ASUCSD Standing Rules: [Am: 4.22.16; 5.6.16; 5.11.16; 10.19.16; 11.30.16; 1.18.17; 4.19.17, 2.13.19, 4.24.19, 5.29.19, 10.9.19, 11.6.19] Title I General Provisions Authority for the “Standing Rules of the Associated Students,” hereinafter referred to as “the Standing Rules,” is vested in “The Constitution of the Associated Students of the University of California, San Diego”, hereinafter referred to as “the Constitution.” The purpose of the Standing Rules is to exercise the authority delegated to the Associated Students government. The distributions of powers shall be reflected in the constitution Title II Executive Branch Executive Branch Chapter 1 Office of the President Chapter 2 Office of Campus Affairs Chapter 3 Office of External Affairs Chapter 4 Office of Financial Controller Chapter 5 AS Offices Executive branch The purpose of the Executive branch is to represent student interest before UC administration, the local and statewide community, to coordinate the work of ASUCSD and support all AS units and services. The Executive branch hereinafter referred to as the “AS Council” Membership AS Council shall be composed of: -AS Council Executive Board. -AS Office AVPs -Exofficio members of council Chapter 1 Office of the President 1.1 Structure, Powers, and Responsibilities of the Office (a)President (1)If a situation arises that is not provided for in the rules of the Associated Students, the President has broad authority to make any decision that is consistent with the spirit of the rules. The Council may overrule the President in this regard by a majority vote. (2)The President may appoint and dismiss staff positions within the Office of the President at his/her discretion. (a)Chief of Staff for the Office of the President shall have a payroll categorization of Assistant I 1.2 Line of Succession (a)In the event of a simultaneous vacancy in the offices of President and VicePresident Campus Affairs, the person highest in the following list that is eligible and willing to hold the office of President at the time of vacancy shall become President for the remainder of the President’s term: (1)Financial Controller (2)Vice-President External Affairs (3)An Associate Vice-President elected by the Council Chapter 2 Campus Affairs 2.1 Office of Campus Affairs (a)Vice-President Campus Affairs (1)In addition to the positions outlined in this section, the Vice-President Campus Affairs may establish and appoint other positions in the office. (2)Shall be in charge of planning retreats and leadership development events for the Council (3)Shall plan events to publicize the Council (4)Shall be responsible with the help of other officers in setting up mandatory transition meetings between AVP, senator, or officer with the senator-elect, officer-elect or appointed AVP. (5)Shall work with the Vice President Campus Affairs-Elect to plan a mandatory retreat with in the first two weeks of the term (or earlier) for all of elected council members to attend (6) In the event of the resignation or removal of the Vice President of Campus Affairs the President shall convene a special committee within fifteen (15) days from when the vacancy occurs to fill the position. (a) The committee shall be comprised of: (i) The President or designee, who shall chair the committee, (ii) The Vice President of External Affairs (iii) The Financial Controller, and (iv) Two (2) senators appointed by the President. Senators will apply for the selection committee via email (v) Two (2) Associate Vice-Presidents under the Office of Campus Affairs appointed by the President. Associate Vice-Presidents will apply for the selection committee via email (b) The committee shall solicit applications for the positions, screen and interview candidates for the position, and make a recommendation to the President on the appointment of the Vice President of Campus Affairs. The type and manner of the recommendation shall be specified by the President at the first meeting of the committee (c) The President shall consider the recommendation of the committee and submit a nominee for the position to the Senate. (d) The Senate needs to approve the recommendation by simple majority (e) The committee shall dissolve upon the approval of the appointment by the Senate. (b)Chief of Staff (1)The Vice-President Campus Affairs may appoint a Chief of Staff. (2)The Chief of Staff shall assist the Vice-President Campus Affairs. (3)The Chief of Staff shall chair staff meetings. 2.2 Campus Committees (a)The Vice-President Campus Affairs shall serve as the ASUCSD on all campus committees when requested to do so or appoint a designated representative with the consent of AS Council, including but not limited to: (1)University Centers Advisory Board (UCAB) (2)Housing, Dining, and Hospitality Advisory Board (HDH) (3)Wellness Cluster Student Advisory Board (4)Student Transportation Advisory Committee (STAC) (b)The Vice-President Campus Affairs shall appoint students to all campus committees when requested to do so with the consent of Council with the following exceptions. The ASUCSD Representatives to (1)the Chancellor’s Campus Budget Committee shall be appointed by the President to a term of no more than two academic years; (2)any search committees for any staff not funded by the Associated Students shall be appointed by the President with the consent of the Council; (3)the Sports Facilities Advisory Board (SFAB) shall be appointed by the Vice- President Campus Affairs with the consent of the Council to a term of two academic years; (4)the Student Fee Advisory Committee (SFAC) shall be appointed by the President with the advice and consent of the Council to a term of two academic years; (5)the Committee on Instructional Improvement, the Summer Session Advisory Committee, the Course Materials Fee Committee, the Program Review Committee, and the Enrollment Planning Committee shall be appointed by the Associate Vice-President Academic Affairs; (6)the Student Revisions Regulations Committee (SRRC) shall be appointed by the Associate Vice-President Student Advocacy with the consent of the Council; and (7)Appointments and dismissals pertaining to the Advisory Committee on Sustainability, and the Light Rail Transit Work Group, shall be appointed by the Associate Vice-President Environmental Justice Affairs with the consent of the Council. Three, who will be advised by three Student Sustainability Collective Directors who will sit on the interview committee for these positions. (b)A person may be appointed to a campus committee for a maximum of two academic years. (c)All ASUCSD representatives to campus committees appointed by the VP of Campus Affairs shall submit a quarterly written report, and a report after every meeting to the VP Campus Affairs . The VP Campus Affairs shall then compile all reports and submit to the AS Council listserve. (d)A person may be dismissed as the ASUCSD representative to the campus committee by the person in the position that appointed the representative. If the appointment required the consent of the Council, the dismissal requires the consent of the Council. (e)All ASUCSD representatives to campus committee shall represent the interests and opinions of the Council. (f)No person shall appoint themselves to a campus committee without the consent of the Council. (g)This section shall not apply to the appointment of any ASUCSD representative to Academic Senate committees. Chapter 3 External Affairs 3.1 Office of External Affairs (a)Purpose: The purpose of the ASUCSD External Affairs office shall be to educate the UCSD student body on issues affecting the University at a city, state, and national level; The ASUCSD External Affairs Office shall also advocate for issues regarding higher education and lobby system-wide University officials and local legislators on the UCSD student body’s behalf. In addition, the ASUCSD External Affairs office shall facilitate community relations and educational outreach on behalf of ASUCSD. (b)Funding (1)At least the minimum amount for membership, per student per year must be allocated to the UCSA Membership line item. (c)Vice-President External Affairs (1)In addition to the positions outlined in this section, the Vice-President External Affairs may establish and appoint other positions in the office. (2)Shall be the official ASUCSD representative to the University of California Student Association as stated thereby on the UCSA Letter of Representation. (a)Every Summer, the official UCSA Letter of Representation shall be displayed to Council by the Vice-President External Affairs no later than seven days before the beginning of UCSA Congress. (3)Shall be the official ASUCSD representative to the United States Student Association. (4)Shall oversee the activities of the External Affairs Office. (5)Shall select the membership of the External Affairs Office except as otherwise provided herein. (6)Shall meet regularly with the members of the External Affairs Office to formulate policies, agendas and activities. (7)Shall be responsible for all finances relating to the External Affairs Office. (8) In the event of the resignation or removal of the Vice President of External Affairs the President shall convene a special committee within fifteen (15) days from when the vacancy occurs to fill the position. (a) The committee shall be comprised of: (i) The President or designee, who shall chair the committee, (b) (c) (d) (e) (ii) The Vice President of Campus Affairs (iii) The Financial Controller, and (iv) Three (3) senators appointed by the President. Senators will apply for the selection committee via email (v) Associate Vice-President of Local Affairs The committee shall solicit applications for the positions, screen and interview candidates for the position, and make a recommendation to the President on the appointment of the Vice President of External Affairs. The type and manner of the recommendation shall be specified by the President at the first meeting of the committee The President shall consider the recommendation of the committee and submit a nominee for the position to the Senate. The Senate needs to approve the recommendation by simple majority The committee shall dissolve upon the approval of the appointment by the Senate. (d)Chief of Staff (1)The Chief of Staff shall assist the Vice-President External Affairs. (2)The Chief of Staff shall chair staff meetings. (3)Shall serve as the alternative board member to the University of California Student Association Board in the event that the Vice-President External Affairs, both Campus Organizing Directors, or Legislative Liaison cannot attend. (4)Shall assist the Vice-President External Affairs in communications with all University of California External Affairs Representatives, University of California Regents, selected members of the California Legislature, the Council, student body, faculty, and staff. (5)Shall maintain the External Affairs Office’s archives. (6)Shall manage all logistical considerations of the External Affairs Office, including but not limited to: (a)Travel accommodation for University of California Student Association and United States Student Association conferences, board meetings, as well as any other External Affairs travel; and (b)Organization of any University of California Student Association and United States Student Association workshops, conferences, and meetings hosted by UCSD. (7)Appointed by the Vice-President External Affairs with the consent of the Council. (8)Payroll categorization shall be an Assistant II. (e)Campus Organizing Directors (1)Shall serve as a Board Member to the University of California Student Association as stated thereby on the UCSA Letter of Representation. (2)Shall serve as an official member of the University of California Student Association Campus Action Committee (3)The Campus Organizing Director shall attend UCSA board meetings as representatives of ASUCSD. (a)In the case that one Campus Organizing Director be more readily available to attend every UCSA board meeting, their name shall stand as the official Campus Organizing Director to the University of California Student Association. (b)In the case that both Campus Organizing Directors be available to attend every UCSA board meeting, the official Campus Organizing Director shall be determined by the Vice-President External Affairs with consent of the Council. (4)Shall serve as an official member of the University of California Student Association Campus Organizing Committee. (5)Shall participate on the University of California Student Association Campus Organizing Committee. (6)Shall oversee the organization and mobilization of the UCSD campus in all activities of the External Affairs Office, including but not limited to: (a)Execution of University of California Student Association and United States Student Association Action Agenda Items; (b)University of California Student Association and United States Student Association conferences and annual Congress; (c)UC Regents Meetings; (d)Voter Registration; and (e)Educational forums on local, state, and system-wide level. (7)Shall supervise the Campus Organizing Intern. (8)Appointed by the Vice-President External Affairs with the consent of the Council. (9)Shall have a payroll categorization as an Office Specialist II. (f)Legislative Liaison (1)Shall serve as a Board Member to the University of California Student Association as stated thereby on the UCSA Letter of Representation. (2)Shall serve as a member of the University of California Student Association Legislative Committee. (3)Shall oversee the legislative initiatives of the External Affairs Office, including but not limited to: (a)In-district lobby visits with the California State Senate and the United States Congress, and the California Assembly San Diego Representatives; (b)All advocacy efforts on behalf of UCSD students to the legislature; and (c)Composition of resolutions directed to legislators and government officials, and University of California Regents in conjunction with the Vice-President External Affairs. (4)Shall supervise Legislative Research Analyst Intern and Federal Legislative Intern. (5)Appointed by the Vice-President External Affairs with the consent of the Council. (6)Shall have a payroll categorization as an Office Specialist II. (g)State Affairs Director (1)Shall oversee the execution of action agenda of the University of California Student Association, in conjunction with the Campus Organizing Directors. (2)Shall recruit and organize student delegation for University of California Student Association conferences and annual Congress. (h)National Affairs Director (1)Shall oversee the execution of action agenda of the United States Student Association, in conjunction with the Campus Organizing Director, including Action Days, Letter Writing Campaigns, Call-In Days, and Voter Registration. (2)Shall recruit and organize student delegation for United States Student Association conferences and annual Congress. (i) Labor Commissioner 1. Shall recruit and retain student or worker representatives from AFSCME, TFA, UAW, and Teamsters as well to lead a Commission dedicated to student-worker labor relations. 2. Shall attend weekly Council meetings and help draft language to resolutions that will strengthen the relationship between students and workers. 