IPID Act. • Office Accommodation This sub-programme houses the devolved funds which are appropriated for office accommodation and related costs. The management of IPID facilities is performed by the Auxiliary Services component. 25 Strategic Objectives, Performance Indicators, Planned Targets and Actual Achievements Strategic Objectives: Programme 1: Administration Planned Actual Strategic Achievement Target objectives 2016/2017 2017/18 A capable workforce New indicator 7 Deviation from Actual Achievement planned target to Actual Achievement for 2017/2018 2017/2018 13 5 Comment on deviations Target exceeded due to collaboration with Safety and Security Sector Education and Training Authority (SASSETA) by funding some of the training programmes Performance Indicators Programme 1: Administration Actual Achievement Performance Indicator Deviation from Actual planned target Comment on Achievement to Actual deviations Achievement 2017/2018 2017/2018 2017/2018 <10% 7% 3% Target achieved (29 of 388) Planned Target 2014/2015 2015/2016 2016/17 Percentage 18% vacancy rate per year Percentage New implementation indicator of the Annual Internal Audit Plan 9.42% 11% New indicator 70% Number of reports on risk maturity level produced Number of performance reports on the implementation of APP submitted to National Treasury and DPME within stipulated timeframes New indicator New indicator 4 4 4 None New indicator New indicator New indicator 4 4 None 100% 74% -16% (14 of 19) Strategy to overcome areas of under Performance • Conduct provincial audit reviews earlier in the year • Prioritise rolled over audit reviews for April 2018 • Review the Internal Audit target in line with resources 26 Target not achieved due to the timing of provincial audit reviews that affected the execution of head office planned audits Target achieved Target achieved INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Changes to Planned Targets • There were no changes to planned targets. Linking Performance with Budgets The overall expenditure incurred by Programme 1: Administration as at 31 March 2018 is 99.99% of the allocated annual budget. The bulk of spending in this Programme was mainly on centralised support services such as office accommodation, head office cleaning, and security services as well as fleet management services. The main cost drivers for the financial year were payments made on fleet services, property payments, audit costs, operating leases and legal costs. In addition, communication has also consumed the bulk of budget due to the centralised Information Communication Technology (ICT) related activities such as renewal of various licenses, data lines, mainframe services and internet services. It must, however, be noted that the decision to put on hold some of monitoring and compliance support services activities had an impact on the internal control systems due to lack of regular monitoring, particularly in the Provincial Offices. The annual reported expenditure in Legal Services serves as enough evidence that the Department is a litigation-driven organisation even though funds are not available to cover such services. Sub-programme Expenditure Sub- Programme Name Department Management Corporate Services Office Accommodation Internal Audit Finance Services Total 4.2 Final Appropriation R’000 12 356 2017/2018 Actual Expenditure R’000 12 351 37 615 11 768 37 612 11 768 3 - 3 927 18 729 84 395 3 927 18 729 84 387 8 2016/2017 Actual Expenditure R’000 13 168 (Over)/Under Expenditure R’000 - 31 166 11 207 31 097 11 207 69 - 3 913 16 832 76 286 3 913 16 717 76 102 115 184 (Over)/Under Final Expenditure Appropriation R’000 R’000 5 13 168 Programme 2: Investigation and Information Management Purpose Coordinate and facilitate the Department’s investigation process through the development of policy and strategic frameworks that guides and report on investigations. The Programme will also enhance efficiency in case management and maintain relationships with other state security agencies, such as the South African Police Service, the National Prosecuting Authority, Civilian Secretariat for Police and community stakeholders, through on-going national and provincial engagement forums The Programme consists of the following sub-programmes: • Investigation Management This sub-programme develops and maintains investigation systems, procedures, norms, standards and policies in line with the IPID Act and other prescripts. The sub-programme also co-ordinates investigative activities, reports on investigations, develops investigation policy and coordinates the implementation of provincial investigation standards. This sub-programme also consists of the National Specialised Investigative Team. This unit provides a specialised function and it is aimed at protecting the integrity and credibility of the IPID investigators and the reliability and quality of our investigations. It will also provide for the safeguarding of investigations and the security of investigators. 27 • Investigation Services This sub-programme manages and conducts investigations in line provisions of the IPID Act, Regulations, Executive Director Guidelines and Standard Operating Procedures. • Information Management This sub-programme manages information and knowledge-management services through the development and maintenance of a case management system, a database, the analysis and compilation of statistical information. It also conducts trends analysis based on available data and makess recommendations to the SAPS. Strategic Objectives, Performance Indicators, Planned Targets and Actual Achievements Strategic Objectives: Programme 2: Investigation and Information Management Actual Planned Actual Strategic objectives Achievement Target Achievement 2016/2017 2017/2018 2017/2018 Specialised 73 investigative capacity established 75 100 Percentage of all decision ready cases finalised 49% 60% 32% (3449) (5164) (2 934 of 9097) Deviation from planned target to Comment on deviations Actual Achievement for 2017/2018 25 Target exceeded due to collaboration with SASSETA by funding some of the training programmes -28% Target not achieved due to: • Constrained resources • Travelling long distances in vast provinces • Outstanding technical reports (post-mortem, toxicology, DNA, ballistic and histology reports) Performance Indicators Programme 2: Investigation and Information Management Actual Achievement 92% 79% 78% Deviation from planned Actual target to Comment on Achievement Actual Deviations 2017/2018 Achievement 2017/2018 79% 1% Target achieved (5126) (5 543) (5 047) (4445 of 5651) Performance Indicator Planned 2014/2015 2015/2016 2016/2017 Target Percentage of cases registered and allocated within 72 hours of receipt of written notification 73% 28 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 1 Programme 2: Investigation and Information Management Actual Achievement Performance Indicator Planned 2014/2015 2015/2016 2016/2017 Target Number of statistical reports on investigations generated Percentage of investigations of deaths in custody cases that are decision ready Percentage of investigations of deaths as a result of police action cases that are decision ready 18 18 6 6 Deviation from planned Actual target to Comment on Achievement Actual Deviations 2017/2018 Achievement 2017/2018 6 None Target achieved 40% 69% 46% 62% 72% (162) (229) (140) (360) (145 of 201) 22% 66% 29% 48% 30% (164) (470) (115) (459) (130 of 436) Target exceeded as a result of prioritisation of cases1 -18% Target not achieved due to: • Constrained resources • Outstanding technical reports (post-mortem, toxicology, DNA, ballistic and histology reports) Percentage of 25% investigations (408) of cases of the discharge of official firearms by police officers that are decision ready 62% 49% 60% 21% (959) (805) (1366) (145 of 677) Percentage of 36% investigations (67) of rape by a police officer that are decision ready 74% 54% 65% 66% (130) (61) (164) (69 of 105) 1 10% -39% • Travelling long distance in vast provinces Target not achieved due to: • Constrained resources • Travelling long distance in vast provinces None • Prioritisation of cases Target achieved Due to constrained resources, some cases were prioritised in terms of their impact; which are (death in police custody, death as a result of police action, rape by a police officer, rape while in police custody and corruption cases) 29 Programme 2: Investigation and Information Management Actual Achievement Deviation from planned Actual Comment on target to Achievement Deviations Actual 2017/2018 Achievement 2017/2018 100% 35% Target exceeded as a result of the (9 of 9) prioritisation of cases Performance Indicator Planned 2014/2015 2015/2016 2016/2017 Target Percentage of investigations of rape while in police custody that are decision ready Percentage of investigations of torture cases that are decision ready 65% 89% 25% 65% (22) (25) (5) (20) 18% 54% 36% 45% 18% (26) (124) (63) (60) (39 of 217) Target not achieved due to: • Constrained resources • Travelling long distance in vast provinces Percentage of 20% investigations (1364) of assault that are decision ready Percentage investigations of corruption that are decision ready Percentage of investigations of other criminal and misconduct matters referred to in section 28(1) (h) and 35 (1) (b) of the IPID Act that are decision ready -27% 72% 53% 51% 31% (5070) (2 040) (5000) (1140 of 3661) -20% • Prioritisation of cases Target not achieved due to: • Constrained resources • Travelling long distance in vast provinces 16% 57% 41% 40% 45% (32) (130) (66) (130) (56 of 124) 12% 58% 35% 51% 22% (47) (180) (110) (160) (33 of 148) 5% -29% • Prioritisation of cases Target exceeded as a result of prioritisation of cases Target not achieved due to: • Constrained resources • Travelling long distance in vast provinces • Prioritisation of cases 30 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Programme 2: Investigation and Information Management Actual Achievement Performance Indicator Planned 2014/2015 2015/2016 2016/2017 Target Deviation from planned Actual Comment on target to Achievement Deviations Actual 2017/2018 Achievement 2017/2018 5 3 Target exceeded as a result of adjustments made to the Technical Indicator Description in line with AGSA recommendation, to address flaws on indicator definition 33% -17% Target not achieved due to: (1128 of 3434) • Constrained resources Number of 2 approved systemic investigations that are decision ready 7 4 2 Percentage 16% of all backlog decision ready cases completed (excluding cases of systemic corruption) 68% 49% 50% 92% 84% 75% 90% 92% (904) (808) (859) (1294) (1317 of 1428) 87% 89% 83% 90% 94% (877) (1 149) (1026) (778) (1732 of 1837) Percentage of dockets referred to the National Prosecuting Authority within 30 days of being signed off Percentage of disciplinary recommendation reports referred to the South African Police Service and/or Municipal Police Services within 30 days of recommendation report being signed off (1 214) • Travelling long distance in vast provinces 31 2% • Prioritisation of cases Target achieved 4% Target achieved Strategy to overcome areas of under Performance • Identify and implement cost-cutting measures to divert resources to core operations • Sharing of resources and workload between provinces • Engagement with stakeholders and continuous follow-ups on outstanding technical reports Changes to Planned Targets • There were no changes to indicators and planned targets. Linking Performance with Budgets The overall spending in the core function, Investigation and Information Management is 100%. The bulk of spending continued to be on the compensation of employees and travel & accommodation incurred during the consultations with witnesses, visiting crime scenes and attendance of court on various cases under investigation. In the year under review, the management made a decision to prioritise high impact cases due to budgetary constraints and the decision has assisted the Department to remain within the allocated budget. Other operating costs in the same programme includes communication (3Gs) used during the online registration of cases outside offices, data lines, property payments (security, cleaning and municipal services), legal costs on high profile investigations, contractors (relocation/transport) and fleet services has also taken the bulk of the budget allocation in this programme. Some of the goods delivered and services rendered in the year under review were not settled within the payment turnaround time due to the depleted funds before the end of the financial year; however, payment arrangements were made with various affected service providers in order to avoid the disruption of services. In terms of goods and services item, the programme registered over expenditure of 13.86% for the year under review due to prior year’s accruals. The majority of current on-going cases continue to consume higher than anticipated resources due to travelling and accommodation by Investigators. Sub-programme expenditure Sub- Programme Name Investigation Management Investigation Services Information Management Total 4.3 2017/2018 2016/2017 Final Actual (Over)/Under Final Actual (Over)/Under Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R’000 R’000 R’000 R’000 R’000 R’000 15 876 15 876 16 521 16 521 141 974 2 726 141 974 2 726 - 137 035 3 627 136 863 3 607 172 20 160 576 160 576 - 157 183 156 991 192 Programme 3: Legal Services2 Purpose To provide overall legal advice, guidance and support, manage the legal obligations and ensure Constitutional, Legislative as well as Regulatory compliance by the Department. This programme provides support to the Department as a whole and to investigators in particular. The programme consists of the following sub-programmes: 2 Legal Services is not part of the budget programme structure. Budget issues for Legal Services are addressed under Programme 1: Administration and Programme 2: Investigation & Information Management budget programmes 32 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 • Legal Support and Administration The Programme oversees and manages the Department’s constitutional, legal and statutory obligations and compliance. Develops and maintains Legal Services systems, norms and standards that enable it to advise, guide and support all the programmes of the Department. The programme oversees the implementation and management of the Legal Services’ strategic objectives. • Litigation Advisory Services The sub-programme is responsible for the coordination and management of civil, labour and arbitration litigation matters. The sub-programme also reviews of the Department’s policies to ensure compliance with legislation and custodian Department’s policies. The sub-programme further drafts and negotiates contracts, memoranda of understanding and service level agreements. It further provides legal advice, guidance, and support to the Department. • Investigation Advisory Services The sub-programme is responsible to provide legal support during and after the completion of investigations. The sub-programme also provides legal advice, guidance, and support to investigators and ensures compliance with the law and the conferment of policing powers to investigators. Strategic Objectives, Performance Indicators, Planned Targets and Actual Achievements Strategic Objectives: Programme 3: Legal Services Strategic objectives Provide legal advisory services to investigators Actual Planned Achievement Target 2016/2017 2017/2018 Actual Achievement 2017/2018 100% 100% 90% Deviation from planned target to Comment on deviations Actual Achievement for 2017/2018 10% Target exceeded (7 of 7) The target is demand driven and due to the tight timeline, the requests are prioritised to ensure that investigations are not compromised. Performance Indicators Programme 3: Legal Services Actual Achievement Performance Indicator Percentage of written legal opinions provided to the Department within 21 working days of request Percentage of contracts finalised within 30 working days of request 2014/ 2015 2015/ 2016 62% 80% 2016/ 2017 71% Planned Target 2017/2018 Deviation from Actual planned tarAchievement get to Actual 2017/2018 Achievement 2017/2018 90% 10% -80% Target not achieved due to capacity constraints as a result of vacant and frozen posts -19% Target not achieved due to capacity constraints as a result of vacant and frozen posts (1 of 10) 56% 79% Merged 90% with another indicator 71% (22 of 31) 33 Comment on deviations Programme 3: Legal Services Actual Achievement Performance Indicator Percentage of civil and labour litigation matters attended 2014/ 2015 2015/ 2016 100% 100% 2016/ 2017 100% Planned Target 2017/2018 Deviation from Actual planned tarAchievement get to Actual 2017/2018 Achievement 2017/2018 100% 83% -17% None Target not achieved due to capacity constraints as a result of vacant and frozen posts Target achieved None Target exceeded None The target is demand driven and due to the tight timeline, the requests are prioritised to ensure that investigations are not compromised. Target exceeded (5 of 6) Percentage of 100% arbitration dispute matters attended Percentage of oral 100% legal advice provided to investigators within 24 hours of request 100% Percentage of written legal advice provided within 48 hours 0% 60% Percentage of PAIA requests processes and finalised within 30 days 63% 100% 100% 100% Comment on deviations (2 of 2) 100% 100% 90% 100% (2 of 2) 100% 90% 100% (5 of 5) 57% 91% 100% 96% -4% (91 of 95) The target is demand driven and due to the tight timeline, the requests are prioritised to ensure that investigations are not compromised. Target not achieved due to capacity constraints as a result of vacant and frozen posts Strategy to overcome areas of under Performance • Align targets with the reduced staff complement whilst waiting for the unfreezing of posts and for more positions to be added to the staff complement. Changes to Planned Targets • There were no changes to indicators and planned targets. 4.4 Programme 4: Compliance Monitoring and Stakeholder Management Purpose Safeguard the principles of cooperative governance and stakeholder relations. Monitor and evaluate the relevance and appropriateness of recommendations made to South African Police Service and Municipal Services in terms of the IPID Act, 2011. The Programme consist s of the following sub-programmes: 34 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 • Compliance Monitoring The sub-programme monitors and evaluates the quality of recommendations made and responsiveness received from the South African Police Service, Municipal Police Services and National Prosecuting Authority in compliance with the reporting obligations in terms of the Act. It is also responsible for integrity testing of IPID officials as provided for in Section 22(3), (4) and 26 of IPID Act. • Stakeholder Management The sub-programme manages relations and liaison with the Department’s key stakeholders, such as the SAPS, MPS, CSP, NPA, Public Protector of South Africa and civil society organisations in line with the requirements of the IPID Act. Strategic Objectives, Performance Indicators, Planned Targets and Actual Achievements Strategic Objectives: Programme 4: Compliance Monitoring and Stakeholder Management Strategic Actual Planned Actual Deviation from planned objectives Achievement Target Achievement target to Actual Achievement 2016/2017 2017/2018 2016/2017 for 2017/2018 Ensure an Draft Integrated 25% 53% 28% Integrated Communication (13 of 24) Communication and Stakeholder and Stakeholder Engagement Engagement Strategy done Strategy Comment on deviations Target exceeded There was an increased media interest in the work of IPID. Performance Indicators Programme 4: Compliance Monitoring and Stakeholder Management Actual Achievement Planned Actual Performance Achievement 2014/ 2015/ 2016/ Target Indicator 2015 2016 2017 2017/2018 2017/2018 Deviation from planned target to Actual Achievement 2017/2018 19 Number of community outreach events conducted per year 232 244 98 108 127 Number of formal engagements on National level held with key stakeholders (SAPS, MPS, NPA) per year Number of formal engagements conducted at Provincial level with key stakeholders (SAPS, MPS, NPA) per year 41 31 14 12 32 20 146 111 120 144 154 10 35 Comment on deviations Target exceeded due to collaboration with the Ministry of Police and the Department of Justice and Constitutional Development Target exceeded due to the emergent need for further engagements with stakeholders Target exceeded due to the emergent need for further engagements with stakeholders Strategy to overcome areas of under Performance • None, all targets were achieved and exceeded Changes to Planned Targets • There were no changes to indicators and planned targets. Linking Performance with Budgets The programme recorded 98.63% expenditure of the total allocated budget by end of March 2018. However, due to the budget allocation size of this programme, the reported under-spending is insignificant to can even be utilised to relief other programmes pressures within the Vote. Goods and Service items have registered 42.69% more than the expected expenditure target due to the operational activities. The main cost drivers in the programme include amongst others the travelling and accommodation during the Parliamentary meetings, community outreaches as well as on computer services (data lines and software licenses). The budget reprioritisation in some of the performance indicators such as community outreach events had an impact on the operations including meeting of the projected performance targets. The resources were redirected to the core function particularly for high impact cases. Sub-programme Expenditure Sub- Programme Name Compliance Monitoring Stakeholder Management Total Final Appropriation R’000 6 015 2017/2018 Actual Expenditure R’000 5 876 (Over)/Under Expenditure R’000 139 Final Appropriation R’000 4 143 2016/2017 Actual Expenditure R’000 4 139 (Over)/Under Expenditure R’000 4 4 496 4 496 - 4 499 4 499 - 10 511 10 372 139 8 642 8 638 4 5. TRANSFER PAYMENTS There were no transfer payments made during the period under review. 6. CONDITIONAL GRANTS Not applicable to the Department. 7. DONOR FUNDS Not applicable to the Department. 8. CAPITAL INVESTMENT Not applicable to the Department. 36 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 STATISTICAL REPORT 1. INTRODUCTION The purpose of this report is to outline the investigative activities of the Independent Police Investigative Directorate for the 2017/2018 financial year. The report details the number and type of cases investigated; the recommendations made as well as the outcome of those recommendations, in accordance with Section 9(n) of the IPID Act read with Section 28 thereof. 2. THE MANDATE OF THE IPID IN RESPECT OF INVESTIGATIONS AND RECOMMENDATIONS In terms of Section 28(1) of the IPID Act, Act 1 of 2011, the IPID is obligated to investigate the following matters: a. any deaths in police custody; b. deaths as a result of police actions; c. any complaint relating to the discharge of an official firearm by any police officer; d. rape by a police officer, whether the police officer is on or off duty; e. rape of any person while that person is in police custody; f. any complaint of torture or assault against a police officer in the execution of his or her duties; g. corruption matters within the police initiated by the Executive Director on his or her own, or after the receipt of a complaint from a member of the public, or referred to the Directorate by the Minister, an MEC or the Secretary, as the case may be; and h. any other matter referred to it as a result of a decision by the Executive Director, or if so requested by the Minister, an MEC or the Secretary as the case may be, in the prescribed manner. Furthermore, in terms of Section 28(2) of the IPID Act 1 of 2011, the IPID may investigate matters relating to systemic corruption involving the police. In addition to the above provision of the IPID Act 1 of 2011, Section 29 of the Act places an obligation on members of the South African Police Service (SAPS) and Municipal Police Service (MPS), to report all matters referred to in Section 28(1) (a) to (f ) to the IPID immediately upon becoming aware of such a matter and within 24 hours, forward the said report in writing to the IPID. Failure to comply with section 29 of the IPID Act by SAPS members is an offence in terms of section 33(3). After investigation, the IPID makes appropriate recommendations to the SAPS/MPS which in turn must initiate disciplinary proceedings in compliance with Section 30 of the Act. The SAPS is required in terms of Section 30 to report to the Minister of Police on the recommendations forwarded to it by the IPID. The IPID is further required in terms of Section 7 of the Act to refer criminal offences revealed as a result of an investigation to the National Prosecuting Authority and report to the Minister of Police on such referrals and the outcome thereof. 