U.S. Department of Homeland Security Region 111 One Independence Mall, 6111 Floor (115 Chestnut Street Philadelphia, PA 19106-4404 FEMA 2019 Mr. Michael Todorovich Director, State of West Virginia Division of Homeland Security and Emergency Management 1703 Coonskin Drive Charleston, West Virginia 2531 1 Dear Mr. Todorovich: As you are aware, in November 2015. as a result of the lack of ef?cient ?nancial monitoring of sub-recipients, West Virginia Division of Homeland Security and Emergency Management was placed on manual reimbursement for all open grants. As a reminder, there were three (3) steps required in order to be removed from manual reimbursement: Step 1: 0 Submit a ?nancial monitoring plan and monitoring schedule for review. The schedule would include recipient name, grants to be reviewed, type of monitoring activity, and the month of the planned monitoring activity. I FEMA Region 111 would then select a random sample of sub-recipients from the ?nancial monitoring plan and provide that list to Step 2 From the list of sub-recipients randomly selected by FEMA Region was responsible for providing the following items: 0 The request to the sub-recipient initiating the monitoring activity 0 Final report to the sub-recipient after the monitoring activity is complete - Corrective action or follow?up communication (if applicable) Step 3 Once those items were provided and determined adequate, FEMA Region 111 would validate implementation of monitoring program at the next scheduled site visit to WV (July 2019). After meeting with monitoring staff during that visit, we are con?dent that sub? recipient ?nancial monitoring program is being ?Jlly implemented by and there are no new signi?cant ?ndings for WV regarding sub?recipient monitoring. Therefore, pursuant to 2 C.F.R. 200.207 we are removing from manual reimbursement on all open FEMA awards administered by FEMA Region 111 effective immediately. ww.f ma.gov The Grants Division remains committed to helping build a strong grants management program and we commend the strides that have been taken over the past few months. Should you have any questions, please contact Dustin Brosius, Non-Disaster Grants Branch Chief at (215) 931-5718 or dustin.brosiustt?fema.dhsgov, or myself at (215) 931-5683 or Sincerely, WW geane Frederique Director, Grants Division cc: MaryAnn Tierney, Regional Administrator, FEMA Region Janice P. Barlow, Deputy Regional Administrator, FEMA Region 111 April Cummings, Director, Mitigation Division FEMA Region 111 Michael Senycz, Director. Recovery Division FEMA Region Grants Program Directorate, EMA Headquarters Gary Stewart, David Hoge, Ix.)