3. Shall serve as the liaison between students and workers on campus in order to strengthen and broaden solidarity between the two groups. Chapter 4 Finance and Resources 4.1 Appointment of Financial Controller (a)The Financial Controller shall be an appointed position in order to ensure the independence and accountability of the finances of the Associated Students. (b)The application process for the Financial Controller shall open on the Monday of the Finals Week of Winter Quarter and shall close on the Friday of week two during Spring Quarter. (c)In the application, any candidate for Financial Controller must demonstrate experience in finances, whether at UC San Diego organizations or at off campus, nonaffiliated organizations. (d)The current Financial Controller shall convene a special committee to appoint a successor. The committee shall solicit and screen the applicants for the Financial Controller. (e)The composition of the committee shall be as follows: (1)Outgoing Financial Controller, outgoing A.S. President, A.S. President-elect, one AVP from the Office of Student Organizations, and four senators-elect. (a)The outgoing Financial Controller shall be the chair of the committee. (b)The four senators-elect shall be randomly selected, in the conjunction with the Clerk, by the Chair of the committee. (c)Senators-elect will apply for the selection committee via email to the Chair within a 24-hour application period as determined by the Chair. (f)The committee shall nominate a candidate by a 2/3 vote of the entire committee membership. (g) The committee’s nomination shall be confirmed by the A.S. council once new Officers (excluding the Financial Controller and Senators have officially assumed their positions during Week 5 of Spring Quarter. (a) If the nomination does not gain Council approval, the application period will reopen and a new committee will be selected to choose a candidate. (h) The committee shall dissolve once the appointment is approved by council. 4.2 Office of Finance and Resources (a)The Financial Controller may appoint and dismiss staff positions within the office of Finance and Resources at their discretion. (b)The Office of Finance and Resources may employ the following paid staff: (1)Chief of Staff (a) Shall have a payroll categorization of Director III (2)Finance Analysts (a) Shall have a payroll categorization of Assistant III (3)Project Director (a) Shall have a payroll categorization of Director II 4.3 Annual Budget (a)The Financial Controller shall, in consultation with the President, prepare and submit an annual budget to the Council for consideration by ninth week of Spring Quarter. (b) The Council must approve an annual budget, allocating funds appropriate for the Summer and first 5 weeks of the following Fall Quarter, before the beginning of the fiscal year. (c) The Council shall annually allocate 50% of the unused funds from the year prior into a mandated reserve account. (d) The Financial Controller shall make a recommendation to the Council as to the best use for the remaining 50% of unused funds from the year prior (e)The Financial Controller, in consultation with the President, will submit a Fall Revise of the annual budget to the Council by the fifth week of Fall Quarter. 4.4 Assessment on the Financial Sustainability of the Associated Students (AFSAS) (a)The Financial Controller shall publish a report to be known as the Assessment on the Financial Sustainability of the Associated Students when deemed necessary. (b) It shall be to the discretion of the Office of Finance and Resources as to the manner in which the Report is updated (c) The Report must be considered by the Council no later than week 5 of spring quarter or the final meeting of the elected council, whichever date is later (d) The Report shall be approved by a simple majority (e)The Financial Controller must produce, at minimum, five hard copies to be distributed to the following entities: (1) Associated Students, Office of Finance and Resources (2)Associated Students, Director (3)Associated Students, Advisor and Daily Operations Manager (4)Office of the Assistant Vice Chancellor for Student Life (5)UCSD Student Life Business Office 4.5 Mandate Reserve (a)Purpose (1)The Mandate Reserve shall serve as savings against any unforeseen costs in future, making investments to lessen the A.S. dependency on student fees and shall also serve as a fund that shall allow the ASUCSD to become an autonomous (501C-3 tax status) entity at some point in the future. (b) Criteria for using funds from the Mandate Reserve (1)Permanent equipment (furniture, technology, etc.) (2)One-time costs for Enterprises or Student Services (3)One time costs for new initiatives or pilot programs (4)One time funding for budget shortfalls that will significantly impact the basic funding obligations of the ASUCSD (5)In the event of a budget shortfall created by unforeseen funding obligations as a consequence of previous council decisions. (6)Any unused money is automatically returned to the Reserve if the allocated amount is not fully spent. (c) ASUCSD may spend from this mandatory reserve account by a majority vote of council and require at least 3/4ths of council to be present. (d) Use of Mandate Reserve outside the outlined criteria shall require a 2/3rds vote and require that 3/4ths of the council to be present. (e)This account shall roll over annually and not be returned to the General Unallocated Account. (f) Mandate Reserve shall not dip below five percent of the total yearly income of ASUCSD. (g) Five percent of the expendable fund income (funds after mandatory referendum and return to aid) shall be put automatically into Mandate Reserves each year. 4.6 Enterprise Stability Reserve (a)Purpose (1)The Enterprise Stability Reserve shall be used to provide stability of expected ASUCSD enterprise-based revenue from short-term variances in enterprise performance. The size of the Enterprise Stability Reserve may be used as a metric to evaluate overall enterprise performance. (b)Operation (1)An expected annual amount of enterprise-based revenue shall be determined. (2)Variations from this expected amount are deducted or deposited into the Enterprise Stability Reserve at the end of the fiscal year. (c)The enterprise stability reserve shall be able to absorb variances in enterprise performance of at least 10%. (d)This account shall roll over annually and not be returned to the General Unallocated Account. 4.7 Income (a)Campus Activity Fee Income (1) Every member of the ASUCSD shall pay the Campus Activity Fee. (2)All income from the Campus Activity Fee shall be placed into a General Unallocated account. The Council may, by a majority vote, approve allocations from this General Unallocated account. (3)Any member of the ASUCSD may request a pro-rata refund of a portion of the Campus Activity Fee for any allocation for political, religious, and ideological grounds. The Financial Controller has the authority to judge the veracity and to approve all such requests. (b) Service and Enterprise Income (1) Income from any ASUCSD business shall be placed into an income unallocated account. The Council may, by a majority vote, approve allocations from an income unallocated account. (2) This account shall roll over annually and not be returned to the General Unallocated Account. (c) Concerts and Events Income (1) Net revenue generated through events coordinated by the Office of Concerts and Events shall be placed in a “Concerts and Events Income” account. (2) This net revenue shall only be used for the purpose of funding line items within the Office of Concerts and Events or for Concerts and Events administrative support. (3) This account shall roll over annually and not be returned to the General Unallocated Account. (d) Short Term Interest POOL (S.T.I.P.) (1) Net revenue generated through the interest collected on all ASUCSD funds, including the mandate reserve and the enterprise stability reserve, shall be placed into S.T.I.P. (2)S.T.I.P. funds may only be allocated for the purpose of stipends unless the Council, by a three-fourths vote of the entire membership, agrees to allocate money from S.T.I.P. for another purpose (3)This account shall roll over annually and not be returned to the General Unallocated Account. 4.8 Interest-Free Programming Loans (a)IFPLs are interest-free loans granted to CSI-registered student organizations from the ASUCSD that must be paid back in full. (b) All IFPLs must be approved by a majority vote of the Council (c) An entity with an IFPL must pay it back in full within 60 calendar days, or by the university’s year-end fiscal close, whichever is sooner. (d) In the event a student organization can not repay an underwrite within the allotted time, the Financial Controller reserves the right to request an extension of the payment deadline on behalf of the student organization to be approved by a majority vote of the Council. (e)In the event that the IFPL is not repaid by the deadline, the Financial Controller may order a hold placed on the principal members’ academic registration until the IFPL is repaid. (f) At the beginning of every academic quarter, the Office of Finance and Resource shall contact every entity with an outstanding underwrite with the payment due date. (g) Funds for IFPLs shall come from Mandate Reserve. (h) An organization using an IFPL to host a philanthropic event, or an event to raise money for charity, shall: (1) Pay back to the Associated Students the entire loan amount, with the entire left revenue going to the charity (2) If the student organization did not raise enough money to pay back the entire loan amount, all revenue shall go back to the Associated Students. 4.9 Freezing of Accounts (a)If any entity within the ASUCSD, including student organizations, overspends or misappropriates any allocations or for any other purpose violates the Standing Rules, the Financial Controller, the President, or the Council may freeze the account. (b) If the Financial Controller or the President freezes an account, the freezing of an account must be reported to the Council at the next regular meeting. The Council may overrule the decision to freeze the account by a majority vote. (c) An account may be unfrozen by the Financial Controller, the President, or the Council. The account may be unfrozen pending repayment by the registered student organization’s principal members or an agreed upon settlement between the Financial Controller and the registered student organization. 4.10 Accounting Procedures (a)All allocations shall be subject to normal ASUCSD and University of California business and accounting policy and procedures. (b) All ASUCSD funds shall be maintained by the ASUCSD Business Office. (c)The ASUCSD reserves the right to withdraw funding in the event that a student organization violates any ASUCSD policy. It is the responsibility of the principal members to become familiar with all policies regarding student organizations and activities. (d)Any funds allocated and not spent from a specific allocation shall automatically be returned to the General Unallocated account at fiscal close, unless the Council has authorized a specific allocation or account to roll over. (e)All reimbursements and expenditures must be authorized by the spending authority designated in this subsection. This section shall not apply to salaries or stipends, when there is a contract or valid written agreement already governing the line item, mandate reserves allocations, services that have no staff, memberships, or funding that goes directly to College Councils. (1)The spending authority for all office budgets shall be the cabinet member in charge of that office, except the “Travel and Conferences” line item, for which the spending authority shall be the President or the Vice-President External. (2)The spending authority for all service and commission budgets shall be the cabinet member that the service or commission operates under as per the standing rules. (3)An exception pertaining to commissions under AVP offices Diversity Affairs and Environmental Justice Affairs shall be made to allow commissions to have full control over their budgets in consultation with the office’s AVP. (4)The spending authority for the Senators line item shall be the Financial Controller. (5)The spending authority for all Administrative Supplies and Expenses and Marketing budgets shall be the Director of Associated Students Administration or an officer. (6)The spending authority for all election line items shall be Advocate General. (7)The allocation process for the Tournament and Competition Unallocated line item will be as follows: The AVP of Student Organizations shall initially review Tournament and Competition funding requests and shall make a funding recommendation to the Financial Controller. The Financial Controller must review any Tournament and Competition allocation recommendation made by the AVP of Student Organizations and approve, reject, or modify the recommendation in order to ensure compliance with Tournament and Competition Funding policies. The AVP of Student Organizations may appeal the decision made by the Financial Controller to the A.S. Finance Committee if it is believed the Financial Controller is incorrectly implementing a funding policy. The appeal will be heard by the A.S. Finance Committee, and the Finance Committee will issue the final allocation. Any newly approved Tournament and Competition Requests shall be documented by the AVP of Student Organizations in the form of a written report on the A.S. Council Order of Business. (1)The allocation process for the Student Organization Programming Unallocated line items will be as follows: The AVP of Student Organizations shall initially review all programming funding requests on a weekly basis after 11:30AM on Fridays. The Student Organization Funding Advisory Board (SOFAB) will review requests after the initial review by the AVP of Student Organizations. Each Wednesday prior to Finance Committee, the Financial Controller must approve, amend, or reject the funding decisions made by SOFAB. The AVP of Student Organizations may appeal the decision made by the Financial Controller to Finance Committee. Finance Committee will have the final say on any appealed programming requests. Under the written report section of the A.S. Order of Business, the AVP of Student Organizations must list which programming requests were reviewed each week. The Financial Controller will read any amended requests during the weekly senate meeting. (8)If the spending authority for a certain line item is unclear or does not exist, the President or Financial Controller shall be the spending authority. Chapter 5 AS Offices 5.1 Appointment of AVP of AS Offices (a)General Appointment Process (1)The President-elect shall convene a Special Committee(s) after the A.S. election to select the Associate Vice President of the AS Offices. (2)The membership of the committee shall consist of (a)The President-elect, or designee, who shall chair the committee; (b)Vice President of Campus Affairs (c)Vice President of External Affairs (d)Financial Controller (e)Previous office’s AVP at the discression of the committee (3)The committee shall solicit applications, screen, and interview candidates for the position (4)The Executive in charge of the office shall provide a brief description of their vision for the respective position to the committee prior to seeing any applicants. (5)The committee shall take a vote to determine which candidate they select. The vote shall be determined by simple majority. (6)Each executive shall have veto power over the committee when it relates to candidates of an AS Office that they oversee. (7) This nomination and notification shall occur no later