3. SECTION A: CASE INTAKE IN TERMS OF THE IPID MANDATE The following is a statistical breakdown of the cases the Department received, during the period under review. A total of 5 651 cases were reported to the IPID during the reporting period. The majority of the cases reported were within Section 28(1) (a) to (h). Of these, 3 661 were assault cases, 677 were cases of complaints of discharge of an official firearm(s), 436 were cases of deaths as a result of police action followed by 217 cases of torture. 37 Table 1(a) below depicts the total number of the cases reported in the period under review: Table 1(a):Annual intake for the period under review Section 28(1)(a)-deaths in police custody Section 28(1)(b)-deaths as a result of police action Section 28(1)(c)-complaints of discharge of an official firearm(s) Section 28(1)(d)-rape by a police officer Section 28(1)(e)-rape in police custody Section 28(1)(f )-torture Section 28(1)(f )-assault Section 28(1)(g)-corruption Section 28(1)(h)-other criminal matter and misconduct Section 28(2)-systemic corruption Non-compliance with Section 29 of the IPID Act Total Incident(s) 201 436 677 105 9 217 3 661 124 148 4 69 5651* *These numbers refer to cases against both the SAPS and MPS Table 1(b) shows a decrease in the number of cases reported when compared with the previous year 2016/2017. The IPID has experienced an overall decrease of 19% compared to the 2016/2017 intake. The decrease was noted in most categories except in torture cases (25%), death as a result of police action cases (11%) and non-compliance with IPID Act cases (11%). Table 1(b):Annual intake comparisons Section 28(1)(a)-deaths in police custody Section 28(1)(b)-deaths as a result of police action Section 28(1)(c)-complaint of the discharge of official firearm(s) Section 28(1)(d)-rape by police officer Section 28(1)(e)-rape in police custody Section 28(1)(f )-torture Section 28(1)(f )-assault Section 28(1)(g)-corruption Section 28(1)(h)-other criminal matter Section 28(2)-systemic corruption Non-compliance with Section 29 of IPID Act Total 2016-2017 2017-2018 Percentage changes 302 201 -33% 394 436 11% 1 640 677 -59% 112 105 -6% 20 9 -55% 173 217 25% 3 827 3 661 -4% 160 124 -23% 318 148 -53% 6 4 -33% 62 69 11% 7 014 5651 -19% The IPID investigated 5 524 cases which involved the SAPS members and 118 cases involving the MPS on various criminal offences. The remaining 9 cases involved the civilians. Table 1(c): Annual intake for the period under review Section 28(1)(a)-deaths in police custody Section 28(1)(b)-deaths as a result of police action Section 28(1)(c)-complaint of the discharge of official firearm(s) Section 28(1)(d)-rape by police officer Section 28(1)(e)-rape in police custody Section 28(1)(f )-torture Section 28(1)(f )-assault Section 28(1)(g)-corruption Section 28(1)(h)-other criminal matter Section 28(2)-systemic corruption Non-compliance with Section 29 of IPID Act Total 38 SAPS 201 421 646 102 0 216 3 598 121 147 3 69 5 524 MPS Civilians 0 15 31 3 0 1 63 3 1 1 0 118 0 0 0 0 9 0 0 0 0 0 0 9 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Figure 1 below is a diagrammatic representation of the SAPS and the MPS Figure 1 SAPS and MPS Percentage MPS 2% SAPS 98% Figure 2 below shows the percentage of cases reported as per Section 28 and 33 of the IPID Act. Most cases reported were related to allegations of assault, followed by complaints of discharge of an official firearm, death as a result of police action, torture and death in police custody. This means that the majority of resources were spent investigating assault cases. Figure 2 Intake Percentage Non-compliance with Section 29 of IPID Act 1% Section 28(2)-systemic corruption 0% Section 28(1)(h)-other criminal matter 3% Section 28(1)(g)-corruption 2% Section 28(1)(f )-assault 65% Section 28(1)(f )-torture 4% Section 28(1)(e)-rape in police custody 0% 2% Section 28(1)(d)-rape by police officer Section 28(1)(c)-complaint of the discharge of... 12% Section 28(1)(b)-deaths as a result of police... 8% 3% Section 28(1)(a)-deaths in police custody... 0% 39 10% 20% 30% 40% 50% 60% 70% Table 2 below shows the total number of cases reported per province and per category for the period under review. The province that received the highest number of cases was the Western Cape with 1 198 cases, followed by KwaZulu-Natal 990 cases and Gauteng with 962 cases. Systemic corruption 15 18 21 0 0 0 8 39 9 450 226 514 18 9 43 4 4 77 1 2 0 3 7 3 706 411 962 33 27 19 19 123 31 26 14 105 64 45 31 11 2 4 5 1 2 3 0 119 3 32 4 523 239 206 253 34 3 9 6 36 13 4 4 1 0 0 0 4 11 27 1 990 395 375 337 9 3 5 9 0 2 243 2 2 0 2 277 18 201 57 436 77 677 20 105 3 9 1 1007 0 217 3661 124 4 148 0 4 Total Other criminal matters/ misconduct Non-compliance with IPID Act Corruption 124 71 155 Torture 55 19 108 Rape in police custody Assault Rape by police officials Discharge of official firearm(s) Deaths as a result of police action 28 16 32 Custody Province Eastern Cape Free State Gauteng KwaZuluNatal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police Table 2: Annual Intake per province and per category- (Apr 2017 – March 2018) 11 1198 69 5651 3.1. INTAKE AS PER SECTION 28(1)(a) AND (b) – DEATHS IN POLICE CUSTODY AND DEATHS AS A RESULT OF POLICE ACTION Table 3(a) below shows the number of incidents of death in police custody and death as a result of police action reported per province for the period under review as well as percentage contribution. It is evident that deaths as a result of police action have contributed more to the total amount of incidents of death. KwaZulu-Natal has the largest number with 156 (24%) cases, followed by Gauteng with 140 (22%) cases and Eastern Cape with 83 (13%) cases. Table 3 (a): Annual incidents of deaths in police custody and as a result of police action Incidents of deaths in police Incidents of deaths as a result Province custody of police action 14% 13% Eastern Cape 28 55 Free State 16 8% 19 4% Gauteng 32 16% 108 25% KwaZulu-Natal 33 16% 123 28% Limpopo 27 13% 31 7% Mpumalanga 19 10% 26 6% North West 19 10% 14 3% Northern Cape 9 4% 3 1% 9% 13% Western Cape 18 57 100% 100% Total 201 436 Total incidents 83 13% 35 6% 140 22% 156 24% 58 9% 45 7% 33 5% 12 2% 75 12% 637 100% Table 3(b) below compares the number of incidents of death in police custody reported during the period under review to the same period in the previous financial year. Most provinces experienced a decrease of deaths in police custody except Northern Cape and Limpopo which experienced an increase of 200% and 8% respectively. IPID nationally experience a decrease of 33%. 40 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Table 3(b): Comparative Annual intake of Death in police custody Province 2016/2017 Eastern Cape 36 Free State 47 Gauteng 48 KwaZulu-Natal 74 Limpopo 25 Mpumalanga 28 North West 21 Northern Cape 3 Western Cape 20 Total 302 2017/2018 28 16 32 33 27 19 19 9 18 201 Percentage changes -22% -66% -33% -55% 8% -32% -10% 200% -10% -33% Table 3(c) below compares the number of incidents of death as a result of police action reported during the period under review to the same period in the previous financial year. Most provinces experienced an increase in cases related to deaths as a result of police action except Northern Cape, Eastern Cape, and Gauteng. IPID nationally experienced an increase of 11%. Table 3(c): Comparative Annual intake of Death as a result of police action Province 2016/2017 2017/2018 Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 67 17 115 110 15 22 13 10 25 394 Percentage changes 55 19 108 123 31 26 14 3 57 436 -18% 12% -6% 12% 107% 18% 8% -70% 128% 11% Figure 3 below shows the percentage reported of death related cases. Deaths in police custody contributed 32% while deaths as a result of police action contributed 68%. Figure 3 Cases in terms of Section 28 1 (a) and (b) Death in police custody 32% Death as a result of police action 68% Incidences of death as a result of police action might have more than one victim like incidents of business robbery and hijacked vehicles. There were incidents where three (3) or more victims died and were noted in the following provinces; Eastern Cape, KwaZulu-Natal, Mpumalanga and North West. Table 4 shows the total number of incidents of deaths as a result of police action and the number of deceased per province for the period under review. 41 Table 4: Annual death as a result of police action - Incidents versus the number of deaths Incidents of death Number of deceased Province 2016/2017 2017/2018 2016/2017 2017/2018 Eastern Cape 67 55 85 62 Free State 17 19 18 20 Gauteng 115 108 123 109 KwaZulu-Natal 110 123 139 222 Limpopo 15 31 15 32 Mpumalanga 22 26 30 34 North West 13 14 15 17 Northern Cape 10 3 13 3 Western Cape 25 57 29 59 Total 394 436 467 558 Table 5(a) shows the total of deaths in police custody per circumstance for the period under review. Most deaths in police custody can be attributed to Natural causes with 63 cases, followed by suicide cases with 58 cases and injuries sustained prior to custody (Vigilantism) with 43 cases. Table 5(a):Annual intake per circumstances - Deaths in custody Injuries sustained in custody (Inmates) Incident(s) 10 Assaulted 9 Shot with private firearm 1 Injuries sustained in custody (Suicide) 5 Poisoning 1 Shot with private firearm 1 Suicide (Accidental suicide or other) 3 Injuries sustained prior to custody (crime related) 7 Assaulted 3 Shot with private firearm 3 Suspects in vehicle collision, while being pursued by police 1 Injuries sustained prior to custody (SAPS) 1 Assaulted 1 Injuries sustained prior to custody (Suicide) 8 Poisoning 3 Suicide (Accidental suicide or other) 2 Suicide (Shooting) 3 Injury sustained in custody (escape) 2 Suicide (Accidental suicide or other) 2 Injury sustained prior to custody (SAPS) 4 Assaulted 1 Shot with service firearm 3 Injury sustained prior to custody (vigilantism) Assaulted Shot with private firearm Shot with service firearm Natural Causes 43 41 1 1 63 42 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Table 5(a):Annual intake per circumstances - Deaths in custody Incident(s) Natural causes (Illness) Suicide (Hanging) Suicide (Hanging) Total 63 58 58 201 Table 5(b) below shows the incidents of suicide in police custody per province. Most incidents were reported in Western Cape (10), followed by Gauteng (9) and Eastern Cape and KwaZulu-Natal with 6 each. Table 5(b): Suicide-hanging Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Suicide (Hanging) Percentages 14% 10% 8 6 9 8 4 6 2 5 10 58 16% 14% 7% 10% 3% 9% 17% 100% A comparative analysis of suicide by hanging was done for the previous financial year (2016/2017) report with the period under review. Five provinces namely KwaZulu-Natal, Gauteng, Free State, Eastern Cape and North West experienced a decrease in the number of suicide victims in police custody. However, Western Cape, Northern Cape, Mpumalanga, and Limpopo experienced an increase in the number of suicides by hanging as indicated in table 5(c). Table 5(c): Comparative Annual intake for Suicide (Hanging) Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 2016/2017 2017/2018 10 13 14 32 2 5 5 1 7 89 8 6 9 8 4 6 2 5 10 58 Percentage change -20% -54% -36% -75% 100% 20% -60% 400% 43% -35% Table 5(d) shows the instruments used to commit suicide whilst in police custody. The IPID notes with concern that material such as clothing and blankets were the main instruments used to commit suicides. Other items used include rope, shoelaces, belts, strings towels and tracksuit laces. Table 5(d): Instrument used to commit Suicide ( Suicide hanging) Instrument(s) Belt(s) Blanket Clothing Electrical Cord Incident(s) 3 15 26 1 43 Table 5(d): Instrument used to commit Suicide ( Suicide hanging) Instrument(s) Incident(s) Rope Shoelace(s) String towel tracksuit lace Total 3 3 5 1 1 58 Table 6 below shows the circumstances in which deaths as a result of police action occurred during the period under review. The analysis of circumstances surrounding death as a result of police action reveals that most deaths occurred during police operations which include response to a crime, arrest, negligence handling of official vehicles and deaths associated with domestic violence. Table 6: Annual intake per circumstances-death as a result of police action A Suspect died during the course of a crime Assaulted Shot with private firearm Shot with service firearm Suicide (Shooting) Suspects in vehicle collision, while being pursued by police A Suspect died during the course of an escape Shot with service firearm A Suspect died during the course of an investigation Assaulted Assaulted Shot with service firearm A Suspect died during the course of arrest Assaulted Natural causes (Illness) Sec 28 (1)(a) Shot with private firearm Shot with service firearm Suffocation Suicide (Shooting) Suspects in a vehicle collision, while being pursued by police Vehicle collision while in Police operated a vehicle An Innocent bystander died during the commission of a crime Shot with service firearm Crowd Management related incidents Shot with service firearm Suffocation Domestic Violence related deaths Assaulted Shot with service firearm Suicide (Shooting) Negligent handling of a firearm leading to a death Shot with service firearm Suicide (Shooting) Negligent handling of a private vehicle leading to a death 44 Incident(s) 165 3 2 157 2 1 14 14 20 6 1 13 142 10 1 1 124 1 1 3 1 7 7 8 7 1 22 2 13 7 19 17 2 1 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Table 6: Annual intake per circumstances-death as a result of police action Suspects in vehicle collision, while being pursued by police Negligent handling of an official vehicle leading to a death Struck by police vehicle (pedestrian accident) Suspects in vehicle collision, while being pursued by police Vehicle collision while in Police operated vehicle Private Capacity related death Assaulted Shot with private firearm Shot with service firearm Suicide (Shooting) Total Incident(s) 1 28 18 1 9 10 3 1 5 1 436 Table 7 below shows places where deaths occurred. Most deaths both in police custody and death as a result of police action occurred on the crime scene (371) followed by deaths in hospital/clinic (149) and deaths in police cells (102). Table 7: Places where deaths occurred Places Ambulance Court Cell Crime Scene Hospital/Clinic Police Cells Police Vehicle Total Incident(s) 5 2 371 149 102 8 637 3.2. INTAKE AS PER SECTION 28(1)(c) – COMPLAINT OF THE DISCHARGE OF OFFICIAL FIREARM(S) The total number and the percentages of cases reported in relation to cases of a complaint of discharge of an official firearm per province are depicted in Table 8 (a) below. Most of the incidents were reported in Gauteng (155), followed by Eastern (124) and KwaZulu-Natal (105). Table 8 (a): Complaint of the discharge of an official firearm(s) Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Incident(s) 124 71 155 105 64 45 31 5 77 677 Percentages 18% 10% 23% 16% 9% 7% 5% 1% 11% 100% A further analysis of complaints on the discharge of an official firearm(s) was done. A comparison was made between the previous financial year 2016/2017 and the period under review. Most provinces experienced a decrease except Limpopo. The IPID nationally experienced a decrease of 59%. 45 Table 8 (b): Comparative Annual intake of Complaint of the discharge of an official firearm(s) Province 2016/2017 2017/2018 Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 271 109 332 314 68 67 60 34 385 1 640 124 71 155 105 64 45 31 5 77 677 Percentages -54% -35% -53% -67% -6% -33% -48% -85% -80% -59% 3.3. INTAKE AS PER SECTION 28(1)(d) – RAPE BY POLICE OFFICER(S) Table 9 (a) below shows the incidents of rape by the police officer(s), whilst on or off duty per province. Most incidents reported, occurred while member(s) were off duty. Gauteng reported the highest incidents (21), followed by Western Cape (20) and Free State (18). Table 9(a): Annual intake of Rape by police officer(s)- (2017/18) Province On duty Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Off-duty 8 11 4 3 0 3 1 3 10 43 Figure 4 below is a diagrammatic representation of rape by police officer(s) whilst on and off duty. Figure 4 Rape by police officer On duty 41% Off duty 59% 46 Incident(s) 7 7 17 8 2 1 4 6 10 62 15 18 21 11 2 4 5 9 20 105 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 A comparison of rape by police officer(s) was done between 2016/17 and the year under review. A decrease was noted in most provinces except Eastern Cape, Free State, Northern Cape and Western Cape, which experienced an increase. IPID experienced an overall decrease of 6%. Table 9(b): Comparative Annual intake of Rape by police officer(s) Province 2016/2017 Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 2017/2018 13 13 26 16 2 9 6 7 20 112 15 18 21 11 2 4 5 9 20 105 Percentages 15% 38% -19% -31% 0% -56% -17% 29% 0% -6% A further analysis of rape by police officer(s) on duty was done. A comparison was made between the previous financial year (2016/2017) and the period under review. An analysis of rape by police officer(s) whilst on duty depicted an increase of 23%. Table 9 (c): Comparative Annual intake of Rape by police officer(s) – on duty Province 2016/2017 2017/2018 Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 5 7 7 2 0 4 1 2 7 35 8 11 4 3 0 3 1 3 10 43 Percentages 60% 57% -43% 50% -25% 0% 50% 43% 23% 7 7 17 8 2 1 4 6 10 62 Percentages -13% 17% -11% -43% 0% -80% -20% 20% -23% -19% Furthermore, an analysis of rape by police officer(s) whilst off duty depicted a decrease of 19%. Table 9 (d): Comparative Annual intake of Rape by police officer(s) – off duty Province 2016/2017 2017/2018 Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 8 6 19 14 2 5 5 5 13 77 47 3.4. INTAKE AS PER SECTION 28(1)(e) – RAPE IN POLICE CUSTODY Table 10(a) below shows the incidents of rape while in police custody. A total of 9 incidents reported were committed by civilian(s) and no incident was committed by SAPS member. Most incidents were reported in Western Cape and Mpumalanga (3 each). Table 10(a): Rape in police custody Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Civilians Police Officer(s) 0 0 0 1 2 3 0 0 3 9 Incident(s) 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 3 0 0 3 9 A comparative analysis of rape in police custody for the previous financial year (2016/2017) and the current financial year, revealed a decline in the number of cases reported. Table 10(b): Comparative Annual intake of Rape in police custody Province 2016/2017 Eastern Cape 0 Free State 2 Gauteng 1 KwaZulu-Natal 3 Limpopo 1 Mpumalanga 6 North West 0 Northern Cape 1 Western Cape 6 Total 20 2017/2018 0 0 0 1 2 3 0 0 3 9 Percentages -100% -100% -67% 100% -50% -100% -50% -55% 3.5. INTAKE AS PER SECTION 28(1)(f) – TORTURE / ASSAULT Table 11(a) below shows the total number and the percentage of cases reported in relation to torture and assault per province. The highest number of such cases was in Western Cape (1 008), followed by KwaZulu-Natal (642) and Gauteng (523). Table 11(a): Torture or assault Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Torture Assault 8 39 9 119 3 32 4 2 1 217 Total 450 226 514 523 239 206 253 243 1007 3661 48 458 265 523 642 242 238 257 245 1008 3878 Percentages 12% 7% 13% 17% 6% 6% 7% 6% 26% 100% INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 A comparison of torture cases was done between the 2016/2017 financial year and the period under review. An overall increase of 25% was noted. Table 11(b): Comparative Annual intake of Torture Province 2016/2017 Eastern Cape 16 Free State 25 Gauteng 19 KwaZulu-Natal 80 Limpopo 4 Mpumalanga 19 North West 8 Northern Cape 1 Western Cape 1 Total 173 2017/2018 8 39 9 119 3 32 4 2 1 217 Percentages -50% 56% -53% 49% -25% 68% -50% 100% 0% 25% A comparison of assault cases was done between the 2016/2017 financial year and the period under review. An overall decrease of 4% was noted. Table 11(c): Comparative Annual intake of Assault Province 2016/2017 Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 445 585 456 501 233 189 268 239 911 3 827 2017/2018 450 226 514 523 239 206 253 243 1007 3661 Percentages 1% -61% 13% 4% 3% 9% -6% 2% 11% -4% A breakdown of assault cases and torture was done according to their description. The highest number of cases received was assault common with 3 194 incidents, followed by assault with intent to do Grievous Bodily Harm (GBH) with 422 incidents and torture with 217 incidents. Table 11(d): Torture and Assault Description Incident(s) Assault - common Assault - crowd management Assault - dog attack Assault - indecent Assault - sexual Assault - torture Assault - with intent to do grievous bodily harm (GBH) Total 3 194 23 6 2 14 217 422 3 878 *Percentages rounded off to the nearest decimal 49 Percentages 82% 1% 0% 0% 0% 6% 11% 100% 3.6. INTAKE AS PER SECTION 28(1)(g) – CORRUPTION Table 12(a) below shows the total number of corruption cases reported against members of the SAPS and MPS per province. A total of 124 cases were reported which comprises of 121 cases against SAPS and 3 cases against MPS. Most such cases were reported in Gauteng (35%), KwaZulu-Natal (27%) and Eastern Cape (15%). Table 12(a): Corruption Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total SAPS MPS 18 9 41 33 3 9 6 2 0 121 Total cases 0 0 2 1 0 0 0 0 0 3 18 9 43 34 3 9 6 2 0 124 Percentages 15% 7% 35% 27% 2% 7% 5% 2% 100% A comparison of corruption cases for the previous financial year (2016/2017) and the period under review was done. A decrease of 23% was noted. Table 12(b): Comparative Annual intake of Corruption Province 2016/2017 Eastern Cape 25 Free State 13 Gauteng 31 KwaZulu-Natal 75 Limpopo 3 Mpumalanga 5 North West 6 Northern Cape 1 Western Cape 1 Total 160 2017/2018 18 9 43 34 3 9 6 2 0 124 Percentages -28% -31% 39% -55% 0% 80% 0% 100% -100% -23% Table 12(c) depicts the number and the percentages of corruption per description. The analysis of cases reported indicates that the highest number of cases was extortion or soliciting bribes (69%), followed by abuse of informer’s fees (11%) and sale, theft of exhibits (9%). Table 12(c): Corruption Description Corruption - Abuse of informers` fees Corruption - Aiding escape from custody Corruption - Extortion or soliciting a bribe Corruption - Issuing of fraudulent documents Corruption - Sale, theft and/or destruction of police dockets Corruption - Sale, theft of exhibits Total Incident(s) 14 3 86 2 8 11 124 50 Percentages 11% 2% 69% 2% 7% 9% 100% INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 3.7. INTAKE AS PER SECTION 28(1)(h) – OTHER CRIMINAL MATTERS AND MISCONDUCT Other criminal matters and misconduct are matters that were referred to IPID by the Minister, MEC or Civilian Secretary for Police. They include matters where the Executive Director decides to investigate or by exercising his/her decision to investigate after being requested to do so by the SAPS or any other person having regard to the seriousness of the offence or misconduct. Misconduct cases were investigated after IPID was satisfied that SAPS intervention at Provincial or National level did not satisfy the complainant and there were grounds to intervene in the interest of justice. It is important to note that while Section 206(6) of the Constitution enjoins the IPID to investigate cases of misconduct and criminal offences, Section 28(1)(h) of the IPID Act enables the IPID to investigate all criminal matters and misconduct cases not provided for in Section 28(1)(a)-(g). The IPID recorded a total of 148 incidents in respect of other criminal offences, ranging from attempted murder, defeating the ends of justice and fraud to mention only a few. Table 13(a) shows the total number and the percentage of cases reported of other criminal matters per province. The largest cases reported were in Gauteng (52%), followed by KwaZulu-Natal (24%) and Limpopo (8%). Table 13(a): Other criminal matters and misconduct Province Incident(s) Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 4 4 77 36 13 4 4 2 4 148 Percentages 3% 3% 52% 24% 8% 3% 3% 1% 3% 100% A comparison of other criminal matter and misconduct cases for the previous financial year (2016/2017) and the period under review was done. A decrease of 53% was noted. Table 13(b): Comparative Annual intake of other criminal matters and misconduct Province 2016/2017 2017/2018 Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 25 64 111 46 8 25 18 14 7 318 4 4 77 36 13 4 4 2 4 148 Percentages -84% -94% -31% -22% 63% -84% -78% -86% -43% -53% Table 13(c) below indicates the total number and the percentage of cases reported in respect of other criminal matters per description. The breakdown of other criminal matters and misconduct per type of offence was done. Most incidents reported was defeating the ends of justice with 41 incidents, followed by misconducts referred with 37 incidents, service delivery with 21 incidents, intimidation with 15 incidents and 11 incidents of fraud. 