CINCINNATI POLICE DEPARTMENT
INTERNAL INVESTIGATIONS SECTION
CASE # 18145
Introduction:
Internal Investigations Section (IIS) has completed an investigation into an allegation by
Captain Jeffrey Butler Jr., Badge: C20, Training Section, of a missing master box containing
copies of original department documents and additional supporting documentation compiled
by the Inspections Section during the 2017 overtime audit.
Summary of Incident:
Note: In the summer of 2018, the location of the office space assignments for Inspections
Section personnel was rearranged between two existing offices utilized by the
Inspections Section. Both offices are located at 310 Ezzard Charles Drive on the
second floor. To ensure consistency and clarity throughout this report, the following
terms and definitions will be utilized:
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Inspections Section office – The larger office utilized by the Inspections Section,
containing two restrooms, without windows. This is where the Inspections Section
sergeants were assigned until the rearrangement of offices.
Originals box – banker’s style box containing original documents removed from the
individual department districts or sections
Master box – This is the box that is alleged to be missing. A banker’s style box
containing copies of original documents removed from the individual district or
sections, kept for Inspections Section records, for purposes of the 2017 overtime
audit.
Duplicate box – banker’s style box containing only copies of the copies of original
documents placed in a master box

During the first quarter of 2018, the Inspections Section was tasked with completing an audit
of the Police Department’s overtime usage for 2017. The audit included a review of various
original documents, such as Forms 25S, Request for Leave of Absence; Forms 68P,
Overtime and Court Appearance Report; Forms 202, Weekly Time Report; daily District or
Section lineups; and Forms 443, Voluntary Off-Day Deviation.
As each individual district or section was audited, Inspections Section sworn personnel
responded to the district or section with empty originals boxes and removed necessary
original documents to be reviewed. The original documents were placed into the originals
boxes and transported to the Inspections Section office for review. Any original documents
that were needed for the audit were copied for Inspections Section records.

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Each of the sworn personnel assisting with the audit was provided a specific task, such as
review of the Forms 25S, review of daily lineups, or entry into a spreadsheet. The following
personnel took part in or assisted in some manner with a review of the documents and
completion of the audit:
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Captain Jeffrey Butler Jr., Badge: C20, Police Training Section
Lieutenant Barbara Young, Badge: L770, Evidence & Property Management Unit
Lieutenant Elena Moton, Badge: L84, Collaborative Agreement Compliance Unit
Sergeant Stephenie Fassnacht, Badge: S39, Inspections Section
Sergeant Douglas Frazier, Badge: S414, District Three
Sergeant Jacob Mapel, Badge: S74, Inspections Section
Sergeant Ronald Schaeper, Badge: S106, Inspections Section

Interviews:
Captain Jeffrey Butler Jr., Badge: C20, Police Training Section
Note: Captain Butler was detailed to the Inspections Section beginning in January, 2017. He
was assigned to the Inspections Section from April 7, 2017, until March 18, 2018.
Captain Butler’s original interview on December 19, 2018, was not recorded due to a
mechanical malfunction. He was immediately re-interviewed and recorded. The
statements given and information gathered from both interviews did not change.
Captain Butler was assigned as Commander of the Inspections Section from January 2017,
until mid-March 2018. While assigned to the Inspections Section, his office was the
Inspections Section captain’s office. Captain Butler oversaw and conducted a department
audit for the year 2017. The audit consisted of a review of the highest paid department
members by rank and unit. Included in the audit were overtime hours worked, work hours,
contract compliance, shift deviation, and outside employment extension of police services
details.
The members of the Inspections Section who worked on the audit included Captain Butler,
Lieutenant Young, Sergeant Mapel, Sergeant Fassnacht, and Sergeant Frazier. Sergeant
Schaeper did not participate in the audit. Lieutenant Moton assisted with the audit on a few
occasions.
The audit began with members of the Inspections Section going to various districts and
sections to gather original documents, placing them into the originals boxes, then bringing
the documents back to the Inspections Section office. One district or section was completed
at a time due to the volume of the records. Once at the Inspections Section office, the
documents were reviewed for accuracy, consistency with the Assignment Report and
contract, and an overall audit of the officers’ activities to determine if there were any issues or
discrepancies.

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Each person from the Inspections Section who worked on the audit was assigned a specific
task, such as reviewing Forms 68P, 25S, or lineups, and data entry. Captain Butler kept
track of items manually on a legal pad while Sergeant Frazier entered items electronically.
The original documents were placed back into the originals box upon review.
If the work on the audit was done during the week and the originating district or section was
still open, the original documents were returned that day. If the work was conducted on the
weekend or after hours, the originals box was locked inside Captain Butler’s or Lieutenant
Young’s office.
Copies were made of any documents needed; usually by Lieutenant Young or Sergeant
Mapel. These two primarily made the copies because Lieutenant Young usually handled and
reviewed the Forms 25S and Sergeant Mapel handled paperwork related to details due to his
familiarity with the Coplogic Overtime Management System. The copies of the originals were
placed into the master box by whoever made the copy, most frequently, Lieutenant Young
and Sergeant Mapel.
Note: The Coplogic Overtime Management System is the department’s computerized
system for posting, signing up for, and selecting off duty outside employment details.
The master box was a standard banker’s box with a lift out lid and marked “2017 Inspections
Audit”. Captain Butler could not recall if the master box was marked at the beginning, during,
or conclusion of the audit. At the conclusion of the work day the master box was stored in
the Inspections Section office. The office was the work area for the audit and was locked
(when unoccupied). Captain Butler was unsure exactly where the master box was stored
within the Inspections Section office.
The master box was never in Captain Butler’s office while the audit was being conducted.
During the audit, Captain Butler only kept payroll items produced by Finance Management
Section in his office. Upon completion of the audit, a report was submitted in February 2018.
On March 5, 2018, an Equal Employment Opportunity (EEO) complaint was filed by Captain
Bridget Bardua, Badge: C18, Special Investigations Section, against Captain Butler,
Lieutenant Colonel David Bailey, Badge: LTC3, Personnel Management, and Lieutenant
Colonel Paul Neudigate, Badge: LTC6, Patrol Bureau. Shortly thereafter, Captain Butler
asked Clerk Typist III Marla Lovette, Badge: CT31, Inspections Section, and Lieutenant
Young to bring him the master box .
Note: On March 5, 2018, Captain Bardua was assigned to District Five and Lieutenant
Colonel Bailey was assigned to the Administration Bureau (Executive Officer).
On March 7, 2018, Captain Butler made four identical copies of the files contained in the
master box, which were placed into duplicate boxes: one for the Fraternal Order of Police
(FOP), one for Senior Assistant City of Cincinnati Solicitor Julie Bissinger, who was
representing the City in the EEO complaint, one for his attorney, Mr. Brian Gillan, and one for
himself.