than Tenth Week of Spring Quarter. Nominations for Council members shall only be confirmed by AS Council once the new Officers and have officially assumed their positions during Week 5 of Spring Quarter. (8)This subsection shall not apply to interim appointments, which the President may make for up to 25 academic days without the advice of a committee or the consent of the Council 5.2 Office of Academic Affairs (a)Purpose and Mission (1)The purpose of the Academic Affairs Office is to maximize student involvement in academic governance by strengthening student influence on the creation and implementation of University policy. The office shall work to initiate policy or other academics-related recommendations to the Academic Senate and to research academic policies and issues of concern to students at UC San Diego. The office shall also strive to coordinate student representation to faculty and administration on issues of academic policy, academic life, and the academic environment on campus, in order to enhance the value and quality of undergraduate education. Academic Affairs shall also work to increase student awareness of relevant and important academic issues in addition to the processes whereby academic policy is formulated. Finally, the office shall initiate and maintain programs and committees that benefit undergraduate students in the area of Academic Affairs. (b)Structure, Powers, and Responsibilities of the Office (1)Associate Vice-President Academic Affairs (a)Shall oversee all activities within the Academic Affairs Office (b)Shall select the membership of the Academic Affairs Office (c)Shall be responsible for all finances relating to the Academic Affairs Office (d)Shall have final approval on all projects and actions taken by the Academic Affairs Office that do not come before the Council (e)Shall be the official representative of the ASUCSD on all matters pertaining to Academic Affairs (f)Shall review academic policies and participate in the rewriting of the University academic policies affecting students which are outdated, unworkable, conflicting with other policies, or in violation of students' rights (g) Shall chair the Student Academic Senate and report on behalf of this council to AS Council. (2)Academic Affairs Chief of Staff (a)Shall share the responsibilities of the Associate Vice-President Academic Affairs as directed by the Associate Vice-President Academic Affairs (b)Shall serve as the alternate representative to all Academic Senate and campus wide committees as directed by the Associate Vice-President Academic Affairs (c)Shall review agendas for all Academic Senate meetings and further investigate issues that directly affect student interests (d)Shall appoint Assistant Researchers, if necessary, with the approval of the Associate Vice-President Academic Affairs (e)Shall maintain the Academic Affairs Office Archives (f)Shall regularly collect and compile reports from committee members (g)Shall perform any duties as directed by the Associate Vice-President Academic Affairs (h)Shall chair the Student Academic Senate in the absence of the Associate Vice-President Academic Affairs (3) Academic Senate Committees (a)The Associate Vice-President shall appoint members of the Student Academic Senate to Academic Senate Committees with the consent of the Council to a term of up to two academic years with the following exceptions: (b)The Associate Vice-President Academic Affairs shall serve as the Undergraduate Representative to the Committee on Educational Policy. (c)The President and the Associate Vice-President Academic Affairs shall serve as the ASUCSD representatives to the Representative Assembly. (d) Representatives to Academic Senate Committees shall attend and represent the ASUCSD in all meetings of their committees and shall report to the Student Academic Senate to discuss topics brought up in their committees. (e)Representative to Academic Senate Committees shall submit all agenda and related documents to the Associate Vice-President Academic Affairs (f)Representatives to Academic Senate Committees shall submit a written report after each meeting to the Associate Vice-President Academic Affairs within a week of attendance. The Associate Vice-President Academic Affairs shall then compile all reports and submit to the AS Council listserve. (g)If a representative to an Academic Senate Committee cannot attend a meeting, the Associate Vice-President Academic Affairs shall appoint a temporary proxy to attend and report on that meeting. (4)Associated Students Undergraduate Research Grants (A.S. Grants) (a)Structure (1)Director appointed by the Associate Vice-President Academic Affairs (2)Purpose and Authority (a)Shall request and secure funds for grants (b)Shall accept applications for undergraduate grants for student academic projects and student travel (c)Shall award grants upon review and acceptance of undergraduate applications with the consent of the Student Academic Senate (d)Shall audit the spending process and publish a report of the sponsored projects (e)Shall maintain the records of the A.S. Grants Program (f)Shall plan the annual A.S. Grants Symposium (g) Shall attend Student Academic Senate meetings as necessary (h)Shall report to AVP Academic Affairs weekly on the status of the A.S. Grants Program (c)A.S. Grants Advisory Committee (1)Structure (a)A.S. Grants Director, Co-Chair (b)AVP Academic Affairs, Co- Chair (c)All Academic Division Senators (d)Purpose (1)Shall meet monthly to review A.S. Grans application (2)Shall evaluate the budget and overall status of the A.S. Grants program (3)Shall propose recommendations for the A.S. Grants program (4)Shall serve as a resource for the A.S. Grants staff 5.3 Office of College Affairs (a)Purpose and Mission. (1)The Office of College Affairs shall uphold the motto, “six colleges, one great university” through programs that outreach campus-wide to unite the colleges in shared experiences and determination. The Office should cultivate the relationship between the College Councils as well as with the Associated Students Council in order to provide a strong coalition of student governments that is better equipped to serve the student body and to provide greater access for students to participate in their governance structure. The Office shall also connect the student governments to other campus communities to encourage larger collaboration and communication. Lastly, the Office should instill a sense of pride and spirit for each of the colleges and class levels. (b) Structure, Powers, and Responsibilities of the Office (1) Associate Vice President College Affairs (a) Shall oversee all activities within the College Affairs Office (b) Shall select the membership of the Office and create new positions as needed (c) Shall coordinate quarterly council visits (d) Shall meet and coordinate weekly with the Chair or President of each College Council and AS Council (e) Shall oversee the following (or appoint a designee as needed): all staff meetings, meetings of the class councils, meetings of the Campus Leadership Council, and any other committees or meetings established by the AVP College Affairs that properly address the Office mission (f) Shall meet with the Council of Deans of Student Affairs at least once per academic year to discuss student interests and voice any concerns (g) Shall advise and meet with the First Year Senators at least once per quarter (h)Shall work with the College Senators to organize council presentations on campus issues (2) Chief of Staff (a) Shall coordinate the projects and staff of the Office of College Affairs (b) Shall assist the AVP College Affairs in executing projects and expanding the scope of the Office (c) Shall meet with the AVP College Affairs and Office staff members weekly (d) Shall attend and take minutes for the Campus Leadership Council (e) Shall attend First Year Council meetings as necessary (f) Shall preside over meetings and assume any other responsibilities in the absence of the AVP (3) Finance Director (a) Shall maintain an office budget, including final audits of all events and reimbursements (b) Shall work to bring additional funds to the Office of College Affairs (OCA) from other organizations (c) Shall ensure fiscal responsibility of the Office (d) Shall act as a liaison to the Finance positions from all seven councils (e) Shall attend weekly OCA meetings (4) Marketing Director (a) Shall be responsible for the development and distribution of all marketing materials. (b) Shall supervise the creation and design of all graphics for publicity. (c) Shall work with the Publicity/Visibility positions from all seven councils. (d) Shall attend weekly OCA meetings. (5) Events Director (a) Shall plan and execute quarterly projects aimed to increase visibility and accessibility of all councils and improve relationships between them (b) Shall oversee the planning of the yearly All Council Retreat and Transition Banquet (c) Shall plan and execute projects that promote spirit for the six colleges (d) Shall research and develop new cross-council events (e) Shall attend weekly OCA meetings (6) Policy Director (a) Shall be informed on all council, UCSD, and UC-wide policies and initiatives. (b) Shall create campaigns in conjunction with the college senators and councils to increase awareness and student engagement. (c) Shall help organize visits and presentations to all councils in regard to major campus-wide issues. (d) Shall attend weekly OCA meetings. (7) First Year Council Director (a) Shall serve as the advisor to the First Year Council (b) Shall solicit applications, interview candidates, and select the Executive Committee membership of the First Year Council (c) Shall assist all First Year Council initiatives (d) Shall preside over and call all meetings of the First Year Council (e) Shall attend weekly OCA meetings First Year Council Student Advocacy 5.4 Office of Student Advocacy (a)Purpose of the Office (1)The Office of Student Advocacy exists to inform, advise and represent individual students experiencing academic or administrative conflicts with the University, as well as to pursue broader issues of student rights affecting large classes of students. (2)The Office of the Student Advocacy advises and represents students include, accused of violating the UCSD Student Conduct Code and/or the UCSD Policy on Integrity of Scholarship (3)The broad student rights concerns that the Office pursues include, but are not limited to, the following: (a)Policy review such as encouraging and participating in the rewriting of University policies, specifically the Student Conduct Code, affecting students which are outdated, unworkable, conflicting with other policies, or in violation of students’ rights; (b)Policy enforcement and education such as ensuring that University employees, especially faculty and administration, understand and abide by University policies and the norms of due process as incorporated therein in their various dealings with students, and educating students as to their rights and responsibilities under University policies; and (c)Student power by working to attain true student input in the formulation of campus policies and procedures and a real measure of student control over student fee-funded facilities. (b)Structure of the Office (1)Senior (Sr.) Associate Vice-President Student Advocacy (a)The Sr. Associate Vice-President Student Advocacy shall oversee all operations and shall delegate the management of the Office of Student Advocacy. (b)The Sr. Associate Vice-President Student Advocacy appoints the Student Advocates. (2)Student Advocates (a)Under the direction of the Sr. Associate Vice-President Student Advocacy, the Student Advocates advise and represent students in University hearings. (1)The Student Advocates share the responsibility in the casework and staffing of the Office of Student Advocacy. (2)Each Student Advocate shall treat every case with strict confidentiality and shall sign a confidentiality agreement with the Sr. AVP of Student Advocacy. (3)Each Student Advocate shall commit a minimum of 5 hours per week to casework or outreach work for the Office Student Advocacy at the direction of the Sr. AVP Student Advocacy and the Advocacy Chief of Staff. (b)Selection of Student Advocates (1)The Sr. AVP Student Advocacy shall solicit applications for the student advocates to either replace advocates or to fill vacancies. Applications shall be posted for a minimum of 10 days. (2)The Sr. AVP Student Advocacy shall select student advocates from the applications after an interview process. (3)Staff of the Office of Student Advocacy (a)The Sr. AVP Student Advocacy shall designate the Senior Student Advocate with consent of the Council. (1)The Senior Student Advocate shall serve as a resource is assisting other student advocates with casework. (2)The Senior Student Advocate shall represent the Office of Student Advocacy in the absence of the Sr. AVP in all committees and meetings at the discretion of the Sr. AVP Student Advocacy (b)The Sr. AVP shall designate the Advocacy Chief of Staff with consent of the Council. (1)The Advocacy Chief of Staff shall assist the Sr. AVP in coordinating the operations of the Office of Student Advocacy, including but not limited to: Management of the Office of Student Advocacy Interns, Coordination of the casework of the Office of Student Advocacy, Management of the Staff of the Office of Student Advocacy at the direction of the Sr. AVP Student Advocacy (2)The Chief of Staff shall represent the Office of Student Advocacy in the absence of the Sr. AVP in all committees and meetings at the discretion of the Sr. AVP Student Advocacy. (c)The Sr. AVP shall designate the Advocacy Communications Director with the consent of the Council. (1)The Advocacy Communications Director shall manage the Office of Student Advocacy’s outreach in working with the AS Graphic Studio, updating the Office of Student Advocacy website and manage the office’s social media presence (2)The Advocacy Communications Director shall coordinate with relevant members of the UCSD Administration – including but not limited to the Academic Integrity Coordinator, Student Legal Services, and the Office of Student Conduct – to ensure that the Office of Student Advocacy is made available to students. (d)Outreach Coordinator (1)Shall be categorized as an Assistant II (e)The Staff of the Office of Student Advocacy will agree to the same confidentiality requirements as Student Advocates (f)Each staff member shall serve for a term of once academic year or until appointment of successor (4)Selection Process for the Staff of Student Advocacy (a)The Sr. AVP of Student Advocacy shall place applications online, which shall be posted for a minimum of 10 days. (b)The Sr. AVP shall select a minimum of two candidates from the applications for each position to be interviewed (c)The Sr. AVP shall select staff for each position based on criteria set by the Sr. AVP Equity, Diversity, and Inclusion 5.5 Office of Equity, Diversity, and Inclusion (a)Purpose. The purpose of the Equity, Diversity, and Inclusion Office shall be to increase the knowledge, appreciation, and presence of diversity on campus. The Office shall work to provide support for historically underrepresented groups on campus. The Equity, Diversity, and Inclusion Office is dedicated to helping create a constant medium for discussion on issues pertaining to diversity awareness through forums, diversity trainings, films, speakers, and periodic surveys of campus climate, and by