JOHN M. PELLEGRINO DIRECTOR DEPARTMENT OF PURCHASING AND CONTRACTING 5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204 Phone (858) 505-6367 ALLEN R. HUNSBERGER ASSISTANT DIRECTOR Fax (858) 715-6452 October 18, 2018 ADDENDUM NO. 1 REQUEST FOR BID (RFB) NO. 9129 COUNTY OF SAN DIEGO, PUBLIC SAFETY GROUP MAINTENANCE SERVICES – PALANTIR DATABASE This addendum provides clarifications and corrections to the RFQ listed above. CLARIFICATIONS OF VENDORS QUESTIONS IN FOLLOWING SECTION: Q1. A1. Q2. A2. Q3. A3. Regarding SOW: Is it required that written authorization from Palantir to access Palantir’s proprietary database system be provided as part of our bid? Yes, required written approval from Palantir that the vendor has permission to maintain the SD-LECC Palantir database. Regarding 4.1: Are the applications listed an accurate and complete representation of SD-LECC sites systems and services? Yes, to the best of our knowledge. Regarding 4.5: Can you provide more details as to the number and type of new data integrations a contractor can expect to see per year? At this point we do not have any intentions to add new data integrations besides maintenance obligations. Q4. A4. How many objects are stored in SD-LECC’S Palantir Gotham system currently? 57, 137,656. Q5. A5. How many users of the system, internally and externally? 72 remote users, 45 internal users. Q6. A6. What version of Palantir Gotham is SD-LECC currently using? Version 3.13.4.3 as of 9/17/18. Page 1 of 2 Q7. A7. Are there any custom applications in addition to the core Palantir Gotham platform (helpers, webapps, etc.)? We have the following helpers: accounting, accurint, bulk editor, easy search, filters, flows, folders, geo lookup, histogram, history, resolution, selection, tag helper (custom), table, text cloud, time chart, time wheel, timeline. Q8. Are there any known data or system issues the contractor should be aware of? A8. No, not at this time. If you have questions, please contact Emmanuel Lopez, Procurement Specialist at 858-505-6899 or by E-mail at Emmanuel.Lopez@sdcounty.ca.gov. Page 2 of 2 SOLICITATION: RFB 9129 OPENING DATE: November 9, 2018 ll PROJECT: PALANTIR DATABASE MAINTENANCE SERVICES Ii BIDDER BASIS OF AWARD Pat V. Mack, Inc. $492,780.51 Date: Bid Of?cer: Bid Clerk: 0: . This Notice of Intent to Award Abstract 0 indicates the APPARENT low bidder. Conditions that may displace an apbirent low bidder include, but are not limited to: math errors, conditioning of bid, mistake in bid, failing pre-award Survey, and the bid being non responsive. Bids Received SECTION A COUNTY OF SAN DIEGO Date Issued Oct. 5, 2018 REQUEST FOR BID RFB N0. 9129 THIS IS NOT AN ORDER MAIL OR DELIVER TO: FOR INFORMATION, PLEASE CALL DEPARTMENT OF PURCHASING AND CONTRACTING EMMANUEL LOPEZ, 85 8?505?6899 COUNTY OF SAN DIEGO, RF NO. 9129 5560 OVERLAND AVE, STE 270 SAN DIEGO, CA 92123-1204 BID OPENING DATE: OCT. 26 2018 Bids must be received at the upper left address prior to 11:00 AM. on the date of the Bid Opening. II PLEASE STATE YOUR LOWEST PRICE, AWARD: WILL BE MADE TO THE LOWEST .O.B. DESTINATION AND RESPONSIVE RESPONSIBLE BIDDER BRAND NAME OR TRADE NAME BASED ON: IF APPLICABLE. ALL OR NONE EACH LOT TOTAL PRICE EACH ITEM (PLEASE USE TYPEWRITER OR BLACK INK) OTHER (SEE PRICING SCHEDULE) Envelope must include RF No. 9129 DESCRIPTION THE COUNTY OF SAN DIEGO, SHERIFF ?8 DEPARTMENT, HAS A REQUIREMENT FOR MAINTENANCE SERVICES FOR THE SAN DIEGO LAW ENFORCEMENT COORDINATION CENTER PALANTIR DATABASE - IN ACCORDANCE WITH THE TERMS CONDITIONS CONTAINED WITHIN. SEE SCOPE OF AND PRICING PAGE FOR DESCRIPTION. AWARD WILL BE MADE FOR THE BASE TERM PERIOD FROM DATE OF AWARD THROUGH DECEMBER 31, 2019 INCLUDING OPTION YEARS 1, 2, 3 AND 4. ALL YEARS FOR ITEMS MUST BE PRICED FOR QUOTATION TO BE CONSIDERED. PRICE MUST REMAIN FIRM FIXED FOR THE TERM OF THE CONTRACT. BASE TERM PERIOD: DATE OF AWARD THROUGH DECEMBER 31, 2019 1ST OPTION PERIOD: JANUARY 1, 2020 THROUGH DECEMBER 31, 2020 2ND OPTION PERIOD: JANUARY 1, 2021 THROUGH DECEMBER 31, 2021 3RD OPTION PERIOD: JANUARY 1, 2022 THROUGH DECEMBER 31, 2022 4TH OPTION PERIOD: JANUARY 1, 2023 THROUGH DECEMBER 31, 2023 QUESTIONS AND REQUESTS FOR CLARIFICATION RELATED TO DEFINITION OR INTERPRETATION OF THIS RFQ SHALL BE REQUESTED IN WRITING PRIOR TO THE CLOSE OF BUSINES OCTOBER 12, 2018. THOSE RECEIVED AFTER THIS DATE MAY NOT BE ANSWERED AT THE DISCRETION OF THE COUNTY. Bidder acknowledges Addendum NoSUBJECT TO ACCEPTANCE WITHIN BO DAYS I PAYMENT day NAME AND ADDRESS OF BIDDER (Type or Print) I NAME AND TITLE OF PERSON AUTHORIZED AT MACK, . I TO SIGN OFFER: Street, City, State, Zip I MAUIL 7.305 DeeAwIl RD- Sum; too I a. What? I Telephone: (M00 Otto - 6H1 ?5 I SIGNATURE Fax Number I OFFEROR DATE ZS ?8 NOTIFICATION OF AWARD (This section for County use only) ACCEPTANCE AS TO NUMBERED: I COUNTY OF SAN DIEGO I BY: DATE I JOHN M. PELLEGRINO, Director TOTAL AMOUNT AWARD NO. NAME AND TITLE OF CONTRACTING OFFICER County of San Diego Department of Purchasing and Contracting REPRESENTATIONS AND CERTIFICATIONS The following representations and certifications are to be completed, signed and returned with the offer (the term ?offer? includes a bid, proposal, quote, statement of qualifications, or any other submission to provide goods and/or services). 4.1. Offeror certi?es to the best of its knowledge that neither it nor any of its of?cers: 4.1.1. Are presently debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any state, local, or federal department or agency. 4.1.2. Have within a three (3) year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsi?cation or destruction of records, making false statements, or receiving stolen property; 4.2. Except as allowed for in Section 4.2.5, Offeror hereby certifies to the best of its knowledge that neither it nor any of its officers: 4.2.1 Are presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state, or local) with the commission of any of the offenses enumerated in paragraph 4.1.2 of this certi?cation; 4.2.2 Have within a three (3) year period preceding this agreement had one or more public transactions (federal, state or local) terminated for cause or default; 1. TYPE For?profit Non?pro?t Government 4.2.3 Are presently the target or subject of any investigation, 2. DIRECTORATE accusation or charges by any federal, state or local In accordance with Board of Supervisors Policy if Offeror is agency or law enforcement, licensing, certification, ethics, a non-pro?t and will be subcontracting with a related for-pro?t or compliance body; entity where an interlocking directorate, management or ownership 4.2.4 Are proposed for debarment by any state, local, or federal relationship exists, Offeror must list all such entity(ies) on an department or agency. attached separate sheet, and authorization must be sought from 4.2.5 If Offeror is unable to certify Sections 4.2.1, 4.2.2, 4.2.3, or Board of Supervisors. If Offeror is a non?pro?t and does not submit 4.2.4, it certi?es that it has disclosed and attached to this such a list, Offeror certifies it has not entered into a subcontract Representations and Certi?cations the reason(s) it cannot relationship with a related for?pro?t entity. do so. The disclosure must include the Section(s), speci?c List Attached? Yes relevant facts including dates, contracts, individuals 3. BUSINESS REPRESENTATION involved, status of actions, and any other relevant Offeror represents as a part of this offer the following information information that prevent it from making the requested regarding the ownership, operation, and control of its business: certification(s). The County reserves the right to disqualify 3.1. Are you a local business with a ysical address within an Offeror based upon information disclosed. the County of San Diego? Yes El No Disclosure Attached? Yes 3.2. Are you certi?ed by the State of California as a: RELATED WORK CI Disabled Veteran Business Enterprise(DVBE) Offeror certifies to the best of its knowledge that, other than as Certi?cation disclosed In an attached separate sheet, It and Its proposed subcontractors, agents, and consultants have not prevrously I: Small BUSINESS Enterprise (SBE) contracted with the County to perform work on or related to this project Certi?cation #1 (eg. preparing related studies or recommendations, components of 3.3. Are you certi?ed by the US. Dept Of Veterans? Affairs as: the statement of work, or plans and speci?cations) Veteran Owned