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The copied files in the duplicate boxes were identical to each other and to the master box;
however, the master box also contained auxiliary supporting documents, such as CD’s and
DVD’s, legal documents, and handwritten notes. The notes included information provided to
Captain Butler from all ranks about officers who were manipulating payroll or abusing time.
Note: Captain Butler did not further describe the legal documents contained in the master
box.
Captain Butler personally delivered duplicate boxes to the FOP and Mr. Gillan and kept his
duplicate box. The duplicate box for the City was delivered to City Hall by two sergeants
from the Inspections Section, but Captain Butler could not recall which two sergeants.
The master box was returned to the Inspections Section office by a member of the
Inspections Section staff, where it had previously been stored. Captain Butler could not
recall which staff member because the master box did not become significant to him until
around June, 2018. March 7, 2018, was the first and only time the master box was in
Captain Butler’s office and was the last time Captain Butler saw the master box. Captain
Butler does not know where the master box or its contents are currently. Captain Butler
cannot recall the last person to have possession of the master box.
On March 8 or 9, 2018, Colonel Eliot Isaac, Badge: CHF, Police Chief, came to Captain
Butler’s office and asked Captain Butler “where the binders were and all the audit stuff was.”
Captain Butler advised Chief Isaac they were in the Inspections Section office. Chief Isaac
then went to the Inspections Section office. A short time later a member of the Inspections
Section told Captain Butler, “The Chief took everything” (related to the audit). Captain Butler
could not recall the person who made that statement to him.
A follow up interview was conducted with Captain Butler to provide clarification following
interviews of other parties. The following information was collected from Captain Butler’s
second interview.
Captain Butler could not recall if the originals boxes were marked in any way. He was not
involved with collecting the documents contained in the originals boxes and did not handle
those documents during the review process.
Captain Butler stated the documents from each district or section were contained in folders.
The supporting audit documentation in the master box was categorized and placed into
separate manila folders, separated by district or section. Additional items, such as
assignment reports and financial documents, were also contained in individual folders.
The final version of the audit report, which was completed on a Form 17, was prepared by
Captain Butler. Prior to submission the report was sent, via email, to all parties involved in
the audit for review, including Lieutenant Colonel Bailey. The final version of the audit report
was completed on or around February 7 or 8, 2018.

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The copied files contained in the master box were used to compile the Form 17 for the final
audit report and audit binders. The information in the final report was developed from the
supporting documentation in the master box and the binders. The binders contained
seventeen to eighteen separate tabs, starting with the narrative Form 17 (final audit report),
followed by supporting documentation.
The copies of documents for the duplicate boxes were primarily made by Captain Butler
utilizing the copy machine on the eastern end of the hallway near the Inspections Section
office. Several people who were nearby assisted Captain Butler; this included only persons
who had knowledge of or assisted in the audit. Inspections Section personnel, Division
Manager Kristen Cosgrove, Badge: ADM26, Special Projects Unit, and Lieutenant Moton
may have assisted with making copies.
Note: Captain Butler refers to Ms. Cosgrove and Ms. Eatmon during his interview, which
was her surname while married. Both Ms. Cosgrove and Ms. Eatmon refer to the
same person.
The copies of (the copied) documents were placed into folders, then in assembly line fashion
placed into the duplicate boxes. Captain Butler was the primary person who placed the
items into the duplicate boxes. The process of making the copies for and compiling the
duplicate boxes took the entire day.
The master box contained thousands of pages of voluminous paperwork. The items copied
and placed into the duplicate boxes were limited to what was relevant to the actual audit
findings. For example, financial reports gathered by Ms. Cosgrove contained an error in the
calculations. These documents were kept in the master box, but not placed in the duplicate
boxes.
All documentation reviewed for the audit was kept in the master box, as it demonstrated the
audit process, regardless of whether or not it was utilized for the final report. The duplicate
boxes contained only items pertinent to the final audit product. Captain Butler used an
analogy of a final IIS report compared to the entire case file, or a Homicide Unit book
compared to the entire case file, when comparing the contents of the duplicate boxes to the
master box.
Note: A Homicide Unit book is a binder prepared for summation and organization of
information contained in a Homicide Unit investigation.
Captain Butler’s personal notes and legal pads were kept as checks and balances to what
Sergeant Frazier entered into the computer. Captain Butler directed Sergeant Frazier to print
out the information he entered into the computer, then Captain Butler sat in his office to
compare and verify the numbers he wrote down on his legal pads to what Sergeant Frazier
entered.
The duplicate box delivered to the FOP was delivered to the FOP attorney (Mr. Steve
Lazarus). Captain Butler could not recall if he personally delivered that box or if another
person delivered it. The duplicate box was delivered within one to two days from when the
copies were made.

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Captain Butler did not deliver a duplicate box, or any items pertaining to the audit, to Ms.
Bissinger at City Hall. He could not recall exactly who delivered a duplicate box to Ms.
Bissinger. The duplicate box was delivered within one to two days from when the copies
were made. Captain Butler believed one of the Inspections Section sergeants delivered the
box to Ms. Bissinger; however, occasionally he used Sergeant Timothy Lanter, Badge: S61,
Gang Enforcement Squad, to assist him with various things.
Note: Captain Butler referred to Sergeant Lanter as “Turbo” Lanter. “Turbo” is a commonly
used nickname for Sergeant Lanter.
Captain Butler stated, “There were three copies of documents that went out. I have mine.
And then there’s the original that was at Inspections. That’s the missing box. I can confirm
that I know that my attorney still has his box, the FOP has their box, and Julie, I saw,
(be)cause I went and reviewed with her in May. I went through the documents with her. And
I know my box, I still have it. (Be)cause I offered the City, I think in June, June fourteenth, to
Captain Swingley, I offered him my box to provide to the Auditor.”
Note: Captain Butler provided copies of his Microsoft Outlook calendar, indicating he met
with Ms. Bissinger on March 14, 2018, and May 24, 2018.
Captain Butler referred to the issue of who delivered the box to Ms. Bissinger as “minutiae,”
when compared to “big picture things.” He knows Ms. Bissinger has a duplicate box,
because he met with her to review some of the documents. When asked if the items
remained in the duplicate box during the meeting with Ms. Bissinger in May, Captain Butler
answered, “She brought some folders out.” During the May meeting, Captain Butler had
notebooks and personal notes to discuss with Ms. Bissinger, but did not give her anything.
Captain Butler never carried the master box back and forth between his office and the
Inspections Section office. After the duplicate boxes were made, the master box went back
to the Inspections Section office, as the master box was not stored in his office.
Captain Butler never carried any originals boxes back and forth between his office and the
Inspections Section office, as he had no need for them. If he needed something specific,
Lieutenant Young or Sergeant Mapel would bring him a copy of what was needed.
Police Lieutenant Barbara Young, Badge: L770, Evidence & Property Management Unit
Note: Lieutenant Young was assigned to the Inspections Section from April 29, 2012 until
April 8, 2018.
Lieutenant Young’s office while at the Inspections Section was located inside and to the rear
of the Inspections Section office. Lieutenant Young’s office had a locking door, which she
locked each day when she secured.
As the result of a past audit by the City’s Internal Audit Office, the Police Department
changed the overtime audit process. The 2017 department audit would consist of the top five
earners of each rank, Investigative Units, Vice Unit, and a random sample from the
remainder of the department.

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Lieutenant Young recalled the audit was conducted from late 2017, to early 2018. The
personnel involved with performing the 2017 overtime audit were Captain Butler, Lieutenant
Moton, Sergeant Fassnacht, Sergeant Mapel, and Sergeant Frazier.
The sergeants assigned to Inspections Section gathered the original documents from each
district or section and transported them to the Inspections Section office for review. If the
review of original documents carried into multiple days, the original documents were stored
and locked in Lieutenant Young’s office overnight.
Sergeant Mapel reviewed outside employment extension of police services detail records.
Captain Butler recorded the officer’s assignment hours and overtime on a legal pad.
Sergeant Frazier copied the information from Captain Butler into a computer. Sergeant
Fassnacht reviewed shift lineups. Lieutenant Moton temporarily assisted when one of the
other supervisors was unavailable.
Captain Butler maintained control of his yellow legal pad. Lieutenant Young did not observe
any other personnel utilizing a legal pad. Lieutenant Young did not observe any other hand
written ledgers or notebooks because Sergeant Frazier was entering the information directly
into the computer.
Lieutenant Young’s role in the 2017 overtime audit was to be in charge of making copies of
any necessary original Forms 25S, Request for Leave of Absence; Forms 68P, Overtime and
Court Appearance Report; and Forms 443, Voluntary Off-Day Deviation. Once all the
necessary copies were made, Lieutenant Young placed all of the copies made into a folder
for the specific unit that was being audited. Lieutenant Young placed the folders in her desk
drawer and stored them until she personally delivered them to Captain Butler.
Lieutenant Young carried the copied documents to Captain Butler’s office. She informed
Captain Butler she was leaving the copied documents in his office so he would have
everything necessary for the audit in his office, as he was compiling all of the information for
the Chief. Lieutenant Young has not seen any of the copied documents since she delivered
them to Captain Butler.
Captain Butler was in charge of compiling the final audit books and report, which combined
the copies made by Lieutenant Young as well as financial information Captain Butler
obtained. Captain Butler “did all the legwork of the financial numbers that he got.”
The only audit boxes Lieutenant Young is familiar with were the originals boxes used to
transport documents from each district to the Inspections Section and back. Lieutenant
Young is unaware of the existence of a master box or its current location.
There were no boxes of documents from the audit stored in the Inspections Section office.
Lieutenant Young is not aware of Chief Isaac or anyone else from outside of the Inspections
Section requesting or removing any items or documents related to the 2017 audit from the
Inspections Section office.