any other appropriate events or programs. The Office shall work to ensure that support for the services and programs of resource centers such as the Lesbian Gay Bisexual Transgender Resource Center (LGBTRC), the Cross Cultural Center, The Women’s Center, Student Promoted Access Center for Education and Service (SPACES), the International Center, the Office of Academic Support and Instructional Services (OASIS) is advocated for through the Associated Students. The Office shall support student-initiated outreach and retention of students from historically underrepresented backgrounds at UCSD. The Office shall maintain good working relations with the directors of the above-mentioned centers. (b)Structure, Powers, and Responsibilities (1)Associate Vice-President Equity, Diversity, and Inclusion (a)Shall organize and oversee the Office of Equity, Diversity, and Inclusion (b)Shall serve on the Student Promoted Access Center for Education and Service (SPACES) Board of Directors (c)Shall work with Student Affirmative Action Committee (SAAC) (d)Shall serve on Diversity Ad Hoc Planning Committees (e)Shall serve on the Cross Cultural Center Student Advisory Board (f)Shall serve on the OASIS Student Advisory Board (g)Shall chair the Cultural Unity Month of Awareness (C.U.M.A) committee (h)Shall meet with the Director of International Center quarterly unless decided otherwise (i)Shall meet with the Director of Lesbian Gay Bisexual Transgender Resource Center (LGBTRC) quarterly unless decided otherwise (j)Shall meet with the Director of Cross Cultural Center (CCC) quarterly unless decided otherwise (k)Shall meet with the Director of Women’s Center quarterly unless decided otherwise (2)Assistant to the Associate Vice-President Equity, Diversity, and Inclusion (a)Shall help the Associate Vice-President Equity, Diversity, and Inclusion coordinate activities and facilitate contact between the above mentioned organizations and entities (b)Shall help coordinate interns within the Office of Equity, Diversity, and Inclusion (3)Internal Relations Intern (a)Shall meet with Associated Students Women’s Commission quarterly, unless decided otherwise. (b)Shall be responsible for working with the Lesbian Gay Bisexual Transgender Queer/Questioning Intersex Association (LGBTQIA) (c)Shall be responsible for working with the Associated Students Alliance Commission (d)Shall be responsible for working with the organizations of the Cross Cultural Center (e)Shall be responsible for working with the Student Affirmative Action Committee (SAAC) and attending all meetings (4)Initiated Outreach Intern (a)Shall be responsible for working with Preuss ASB on parliamentary procedure and diversity training (b)Shall be responsible to maintain a relationship between ASUCSD and Preuss (c)Shall be responsible for setting up events between ASUCSD and Preuss (d)Shall be responsible for working with the High School Conferences of student organizations hosted at UCSD. (e)Shall be responsible for working with the Academic Success Program (ASP) and attending all meetings (f)Shall be responsible for working with the Student Initiated Access Programs and Services (SIAPS) and attending all meetings (5)Cultural Unity Month of Awareness (C.U.M.A.) Intern (a)Shall be responsible for maintaining weekly meetings for C.U.M.A. (b)Shall be responsible for maintaining communication between the Associate Vice-President Equity, Diversity, and Inclusion and C.U.M.A. Advisory Board Chapter 6 Triton Spirit and Athletics 6.1 Triton Spirit and Athletics Chapter 1.1 Triton Spirit and Athletics Commission (a)The purpose of the Triton Spirit and Athletics Commission shall be to provide a variety of events for the enjoyment, education, and enrichment of the entire campus community by promoting Triton Athletics and Triton Pride. The Commission shall work to increase on campus spirit, boost attendance at home athletic events, improve the sense of community through athletics, improve athletic awareness on campus, and to support the needs of UCSD athletes. The Commission shall work with various departments/organizations (indicated below) to foster a reputable atmosphere of Triton Pride. (b)Structure and Responsibilities (1)Associate Vice President of Triton Spirit and Athletics (a)Shall manage and provide curatorial direction to the Commission Triton Spirit and Athletics (b)Shall appoint and oversee all staff positions (c)Shall hold weekly staff meetings (d)Shall provide regular updates to the Council regarding events. (e)Shall have final authority over the finances and decisions of the Commission of Triton Spirit and Athletics (f)Shall work to promote Triton Pride at UCSD (g)Shall work to promote involvement in UCSD Athletics and Recreation departments (h)Shall work and collaborate with ASCE and Office of Equity, Diversity, and Inclusion to enhance student life (i)Shall work and collaborate with the following departments/organizations to execute such responsibilities: (1)College Spirit Groups (Revelle, Muir, Warren, Marshall, Roosevelt, and Sixth) (2)Athletics Department (3)Intercollegiate Athletics (4)Recreation Department (5)Sports Facilities (ARSFAB) (6)Triton Athletes Council (TAC) (7)Alumni Association (8)Center for Student Involvement (9)College ResLifes (10)College Councils (11)Inter-College Resident’s Association (ICRA) (12)All-Campus Transfer Association (ACTA) (13)Vice Chancellor of Student Affairs (14)College Coordinators of Student Activities/Programming Assistants (2)The AVP of Triton Spirit and Athletics may appoint and dismiss staff positions within the Triton Spirit and Athletics Commission at their discretion. Chapter 7 Concerts And Events (ASCE) 7.1 Office of Concerts And Events (a)Purpose. The purpose of Associated Students Concerts And Events (ASCE) shall be to provide a variety of concerts and events for the enjoyment, education, and enrichment of the entire campus community. ASCE is dedicated to producing a substantial number of diverse, quality programs including music, comedy, film, dance, speaker, and social events. ASCE shall advise the College Programming Boards on matters of booking and event management practices and shall offer student organizations the opportunity for involvement whenever possible. ASCE creates a learning experience for its members that aims to benefit the ASUCSD as well as the personal and professional growth of the students involved. (b)Student Staff (1)Senior (Sr.) Associate Vice-President Concerts And Events (a)Shall manage and provide curatorial direction to the Office of Concerts And Events (b)Shall appoint and oversee all ASCE staff positions. (c)Shall provide regular updates to the Council regarding events. (d)Shall have final authority over the finances and programming of the Office of Concerts And Events. (2)Festivals Coordinator(s) (a)Shall coordinate all aspects of FallFest and the Sun God Festival. (b)Shall oversee the Sun God Festival committees, delegate committee responsibilities, and appoint committee leads. (c)Shall have a payroll classification of a Director III (3)Bear Garden Coordinator (a)Shall coordinate all aspects of the Bear Garden event series. (b)Shall coordinate all logistical aspects of the Senior Sendoff. (c)Shall oversee and delegate work to the Bear Garden Assistant (d)Shall have a payroll classification of a Director II (4)Bear Garden Assistant (a)Shall assist in the coordination of the Bear Garden event series. (b)Shall assist in the coordination of the Senior Sendoff. (c)Shall report to the Bear Garden Coordinator. (5)Special Events Director (a)Shall work to bring additional funds to the Office of Concerts And Events through the coordination of Public Ticket Events. (b)Shall work in conjunction with interested individuals and organizations to plan new and diverse programming (c)Shall oversee and delegate work to the Special Event Assistant(s). (d)Shall have a payroll classification of a Director III (6)Special Events Assistant(s) (a)Shall coordinate all ASCE events at The Loft. (b)Shall coordinate all aspects of the Fall All Campus Dance. (c)Shall attend College Programming Board meetings on a monthly basis, or as needed. (d)Shall assist in the coordination, specifically booking, of College Festivals. (e)Shall report to the Special Events Director. (7)Production Assistant(s) (a)Shall work with the ASCE Event Manager and ASCE Event Coordinator to assist in all event production. (b)Shall meet regularly with the ASCE Event Manager and/or the ASCE Event Coordinator. (8)Marketing Director (a)Shall be responsible for developing marketing plans for all events. (b)Shall supervise the creation and design of all graphics for publicity. (c)Shall oversee and delegate work to the Marketing Assistant(s) and the Media Liason. (d)Shall have a payroll classification of a Director III (9)Marketing Assistant(s) (a)Shall be responsible for the printing and distribution of all marketing materials. (b)Shall coordinate “Street Team” efforts on- and off-campus. (c)Shall report to the Marketing Director. (10)Media Liaison (a)Shall be responsible for placing advertising in print media as appropriate. (b)Shall coordinate with radio stations as appropriate. (c)Shall research, develop, and maintain relations with local media. (d)Shall coordinate and solicit photographers for all events. (e)Shall write and distribute press releases for all public ticket events. (f)Shall report to the Marketing Director. (g)Shall have a payroll classification of a Director II (11)Sponsorship Director (a)Shall work to bring additional funds to ASCE through on- and offcampus sponsorship contributions. (b)Shall oversee and delegate work to the Sponsorship Assistant(s). (12)Sponsorship Assistant(s) (a)Shall assist in the solicitation of sponsorship contributions. (b)Shall report to the Sponsorship Director. (13)Treasurer (a)Shall maintain an office budget including final audits of all events. (b)Shall coordinate all merchandise sales. (c)Shall act as a liaison to and meet regularly with the Financial Controller. (d)Shall act as a liaison to the Fund Manager. (14)Festivals Director (a)Shall have a payroll classification of a Director IV (15)Chief of Staff (a)Shall have a payroll classification of Assistant IV (16)Bear Garden Director (a)Shall have a payroll classification of a Director III (17)Special Events Coordinator (a)Shall have a payroll classification of a Director II (c)Volunteers (1)The ASCE general body of both student staff and volunteer base shall meet on a weekly basis to discuss and coordinate upcoming events. (2)Volunteers shall be provided opportunities for professional development, as well as the chance to lead a Sun God Festival committee, under the oversight of the Festivals Coordinator(s) and Sr. AVP Concerts And Events. (d)Career Staff (1)ASCE Event Manager (a)Shall lead event coordination for all larger-scale events. (b)Shall provide professional development related to the concerts/events industry for ASCE Student Staff and Volunteers. (c)Shall serve as the primary liaison with campus administration. (d)Shall provide work direction to the Production Assistant(s). (e)Shall supervise and provide work direction to the ASCE Event Coordinator. (2)ASCE Event Coordinator (a)Shall lead event coordination for small-scale/low-impact events. (b)Shall provide work direction to the Production Assistant(s). (c)Shall report to the ASCE Events Manager. 7.2 Sun God Festival (a)Mission. The mission of the Sun God Festival is to enhance campus spirit and build community, particularly amongst the UC San Diego undergraduate student body, through an annual, high-quality, large-scale, music and arts festival. The festival is curated and coordinated primarily by undergraduate students, and strives to create opportunities for student involvement and participation wherever possible. This longterm tradition established in 1983 has existed for the majority of the University’s history, and is widely considered the highlight of student life at UC San Diego. 7.3 Public Ticket Income And Sponsorship Revenue (a)ASCE will strive to expand and diversify its programs without further dependence on student fees through public ticket sales and sponsorship income whenever possible and appropriate. Additionally, public tickets offer students the opportunity to invite friends and family to large-scale tradition events such as FallFest and Sun God Festival. (b) Public Ticket Sales (1)Tradition Events. The number of public tickets sold for large-scale tradition events shall be determined based on financial need, student demand, and venue capacity. Undergraduate student attendance shall be prioritized whenever possible. (2)Subsidized Events. Undergraduate student tickets for events that are partially funded from the Campus Activity Fee shall always be offered at a discounted rate or for free. (3)Unsubsidized Events. Undergraduate student tickets for events that are funded solely by ticket sales with no funding from the Campus Activity Fee shall be offered free of facility charges. Any additional discount will be at the sole discretion of ASCE. (c) Public Ticket Income and Sponsorship Revenue shall be subject to the rules outlined in Title V, Section 1.4c. 7.4 University Events Office (UEO) (a)Role of UEO in Associated Students Concerts and events (1)UEO shall serve only an advisory role to the AS Concerts and events Office. The Associate Vice-President Concerts and events shall have final authority over the planning and execution of all AS Concerts and Office events. (2)All expenses made by UEO on behalf of the AS Concerts and events Office must be approved by the Sr. Associate Vice-President Concerts and events in writing. (b) AS Concerts and events Advisor (1)Shall provide assistance to the AS Concerts and events Office, especially in regards to artist booking, contracts, University policy, and best event management practices (2)Shall serve only an advisory role to the AS Concerts and events office; any decisions made by the Advisor must be approved by the Sr. Associate VicePresident Concerts and events (c)AS/UEO Event Coordinator (1)Shall provide assistance to the Concerts and events Office, especially in regards to production and budgets (2)Shall coordinate all meetings with campus partners and departments (3)Shall oversee the Production Coordinator(s) and delegate appropriate tasks. (4)Shall serve only an advisory role to the Concerts and events office; any decisions made by the AS/UEO Event Coordinator must be approved by the Sr. Associate Vice-President Concerts and events (d)Working Relationship MOU (1)An MOU detailing the working relationship between UEO and the Concerts and events Office shall be created, revised, and/or renewed on a yearly basis. (2)The MOU must be agreed upon in writing by the Associate Vice-President Concerts and events, Associated Students President, and UEO Director. 