51 Table 13(c): Other criminal matters and misconduct Description Incident(s) 2 4 2 42 1 11 3 1 15 2 37 1 1 1 21 4 Arson Attempted murder Crimen Injuria Defeating the ends of justice Drug-related offences Fraud Harassment Housebreaking Intimidation Malicious injury to property Misconduct referred Pointing of firearm Possession of suspected stolen property Receiving suspected stolen property Service delivery complaint Theft Total 148 Percentages 1% 3% 1% 28% 1% 7% 2% 1% 10% 1% 25% 1% 1% 1% 14% 3% 100% 3.8. INTAKE AS PER SECTION 28(2) – SYSTEMIC CORRUPTION Section 28(2) of the IPID Act prescribes that the Directorate may investigate matters relating to systemic corruption involving the SAPS/MPS. A total of 4 matters were identified and approved during the period under review. Table 14: Systemic corruption involving the police Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Incident(s) 1 2 1 4 52 Percentages 25% 50% 25% 100% INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 3.9. INTAKE AS PER SECTION 33(3)NON-COMPLIANCE WITH SECTION 29 OF THE IPID ACT According to Section 29 of the Act, members of the SAPS and MPS should immediately notify the Directorate of any matters referred to in Section 28 (1) (a)-(f ). They should, within 24 hours submit a written report to the Directorate and must provide their full cooperation in terms of the investigation; which includes, but not limited to the arrangement of identification parades, availing members for affidavits and any other information required. The total number and percentages of cases opened by IPID in respect of non-compliance with the IPID Act per province are depicted in Table 15(a) below. The highest number of non-compliance cases were recorded in Mpumalanga (39%), followed by Limpopo and Western Cape (with 16% each). Table 15(a): Non-compliance with Section 29 of the IPID Act Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Incident(s) 3 7 3 4 11 27 1 2 11 69 Percentages 4% 10% 4% 6% 16% 39% 1% 3% 16% 100% A comparison of incidents of non-compliance with section 29 of the IPID Act for the previous financial year (2016/2017) and the period under review was done. An increase of 11% was noted. Table 15(b): Comparative Annual intake of Non-compliance with Section 29 of the IPID Act Province 2016/2017 2017/2018 Eastern Cape 21 3 Free State 8 7 Gauteng 3 3 KwaZulu-Natal 3 4 Limpopo 6 11 Mpumalanga 1 27 North West 4 1 Northern Cape 9 2 Western Cape 7 11 Total 62 69 53 Percentages -86% -13% 0% 33% 83% 2600% -75% -78% 57% 11% 4. THE TOTAL NUMBER OF CASES REPORTED Table 16(a) shows the total cases reported and the percentages of cases reported by the respective provinces. A total of 5 651 cases were reported by the IPID during the period under review. It can observe that Western Cape reported the highest number of cases (21%), followed by KwaZulu-Natal (18%) and Gauteng (17%). Table 16(a): Total and percentages reported Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Incident(s) 706 411 962 990 395 375 337 277 1198 5 651 Percentages 12% 7% 17% 18% 7% 7% 6% 5% 21% 100% A further analysis was done comparing the previous financial year (2016/2017) with the period under review. Most provinces experienced a decrease except Limpopo and Mpumalanga that experienced an increase. Nationally, there was an overall decrease of 19%. Table16(b): Percentage change of intake on the period of review Provinces 2016/17 Eastern Cape 920 Free State 885 Gauteng 1 138 KwaZulu-Natal 1 228 Limpopo 365 Mpumalanga 372 North West 404 Northern Cape 319 Western Cape 1 383 Total 7 014 2017/18 706 411 962 990 395 375 337 277 1198 5 651 Percentage changes -23% -54% -15% -19% 8% 1% -17% -13% -13% -19% 5. ALLOCATED CASES PER PROVINCE The Department’s target for registration and allocation of cases is 78% within 72 hours. This is measured from the time a case is received by the Department until such time that it is allocated to an individual caseworker for investigation. Table 17(a) shows the total number of cases that were allocated within 72 hours by the respective provinces. IPID reported a total of 5 651 cases during the period under review and managed to allocate 4 445 cases within 72 hours. An allocation rate of 79% was therefore achieved. 54 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 8 33 6 89 3 32 2 1 1 175 395 187 242 398 221 198 209 214 875 2 939 14 9 13 30 3 9 5 2 0 85 0 3 29 27 12 4 2 2 2 81 1 2 0 1 0 0 0 0 0 4 Total Non-compliance with IPID Act 0 0 0 1 1 3 0 0 3 8 Systemic corruption 12 16 13 9 2 4 4 8 19 87 Other criminal matters/misconduct Rape in police custody 104 54 82 85 63 43 26 5 67 529 Corruption Rape by police officials 48 15 51 98 31 23 12 2 47 327 Assault Discharge of official firearm(s) 26 13 15 25 23 18 11 6 15 152 Torture Deaths as a result of police action Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police Custody Table 17(a): Allocated cases within 72 hours 2 4 2 3 10 25 1 2 9 58 610 336 453 766 369 359 272 242 1038 4 445 Table 17(b) shows the total number of cases that were not allocated within 72 hours, by the respective provinces. A total of 1 206 cases reported were not allocated within 72 hours. 20 17 73 3 2 8 0 0 0 0 6 3 55 39 272 4 0 30 4 1 48 0 0 0 1 3 1 96 75 509 8 4 1 8 25 0 3 2 20 1 2 5 2 0 0 1 0 1 0 0 30 0 0 2 125 18 8 44 4 0 0 1 9 1 0 2 0 0 0 0 1 1 2 0 224 26 16 65 3 3 49 1 10 109 0 10 148 1 1 18 0 0 1 1 0 42 29 132 722 0 0 39 0 2 67 0 0 0 Assault Torture Rape in police custody 55 Total Non-compliance with IPID Act 7 4 57 Corruption 2 3 17 Rape by police officials Systemic corruption Discharge of official firearm(s) Other criminal matters/ misconduct Eastern Cape Free State Gauteng KwaZuluNatal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police Custody Province Deaths as a result of police action Table 17(b): Allocated cases after 72 hours 0 35 2 160 11 1 206 6. DECISION READY CASES Table 18(a) below shows the total number of received and decision-ready cases per province. It can be observed that Northern Cape completed 73% of their received cases, followed by the Free State with 66% and Limpopo with 55%. The IPID nationally achieved an overall completion rate of 32% in the period under review. Table 18(a): Percentages of decision-ready cases by the Provinces Provinces Total Received cases Total decision-ready cases Percentages of decision-ready cases Eastern Cape 706 101 14% Free State 411 270 66% Gauteng 962 218 23% KwaZulu-Natal 990 131 13% Limpopo 395 218 55% Mpumalanga 375 159 42% North West 337 132 39% Northern Cape 277 202 73% Western Cape 1 198 371 31% Total 5 651 1 802 32% Table 18 (b) below shows the total workload (number of received and backlog cases) and decision-ready including the current cases and the backlog cases completed per province. It can be observed that Northern Cape completed 76% of their workload cases, followed by the Free State with 70% and Limpopo with 59%. The IPID nationally achieved an overall completion rate of 32% in the period under review. Table 18(b): Percentages of decision-ready cases by the Provinces Provinces Total workload Total decision ready cases (backlog and current) Eastern Cape 1126 255 Free State 606 423 Gauteng 1610 345 KwaZulu-Natal 1828 273 Limpopo 557 327 Mpumalanga 604 257 North West 425 176 Northern Cape 323 245 Western Cape 2018 633 Total 9 097 2 934 Percentages of decision-ready cases 23% 70% 21% 15% 59% 43% 41% 76% 31% 32% Table 18 (c) below shows the total number of decision-ready cases per province and per classification. The highest number of decision-ready cases per classification were assault (1 841), followed by complaints of discharge of an official firearm (271) and death in police custody (227). 56 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Discharge of an official firearm(s) Non-compliance with IPID Act Any other matters referred and misconduct 26 17 30 16 55 52 16 18 0 0 2 21 102 265 18 10 0 2 3 7 3 15 255 423 Gauteng 17 27 33 14 17 5 23 45 39 21 17 11 4 44 46 22 50 45 1 0 0 14 12 2 7 6 8 19 0 1 2 6 0 0 5 6 10 3 16 2 1 1 184 101 194 129 129 217 520 14 44 3 6 5 1 0 0 1 1 0 0 1 0 2 0 13 11 2 3 9 17 16 5 6 3 5 12 345 273 327 257 176 245 633 179 227 271 102 14 62 1 841 101 5 50 82 2 934 KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Corruption Assault Torture Systematic Corruption Deaths as a result of police action Eastern Cape Free State Provinces Rape in police custody Deaths in police custody Rape by a police officer Table 18(c): Classification of Total Decision ready cases Total Table 18 (d) below shows the total workload per province and per classification. The provinces with the highest workload were Western Cape (2 018), followed by KwaZulu-Natal (1 828), Gauteng (1 610) and Eastern Cape (1 126). Systemic Corruption Act Any other matters referred and misconduct 209 97 22 23 0 0 21 44 688 354 37 14 12 16 3 4 8 9 1 126 606 Gauteng 49 50 168 237 283 232 34 25 0 2 21 190 830 951 74 70 144 61 2 1 5 9 1 610 1 828 35 26 19 9 28 271 42 45 24 7 76 715 95 89 37 5 144 1191 2 9 7 11 26 159 2 6 0 0 7 17 4 338 56 315 6 303 2 278 3 1 689 347 5 746 5 10 9 2 2 223 18 13 16 5 31 316 2 2 1 1 14 33 3 3 12 96 557 604 425 323 2 018 9 097 KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Torture 57 Non-compliance with IPID Act 92 24 Corruption 34 21 Assault Eastern Cape Free State Provinces Rape in police custody Discharge of an official firearm(s) Rape by a police officer Deaths as a result of police action Deaths in police custody Table 18 (d): Classification of workload 16 Total Table 19 below shows the number of decision-ready cases per provinces and per category during the period under review. The highest category of decision-ready cases was in respect of alleged assault (1 140) followed by discharge of an official firearm and death in police custody (145 each). 0 16 1 6 2 12 1 1 0 39 6 5 12 20 3 5 4 1 0 56 Systematic Corruption Corruption Assault 29 166 123 41 124 84 97 182 294 1 140 0 0 0 1 0 0 0 0 0 1 Any other matters referred and misconduct 0 0 0 1 2 3 0 0 3 9 Non-compliance with IPID Act 9 14 8 7 2 3 4 7 15 69 Torture 24 36 28 1 33 23 0 0 0 145 Rape in police custody 12 11 23 22 13 7 7 2 33 130 Rape by a police officer Discharge of an official firearm(s) 21 14 11 22 27 12 17 5 16 145 Deaths as a result of police action Provinces Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Table 19: Classification of Decision ready cases 0 5 1 0 10 8 1 2 8 35 0 3 11 10 2 2 1 2 2 33 Total 101 270 218 131 218 159 132 202 371 1 802 Table 20 below shows the number of intake per provinces per category during the period under review. The highest category of intake was in respect of alleged assault (3 661) followed by discharge of an official firearm (677) and deaths as a result of police action (436). 15 18 21 11 2 4 5 9 20 105 0 0 0 1 2 3 0 0 3 9 8 39 9 119 3 32 4 2 1 217 58 450 226 514 523 239 206 253 243 1007 3 661 18 9 43 34 3 9 6 2 0 124 4 4 77 36 13 4 4 2 4 148 Non-compliance with IPID Act Systemic Corruption Act Any other matters referred and misconduct Corruption Assault Torture 124 71 155 105 64 45 31 5 77 677 Rape in police custody 55 19 108 123 31 26 14 3 57 436 Rape by a police officer Discharge of an official firearm(s) 28 16 32 33 27 19 19 9 18 201 Deaths as a result of police action Provinces Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Table 20: Classification of intake cases 1 2 0 1 0 0 0 0 0 4 3 7 3 4 11 27 1 2 11 69 Total 706 411 962 990 395 375 337 277 1198 5651 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 6.1 DECISION READY OF DEATHS IN POLICE CUSTODY AND AS A RESULT OF POLICE ACTION Table 21 (a) below shows the received cases of death in police custody and the number of completed cases per province. The IPID completed a total of 145 out of 201 cases during the period under review, which equates to 72%. Table 21: (a) Deaths in police custody Province Received cases Eastern Cape 28 Free State 16 Gauteng 32 KwaZulu-Natal 33 Limpopo 27 Mpumalanga 19 North West 19 Northern Cape 9 Western Cape 18 Total 201 Total decision ready 21 14 11 22 27 12 17 5 16 145 Percentages 75% 88% 34% 67% 100% 63% 89% 56% 89% 72% Table 21 (b) below shows the received cases of death as a result of police action and the number of completed cases per province. The IPID completed a total of 130 out of 436 cases during the period under review, which equates to 30%. Table 21 (b): Deaths as a result of police action Province Received cases Eastern Cape 55 Free State 19 Gauteng 108 KwaZulu-Natal 123 Limpopo 31 Mpumalanga 26 North West 14 Northern Cape 3 Western Cape 57 Total 436 6.2 Total decision ready Percentages 22% 58% 21% 18% 42% 27% 50% 67% 58% 30% 12 11 23 22 13 7 7 2 33 130 DECISION READY CASES SECTION 28(1) (c) - (g) OF IPID ACT Table 22 (a) below shows the received cases of complaints of discharge of an official firearm(s) and the number of completed cases per province. The IPID completed a total of 145 out of 677 cases during the period under review, which equates to 21%. Table 22(a): Complaints of discharge of an official firearm(s) Province Received cases Total decision ready Eastern Cape 124 Free State 71 Gauteng 155 KwaZulu-Natal 105 Limpopo 64 Mpumalanga 45 North West 31 Northern Cape 5 Western Cape 77 Total 677 59 24 36 28 1 33 23 0 0 0 145 Percentages 19% 51% 18% 1% 52% 51% 0% 0% 0% 21% Table 22 (b) below shows the received cases of rape by a police officer and the number of completed cases per province. The IPID completed a total of 69 out of 105 cases during the period under review, which equates to 66%. Table 22(b): Rape by a police officer Province Received cases Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Total decision ready 15 18 21 11 9 14 8 7 2 4 5 9 20 105 2 3 4 7 15 69 Percentages 60% 78% 38% 64% 100% 75% 80% 78% 75% 66% Table 22 (c) below shows the received cases of rape in police custody and the number of completed cases per province. The IPID completed a total of 9 out of 9 cases during the period under review, which equates to 100%. Table 22(c): Rape in police custody Province Received cases Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Total decision ready 0 0 0 1 2 3 0 0 3 9 0 0 0 1 2 3 0 0 3 9 Percentages 100% 100% 100% 100% 100% Table 22 (d) below shows the received cases of torture and the number of completed cases per province. The IPID completed a total of 39 out of 217 cases during the period under review, which equates to 18%. Table 22(d): Torture Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Received cases Total decision ready 8 39 9 119 3 32 4 2 1 217 0 16 1 6 2 12 1 1 0 39 60 Percentages 0% 41% 11% 5% 67% 38% 25% 50% 0% 18% INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Table 22 (e) below shows the received cases of assault and the number of completed cases per province. The IPID completed a total of 1 140 out of 3 661 cases during the period under review, which equates to 31%. Table 22(e): Assault Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Received cases Total decision ready 450 226 514 523 239 206 253 243 1007 3661 29 166 123 41 124 84 97 182 294 1 140 Percentages 6% 73% 24% 8% 52% 41% 38% 75% 29% 31% Table 22 (f ) below shows the received cases of corruption and the number of completed cases per province. The IPID completed a total of 56 out of 124 cases during the period under review, which equates to 45%. Table 22(f): Corruption Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Received cases Total decision ready 18 9 43 34 3 9 6 2 0 124 6 5 12 20 3 5 4 1 0 56 Percentages 33% 56% 28% 59% 100% 56% 67% 50% 45% Table 22 (g) below shows the received cases of other criminal matter and misconduct and the number of completed cases per province. The IPID completed a total of 33 out of 148 cases during the period under review, which equates to 22%. Table 22(g): Any other matters referred and misconduct (Section 28(1) (h) Province Received cases Total decision ready Eastern Cape 4 0 Free State 4 3 Gauteng 77 11 KwaZulu-Natal 36 10 Limpopo 13 2 Mpumalanga 4 2 North West 4 1 Northern Cape 2 2 Western Cape 4 2 Total 148 33 61 Percentages 0% 75% 14% 28% 15% 50% 25% 100% 50% 22% Table 22 (h) below shows the received cases of non-compliance with the IPID Act and the number of completed cases per province. The IPID completed a total of 35 out of 69 cases during the period under review, which equates to 51%. Table 22(h): Non-compliance with the IPID Act (Section 33) Province Received cases Eastern Cape 3 Free State 7 Gauteng 3 KwaZulu-Natal 4 Limpopo 11 Mpumalanga 27 North West 1 Northern Cape 2 Western Cape 11 Total 69 Total decision ready 0 5 1 0 10 8 1 2 8 35 Percentages 0% 71% 33% 0% 91% 30% 100% 100% 73% 51% Table 22(i) below shows the number of backlog cases and the number of completed cases per province. The IPID completed a total of 1 128 out of 3 434 cases during the period under review, which equates to 33%. Table 22(i): Backlog decision ready cases Provinces Backlog number Backlog decision ready cases Eastern Cape 418 154 Free State 193 151 Gauteng 646 127 KwaZulu-Natal 838 142 Limpopo 160 108 Mpumalanga 227 98 North West 87 44 Northern Cape 45 42 Western Cape 820 262 Total 3 434 1 128 62 Percentages 37% 78% 20% 17% 68% 43% 51% 93% 32% 33% INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 7. ATTENDANCE OF CRIME SCENES AND POST-MORTEMS Table 23 shows both the total number of crime scenes attended and not attended within 24 hours per province. Nationally, IPID attended 58% of the crime scenes within 24 hours of those being reported. The IPID has a responsibility to attend crime scenes (where possible or practical) as well as post-mortems. These form part of the investigation process and play a pivotal role in the completion of case investigation. During the period under review, IPID was unable to attend 266 crime scenes. It should be noted that in some instances victims passed away in hospital, as a result, crime scenes could not be attended. Table 23: Death scenes attended and not attended Number of scenes Number of scenes not attended attended Deaths as Deaths as a result a result Deaths in of police Deaths in of police Provinces custody action custody action Eastern Cape 19 46 9 9 Free State 11 19 5 0 Gauteng 11 64 21 44 KwaZulu-Natal 7 68 26 55 Limpopo 11 22 16 9 Mpumalanga 8 10 11 16 North West 7 7 12 7 Northern Cape 3 3 6 0 Western Cape 13 42 5 15 Total 90 281 111 155 Totals Scenes attended 65 30 75 75 33 18 14 6 55 371 Scenes not attended 18 5 65 81 25 27 19 6 20 266 Grand total 83 35 140 156 58 45 33 12 75 637 Percentages of scenes attended 78% 86% 54% 48% 57% 40% 42% 50% 73% 58% Table 24 shows the total number of post-mortems attended and the total number of post-mortems not attended per province. Nationally the IPID attended 52% of the post-mortems. Table 24: Post-mortems attended and not attended Number of postNumber of postmortems attended mortems not attended Totals Provinces Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in Deaths as Deaths in Deaths as custody a result custody a result 20 53 8 9 13 18 3 2 10 53 22 56 7 65 26 157 10 18 17 14 14 24 5 10 9 17 10 0 2 2 7 1 10 49 8 10 95 299 106 259 Total attended 73 31 63 72 28 38 26 4 59 394 Total not attended 17 5 78 183 31 15 10 8 18 365 Grand total 90 36 141 255 59 53 36 12 77 759 Percentages of post-mortems attended 81% 86% 45% 28% 47% 72% 72% 33% 77% 52% Table 25 indicates the 30 crime scenes that were attended which comprised of 24 scenes related to a complaint of discharge of an official firearm(s), 1 scene of rape by a police officer, 4 scenes of rape in police custody and 1 scene of attempted murder. 63 Table 25: Criminal scenes attended Complaint of Rape by a discharge Province police of an official office firearm(s) Eastern Cape 23 1 Free State Gauteng KwaZulu-Natal 1 Limpopo Mpumalanga North West Northern Cape Western Cape Total 24 1 Rape in police custody Torture Assault 1 3 4 - Corruption - Other Systematic criminal Total Corruption offence - - 1 1 24 1 1 3 1 30 8. CRIMINAL RECOMMENDATIONS REFERRED TO NPA AND THE OUTCOME After the completion of an investigation, investigations are referred to the NPA which, based on the evidence at hand, will make a decision whether or not to institute criminal proceedings against the suspect(s). Table 26(a) shows the total number of investigations referred for decision to the NPA by the respective provinces for the period under review. A total of 1 428 criminal investigations were referred to the NPA for decision. 64 - 67 209 44 31 118 83 99 185 222 1 058 6 2 2 8 5 3 1 27 Other criminal offence 1 1 Non-compliance with IPID Act 8 7 2 2 1 6 4 7 14 51 Systemic Corruption Rape in police custody 21 23 6 3 10 11 12 4 4 94 Corruption Rape by a police officer 16 10 8 10 10 10 7 3 31 105 Assault Discharge of an official firearm(s) 4 1 12 17 Torture Deaths as a result of police action Provinces Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Table 26(a): Criminal Recommendations referred to NPA-2017/2018 3 4 11 6 2 3 4 33 1 16 5 3 6 3 1 3 4 42 Total 126 269 69 57 156 126 128 206 291 1428 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Investigations forwarded to the NPA are evaluated and based on the evidence presented a decision is made. Table 26(b) shows the details on the outcomes of the investigations referred to the NPA for decisions. Table 26(b): Outcome of Criminal Recommendations made to the NPA Province Awaiting for Declined to NPA Query Inquest response prosecute Eastern Cape 91 20 13 Free State 213 34 Gauteng 67 2 KwaZulu-Natal 57 Limpopo 156 Mpumalanga 40 58 18 North West 56 55 6 Northern Cape 116 83 1 Western Cape 233 45 1 Total 1029 297 39 Prosecute 1 2 1 4 Withdrawn Total 1 7 8 1 22 8 10 6 4 51 126 269 69 57 156 126 128 206 291 1428 9. DISCIPLINARY RECOMMENDATIONS MADE TO SAPS AND THE FEEDBACK RECEIVED Part of the mandate of the IPID is to make disciplinary recommendations to the SAPS after a complaint was investigated and completed. Table 27(a) shows the total number of relevant disciplinary recommendations referred by the respective provinces to SAPS. A total number of 1 823 disciplinary recommendations were referred to SAPS during the period under review. 6 5 1 3 3 2 9 29 20 11 12 11 13 13 9 2 34 125 34 38 17 9 13 20 17 7 58 213 14 11 3 1 1 5 7 8 15 65 1 3 2 6 - 78 197 70 27 111 87 106 187 418 1281 14 2 8 10 1 5 3 1 44 - 3 4 1 11 7 1 3 5 35 Other criminal offence Non-compliance with IPID Act Systematic Corruption Corruption Assault Torture Rape in police custody Rape by a police officer Complaint of discharge of an official firearm(s) Deaths as a result of police action Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Table 27(a): Disciplinary Recommendations referred to SAPS-2017/2018 3 4 2 3 4 1 1 2 3 25 Total 173 267 120 62 157 144 146 210 544 18233 In terms of Section 30 of the IPID Act, IPID refers the disciplinary recommendation to SAPS on which SAPS has 30 days to respond on the disciplinary process implemented. Table 27(b) indicates the status of the disciplinary recommendations referred to SAPS for the period under review. 3 3 This excludes MPS recommendations 65 Table 27(b) Feedback of disciplinary matters Row Labels Disciplinary initiated Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 24 18 21 4 10 17 5 25 14 138 IPID Awaits Feedback - Section 30(a) of the IPID Act 7 51 18 41 5 5 17 11 106 261 Disciplinary finalised Guilty Not guilty 30 12 12 2 17 25 20 13 10 141 57 22 12 5 17 12 27 22 20 194 Positive Recommendation No response required 55 164 57 10 108 85 77 139 394 1089 Total 173 267 120 62 157 144 146 210 544 1823 10. CONVICTIONS AND ACQUITTALS 10.1. DISCIPLINARY CONVICTIONS Table 28 shows the total number of disciplinary convictions that were reported by the respective provinces during the period under review, this includes the conviction of the recommendations that were referred to SAPS/MPS in previous financial years. A total number of 234 disciplinary convictions were reported. 1 - - - - - - 2 - 1 3 1 6 3 1 2 2 3 - - - - - - 3 7 15 1 19 3 12 Assault Torture - 3 7 - 66 30 35 - 5 3 - - - 4 15 23 - 1 - 24 132 8 - Other criminal offence and misconduct 4 - Systematic Corruption 7 2 - Corruption 6 4 - Rape in police custody 2 - Non-compliance with IPID Act Total Rape by a police officer Mpumalanga North West Northern Cape Western Cape Discharge of an official firearm(s) Eastern Cape Free State Gauteng KwaZuluNatal Limpopo Deaths as a result of police action Provinces Deaths in police custody Table 28: Disciplinary convictions 4 2 - 3 17 - 61 64 - - - - 2 1 1 6 33 31 1 - 2 1 11 2 23 37 234 Total INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 4 A total of 311 SAPS member were convicted for different types of misconduct. The type and number of sanctions received are: • written warning (93); • verbal warning (39); • fined (13); • dismissal (36); • corrective counselling (10); • suspended without salary (10) • final written warning (25); • reprimanded (4) • suspended sentence (4) 10.2. DISCIPLINARY ACQUITTALS Table 29 shows the total number of 5disciplinary acquittals that were reported by the respective provinces during the period under review. A total of 159 disciplinary acquittals were reported. Systematic Corruption Non-compliance with IPID Act Other criminal offences 5 1 - 6 2 - 3 - - - 25 7 - 2 - - - 4 - 41 16 - 1 - 2 - 1 2 1 3 1 1 - - 4 13 8 11 1 - - 3 1 - - 9 16 13 15 3 4 12 15 2 7 - - 42 110 3 - 1 5 4 49 159 Assault Corruption 2 - Torture Rape in police custody Total Rape by a police officer Mpumalanga North West Northern Cape Western Cape Discharge of an official firearm(s) Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Deaths as a result of police action Provinces Deaths in police custody Table 29: Disciplinary acquittals5 Total 10.3. CRIMINAL CONVICTIONS The IPID is dedicated to investigating acts of criminality allegedly perpetrated by members of the SAPS/MPS and bring these members to justice. Once the investigation is completed and investigations are forwarded to the NPA for decision, the court procedure takes over where the role of IPID is to provide the court with enough evidence to make an appropriate ruling on the case at hand. Sometimes the case does result in a conviction. Table 30 shows the total number of criminal convictions that have been reported by the respective provinces during the period under review. A total of ninety-nine (99) criminal convictions were reported. 