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Lieutenant Elena Moton, Badge: L84, Collaborative Agreement Compliance Unit
Note: Lieutenant Moton was assigned to the Planning Section from April 23, 2017, until she
was transferred to the Collaborative Agreement Compliance Unit on April 8, 2018.
Lieutenant Moton assisted the Inspections Section with the department’s 2017 audit on two
occasions. Both occasions she provided assistance were on a Saturday. She reviewed daily
lineups and Forms 68P, Overtime and Court Appearance Report, then marked a sheet to
indicate if the officer worked overtime or not. Upon completion of the review, the documents
were returned to the folder from which they were taken.
Captain Butler, Lieutenant Young, Sergeant Fassnacht, and Sergeant Mapel conducted the
audit when Lieutenant Moton assisted.
Lieutenant Moton has never seen a box containing any documents from the 2017
department audit. She is unaware of a master box or its current location and does not know
who was last in possession of a master box.
Sergeant Stephenie Fassnacht, Badge: S39, Inspections Section
Note: Sergeant Fassnacht has been assigned to the Inspections Section since July 17, 2016.
Sergeant Fassnacht participated in the department’s 2017 audit. She collected lineups, off
time slips, and detail records. Sergeant Fassnacht, Sergeant Frazier, Sergeant Mapel,
Lieutenant Young, and Captain Butler reviewed the documents to ensure they matched
lineups. The original documents were returned to the district upon completion.
Lieutenant Young made copies of any documents needed for the audit. The copies were
kept by either Captain Butler or Lieutenant Young. After Sergeant Fassnacht handled any
copies of documents she placed them into a folder. She never placed any copies into a
master box or any box, and did not witness anyone else place any copies into a master box
or any box.
Sergeant Fassnacht has never seen a master box used during the 2017 audit. She is
unaware of a master box’s existence, current location, or who was last in possession of a
master box. She believes either Captain Butler or Lieutenant Young would have been the
last person in possession of any box containing copies of documents from the audit.
Sergeant Fassnacht is not aware of a master box or any box containing copied documents
from the audit for Inspections Section records being stored in the Inspections Section office.
Sergeant Fassnacht never carried a box containing any documents pertaining to the audit to
or from Captain Butler’s office, City Hall, the FOP or FOP attorney, Ms. Bissinger, or any
other person.
Sergeant Fassnacht is not aware of Chief Isaac or anyone not assigned to the Inspections
Section asking for or physically removing any documents related to the audit from the
Inspections Section office.

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Police Sergeant Douglas Frazier, Badge: S414, District Three
Note: Sergeant Frazier was assigned to the Inspections Section from December 6, 2015 until
July 1, 2018. He worked out of the Inspections Section office until his transfer to
District Three.
Sergeant Frazier recalled the 2017 audit was conducted near the end of 2017 into the
beginning of 2018. The other personnel involved with performing the audit were Captain
Butler, Lieutenant Young, Lieutenant Moton, Sergeant Fassnacht, and Sergeant Mapel.
Sergeant Frazier’s involvement in the 2017 audit included responding to affected district
stations and gathering documents necessary to complete the audit. Multiple boxes were
used to transport original documents from the districts to the Inspections Section office.
Sergeant Frazier was also responsible for entering data into a Microsoft Excel spreadsheet.
Once documents were gathered from a district, they were transported to the Inspections
Section in multiple originals boxes. Copies of the documents were made before the original
documents were returned to the district. Lieutenant Young made the majority of the copies.
Sergeant Frazier did not make or handle any copies of documents. If copies were made they
were placed into a master box. All personnel working on the audit were present when copies
of original documents were placed into the master box.
The master box Sergeant Frazier recalled was a banker’s style box with a removable lid.
Sergeant Frazier did not recall any type of label on the box.
The only time and place Sergeant Frazier observed the master box was in the Inspections
Section office while work on the audit was being conducted. He never personally saw the
master box any other time. Sergeant Frazier was told by Lieutenant Young the master box
would be stored in Lieutenant Young’s office; however, he never saw it there.
Sergeant Frazier never carried a box containing any copied documents pertaining to the
audit to or from Captain Butler’s office, City Hall, the FOP or FOP attorney, Ms. Bissinger, or
any other person. Sergeant Frazier is aware of the originals boxes being stored overnight in
Captain Butler’s office on occasion and carried originals boxes back and forth between the
Captain’s office and the Inspections Section office.
Sergeant Frazier is not aware of Chief Isaac or anyone not assigned to the Inspections
Section asking for or physically removing any documents related to the audit from the
Inspections Section office.
Sergeant Frazier is not aware of who last possessed the master box or its contents.
Sergeant Frazier was told by Captain Butler copies of the documents in the box were
delivered to the City Solicitor’s Office.

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Police Sergeant Jacob Mapel, Badge: S74, Inspections Section
Note: Sergeant Mapel has been assigned to the Inspections Section since March 12, 2017.
Sergeant Mapel recalled the audit occurred approximately in February 2018. Sergeant
Mapel recalled personnel involved with performing the audit were Captain Butler, Lieutenant
Young, Lieutenant Moton, Sergeant Fassnacht, and Sergeant Frazier.
Sergeant Mapel’s involvement in the 2017 audit included retrieving and reviewing reports of
outside employment extension of police services details for the officers selected to be
audited.
Sergeant Mapel also assisted in retrieving original documents from various district stations.
If particular documents were determined to be needed, copies of those documents were
made by Lieutenant Young. Once copies were made, the original documents were returned
to the district station.
Sergeant Mapel observed Lieutenant Young put paper clips on the copies and place them
into a folder; he never witnessed Lieutenant Young place any copies into a box. Sergeant
Mapel did not know how the document copies were used after that. Sergeant Mapel
assumed Lieutenant Young secured the documents in her office.
Sergeant Mapel saw numerous banker type boxes in the Inspections Section office for use
as originals boxes. Sergeant Mapel did not see a master box or any box containing copies of
any audit documents in the Inspections Section office.
Sergeant Mapel recalled the original documents were possessed by the Inspections Section
for a period of time typically ranging from three days to seven days. Sergeant Mapel recalled
original documents were temporarily stored and locked in Captain Butler’s office until the
original documents could be returned to the district of assignment.
Sergeant Mapel acknowledged he has heard of a missing master box, had the box described
to him, and assisted in searching for the box. Sergeant Mapel did not recall ever seeing a
master box.
Sergeant Mapel never carried a box containing any documents pertaining to the audit to or
from Captain Butler’s office, City Hall, the FOP or FOP attorney, Ms. Bissinger, or any other
person.
Sergeant Mapel is not aware of Chief Isaac or anyone not assigned to the Inspections
Section asking for or physically removing any documents related to the audit from the
Inspections Section office.
Sergeant Mapel was unaware of the current location of a master box and its contents.
Sergeant Mapel does not know the last person to possess a master box or its contents.
Sergeant Ronald Schaeper, Badge: S106, Retired