7.5 Sun God Festival Steering Committee (a)Membership (1)Sr. Associate Vice-President Concerts and events, Chair (2)Festivals Coordinator(s) (3)Vice-President Campus Affairs (4)AS Concerts and events Advisor (5)AS/UEO Event Coordinator (6)UEO Director (7)UEO Production Manager (8)A Dean of Student Affairs appointed by the Council of Deans (9)A member of the Faculty appointed by the Council of Provosts (10)Chief of Police or designee (11)University Centers representative appointed by the Director of the University Centers (b)Charge and Timeline (1)The Sun God Festival Steering Committee shall make recommendations to the Sr. Associate Vice-President Concerts and events on (a)long-term goals and planning for the Sun God Festival; (b)date, time, and location of the Sun God Festival; (c)student safety and well-being; (d)campus coordination; (e)enhanced programming and community building activities; and (f)identification of campus priorities (2)The committee shall meet at least once a quarter. (3)The committee shall serve only an advisory role to the Concerts and Events Office. The Sr. Associate Vice-President Concerts and Events has final authority over the planning and execution of the Sun God Festival. Chapter 8 Environmental Justice Affairs 8.1 Office of Environmental Justice Affairs (a)Purpose and Mission (1)The purpose of the Environmental Justice Affairs Office shall be to raise awareness and promote action towards addressing the intersections of environmental and social justice within the student body. The Office of Environmental Justice Affairs will focus on elements of environmental and social sustainability inherent in council decisions and at the university. It is expected that the officer to fill this position will contribute additional knowledge and foresight on matters regarding sustainability will hence have a direct positive effect on the impact ASUCSD has on campus, around San Diego, and in the international community. (b)Structure, Powers, and Responsibilities of the Office (1)Associate Vice President of Environmental Justice Affairs (a)Shall oversee the organization and all operations within the office (b)Shall conduct three programs per year (one per quarter) that either support sustainability efforts on campus or make ASUCSD more sustainable. Shall coordinate these programs with corresponding environmental positions on the college councils. (c)Give an annual report on ASUCSD’s sustainability practices and recommend changes. (d)Provide weekly report of campus sustainability efforts to Council (e)Serve as a liaison between the SSC and ASUCSD council. (f)Serve as an ex-officio member of The Green Initiative Fund (TGIF) and SRC board meetings. (g)Attend four UCSD sustainability organizations meetings per quarter, including but not limited to: Engineers for a Sustainable World (ESW), Biofuels Action and Awareness Network (BAAN), and Green Campus. (h)Meet monthly with the Sustainable Programming Office’s Sustainability Program Manager. (i)Serve on the UCSD Earth Week Committee in Winter Quarter and put together a project during Earth Week on behalf of AS. (j)Hold quarterly meetings with University Centers Sustainability Coordinator. (k) Hold quarterly meetings with the Housing Dining and Hospitality Sustainability Manager. (l)Shall include College Environmental Justice positions as office liaison positions. (m)Shall appoint and oversee all Environmental Justice Affairs Affairs staff positions (n)Shall appoint and oversee the appointment of ASUCSD MOVES Director with the consent of the Council. (2)Student Staff (a)Under the direction of the AVP Environmental Justice Affairs, the office shall do the following: (1)Promote, adhere and enforce the AS Principles of Sustainability and UCSD Climate Action Plan (2)Inform Council of supporting roles that council can play to make sustainability projects a reality. (3)Work closely with sustainability organizations to educate the student body about the effects and importance of the policies being pursued by the SSC. (4)Work to raise campus awareness about ASUCSD’s own sustainability efforts. (5)Work in conjunction with the SRC Programming Office to implement sustainable practices at large programming events (where feasible). (6)Work in conjunction with Enterprise Office and Business Services Office to implement sustainable practices (where feasible). (7)Serve as an ambassador to other campuses, municipalities and governments regarding the success of ASUCSD sustainability efforts. (8)Advocate for environmental policies at municipal and state level when students are directly impacted by said policies. (9)Maintain communications with the California Student Sustainability Coalition, in collaboration with the Student Sustainability Collective, and organize delegates to each biannual retreat and convergence. (10)Organize delegates, in collaboration with the Student Sustainability Collective, to the biennial Power Shift Convergence in Washington D.C. (11)Hold quarterly meetings with the SSC Food director and campus community gardens, including but not limited to, Earl’s Garden, Neighborhood Community Garden, Marshall Garden, and the Urban Farm Chapter 9 Health and Wellness 9.1 Office of Health and Wellness (a)Purpose and Mission. (1)The purpose of the Office of Health and Wellness is to raise awareness of student health resources at UCSD and increase the use and knowledge of these resources to create a healthier student body. The AVP Health and Wellness will collect feedback on all student health resources and work to adapt the campus community in a way that reflects the current student health needs. The office will focus on general student health through UC insurance plans, UC insurance waivers, reduced access fees, and student health services; sexual assault and gender based violence through the Campus Advocacy, Resources, and Education (CARE) program and the campus community centers; mental health through all Counseling and Psychological Services (CAPS) offices; and drug and alcohol awareness, education, and outreach to campus spaces and student organizations as well as training through the Floatie program. (b)Structure, Powers, and Responsibilities (1)Associate Vice-President of Health and Wellness (a)Shall direct the office of Health and Wellness and work with each of the interns on their projects and goals (b)Appoint and oversee all Health and Wellness staff positions (c)Issue a quarterly report on the status of all UCSD student health resources and student feedback, as well as any projects benefitting student health that were completed (d)Serve as a liaison between the Wellness Cluster Student Advisory Board (WCSAB) and ASUCSD (e)Serve as a liaison between CARE and ASUCSD (f)Report weekly health events, opportunities, and changes regarding the UCSD campus to ASUCSD at weekly meetings (g)Promote accurate and accessible sexual, physical, and mental health through programs, workshops, and reports with the Office of Health and Wellness. (h)Actively collaborate and communicate with the Office for the Prevention of Harassment and Discrimination (OPHD) as dictated by the current AVP Health and Wellness and OPHD staff (i)Actively collaborate and communicate with The Zone as dictated by the current AVP Health and Wellness and The Zone staff (2)Student Health Intern (a)Research UCSHIP and RAFT policies and compare to UC and other University campuses (b)Collaborate with WCSAB to garner awareness and education about current student health initiatives on campus (c)Create surveys that collect feedback on student health services and resources on campus (d)Work with the LGBT Resource Center regarding UCSHIP and transgender care services in order to grow and adapt to the community needs. (e)Actively collaborate and communicate with the Student Health Advocate (SHA) program as dictated by the current AVP Health and Wellness and the SHA program director (3)Sexual Assault and Gender-Based Violence Intern (a)Collect data on UCSD sexual assault resources (b)Find ways to make sexual assault resources easily accessible and readily available for all students (c)Put on programs regarding sexual assault awareness, education, and prevention (d)Research Title IX and UCSD compliance to Title IX (e)Serve as a liaison between the Women’s Commission and Office of Health and Wellness (4)Mental Health Intern (a)Find ways to make mental health resources easily accessible and readily available for all students (b)Put on programs regarding mental health, self-care, peer-wellness, and stigma (c)Research UCSD CAPS and how the six colleges utilize their CAPS resources (d)Reach out to campus community centers and organizations to establish culturally-competent mental health reviews and reports (e)Actively collaborate and communicate with the CAPS Wellness Peer Educators (WPE) program as dictated by the current AVP Health and Wellness the CAPS WPE program staff (5)Drug & Alcohol Awareness Intern (a)Work with ASUCSD and the Office of Health and Wellness to head the Floatie project (b)Collaborate with ASUCSD Stay With Me to raise awareness and educate the student body on drug- and alcohol-based issues (c)Put on programs regarding that proactively educate and bring awareness to drug- and alcohol-based issues at UCSD (d)Research UCSD drug and alcohol policies, especially in relation to festivals and on-campus housing, and make the information easily accessible and readily available for all students (6)Outreach Interns (10) (a)Will work with the guidance of the AVP Health and Wellness and the Drug and Alcohol Awareness Intern to train student organizations and spaces on campus regarding the Floatie Program (b)Act as a liaison between the Office of Health and Wellness and designated spaces and student organizations on campus to facilitate free-flowing channels regarding drug and alcohol policies and the Floatie program. Proviso: This office will go into effect at the beginning of the ‘16-’17 Council Term Chapter 10 Local Affairs 10.1 Office of Local Affairs (a)Purpose: the Office of Local Affairs works to engage in community outreach by initiating programs, campaigns, and development projects that bring together members of the UCSD and greater San Diego communities. The Office shall facilitate communication between students, administrators, local legislators, and community members to enact and sustain programs and projects that work to address local: political, social, indigenous, and economic issues. The Office of Local Affairs shall work to achieve the goal of engaging local community outreach by initiating programs, campaigns, and development projects that bring together members of the UCSD and greater San Diego communities. (b)Structure of the Office (1)Associate Vice-President Local Affairs (a)Shall manage and provide curatorial direction to the Office of Local Affairs (b)Shall appoint and oversee all Local Affairs staff positions. (c)Shall plan and pursue two local campaigns per academic year, preferably complementing the campaigns of the University of California Student Association (d)Shall act as the primary liaison between the ASUCSD and the San Diego City Council, and its representatives (e)Shall act as the primary liaison between the ASUCSD and the several mayors, legislatures, and leaders of the greater San Diego community (f) Shall act as the primary liaison between the ASUCSD and the San Diego County Board of Supervisors (g)Shall act as the primary liaison between the ASUCSD and the other San Diego universities, colleges, and other institutions of higher education (h)Shall act as the primary liaison between the ASUCSD and San Diego community based organizations (i)Shall select and appoint Local Community Committee representatices and oversee these representatives (j)Shall have the power to dismiss staff members within the Office of Local Affairs (2)Chief of Staff (a)Shall be appointed by the Associate Vice-President Local Affairs with the consent of council (b)Shall Maintain the Local Affairs Archives (c)Shall oversee and aid the directors and interns in the Local Affairs Office (d)Shall aid in maintenance of Student Lobby Corps, to lobby to local legislators about issues surrounding higher education (e)Shall aid in the maintenance of the relationships between the UCSD and San Diego community based organizations. (f)Shall maintain record of the funds in the Local Affairs Office (g)Shall aid in the communication with Local San Diego universities, college and other institutions of higher education (h) Shall aid in communication with San Diego City Council, and local elected officials, leaders, and legislatures (3)Local Legislative Affairs Director (a)Shall be appointed by the Associate Vice-President Local Affairs with the consent of council (b)Shall aid in lobby visits, and maintain records of visits. (c)Shall work on creating opportunities for students to interact with local policies or legislators (d)Shall assist in developing town halls or other forms of engaging local legislators (4)Community Affairs Director (a)Shall be appointed by the Associate Vice-President Local Affairs with the consent of council (b)Shall work to establish relationships with local community groups (c)Shall plan community engagement opportunities with the local San Diego community and support community events (d)Shall establish and maintain relationship with local community center such as but not limited to; Center for Community Solutions, Center for Policy Intiatives, Malcolm X Library, and other relevant centers (e)Shall develop events in conjunction with community groups or San Diego resources (5) County Affairs Director (a)Shall act as a liaison to the San Diego County Board of Supervisors and other institutions of San Diego County’s Government (b)Shall maintain records of the meetings, legislative agenda, and actions of the San Diego County Board of Supervisors (c)Shall coordinate with the Local Legislative Affairs Director and the Legislative Liaison in developing and promoting policies at the county level (d)Shall facilitate communication with the Supervisors on behalf of the Office of Local Affairs (e) Shall assist the Associate Vice-President of Local Affairs in expanding campaigns to reach the San Diego County Government (6)Local Affairs Office Interns (a)Shall be appointed by the Associate Vice-President Local Affairs with the consent of council (b)Shall provide support for the Office of Local Affairs 10.2 Local Community Committees (a)The Associate Vice-President shall appoint all ASUCSD representatives to Local Community Committees with the advice of any appropriate cabinet member and the consent of the Council to a term of up to two academic years with the following exceptions: (1)The Associate Vice-President Local Affairs shall serve as the Undergraduate Representative to the La Jolla Town Council. (b)Representatives to Local Community Committees shall attend and represent the ASUCSD in all meetings of their committees and shall meet regularly with the Associate Vice-President Local Affairs or designee to discuss topics brought up in their committees. (1)Committees shall include the following but not limited to; La Jolla Community Planning Association, La Jolla Parks and Beach’s, and La Jolla Shores Association (c)Representative to Local Community Committees shall submit all agenda and related documents to the Associate Vice-President Local Affairs (d)Representatives to Local Community Committees shall submit a written report after each meeting to the Associate Vice-President Local Affairs within a week of attendance. The Associate Vice-President Local Affairs shall then compile all reports and create a newsletter for ASUCSD to present as a state of local issues (e)If a representative to an Local Community Committee cannot attend a meeting, the Associate Vice-President Academic Affairs shall appoint a temporary proxy to attend and report on that meeting. (f)If a representative should fail to submit more than one report after each meeting or miss a meeting without proper excuse to the Associate Vice-President Local Affairs, the Associate Vice-President Local Affairs shall have the right to replace the representative Student Organization 10.3 Office of Student Organizations (a)Structure of the Office (1)Senior (Sr.) Associate Vice-President Student Organizations (2)Any staff as designated by the AVP of Student Organizations including, but not limited to: (3) Student Organizations Office Chief of Staff (a) Shall coordinate the daily operations of the office (b) Shall inform organizations receiving AS funding of attendance at their events (c) Shall assign event schedules for the office Interns to attend (d) Shall be paid as an Assistant II (4) Student Organizations Special Projects Manager (a) Shall complete any special projects as assigned by the Sr. AVP (b) Shall coordinate projects to benefit the student organizations of UCSD (c) Shall head the team of Interns when projects require a team (d) Shall be paid as an Assistant I (5) Student Organizations Interns (a) Shall attend and analyze events receiving AS Programming Funding (b) Shall report findings to the Chief of Staff or Sr. AVP (c) Shall work, at the discretion of the Special Projects Manager, on projects benefitting the student organizations of UCSD (b)A.S. Commissions within the Office of Student Organizations (1) In an effort to better serve the needs of the All Campus Transfer Association (ACTA) and All Campus Commuter Board (ACCB), these commissions will fall under the purview of the Office of Student Organizations. 