4 5 Table with full details of disciplinary convictions is available on the departmental website Table with details on disciplinary acquittals is available on departmental website 67 Other criminal offence Non-compliance with IPID Act Systematic Corruption Corruption Assault Torture Rape in police custody Rape by a police officer Deaths as a result of police action Deaths in police custody Provinces Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Complaint of discharge of an official firearm(s) Table 30: Criminal convictions6 Total 1 - 2 6 4 11 1 2 - 5 1 1 2 4 1 2 1 - - 11 2 1 1 3 1 1 2 1 1 2 - - 1 - 1 2 1 1 9 22 11 16 2 12 4 1 3 3 32 14 1 1 5 - - 3 11 33 1 8 - 1 5 8 15 99 10.4. CRIMINAL ACQUITTALS6 Table 31 indicates the total number of criminal acquittals that have been reported by the respective provinces during the period under review. A total 55 criminal acquittals were reported for the period under review.7 6 7 Table with details on criminal convictions is available on departmental website Table with details on criminal acquittals is available on departmental website 68 9 4 1 15 7 1 37 Systematic Corruption Corruption Assault - 2 1 3 - Other criminal offence and misconduct 1 1 Non-compliance with IPID Act 1 1 Torture 1 1 Rape in police custody 2 3 1 1 7 Rape by a police officer Complaint of discharge of an official firearm(s) 3 3 Deaths as a result of police action Provinces Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Table 31: Criminal acquittals7 - 2 2 Total 11 4 7 23 8 2 55 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 11. THE ARREST OF SAPS/MPS MEMBERS In terms of Section 24(2) of the IPID Act, the IPID investigators are entitled to perform the duties of peace officers as per the Criminal Procedure Act. The investigator can execute warrants and arrest suspects as per Section 24 (2) (e) and (f ) of the IPID Act, 1 of 2011. Table 32 below sets out the details of SAPS/MPS members that were arrested. A total of 99 SAPS members were arrested for various crimes. Some of the arrests were made by SAPS before IPID investigators arrived at the crime scene or took over the investigation. Table 32:Details of arrest per province and charge Province Month CCN Station Charges Eastern Cape Eastern Cape Eastern Cape Eastern Cape Eastern Cape Eastern Cape KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal Free State Free State Free State Free State Free State Free State Free State Free State Free State Free State Free State Free State Free State Free State Free State Northern Cape Gauteng Mpumalanga Mpumalanga Mpumalanga Mpumalanga Mpumalanga Mpumalanga Mpumalanga Mpumalanga Mpumalanga Assault-Common Assault-Common Assault-Common Attempted Murder Murder Murder Assault-GBH Assault-Common Assault-Common Assault-GBH Assault-Common Discharge of Firearm, Attempted Murder Assault-Common Rape Assault-GBH Possession of an unlicensed firearm Rape Corruption Attempted Murder Assault-Common Business Robbery and attempted murder Rape Assault-Common Rape Assault-Common Rape Murder and attempted murder Assault-Common Assault-Common Assault-Common Assault-Common Assault-Common Assault-Common Assault-Common Assault-Common Assault-Common April April May June June June April April April April April May May May May June June June June June June July August September August April July April April April April April April April April April 2015110268 2015010053 2013010006 2017060387 2016050514 2017070046 2016050078 2014040297 2016060448 2015100356 2016100017 2014120010 2016060464 2017050430 2016090099 2017020564 2017050430 2016080353 2016040061 2016110472 2017060671 2017070666 2017030563 2017100301 2014080474 2017040106 2017070353 2015120163 2015120163 2015120163 2015120163 2015120163 2015120163 2015120163 2015120163 2016020238 Bitye Kabega Park Cambridge East London Kwadwesi Ilinge Phoenix KwaMashu Glencoe Mtubatuba Ficksburg Windburg Park Road Kagisanong Maokeng Ficksburg Bloemspruit Thabong Hobhouse Maokeng Springfontein Petersburg Kagisanong Kagisanong Bultfontein Paballelo Crystal Park Schoemansdal Schoemansdal Schoemansdal Schoemansdal Schoemansdal Schoemansdal Schoemansdal Schoemansdal Hazyview 69 Number of arrests 1 4 1 1 1 1 2 1 2 1 1 1 1 1 1 1 1 1 1 2 1 1 2 1 4 2 1 1 1 1 1 1 1 1 1 1 Table 32:Details of arrest per province and charge Province Month CCN Station Charges Mpumalanga Mpumalanga Mpumalanga Mpumalanga Mpumalanga Mpumalanga Mpumalanga Eastern Cape Eastern Cape Eastern Cape Eastern Cape Eastern Cape Eastern Cape Eastern Cape Western Cape KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal Gauteng Gauteng Gauteng Gauteng Gauteng Gauteng Gauteng Gauteng Gauteng KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal KwaZulu-Natal May July July August August August September July July August August August September September April August August August August September September September October October October November December January January March March December January January January February February 2015060307 2016040405 2016020263 2016090525 2013060179 2016010249 2013050251 2015020173 2013100039 2015120412 2016080550 2017080157 2017080157 2017100065 2017040511 2017080578 2017040224 2017030015 2017040065 201702 2017050204 2016060609 2017100308 2017100792 2017100480 2017110145 2017120388 2017040368 2018010668 2018030253 2018030445 2017070079 2017110256 2016120183 2016010548 2015080026 2014070058 Hazyview Schoemansdal Kwa-mhlanga Calcutta Kinross Waterval Boven Matsulu Elliot Macleantown East London Burgersdorp Dispatch Kwazakhele Sterkspruit Nyanga Escourt Nongoma Durban Central Ixopo Montclair KwaDabeka Umbilo Booysen Dobsonville Moroka Hillbrow Voslorus Florida Randfontein Randfontein Daveyton Msinga Wembezi Sydenham Port Shepstone Inanda Madadeni Assault-GBH Assault-Common Murder Attempted murder Attempted murder Murder Assault-Common Assault-Common Assault-Common Murder Assault-Common Rape Murder Rape Murder Inquest Rape and defeating Ends of Justice Corruption Murder and attempted Murder Sexual Assault Assault-GBH Corruption Corruption Rape Rape Murder Corruption Murder Murder Rape Murder, Kidnapping, and assault GBH Murder & defeating the ends of justice Murder Assault Common Inquest Murder Murder North West Western Cape Western Cape March October November 2018020535 2017100632 2016040085 Mahikeng Somerset West Mfuleni Rape Rape Culpable Homicide and reckless/negligent driving Total Number of arrests 2 2 3 1 1 1 1 4 1 2 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 2 3 1 1 1 3 1 1 1 1 2 1 1 1 99 70 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 12. THE CASES ON COURT ROLLS The number of cases that are on the court roll reflects cases where the IPID investigation was of such a nature that the NPA was able to make a decision pertaining to the institution of criminal prosecution. Table 33 shows the total number of cases that each province has on the court roll. A total of 931 cases were on the court roll. Assault GBH and Robbery Attempted Murder Corruption Culpable Homicide Defeating the ends of justice Discharge of an official firearm Fraud and Corruption Harassment Inquest Intimidation Malicious damage to property Murder Non-compliance with section 29 of IPID Act Rape Reckless operation of motor vehicle Sexual Assault Statutory rape Theft Total Western Cape Northern Cape North West Mpumalanga Limpopo KwaZulu Natal Gauteng Free State Charges Assault and Corruption Assault Common Assault Common and Attempted murder Assault GBH Assault GBH and Kidnapping Eastern Cape Table 33: Court roll matters Total 53 101 15 12 13 6 1 55 27 55 1 337 14 8 8 17 12 1 12 47 - - 1 118 1 - - - - 1 - - - 2 30 4 - 4 7 - 6 - 21 11 - - 8 - 22 - 1 1 - 1 7 1 3 1 93 30 3 - - - 1 - - - - - 1 - 22 18 - 10 - 7 5 2 64 - 1 1 - 4 - 2 - 1 - 1 - 1 - 1 3 - 1 1 12 1 25 1 10 27 39 13 7 1 16 1 17 2 155 2 11 1 13 1 15 15 1 1 3 9 1 6 18 6 91 140 169 90 7 1 128 51 40 1 1 161 43 1 109 1 7 2 1 931 71 13. MANNER OF CLOSURE The manner of closure can be influenced by the type and complexity of the case under investigation. A total of 4 239 cases were closed during the period under review. The manner of closure of cases per category in the period under review is detailed in table 34(a) below. 3 7 0 2 1 1 66 44 10 4 22 29 0 0 0 1 1 52 1 2 11 2 73 3 1 86 3 254 0 35 0 219 7 8 2 1 73 51 0 183 5 574 0 57 1 1 0 0 3 1 0 7 5 85 0 2 0 0 0 0 2 1 0 4 0 11 0 34 1 4 0 0 8 6 0 7 0 62 1 1 775 30 16 2 0 52 72 0 257 64 2 379 0 83 1 4 0 0 15 2 0 44 5 168 3 324 4 2 0 2 19 4 4 143 13 569 0 1 0 0 0 0 0 0 3 0 0 4 0 19 0 0 0 0 0 1 0 0 0 21 3 8 0 18 1 0 22 2 112 Systemic corruption Assault Torture Rape in police custody Non-compliance with IPID Act 4 21 Any other criminal offence and misconduct referred 7 16 Corruption 9 10 Rape by a police officer Complaint of discharge of an official firearm(s) Acquitted Convicted Corrective Counselling Declined Dismissed Duplicate Inquest Policy Referred Referred Undetected Unfounded Unsubstantiated Withdrawn Total Deaths in police custody Manner of disposal Deaths as a result of police action Table 34(a): Manner of disposal, per category Total 122 135 5 2 601 45 40 23 5 263 142 8 753 97 4 239 Table 34(b) provides details of the manner of closure per province and it indicates that most cases were closed in Free State (1 235) followed by North West (739), Limpopo (447) and KwaZulu-Natal (361). Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 6 38 0 10 22 6 27 11 2 122 12 55 0 12 17 8 21 8 2 135 0 2 1 1 0 0 1 0 0 5 180 776 12 93 267 109 485 223 456 2601 4 14 3 5 3 2 7 1 6 45 2 8 1 15 3 2 3 4 2 40 72 0 4 2 1 1 2 9 3 1 23 1 1 0 2 0 0 1 0 0 5 17 47 7 52 76 10 47 6 1 263 14 33 3 15 18 3 12 12 32 142 0 2 0 0 0 0 3 0 0 5 50 243 6 149 33 43 101 41 90 756 Withdrawn Unsubstantiated Unfounded Undetected Referred Policy Referred Inquest Duplicate Dismissed Declined Corrective Counselling Convicted Provinces Acquitted Table 34(b): Manner of closed case per province Total 26 12 0 6 7 1 22 9 14 97 312 1 235 35 361 447 186 739 318 606 4239 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Figure 5 below shows the percentages of the closed cases by the manner of closure. The largest share of the closed cases was closed as declined (62%), followed by closed as unsubstantiated (18%) and closed as referred (6%). Figure 5 Manner of closure 2% Withdrawn 18% Unsubstantiated 0% Unfounded 3% Undetected 6% Referred Policy Referred 0% Inquest 1% Duplicate 1% Dismissed 1% 62% Declined 0% Corrective Counselling Convicted 3% Acquitted 3% 0% 10% 20% 30% 40% 73 50% 60% 70% HU 1. INTRODUCTION The IPID is committed to ensuring that principles of good corporate governance are practiced and upheld, as supported by the Public Finance Management Act, 1999 (Act 1 of 1999) and as amended by King Code on Corporate Governance (King IV) and other related leading practices. Risk, Compliance and Ethics Management forms an integral part of the IPID’s corporate governance and strategic management processes; through which the IPID is able to identify weaknesses in controls and manage potential risks that may have a negative impact on its operating environment. 2. RISK, COMPLIANCE AND ETHICS MANAGEMENT The Risk Management Policy, Risk Management Strategy and other related documents were reviewed to ensure that they are relevant and address IPID’s operating environment and overall strategic objectives. The IPID conducted a risk assessment at a strategic and operational level at the national office to identify new and emerging risks that may be material in achieving objectives. Due to financial constraints, provincial risk assessments were not done. A total of five (05) strategic risks were identified for the Department. The Risk Assessment report was presented to the Compliance, Risk, and Ethics Management Committee before being presented to the Audit Committee. Progress report on the implementation of mitigation strategies was also presented to the same committees on a quarterly basis for monitoring and oversight. The Compliance function in the IPID is implemented by conducting compliance monitoring on the prescribed rules and regulations guiding the Department on how to operate within a regulatory environment. This contributes towards enhancing internal control systems within the Department. To achieve this, Corporate Governance Component facilitated compliance monitoring process on a quarterly basis and compiled reports. The reports were presented at the Compliance, Risk and Ethics Management Committee and the Audit Committee for oversight. Ethics management contributed to the strengthening and promotion of the organisation’s ethics and integrity practices in the Department. This was done through awareness campaigns to inform and educate staff at National Office about the provisions of Whistle Blowing Policy, Fraud Prevention measures and Code of Conduct. Compliance, Ethics and Risk Management Committee The IPID has a fully functional Compliance, Ethics and Risk Management Committee (CERM) in place as appointed by the Executive Director. The purpose of the committee is to advise management on matters related to risk management, compliance and ethics. The committee was chaired by an independent external Chairperson in compliance with the National Treasury Public Sector Risk Management Framework. All Programme Managers including the Chief Financial Officer are members of this committee. The committee discussed amongst other matter progress on the implementation of risk mitigation strategies. In August 2017 the Chairperson of the CERM committee resigned to undertake new endeavours. The resignation of the Chairperson left a gap on the Committee, as the meetings were not held as per the set timeframes. The Chairperson compiled reports based on the deliberations at the Committee meetings. These reports were presented at the Audit Committee. The Audit Committee guides management on risk management functions and provides oversight assurance on risk matters. A new Chairperson was identified from the existing Audit Committee members to take over that role and lead the committee. 3. FRAUD AND CORRUPTION The IPID’s Fraud Prevention Policy and Fraud Prevention Plan are proactive systems that were adopted by management in putting mechanisms in place to manage IPID’s vulnerability to fraud and corruption. The fraud and corruption incidents/allegations were reported to the Corporate Governance component through a telephone, fax or email. 76 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 The Fraud Response Plan The allegations of fraud or corruption and unethical conduct reported during the year were facilitated by Corporate Governance Component. A preliminary analysis is conducted to determine whether the reported matter warrants an investigation. Depending on the outcome, preliminary analysis reports are forwarded to the Executive Director to make a decision on whether the allegations are to: a. Be investigated internally; b. Co/outsourced to forensic investigative firms; c. Referred to the SAPS, or any applicable law enforcement agency Corporate Governance monitored progress on action taken related to the reported alleged fraud/corruption/unethical conduct cases and provided feedback to the CERM. All information related to fraud and corruption were treated with confidentiality and only discussed with person(s) who have a legitimate right to such information. 4. MINIMISING CONFLICT OF INTEREST The Corporate Governance Component coordinated the submission of financial disclosures by Senior Management Services (SMS) members in compliance with the Financial Disclosure Framework. In addition, officials below SMS level were requested to disclose their financial interest to minimise conflict of interest. All officials who participated in Bid Committees (Bid Specification, Bid Evaluation and Bid Adjudication) and Recruitment and Selection processes were also required to complete conflict of interest declaration forms in every committee meeting. 5. CODE OF CONDUCT The IPID endeavours to adhere to highest standards of ethical and moral behaviour. The IPID’s values are the core from which it operates and responds to daily activities and interaction with both internal and external stakeholders. These values as listed in the IPID’s strategic plan, subscribe to the Code of Conduct for the Public Service contained in the Public Service Regulations, 2016. Adherence to the Code of Conduct was encouraged through workshops conducted at National Office, in an effort to enhance professionalism and ensure confidence in the Department by our stakeholders. 6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES The appointment of Employer’s Representatives in terms of Section 16.2 of the Occupational Health and Safety (OHS) Act was done for both national and provincial offices. The Health and Safety Committee is in place and one meeting was convened during the year under review. OHS Inspections were conducted at all nine provincial offices and national office. Risk assessment was conducted in conjunction with Corporate Governance to identify risks and mitigation strategies. Procurement of first aid boxes by provincial offices was also coordinated during the year under review. The national office building is OHS non-compliant in that there are no escape routes due to the physical structure of the building. 77 7. PORTFOLIO COMMITTEES The table below outlines matters raised by the Parliamentary Committees: Dates Committee 5 May 2017 Portfolio Committee IPID briefing to the PCP on Police (PCP) on its budget allocation & Annual Performance Plan (APP) 2017/18 24 May 2017 Select Committee on Security and Justice (SCSJ) 14 June 2017 Purpose IPID briefing to the SCSJ on its budget allocation, APP 2017/18 & Strategic Plan for 2014-2019 Portfolio Committee IPID briefing to the PCP on Police on its third & fourth quarterly reports for 2016/17 financial year 8 September Portfolio Committee Briefing by the IPID on its 2017 on Police first quarterly report for 2017/18 financial year 4 October 2017 Portfolio Committee PCP consideration on Police of the IPID 2016/17 Annual Report, financial statement and performance 17 October 2017 Portfolio Committee Briefing by IPID Audit on Police Committee on its action plans to address AGSA concerns 7 November Portfolio Committee Briefing by the IPID on 2017 on Police second-quarter report including AGSA action plans 78 Some key matters raised by the Committee PCP raised a concern on IPID budget cuts and reprioritisation of its focus Department response to address some of these issues IPID responded that it has focused on high profile cases and continued to engage the National Treasury for more funding including the Ministry and Parliament committees The Select Committee was IPID stated that provinces are concerned about budget also reprioritised with the small cuts and committed to resources to focus on serious engage Treasury and raised cases or high profile matters concerns on how best in order to ensure high impact IPID can be effective at per province provincial level The PCP noted rapid IPID responded that growth growth on accruals and on accruals is historic and contractual obligations currently they have put in and questioned whether place internal controls to IPID has control measures monitor the expenditure and in place cut down on other focus areas PCP noted significant IPID was of the opinion financial expenditure on that the expenditure reflect goods and services & the exact nature of the persistence on accruals organisation which is labour intensive The Committee noted that IPID committed that it has IPID has received qualified already implemented some of the AG’s recommendations report and concern was raised on how will it turn its financial performance around The PCP raised a question IPID responded that there are internal processes involving whether the IPID Audit sharing of the information with Committee works closely the AG with the AG to ensure compliance at the earlier stages IPID said that their draft plan The PCP raised a concern was shared with the AG and whether the IPID audit committee has a concrete monitoring mechanism as plan to ensure clean audit per the stated deadline was and whether AG had sight followed of their plans INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 8. SCOPA RESOLUTIONS8 Dates Committee Purpose 20 February 2018 Standing Committee on Public Account (SCOPA) IPID briefing to the SCOPA on its high profile investigations & financial implications Some key matters raised by the Committee SCOPA raised a concern about the classified information which hinders investigations involving a suspected contract between SAPS, SITA & FDA which resulted to wasteful expenditure. SCOPA committed to engage AG to increase IPID budget Department response to address some of these issues IPID reported that SAPS does not honour its commitment to declassify the information and they are about to escalate the matter to the executive authority including legal route could be considered8 9. PRIOR MODIFICATIONS TO AUDIT REPORTS • 2016/17 Accruals balance was corrected and amended from R 24 023 000 to R 27 885 000. The 2016/17 Accruals were understated • 2016/17 Capital Assets balance was reduced by an amount of R 1 933 000. Correction of leased vehicles which were erroneously included in the 2016/17 Asset register. • 2016/17 Operating Lease Commitments balance was increased by an amount of R 6 825 000. 19 leased vehicles were erroneously excluded in the 2016/17 financial year disclosure of lease commitments 10. INTERNAL AUDIT AND AUDIT COMMITTEE The Audit Committee plays an important role in ensuring that an entity functions according to good governance, accounting and audit standards. It also monitors the adoption of appropriate risk management arrangements. • Key activities and objectives of the internal audit The purpose of Internal Audit within the Department is to provide independent, objective assurance and consulting services designed to add value to and improve operations. This is achieved by conducting risk-based audit reviews that contribute to the improvement of governance, risk management, and control processes. Internal Audit also assists the Audit Committee in the effective discharge of its responsibilities. In discharging its assurance responsibilities to the Department, Internal Audit follows a systematic and disciplined approach to evaluate and make appropriate recommendations regarding the following, in line with The International Standards for the Professional Practice of Internal Auditing: - Achievement of IPID’s objectives and plans; - Reliability and integrity of information; - Effectiveness and efficiency of operations and programs; - Safeguarding of assets; and - Compliance with laws, regulations, policies, procedures and contracts. • Summary of audit work done The table below list internal audit reviews that were completed during the 2017/2018 financial year: 8 This is with reference to the meeting of the 29 November 2017 involving SAPS, SITA and IPID which SAPS primarily provided a briefing to the SCOPA on its financial performance and contracts. 