RUSTY RHOADES COMMISSIONER MARY FALLIN GOVERNOR STATE OF OKLAHOMA DEPARTMENT OF PUBLIC SAFETY Information Management Unit Open Records Requests FEBURARY 23, 2017 GEORGETOWN LAW CENTER ON PRIVACY & TECHNOLOGY 600 NEW JERSEY AVENUE NW WASHINGTON DC 20001 To Whom It May Concern, The Information Management Unit received the enclosed request for records pursuant to the Open Records Act. No responsive records have been identified to date. If you have any questions, please feel free to contact me using the information provided below. Respectfully, Ada Henderson Open Records Email: Ada.Henderson@dps.ok.gov Oklahoma DPS 110911 P.O.BOX11415,OKLAHOMA CITY,OK73136-0415 • GULaw Privacy FR 3600NORTHM.L.KINGAVENUE. OKLAHOMA CITY,OK73111 .. l'7-lfl- 0311 fPJ~(Crt~u'¥1~[Q GEORGETOWN LAW JUL31 2017 l~@~[L July 26, 2017 Oklahoma Department of Public Safety Attn.: Public Affairs or Open Records Division 3600 North Martin Luther King Avenue Oklahoma City, OK 73111 Re.: Open Records Request- Facial Recognition Technology Dear Open Records Officer: The Center on Privacy & Technology, a think tank based at the Georgetown University Law Center, is conducting a survey of state agencies' use of facial recognition technology (FRT). Pursuant to the Oklahoma Open Records Act, 51 0.S. § 24A. l et seq., we request the following record s pertaining to FRT. We intend this request to cover all facial recognition software, hardware, databases and other technology used to search driver's license and state identification records. Records Requested Please provide copies of the following records: 1. Any manuals, memos, policies or other guidelines the Department of Public Safety (DPS) or relevant bureau follows for using the FRT system. 2. Formal or informal policies or rules followed by DPS personnel for running facial recognition searches requested by external entities, including but not limited to federal, state or local law enforcement agencies. 3. Any notices provided to by the DPS to external agencies about the ability to run or request facial recognition searches against the license and identification photo database. The instructions, request forms, and other materials issued to external agencies regarding requests to conduct a facial recognition search against the license and identification photo database. 4. Agreements or memoranda of understanding (MOUs) signed with external entities permitting those agencies to run or request facial recognition searches against the license and identification photo database. Oklahoma DPS 600 New Jersey Avenue, NW Washington, DC 20001-2075 PHONE202-662-9000 FAX202-662-9444 110912 GULaw Privacy FR - . S. All requests from the past three years submitted or run by any entity outside the DPS for facial recognition searches against the license and identification photo database. Emails accompanying the requests, if submitted electronically. 6. Search logs and audit records of the FRT system, including but not limited to records of requests approved or denied, logs of searches by external agencies, sample audits of search requests, misuse reports, and reports to oversight bodies. 7. Purchasing and procurement documents related to the DPS facial recognition system, including but not limited to: grant awards, cost sharing agreements, purchase orders, RFPs, responses to RFPs, invoices, and contracts for FRT hardware, software, and services. 8. Any manuals from the companies providing FRT system components, including but not limited to any technical specifications they have provided. This request is made on behalf of a not-for-profit organization whose mission is to advance the field of privacy and technology policy and to train law students from around the county in this field. Because of our not-for-profit status and the fact that this request is about a matter of public concern, we request a fee waiver. If such a waiver is denied, please inform us in advance if the cost will be greater than $50. According to Open Records Act, a custodian of public records shall provide prompt, reasonable access to records. Please furnish responsive documents within 20 business days to Clare Garvie at cag 104@geor getown.edu or: Center on Privacy & Technology 600 New Jersey Ave NW Washington DC 20001 If you have any questions or if this request is misdirected, please contact me at 202-661-6707 or cag 104@geor getown.edu within the above timeframe. Thank you for your prompt attention to this matter. Sincerely, Clare Garvie Associate, Center on Privacy & Technology Georgetown University Law Center 600 New Jersey Ave, NW Washington DC, 20001 Oklahoma DPS 110913 GULaw Privacy FR