10.4 Student Organization Funding Process (a)A Student Organization may request up to $100 per academic year in Operating Funds from the Student Life Business Operations. The use of any Operating Funds must adhere to the policies stated in the yearly Associated Student Funding Guide. (b)Programming Funding Process (1)The yearly Associated Students Funding Guide shall contain the specific requirements and regulations pertaining to programming funding requests. (2)Student Organizations may request funding for programming by submitting a funding request to the Sr. AVP Student Orgs at least five weeks prior to the date of their event. (3)Programming funds cannot be allocated for (a)alcohol (b)Stamps and postage (c)The purchase of any permanent equipment or maintenance of equipment (d)clothing (t-shirts, uniforms, etc.). (e)Parking permits and reserved spaces (f)scholarships or direct monetary donations (g)any association or membership fees (h)payment of fines, violations, or late fees (i)services or labor provided by any UCSD Student (j)the purchase or rental of firearms, ammunition and its parts (k)raffle tickets and prizes (l)Items deemed hazardous by UCSD Risk Management (m)Events that charge admission fees to UCSD undergraduate students (n)Off-campus events (o)Any non-listed item that violate university policy (p)any other items listed in the yearly A.S. Funding Guide (4)Programming funds shall be allocated to events open to all students. (5)The Student Organization Funding Advisory Board will not fund any items when a price estimate is not attached to the programming request for the requested items. (c)Emergency Funding Process (1)The Financial Controller may allocate up to $500.00 to a student organization from the student organization unallocated account for emergency situations. (2)All emergency allocations must be reported to the Council at the next regular meeting. (d) The Standing Rules supersede the Funding Guide with respect to media funding. AS does not fund printed media 10.5 Policies and Restrictions on Student Organization Funding (a)A student organization must be a registered student organization to request funding through a student organization funding process. (b)The person making the request or collecting a reimbursement from an allocation to the student organization must be a principal member of the student organization. (c)It is recommended, but not required, that the student organization’s advisor sign any request for funding. (d)The allocation of funds to student organizations does not represent an endorsement or the official position of the ASUCSD, the University of California, or the Regents of the University of California. (e)Any publicity such as print, media, flyers, advertising, or public notice for any event, activity, service, program, or media which is sponsored in part or full by the ASUCSD must mention and display the ASUCSD as its financial sponsor in a fully visible or audible manner. (f)If a student organization has received funding for an event on a specific date, the student organization must obtain prior approval from the Associate Vice-President Student Organizations to change the date. (g)Any funds granted to student organizations by A.S. may not be utilized for a different event than the one specified on the funding request. (h)If a student organization exceeds its allocated budget, the principal members of the student organization are responsible for reimbursing the exceeded amount. (i)The yearly A.S. funding guide shall be the authoritative document on A.S. programming requests for policies and procedures not stipulated in these standing rules. 10.6 Tournament and Competition Funding (a)Funding Policies (1)The yearly A.S. funding guide shall be the authoritative document on A.S. Tournament and Competition Funding policies and procedures 10.7 Student Organization Funding Advisory Board (SOFAB) (a)Membership (1)The Financial Controller shall chair the Student Organization Funding Advisory Board (2)The Sr. Associated Vice President of Student Organizations shall be the only member of SOFAB (b)Responsibilities (1)The committee shall meet once a week during the academic year. (2)The committee shall hear every programming request that is submitted to the Sr. Associate Vice President of Student Organizations and recommend an allocation. (3)The Sr. AVP of Student Organizations will be responsible for pacing the student organization budget. Chapter 11 Enterprises and Student Services 11.1 Office of Enterprise Operations and Student Services i. Structure of Office (1)AVP Enterprise Operations and Student Services (1)In an effort to ensure A.S. enterprises remain fiscally competitive and sustainable, the AVP of Enterprise Operations and Student Services has the authority to decide which office positions will be implemented. (b)Chief of Staff (1)Shall coordinate effective collaboration amongst all members of the office. (2)Shall directly report to the AVP Enterprise Operations and Student Services and act in his or her stead insofar is allowed by the constitution (c) Director of Marketing (1)Shall conduct programs and strategies that effectively market all of the AS Enterprises throughout the year (2)Shall work with marketers in other AS Offices to effectively market AS Enterprises to all groups on campus (3)Shall work with staff mangers of the AS Enterprises to coordinate effective marketing strategies on a per enterprise basis (4)Shall work with AS Council members to help promote the AS Enterprises throughout the UCSD campus (d)Director of Finances 11.2 Enterprises (1)Shall be responsible for tracking the fiscal state of all AS Enterprises (2)Shall act as the financial liason between staff managers and the AVP of Enterprise Operations and Student Services (3)Shall prepare reports on the fiscal state of all enterprises for the AVP Enterprise Operations and Student Services and AS Council (4)Shall help analyze, the fiscal state of all AS Enterprises (e)Director of Sustainability (1)Shall obtain recommendations from the AVP EJA to ensure that sustainable business practices are demonstrated in all A.S. Enterprises (2)Shall report to the AVP Enterprises and Student Services on the current state of business practices in all AS Enterprises and provide recommendations to the A.S. council as to where improvements can be made (f)Enterprise Operations Intern (1)Shall provide assistance to the AVP Enterprise Operations and Student Services in whatever capacity is designated (g)Any other staff designated by the AVP of Enterprise Operations and Student Services. E (a)Definition. Enterprises are revenue generating entities that provide needed goods to students or the community at large. Enterprises shall be subdivided into two categories: Auxiliary Enterprises and Academic Enterprises. Academic Enterprises shall consist of all enterprises whose goods are offered to promote increased levels of students’ academic welfare. Auxiliary Enterprises shall consist of all other enterprises which work to enhance student life on the UCSD campus by providing job opportunities, management experience and goods or services. Each enterprise shall be operated in a manner consistent with fair business practices and with positive net income goals. If such income goals cannot be met by a specific enterprise but the goods offered by that enterprise are considered desirable, then that enterprise but the goods offered by that enterprise are considered desirable, then that enterprise shall be subsidized by the ASUCSD until such time that total costs are deemed to exceed the benefits of the continuation of that enterprise. The lack of subsidization along with continued net income losses will result in the dissolution of the enterprises. (b) Current Enterprises (1)Lecture Notes (2)Soft Reserves (3)Triton Outfitters (4)Senior Memory Book 11.3 Student Services (a)Definition. (1)Student Services are services to the Associated Students in providing unique opportunities for students to become involved with creative outlets and volunteer opportunities. This office also serves the purpose of offering the transit of students to and from areas of the greater San Diego area by means of the Safe Rides service. It exists to act as an overarching entity meant to oversee the management of the services, here defined as fully funded or partially subsidized ASUCSD entities that provide valuable services and opportunities to undergraduate students of the university. Student Services includes the following services: Safe Rides, KSDT, TTV, and the AS Graphic Studio. The office shall seek to expand the number of services available to the students of the university in order to better improve the quality of student life and work in collaboration with the outside community to acquire sponsorships in order to secure new services, as well as expand existing services Office of Transportation and Transformation 1. Purpose a. The purpose of the Office of Transportation and Transformation is to advocate for students commuting to and from, or attempting to navigate within campus; Provide leadership to the numerous existing commuter representatives in the AllCampus Commuter Board, the college councils, and off-campus senators. The Office will serve as the main liaison between Transportation Services, University Centers Commuter Events and Programs, and Associated Students. The AVP will serve as the point person for transportation information and issues within Associated Students. The office will work to address the basic needs of students with accessibility issues and students commuting to and from campus through attendance at committee meetings and organizing events on campus that will target these students. 2. Structure and Responsibilities a. Associate Vice President, Office of Transportation and Transformation i. Provide support to the following one-on-one meetings twice a quarter with the following organizations or people (organizations 1-4): 1. Commuter representatives from each college 2. All-Campus Commuter Board 3. Off Campus Senators 4. Student Transportation Advisory Committee ii. Collect quarterly reports on the activities of the aforementioned entities 1. Send out Quarterly Updates to organizations 1-4 summarizing Transportation changes (policy, personnel, projects, etc) impacting students iii. The All-Campus Commuter Board will be under the Office of Transportation and Mobility. 1. The AVP will review ACCB’s budget before submittal to the Financial Controller. iv. Attend STAC meetings as an ex-officio member v. Runs The Finals Stretch event Fall, Winter, Spring Finals Week vi. Work with Transportation Services and AS Data Officer to collect data on Parking and transportation to provide this info to students. vii. Work with colleges to support first-year commuter students viii. Maintain working relationships with UCSD administrators 1. Including Vice Chancellor of Resource Management and Planning, Transportation Services, All-Campus Commuter Board, Vice Chancellor of Student Affairs, Assistant Vice Chancellor of Student Life, University Centers Commuter Events and Services b. Director of Campus Planning and Transformation i. Shall serve as the main point of contact for campus planning and transformation related work groups and committees and will be in charge of appointing undergraduate student representatives to these committees ii.Shall meet regularly with the Vice Chancellor of Student Affairs’ Communication Specialist to strategize and execute effective methods of disseminating campus construction changes and notices to the student body iii.Shall present to the senate once a quarter regarding campus changes and impacts iv.Shall be responsible for building working relationships with relevant campus partners as it related to construction impacts Ex-oficio College Council Chairs or equivalent Alumni Association President Graduate Student Association (GSA) Representative appointed by GSA Student Affirmative Action Committee (SAAC) Representative appointed by SAAC Interfraternity Council (IFC) Representative appointed by IFC Panhellenic Representative appointed by the Panhellenic Council Multicultural Greek Council (MGC) Representative appointed by MGC Intercollege Residents Association (ICRA) Representative appointed by ICRA Triton Athletes Council (TAC) Representative appointed by TAC University Centers Advisory board (UCAB) Chair, elected by UCAB Cooperative Representative, appointed by Coop Union Student Promoted Access Center for Education and Service (SPACES) Representative, appointed by SPACES Women’s Commission Representative (ASWC), appointed by ASWC Alliance Commission Representative, appointed by Alliance All-Campus Transfer Association (ACTA) Representative, appointed by ACTA All-Campus Commuter Board (ACCB) Representative, appointed by ACCB KSDT Radio representative, appointed by KSDT Triton Television (TTV) representative, appointed by TTV Tritons for Equity, Diversity, and Inclusion Commission (TEDI) representative, appointed by TEDI Labor Commissioner representative, appointed by the Vice President of External Affairs Removal from office The Executive board has sole discretion of removing any member from AS Council under the following criteria: • Misuse of Funds • Unsatisfactory attendance • Failure to perform duties • Improper of unethical use of authority • Willful violation of ASUCSD rules, policies, or procedures All members of AS council will be offered no less than 2 written warnings of before they are eligible to be removed from office. If a member has not improved in performance after the 2 written warnings, the Executive board may remove that member from office. In the event that an AS Council member is to be removed from office, the Executive board shall notify the AS Director in writing of their decision and provide all supporting material including the 2 written warnings. That member shall then be excused from AS Council Council Attendance §4.1 Requirement (a)Council Meetings (1)The voting members of the Council are required to attend all regular and special meetings of the Council. If a member that is required to attend is not present during a roll call, it is counted against the member as half an absence. The attendance of each member of the Council is recorded by