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Note: Sergeant Schaeper was assigned to the Inspections Section from January 19, 2014
until his retirement on March 10, 2019.
Sergeant Schaeper had minimal involvement in the department’s 2017 audit. He reviewed
several Forms 68P, Overtime and Court Appearance Report, while Sergeant Frazier recorded
the information. Upon completion of his review, he placed the documents back onto a table
from which the work on the audit was being conducted.
He has never seen a master box or a box containing documents used during the 2017 audit.
He is unaware of its current location and does not know who last had possession of a master
box.
Sergeant Schaeper is not aware of a master box or any box containing copied documents
from the audit for Inspections Section records being stored in the Inspections Section office.
Sergeant Schaeper never carried a box containing any documents pertaining to the audit to
or from Captain Butler’s office, City Hall, the FOP or FOP attorney, Ms. Bissinger, or any
other person.
Sergeant Schaeper is not aware of Chief Isaac or anyone not assigned to the Inspections
Section asking for or physically removing any documents related to the audit from the
Inspections Section office.
Clerk Typist III Marla Lovette, Badge: CT31, Inspections Section
Note: Ms. Lovette has been assigned to the Inspections Section since March 30, 2014.
Ms. Lovette’s office is located in the back of the Inspections Section office and has been for
approximately four years. She has seen numerous boxes at the Inspections Section office
and is unsure exactly which box is currently missing.
Ms. Lovette’s only role in the department’s 2017 audit was to physically construct empty
originals boxes for Inspections Section personnel to take to districts to collect paperwork.
She believed there was a different originals box used for each district, but was not certain.
While the audit was being conducted, the sergeants completing the audit would work out of
the originals boxes on a table in the Inspections Section office. The originals boxes
contained documents taken from districts and were stored in Captain Butler’s or Lieutenant
Young’s office overnight under lock and key. The next day, the work on the audit would
resume with personnel reviewing documents from the originals boxes.
The originals boxes were the only boxes pertaining to the audit Ms. Lovette has seen. She
does not recall seeing any box with labeling specific to the 2017 audit.
Ms. Lovette is not aware of a master box or any other box containing records from the audit
being stored in the Inspections Section office, aside from the temporary storage of the
originals boxes in Captain Butler’s or Lieutenant Young’s office.

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Ms. Lovette has never carried any box containing any documents related to the audit to or
from Captain Butler’s office, City Hall, Ms. Bissinger, the FOP or FOP attorney, or any other
person or place.
Ms. Lovette is not aware of Chief Isaac or anyone not assigned to the Inspections Section
asking for or physically removing any documents related to the audit from the Inspections
Section office.
Ms. Lovette stated Inspections Section did not send any boxes to off-site storage in 2018, as
the department was changing off-site storage vendors. Ms. Lovette was advised by Account
Tech III Lisa Hancock, Badge: ACT3, Finance Management Section, to not send any boxes
to the off-site storage due to the vendor change.
Ms. Lovette labeled the boxes sent by the Inspections Section for records destruction in
2018. She did not review the contents of the boxes, but was told by Inspections Section
personnel what each box contained in order to properly label the box. She did not label any
box with wording similar to “2017 overtime audit” or “2017 Inspections audit.”
Division Manager Kristen Cosgrove, Badge: ADM26, Special Projects Unit
Note: Ms. Cosgrove was assigned to Finance Management Section from March 15, 2015,
until she was transferred to the Special Projects Unit on January 14, 2018.
Ms. Cosgrove’s office is located adjacent to Captain Swingley’s Office, which was previously
occupied by Captain Butler.
Ms. Cosgrove assisted with the department’s 2017 audit while she was assigned to the
Finance Management Section. At the request of Lieutenant Colonel Bailey and Captain
Butler, Ms. Cosgrove ran overtime reports out of the Access database system. She
personally handed those reports to Lieutenant Colonel Bailey and Captain Butler. She
considered this a rather routine request.
After Ms. Cosgrove’s transfer to the Special Projects Unit in January, 2018, and for several
weeks prior to Captain Butler’s transfer from the Inspections Section, Ms. Cosgrove’s and
Captain Butler’s offices were adjacent to one another. Ms. Cosgrove spoke to Captain Butler
quite often.
On every occasion Ms. Cosgrove was in Captain Butler’s office, she saw a taller, white,
banker’s type box labeled with something to the effect of “2017 Audit” or “2017 Overtime
Audit” on the floor next to his desk. She believes it had a flip top and the writing was on the
top of the box; however, she was not entirely sure of these two details. She has only seen
one box with those specific markings referring to the 2017 audit.
The only other time she has seen the box she described was when Captain Butler would
carry the box from his office to the Inspections Section office and vice versa. Ms. Cosgrove
witnessed this while looking out into the hallway from her office. Ms. Cosgrove was aware

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Inspections Section personnel would go through the contents of the box in the Inspections
Section office.
Ms. Cosgrove has not seen the box anywhere other than Captain Butler’s office floor or
being carried down the hallway by Captain Butler. She saw the box every time she was in
Captain Butler’s office, including the week leading up to his transfer. Upon Captain Butler’s
transfer from the Inspections Section, the Inspection Section captain’s office briefly remained
vacant, with the door shut the entire time. Captain Swingley moved into the office shortly
thereafter.
Captain Dennis Swingley, Badge: C4, Inspections Section
Note: Captain Swingley has been assigned to the Inspections Section since March 18, 2018.
Captain Swingley was transferred to the Inspections Section on March 18, 2018. Upon
transfer, Captain Swingley took immediate occupancy of the Inspections Section captain’s
office, which was previously Captain Butler’s office.
Captain Swingley was not involved in the department’s 2017 overtime audit in any manner.
He has never seen any box related to the audit and does not know of or the current location
of a master box.
During the summer of 2018, Captain Swingley was in the office of Lieutenant Colonel Teresa
Theetge, Badge: LTC1, Support Bureau. Lieutenant Colonel Theetge placed a phone call to
Captain Butler regarding the location of a master box and placed the call on speaker phone
for Captain Swingley to hear. No one else was present for the phone call.
Captain Butler told Lieutenant Colonel Theetge that Ms. Bissinger had a copy of the master
box and that Captain Butler could probably compile the contents of the box with the help of
his attorney. Captain Swingley was present for the entirety of the phone call.
On an unknown date, Captain Butler advised Captain Swingley he left the master box in his
office upon transfer out of the Inspections Section. Captain Swingley could not recall where
this statement was made; however, he believes it was said either during the phone call in
Lieutenant Colonel Theetge’s office or during an individual conversation with Captain Butler.
Lieutenant Colonel Teresa Theetge, Badge: LTC1, Support Bureau
Note: Lieutenant Colonel Theetge has been assigned to the Support Bureau since
February 9, 2016.
Lieutenant Colonel Theetge has never seen a master box or the contents of a master box.
She is unaware of the location of a master box or the contents of a master box.
Captain Butler was the Inspections Section Commander who conducted the 2017 overtime
audit. Lieutenant Colonel Theetge was not involved with the audit, as Captain Butler
reported to Lieutenant Colonel Bailey at the time. After Lieutenant Colonel Bailey left the