Small Business (VOSB) Disclosure Attached? Yes E) Certi?cation CURRENT COST OR PRICING Service Disabled Veteran Owned Small Business Offeror certi?es to the best of its knowledge that cost and/or pricing (SDVOSB) data submitted with this offer, or speci?cally identified by reference Certi?cation if actual submission of the data is impracticable, are accurate, 3.4. Estimated percentage of work in this offer to be performed complete, and current as of the date signed below. or ful?lled locally (within the geogra hic boundaries of the INDEPENDENT PRICING County of San Diego): I00 Offeror certi?es that in relation to this offer: 4. DEBARMENT, SUSPENSION, AND RELATED MATTERS 7.1. The prices in this offer have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with other offerors, with any competitors, or with any County employee(s) or consultant(s) involved in this or related procurements; 7.2. Unless otherwise required by law, the prices that have been quoted in this offer have not been knowingly disclosed by the Offeror and will not knowingly be disclosed by the Offeror prior to opening, in the case of a bid, or prior to award, in the case of a proposal, directly or indirectly to any other Offeror or to any competitor or with any County employee(s) or consultant(s) involved in this or related procurements; and 7.3. No attempt has been made or will be made by the Offeror to induce any other person or ?rm to submit or not to submit an offer for the purpose of restricting competition. ADDITIONAL DISCLOSURES Offeror shall report in writing to the County Department of Purchasing and Contracting within ?ve business days of discovering or having any reason to suspect any change in status as certi?ed in the preceding paragraphs. Upon County?s request, Offeror shall provide additional information supporting Offeror?s Representations and Certi?cations. Offeror?s obligations under this Section 8 shall continue until Offeror is no longer under consideration for award of a contract, or until termination or expiration of any resulting contract(s). CERTIFICATION The information furnished in Paragraphs 1 through 8 and in the accompanying offer is certi?ed to be factual and correct as of the date submitted and this certi?cation is made under penalty of perjury under the laws of the State of orni . Name: MACAL Signature: Title: Date: la: 15 I I9 Company/Organization: PAT V, MACK, . SUBMIT THIS FORM AS DIRECTED IN THE REQUEST FOR SOLICITATION DOCUMENTS OR WITH THE OFFER Revised 05-02-17 Form w- 9 (Rev. December 2014) Department of the Treasury Internal Revenue Service PM MACK, MO- 2 Business name/disregarded entity name, if different from above Request for Taxpayer Identification Number and Certification Give Form to the requester. Do not send to the IRS. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. Individual/sole proprietor or I: Corporation single-member LLC the tax classification of the single?member owner. Other (see instructions) Print or type 3 Check appropriate box for federal tax classification; check only of the following seven boxes: Corporation [3 Limited liability company. Enter the tax classification corporation, corporation, Note. For a single-member LLC that is disregarded, do not check check the appropriate box in the line above for 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) I: Partnership Trust/estate Exemption from FATCA reporting code (if any) (Applies to accounts maintained outside the U.S.) 5 Address (number, street, and apt. or suite no.) 2306 t?hsTomc DECATML RD. Sum; too Requester?s name and address (optional) See Specific Instructions on page 2. 6 City, state, and ZIP code em Diego, CA ?ntoe 7 List account number(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a numberpage 3. Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for guidelines on whose number to enter. Social security number or I Employer identification number 2?1 -32?-I2qi02 Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: I am exempt from backup withholding, or I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. A Sign Signature of Here U.S. person General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form (such as legislation enacted after we release it) is at Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following: - Form 1 (interest earned or paid) - Form (dividends, including those from stocks or mutual funds) - Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) - Form 1099?8 (stock or mutual fund sales and certain other transactions by brokers) - Form 1099-8 (proceeds from real estate transactions) 0 Form 1099-K (merchant card and third party network transactions) Dateb ?8 0 Form 1098 (home mortgage interest), (student loan interest), (tuition) - Form 1099-0 (canceled debt) - Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding? on page 2. By signing the filled-out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information. Cat. No. 10231X Form W-9 (Rev. 12-2014) PRICING SUMMARY All pricing shall be firm and ?xed throughout the contract period. The base term shall be invoiced from the effective date of the Agreement through December 31, 2018, and from January 1 through December 31, 2019, to comply with Grant's funding period. Billing for subsequent option years shall be from January 1 to December 31 of each option year. Travel and incidental costs shall be reviewed and pre-approved by the Contracting Of?cer's Representative (COR) in writing email, etc.) and shall not exceed the GSA rates. Any modi?cations that fall outside of the aforementioned description of services shall require a bilateral amendment between the County and the contractor prior to the execution of any additional SOW requirements. CONTRACT TERM DESCRIPTION OF SERVICES PRICE Base: Date of Award thru On-going Maintenance Support 55 0?3 1150, 00 12/31/2019 Services per Statement of Work For Sixteen (l6) Cores. Option Year 1: 1/1/2020 thru 33 i0 0 . 12/31/2020 ?1 on 75 Option Year 2: 1/1/2021 thru 39 AM 12/31/2021 5?3) b' 00 Option Year 3: 1/1/2022 thru $100 12/31/2022 HO Option Year 4: 1/l/2023 thru $102, 12/31/2023 32'3? Grand Total Palantir October 23, 2018 Pat Mack PVM, Inc. 2305 Historic Decatur Road, Suite 100 San Diego, CA 92106 RE: Palantir Technologies Inc. Preferred Partner Con?rmation Letter Dear Mr. Mack: This letter serves as con?rmation that Pat V. Mack, Inc. is an active Palantir Technologies Inc. (?Palantir?) Preferred Partner and maintains an active Master Services Agreement with Palantir. PVM has demonstrated experience providing engineering support to the Palantir Platform for several law enforcement customers throughout the United States. Should you have any further questions or concerns, please do not hesitate to contact me at (215) 680-9550 or lgoldbeck@palantir.com. Sincerely, a?/?zca? Lauren Goldbeck Legal Counsel 100 Hamilton Avenue Suite 300 Palo Alto, CA 94301 (650) 815 0200 Service Level Agreement (SLA) Agreement Overview This Agreement represents a Service Level Agreement or ?Agreement?) between Pat Mack, Inc. (PVM) and San Diego Law Enforcement Coordination Center for the provisioning of IT services required to support and sustain products or services by means of PVM's Baseline Support or a modification thereof. This Agreement remains valid until superseded by a revised Agreement mutually endorsed by both PVM and SD-LECC. This Agreement outlines the parameters of all lT services covered as they are mutually understood by both parties. This Agreement does not supersede current processes and procedures unless explicitly stated herein. This Agreement is not a legally binding contract and legal action may not be taken against PVM, Inc. if the below time frames are not met. They are support measures that PVM, Inc. takes very seriously and forms the basis of everyday technical operation for all of our clients using our standard Baseline Support or modification thereof. Goals and Objectives The purpose of this Agreement is to communicate the elements and commitments in place to provide consistent IT service support and delivery to the SD-LECC by PVM. The goal of this Agreement is to obtain mutual understanding for IT service provision between the PVM and SD- LECC. The objectives of this Agreement are to: 0 Provide clear reference to service time frames. 