the Clerk, even if that member is not required to attend. The keeping of attendance records start when members are appointed to Council up until the appointment of his/her successor (b)Members of Cabinet are required to submit at least two written reports to the Order of Business during their term. Senators are required to submit at least one written report during their term. (c) Associate Vice Presidents, Sr. Associate Vice Presidents, and Directors must make a quarterly presentation to the Council as a measure of their attendance. If they cannot attend any meetings in a given quarter, submit a written report to their Executive Officer. Their Executive Officer will then report to Council on behalf of the Associate Vice President, Sr. Associate Vice President, or Director. AVPs, Sr. AVPs and Directors must attend all Council and joint sessions meetings per quarter, with the allowance of 3 unexcused absences and 15 excused absences per year. (d)Attendance at Senate and Committee Meetings (1)A roll call shall be taken at the beginning of each senate meeting and at the end of each committee meeting. Each missed roll call will count as half an absence. The records of each roll call shall be sent to the Advocate General with the Clerk copied via email. (e)Mandatory Events (1)With 72 hours notice, the President may make an event related to Council development mandatory and compel the attendance of the members of the Council. The Council, by a majority vote, may reverse the decision of the President. At the event, the President shall designate an attending member of Council, if the Advocate General is not present, with the authority to excuse members and record the attendance. That person shall transmit that record of attendance to the Clerk for record-keeping. (f)Excusing Absences (1)The Advocate General shall be charged with collecting the excuses of absences for all council functions. The criteria for excused absences shall include: conflict with class schedule, sickness, doctor’s appointment, out of town, family emergency or another mandatory engagement that conflicts with a function of Council. Midterms prior to 11 AM the following day may be used as an excuse to leave a council function after 9 PM. Further reasons may be allowed at the discretion of the Advocate General. The Council may, by a majority vote, override the decision of the Advocate General. Excuses must be submitted to the Advocate General via email no later than noon on the day of the council function being missed, and the AS Clerk must be copied on this email. In order for an absence to be excused due to a class conflict, a copy of the class schedule must be submitted to the Advocate General before the add deadline for classes each quarter. (2)If a member of council is excused due to the criteria listed above, then they are only excused for that time period with a sufficient time for commute. (a)Retroactive Excuses (1)In situations where a member of council has a legitimate reason for an excused absence but was not able to submit their excuse to the Advocate General in time (such as medical emergencies, death of a family member, etc.), Council may, by a majority vote, excuse the absence retroactively. Retroactive excuses may only be approved in circumstances in which it was clearly impossible for the member to notify the Advocate General of their absence. Absences due to a reason listed in 4.1.e shall not be retroactively excused if the member had the means to inform the Advocate General on time. (a)Note: Excused absences prior to the passage of this legislation shall not be counted toward the limit. This sentence shall be removed from the standing rules by the Clerk at the beginning of the next council’s term. (b)Upon taking office, every member of council shall be notified by the Advocate General of their attendance requirements. §4.2 Unsatisfactory Attendance (a)The attendance of a member shall be considered unsatisfactory for the purposes of removal from office when a member has accrued more than three unexcused absences or fifteen excused absences during their term. (b)The attendance of an Associate Vice President or Director shall be considered unsatisfactory for the purposes of removal from office when a member has failed to make a presentation or submit a report to the President for one quarter. (c)Upon receiving an unexcused absence that puts a member of Council at one or less total unexcused absences away from being impeachable, the Advocate General shall notify that member of the possibility of impeachment if more absences are accrued. Once notice has been received, the member is required to confirm their absence count with the Advocate General. (d)The attendance of an Associate Vice President or Director shall be considered unsatisfactory for the purposes of removal from office when a member has failed to make a presentation or submit a report to the President for one quarter. (e)The Advocate General shall send a notice of impeachment to the council listserv and place the item on the Order of Business, from whence it shall be automatically discharged to Council if not passed by Committee. All impeachments, being matters of personnel and sensitive in nature, shall take place in executive session and be recorded on closed ballot votes. (f)In the event that council does not approve a resolution of impeachment for a member, the Advocate General may only bring back resolutions of impeachment in the event of additional accrued absences or newly discovered information about the previous absences. Council Work Hours (a) Each Associate Vice President must commit to a minimum of 5 “working hours” to be completed in their allocated office space each week (1)The purpose of such hours shall be used specifically to complete office work, to collaborate on office work with other members of A.S., and to conduct any necessary meetings related to office business. (2) Completion of less than three hours will result in an unexcused absence. (3) Completion of greater or equal to 3 hours but less than 5 hours will result in half an unexcused absence. (4) Excused working hours will not count towards overall absences. (5) Associate Vice Presidents are permitted up to 8 excused working hours per quarter. (6)The Executive officers shall, at the start of each new Council, adopt a standard policy on enforcement of these working hours, including but not limited to matters related to excused absences, reporting of hours, and reporting of work completed. (7)This rule shall apply only during A.S. working weeks defined as weeks during the academic quarter less finals week. University breaks are not A.S. working weeks. Chapter 1 Attendance Policy 1.1 Required Meetings A. As per the job descriptions provided in Title II for Cabinet, Title III for Auxiliaries, Boards, and Commissions, and Title IV for Senate, all voting members are required to attend their respective meetings with the allowance of 3.5 unexcused absences and 15.5 excused absences per term per mandatory meeting type B. For all meetings in which attendance is recorded once, absent members will receive an absence, for all meetings in which attendance in recorded twice, each absence during a roll call will count for half of an absence. The attendance of each member of the Assembly is recorded by the Clerk, even if that member is not required to attend. The keeping of attendance records start when members are appointed to their position up until the appointment of their successor 2.1 Mandatory Events A. With 72 hours notice, the President may make an event related to Assembly, Cabinet, or Senate development mandatory and compel the attendance of the members of the respective body. The body, by a majority vote, may reverse the decision of the President. At the event, the President shall designate an attending member, if the Advocate General is not present, with the authority to excuse members and record the attendance. That person shall transmit that record of attendance to the Clerk for recordkeeping 2.2 Excusing Absences A. The Advocate General shall be charged with collecting the excuses of absences for all Assembly functions B. The criteria for excused absences shall include: Conflict with class schedule, sickness, doctor’s appointment, out of town, family emergency or another mandatory engagement that conflicts with a function of Assembly a. Midterms or Finals prior to 11 AM the following day may be used as an excuse to leave a mandatory function at 9 PM b. Further reasons may be allowed at the discretion of the Advocate General. The Assembly may, by a majority vote, override the decision of the Advocate General c. In order for an absence to be excused due to a class conflict, a copy of the class schedule must be submitted to the Advocate General before the add deadline for classes each quarter and again if any changes are made C. If a member of Assembly is excused due to the criteria listed above, then they are only excused for that time period with a sufficient time for travel a. Excuses must be submitted to the Advocate General via email no later than 3 hours before required meetings, and 24 hours before other mandatory events, and the AS Clerk must be copied on this email a. Retroactive Excuses • Retroactive excuses may be issued by the Advocate General in situations where a member of Assembly has a legitimate reason for an excused absence but was not able to submit their excuse in time (such as medical emergencies, death of a family member, etc.). Retroactive excuses may only be approved in circumstances in which it was clearly impossible for the member to notify the Advocate General of their absence on time • Further reasons may be allowed at the discretion of the Advocate General. The Assembly may, by a majority vote, override the decision of the Advocate General b. Unsatisfactory Attendance • The attendance of a member shall be considered unsatisfactory for the purposes of removal from office when a member has accrued more than three and a half unexcused absences or fifteen and a half excused absences during their term • Upon receiving an absence that puts a member of Council at one or less total absences away from being impeachable, the Advocate General shall notify that member of the possibility of impeachment if more absences are accrued. Once notice has been received, the member is required to confirm their absence count with the Advocate General C. The Advocate General shall send a notice of impeachment to the Assembly Time and Location of Regular Meetings (a)The Council shall meet every Wednesday at 3:00pm during the ten academic weeks of the Fall, Winter, and Spring Quarters, except that the Council may, by a majority vote, cancel a regular meeting. (b)The location of the regular meetings shall be the Price Center Forum. The President may, with a good cause, change the location before the start of the regular meeting to any place on the UCSD campus by notifying the Clerk and the members of the Council at least half an hour before the start of the meeting. Calling of Special Meetings (c)Call By the President (1)The President may call a special meeting of the Council by notifying the Clerk in writing of the time of, location of, and the topics that will be considered during the special meeting at least forty-eight hours in advance of the special meeting. (2)The Clerk will arrange the meeting and notify the membership of the Council that the special meeting is to take place. This notification must take place at least twenty-four hours before the start of the special meeting. (3)Only the topics specified by the President in the President’s notification to the Clerk may be considered during the special meeting. (d)Call by a Majority of the executive branch (1)If a majority of the voting membership of the Council desires to call a special meeting, they may sign their names on a petition that contains the time of, location of, and topics to be considered during the proposed special meeting. This petition must be delivered to the Speaker at least forty-eight hours in advance of the special meeting. (2)Upon receipt of a petition, the Speaker shall notify the Clerk in writing of the information on the petition. (3)The Clerk will arrange the meeting and notify the membership of the Council that the special meeting is to take place. This notification must take place at least twenty-four hours before the start of the special meeting. (4)Only the topics specified by the petition may be considered during the special meeting. Chapter 12 Policies Relating to Use of Facilities and Equipment 12.1 Office Space (a)Allocation of Office Space (1)The Financial Controller shall allocate office space assigned to the Associated Students in a manner consistent with this section. (2)Each Officer (except the Senate Chair) shall have their own closed office space. (3)The Sr. Associate Vice-President Concerts and Events and the Sr. Associate VicePresident Student Advocacy shall each have their own closed office space. (4)The person or people to whom the office space is allocated shall have the authority to determine who has access to the office space. (b)Alcohol and Drugs (1)The presence of alcoholic beverages or illegal drugs in any office space shall be prohibited. (2)If any person violates this subsection, the Advocate General shall review the matter and issue any appropriate sanction for violations of this subsection up to and including suspension or termination of office space privileges for the individual. The individual may appeal the decision of the Advocate General to the Council. (c)Copy and Printer Machines (1)The copy machine and the printer shall only be used for official Associated Students business. (2)Any member of the Council may check out the copy card from the Clerk. (3)The Financial Controller may authorize members of the Council to have their UCSD Student ID card programmed as a copy card 12.2 Conference Room Space (a)Reservation Procedures (1)Reservations for any Associated Students conference room space shall be made with the Associated Students Advisor and Daily Operations Manager. Reservations may be made in person, via email, or by phone. (2)Student organizations, departments, and off-campus groups can reserve space on a quarter-by-quarter basis. (3)While academic events and forums are welcomed, meeting rooms shall not be reserved as classrooms on a regularly scheduled basis. (4)No organization or department shall reserve space on behalf of another group with the exception of the UCSD Conference Office. Groups may not sell, sublease, or transfer their reservation. (5)Any Officer or the Director of Associated Students Administration may cancel a reservation with good cause. (b)Room Setup (1)Normal room setup shall be conference room style. The Price Center staff will provide special room setups. (2)All set-ups must be scheduled in advance with the University Center Reservations Department. Please refer to the University Center Room Rental Rates flyer for standard setups. (c)Charges (1)Charges for conference rooms shall not be assessed to university recognized student organizations, academic and administrative departments, or for university related meetings and events unless admission is charged. (2)Cancellations. All reservations placed for conference space should be cancelled at least 24 hours in advance of the scheduled meeting or event. (d)Audio/Visual and Technical Services (1)Audio/Visual equipment is available for use in the conference rooms at no charge when operated solely by the user. Comprehensive technical service is available at University facilities and throughout campus upon completion and submission of this form with fees assessed on an hourly basis. (2)By reserving equipment, you are held responsible for abiding by the rules listed in the Technical Services Policy. (3)Price Center Technical Services reserves the right to charge late reservation, late changes or late cancellation fees. (e)Conduct and Responsibility (1)Groups reserving space are responsible for the behavior of their guests and members and must restore the facilities to original condition. (2)It is agreed that any charge arising from this use of University Center’s facilities will be billed to the organization or individual indicated, but will remain the obligation of the individual until paid. This will include any theft or property damage occurring from the use of the facility under the provisions of this agreement. (3)It is understood that the organization promises and agrees to abide by University regulations. The University Center facilities are for use by all members of the university community. The usage policy outlined above is intended to facilitate the use of the Center with the least possible infringement on the activity or freedom of individuals or groups. (4)The using group agrees to indemnify, defend and hold the Associated Students, Price Center, Student Center, UC Regents and UCSD and officers, employees and agents harmless against all claims, loss or liability arising from damage to or amendment to Standing Policies or death to persons occurring because of or related to this reservation. (5)Off campus and student organizations that charge admission for their events are not insured under the existing policy. Off campus groups must provide proof of insurance naming University Centers’ and the UC Regents as additional parties with a general liability limit of no less than one million dollars ($1,000,000.00). A copy of the certificate must be provided to the Reservations Office at least one week prior to event. 