IPID Independent Police Investigative Directorate Annual Report 2014-2015 Department: Independent Police Investigative Directorate REPUBLIC OF SOUTH AFRICA Table of Contents PART A: GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 1. DIRECTORATE GENERAL INFORMATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 2. LIST OF ABBREVIATIONS/ACRONYMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 3. FOREWORD BY THE MINISTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 4. DEPUTY MINISTER STATEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 5. REPORT OF THE ACTING ACCOUNTING OFFICER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 6. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 7. STRATEGIC OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 7.1. Vision. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 7.2. Mission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 7.3. Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 8. LEGISLATIVE AND OTHER MANDATES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 9. ORGANISATIONAL STRUCTURE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 10. ENTITIES REPORTING TO THE MINISTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 PART B: PERFORMANCE INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 2. OVERVIEW OF DIRECTORATE PERFORMANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 2.1 Service Delivery Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 2.2 Service Delivery Improvement Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 2.3 Organisational environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 2.4 Key policy developments and legislative changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 3. STRATEGIC OUTCOME ORIENTED GOALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 4. PERFORMANCE INFORMATION BY PROGRAMME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 5. 4.1 Programme 1: Administration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 4.2 Programme 2: Investigation and Information Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 4.3 Programme 3: Legal Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 4.4 Programme 4: Compliance Monitoring and Stakeholder Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 TRANSFER PAYMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 5.1 Transfer payments to public entities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 STATISTICAL REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 1. INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 2. THE MANDATE OF THE IPID IN RESPECT OF INVESTIGATIONS AND RECOMMENDATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 3. SECTION A: CASE INTAKE IN TERMS OF THE IPID MANDATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 3.1. INTAKE AS PER SECTION 28(1) (a) AND (b) – DEATHS IN POLICE CUSTODY AND DEATHS AS A RESULT OF POLICE ACTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 3.2. INTAKE AS PER SECTION 28(1) (c) – COMPLAINT OF THE DISCHARGE OF OFFICIAL FIREARM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 3.3. INTAKE AS PER SECTION 28(1) (d) – RAPE BY POLICE OFFICER(S) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 3.4. INTAKE AS PER SECTION 28(1) (e) – RAPE IN POLICE CUSTODY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 3.5. INTAKE AS PER SECTION 28(1) (f) – TORTURE / ASSAULT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 3.6. INTAKE AS PER SECTION 28(1) (g) – CORRUPTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 3.7. INTAKE AS PER SECTION 28(1) (h) – OTHER CRIMINAL MATTERS AND MISCONDUCT . . . . . . . . . . . . 60 3.8. INTAKE AS PER SECTION 28(2) – SYSTEMIC CORRUPTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 1 Table of Contents 4. THE NUMBER OF CASES REPORTED . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 5. ALLOCATED CASES PER PROVINCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 6. COMPLETION OF CASES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 6.1. COMPLETION OF DEATH IN POLICE CUSTODY AND AS A RESULT OF POLICE ACTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 6.2. COMPLETION OF CRIMINAL OFFENCES CASES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 6.3. COMPLETION OF MISCONDUCT CASES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 7. ATTENDING OF CRIME SCENE AND POST MORTEMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 8. CRIMINAL RECOMMENDATIONS TO NPA AND THE OUTCOME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 9. DISCIPLINARY RECOMMENDATIONS TO SAPS AND THE OUTCOMES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 10. CONVICTIONS AND ACQUITTALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 10.1. DISCIPLINARY CONVICTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 10.2. DISCIPLINARY ACQUITTALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 10.3. CRIMINAL CONVICTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 10.4. CRIMINAL ACQUITTALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 11. THE ARREST OF POLICE MEMBERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 12. THE CASES ON COURT ROLLS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 13. MANNER OF CLOSURE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 PART C: GOVERNANCE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 1. INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 2. RISK MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 3. FRAUD AND CORRUPTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 4. MINIMISING CONFLICT OF INTEREST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 5. CODE OF CONDUCT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 6. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 7. PORTFOLIO COMMITTEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 8. SCOPA RESOLUTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 9. PRIOR MODIFICATIONS TO AUDIT REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 10. INTERNAL AUDIT AND AUDIT COMMITTEE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 11. AUDIT COMMITTEE REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 PART D: HUMAN RESOURCE MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 1. INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 2. OVERVIEW OF HUMAN RESOURCES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 3. HUMAN RESOURCES OVERSIGHT STATISTICS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 PART E: FINANCIAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 2 1. REPORT OF THE AUDITOR GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 2. ANNUAL FINANCIAL STATEMENTS FOR THE INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year General Information PART A: GENERAL INFORMATION Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 3 General Information 1. DIRECTORATE GENERAL INFORMATION INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE 4 PHYSICAL ADDRESS: City Forum Building 114 Madiba Street PRETORIA POSTAL ADDRESS: Private Bag X941 PRETORIA 0001 TELEPHONE NUMBER/S: +27 12 399 0000 FAX NUMBER: +27 12 326 0408 EMAIL ADDRESS: info@ipid.gov.za WEBSITE ADDRESS: www.ipid.gov.za Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year General Information 2. LIST OF ABBREVIATIONS/ACRONYMS AGSA Auditor General of South Africa AO Accounting Officer BBBEE Broad Based Black Economic Empowerment CFO Chief Financial Officer MEC Member of Executive Council HOD Head of Department PFMA Public Finance Management Act TR Treasury Regulations MTEF Medium Term Expenditure Framework SMME Small Medium and Micro Enterprises SCM Supply Chain Management EU European Union SITA State Information Technology Agency SDIP Service Delivery Improvement Plan APP Annual Performance Plan Assault GBH Assault with intent to do Grievous Bodily Harm DPP Director of Public Prosecutions ICD Independent Complaints Directorate IPID Independent Police Investigative Directorate NPA National Prosecuting Authority SAPS South African Police Services MPS Municipal Police Services SPP Senior Public Prosecutor SOP Standard Operating Procedure VAT Value- Added Tax Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 5 General Information 3. FOREWORD BY THE MINISTER Our government has a responsibility to ensure that all South Africans are and feel safe. This responsibility also falls on the shoulders of all South Africans. Recently we have seen a disturbing increase in the killing of members of the South African Police Service (SAPS) and Metro Police Service. As a country of law abiding citizens, we should all condemn such dastardly acts which are committed by criminals who have no other interest other than to destabilize the country and compromise the safety of its citizens. Hon. Minister NPT Nhleko Minister of Police Members of our various police services have been tasked with ensuring that society remains safe against criminals. This is a mandate that should be taken seriously. South Africa is a constitutional democracy where the Constitution has supremacy. All our actions, especially those of the police, should be underpinned by the respect for the law. South African citizens should have the highest respect for the police. Since my appointment, we have been working hard to listen to communities in relation to policing so that our interventions are informed by the experiences of South Africans. We will continue to engage communities so that together we find real and lasting solutions. I cannot stress enough the need for the public to support the fight against crime. Without such support, we will not win this fight. There have been a number of undesirable matters in the public domain regarding the conduct of some police officers. I am pleased that the Independent Police Investigative Directorate (IPID) has responded quickly to investigate such matters. This government will not compromise its requirement that police officers be people of the utmost integrity and moral standing for the communities they serve. This Annual Report sets out how the IPID carried out its mandate without fear or favour. It is an account to South Africans in respect of the investigations done and the outcomes thereof. There is no doubt that IPID plays an increasingly important role in ensuring oversight of the SAPS and Metro Police Services. The work reflected in this report, took place within the context of leadership challenges within the IPID. We are pleased that all the Provincial Heads have been appointed and the leadership of the IPID has been stabilized. I would like to convey my gratitude to the management and staff of the IPID for their commitment in the face of difficulties. It is my pleasure to table the IPID’s Annual Report for 2014/15. _________________________ Hon. Minister NPT Nhleko Minister of Police Date: 15 September 2015 6 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year General Information 4. DEPUTY MINISTER STATEMENT This is the third report of the Independent Police Investigative Directorate (IPID) since it was given additional powers and a changed mandate. This annual report reflects the work done by the IPID in the 2014/15 financial year, which came with significant challenges for it. There was a leadership vacuum for most of the year until nine Provincial Heads and three Programme Managers were appointed. These appointments came at the right time and served the purpose of stabilizing the organization. Now that key Senior Management posts have been filled, we expect better results in regard to investigations. The IPID has an unenviable role of fighting criminality within the ranks of members of the South African Police Service (SAPS) and Municipal Police Services (MPS). The IPID’s investigations result in recommendations to both the SAPS and the National Prosecuting Authority (NPA). We are pleased that Parliament’s concerns regarding the implementation of IPID recommendations by the police have largely been addressed. As the Ministry of Police we also expect to see policy recommendations that can assist us in policy formulation to improve policing in our country. Hon. MM. Sotyu, MP Deputy Minister of Police We note that Programme 1: Administration met and even exceeded most of its targets. It is encouraging that the IPID had a substantial number of stakeholder engagement both nationally and provincially. This will go a long way in ensuring that the IPID is known in the communities that it serves. This is part of our ethos of taking government services to the people. The retention strategy/policy was approved by the Accounting Officer; this development should stem the loss of personnel and attract talent to the ranks of the IPID. Capacity remains a challenge for the IPID. This can be seen in the performance of the core function which did not meet some of its targets. This is an area that should receive more attention to ensure that there is greater output in the resolution of cases. The IPID has developed an expansion strategy that sets out the resource requirements for the next MTEF period. In the event it is funded, the capacity constraints of IPID will be sufficiently addressed. The IPID has yet again received an unqualified audit report from the Auditor-General. We congratulate the management and staff of the IPID for this achievement. _________________________ Hon. MM. Sotyu, MP Deputy Minister of Police Date: 15 September 2015 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 7 General Information 5. REPORT OF THE ACTING ACCOUNTING OFFICER Overview of the Accounting Officer Overview of the operations for the Directorate: During the inception of ICD in 1997, the Department of Public Service and Administration (DPSA) determined that the ideal human capacity for the then Independent Complaints Directorate (ICD) should be 535 posts. Even though the Independent Police Investigative Directorate (IPID) directly investigates considerably more cases than its predecessor did, the human capacity is currently at 393 posts, far below the 535 posts that the ICD needed. This reality puts considerable pressure on the few human resources who have to deal with the heavy workload. Mr. KI Kgamanyane Acting Executive Director The number of cases investigated by the IPID is significantly higher than the cases investigated by its predecessor. However, when comparing the first two years of the IPID’s operation, the number of cases received have declined in all categories except one. Therefore, the IPID has already had a good impact in reducing police criminality. This improvement was achieved with limited resources and capacity. Whilst the reduction indicates improvement, the figures are still unacceptably high. A total of 5 879 cases were reported to the IPID for the period 2014/2015 financial year. The majority of the cases fall within Section 28(1) (a) to (h) of the IPID Act. Of these, inter-alia: 3711 were assault cases, 940 cases were complaints of the discharge of official firearm(s), 396 cases were incidence of death as a result of police action, 90 were cases of other criminal matters and 244 incidents of death in police custody. The IPID had a total workload of 10657 (including backlog) cases for the period 2014/15. Of the 10657 workload 5137 cases were completed which represents 48% of the workload. The Directorate managed to increase its female representation at senior management level to 45% in 2014/15; however, these will also be addressed through the implementation of the Employment Equity plan in 2015/16. Key positions at senior management were filled with females in the latter part of the year. Overview of the financial results for the Directorate: The overall spending performance for 2014/15 financial year was 99% against the expected spending target of 100% of the allocated budget, which represents a remarkable improvement in the Directorate spending as compared to the previous financial year. The spending outcomes represent the actual resources used by the Directorate to achieve its performance targets. The overall spending is at satisfactory level with the Programmes` spending ranges from 61% to 100%. In total the Directorate reported 1% under spending mainly in Programme 3: Legal Services due to the delay in filling of the funded vacancies which includes the Programme Manager. Most of the expenditure was reported in last quarter of the year under review. Intervention by management to improve the spending trend has made a positive contribution on the overall spending patterns of the Programmes. Bulk procurements were planned mainly to address the unavailability of investigative equipment which in some cases affected the work of the investigators. The Directorate is certain that the procurement of machinery and equipment has been addressed adequately hence the following year`s allocation was reallocated to compensation of employees in order to strengthen the investigative human capacity. The outstanding personnel performance rewards and pay progression were also addressed in the year under review which also contributed positively to the morale of staff members. During the previous two financial years, the IPID could not spend its entire budget allocation. This was mainly due to the vacancies in critical positions. Various mechanisms including spending plans with target dates were effectively implemented subsequent to the appointment of key responsibility managers including nine (09) Provincial Heads. The process of filling the mentioned key positions was concluded in the middle of the financial year hence full implementation of operational plans including the bulk procurement happened towards the end of the year following various consultation processes. Due to the limited funding, the IPID was unable to implement some of its planned projects such as, Information Communication Technology (ICT) Plan which was intended to improve the ICT infrastructure. Furthermore, targets in investigations as well as community outreach and stakeholder management activities were reduced, in line with limited resources for the MTEF period. 8 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year General Information 2014/2015 Departmental receipts 2013/2014 Estimate Actual Amount Collected (Over) / Under Collection Estimate Actual Amount Collected (Over) / Under Collection R’000 R’000 R’000 R’000 R’000 R’000 150 150 - 111 150 (39) - - - 1 - 1 16 16 - 44 11 33 Financial transactions in assets and liabilities 539 540 (1) 97 160 (63) Total 705 706 (1) 253 321 (68) Sale of goods and services other than capital assets Sales of scrap, waste, arms and other used current goods Interest, dividends and rent on land IPID is not a revenue focus organisation. Its policy mandate is purely on investigation which is a free service. The insignificant reported amount of revenue is mainly on refunds to the Directorate than sales of goods and services. The main sources of revenue are sales of tender documents and monthly parking fee which collection is based on recovery of the costs related to the used stationery and parking costs which the Directorate pay to the landlord. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 9 General Information 2014/2015 Programme Name Administration 2013/2014 Final Appropriation Actual Expenditure (Over) / Under Expenditure Final Appropriation Actual Expenditure (Over) / Under Expenditure R’000 R’000 R’000 R’000 R’000 R’000 78 338 78 257 81 89 050 85 592 3 458 147 473 147 467 6 121 242 101 994 19 248 Legal Services 5 323 3 247 2 076 4 450 3 306 1 144 Compliance Monitoring and Stakeholder Management 3 585 3 433 152 2 249 2249 - 234 719 232 404 2 315 216 991 193 141 23 850 Investigation and information services Total Programme 1: Administration The Programme’s spending patterns reflect the directorate` effort to increase various sub-programmes` ability to support core service delivery programmes in the delivery of the Directorate mandate. The majority of vacancies including senior management positions of Directors: Corporate Governance and Internal Audit in sub-programmes Directorate Management and Internal Audit were filled in the year under review to strengthen good governance in the directorate. Although the programme ’overall budget allocation declined as compared with the financial years 2013/14, the majority of performance targets were met with the acceptable spending target of 99.9%. Accordingly, the bulk of expenditure was in Corporate Services under Goods and Services due to the centralised ICT related activities such as data-lines, mainframe services, internet services and software licences. The office accommodation expenditure under devolution of rates was also accommodated and has reported 100% spending. Programme 2: Investigation and Information Management The Programme`s spending continued to increase significantly between 2013/14 and 2014/15, particularly in the subprogramme Investigation Services. This was as a result of the increased number of mandatory investigations conducted by various provincial offices and the building of investigative support capacity. Due to the nature of IPID’s labour intensive work, the programme registered significant expenditure in compensation of employees. The bulk procurement for investigative equipment was done under the leadership of the programme manager, in the subprogramme Investigative Management, hence the sub-programmes allocation and spending increased significantly as compared with the previous financial year. The bulk of expenditure in the sub-programme Information Management represents the amount incurred on the Case Management System. All sub-programmes continued to account for the increased expenditure in travel and subsistence, skills development for the investigators and ICT related services. Programme 3: Legal Services The Programme received additional allocation in the year under review (2014/15), to increase the legal service capacity; however the reported actual expenditure is less than the projected expenditure due to the reported staff turnover in legal services. Three (3) SMS vacant positions; Chief Director: Legal Services, Director: Litigation Advisory Services and Director: Investigation Advisory Services were all filled 01 April 2015 and the delay affected the spending trend. The increased expenditure in goods and services, specifically on travel and subsistence, was mainly due to consultations with various stakeholders, including the state attorney and state law advisors, on legal service matters relating to investigation of cases. Programme 4: Compliance Monitoring and Stakeholder Management The bulk of spending in this Programme was reported in compensation of employees mainly to capacitate the support that ensured participation in crime prevention and safety initiatives; and organize campaigns that increase public awareness of the provisions of the IPID Act, the directorate’s functions and the utilisation of its services. The Programme also conducted regular monitoring of responsiveness of the SAPS, MPS and NPA to the IPID recommendations as well as reporting on SAPS/MPS compliance with reporting obligations in terms of the IPID Act. The Programme spending trend particularly in travel and subsistence was mainly affected by delay in appointment of the programme manager since some of the planned activities were delayed. 10 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year General Information Virements For the year under review, the Directorate only prepared and implemented a virement for an amount of R32 000 that was approved by the Acting Executive Director from Programme 3: Legal Services, compensation of employees to Programme 4: Compliance Monitoring and Stakeholder Management in the same economic classification to address the reported shortfall as a result of correction of personnel linking codes. Roll overs The Directorate (IPID) did not apply for roll over in the financial year under review. Unauthorised Expenditure The Directorate did not incur unauthorised expenditure in the year under audit. The reported amount in our books is made of a prior`s over expenditure by programme 2 and 3 in the financial year 2008/09 and 2005/06 respectively. The submission to request the authorisation has since been submitted to National Treasury for their consideration and by the reporting date (31 March 2015) the approval for authorisation was not yet granted. Irregular Expenditure There was an amount of R4 293.24 raised in the current financial year related to the use of prohibited service providers. The referred service providers have since been removed from the Directorate Supplier` database to avoid the reoccurrence. Fruitless and wasteful expenditure The Directorate, in the financial year under review, incurred an amount of R2 836.53 interest in various Telkom monthly payment transactions. There was also an over payment identified due to miscalculation of VAT on a supplier invoice. The identified amounts were reported in the directorate ’fruitless & wasteful expenditure register for further internal investigation to determine the cause and the required action. The same amounts were also disclosed in the Annual Financial Statement (AFS) fruitless & wasteful expenditure secondary note. Future plans of the Directorate The IPID has identified the following Strategic priorities as the areas of focus for 2015/16 MTEF period. • Establishment of the National Specialised Investigation Team (Protection Unit); • Training and capacity building of investigators; • Maintain an unqualified Audit; and • Identification and investigation of systemic corruption cases. Public Private Partnerships The IPID did not enter into any Public Private Partnership (PPP) transaction before and in the period under review. Discontinued activities / activities to be discontinued The IPID operated within its IPID Act mandate and did not discontinue any of its functions during the year under audit. New or proposed activities The Directorate has developed a strategy on the expansion of the establishment. Majority of the relevant stakeholder in government have been consulted. These includes the Ministry of Police, the Portfolio Committee on Police, the Select Committee on Safety and Security, Directorate of Public Service and Administration and the National Treasury. The footprint of the Directorate will be expanded with the establishment of further Districts and Regional offices over the next five years. This will make the IPID more accessible, increase reach and coverage. The implementation of the strategy will depend on future budget allocations. This Expansion Strategy will form part of the main pillar of the process of achieving full complement status and fulfilling all provisions of the IPID Act. Due to the fiscal pressures the expansion strategy will not be funded for the 2015-2016 financial year. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 11 General Information Supply chain management List all unsolicited bid proposals concluded for the year under review During the period under review, the Directorate did not receive any unsolicited bid proposal. Indicate whether SCM processes and systems are in place to prevent irregular expenditure The Directorate developed a payment checklist that helped officials to identify any non-compliance with the applicable prescripts. The use of irregular expenditure registers also assisted in reporting of such expenditure. The managers held various meetings and workshops, and were encouraged to immediately report any suspected irregular expenditure transactions. As part of statutory financial reporting, the In Year Monitoring report (IYM) also reflected irregular expenditure, if incurred, on a monthly basis. Challenges experienced in SCM and how they were resolved Although the SCM Unit was capacitated in the year under review, lack of skills was identified as a challenge that requires urgent attention. It was identified that the majority of SCM officials were not trained on various SCM processes and that affected the Directorate`s procurement process. Due to the delay in vetting of the recommended service providers for procurement of goods and services, the Directorate operated with the majority of its contracts on a month-to-month basis. However, the Vetting Unit has since been established to address the shortcomings. Gifts and Donations received in kind from non-related parties During the period under review, the Directorate received a gift of 75 desk calendars to the value of R6 000.00 to distribute to staff members from Travel with Flair. The information was also disclosed in annexure 1H of the Annual Financial Statements. Exemptions and deviations received from the National Treasury In the financial year under review and the prior years, the Directorate did not request or receive an exemption or deviation from National Treasury to deviate from the PFMA, Treasury Regulations (TR) or the financial reporting requirements. Events after the reporting date • • • Subsequent to the appointment of the Acting Executive Director in 24 March 2015, various policies were approved in April and May 2015 for implementation. The Programme Manager: Investigation and Information Management and Provincial Head for Limpopo were both put on precautionary suspension with effect from the 22nd May 2015. The appointment and assumption of duties by Programme Manager Legal Services and Programme Manager Compliance Monitoring and Stakeholder Management on the 1st April 2015 and 1st May 2015 respectively. Other The Directorate (IPID) is not aware of any material fact or circumstances not addressed for the year under review, which may have an effect on the understanding of the financial state of affairs. Acknowledgement/s or Appreciation Let me take the opportunity to express my gratitude to the Minister of Police, the Deputy Minister and the Portfolio Committee for their leadership, oversight and support. Secondly, I would like to thank the Management and employees of the IPID for their efforts and commitment to service delivery and improved governance in the IPID. My appreciation towards the loyal support and valuable contribution of the various stakeholders is also hereby acknowledged. Conclusion The challenges facing the organisation are many and varied, however we are confident that with all the policies, strategies and systems that have been developed and implemented vigorously, the directorate will ultimately succeed in realising its vision of being an effective independent investigative oversight body that ensures committed policing to promote respect for the rule of law and human dignity. 12 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year General Information Approval and sign off The Annual Financial Statements set out on pages 139 to 228 have been approved by the Acting Accounting Officer. _________________________ Mr KI Kgamanyane Acting Accounting Officer Independent Police Investigative Directorate Date: 31 July 2015 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 13 General Information 6. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT To the best of my knowledge and belief, I confirm the following: • All information and amounts disclosed throughout the annual report are consistent. • The annual report is complete, accurate and is free from any omissions. • The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury. • The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury. • The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information. • The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements. • The external auditors are engaged to express an independent opinion on the annual financial statements. • In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the Directorate for the financial year ended 31 March 2015. Yours faithfully. _________________________ Mr KI Kgamanyane Acting Accounting Officer Date: 31 July 2015 14 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year General Information 7. STRATEGIC OVERVIEW 7.1. Vision To promote proper police conduct in accordance with the principles of the Constitution. 7.2. Mission An effective, independent and impartial investigating and oversight body that is committed to justice and acting in the public interest while maintaining the highest standards of integrity and excellence. 7.3. Values The IPID aspires to adhere to the highest standards of ethical behaviour, integrity and the continuous application of our values. The following values are the core from which we operate and respond: Independence and impartiality Mutual respect and trust Integrity and honesty Transparency and openness Equity and fairness Courtesy and commitment Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 15 General Information 8. LEGISLATIVE AND OTHER MANDATES The IPID is guided by the principles set out in chapter 11 of the Constitution of the Republic of South Africa that govern national security in the Republic. Section 198(a) of the Constitution provides that: National security must reflect the resolve of South Africans, as individuals and as a nation, to live as equals, to live in peace and harmony, to be free from fear and want to seek a better life. The core mandate of the Directorate contributes towards the realization of outcome 3 as adopted by Cabinet in January 2010, namely: All people in South Africa are and feel safe. Section 206(6) of the Constitution of the Republic of South Africa makes provision for the establishment of an independent police complaints body and stipulates that: On receipt of a complaint lodged by a provincial executive, an independent police complaints body established by national legislation must investigate any alleged misconduct of, or offence committed by, a member of the police services in the province. The IPID Act No. 1 of 2011 gives effect to the provision of section 206(6) of the Constitution, ensuring independent oversight of the SAPS and Municipal Police Services. The IPID resides under the Ministry of Police and functions independently of the SAPS. The objectives of the Act include, amongst others: (a) Align provincial and national strategic objectives to enhance the functioning of the Directorate; (b) Provide for independent and impartial investigation of identified criminal offences allegedly committed by members of the SAPS and the Municipal Police Services; (c) Make disciplinary recommendations to the SAPS resulting from investigations conducted by the Directorate; (d) Provide for close cooperation between the Directorate and the Secretariat; and (e) Enhance accountability and transparency of the SAPS and the Municipal Police Services in accordance with the principles of the Constitution. The IPID Act grants the Directorate an extended mandate which focuses on more serious and priority crimes committed by members of the SAPS and the Municipal Police Services. It places stringent obligations on the SAPS and the MPS regarding reporting matters that must be investigated by the IPID and the implementation of disciplinary recommendations. In terms of section 28(1) of the Act, the Directorate is obliged to investigate: (a) Any deaths in police custody; (b) Deaths as a result of police actions; (c) Complaints relating to the discharge of an official firearm by any police officer; (d) Rape by a police officer, whether the police officer is on or off duty; (e) Rape of any person in police custody; (f) Any complaint of torture or assault against a police officer in the execution of his or her duties; (g) Corruption matters within the police initiated by the Executive Director, or after a complaint from a member of the public or referred to the Directorate by the Minister, a MEC or the Secretary for the Police Service; (h) Any other matter referred to the IPID as a result of a decision by the Executive Director or if so requested by the Minister, an MEC or the Secretary for the Police Service as the case may be; Section 28(2) further provides that the Directorate may investigate matters relating to systemic corruption involving the police. In terms of Section 30 of the IPID Act, the National Commissioner or the appropriate Provincial Commissioner must(a) Within 30 days of receipt thereof, initiate disciplinary proceedings in terms of the recommendations made by the Directorate and inform the Minister in writing, and provide a copy thereof to the Executive Director and the Secretary; (b) quarterly submit a written report to the Minister on the progress regarding disciplinary matters made in terms of paragraph (a) and provide a copy thereof to the Executive Director and the Secretary; and (c) Immediately on finalisation of any disciplinary matter referred to it by the Directorate, to inform the Minister in writing of the outcome thereof and provide a copy thereof to the Executive Director and the Secretary; 16 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year General Information 9. ORGANISATIONAL STRUCTURE Minister Mr. NPT Nhleko Hon. NPT Nhleko Deputy Minister Hon. MM Sotyu Acting Executive Director Mr KI Kgamanyane Chief Director Corporate Services CFO Mrs LN Ngcongo Chief Director Investigation And Information Management Mrs NC Netsianda Act Chief Director Legal Services Mr M Sesoko Mr M Sesoko Act Chief Director Compliance Monitoring And Stakeholder Management: 9X Provincial Heads Ms M Geerdts Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 17 General Information 10. 18 ENTITIES REPORTING TO THE MINISTER Name of Entity Legislative Mandate Financial Relationship Nature of Operations Independent Police Investigative Directorate Independent Police Investigative Directorate Act, 2011 (Act No. 1 of 2011) - To investigate identified offences allegedly committed by members of the SAPS and MPS South African Police Service South African Police Service Act, 1995 (Act No. 68 of 1995) - To create a safe and secure environment for all people in South Africa Civilian Secretariat for Police Civilian Secretariat for Police Act, 2011 (Act No. 2 of 2011) - To provide support to the Minister in performing his duties Private Security Industry Regulatory Authority Private Security Industry Regulation Act, 2001 (Act No. 56 of 2001) To provide for the regulation of the Private Security Industry Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information PART B: PERFORMANCE INFORMATION Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 19 Performance Information 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES The AGSA currently performs certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. The audit conclusion on the performance against predetermined objectives is included in the report to management, with material findings being reported under the Predetermined Objectives heading in the Report on other legal and regulatory requirements section of the auditor’s report. Refer to page 140 to 142 for the Report of the Auditor General, published as Part E: Financial Information. 2. OVERVIEW OF DIRECTORATE PERFORMANCE 2.1 Service Delivery Environment In order to fully understand the activities of the IPID, it is important to outline the context and environment in which the organisation operates. For many South Africans, the issue of safety and security is of great concern and the long-term vision of the Justice Crime Prevention and Security (JCPS) cluster Delivery Agreement for all people in South Africa to be and feel safe. The IPID is committed to deliver on its legislative mandate with the purpose of making a lasting impact in order to contribute towards the achievement of the ultimate outcome, namely; to provide independent and investigative oversight over the police. Stakeholder relations remain a key success factor for the IPID and priority is given to this area at all levels. Currently, the SAPS members’ ratio to the population ratio is 1:336, against a UN standard of 1:400. In contrast, the IPID to SAPS and Municipal Police Service (MPS) ratio is 1:1100. Clearly even if the IPID tried harder than it has done, it will find it hard to fulfil its mandate with the current resources. The budget cuts for the 2015 to 2018 Medium Term Expenditure Framework (MTEF) period will exacerbate this situation. To implement its mandate of independence, the IPID should ideally have developed its own capacity to fully investigate cases, including the technical, forensic and ballistic side of its investigations. However, due to limited resources, the IPID relies on the South African Police Service (SAPS) for this expertise. This may impact on the integrity of the investigations and IPID’s independence. The IPID has nine (9) provincial offices and nine (9) smaller district offices. This situation makes it difficult to reach all complainants and scenes of alleged police criminality. Vast distances make it difficult to respond swiftly to crime scenes. In some provinces, it is near impossible to preserve the integrity of crime scenes due to the long distances travelled by IPID investigators to reach those crime scenes. This situation affects the effectiveness of investigations negatively. The vacancy rate at key and strategic level was high during the reporting period. The high vacancy rate had a negative impact on performance. The efforts were made to recruit people with disabilities, which saw an improvement from 0.86% to 1.5%. However, a lot still need to be done in order to improve representation of people with disabilities. Female representation at senior management level improved from 36% to 45%. The retention policy was approved during the reporting period. This will assist the organisation to retain highly skilled and talented employees. The retention policy is also aimed at attracting the talented potential candidates so that they see the IPID as the employer of choice. The environment in which employees operate in is expected to improve. 2.2 Service Delivery Improvement Plan During the period under review the Directorate established a Batho Pele Committee. The main objective of the Committee was to evaluate and analyse service delivery levels and standard of the IPID. The Committee also identified performance targets that were not met in the previous financial year in order to develop the Service Delivery Improvement Plan for the period of three years, and the Service Commitment Charter for the IPID. Both documents were adopted and approved by the Minister during 2014/15 financial year for implementation in 2015/16. Resources will be made available to implement the Service Delivery Improvement Plan. The plan provides for an indication of prioritized areas that needs attention in order for the Directorate to achieve its strategic objectives and to ensure there is continuous improvement on service delivery; furthermore it indicates the standards for the main services to be provided. 