From: Subject: Date: To: Carol Anne Seal caseal@farmvilleva.com Re: Mod Attached DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) December 14, 2018 at 1:36 PM Jill Grant jgrant@ica-farmville.com That’s fine. We got it all signed. Get Outlook for iOS From: Jill Grant Sent: Friday, December 14, 2018 1:25 PM To: Carol Anne Seal Subject: FW: Mod AJached DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) FYI. Sorry I sent the one to get be signed to the wrong Lisa☹ Jill A. Grant, CPA Chief Financial Officer Immigration Centers of America-Farmville 7113 Three Chopt Road, Suite 210 Richmond, VA 23226 Phone: 804-625-4199 x115 Fax: 804-282-6544 jgrant@ICA-Farmville.com www.ICA-Farmville.com This e-mail, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately. From: Fuller, William Sent: Thursday, December 13, 2018 2:50 PM To: Jill Grant ; Russell B. Harper Cc: Mills, Todd E ; Jeffrey Crawford Subject: RE: Mod AJached DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) AJached is the FE copy of mod P00039. Thank you, Bill Fuller Deten5on, Compliance & Removals (DCR) Deten5on, Compliance & Removals (DCR) Sec5on Chief DHS ICE Office of Acquisidon Management (OAQ) 801 "I" Street, N.W., Room 9151 Mail Stop 5750 Washington, D.C. 20536-5750 Phone: (202) 732-2674 Cell: (202) 380-7204 Email: William.Fuller@ice.dhs.gov From: Jill Grant Sent: Thursday, December 13, 2018 12:00 PM To: Fuller, William ; Russell B. Harper Cc: Mills, Todd E ; Jeffrey Crawford Subject: RE: Mod AJached DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) Hi, Bill, AJached you will find the signed mod. Please let me know if you need anything else from us. Thanks. Jill A. Grant, CPA Chief Financial Officer Immigration Centers of America-Farmville 7113 Three Chopt Road, Suite 210 Richmond, VA 23226 Phone: 804-625-4199 x115 Fax: 804-282-6544 jgrant@ICA-Farmville.com www.ICA-Farmville.com This e-mail, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately. From: Fuller, William Sent: Wednesday, December 12, 2018 3:40 PM To: Russell B. Harper Cc: Jill Grant ; Mills, Todd E ; Jeffrey Crawford Subject: Mod AJached DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) Russell, Russell, AJached is the modificadon for the beds. I removed the 120 day dme limit for the cots pricing as you requested. I just need signature and I’ll get the fully executed copy back to you. Budget says that some funding should be available early next week. When they get the funding to me I’ll send over a mod to the task order. Thank you, Bill Fuller Deten5on, Compliance & Removals (DCR) Sec5on Chief DHS ICE Office of Acquisidon Management (OAQ) 801 "I" Street, N.W., Room 9151 Mail Stop 5750 Washington, D.C. 20536-5750 Phone: (202) 732-2674 Cell: (202) 380-7204 Email: William.Fuller@ice.dhs.gov From: Russell B. Harper Sent: Wednesday, December 12, 2018 1:34 PM To: Fuller, William Cc: Jill Grant ; Mills, Todd E ; Jeffrey Crawford Subject: Re: DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) I’m available at 2. I will see if I can get Jeff and Jill to join us. Todd, Please contact the folks in the FO and let them known we cannot accommodate the emergency beds at this dme. Thanks Russell B Harper On Dec 12, 2018, at 1:14 PM, Fuller, William wrote: Russell, I’m free at 2 if that works for you. I have no funding for emergency beds. What I need to get from you is a per cot rate that includes everything associated with that cot. There will be no guaranteed minimum for the cots. If that isn’t possible, just let me know and we will not be adding the emergency cots to the contract. As far as the 50 detainees supposedly on the way for the cots, the rate currently in the contract for beds above the GM is $28.26 and that is what will have to be paid unless a contract modificadon changing that is awarded. Thanks, Bill Fuller Deten5on, Compliance & Removals (DCR) Sec5on Chief DHS ICE Office of Acquisidon Management (OAQ) 801 "I" Street, N.W., Room 9151 Mail Stop 5750 Washington, D.C. 20536-5750 Phone: (202) 732-2674 Cell: (202) 380-7204 Email: William.Fuller@ice.dhs.gov From: Russell B. Harper Sent: Wednesday, December 12, 2018 9:57 AM To: Fuller, William Cc: Jill Grant ; Mills, Todd E Subject: Re: DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) Bill We will do everything we can to support your needs. We have been told we are to receive 50 detainees any day and made the purchases to accommodate the need. Lots of moving parts. May be best to have a call to walk you through our process. Thanks Russell B Harper On Dec 12, 2018, at 9:45 AM, Fuller, William