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Department, Chief Isaac tasked Lieutenant Colonel Theetge with verifying the compensation
numbers in the draft audit.
Lieutenant Colonel Theetge was involved in prior audits when she was previously assigned
to the Inspections Section and was aware that supporting documentation was necessary for
the compilation of an audit report. In her experience, these documents would be stored
together in a box or a file.
Note: Lieutenant Colonel Theetge was assigned to the Inspections Section as a Lieutenant
from August 4, 2002 until November 21, 2004.
Lieutenant Colonel Theetge called Captain Swingley, who was now the Inspections Section
Commander, to her office to discuss the supporting documents for the 2017 overtime audit.
Captain Swingley stated he did not have any supporting documentation for the 2017
overtime audit in his office and was unaware of any documentation in the Inspections Section
office.
In the presence of Captain Swingley, Lieutenant Colonel Theetge called Captain Butler to
determine the location of the supporting documentation. She placed the called on speaker
phone. She asked Captain Butler if there was any supporting documentation for the audit,
and if there was, if it was placed in a file or boxed up in any manner. Captain Butler stated
there was a master box, which Captain Butler left in the Inspections Section captain’s office
when he was transferred to the Police Training Section.
Captain Swingley advised Captain Butler there was no master box in the Inspections Section
captain’s office and he was unaware of a master box in the Inspections Section office.
Captain Butler replied that he made copies of the box for several individuals, including Ms.
Bissinger.
Lieutenant Colonel Theetge contacted Ms. Bissinger to review the documents Captain Butler
provided to her. Lieutenant Colonel Theetge met Ms. Bissinger at City Hall to pick up the
documents, expecting them to be contained in a banker’s box. Ms. Bissinger provided
Lieutenant Colonel Theetge with only a brown accordion folder.
Lieutenant Colonel Theetge reviewed the documents and discovered nothing pertaining to
the audit. The file contained emails and items relating to the Emergency Communications
Section, where Captain Butler was previously assigned. Lieutenant Colonel Theetge
returned the file to Ms. Bissinger, as it did not contain any necessary documents.
Lieutenant Colonel Theetge reconvened with Captain Swingley and determined they would
need to identify what documents were needed and gather them on their own. There was no
further investigation into the location of a master box at that time, as the needed documents
could all be gathered from timekeepers throughout the Department.
All supporting documents for the 2017 audit were obtained from the timekeepers and
provided to the State Auditor’s office. Lieutenant Colonel Theetge did not discuss the
location of the box with Captain Butler until several months later, when she was conversing
with a State Auditor’s representative. The State Auditor’s representative requested to meet

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with Captain Butler. Lieutenant Colonel Theetge set up and attended the meeting, which
also included Captain Butler, the State Auditor’s representative, and another staff member
from the State Auditor’s office. During this meeting Captain Butler referenced the master
box.
The following morning, Lieutenant Colonel Theetge was made aware that Captain Butler
authored a Form 17, Interdepartmental Correspondence Sheet, and delivered it to the City
Manager’s office. The Form 17 requested an investigation into a missing master box,
indicating the documents it contained were necessary for the State Auditor’s office to conduct
their investigation.
After the Form 17 was delivered to the (then interim) City Manager, Mr. Patrick Duhaney,
Lieutenant Colonel Theetge spoke to Mr. Duhaney and Ms. Paula Boggs Muething, City
Solicitor. Mr. Duhaney and Ms. Boggs Muething asked Lieutenant Colonel Theetge to make
additional attempts to locate a master box.
Lieutenant Colonel Theetge sent an email to all personnel currently working at the
Inspections Section, as well as those who worked there during the 2017 audit. The email
asked several questions, such as the location of a master box, knowledge of the contents,
and awareness of the existence of a master box. The majority of the replies indicated a lack
of knowledge of the existence of a master box.
Colonel Eliot K. Isaac, Badge: CHF, Police Chief
Note: Chief Isaac became the interim Police Chief in September 2015. He was officially
appointed to the position on December 10, 2015.
The purpose of any Department overtime audit is to ensure the proper management,
oversight, documentation, and adherence to policy and procedure for the use of overtime for
all employees. All Department audits are conducted by Inspections Section staff. Captain
Butler was the Inspections Section Commander at the time of the 2017 overtime audit.
Chief Isaac is not aware of the existence of a master box or any box containing documents
related to the 2017 overtime audit. He has never seen a master box or its contents. He
does not know the location of a master box or any contents that were contained in a master
box.
Lieutenant Colonel Bailey was the Administrative Bureau Commander at the time of the 2017
overtime audit. Chief Isaac spoke to Captain Butler and Lieutenant Colonel Bailey once
regarding the timeline for completion of the audit. The conversation took place in Lieutenant
Colonel Bailey’s office. The only other conversation Chief Isaac would have had with
Captain Butler regarding the audit would have occurred during staff meetings or other
meetings similar in nature. Chief Isaac has never spoken to Captain Butler regarding the
2017 overtime audit in Captain Butler’s office.
Since assuming the role as Police Chief, Chief Isaac has only gone to the Inspections
Section office on two or three occasions. Each occasion was to attend random drug testing.
His presence in the Inspections Section office would be considered memorable, as it is not a

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location he visits often. He has never been to the Inspections Section office to discuss the
2017 overtime audit.
Note: As Police Chief, Chief Isaac has attended random drug testing in the Inspections
Section office on January 12, 2016; December 12, 2017; April 18, 2018; and July 24,
2018.
Chief Isaac did not ask Captain Butler for the location of items related to the 2017 overtime
audit on March 8 or March 9, 2018. On March 8 or 9, 2018 Captain Butler did not tell Chief
Isaac that items from the 2017 overtime audit were in the Inspections Section office. Chief
Isaac did not go to the Inspections Section office on March 8 or 9, 2018 and take anything,
including a master box or any items related to the 2017 overtime audit. He did not go to the
Inspections Section office at all on March 8 or 9, 2018.
Ms. Julie Bissinger, Senior Assistant City of Cincinnati Solicitor
Ms. Bissinger has never received a duplicate box or any box containing files from the
department’s 2017 overtime audit. No box was ever delivered to anyone who works in Ms.
Bissinger’s office or her staff. No sergeant assigned to Inspections Section delivered a box
or any files pertaining to the audit to Ms. Bissinger or her staff.
Ms. Bissinger had a meeting with Captain Butler pertaining to the EEO complaint filed by
Captain Bardua. During this meeting, Captain Butler provided Ms. Bissinger with a threehole binder and a legal sized accordion folder with approximately ten sub files, both
containing documents pertaining to the audit.
The only additional files pertaining to the audit delivered to Ms. Bissinger were updates to the
audit, provided by Lieutenant Colonel Theetge and Division Manager Alice Hoctor, Badge:
ADM87, Finance Management Section.
Sergeant Timothy Lanter, Badge: S61, Gang Enforcement Squad
Note: Sergeant Lanter was assigned to the Mountain Bike Squad (MBS) from January 14,
2017 until November 18, 2018.
While assigned to the MBS, Sergeant Lanter worked out of the District One, second shift
office on the first floor of 310 Ezzard Charles Drive.
Sergeant Lanter was not involved in the 2017 department audit conducted by Inspections
Section. He has never handled any box or documents pertaining to the audit. He did not
deliver any box or documents relating to the audit to City Hall, the Law Department, Ms.
Bissigner, or any other person.
While assigned to Inspections Section, Captain Butler never asked Sergeant Lanter to
deliver any items to City Hall, the Law Department, or Ms. Bissinger.
Information Technology Assistant Manager James Olthaus, Badge: ADM42,
Information Technology Management and Systems

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Note: Mr. Olthaus has been assigned to ITMS since 2007. His office is located at 2000
Radcliff Drive.
Mr. Olthaus assisted in the 2017 department audit by submitting spreadsheets with payroll
calculations from the employee payroll database to Captain Butler via email. Mr. Olthaus
played no further role in the audit. He has never seen any box pertaining to the audit and
does not know where any box or documents from the audit are currently located.
Clerk Typist III Paula Selby, Badge: CT35, Inspections Section
Note: Ms. Selby has been assigned to the Inspections Section, Detail Coordination Squad,
since November 19, 2017.
Ms. Selby did not participate in the 2017 department audit. She has never seen any box
related to the audit and does not know the current location of any box pertaining to the audit.
Ms. Selby recalls seeing various boxes in the Inspections Section office containing various
detail related records in the summer of 2018 that were sent to storage. The boxes contained
older records that needed to be stored for records retention purposes. Each box was labeled
as to the specific contents. She does not recall seeing a box labeled in any manner related
to a 2017 department audit.
Sergeant Daniel Hills, Badge: S77, Fraternal Order of Police Lodge #69 President
Sergeant Hils confidently recalled that no box or documents pertaining to the 2017 overtime
audit were ever delivered to Fraternal Order of Police Lodge #69.
Additional Information:
The following personnel were interviewed as a part of this investigation. They took no part in
the 2017 overtime audit, have never seen any boxes pertaining to the audit, and were not
able to provide any information relevant to this investigation:











Lieutenant Donna Robinson, Badge: L50, Inspections Section
Lieutenant Stephen Saunders, Badge: L703, Public Information Office
Sergeant Thomas Mullis, Badge: S198, Inspections Section
Sergeant Jesse Olverson, Badge: S3, Inspections Section
Clerk Typist III Devlin Abrams, Badge: CT162, Inspections Section
Clerk Typist III Lauren Gramke, Badge: CT18, Inspections Section
Clerk Typist III Belinda James, Badge: CT83, Inspections Section
Clerk Typist III Lynda Napier-Jordan, Badge: CT17, Inspections Section
Clerk Typist III Cheryl Pryor, Badge: CT9, Inspections Section
Ms. Michelle Comarata, Fraternal Order of Police Lodge #69 Administrative Assistant

IIS reviewed an email provided by Captain Butler, sent to Chief Isaac on March 7, 2018, with
carbon copies (Cc:) to Lieutenant Colonel Bailey, Lieutenant Colonel Neudigate, and Ms.

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Bissinger. The email provided notice that he spoke to Ms. Bissinger and she would be
representing them in the lawsuit.
The email concluded, “I will begin compiling and provide all documents associated with the
audit, process and relevant documentation (current or historical) related to the other claims
in the EEOC notice and Form 17 for her review, the FOP and/or private council.”
IIS reviewed an email from Ms. Lovette to Lieutenant Amanda Caton, Badge: L12, Support
Bureau, dated November 6, 2018. Ms. Lovette indicated to Lieutenant Caton the Inspections
Section had no storage boxes or boxes due for destruction on site at the Inspections Section
office. Ms. Lovette attached the current inventory for off-site storage records for the
Inspections Section to the email.
IIS reviewed the off-site storage records for the Inspections Section provided by Ms. Lovette.
The boxes in storage were classified by a description of the contents as well as year of the
documents. There were no boxes with wording describing any form of an audit for 2017, or
any boxes of documents for the year 2017. Of all the boxes listed, the only two descriptions
containing the word “audit” were:



“INSP - COURT AUDITS/PEER ANALYS,” labeled for the years 2009-2013
“CCRP AUDIT/ETS ANALYIS/CP AUDIT,” labeled for the years 2012-2013

IIS reviewed a Form 17, Interdepartmental Correspondence Sheet, authored by Captain
Butler, titled “Records Disposal/Destruction – Inspections Section.” The form was dated
January 29, 2018, and lists Inspections Section documents requested to be destroyed
pursuant to Procedure 17.100, Police Records: Storage and Maintenance, and Initiating New
Records and Forms. A total of ten boxes, along with a description of the documents
contained therein, are listed. None of the descriptions indicated any documents from 2017
were due for destruction and none of the descriptions indicated any documents were related
to any form of an audit.
IIS reviewed a series of emails sent by Lieutenant Colonel Theetge on October 18, 2018,
regarding the location of a missing master box, to the following personnel:













Captain Dennis Swingley
Lieutenant Elena Moton
Lieutenant Donna Robinson
Lieutenant Barbara Young
Sergeant Stephenie Fassnacht
Sergeant Douglas Frazier
Sergeant Jacob Mapel
Sergeant Thomas Mullis
Sergeant Jesse Olverson
Sergeant Ronald Schaeper
Division Manager Kristen Cosgrove
Information Technology Assistant Manager James Olthaus

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




CTIII Lauren Gramke
CTIII Belinda James
CTIII Marla Lovette
CTIII Paula Selby

The nature of the emails was to determine the location of a missing master box. IIS
reviewed each reply to the original email. The content of the replies was consistent with the
interviews conducted by IIS.
IIS reviewed emails containing the words “audit” and “box” for the below email accounts from
January 1, 2018, until December 19, 2018:










David.Bailey@cincinnati-oh.gov
Jeff.Butler@cincinnati-oh.gov
Barbara.Young@cincinnati-oh.gov
Elena.Moton@cincinnati-oh.gov
Douglas.Frazier@cincinnati-oh.gov
Jacob.Mapel@cincinnati-oh.gov
Stephenie.Fassnacht@cincinnati-oh.gov
Marla.Lovette@cincinnati-oh.gov
Kristen.Cosgrove@cincinnati-oh.gov

No information pertinent to this investigation was gleaned from these emails.
IIS reviewed a copy of Captain Butler’s Microsoft Outlook calendar, which was provided by
Captain Butler. The following meetings with Ms. Julie Bissinger were listed:



March 14, 2018:
o 0900-0930: Julie Bissinger Meeting (214)
May 24, 2018
o 1100-1230: Mediation Prep: Bissinger

IIS reviewed the two items provided by Captain Butler to Ms. Bissinger. The first item was an
unmarked, legal sized brown Smead end tab wallet, with 5.25" expansion and flap and cord
closure. The wallet contained fourteen manila folders, each containing various documents.
The folders were labeled:









FILE CREATION DATE
EEOC PACKET
ADMIN REGS
BUTLER EMAIL INBOX – AUDIT
CITY MANAGER FYI MEMO
ALICE HOCTOR SPECIFI [sic] EMAIL
EMAIL BUTLER SENT
BRIDGET EMAIL

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






PREVIOUS AUDITS
CUMMINS 2017-18 DETAILS
Note: It appears “July 17 AUDIT” is scratched out under the above label
JAN 17 FORM 17 AUDIT
Note: This folder was empty
2016 DETAIL AUDITS / INSPECTIONS
Note: It appears to say “1 For Cummins” at the top of the folder, below the label
2017 DETAIL INSPECTIONS
GRAPHS & SPREADSHEETS

The second item Captain Butler provided Ms. Bissinger was a black, 11.5”x11”x2.5” Avery
Dennison three-ring binder, labeled “2018 Semi-Annual Overtime Audit 2/9/18” and “Book# 7
of 7” on the spine. The first document contained in the binder was a Form 17,
Interdepartmental Correspondence Sheet, dated February 15, 2018, authored by Lieutenant
Colonel David J. Bailey, Executive Assistant Police Chief, titled “Semi-Annual Audit of
Overtime”. The binder contained eight subsequent tabs, labeled A-H, sorting various
documents. The table of contents identified each tab as:











Tab A – Table of Contents
Tab B – March 2016 City of Cincinnati Internal Audit
Tab C – Form 17 January 2018 Annual Audit by Rank
Tab D – Form 17 August 2017 Semi-Annual Audit by Rank
Tab E – Form 17 June 2017 Outside Employment
Tab F – Increment Overtime (Pay) by District/Section/Unit for FY 2014 – FY 2107 [sic]
Tab G – Compensatory Time Earned for by District/Section/Unit for FY 2014 – FY
2107 [sic]
Tab H – Random Audit Tracking Sheets for:
o District 1 Investigative Unit
o District 2 Neighborhood Liaison Unit
o District Three Violent Crimes Squad
o District Four Third Shift
o District Five Neighborhood Liaison Unit
o Central Business Section
o Criminal Investigation Section Major Offenders Unit
o Emergency Communications Section
o Special Investigations Section Narcotics Unit
Rear Pocket: Computer Generated Audit Spreadsheet

The entire contents of each item were reviewed. No information pertinent to this
investigation was gleaned from these two items.
IIS reviewed Inspections Section records for random drug testing of Chief Isaac. Chief Isaac
has responded to the Inspections Section for random drug testing on the following dates
since September 2015:

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




January 12, 2016
December 12, 2017
April 18, 2018
July 24, 2018

IIS reviewed Chief Isaac’s calendar for March 8 and 9, 2018. The calendar was provided by
Administrative Specialist Sabrina Burton-Simonson, Badge: ADM34, Chief’s Secretary. The
following items were listed:




March 8, 2018
o 0800-0830: State of the Department – In-Service; Academy
o 0930-1000: ECCStat; CincyStat Room; CincyStat Room
o 1300-1400: STARS, Chief’s Conf. Rm.
March 9, 2018
o 0930-1000: Command Staff Meeting
o 1000-1300: Speak at 2018 Junior Achievement Job Shadowing Day (focus *Law Enforcement & Civic Duty), XU Schmidt Fieldhouse, 3900 Winding Way
o 1300-1500: HOLD
o 1830 (no end time listed): First Game – Queen City Swish (Price Hill vs.
Millvale); Price Hill Rec. Ctr., 959 Hawthorne

Note: Per Ms. Burton-Simonson, “HOLD” refers to Chief Isaac’s unavailability for meetings.
IIS reviewed a Form 17, Interdepartmental Correspondence Sheet, dated October 17, 2018,
authored by Captain Butler to Patrick A. Duhaney, Acting City Manager. The Form 17 was
titled “Request for External Administrative and or Criminal Investigation: Public Records”. In
the form, Captain Butler indicates he advised Lieutenant Colonel Theetge and Captain
Swingley, via phone on October 16, 2018, the supporting documentation for the audit was
“clearly marked and secured at the Inspections Section prior to the transfers of Lieutenant
Barbara Young, Sergeant Douglas Frazier and myself.”
Conclusion:
In early 2018, Inspections Section conducted an audit of the Police Department’s overtime
usage for 2017. The audit included a review of various original documents, such as Forms
25S, Request for Leave of Absence; Forms 68P, Overtime and Court Appearance Report;
Forms 202, Weekly Time Report, daily District or Section lineups; and Forms 443, Voluntary
Off-Day Deviation.
Captain Butler, Lieutenant Young, Lieutenant Moton, Sergeant Fassnacht, Sergeant Frazier,
and Sergeant Mapel were involved with conducting the audit. Sergeant Schaeper had
minimal involvement with the audit. CTIII Lovette physically constructed the originals boxes
used during the audit, but took no further role.
As each individual district or section was audited, Inspections Section personnel responded
to the district or section with empty originals boxes and removed the necessary original

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Page 22

documents to be reviewed. The original documents were placed into the originals boxes and
transported to the Inspections Section office for review.
During the course of the audit, Lieutenant Young, Sergeant Fassnacht, Sergeant Frazier,
Sergeant Mapel, Sergeant Schaeper, and CTIII Lovette all had a desk or office located inside
of the Inspections Section office.
Each of the personnel assisting with the audit was provided with a specific task, such as
review of the Forms 25S, Request for Leave of Absence, review of daily lineups, or entry into
a spreadsheet database. Any original documents needed for the audit were copied for
Inspections Section records.
Captain Butler alleged a master box containing copies of original department documents and
additional supporting documentation compiled by the Inspections Section during the 2017
overtime audit was missing.
Captain Butler stated while the work was being conducted on the audit, copies were made by
either Lieutenant Young or Sergeant Mapel then placed into the master box. Captain Butler
described the master box as a standard banker’s box with a lift out lid and the markings
“2017 Inspections Audit”. Captain Butler could not recall if the master box was marked at the
beginning, during, or at the conclusion of the audit.
Sergeant Frazier stated Lieutenant Young primarily made the copies then placed the copies
into the master box. Sergeant Frazier described the master box as a banker’s style box with
a removable lid. He did not recall any type of labeling on the master box.
Lieutenant Young stated she was in charge of making copies of any necessary documents
then placed the copies into a specific folder for the unit being audited. The folders were
stored in her desk until she carried all of the folders from the entire audit to Captain Butler’s
office and gave them to him. She is not familiar with a master box.
Lieutenant Moton could not recall ever seeing any box containing documents from the audit
on the two occasions she assisted with the audit. She recalled the documents she reviewed
being placed into a folder.
Sergeant Fassnacht stated Lieutenant Young made any needed copies during the audit. All
copies of documents Sergeant Fassnacht handled were placed into a folder. She did not see
anyone else working on the audit place copies into any box. She is not familiar with a master
box.
Sergeant Mapel stated Lieutenant Young made copies for the audit then placed them in a
folder. He never saw Lieutenant Young place copies into any box. Sergeant Mapel never
saw a master box or any box containing copies of any audit documents
Sergeant Schaeper had minimal involvement with the actual audit and simply recalled
placing the few pieces of paper he reviewed back onto a table from which the work was
being conducted. He has never seen a master box or any box containing documents used
during the 2017 audit.

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Page 23

CTIII Lovette did not participate in the actual audit process; however, she did recall seeing
the Inspections Section sergeants working out of the originals boxes during the audit. She
does not recall seeing the sergeants utilizing a master box. She is familiar with multiple
originals boxes used during the audit, but did not recall seeing any box with labeling specific
to the 2017 overtime audit.
Captain Butler stated the master box was stored in the Inspections Section office while the
audit was being conducted and once it was completed. Captain Butler was unsure exactly
where the master box was stored within the Inspections Section office.
Additionally, Captain Butler authored a Form 17 on October 17, 2018, in which he wrote the
supporting documentation for the audit was “clearly marked and secured at the Inspections
Section prior to the transfers of Lieutenant Barbara Young, Sergeant Douglas Frazier and
myself.”
Lieutenant Young, Sergeant Fassnacht, Sergeant Frazier, Sergeant Mapel, Sergeant
Schaeper, and CTIII Lovette have never seen a master box stored overnight in the
Inspections Section office. Sergeant Frazier further stated he has never seen the master box
inside the Inspections Section office outside of when the work on the audit was being
conducted. Sergeant Frazier did not recall any markings on the box he saw.
Captain Butler stated he asked CTIII Lovette or Lieutenant Young on March 7, 2018, to bring
him the master box, which one of them did.
Lieutenant Young is not familiar with, nor ever seen a master box, or any box containing
copies of documents from the audit, and she did not carry a master box to Captain Butler’s
office. CTIII Lovette stated she has never carried any box containing any documents from
the audit to or from Captain Butler’s office.
Captain Butler stated after the master box was delivered to him by Lieutenant Young or CTIII
Lovette on March 7, 2018, he made four duplicate boxes containing copies of the copied
documents in the master box. The master box also contained auxiliary supporting
documents, such as CD’s and DVD’s, legal documents, and handwritten notes the duplicate
boxes did not contain.
Captain Butler personally delivered duplicate boxes to the FOP attorney, his attorney (Mr.
Brian Gillan), and kept one box for himself. He further stated a duplicate box for the City and
Ms. Julie Bissinger was delivered to City Hall by two sergeants from the Inspections Section
or Sergeant Lanter. Captain Butler could not recall who made the delivery. Captain Butler
stated he did not personally deliver any items to Ms. Bissinger.
Sergeant Fassnacht, Sergeant Frazier, Sergeant Mapel, and Sergeant Schaeper each stated
they never carried a box containing any documents pertaining to the audit to or from City
Hall, Ms. Bissinger, the FOP attorney, or any other person.

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Sergeant Lanter stated he did not take any part in the audit, did not handle any items related
to the audit, and did not deliver a box or any documents relating to the audit to City Hall, the
Law Department, or Ms. Bissinger.
Ms. Bissinger stated neither she nor any of her staff ever received any box containing copies
of documents pertaining to the audit from anyone, including Captain Butler and other
Inspections Section personnel. Ms. Bissinger was provided with a three-hole binder and
legal sized accordion folder with approximately ten sub files, both containing documents
pertaining to the audit, by Captain Butler.