20 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information Main Service and Standards Main Services Beneficiaries Current/actual standard of services Desired standard of service Actual Achievement Completion of Complainants cases within 90 days Completion of cases within 90 days Increased capacity to ensure the achievement of the targets Ten (10) core function positions created to increase capacity in the core function. Receiving and investigation of cases 9 Provincial Offices 9 Satellite Offices • Establishment of 6 additional district offices for services to be easily accessible to the Public • Bethlehem Office to be moved to Phuthaditjhaba • Kwa Mhlanga Office to be moved to Witbank The Directorate still has 9 Provincial Offices and 9 Satellite Offices. The process of the movement of the two offices is still underway. Complainants Batho Pele arrangements with beneficiaries Current/actual arrangements Desired arrangements Actual achievements Awareness Campaigns Engage with all communities through effective public education and awareness programmes to raise awareness about IPID The IPID conducted awareness campaigns at provincial and national level. These public awareness campaigns, distribution of communication materials and community outreach programmes were conducted in all nine (9) provinces Community Police Forums (CPF’s) Effective liaison with all Engagements with CPFs, meetings were held communities in delivering throughout various provincial offices services in order to improve co-operation and joint problem solving. Service delivery information tool Current/actual information tools Desired information tools Actual achievements External television broadcast Informing the public about IPID mandate, to provide guidance on how and where to report cases Television broadcasts at various train stations during 2014/15 Internal television broadcasts Informing the visitors and complainants about IPID mandate, to provide guidance on how and where to report cases. Television broadcasts at reception areas Internal e-mail Informing staff about developments within IPID and dissemination of policies etc. E-mails sent to staff internally IPID Website Informing the public about IPID mandate, to provide guidance on how and where to report cases and dissemination of reports and statements Relevant information made available on Directorate website Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 21 Performance Information Complaints Mechanism Current/actual complaints mechanism Desired complaints mechanisms Actual Achievements National Anti – Corruption Hotline (NACH) – 0800 701 701 A toll free number to report corruption and fraud in all Government Directorates anonymously A total number of 545 Cases from the NACH relating to alleged corruption were referred to IPID. IPID responded to 428 of these cases. 2.3 Organisational environment During the reporting period, key vacant positions were filled. This includes Provincial Heads, the Chief Director Investigations and Information Management. Chief Director Legal Services and the Chief Director Compliance Monitoring and Stakeholder Management were appointed during the reporting period and they accepted employment, however, they only assumed duty on 1 April 2015 and 1 May 2015 respectively. In order to capacitate and strengthen oversight functions within the IPID, the Directors Internal Audit and Corporate Governance, were appointed during the reporting period. Vetting and Integrity Strengthening Units were established, and candidates accepted offers of employment during the reporting period, however, the Integrity Unit Deputy Director and Assistant Directors assumed duty in April 2015. The National Specialised Investigative Team Unit was established during the reporting period. The recruitment process was finalised and the team is expected to assume duty in June 2015. Training on media liaison and engagement was arranged for senior managers during the reporting period. 2.4 Key policy developments and legislative changes There were no changes to policy or legislation affecting the operations of the IPID 3. STRATEGIC OUTCOME ORIENTED GOALS The outputs (strategic objectives) of the IPID are directly linked to the following Strategic Outcome-Oriented Goals, as reflected in the IPID Strategic Plan for 2014 - 2019. Strategic Outcome-Oriented Goals 22 Goal Statement 3.1 The IPID is accessible to the public Development of public awareness of the IPID and its functions through community awareness programmes, media campaigns, and the establishment of satellite offices to increase public accessibility. 3.2 The performance management system operates optimally The IPID has an effective performance management system, including internal controls and external performance reporting procedures, to ensure accountability. 3.3 Re-engineering and re-organization of functions The IPID’s structure and functions are fully aligned to the IPID Act and allow the IPID to meet its strategic imperatives. 3.4 The IPID processes cases efficiently The IPID operates an efficient case management system that ensures the effective completion of cases and the generation of recommendation reports within appropriate time frames. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information 4. PERFORMANCE INFORMATION BY PROGRAMME 4.1 Programme 1: Administration Purpose: To provide a management support to the IPID. It provides policy and strategic leadership to the Directorate. It also enhances IPID’s ability to deliver on government priorities and objectives. The programme consists of the following sub-programmes: Departmental Management This sub-programme provides strategic leadership, overall management and strategic reporting to the Directorate and ensures overall compliance with all relevant prescripts whole through the following components: • Executive support This component provides strategic and administrative support to the Executive Director of the IPID. It also coordinates liaison with the minister’s office, parliamentary committees and key Directorate stakeholders. It also provides administrative, logistical and secretariat services to the Executive Director. • Corporate governance This component focuses on the monitoring and evaluating of performance, and reporting on the attainment of strategic objectives. It also provides risk-management services and ensures compliance with laws, regulations and other prescripts. • Integrity Management This component is responsible for integrity testing of IPID officials as provided for in Section 8 (6), 22 (3), (4) and 26 of the IPID Act. Internal audit This sub-programme provides internal audit services by conducting compliance and performance audits and facilitating internal forensic investigations. Financial management This sub-programme provides effective and efficient financial management, supply-chain and asset-management services to the Directorate. Corporate Services This sub-programme provides support services to the Directorate as a whole through the following components: • Security Management This component provides security management services by developing and supporting the implementation of security policy, systems and procedures. It provides access, information and physical security and monitors the implementation of information technology policies based on MISS. It also facilitates integrity testing, vetting and security clearance of IPID personnel. • Information Communication Technology This component provides communication services by developing, implementing and maintaining Information Communication Technology strategy and advisory services. It is responsible for development and implementation of a master system plan and strategy for Information System Security. It develops, manages and co-ordinates website, intranet and integrated ICT infrastructure. It also provides business continuity services. • Communication and Marketing This component provides communication and marketing services by developing, implementing and maintaining policy framework for knowledge management and communications. It provides learning and knowledge management services, co-ordinates and manages the distribution of information to stakeholders, provides internal and external communications, library services and promotes public awareness on the IPID. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 23 Performance Information • Auxiliary Services This component provides auxiliary services by managing service level agreement with Directorate of Public Works regarding the renting of new property and maintenance of existing property. Oversee the rendering of cleaning services, render messenger services, provides record management services, manages fleet services and render switchboard services. Office Accommodation It provides overall services related to activities and costs of office accommodation for the Directorate as a whole. This includes managing service level agreement with Directorate of Public Works regarding the renting of new property and maintenance of existing property. • Human Resource Management and Development Services This component provides human resource management and development services through development of human resource policies and strategies. It ensures alignment of organizational structures to the strategic plan. It is responsible for the rendering of efficient and effective human resource administration services. It promotes the optimal development and utilization of human resources and manages labour relations and coordinates employee health wellness programmes. Strategic Objectives (Outputs) for 2014/15 Strategic objectives, performance indicators, planned targets and actual achievements Output Output Statement 3.1.1 Public Awareness Campaigns Campaigns that increase public awareness of the provisions of the IPID Act, the directorate’s functions and the utilisation of its services. 3.2.2 Performance Management System A performance measurement and reporting system that supports management decision making and that enables the IPID to comply with internal and external accountability reporting in line with legislative requirements. 3.2.3 Capacity Building: Human Resource Management Plan The IPID is promoting an effective employee health and wellness programme, performance management and functional retention policy to enable the execution of its mandate. 3.2.4 ICT and Governance Framework The IPID uses technology effectively to support its business processes to improve service delivery. 3.3.1 Realignment of the organisational functions and structure Realignment of organizational functions and structure to meet the strategic imperatives of the organisation and implementation of a comprehensive change management strategy. The targets for media statements and responses released annually were exceeded. Retention Strategy/policy has been approved, aimed at attracting the talented potential candidates so that they see the IPID as the employer of choice. The Directorate focused on performance monitoring and evaluation resulting in 14 reports being produced. The high vacancy rate at senior management level affected the overall vacancy rate of the IPID; however, by the end of financial year most key position had been filled. Even though the Directorate did not reach the targeted 50% females at senior management level, there was a significant improvement from the previous financial year. A significant improvement was also achieved with regards to employment of people with disabilities. Strategic objectives: For the period under review no targets were set for strategic objectives; targets were set only at Indicator level. 24 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information Programme 1: Administration Performance Indicators Actual Achievem ent 2013/2014 Planned Actual Target Achievem 2014/2015 ent 2014/2015 Deviation from planned target to Actual Achievement for 2014/2015 Comment on deviations Number of media statements released annually 59 media statements 40 media statements 42 2 Target exceeded. More cases finalised in the courts needed outcomes to be communicated to the media. Number of responses to media enquiries released annually 743 120 media responses 353 233 Target exceeded. There were more media enquiries than expected that needed responses but there were fewer high profile cases than the previous reporting period. Number of performance monitoring and evaluation reports submitted to ensure attainment of strategic objectives 13 13 14 1 A consolidated report was done to give an overview on evaluation of case files that was done in all 9 provincial offices. Financial and strategic reports submitted for reporting 15 22 22 - Target achieved. % vacancy rate 12% Below 10% 18% -8% The high vacancy rate at senior management level affected the overall vacancy rate of the IPID. Most key positions were only filled towards the end of the financial year. This would generally have negative impact on performance. % females at senior management level 36% 50% 45.4% -4.5% Most key positions were filled towards the end of the financial year. Representation of females at senior management level will be addressed through the implementation of the Employment Equity Plan in 2015/16 financial year. % of staff complement consisting of people with disabilities 0.86% 2% 1.5% -0.5% Efforts were made to recruit people with disabilities, which saw an improvement from the previous year. However, representation of people with disability will be addressed with the implementation of the Employment Equity Plan in 2015/16 financial year. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 25 Performance Information Programme 1: Administration Performance Indicator Actual Achievement 2013/2014 Planned Actual Target Achieve2014/2015 ment 2014/2015 Deviation from planned target to Actual Achievement for 2014/2015 Comment on deviations Approved Retention Policy New indicator 1 1 - Target achieved. Develop ICT Plan Plan developed but not yet approved LAN Refresh & upgrade project done at Head Office LAN Refresh & upgrade project was done at Head Office - Target achieved. Produce ICT governance quarterly reports New indicator 4 ICT governance quarterly reports produced 4 - Target achieved. Number of reviews of organisational structure 1 1 1 - Target achieved. Number of environmental assessments conducted New indicator 10 10 - Target achieved. Strategy to overcome areas of under performance The recruitment plan has been developed in order to ensure that vacancy rate remain below 10%. This plan is monitored on a monthly basis. Representation of females at senior management level and people with disability is addressed by the Employment Equity Plan implementation. All positions that are earmarked for these targeted groups are only filled by those groups. The Directorate will endeavour to fill vacant positions at senior management level with women until the 50/50 target is exceeded. Changes to planned targets There were no changes to planned targets. Linking performance with budgets The Programme`s spending patterns reflect the Directorate`s effort to increase various sub-programmes` ability to support core service delivery programmes in the delivery of the Directorate mandate. The majority of vacancies including senior management positions of Directors: Corporate Governance and Internal Audit in sub-programmes Departmental Management and Internal Audit were filled in the year under review to strengthen good governance in the directorate. Although the programme ‘overall budget allocation declined as compared with the financial year 2013/14, the majority of performance targets were met with the acceptable spending target of 99.9%. Accordingly, the bulk of expenditure was in corporate services under Goods and Services due to the centralised Information Communication Technology (ICT) related activities such as data-lines, mainframe services, internet services and software licences. The office accommodation expenditure under devolution of rates was also accommodated and has reported 100% spending. 26 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information Sub-programme expenditure 2014/2015 Sub- Programme Name Departmental Management 2013/2014 Final Appropriation Actual Expenditure (Over) / Under Expenditure Final Appropriation Actual Expenditure (Over) / Under Expenditure R’000 R’000 R’000 R’000 R’000 R’000 7 360 7 360 - 7 056 6 365 691 Corporate Services 41 489 41 409 80 54 828 53 441 1 387 Office Accommodation 10 168 10 168 - 9 592 9 592 - 2 830 2 829 1 2 963 2 391 572 Finance Services 16 491 16 491 - 14 611 13 803 808 Total 78 338 78 257 81 89 050 85 592 3 458 Internal Audit 4.2 Programme 2: Investigation and Information Management Purpose To strengthen the Directorate’s oversight role over the police service by conducting investigations, in line with the powers granted by the Independent Police Investigative Directorate Act No. 1 of 2011. Making appropriate recommendations on investigations in the various investigation categories and submitting feedback to complainants. The Programme will also enhance efficiency in case management and maintain relationships with other state security agencies, such as the South African Police Service, the National Prosecuting Authority, Civilian Secretariat for Police, Community Stakeholders and the Municipal Police (Metro Police) through on-going national and provincial engagement forums. Sub-programmes: Investigation Management This sub-programme develops and maintains investigation systems, procedures, norms, standards and policies in line with the IPID Act and other prescripts. The sub-programme also co-ordinates investigation activities, reports on investigation, develops investigation policy and coordinates the implementation of provincial investigation standards. This sub-programme also consists of the National Specialised Investigative Team. This unit provides a specialised function and it is aimed at protecting the integrity and credibility of the IPID investigators and the reliability and quality of our investigations. It will also provide for the safe guarding of investigations and the security of investigators. Investigation Services This sub-programme manages and conducts investigations in line with provisions of the IPID Act, Regulations, Executive Director Guidelines and Standard Operating Procedures. Information Management This sub-programme manages information and knowledge-management services through the development and maintenance of a case flow management system, a database and the analysis and compilation of statistical information. It also conducts trend analysis based on available data and make recommendation to the SAPS. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 27 Performance Information Strategic Objectives (Outputs) for 2014/15 Outputs Output Statement 3.4.1 Case Management System A system for the registration, allocation, tracking, management and reporting of investigations, the generation of reliable statistical information and the provision of general business intelligence. 3.4.2 Completed Investigation Completed investigations of cases in line with the provisions of the IPID Act, Regulations and Executive Director Guidelines. 3.4.3 Recommendation Reports • Recommendation reports to the SAPS/MPS regarding possible disciplinary steps; and Disciplinary Recommendations • Recommendation reports to the National Prosecuting Authority (NPA) regarding possible criminal prosecution. Criminal Recommendations Strategic objectives, performance indicators, planned targets and actual achievements The programme’s performance should be understood within the context of a wider workload in addition to cases received during the reporting period. The reality is that when factoring the cases carried over from the previous reporting period, the IPID had a workload of 10 657 cases. Nine hundred and fifty (950) matters were put on the court rolls in 2013/14, as a result, investigators spent more time attending trials in the courts. This situation resulted in less time being available for completion of investigations during the period under review. Of the matters that were finalised in the courts, there were fifty-eight (58) convictions in criminal matters. Two hundred (200) disciplinary matters were finalised by the SAPS. The sentences ranged from verbal warnings to dismissals from service. The IPID in the current financial year (2014/2015) achieved a completion rate of 48% while in the financial year 2013/2014 achieved 56% completion rate. So when comparing with the previous financial year IPID has a decrease of 8% on the completion of cases. Strategic objectives: For the period under review no targets were set for strategic objectives; targets were set only at Indicator level. 28 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information Performance indicators Programme: Investigation and Information Management Performance Indicator Actual Achievement 2013/2014 Planned Target 2014/2015 Actual Achievement 2014/2015 Deviation from planned target to Actual Achievement for 2014/2015 Comment on deviations Percentage of cases registered and allocated within 72 hours of receipt 87% 98% 73% -25% Increased workload During the FY two cases were identified as duplicate. They were subsequently deactivated and stats was modified which resulted with the total of 5 879 as the overall intake for 2014/15. (4 298 of 5 879) Number of 18 statistical reports generated on the number and type of cases investigated, recommendation s made and the outcomes thereof 18 18 - Target achieved. Percentage of investigations of deaths in custody completed within 90 days 50% 65% of cases completed within 90 days 40% -25% Capacity constraints and vast travel distances had an impact on completion rate within 90 days. Percentage of investigations of deaths as a result of police action completed within 90 days 31% Percentage of investigations of discharge of an official firearm by a police officer completed within 90 days 24% Percentage of investigations of rape by police officer completed within 90 days, 47% (162 of 403) An overall total of 66% (267 of 403) cases were completed 65% of cases completed within 90 days 22% -43% (164 of 740) Capacity constraints and vast travel distances had an impact on completion rate within 90 days. An overall total of 50% (372 of 740) cases were completed. 55% of cases completed within 90 days 25% -30% (408 of 1 617) Capacity constraints and vast travel distances had an impact on completion rate within 90 days. An overall total of 54% (866 of 1 617) cases were completed. 60% of cases completed within 90 days 36% (67 of 185) -24% Capacity constraints and vast travel distances had an impact on completion rate within 90 days. An overall total of 64% (119 of 185) cases were completed. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 29 Performance Information Programme: Investigation and Information Management Performance Indicator Actual Achievement 2013/2014 Planned Target 2014/2015 Actual Achievement 2014/2015 Deviation from planned target to Actual Achievement for 2014/2015 Comment on deviations Percentage of investigations of rape while in police custody completed within 90 days 33% 60% of cases completed within 90 days 65% 5% Target achieved. Percentage of investigations of torture completed within 90 days 8% 50% of cases completed within 90 days 18% -32% Capacity constraints and vast travel distances had an impact on completion rate within 90 days. (22 of 34) (26 of 145) An overall total of 37% (53 of 145) cases were completed. Percentage of investigations of assault completed within 90 days 26% 50% of cases completed within 90 days 20% -30% (1 364 of 6 801) Capacity constraints and vast travel distances had an impact on completion rate within 90 days. An overall total of 45% (3 076 of 6 801) cases were completed. Percentage of investigations of corruption completed within 90 days 19% 55% of cases completed within 90 days 16% -39% (32 of 201) Capacity constraints and vast travel distances had an impact on completion rate within 90 days. An overall total of 43% (87 of 201) cases were completed. 30 Percentage of investigations of other criminal and misconduct matters referred to in section 28(1)(h) and 35(1)(b) of the IPID Act completed within 90 days New indicator Number of cases of systemic corruption identified for possible investigation approved per year 12 55% of cases completed within 90 days 12% 18 3 -43% (47 of 402) Increased workloads and vast travel distances had an impact on completion rate. An overall total of 53% (214 of 402) cases were completed. -15 Identification of systemic corruption cases is time consuming and may result in cases only being registered long after the original incident was reported. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information Programme: Investigation and Information Management Performance Indicator Actual Achievement 2013/2014 Planned Target 2014/2015 Actual Achievement 2014/2015 Deviation from planned target to Actual Achievement for 2014/2015 Comment on deviations Percentage of approved systemic corruption investigations completed within 12 months 8% 20% 14% -6% In total 29% (4 of 14) cases were completed within the period under review but only 2 were completed within 12 months. Percentage annual reduction of backlog investigations (excluding cases of systemic corruption) 52% (2 of 14) Three (03) cases are still within the 12 months cycle (approval for 1 case was granted in July 2014 and 2 cases in October 2014). 50% reduction of the backlog cases brought forward from the previous financial year 16% -34% Capacity constraints and vast travel distances had an impact on reduction of backlog. -13% Capacity constraint and weakness in internal controls. -8% Capacity constraint and weakness in internal controls. Increase of backlog cases from 2013/14 was 2 456 and at the end of 2014/15 was 2 853 Disciplinary 88% recommendation reports referred to SAPS/MPS within 30 days of completion of relevant investigations 100% of relevant completed cases 87% Percentage of 86% criminal recommendation reports referred to the NPA within 30 days of completion of relevant investigations 100% of relevant completed cases 92% (877 of 1004) (904 of 983) Strategy to overcome areas of under performance • The Programme will continue to fully enforce the implementation of the ED Directive 10 that outlines targets (completion of cases per investigator) improvement on the level of quality in investigations, Supervision and Management functions within provincial offices by Supervisors and Provincial heads. • A Turnaround Strategy has been developed with improvement measures to address issues of poor performance within Programme 2. The strategy will be implemented in the new financial year. Changes to planned targets There were no changes to planned targets. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 31 Performance Information Linking performance with budgets The programme` spending continued to increased significantly between 2013/14 and 2014/15 particularly in the subprogramme Investigation Services as a result of the increased number of mandatory investigations conducted by various provincial offices under the IPID Act (2011) and the building of investigative support capacity that also managed the increased cases for investigations. Due to the nature of IPID’ work which is labour intensive, programme registered a significant expenditure in compensation of employees which also support the Directorate efforts to strengthen the capacity in core service delivery programme. The bulk procurement for investigative equipment was done under programme manager, sub-programme Investigative management hence the allocation and spending increased significantly as compared with the previous financial year. The bulk of expenditure in the sub-programme Information management represents the amount incurred on the case management system. All sub-programmes also continued to accounts for the increased expenditure in travel and subsistence, skills development for the investigators and ICT related services. Sub-programme expenditure 2014/2015 Sub- Programme Name 2013/2014 Final Appropriation Actual Expenditure (Over) / Under Expenditure Final Appropriation Actual Expenditure (Over) / Under Expenditure R’000 R’000 R’000 R’000 R’000 R’000 Investigation Management 20 039 20 043 (4) 1 638 1 638 - Investigation Services 121 976 121 972 4 114 960 95 712 19 248 Information Management 5 458 5 452 6 4 644 4 644 - 147 473 147 467 6 121 242 101 994 19 248 Total 4.3 Programme 3: Legal Services Purpose To ensure that investigations are conducted efficiently and within the ambit of the law by providing investigators with adequate legal advice and guidance on an ongoing basis, during and after completion of investigations. Sub-programmes Legal Support and Administration The sub-programme manages the Directorate’s legal obligations. It develops and maintains systems, procedures, norms and standards to support, guide and direct legal support within the Directorate. Litigation Advisory Services The sub-programme is responsible for the coordination of civil and labour litigation as well as the coordination of the granting of policing powers. The sub-programme’s other key activities and outputs include the finalisation of received contracts and service level agreements. Investigation Advisory Services The sub-programme provides support during and after investigation, provides legal advice and guidance to investigators, and ensures that all cases that are forwarded for prosecution comply with the requirements of the prosecution process. 32 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information Strategic Objectives (Outputs) for 2014/15 Outputs Output Statement 1 Legal support and Administration Management of the directorate’s legal obligations, negotiation of contracts, memorandum of understanding and service level agreements 2 Investigation Advisory Services Legal advice and guidance to investigators during and after the completion of investigations and the processing of policing powers applications. 3 Legal and Litigation Services Civil and Labour litigation for and against the directorate. Strategic objectives, performance indicators, planned targets and actual achievements During the year under review, the Programme experienced capacity constraints due to high staff turnover, but despite being severely under staffed, was able to achieve some of the targets set. The Programme was able to meet the target of furnishing investigators with legal opinions within the requisite 24 hours and also all civil litigation matters received were attended to within the set turnaround times. These challenges were addressed by the appointment of the Programme Manager who assumed duty towards the end of the financial year. In addition, four other vacant positions were filled after the financial year under review. Strategic objectives: For the period under review no targets were set for strategic objectives; targets were only set at Indicator level. Performance indicators Programme: Legal Services Performance Indicator Actual Achievement 2013/2014 Planned Target 2014/2015 Actual Achievement 2014/2015 Deviation from planned target to Actual Achievement for 2014/2015 Comment on deviations Percentage of contracts and service level agreements finalised within 30 working days of request 53% 90% of contracts & SLA’s finalized within 30 days 56% -34% Lack of capacity. Percentage of legal opinions provided to the directorate within 21 working days of request 66.6% 90% of legal opinions provided within 21 days 62% -28% Lack of capacity. Percentage of policies reviewed for legal compliance within 21 working days of request 0% 90% of policies reviewed within 21 days 0% -90% Target not achieved. Number of practice notes and directives (bulletin) produced and issued per year 0 4 0 -4 No practice notes or bulletins were produced due to lack of capacity. No practice notes or bulletins were produced No practice notes or bulletins were produced Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 33 Performance Information Programme: Legal Services Performance Indicator Actual Achievem ent 2013/2014 Planned Target 2014/2015 Actual Achievem ent 2014/2015 Deviation from planned target to Actual Achievement for 2014/2015 Comment on deviations Percentage of legal advice provided to investigators within 24 hours 30% 90% of legal advice provided within set time 100% 10% Target achieved. Percentage of written legal advice provided within 48 hours of request 30% 90% of written legal advice provided within set time 0% 90% Lack of capacity. Percentage of applications for policing powers processed within 5 working days of request 100% 100% of all requests processed within 5 working days 57% -43% Lack of capacity. Percentage of Promotion of Access to Information Act (PAIA) requests processed and finalised within 30 days New indicator 100% of PAIA applications finalised 63% -37% Lack of capacity. Percentage of legal and civil litigation matters attended to New indicator 90% of matters 100% 10% Target achieved. Percentage of legal and labour litigation matters attended to New indicator 100% of matters 100% - Target achieved. Strategy to overcome areas of under performance The Programme will be operating with a full staff complement in the 2015/16 financial year. It will put the following measures in place in order to attempt to meet all set targets: 34 • Regular engagements with all our stakeholders in order to strengthen relations and to ensure that we are visible. This will be done by visiting Provincial Offices in order to conduct legal workshops and conduct backlog case interventions. But due to financial constraints we will have to be creative with the way in which we engage so as not to deplete our reserves before the end of the financial year, this will be achieved by requesting the Provinces to bring their backlog case files to Head Office and in instances where we need to conduct legal workshops we can either group Provinces in one venue or request that the Provinces fund our visits. • The current APP requires that there will be twelve legal workshops conducted per annum, after review of the target it was decided that it should be reduced to one per quarter, where Provinces will come together and be work shopped. • In the facilitation of investigators being conferred with policing powers it has been identified that the five day period does not accord us with sufficient time to finalise all request, hence the review of the period and going forward it being extended to fifteen days. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information Changes to planned targets For the 2015/16 financial year the Programme has reviewed its targets. Linking performance with budgets The programme received additional allocation in the year under review, 2014/15 to increase the legal service capacity however the reported actual expenditure is less than the projected expenditure mainly due to the reported staff turnover in all sub-programmes. The Chief Director: Legal Services position was filled towards the end of the year, whilst the other four vacant positions were filled after the financial year under review. The increased expenditure in goods and services, specifically on travel and subsistence, was mainly due to consultations with various stakeholders, including the state attorney and state law advisors, on legal service matters relating to the investigation cases. Sub-programme expenditure 2014/2015 Sub- Programme Name 2013/2014 Final Appropriation Actual Expenditure (Over) / Under Expenditure Final Appropriation Actual Expenditure (Over) / Under Expenditure R’000 R’000 R’000 R’000 R’000 R’000 Legal Support and Administration 1 933 1 933 - 1 481 1 481 - Litigation Advisory Services 1 286 770 516 1 007 701 306 Investigation Advisory Services 2 104 544 1 560 1 962 1 124 838 Total 5 323 3 247 2 076 4 450 3 306 1 144 4.4 Programme 4: Compliance Monitoring and Stakeholder Management Purpose To safeguard the principles of cooperative governance and stakeholder management through ongoing monitoring and evaluation of the quality of recommendations made to the South African Police Service and Municipal Police Services and also reporting on the police service’s compliance with reporting obligations in terms of the Independent Police Investigative Directorate Act (2011). Sub-Programmes Compliance Monitoring The sub-programme monitors and evaluates the quality of recommendations made and responsiveness received from the South African Police Service, Municipal Police Services and National Prosecuting Authority in compliance with the reporting obligations in terms of the Independent Police Investigative Directorate Act (2011). Stakeholder Management The sub-programme manages relations and liaison with the Directorate’s key stakeholders, such as the South African Police Service, Municipal Police Services, Civilian Secretariat for Police, National Prosecuting Authority, Special Investigating Unit, Public Protector of South Africa, State Security Agency and civil society organisations in line with the requirements of the Independent Police Investigative Directorate Act (2011). Establish consultative forums to conduct public education on the citizens’ rights and responsibilities in order to reduce violent confrontations between the police and communities. It is also responsible for creating enabling mechanisms for community participation and informs proactive investigations in order to ensure the achievement of the IPID objectives. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 35 Performance Information Strategic Objectives (Outputs) for 2014/15 Outputs Output Statement 3.1.1 Public Awareness Campaigns Organize campaigns that increase public awareness of the provisions of the IPID Act, the directorate’s functions and the utilisation of its services. 3.1.2 Stakeholder Management Regular engagements with and reports to key stakeholders, including the SAPS, MPS, Civilian Secretariat for Police, and other relevant Government and Civil Society Organisations. 3.4.1 Recommendation Reports Ensure monitoring and evaluation of the quality of IPID recommendations to: • SAPS and MPS regarding possible disciplinary steps; and • NPA regarding possible criminal prosecution. 3.4.2 Compliance Monitoring Regular monitoring of responsiveness of the SAPS, MPS and NPA to the IPID recommendations as well as reporting on SAPS/MPS compliance with reporting obligations in terms of the IPID Act. Strategic objectives, performance indicators, planned targets and actual achievements During the period under review, the Directorate focused on public awareness within the communities, by engaging with stakeholders and communities. In terms of Stakeholder Management, the Directorate engaged with the Community Policing Forums (CPF), SAPS, MPS, NPA, Parliament and other stakeholders. In total 206 stakeholder events were attended and the target of 160 were exceeded by 46 events. In terms of the target set of meetings with the CPFs it was found that the target was not met, as more meetings with the SAPS and MPS took place as the Directorate concentrated on educating these Stakeholders on the processes of complying fully with the IPID Act. The number of Public Awareness Campaigns decreased and the target was not met. A total of 232 events took place as compared to the targeted 306 events. Strategic objectives: For the period under review no targets were set for strategic objectives; targets were only set at Indicator level. 36 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information Performance indicators Programme: Compliance Monitoring and Stakeholder Management Performance Indicator Actual Achievem ent 2013/2014 Planned Target 2014/2015 Actual Achievem ent 2014/2015 Deviation from planned target to Actual Achievement for 2014/2015 Comment on deviations Number of community outreach events conducted per year 337 306 232 -74 Prioritisation of resources and focussing on investigations; since the events are conducted by investigations, as provinces do not have a dedicated component dealing with this function. Number of Community Policing Forum meetings attended per year New indicator 40 19 -21 Few meetings could be secured due to the restructuring process of the Policing Community Policing Forum Board. Number of formal engagements with key stakeholders held annually 12 12 41 29 Since the establishment of Programme 4, several meetings were held with stakeholders to familiarise them with the Programmes and its mandate. Number of formal engagements conducted at Provincial level with key stakeholders annually 118 108 146 38 Since the establishment of Programme 4 more meetings were held with stakeholders to familiarise them with the Programmes and its mandate. Number of reports on the evaluation of quality of IPID recommendations per year New indicator 4 4 - Target achieved. Number of reports on the implementation of the IPID recommendations produced per year New indicator 4 4 - Target achieved. Number of reports New on the evaluation of indicator SAPS/MPS compliance with reporting obligations in terms of the IPID Act 4 4 - Target achieved. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 37 Performance Information Strategy to overcome areas of under performance Due to budgetary constraints within government, a strategic decision was taken to lower the target for community outreach events to 216 in the 2015/2016 financial year and increase the interactions with the Community Policy Forums (CPFs) to 54 in order to reach and serve the communities through a more coordinated effort. Changes to planned targets For the 2015/16 financial year the Programme has reviewed its targets. Linking performance with budgets The bulk of spending in this programme was reported in compensation of employees mainly to capacitate the support that ensured increased community participation in crime prevention and safety initiatives; and organize campaigns that increase public awareness of the provisions of the IPID Act, the directorate’s functions and the utilisation of its services. The programme also conducted regular monitoring of responsiveness of the SAPS, MPS and NPA to the IPID recommendations as well as reporting on SAPS/MPS compliance with reporting obligations in terms of the IPID Act. The Programme spending trend particularly in travel and subsistence was mainly affected by delay in appointment of the programme manager since some of the planned activities were delayed. Sub-programme expenditure 2014/2015 Sub- Programme Name 38 2013/2014 Final Appropriation Actual Expenditure (Over) / Under Expenditure Final Appropriation Actual Expenditure (Over) / Under Expenditure R’000 R’000 R’000 R’000 R’000 R’000 Compliance Monitoring 2 546 2 538 8 1 824 1 824 - Stakeholder Management 1 039 895 144 425 425 - Total 3 585 3 433 152 2 249 2 249 - Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Performance Information 5. TRANSFER PAYMENTS 5.1 Transfer payments to public entities Transfers were made to the below public entities with respect to skills development and broadcasting services. Spending on such transfers is monitored on a monthly basis. Name of Public Entity Services rendered by the public entity Amount transferred to the public entity Amount spent by the public entity R’000 R’000 Achievements of the public entity SASSETA Skills development levy 349 349 Services provided Communication: Licences (Radio & TV) Broadcasting services 12 12 Services provided Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 39 Statistical Report STATISTICAL REPORT 40 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report 1. INTRODUCTION The purpose of this report is to outline the investigative activities of the Independent Police Investigative Directorate for the 2014/2015 financial year. The report details the number and type of cases investigated; the recommendations made as well as the outcome of those recommendations, in accordance with Section 9(n) of the IPID Act. This report seeks to present a factual analysis of cases reported in terms of Section 28 of the IPID Act and the recommendations made to address same. 2. THE MANDATE OF THE IPID IN RESPECT OF INVESTIGATIONS AND RECOMMENDATIONS In terms of Section 28(1) of the IPID Act, Act 1 of 2011, the IPID is obligated to investigate the following matters: (a) any deaths in police custody; (b) deaths as a result of police actions; (c) any complaint relating to the discharge of an official firearm by any police officer; (d) rape by a police officer, whether the police officer is on or off duty; (e) rape of any person while that person is in police custody; (f) any complaint of torture or assault against a police officer in the execution of his or her duties; (g) corruption matters within the police initiated by the Executive Director on his or her own, or after the receipt of a complaint from a member of the public, or referred to the Directorate by the Minister, an MEC or the Secretary, as the case may be; and (h) any other matter referred to it as a result of a decision by the Executive Director, or if so requested by the Minister, an MEC or the Secretary as the case may be, in the prescribed manner. In terms of Section 28(2) of the IPID Act 1 of 2011, the IPID may investigate matters relating to systemic corruption involving the police. In addition to the above provision of the IPID Act 1 of 2011, Section 29 of the Act places an obligation on members of the South African Police Service (SAPS) and Municipal Police Service (MPS), to report all matters referred to in Section 28(1) (a) to (f) to the IPID immediately upon becoming aware of such a matter and within 24 hours, forward the said report in writing to the IPID. Upon conclusion of investigations, the IPID makes appropriate recommendations to the SAPS/MPS which in turn must initiate disciplinary proceedings in compliance with Section 30 of the Act. The SAPS is required in terms of Section 30 to report to the Minister of Police on the recommendations forwarded to it by the IPID. The IPID is further required in terms of Section 7 of the Act to refer recommendations to the National Prosecuting Authority and report to the Minister of Police on such recommendations and the outcome thereof. 3. SECTION A: CASE INTAKE IN TERMS OF THE IPID MANDATE The following is a statistical breakdown of the cases the Directorate reported, the recommendations made and the manner in which the Directorate disposed of the cases it investigated during the period April 2014 to March 2015. A total of 5 879 cases were reported by the IPID during the reporting period. The majority of the cases reported fall within Section 28(1)(a) to (h). Of these cases, 3711 were assault cases, 940 cases of a complaint of a discharge of an official firearm(s), 396 were cases of deaths as a result of police action, and 244 were cases of death in police custody. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 41 Statistical Report Table 1(a) below depicts the total number of the cases reported in the period under review. Table 1(a): Intake for the period under review Incident(s) Section 28(1)(a)-deaths in police custody 244 Section 28(1)(b)-deaths as a result of police action 396 Section 28(1)(c)-complaint of the discharge of official firearm(s) 940 Section 28(1)(d)-rape by police officer 124 Section 28(1)(e)-rape in police custody 34 Section 28(1)(f)-torture 145 Section 28(1)(f)-assault 3711 Section 28(1)(g)-corruption 93 Section 28(1)(h)-other criminal matter 90 Section 28(1)(h)-misconduct 39 Section 28(2)-systemic corruption 3 Non-compliance with Section 29 of IPID Act 60 Total 5879 * Total number includes both SAPS and MPS Table 1(b), below shows an increase in the number of cases reported when comparing with the previous year report of 2013/2014. IPID has experienced an overall increase of 2% compared to the 2013/2014 year intake. There was an increase in the number of all types of cases reported except for assault, other matters reported, systemic corruption and non-compliance with Section 29 of IPID Act. 2013-2014 2014-2015 Percentage changes Section 28(1)(a)-deaths in police custody 234 244 4% Section 28(1)(b)-deaths as a result of police action 390 396 2% Section 28(1)(c)-complaint of the discharge of official firearm(s) 429 940 119% Section 28(1)(d)-rape by police officer 121 124 2% Section 28(1)(e)-rape in police custody 19 34 79% Section 28(1)(f)-torture 78 145 86% Section 28(1)(f)-assault 3916 3711 -5% Section 28(1)(g)-corruption 84 93 11% Section 28(1)(h)-other criminal matter 374 90 -76% Section 28(1)(h)-misconduct 23 39 70% Section 28(2)-systemic corruption 12 3 -75% Non-compliance with Section 29 of IPID Act 65 60 -8% 5745 5879 2% Table 1(b): Intake comparisons Total 42 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Table 1(c), below illustrate the intake of cases per sections received by the IPID over the three financial years since the inception of IPID Act 1 of 2011. The highest number of cases reported to IPID still remains to assault related matters. Table 1(c): Intake for the three year comparison 2012-2013 2013-2014 2014-2015 Section 28(1)(a)-deaths in police custody 275 234 244 Section 28(1)(b)-deaths as a result of police action 431 390 396 Section 28(1)(c)-complaint of the discharge of official firearm(s) 670 429 940 Section 28(1)(d)-rape by police officer 146 121 124 Section 28(1)(e)-rape in police custody 22 19 34 Section 28(1)(f)-torture 50 78 145 Section 28(1)(f)-assault 4131 3916 3711 Section 28(1)(g)-corruption 120 84 93 Section 28(1)(h)-other criminal matter 703 374 90 Section 28(1)(h)-misconduct 47 23 39 Section 28(2)-systemic corruption 6 12 3 127 65 60 6728 5745 5879 Non-compliance with Section 29 of IPID Act Total It is clear from the table above that cases of non-compliance with Section 29 of IPID Act have declined over the three financial years. This indicates that the SAPS/MPS are taking IPID Act seriously.The IPID is investigating 5 844 cases which involves the SAPS members and 15 cases involving the MPS on various criminal offences and misconducts. The remaining 20 cases reported to the IPID involved civilians held in police custody committing further offences of rape against other inmates. Table 1(d): Intake for the period under review SAPS MPS Section 28(1)(a)-deaths in police custody 244 - Section 28(1)(b)-deaths as a result of police action 386 10 Section 28(1)(c)-complaint of the discharge of official firearm(s) 940 0 Section 28(1)(d)-rape by police officer 124 0 Section 28(1)(e)-rape in police custody (20 is for civilians) 34 0 Section 28(1)(f)-torture 145 0 Section 28(1)(f)-assault 3708 3 Section 28(1)(g)-corruption 92 1 Section 28(1)(h)-other criminal matter 90 0 Section 28(1)(h)-misconduct 38 1 Section 28(2)-systemic corruption 3 0 Non-compliance with Section 29 of IPID Act 60 0 5864 15 Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 43 Statistical Report Figure 1 below indicates that the majority of the cases reported to the IPID were from SAPS with 99.7% and 0.3% from the MPS. This may be attributed to non-compliance with the IPID Act by the MPS. Figure 1 SAPS and MPS percentage intake MPS, 0.3% SAPS, 99.7% Most of the cases reported are related to allegations of assault, followed by complaints of the discharge of official firearm(s), death as a result of police action and death in police custody. This in essence means that the Directorate spent a lot of time and resources investigating assaults, majority of which is common assaults. The impact of this on the overall work of the IPID is discussed later in the report. Figure 2 below shows the percentage of the cases reported as per section 28 and 33 of the IPID Act 1 of 2011. Figure 2 Intake percentages Non-compliance with section 29 of IPID Act Section 28(1)(a) - deaths in police custody Section 28(1)(b) - deaths as a result of police action Section 28(1)(c) - complaint of the discharge of… Section 28(1)(d) - rape by police officer Section 28(1)(e) - rape in police custody Section 28(1)(f) - assault Section 28(1)(f) - torture Section 28(1)(g) - corruption Section 28(1)(h) - misconduct Section 28(1)(h) - other criminal matter Section 28(2) - systemic corruption 0% 10% 20% 30% 40% 50% 60% 70% The majority of the intake were assault with 3 711 cases in total and were mostly reported in the Western Cape with 1 078, Free State with 532 cases, KwaZulu-Natal with 468 cases and Gauteng with 456 cases. The second majority of the intake were discharge of an official firearm(s) with 940 cases in total and were reported mostly in the Western Cape with 245 cases, followed by Eastern Cape with 174 cases, KwaZulu-Natal with 148 and Free State with 106 cases. In the third majority of the intake were deaths as a result of police action with 396 cases in total and were mostly reported in the KwaZulu-Natal with 108 cases, followed by Gauteng with 105 cases and Eastern Cape with 52 cases. In the fourth majority of the intake were death in police custody with 244 cases in total and were mostly reported in the KwaZulu-Natal with 54 cases, followed by Gauteng with 48 cases and Eastern Cape with 44 cases. 44 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Deaths in police Custody 44 14 48 54 27 14 15 7 21 244 Province Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths as a result of police action 396 40 8 18 24 24 108 105 17 52 Discharge of official firearm(s) 940 245 14 38 65 53 148 97 106 174 124 32 4 16 6 5 15 16 13 17 Rape by police officials Table 2: Intake per province and per category- 2014/2015 Rape in police custody 34 5 1 1 5 4 6 4 2 6 Torture 145 11 1 3 30 2 45 23 7 23 Assault 3711 1078 224 185 188 191 468 456 532 389 Corruption 93 1 3 12 7 4 23 21 10 12 Other criminal matters/misconduct 129 21 7 12 12 11 12 49 3 2 Systemic corruption 3 - - - 2 - - 1 - - Compliance with IPID Act no 1 of 60 1 7 - 15 4 3 4 10 16 5879 1455 276 300 368 325 882 824 714 735 Total Table 2 below shows the total number of cases reported per province and per category for the period under review. The province that received the most cases was the Western Cape with 1 455 cases, followed by KwaZulu-Natal with 882 cases, Gauteng with 824 cases, Eastern Cape with 735 cases and Free State with 714 cases. Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 45 Statistical Report 3.1 INTAKE AS PER SECTION 28(1)(a) AND (b) – DEATHS IN POLICE CUSTODY AND DEATHS AS A RESULT OF POLICE ACTION It is evident that deaths as a result of police action have contributed more to the total amount of incidents of death. KwaZulu-Natal is the largest recipient with 108 incidents, followed by Gauteng with 105 incidents and Eastern Cape with 52 incidents. Table 3(a) below shows the number of incidents of death in police custody and death as a result of police action reported per province for the period under review as well as percentage contribution. Table 3 (a): Deaths in police custody and as a result of police action Province Deaths in police custody Deaths as a result of police action Total incidents Eastern Cape 44 18% 52 13% 96 15% Free State 14 6% 17 4% 31 5% Gauteng 48 20% 105 27% 153 24% KwaZulu-Natal 54 22% 108 27% 162 25% Limpopo 27 11% 24 6% 51 8% Mpumalanga 14 6% 24 6% 38 6% North West 15 6% 18 5% 33 5% Northern Cape 7 3% 8 2% 15 2% Western Cape 21 8% 40 10% 61 10% 244 100% 396 100% 640 100% Total Most Provinces experienced an increase in deaths in police custody with the exception of the Mpumalanga and Western Cape. IPID nationally experienced an increase of 4%. Table 3(b) below compares the number of incidents of death in police custody reported during the period under review and the previous financial year 2013/2014. Table 3(b): Deaths in police custody Province 2013/2014 2014/2015 Percentage changes Eastern Cape 33 44 33% Free State 12 14 17% Gauteng 47 48 2% KwaZulu-Natal 53 54 2% Limpopo 26 27 4% Mpumalanga 23 14 -39% North West 8 15 88% Northern Cape 5 7 40% Western Cape 27 21 -22% 234 244 4% Total 46 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Three provinces experienced a decrease in deaths as a result of police action namely, Eastern Cape, Free State and Gauteng, while Kwazulu-Natal, Limpopo, Mpumalanga and Western Cape experienced an increase. IPID nationally experienced an increase of 2%. Table 3(c) below compares the number of incidents of death as a result of police action reported during the financial year 2014/2015 to the same period in the previous financial year. Table 3(c): Deaths as a result of police action Province 2013/2014 2014/2015 Percentage changes Eastern Cape 59 52 -12% Free State 22 17 -23% Gauteng 105 105 0% KwaZulu-Natal 106 108 2% Limpopo 21 24 14% Mpumalanga 17 24 41% North West 18 18 0% Northern Cape 8 8 0% Western Cape 34 40 18% 390 396 2% Total Reported deaths falling outside the mandate of the IPID Of the 640 deaths reported by members of the SAPS, it was established that 37 cases should not have been reported as they fell outside the mandate of the IPID. These cases should therefore be excluded from the total of 640 incidents reported. The fact that these case falls outside the mandate of the IPID was only established after investigations were conducted. This indicates a need for training of SAPS members on the mandate of the IPID to ensure proper reporting. In some cases there were allegations that the suspects were SAPS members, however upon investigation it was established that no SAPS members were involved. In six investigation SAPS member committed suicide and in one case member step his wife to death in hospital and run away. Table 3(d): Reported cases outside the IPID mandate Incident(s) SAPS members not involved 9 Matter still under investigation 13 Deceased died after being released from custody 1 Shooting-security office 1 Private vehicle-off duty 1 Knife-off duty 1 Assault by police officer – off duty 3 Member(s) committed suicide 6 Private firearm-off duty 2 Total 37 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 47 Statistical Report For the period under review the total number of 640 compared to 624 cases in the previous financial year were reported, which translates to a 3% overall increase of all death related cases. This is attributed to an increase in numbers of incidents of vigilantism. In the previous financial year there were 55 incidents of vigilantism compared to 69 incidents in the current financial year. On the other hand, an increase noted in the number of incidents of natural causes, from 57 incidents reported in the previous financial year as compared to 60 incidents in the current financial year. Figure 3 below shows the percentage reported of death related cases, deaths in police custody contributed 38% while deaths as a result of police action contributed 62%. Figure 3 Section 28 (1) (a) & (b) Death in police custody, 38% Death as a result of police action, 62% Incidents of death as a result of police action might have more than one victim. Table 4 shows the total number of incidents of deaths as a result of police action and the number of deceased, per province for the period under review. The number of deceased has increased by 3% (from 409 to 423) when comparing the previous financial year with the year under review. Table 4: Comparison of deaths as a result of police action - Incidents and the number of deceased Incidents of death 2013/2014 2014/2015 2013/2014 2014/2015 Eastern Cape 59 52 65 56 Free State 22 17 22 18 Gauteng 105 105 107 107 KwaZulu-Natal 106 108 117 122 Limpopo 21 24 21 27 Mpumalanga 17 24 17 21 North West 18 18 18 23 Northern Cape 8 8 8 9 Western Cape 34 40 34 40 390 396 409 423 Province Total 48 Number of deceased Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Most deaths in police custody can be attributed to the injuries sustained prior to custody (vigilantism) with a number of 69 cases, followed by suicide hanging with 65 cases, natural causes with 60 cases, injuries sustained in custody (inmates/suicide) with 23 cases and injuries sustained prior to custody (civilian) with 14 cases. Table 5(a) show the total of deaths per circumstance which resulted in death in the police custody for the financial year 2014/2015. Table 5(a): Intake per circumstances - Deaths in custody Incident(s) Injuries sustained in custody (Inmates/Suicide) 23 Assaulted 16 Poisoning 4 Suicide (Shooting) 3 Injuries sustained in custody (SAPS member) Shot with service firearm Injuries sustained prior to custody (Civilian) 3 3 14 Assaulted 10 Shot with private firearm 4 Injuries sustained prior to custody (Crime related) 5 Assault 3 Shot with service firearm 2 Injuries sustained prior to custody (Motor vehicle accident) Suspect in vehicle collision, while being pursuit by police Injuries sustained prior to custody (Suicide) Poisoning Injuries sustained prior to custody (Vigilantism) 3 3 2 2 69 Assaulted 69 Natural Causes 60 Natural causes (illness) Suicide 60 65 Suicide (hanging) Total 65 244 Below is a further analysis of circumstances deaths in police custody as per table 5(a) above. On the injuries sustained in custody (inmates/suicide) victims were suspects arrested for different crimes and they died in police custody. In one instance the victim poisoned himself before he was arrested and was then taken to the hospital where he died. In another instance, it is alleged that the deceased was arrested with his girlfriend for theft of motor vehicle. They were transported in two different police vehicles to police station on arrival at the police station police realised that the victim shot himself while in the back of the police motor vehicle, while on another instance, It is alleged that the victim was detained and during the night, the deceased started raping one of the inmates inside the police cell and other inmates pleaded with the deceased to stop but continued and threatened other inmates. It is alleged that all the inmates inside the cell then started to assault the victim until the Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 49 Statistical Report victim started bleeding on his head. In the morning when the police were counting the inmates they discovered that the victim was dead. A case of murder was opened. On the injuries sustained prior to custody (civilian) the deaths was caused by civilian. In one instance it was alleged that the deceased was caught committing housebreaking the owner of the house assaulted the victim before calling the police. The victim was detained and died in police cells due to the injuries sustained prior to custody. In circumstances where a suspect dies during the course of a crime means that the suspect died accidentally while committing a crime, the following case is mentioned for reference: It is alleged that the deceased was arrested for tampering with electrical apparatus and got burnt by electricity during the commission of crime He was hospitalised where after he allegedly died. While in domestic violence related deaths, the victim died in custody after being detained for domestic violence. The following cases are attached for reference: The deceased shot dead his girlfriend and thereafter he shot himself on the head, but did not die. He was arrested for murder and taken to hospital under police guard in a critical condition where he passed on after a few days. In another instance, it is alleged that a Constable shot his girlfriend and her twin sisters then he shot himself once in the head and he later died in hospital under police guard. An analysis of suicide by hanging was done and most incidents were reported in KwaZulu-Natal (16) incidents, followed by Gauteng (12), Western Cape (11) and Eastern Cape (8) incidents. Table 5(b) below shows the extent of incidents of suicide in police custody per Province. Of the 65 incidents, 3 involved females that were arrested for shoplifting, drunkenness/disorderly behaviour and possession of drugs. Two of the victims used their clothing to hang themselves and the other one used shoe laces. Table 5(b): Injuries sustained in custody - Suicide Province Suicide (Hanging) Percentages Eastern Cape 8 12% Free State 5 8% Gauteng 12 18% KwaZulu-Natal 16 25% Limpopo 4 6% Mpumalanga 4 6% North West 2 3% Northern Cape 3 5% Western Cape 11 17% 65 100% Total An analysis of suicide by hanging was conducted to compare the year under review with the previous financial year (2013/2014). Seven Provinces namely Mpumalanga, Free State, Gauteng, North West, Northern Cape, Western Cape and Eastern Cape have experienced a reduction in the number of victims who committed suicide in police custody. However, KwaZulu-Natal and Limpopo experienced an increase in the number of suicide cases (hanging). Table 5(c): Suicide – Suicide (Hanging) Province 50 2013/2014 2014/2015 Percentage change Eastern Cape 10 8 -20% Free State 8 5 -38% Gauteng 18 12 -33% KwaZulu-Natal 14 16 14% Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Table 5(c): Suicide – Suicide (Hanging) cont. Province 2013/2014 2014/2015 Percentage change Limpopo - 4 100% Mpumalanga 9 4 -56% North West 3 2 -33% Northern Cape 4 3 -25% Western Cape 14 11 -21% Total 80 65 -19% The IPID notes with concern that materials such as clothing and blankets were the main instruments used to commit suicide. Other instruments used include shoelaces, belts, ropes and t-shirts. Table 5(d) shows the instruments used to commit suicide whilst in police custody. Further analysis of suicide hanging indicates that majority (61) of the victims hanged themselves in police cells, 2 victims hanged themselves in SAPS vehicles, 1 in court cell and 1 in the toilet in the community service centre (CSC). Below are cases for references: It was alleged that police officers arrested four suspects in possession of elephant’s horns and meat. It is alleged that when the police were busy opening a docket at the CSC, one of the suspects requested to go to the toilet situated near the CSC. It is alleged that after about 15 minutes, police officers realised that the suspect is not coming out of the toilet and they decided to go inside the toilet to check as to what is going on. It is alleged that the police found the suspect hanging on the toilet door frame with shoelaces. In another case, it was alleged that the deceased was appearing in court for a case of rape. The suspect requested to go to the toilet where the suspect hanged himself using pants draw string. In two instances, the victims died in SAPS vehicle during the transition to the police station. Below are cases for reference: It was alleged that the victim was locked at the back of the police vehicle and taken to police station for detention. On arrival at the police station, member(s) found the deceased hanged at the back of the police vehicle. Table 5(d): Instrument used to commit Suicide ( hanging) Instrument(s) Incident(s) Belt(s) 4 Blanket 17 Clothing 21 Pants draw string 2 Pair of socks 2 Rope 4 Shoelace(s) 11 Track top string 1 T-shirt 3 Total 65 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 51 Statistical Report The analysis of circumstances surrounding death as a result of police action reveals that most deaths occurred during police operations which include arrest, response to a crime, investigations, negligent driving of official vehicle and deaths associated with domestic violence. Table 6 below shows the circumstances in which deaths as a result of police action occurred during the financial year 2014/2015. Table 6: Intake per circumstances-deaths as a result of police action Incident(s) A suspect died during the course of a crime Assaulted 3 Shot with private firearm 1 Shot with service firearm 101 Suicide (Shooting) A suspect died during the course of an escape Shot with service firearm A suspect died during the course of an investigation 1 18 18 42 Assaulted 10 Shot with service firearm 28 Suicide (Accidental suicide / other) 1 Suspects in vehicle collision, while being pursued by police 3 A suspect died during the course of arrest 114 Assaulted 4 Shot with private firearm 1 Shot with service firearm 106 Suicide (Accidental suicide / other) 2 Suicide (Shooting) 1 An innocent bystander died during commission of a crime Shot with service firearm Crowd Management related incidents Shot with service firearm Domestic Violence related deaths 4 4 8 8 33 Shot with service firearm 28 Suicide (Shooting) 5 Injuries sustain while in custody (assaulted by police) Assaulted 52 106 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 1 1 Statistical Report Table 6: Intake per circumstances-deaths as a result of police action cont. Incident(s) Negligent handling of a firearm leading to death(s) 13 Shot with service firearm 12 Suicide (Shooting) 1 Negligent driving of an official vehicle leading to death(s) 34 Struck by police official (pedestrian accident) 24 Vehicle collision while in police operated vehicle 10 Negligent driving of an private vehicle leading to death(s) 1 Struck by private vehicle (pedestrian accident) 1 Private capacity related death 22 Assault 4 Shot with private firearm 15 Suicide (Shooting) 3 Total 396 Further analysis surrounding deaths as a result of police action revealed that in 305 incidents reported, victims were shot with service firearms. For the previous financial year (2013/14) there were 27 incidents of domestic violence related deaths compared to 28 incidents for the current financial year, which indicate 3.7% increase. With regards to crowd management related incidents, for the current financial year 8 incidents were reported as compared to 11 incidents reported in the 2013/14 financial year. Even though there is a 27 percent decrease in those incidents, the IPID is still concerned with the continued use of live ammunition by SAPS while dispersing crowds. Most deaths occurred on the crime scene (322), of those deaths most were shooting incidents and vigilante related deaths, followed by deaths occurring in hospital/clinic (170) and deaths occurring in police cells (128). Table 7 below shows places where deaths occurred. Table 7: Places where deaths occurred Places Incident(s) 6 Ambulance Hospital/Clinic 170 Police Cells 128 Police Vehicle 9 Court Cell 5 Crime Scene 322 Total 640 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 53 Statistical Report 3.2. INTAKE AS PER SECTION 28(1)(c) – COMPLAINT OF THE DISCHARGE OF OFFICIAL FIREARM The total number and the percentages of cases reported in relation to cases of a complaint of discharge of an official firearm per province are depicted in Table 8 below. Most incidents were reported in Western Cape (245), followed by Eastern Cape (174), KwaZulu-Natal (148), Free State (106) and Gauteng (97). Table 8 (a): Complaint of the discharge of an official firearm(s) Province Incident(s) Percentages Eastern Cape 174 19% Free State 106 11% Gauteng 97 10% KwaZulu-Natal 148 16% Limpopo 53 6% Mpumalanga 65 7% North West 38 4% Northern Cape 14 1% Western Cape 245 26% Total 940 100% A further analysis of complaints of the discharge of official firearm(s) was done. A comparison was made between the previous financial year 2013/2014 and the current financial year 2014/2015. It was evident that there was a substantial increase of complaints of the discharge of an official firearm(s) cases reported nationally under the period review. It is evident from the cases reported that the majority of complaints of discharge related to the intentional use of live ammunition and this is evident in provinces such as Western Cape wherein 187 of the 245 cases reported, live ammunition was intentionally discharged. In Free State 77 of the 106 cases reported and in Gauteng 56 of the 97 cases reported, live ammunition was intentionally discharged, IPID has a concern regarding the substantial increase in complaints of the discharge of official firearm(s). Table 8 (b): Complaint of the discharge of an official firearm(s) Province 2013/2014 2014/2015 Percentages Eastern Cape 169 174 3% Free State 20 106 430% Gauteng 15 97 547% KwaZulu-Natal 85 148 74% Limpopo 54 53 -2% Mpumalanga 16 65 306% North West 15 38 153% Northern Cape 9 14 56% Western Cape 46 245 433% 429 940 119% Total 54 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report 3.3. INTAKE AS PER SECTION 28(1)(d) – RAPE BY POLICE OFFICER(S) Table 9 below shows the incidents of rape by the police officer(s), whilst on or off duty, per province. Western Cape reported 16 incidents of rape while members were off duty, followed by Gauteng, North West and KwaZulu-Natal with 13 incidents each and Eastern Cape with 10 incidents. Table 9 (a): Rape by police officer(s) Province Off duty On duty Incident(s) Eastern Cape 10 7 17 Free State 7 6 13 Gauteng 13 3 16 KwaZulu-Natal 12 3 15 Limpopo 4 1 5 Mpumalanga 4 2 6 North West 13 3 16 Northern Cape 3 1 4 Western Cape 16 16 32 Total 82 42 124 It is evident that most incidents of rape occurred while police officer(s) were off duty. This state of affairs depicts a picture that raises issues of discipline which is still lacking when members are off duty. This is an area which SAPS management need to address. Figure 4 below depicts rape by police officer(s) whilst on or off duty. Figure 4 Rape by police officer(s) Rape on duty, 34% Rape off duty, 66% A comparison of rape by police officer(s) was done which compares the previous financial year (2013/2014) report with the period under review. It is evident that North West experienced an increase in the percentage of incidents of rape by police officer(s), followed by Eastern Cape and Mpumalanga as indicated in the following table. A further analysis of rape by police officer(s) indicates that most incident(s) were reported in the North West province with 6 incidents in Atamelang Police Station, the victim was a minor who was raped by 6 SAPS members on different occasions. Other 3 incidents were reported in the Western Cape Province at Kleinvlei Police Station where one of the victims was also a minor. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 55 Statistical Report Table 9 (b): Rape by police officer(s) Province 2013/2014 2014/2015 Percentages Eastern Cape 12 17 42% Free State 10 13 30% Gauteng 22 16 -27% KwaZulu-Natal 29 15 -48% Limpopo 9 5 -44% Mpumalanga 4 6 50% North West 5 16 220% Northern Cape 5 4 -20% Western Cape 25 32 28% 121 124 2% Total 3.4. INTAKE AS PER SECTION 28(1) (e) – RAPE IN POLICE CUSTODY Table 10(a) below shows the incidents of rape in police custody per Province. Most incident(s) where reported against the civilians and most were reported in Mpumalanga , KwaZulu-Natal and Western Cape with 5 incidents, An increase is noted in the number of incidents when comparing the previous financial year (2013/14) with the year under review. In 2013/14 financial year 19 incidents were reported, therefore this indicates an increase by 15 incidents. Table 10(a): Rape in police custody Province Civilians Police Officer(s) Incident(s) Eastern Cape 1 5 6 Free State 1 1 2 Gauteng 0 4 4 KwaZulu-Natal 5 1 6 Limpopo 3 1 4 Mpumalanga 5 - 5 North West - 1 1 Northern Cape - 1 1 Western Cape 5 - 5 20 14 34 Total 56 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report 3.5. INTAKE AS PER SECTION 28(1)(f ) – TORTURE / ASSAULT Table 11(a) below shows the total number and the percentage of cases reported in relation to torture and assault per province. The largest recipient of such cases was Western Cape with 1089 incidents, followed by Free State with 539 incidents, KwaZulu-Natal with 513 incidents and Gauteng with 479 incidents. Table 11(a): Torture or assault Province Torture Assault Total Percentages Eastern Cape 23 389 412 11% Free State 7 532 539 14% Gauteng 23 456 479 12% KwaZulu-Natal 45 468 513 13% Limpopo 2 191 193 5% Mpumalanga 30 188 218 6% North West 3 185 188 5% Northern Cape 1 224 225 6% Western Cape 11 1078 1089 28% 145 3711 3856 100% Total A comparison of torture cases for the year under review with the previous financial year (2013/14) was done. The analysis indicates an increase of 86%. It is evident that 8 provinces experienced a substantial increase namely Western Cape, KwaZulu-Natal, Gauteng, Mpumalanga, Free State, Northern Cape, Limpopo and North West while Eastern Cape experienced a decrease. Table 11 (b): Torture Province 2013/2014 2014/2015 Percentages 30 23 -23% - 7 100% Gauteng 10 23 130% KwaZulu-Natal 19 45 137% - 2 100% Mpumalanga 13 30 131% North West 2 3 50% Northern Cape - 1 100% Western Cape 4 11 175% 78 145 86% Eastern Cape Free State Limpopo Total A comparison of assault for the year under review with the previous financial year (2013/14) was also done. The analysis indicates a decrease of 5%. It is evident that 6 Provinces experienced a decrease namely Free State, North West, Gauteng, Eastern Cape, Limpopo and Mpumalanga, while KwaZulu-Natal, Northern Cape and Western Cape experienced an increase. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 57 Statistical Report Table 11(c): Assault Province 2013/2014 2014/2015 Percentages Eastern Cape 434 389 -11% Free State 705 532 -25% Gauteng 531 456 -14% KwaZulu-Natal 368 467 27% Limpopo 206 191 -7% Mpumalanga 202 188 -7% North West 230 185 -20% Northern Cape 194 224 15% Western Cape 1046 1078 3% Total 3916 3711 -5% The total number and the percentage of cases reported in relation to torture and assault per description is shown in Table 11(b) below. The majority of the cases were related to assault common, followed by assault with intent to do grievous bodily harm (GBH) and torture. A further analysis indicates that most cases of common assault were reported in the Western Cape province in the following Police Station, Mitchells plain 58 incidents, Ceres 39 incidents, Manneberg 38 incidents, Kraaifontein and Delft 24 incidents each and Cape Town with 23 incidents. Table 11(d): Torture and Assault - 2014/2015 Description Incident(s) Percentages 3121 81% Assault - crowd management 30 1% Assault - dog attack 6 0% Assault - indecent 1 0% Assault - sexual 8 0% Assault - torture 145 4% Assault - with intent to do grievous bodily harm (GBH) 545 14% 3856 100% Assault - common Total *Percentages rounded off to the nearest decimal 3.6. INTAKE AS PER SECTION 28(1)(g) – CORRUPTION During the period under review, the Directorate received a number of cases relating to corruption by members of SAPS and MPS. Majority of cases were reported from KwaZulu-Natal which accounts for 25 % of the reported cases, followed by Gauteng with 22% and Eastern Cape and North West with 13% respectively. Table 12(a) is the breakdown of corruption cases received per province. 58 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Table 12(a): Corruption Province Incident(s) Percentages Eastern Cape 12 13% Free State 10 11% Gauteng 21 22% KwaZulu-Natal 23 25% Limpopo 4 4% Mpumalanga 7 8% North West 12 13% Northern Cape 3 3% Western Cape 1 1% 93 100% Total A comparison of the previous financial year 2013/14 and the period under review was done. Table 12 (b) below indicates 11% increase of corruption cases. A substantial increase was noted in the Mpumalanga (250%), followed by Eastern Cape (200%), North West (100%) and Gauteng (75%). Table 12(b): Corruption Province 2013/2014 2014/2015 Percentages Eastern Cape 4 12 200% Free State 16 10 -38% Gauteng 12 21 75% KwaZulu-Natal 30 23 -23% Limpopo 5 4 -20% Mpumalanga 2 7 250% North West 6 12 100% Northern Cape 7 3 -57% Western Cape 2 1 -50% 84 93 11% Total Table 12(c) depicts the number and the percentages of cases reported related to corruption per description. These cases range from extortion, bribes, theft and sales of exhibits .The analysis of cases reported indicates that the majority of the cases were related to extortion or soliciting a bribe with 75 incidents reported, followed by sale, theft of exhibits and abuse of informers fees with 6 incidents respectively. The fight against corruption remains a challenge, these calls for the review of current controls within SAPS and MPS in order to improve the control environment to eliminate the opportunities for corrupt behaviour. The IPID has set itself targets for identification and investigation of Systemic corruption within SAPS/MPS to proactively try to deal with corrupt practices in these institutions. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 59 Statistical Report Table 12(c): Corruption Description Incident(s) Percentages Corruption - Abuse of informers` fees 6 6% Corruption - Aiding escape from custody 1 1% Corruption - Extortion or soliciting a bribe 75 82% Corruption - Issuing of fraudulent documents 3 3% Corruption - Sale, theft and/or destruction of police dockets 2 2% Corruption - Sale, theft of exhibits 6 6% 93 100% Total 3.7. INTAKE AS PER SECTION 28(1)(h) – OTHER CRIMINAL MATTERS AND MISCONDUCT Other criminal matters and misconduct are matters that were referred to IPID by the Minister, MEC or Civilian Secretary for Police. They include matters where the Executive Director decides to investigate or by exercising his/her discretion to investigate after being requested to do so by the SAPS or any other person having regard to the seriousness of the offence or misconduct. Misconduct cases were investigated after IPID was satisfied that SAPS intervention at Provincial or National level did not satisfy the complainant. It is important to note that while Section 206(6) of the Constitution enjoins the IPID to investigate cases of misconduct and criminal offences. Section 28(1) (h) of the IPID Act enables the IPID to investigate all criminal matters and misconduct cases not provided for in Section 28(1)(a)-(g). IPID recorded a total of 129 incidents related to other criminal offences/misconduct, ranging from attempted murder, pointing of firearm and fraud to mention only a few. Table 13(a) shows the total number and the percentage of cases reported related to other criminal offences/misconduct per province. The largest recipient of such cases was Gauteng with 49 incidents, followed by Western Cape with 21 incidents and KwaZulu-Natal, Mpumalanga and North West with 12 incidents respectively. Table 13(a): Other criminal matters/Misconduct Province Incident(s) Percentages Eastern Cape 2 2% Free State 3 2% Gauteng 49 38% KwaZulu-Natal 12 9% Limpopo 11 9% Mpumalanga 12 9% North West 12 9% Northern Cape 7 6% Western Cape 21 16% 129 100% Total 60 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report An analysis was done comparing the year under review with the previous financial year (2013/14). Most provinces experienced a decrease in the intake of criminal offences/misconduct except Limpopo and KwaZulu-Natal. Nationally the IPID experienced a decrease of 68 %. Table 13(b): comparison of cases of criminal offences/misconduct Province 2013/2014 2014/2015 Percentages Eastern Cape 23 2 -91% Free State 71 3 -96% Gauteng 149 49 -67% KwaZulu-Natal 11 12 9% Limpopo 4 11 175% Mpumalanga 40 12 -70% North West 14 12 -14% Northern Cape 22 7 -68% Western Cape 63 21 -67% 397 129 -68% Total The breakdown of other criminal matters per type of offence, excluding incidents of misconduct, indicates that the majority of the cases were attempted murder with 40 incidents, followed by defeating the ends of justice with 15 incidents, fraud with 9 incidents and theft with 8 incidents. Table 13(c) below indicates the total number and the percentage of cases reported related to other criminal matters by description. Table 13(c): Other criminal matters per description Description Incident(s) Percentages Attempted murder 40 45% Defeating the ends of justice 15 17% Drunken driving 1 1% Fraud 9 10% Harassment 4 4% House breaking 2 2% Intimidation 5 6% Malicious damage to property 1 1% Perjury 1 1% Pointing of firearm 1 1% Possession of stolen property 2 2% Robbery 1 1% Theft 8 9% Total 90 100% Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 61 Statistical Report An analysis was done comparing the year under review with the previous financial year (2013/14). Most provinces experienced a decrease in the intake of criminal offences except in Limpopo and KwaZulu-Natal. Nationally the IPID experienced a decrease of 76%. Table 13(d): comparison of cases of criminal offences per province Province 2013/2014 2014/2015 Percentages Eastern Cape 22 2 -91% Free State 68 2 -97% Gauteng 148 27 -82% KwaZulu-Natal 6 7 17% Limpopo 3 10 233% Mpumalanga 31 4 -87% North West 14 12 -14% Northern Cape 22 7 -68% Western Cape 60 19 -68% 374 90 -76% Total The analysis of Table 13(e) below indicates the total number and the percentages of cases reported related to misconduct investigations per province. Gauteng received the highest number of cases related to misconduct (22), followed by Mpumalanga (8) and KwaZulu-Natal (5). Table 13(e): Misconduct cases per province Province Incident(s) Percentages Eastern Cape - - Free State 1 3% Gauteng 22 56% KwaZulu-Natal 5 13% Limpopo 1 3% Mpumalanga 8 20% North West - - Northern Cape - - Western Cape 2 5% 39 100% Total 62 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report A comparison of incidents of misconduct for the year under review with the previous financial year (2013/14) was done. Table 13(f) below indicates 70% increase. Table 13(f ): Comparison of cases of misconduct per year Province 2013/2014 2014/2015 Percentages Eastern Cape 1 - -100% Free State 3 1 -67% Gauteng 1 22 2100% KwaZulu-Natal 5 5 0% Limpopo 1 1 0% Mpumalanga 9 8 -11% North West - - - Northern Cape - - - Western Cape 3 2 33% 23 39 70% Total It is also important to present misconduct complaints reported by nature of the contravention. For the year under review, 39 incidents were reported which comprises of 16 incidents of service delivery related matters and 6 incidents of misconduct related matters reported in Gauteng. In such cases, the IPID recommended that the concerned official be charged according to SAPS Regulation 20(a). Table 13(g) indicates the types of misconduct complaints reported. Table 13(g): Misconduct per description Description Incident(s) Percentages Misconduct related matters 19 49% Service delivery complaint 20 51% Total 39 100% Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 63 Statistical Report 3.8. INTAKE AS PER SECTION 28(2) – SYSTEMIC CORRUPTION Section 28(2) of the IPID Act prescribes that the Directorate may investigate matters relating to systemic corruption involving the SAPS/MPS. A total of 3 matters were identified and investigation of these matters was approved for the period under review. Table 14 (a): Non-compliance with Section 29 of the IPID Act Province Incident(s) Percentages Eastern Cape 16 27% Free State 10 17% Gauteng 4 6% KwaZulu-Natal 3 5% Limpopo 4 6% Mpumalanga 15 25% North West - - Northern Cape 7 12% Western Cape 1 2% 60 100% Total A further analysis of non-compliance with section 29 of the IPID act was conducted where an increase was noted especially in Limpopo, Free State and Eastern Cape. Table 14(b): Comparison of cases of non-compliance with Section 29 of the IPID Act Province 2013/2014 2014/2015 Percentages Eastern Cape 5 16 220% Free State 3 10 233% Gauteng 15 4 -73% KwaZulu-Natal 5 3 -40% Limpopo 1 4 300% Mpumalanga 26 15 -42% North West 1 - -100% Northern Cape 7 7 0% Western Cape 2 1 -50% 65 60 -8% Total 64 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report 4. THE NUMBER OF CASES REPORTED A total of 5 879 cases were reported by the IPID during the period under review. Table 16(a) shows the total cases reported and the percentages of cases reported by the respective Provinces. It was also noted that Western Cape reported the majority of cases (1455), followed by KwaZulu-Natal (882) and Gauteng (824). Table 16(a): Total and percentages reported Provinces Total Percentage reported Eastern Cape 735 13% Free State 714 12% Gauteng 824 14% KwaZulu-Natal 882 15% Limpopo 325 5% Mpumalanga 368 6% North West 300 5% Northern Cape 276 5% Western Cape 1455 25% Total 5879 100% A comparison of the case intake between the current and the previous financial years reveals an overall increase of 2% nationally. Table 16(b) reflect the percentage changes in intake for the period under review compared to the same period for the previous financial year. Table16(b): Percentage changes of intake on the period of review Provinces Intake for 2013/14 2014/2015 Percentage changes Eastern Cape 772 735 -5% Free State 861 714 -17% Gauteng 908 824 -9% KwaZulu-Natal 710 882 24% Limpopo 328 325 -1% Mpumalanga 351 368 5% North West 299 300 0% Northern Cape 262 276 5% Western Cape 1254 1455 16% Total 5745 5879 2% Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 65 44 14 48 54 27 14 15 7 21 244 Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Eastern Cape Provinces Deaths as a result of police action 396 40 8 18 24 24 108 105 17 52 Discharge of an official firearm(s) 940 245 14 38 65 53 148 97 106 174 124 32 4 16 6 5 15 16 13 17 Rape by a police officer Table 17: Cases reported per classification for the period under review Rape in police custody 34 5 1 1 5 4 6 4 2 6 Torture 145 11 1 3 30 2 45 23 7 23 Assault 3711 1078 224 185 188 191 468 456 532 389 Corruption 93 1 3 12 7 4 23 21 10 12 Systemic Corruption 3 0 0 0 2 0 0 1 0 0 Noncompliance with IPID Act 60 1 7 0 15 4 3 4 10 16 Other criminal offence 90 19 7 12 4 10 7 27 2 2 39 2 0 0 8 1 5 22 1 0 Misconduct 66 5879 1455 276 300 368 325 882 824 714 735 Total Of the 5 879 cases reported by IPID during the period under review, the following classifications could be distinguished in terms of Section 28 of the IPID Act 1 of 2011. Nationally, IPID reported a total of 244 cases of deaths in police custody, 396 cases of death as a results of police action, 940 cases of a complaint of a discharge of an official firearm, 124 cases of rape by a police officer, 34 cases of rape in police custody, 145 cases of torture, 3 711 cases of assault, 93 cases of corruption, 3 cases of systematic corruption, 60 cases of non-compliance with the IPID Act 1 of 2011, 90 cases of other criminal offences and 39 cases of misconduct. Table 17 shows the number of cases reported per category in the period under review. Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year ALLOCATED CASES PER PROVINCE 31 47 24 11 11 4 9 Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape 174 13 Free State Total 24 Eastern Cape Provinces Deaths in police custody Table 18: Allocated cases within 72 hours Deaths as a result of police action 275 23 7 16 19 23 86 51 14 36 Discharge of an official firearm(s) 713 158 9 30 62 46 127 60 96 125 Rape by a police officer 85 16 3 16 6 5 10 9 8 12 Rape in police custody 28 5 0 1 4 3 5 3 2 5 Torture 104 8 0 3 27 0 30 12 6 18 Assault 2720 637 175 166 171 174 391 251 469 286 Corruption 70 0 1 10 5 4 22 12 7 9 Systemic Corruption 3 0 0 0 2 0 0 1 0 0 Noncompliance with IPID Act 42 0 1 0 12 4 3 1 10 11 Other criminal offence 63 10 8 10 3 9 6 13 2 2 Misconduct 21 2 0 0 7 0 4 7 1 0 4298 868 208 263 329 292 731 451 628 528 Total The Directorate’s standard for allocating cases is 98 percent within 72 hours. This standard measures the time from which a case is registered by the Directorate until such time that it is allocated to an individual case worker for investigation. Table 18 shows the total number of cases that were allocated within 72 hours, by the respective Provinces. IPID reported a total of 5 879 cases during the period under review and managed to allocate 4 298 cases within 72 hours. An allocation rate of 73% was therefore achieved. 5. Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 67 20 1 18 7 3 3 4 3 12 71 Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Provinces Deaths in police custody Table 19: Allocated cases after 72 hours Deaths as a result of police action 120 17 1 2 5 1 22 53 3 16 Discharge of an official firearm(s) 226 87 4 8 3 7 21 37 10 49 Rape by a police officer 39 16 1 0 0 0 5 7 5 5 6 0 1 0 1 1 1 1 0 1 Rape in police custody 68 38 2 1 0 3 0 15 11 1 5 Torture Table 19 shows a total of 1 581 cases that were not allocated within 72 hours by the respective Provinces. Assault 992 443 48 19 17 19 76 204 63 103 Corruption 23 1 2 2 2 0 1 9 3 3 Systemic Corruption 0 0 0 0 0 0 0 0 0 0 Noncompliance with IPID Act 18 1 6 0 3 0 0 3 0 5 Other criminal offence 30 9 1 2 1 1 1 15 0 0 Misconduct 18 0 0 0 1 1 1 15 0 0 Total 1581 588 68 37 39 33 150 373 86 207 Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report 6. COMPLETION OF CASES Table 20 below shows the total number and percentage of completed cases by respective Provinces. It can be observed that Northern Cape has completed 98% of their active workload, followed by Free State with 91%, Limpopo with 81% and North West with 86%. IPID nationally achieved an overall completion rate of 48% in the period under review. Table 20: Percentages of completed cases by the Provinces Total workload Total cases completed Percentages of completed cases Eastern Cape 1375 589 43% Free State 815 742 91% Gauteng 1851 903 49% KwaZulu-Natal 1689 469 28% Limpopo 456 370 81% Mpumalanga 607 398 66% North West 391 336 86% Northern Cape 367 359 98% Western Cape 3106 971 31% 10657 5137 48% Provinces Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 69 59 16 86 106 37 28 21 7 43 403 Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Eastern Cape Provinces 740 61 10 29 40 37 248 207 18 90 Deaths as a result of police action Table 21: Active workload per classification Discharge of an official firearm(s) 1617 450 19 45 92 71 252 253 115 320 Rape by a police officer 185 46 4 16 9 8 34 24 18 26 Rape in police custody 34 5 1 1 5 4 6 4 2 6 Torture 145 11 1 3 30 2 45 23 7 23 Assault 6801 2410 278 226 331 261 867 1054 575 799 Corruption 201 8 8 16 9 7 68 46 16 23 Systematic Corruption 14 0 4 0 3 2 1 1 2 1 Noncompliance with IPID Act 115 16 7 0 30 5 7 21 10 19 Other criminal offence 239 46 23 18 17 19 30 71 6 9 163 10 5 16 13 3 25 61 30 0 Misconduct 70 10657 3106 367 391 607 456 1689 1851 815 1375 Total The active workload comprises of cases carried over from the previous financial years and the cases reported during the period under review. It can be observed that the total active workload that the Directorate had to investigate during this period was 10 657 cases as indicated in Table 21 below. The highest number of cases in terms of the active workload was classified as assault (6 801), followed by complaint of discharge of an official firearm (1 617), cases of deaths as a result of police action (740) and cases of deaths in police custody (403). Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 37 14 55 57 33 26 19 7 19 267 Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Eastern Cape Provinces 373 27 8 21 30 32 70 129 16 40 Deaths as a result of police action Table 22: Classification of Completed cases Discharge of an official firearm(s) 866 222 19 40 71 62 70 111 105 166 Rape by a police officer 119 25 4 15 8 8 21 10 17 11 Rape in police custody 27 5 1 1 4 3 6 3 2 2 Torture 53 0 1 3 13 1 8 16 6 5 Assault 3074 659 273 194 207 208 211 472 536 314 Corruption 87 3 8 13 5 5 11 22 13 7 Systematic Corruption 4 0 3 0 0 0 0 0 1 0 Noncompliance with IPID Act 52 3 7 0 9 4 3 15 8 3 Other criminal offence 120 7 23 16 15 13 5 31 6 4 Misconduct 95 1 5 14 10 1 7 39 18 0 5137 972 359 336 398 370 467 903 742 589 Total The number and type of criminal cases reported and investigated in terms of Section 28 of the IPID Act 1 of 2011 differs from province to province. Table 22 below shows the number of completed cases by the respective provinces per category during the period under review. The highest category of cases completed was in respect of alleged assault (3 074) followed by discharge of official firearm (865), deaths as a result of police action (373) and deaths in police custody (267). Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 71 Statistical Report 6.1. COMPLETION OF DEATH IN POLICE CUSTODY AND AS A RESULT OF POLICE ACTION The IPID is mandated to investigate all death in police custody and as a result of police action in terms of Section 28 (1)(a) and (b) and Table 23 below shows the workload versus completion of these cases per provinces. Table 23(a) below shows the workload of death in police custody versus the number of completed matters. IPID completed a total of 267 cases during the period under review, which equates to 66% of completion rate. Table 23(a): Death in police custody Provinces Total workload Total completed Percentages Eastern Cape 59 37 63% Free State 16 14 88% Gauteng 86 55 64% KwaZulu-Natal 106 57 54% Limpopo 37 33 89% Mpumalanga 28 26 93% North West 21 19 90% Northern Cape 7 7 100% Western Cape 43 19 44% 403 267 66% Total Table 23(b) below shows the workload of death as a result of police action versus the number of completed matters. IPID completed a total of 373 cases during the period under review, which equates to 50% of completion rate. Table 23(b): Death as a result of police action Provinces Total workload Total completed Percentages Eastern Cape 90 40 44% Free State 18 16 89% Gauteng 207 129 62% KwaZulu-Natal 248 70 28% Limpopo 37 32 86% Mpumalanga 40 30 75% North West 29 21 72% Northern Cape 10 8 80% Western Cape 61 27 44% 740 373 50% Total 72 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report 6.2. COMPLETION OF CRIMINAL OFFENCES CASES The IPID is mandated to investigate matters that fall within the scope of Section 28(1)(c)-(h) of the IPID Act 1 of 2011 and Table 27 below shows the workload versus completion of criminal offences per provinces. Table 24(a) below shows the workload of discharge of an official firearm versus the number of completed matters. IPID completed a total of 866 cases during the period under review, which equates to 54% of completion rate. Table 24(a): Complaints of discharge of an official firearm(s) Provinces Total workload Total completed Percentages Eastern Cape 320 166 52% Free State 115 105 91% Gauteng 253 111 44% KwaZulu-Natal 252 70 28% Limpopo 71 62 87% Mpumalanga 92 71 77% North West 45 40 89% Northern Cape 19 19 100% Western Cape 450 222 49% 1617 866 54% Total Table 24(b) below shows the workload of rape by police officer versus the number of completed matters. IPID completed a total of 119 cases during the period under review, which equates to 64% completion rate. Table 24(b): Rape by police officer Provinces Total workload Total completed Percentages Eastern Cape 26 11 42% Free State 18 17 94% Gauteng 24 10 42% KwaZulu-Natal 34 21 62% Limpopo 8 8 100% Mpumalanga 9 8 89% North West 16 15 94% Northern Cape 4 4 100% Western Cape 46 25 54% 185 119 64% Total Table 24(c) below shows the workload of rape in police custody versus the number of completed matters. IPID completed a total of 27 cases during the period under review, which equates to 79% completion rate. Table 24(c): Rape in police custody Provinces Total workload Total completed Percentages Eastern Cape 6 2 33% Free State 2 2 100% Gauteng 4 3 75% KwaZulu-Natal 6 6 100% Limpopo 4 3 75% Mpumalanga 5 4 80% North West 1 1 100% Northern Cape 1 1 100% Western Cape 5 5 100% 34 27 79% Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 73 Statistical Report Table 24(d) below shows the workload of torture cases versus the number of completed cases. IPID completed a total of 53 cases during the period under review, which equates to 37% completion rate. Table 24(d): Torture Provinces Eastern Cape Total workload Total completed Percentages 23 5 22% Free State 7 6 86% Gauteng 23 16 70% KwaZulu-Natal 45 8 18% Limpopo 2 1 50% Mpumalanga 30 13 43% North West 3 3 100% Northern Cape 1 1 100% Western Cape Total 11 0 0% 145 53 37% Table 24(e) below shows the workload of assault versus the number of completed matters. IPID completed a total of 3 074 cases during the period under review, which equates to 45% completion rate. Table 24(e): Assault Provinces Total workload Total completed Percentages 799 314 39% Free State 575 536 93% Gauteng 1054 472 45% KwaZulu-Natal 867 211 24% Limpopo 261 208 80% Mpumalanga 331 207 63% North West 226 194 86% Northern Cape 278 273 98% Eastern Cape Western Cape 2410 659 27% Total 6801 3074 45% Table 24(f) below shows the workload of corruption cases versus the number of completed matters. IPID completed a total of 87 cases during the period under review, which equates to 43% completion rate. Table 24(f ): Corruption Provinces Total workload Total completed Percentages Eastern Cape 23 7 30% Free State 16 13 81% Gauteng 46 22 48% KwaZulu-Natal 68 11 16% Limpopo 7 5 71% Mpumalanga 9 5 56% North West 16 13 81% Northern Cape 8 8 100% Western Cape 8 3 38% 201 87 43% Total 74 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Table 24(g) below shows the workload of other criminal matter versus the number of completed matters. IPID completed a total of 120 cases during the period under review, which equates to 50% completion rate. Table 24(g): Other criminal matter Provinces Total workload Total completed Percentages 9 4 44% Eastern Cape Free State 6 6 100% Gauteng 71 31 44% KwaZulu-Natal 30 5 17% Limpopo 19 13 68% Mpumalanga 17 15 88% North West 18 16 89% Northern Cape 23 23 100% Western Cape Total 46 7 15% 239 120 50% Table 24(h) below shows the workload of non-compliance with the IPID Act versus the number of completed matters. IPID completed a total of 52 cases during the period under review, which equates to 45% completion rate. Table 24(h): Non-compliance with the IPID Act Provinces Total workload Total completed Percentages Eastern Cape 19 3 16% Free State 10 8 80% Gauteng 21 15 71% KwaZulu-Natal 7 3 43% Limpopo 5 4 80% Mpumalanga 30 9 30% North West 0 0 - Northern Cape 7 7 100% Western Cape Total 6.3. 16 3 19% 115 52 45% COMPLETION OF MISCONDUCT CASES The IPID is mandated to investigate acts of criminality by SAPS/MPS members; it can also investigate misconduct cases as indicated in the department SOP. The SOP indicates that all internal remedies up to the level of Provincial Commissioner should have been exhausted by the victim. Table 25 below shows the workload versus completion of misconduct offences per provinces. Nationally, IPID achieved a 58% completion rate in the period under review. Table 25: Misconduct Provinces Misconduct workload Misconduct completed cases Percentages Eastern Cape 0 0 - Free State 30 18 60% Gauteng 61 39 64% KwaZulu-Natal 25 7 28% Limpopo 3 1 33% Mpumalanga 13 10 77% North West 16 14 88% Northern Cape 5 5 100% Western Cape 10 1 10% 163 95 58% Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 75 76 ATTENDING OF CRIME SCENE AND POST MORTEMS 16 78 55 18 13 15 8 34 8 21 30 24 3 7 5 18 133 Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 273 36 17 Eastern Cape Provinces Deaths as a result of police action Deaths in custody Number of scene attended Table 26: Death scenes attended and not attended 111 3 2 8 11 3 24 27 6 27 Deaths in custody 123 6 0 3 11 6 53 27 1 16 Deaths as a result of police action Number of scene not attended 406 52 13 22 16 42 85 99 24 53 Scenes attended 234 9 2 11 22 9 77 54 7 43 Scenes not attended Totals 640 61 15 33 38 51 162 153 31 96 Grand total 63% 85% 87% 67% 42% 82% 52% 65% 77% 55% Percentages The IPID has a responsibility to attend scenes of crime (where possible or practical) as well as post mortems. These forms part of the investigation process and play a pivotal role in the completion of case investigation. Table 26 shows both the total number of crime scenes attended and not attended within 24 hours per province. Nationally, IPID attended 63% of the crime scenes within 24 hours of those being reported. During the period under review IPID was unable to attend 234 crime scenes. It should be noted that in some instances victims pass away in hospital, as a result crime scenes could not be attended, and the same applies to cases of discharge of official firearms. 7. Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Deaths in custody 29 10 45 30 25 9 3 4 17 172 Provinces Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 323 32 6 17 18 26 69 97 15 43 Deaths as a result Number of post-mortems attended Table 27: Post mortems attended and not attended 72 4 3 12 5 2 24 3 4 15 Deaths in custody 100 8 3 6 3 1 53 10 3 13 Deaths as a result Number of post-mortems not attended 495 49 10 20 27 51 99 142 25 72 Total attended 172 12 6 18 8 3 77 13 7 28 Total not attended Totals 667 61 16 38 35 54 176 155 32 100 Grand total 74% 80% 63% 53% 77% 94% 56% 92% 78% 72% Percentages Where a person passed away a post mortem is held. Table 27 shows the total number of post mortems attended and the total number of post mortems not attended per province. Nationally IPID attended 74% post mortems. Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 77 CRIMINAL RECOMMENDATIONS TO NPA AND THE OUTCOME Deaths in police custody 1 0 2 1 0 0 0 1 4 9 Provinces Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths as a result of police action Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 33 6 0 4 3 1 7 1 7 4 Discharge of an official firearm(s) 31 3 3 3 0 7 3 0 5 7 24 2 3 9 1 0 3 0 3 3 Rape by a police officer Table 28(a): Criminal Recommendations referred to NPA-2014/2015 Rape in police custody 0 0 0 0 0 0 0 0 0 0 Torture 4 0 0 0 0 0 0 0 0 4 Assault 812 349 34 96 35 54 36 20 118 70 Corruption 12 0 1 4 0 0 3 0 3 1 Systematic Corruption 0 0 0 0 0 0 0 0 0 0 Noncompliance with IPID Act 10 1 0 0 0 1 4 0 3 1 48 10 8 11 2 0 8 5 2 2 Other criminal offence Table 28(a) shows the total number of recommendations referred to the NPA by the respective provinces for the period under review. A total of 983 criminal recommendations were made to the NPA for decision, comprising of 42 cases which related to deaths, 31 cases related to a complaint of discharge of an official firearm(s), 24 cases related to rape by a police officer, 4 cases related to torture, 812 cases related to assaults, 12 cases related to corruption, 10 cases related to non-compliance with IPID Act and 48 cases related to other criminal offences. No cases related to rape in police custody and systemic corruption were forwarded to the NPA. 983 375 50 127 41 63 65 28 141 93 Total 78 After the completion of every investigation where there is evidence of wrong doing, recommendations are forwarded to the NPA who, based on the evidence at hand, will make a decision whether or not to institute criminal proceedings against the suspect(s). 8. Statistical Report 1 - - - 24 14 - 16 107 162 Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Declined to prosecute Eastern Cape Province 52 20 6 13 3 4 - - 6 - Prosecute Table 28(b): Outcome of Criminal Recommendations made to the NPA 1 1 - - - - - - - - Guilty 3 - - - 3 - - - - - NPA requested more information 765 247 28 114 21 35 65 28 135 92 NPA response awaited 983 375 50 127 41 63 65 28 141 93 Total Every recommendation forwarded to the NPA will be evaluated and based on the evidence presented; a decision will be made on the case. Table 28(b) shows the details on the outcomes of the recommendations made to the NPA. Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 79 DISCIPLINARY RECOMMENDATIONS TO SAPS AND THE OUTCOMES 6 1 2 5 - 1 - 1 7 23 Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Eastern Cape Provinces Deaths as a result of police action 59 6 2 4 2 2 8 14 5 16 Discharge of an official firearm(s) 87 2 7 5 4 4 11 10 19 25 40 5 3 8 2 1 3 7 3 8 Rape by a police officer Table 29(a): Disciplinary Recommendations referred to SAPS-2014/2015 Rape in police custody - - - - - - - - - - Torture - - - - - - - - - - Assault 703 207 40 46 48 26 30 85 108 113 Corruption 16 - 2 4 - - 4 1 4 1 Systematic Corruption 2 - - - - - - - 2 - Noncompliance with IPID Act 18 2 - - 6 2 1 - 4 3 Other criminal offence 56 4 10 6 6 2 5 14 1 8 Misconduct - - - - - - - - - - 1004 233 65 73 69 37 67 133 147 180 Total 80 Part of the mandate of the IPID is to make disciplinary recommendations to the SAPS after a complaint has been investigated and the investigation has been completed. Table 29(a) shows the total number of relevant disciplinary recommendations referred by the respective Provinces to SAPS. A total number of 1 004 disciplinary recommendations were referred to SAPS during the period under review. 9. Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 3 131 24 89 23 12 22 16 38 47 402 Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Grand Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 32 5 0 3 4 0 2 9 6 Not guilty Province Awaiting Response Table 29(b) 127 30 2 6 25 4 7 17 25 11 Guilty 23 11 1 4 0 1 1 3 2 0 Withdrawn by complainant Outcomes of disciplinary matters 24 10 0 1 1 1 4 2 1 4 Service Termination 2 0 0 0 0 0 0 0 0 2 Disciplinary hearing in process 105 47 2 10 0 3 5 12 17 9 No disciplinary steps taken 289 83 22 33 17 16 25 1 72 20 Disciplinary investigation initiated Unresolved disciplinary matters 1004 233 65 73 69 37 67 133 147 180 Grand Total The status of the outcomes of disciplinary recommendations referred to SAPS for the period under review is recorded in Table 29(b) below. There has been an improvement in the responsiveness of SAPS in terms of the recommendations referred for the financial year 2014/2015. The IPID verified 60% (601 of 1004) of the total recommendations referred to SAPS in terms of section 30(a), (b) and (c) of the IPID Act. However, there is a total of 403 outstanding outcomes on recommendations. The responsiveness in the previous financial year (2012/2013) was 67% of the 788 recommendations send to SAPS, from the outstanding feedback SAPS responded to 526 recommendations (67%) and still need to respond on 141 recommendations. The responsiveness in the (2013/2014) financial year was 60% of the 884 recommendations send to SAPS, from the outstanding feedback SAPS responded to 536 recommendations (60%) and still need to respond on 327 recommendations. The compliance from SAPS in terms of providing IPID with a comprehensive report on the implementation of the Directorate’s recommendations with regard to section 30(a) remains a challenge and is currently measured in comparison with the previous financial years. Statistical Report 81 CONVICTIONS AND ACQUITTALS 0 0 0 0 0 5 0 0 3 8 Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Eastern Cape Provinces Table 30: Disciplinary convictions Deaths as a result of police action 14 12 3 0 0 2 0 4 3 0 0 2 0 Discharge of an official firearm(s) 3 2 1 0 4 2 0 Rape by a police officer 5 1 0 0 0 0 0 1 3 0 Rape in police custody 2 0 0 0 2 0 0 0 0 0 Torture 4 0 0 0 3 127 22 1 31 25 5 0 0 0 10 30 3 Assault 0 0 1 Corruption 6 0 1 1 0 0 0 0 3 1 0 0 0 0 0 0 0 0 0 0 Systematic Corruption Table 30 below shows a total number of 200 disciplinary convictions that were reported by the respective Provinces during the period under review. 11 0 0 0 9 1 0 0 1 0 Noncompliance with IPID Act 82 10.1. DISCIPLINARY CONVICTIONS 10. Other criminal offence 10 3 1 2 1 1 0 1 1 0 Misconduct 1 0 0 1 0 0 0 0 0 0 Total 200 34 3 38 51 11 0 16 42 5 Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report The details of disciplinary convictions against members of the SAPS are shown in Table 31. Ten (10) sanctions of corrective counselling, twenty-six (26) dismissal from services, seventeen (17) final written warning issued, ten (10) fines, seventeen (17) on suspension, twenty-six (26) verbal warning issued and ninety-four (94) written warning issued. Table 31: Details of disciplinary convictions No. CCN Station Sentence / Sanction Inyibiba Nature of complaint Possession of suspected property Assault - Common 1 2012030061 NC Olifantshoek 2 2013030459 EC 3 4 2013070315 EC Cookhouse Assault - Common Verbal warning 2013010343 EC Mdantsane Assault - GBH Dismissed from service 5 2013030647 EC Balfour Assault - Torture Written warning 6 2013050399 FS Theunessin Corruption Dismissed from service 7 2014030131 FS Zastron Murder* Dismissed from service 8 2013050393 FS Virginia Dismissed from service 9 2012060482 MP Masoyi 10 2012080228 MP Fernie Assault - Common Non-compliance with section 29 of IPID Act Assault - Common 11 2013120196 NW Bloemhof Assault - GBH Verbal warning 12 2014010009 NW Nietvirdiend Assault - GBH Written warning 13 2011120259 NW Makgobistad Assault - GBH Written warning 14 2013050478 NW Kanana Written warning 15 2012010142 NW Mmabatho 16 2012050440 NW Mothutlung Murder* Misconduct-Improper performance of duty Assault - Common 17 2012080728 NW Potchefstroom Assault - Common Verbal warning 18 2013070468 NW Rustenburg Assault - Common Written warning 19 2014030135 NW Mogwase Assault - GBH Written warning 20 2013080044 NW Phokeng Assault - Common Written warning 21 2014020327 NW Rustenburg Assault - Common Written warning 22 2012090035 MP Elukwatini Murder* Suspension without pay 23 2013010619 MP Kriel Assault - Common Written warning 24 2013010726 MP Vosman Assault - Common 25 2013060294 MP Ekulindeni Murder** 26 2013060397 MP Kwagafontein Murder** 27 2013060419 MP Vaalbank Assault - Common Written warning Dismissal suspended for a period not exceeding 2 months. Fined R500 Final written warning and unpaid leave 28 2013070252 MP Barberton 29 2013070334 MP Mmamethlake Non-compliance with section 29 of IPID Act Assault - Common 30 2013080092 MP Nelspruit Murder** Suspended for six months 31 2013080438 MP Morgenzon Assault - Common Written warning 32 2013090129 MP Vosman Written warning 33 2013100098 MP Siyabuswa 34 2013100547 MP Mhluzi Assault - Common Non-compliance with section 29 of IPID Act Assault - Torture 35 2013110282 MP Acornhoek Rape* Final written warning 36 2013120504 MP Kwamhlanga Assault - Common Written warning 37 2014010345 MP Hazyview Rape* Written warning 38 2014010441 MP Ogies Assault - Common Written warning Final written warning Verbal warning Written warning Fined R250 Written warning Written warning Written warning Written warning Written warning Written warning Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 83 Statistical Report Table 31: Details of disciplinary convictions cont. No. 84 CCN Station Nature of complaint Sentence / Sanction 39 2014030150 MP Pienaar Assault - GBH Written warning 40 2014030433 MP Piet Retief Assault - Common Written warning 41 2014040467 FS Allanridge Assault - Common Written warning 42 2013060126 FS Wesselsbron Assault - Common Corrective counselling 43 2013020063 FS Boshof Assault - Common Corrective counselling 44 2012120374 FS Zamdela Assault - Common Final written warning 45 2013060125 FS Wesselsbron Assault - Common Corrective counselling 46 2013060128 FS Wesselsbron Assault - Common Verbal warning 47 2014040160 FS Kagisanong Assault - Common Written warning 48 2014010106 FS Parkroad Assault - Common Final written warning 49 2012120381 FS Welkom Assault - Common Written warning 50 2014010050 FS Wesselsbron Assault - Common Written warning 51 2014030231 FS Bethlehem Rape Dismissed from service 52 2014040344 FS Allanridge Verbal warning 53 2014040038 MP Calcutta 54 2014040164 MP Bethal Assault - Common Discharge of an official firearm Assault - GBH 55 2014040296 MP Whiteriver Assault - Common Written warning 56 2014050538 MP Hazyview Assault - Common Written warning 57 2014060008 MP Volksrust Murder** Written warning 58 2014060019 MP Pienaar Assault - Common Written warning 59 2014070040 MP Masoyi Assault - Common Written warning 60 2014070322 MP Graskop Assault - Common Written warning 61 2013070289 NW Jouberton Murder* Suspended dismissal for 6 months 62 2013050005 NW Jouberton Attempted murder Verbal warning 63 2013040443 NW Lehurutshe Assault - GBH Written warning 64 2013090418 NW Rustenburg Assault - Common Written warning 65 2013100096 NW Assen Assault - GBH Verbal warning 66 2013020082 NW Swartruggens Assault - GBH Written warning 67 2013030134 GP Jabulani Assault - Common Dismissed from service 68 2014010217 GP Ennerdale Assault - Common Verbal warning 69 2012120587 GP Ivory park saps Murder** Dismissed from service 70 2013010368 GP Dayveton Assault - Common Dismissed from service 71 2013110084 GP Brackensdowns Assault - Common Dismissed from service 72 2012110734 GP Mabopane Assault - Common Fined R1300 73 2013110481 GP Danglesdale Assault - Common Fined R270 74 2014060073 FS Bultfontein Assault - Common Written warning 75 2014070211 FS Welkom Assault - Common Written warning 76 2013120295 FS Wesselsbron Assault - Common Corrective counselling 77 2013070219 FS Parys Assault - Common Written warning 78 2013110387 GP Garsfontein Murder* 79 2013120435 GP Douglasdale Murder* 80 2014070136 GP Olievenhoutbosch Attempted murder 81 2014010338 GP Pretoria central Murder* Dismissed from service Dismissed from service and fined R500 Dismissed from service /fine of R400 Verbal warning 82 2013060192 GP Pretoria west Assault - Common Written warning Written warning Written warning Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Table 31: Details of disciplinary convictions cont. No. CCN Station Nature of complaint Sentence / Sanction 83 2014050542 MP Baadplas Assault - Common Written warning 84 2014070312 MP Culcutta Written warning 85 2013090614 MP Ermelo 86 2012100348 MP Embahlenhle Written warning and suspension without pay for 3 months 87 2013070373 MP Bethal 88 2014010231 EC Tabankulu Assault - Common Non-compliance with section 29 of IPID Act Discharge of an official firearm Non-compliance with section 29 of IPID Act Assault - GBH 89 2013030369 NW Makwasie Assault - GBH Fined R300 90 2014010448 NW Itsoseng Assault - Common Written warning 91 2014040091NW Zeerust Assault - Common Dismissed from service 92 2014010260 NW Brits Murder* Dismissed from service 93 2012060382 NW Mooinooi Assault - Common Verbal warning 94 2013120462 MP Kriel Assault - Common Written warning 95 2014060569 MP Siyabuswa Assault - Common Written warning 96 2014010039 MP Masoyi Written warning 97 2014010586 MP Bethal 98 2013080559 MP Belfast Assault - Torture Non-compliance with section 29 of IPID Act Assault - Common 99 2014090006 MP Badplaas 100 2013100371 MP Vosman 101 2014060448 NW Rustenburg Assault - Common Defeating the ends of justice Assault - Common Written warning Suspension without pay for two months Verbal warning 102 2012040282 NW Makwasie Corruption Dismissed from service 103 2012120051 NW Mafikeng Assault - GBH Fined R500 104 2013040499 NW Ikageng Assault - Common Final written warning 105 2013090418 NW Rustenburg Assault - Common Written warning Written warning Written warning Verbal warning Written warning Written warning 106 2013080222 NW Leeudoringstad Assault - GBH Verbal warning 107 2013050355 NW Tlhabane Assault - Common Written warning 108 2014050319 NW Wolmaranstad Assault - GBH Written warning 109 2012110191 NW Mmabatho Assault - Common Written warning 110 2014010547 NW Mafikeng Fined R200 111 2014090373 MP Bushbuckridge 112 2014080496 MP Pienaar Assault - Common Discharge of an official firearm Assault - Common 113 2014100507 MP Hazyview Written warning 114 2014040119 MP Witbank 115 2014080151 MP Mamethlake 116 2010010304 NW Ikageng Assault - Torture Non-compliance with section 29 of IPID Act Non-compliance with section 29 of IPID Act Attempted murder 117 2012080082 NW Ganyesa Assault - GBH Written warning 118 2012090414 NW Lichtenburg Assault - Common Written warning 119 2013050205 NW Lehurutshe Assault - GBH Written warning 120 2013070286 NW Ikageng Assault - Common Written warning 121 2013090116 NW Letlhabile Assault - Common Verbal warning 122 2014040078 FS Ventersburg Corruption Dismissed from service 123 201312314 FS Theunessin Assault - Common Written warning Written warning Verbal warning Written warning Written warning Written warning Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 85 Statistical Report Table 31: Details of disciplinary convictions cont. 86 No. CCN Station Nature of complaint Sentence / Sanction 124 2012080711 FS Bloemspruit Assault - Common Written warning 125 2013050060 FS Lindley Attempted Murder Suspended dismissal 126 2013120314 FS Theunessin Assault - Common Written warning 127 2014050256 FS Hertzogville Discharge of firearm Suspended dismissal 128 2013090494 FS Steynsrus Assault - GBH Fine R500 129 2012100019 FS Koppies Assault - Common Verbal warning 130 2013020043 FS Bultfontein Assault - Common Corrective counselling 131 2013030146 FS Bultfontein Assault - GBH Dismissed from service 132 2012050126 FS Parkroad Assault GBH and Theft Final written warning 133 2013030146 FS Bultfontein Assault - Common Verbal warning 134 2013110517 FS Zamdela Written warning 135 2013070306 FS Ladybrand 136 2012050127 FS Hoopstad Assault - Common Non-compliance with section 29 of IPID Act Assault - Common 137 2014030231 FS Bethlehem Rape Member suspended 138 2014070218 FS Odendaalsrus Assault - Common Written warning 139 2013040327 FS Welkom Corruption Dismissed from service 140 2013020529 FS Parkroad Assault - Common Final written warning 141 2013030148 FS Kopanong Rape 142 2014070238 FS Luckhoff Murder* 143 2014110135 FS Odendaalsrus 144 2014080069 FS Ladybrand 145 2013010616 GP Lenasia South Assault - Common Discharge of an official firearm Assault - GBH Dismissed from service Dismissal suspended for 6 months suspension Written warning Dismissal suspended for 6 months suspension Verbal warning 146 2013070530 GP Tembisa Assault - Common Verbal warning Written warning Final written warning 147 2013070347 GP Gauteng Flying Squad Assault - Common Verbal warning 148 2013100434 GP 2012090553 LP 150 2014020559 LP Seshego Fine R700 and removed from the detective service 151 2014080016 LP Phalaborwa 152 2013080099 LP Tinmyne Rape Non-compliance with section 29 of IPID Act Defeating the Ends of Justice Discharge of an Official firearm Assault - Common Dismissed from service 149 Evaton Lebowakgomo CAS 282/09/2012 153 2014010355 LP Tinmyne Assault - GBH Written warning Written Warning Fined R500 Written warning 154 2013080291 LP Seshego Assault - Common Fined R500 155 2013070287 LP Bela Bela Assault - Common Written warning 156 2014020276 LP Northam Dismissed from service 157 2012120580 LP Modjadjiskloof 158 2012070318 LP Seshego 159 2014080016 LP Phalaborwa 160 2013010444 MP Pienaar 161 2013080034 MP Schoemansdal 162 2014040164 MP Bethal Murder* Discharge of an Official firearm Assault - Common Discharge of an Official firearm Murder* Non-compliance with section 29 of IPID Act Assault - GBH 163 2014060008 MP Volksrust Murder** Written warning Fined R500 Written warning Fined R500 Dismissed from service Written warning Written warning Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Table 31: Details of disciplinary convictions cont. No. CCN Station Nature of complaint Discharge of an Official firearm Sentence / Sanction 164 2014040038 MP Calcutta 165 2014090001 NC Victoria West Assault - GBH 166 2014070273 NC Van Wykvlei Corruption Suspended for 2 months without remuneration Dismissed from service Written warning 167 2014040001 WC De Doorns Murder** Written warning 168 2014060416 WC Delft Dismissed from service 169 2014070484 WC Caledon 170 2013010422 WC Plettenberg Bay Murder* Discharge of an Official firearm Assault - Common 171 2014080343 WC Riebeeck West Assault - Common Verbal warning 172 2013080336 WC Atlantis Assault - Common Final written warning 173 2014040191 WC Strandfontein Murder* Dismissed from service Verbal warning Verbal warning 174 2013080025 WC Strandfontein Assault - Common Written warning 175 2014030334 WC Caledon Assault - Common Written warning 176 2014010157 WC Mitchells Plain Assault - Common Final written warning 177 2014040004 WC Mitchells Plain Assault - Common Final written warning 178 2013120353 WC Cape Town Railway Assault - Common Suspended dismissal for 6 months 179 2013100507 WC Eendekuil Assault - Common Written warning 180 2013010102 WC Kleinvlei Assault - Common Verbal warning 181 2012100370 WC Manenberg Assault - Common Final written warning 182 2013100225 WC Lutzville Assault - GBH Dismissed from service 183 2014020333 WC Delft Assault - Common Written warning 184 2013050333 WC Strand Assault - Common Verbal warning 185 2014050401 WC McGregor Murder** Written warning 186 2014030273 WC Swellendam Attempted murder Written warning 187 2013120412 WC Nyanga Discharge of firearm Corrective counselling 188 2013080162 WC Fish Hoek Discharge of firearm Final written warning 189 2013050006 WC Kraaifontein Assault - Common Final written warning 190 2013010053 WC Grassy Park Assault - Common Written warning 191 2012100142 WC Strand Assault - Common Corrective counselling 192 2013070374 WC Touws River Rape Dismissed from service 193 2013120040 WC Paarl East Assault - Common Corrective counselling 194 2013040563 WC Manenberg Assault - Common Final written warning 195 2014020476 WC George Assault - Common Corrective counselling 196 2013100269 WC Gugulethu Attempted murder Corrective counselling 197 2013090226 WC Lingelethu West Attempted murder 198 2014030147 WC Kwanonqaba Assault - Common 199 2013110219 WC Riversdal Assault - Common Final written warning Dismissal and suspended dismissal for 6 months Written warning 200 2014020445 WC Prince Alfred Hamlet Murder** Written warning Murder** Murder* Rape Rape* - death in police custody - death as a result of police action - police officer - in police custody Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 87 0 0 0 0 0 0 0 0 0 0 Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 2 0 2 0 0 0 0 0 0 Free State Deaths in police custody 0 Deaths as a result of police action Eastern Cape Provinces Table32: Disciplinary acquittals Discharge of an official firearm(s) 3 0 0 0 2 0 0 0 1 0 Rape by a police officer 1 0 0 0 1 0 0 0 0 0 Rape in police custody 0 0 0 0 0 0 0 0 0 0 Torture 2 0 0 0 1 44 0 0 8 16 0 0 0 0 2 18 0 Assault 0 0 1 Corruption 0 0 0 0 0 0 0 0 0 0 Systematic Corruption 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 0 0 0 0 Noncompliance with IPID Act 88 Table 32 below shows the total number of 64 disciplinary acquittals that were reported by the respective provinces during the period under review. 