79 Provincial Audits Reviews (Gauteng, Western Cape and Kwazulu / Natal) 1. Investigations Management - Compliance with Standard Operating Procedures National Office Reviews 1. Procurement and Contract Management 2. Risk Management Follow-Up Review 2. Asset Management 3. Telephone and Cellular Phone Expenditure Management 3. GG Vehicle Management 4. Records Management 5. Vetting Services Review 6. Ethics Management Follow-Up 7. Quarterly Review of Performance Information 8. MPAT Verification 9. Review of Section 9(n) Report • Key activities and objectives of the Audit Committee; In line with its mandate as recorded in its Charter, the Audit Committee is established to carry out its oversight responsibilities over the Department’s audit and financial reporting process; as well as systems of risk management and internal control. Audit Committee activities endeavours to fulfil the following objectives: - Effective oversight over management’s role in governance, risk management and control systems. - Enhancing business ethics and trust in the Department; - Ensuring and enhancing the independence of the Internal Audit Activity; - Ensuring that risks facing the Department are identified and appropriate mitigation strategies developed and implemented. - Ensuring proper functioning of the Internal Audit activity through review and approval of audit scope of work; including monitoring of its performance. The Audit Committee fulfilled its objectives as stated above through the interrogation of various reports, including performance, risk management, compliance financial and audit; and robust discussions during Audit Committee meetings that took place throughout the financial year. A total of five (05) Audit committee meetings were convened in the 2017/2018 financial year, with the following committee responsibilities, amongst others, fulfilled: - Review of quarterly financial information, including the annual financial statements - Review of IPID’s quarterly and overall performance in line with its 2017/201 Annual Performance Plan. - Approval of the 2017/2018 Internal Audit Plan and the monitoring of performance on a quarterly basis. - Review of the AGSA 2016/2017 Final Management Letter and Audit Report - Review of Risk Management and Compliance matters. • Attendance of Audit Committee meetings by Audit Committee Members The table below discloses relevant information on the Audit Committee members: 80 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Name Qualifications If internal, Internal or Date position in the external appointed department 01 APRIL 2017 – 31 MARCH 2018 Mr. IM Motala - B. PROC External Chairperson Admitted Attorney Mr. BW Mbewu BCom Hons in Accounting External CIA, CCSA, CGAP, CRMA Ms LR Mvuyana LLB; Certificate in Legislative External Drafting Date Resigned October 2015 October 2015 05 31 August 2017 Mr. NS Nkonzo Mr. R McBride Mr. VO Senna B.Sc Hons (Computer Science); M.Sc (Applied Science); Project Management Diploma; MBA; CISM; CGEIT; CISA; CRISC BCompt Honours; BCom Accounting; Post Graduate Diploma in Investigative and Forensic Accounting Bachelor of Arts B Tech: Policing Masters of Public Administration and Management 01 October 2015 01 External October 2015 (Maternity leave on Sept 2017 – Jan 2018) 05 External October 2015 03 March 2014 04 Admitted Attorney Ms AM Badimo No. of Meetings attended Internal Executive Director Internal Chief Financial Officer Internal Chief Financial Officer Internal Acting Chief 0May 2012 Financial Officer N/A 01 30 June 2017 01 N/A 03 Bachelor of Commerce Post Graduate Certificate in Financial Management National Higher Certificate: Marketing Ms LN Ngcongo Honours Bachelor in Accounting Science (CTA Equivalent); Mr P Setshedi Bachelor of Commerce Degree in Accounting. Bachelor of Commerce Degree; Bachelor of Commerce Honours: 81 November 2010 11. AUDIT COMMITTEE REPORT We are pleased to present our report for the financial year ended 31 March 2018. 11.1 AUDIT COMMITTEE MEMBERS, MEETINGS AND ATTENDANCE Name of Members Number of Meetings Attended Mr. M.I.Motala (Chairperson) (External) 05 Ms.A.Badimo (External) 05 Ms. L.Mvuyana (External – maternity leave Sept 2017 to January 2018) 01 Mr.B.Mbewu (External – resigned 31 August 2018) 01 Mr.N.S.Nkonzo (External) 03 Mr. RJ McBride (Executive Director, Ex- Officio) 04 Mr. VO Senna (Chief Financial Officer, Ex Officio) 01 Ms. L Ngcongo (Chief Financial Officer, Ex Officio – resigned 30 June 2017) 01 Mr. P Setshedi (Acting Chief Financial Officer) 03 Standing invitations for these meetings were extended to Senior Management and the Auditor General. The Chief Financial Officer and Accounting Officer attended the meetings as ex-officio members of the Audit Committee. These meetings considered matters relating to governance, internal control and risk in the department throughout the reporting period. 11.2 AUDIT COMMITTEE RESPONSIBILITY The Audit Committee would like to report that it has complied with its responsibilities enshrined in section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 3.1.13.The Audit Committee also reports that it has adopted its Charter, has regulated its affairs in compliance with the Charter and has discharged all its responsibilities as contained therein. 11.3 THE EFFECTIVENESS OF INTERNAL CONTROL Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the department revealed certain weaknesses, which were then raised with the Department and addressed. The following internal audit work was completed during the year under review: National Office • Procurement and Contract Management • Risk Management Follow-Up Review • Telephone and Cellular Phone Expenditure Management • Records Management • Vetting Services Review • Ethics Management Follow-Up • Quarterly Review of Performance Information • MPAT Verification • Review of Section 9(n) Report Three (03) IPID Provincial offices (Gauteng, Western Cape and Kwazulu Natal) • Investigations Management - Compliance with Standard Operating Procedures • Asset Management 82 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 • GG Vehicle Management Based on the approved annual internal audit plan setting out the scope, control objectives and risks, for the period covered, various reports were submitted by the internal auditors. The management report of the Auditor General (SA) on the annual financial statements was also submitted to and discussed by the Committee. The Committee would like to record the following observations: • Internal Audit did not manage to fully implement the IA Plan for the year under review, with a total of 03 internal audit projects, namely IPID Committees Review; OHS and Financial Management, rolled forward to the 1st quarter of 2018/2019. • The Committee has considered management’s responses to address the matters raised by Internal Audit and Auditor General (SA) and to facilitate corrective actions, improvements and monitoring the controls and procedures. The Committee, however, notes that not all the findings and recommendations of Internal Audit were implemented. • The Committee also notes that the AGSA audit action plan was not fully implemented. The Committee recommends that additional effort should be made to implement these recommendation which will contribute significantly to an improved audit outcome • The Audit Committee is concerned that for three consecutive years no assurance could be provided on ICT. As at 31 March 2018, progress in the procurement of ICT Audit Services was made, with the process being at Supply Chain Management evaluation phase. The committee shall continuously engage with the CAE and management to ensure that assurance on ICT is provided. 11.3.1 SPECIFIC FOCUS AREAS GOING FORWARD Identified specific focus areas to monitor, support and advise management on: • ICT; • Implementation of the audit action plan; • Coordination and cooperation on matters related to financial management and audit; • improving the control environment; 11.4 IN-YEAR MANAGEMENT AND MONTHLY / QUARTERLY REPORT The Committee was supplied with all quarterly financial reports prepared and issued by the Department during the year under review in compliance with the statutory reporting framework. However, these were not always timeous. Save for certain nominal deficiencies the Committee is satisfied with the quality of these reports 11.5 EVALUATION OF THE ANNUAL FINANCIAL STATEMENTS The Committee has: • reviewed the Annual Financial Statements prior to submission to the Auditor General. Specific focus was placed on the accruals to avoid recurrence of the finding in this regard. The Committee was satisfied that the completeness and accuracy of accruals disclosed in the AFS • reviewed and discussed the audited Annual Financial Statements to be included in the annual report, with the AuditorGeneral (SA) and the Accounting Officer; • reviewed the Auditor-General’s management letter and management’s response thereto. The Committee raised certain matters with the AG and is satisfied that these issues were considered prior to issuing the final report • reviewed and discussed the Performance Information with management; • reviewed changes in Accounting Policies and Practices; and • reviewed the entity’s compliance with Legal and Regulatory provisions. 83 11.6 AUDITOR– GENERAL’S REPORT We have reviewed the department’s implementation plan for audit issues raised in the previous years and are satisfied that these matters are being attended to by management. The Committee concurs with and accepts the conclusions of the Auditor-General on the annual financial statements and is of the opinion that the audited financial statements be accepted and read together with the report of the Auditor-General. Although the under-mentioned matters did not result in a qualification we, however, wish to draw the reader’s attention to the following matters: • the Committee is concerned that irregular expenditure was incurred during the period under review. The expenditure primarily related to the extension of contracts. The Committee is of the view that it was avoidable and will constantly monitor progress in managements endeavour to resolve this matter • the Department did not incur unauthorised expenditure in the current year. We, however, note the AGSA’s analysis of the fact that if the reporting standard was on an accrual basis, then IPID would have indeed overspent, thus resulting in unauthorised expenditure. This is an indicator that IPID was severely constrained financially and unable to meet all its obligation during the financial year. This situation will recur unless additional resources are availed to IPID • related to budgetary constraints is the inability of the Department to pay suppliers within 30 days • with respect to Programme 2 the Committee is concerned that a finding was raised with respect to adequate record keeping. The Committee is of the view that this finding could have been avoided. The Committee will monitor initiatives taken by the Department to rectify this matter The Committee is indebted to the Executive Director, Management, the Director: Internal Audit and her staff and the Office of the Auditor General for their support and co-operation during the financial year. ________________ MOHAMAD IQBAL MOTALA Chairperson of the Audit Committee INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE 15 August 2018 84 PART D: HUMAN RESOURCE MANAGEMENT INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 85 1. INTRODUCTION The information contained in this part of the annual report has been prescribed by the Minister for the Public Service and Administration for all departments in the public service. 2. OVERVIEW OF HUMAN RESOURCES Status of human resources in the Department The Department had a total of three hundred and fifty-nine (359) filled positions in its employ as at 31 March 2018. There are 185 males and 174 females’ employees at all levels. The human resource priorities and the impact of these for the year under review The human resource priorities for the year under review focussed primarily on the following: • Implementation of the Employment Equity Plan which is monitored through the Employment Equity Committee • Training and developing of employees to up-skill and equip employees to address performance and competency gaps that are identified through performance reviews and/or competency assessments. The Human Resource Development Unit coordinated skills programmes and short courses to address identified performance and competency gaps. Priority was given to compulsory training programmes as well as the training interventions for investigators. Workforce planning and key strategies to attract and recruit a skilled and capable workforce • The learnership programme duration was extended to enable learners to gain experience that is required to qualify for internal permanent entry-level positions. • Improve skills of IPID by identifying strategic training interventions to prepare officials to be gainfully employed in current positions and next levels • Advertising vacant positions on national newspapers, DPSA vacancy circular, and social media platforms Employee Performance Management Employee’s performance assessments for levels up to level 12 were concluded and performance outcomes implemented. In addition, the department reviewed the Performance Management and Development System Policy in order to align it with the reviewed Determination and Directive on the Performance Management and Development System for employees other than members of the Senior Management Service. Employee Wellness Programmes The Employee Health and Wellness unit introduced the disease management partnership with GEMS, including the fitness programme. The health screening sessions were conducted, as well as the voluntary counselling testing to enhance the healthy lifestyle to employees. The financial management services were also coordinated with OLD Mutual in order to educate employees to effectively manage their finances; in particular debt management. 3. HUMAN RESOURCES OVERSIGHT STATISTICS 3.1. Personnel-related expenditure The following tables summarises the final audited personnel-related expenditure by the programme and by salary bands. In particular, it provides an indication of the following: • amount spent on personnel • amount spent on salaries, overtime, homeowner’s allowances and medical aid. 86 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Table 3.1.1 Personnel expenditure by programme for the period 1 April 2017 and 31 March 2018 Programme Programme 1: Administration Programme 2: Investigation and Information Management Programme 3: Compliance Monitoring and Stakeholder Management Total Total Personnel expenditure expenditure (R’000) (R’000) Professional and special services expenditure (R’000) 414 254 Training expenditure (R’000) Personnel expenditure as a % of total expenditure Average personnel cost per employee (R’000) 53.8 781 84 387 45 474 160 576 114 763 420 84 71.4 606 10 372 8 524 26 - 82.1 692 255 335 168 761 860 338 66.0 658 Table 3.1.2 Personnel costs by salary band for the period 1 April 2017 and 31 March 20189 15 490 51 852 68 010 29 356 4 053 9.1 30.7 40.3 17.4 2.4 69 136 126 27 17 Average personnel cost per employee (R’000) 224 381 539 1 087 238 168 761 100 375 450 Personnel expenditure (R’000) Salary band Skilled (level 3-5) Highly skilled production (levels 6-8) Highly skilled supervision (levels 9-12) Senior and Top management (levels 13-16) Abnormal appointments9 Total % of total personnel cost No. of employees Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2017 and 31 March 2018 Salaries Programme Programme 1: Administration Programme 2: Investigation and Information Management Programme 3: Compliance Monitoring and Stakeholder Management Total 9 Home Owners Allowance Overtime Medical Aid 31 781 69.8 18 0.04 1 226 2.7 Medical aid as a % of personnel costs 1 824 4.0 79 368 69.1 1 095 0.95 3 132 2.7 5 332 4.6 6 010 70.5 - - 225 2.6 170 1.9 117 159 69.4 1 113 0.6 4 583 2.7 7 326 4.3 Amount (R’000 Salaries as a % of Amount personnel (R’000) costs Overtime as a % of Amount personnel (R’000) costs These are additional posts to the establishment (internships and contract appointments) 87 HOA as a % of Amount personnel (R’000) costs Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2017 and 31 March 2018 Salaries Salary band Skilled (level 3-5) Highly skilled production (levels 6-8) Highly skilled supervision (levels 9-12 Senior management (level 13-16) Abnormal Appointments Total 3.2 Amount (R’000 Home Owners Allowance Overtime Salaries as a % of personnel costs Overtime as a % of personnel costs Amount (R’000) Medical Aid HOA as a % of personnel costs Amount (R’000) Medical aid as Amount a % of (R’000) personnel costs 1 343 8.6 2 939 5.7 10 842 36 355 6.4 21.5 2 840 0.0 1.6 944 1 874 6.1 3.6 50 148 29.7 271 0.4 1 458 2.4 2 880 4.2 18 597 11.0 0 0 307 1.1 164 0.6 1 217 0.7 0 0 0 0 0 0 117 159 69.4 1113 0.7 4 583 2.7 7 326 4.3 Employment and Vacancies The tables in this section summarise the position with regard to employment and vacancies. The following tables summarise the number of posts on the establishment, the number of employees, the vacancy rate, and whether there are any staff that are additional to the establishment. This information is presented in terms of three key variables: • programme • salary band • critical occupations The Department has identified critical occupations that need to be monitored. In terms of current regulations, it is possible to create a post on the establishment that can be occupied by more than one employee. Therefore, the vacancy rate reflects the percentage of posts that are not filled. Table 3.2.1 Employment and vacancies by programme as on 31 March 201810 Programme Programme 1: Administration Programme 2: Investigation and Information Management Programme 3: Compliance Monitoring and Stakeholder Management Total Number of posts Number of employees Number of posts on approved Vacancy Rate additional to the filled establishment establishment 108 101 6.5 15 13 13.3 6 0 265 245 7.5 11 38810 359 7.4 17 10 This excludes 26 posts that were frozen as a result of budget cuts on CoE 88 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Table 3.2.2 Employment and vacancies by salary band as on 31 March 2018 Number of posts on approved establishment Salary band Skilled(3-5) Highly skilled production (6-8) Highly skilled supervision (9-12) Senior management (13-16) Total Number of posts filled 71 150 131 36 388 Vacancy Rate 69 136 126 28 359 Number of employees additional to the establishment 2.8 9.3 3.8 22.2 7.5 16 0 1 0 17 Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2018 • There were no critical occupations during the period under review. 3.3 Filling of SMS Posts The tables in this section provide information on employment and vacancies as it relates to members of the Senior Management Service by salary level. It also provides information on advertising and filling of SMS posts, reasons for not complying with prescribed timeframes and disciplinary steps taken. Table 3.3.1 SMS post information as on 31 March 2018 SMS Level Salary Level 15 Salary Level 14 Salary Level 13 Total Total number of funded SMS posts Total number of SMS posts filled 1 14 21 36 % of SMS posts filled 1 10 17 28 Total number of % of SMS posts SMS posts vacant vacant 100 71.4 80.9 77.7 0 4 4 8 0 28.5 19 22.2 Table 3.3.2 SMS post information as on 30 September 2017 SMS Level Salary Level 15 Salary Level 14 Salary Level 13 Total Total number Total number % of SMS Total number of SMS of funded of SMS posts % of SMS posts vacant posts filled posts vacant SMS posts filled 1 1 100 0 0 14 9 64.2 5 35.7 21 17 80.9 4 19 36 27 75 9 25 Table 3.3.3 Advertising and filling of SMS posts for the period 1 April 2017 and 31 March 2018 SMS Level Salary Level 15 Salary Level 14 Salary Level 13 Total Total number Total number % of SMS Total number of SMS % of SMS posts vacant of funded of SMS posts posts filled posts vacant SMS posts filled 1 1 100 0 0 14 10 71.4 4 28.5 21 17 80.9 4 19.0 36 28 77.7 8 22.2 89 SMS Level Salary Level 15 Salary Level 14 Salary Level 13 Total Advertising Number of vacancies per level advertised in 6 months of becoming vacant 0 3 4 7 Filling of Posts Number of vacancies per Number of vacancies per level filled in 6 months of level not filled in 6 months becoming vacant but filled in 12 months 0 0 0 1 0 0 0 1 Table 3.3.4 Reasons for not having complied with the filling of funded vacant SMS: Advertised within 6 months and filled within 12 months after becoming vacant for the period 1 April 2017 and 31 March 2018 Reasons for vacancies not advertised within six months All SMS vacancies were advertised within six months of becoming vacant. Reasons for vacancies not filled within six months The Department requested a deviation from the appointment requirements from the Department of Public Service and Administration. Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2016 and 31 March 2017 Reasons for vacancies not advertised within six months Not applicable Reasons for vacancies not filled within six months Not applicable 3.4 Job Evaluation Within a nationally determined framework, executing authorities may evaluate or re-evaluate any job in his or her organisation. In terms of the Regulations, all vacancies on salary levels 9 and higher must be evaluated before they are filled. The following table summarises the number of jobs that were evaluated during the year under review. The table also provides statistics on the number of posts that were upgraded or downgraded. Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2017 and 31 March 2018 Salary Band Skilled (Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision (Levels 9-12) Senior Management Service Bands A Senior Management Service Bands B Senior Management Service Bands C Senior Management Service Bands D Contracts Total Posts Upgraded Posts Downgraded Number of Post % of Post No. of Jobs on approved Evaluated by % of Post % of Post Evaluated Number Number Establishment Salary Band Evaluated Evaluated 0 0 0 0 0 0 0 0 0 0 0 0 0 0 131 21 16 3 14.3 4 19 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 131 21 16 3 14.3 4 19 90 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 The following table provides a summary of the number of employees whose positions were upgraded due to their post being upgraded. The number of employees might differ from the number of posts upgraded since not all employees are automatically absorbed into the new posts and some of the posts upgraded could also be vacant. Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2017 and 31 March 2018 Gender Female Male Total African Asian 1 0 1 Coloured White 0 0 0 Total 2 0 2 0 0 0 3 0 3 The following table summarises the number of cases where remuneration bands exceeded the grade determined by job evaluation. Reasons for the deviation are provided in each case. Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2017 and 31 March 2018 • There were no employees with salary levels higher than those determined by job Evaluation. Table 3.4.4 Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 2017 and 31 March 2018 • There were no employees with salary levels higher than those determined by job Evaluation. 3.5 Employment Changes This section provides information on changes in employment over the financial year. Turnover rates provide an indication of trends in the employment profile of the department. The following tables provide a summary of turnover rates by salary band and critical occupations (see definition in notes below). Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2017 and 31 March 2018 Salary band Number of employees at beginning of period 01 April 2016 Skilled (Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision (Levels 9-12) Senior Management Service Bands A Senior Management Service Bands B Senior Management Service Bands C Senior Management Service Bands D Contracts Total 80 187 76 8 9 1 0 0 361 Appointments Terminations and Turnover rate and transfers into transfers out of the department the department % 0 9 7 0 1 0 0 0 17 Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2017 and 31 March 2018 • There were no critical occupations in the Department during the period under review. The table below identifies the major reasons why staff left the department. 