wrote: Good morning Jill and Russell, I think there is some confusion over what we are trying to do in reladon to the emergency beds. ERO wanted to add a CLIN for 300 emergency beds just in case they are needed. There would be no guarantee to use any of the beds. We could need 1, we could need 299. We may actually use 0. In which case we would pay $0. That should have been clear in the dran mod that Sang sent over for review… it stated: “The emergency bed space may or may not be utilized by ICE. ICE is under no obligation to utilize the emergency bed space and incurs no financial obligation if emergency bed space CLIN is not utilized.” Also, the modificadon has not been awarded and may not be. If the $31K in items you already purchased is for the 300 emergency beds, who gave the go-ahead to order those items? I have no funding. If someone at ICE asked you to go ahead, that is an unauthorized commitment and they would be personally liable. I’ll report up to ERO that you’re expecdng a guaranteed minimum on the emergency beds. I’ll reach out to you when I hear back from them. Thanks, Bill Fuller Deten5on, Compliance & Removals (DCR) Sec5on Chief DHS ICE Office of Acquisidon Management (OAQ) 801 "I" Street, N.W., Room 9151 Mail Stop 5750 Washington, D.C. 20536-5750 Phone: (202) 732-2674 Cell: (202) 380-7204 Email: William.Fuller@ice.dhs.gov From: Jill Grant Sent: Tuesday, December 11, 2018 6:19 PM To: Fuller, William Cc: Russell B. Harper ; Mills, Todd E Subject: RE: DROIGSA-08-0021_P00039 (Emergency Bed Space Farmville) Good evening, Bill, AJached is the detail you requested regarding the upfront costs of $31K. I have provided a summary schedule along with the receipts and $31K. I have provided a summary schedule along with the receipts and invoices for the purchases. We are open to the idea of including the upfront costs in the day rate. That would increase the day rate based on occupancy that we agree upon by $.96. The $54.69 rate that I calculated previously assumes 100% occupancy for 90 days. What are your thoughts about occupancy? What is the likelihood that we will have the full 300 or close to it for the full dmeframe? Let me know if you have any quesdons about anything I provided. I look forward to hearing from you soon. Thanks. Jill A. Grant, CPA Chief Financial Officer Immigration Centers of America-Farmville 7113 Three Chopt Road, Suite 210 Richmond, VA 23226 Phone: 804-625-4199 x115 Fax: 804-282-6544 jgrant@ICA-Farmville.com www.ICA-Farmville.com This e-mail, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this email in error, please notify the sender by replying to this message and delete this e-mail immediately. From: Fuller, William Sent: Monday, December 10, 2018 2:53 PM To: Jill Grant Cc: Russell B. Harper ; Mills, Todd E Subject: RE: DROIGSA-08-0021_P00039 (Emergency Bed Space Farmville) Hi Jill, Thanks for the informadon. So you asking for $87K or $31K to do the mod for the cots? So you asking for $87K or $31K to do the mod for the cots? For the $31K, how many of each of these items are you buying? How much do they cost each? How did you determine the number needed? For the $56K, If the cots are planned for 120 days, are you asking for 1/3 of this amount? Are these amounts your esdmates for 300 people for 12 months? I thought you have the cots already… so what is the $17K for matresses for? Thanks, Bill Fuller Deten5on, Compliance & Removals (DCR) Sec5on Chief DHS ICE Office of Acquisidon Management (OAQ) 801 "I" Street, N.W., Room 9151 Mail Stop 5750 Washington, D.C. 20536-5750 Phone: (202) 732-2674 Cell: (202) 380-7204 Email: William.Fuller@ice.dhs.gov From: Jill Grant Sent: Tuesday, December 04, 2018 3:29 PM To: Fuller, William Cc: Russell B. Harper ; Mills, Todd E Subject: FW: DROIGSA-08-0021_P00039 (Emergency Bed Space Farmville) Good anernoon, Bill, I hope you are doing well. Russell asked me to send over our calculadons for the emergency bed day rate that we calculated for a 90 day period. It is aJached, along with a list of items which we would not otherwise have to purchase in order to accommodate the increased populadon. Russell had a concern with the wording of the mod stadng the emergency bed day rate would remain in place for only 120 days. We would like the wording changed so that the rate would be in effect for the whole dme a detainee was housed at our facility not just 120 days. Please let me know if you have any quesdons about what I have provided or if you need addidonal informadon. Thanks. Jill A. Grant, CPA Chief Financial Officer Chief Financial