10.2. DISCIPLINARY ACQUITTALS Other criminal offence 11 0 0 3 8 0 0 0 0 0 Misconduct 0 0 0 0 0 0 0 0 0 0 Total 64 0 0 11 31 0 0 2 19 1 Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Table 33 sets out the details of disciplinary acquittals in which SAPS members were found not guilty. Table 33: Details of disciplinary acquittals No. CCN Police Station Nature of complaint Sentence / sanction 1 2012110434 MP Kabokweni Attempted murder Acquitted 2 2014010025 MP Kabokweni Assault - Common Acquitted 3 2013010444 MP Pienaar Murder* Acquitted 4 2012110028 EC Mdantsane Assault - Torture Acquitted 5 2012110154 MP Kwamhlanga Attempted murder Acquitted 6 2012060403 MP Middleburg Murder* Acquitted 7 2013050536 MP Machadodorp Attempted murder Acquitted 8 2012080630 MP Kriel Discharge of an official firearm Acquitted 9 2012060248 NW Ikageng Assault - GBH Acquitted 10 2012090414NW Lichtenburg Assault - Common Acquitted 11 2012070559 MP Standerton Attempted murder Acquitted 12 2013010391MP Hazyview Assault - Common Acquitted 13 2012090570 MP Wakkerstroom Assault - Common Acquitted 14 2013110357 MP Ermelo Assault - GBH Acquitted 15 2013040005 MP Mhluzi Attempted murder Acquitted 16 2014040134 FS Botshabelo Assault - Common Acquitted 17 2013050467 FS Bethlehem Assault - Common Acquitted 18 2014040102 FS Namahadi Discharge of official firearm Acquitted 19 2012060015 FS Henneman Assault - Common Acquitted 20 2012120198 FS Bronville Assault - Common Acquitted 21 2013030328 FS Bloemspruit Assault - Common Acquitted 22 2014030415 FS Ficksburg Assault - Common Acquitted 23 2014040474 FS Odendaalsrus Assault - Common Acquitted 24 2013090023FS Parkroad Assault - Common Acquitted 25 2014030104 FS Sasolburg Assault - Common Acquitted 26 2013010259 MP Witbank Attempted murder Acquitted 27 2013020096 MP Vosman Assault - Common Acquitted 28 2013060231MP Kinross Assault - GBH Acquitted 29 2013080135 NW Boitekong Assault - GBH Acquitted 30 2013070530 GP Tembisa Assault - Common Acquitted 31 2013070347 GP Gauteng flying squad Assault - Common Acquitted 32 2013050358 FS Heidedal Assault - Common Acquitted 33 2014040153 FS Phutadithaba Assault - Common Acquitted 34 2013070354 FS Tweeling Assault - Common Acquitted 35 2014080231FS Kommisiepoort Assault - Common Acquitted 36 2014030110 FS Parkroad Assault - Common Acquitted 37 2014030296FS Oranjeville Assault - Common Acquitted 38 2014020137 FS Wesselsbron Assault - Common Acquitted 39 2012100104 FS Ladybrand Assault - Common Acquitted 40 2014040285 FS Hertzogville Assault - Common Acquitted 41 2014030003 MP Masoyi Rape Acquitted 42 2012010475 MP Masoyi Assault - Common Acquitted 43 2013110478 MP Kabokweni Assault - Common Acquitted 44 2012040085 MP Mhluzi Discharge of an official firearm Acquitted 45 2012040035 MP Amsterdam Assault - Common Acquitted Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 89 Statistical Report Table 33 sets out the details of disciplinary acquittals in which SAPS members were found not guilty. Table 33: Details of disciplinary acquittals cont. No. CCN Police Station Nature of complaint Sentence / sanction 46 2012120246 MP Culcutta Acquitted 47 2013070373 MP Bethal 48 2013010078 MP Ogies Assault - GBH Non-compliance with section 29 of IPID Act Assault - Common 49 2014010021 MP Schoemansdal Assault - Common Acquitted 50 2012070604 MP Mhluzi Assault - Common Acquitted 51 2014010039 MP Masoyi Assault - Torture Acquitted 52 2014020167 MP Pienaar Assault - Common Acquitted 53 2013110280 MP Witbank Attempted murder Acquitted 54 2014060443 NW Lomanyaneng Attempted murder Acquitted 55 2012120092 NW Brits Assault - GBH Acquitted 56 2012070626 NW Rustenburg Assault - GBH Acquitted 57 2012090627 NW Wolmaransstad Assault - Common Acquitted 58 2012100714NW Jourberton Attempted murder Acquitted 59 2012030203 NW Khuma Attempted murder Acquitted 60 2013020442 NW Taung Assault - GBH Acquitted 61 2012120007 NW Hartebeesfontein Assault - Common Acquitted 62 2012090172 MP Mhluzi Assault - Common Acquitted 63 2014060557 MP Barberton Assault - Common Acquitted 64 2012120539 MP Witbank Attempted murder Acquitted Murder** Murder* Rape Rape* 90 Acquitted Acquitted - death in police custody - death as a result of police action - police officer - in police custody Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 0 0 0 0 0 0 0 0 0 0 Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Eastern Cape Provinces Table 34: Criminal convictions Deaths as a result of police action 21 1 1 1 2 1 3 3 2 7 Discharge of an official firearm(s) 2 1 0 0 0 0 0 0 0 1 Rape by a police officer 4 1 1 0 0 0 0 2 0 0 Rape in police custody 0 0 0 0 0 0 0 0 0 0 Torture 0 0 0 0 0 0 0 0 0 0 Assault 19 1 4 1 3 1 0 0 5 4 Corruption 3 0 1 0 0 0 0 0 0 2 Systematic Corruption 0 0 0 0 0 0 0 0 0 0 Noncompliance with IPID Act 0 0 0 0 0 0 0 0 0 0 Other criminal offence 9 1 0 3 2 0 0 0 2 1 Misconduct 0 0 0 0 0 0 0 0 0 0 58 5 7 5 7 2 3 5 9 15 Total Table 34 below shows the total number of 58 criminal convictions that have been reported by the respective Provinces during the period under review. The reported number comprised of twenty-one (21) death as a result of police action, two (2) cases related to a complaint of discharge of an official firearm(s), four (4) case related to rape by police officer, nineteen (19) cases related to assault, three (3) cases related to corruption and nine (9) cases were related to other criminal matters. 10.3. CRIMINAL CONVICTIONS Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 91 Statistical Report The IPID, as indicated, brings suspects before courts and presents the court with evidence of the alleged criminal offence that they have investigated. Table 35 sets out the details of convictions for criminal offences in which SAPS members were found guilty. Table 35:Details of criminal convictions CCN Station Nature of complaint Sentence / Sanction 1 2008100417 EC Buffalo flats Murder* Sentenced to 7 years imprisonment 2 2012100127 FS Welkom Assault - Common 3 2013020344 FS Thabong Attempted murder 4 2011070082 MP Bushbuckridge Murder* 5 2012030408 EC Ngangelizwe Murder* 6 2009060002 FS Botshabelo Murder* 7 2012100591 MP Kabokweni Assault - Common 8 2013060180 MP Kwamhlanga Assault - Common 9 2011090006 WC Khayelitsha Murder* 10 2012050430 EC Patensie Fined R500 Sentenced to 4 years imprisonment suspended for 4 years Fined R500 or 6 months imprisonment Sentence to 15 years for murder and 9 months for Assault GBH Sentenced to 14 years imprisonment 6 years was suspended for 5 years Fined R 1800 or 6 months imprisonment suspended for 5 years Fined R5000 or 3 months imprisonment Sentenced to 8 years imprisonment, 4 years suspended for 5 years Fined R 2000 or 6 months imprisonment, wholly suspended for 4 years 11 2009090266 EC Ngqamakwe 12 2010110045 EC Queenstown Murder* 13 2014020176 FS Bultfontein Assault - GBH 14 2013090494 FS Steynsrus Assault - Common 15 2009110498 FS Maokeng Murder* 16 2009110504 FS Maokeng Attempted murder 17 2013050484 NC Mothibistad Corruption 18 2013030291 MP Pilgrims rest Murder* 19 2012090067 WC Rawsonville Attempted murder 20 2013020200 WC Worcester Discharge of official firearm 21 2012070320 EC Motherwell Corruption 22 2013100548 EC Bolo Assault - GBH 23 2013070159 FS Bultfontein Assault - Common 24 2014010050 FS Wesselsbron Assault - Common 25 2010040314 MP Kwaggafontein Attempted murder Sentenced to 5 years imprisonment, two years suspended Sentenced to 12 months imprisonment, wholly suspended for 5 years Fined R2000 or 3 months imprisonment Fined R3000 or 6 months imprisonment suspended for 5 years Sentenced to 8 years imprisonment 26 2012090037 MP Culcutta Assault - GBH Fined R600 or six months imprisonment 27 2013120181 MP Kanyamazane Attempted murder Sentenced to 5 years imprisonment 28 2014020247 GP Dobsonville Murder* 29 2014010061 NC Victoria west Assault - Common Sentenced to 37 years imprisonment Fined R1200 or 8 months imprisonment suspended for 4 years No. 92 Discharge of official firearm Defeating the ends of justice Fined R6 000 or 12 month imprisonment Sentenced to13 years imprisonment and been declared unfit to possess a firearm Fined R300 or 3months imprisonment of which R2000 and 2months was suspended for 4 years Fined R500 Sentenced to 12 years imprisonment suspended for 6 years Sentenced to 3 years imprisonment suspended for 5 years Fined R3000 or 3 months imprisonment Sentenced to 15 years imprisonment for murder and 5 years imprisonment for abandonment of a child. Sentenced to 48 months imprisonment , suspended for 24 months Correctional Service Fined R6000 or 18 months imprisonment Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Table 35:Details of criminal convictions cont. CCN Station Nature of complaint 30 2014030161 NC Carnavon Assault - Common 31 2013020357 NC Windsorton Rape 32 2007010597 EC Mount fletcher Murder* 33 2012060364 EC Hofmeyer Corruption 34 2009030152 EC King Williams town Assault - Common 35 2013010250 LP Tzaneen Assault - Common 36 2012070405 NW Jourberton Murder* 37 2014040170 NC Warrenton Assault - Common 38 2014060289 NC Warrenton Murder* 39 2013010090 KZN Wartburg Murder* 40 20130901016 KZN KwaMashu Murder* 41 2008110471 KZN KwaMashu Murder* 42 2003030077 NW Loate Attempted murder 43 2008120165 EC Elliotdale Murder* Sentenced to 5 years imprisonment suspended for 5 years Fined R3000 or 3 months imprisonment wholly suspended for 3 years Fined R2000 or 75 days term imprisonment, suspended for a period of 5 years. Fined R5000 or 1 year imprisonment and community service suspended for 2 years Fined R500 Sentenced to 9 years imprisonment for murder and 5 years for attempted murder Sentenced to 8 years imprisonment wholly suspended for 5 years 10 years imprisonment half the sentence is suspended for 5 years Sentenced to 5 years imprisonment for attempted murder wholly suspended for 3 years Sentenced to 4 years imprisonment suspended for 5 years Sentenced to 5 years imprisonment 44 2013001269 EC Mount Ayliff Assault - GBH Fined R5 000 45 2011060282 EC Inyibiba Murder* Sentenced to 12 years imprisonment for culpable homicide and 12 months for pointing of firearm 46 2014090001 NC Victoria West Assault - GBH Fined R1000 47 2012110552 NW Marikana Assault - Common Sentenced to 12 months imprisonment 48 2013090472 EC Zwelitsha Murder* 49 2014010394 EC Inyibiba Assault - GBH 50 2014100532 GP Akasia Rape 51 2012080339 GP Hammanskraal Rape 52 2013020161GP Brakpan Murder* 53 2014020001GP Silverton Murder* 54 2012080518 LP Seshego Murder* 55 2011100418 NW Mafikeng Attempted murder Sentence to 20 years imprisonment Fine R5 000 or 10 months imprisonment, suspended for 5 years Sentence to 4 years imprisonment Sentence to 15 years imprisonment and life years imprisonment Sentence to life years imprisonment and 7 years imprisonment Sentence to 10 years imprisonment for murder and 5 years imprisonment for pointing of firearm which will run concurrently Sentence to 15 years imprisonment, 5 years suspended for 5 years. Fine R4000 or 2 years imprisonment, wholly suspended for 5 years 56 2012110302 NW Khuma Attempted murder Sentenced to 5 years suspended for 5 years 57 2012120511 WC Phillipi East Rape Sentenced to 18 years imprisonment No. 58 2014030158 WC Cape Town Assault - Common Murder* - Death as a result of police action Rape - Rape by police officer Sentence / Sanction Fined R 1000 or imprisonment wholly suspended for 3 years Sentenced to 3 years for statutory rape, wholly suspended for 3 years Sentenced to 15 years imprisonment Correctional supervision Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 93 0 0 0 0 0 0 0 0 0 0 Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total Deaths in police custody Eastern Cape Provinces Table 36: Criminal acquittals Deaths as a result of police action 4 1 1 0 1 0 0 0 0 1 Discharge of an official firearm(s) 1 0 0 0 0 1 0 0 0 0 Rape by a police officer 2 2 0 0 0 0 0 0 0 0 Rape in police custody 0 0 0 0 0 0 0 0 0 0 Torture 0 0 0 0 0 0 0 0 0 0 Assault 26 8 2 1 3 6 0 0 4 2 Corruption 0 0 0 0 0 0 0 0 0 0 Systematic Corruption 0 0 0 0 0 0 0 0 0 0 Noncompliance with IPID Act 1 0 0 0 1 0 0 0 0 0 Other criminal offence 3 0 0 0 2 0 0 0 0 1 Misconduct 0 0 0 0 0 0 0 0 0 0 37 11 3 1 7 7 0 0 4 4 Total 94 Table 35 below indicates the total number of 37 criminal acquittals that have been reported by the respective province during the period under review. The reported number comprised of four (4) cases related to death as a result of police action, one (1) case related to a complaint of discharge of an official firearm(s), two (2) cases of rape by police officer, twenty-six (26) cases related to assault, one (1) case related to non-compliance with section 29 of IPID act and three (3) case related to other criminal offences. 10.4. CRIMINAL ACQUITTALS Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report The IPID, as indicated, brings suspects before the court and present the evidence of the alleged criminal offences. Table 37 below sets out the details of acquittals for criminal offences in which SAPS members were found not guilty. Table 37: Details of criminal acquittals No. CCN Station Nature of complaint Sentence / sanction 1 2013110393LP Bela-Bela Assault - Common Acquitted 2 2014030281LP Modimolle Assault - Common Acquitted 3 2013030035LP Marble Hall Assault - Common Acquitted 4 2014030431LP Rankin’s Pass Assault - Common Acquitted 5 2013010533WC Bonnievale Assault - GBH Acquitted 6 2012040216FS Dealsville Assault - GBH Acquitted 7 2012080698WC Worcester Assault - Common Acquitted 8 2012080147WC Worcester Assault - GBH Acquitted 9 2012100359WC Worcester Rape Acquitted 10 2012090262WC Wolseley Assault - Common Acquitted 11 2012090239WC Prince Alfred Hamlet Assault - Common Acquitted 12 2012080468WC Swellendam Assault - Common Acquitted 13 2012070458WC Athlone Assault - Common Acquitted 14 2012010186MP Nelspruit Assault - Common Acquitted 15 2012040162MP Nelspruit Murder* Acquitted 16 2012020353MP Schoemansdal Acquitted 17 2013070373MP Bethal 18 2013030141WC Montagu Assault - Common Non-compliance with section 29 of IPID Act Assault - Common 19 2007010540WC Mfuleni Murder* Acquitted 20 2012120359WC Ashton Rape Acquitted 21 2014050420LP Matlala Assault - Common Acquitted 22 2013120038LP Sekhukhune Discharge of official firearm Acquitted 23 2013050374LP Marble Hall Assault - Common Acquitted 24 2013090406EC KwaZakhele Defeating the ends of justice Acquitted 25 2014020026FS Thabong Assault - Common Acquitted 26 2013060338FS Welkom Assault - Common Acquitted 27 2013030328FS Bloemspruit Assault - GBH Acquitted 28 2013070546MP Schoemansdal Assault - Common Acquitted 29 2013050512NC Kimberley Assault - Common Acquitted 30 2013020439EC Humansdorp Murder* Acquitted 31 2014010231EC Tabankulu Assault - GBH Acquitted 32 2013110288MP Pienaar Attempted murder Acquitted 33 2014010006NC Batlharos Assault - GBH Acquitted 34 2010500072NC Roodepan Murder* Acquitted 35 2013040269EC Flagstaff Assault - GBH Acquitted 36 2013070124MP Emzinoni Attempted murder Acquitted 37 2013050533NW Wolmaransstad Assault - Common Acquitted Murder* Rape Acquitted Acquitted - Death as a result of police action - Rape by police officer Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 95 Statistical Report 11. THE ARREST OF POLICE MEMBERS In terms of Section 24 of the IPID Act, the IPID investigators are entitled to perform the duties of peace officers as per the Criminal Procedure Act and are expected to execute warrants and to arrest suspects as per Section 24 (2)(f) of the IPID Act, 1 of 2011. Table 38 below sets out the details of SAPS/MPS members that were arrested. A total of 101 Police members were arrested for various crimes. Some of the arrests were effected by SAPS before IPID investigators arrived at the crime scene or took over the investigation. Table 38 Details of arrested members Month CCN Station Charges 1 Jun 2012070320 EC Motherwell Corruption 1 2 Jun 2012120427 EC Mount Road Rape 1 3 July 2013040058 EC Moyeni Corruption 1 4 April 2014040161 FS Bethlehem Rape 1 5 April 2014060114 FS Ventersburg Corruption 1 6 April 2014040078 FS Ventersburg Corruption 1 7 April 2014040289 FS Ventersburg Corruption 1 8 April 2014040341FS Ventersburg Corruption 1 No. 96 Number of arrest 9 June 2014060352 FS Tseseng Rape 1 10 July 2014070238 FS Luckhoff Murder 1 11 August 2014080219 FS Dealsville Attempted Murder 1 12 September 2014090165 FS Bothaville Rape 1 13 September 2014090168 FS Heilbron Murder 1 14 April 2013030114 MP Belfast Assault - GBH 1 15 April 2013120504 MP Kwamhlanga Assault - GBH 1 16 April 2014010117 MP Vaalbank Assault GBH 1 17 May 2013090129 MP Vosman Assault - GBH 3 18 June 2014020519 MP Kriel Assault - GBH 1 19 July 2012100415 MP Matsulu Assault - GBH 2 20 July 2014070256 MP White River Rape 1 21 July 2014010166 MP Kabokweni Assault - GBH 2 22 September 2014010225 MP Schoemansdal Assault - GBH 2 23 September 2014020130 MP Secunda Assault - GBH 1 24 September 2012110372 MP Tweefontein Assault - GBH 1 25 September 2013070152 MP Kabokweni Attempted Murder 1 26 September 2013110454 MP Masoyi Assault 1 27 September 2014080520 MP Kanyamazane Assault - GBH 2 28 September 2013120462 MP Kriel Assault - GBH 1 29 May 2014040303 GP Lenasia Assault - GBH 1 30 May 2013030198 GP Orlando Assault - GBH 3 31 May 2013090579 GP Eldorado Park Assault - GBH 3 32 June 2014060283 GP Bekkersdal Murder 1 33 June 2014030409 GP Tokoza Assault - Common 3 34 June 2014020274 GP Vosloorus Attempted Murder 1 35 June 2014010272 GP Pretoria Central Assault - GBH 2 36 June 2012080730 GP Jabulani Assault - GBH 1 37 July 2013030387GP Katlehong Attempted Murder 1 38 July 2014070467 GP Soshanguve Murder 1 39 July 2014080169 GP Soshanguve Attempted Murder 1 40 July 2014070135 GP Atteridgeville Attempted Murder 1 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Table 38 Details of arrested members cont. Month CCN Station Charges 41 July 2014070136GP Olivenhoutbosch Attempted Murder 1 42 August 2014080040 GP Brackendowns Assault - GBH 1 43 August 2014080309 GP Protea Glen Murder 1 44 September 2011050043 GP Jabulani Murder 4 45 April 2014040137 NC Upington Rape 1 46 July 2014020357 NC Windsorton Statutory Rape 1 47 August 2014080470 NC Rape 1 48 April 2014040368 WC Murder 1 49 June 2012090613 WC Assault - Common 1 50 July 2014060404 WC Kagisho Mitchells Plain 910/04/2014 Mfuleni 1009/09/2012 Kraaifontein 1 51 August 2014010358 WC Stellenbosch 52 July 2014070357 NW Mmabatho Rape Contempt of court Warrant of arrest Rape 53 July 2014070106 KZN Maphumalo Murder 1 54 September 2012110498 KZN Madadeni Attempted Murder 1 55 July 2013040582 KZN Gamalakhe Murder 1 56 May 2012080804 KZN Kranskop Assault - GBH 1 57 May 2012080804 KZN Kranskop Assault - GBH 1 58 July 2012060400 KZN Taylors Halt Assault - GBH 1 59 May 2012100469 KZN Durban Central Attempted Murder 1 60 June 2013070564 KZN Scottburgh Murder 1 61 October 2014030079 KZN Tongaat 3 62 August 2012060439 KZN Inanda 63 August 2013030509 KZN Berea Torture Murder and Defeating the ends of justice Extortion 64 August 2014080346 KZN Greenwood Park Murder 1 65 October 2010070431 KZN KwaMashu Rape 1 66 October 2014100423 FS Boithuso Assault - GBH 2 67 October 2014070068 FS Selosesha Common - Assault 1 68 October 2014020044 GP Ivory Park Murder 1 69 October 2014040270 GP Kathlehong Rape and Assault 4 70 November 2013120519 EC Venterstad Attempted Murder 2 71 November 2014110268 KZN Maydon Wharf Corruption 2 72 January 2013090638 KZN Cato Manor Murder 1 73 January 2008110471 KZN Kwa-Mashu Murder 1 No. Number of arrest Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 1 1 2 4 101 97 98 THE CASES ON COURT ROLLS 0 0 0 1 2 0 10 0 0 6 0 0 0 0 136 0 0 0 0 0 21 1 0 6 0 0 0 0 81 Failure to keep firearm in safe House breaking with intent to do robbery Inquest Intimidation Malicious damages to property Murder Non-compliance with section 29 of IPID Act Pointing of firearm Rape Reckless driving Sexual assault Theft Torture Total 0 1 Culpable Homicide 13 3 1 Corruption 2 6 1 Attempted murder 12 95 36 Assault Discharge of firearm 0 0 Province Armed Robbery Defeating the end of justice Free State Eastern Cape Table 39: Court roll matter(s) Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 45 1 0 0 0 8 0 0 15 0 0 0 0 0 0 0 0 2 4 15 0 Gauteng 145 3 0 1 1 7 0 0 78 0 0 0 1 0 2 0 1 9 25 16 1 KwaZuluNatal 48 0 0 0 0 3 0 0 16 0 0 0 0 0 10 1 0 0 0 18 0 Limpopo 38 0 0 0 0 2 0 0 9 0 0 0 0 0 1 0 1 0 5 20 0 Mpumaanga 153 0 1 0 1 9 0 0 13 1 0 0 0 0 2 0 0 5 21 100 0 North West 42 0 1 0 0 5 1 0 5 0 0 0 0 1 3 0 0 0 2 24 0 Northern Cape 161 0 0 0 0 13 0 0 19 0 0 6 0 0 4 1 3 0 5 110 0 Western Cape 849 4 2 1 2 59 1 1 186 1 2 7 1 1 47 4 6 20 69 434 1 Total Table 39 shows the total number of 849 cases that each Province has on the court roll. The reported number comprises of 1 case of armed robbery, 434 assault(s) cases, 69 attempted murder, 20 corruption cases, 6 culpable homicide cases, 4 defeating the ends of justice cases, 47 discharge of firearm, 1 failure to keep firearm in safe, 1 house breaking with intend to do robbery, 7 inquest cases, 2 intimidation cases,1 malicious damages to property, 186 murder cases,1 case of non-compliance with section 29 IPID act of 2011, 1 case of pointing of firearm, 59 rape cases,2 reckless driving, 1 case of sexual assault, 2 cases of theft and 4 cases of torture. 12. Statistical Report MANNER OF CLOSURE 30 0 0 24 81 6 Declined Discharged Dismissed Referred Unsubstantiated Withdrawn 166 10 Convicted Total 15 Deaths in police custody Acquitted Manner of disposal 72 6 24 13 2 0 11 10 6 Deaths as a result of police action Table 40(a): Manner of disposal, per category Discharge of an official firearm(s) 348 36 152 14 5 2 111 19 9 Rape by a police officer 43 6 11 5 0 0 11 6 4 Rape in police custody 3 0 2 1 0 0 0 0 0 Torture 3 0 1 0 0 0 2 0 0 Assault 1153 165 159 30 16 0 738 28 17 Corruption 120 16 27 12 1 0 44 17 3 Systematic Corruption 1 0 0 0 1 0 0 0 0 Noncompliance with IPID Act 26 0 10 0 0 0 14 2 0 Other criminal offence 140 12 41 10 4 0 51 17 5 Misconduct 159 11 85 8 0 0 22 28 5 2234 258 593 117 29 2 1034 137 64 Total Table 40(a) below indicates the cases closed during the period under review comprises of assault (1 153), followed by complaints of discharge of an official firearm (348) and death as a result of police action (166). On cases of assault, 30 cases were closed as referred due to the fact that the incidents happened while SAPS members were off duty. 13. Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 99 100 Acquitted 4 22 2 1 6 22 5 1 1 64 Provinces Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga North West Northern Cape Western Cape Total 137 3 11 15 31 12 3 5 47 10 Convicted Table 40(b): Manner of closed case per Province 1034 56 179 129 283 138 32 10 122 85 Declined 2 0 0 0 0 0 0 0 2 0 Discharge 29 3 4 3 12 1 0 5 1 0 Dismissed 117 6 7 18 38 1 6 18 5 18 Referred 593 83 40 59 145 14 74 27 80 71 Unsubstantiated 258 14 12 37 108 11 14 39 16 7 Withdrawn 2234 166 254 266 639 183 130 106 295 195 Total One thousand and thirty-four (1 034) cases were closed as declined, 593 cases closed as unsubstantiated, 258 cases closed as withdrawn, 137 cases closed with convictions either departmentally or criminally, 117 cases were closed as referred to SAPS for further investigation and 64 cases closed with acquittals. Table 39(b) provides details of the manner of closure per province and it indicates that 2 234 cases were closed in the period under review. Statistical Report Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Statistical Report Figure 5 below shows the percentages of the closed cases by manner of closure. It is then evident that the majority of the closed cases were closed as decline (46%), followed by closed as unsubstantiated (27%) and closed as withdrawn (12%). Figure 5 Manner of closed cases 3% Acquitted 6% Convicted 46% Declined 0% Discharge 1% Dismissed 5% Referred 27% Unsubstantiated 12% Withdrawn 0% 10% 20% 30% 40% 50% Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 101 Governance PART C: GOVERNANCE 102 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Governance 1. INTRODUCTION The IPID has put special focus on building capacity within governance areas particularly corporate governance and internal audit, to emphasis on its commitment to good governance and ensuring that the highest standards of governance are maintained. 2. RISK MANAGEMENT The Directorate is committed to a process of risk management that is aligned with the principles of good corporate governance, as supported by the Public Finance Management Act, 1999 (Act 1 of 1999), as amended. Risk management is a central part of the Directorate’s good corporate governance and strategic management process; through which the Directorate is able to identify, potential risks to minimise negative impacts that emanate from its operating environment. The risk management policy and risk management strategy are regularly reviewed to ensure that they are relevant to the Directorate’s operating environment. On annual basis the Directorate conducts risk assessment at a strategic and operational level to identify new and emerging risks that may be material to the operations by hindering the Directorate from achieving its objectives. Management from all programmes including national and provincial offices are involved in this process. All inputs are consolidated into one document, the Risk Assessment Report. The Directorate has a fully functional Risk Management Committee in place as appointed by the Executive Director. The name of the Committee is Compliance Ethics and Risk Management Committee on the basis that they advise management on matters related to risk management, compliance and ethics. Progress on the implementation of mitigation strategies is discussed at the committee meetings. In Addition, the Audit Committee guides management on risk management functions to provide assurance on risk matters and ensure that they are strategically employed to fulfil Directorates objectives, 3. FRAUD AND CORRUPTION The Directorate’s Fraud Prevention Plan is implemented through the Fraud Prevention implementation Action Plan. The IPID’s Fraud Prevention Policy is a proactive process that is adopted by management in putting mechanisms in place to manage IPID’s vulnerability to fraud. These mechanisms are designed to prevent, detect and deter fraud. The fraud and corruption incidents/allegations are reported to Corporate Governance component through IPID Ethics Helpline via a telephone, fax or email. A preliminary investigation is conducted to determine the nature and possible extent of the crime. The preliminary finding will guide whether to conduct a full scale investigation using internal capacity or to outsource it to other agencies. After each investigation the findings and recommendations are submitted to management for consideration. The recommendation is then processed further to Labour Relations for disciplinary actions and/or SAPS/NPA for criminal prosecution and/or Legal Services component for civil action. Corporate Governance component monitors progress on actions taken and provide feedback to the Executive Director and the Compliance Ethics and Risk Management Committee. All information related to fraud and corruption is treated with confidentiality and only discussed with person(s) who have legitimate right to such information. This is done to avoid harming the reputations of suspected persons who are subsequently found innocent. Furthermore, the whistle blowers shall not suffer any penalty or retribution for good faith as provided by the Protected Disclosures Act, they are also protected from any occupational detriment in terms of the Protected Disclosures Act. 4. MINIMISING CONFLICT OF INTEREST Currently there are guidelines that have been approved internally to assist in the management of conflict of interest in the IPID.The Corporate Governance coordinates the submission of financial disclosures by Senior Management Services (SMS) members. Furthermore all other officials are encouraged to complete the declaration of interest forms annually in relation to the business interests they have with government departments including IPID. Disclosure of remuneration and gifts received outside the Directorate as well as applications to conduct any remunerative work outside the public service. The Supply Chain Management sub-component is responsible for administering the procurement process. All bid committees as prescribed by Supply Chain processes were established and appointed by the Executive Director to Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 103 Governance oversee the procurement process. The committee members signs conflict of interest forms prior to participation in the committee activities and submit the signed forms to the respective chairperson. 5. CODE OF CONDUCT The Directorate endeavours to adhere to the highest standards of ethical and moral behaviour. The Directorate’s values are the core from which it operates and respond on daily activities and interaction with both internal and external stakeholders. These values as listed in the Directorate’s strategic plan subscribe to the Code of Conduct for the Public Service contained in the Public Service Regulations, 2001. Adherence to the Code of Conduct enhances professionalism and ensures confidence in the Directorate. Noncompliance with the provisions of the Code of Conduct or approved polices constitutes misconduct and may lead to disciplinary action. 6. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES 1. In terms of ensuring health and safety to persons at work, 2 audits were conducted in the Northern Cape and in Gauteng. Other activities include: • • • • Repairing and maintenance of smoke/fire detection and PA systems; Installation of emergency plans on all floors; Procurement of two (2) evacuation chairs; and First aid kits refilled. 2. Identification of health hazards and evaluates the risk associated through the quarterly inspections conducted by Health and Safety representatives in Mpumalanga and Head Office during the year under review; 3. Report on the recommendations made to prevent hazardous exposure to employees compiled and reported to the OHS Committee, Executive Director and relevant responsible managers for the implementation thereof; 4. For the period under review, the discussions took place on safety related incidents that occurred at the workplace. 7. PORTFOLIO COMMITTEES The IPID appeared before the Portfolio Committee on Police on the following dates: • • • • • • • • • 104 4 July 2014 5 September 2014 17 September 2014 22 October 2014 12 November 2014 19 November 2014 29 January 2015 30 January 2015 24 and 25 March 2015 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Governance The following matters were raised by the Portfolio Committee on Police: Matter Status Budget and APP Hearings 2014/15 Done Bi- Annual (Sec 9n) Report 2013, 1st Quarter 2014/15 budget and performance Report Section (9n) 2013 Report Tabled on 16 September 2014 Portfolio Committee on Police Strategic Planning Session Strategic Planning Session held IPID 2013/14 Annual Report Annual Report Tabled on 30 September 2014 IPID Bi-annual (Sec 9n) Report 2014, 2nd Quarter 2014/15 budget and performance Section (9n) 2014 Tabled on 5 November 2014 Recommendation Reports The SAPS, IPID and CSP had several contact sessions and are in the process of resolving procedural matters to ensure that statistical information is verified before submitted to Parliament Follow-up Recommendation Reports On-going Budget Review and Recommendations Report (BRRR 2013/14) IPID Progress Report Responses provided and implementation of recommendations on-going Portfolio Committee on Police Firearm Summit Summit held 8. SCOPA RESOLUTIONS None. 9. PRIOR MODIFICATIONS TO AUDIT REPORTS The Directorate obtained an unqualified audit report from the Auditor General. 10. INTERNAL AUDIT AND AUDIT COMMITTEE The Audit Committee plays an important role in ensuring that an entity functions according to good governance, accounting and audit standards. It also monitors the adoption of appropriate risk management arrangements. • Key activities and objectives of the Internal Audit The existence of the Internal Audit component is regulated by the PFMA and Treasury Regulations as one of the critical function to be put in place for governance purposes. Internal auditing is an independent and objective activity established to provide assurance and consulting services to the Directorate. The primary objectives of the Internal Audit component within IPID are to assist the Accounting Officer and Audit Committee in the effective discharge of their responsibilities; and contribute to the improvement of governance, risk management and control processes as an independent and objective assurance providers. In discharging its responsibilities to ensure that primary objectives are achieved, Internal Audit follows a systematic and disciplined approach to evaluate and make appropriate recommendations in line with The International Standards for the Professional Practice of Internal Auditing: - Achievement of IPID’s objectives and plans; Reliability and integrity of information; Effectiveness and efficiency of operations and programs; Safeguarding of assets; and Compliance with laws, regulations, policies, procedures and contracts. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 105 Governance • Summary of audit work done In line with its mandate, the Internal Audit component carried out the following audit reviews as per the approved Risk Based Plan for 2014/2015 which covered IPID’s Head Office and all 09 Provincial Offices: National Office Provincial Audits (05 audit reviews per province) • Payroll Management • Budget Management • Investigations Management - Compliance with IPID Act and Regulations • Asset Management Follow Up Review • Asset Management • Occupational Health and Safety Follow-Up Review • Security Management • Contract Management Follow-Up Review • GG Vehicle Management • Occupational Health and Safety The following audits as planned for Head Office will be carried forward to the 2015/2016 financial year due to capacity constraints: - Risk Management Review Supply Chain Management Review Labour Relations • Key activities and objectives of the Audit Committee; In line with its mandate as recorded in its Charter, the Audit Committee is established to carry out its oversight responsibilities over IPID’s audit and financial reporting process; and systems of Risk Management and internal control to fulfil the following objectives: - Effective oversight of IPID Management’s role in Governance, Risk Management and control systems; Enhancing business ethics and trust in the Directorate; Ensuring and enhancing the independence of the Internal Audit activity; To ensure that risks facing the Directorate are identified and appropriate mitigation strategies developed and implemented to control the risks; and Ensuring proper functioning of the Internal Audit activity through review approval of audit scope of work and review of performance. The Audit Committee fulfills its objectives as stated above through the interrogation of various reports, including performance, financial and audit. Four (04) Audit Committee meetings took place in the 2014/2015 financial year, where the following Committee responsibilities, amongst others, were fulfilled: - 106 Review of quarterly financial information, including the annual financial statements; Review of IPID’s quarterly and overall performance in line with its APP; Approval of the 2014/2015 Internal Audit Operational Plan and the monitoring of performance on a quarterly basis; Review of the AGSA 2013/2014 Final Management Letter and Audit Report; and Review of risk management and compliance issues. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Governance • Attendance of Audit Committee meetings by Audit Committee Members The table below discloses relevant information on the Audit Committee members: Name Qualifications Internal or external If internal, position in the Directorate Date Date appointed Resigned No. of Meetings attended Mr S Motuba BCompt Degree BA External N/A February 2011 N/A 04 Mr P Phukubje BCom (Accounting) Diploma in Accounting Hons/Bcom Acco/CTA External N/A October 2013 N/A 04 Ms M Malakalaka BCompt: Accounting Science External N/A October 2013 N/A 03 Mr R McBride Senior Certificate Administration Bachelor of Arts B Tech Policing Internal Executive Director 01 March 2014 N/A 02 Ms LN Ngcongo Hons Bachelor in Accounting Science (CTA Equivalent); Hons Bachelor in Accounting; BCom in Accounting. Internal Chief Financial Officer 22 November 2010 N/A 03 11. AUDIT COMMITTEE REPORT We are pleased to present our report for the financial year ended 31 March 2015 11.1. AUDIT COMMITTEE MEMBERS, MEETINGS AND ATTENDANCE Name of Members Number of Meetings Attended Mr. S Motuba (Chairperson) (External) 4 Mr. P Phukubje (External) 4 Ms. M Malakalaka (External) 3 Mr. R McBride (Executive Director, Ex-Officio suspended 24 March 2015) 2 Mr. I Kgamanyane (Acting Executive Director, Ex-Officio appointed 24 March 2015) 0 Ms. L Ngcongo (Chief Financial Officer, Ex-Officio) 3 At these meetings the Executive / Acting Executive Director, Senior Management, The Auditor General (SA) and Internal Audit are invited. The Chief Financial Officer and Accounting Officer attended the meetings ex-officio. These meetings were held collectively and individually on matters related to governance, internal control and risk in the throughout the reporting period. The Audit Committee wanted to meet with the Executive Authority, Hon Minister N Nhleko, to report on governance, internal control, risk, performance and financial information and other relevant matters concerning the Department, but this was not possible due to his unavailability. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 107 Governance 11.2. AUDIT COMMITTEE RESPONSIBILITY The Audit Committee reports that it has complied with its responsibilities arising from Section 38 (1) (a) (ii) of the Public Finance Management Act and Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein. 11.3. THE EFFECTIVENESS OF INTERNAL CONTROL Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the department revealed certain weaknesses, which were then raised with the Department. The following internal audit work was completed during the year under review: National Office • Payroll Management; • Budget Management • Asset Management follow up review; • Occupational Health and safety follow-up review • Contract Management Follow – up review All 09 IPID Provincial offices (With 05 audit reviews per province) • Investigations – Compliance with IPID Act and Regulations; • Asset Management; • Occupational Health and safety • Security Management • GG vehicle Management The following were areas of concern: Based on the approved annual internal audit plan setting out the scope, control objectives and risks, for the period covered, various reports were submitted by the internal auditors. The management report of the Auditor General (SA) on the annual financial statements was also submitted to and discussed by the Committee. The first point to note is that due to capacity constraints some of the audits planned were rolled forward to the 2015/2016 financial year. • The Committee has considered management’s responses to address the matters raised by Internal Audit and Auditor General (SA) and to facilitate corrective actions, improvements and monitoring the controls and procedures, and acknowledges management’s efforts to strengthen internal controls. • The Committee was especially concerned with the high rate of non-adherence to development, review and approval of policies and procedures and the lack of subsequent punitive measures against the responsible officials, when required. Generally the policies and procedures had not been reviewed or formulated. It was only after the end of the financial year when the Acting Executive Director started to implement same. The Committee believes there is a need for tighter controls around work ethic, responsibility and accountability, and that non-adherence to such, should be addressed through a fair and rigorous application of the performance management system. • Owing to the strategic importance and massive investment in reporting, information and communication technology (ICT) in the Department, the Committee had asked for the detailed ICT risk register and progress report on the respective action plans to be presented to the Committee for monitoring purposes. To date the department does not have a Disaster Recovery plan. However, it emerged that this would be implemented in the next financial year. • Compliance was a major problem as can also be noted from the Auditor General (SA) Management reports. Some of the non-compliance issues were reported to the Minister relating to matters that resulted in inability of the Audit Committee to function effectively and efficiently being, (1) Information requested by the Audit Committee not supplied/ (2) Appointment of key Internal Audit staff without involving the Audit Committee as provided by the Audit Committee Charter (3) Delegation of Authority by Executive Director. It should however be noted that the Acting Executive Director has now attended to the above matters reported to the Minister. 108 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Governance 11.3.1. SPECIFIC FOCUS AREAS GOING FORWARD Identified specific focus areas to monitor, support and advise management on: • Enhancement of Financial reporting and performance information; • Enhancements on Flow centric reporting system of the Department’s information technology; • Effectiveness of the Internal Audit Function; • Coordination and cooperation on matters related to financial management and audit; • improving the control environment; • Cohesive risk management framework; • Policies and Procedures and; • Compliance with Legal and Regulatory provisions 11.4. IN-YEAR MANAGEMENT AND MONTHLY / QUARTERLY REPORT. The Committee was not supplied with all quarterly financial reports prepared and issued by the Department during the year under review timeously, in compliance with the statutory reporting framework. This was despite the fact that the committee requested same from management. For this reason we could not comment on in year management and monthly / Quarterly reports. 11.5. EVALUATION OF THE ANNUAL FINANCIAL STATEMENTS The Committee has: • reviewed and discussed the audited Annual Financial Statements to be included in the annual report, with the Auditor-General (SA) and the Accounting Officer; • reviewed the Auditor-General’s management letter and management’s response thereto; • reviewed and discussed the Performance Information with management; • reviewed changes in Accounting Policies and Practices; and • reviewed the entity’s compliance with Legal and Regulatory provisions. Note should be taken that there is amount of R500 000 paid/ transferred on 12 March 2015 to a firm of Attorneys, Adams and Adams which the department has disclosed under prepayments and advances, which is still under is still under investigation. 11.6. AUDITOR– GENERAL’S REPORT We have reviewed the department’s implementation plan for audit issues raised in the previous years and are satisfied that these matters are now been attended to by management. The Audit Committee has met with the Auditor- General to ensure there are no unresolved issues. The Committee has noted that the Acting Executive Director and Management have already put in place certain fundamental processes to assist the department in monitoring progress to address matters raised by the Auditor General (SA) in the audit report as well as internal control deficiencies in general. The Committee concurs with and accepts the conclusions of the Auditor-General on the annual financial statements and is of the opinion that the audited financial statements be accepted and read together with the report of the Auditor-General. The Committee appreciates the diligence and cooperation of the Auditor General (SA)’s team and IPID Management. _________________________ Mr. Stephen Motuba Chairperson of the Audit Committee Independent Police Investigative Directorate 31 July 2015 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 109 Human Resource Management PART D: HUMAN RESOURCE MANAGEMENT 110 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management 1. INTRODUCTION The information contained in this part of the Annual Report has been prescribed by the Minister for the Public Service and Administration for all departments in the public service. 