91 1 10 11 2 3 0 0 0 27 1.2 5.3 14.4 25.0 33.3 7.4 Table 3.5.3 Reasons why staff left the department for the period 1 April 2017 and 31 March 2018 Termination Type Death Resignation Expiry of contract Dismissal – operational changes Dismissal – misconduct Dismissal – inefficiency Discharged due to ill0health Retirement Transfer to other Public Service Departments Other Total Total number of employees who left as a % of total employment Number 0 15 0 0 1 0 0 0 8 0 24 24 % of Total Resignations 0 62.5 0 0 4.1 0 0 0 33.3 0 100 6.6 Table 3.5.4 Promotions by critical occupation for the period 1 April 2017 and 31 March 2018 • There were no critical occupations in the Department during the period under review Table 3.5.5 Promotions by salary band for the period 1 April 2017 and 31 March 2018 Salary Band Skilled (Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision (Levels 9-12) Senior Management (Level 13-16) Total 3.6 Salary bands promotions as a % of employees by salary level 0 0 Employees Promotions 1 April to another 2016 salary level 80 Progressions to Notch progression another notch as a % of employees within a salary by salary bands level 48 60.0 187 6 3.2 98 52.4 76 5 6.5 74 97.3 18 0 0 1 5.5 361 11 3.0 221 61.2 Employment Equity Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2018 Occupational category African Legislators, senior officials and managers Professionals Technicians and associate professionals Clerks Service and sales workers Skilled agriculture and fishery workers Craft and related trades workers Male Coloured Indian White African Female Coloured Indian Total White 12 1 0 1 8 0 1 2 25 11 0 0 2 19 0 1 1 34 17 0 0 0 14 0 0 1 32 30 88 0 1 10 0 1 6 0 0 5 0 61 49 0 4 7 0 1 3 0 0 2 0 98 170 0 0 0 0 0 0 0 0 0 0 92 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Occupational category Plant and machine operators and assemblers Elementary occupations Total Employees with disabilities Male Female Total African Coloured Indian White African Coloured Indian White 0 0 0 0 0 0 0 0 0 0 158 1 0 12 0 0 7 0 0 8 0 0 151 4 0 11 0 0 6 0 0 6 1 0 359 6 Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2018 Occupational band Top Management Senior Management Professionally qualified and experienced specialists and middle management Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents Semi-skilled and discretionary decision making Unskilled and defined decision making Total Male African Coloured Indian 0 1 0 13 0 0 Female Total White African Coloured Indian White 0 0 0 0 0 1 1 10 0 1 2 27 19 3 2 3 15 2 0 2 46 101 8 5 4 86 6 4 2 216 25 0 0 0 40 3 1 0 69 0 0 0 0 0 0 0 0 0 158 12 7 8 151 11 6 6 359 Table 3.6.3 Recruitment for the period 1 April 2017 to 31 March 2018 Occupational band Top Management Senior Management Professionally qualified and experienced specialists and middle management Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents Semi-skilled and discretionary decision making Unskilled and defined decision making Total Employees with disabilities Male African Coloured Indian 0 0 0 1 0 0 Female White African Coloured Indian White 0 0 0 0 0 0 0 0 0 0 Total 0 1 2 0 0 0 2 0 0 1 5 3 0 1 0 5 0 0 0 9 0 0 0 0 2 0 0 0 2 0 0 0 0 0 0 0 0 0 6 0 0 0 1 0 0 0 9 0 0 0 0 0 1 0 17 0 93 Table 3.6.4 Promotions for the period 1 April 2017 to 31 March 201811 Occupational band Top Management Senior Management Professionally qualified and experienced specialists and middle management Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents Semi-skilled and discretionary decision making Unskilled and defined decision making Total Employees with disabilities Male African Coloured Indian White African 0 0 0 0 0 1 0 0 0 0 Female Coloured Indian White 0 0 0 0 0 0 Total 0 1 35 6 3 5 24 3 2 1 79 54 3 0 0 43 2 2 0 104 12 0 0 0 33 3 0 0 48 0 0 0 0 0 0 0 0 0 102 3 9 0 3 0 5 0 100 0 8 0 4 0 1 0 232 3 Table 3.6.5 Terminations for the period 1 April 2017 to 31 March 2018 Occupational band Top Management Senior Management Professionally qualified and experienced specialists and midmanagement Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents Semi-skilled and discretionary decision making Unskilled and defined decision making Total Employees with Disabilities African 0 1 Male Coloured Indian 0 0 0 0 White 0 0 African 0 1 Total White 0 0 0 2 3 0 0 0 3 0 0 0 6 3 0 0 0 3 0 0 0 6 0 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 7 0 0 0 8 0 0 0 15 0 0 0 0 0 0 0 0 0 Table 3.6.6 Disciplinary action for the period 1 April 2017 to 31 March 2018 • Female Coloured Indian 0 0 0 0 No disciplinary action related to Employment Equity. 11 These includes salary notch and salary level promotions 94 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Table 3.6.7 Skills development for the period 1 April 2017 to 31 March 2018 • There was no skills development conducted to address employment equity 3.7 Signing of Performance Agreements by SMS Members All members of the SMS must conclude and sign performance agreements within specific timeframes. Information regarding the signing of performance agreements by SMS members, the reasons for not complying within the prescribed timeframes and disciplinary steps taken is presented here. Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2017 SMS Level Total number of funded SMS posts Director-General/ Head of Department Salary Level 16 Salary Level 15 Salary Level 14 Salary Level 13 Total Total number of SMS members Total number of signed performance agreements Signed performance agreements as % of total number of SMS members 0 0 0 0 0 1 14 21 0 1 10 17 0 0 9 16 0 0 90.0 94.1 36 28 25 89.3 Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 May 2017 Reasons • The HoD’s signed his PA before 31 May 2017 but it could not be concluded before the prescribed due date. • One SMS member signed his PA before 31 May 2017 but it could not be concluded before prescribed due date. • One SMS member was on maternity leave and as such only signed upon her return to work. Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 May 2017 Reasons None 3.8 Performance Rewards To encourage good performance, the department has granted the following performance rewards during the year under review. The information is presented in terms of race, gender, disability, salary bands and critical occupations (see definition in notes below). Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2017 to 31 March 2018 • There were no performance rewards awarded to staff members for the period under review. Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2017 to 31 March 2018 • There were no performance rewards awarded to staff members for the period under review. Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2017 to 31 March 2018 • There were no performance rewards by critical occupation for the period under review. 95 Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2017 to 31 March 2018 • There were no performance related rewards for SMS members for the period under review. 3.9 Foreign Workers • The tables below summarise the employment of foreign nationals in the department in terms of salary band and major occupation. Table 3.9.1 Foreign workers by salary band for the period 1 April 2017 and 31 March 2018 • There were no foreign workers for the period under review. Table 3.9.2 Foreign workers by major occupation for the period 1 April 2017 and 31 March 2018 • There were no foreign workers by major occupation for the period under review. 3.10 Leave utilisation The Public Service Commission identified the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is also provided. Table 3.10.1 Sick leave for the period 1 January 2017 to 31 December 2017 Salary band Skilled (levels 3-5) Highly skilled production (levels 6-8) Highly skilled supervision (levels 9-12) Top and Senior management (levels 13-16) Total 633 877 80.7 82.2 % of total Average employees Estimated days per using sick Cost (R’000) employee leave 69 18.6 9 504 117 31.6 7 1 145 803 82.8 114 30.8 7 1 689 154 83.8 24 6.5 6 585 2467 82.4 324 21.9 7 3 923 Total days % Days with Medical certification Number of Employees using sick leave Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2017 to 31 December 2017 Salary band Skilled (Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision (Levels 9-12) Senior management (Levels 13-16) Total 420 100 100 100 % of total employees Average Estimated using days per Cost (R’000) disability employee leave 1 1.0 4 16 5 3.1 20 137 76 100 4 2.9 19 103 20 100 1 2.7 20 6 616 100 11 2.5 16.2 262 Total days % Days with Medical certification Number of Employees using disability leave The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of service. 96 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Table 3.10.3 Annual Leave for the period 1 January 2017 to 31 December 201712 Salary band Number of Employees using annual leave Total days taken Skilled Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision(Levels 9-12) Senior management (Levels 13-16) Total 1581 3710 3177 565 9033 Average per employee 78 178 141 32 42912 20 21 23 18 21 Table 3.10.4 Capped leave for the period 1 January 2017 to 31 December 2017 Salary band Total days of capped leave taken Skilled Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision(Levels 9-12) Senior management (Levels 13-16) Total Number of Employees using capped leave Average number of days taken per employee Average capped leave per employee as on 31 March 2017 0 0 0 34 0 0 0 0 0 0 0 0 0 0 0 0 0 56 24 46 The following table summarise payments made to employees as a result of leave that was not taken. Table 3.10.5 Leave pay-outs for the period 1 April 2017 and 31 March 2018 Reason Total amount (R’000) Leave pay-out for 2015/16 due to non-utilisation of leave for the previous cycle Capped leave pay-outs on termination of service for 2015/16 Current leave pay-out on termination of service for 2015/16 Total Number of employees Average per employee (R’000) 670 6 111 1 034 2 14 28 18 57 1 732 26 66.6 3.11 HIV/AIDS & Health Promotion Programmes Table 3.11.1 Steps taken to reduce the risk of occupational exposure Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any) Investigators. 12 This includes and contract employees 97 Key steps taken to reduce the risk Provision of personal protective equipment for members attending post mortems. Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the required information) Question Yes 1. Has the department designated a member of the SMS to x implement the provisions contained in the Public Service Regulations, 2016? If so, provide her/his name and position. 2. Does the department have a dedicated unit or has it x designated specific staff members to promote the health and well-being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose. 3. Has the department introduced an Employee Assistance x or Health Promotion Programme for your employees? If so, indicate the key elements/services of this Programme. No Details, if yes The Director HRM & DS: Ms S. Phalatsi The Unit EHW is responsible for the overall wellbeing of employees. • The appointed Service Provider for Employee Assistance Programme, ICAS Key services provided by ICAS: • • • • • • • 4. Has the department established (a) committee(s) as contemplated in Part 3 Clause 55.(6)(d) of Chapter 4 of the Public Service Regulations, 2016? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent. x Resilience programme for Investigators; Crisis and Trauma Management; Health and life management services; Face to face counselling; Psychological and Psychosocial services; Fitness and nutrition management; Management of HIV & AIDS and other chronic illness The issues relating to Wellness are discussed at the Occupational Health and Safety Committee • Mr T Nemusimbori • Ms K Rathokolo • Ms L Saohatse • Ms I Lentswane • Ms M Motlhabane 5. Has the department reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practices so reviewed. 6. Has the department introduced measures to protect HIV positive employees or those perceived to be HIV positive from discrimination? If so, list the key elements of these measures. x 7. Does the department encourage its employees to undergo HIV Counselling and Testing (HCT)? If so, list the results that you have achieved. 8. Has the department developed measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators. x x 98 x • Mr A Sefara The HIV/AIDS Policy was reviewed and approved. • When it comes to record keeping, no flags or symbols will be used on personnel files or other records to indicate HIV/AIDS status. • No employee services will be terminated on the grounds of his/her HIV/AIDS status. • The services on grounds of ill-health will apply to all employees and the provision of leave directives, including Policy and Procedure on incapacity leave and ill-health retirement shall apply to all staff. All staff members are encouraged to voluntarily participate during VCT campaigns by circulating an email to all staff. Questionnaires were developed to evaluate the impact of the VCT sessions. The administration of disease management and the GEMS fitness programmes. INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 3.12 Labour Relations Table 3.12.1 Collective agreements for the period 1 April 2017 and 31 March 2018 0 Total number of Collective agreements The following table summarises the outcome of disciplinary hearings conducted within the department for the year under review. Table 3.12.2 Misconduct and disciplinary hearings finalised for the period 1 April 2017 and 31 March 2018 Outcomes of disciplinary hearings Correctional counselling Verbal warning Written warning Final written warning Suspended without pay Employee resigned/transferred to another department Demotion Dismissal Not guilty Case withdrawn Case declared unlawful and invalid by the Court and therefore set aside Total Number % of total 0 1 11 1 2 0 0 1 0 0 0 16 Total number of Disciplinary hearings finalised 0 6.2 68.7 6.2 12.5 0 0 6.2 0 0 0 100 2 Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2017 and 31 March 2018 Type of misconduct Dishonesty Contravention of Policy Fraud Negligence Leaking of information Improper behaviour in the workplace Total Number % of total 0 1 1 0 0 0 2 0 50 50 0 0 0 100 Table 3.12.4 Grievances logged for the period 1 April 2017 and 31 March 2018 Grievances Number of grievances resolved Number of grievances not resolved Total number of grievances lodged Number % of Total 7 3 10 70 30 100 Table 3.12.5 Disputes logged with Councils for the period 1 April 2017 and 31 March 2018 Disputes Number of disputes upheld Number of disputes dismissed Pending Total number of disputes lodged Number % of Total 1 3 10 14 99 7.1 21.4 71.4 100 Table 3.12.6 Strike actions for the period 1 April 2017 and 31 March 2018 Total number of persons working days lost Total costs working days lost Amount recovered as a result of no work no pay (R’000) 0 0 0 Table 3.12.7 Precautionary suspensions for the period 1 April 2017 and 31 March 2018 Number of people suspended Number of people whose suspension exceeded 30 days Average number of days suspended Cost of suspension(R’000) 1 1 297 R272 280.96 3.13 Skills development This section highlights the efforts of the department with regard to skills development. Table 3.13.1 Training needs identified for the period 1 April 2017 and 31 March 2018 Occupational category Gender Legislators, senior officials and managers Female Male Female Male Female Male Female Male Female Male Female Male Female Male Female Male Female Male Female Male Professionals Technicians and associate professionals Clerks Service and sales workers Skilled agriculture and fishery workers Craft and related trades workers Plant and machine operators and assemblers Elementary occupations Sub Total Total Number of employees as at 1 April 2017 12 13 25 15 16 13 62 32 61 112 361 Training needs identified at start of the reporting period Learnerships Skills Other forms Total Programmes of training & other short courses 40 1 41 33 33 15 1 16 18 18 50 2 52 91 3 94 1 1 1 2 3 3 3 1 6 7 250 18 268 100 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Table 3.13.2 Training provided for the period 1 April 2017 and 31 March 201813 Occupational category Gender Legislators, senior officials and managers Female Male Female Male Female Male Female Male Female Male Female Male Female Male Female Male Female Male Female Male Professionals Technicians and associate professionals Clerks Service and sales workers Skilled agriculture and fishery workers Craft and related trades workers Plant and machine operators and assemblers Elementary occupations Sub Total Total Training provided within the reporting period13 Skills Programmes Other forms Learnerships Total & other short of training courses 36 1 37 24 0 24 12 1 13 9 0 9 38 2 40 79 3 82 0 0 0 5 2 7 0 3 3 0 6 6 0 203 18 221 Number of employees as at 1 April 2017 12 13 25 15 16 13 62 32 61 112 361 3.14 Injury on Duty The following tables provide basic information on injury on duty. Table 3.14.1 Injury on duty for the period 1 April 2017 and 31 March 2018 • There were no injuries on duty for the period under review. 3.15 Utilisation of Consultants The following table relates information on the utilisation of consultants in the department. In terms of the Public Service Regulations “consultant’ means a natural or juristic person or a partnership who or which provides in terms of a specific contract on an ad hoc basis any of the following professional services to a department against remuneration received from any source: a. The rendering of expert advice; b. The drafting of proposals for the execution of specific tasks; and c. The execution of a specific task which is of a technical or intellectual nature, but excludes an employee of a department. 13 This excludes training provided for interns 101 Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2017 and 31 March 2018 Project title Total number of consultants that worked on project Duration work days) Contract value in Rand Total number of projects Total individual consultants Total duration Work days Total contract value in Rand Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2017 and 31 March 2018 Project title Percentage ownership by HDI Percentage management by groups HDI groups Number of consultants from HDI groups that work on the project Table 3.15.3 Report on consultant appointments using Donor funds for the period 1 April 2017 and 31 March 2018 Project title Total Number of consultants that worked on project Duration (Work days) Donor and contract value in Rand Total number of projects Total individual consultants Total duration Work days Total contract value in Rand Table 3.15.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2017 and 31 March 2018 Project title Percentage ownership by HDI groups Percentage management by HDI groups Number of consultants from HDI groups that work on the project 3.16 Severance Packages Table 3.16.1 Granting of employee initiated severance packages for the period 1 April 2017 and 31 March 2018 • No employees were granted severance packages for the reporting period. 102 PART E: FINANCIAL INFORMATION INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 103 REPORT OF THE AUDITOR-GENERAL TO PARLIAMENT ON VOTE NO. 20: INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE REPORT ON THE AUDIT OF THE FINANCIAL STATEMENTS Opinion 1. I have audited the financial statements of the Independent Police Investigative Directorate set out on pages … to … which comprise the appropriation statement, the statement of financial position as at 31 March 2018, the statement of financial performance and cash flow statement for the year then ended, as well as the notes to the financial statements, including a summary of significant accounting policies. 2. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Independent Police Investigative Directorate as at 31 March 2018, and its financial performance and cash flows for the year then ended in accordance with Modified Cash Standard (MCS) and the requirements of the Public Finance Management Act No. 1 of 1999 (PFMA). Basis for opinion 3. I conducted my audit in accordance with the International Standards on Auditing (ISAs). My responsibilities under those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of this auditor’s report. 4. I am independent of the department in accordance with the International Ethics Standards Board for Accountants’ Code of ethics for professional accountants (IESBA code) and the ethical requirements that are relevant to my audit in South Africa. I have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code. 5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion. Emphasis of matters 6. I draw attention to the matters below. My opinion is not modified in respect of these matters. Restatement of corresponding figures 7. As disclosed in note 28 to the financial statements, the corresponding figures for 31 March 2017 have been restated as a result of an error in the financial statements of the department at, and for the year ended, 31 March 2018. Payables not recognised 8. As disclosed in note 20.2 to the financial statements, payables not recognised of R10 821 000, exceed the payment term of 30 days, as required in treasury regulation 8.2.3. This amount, in turn, exceeded the R147 000 of voted funds to be surrendered by R10 674 000 as per the statement of financial performance. The amount of R10 674 000 would, therefore, have constituted unauthorised expenditure had the amounts due been paid in time. This was due to budgetary constraints experienced by the department which led to the majority of prior year payables and being settled in the current year. Other matter 9. I draw attention to the matter below. My opinion is not modified in respect of this matter. Unaudited supplementary schedules 10. The supplementary information set out on pages 152 to 159 does not form part of the financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon. Responsibilities of the accounting officer for the financial statements 104 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 11. The accounting officer is responsible for the preparation and fair presentation of the financial statements in accordance with the MCS and the requirements of the PFMA, and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. 12. In preparing the financial statements, the accounting officer is responsible for assessing the Independent Police Investigative Directorate’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless the accounting officer either intends to liquidate the department or to cease operations, or has no realistic alternative but to do so. Auditor-general’s responsibilities for the audit of the financial statements 13. My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with the ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. 14. A further description of my responsibilities for the audit of the financial statements is included in the annexure to this auditor’s report. REPORT ON THE AUDIT OF THE ANNUAL PERFORMANCE REPORT Introduction and scope 15. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to report material findings on the reported performance information against predetermined objectives for selected programmes presented in the annual performance report. I performed procedures to identify findings but not to gather evidence to express assurance. 16. My procedures address the reported performance information, which must be based on the approved performance planning documents of the department. I have not evaluated the completeness and appropriateness of the performance indicators/ measures included in the planning documents. My procedures also did not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included as part of the reported performance information. Accordingly, my findings do not extend to these matters. 17. I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice, for the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2018: Programmes Programme 2 – Investigation and Information Management Pages in the annual performance report 27 – 32 18. I performed procedures to determine whether the reported performance information was properly presented and whether the performance was consistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete. 19. The material findings in respect of the usefulness and reliability of the selected programme are as follows: Programme 2 – Investigation and Information Management Various indicators 20. The department did not have an adequate record keeping system to enable reliable reporting on achievement of the indicators listed below. As a result, I was unable to obtain sufficient appropriate audit evidence in some instances, while in other cases the supporting evidence provided did not agree to the reported achievements. Based on the supporting 105 evidence that was provided, the achievement of these indicators was different from the reported achievements in the annual performance report. I was also unable to further confirm the reported achievements by alternative means. Consequently, I was unable to determine whether any further adjustments were required to the reported achievements of the indicators listed below. Performance indicator Percentage of investigations of discharge of an official firearm by a police officer that are decision ready Percentage of investigations of torture are decision ready Percentage of investigations of corruption that are decision ready Reported achievement 21% 18% 45% Other matters 21. I draw attention to the matters below: Achievement of planned targets 22. Refer to the annual performance report on pages 28 to 31 for information on the achievement of planned targets for the year and explanations provided for the under/ over achievement of a significant number of targets. This information should be considered in the context of the material findings on the usefulness and reliability of the reported performance information in paragraph 19 of this report. Adjustment of material misstatements 23. I identified material misstatements in the annual performance report submitted for auditing. These material misstatements were on the reported performance information of Programme 2: Investigation and information management. As management subsequently corrected only some of the misstatements, I raised material findings on the usefulness and reliability of the reported performance information. Those that were not corrected are reported above. REPORT ON THE AUDIT OF COMPLIANCE WITH LEGISLATION Introduction and scope 24. In accordance with the PAA and the general notice issued in terms thereof, I have a responsibility to report material findings on the compliance of the department with specific matters in key legislation. I performed procedures to identify findings but not to gather evidence to express assurance. 