Officer Immigration Centers of America-Farmville 7113 Three Chopt Road, Suite 210 Richmond, VA 23226 Phone: 804-625-4199 x115 Fax: 804-282-6544 jgrant@ICA-Farmville.com www.ICA-Farmville.com This e-mail, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this email in error, please notify the sender by replying to this message and delete this e-mail immediately. From: Russell B. Harper Sent: Tuesday, December 4, 2018 2:44 PM To: Jill Grant Subject: Fwd: DROIGSA-08-0021_P00039 (Emergency Bed Space Farmville) FYI Russell B Harper Begin forwarded message: From: "Fuller, William" Date: December 4, 2018 at 1:34:40 PM EST To: "Russell B. Harper" Cc: "Mills, Todd E" Subject: RE: DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) Russell, Hi. I received a quesdon about the availability of the cots. I told them the modificadon hasn’t been awarded and we are awaidng a proposal for whatever expenses you would have for preparing the beds. Will you guys be sending a proposal? Will you guys be sending a proposal? Thanks, Bill Fuller ICE Office of Acquisi5on Management (OAQ) Deten5on, Compliance & Removals (DCR) Sec5on Chief / Contrac5ng Officer DHS ICE Office of Acquisidon Management (OAQ) 801 "I" Street, N.W., Room 9151 Mail Stop 5750 Washington, D.C. 20536-5750 Phone: (202) 732-2674 Cell: (202) 380-7204 Email: William.Fuller@ice.dhs.gov From: Fuller, William Sent: Wednesday, November 14, 2018 3:08 PM To: Russell B. Harper Cc: Mills, Todd E Subject: RE: DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) We can adjust the wording if we need to. As far as expenses to prepare, I’ll need a price proposal. I’ll run the pricing through the stakeholder group and see if they sdll want to move forward or not. Thank you, Bill Fuller Deten5on, Compliance & Removals (DCR) Sec5on Chief DHS ICE Office of Acquisidon Management (OAQ) 801 "I" Street, N.W., Room 9151 Mail Stop 5750 Washington, D.C. 20536-5750 Phone: (202) 732-2674 Cell: (202) 380-7204 Email: William.Fuller@ice.dhs.gov From: Russell B. Harper Sent: Wednesday, November 14, 2018 2:59 PM To: Fuller, William Cc: Mills, Todd E Subject: Re: DROIGSA-08-0021_P00039 (Emergency Bed Subject: Re: DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) Bill, The interpretadon of Sang’s MOD is that the price of the Emergency beds would drop to $28.26 aner 120 days. If ICE needs the beds longer than 120 thats fine. I believe the only start up costs will be the bedding but am checking now. Thanks, Russell On Nov 14, 2018, at 12:58 PM, Fuller, William wrote: Russell, ICE doesn’t plan to use the beds past 120 days. What expenses will you have if ICE doesn’t use the beds? I’ll need a price proposal. Just send it directly to me and Todd please. Sang will be moving on to a new agency aner next week. Thanks, Bill Fuller Deten5on, Compliance & Removals (DCR) Sec5on Chief DHS ICE Office of Acquisidon Management (OAQ) 801 "I" Street, N.W., Room 9151 Mail Stop 5750 Washington, D.C. 20536-5750 Phone: (202) 732-2674 Cell: (202) 380-7204 Email: William.Fuller@ice.dhs.gov From: Russell B. Harper Sent: Wednesday, November 14, 2018 11:27 AM To: Han, Sang Cc: Jill Grant ; Mills, Todd E Subject: Re: DROIGSA-08-0021_P00039 (Emergency Bed Space - Farmville) Sang, Thanks for the MOD. The Emergency beds pricing should be valid as long as ICE is using the addidonal beds. ICA will incur expenses preparing for the Emergency beds. How do you propose to handle these expenses if ICE chooses to not use the beds? Thanks Russell B Harper On Nov 14, 2018, at 9:00 AM, Han, Sang wrote: Good morning, Please see aJached modificadon P00039 to DROIGSA-08-0021. Please return the signed modificadon via email upon concurrence. Thanks, Sang Han Contracting Of-icer DHS ICE Of-ice of Acquisition Management (OAQ) Detention, Compliance & Removals (DCR) Phone: (202) 7322544 Email: sang.han@ice.d 2544 Email: sang.han@ice.d hs.gov Unless specifically indicated, nothing in this email should be interpreted as a digital or electronic signature that can be used to form, execute, document, agree to, enter into, accept or authenticate a contract or other legal document. This electronic mail transmission and any attached documents may contain confidential or privileged information for the sole use of the intended recipient(s). Any review, use, distribution or disclosure by anyone other than the intended recipient(s) is strictly prohibited. If you believe that you have received this message in error, please notify the sender by reply transmission and delete or destroy the message without copying or disclosing it. ​