2. OVERVIEW OF HUMAN RESOURCES Status of Human Resources in the Directorate The Directorate had three hundred and twenty two (322) positions in its employ as at 31 March 2015. The Directorate went through a process of re-organising other components in the structure to ensure that it was properly structured to carry out its mandate. The Human Resource priorities for the year under review • Approval of the Retention Policy • Approval and Implementation of the Employment Equity Plan • Environmental Assessment to address the employee health and wellness matters in the Directorate • Filling of all vacant Senior Management positions by targeting female employees in order to bridge the gap between males and females at senior management posts • Implementation of a Learnership Programme • Implementation of the Skills Development Plan. Workforce planning and key strategies to attract and recruit a skilled and capable workforce Providing various empowerment opportunities to investigators to develop their competencies. Employee Performance Management EPMD System in place for the Directorate. B-Annual assessments conducted to determine the performance of employees. The existence of the Review Committee in line with the performance management framework. Employee Wellness Programmes The highlight for the year on wellness management was the official opening of the gym facility at Head Office. This initiative will be rolled out to all Provinces in the future, depending on budget availability. Highlight achievements and challenges faced by the Directorate and future human resource plans/goals Implementation of the Employment Equity Plan to ensure that unfair discrimination is eliminated in the workplace and affirmative action measures are taken to provide employment opportunities to the people from the designated groups. The development of the Employee Health and Wellness Strategy to recognise the importance of individual health and wellness, and its linkages to organisational wellness, and productivity in the Directorate. Development of the career management strategy to develop pools of talent of appropriate skills to meet future organizational needs as well as having the right people in the right roles at the right time. A number of Human Resource policies were reviewed and approved in order to improve best practices. Future human resource plans • • • • Additional Human Resources in the core function Upgrading of posts Enhancement of voluntary counselling sessions Improvement in implementation of the performance management system HR challenges Limited Human Resource capacity Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 111 Human Resource Management 3. HUMAN RESOURCES OVERSIGHT STATISTICS 3.1. Personnel related expenditure The following tables summarises the final audited personnel related expenditure by programme and by salary bands. In particular, it provides an indication of the following: • amount spent on personnel • amount spent on salaries, overtime, homeowner’s allowances and medical aid. Table 3.1.1 Personnel expenditure by programme for the period 1 April 2014 and 31 March 2015 Programme Total expenditure (R’000) Personnel expenditure (R’000) Training expenditure (R’000) Professional and special services expenditure (R’000) Personnel expenditure as a % of total expenditure Average personnel cost per employee (R’000) Programme 1: Administration 78 257 32 928 338 796 42.08 350 Programme 2: Investigation and Information Management 147 467 82 906 1 618 152 56.22 375 Programme 3: Legal Services 3 247 1 197 8 51 36.86 399 Programme 4: Compliance Monitoring and Stakeholder Management 3 433 2 488 13 - 72.47 622 232 404 119 519 1 977 999 51.43 371 Total Table 3.1.2 Personnel costs by salary band for the period 1 April 2014 and 31 March 2015 Salary band Personnel expenditure (R’000) % of total personnel cost No. of employees Average personnel cost per employee (R’000) Skilled (level 3-5) 13 287 11.1 75 177 Highly skilled production (levels 6-8) 41 863 35 129 324 Highly skilled supervision (levels 9-12) 42 707 35.7 92 464 Senior and Top management (levels 13-16) 21 662 18.1 26 833 - - - - 119 519 100 322 371 Abnormal appointments Total 112 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2014 and 31 March 2015 Home Owners Allowance Amount (R’000) Overtime as a % of personnel costs Amount (R’000) HOA as a % of personnel costs Amount (R’000) Medical aid as a % of personnel costs Medical Aid Salaries as a % of personnel costs Overtime Amount (R’000) Salaries Programme 1: Administration 21 876 66.44 371 1.13 858 2.61 1 194 3.63 Programme 2: Investigation and Information Management 53 130 64.08 1 953 2.36 2 069 2.50 3 350 4.04 Programme 3: Legal Services 680 20.94 - - 22 0.68 23 0.71 Programme 4: Compliance Monitoring and Stakeholder Management 1 712 49.87 - - 64 1.86 20 0.58 77 398 64.76 2 324 1.94 3 013 2.52 4 587 3.84 Programme Total Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2014 and 31 March 2015 Overtime as a % of personnel costs Amount (R’000) HOA as a % of personnel costs Amount (R’000) Medical aid as a % of personnel costs Medical Aid Amount (R’000) Home Owners Allowance Salaries as a % of personnel costs Overtime Amount (R’000) Salaries Skilled (level 35) 9 202 69.2 263 1.9 743 5.5 1 050 7.9 Highly skilled production (levels 6-8) 24 425 58.3 1 390 3.3 1 209 2.8 1 976 4.7 Highly skilled supervision (levels 9-12 27 165 63.6 671 1.5 826 1.9 1 446 3.3 Senior management (level 13-16) 16 606 76.6 - - 235 1 115 0.5 - - - - - - - - 77 398 64.7 2 324 1.94 3 013 2.52 4 587 3.84 Salary band Abnormal Appointments Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 113 Human Resource Management 3.2. Employment and Vacancies The tables in this section summarise the position with regard to employment and vacancies. The following tables summarise the number of posts on the establishment, the number of employees, the vacancy rate, and whether there are any staff that are additional to the establishment. This information is presented in terms of three key variables: • Programme • Salary band • Critical occupations (see definition in notes below) Directorates have identified critical occupations that need to be monitored. In terms of current regulations, it is possible to create a post on the establishment that can be occupied by more than one employee. Therefore, the vacancy rate reflects the percentage of posts that are not filled. Table 3.2.1 Employment and vacancies by programme as on 31 March 2015 Programme Number of posts on approved establishment Number of posts filled Vacancy Rate Number of employees additional to the establishment Programme 1: Administration 110 94 14.5 - Programme 2: Investigation and Information Management 268 221 17.5 - Programme 3: Legal Services 8 3 62.5 - Programme 4: Compliance Monitoring and Stakeholder Management 7 4 42.8 - 393 322 18 - Total Table 3.2.2 Employment and vacancies by salary band as on 31 March 2015 Salary band Number of posts on approved establishment Number of posts filled Vacancy Rate Number of employees additional to the establishment Skilled(3-5) 89 75 15.7 - Highly skilled production (6-8) 153 129 15.6 - Highly skilled supervision (9-12) 117 92 21.3 - Senior management (13-16) 34 26 23.5 - 393 322 18 - Total Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2015 There were no critical occupations during the period under review. 114 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management 3.3. Filling of SMS Posts The tables in this section provide information on employment and vacancies as it relates to members of the Senior Management Service by salary level. It also provides information on advertising and filling of SMS posts, reasons for not complying with prescribed timeframes and disciplinary steps taken. Table 3.3.1 SMS post information as on 31 March 2015 SMS Level Total number of funded SMS posts Total number of SMS posts filled % of SMS posts filled Total number of SMS posts vacant % of SMS posts vacant Salary Level 15 1 1 100 - Salary Level 14 14 12 85.7 2 14.2 Salary Level 13 19 13 68.4 6 31.5 Total 34 26 76.4 8 23.5 Table 3.3.2 SMS post information as on 30 September 2014 SMS Level Total number of funded SMS posts Total number of SMS posts filled % of SMS posts filled Total number of SMS posts vacant % of SMS posts vacant Salary Level 15 1 1 100 - - Salary Level 14 14 3 21.4 11 78.5 Salary Level 13 19 14 73.6 5 26.3 Total 34 18 52.9 16 47 Table 3.3.3 Advertising and filling of SMS posts for the period 1 April 2014 and 31 March 2015 SMS Level Total number of funded SMS posts Total number of SMS posts filled % of SMS posts filled Total number of SMS posts vacant % of SMS posts vacant Salary Level 15 1 1 100 - - Salary Level 14 14 12 85.7 2 14.2 Salary Level 13 19 13 68.4 6 31.5 Total 34 26 76.4 8 23.5 Table 3.3.4 Reasons for not having complied with the filling of funded vacant SMS - Advertised within 6 months and filled within 12 months after becoming vacant for the period 1 April 2014 and 31 March 2015 Reasons for vacancies not advertised within six months Reasons for vacancies not filled within six months All funded SMS vacancies were advertised within 6 months of becoming vacant Posts had to re-advertised to find suitable candidates Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 115 Human Resource Management Notes • In terms of the Public Service Regulations Chapter 1, Part VII C.1A.3, Directorates must indicate good cause or reason for not having complied with the filling of SMS posts within the prescribed timeframes. SMS Level Advertising Filling of Posts Number of vacancies per level advertised in 6 months of becoming vacant Number of vacancies per level filled in 6 months of becoming vacant Number of vacancies per level not filled in 6 months but filled in 12 months Salary Level 15 - - - Salary Level 14 2 - 2 Salary Level 13 6 6 - Total 8 6 2 Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2014 and 31 March 2015 Reasons for vacancies not advertised within six months Reasons for vacancies not filled within six months N/A N/A Notes • 116 In terms of the Public Service Regulations Chapter 1, Part VII C.1A.2, Directorates must indicate good cause or reason for not having complied with the filling of SMS posts within the prescribed timeframes. In the event of non-compliance with this regulation, the relevant executive authority or head of Directorate must take appropriate disciplinary steps in terms of section 16A(1) or (2) of the Public Service Act. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management 3.4. Employment and Vacancies Within a nationally determined framework, executing authorities may evaluate or re-evaluate any job in his or her organisation. In terms of the Regulations all vacancies on salary levels 9 and higher must be evaluated before they are filled. The following table summarises the number of jobs that were evaluated during the year under review. The table also provides statistics on the number of posts that were upgraded or downgraded. Number of posts on approved establishment Number of Jobs Evaluated % of posts evaluated by salary bands Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2014 and 31 March 2015 Skilled (Levels 3-5) 89 10 11.2 9 10.1 - - Highly skilled production (Levels 6-8) 153 - - - - - - Highly skilled supervision (Levels 9-12) 117 14 11.9 - - - - Senior Management Service Band A 19 1 5.2 - - - - Senior Management Service Band B 14 - - - - - - Senior Management Service Band C 1 - - - - - - 393 25 6.3 9 10.1 - - Salary band Total Posts Upgraded Posts downgraded Number % of posts evaluated Number % of posts evaluated The following table provides a summary of the number of employees whose positions were upgraded due to their post being upgraded. The number of employees might differ from the number of posts upgraded since not all employees are automatically absorbed into the new posts and some of the posts upgraded could also be vacant. Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2014 and 31 March 2015 Gender African Asian Coloured White Total Female 4 - 2 - 6 Male 2 - - - 2 Total 6 - 2 - 8 Out of the 9 positions evaluated, one post was vacant; therefore there is no profile of that employee. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 117 Human Resource Management The following table summarises the number of cases where remuneration bands exceeded the grade determined by job evaluation. Reasons for the deviation are provided in each case. Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2014 and 31 March 2015 There were no employees with salary levels higher than those determined by job Evaluation. The following table summarises the beneficiaries of the above in terms of race, gender, and disability. Table 3.4.4 Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 2014 and 31 March 2015 There were no employees with salary levels higher than those determined by job Evaluation. 118 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management 3.5. Employment Changes This section provides information on changes in employment over the financial year. Turnover rates provide an indication of trends in the employment profile of the Directorate. The following tables provide a summary of turnover rates by salary band and critical occupations (see definition in notes below). Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2014 and 31 March 2015 Number of employees at beginning of period 1 April 2014 Appointments and transfers into the Directorate Terminations and transfers out of the Directorate Skilled (Levels 3-5) 75 12 11 Highly skilled production (Levels 6-8) 131 22 15 Highly skilled supervision (Levels 9-12) 85 8 6 Senior Management Service Bands A 14 2 1 Senior Management Service Bands B 2 6 - Senior Management Service Bands C - - - - Senior Management Service Bands D - - - - Contracts - - - - 307 50 33 Salary band Total Turnover rate Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2014 and 31 March 2015 There were no critical occupations in the Directorate during the period under review. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 119 Human Resource Management Table 3.5.3 Reasons why staff left the Directorate for the period 1 April 2014 and 31 March 2015 Number % of Total Resignations Death 2 6 Resignation 12 36 Expiry of contract - - Dismissal – operational changes - - Dismissal – misconduct 1 3 Dismissal – inefficiency - - Discharged due to ill-health - - Retirement - - 18 - Other - - Total 33 Termination Type Transfer to other Public Service s Total number of employees who left as a % of total employment 10.2 Table 3.5.4 Promotions by critical occupation for the period 1 April 2014 and 31 March 2015 There were no critical occupations in the Directorate during the period under review. Table 3.5.5 Promotions by salary band for the period 1 April 2014 and 31 March 2015 Salary Band Employees 1 April 2014 Promotions to another salary level Salary bands promotions as a % of employees by salary level Progressions to another notch within a salary level Notch progression as a % of employees by salary bands Skilled (Levels 3-5) 75 1 1.3 42 56 Highly skilled production (Levels 6-8) 131 11 8.3 77 58.7 Highly skilled supervision (Levels 9-12) 85 9 10.5 63 74.1 Senior Management (Level 13-16) 16 5 31.2 10 62.5 307 26 8.4 192 62.5 Total 120 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Employment Equity - 21 - Clerks Service and sales workers Skilled agriculture and fishery workers Craft and related trades workers Plant and machine operators and assemblers Elementary occupations Employees with disabilities 1 148 - 68 Technicians and associate professionals - 9 - - - - 5 3 47 Professionals 1 12 Total Male African Coloured Legislators, senior officials and managers Occupational category 8 - - - - - - - - - 7 1 White 5 - - - - - - 1 4 - Indian 3 132 - - - - - 49 48 25 10 - 10 - - - - - 5 3 2 - African Coloured - 6 - - - - - - 3 2 1 Indian Female - 4 - - - - - - 1 2 1 White Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2015 3.6. 4 322 - - - - - 75 129 92 26 Total Human Resource Management Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 121 122 12 47 68 21 - Senior Management Professionally qualified and experienced specialists and mid-management Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents Semi-skilled and discretionary decision making Unskilled and defined decision making 4 4 15 4 Senior Management Professionally qualified and experienced specialists and mid-management Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents Semi-skilled and discretionary decision making 27 - Total Employees with disabilities Unskilled and defined decision making 9 - - 5 3 - 1 Male Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year - 1 - 1 - - - African Coloured Top Management Occupational band Table 3.6.3 Recruitment for the period 1 April 2014 to 31 March 2015 148 - Total Male African Coloured Top Management Occupational band - - - - - - - Indian 5 - - 1 4 - - Indian - - - - - - - White 8 - - - 7 1 - White 2 19 8 5 3 3 - - 1 - - 1 - - - 1 - - - 1 - Indian 6 - - 3 2 1 - Indian Female 10 - 5 African Coloured 132 - 49 3 2 25 48 - - 10 - African Coloured Female Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2015 - 1 - 1 - - - White 4 - - 1 2 1 - White 2 50 12 22 8 8 - Total 322 - 75 129 92 25 1 Total Human Resource Management 7 34 42 9 92 - Senior Management Professionally qualified and experienced specialists and mid-management Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents Semi-skilled and discretionary decision making Unskilled and defined decision making Total Employees with disabilities 1 3 3 2 9 - Top Management Senior Management Professionally qualified and experienced specialists and mid-management Skilled technical and academically qualified workers, junior management, supervisors, foreman and superintendents Semi-skilled and discretionary decision making Unskilled and defined decision making Total Employees with Disabilities Occupational band - 4 - 0 1 3 - - Male Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year - 1 - - 1 - - - African Coloured - Table 3.6.5 Terminations for the period 1 April 2014 to 31 March 2015 Male African Coloured Top Management Occupational band Table 3.6.4 Promotions for the period 1 April 2014 to 31 March 2015 - - - - - - - - Indian - 4 - - 1 3 - - Indian - - - - - - - - White - 7 - - - 7 - - White - 4 - - 4 - - - - - 1 - - - - - - - - - 1 - - - Indian - 4 - - 2 2 - - Indian Female - 8 - 5 2 1 - - African Coloured - 91 - 29 34 21 7 - African Coloured Female - - - - - - - - White - 2 - - - 1 1 - White - 15 - 2 9 3 1 - Total - 212 - 43 82 72 15 - Total Human Resource Management 123 124 Male 11 - 21 258 71 508 1 Technicians and associate professionals Clerks Service and sales workers Skilled agriculture and fishery workers Craft and related trades workers Plant and machine operators and assemblers Elementary occupations Total Employees with disabilities Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year - - - - 18 - - - - - - 5 13 - Indian - 10 140 Professionals - 39 African Coloured Male 1 1 - 1 Indian 1 African Coloured Legislators, senior officials and managers Occupational category Table 3.6.7 Skills development for the period 1 April 2014 to 31 March 2015 Disciplinary action Table 3.6.6 Disciplinary action for the period 1 April 2014 to 31 March 2015 - 28 - - - - - - 2 21 5 White - White - 375 - - - - - 140 150 55 30 1 34 - - - - - 14 14 6 - - 17 - - - - - - 14 - 3 Indian - - Indian Female 1 1 African Coloured 2 2 African Coloured Female - 8 - - - - - - 2 2 4 White - - White 2 1 009 - - - - 225 456 247 81 Total 5 5 Total Human Resource Management Human Resource Management 3.7. Signing of Performance Agreements by SMS Members All members of the SMS must conclude and sign performance agreements within specific timeframes. Information regarding the signing of performance agreements by SMS members, the reasons for not complying within the prescribed timeframes and disciplinary steps taken is presented here. Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 August 2014 SMS Level Total number of funded SMS posts Total number of SMS members Total number of signed performance agreements Signed performance agreements as % of total number of SMS members DirectorGeneral/ Head of Directorate - - - - Salary Level 16 - - - - Salary Level 15 1 1 - 0 Salary Level 14 13 2 2 15% Salary Level 13 18 13 5 28% Total 32 16 7 22% Notes • In the event of a National or Provincial election occurring within the first three months of a financial year all members of the SMS must conclude and sign their performance agreements for that financial year within three months following the month in which the elections took place. For example if elections took place in April, the reporting date in the heading of the table above should change to 31 August 2014. Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 March 2015 Reasons The performance agreements were signed late due to change of reporting lines. Other positions were filled after 31 August 2014 and subsequently their performance agreements were signed Notes • The reporting date in the heading of this table should be aligned with that of Table 3.7.1. Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 March 2015 Reasons None Notes • The reporting date in the heading of this table should be aligned with that of Table 3.7.1. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 125 Human Resource Management 3.8. Performance Rewards To encourage good performance, the Directorate has granted the following performance rewards during the year under review. The information is presented in terms of race, gender, disability, salary bands and critical occupations (see definition in notes below). Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2014 to 31 March 2015 Beneficiary Profile Race and Gender Cost Number of beneficiaries Number of employees % of total within group Cost (R’000) Average cost per employee African 119 280 43.1 2 403 20.1 Male 65 148 44.2 1 352 20. 8 Female 54 132 41.9 1 051 19. 4 Asian 4 11 36.3 47 11.7 Male 1 5 20 8 8. Female 3 6 50 39 13 Coloured 6 19 31.5 58 9.6 Male 3 9 33.3 35 11.6 Female 3 10 30 23 7. 6 White 6 12 50 158 26.3 Male 3 8 37.5 49 16.3 Female 3 4 75 109 36.3 135 322 42.2 2 666 1.9 Total NB: % of total within the group was based on Number of beneficiaries divided by the number of employees. To calculate the average cost: Cost divide number of beneficiaries Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2014 to 31 March 2015 Beneficiary Profile Number of beneficiaries Number of employees % of total within salary bands Total Cost (R’000) Average cost per employee Skilled (level 3-5) 14 75 18.7 80 5 714 Highly skilled production (level 6-8) 64 129 49.6 705 11 016 Highly skilled supervision (level 9-12) 47 92 51.1 797 16 957 125 296 40.5 1 582 12 656 Salary band Total 126 Cost Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2014 to 31 March 2015 There were no performance rewards by critical occupation for the period under review. Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2014 to 31 March 2015 Beneficiary Profile Cost Number of beneficiaries Number of employees % of total within salary bands Total Cost (R’000) Average cost per employee Band A 6 13 46.2 386 64 333 Band B 5 12 41.7 709 141 800 Band C - 1 - - - Band D - - - - - 11 26 42.3 1095 9945 Salary band Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 127 Human Resource Management 3.9. Foreign Workers The tables below summarise the employment of foreign nationals in the Directorate in terms of salary band and major occupation. Table 3.9.1 Foreign workers by salary band for the period 1 April 2014 and 31 March 2015 There were no foreign workers for the period under review. Table 3.9.2 Foreign workers by major occupation for the period 1 April 2014 and 31 March 2015 There were no foreign workers by major occupation for the period under review. 128 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management 3.10. Leave Utilisation The Public Service Commission identified the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is also provided. Table 3.10.1 Sick leave for the period 1 January 2014 to 31 December 2014 Salary band Total days % Days with Medical certification Number of Employees using sick leave % of total employees using sick leave Average days per employee Estimated Cost (R’000) Skilled (levels 3-5) 390 82.6 60 23.7 7 247 Highly skilled production (levels 6-8) 760 87.1 106 41.9 7 785 Highly skilled supervision (levels 9 -12) 586 89.9 73 28.9 8 938 Top and Senior management (levels 13-16) 71 87.3 14 5.5 5 232 1 807 87.1 253 100 7 2 202 Total Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2014 to 31 December 2014 Salary band Total days % Days with Medical certification Number of Employees using disability leave % of total employees using disability leave Average days per employee Estimated Cost (R’000) Skilled (Levels 3-5) - - - - - - Highly skilled production (Levels 6-8) - - - - - - Highly skilled supervision (Levels 9-12) 10 100 1 100 10 21 - - - - - - 10 100 1 100 10 21 Senior management (Levels 13-16) Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 129 Human Resource Management The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of service. Table 3.10.3 Annual Leave for the period 1 January 2014 to 31 December 2014 Salary band Total days taken Number of Employees using annual leave Average per employee Skilled Levels 3-5) 1 270 72 18 Highly skilled production (Levels 6-8) 2 826 139 20 Highly skilled supervision(Levels 9-12) 2 202 96 23 441 24 18 6 739 331 20 Senior management (Levels 13-16) Total Table 3.10.4 Capped leave for the period 1 January 2014 to 31 December 2014 No employees took capped leave during the period. The following table summarise payments made to employees as a result of leave that was not taken. Table 3.10.5 Leave pay-outs for the period 1 April 2014 and 31 March 2015 Reason 130 Total amount (R’000) Number of employees Average per employee (R’000) Leave pay-out for 2014/15 due to nonutilisation of leave for the previous cycle 270 13 21 Capped leave payouts on termination of service for 2014/15 459 19 24 Current leave payout on termination of service for 2014/15 115 6 19 Total 884 38 21 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management 3.11. HIV/AIDS & Health Promotion Programmes The Public Service Commission identified the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is also provided. Table 3.11.1 Steps taken to reduce the risk of occupational exposure Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any) Key steps taken to reduce the risk Investigators as they have to attend crime scenes and postmortems who are also at risk of contracting Hepatitis B Providing all investigators with protective gear and vaccination against Hepatitis B. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 131 Human Resource Management Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the required information) Question Yes Details, if yes 1. Has the Directorate designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position. X Director HRM & DS 2. Does the Directorate have a dedicated unit or has it designated specific staff members to promote the health and well-being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose. X The Directorate has a dedicated unit with three employees for this purpose. 3. Has the Directorate introduced an Employee Assistance or Health Promotion Programme for your employees? If so, indicate the key elements/services of this Programme. X The EAP was implemented from 1 February 2005. ICAS was appointed to deal with issues of counselling and they provided a 24hrs dedicated line for employees with a toll-free line, personal consultation counselling and life management. The contract has expired and the Directorate is in the process of appointing a new service provider. 4. Has the Directorate established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent. 132 No X The Directorate did not have the Special Programme Committee and the Employee Wellness Programme Committee for the 2014/15 financial year. In the next financial year, the committee will be incorporated in the existing Occupational Health and Safety Committee. 5. Has the Directorate reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/practices so reviewed. X The Directorate has reviewed its TB, HIV and AIDS policy which was approved in March 2015. 6. Has the Directorate introduced measures to protect HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures. X The Directorate has reviewed its TB, HIV and AIDS policy which addressed key elements which will protect HIV positive employees and those perceived to be. 7. Does the Directorate encourage its employees to undergo Voluntary Counselling and Testing? If so, list the results that you have achieved. X The Directorate has conducted two voluntary counselling and testing to encourage employees to undergo voluntary counselling and testing. 8. Has the Directorate developed measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators. X Environmental assessments were conducted with focus to the employee health and wellness. The workshops were also conducted on the recommendations of the counselling and screening sessions. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management 3.12. Labour Relations The Public Service Commission identified the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is also provided. Table 3.12.1 Collective agreements for the period 1 April 2014 and 31 March 2015 There were no collective agreements during the period. Notes • If there were no agreements, keep the heading and replace the table with the following: Total number of Collective agreements None The following table summarises the outcome of disciplinary hearings conducted within the Directorate for the year under review. Table 3.12.2 Misconduct and disciplinary hearings finalised for the period 1 April 2014 and 31 March 2015 Outcomes of disciplinary hearings Number % of total Correctional counselling - - Verbal warning - - Written warning - - Final written warning 3 42.8 Suspended without pay 1 14.3 Fine - - Demotion 1 14.3 Dismissal 1 14.3 Not guilty - - Case withdrawn 1 14.3 Total 7 100 Notes • If there were no agreements, keep the heading and replace the table with the following: Total number of Disciplinary hearings finalised 5 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 133 Human Resource Management Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2014 and 31 March 2015 Type of misconduct Number % of total Dishonesty 3 60 Contravention of Policy 2 40 Fraud - Total 5 100 Out of the total number of 6 cases, one case was withdrawn. Table 3.12.4 Grievances logged for the period 1 April 2014 and 31 March 2015 Grievances Number % of Total Number of grievances resolved 7 77.7 Number of grievances not resolved 2 22.2 Total number of grievances lodged 9 100 NB: Two grievances were resolved in this financial year from the previous year Table 3.12.5 Disputes logged with Councils for the period 1 April 2014 and 31 March 2015 Disputes Number % of Total Number of disputes upheld - - Number of disputes dismissed - - Pending 5 100 Total number of disputes lodged 5 100 NB: One dispute, a settlement agreement was reached Table 3.12.6 Strike actions for the period 1 April 2014 and 31 March 2015 No strike action for the period under review. Table 3.12.7 Precautionary suspensions for the period 1 April 2014 and 31 March 2015 Number of people suspended 1 Number of people whose suspension exceeded 30 days - Average number of days suspended Cost of suspension (R) 134 8 days 28 520.19 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management 3.13. Skills development This section highlights the efforts of the Directorate with regard to skills development. Table 3.13.1 Training needs identified for the period 1 April 2014 and 31 March 2015 Occupational category Legislators, senior officials and managers Professionals Technicians and associate professionals Clerks Service and sales workers Skilled agriculture and fishery workers Craft and related trades workers Plant and machine operators and assemblers Elementary occupations Sub Total Total Gender Number of employees as at 1 April 2014 Training needs identified at start of the reporting period Learnerships Skills Programmes & other short courses Other forms of training Total Female 6 - 4 - 4 Male 11 - 7 - 7 Female 29 - 26 - 26 Male 56 - 31 2 33 Female 59 - 33 2 35 Male 71 - 33 - 33 Female 53 - 40 - 40 Male 22 - 16 - 16 Female - - - - - Male - - - - - Female - - - - - Male - - - - - Female - - - - - Male - - - - - Female - - - - - Male - - - - - Female - - - - - Male - - - - - Female 147 - 103 2 105 Male 160 - 87 2 89 307 - 190 8 194 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 135 Human Resource Management Table 3.13.2 Training provided for the period 1 April 2014 and 31 March 2015 Occupational category Legislators, senior officials and managers Professionals Technicians and associate professionals Clerks Service and sales workers Skilled agriculture and fishery workers Craft and related trades workers Plant and machine operators and assemblers Elementary occupations Sub Total Total 136 Gender Number of employees as at 1 April 2015 Training provided within the reporting period Learnerships Skills Programmes & other short courses Other forms of training Total Female 12 - 26 11 37 Male 14 - 27 17 44 Female 31 - 19 44 63 Male 60 - 62 122 184 Female 55 - 49 131 180 Male 75 - 74 202 276 Female 54 16 51 87 154 Male 21 12 21 38 71 Female - - - - - Male - - - - - Female - - - - - Male - - - - - Female - - - - - Male - - - - - Female - - - - - Male - - - - - Female - - - - - Male - - - - - Female 152 16 145 273 434 Male 170 12 184 379 575 322 28 329 652 1 009 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Human Resource Management 3.14. Injury on duty The following tables provide basic information on injury on duty. Table 3.14.1 Injury on duty for the period 1 April 2014 and 31 March 2015 There were no injuries on duty reported for the period under review. 3.15. Utilisation of Consultants The following table relates information on the utilisation of consultants in the Directorate. In terms of the Public Service Regulations “consultant” means a natural or juristic person or a partnership who or which provides in terms of a specific contract on an ad hoc basis any of the following professional services to a Directorate against remuneration received from any source: (a) (b) (c) The rendering of expert advice; The drafting of proposals for the execution of specific tasks; and The execution of a specific task which is of a technical or intellectual nature, but excludes an employee of a Directorate. Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2014 and 31 March 2015 Project title Total number of consultants that worked on project Duration (work days) Contract value in Rand Development of Business Continuity Plan (BCP). 01 Six months R460 560 Facilitation of 2015/16 strategic and annual performance plans targets 01 Three Days R149 340 Health Risk Managers (PILIR) 01 As and when required R26 996 Table 3.15.3 Report on consultant appointments using Donor funds for the period 1 April 2014 and 31 March 2015 The Directorate did not receive Donor Funds in the year under review. Table 3.15.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2014 and 31 March 2015 The Directorate did not receive Donor Funds in the year under review. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 137 Human Resource Management 3.16. Severance Packages Table 3.16.1 Granting of employee-initiated severance packages for the period 1 April 2014 and 31 March 2015 There was no granting of employee imitated severance package for the year under review. Table 3.16.2 Granting of employee initiated severance packages for the period 1 April 2014 and 31 March 2015 There was no granting of employee imitated severance package for the year under review. 138 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information PART E: FINANCIAL INFORMATION Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 139 Financial Information 1. REPORT OF THE AUDITOR GENERAL Report of the auditor-general to Parliament on vote no.23: Independent Police Investigative Directorate (lPlD) Report on the financial statements Introduction 1. I have audited the financial statements of the Independent Police Investigative Directorate set out on pages 144 to 228, which comprise the appropriation statement, the statement of financial position as at 31 March 2015, the statement of financial performance, statement of changes in net assets, and cash flow statement for the year then ended, as well as the notes, comprising a summary of significant accounting policies and other explanatory information. Accounting officer’s responsibility for the financial statements 2. The accounting officer is responsible for the preparation and fair presentation of these financial statements in accordance with the Modified Cash Standard prescribed by the National Treasury, and the requirements of the Public Finance Management Act of South Africa, (Act No.1 of 1999) (PFMA), and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor-general’s responsibility 3. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with International Standards on Auditing. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. 4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. 5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion 6. 140 In my opinion, the financial statements present fairly, in all material respects, the financial position of the Independent Police Investigative Directorate as at 31 March 2015 and its financial performance and cash flows for the year then ended, in accordance with the Modified Cash Standards and the requirements of the PFMA. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Report on other legal and regulatory requirements 7. In accordance with the Public Audit Act of South Africa. 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to report findings on the reported performance information against predetermined objectives for selected programmes presented in the annual performance report, compliance with legislation and internal control. The objective of my tests was to identify reportable findings as described under each subheading but not to gather evidence to express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters. Predetermined objectives 8. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for the following selected programmes presented in the annual performance report of the entity for the year ended 31 March 2015: • • Programme 2: Investigation and information management Programme 4: Compliance monitoring and stakeholder management 9. I evaluated the reported performance information against the overall criteria of usefulness and reliability. 10. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned programmes. I further performed tests to determine whether indicators and targets were well defined, verifiable, specific, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance information- (FMPPI). 11. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete. 12. I did not identify any material findings on the usefulness and reliability of the reported performance information for the following programmes: • • Programme 2: Investigation and information management Programme 4: Compliance monitoring and stakeholder management Additional matters 13. Although I identified no material findings on the usefulness and reliability of the reported performance information for the selected programmes, I draw attention to the following matters: Achievement of planned targets 14. Refer to the annual performance report on pages 19 to 39 for information on the achievement of the planned targets for the year. Adjustment of material misstatements 15. I identified material misstatements in the annual performance report submitted for auditing on the reported performance information for Programme 2: Investigation and information management. As management subsequently corrected the misstatements, I did not identify any material findings on the usefulness and reliability of the reported performance information. Unaudited supplementary schedules 16. The supplementary information set out on pages 40 to 138 does not form part of the annual performance report and is presented as additional information. I have not audited this schedule and, accordingly, I do not report thereon. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 141 Financial Information Compliance with legislation 17. I performed procedures to obtain evidence that the entity had complied with legislation regarding financial matters, financial management and other related matters. My material findings on compliance with specific matters in key legislation, as set out in the general notice issued in terms of the PAA, are as follows: Financial statements, performance and annual reports 18. The financial statements submitted for auditing were not prepared in accordance with the prescribed financial reporting framework as required by section 40(1)-(b) of the PFMA. Material misstatements of disclosure items identified by the auditors in the submitted financial statements were subsequently corrected, resulting in the financial statements receiving an unqualified audit opinion. Internal audit 19. The internal audit function did not evaluate the reliability and integrity of financial and operational information, as required by Treasury Regulation 3.2.11(b). Expenditure management 20. Contractual obligations and money owed by the department were not settled within 30 days, as required by section 38(1)(f) of the PFMA and Treasury Regulation 8.2.3. Internal control 21. I considered internal control relevant to my audit of the financial statements, annual performance report and compliance with legislation. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on non- compliance with legislation included in this report. Leadership 22. Lack of effective oversight by management with regards to processes that ensure compliance with laws and accuracy and completeness of financial and information reported. Financial and performance management 23. Management did not have adequate processes in place to ensure the accuracy of financial information reported. Other reports Investigations 24. The matter regarding the lease contract of the City Forum Building from the prior year is still under investigation by the Special Investigative Unit (SIU). Pretoria 31 July 2015 Auditing to build public condence 142 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 143 Financial Information Department: Independent Police Investigative Directorate REPUBLIC OF SOUTH AFRICA ANNUAL FINANCIAL STATEMENTS FOR THE INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE For the year ended 31 March 2015 Table of Contents Appropriation Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Notes to the Appropriation Statement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176 Statement of Financial Performance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Statement of Financial Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 Cash Flow Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180 Accounting Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 Notes to the Annual Financial Statements (including Accounting policies) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 Annexures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220 144 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Investigation and Information Management Legal Services Compliance Monitoring and Stakeholder Management 2. 3. 4. 234 719 3 553 5 355 147 473 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Actual amounts per statement of financial performance (total expenditure) - - - 32 (32) R’000 Virement 2014/15 Actual amounts per statement of financial performance (total revenue) Departmental receipts ADD - - - - - R’000 R’000 78 338 Shifting of Funds Adjusted Appropriation Reconciliation with statement of financial performance Subtotal Administration 1. Programme Appropriation per programme 235 425 706 234 719 3 585 5 323 147 473 78 338 R’000 Final Appropriation 232 404 232 404 3 433 3 247 147 467 78 257 R’000 Actual Expenditure APPROPRIATION STATEMENT for the year ended 31 March 2015 6 81 2 315 152 2 076 R’000 Variance Independent Police Investigative Directorate Vote 20 % 99.0% 95.8% 61.0% 100.0% 99.9% Expenditure as % of final appropriation 217 312 321 216 991 2 249 4 450 121 242 89 050 R’000 Final Appropriation 193 141 193 141 2 249 3 306 101 994 85 592 R’000 Actual Expenditure 2013/14 Financial Information 145 146 (6 373) (9 047) 3 353 (650) (378) (964) 765 (851) (336) (1 090) (1 032) 58 (151) (483) (388) 309 (131) (81) 112 775 24 232 93 079 1 500 2 620 2 586 3 436 1 087 640 4 681 14 172 956 853 1 278 472 7 714 131 81 Salaries and Wages Social Contributions Goods and services Administration fees Advertising Minor Assets Audit cost: External Bursaries: Employees Communication (G&S) Computer Services Consultants: business and advisory services Legal services Contractors Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Inventory: Clothing material and accessories Inventory: Materials and supplies Fleet services (including government motor transport) Agency and support / outsourced services Catering: Departmental activities (15 420) 137 007 Compensation of employees (12 067) R’000 R’000 230 086 Shifting of Funds Adjusted Appropriation 2014/15 Current payments Appropriation per economic classification R’000 - - - - - - - - - - - - - - - - - - - - Virement - - 8 023 84 795 702 1 014 13 140 3 591 304 236 4 201 1 622 2 242 850 96 432 15 185 106 402 121 587 218 019 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 - - 8 023 84 795 701 999 13 105 3 579 301 236 4 201 1 618 2 211 850 96 315 14 660 104 859 119 519 215 834 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - - - 1 15 35 12 3 - - 4 31 - 117 525 1 543 2 068 2 185 R’000 Variance % - - 100.0% 100.0% 100.0% 99.9% 98.5% 99.7% 99.7% 99.0% 100.0% 100.0% 99.8% 98.6% 100.0% 99.9% 96.5% 98.5% 98.3% 99.0% Expenditure as % of final appropriation - - 4 426 253 1 258 151 199 8 774 3 412 686 597 2 910 3 654 3 892 948 85 130 14 914 112 159 127 073 212 203 R’000 Final Appropriation - - 9 561 209 466 244 123 7 861 3 362 547 218 2 910 1 854 3 600 956 83 861 15 165 89 873 105 038 188 899 R’000 Actual Expenditure 2013/14 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year - Payments for financial assets Total 234 719 5 674 3 926 Other machinery and equipment - 9 6 253 - Transport equipment 11 927 3 926 Machinery and equipment 11 927 - 131 212 Social benefits 3 926 131 212 Households Other transfers to households - 495 Departmental agencies (non- business entities) Payments for capital assets - 495 (427) 700 Venue and facilities Departmental agencies and accounts (445) 1 938 Operating payments 131 (349) 2 333 Training and development 707 3 719 Transfers and subsidies 1 867 5 903 4 676 21 886 Operating leases 14 360 (709) 3 386 Consumable: Stationery, printing and office supplies Travel and subsistence 434 356 Consumable supplies Property payments (10) R’000 R’000 10 Shifting of Funds Adjusted Appropriation 2014/15 Inventory: Medical supplies Appropriation per economic classification cont. R’000 - - - - - - - - - - - - - - - - - - - - - Virement - 234 719 9 9 600 6 253 15 853 15 853 - 343 343 495 495 838 273 1 493 1 984 18 079 7 770 26 562 2 677 790 R’000 Final Appropriation - 232 404 9 9 604 6 253 15 857 15 857 - 343 343 361 361 704 273 1 484 1 977 18 062 7 770 26 562 2 698 786 R’000 Actual Expenditure APPROPRIATION STATEMENT for the year ended 31 March 2015 Independent Police Investigative Directorate Vote 20 4 - 2 315 - (4) - (4) (4) - - - 134 134 134 - 9 7 17 - - (21) R’000 Variance - 100.0% 100.0% 72.9% 72.9% 84.0% 100.0% 99.4% 99.6% 99.9% 100.0% 100.0% 100.8% 99.5% - 99.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation - 216 991 29 4 336 - 4 336 4 336 78 203 281 142 142 423 558 1 983 1 995 16 208 6 746 22 752 3 352 376 R’000 Final Appropriation - 193 141 29 3 926 - 3 926 3 926 78 203 281 6 6 287 260 1 549 1 334 19 071 6 940 20 251 2 337 208 R’000 Actual Expenditure 2013/14 Financial Information 147 148 R’000 R’000 (74) - 10 168 3 852 16 565 78 338 3.     Office Accommodation 4.     Internal Audit 5.     Finance Services Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 1 499 10 184 275 Catering: Departmental activities Computer services 344 Bursaries: Employees Communication (G&S) 3 436 993 Minor assets Audit costs: External 1 968 Advertising (7 687) 106 (148) (184) 765 (754) (176) 114 (142) 272 42 744 Goods and services Administrative fees 5 887 649 (1 843) 28 237 Social contributions (1 194) 34 124 Salaries and wages (1 336) 76 868 Compensation of employees - Current payments Economic classification Total for sub programmes (1 022) 40 938 2.     Corporate Services 551 6 815 545 Shifting of Funds Adjusted Appropriation 2014/15 1.     Department Management Sub programme Programme 1: Administration R’000 - - - - - - - - - - - - - - - - - - - Virement 2 497 1 605 127 160 4 201 239 1 792 386 42 602 4 044 28 886 32 930 75 532 78 338 16 491 2 830 10 168 41 489 7 360 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 2 497 1 605 126 160 4 201 239 1 792 386 42 653 4 044 28 884 32 928 75 581 78 257 16 491 2 829 10 168 41 409 7 360 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - 1 - - - - - (51) - 2 2 (49) 81 - 1 - 80 R’000 Variance 99.9% 100.0% 100.0% 100.0% 99.8% 100.0% 100.0% 100.0% 99.2% 100.0% 100.0% 100.0% 100.0% 100.0% 100.1% 100.0% 100.0% 100.0% 100.1% % Expenditure as % of final appropriation 6 695 1 211 355 293 2 910 2 206 3 578 366 48 130 5 718 32 59 38 749 86 879 89 050 14 611 2 963 9 592 54 828 7 056 R’000 Final Appropriation 6 695 1 453 284 122 2 910 564 3 346 275 47 040 4 980 31 685 36 665 83 705 85 592 13 803 2 391 9 592 53 441 6 365 R’000 Actual Expenditure 2013/14 Financial Information (8) Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 1 324 6 - 963 963 78 338 Machinery and equipment Other machinery and equipment Payments for financial assets Total 1 324 963 Payments for capital assets 1 324 6 6 20 20 Social benefits Households - - 487 487 Departmental agencies and accounts Departmental agencies (non-business entities) 1 6 237 - - - - - - - - - - - - - - - - - - - - - - R’000 Virement (388) (661) (592) 277 9 276 (76) 255 106 507 Venues and facilities 767 283 (651) Transfers and subsidies 998 3 775 Travel and subsistence Operating payments 3 611 Property payments Training and development 11 148 Operating leases 121 1 021 Consumable supplies Consumable: Stationery, printing and office supplies 453 455 Fleet services (including government motor transport) 674 Contractors 513 R’000 R’000 Legal services Shifting of Funds 2014/15 Adjusted Appropriation Consultants: Business and advisory services Programme 1: Administration cont. 78 338 6 2 287 2 287 2 287 26 26 487 487 513 238 379 337 3 183 3 888 20 424 945 376 561 445 23 796 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 78 257 6 2 287 2 287 2 287 26 26 357 357 383 238 379 338 3 183 3 888 20 424 997 376 561 445 22 796 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - - 1 81 - - - - - 130 130 130 - - (1) - - - (52) R’000 Variance 73.3% 73.3% 74.7% 100.0% 100.0% 100.3% 100.0% 100.0% 100.0% 105.5% 100.0% 100.0% 100.0% 95.7% 100.0% 99.9% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 89 050 23 2 011 2 011 2 011 - - 137 137 137 268 869 700 3 825 4 202 16 441 1 895 208 1 455 472 13 168 R’000 Final Appropriation 85 592 23 1 863 1 863 1 863 - - 1 1 1 114 669 314 4 316 4 622 17 432 1 365 167 1 949 259 60 123 R’000 Actual Expenditure 2013/14 Financial Information 149 150 1 854 Goods and services Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 104 15 317 Communication (G&S) Consultants: Business and advisory services Legal services - 48 Catering: Departmental activities Consumable supplies 26 Bursaries: Employees - 79 Minor assets Contractors - Advertising 42 1 041 Social contributions Administrative fees 3 532 4 573 Compensation of employees Salaries and wages 6 427 R’000 Adjusted Appropriation Current payments Economic classification 1.1 DEPARTMENT MANAGEMENT 22 8 (316) 180 (4) (16) (14) 3 82 7 (25) (490) 1 126 636 611 R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - - - - - - - Virement 22 8 1 195 100 32 12 82 82 49 1 829 551 4 658 5 209 7 038 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 22 8 - 195 100 32 12 82 82 49 1 829 551 4 658 5 209 7 038 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 R’000 - - 1 - - - - - - - - - - - - Variance 100.0% 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 4 3 - 61 100 28 19 75 3 45 1 419 713 4 666 5 379 6 798 R’000 Final Appropriation 4 1 - 60 100 28 19 75 3 45 1 403 554 4 148 4 702 6 105 R’000 Actual Expenditure 2013/14 Financial Information 769 78 26 157 Travel and subsistence Training and development Operating payments Venues and facilities Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total 6 815 368 368 Machinery and equipment Other machinery and equipment 368 20 20 Payments for capital assets Social benefits Households 20 11 Operating leases Transfers and subsidies 182 R’000 Adjusted Appropriation Consumable: Stationery, printing and office supplies Economic classification 1.1 DEPARTMENT MANAGEMENT cont. 545 (66) (66) (66) - - - 81 (26) (16) 16 6 (38) R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - - - - - Virement 7 360 302 302 302 20 20 20 238 - 62 785 17 144 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 7 360 302 302 302 20 20 20 238 - 63 785 17 144 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - - - - - - - - - - (1) R’000 Variance 100.0% - 101.6% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 7 058 260 260 260 - - - 56 89 24 788 6 118 R’000 Final Appropriation 6 365 260 260 260 - - - 56 89 13 786 6 118 R’000 Actual Expenditure 2013/14 Financial Information 151 152 24 675 Goods and services Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 335 357 434 446 Consultants: Business and advisory services Legal services Contractors Fleet services (including government motor transport) 10 135 Computer services 169 Catering: Departmental activities 1 337 206 Bursaries: Employees Communication (G&S) 9 899 Minor assets Audit costs: External 1 896 Advertising 101 2 567 Social contributions Administrative fees 12 984 15 551 Compensation of employees Salaries and wages 40 226 R’000 Adjusted Appropri ation Current payments Economic classification 1.2 CORPORATE SERVICES 115 1 (357) 179 (7 729) (31) (93) (146) (9) (830) (357) 152 (610) (557) 576 19 (591) R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - - - - - - - - - Virement 561 435 - 514 2 406 1 306 76 60 - 69 1 539 253 24 065 2 010 13 560 15 570 39 635 R’000 Final Appropri ation APPROPRIATION STATEMENT for the year ended 31 March 2015 561 435 - 514 2 406 1 306 76 60 - 69 1 539 253 24 117 2 010 13 558 15 568 39 685 R’000 Actual Expendit ure Independent Police Investigative Directorate Vote 20 - - - - - - - - - - - - (52) - 2 2 (50) R’000 Variance 100.0% 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0% - 100.0% 100.0% 100.0% 100.2% 100.0% 100.0% 100.0% 100.1% % Expenditure as % of final appropriation 1 455 468 13 74 6 645 920 287 222 - 1 974 3 514 239 32 240 2 991 18 145 21 136 53 376 R’000 Final Appropri ation 1 949 257 60 31 6 645 1 162 219 72 - 337 3 282 148 31 107 2 991 18 027 21 018 52 125 R’000 Actual Expendit ure 2013/14 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total Payments for financial assets 40 938 - 225 225 Machinery and equipment Other machinery and equipment 225 487 487 Payments for capital assets Departmental agencies (non-business entities) Departmental agencies and accounts 487 80 Venues and facilities Transfers and subsidies 701 Operating payments 2 128 Travel and subsistence 587 1 457 Property payments Training and development 2 998 279 Consumable: Stationery, printing and office supplies Operating leases 121 R’000 Adjusted Appropri ation Consumable supplies Economic classification 1.2 CORPORATE SERVICES cont. 551 3 1 139 1 139 1 139 - - - (80) (338) (464) (769) 307 9 330 365 144 R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - - - - - - - - Virement 41 489 3 1 364 1 364 1 364 487 487 487 - 363 123 1 359 1 764 12 328 644 265 R’000 Final Appropri ation APPROPRIATION STATEMENT for the year ended 31 March 2015 41 409 3 1 364 1 364 1 364 357 357 357 - 363 123 1 359 1 764 12 328 696 265 R’000 Actual Expendit ure Independent Police Investigative Directorate Vote 20 - 80 - - - - 130 130 130 - - - - - - (52) R’000 Variance 73.3% 73.3% 73.3% - 100.0% 100.0% 100.0% 100.0% 100.0% 108.1% 100.0% 99.8% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 54 826 22 1 291 1 291 1 291 137 137 137 182 769 566 2 144 2 199 8 936 1 457 176 R’000 Final Appropri ation 53 439 22 1 291 1 291 1 291 1 1 1 28 569 191 2 637 2 619 9 792 974 135 R’000 Actual Expendit ure 2013/14 Financial Information 153 154 - 2 124 Property payments Total - - 8 044 Operating leases 10 168 - Goods and services 10 168 R’000 - R’000 Shifting of Funds 10 168 Current payments Economic classification Adjusted Appropriation 1.3 OFFICE ACCOMMODATION R’000 - - - - - Virement 2014/15 10 168 2 124 8 044 10 168 10 168 R’000 Final Appropriation 10 168 2 124 8 044 10 168 10 168 R’000 Actual Expenditure APPROPRIATION STATEMENT for the year ended 31 March 2015 R’000 - - - - - Variance Independent Police Investigative Directorate Vote 20 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 9 592 2 003 7 589 9 592 9 592 R’000 Final Appropriation 9 592 2 003 7 589 9 592 9 592 R’000 Actual Expenditure 2013/14 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 19 88 9 37 37 Training and development Operating payments Payments for capital assets Machinery and equipment Total Payments for financial assets Other machinery and equipment (2) 643 Travel and subsistence 27 14 19 (1 022) 37 3 852 19 (36) (165) (14) 45 3 (9) Property payments - 22 (70) (45) 2 (1) (16) 48 (49) (11) Consumable: Stationery, printing and office supplies 9 157 Consultants: Business and advisory services Consumable supplies 45 Computer services Fleet services (including government motor transport) 27 Communication (G&S) - 9 Legal services 32 - Minor assets Catering: Departmental activities 61 Advertising Bursaries: Employees 26 Administrative fees (224) (316) 421 1 165 Social contributions Goods and services - - - - - - - - - - - - - - - - - - - - - - - - - R’000 Virement (501) (725) 2 229 2 650 Compensation of employees Salaries and wages (1 041) R’000 Shifting of Funds 3 815 R’000 Adjusted Appropriation 2014/15 Current payments Economic classification 1.4 INTERNAL AUDIT 2 830 - 56 56 56 7 52 478 - 72 3 - 22 87 - 29 8 16 48 12 15 849 197 1 728 1 925 2 774 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 2 829 - 56 56 56 7 52 478 - 72 3 - 22 87 - 29 7 16 48 12 15 848 197 1 728 1 925 2 773 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 R’000 1 - - - - - - - - - - - - - - 1 - - - - 1 - - - 1 Variance 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% - 100.0% 100.0% - 100.0% 100.0% - 100.0% 87.5% 100.0% 100.0% 100.0% 100.0% 99.9% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 2 963 - 125 125 125 - 7 459 - 35 - - - 33 50 27 9 - 32 16 14 682 204 1 952 2 156 2 838 R’000 Final Appropriation 2 391 - 51 51 51 - 7 459 - 14 - - - 32 50 27 6 - 32 16 14 657 195 1 488 1 683 2 340 R’000 Actual Expenditure 2013/14 Financial Information 155 156 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 19 Contractors (17) (6) 6 139 Consultants: Business and advisory services 31 Communication (G&S) (38) 87 49 Catering: Departmental activities (8) 4 80 Bursaries: Employees 774 25 148 (34) 809 (572) (552) (1 124) (315) R’000 Shifting of Funds 2014/15 Computer services 3 427 15 Minor assets Audit costs: External 11 Advertising 4 882 Goods and services 103 1 858 Social contributions Administrative fees 9 492 11 350 Compensation of employees Salaries and wages 16 232 R’000 Adjusted Appropriation Current payments Economic classification 1.5 FINANCE SERVICES R’000 - - - - - - - - - - - - - - - Virement 2 - 91 170 11 72 4 201 40 159 69 5 691 1 286 8 940 10 226 15 917 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 2 - 91 170 11 72 4 201 40 159 69 5 691 1 286 8 940 10 226 15 917 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 R’000 - - - - - - - - - - - - - - - Variance 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 1 - - 164 31 52 2 910 125 45 68 4 332 1 810 8 132 9 942 14 274 R’000 Final Appropriation 1 - - 164 31 31 2 910 120 45 68 4 280 1 240 8 021 9 261 13 541 R’000 Actual Expenditure 2013/14 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total Payments for financial assets 16 565 - 333 333 Machinery and equipment Other machinery and equipment 333 - - - Payments for capital assets Social benefits Households Transfers and subsidies (74) 3 232 232 232 6 6 6 - - (145) Venues and facilities 245 Training and development 326 (22) 235 Travel and subsistence (16) (60) 31 16 Property payments 86 (430) R’000 Shifting of Funds 2014/15 Operating payments 95 Operating leases 515 R’000 Adjusted Appropriation Consumable: Stationery, printing and office supplies Consumable supplies Economic classification 1.5 FINANCE SERVICES cont. R’000 - - - - - - - - - - - - - - - Virement 16 491 3 565 565 565 6 6 6 - 9 100 561 - 35 85 86 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 16 491 3 565 565 565 6 6 6 - 9 100 561 - 35 85 86 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 R’000 - - - - - - - - - - - - - - - - Variance - 100.0% 100.0% 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 28 14 611 1 336 336 336 - - - 30 11 103 434 - 45 285 R’000 Final Appropriation 28 13 803 1 261 261 261 - - - 30 11 103 434 - 45 259 R’000 Actual Expenditure 2013/14 Financial Information 157 158 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 414 116 825 Legal services Contractors 3 847 Computer services Consultants: Business and advisory services 3 052 355 Catering: Departmental activities Communication (G&S) 727 Bursaries: Employees 652 1 143 Administrative fees 1 440 48 893 Goods and services Minor assets 17 033 Advertising 78 692 Social contributions 95 725 (477) (110) (262) 6 289 (1 141) (197) (651) (172) (288) (691) 2 665 (6 767) (6 052) (12 819) (10 154) - 147 473 144 618 293 (16 084) 15 791 5 165 138 060 4 248 R’000 R’000 Salaries and wages Compensation of employees Current payments Economic classification Total for sub programmes 3.     Information Management 2.     Investigation Services 1.     Investigation Management Sub programme Shifting of Funds 2014/15 Adjusted Appropriation Programme 2: Investigation and Information Management R’000 - - - - - - - - - - - - - - - - - - - Virement 348 6 152 10 136 1 911 158 76 1 268 364 452 51 558 10 266 72 640 82 906 134 464 147 473 5 458 121 976 20 039 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 348 6 152 10 136 1 911 158 76 1 268 364 452 51 552 10 266 72 640 82 906 134 458 147 467 5 452 121 972 20 043 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - - - - - - - - 6 - - - 6 6 6 4 (4) R’000 Variance 99.9% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 786 130 31 2 020 2 140 215 296 1 275 291 558 35 911 8 589 74 434 83 023 118 936 121 242 4 644 114 960 1 638 R’000 Final Appropriation 207 184 - 1 125 1 852 147 96 1 117 245 672 35 970 9 793 54 186 63 979 99 949 101 994 4 644 95 712 1 638 R’000 Actual Expenditure 2013/14 Financial Information (428) 463 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 8 Total Payments for financial assets Other machinery and equipment - 3 147 473 3 773 6 253 10 026 10 026 - 125 125 - - 125 313 2 731 - 2 731 Transport equipment 2 731 Machinery and equipment - 116 116 8 Payments for capital assets Other transfers to households Social benefits Households Departmental agencies (non-business entities) Departmental agencies and accounts Transfers and subsidies 124 1 101 Operating payments Venues and facilities 4 1 305 Training and development 4 287 1 652 2 230 10 189 Travel and subsistence (4 538) (684) 166 (10) (81) (131) 203 (388) Property payments 10 676 Operating leases 235 Consumable supplies 2 170 10 Consumable: Stationery, printing and office supplies 81 Inventory: Medical supplies 131 7 259 472 R’000 R’000 Inventory: Materials and supplies Inventory: Clothing material and accessories Fleet services (including government motor transport) Agency and support / outsourced services Shifting of Funds 2014/15 Adjusted Appropriation Programme 2: Investigation and Information Management cont. R’000 - - - - - - - - - - - - - - - - - - - - - 147 473 3 6 504 6 253 12 757 12 757 - 241 241 8 8 249 35 1 105 1 618 14 476 3 882 6 138 1 486 401 - - - - 7 462 - 84 R’000 Final Appropriation - Virement APPROPRIATION STATEMENT for the year ended 31 March 2015 147 467 3 6 508 6 253 12 761 12 761 - 241 241 4 4 245 35 1 105 1 618 14 476 3 882 6 138 1 480 401 - - - 7 462 84 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - 4 4 4 - - - - - - 6 - - - - - - 6 - (4) - (4) (4) R’000 Variance - 100.0% 100.0% 50.0% 50.0% 98.4% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 99.6% 100.0% - - - 100.0% 100.0% 100.0% 100.0% 100.1% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 121 242 6 2 014 - 2 014 2 014 78 203 281 5 5 286 290 1 112 1 179 12 144 2 544 6 174 1 364 168 - - - 2 941 253 R’000 Final Appropriation 101 994 6 1 753 - 1 753 1 753 78 203 281 5 5 286 146 878 907 14 548 2 318 2 817 879 41 - - - 7 582 209 R’000 Actual Expenditure 2013/14 Financial Information 159 160 3 069 Goods and services Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 53 Communication (G&S) 405 32 - Consultants: Business and advisory services Legal services Contractors 1 506 75 Catering: Departmental activities Computer services 16 - Minor assets Bursaries: Employees - Advertising 326 75 Social contributions Administrative fees 535 610 3 679 R’000 Adjusted Appropriation Salaries and wages Compensation of employees Current payments Economic classification 2.1 INVESTIGATION MANAGEMENT 6 (32) (405) 4 884 (32) (59) (16) 764 160 (320) 5 551 15 367 382 5 933 R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - - - - - - - Virement 6 - - 6 390 21 16 - 764 160 6 8 620 90 902 992 9 612 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 6 - - 6 390 21 16 - 764 160 6 8 620 90 902 992 9 612 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 R’000 - - - - - - - - - - - - - - - Variance 100.0% - - 100.0% 100.0% 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation - 9 - 61 25 14 10 35 - 5 590 140 658 798 1 388 R’000 Final Appropriation - 9 - 61 25 14 10 35 - 5 590 140 658 798 1 388 R’000 Actual Expenditure 2013/14 Financial Information 7 - Operating payments Venues and facilities Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total Other machinery and equipment Transport equipment 4 248 569 - 569 30 Training and development Machinery and equipment 303 Travel and subsistence 569 62 Property payments Payments for capital assets 132 Consumable: Stationery, printing and office supplies 122 R’000 Adjusted Appropriation Consumable supplies Fleet services (including government motor transport) Economic classification 2.1 INVESTIGATION MANAGEMENT cont. 21 - 15 791 3 605 6 253 9 858 9 858 3 (5) 251 (94) (62) 487 R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - - - - Virement - 20 039 4 174 6 253 10 427 10 427 3 2 281 209 - 619 143 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 - 20 043 4 178 6 253 10 431 10 431 3 2 281 209 - 619 143 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - - - - - (4) (4) - (4) (4) R’000 Variance 100.0% 100.0% 100.0% 100.0% - 100.0% 100.0% - 100.0% 100.1% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 1 10 1 638 250 - 250 250 75 4 24 146 20 151 R’000 Final Appropriation 1 10 1 638 250 - 250 250 75 4 24 146 20 151 R’000 Actual Expenditure 2013/14 Financial Information 161 162 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 825 472 Contractors Agency and support / outsourced services 131 81 Inventory: Clothing material and accessories Inventory: Materials and supplies 7 239 44 Legal services Fleet services (including government motor transport) 9 851 Consultants: Business and advisory services Computer services 2 917 265 Catering: Departmental activities Communication (G&S) 681 1 440 Minor assets Bursaries: Employees 652 Advertising 43 622 Goods and services 812 16 543 Social contributions Administrative fees 75 712 Salaries and wages 92 255 135 877 Current payments Compensation of employees R’000 Adjusted Appropri ation Economic classification 2.2 INVESTIGATION SERVICES (81) (131) 223 (388) (484) (38) 143 866 (1 059) (131) (611) (936) (473) (377) (3 593) (6 647) (6 084) (12 731) (16 324) R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - - - - - - - - - - - Virement - - 7 462 84 341 6 152 1 717 1 858 134 70 504 179 435 40 029 9 896 69 628 79 524 119 553 R’000 Final Appropri ation APPROPRIATION STATEMENT for the year ended 31 March 2015 - - 7 462 84 341 6 152 1 717 1 858 134 70 504 179 435 40 029 9 896 69 628 79 524 119 553 R’000 Actual Expendit ure Independent Police Investigative Directorate Vote 20 R’000 - - - - - - - - - - - - - - - - - - - Variance - - 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation - - 2 891 253 782 121 31 896 2 065 191 277 1 240 237 548 33 769 7 944 71 349 79 293 113 062 R’000 Final Appropri ation - - 7 532 209 203 175 - 1 1 777 123 77 1 082 191 662 33 828 9 148 51 101 60 249 94 077 R’000 Actual Expendit ure 2013/14 Financial Information 2 117 9 640 1 185 1 089 463 Property payments Travel and subsistence Training and development Operating payments Venues and facilities Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total Payments for financial assets 138 060 - (16 084) 3 112 2 059 Other machinery and equipment 112 2 059 Machinery and equipment 112 - 125 125 - - 2 059 - 116 116 8 8 125 (431) 4 (229) 4 251 1 765 (4 538) (1 074) 146 (10) R’000 Shifting of Funds 2014/15 Payments for capital assets Other transfers to households Social benefits Households Departmental agencies (non-business entities) Departmental agencies and accounts 124 10 676 Operating leases Transfers and subsidies 1 911 112 Consumable supplies Consumable: Stationery, printing and office supplies 10 R’000 Adjusted Appropri ation Inventory: Medical supplies Economic classification 2.2 INVESTIGATION SERVICES cont. R’000 - - - - - - - - - - - - - - - - - - - - Virement - 121 976 3 2 171 2 171 2 171 - 241 241 8 8 249 32 1 093 956 13 891 3 882 6 138 837 258 R’000 Final Appropri ation APPROPRIATION STATEMENT for the year ended 31 March 2015 - 121 972 3 2 171 2 171 2 171 - 241 241 4 4 245 32 1 093 956 13 891 3 882 6 138 837 258 R’000 Actual Expendit ure Independent Police Investigative Directorate Vote 20 R’000 4 - - - - - - - 4 4 4 - - - - - - - - Variance - 100.0% 100.0% 50.0% 50.0% 98.4% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation - 114 960 6 1 606 1 606 1 606 78 203 281 5 5 286 205 1 094 1 129 11 901 2 448 6 176 1 119 165 R’000 Final Appropri ation 38 - 95 714 6 1 345 1 345 1 345 78 203 281 5 5 286 61 860 857 14 305 2 222 2 819 634 R’000 Actual Expendit ure 2013/14 Financial Information 163 164 2 445 415 Salaries and wages Social contributions 82 Communication (G&S) Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 20 1 Consumable supplies - Contractors Fleet services (including government motor transport) 40 Legal services 1 490 15 Catering: Departmental activities Computer services 30 - Advertising Bursaries: Employees 5 Administrative fees 2 202 2 860 Compensation of employees Goods and services 5 062 R’000 Adjusted Appropriation Current payments Economic classification 2.3 INFORMATION MANAGEMENT (1) (20) 1 (40) 539 (50) (7) (24) 25 6 707 (135) (335) (470) 237 R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - - - - - - - Virement - - 1 - 2 029 32 8 6 25 11 2 909 280 2 110 2 390 5 299 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 - - 1 - 2 029 32 8 6 25 11 2 903 280 2 110 2 390 5 293 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 R’000 - - - - - - - - - - 6 - - - 6 Variance % - - 100.0% - 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 99.8% 100.0% 100.0% 100.0% 99.9% Expenditure as % of final appropriation 2 40 4 - 1 063 50 10 9 54 5 1 554 505 2 427 2 932 4 486 R’000 Final Appropriation 2 40 4 - 1 063 50 10 9 54 5 1 554 505 2 427 2 932 4 486 R’000 Actual Expenditure 2013/14 Financial Information Total 5 165 103 - Venues and facilities Other machinery and equipment 5 Operating payments 103 90 Training and development Machinery and equipment 246 Travel and subsistence 103 51 Property payments Payments for capital assets 127 R’000 Adjusted Appropriation Consumable: Stationery, printing and office supplies Economic classification 2.3 INFORMATION MANAGEMENT cont. 293 56 56 56 - 5 291 130 (51) (97) R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - Virement 5 458 159 159 159 - 10 381 376 - 30 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 5 452 159 159 159 - 10 381 376 - 24 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 R’000 6 - - - - - - - 6 Variance - 100.0% 100.0% 100.0% - 80.0% 99.9% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 10 14 26 97 76 94 4 644 158 158 158 R’000 Final Appropriation 10 14 26 97 76 94 4 644 158 158 158 R’000 Actual Expenditure 2013/14 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 165 166 2 241 5 355 3.     Investigation Advisory Services Total for sub programmes Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 10 8 10 Bursaries: Employees Catering: Departmental activities 78 Administrative fees Minor assets 564 Goods and services - 769 Social contributions Advertising 3 933 4 702 Compensation of employees Salaries and wages 5 266 Current payments Economic classification 1 632 2.     Litigation Advisory Services (7) (8) 29 30 (72) 931 (133) (1 274) (1 407) (476) - (105) (346) 451 R’000 R’000 1 482 Shifting of Funds 2014/15 Adjusted Appropriation 1.     Legal Support and Administration Sub programme Programme 3: Legal Services - - - - - - - - - (32) (32) (32) (32) (32) R’000 Virement 3 - 39 30 6 1 495 636 2 627 3 263 4 758 5 323 2 104 1 286 1 933 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 3 - 39 29 6 1 485 111 1 086 1 197 2 682 3 247 544 770 1 933 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - - 1 - 10 525 1 541 2 066 2 076 2 076 1 560 516 R’000 Variance % 100.0% - 100.0% 96.7% 100.0% 99.3% 17.5% 41.3% 36.7% 56.4% 61.0% 25.9% 59.9% 100.0% Expenditure as % of final appropriation 1 8 63 23 21 499 462 3 303 3 765 4 264 4 450 1 962 1 007 1 481 R’000 Final Appropriation 1 - 63 9 6 397 247 2 476 2 723 3 120 3 306 1 124 701 1 481 R’000 Actual Expenditure 2013/14 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 20 76 Training and development Transfers and subsidies Total 5 355 13 13 Machinery and equipment Other machinery and equipment 13 76 Payments for capital assets Social benefits 76 123 Travel and subsistence Households 31 - Consumable supplies Property payments - Fleet services (including government motor transport) 31 - Contractors Operating leases 37 Legal services 45 17 Consultants: Business and advisory services Consumable: Stationery, printing and office supplies 77 Computer services - 476 476 476 - - - (4) 89 (31) (31) 1 3 - 2 636 34 303 (43) R’000 R’000 77 Shifting of Funds 2014/15 Adjusted Appropriation Communication (G&S) Programme 3: Legal Services cont. - - - - - - - - - - - - - - - - (32) R’000 Virement 5 323 489 489 489 76 76 76 16 212 - 46 3 - 2 673 51 380 34 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 3 247 489 489 489 76 76 76 8 212 - - 46 3 - 2 673 51 380 33 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - - - - 8 - - - - - - - - - 1 2 076 R’000 Variance 50.0% 100.0% - - 100.0% 100.0% - 100.0% 100.0% 100.0% 100.0% 97.1% 61.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation - - 28 - 25 - 8 - 59 44 4 450 186 186 186 - - - 13 206 R’000 Final Appropriation - - 28 - 25 - - - 41 40 3 306 186 186 186 - - - 10 174 R’000 Actual Expenditure 2013/14 Financial Information 167 168 15 15 - Consultants: Business and advisory services Legal services Contractors Fleet services (including government motor transport) Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total 1 482 - - Machinery and equipment Other machinery and equipment - Payments for capital assets 106 6 Property payments Travel and subsistence 6 Operating leases 19 64 Consumable: Stationery, printing and office supplies 29 Computer services - Minor assets Communication (G&S) - Advertising 265 Goods and services 5 182 Social contributions Administrative fees 1 035 1 217 Compensation of employees Salaries and wages 1 482 R’000 Adjusted Appropriation Current payments Economic classification 3.1 LEGAL SUPPORT AND ADMINISTRATION 451 407 407 407 23 (6) (6) (19) - 2 658 14 296 (23) 1 6 (1) 945 (133) (768) (901) 44 R’000 Shifting of Funds 2014/15 R’000 - - - - - - - - - - - - - - - - - - - - - - Virement 1 933 407 407 407 129 - - - - 2 673 29 360 6 1 6 4 1 210 49 267 316 1 526 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 1 933 407 407 407 129 - - - - 2 673 29 360 6 1 6 4 1 210 49 267 316 1 526 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 R’000 - - - - - - - - - - - - - - - - - - - - - - Variance 100.0% 100.0% 100.0% 100.0% 100.0% - - - - 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 1 481 86 86 86 37 - - - 5 - - - 41 12 37 3 1 136 111 1 148 1 259 1 395 R’000 Final Appropriation 1 481 86 86 86 37 - - - 5 - - - 41 12 37 3 1 136 111 1 148 1 259 1 395 R’000 Actual Expenditure 2013/14 Financial Information 1 11 Consultants: Business and advisory services Legal services Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total Other machinery and equipment 1 632 13 13 Machinery and equipment (10) 10 13 Training and development 7 Travel and subsistence Payments for capital assets 63 25 Property payments (346) 69 69 69 (25) (25) 25 Operating leases 29 13 1 - (11) 21 (3) (12) 33 13 (3) 71 - (486) (486) (415) R’000 Shifting of Funds 2014/15 Consumable: Stationery, printing and office supplies - 13 Computer services Consumable supplies 24 Communication (G&S) - 5 Minor assets Fleet services (including government motor transport) - Advertising 139 Goods and services 5 275 Social contributions Administrative fees 1 205 1 480 Compensation of employees Salaries and wages 1 619 R’000 Adjusted Appropriation Current payments Economic classification 3.2 LITIGATION ADVISORY SERVICES R’000 - - - - 1 286 82 82 82 - 70 - - 42 1 - - 22 10 12 38 13 2 210 275 719 994 1 204 R’000 Final Appropriation - - - - - - - - - - - - - - - - - - Virement APPROPRIATION STATEMENT for the year ended 31 March 2015 770 82 82 82 - 70 - - 42 1 - - 22 10 12 38 13 2 210 37 441 478 688 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 516 - - - - - - - - - - - - - - - - - - 238 278 516 516 R’000 Variance 13.5% 61.3% 48.1% 57.1% 59.9% 100.0% 100.0% 100.0% - 100.0% - - 100.0% 100.0% - - 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 1 007 51 51 51 - 72 - - 9 - 10 - - - 13 1 - 2 107 162 687 849 956 R’000 Final Appropriation 701 51 51 51 - 72 - - 9 - 10 - - - 13 1 3 2 110 51 489 540 650 R’000 Actual Expenditure 2013/14 Financial Information 169 170 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year - 11 Legal services Fleet services (including government motor transport) 1 24 Communication (G&S) Consultants: Business and advisory services 10 Catering: Departmental activities - 8 Bursaries: Employees Computer services 5 68 Administrative fees Minor assets 160 Goods and services - 312 Social contributions Advertising 1 693 2 005 Compensation of employees Salaries and wages 2 165 R’000 Adjusted Appropriation Current payments Economic classification 3.3 INVESTIGATION ADVISORY SERVICES - (11) (1) 10 (8) (7) (8) (5) 11 (68) (85) - (20) (20) (105) R’000 Shifting of Funds 2014/15 - - - - - - - - - - - - (32) (32) (32) R’000 Virement - - - 10 16 3 - - 11 - 75 312 1 641 1 953 2 028 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 - - - 10 15 3 - - 10 - 65 25 378 403 468 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - - 1 - - - 1 - 10 287 1 263 1 550 1 560 R’000 Variance % - - - 100.0% 93.8% 100.0% - - 90.9% - 86.7% 8.0% 23.0% 20.6% 23.1% Expenditure as % of final appropriation 10 8 - 18 19 1 8 25 20 18 256 189 1 468 1 657 1 913 R’000 Final Appropriation 10 - - - 15 1 - 25 3 3 151 85 839 924 1 075 R’000 Actual Expenditure 2013/14 Financial Information 76 Transfers and subsidies Total 2 241 - - Machinery and equipment Other machinery and equipment - 76 Payments for capital assets Social benefits 76 10 Training and development Households 10 Travel and subsistence 13 R’000 Adjusted Appropriation Consumable: Stationery, printing and office supplies Consumable supplies Economic classification 3.3 INVESTIGATION ADVISORY SERVICES cont. 2 (105) - - - - - - 6 3 (9) R’000 Shifting of Funds 2014/15 - - - - - - - - - - (32) R’000 Virement 4 2 2 104 - - - 76 76 76 16 13 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 4 2 544 - - - 76 76 76 8 13 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 - - - - - - 8 - - - 1 560 R’000 Variance 50.0% 100.0% 100.0% 100.0% 25.9% - - - 100.0% 100.0% 100.0% % Expenditure as % of final appropriation - - - 13 97 19 - 1 962 49 49 49 R’000 Final Appropriation - - - 10 65 19 - 1 124 49 49 49 R’000 Actual Expenditure 2013/14 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 171 172 2 370 3 553 2.     Stakeholder Management Total for sub programmes Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 878 Goods and services Bursaries: Employees Minor assets 8 143 - 543 Social contributions Advertising 1 913 Salaries and wages 7 2 456 Compensation of employees Administrative fees 3 334 Current payments Economic classification 1 183 (8) (67) 56 (1) (101) (304) 304 - (101) - (1 355) 1 355 R’000 R’000 1.     Compliance Monitoring Sub programme Shifting of Funds Adjusted Appropriation 2014/15 Programme 4: Compliance Monitoring and Stakeholder Management 24 8 - - - - - - 32 32 32 32 R’000 Virement - 76 56 6 777 239 2 249 2 488 3 265 3 585 1 039 2 546 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 - 72 26 6 625 239 2 249 2 488 3 113 3 433 895 2 538 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 8 - 4 30 - 152 - - - 152 152 144 R’000 Variance 95.3% 95.8% 86.1% 99.7% - 94.7% 46.4% 100.0% 80.4% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation - 110 - 3 453 145 1 527 1 672 2 125 2 249 425 1 824 R’000 Final Appropriation - 110 - 3 453 145 1 527 1 672 2 125 2 249 425 1 824 R’000 Actual Expenditure 2013/14 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 31 273 10 70 Property payments Travel and subsistence Training and development Operating payments Total 3 553 219 31 Operating leases Other machinery and equipment 50 150 Consumable: Stationery, printing and office supplies 219 10 - Consumable supplies Machinery and equipment - - Fleet services (including government motor transport) 219 (26) 26 Legal services Payments for capital assets 3 12 Consultants: Business and advisory services - 101 101 101 (61) 3 (65) (31) (31) 63 64 Computer services (12) 16 53 - R’000 R’000 Communication (G&S) Catering: Departmental activities Shifting of Funds Adjusted Appropriation 2014/15 Programme 4: Compliance Monitoring and Stakeholder Management cont. - - - - - - - - - - - - - - - 32 R’000 Virement 3 585 320 320 320 9 13 208 - - 200 10 - - 15 127 41 16 R’000 Final Appropriation APPROPRIATION STATEMENT for the year ended 31 March 2015 3 433 320 320 320 - 13 191 - - 175 6 - - - 92 30 14 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 2 152 - - - 9 - 17 - - 25 4 - - 15 35 11 R’000 Variance - 100.0% 91.8% - - 87.5% 60.0% - - - 72.4% 73.2% 87.5% 95.8% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 2 249 124 124 124 2 103 33 - - 65 - 5 - - - 17 115 R’000 Final Appropriation 2 249 124 124 124 2 103 33 - - 65 - 5 - - - 17 115 R’000 Actual Expenditure 2013/14 Financial Information 173 174 6 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total - 91 1 355 1 183 8 - 91 70 Machinery and equipment - 70 91 Other machinery and equipment 90 - - 175 6 - - 61 26 13 11 2 388 191 1 806 1 997 2 385 2 546 161 161 161 4 (16) 20 - - - - - - - - - - - - - - 8 8 8 R’000 Final Appropriation - R’000 Virement - 70 Operating payments - (76) (6) (6) 85 6 - (15) 48 (3) 13 (27) Payments for capital assets Training and development 166 Property payments Travel and subsistence 6 Operating leases 90 - Consumable: Stationery, printing and office supplies - Consumable supplies 15 Legal services Fleet services (including government motor transport) 13 Computer services 29 Communication (G&S) Catering: Departmental activities 38 Minor assets - 3 2 385 Goods and services Administrative fees (93) 284 1 354 444 1 261 1 264 R’000 Shifting of Funds Social contributions 728 1 113 R’000 Adjusted Appropriation 2014/15 Salaries and wages Compensation of employees Current payments Economic classification 4.1 COMPLIANCE MONITORING APPROPRIATION STATEMENT for the year ended 31 March 2015 2 538 161 161 161 - - 90 - - 175 6 - - 61 26 13 7 2 380 191 1 806 1 997 2 377 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 R’000 8 - - - 4 - - - - - - - - - 4 - 8 - - - 8 Variance 99.7% 99.7% 100.0% 100.0% 100.0% - - 100.0% - - 100.0% 100.0% - - 100.0% 100.0% 100.0% 63.6% 100.0% 97.9% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 1 824 124 124 124 2 103 17 - - 65 - 5 - - 15 115 110 1 433 125 1 142 1 267 1 700 R’000 Final Appropriation 1 824 124 124 124 2 103 17 - - 65 - 5 - - 15 115 110 1 433 125 1 142 1 267 1 700 R’000 Actual Expenditure 2013/14 Financial Information 11 Legal services Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year (45) 107 10 50 Travel and subsistence Training and development Total 2 370 149 149 Machinery and equipment Other machinery and equipment 149 Payments for capital assets Operating payments 3 25 Property payments (1 355) 10 10 10 11 (25) (25) 25 (35) 60 Operating leases 4 (11) 3 15 (9) 3 (8) (40) 56 (1) (104) (211) (1 050) (1 261) (1 365) R’000 Shifting of Funds 2014/15 Consumable: Stationery, printing and office supplies - 12 Consultants: Business and advisory services Consumable supplies 51 Computer services 24 Catering: Departmental activities Communication (G&S) 8 105 Bursaries: Employees Minor assets - Advertising 493 Goods and services 5 259 Administrative fees 1 469 Social contributions 1 728 Salaries and wages 2 221 Compensation of employees R’000 Adjusted Appropriation Current payments Economic classification 4.2 STAKEHOLDER MANAGEMENT 159 1 039 24 159 - - 5 159 - 13 118 - - 25 4 - 15 66 15 3 - 65 56 - - - - - - - - - - - - - - - 4 389 - 48 - 443 491 24 880 24 R’000 Final Appropriation 24 R’000 Virement APPROPRIATION STATEMENT for the year ended 31 March 2015 895 159 159 159 - 13 101 - - - - - - 31 4 1 - 65 26 4 245 48 443 491 736 R’000 Actual Expenditure Independent Police Investigative Directorate Vote 20 144 - - - 5 - 17 - - 25 4 - 15 35 11 2 - - 30 - 144 - - - 144 R’000 Variance 83.6% 86.1% 100.0% 100.0% 100.0% - 100.0% 85.6% - - - - - - 47.0% 26.7% 33.3% - 100.0% 46.4% 100.0% 63.0% 100.0% 100.0% 100.0% % Expenditure as % of final appropriation 425 - - - - - 16 - - - - - - - 2 - - - - 2 20 20 385 405 425 R’000 Final Appropriation 425 - - - - - 16 - - - - - - - 2 - - - - 2 20 20 385 405 425 R’000 Actual Expenditure 2013/14 Financial Information 175 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE APPROPRIATION STATEMENT For the year ended 31 March 2015 1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements. 2. Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements. 3. Detail on payments for financial assets Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements. 4. Explanations of material variances from Amounts Voted (after Virement): 4.1 Per programme Programme 1 Administration Final Appropriation Actual Expenditure Variance R’000 Variance as a % of Final Appropriation 78 338 78 257 81 0.1% 147 473 147 467 6 0.0% 5 323 3 247 2 076 39.0% 3 585 3 433 152 4.2% Satisfactory spending Programme 2 Investigation and Information Management Satisfactory spending Programme 3 Legal Services The reported under-spending is mainly in Compensation of employees due to vacancies and its related costs for positions that were filled late in the financial year Programme 4 Compliance Monitoring and Stakeholder Management Under-spending mainly in administrative items due to the delay in filling the Programme Manager’s position 176 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE APPROPRIATION STATEMENT For the year ended 31 March 2015 The Directorate has in the year under review reported a satisfactory spending outcome except in Programme 3: Legal Services where the delay in filling some of the funded vacancies contributed to the significant under-spending in Compensation of Employees. However, the positions have since been filled. With regard to Transfer and subsidies, the transfer of funds was only made to SASSETA in line with the skills development programme whilst for PSETA, the transfer was withhold in the year under review since there was no service level agreement between the two institutions. Final Appropriation Actual Expenditure Variance Variance as a % of Final Appropriation R’000 R’000 R’000 R’000 121 587 119 519 2 068 1.70% 96 432 96 315 117 0.12% Departmental agencies and accounts 495 361 134 27.07% Households 343 343 - 0.00% 15 853 15 857 (4) (0.03%) 9 9 - 0.00% 4.2 Per economic classification Current payments Compensation of employees Goods and services Transfers and subsidies Payments for capital assets Machinery and equipment Payments for financial assets Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 177 Financial Information Independent Police Investigative Directorate Vote 20 STATEMENT OF FINANCIAL PERFORMANCE For the year ended 31 March 2015 Note 2014/15 2013/14 R’000 R’000 REVENUE Annual appropriation 1 234 719 216 991 Departmental revenue 2 706 321 235 425 217 312 TOTAL REVENUE EXPENDITURE Current expenditure Compensation of employees 3 119 519 105 038 Goods and services 4 96 315 83 861 215 834 188 899 704 287 704 287 15 857 3 926 15 857 3 926 9 29 232 404 193 141 3 021 24 171 2 315 23 850 2 315 23 850 706 321 3 021 24 171 Total current expenditure Transfers and subsidies Transfers and subsidies 6 Total transfers and subsidies Expenditure for capital assets Tangible assets 7 Total expenditure for capital assets Payments for financial assets 5 TOTAL EXPENDITURE SURPLUS/(DEFICIT) FOR THE YEAR Reconciliation of Net Surplus/(Deficit) for the year Voted funds Annual appropriation Departmental revenue and NRF Receipts SURPLUS/(DEFICIT) FOR THE YEAR 178 2 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 STATEMENT OF FINANCIAL POSITION For the year ended 31 March 2015 Note 2014/15 2013/14 R’000 R’000 ASSETS Current assets 1 427 24 069 Unauthorised expenditure 8 891 891 Cash and cash equivalents 9 - 22 894 Prepayments and advances 10 522 23 Receivables 11 14 261 86 - 86 - 1 513 24 069 1 513 24 069 (2 840) 23 850 7 11 Non-current assets Receivables 11 TOTAL ASSETS LIABILITIES Current liabilities Voted funds to be surrendered to the Revenue Fund 12 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund 13 Bank Overdraft 14 1 285 - Payables 15 3 061 208 1 513 24 069 - - TOTAL LIABILITIES NET ASSETS Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 179 Financial Information Independent Police Investigative Directorate Vote 20 CASH FLOW STATEMENT For the year ended 31 March 2015 Note 2014/15 2013/14 R’000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES Receipts 230 270 217 312 229 564 216 991 2 690 310 2.2 16 11 2 515 (1) (24 560) (26 751) (215 834) (188 899) Payments for financial assets (9) (29) Transfers and subsidies paid (704) (287) 16 (8 322) 1 345 7 (15 857) (3 926) (15 857) (3 926) (24 179) (2 581) 22 894 25 475 (1 285) 22 894 Annual appropriated funds received Departmental revenue received Interest received 1.1 Net (increase)/decrease in working capital Surrendered to Revenue Fund Current payments Net cash flow available from operating activities CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets Net cash flows from investing activities Net increase/(decrease) in cash and cash equivalents Cash and cash equivalents at beginning of period Cash and cash equivalents at end of period 180 17 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 ACCOUNTING POLICIES For the year ended 31 March 2015 Summary of significant accounting policies The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation. Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act. 1 Basis of preparation The financial statements have been prepared in accordance with the Modified Cash Standard. 2 Going concern The financial statements have been prepared on a going concern basis. 3 Presentation currency Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department. 4 Rounding Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000). 5 Foreign currency translation Cash flows arising from foreign currency transactions are translated into South African Rands using the exchange rates prevailing at the date of payment / receipt. 6 Comparative information 6.1 Prior period comparative information Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements. 6.2 Current year comparison with budget A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement. 7 Revenue 7.1 Appropriated funds Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation). Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective. The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position. 7.2 Departmental revenue Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise. Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 181 Financial Information Independent Police Investigative Directorate Vote 20 ACCOUNTING POLICIES For the year ended 31 March 2015 7.3 Accrued departmental revenue Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when: • it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and • the amount of revenue can be measured reliably. The accrued revenue is measured at the fair value of the consideration receivable. Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents. 8 Expenditure 8.1 Compensation of employees 8.1.1 Salaries and wages Salaries and wages are recognised in the statement of financial performance on the date of payment. 8.1.2 Social contributions Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment. Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment. 8.2 Other expenditure Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold. 8.3 Accrued expenditure payable Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department. Accrued expenditure payable is measured at cost. 8.4 Leases 8.4.1 Operating leases Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment. The operating lease commitments are recorded in the notes to the financial statements. 8.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment. The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions. Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of: • cost, being the fair value of the asset; or • the sum of the minimum lease payments made, including any payments made to acquire ownership at the end of the lease term, excluding interest. 182 9 Aid Assistance 9.1 Aid assistance received Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value. Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position. 9.2 Aid assistance paid Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 ACCOUNTING POLICIES For the year ended 31 March 2015 10 Cash and cash equivalents Cash and cash equivalents are stated at cost in the statement of financial position. Bank overdrafts are shown separately on the face of the statement of financial position. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts. 11 Prepayments and advances Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Prepayments and advances are initially and subsequently measured at cost. 12 Loans and receivables Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. 13 Investments Investments are recognised in the statement of financial position at cost. 14 Impairment of financial assets Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements. 15 Payables Loans and payables are recognised in the statement of financial position at cost. 16 Capital Assets 16.1 Immovable capital assets Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of immovable capital assets cannot be determined accurately, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department. 16.2 Movable capital assets Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition. Where the cost of movable capital assets cannot be determined accurately, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 183 Financial Information Independent Police Investigative Directorate Vote 20 ACCOUNTING POLICIES For the year ended 31 March 2015 184 16.3 Intangible assets Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition. Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project. Where the cost of intangible assets cannot be determined accurately, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1. All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1. Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment. Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department. 17 Provisions and Contingents 17.1 Provisions Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date. 17.2 Contingent liabilities Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably 17.3 Contingent assets Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department 17.4 Commitments Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash 18 Unauthorised expenditure Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either: • approved by Parliament or the Provincial Legislature with funding and the related funds are received; or • approved by Parliament or the Provincial Legislature without funding and is written off against the appropriation in the statement of financial performance; or • transferred to receivables for recovery. Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure. 19 Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred. Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery. Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 ACCOUNTING POLICIES For the year ended 31 March 2015 20 Irregular expenditure Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note. Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable. Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable. 21 Changes in accounting policies, accounting estimates and errors Changes in accounting policies that are affected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable. Changes in accounting estimates are applied prospectively in accordance with MCS requirements. Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable. 22 Events after the reporting date Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements. 23 Agent-Principal arrangements [Insert a description of the nature, circumstances and terms related to agency-principal arrangements and refer to the relevant note to the financial statements] 24 Capitalisation reserve The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received 25 Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 185 Financial Information NOTES TO THE ANNUAL FINANCIAL STATEMENTS 186 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 1. Annual Appropriation 1.1 Annual Appropriation Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments: 2014/15 Administration 2013/14 Final Appropriation Actual Funds Received Funds not requested / not received Appropriation Received R’000 R’000 R’000 R’000 78 338 78 345 (7) 89 050 147 473 142 311 5 162 123 491 Legal Services 5 323 5 355 (32) 4 450 Compliance Monitoring and Stakeholder Management 3 585 3 553 32 - 234 719 229 564 5 155 216 991 Investigation and Information Management Total The reason for funds not requested was because of the projected under-spending in the last quarter of the financial year under review. The amount will be requested in the financial year 2015/16. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 187 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 2. Departmental revenue Note 2014/15 2013/14 R’000 R’000 Sales of goods and services other than capital assets 2.1 150 150 Interest, dividends and rent on land 2.2 16 11 Transactions in financial assets and liabilities 2.3 540 160 Total revenue collected 706 321 Departmental revenue collected 706 321 2.1 Sales of goods and services other than capital assets Note Sales of goods and services produced by the department 2014/15 2013/14 R’000 R’000 149 148 Sales by market establishment 66 77 Other sales 83 71 1 2 150 150 Sales of scrap, waste and other used current goods Total 2.2 Interest, dividends and rent on land Note 2013/14 R’000 R’000 Interest 16 11 Total 16 11 2.3 Transactions in financial assets and liabilities Note 188 2014/15 2014/15 2013/14 R’000 R’000 Other Receipts including Recoverable Revenue 540 160 Total 540 160 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 3. Compensation of employees 3.1 Salaries and Wages Basic salary Performance award Service Based Compensative/circumstantial Other non-pensionable allowances Total 3.2 2014/15 2013/14 R’000 R’000 77 398 69 780 2 624 1 540 357 279 8 434 5 531 16 046 14 207 104 859 91337 Social contributions 2014/15 2013/14 R’000 R’000 Employer contributions Pension 10 054 9 077 Medical 4 586 4 600 20 24 14 660 13 701 119 519 105 038 309 310 Bargaining council Total Total compensation of employees Average number of employees Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 189 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 4. Goods and services Note Administrative fees 2013/14 R’000 R’000 850 924 2 212 3 568 1 616 1 779 Bursaries (employees) 235 167 Catering 302 528 3 578 3 093 13 106 9 317 1 000 122 Legal Services 702 183 Contractors 381 431 Agency and support / outsourced services 497 209 4 201 2 910 8 022 8 133 3 487 2 413 26 562 18 195 Advertising Minor assets 4.1 Communication Computer services 4.2 Consultants: Business and advisory services Audit cost – external 4.3 Fleet services Consumables 4.4 Operating leases Property payments 4.5 7 770 6 424 Travel and subsistence 4.6 18 060 22 436 274 322 1 975 1 248 1 485 1 459 96 315 83 861 Venues and facilities Training and development Other operating expenditure Total 190 2014/15 4.7 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 4.1 Minor assets Note 2014/15 2013/14 4 R’000 R’000 Tangible assets Machinery and equipment Total 4.2 1 616 1 779 1 616 1 779 1 616 1 779 Computer services Note 2014/15 2013/14 4 R’000 R’000 SITA computer services 5 953 2 652 External computer service providers 7 153 6 665 13 106 9 317 Total 4.3 Audit cost – External Note 2014/15 2013/14 4 R’000 R’000 Regularity audits 3 816 2 695 Computer audits 385 215 4 201 2 910 Total 4.4 Consumables Consumable supplies Note 2014/15 2013/14 4 R’000 R’000 788 201 Household supplies 279 86 Building material and supplies 214 72 70 26 225 17 Stationery, printing and office supplies 2 699 2 212 Total 3 487 2 413 IT consumables Other consumables Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 191 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 4.5 Property payments Note 2014/15 2013/14 4 R’000 R’000 Municipal services 2 599 2 708 146 135 Other 5 025 3 581 Total 7 770 6 424 Property management fees 4.6 Travel and subsistence Note 2014/15 2013/14 4 R’000 R’000 Local 18 060 22 341 - 95 18 060 22 436 Foreign Total 4.7 Other operating expenditure Professional bodies, membership and subscription fees 2014/15 2013/14 4 R’000 R’000 13 9 183 220 Other 1 289 1 230 Total 1 485 1 459 Resettlement costs 192 Note Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 5. Payments for financial assets Note Debts written off 2014/15 2013/14 R’000 R’000 5.1 Total 5.1 9 29 9 29 Debts written off Note 2014/15 2013/14 5 R’000 R’000 Nature of debts written off (Group major categories, but list material items: debts written off relating to irregular expenditure, recoverable expenditure and other debts must be listed here) Recoverable revenue written off Salary Debt 6 9 State Guarantee - 7 Tax Debt 3 13 Total 9 29 Total debt written off 9 29 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 193 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 6. Transfers and subsidies Note 2013/14 R’000 R’000 Departmental agencies and accounts Annex 1B 361 6 Households Annex 1G 343 281 704 287 Total 194 2014/15 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 7. Expenditure for capital assets Note 2014/15 2013/14 R’000 R’000 Tangible assets Machinery and equipment 27.1 Total 7.1 15 857 3 926 15 857 3 926 Voted funds Aid assistance Total R’000 R’000 R’000 15 857 - 15 857 15 857 - 15 857 15 857 - 15 857 Machinery and equipment Total Analysis of funds utilised to acquire capital assets – 2013/14 Tangible assets Machinery and equipment Total 3 926 Analysis of funds utilised to acquire capital assets – 2014/15 Tangible assets 7.2 15 857 Voted funds Aid assistance Total R’000 R’000 R’000 3 926 - 3 926 3 926 - 3 926 3 926 - 3 926 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 195 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 8. Unauthorised expenditure 8.1 Reconciliation of unauthorised expenditure 2013/14 R’000 R’000 Opening balance 891 891 As restated 891 891 Unauthorised expenditure awaiting authorisation 891 891 8.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification 2014/15 2013/14 R’000 R’000 Current 891 891 Total 891 891 8.3 196 2014/15 Analysis of unauthorised expenditure awaiting authorisation per type 2014/15 2013/14 R’000 R’000 Unauthorised expenditure relating to overspending of the vote or a main division within a vote 891 891 Total 891 891 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 9. Cash and cash equivalents 2014/15 2013/14 R’000 R’000 Consolidated Paymaster General Account - 26 665 Cash receipts - 8 Disbursements - (3 783) Cash on hand - 4 Total - 22 894 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 197 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 10. Prepayments and advances Note 2014/15 2013/14 R’000 R’000 Travel and subsistence Advances paid 10.1 Total 22 20 500 3 522 23 10.1 Advances paid National departments Note 2014/15 2013/14 10 R’000 R’000 - 3 Other entities 500 - Total 500 3 Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash. Amounts prepaid or advanced are derecognised as and when the funds are utilised for the intended purpose. The advances relates to legal services contracted. 198 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 11. Receivables 2014/15 R’000 Note Claims recoverable Recoverable expenditure Staff debt Total R’000 Less than one year 2013/14 R’000 One to Older than three years three years R’000 R’000 Total Total Annex 4 - - - - 69 1.2 8 - 72 80 107 3 6 11 3 20 85 14 11 75 100 261 11.1 Claims recoverable Note 2014/15 2013/14 11 R’000 R’000 National departments - 57 Provincial departments - 12 Total - 69 11.2 Recoverable expenditure (disallowance accounts) Debt Account Note 2014/15 2013/14 11 R’000 R’000 108 162 - 1 Debt Receivable income (28) (4) Debt Receivable interest - (52) 80 107 Disallowance Miscellaneous Total Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 199 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 11.3 Staff debt Note 2014/15 2013/14 11 R’000 R’000 Sal: Tax Debt 17 11 Sal: ACB Recalls (2) - Sal: Deduction Disallowance CA 5 12 Sal: Reversal - 62 20 85 Total 11.4 Impairment of receivables 200 2014/15 2013/14 R’000 R’000 Estimate of impairment of receivables 72 41 Total 72 41 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 12. Voted funds to be surrendered to the Revenue Fund Note 2014/15 2013/14 R’000 R’000 Opening balance 23 850 26 449 As restated 23 850 26 449 2 315 23 850 (5 155) - Paid during the year (23 850) (26 449) Closing balance (2 840) 23 850 Transfer from statement of financial performance (as restated) Voted funds not requested/not received Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 201 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 13. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Note 2013/14 R’000 R’000 Opening balance 11 (8) As restated 11 (8) 706 321 (710) (302) 7 11 Transfer from Statement of Financial Performance (as restated) Paid during the year Closing balance 202 2014/15 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 14. Bank Overdraft Note 2014/15 2013/14 R'000 R'000 Consolidated Paymaster General Account 1 285 - Total 1 285 - Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 203 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 15. Payables – current Note Clearing accounts 15.1 Total 2014/15 2013/14 R'000 R'000 3 061 208 3 061 208 15.1 Clearing accounts Note 2014/15 2013/14 15 R’000 R’000 Description (Identify major categories, but list material amounts) Sal: Income Tax 469 205 45 (4) Unpaid/Recall BAS EBT Control Account 2 547 7 Total 3 061 208 Sal: Pension 204 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 16. Net cash flow available from operating activities Note Net surplus/(deficit) as per Statement of Financial Performance 2014/15 2013/14 R’000 R’000 3 021 24 171 (11 343) (22 826) 161 (100) (Increase)/decrease in prepayments and advances (499) (3) Increase/(decrease) in payables – current 2 853 102 Expenditure on capital assets 15 857 3 926 Surrenders to Revenue Fund (24 560) (26 751) (5 155) - (8 322) 1 345 Add back non cash/cash movements not deemed operating activities (Increase)/decrease in receivables – current Voted funds not requested/not received Net cash flow generated by operating activities Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 205 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 17. Reconciliation of cash and cash equivalents for cash flow purposes Note Consolidated Paymaster General account 2013/14 R’000 R’000 (1 285) 26 665 Cash receipts - 8 Disbursements - (3 783) Cash on hand - 4 (1 285) 22 894 Total 206 2014/15 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 18. Contingent liabilities and contingent assets 18.1 Contingent liabilities Note Liable to 2013/14 R’000 R’000 Nature Claims against the Directorate Total 2014/15 Annex 3B 24 500 13 573 24 500 13 573 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 207 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 19. Commitments Note 2014/15 2013/14 R’000 R’000 Current expenditure Approved and contracted Approved but not yet contracted 1 991 266 369 30 2 360 296 2 124 127 47 15 2 171 142 4 531 438 Capital expenditure Approved and contracted Approved but not yet contracted Total Commitments 208 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 20. Accruals and payables not recognised 2014/15 2013/14 R’000 R’000 Listed by economic classification 30 Days 30+ Days Total Total Goods and services 4 074 172 4 246 3 454 Capital assets 1 096 - 1 096 81 Total 5 170 172 5 342 3 535 Note 2014/15 2013/14 R’000 R’000 Listed by programme level Administration 1 688 1 929 Investigation and Information Management 2 823 1 606 Legal Services 688 - Compliance Monitoring and Stakeholder Management 143 - 5 342 3 535 Total Note 2014/15 2013/14 R’000 R’000 Confirmed balances with other departments Annex 5 257 - Confirmed balances with other government entities Annex 5 1 179 139 1 436 139 Total Accruals mainly due to late submission of invoices. These include legal accruals not yet cleared at year end. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 209 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 21. Employee benefits Note 2013/14 R’000 R’000 Leave entitlement 6 281 5 275 Service bonus (Thirteenth cheque) 3 506 2 979 Performance awards 2 548 2 435 Capped leave commitments 3 661 3 276 15 996 13 965 Total 210 2014/15 a. Included in the Leave entitlement is an amount of R 51 878.45 which represent 37.40 negative leave balance for a total of 10 Officials as at reporting date, 31 March 2015. In comparing with the previous financial year, 2013/14, the amount reported was R25 033.86 which represents 29.44 negative leave balances for a total of 13 Officials. Leave Entitlement for both financial years also includes current and prior year’s circles liabilities. b. Service Bonus liability is a systematically PERSAL calculation which reconcile with the formula according to the DPSA Financial Manual. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 22. Lease commitments 22.1 Operating leases expenditure Specialised military equipment 2014/15 Buildings and other fixed structures Land Machinery and equipment Total Not later than 1 year - - - 4 039 4 039 Later than 1 year and not later than 5 years - - - 1 077 1 077 Later than five years - - - - - Total lease commitments - - - 5 116 5 116 Specialised military equipment 2013/14 Buildings and other fixed structures Land Machinery and equipment Total Not later than 1 year - - 2 060 112 2 172 Later than 1 year and not later than 5 years - - 32 647 4 861 37 508 Later than five years - - 5 112 - 5 112 Total lease commitments - - 39 819 4 973 44 792 The commitment amount for Buildings is based on the arrangements that have been made by DPW and the Landlords on behalf of IPID. The contractual obligation is also between the two referred parties’ whiles IPID is regarded as third party to the contract. Guidance in respect to the above was received from National Treasury in the year under review thus prior year balances have not been restated. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 211 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 23. Irregular expenditure 23.1 Reconciliation of irregular expenditure Note Opening balance 2014/15 2013/14 R’000 R’000 1 435 923 - (445) 1 435 478 4 957 (676) - 763 1 435 4 512 Prior years 759 923 Total 763 1 435 Prior period error As restated Add: Irregular expenditure – relating to current year Less: Prior year amounts condoned Irregular expenditure awaiting condonation Analysis of awaiting condonation per age classification Current year 23.2 Details of irregular expenditure – current year Incident Disciplinary steps taken/criminal proceedings 2014/15 R’000 Prohibited Supplier Removed from the supplier database 4 Total 4 Details of irregular expenditure condoned Incident Condoned by (condoning authority) 2014/15 R’000 Exceeding Financial Delegation Accounting Officer 672 Leave without pay Accounting Officer 4 Total 212 676 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 23.3 Prior period error Nature of prior period error relating to 2013/14 2013/14 R’000 This amount represent the corrections made as a result of outcomes to the investigation on the 2013/14 disclosed erroneously irregular expenditure. The details of the investigation findings were provided with the audit files for audit. (445) Total (445) Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 213 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 24. Fruitless and wasteful expenditure 24.1 Reconciliation of fruitless and wasteful expenditure Note 2014/15 2013/14 R’000 R’000 Opening balance 315 3 As restated 315 3 Fruitless and wasteful expenditure – relating to prior year - 206 Fruitless and wasteful expenditure – relating to current year 7 108 Less: Amounts resolved - (2) 322 315 Fruitless and wasteful expenditure awaiting resolution 24.2 Analysis of awaiting resolution per economic classification 2014/15 2013/14 R’000 R’000 Current 322 315 Capital - - Transfers and subsidies - - 322 315 Total 24.3 Analysis of Current year’s fruitless and wasteful expenditure Disciplinary steps taken/criminal proceedings Incident 2014/15 R’000 Interest on Telkom invoices Overpayment of invoice due to the Supplier miscalculation of VAT. Under investigation 3 To be communicated with the affected Supplier to recover the miscalculated VAT amount. 4 Total 214 7 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 25. Related party transactions List of related party relationships 1. South African Police Services (SAPS) – Reporting to same Minister. 2. Private Security Industry Regulatory Authority (PSIRA) – Reporting to same Minister. 3. Civilian Secretariat of Police – Reporting to same Minister. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 215 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 26. Key management personnel No. of Individuals 2014/15 2013/14 R’000 R’000 Political office bearers (provide detail below) Officials: Level 15 to 16 Level 14 (incl. CFO if at a lower level) Family members of key management personnel Total 216 1 1 343 900 13 13 144 10 733 1 466 354 14 953 11 987 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 27. Movable Tangible Capital Assets MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 Opening balance Additions Disposals Closing Balance R’000 R’000 R’000 R’000 MACHINERY AND EQUIPMENT 25 337 17 009 146 42 200 2 466 6 253 - 8 719 15 663 4 986 24 20 625 Furniture and office equipment 5 804 4 234 93 9 945 Other machinery and equipment 1 404 1 536 29 2 911 25 337 17 009 146 42 200 Transport assets Computer equipment TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 27.1 Additions ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 MACHINERY AND EQUIPMENT Cash Noncash (Capital Work in Progress current costs and finance lease payments) R’000 R’000 R’000 Received current, not paid (Paid current year, received prior year) Total R’000 R’000 15 857 - - 1 152 17 009 Transport assets 6 253 - - - 6 253 Computer equipment 4 856 - - 130 4 986 Furniture and office equipment 3 373 - - 861 4 234 Other machinery and equipment 1 375 - - 161 1 536 15 857 - - 1 152 17 009 TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS The total additions for computer assets include an amount of R42 000 which is currently under investigation. Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 217 Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 27.2 Disposals DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 MACHINERY AND EQUIPMENT Sold for cash Transfer out or destroyed or scrapped Total disposals Cash Received Actual R’000 R’000 R’000 R’000 - 146 146 - Computer equipment - 24 24 - Furniture and office equipment - 93 93 - Other machinery and equipment - 29 29 - 146 146 TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS - 27.3 Movement for 2013/14 MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014 MACHINERY AND EQUIPMENT Opening balance Prior period error Additions Disposals Closing Balance R’000 R’000 R’000 R’000 R’000 21 312 18 4 007 - 25 337 2 466 - - - 2 466 13 056 916 1 691 - 15 663 Furniture and office equipment 4 624 (785) 1 965 - 5 804 Other machinery and equipment 1 166 (113) 351 - 1 404 21 312 18 4 007 - 25 337 Transport assets Computer equipment TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 27.3.1 Prior Period Error Relating to 2013/14 R’000 Relating to 2013/14 (42) Current year adjustment to prior period balance (42) (42) 218 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Financial Information Independent Police Investigative Directorate Vote 20 NOTES TO THE ANNUAL FINANCIAL STATEMENTS For the year ended 31 March 2015 27.4 Minor assets MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2015 Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total R’000 R’000 R’000 R’000 R’000 R’000 Opening balance - - 12 10 958 - 10 970 Additions - - - 2 236 - 2 236 Disposals - - - (463) - (463) TOTAL MINOR ASSETS - - 12 12 731 - 12 743 Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Number of R1 minor assets - - 12 7 538 - 7 550 TOTAL NUMBER OF MINOR ASSETS - - 12 7 538 - 7 550 Total MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2014 Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Total R’000 R’000 R’000 R’000 R’000 R’000 Opening balance - - 12 9 216 - 9 228 Prior period error - - - 6 - 6 Additions - - - 1 747 - 1 747 Disposals - - - (11) - (11) TOTAL MINOR ASSETS - - 12 10 958 - 10 970 Specialised military assets Intangible assets Heritage assets Machinery and equipment Biological assets Number of R1 minor assets - - 13 6 680 - 6 693 TOTAL NUMBER OF MINOR ASSETS - - 13 6 680 - 6 693 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total 219 220 - - 12 361 - Communication: Licences (Radio & TV) R’000 R’000 349 Roll Overs Adjusted Appropriation SASSETA DEPARTMENT/ AGENCY/ ACCOUNT 2014/15 R’000 Adjustments - - - 361 12 349 R’000 Total Available TRANSFER ALLOCATION ANNEXURE 1B STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS For the year ended 31 March 2015 ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS Independent Police Investigative Directorate Vote 20 361 12 349 R’000 Actual Transfer % 100% 100% % of Available funds Transferred TRANSFER R’000 Appropriation Act 2013/14 6 6 - Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year Total Claims against the state Leave Gratuity Transfers HOUSEHOLDS ANNEXURE 1G STATEMENT OF TRANSFERS TO HOUSEHOLDS 2014/15 - - 343 - R’000 R’000 343 Roll Overs Adjusted Appropri ation Act R’000 Adjustments - - - 343 - 343 R’000 Total Available TRANSFER ALLOCATION For the year ended 31 March 2015 ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS Independent Police Investigative Directorate Vote 20 343 - 343 R’000 Actual Transfer % 100% - 100% % of Available funds Transferred EXPENDITURE 281 78 203 R’000 Appropriation Act 2013/14 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 221 222 The above gifts and donations without amounts are those that were received from various mentioned services providers with immaterial amounts of less than R300.00 each. 6 TOTAL 6 541 x A5 2014 Diaries Workers For Life - 22 22 22 R’000 R’000 6 2013/14 2014/15 Subtotal 75 Desk Calendars NATURE OF GIFT, DONATION OR SPONSORSHIP Travel with Flair Received in kind NAME OF ORGANISATION ANNEXURE 1H STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED For the year ended 31 March 2015 ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS Independent Police Investigative Directorate Vote 20 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 474 474 TOTAL R’000 R’000 Donation of redundant office furniture to various identified schools Made in kind NATURE OF GIFT, DONATION OR SPONSORSHIP 2013/14 2014/15 - - ANNEXURE 1J STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS MADE AND REMISSIONS, REFUNDS AND PAYMENTS MADE AS AN ACT OF GRACE For the year ended 31 March 2015 ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS Independent Police Investigative Directorate Vote 20 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 223 224 - Moiloa & Others vs. Minister of Police Ngobeni vs. Minister of Police Modutiane vs. Minister of Police Ntshangase vs. Minister of Police Poswa vs. the Executive Director IPID and others Mlangeni vs. Minister of Police and Others 3 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year - Mkhize vs. IPID and Other Mapheto vs. Minister of Police 13 573 - Human Communications Recruitment vs. Minister of Police TOTAL - Munsami Yoyandran vs. Minister of Police 500 Karelse vs. Minister of Police Nedtshapala Mukondoleli Lesley vs. Minister of Police 13 Santam Insurance on behalf of MKB Tactical (Pty) Ltd KE Sons Investments CC 11 277 480 Richard Nziyane vs. Minister of Police  POSSIBLE CLAIMS 1 000 - - - 11 177 3 000 200 5 520 - - - 1 692 1 000 800 1 000 1 000 1 000 960 R’000 R’000 300 Liabilities incurred during the year Opening Balance 1 April 2014 General Mpembe vs. Minister of Police North West Mafikeng – SM Matshe vs. Minister of Police Claims against the department Nature of Liability ANNEXURE 3B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2015 For the year ended 31 March 2015 R’000 (250) - - - - - - - - - - - - - - - (250) Liabilities paid/cancelled/reduced during the year ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS Independent Police Investigative Directorate Vote 20 R’000 - - - - - - - - - - - - - - - - - - Liabilities recoverable 3 000 200 5 520 500 3 13 12 969 1 000 800 1 000 1 000 1 000 960 480 750 300 24 500 R’000 Closing Balance 31 March 2015 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year - - Other Government Entities Subtotal TOTAL 66 - 66 12 - - North West Provincial Dept. of Health 48 Subtotal - Public Service & Administration  6 R’000 R’000 - 31/03/2014 31/03/2015 Confirmed balance outstanding Statistics SA Department Government Entity ANNEXURE 4 CLAIMS RECOVERABLE R’000 - - - - - - - 31/03/2015 R’000 3 - - 3 - - 3 31/03/2014 Unconfirmed balance outstanding For the year ended 31 March 2015 R’000 - - - - - - - 31/03/2015 R’000 69 - - 69 12 48 9 31/03/2014 Total ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS Independent Police Investigative Directorate Vote 20 Receipt date up to six (6) working days after year end - - - - - - - R’000 Amount Cash in transit at year end 2014/15 - - - - - - - Financial Information 225 226 Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 1 436 TOTAL: INTERGOVERNMENTAL 665 G-FLEET 1 179 45 GPAA Subtotal: Total Other Government Entities 469 257 139 139 - - 139 - - R’000 R’000 257 31/03/2014 31/03/2015 Confirmed balance outstanding SARS Current OTHER GOVERNMENT ENTITY Subtotal : Departments South African Police Services Current DEPARTMENTS GOVERNMENT ENTITY ANNEXURE 5 INTER-GOVERNMENT PAYABLES - - - - 475 475 475 R’000 31/03/2015 R’000 - - - - - - - 31/03/2014 Unconfirmed balance outstanding For the year ended 31 March 2015 1 911 1654 1 140 45 469 257 257 R’000 31/03/2015 - - 139 139 - - 139 R’000 31/03/2014 TOTAL ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS Independent Police Investigative Directorate Vote 20 Payment date up to six (6) working days before year end - - - - - - - R’000 Amount Cash in transit at year end 2014/15 - - - - - - - Financial Information - - - Add: Additions - Non-cash (Less): Issues Add/(Less): Adjustments Closing balance There was a reclassification of Inventory to Consumables is in compliance with the Modified Cash Standard (MCS) in the prior financial year. - - Add: Additions/Purchases – Cash - - - Add/(Less): Adjustments to prior year balance R’000 2014/15 - Quantity - Note Opening balance Inventory ANNEXURE 6 INVENTORY For the year ended 31 March 2015 ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS Independent Police Investigative Directorate Vote 20 - - - - - (7 740) 7 740 Quantity R’000 2013/14 - - - - - (394) 394 Financial Information Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 227 228 500 500 500 Adams and Adams Subtotal Total OTHER INSTITUTIONS - Subtotal Independent Police Investigative Directorate Vote 20 Annual Report for 2014/15 Financial Year 3 - - 3 3 R’000 R’000 - 31/03/2014 31/03/2015 Confirmed balance outstanding GCIS NATIONAL DEPARTMENTS ENTITY ANNEXURE 8A INTER-ENTITY ADVANCES PAID (note 10) For the year ended 31 March 2015 R’000 - - - - - 31/03/2015 R’000 - - - - - 31/03/2014 Unconfirmed balance outstanding ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS Independent Police Investigative Directorate Vote 20 - - 500 500 500 R’000 31/03/2015 R’000 3 - - 3 3 31/03/2014 TOTAL Financial Information Independent Police Investigative Directorate (IPID) National Office: City Forum Building 114 Madiba (Vermeulun) Street Pretoria 0002 Contact Details: Tel: 012 399 0000 Fax: 012 326 0408 Email: complaints@ipid.gov.za RP293/2015 Title of Publication: Department of Independent Police Investigative Directorate (IPID) Annual Report 2014-2015 ISBN: 978-0-621-43972-4 Department: Independent Police Investigative Directorate REPUBLIC OF SOUTH AFRICA