25. The material findings on compliance with specific matters in key legislations are as follows: Annual financial statements 26. The financial statements submitted for auditing were not fully prepared in accordance with the prescribed financial reporting framework as required by section 40(1)(b) of the PFMA. 27. Material misstatements of expenditure and disclosure items identified by the auditors in the submitted financial statement were corrected and the supporting records were provided subsequently, resulting in the financial statements receiving an unqualified opinion. Expenditure management 28. Effective and appropriate steps were not taken to prevent irregular expenditure amounting to R6 717 000, as disclosed in note 23 to the annual financial statements, as required by section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1. The majority of the irregular expenditure was caused by contracts to service providers have been extended on a month to month basis which has resulted in a contract extension exceeding the 15% or R15 million threshold as prescribed by National Treasury. 106 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 29. Payments were not made within 30 days or an agreed period after receipt of an invoice, as required by Treasury Regulation 8.2.3. This was due to budgetary constraints experienced by the department which led to the majority of prior year accruals being settled after 30 days. Procurement and Contract Management 30. Contracts were extended or modified without the approval of a properly delegated official as required by section 44 of the PFMA and Treasury Regulations 8.1 and 8.2. OTHER INFORMATION 31. The accounting officer is responsible for the other information. The other information comprises the information included in the annual report. The other information does not include the financial statements, the auditor’s report and those selected programmes presented in the annual performance report that have been specifically reported in this auditor’s report. 32. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon. 33. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected programmes presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated. 34. I did not receive the other information prior to the date of this auditor’s report. After I receive and read this information, and if I conclude that there is a material misstatement, I am required to communicate the matter to those charged with governance and request that the other information be corrected. If the other information is not corrected, I may have to retract this auditor’s report and re-issue an amended report as appropriate. However, if it is corrected this will not be necessary. INTERNAL CONTROL DEFICIENCIES 35. I considered internal control relevant to my audit of the financial statements, reported performance information and compliance with applicable legislation; however, my objective was not to express any form of assurance on it. Financial and Performance Management 36. The department did not implement proper record management system to ensure that complete, relevant and accurate information is available to support the annual performance report. 37. Management did not implement adequate controls over the preparation and review of the annual performance report to ensure that all reported performance indicators/ measures are free from material misstatements. 38. Management did not implement adequate controls to review and monitor compliance with laws and regulations, which resulted in irregular expenditure and payments not being made within 30 days. Management did not approve contract extensions in accordance with their delegation of authority, resulting in the expenditure thereon being irregular. Pretoria 31 July 2018 107 Table of Contents Appropriation Statement 109 Notes to the Appropriation Statement 125 Statement of Financial Performance 127 Statement of Financial Position 128 Cash Flow Statement 129 Notes to the Annual Financial Statements (including Accounting policies) 134 Annexures 152 108 109 - Actual amounts per Statement of Financial Performance (Total Revenue) Actual amounts per Statement of Financial Performance Expenditure - (914) - R’000 ( 2 716) 3 630 R’000 R’000 255 741 259 255 482 10 511 84 395 160 576 R’000 255 335   255 335 10 372 84 387 160 576 R’000 Appropriation per programme 2017/18 Virement Final Actual Appropriation Expenditure - Shifting of Funds Adjusted Appropriation  Programme 1. ADMINISTRATION 87 111 2. INVESTIGATION 156 946 AND INFORMATION MANAGEMENT 3. COMPLIANCE 11 425 MONITORING AND STAKEHOLDER MANAGEMENT  TOTAL 255 482 Reconciliation with Statement of Financial Performance Add Departmental receipts  Voted funds and Direct charges FOR THE YEAR ENDED 31 MARCH 2018 APPROPRIATION STATEMENT 8 - 147 139 R’000 Variance 99.9% 98.7% 100.0% 100.0% 242 396 285 242 111 8 642 76 286 157 183 241 731   241 731 8 638 76 102 156 991 2016/17 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 110 Current payments Compensation of employees Salaries and wages Social contributions Goods and services Administrative fees Advertising Minor assets Audit costs: External Bursaries: Employees Catering: Departmental activities Communication (G&S) Computer services Consultants: Business and advisory services Legal services Contractors Agency and support / outsourced services Fleet services (including government motor transport) Consumable supplies Consumable: Stationery, printing and office supplies Operating leases Property payments   Shifting of Funds R’000 (131) 322 (322) (131) (241) (172) (32) 23 (138) (16) (613) 68 (44) (146) (753) 33 304 (270) (81) 1 413 891 Adjusted Appropriation R’000 254 366 176 882 152 781 24 101 77 484 598 584 43 4 300 214 90 4 719 7 064 351 5 088 898 27 5 268 509 1 207 23 112 10 912 R’000 - - - - - (34) 34 - - 24 525 11 803 239 1 126 5 572 4 942 145 60 4 106 7 132 307 153 069 23 813 77 353 357 412 11 4 323 76 74 R’000 254 235 176 882 26 308 14 586 240 1 126 5 605 5 198 248 60 4 375 8 733 337 146 253 22 508 85 333 357 412 10 5 172 76 74 R’000 254 094 168 761 (1 783) (2 783) (1) - (33) (256) (103) - (269) (1 601) (30) 6 816 1 305 (7 980) 1 (849) - 107.3% 123.6% 100.4% 100.0% 100.6% 105.2% 171.0% 100.0% 106.6% 122.4% 109.8% 95.5% 94.5% 110.3% 100.0% 100.0% 90.9% 119.6% 100.0% 100.0% 13 862 10 304 418 767 4 596 302 481 - 5 257 8 720 330 147 461 22 115 70 713 760 232 156 2 173 158 200 13 243 10 129 552 757 4 461 1 015 494 - 5 253 8 856 330 147 257 21 920 70 732 756 231 156 2 174 156 200 2016/17 Expenditure Actual Final as % of final Appropriation Expenditure appropriation R’000 % R’000 R’000 141 99.9% 240 289 239 909 8 121 95.4% 169 576 169 177 Appropriation per economic classification 2017/18 Virement Final Actual Variance Appropriation Expenditure Travel and subsistence Training and development Operating payments Venues and facilities Transfers and subsidies Departmental agencies and accounts Departmental agencies (non-business entities) Households Social benefits Other transfers to households Payments for capital assets Machinery and equipment Other machinery and equipment Payment for financial assets Total    R’000 (194) (71) (92) 4 4 4 127 127 127 - Shifting of Funds Adjusted Appropriation R’000 10 496 931 1 073 1 116 569 569 547 547 - 255 482 R’000 111 - - - - - - - - - - 255 482 - 127 127 127 551 551 569 569 981 1 120 R’000 10 302 860 255 335 - 127 127 127 546 546 568 568 996 1 114 R’000 10 560 860 147 - - - - 5 5 1 1 (15) 6 99.9% - 100.0% 100.0% 100.0% 99.1% 99.1% 99.8% 99.8% 101.5% 99.5% 242 111 93 286 286 286 894 53 841 549 549 1 807 421 1 443 241 731 93 286 286 286 894 53 841 549 549 1 804 421 1 443 2016/17 Expenditure Actual Final as % of final Appropriation Expenditure appropriation R’000 % R’000 R’000 (258) 102.5% 19 112 19 087 100.0% 657 657 Appropriation per economic classification 2017/18 Virement Final Actual Variance Appropriation Expenditure INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 112 Economic classification Current payments Compensation of employees Salaries and wages Social contributions Goods and services Administrative fees Advertising Minor assets Audit costs: External Bursaries: Employees Catering: Departmental activities Communication (G&S) Computer services Sub programme 1. DEPARTMENT MANAGEMENT 2. CORPORATE SERVICES 3. OFFICE ACCOMMODATION 4. INTERNAL AUDIT 5. FINANCE SERVICES TOTAL        (1) 1 (11) (143) (24 ) (17) 23 (43) 9 (625) (79) 1 852 4 656 46 72 - 4 266 19 461 87 111 43 080 7 034 36 165 269 289 19 4 300 60 43 - 11 768 (11) - 5 37 980 86 279 50 114 (123) R’000 Shifting of Funds 13 636 R’000 Adjusted Appropriation - (2 334) (382) - (2 716) (2 716) (385 ) (804) (2 716) - (370) (1 157) R’000 Virement 1 227 4 577 40 745 6 653 36 154 126 265 2 4 323 17 52 83 552 47 398 3 927 18 729 84 395 11 768 37 615 12 356 R’000 1 227 4 578 39 498 5 976 38 074 126 265 1 5 172 17 52 83 548 45 474 3 927 18 729 84 387 11 768 37 612 12 351 R’000 ADMINISTRATION 2017/18 Final Actual Appropriation Expenditure Programme 1: 8 - 3 5 (1) 1 247 677 (1 920) 1 (849) - 4 1 924 R’000 Variance 100.0% 100.0% 96.9% 89.8% 105.3% 100.0% 100.0% 50.0% 119.6% 100.0% 100.0% 100.0% 95.9% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 1 559 3 465 41 205 5 943 27 896 170 189 131 2 173 60 104 75 044 47 148 3 913 16 832 76 286 11 207 31 166 13 168 1 555 3 465 41 982 5 964 26 914 166 188 131 2 174 58 103 74 860 47 946 3 913 16 717 76 102 11 207 31 097 13 168 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 2016/17 Consultants: Business and advisory services Legal services Contractors Fleet services (including government motor transport) Consumable supplies Consumable: Stationery, printing and office supplies Operating leases Property payments Travel and subsistence Training and development Operating payments Venues and facilities Transfers and subsidies Departmental agencies and accounts Departmental agencies (non-business entities) Households Social benefits Other transfers to households       4 4 4 212 832 560 560 272 272 (33) (17) 157 570 117 316 (233) 30 (84) 823 1 283 180 392 14 179 5 100 1 936 384 (31) R’000 Shifting of Funds 284 R’000 Adjusted Appropriation R’000 Virement 113 - - - - - - - - 253 276 276 560 560 212 836 14 296 5 416 1 703 414 124 553 1 283 96 1 215 R’000 253 272 272 560 560 212 832 14 296 6 487 1 703 414 124 553 1 283 96 1 215 R’000 ADMINISTRATION 2017/18 Final Actual Appropriation Expenditure Programme 1: - - 4 4 - - 4 98.6% 98.6% 100.0% 100.0% 100.0% 99.5% 100.0% 119.8% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 565 19 546 537 537 304 17 1 102 10 288 4 610 2 905 253 167 354 28 153 663 565 19 546 537 537 300 17 1 102 9 669 4 435 2 886 253 158 344 28 153 528 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 100.0% 303 303 (1 071) - R’000 Variance 2016/17 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 114 Economic classification Current payments Compensation of employees Goods and services Transfers and subsidies Households Total     Payments for capital assets Machinery and equipment Other machinery and equipment Payment for financial assets Total        7 - - 87 111 (123) 2 (125) (123) 3 608 - 13 636 R’000 13 636 10 028 R’000 Shifting of Funds 7 - Adjusted Appropriation 7 R’000 Shifting of Funds - R’000 Adjusted Appropriation - - - - - 7 7 7 - 7 7 7 84 387 R’000 Sub programme: 1.1: 84 395 R’000 (1 157) - (1 157) (1 157) R’000 12 356 3 483 - 12 356 8 873 R’000 12 351 3 482 - 12 351 8 869 R’000 DEPARTMENT MANAGEMENT 2017/18 Virement Final Actual Appropriation Expenditure (2 716) R’000 Virement ADMINISTRATION 2017/18 Final Actual Appropriation Expenditure Programme 1: R’000 Variance R’000 Variance 5 1 - 5 4 8 - - - 2016/17 76 286 12 128 128 76 102 12 128 128 100.0% 100.0% - 100.0% 100.0% 292 13 168 2 130 292 12 876 10 746 292 13 168 2 130 292 12 876 10 746 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 100.0% - 100.0% 100.0% Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 100.0% 128 128 2016/17 Economic classification Current payments Compensation of employees Goods and services Transfers and subsidies Departmental agencies and accounts Households Payments for capital assets Machinery and equipment Total     1 28 (27) 4 4 5 15 258 832 560 272 - 37 980 R’000 Shifting of Funds 37 148 21 890 R’000 Adjusted Appropriation 115 (370) - - - - (370) (370) R’000 Virement 37 615 - 276 - 560 15 231 836 36 779 21 548 R’000 37 612 - 272 - 560 16 303 832 36 780 20 477 R’000 CORPORATE SERVICES 2017/18 Final Actual Appropriation Expenditure Sub programme: 1.2: 3 - 4 - - (1 072) 4 (1) 1 071 R’000 Variance 100.0% - 98.6% - 100.0% 107.0% 99.5% 100.0% 95.0% 31 166 128 273 128 537 10 856 810 30 228 19 372 31 097 128 273 128 537 9 875 810 30 159 20 284 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 2016/17 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 116 Economic classification Current payments Compensation of employees Goods and services Total     Economic classification Current payments Goods and services Total     46 46 370 4 266 - 46 - R’000 Shifting of Funds R’000 Shifting of Funds 4 266 3 896 R’000 Adjusted Appropriation 11 768 11 768 11 768 R’000 Adjusted Appropriation - (385) (385) (385) R’000 Virement R’000 416 3 927 3 927 3 511 R’000 416 3 927 3 927 3 511 R’000 INTERNAL AUDIT 2017/18 Final Actual Appropriation Expenditure 11 768 11 768 11 768 R’000 Sub programme: 1.4: 11 768 11 768 11 768 R’000 OFFICE ACCOMMODATION 2017/18 Virement Final Actual Appropriation Expenditure Sub programme: 1.3: R’000 Variance R’000 Variance - - - 11 207 11 207 11 207 11 207 11 207 11 207 100.0% 100.0% 100.0% 100.0% 548 3 913 3 913 3 365 548 3 913 3 913 3 365 2016/17 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 100.0% 100.0% 100.0% Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 2016/17 Economic classification Current payments Compensation of employees Goods and services Payments for capital assets Machinery and equipment Payment for financial assets Total     7 - 72 95 7 5 161 - 19 461 65 (30) R’000 Shifting of Funds 19 461 14 300 R’000 Adjusted Appropriation (804) - - - (804) (804) R’000 Virement 18 729 - 7 5 256 7 18 722 13 466 R’000 18 729 - 7 6 105 7 18 722 12 617 R’000 FINANCE SERVICES 2017/18 Final Actual Appropriation Expenditure Sub programme: 1.5: 849 - - - (849) - R’000 Variance 100.0% - 100.0% 116.2% 100.0% 100.0% 93.7% 16 832 12 - 3 155 - 16 820 13 665 16 717 12 - 3 154 - 16 705 13 551 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 2016/17 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 117 118 Economic classification Current payments Compensation of employees Salaries and wages Social contributions Goods and services Administrative fees Advertising Minor assets Bursaries: Employees Catering: Departmental activities Communication (G&S) Computer services Consultants: Business and advisory services Legal services Contractors Sub programme 1. INVESTIGATION MANAGEMENT 2. INVESTIGATION SERVICES 3. INFORMATION MANAGEMENT TOTAL       271 (271) (96) (15) (95) (26) 14 25 (3) (146) (669) 2 738 2 299 57 3 697 718 - 156 946 100 668 16 006 39 988 245 24 146 44 (1 009) 3 735 - 715 137 629 156 662 116 674 294 R’000 Shifting of Funds 15 582 R’000 2017/18 Adjusted Appropriation - - - 3 161 469 - 3 630 3 630 3 630 - 3 630 R’000 Virement 3 551 49 2 752 2 324 54 104 100 16 204 39 988 149 9 51 18 160 292 120 304 160 576 2 726 141 974 15 876 R’000 3 807 152 3 021 3 408 84 99 176 15 586 45 532 149 9 51 18 160 294 114 762 160 576 2 726 141 974 15 876 R’000 Final Actual Appropriation Expenditure - - - - (256) (103) (269) (1 084) (30) - 4 924 618 (5 544) - (2) 5 542 R’000 Variance INVESTIGATION AND INFORMATION MANAGEMENT Programme 2: 107.2% 310.2% 109.8% 146.6% 155.6% 95.3% 96.2% 113.9% 100.0% 100.0% 100.0% 100.0% 100.0% 95.4% 100.0% 100.0% 100.0% 100.0% Expenditure as % of final appropriation % 274 328 3 549 5 040 23 100 011 15 373 41 492 448 28 25 90 88 156 876 115 384 157 183 3 627 137 035 16 521 R’000 987 341 3 549 5 176 23 99 031 15 156 42 497 448 28 25 90 89 156 684 114 187 156 991 3 607 136 863 16 521 R’000 2016/17 Final Actual Appropriation Expenditure Agency and support / outsourced services Fleet services (including government motor transport) Consumable supplies Consumable: Stationery, printing and office supplies Operating leases Property payments Travel and subsistence Training and development Operating payments Venues and facilities Transfers and subsidies Departmental agencies and accounts Departmental agencies (non-business entities) Households Social benefits Other transfers to households Payments for capital assets       33 (519) (246) (73) 1 305 575 128 (96) (96) - 4 876 350 606 8 898 5 812 8 083 516 852 284 9 9 275 275 - R’000 Shifting of Funds 27 R’000 2017/18 Adjusted Appropriation R’000 Virement 119 - - - - - - - - - 60 - 275 275 9 9 756 284 10 203 6 387 8 211 420 104 533 4 357 R’000 60 - 274 274 8 8 771 282 11 986 8 099 8 469 420 105 533 4 390 R’000 Final Actual Appropriation Expenditure (1) - (33) - 1 1 1 1 (15) 2 - 99.6% 99.6% 88.9% 88.9% 102.0% 99.3% 117.5% 126.8% 103.1% 100.0% 101.0% 100.0% 100.8% Expenditure as % of final appropriation % 100.0% (1 783) (1 712) (258) - R’000 Variance INVESTIGATION AND INFORMATION MANAGEMENT Programme 2: - 158 56 34 22 12 12 1 415 376 68 3 549 5 694 15 766 357 249 260 3 933 R’000 - 158 56 34 22 12 12 1 416 376 68 3 549 5 694 15 764 357 392 260 3 933 R’000 2016/17 Final Actual Appropriation Expenditure INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 120 Economic classification Current payments Compensation of employees Goods and services Payments for capital assets Machinery and equipment Total     Machinery and equipment Other machinery and equipment Payment for financial assets Total       - 156 946 294 680 (386) 294 15 582 6 391 9 191 - 15 582 R’000 R’000 - - Shifting of Funds - - Adjusted Appropriation - R’000 Shifting of Funds - R’000 2017/18 Adjusted Appropriation - - - - - - - - - 160 576 R’000 Sub programme: 2.1: 160 576 R’000 Final Actual Appropriation Expenditure R’000 - - - - 15 876 - 8 805 - 15 876 7 071 R’000 15 876 - 10 329 - 15 876 5 547 R’000 INVESTIGATION MANAGEMENT 2017/18 Virement Final Actual Appropriation Expenditure 3 630 R’000 Virement - - - - - (1 524) - 81 158 158 2016/17 157 183 R’000 81 158 158 156 991 R’000 2016/17 Final Actual Appropriation Expenditure 100.0% - 117.3% - 100.0% 78.4% 16 521 158 10 057 158 16 363 6 306 16 521 158 10 349 158 16 363 6 014 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 100.0% - - Expenditure as % of final appropriation % - 1 524 R’000 Variance R’000 Variance INVESTIGATION AND INFORMATION MANAGEMENT Programme 2: 121 Economic classification Current payments Compensation of employees Goods and services Total     Economic classification Current payments Compensation of employees Goods and services Transfers and subsidies Departmental agencies and accounts Households Payment for financial assets Total     715 9 275 - 137 629 (1 009) (938) (71) (1 009) 186 3 735 R’000 3 735 3 549 R’000 Shifting of Funds 457 - 30 611 284 Adjusted Appropriation 715 258 R’000 Shifting of Funds 137 345 106 734 R’000 Adjusted Appropriation 141 974 274 - 8 35 088 282 141 692 106 604 R’000 Sub programme: 2.3: 141 974 275 - 9 31 068 284 141 690 110 622 R’000 R’000 - - 115 2 726 2 726 2 611 R’000 115 2 726 2 726 2 611 R’000 INFORMATION MANAGEMENT 2017/18 Virement Final Actual Appropriation Expenditure 3 630 - - - 3 630 3 630 R’000 INVESTIGATION SERVICES 2017/18 Virement Final Actual Appropriation Expenditure Sub programme: 2.2: R’000 Variance - - - 1 - 1 (4 020) 2 (2) 4 018 R’000 Variance 2016/17 137 035 56 81 12 31 305 68 136 886 105 581 136 863 56 81 12 32 020 68 136 714 104 694 100.0% 100.0% 100.0% 100.0% 130 3 627 3 627 3 497 128 3 607 3 607 3 479 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 100.0% 99.6% - 88.9% 112.9% 99.3% 100.0% 96.4% Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 2016/17 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 122 Economic classification Current payments Compensation of employees Salaries and wages Social contributions Goods and services Administrative fees Advertising Bursaries: Employees Catering: Departmental activities Communication (G&S) Computer services Consultants: Business and advisory services Legal services Consumable supplies Consumable: Stationery, printing and office supplies   Sub programme 1. COMPLIANCE MONITORING 2. STAKEHOLDER MANAGEMENT TOTAL      - 11 425 52 (52) (120) (2) (148) 1 (2) 122 (10) 9 9 9 033 1 061 1 331 84 295 8 3 129 109 10 108 2 31 (120) - (470) 5 880 11 425 10 094   470 R’000 Shifting of Funds   5 545 R’000 2017/18 Adjusted Appropriation   - - - (861) (53 ) - (914) (914) (914 ) (914 ) R’000 Virement 108 11 40 127 231 - 8 224 956 1 211 82 147 8 4 10 391 9 180 10 511 4 496   6 015 R’000 108 11 40 127 747 - 7 579 946 1 727 82 147 8 4 10 252 8 525 10 372 4 496   5 876 R’000 Final Actual Appropriation Expenditure - (516) - 645 10 (516) - 139 655 139 - 100.0% 100.0% 100.0% 100.0% 323.4% - 92.2% 99.0% 142.6% 100.0% 100.0% 100.0% 100.0% 98.7% 92.9% 98.7% 100.0% Expenditure as % of final appropriation R’000 %     139 97.7% Variance COMPLIANCE MONITORING AND STAKEHOLDER MANAGEMENT Programme 3: 2 153 149 215 4 6 245 799 1 325 142 15 8 8 8 369 7 044 8 642 4 499   4 143 R’000 2 153 149 215 4 6 244 800 1 321 142 15 8 8 8 365 7 044 8 638 4 499   4 139 R’000 2016/17 Final Actual Appropriation Expenditure 123 120 120 120 - - 11 425 - - 4 - 9 - R’000 (9) (89) (5) R’000   Operating leases Travel and subsistence Training and development Operating payments Venues and facilities Transfers and subsidies Households Other transfers to households Payments for capital assets Machinery and equipment Other machinery and equipment Total  Shifting of Funds 35 477 31 2017/18 Adjusted Appropriation     - - - - - - (914) R’000 Virement 120 120 120 - 13 - 26 388 26 10 511 R’000 - 13 - 26 388 26 10 372 120 120 120 R’000 Final Actual Appropriation Expenditure - - - - - 98.7% 100.0% 100.0% 100.0% - 100.0% - Expenditure as % of final appropriation % 100.0% 100.0% 100.0% 139 R’000 Variance COMPLIANCE MONITORING AND STAKEHOLDER MANAGEMENT Programme 3: - - - 273 273 88 28 273 25 441 47 8 642 R’000 25 437 47 8 638 - - - 273 273 88 28 273 R’000 2016/17 Final Actual Appropriation Expenditure INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 124 Economic classification Current payments Compensation of employees Goods and services Transfers and subsidies Households Payments for capital assets Machinery and equipment Total     Economic classification Current payments Compensation of employees Goods and services Total     (590) (384) (206) 120 120 (470) 837 - 5 880 R’000 5 880 5 043 R’000 Shifting of Funds 86 470 494 5 545 Adjusted Appropriation 470 384 R’000 Shifting of Funds 5 545 5 051 R’000 Adjusted Appropriation - 1 096 5 876 5 876 4 780 R’000 Sub programme: 3.2: 580 6 015 6 015 5 435 R’000 (914) - - - (914) (914) R’000 4 496 120 120 631 - 4 376 3 745 R’000 4 496 120 120 631 - 4 376 3 745 R’000 STAKEHOLDER MANAGEMENT 2017/18 Virement Final Actual Appropriation Expenditure R’000 COMPLIANCE MONITORING 2017/18 Virement Final Actual Appropriation Expenditure Sub programme: 3.1: R’000 Variance - - - - - (516) 139 139 655 R’000 Variance 2016/17 610 4 143 4 143 3 533 606 4 139 4 139 3 533 100.0% 100.0% 100.0% 100.0% - 100.0% 100.0% 4 499 - 273 - 715 273 4 226 3 511 4 499 - 273 - 715 273 4 226 3 511 Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 189.0% 97.7% 97.7% 87.9% Expenditure Final Actual as % of final Appropriation Expenditure appropriation % R’000 R’000 2016/17 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 NOTES TO THE APPROPRIATION STATEMENT FOR THE YEAR ENDED 31 MARCH 2018 1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements. 2. (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements. 3. Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements. 4. 4.1 Virement): Per programme Final Appropriation Actual Expenditure Variance R’000 Variance as a % of Final Appropriation Programme 1 Administration 84 395 84 387 The Programme 1 spent 99.99% of its budget allocation which is within the spending target. 8 0.01 Programme 2 Investigation and Information Management The Programme 2 spent 100% of its budget allocation. - - 160 576 160 576 Programme 3 Compliance Monitoring and Stakeholder 10 511 10 372 139 1.32 Management Spending of Programme 3 is below the spending target by less than 1.32% of the allocated budget due to the delays in filling the vacancies (CoE). 