Captain Butler stated when he completed making the copies for the duplicate boxes, the
master box was returned to the Inspections Section office by an unknown member of the
Inspections Section staff. Captain Butler could not recall which staff member because the
master box did not become significant to him until around June, 2018.
Lieutenant Young, Sergeant Fassnacht, Sergeant Frazier, Sergeant Mapel, Sergeant
Schaeper, and CTIII Lovette each stated they never carried a box containing any documents
pertaining to the audit to or from Captain Butler’s office; however, Sergeant Frazier has
carried the originals boxes back and forth between Captain Butler’s office and the
Inspections Section office.
Captain Butler stated March 7, 2018, was the first and only time the master box was in his
office and the last time he saw the master box.
While the audit was being conducted, Ms. Cosgrove’s office was adjacent to Captain Butler’s
office. Ms. Cosgrove spoke to Captain Butler quite often. On every occasion Ms. Cosgrove
was in Captain Butler’s office, she saw a taller, white, banker’s type box labeled with
something to the effect of “2017 Audit” or “2017 Overtime Audit” on the floor next to his desk.
She has only seen one box with those specific markings referring to the 2017 audit.
The only other time Ms. Cosgrove has seen the box she described was when Captain Butler
would carry the box from his office to the Inspections Section office, and vice versa. Ms.
Cosgrove witnessed this while looking into the hallway from her office. Ms. Cosgrove was
aware Inspections Section personnel would go through the contents of the box in the
Inspections Section office.
Ms. Cosgrove has not seen the box anywhere except on Captain Butler’s office floor or being
carried down the hallway by Captain Butler. She saw the box every time she was in Captain
Butler’s office, including the week leading up to his transfer.
Lieutenant Colonel Theetge stated while in the presence of Captain Swingley, she called
Captain Butler to determine the location of the supporting documentation for the 2017 audit.
She placed the call on speaker phone. Captain Butler advised Lieutenant Colonel Theetge
and Captain Swingley he left the master box in the Inspections Section captain’s office when
he was transferred to the Police Training Section.

 IIS Case #18145
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Captain Swingley stated on an unknown date, Captain Butler advised him he left the master
box in his office upon transfer out of the Inspections Section. Captain Swingley could not
recall where this statement was made; however, he believes it was said either during the
phone call in Lieutenant Colonel Theetge’s office, or during an individual conversation with
Captain Butler.
Captain Butler was transferred from Inspections Section to Police Training Section on March
18, 2018.

Based on the interviews and investigation, a master box was only viewed in the Inspections
Section office by Captain Butler and Sergeant Frazier and only while work on the audit was
being conducted. Captain Butler does not recall when the box was marked; however, on a
Form 17 he authored on October 17, 2018, he indicated the box was clearly marked. The
box Sergeant Frazier described was not marked in any manner.
Neither Captain Butler nor Sergeant Frazier made copies of or handled original documents,
and no other person working on the audit placed copied items into any box. All others who
worked on the audit stated that copies were placed into folders, not a box. All others who
worked on the audit never saw any box containing copies of documents used in the audit.
Based on the IIS interviews and investigation, the only place a box containing the markings
“2017” and “audit” was seen was in Captain Butler’s office. Ms. Cosgrove stated that on
multiple occasions, she saw a box with that description on the floor in the Inspections Section
captain’s office, which was occupied at the time by Captain Butler. Ms. Cosgrove recalled
seeing that box in Captain Butler’s office during the week leading up to his transfer on March
18, 2018.
Additionally, Lieutenant Colonel Theetge stated during a phone call with Captain Butler, he
advised her he left the master box in the Inspections Section captain’s office when he was
transferred from Inspections Section to Training Section. The phone call was placed on
speaker phone and was done in the presence of Captain Swingley.
Captain Swingley stated Captain Butler advised Captain Swingley that Captain Butler left the
master box in his office upon transfer out of the Inspections Section. Captain Swingley could
not recall where this statement was made; however, he believes it was said either during the
phone call in Lieutenant Colonel Theetge’s office, or during an individual conversation with
Captain Butler.
Captain Butler stated he possessed the master box on March 7, 2018. He stated he made
four copies of items contained in the master box for the purpose of creating four duplicate
boxes. He stated a member of the Inspections Section carried the master box from his office
back to the Inspections Section office. He was unable to recall who took possession of the
master box from him. All potential personnel Captain Butler stated he could have given the
master box to were interviewed by IIS and all denied ever having possession of the master
box.

 IIS Case #18145
Page 26

Therefore, based on Captain Butler’s statements and Ms. Cosgrove’s observations, the last
believed location of a master box was in the possession of Captain Butler in the Inspections
Section captain’s office.
Based on the IIS interviews and investigation, IIS is UNABLE TO DETERMINE the current
location of a master box.

Additional Information:
Captain Butler alleged Chief Isaac came to the Inspections Section captain’s office on March
8 or 9, 2018, and asked Captain Butler for the location of items from the audit. Captain
Butler advised Chief Isaac they were in the Inspections Section office. Captain Butler stated
Chief Isaac then went to the Inspections Section office. A short time later, an unknown
person assigned to the Inspections Section told Captain Butler, “The Chief took everything”
(related to the audit).
Both Colonel Theetge and Captain Swingley stated Captain Butler advised them, on an
unknown date after Captain Butler’s transfer from Inspections Section, he left the master box,
containing copies of original department documents and additional supporting documentation
compiled by the Inspections Section during the 2017 overtime audit, in his office upon the
transfer.
Additionally, Captain Butler authored a Form 17 on October 17, 2018, in which he wrote the
supporting documentation for the audit was “clearly marked and secured at the Inspections
Section prior to the transfers of Lieutenant Barbara Young, Sergeant Douglas Frazier and
myself.”
Captain Butler was transferred from Inspections Section on March 18, 2018.
Chief Isaac stated he did not ask Captain Butler for the location of items related to the 2017
overtime audit on March 8 or March 9, 2018. On March 8 or 9, 2018, Captain Butler did not
tell Chief Isaac items from the 2017 overtime audit were in the Inspections Section office.
Chief Isaac did not go to the Inspections Section office on March 8 or 9, 2018, and take
anything, most specifically, a master box or any items related to the 2017 overtime audit. He
did not go to the Inspections Section office at all on March 8 or 9, 2018.
Chief Isaac stated his presence in the Inspections Section office would be considered
memorable, as it is not a location he visits often. Chief Isaac stated since assuming the role
as Police Chief, he has only gone to the Inspections Section office to attend random drug
testing. He has never been to the Inspections Section office to discuss the 2017 overtime
audit.

 IIS Case #18145
Page 27

As Police Chief, Chief Isaac has only attended random drug testing in the Inspections
Section office on January 12, 2016; December 12, 2017; April 18, 2018; and July 24, 2018.
Lieutenant Young, Sergeant Fassnacht, Sergeant Frazier, Sergeant Mapel, Sergeant
Schaeper, and CTIII Lovette each stated they are not aware of Chief Isaac or anyone not
assigned to the Inspections Section asking for or physically removing any documents related
to the audit from the Inspections Section office.
The IIS investigation determined Chief Isaac did not remove any items related to the audit
from the Inspections Section office.
Based on the IIS investigation, IIS recommends this portion of the investigation be closed
UNFOUNDED.
The statements made by Captain Butler alleging on March 8 or 9, 2018, Chief Isaac removed
items related to the audit from the Inspections Section office are inaccurate, intentional, and
misleading. Captain Butler’s actions are in violation of Rule 2.03B of the Manual of Rules
and Regulations and Disciplinary Process for the Cincinnati Police Department, which states:
2.03 Members shall submit all necessary reports on time and in accordance with
established Departmental procedures. This rule is intended to be used for
situations not rising to the level of seriousness outlined in Rule 5.01.
B. Reports submitted by members, as well as official statements, whether
verbal or written, that contain inaccurate, incomplete, or improper
information, including omissions, as a result of intentional conduct by
members designed to mislead are covered under Section B. of Rule 2.03.
Based on the IIS investigation, IIS recommends this portion of the investigation be closed
SUSTAINED-OTHER.

RAN / dgs