0 Present a clear, concise and measurable description of service provision 0 Match perceptions of expected service provision with actual service support and delivery. Multi?Tiered Support Tier 3 (Surge Support only) Severity Levels Description of Support Provided Provide initial point of contact for users. Liaison with SD-LECC IT support Provides advice and FAQ support to users System reliability and configuration Operating systems, databases, and support software Updates, patching, and system configuration management Palantir Gotham software support and maintenance Data integration support and maintenance Software development service Palantir Gotham helper and plug-in maintenance and development New data integration development PVM will exercise reasonable efforts to correct any error reported by in the approved Production system configuration in accordance with the priority level reasonably assigned to the error by PVM. 0 PO Errors - PVM will assign an engineer to correct the error; (ii) PVM management will be notified that such an error has occurred and what steps are being taken to correct the error; provide SD-LECC with periodic reports on the status of the correction; (iv) initiate work to provide SD-LECC with a hotfix; and if appropriate, provide PVM engineers on-site at SD-LECC facilities; (vi) notify Palantir that such an error has occurred and what steps are being taken to correct the error. . P1 Errors PVM will assign an engineer to correct the error; (ii) notify PVM management that such an error has occurred and step being taken to correct the error; provide with periodic reports on the status of the correction; (iv) initiate work to provide with a hotfix; and if appropriate, provide PVM engineers on?site at facilities. 0 P2 Errors PVM will: assign an engineer within 24 business hours of the error being logged in the service desk; (ii) provide with periodic reports on the status of the correction; initiate work to provide SD-LECC with a correction. - P3 Issues PVM will: assign an engineer within 60 business hours of the issue being logged in the service desk; (ii) provide with periodic reports on the status of the issue; rank the issue with other P3 issues. 0 P4 Enhancements (Surge Support only) - PVM will: assign an engineer within 72 business hours of the enhancement request being logged in the service desk; (ii) provide SD-LECC with periodic reports on the status of the enhancement; rank the enhancement with other P4 enhancements. P3 and P4 items (issues and enhancements) will remain on a backlog that will be periodically reviewed with for ranking. PVM will make all reasonable efforts to correct top ranked P3 issues. Top ranked P4 enhancements will be negotiated with SD-LECC. lf PVM believes that a problem reported by SD-LECC may not be due to an error in the supported Palantir Gotham system, PVM will so notify SD-LECC. Response Times PVM's Response times based on Severity levels. Severity P0 P1 P2 P3 P4 (Surge Support only) Response Time 12 clock hours, 365 days a year 12 business hours 24 business hours 60 business hours 72 business hours Targeted Resolution Service Level Onsite if appropriate within 24 clock hours of issue until error is resolved Onsite if appropriate within 36 business hours of issue until error is resolved Error resolved remotely within 40 business hours Issue resolved with next periodic system maintenance cycle Enhancement implemented in accordance with the agreed schedule and cost STATEMENT OF PROCEEDINGS COUNTY OF SAN DIEGO BOARD OF SUPERVISORS REGULAR MEETING MEETING AGENDA TUESDAY, MAY 14, 2013, 09:00 A.M BOARD OF SUPERVISORS NORTH CHAMBER 1600 PACIFIC HIGHWAY, ROOM 310, SAN DIEGO, CALIFORNIA REGULAR SESSION – Regular Meeting was called to order at 9:02 a.m. Present: Supervisors Greg Cox, Chairman; Dianne Jacob, Vice Chairwoman; Dave Roberts; Roberts; Bill Horn; also Thomas J. Pastuszka, Clerk. Ron Invocation was led by Mike Meeks, Sr. Pastor of EastLake Church in Chula Vista, Mission Valley and Imperial Beach. Pledge of Allegiance was led by Owen Schafer. In February, Owen was crowned the 2013 Coronado Middle School Spelling Bee Champion for correctly spelling the word RHEUMATISM. Public Communication: [No Speakers] NOTICE: THE BOARD OF SUPERVISORS MAY TAKE ANY ACTION WITH RESPECT TO THE ITEMS INCLUDED ON THIS AGENDA. RECOMMENDATIONS MADE BY COUNTY STAFF DO NOT LIMIT ACTIONS THAT THE BOARD OF SUPERVISORS MAY TAKE. MEMBERS OF THE PUBLIC SHOULD NOT RELY UPON THE RECOMMENDATIONS IN THE BOARD LETTER AS DETERMINATIVE OF THE ACTION THE BOARD OF SUPERVISORS MAY TAKE ON A PARTICULAR MATTER. Board of Supervisors' Agenda Items Category Agenda # Subject TUESDAY, MAY 14, 2013 1 Public Safety Health and Human Services 1. DISTRICT ATTORNEY – RESOLUTION ON THE JURISDICTIONS UNIFIED FOR DRUG GANG ENFORCEMENT WITH THE BOARD OF STATE AND COMMUNITY CORRECTIONS [FUNDING SOURCE(S): REVENUE FROM THE U.S. DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE, THROUGH THE STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS] 2. SHERIFF’S DEPARTMENT REQUEST FOR SOLE SOURCE PROCUREMENT OF PALANTIR'S GOTHAM SOFTWARE SYSTEM ON BEHALF OF THE SAN DIEGO LAW ENFORCEMENT COORDINATION CENTER [FUNDING SOURCE(S): FISCAL YEAR 2012 URBAN AREA SECURITY INITIATIVE GRANT] 3. PROBATION: REQUEST TO APPLY FOR AND ACCEPT THE JUVENILE ACCOUNTABILITY BLOCK GRANT FUNDS – DIRECT ALLOCATION [FUNDING SOURCE(S): JUVENILE ACCOUNTABILITY BLOCK GRANT] 4. ADMINISTRATIVE ITEM: SECOND CONSIDERATION AND ADOPTION OF ORDINANCE: FIRE MITIGATION FEE PROGRAM REVIEW COMMITTEE ANNUAL REPORT, FIRE MITIGATION FEE ORDINANCE AMENDMENT AND RESOLUTION TO ADOPT CAPITAL FACILITIES AND EQUIPMENT PLANS FOR COUNTY SERVICE AREAS 107 AND 135 5. MEDI-CAL ADMINISTRATIVE ACTIVITIES REVENUE AGREEMENT [FUNDING SOURCE(S): STATE OF CALIFORNIA, DEPARTMENT OF HEALTH CARE SERVICES] 6. MENTAL HEALTH PLAN CONTRACT AND REVENUE STANDARD AGREEMENT FOR MEDI-CAL SPECIALTY MENTAL HEALTH CARE SERVICES WITH THE CALIFORNIA DEPARTMENT OF HEALTH CARE SERVICES 7. HIV/AIDS REVENUE AND SERVICES [FUNDING SOURCE(S): FEDERAL RYAN WHITE HIV/AIDS TREATMENT EXTENSION ACT OF 2009 (RWTEA)] TUESDAY, MAY 14, 2013 2 8. BI-NATIONAL TRAVEL TO MONTERREY, NUEVO LEON, MEXICO FOR HHSA DEPUTY DIRECTOR, CENTRAL AND SOUTH REGIONS [FUNDING SOURCE(S): SOCIAL SERVICES ADMINISTRATIVE REVENUE AND REALIGNMENT REVENUE] Community Services 9. COUNTY LIBRARY - ACCEPTANCE OF GIFTS AND DONATIONS AND ESTABLISH APPROPRIATIONS OF GRANT FUNDS FOR THE SAN DIEGO COUNTY LIBRARY [FUNDING SOURCE(S): CALIFORNIA STATE LIBRARY GRANT, CASH DONATIONS RECEIVED AND LIBRARY FUND AVAILABLE FUND BALANCE] (4 VOTES) Financial and General Government 10. NEIGHBORHOOD REINVESTMENT GRANTS (DISTRICT: 5) [FUNDING SOURCE(S): NEIGHBORHOOD REINVESTMENT BUDGET] 11. NOTICED PUBLIC HEARING: ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY FOR THE BENEFIT OF COVENANT RETIREMENT COMMUNITIES IN AN AGGREGATE AMOUNT NOT TO EXCEED $40,000,000 12. BONDS OF THE SCHOOL FACILITIES IMPROVEMENT DISTRICT NO. 1 OF THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT (GENERAL OBLIGATION BONDS, 2012 ELECTION, SERIES A) 13. * RESPONSE TO EVALUATION OF PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAMS Communications Received 14. COMMUNICATIONS RECEIVED Appointments 15. APPOINTMENTS: VARIOUS Financial and General Government 16. APPOINTMENT TO THE CALIFORNIA TRANSPORTATION COMMISSION Presentation/Awards 17. PRESENTATIONS/AWARDS TUESDAY, MAY 14, 2013 3 1. SUBJECT: DISTRICT ATTORNEY – RESOLUTION ON THE JURISDICTIONS UNIFIED FOR DRUG GANG ENFORCEMENT WITH THE BOARD OF STATE AND COMMUNITY CORRECTIONS (DISTRICTS: ALL) OVERVIEW: This request is to adopt a resolution authorizing the District Attorney’s Office to accept a grant award in the amount of $410,000 for the period October 1, 2012 to September 30, 2013 for the Jurisdictions Unified for Drug/Gang Enforcement (JUDGE) Program. The JUDGE program is a multi-jurisdictional law enforcement effort that targets for apprehension and prosecution gang members involved in drug use and sales. On July 10, 2012 (1), your Board approved the request of the District Attorney’s Office to apply for and accept grant funding from the State of California’s Board of State and Community Corrections (BSCC) for the JUDGE Anti-Drug Abuse (ADA) Enforcement Team Program. The District Attorney’s Office applied and was provisionally awarded a grant for Fiscal Year 2012-13. The granting agency requires a project specific resolution in order to complete the award process. FISCAL IMPACT: Funds for this request are included in the Fiscal Year 2012-2013 Operational Plan in the District Attorney’s Office. If approved, this request will result in estimated current year costs and revenue of $410,000. The funding source is revenue from the U.S. Department of Justice, Bureau of Justice Assistance, through the State of California Board of State and Community Corrections. There will be no change in net General Fund cost and no additional staff years. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: DISTRICT ATTORNEY Adopt a Resolution entitled: A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO RELATING TO THE SAN DIEGO COUNTY DISTRICT ATTORNEY’S JURISDICTIONS UNIFIED FOR DRUG GANG ENFORCEMENT AGREEMENT WITH THE BOARD OF STATE AND COMMUNITY CORRECTIONS. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent, adopting Resolution No. 13-046, entitled: A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO RELATING TO THE SAN DIEGO COUNTY DISTRICT ATTORNEY’S JURISDICTIONS UNIFIED FOR DRUG GANG ENFORCEMENT AGREEMENT WITH THE BOARD OF STATE AND COMMUNITY CORRECTIONS. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox TUESDAY, MAY 14, 2013 1 2. SUBJECT: SHERIFF’S DEPARTMENT REQUEST FOR SOLE SOURCE PROCUREMENT OF PALANTIR'S GOTHAM SOFTWARE SYSTEM ON BEHALF OF THE SAN DIEGO LAW ENFORCEMENT COORDINATION CENTER (DISTRICTS: ALL) OVERVIEW: On December 4, 2012 (2), your Board authorized the Sheriff to accept and administer funds on behalf of the San Diego Law Enforcement Coordination Center (SD-LECC), including procurement of equipment and contracting for services. The SD-LECC is the U.S. Department of Homeland Security designated fusion center for the San Diego region. The SD-LECC is a multi-agency, regionally focused, information and intelligence enterprise that serves to link local, State and regional first responders with the national intelligence community. The SD-LECC requires a flexible and scalable information/intelligence technology platform that integrates, analyzes, collates and shares data, while operating in a regionalized law enforcement and national information/intelligence framework. Palantir's Gotham software platform provides one application to accomplish what traditionally would have taken several separate applications. Palantir's platform uniquely integrates unstructured data and visually displays links and statistics without having to move data between applications. This platform has demonstrated the ability to meet the unique needs of a fusion center environment through its successful deployment in three of the six other fusion centers within California. Installing the platform into the SD-LECC would provide the immediate capability for sharing of information among fusion centers through a common Palantir operating platform. This request is for the approval of a sole source procurement of Palantir's Gotham software platform. The platform includes twelve licenses and necessary hardware, installation and ongoing onsite support services for two years commencing upon contract execution. FISCAL IMPACT: Funds for this request are included in the Fiscal Year 2013-14 Chief Administrative Office Recommended Operational Plan for the Sheriff's Department. The funding source is the Fiscal Year 2012 Urban Area Security Initiative Grant. If approved, this request will result in an estimated Fiscal Year 2013-14 costs and revenue of $900,000. There will be no change in net General Fund costs and will not require additional staff years. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: SHERIFF TUESDAY, MAY 14, 2013 2 In accordance with Board Policy A-87, Competitive Procurement, approve and authorize the Director of the Department of Purchasing and Contracting to enter into negotiations with Palantir Technologies, Inc. and subject to successful negotiations and determination of a fair and reasonable price, award a contract for the Palantir Gotham platform solution and two years of onsite support and additional six months for onsite support services if needed, and to amend the contract as needed to reflect changes to services and funding, subject to the approval of the Sheriff. Waive the advertising requirement of Board Policy A-87. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 3. SUBJECT: PROBATION: REQUEST TO APPLY FOR AND ACCEPT THE JUVENILE ACCOUNTABILITY BLOCK GRANT FUNDS – DIRECT ALLOCATION (DISTRICTS: ALL) OVERVIEW: The Juvenile Accountability Block Grant (JABG) is a direct allocation administered at the federal level by the Office of Juvenile Justice and Delinquency Prevention (OJJDP). The designated state agency, the Board of State and Community Corrections (BSCC), distributes the allocations to local jurisdictions. This is a request to adopt a resolution authorizing the Probation Department to submit an application for and accept the JABG direct allocation funds in the amount of $209,358 for the period of July 1, 2013 through June 30, 2014. The funds will be used to provide juvenile accountability and reentry services for youthful offenders. A waiver of Board Policy B-29, Fees, Grants, Revenue Contracts is requested for the acceptance of JABG funds because there is a ten percent match requirement. FISCAL IMPACT: Funds for this request are included in the Fiscal Year 2013-15 CAO Recommended Operational Plan in the Probation Department. If approved, this request will result in total costs and revenue of $209,358 in Fiscal Year 2013-14. The funding source is the Juvenile Accountability Block Grant. There will be no change in net general fund cost and no additional staff years. The JABG grant has a ten percent ($23,262) match requirement which will be satisfied by in-kind probation indirect costs, including services and supplies and training expenses. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER TUESDAY, MAY 14, 2013 3 1. Waive Board Policy B-29, Fees, Grants, Revenue Contracts – Department responsibility for cost recovery. 2. Adopt a resolution entitled: A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO RELATING TO JUVENILE ACCOUNTABILITY BLOCK GRANT FUNDS. 3. Authorize the Chief Probation Officer to sign and submit an application and accept $209,358 in grant funds if awarded from the Board of State and Community Corrections for the period July 1, 2013 through June 30, 2014 for the provision of accountability and reentry services for youthful offenders. 4. Authorize the Chief Probation Officer to review and execute grant documents, sign and submit related contracts, including any extensions, annual amendments and/or revisions that do not materially impact or alter services or funding level. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent, adopting Resolution No. 13-047, entitled: A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO RELATING TO JUVENILE ACCOUNTABILITY BLOCK GRANT FUNDS. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 4. SUBJECT: ADMINISTRATIVE ITEM: SECOND CONSIDERATION AND ADOPTION OF ORDINANCE: FIRE MITIGATION FEE PROGRAM REVIEW COMMITTEE ANNUAL REPORT, FIRE MITIGATION FEE ORDINANCE AMENDMENT AND RESOLUTION TO ADOPT CAPITAL FACILITIES AND EQUIPMENT PLANS FOR COUNTY SERVICE AREAS 107 AND 135 (DISTRICTS: ALL) OVERVIEW: On May 7, 2013 (1), the Board of Supervisors introduced the Ordinance for further consideration and adoption on May 14, 2013. On October 8, 1986 (15), the Board of Supervisors adopted the Fire Mitigation Fee Ordinance. The purpose of the ordinance was to create a program that collected and allocated funds to fire agencies in the unincorporated area of San Diego County for the purpose of providing for capital facilities and equipment to serve new development. Because fire agencies lack legal authority to impose mitigation fees directly, the County collects a fee from applicants when building permits are issued and distributes the funds to the fire agencies quarterly. The fire districts then use the funds to purchase equipment that will serve new development. The fire districts cannot use the funds to offset shortages in their existing program budgets. TUESDAY, MAY 14, 2013 4 The Board of Supervisors established the Fire Mitigation Fee Review Committee to provide oversight of the program. As part of this oversight, the review committee is responsible for reviewing the fire agencies’ annual expense reports to ensure improvement projects were necessary to serve new development and to make recommendations to the Board on increases or decreases in the mitigation fee amount. The review committee has completed its review of