125 4.2 Per economic classification Current payments Compensation of employees Goods and services Final Appropriation Actual Expenditure Variance R’000 R’000 R’000 Variance as a % of Final Appropriation R’000 176 882 77 353 168 761 85 333 8 121 (7 980) 4.6% (10.3%) Transfers and subsidies Departmental agencies and accounts Households 569 551 568 546 1 5 0.18% 0.91% Payments for capital assets Machinery and equipment 127 127 - - The Department registered an overspending on its Goods and Services allocation mainly as a result of underfunding on contractual obligations and prior year accruals. Under spending was recorded on Compensation of Employees allocation as a result of delays experienced in filling of vacant positions. Overall, the spending is within allocated budget. The department did not overspend on the vote or any of the main divisions within the vote. 126 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 STATEMENT OF FINANCIAL PERFORMANCE FOR THE YEAR ENDED 31 MARCH 2018 Note REVENUE Annual appropriation Departmental revenue 2017/18 R’000 1 2 2016/17 R’000 255 482 259 242 111 285 255 741 242 396 3 4 168 761 85 333 254 094 169 179 70 729 239 908 Transfers and subsidies Transfers and subsidies Total transfers and subsidies 6 1 114 1 114 1 444 1 444 Expenditure for capital assets Tangible assets Total expenditure for capital assets 7 127 127 286 286 Unauthorised expenditure approved without funding 8 Payments for financial assets TOTAL EXPENDITURE SURPLUS/(DEFICIT) FOR THE YEAR 5 255 335 406 93 241 731 665 147 259 406 380 285 665 TOTAL REVENUE EXPENDITURE Current expenditure Compensation of employees Goods and services Total current expenditure Reconciliation of Net Surplus/(Deficit) for the year Voted funds Annual appropriation Conditional grants Departmental revenue and NRF Receipts SURPLUS/(DEFICIT) FOR THE YEAR 13 127 STATEMENT OF FINANCIAL POSITION FOR THE YEAR ENDED 31 MARCH 2018 Note ASSETS Current assets Unauthorised expenditure Cash and cash equivalents Prepayments and advances Receivables Non-current assets Receivables TOTAL LIABILITIES NET ASSETS 128 2016/17 R’000 8 9 10 11 1 039 891 1 18 129 1 342 891 25 426 11 2 2 2 2 1 041 1 344 12 13 1 041 147 13 1 344 380 10 14 15 861 20 871 83 1 041 - 1 344 - TOTAL ASSETS LIABILITIES Current liabilities Voted funds to be surrendered to the Revenue Fund Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Bank overdraft Payables 2017/18 R’000 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2018 Note CASH FLOWS FROM OPERATING ACTIVITIES Receipts Annual appropriated funds received Departmental revenue received Interest received Net (increase)/decrease in working capital Surrendered to Revenue Fund Current payments Payments for financial assets Transfers and subsidies paid Net cash flow available from operating activities CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets Net cash flows from investing activities 2017/18 R’000 1.1 2 2.2 255 741 255 482 247 12 242 396 242 111 274 11 16 241 (636) (254 094) (1 114) 138 (373) (912) (239 908) (93) (1 444) (334) (127) (127) (286) (286) 11 (620) (871) (860) (251) (871) 7 Net increase/(decrease) in cash and cash equivalents Cash and cash equivalents at beginning of period Cash and cash equivalents at end of period 17 129 2016/17 R’000 ACCOUNTING POLICIES FOR THE YEAR ENDED 31 MARCH 2018 Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. Management has concluded that the financial statements present fairly the department’s primary and secondary information. The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act. 1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard. 2 Going concern The financial statements have been prepared on a going concern basis. 3 Presentation currency Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department. 4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000). 5 Foreign currency translation Cash flows arising from foreign currency transactions are translated into South African Rands using the spot exchange rates prevailing at the date of payment / receipt. 6 Comparative information 6.1 Prior period comparative information Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements. 6.2 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement. 7 Revenue 7.1 Appropriated funds Appropriated funds comprises of departmental allocations. Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective. The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position. 130 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position. 7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when: • it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and • the amount of revenue can be measured reliably. The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents. Write-offs are made according to the department’s debt write-off policy. 8 Expenditure 8.1 Compensation of employees 8.1.1 Salaries and wages Salaries and wages are recognised in the statement of financial performance on the date of payment. 8.1.2 Social contributions Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment. 8.2 Other expenditure Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold. 8.3 Accruals and payables not recognised Accruals and payables not recognised are recorded in the notes to the financial statements at cost at the reporting date. 8.4 Leases 8.1 Operating leases Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements. 9 Cash and cash equivalents Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position as a current liability. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts. 131 10 Prepayments and advances Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost. 11 Payables Payables recognised in the statement of financial position are recognised at cost. 12 Capital Assets 12.1 Movable capital assets Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature forms part of the cost of the existing asset when ready for use. 13 Provisions and Contingents 13.1 Contingent liabilities Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably. 13.2 Commitments Commitments (other than for transfers and subsidies) are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash. 14 Unauthorised expenditure Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either: • approved by Parliament with funding and the related funds are received; or • approved by Parliament without funding and is written off against the appropriation in the statement of financial performance; or • transferred to receivables for recovery. Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure. 15 Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and / or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery. Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable. 132 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 16 Irregular expenditure Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note. Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are derecognised when settled or subsequently written-off as irrecoverable. 17 Events after the reporting date Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements. 18 Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National Revenue Fund when recovered or are transferred to the statement of financial performance when written-off. 19 Related party transactions A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions within the Minister’s portfolio are recorded in the notes to the financial statements when the transaction is not at arm’s length. Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements. 20 Employee benefits The value of each major class of employee benefit obligation (accruals, payables not recognised and provisions) is disclosed in the Employee benefits note. 133 NOTES TO THE ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2018 1. Annual Appropriation 1.1 Annual Appropriation Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds): Final Appropriation Administration Investigation and information Compliance monitoring and stakeholder management Total 2. 2017/18 Actual Funds Received R’000 87 111 157 247 11 124 255 482 Funds not requested/not received R’000 R’000 87 111 157 247 11 124 255 482 - 2016/17 Final Appropriation Appropriation received R’000 76 286 157 183 8 642 R’000 76 286 157 183 8 642 242 111 242 111 Note Sales of goods and services other than capital assets Interest, dividends and rent on land Transactions in financial assets and liabilities Total revenue collected Departmental revenue collected 2017/18 R’000 2.1 2.2 2.3 2016/17 R’000 108 12 139 259 259 98 11 176 285 285 2.1 Note 2 Sales of goods and services produced by the department Sales by market establishment Other sales Total 2017/18 R’000 108 3 105 108 2016/17 R’000 2017/18 R’000 2016/17 R’000 98 3 95 98 2.2 ! " Note 3 Interest Total 12 12 134 11 11 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 2.3 # $ Note 2 Receivables Other Receipts including Recoverable Revenue Total 3. 2017/18 R’000 2016/17 R’000 139 139 115 61 176 Note 2017/18 R’000 117 159 25 1 284 3 828 23 957 146 253 2016/17 R’000 115 941 1 718 966 4 242 24 392 147 259 Note 2017/18 R’000 2016/17 R’000 % 3.1 Salaries and Wages Basic salary Performance award Service Based Compensative/circumstantial Periodic payments Other non-pensionable allowances Total 3.2 Social contributions Employer contributions Pension Medical Bargaining council Total Total compensation of employees Average number of employees 135 15 153 7 326 29 22 508 14 962 6 930 28 21 920 168 761 169 179 375 382 4. & Note Administrative fees Advertising Minor assets Bursaries (employees) Catering Communication Computer services Consultants: Business and advisory services Legal services Contractors Agency and support / outsourced services Audit cost – external Fleet services Consumables Operating leases Property payments Travel and subsistence Venues and facilities Training and development Other operating expenditure Total 2017/18 R’000 4.1 4.2 4.3 4.4 4.5 4.6 4.7 2016/17 R’000 357 412 10 76 74 4 375 8 733 337 5 198 248 60 5 172 5 605 1 366 26 308 14 586 10 560 860 996 85 333 757 232 157 155 199 5 250 8 856 330 1 015 495 2 173 4 460 1 311 13 242 10 130 19 086 421 657 1 803 70 729 4.1 Minor assets Note 4 Tangible assets Machinery and equipment Total 2017/18 R’000 2016/17 R’000 10 10 10 157 157 157 2017/18 R’000 1 710 7 023 8 733 2016/17 R’000 2 513 6 343 8 856 2017/18 R’000 4 763 409 5 172 2016/17 R’000 1 923 250 2 173 4.2 % Note 4 SITA computer services External computer service providers Total 4.3 ' Note 4 Regularity audits Computer audits Total 136 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 4.4 Consumables Note 4 2017/18 R’000 Consumable supplies Uniform and clothing Household supplies IT consumables Other consumables Stationery, printing and office supplies Total 2016/17 R’000 240 24 152 35 29 1 126 1 366 553 1 182 8 362 758 1 311 2017/18 R’000 4 814 679 1 9 092 14 586 2016/17 R’000 3 031 152 6 947 10 130 4.5 * Note 4 Municipal services Property management fees Property maintenance and repairs Other Total The amount of R 9 092 disclosed under other, represent expenditure incurred on first aid , pest control/ fumigation, security and cleaning services in all IPID offices. 4.6 # $ Note 4 Local Foreign Total 2017/18 R’000 10 560 10 560 2016/17 R’000 18 812 274 19 086 2017/18 R’000 2016/17 R’000 4.7 Note 4 Professional bodies, membership and subscription fees Resettlement costs Other Total 17 63 916 996 15 679 1 109 1 803 The amount of R916 disclosed under other, represent expenditure incurred on insurance premium for subsidised vehicles, courier services, printing and publication of the Directorate’s strategic documents. 137 5. * Note Debts written off Total 2017/18 R’000 5.1 2016/17 R’000 - 93 93 5.1 Debts written off Note 2017/18 R’000 5 2016/17 R’000 Other debt written off Total - 93 93 Total debt written off - 93 6. Transfers and subsidies Note Departmental agencies and accounts Households Total 7. 2017/18 R’000 Annex 1B Annex 1G 2016/17 R’000 568 546 1 114 549 895 1 444 Note Tangible assets Machinery and equipment 2017/18 R’000 27 Total 2016/17 R’000 127 127 286 286 127 286 7.1 + ' ,;<=><= Tangible assets Machinery and equipment Voted funds R’000 286 286 Aid assistance R’000 - 286 - Total Total R’000 286 286 286 ?F G ?F< H Note 2017/18 R’000 2016/17 R’000 Opening balance Prior period error As restated Closing balance 891 891 891 891 891 891 Analysis of closing balance Unauthorised expenditure awaiting authorisation Total 891 891 891 891 ?F, J 2017/18 R’000 Current Total 2016/17 R’000 891 891 891 891 An amount disclosed relates to the expenditure incurred in 2005/06 and 2008/09 financial years which is still awaiting condonment and authorisation by SCOPA. ?FK J 2017/18 R’000 Unauthorised expenditure relating to overspending of the vote or a main division within a vote Total 139 2016/17 R’000 891 891 891 891 ?FQ G X Details Exceeding Programme vote for the 2005/6 and 2008/9 financial years Total 9. 2017/18 Current Non-current R’000 R’000 891 - 891 Total R’000 891 2016/17 Current Non-current R’000 R’000 891 891 - 891 Total R’000 891 891 % + Note 2017/18 R’000 2016/17 R’000 Cash on hand Total 1 1 - The cash on hand relates to petty cash issued but not cleared by the affected Province by the reporting date. <;F * Note 2017/18 R’000 Staff advances Travel and subsistence Total 2016/17 R’000 15 3 18 22 3 25 11. H $ Note Claims recoverable Recoverable expenditure Staff debt Other debtors Total 11.1 11.2 11.3 11.4 2017/18 Current Non-current R’000 R’000 52 2 2 67 8 129 2 Total R’000 52 4 2016/17 Current Non-current R’000 R’000 303 1 67 8 131 123 426 1 2 Total R’000 303 1 124 428 11.1 % $ Note 11 and Annex 4 National departments Total 2017/18 R’000 2016/17 R’000 52 52 140 303 303 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 11.2 H $ J Y Note 11 2017/18 R’000 Debt Account Debt Receivable Income Debt Receivable Interest Total 2016/17 R’000 110 (103) (3) 4 9 (8) 1 11.3 Staff debt Note 11 2017/18 R’000 Sal: Deduction Disallowance Account Sal: Reversal Control Account Sal: Tax Debt Total 2016/17 R’000 60 6 1 67 1 123 124 11.4 Other debtors Note 11 2017/18 R’000 Pension Recoverable Account Total 2016/17 R’000 8 8 - 380 380 147 (380) 147 2016/17 R’000 (624) 624 380 (624) 380 12. $ H Z Note Opening balance As restated Transfer from statement of financial performance (as restated) Paid during the year Closing balance 2017/18 R’000 13. [HZ H $ H Z Note Opening balance As restated Transfer from Statement of Financial Performance (as restated) Paid during the year Closing balance 141 2017/18 R’000 10 10 259 (256) 13 2016/17 R’000 13 13 285 (288) 10 14. \ ] Note Consolidated Paymaster General Account Total 2017/18 R’000 2016/17 R’000 861 861 871 871 15. * $ ' Note Clearing accounts Total 2017/18 R’000 15.1 2016/17 R’000 20 20 83 83 15.1 Clearing accounts Note 15 2017/18 R’000 Description Salary Income Tax Salary Pension Total 2016/17 R’000 20 20 76 7 83 16. [ ^ J $ Note Net surplus/(deficit) as per Statement of Financial Performance Add back non cash/cash movements not deemed operating activities (Increase)/decrease in receivables – current (Increase)/decrease in prepayments and advances Increase/(decrease) in payables – current Expenditure on capital assets Surrenders to Revenue Fund Net cash flow generated by operating activities 2017/18 R’000 406 (268) 297 7 (63) 127 (636) 138 2016/17 R’000 665 (999) (301) 7 (79) 286 (912) (334) 17. H + ^ J purposes Note Consolidated Paymaster General Account Cash on hand Total 142 2017/18 R’000 (861) 1 (860) 2016/17 R’000 (871) (871) INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 <= MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2017 Opening Prior period Additions Disposals Closing Balance balance error R’000 R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT 43 390 (1 933) 286 329 41 414 Transport assets 8 719 (1 933) 6 786 Computer equipment 21 385 129 329 21 185 Furniture and office equipment 9 921 25 9 946 Other machinery and equipment 3 365 132 3 497 TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 43 390 (1 933) 286 329 41 414 27.3.1 Prior period error Note Nature of prior period error Correction of Asset Register - Leased vehicles were erroneously included in 2016/17 Asset Register. 2016/17 R’000 (1 933) (1 933) (1 933) Total prior period errors 149 27.4 Minor assets MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2018 Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total R’000 R’000 R’000 R’000 R’000 R’000 Opening balance - - - 12 805 - 12 805 Additions - - - 10 - 10 Disposals - - - 4 - 4 TOTAL MINOR ASSETS - - - 12 811 - 12 811 Specialised military assets Number of minor assets at cost TOTAL NUMBER OF MINOR ASSETS Intangible assets Heritage assets - - - Machinery and equipment 7 619 - - - 7 619 Biological assets Total - 7 619 - 7 619 Minor Capital Assets under investigation Number Included in the above total of the minor capital assets per the asset register are assets that are under investigation: Machinery and equipment Value R’000 174 362 The amount disclosed includes assets identified for disposal and assets under investigation. Such assets are placed under suspense until relevant processes and approvals are finalised. In 2016/17 financial year, 3 assets were reported as assets under investigation amounting to R8 000, 2 assets amounting to R4 200 were finalised in 2017/18. Asset amounting to R4 000 is still under investigation and was not finalised by the reporting date. Minor assets MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2017 Specialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000 Opening balance Additions Disposals TOTAL MINOR ASSETS - - - 150 12 826 150 171 12 805 - 12 826 150 171 12 805 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 Specialised military assets Number of minor assets at cost TOTAL NUMBER OF MINOR ASSETS Intangible assets Heritage assets - - - Machinery and equipment 7 606 - - - 7 606 Biological assets Total - 7 606 - 7 606 ,?F Prior period errors ,?F< Correction of prior period errors Note 27 Assets: Movable Capital Assets Transport Assets Net effect Amount before error correction 2016/17 R’000 Prior period error Restated 2016/17 R’000 2016/17 R’000 8 719 8 719 (1 933) (1 933) Amount 6 786 6 786 Correction of Asset Register - Leased vehicles were erroneously included in 2016/17 Asset Register Note 20 Liabilities: Accruals and payables not yet recognised Accruals Payables not yet expensed Net effect Amount before error correction 2016/17 R’000 Prior period error Restated 2016/17 R’000 2016/17 R’000 24 023 24 023 (15 477) 19 261 962 Amount 8 546 19 261 27 807 Corrections were made on the accruals due to transactions that were not considered on the 2016/17 financial year disclosed amount. Note 22 Other: Operating lease Commitments (GG Vehicles) Operating lease Commitments Net effect Amount before error correction 2016/17 R’000 Prior period error Restated 2016/17 R’000 2016/17 R’000 - 18 leased vehicles were erroneously excluded in the 2016/17 financial year disclosure of lease commitments. 151 5 909 5 909 Amount 5 909 5 909 152 SASSETA Communication: Licences (TV) TOTAL DEPARTMENTAL AGENCY/ ACCOUNT R’000 559 11 570 Appropriation Adjusted R’000 - R’000 TRANSFER ALLOCATION Roll Adjustments Overs STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS ANNEXURE 1B FOR THE YEAR ENDED 31 MARCH 2018 - R’000 559 11 570 Total Available 559 9 568 100% 82% TRANSFER Actual % of Transfer Available funds Transferred R’000 % ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS R’000 535 14 549 2016/17 Final Appropriation Transfers Leave gratuity Claims against the state Act of grace remuneration TOTAL HOUSEHOLDS R’000 275 272 547 Appropriation Act Adjusted STATEMENT OF TRANSFERS TO HOUSEHOLDS ANNEXURE 1G R’000 - R’000 TRANSFER ALLOCATION Roll Adjustments Overs 4 4 R’000 275 276 551 Total Available 274 272 546 100% 100% EXPENDITURE Actual % of Transfer Available funds Transferred R’000 % R’000 54 831 10 895 20XX/YY Final Appropriation INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 153 154 Received in kind Public Servants Association Embassy of the United States of America Subtotal TOTAL NAME OF ORGANISATION Traveling bags for investigative indaba Investigative training NATURE OF GIFT, DONATION OR SPONSORSHIP STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED ANNEXURE 1H 2017/18 R’000 - 2016/17 R’000 17 26 43 43 Claims against the department General Mpembe vs Minister of Police Richard Nziyane vs Minister of Police Moiloa & Others vs Minister of Police Ngobeni vs Minister of Police Modutoane vs Minister of Police Ntshangase vs Minister of Police Mlangeni vs Minister of Police and Others Booysen Johan Wessel Mathata MZ Mabotja TA Mabuda LS Boitumelo Ramahlaha vs Minister of Police and Mapheto Mzwana SS FJ Engelbrecht MW Ramatlou L Nowele M Ngobese Lekatela Collins Sekwadi v Minister of Police KE Sons Investments CC Santam Insurance on behalf of MKB Tactical (Pty) Karelse vs Minister of Police Netshapala Mukondoleli Lesley vs Minister of Police Munsami Yogandran vs Minister of Police Human Communication Recruitment vs Minister of Police Mapheto vs Minister of Police Nature of Liability STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2018 ANNEXURE 3B 750 480 960 1 000 1 000 1 000 1 000 10 500 2 725 2 725 131 1 908 400 200 8 160 24 109 2 218 17 301 13 3 770 694 5 3 000 R’000 Opening Balance  1 April 2017 634 2 457 423 423 12 176 12 343 2 682 162 108 - R’000 (3 000) R’000 Liabilities Liabilities paid/ incurred cancelled/ during the year reduced during the year Liabilities recoverable (Provide details hereunder) R’000 - 750 1 114 3 417 1 000 1 000 1 000 1 000 10 500 3 148 3 148 143 2 084 400 200 8 160 24 121 2 561 19 983 13 3 932 802 5 - R’000 Closing Balance 31 March 2018 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 155 156 Moabelo v Executive Director of IPID Manyamalala and 8 Others v Minister of Police and 2 Others Mokoena v Minister of Police and Another Pieter Andre Matthyser v IPID Senyatse Abraham Rasekhula v IPID and Others Masopha Sefatsa and 15 Others v IPID Lesiba Mashishi and 2 Others v IPID Lucas Otebogeng Mosala and 4 Others v IPID Maoka PVH v IPID  Subtotal   TOTAL Nature of Liability 200 57 276   57 276 R’000 Opening Balance  1 April 2017 8 000 250 400 660 14 050 900 2 000 272 33 964   33 964 R’000 (272) (3 272)   (3 272) R’000 Liabilities Liabilities paid/ incurred cancelled/ during the year reduced during the year Liabilities recoverable (Provide details hereunder) R’000 200 8 000 250 400 660 14 050 900 2 000 87 967   87 967   - R’000 Closing Balance 31 March 2018 Revision of opening balance and interest of 9% has been added Mabotja TA matter in accordance to the summons. An interest of 9% which has been added on Mabuda LS matter in accordance to the summons. An interest of 9% which has been added on Boitumelo Ramahlaha vs Minister of Police and Mapheto matter in accordance to the summons. An interest of 15.5% has been added on KE Sons Investments CC matter case in accordance to the summons. An interest of 15.5% has been added on Netshapala Mukondoleli Lesley vs Minister of Police matter in accordance to the summons. An interest of 15.5% has been added on Munsami Yogandran vs Minister of Police matter in accordance to the summons. 3. 4. 5. 6. 7. 8. 157 12. An interest of 9% has been added on Ngobese matter in accordance to the summons. 11. An interest of 15.5% has been added on Richard Nziyane vs Minister of Police matter in accordance to the summons. 10. An interest of 15.5% which has been added on Lekatela Collins Sekwadi v Minister of Police matter in accordance to the summons. The matter of Mapheto vs Minister of Police has been removed to correct the duplication error. Revision of opening balance and interest of 9% has been added on Mathata MZ matter in accordance to the summons. 2. 9. Revision of opening balance and interest of 15.5% has been added on Moiloa and others matter in accordance with the summons. 1. ANNEXURE 3B (continued) INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 158 R’000 53 - - 33 - - - - - - - 20 R’000 Confirmed balance outstanding 31/03/2018 31/03/2017 R’000 - - - - - - R’000 303 - 19 17 15 23 43 132 1 53 Unconfirmed balance outstanding 31/03/2018 31/03/2017 R’000 53 33 - - - 20 31/03/2018 R’000 303 - 19 17 15 23 43 132 1 53 31/03/2017 Total The above disclosed amounts relate to the salary claims for transferred officials between IPID and the listed various Departments. TOTAL Department Department of Correctional Services South African Police Services Department of Environmental Affairs Department of Telecommunication and Postal Services Department of Home Affairs Office of the Chief Justice National Treasury Department of Justice and Constitutional Development Department of higher Education Government Entity CLAIMS RECOVERABLE ANNEXURE 4 - Cash in transit at year end 2017/18 Receipt date Amount up to six (6) working days after year end R’000 - - - - - 159 11 2 458 18 9 27 27 TOTAL 3 973 10 515 14 571 3 999 5 566 9 565 9 592 TOTAL - - - - - 1 723 1 723 1 723 R’000 R’000 138 - - 138 138 - 138 Unconfirmed balance outstanding 31/03/2018 31/03/2017 - 27 27 18 9 - 11 315 5 722 5 566 11 288 R’000 31/03/2018 17 167 3 973 10 515 14 571 76 7 2 596 2 596 11 - 2 585 R’000 31/03/2017 TOTAL Cash in transit at year end 2017/18 Payment date Amount up to six (6) working days before year end R’000 The amount of 2 822 000 was recorded as confirmed balance following the reconciliation that was performed on the Department of Public Works account for 2016/17 financial year, therefore the prior year balance was adjusted accordingly 17 029 76 7 - OTHER GOVERNMENT ENTITY Current South African Revenue Services Government Pension Administration Agency Government Fleet (gFleet) Property Man Trading entity Subtotal 2 458 2 447 R’000 - R’000 Confirmed balance outstanding 31/03/2018 31/03/2017 DEPARTMENTS Current Department of Justice and Constitutional Development Department of Energy South African Police Services Department of Human Settlement Subtotal GOVERNMENT ENTITY INTER-GOVERNMENT PAYABLES ANNEXURE 5 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE I Annual Report 2017/18 NOTES Physical Address: City Forum Building, 114 Madiba (Vermeulen) Street Postal Address: Private Bag x 941, Pretoria, 0001 Tel: 012 399 0000 Fax: 012 326 0408 E-mail: complaints@ipid.gov.za Website: www.ipid.gov.za RP343/2018 ISBN: 978-0-621-46701-7