the expense reports for Fiscal Year 2011-12 and evaluated the mitigation fee amount for Fiscal Year 201314 and is presenting its findings and recommendations to the Chief Administrative Officer for Board of Supervisors’ consideration. Included is a proposed ordinance amending the Fire Mitigation Fee Ordinance to increase the fire mitigation fee ceiling. This is also a request to adopt a resolution to approve the five-year Capital Facilities and Equipment Plans for County Service Area (CSA) 107 - Elfin Forest and CSA 135 – San Diego County Fire Authority. FISCAL IMPACT: There is no fiscal impact to the General Fund associated with the request. During Fiscal Year 2011-12 the Fire Mitigation Program that is managed by the County collected $687,464 which is then distributed to the fire agencies on a quarterly basis. The Five-Year Capital Facilities and Equipment Plans represent planned use of funds collected through the Fire Mitigation Program. There will be no change in General Fund cost and no additional staff years. BUSINESS IMPACT STATEMENT: The impact to the construction industry is minimal. For example, the additional cost for a 2,000 square foot, non-rated construction, single family house would be approximately $20. RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER Adopt the Ordinance entitled: AN ORDINANCE AMENDING SECTION 810.309 OF THE SAN DIEGO COUNTY CODE OF REGULATORY ORDINANCES RELATING TO FIRE MITIGATION FEES. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent, adopting Ordinance No. 10260(N.S.) entitled: AN ORDINANCE AMENDING SECTION 810.309 OF THE TUESDAY, MAY 14, 2013 5 SAN DIEGO COUNTY CODE OF REGULATORY ORDINANCES RELATING TO FIRE MITIGATION FEES. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 5. SUBJECT: MEDI-CAL ADMINISTRATIVE ACTIVITIES REVENUE AGREEMENT (DISTRICTS: ALL) OVERVIEW: The Health and Human Services Agency (HHSA), participates in Medi-Cal Administrative Activities (MAA) revenue recovery efforts to provide reimbursements for various Medi-Cal related activities performed by County programs, transit authorities and community based providers. On June 17, 2008 (10), the Board last approved the MAA Revenue Agreement to support County and community participation in Medi-Cal Administrative Activities. Today’s item requests authority to execute a Revenue Agreement with the State of California, Department of Health Care Services, for participating County and community-based programs to be reimbursed for Medi-Cal related activities. The current agreement will expire June 30, 2013. This action is consistent with previous Board direction to pursue Medi-Cal administrative reimbursement opportunities as recommended by Supervisors Roberts and Cox on August 13, 2002 (25). This item will support the County’s regional wellness initiative, Live Well, San Diego!, by ensuring that participating County and community programs receive eligible reimbursements for Medi-Cal administrative activities. FISCAL IMPACT: Funds for this request are already included in the CAO Recommended Fiscal Year 2013-2015 Operational Plan for the Health and Human Services Agency. If approved, this request will result in Fiscal Year 2013-14 costs and revenue of $4,113,157 and FY 2014-15 of $4,115,053. The funding source is the State of California, Department of Health Care Services. Approval of this action will result in no change in net General Fund cost and no additional staff years. Medi-Cal Administrative Activities revenues are also budgeted in other jurisdictions and community based organizations within San Diego County. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER Approve and authorize the Clerk of the Board to execute, upon receipt the MediCal Administrative Activities three-year revenue agreement in an amount of up to $37 million with the State of California, Department of Health Care Services to provide reimbursement for MAA activities performed by community based TUESDAY, MAY 14, 2013 6 organizations and County programs for the period of July 1, 2013 through June 30, 2016 and to execute subsequent amendments, extensions and renewals of the agreement that do not materially impact or alter the program of funding level. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 6. SUBJECT: MENTAL HEALTH PLAN CONTRACT AND REVENUE STANDARD AGREEMENT FOR MEDI-CAL SPECIALTY MENTAL HEALTH CARE SERVICES WITH THE CALIFORNIA DEPARTMENT OF HEALTH CARE SERVICES (DISTRICTS: ALL) OVERVIEW: Since July 21, 1998 (27), the Board of Supervisors has continuously approved a revenue agreement with the California Department of Mental Health (DMH) to provide Medi-Cal Specialty Mental Health Services to eligible persons in San Diego County. This agreement specifies the federal and State requirements that counties must meet to participate as a Mental Health Plan (MHP) and claim Federal Financial Participation (FFP) for the Specialty Mental Health Services provided. The most recent agreement, approved on January 29, 2013 (6), covered the period from December 30, 2012 to no later than April 30, 2013; the end date was the anticipated period of time needed to finalize a five-year successor contract between the counties and the California Department of Health Care Services (DHCS), which assumed Medi-Cal functions from DMH in 2012. The interim contract and revenue agreement combined the services provided under the previous Managed Care Revenue Agreement with services provided under the Mental Health Plan. At this time, the State has finalized a successor contract and has issued it to counties for execution. There was a delay in the execution of the contract due to revisions of the contract term by DHCS to extend to June 30, 2018 instead of April 30, 2018 and to list the statewide Medi-Cal Specialty Mental Health Services appropriation for the entire contract term. The term of this Standard Agreement is from May 1, 2013 through June, 2018. Today’s action seeks Board authority to execute the Standard Agreement for the Mental Health Plan contract and revenue agreement from DHCS with the County of San Diego’s Behavioral Health Division. This item supports the County’s Live Well, San Diego! initiative by supporting mental health treatment to vulnerable populations of mentally disabled children, youth, adults, older adults and families in San Diego County. TUESDAY, MAY 14, 2013 7 FISCAL IMPACT: Funds for this request are included in Fiscal Year 2012-14 Operational Plan for Health and Human Services Agency (HHSA) in the amount of $3,691,536 for Fiscal Year 2012-13 and $74,724,613 for Fiscal Year 2013-14. Statewide, this contract with DHCS provides for up to $8,113,337,000 for all counties of Federal Financial Participation from the Centers for Medicare and Medicaid Services (CMS) for the period of May 1, 2013 through June 30, 2018. The County of San Diego’s portion is dependent on the certified public expenditure (CPE) claims for federal reimbursement provided for medically necessary entitlement services for the MediCal Specialty Mental Health program. There will be no change in net General fund cost and no additional staff years. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER Ratify the proposed Standard Agreement for the Mental Health Plan contract and revenue agreement from the California Department of Health Care Services (DHCS) beginning May 1, 2013 and ending June 30, 2018, and authorize the Director of the Health and Human Services Agency and/or his designee to execute the State of California Standard Agreement. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 7. SUBJECT: HIV/AIDS REVENUE AND SERVICES (DISTRICTS: ALL) OVERVIEW: On October 30, 2009, the Ryan White HIV/AIDS Treatment Extension Act of 2009 (RWTEA) was signed into law reauthorizing the former Ryan White HIV/AIDS Treatment Modernization Act of 2006 for an additional four years. Annual RWTEA funding is used to provide care and treatment services to individuals and families living with HIV disease and AIDS. RWTEA also realigned Ryan White Minority AIDS Initiative (MAI) funding years to the Ryan White Part A funding year of March 1 through the last day of each February. On July 13, 2010 (11), your Board authorized staff to submit an application for RWTEA Part A and MAI funding for the period of March 1, 2013, through February 28, 2014. Today’s action requests Board approval to accept Fiscal Year 2013 RWTEA grant funding up to $11,665,478 ($10,993,793 Part A, and $671,685 MAI). This amount is equal to the amount awarded in Fiscal Year 2012, and is the anticipated maximum amount that the County might receive. TUESDAY, MAY 14, 2013 8 The HIV Health Services Planning Council (Planning Council) met on July 25 and August 1, 2012 to develop and approve the service priorities plan and funding allocations for the next program year of March 1, 2013 through February 28, 2014. Each year, the Planning Council reviews the plan and amends service priorities as necessary based on public input. These service priorities include both core medical services as well as support services. This item supports the Building Better Health component of the Live Well, San Diego! initiative, which promotes healthy, safe and thriving communities. Approval of this item will improve the treatment and health of persons with HIV/AIDS in San Diego County. FISCAL IMPACT: Funds for this request are included in the Fiscal Year 2012-14 Operational Plan and also in the CAO Recommended Fiscal Year 2013-14 Operational Plan for the Health and Human Services Agency. If approved, this request will result in annual costs and revenue of $11,977,385. The funding source is the federal Ryan White HIV/AIDS Treatment Extension Act of 2009 (RWTEA), in the amount of $11,665,478. A waiver of Board Policy B-29 is requested for RWTEA because this funding does not offset indirect costs. These costs are estimated at $311,907. The Public benefit for providing these services far outweigh these costs. There will be no change in net General Fund cost and no additional staff years. If additional appropriations are required, the Health and Human Services Agency will return to the Board to request approval. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER 1. Waive Board Policy B-29, Fees, Grants, Revenue Contracts-Department Responsibility for Cost Recovery. 2. Authorize the acceptance of up to $10,993,793 in Fiscal Year 2013 Ryan White HIV/AIDS Treatment Extension Act of 2009 (RWTEA) Part A and $671,685 Minority AIDS Initiative (MAI) revenue to provide HIV-related services to persons with HIV/AIDS for the period of March 1, 2013 through February 28, 2014. 3. Authorize the Clerk of the Board of Supervisors, upon receipt, to sign any related assurances for Fiscal Year 2013 Part A or MAI funding for the period of March 1, 2013 through February 28, 2014. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox TUESDAY, MAY 14, 2013 9 8. SUBJECT: BI-NATIONAL TRAVEL TO MONTERREY, NUEVO LEON, MEXICO FOR HHSA DEPUTY DIRECTOR, CENTRAL AND SOUTH REGIONS (DISTRICTS: ALL) OVERVIEW: The Health and Human Services Agency (HHSA) has been given the opportunity to send a representative to participate in a leadership program benefitting the public health of the United States and Mexico Border Region. The program is available through support from the U.S.-México Border Health Commission (BHC) in collaboration with the Arizona Department of Health Services Office of Border Health, and the BHC Arizona and Baja California Outreach Offices. In accordance with Board of Supervisors Policy D-7, Out-of-County Business and Related Guidelines and Processes, today’s action requests Board authority for the Deputy Director, Central and South Regions to travel to Monterrey, Nuevo Leon, Mexico to participate in the Leaders across Borders (LaB) program, designed for public health, health care and community leaders working to improve the health of communities in the United States and Mexico Border Region. The dates for these trainings are July 24 through July 26, 2013. Today’s action supports the County’s adopted Live Well, San Diego! initiative by supporting regional leadership efforts to improve the health in the San Diego-Tijuana border region. FISCAL IMPACT: Funds for this request are included in the CAO’s Recommended Fiscal Year 2013-15 Operational Plan for the Health and Human Services Agency. The funding sources for all travel, program fees and accommodation costs is Social Services Administrative revenue and Realignment revenue. The Deputy Director, Central and South Regions will receive regular salary and benefits and no overtime will be incurred. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER Approve travel to Monterrey, Nuevo Leon, Mexico for the Deputy Director, Central and South Regions to attend the Leaders across Borders (LaB) program from July 24 through July 26, 2013. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox TUESDAY, MAY 14, 2013 10 9. SUBJECT: COUNTY LIBRARY - ACCEPTANCE OF GIFTS AND DONATIONS AND ESTABLISH APPROPRIATIONS OF GRANT FUNDS FOR THE SAN DIEGO COUNTY LIBRARY (DISTRICTS: ALL) OVERVIEW: San Diego County Library (SDCL) has received numerous gifts and donations from individuals and groups that are interested in promoting library service to their communities. County of San Diego Administrative Code, Section 66, Acceptance of Gifts, permits the acceptance of gifts and donations by the administrative head of each department of the County, subject to ratification by the Board of Supervisors. A report of all individual gifts not exceeding $5,000 is required, as well as Board of Supervisors’ approval to accept individual gifts over $5,000. This action will approve the acceptance of $270,432 in cash and non-cash gifts and donations exceeding $5,000 in value received by SDCL between the period of July 1, 2012 and December 31, 2012 and acknowledge an additional $61,724 in cash and non-cash gifts and donations not exceeding $5,000 for a total value of $332,156. A portion of the cash donations received was matched by the Library Fund. The California State Library has awarded a total of $5,000 for a Library Services and Technology Act (LSTA) grant for Fiscal Year 2012-13. “Listen In @ San Diego County Library” is a project that fits into the mission of SDCL as it seeks to inform and educate customers about cultural diversity and also seeks to inspire the community to be open-minded when interacting with others. Listen In @ San Diego County Library also represents the mission of public libraries throughout history, supporting intellectual freedom and the importance of providing free, unencumbered access to information. FISCAL IMPACT: Funds for this request are partially included in the Fiscal Year 2012-13 Operational Plan for the San Diego County Library (SDCL). If approved, this request will result in current year cost and revenue of $555,752. The funding sources are a California State Library grant ($5,000), cash donations received ($297,911) and Library Fund available fund balance ($252,841). There will be no change in net General Fund costs and no additional staff years. SDCL received cash and non-cash donations of $332,156 between July 1, 2012 and December 31, 2012. Of these donations, $252,841 qualified for matching funds from the Library fund balance available in Fiscal Year 2012-13. The largest single donation was $65,000 from the Friends of the Lemon Grove Library. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER 1. In accordance with Administrative Code Section 66, Acceptance of Gifts, accept the County Library Report of Gifts for the period July 1, 2012 through December 31, 2012 and ratify the acceptance of gifts exceeding $5,000. TUESDAY, MAY 14, 2013 11 2. Authorize the Chairman of the Board of Supervisors to sign letters of appreciation for donations over $5,000. 3. Establish appropriations of $5,000 in the Library Fund for the Library Services and Technology Act project based on a grant from the California State Library. (4 VOTES) 4. Direct the Library Director to report back to the Board of Supervisors semiannually on the status of the matching funds donations for the County Library. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 10. SUBJECT: NEIGHBORHOOD REINVESTMENT GRANTS (DISTRICT: 5) OVERVIEW: Neighborhood Reinvestment Program funding assists non-profit organizations in providing essential services to citizens of San Diego County. Reinvesting taxpayer money in worthwhile organizations is a benefit to the citizens and communities of North County. FISCAL IMPACT: The fiscal impact of these recommendations is $207,000. The funding source is the Neighborhood Reinvestment budget (15670). This action will result in the addition of no new staff years and no future costs. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: SUPERVISOR HORN 1. Allocate $27,000 from Neighborhood Reinvestment budget (15670) to the AnzaBorrego Desert Natural History Association (ABDNHA) to repair the roof of the ABDNHA historic facility including waterproof foam seal and improvements to the air conditioning units and swamp cooler at 652 Palm Canyon Drive, Borrego Springs, CA 92004. TUESDAY, MAY 14, 2013 12 2. Allocate $50,000 from Neighborhood Reinvestment budget (15670) to the Boys & Girls Club of Vista to help complete the gym renovation project that began in 2012 at 410 W. California Avenue, Vista, CA 92083. Renovations consist of new floors, new equipment, installation of doors, added security, padded walls, heating, and soundproofing. 3. Allocate $50,000 from Neighborhood Reinvestment budget (15670) to Casa de Amparo to reimburse the organization for the Campaign for Casa Kids, a capital project completed in 2012 and located at 325 Buena Creek Road, San Marcos, CA 92069 to address the needs of local children. The project contains a Children’s Services Center, housing for current and former foster youth, recreation rooms, office space, and a health services center. 4. Allocate $20,000 from Neighborhood Reinvestment budget (15670) to the Devil Pups Youth Program For America to help pay for uniforms, manuals for attendees, and Devil Pup Challenge Coins. 5. Allocate $15,000 from Neighborhood Reinvestment budget (15670) to the Fallbrook Land Conservancy to make capital improvements to the patio trellis at 1815 South Stage Coach Lane, Fallbrook, CA 92028. Improvements include removing the existing structure and replacing it with a new factory engineered structure and related electrical and concrete improvements. 6. Allocate $25,000 from Neighborhood Reinvestment budget (15670) to the Friends of the Valley Center Library to complete the remodel of the children’s area at the Valley Center Library located at 29200 Cole Grade Road, Valley Center, CA 92082. Modifications will incorporate new flooring, interior finishes, exploratory learning equipment, and new graphics. 7. Allocate $20,000 from Neighborhood Reinvestment budget (15670) to the Vista Community Clinic to purchase and install various equipment, such as EKG machines, electric exam tables, prenatal weight scales, battery operated ophthalmoscopes, at different clinic locations in Oceanside and Vista, including 1000 Vale Terrace, Vista, CA 92084; 134 Grapevine Road, Vista, CA 92083; 4700 North River Road, Oceanside, CA 92057; 517 N. Horne Street, Oceanside, CA 92054; and 818 Pier View Way, Oceanside, CA 92054. 8. Authorize the Chief Financial Officer to execute a grant agreement with the organizations listed above, establishing terms for receipt of the funds described above and to make minor amendments to the agreement that are consistent with the general purpose of the grant but do not increase the grant. 9. Find that these grant awards have a public purpose. TUESDAY, MAY 14, 2013 13 10. Find that the allocations to the Anza-Borrego Desert Natural History Association, Boys & Girls Club of Vista, Casa de Amparo, Fallbrook Land Conservancy and Friends of the Valley Center Library are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15301. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 11. SUBJECT: NOTICED PUBLIC HEARING: ISSUANCE OF REVENUE BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY FOR THE BENEFIT OF COVENANT RETIREMENT COMMUNITIES IN AN AGGREGATE AMOUNT NOT TO EXCEED $40,000,000 (DISTRICT: 2) OVERVIEW: The County has received a request from the California Statewide Communities Development Authority (“CSCDA” or “Authority”) to conduct a public hearing as required by the Internal Revenue Code and to approve the Authority’s issuance of revenue bonds in an aggregate principal amount not to exceed $40,000,000 (“Bonds”), on behalf of Covenant Retirement Communities, Inc., an Illinois not for profit corporation or an affiliate of Covenant Retirement Communities, Inc. (“Borrower”). The Borrower will use the proceeds of the Bonds to finance the acquisition and improvement of independent living and health care facilities throughout the State of California. It is anticipated that approximately $25,000,000 of the Bonds will be used to fund improvements within San Diego County to a property known as Mount Miguel Covenant Village, a retirement community located at 325 Kempton Street, Spring Valley, California 91977 ("Project"). CSCDA is authorized to assist in financing for nonprofit public benefit organizations or for-profit corporations with a public benefit project wishing to issue tax-exempt obligations, including the Borrower. In order to initiate such a financing, a member jurisdiction in which the Project resides, i.e., the County of San Diego, must: (1) conduct a public hearing to satisfy the public approval requirement of Section 147(f) of the Internal Revenue Code; and (2) approve CSCDA’s issuance of the Obligations. Although CSCDA will be the issuer of the Bonds for the Borrower, the financing cannot proceed without the approval of the County of San Diego. Today’s recommendations will provide CSCDA with the required authorization to pursue its determination to issue the Bonds on behalf of the Borrower for the Project. The Bonds are anticipated to fund improvements in the Cities of Turlock, California and Santa Barbara, California. Public hearings will be held in these Cities; approval TUESDAY, MAY 14, 2013 14 in these jurisdictions will also be required in order for the Authority to move forward with the issuance of the Bonds. FISCAL IMPACT: If approved, the proposal will result in $1,000 of unanticipated revenue to be used to reimburse the County for costs associated with this non-County financing. No additional staff years will be required. The Borrower will be responsible for the payment of all present and future costs in connection with issuance of the Bonds. The County will incur no obligation of indebtedness as a result of these actions. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER 1. Pursuant to Section 147(f) of the Internal Revenue Code, hold a public hearing regarding the financing of the Project. 2. Adopt a Resolution entitled: RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO APPROVING THE ISSUANCE BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY OF REVENUE BONDS FOR COVENANT RETIREMENT COMMUNITIES, INC. AND CERTAIN AFFILIATES IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $40,000,000. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board closed the Hearing and took action as recommended, on Consent, adopting Resolution No. 13-048, entitled: RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO APPROVING THE ISSUANCE BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY OF REVENUE BONDS FOR COVENANT RETIREMENT COMMUNITIES, INC. AND CERTAIN AFFILIATES IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $40,000,000. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 12. SUBJECT: BONDS OF THE SCHOOL FACILITIES IMPROVEMENT DISTRICT NO. 1 OF THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT (GENERAL OBLIGATION BONDS, 2012 ELECTION, SERIES A) (DISTRICT: 1) OVERVIEW: A bond election was duly called and held in School Facilities Improvement District No. 1 (“Improvement District No. 1”) of the Chula Vista Elementary School District, TUESDAY, MAY 14, 2013 15 County of San Diego, California (“District”) on November 6, 2012, pursuant to Section 15100 and following of the Education Code of the State of California. Approximately 69% of voters casting ballots, which is above the 55% voter approval level required, authorized the issuance of general obligation bonds of the District in the maximum aggregate principal amount of $90,000,000 (“Authorization”). On April 17, 2013, the District Board adopted a resolution (“District Resolution”) authorizing and the issuance of a first series of bonds under the Authorization in an aggregate principal amount not-to-exceed $31,000,000 and to be designated “Bonds of the School Facilities Improvement District No. 1 of the Chula Vista Elementary School District (General Obligation Bonds, 2012 Election, Series A)” (“Series A Bonds”). Proceeds from the Series A Bonds will be used to finance the renovation, acquisition, construction, repair, and equipping of classrooms, schools, sites, and facilities and costs related thereto, as approved by the voters, for schools in Improvement District No. 1. Subsequent to the issuance of the Series A Bonds, it is anticipated that $59,000,000 of the Authorization will remain for future issuances of general obligation bonds. If approved, today’s recommendation will authorize the District to issue the Series A Bonds on their own behalf, formally direct the Auditor and Controller to maintain taxes as necessary, and authorize the Treasurer-Tax Collector to act as paying agent pursuant to a Paying Agent Agreement with the District. FISCAL IMPACT: The Bonds will be general obligations of the District and will be paid from ad valorem property taxes levied within its boundaries, and do not constitute an obligation of the County. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER Adopt the resolution entitled: RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, AUTHORIZING THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT TO ISSUE AND SELL BONDS OF THE DISTRICT BY A COMPETITIVE OR NEGOTIATED SALE, APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A PAYING AGENT AGREEMENT, DIRECTING THE COUNTY AUDITOR AND CONTROLLER TO MAINTAIN TAXES ON THE TAX ROLL, AND AUTHORIZING THE EXECUTION OF NECESSARY CERTIFICATES RELATING TO SAID BONDS. TUESDAY, MAY 14, 2013 16 ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent, adopting Resolution No. 13-049, entitled: RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, AUTHORIZING THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT TO ISSUE AND SELL BONDS OF THE DISTRICT BY A COMPETITIVE OR NEGOTIATED SALE, APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A PAYING AGENT AGREEMENT, DIRECTING THE COUNTY AUDITOR AND CONTROLLER TO MAINTAIN TAXES ON THE TAX ROLL, AND AUTHORIZING THE EXECUTION OF NECESSARY CERTIFICATES RELATING TO SAID BONDS. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 13. SUBJECT: RESPONSE TO EVALUATION OF PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAMS (DISTRICTS: ALL) OVERVIEW: On February 26, 2013 (26) your Board of Supervisors directed the Chief Administrative Officer to review and analyze all Property Assessed Clean Energy (PACE) programs that currently exist and operate throughout the State of California and to report back to the Board of Supervisors within 120 days. In response to that direction, staff have reviewed existing PACE programs throughout the State of California and have provided the information in today’s presentation. Today’s requested action is to receive the presentation by staff. FISCAL IMPACT: There are no fiscal impacts associated with receiving today’s presentation. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER Receive today’s presentation regarding existing Property Assessed Clean Energy (PACE) programs in California. ACTION: The Board received the presentation regarding existing Property Assessed Clean Energy (PACE) programs in California and a motion by Supervisor Jacob, seconded by Supervisor D. Roberts, was placed on the floor to direct the Chief Administrative Officer to return to the Board with the necessary actions that would expand the TUESDAY, MAY 14, 2013 17 County’s current PACE program with vendors under both the AB811 and SB555 models with the following conditions: • • • • 100 % indemnification to the County of San Diego Full cost recovery for the County of San Diego A Letter of Credit in case of default with no risk to the County of San Diego Limit residential PACE to non-Federal Housing Finance Agency loans and homes without a loan AYES: Jacob, D. Roberts NOES: R. Roberts, Horn ABSENT: Cox (This motion failed due to a lack of majority vote. Pursuant to Rule 2(g) of the San Diego County Board of Supervisors Rules of Procedure, the Clerk of the Board will place this item on the agenda of the next regular Board meeting, which will be June 18, 2013.) 14. SUBJECT: COMMUNICATIONS RECEIVED (DISTRICTS: ALL) OVERVIEW: Board Policy A-72, Board of Supervisors Agenda and Related Process, authorizes the Clerk of the Board to prepare a Communications Received for Board of Supervisors' Official Records. Routine informational reports, which need to be brought to the attention of the Board of Supervisors yet not requiring action, are listed on this document. Communications Received documents are on file in the Office of the Clerk of the Board. FISCAL IMPACT: N/A BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: CHIEF ADMINISTRATIVE OFFICER Note and file. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox TUESDAY, MAY 14, 2013 18 15. SUBJECT: APPOINTMENTS: VARIOUS (DISTRICTS: ALL) OVERVIEW: These appointments are in accordance with applicable Board Policy A-74, “Citizen Participation in County Boards, Commissions and Committees.” FISCAL IMPACT: N/A BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: SUPERVISOR D. ROBERTS Appoint Edward C. Weiner to the ALCOHOL AND DRUG ADVISORY BOARD, SAN DIEGO COUNTY, Seat No. 9, for a term to expire January 2, 2017. Re-appoint Douglas Webb to the COUNTY HEARING OFFICERS, Seat No. 6, for a term to expire January 2, 2017. Re-appoint Paul Cooley to the FLOOD CONTROL DISTRICT ADVISORY COMMISSION, Seat No. 4, for a term to expire January 2, 2017. Re-appoint Charles Smiar to the NORTH COUNTY GANG COMMISSION, Seat No. 7, for a term to expire January 2, 2017. Appoint Manny Aguilar to the NORTH COUNTY GANG COMMISSION, Seat No. 6, for a term to expire January 2, 2017. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 16. SUBJECT: APPOINTMENT TO THE CALIFORNIA TRANSPORTATION COMMISSION (DISTRICTS: ALL) OVERVIEW: The California Transportation Commission (CTC) is responsible for the programming and allocation of funds for the construction of highway, passenger rail and transit improvements throughout California. The Commission also advises and assists the Secretary of Business, Transportation and Housing Agency and the Legislature in formulating and evaluating state policies and plans for California’s transportation programs. The Commission is an active participant in the initiation TUESDAY, MAY 14, 2013 19 and development of State and Federal legislation that seeks to secure financial stability for the State’s transportation needs. The CTC consists of eleven voting members and two non-voting ex-officio members. Of the eleven voting members, nine are appointed by the Governor, one is appointed by the Senate Rules Committee, and one is appointed by the Speaker of the Assembly. The two ex-officio non-voting members are appointed from the State Senate and Assembly, usually the respective chairs of the transportation policy committee in each house. The San Diego region is currently unrepresented on the commission. Today’s action will support the appointment of Dick Vortmann to fill the existing vacancy on the California Transportation Commission. FISCAL IMPACT: There is no fiscal impact. BUSINESS IMPACT STATEMENT: N/A RECOMMENDATION: VICE-CHAIRWOMAN JACOB AND CHAIRMAN COX Direct the Chief Administrative Officer to draft a letter for the Chairman’s signature to the Governor of California in support of Mr. Vortmann’s appointment to the California Transportation Commission. ACTION: ON MOTION of Supervisor R. Roberts, seconded by Supervisor D. Roberts, the Board took action as recommended, on Consent. AYES: Jacob, D. Roberts, R. Roberts, Horn ABSENT: Cox 17. SUBJECT: TUESDAY, MAY 14, 2013 PRESENTATIONS/AWARDS (DISTRICTS: ALL) 20 OVERVIEW: Chairman Cox gave a special presentation on the Grand Golden Watchdog award given to the County by the San Diego County Taxpayers Association. Chairman Greg Cox presented a proclamation declaring May 17, 2013, Bike to Work Day throughout the County of San Diego. Vice-Chairwoman Dianne Jacob presented a proclamation declaring May 14, 2013, Save-A-Heart Day throughout the County of San Diego. Supervisor Dave Roberts presented a proclamation declaring May 14, 2013, Julie Moss Day throughout the County of San Diego. Supervisor Dave Roberts presented a proclamation honoring Volunteer of the Month - Reuben Arvin. Supervisor Ron Roberts presented a proclamation declaring the Month of May 2013, Asian Pacific American Heritage Month throughout the County of San Diego. There being no further business, the Board adjourned at 10:43 a.m. in memory of Kevane. Pauline THOMAS J. PASTUSZKA Clerk of the Board of Supervisors County of San Diego, State of California Consent: Vizcarra Discussion: Panfil NOTE: This Statement of Proceedings sets forth all actions taken by the County of San Diego Board of Supervisors on the matters stated, but not necessarily the chronological sequence in which the matters were taken up. TUESDAY, MAY 14, 2013 21