12.3 Neighborhood Electric Vehicle (Cart) (a)The following people may reserve the cart for use by any person by notifying the Associated Students Administrative Assistant of the date and time of use, and the person who will be checking out and driving the cart (1)the Officers; and (2)Sr. Associate Vice-President Concerts and Events (b)The following people may reserve and use the cart by notifying the Associated Students Administrative Assistant of the date and time of use. These people may not reserve the cart for use by another person. (1)Advocate General; (2)Director of Associated Students Administration; (3)Associated Students Executive Assistant; (4)Associated Students Administrative Assistant; and (5)Associated Students Software Developer. (c)Terms of Use (1)The cart may be used for official Associated Students business only. (2)The person checking the cart out must have a valid Driver License. (3)The person checking the cart out for use must sign the “Cart Use Waiver” at the front desk. The person checking the cart out will receive the key to the cart at the time of checkout. (4)If the person is a UCSD student, the person checking the cart out must leave their UCSD student ID card with the front desk until the cart is checked back in and the cart key is returned. (5)The only person who may drive the cart is the person who checked out the cart and signed the “Cart Use Waiver.” (6)Only one passenger is allowed in the cart in addition to the driver. (7)The person checking out the cart is responsible for properly unplugging and plugging in the cart before and after use. (8)The person checking out the cart is liable for and must report any accidents or damages to the cart at the time of return. (d)Violation of the Terms of Use (1)If the terms of use of the golf cart are violated, the President or the Financial Controller may terminate any person’s privilege to check out and drive the cart by informing the Associated Students Administrative Assistant. The Council may reinstate these privileges by a majority vote. (2)If the cart has been damaged, the President or the Financial Controller may fine the person who checked out the cart or the person who reserved the cart the cost to repair the damage. The Council may waive the fine by a majority vote. 12.4 Faculty Club Membership (a)The President, Financial Controller, or Director of Associated Students Administration may authorize use of the faculty club membership. 12.5 Email Listserver (a)The official email listserver for the Council shall be ascouncil@ucsd.edu. (b)The listserver shall be closed and maintained by the Clerk; only members of the listserver can receive or send emails to it. (c)Any person with an email address ending with “ucsd.edu” may be a member of the listserver by contacting the Clerk and asking to be added. Chapter 13 Policy on Compensation 13.1 Miscellaneous Stipend Policies (a) Stipends shall be paid bi-weekly for the stipulated number of weeks. The stipend should be paid for the academic weeks. If the stipulated number of weeks is greater than thirty, the stipend for the weeks exceeding thirty should be paid for weeks determined by the Financial Controller. (b) When a person is appointed that collects a stipend, the Financial Controller must sign the “Appointment Form” authorizing the allocation of the stipend from the appropriate pool of money. 13.2 A.S. Executive and A.S. Officer Stipend Structure (a)The base stipend rate shall be $100 per week. (1)The A.S. President shall receive a weekly stipend of three times the base rate. The A.S. President shall receive compensation for a total of forty (40) weeks. (2)All other A.S. Executives shall receive a weekly stipend of two times the base rate. All other A.S. Executives shall receive compensation for a total of thirty- five (35) weeks. (3)Senior Associate Vice presidents shall receive a weekly stipend of one and a half time the base rate. Senior Associate Vice Presidents shall receive compensation for a total of thirty-five (35) weeks. (4)Associate Vice Presidents shall receive a weekly stipend of the base rate. Associate Vice Presidents shall receive compensation for a total of thirty-two (32) weeks. 13.3 A.S. Office Staff and Administrative Student Staff Stipends (a)Directors (1)Student employees tasked with hosting programs open to the entire UCSD student body, working on projects, or officer positions in an A.S. service or commission. (1)The base compensation shall be a weekly stipend of $40. (b)Director I (1)Hire and supervise unpaid staff (2)Officer in a service or commission (3)Limited decision making authority. (a)Due to being the non-supervising officer of the service/commission or, (b)Due to the small service/commission size or executive budget allocation if the supervising officer. (4)Average of five to ten hours of work per week (5)Compensation shall be the base rate (c)Director II (1)Hire and supervise unpaid staff (2)Limited decision making authority. (3)Average of ten to fifteen hours of work per week (4)Reports to Director III or Director IV in most cases (5)Compensation shall be one and one fourth (1.25) times the base rate (d)Director III (1)Hire and supervise paid staff. (2)Hire and supervise unpaid staff (3)Decision making authority (4)Reports to AVP or higher level position (5)Average of fifteen to twenty hours of work per week or (6)Hire and supervise unpaid staff (7)May supervise paid staff for temporary durations during employment (8)Limited decision making authority (9)Average of eighteen to twenty-two hours of work per week. (10)Reports to Director IV (11)Compensation shall be one and a half times the base rate (e)Director IV (1)Hires and supervises paid staff (2)Hires and supervises unpaid staff (3)Decision making authority (4)Average of twenty to twenty five hours of work per week (5)Reports to AVP or higher level position (6)Compensation shall be one and three fourths (1.75) times the base rate (f)Director V (1)Hires and supervises paid staff (2)Hires and supervises unpaid staff (3)Decision making authority (4)Reports to AVP or higher level position (5)Attends weekly A.S. Council meetings (6)Supervising officer (ex. president, chair) of a large sized A.S. service or commission (7)Twenty to twenty five hours of work per week (8)Compensation shall be twice the base rate (b)Assistants (1)Student employees tasked with administrative responsibilities (ex. responding to e-mails, letters, making travel arrangements). May be tasked with managing internal office operations. (1)The base compensation shall be a weekly stipend of $20. (b)Assistant I (1)Less than or equal to five hours of administrative work per week (2)Compensation shall be the base rate (c)Assistant II (1)Less than or equal to five hours of work per week (2)Hires and supervises unpaid staff (3)Constituent outreach (4)Compensation shall be one and a half times the base rate. (d)Assistant III (1)Four to eight hours of work per week. (2)Attendance requested at designated weekly meetings. Flexible schedule as meetings may be in the evening and/or run for unspecified length. (3)Hires and supervises unpaid staff (some cases) (4)Compensation shall be two times the base rate. (e)Assistant IV (1)Five to ten hours of work per week (2)Supervises and hires unpaid staff (3)Hires paid staff (some cases) (4)Limited decision making authority (5)Puts on office professional development programs (6)Attendance required at designated weekly meetings (7)Compensation shall be two and three fourths (2.75) of the base rate. (c)Office Specialist (1)Student employees tasked with highly specialized jobs within an A.S. office or entity. Training may be required once an employee is hired. These positions often have high contact with administrators even though the employee is not an officer of the Associated Students (a)Office Specialist I (1)Advocacy work on a campus wide level (2)Represents students in front of administrators (3)Requires specialized training prior to starting work (4)Outreach to constituents (5)Reports to AVP or higher level position (6)Compensation shall be a weekly stipend of thirty-five (35) dollars (b)Office Specialist II (1)Advocacy work on a campus wide level (2)Represents students in front of administrators (3)Travel away from campus (4)Eligible to access A.S. funds set aside for per diem (5)Outreach to constituents (6)Sits on system wide boards (7)Reports to AVP or higher level position (8)Compensation shall be a weekly stipend of forty-five (45) dollars. 13.4 Parking Permit (a)The President shall receive an “A” parking permit upgrade for their term of office. (b)All other Executives, Officers, and Senators shall receive a “B” parking permit upgrade for their term of office. Title III Auxiliary, Boards, and commissions 13.5 Student Academic Senate (SAS) (a)Structure (1)AVP Academic Affairs, Chair (2)Academic Affairs Chief of Staff, Vice- Chair (3)Academic Division Senators (5) (a)Shall be elected non-voting members of the AS Council (b)One Academic Division Senator shall be elected from each of the five academic divisions (Arts and Humanities, Biological Sciences, Engineering, Physical Sciences, and Social Sciences). Each Academic Division Senator shall be elected at large by the students enrolled in a major in that academic division. (c)Each Academic Division Senator shall be a current student within the academic division they represent (d)Shall meet with the Dean and the Director of Alumni Relations of their respective academic divisions at least once per quarter (e)Shall complete one project per term that benefits students from their respective academic divisions (4)AS Grants Director, Non-voting exofficio (b)Purpose and Authority (1)Shall meet weekly to orally report on Academic Senate Committees (2)Shall evaluate current actions and issues undertaken by Academic Senate Committee (3)Shall work collaboratively and support the ongoing student-initiated efforts to establish majors and minors at UC San Diego which explore identity, community, and culture, including in which department they can be housed. (4)Shall review and approve AS Grants applications on an as needed basis (5)Shall evaluate the budget and overall status of AS Grants Shall serve as a resource for AS grants staff Triton Television (TTV) (a)The Associated Students shall charter a student run television station as an A.S. service. This station shall be named Triton Television (TTV). TTV will be governed by its constitution. (b)The TTV constitution can be found in the Auxiliary Board, Service, and Commission Constitution section of the A.S. website. (c)TTV is within the A.S. Office of Enterprises and Student Services All Campus Transfer Association (ACTA) (a)The Associated Students shall charter a student-run transfer association as an A.S. service. This service shall be named the All Campus Transfer Association (ACTA). ACTA will be governed by its constitution. (b)The ACTA constitution can be found in the Auxiliary Board, Service, and Commission Constitution section of the A.S. website. (c)ACTA is within the A.S. Office of Student Organizations All Campus Commuter Board (ACCB) (d)The Associated Students shall charter a student-run commuter board as an A.S. service. This service shall be named the All Campus Commuter Board (ACCB). ACCB will be governed by its constitution. (e)The ACCB constitution can be found in the Auxiliary Board, Service, and Commission Constitution section of the A.S. website. (f)ACCB is within the A.S. Office of Student Organizations KSDT Radio (c)The Associated Students shall charter a student run radio station as an A.S. service. This station shall be named KSDT Radio. TTV will be governed by its constitution. (d)The KSDT constitution can be found in the Auxiliary Board, Service, and Commission Constitution section of the A.S. website. (e)KSDT is within the A.S. Office of Enterprises and Student Services 13.6 First Year Council (a)Mission and Purpose (1)The First Year Council shall serve as the council representing all first year students in an effort to generate a sense of a unified identity, amplify voices of the first year class, and to ease the transition of first years into the UCSD community. They shall strive to foster communication and understanding of the needs of first-year students to administration and student governments and develop a variety of social and educational programs designed to meet those needs, complement those interests, and create an overall sense of pride and community as a class. The First Year Council shall focus on five pillars in order to achieve this mission: (a)Programming/Service: Creating events and starting new traditions aimed at the interests of first year students and to create opportunities to foster community within the first year class, and providing avenues for first-year students to serve each other, the institution, and nonaffiliates and to promote greater success, visibility, and community. (b)Leadership/Advocacy: Establishing opportunities for first-year students to get involved in their campus communities and provide methods for first-year engagement while also establishing programs that will set the foundation to ensure greater academic, professional, and personal success for first-year students and organizing initiatives to advocate on behalf of the first year class. (b)Structure (1)The First Year Council will be composed of three subcommittees, headed by an executive committee. (a)Executive Committee shall: (1) Consist of a Chair, Vice Chair, Vice Chair of Programming/Service, Vice Chair of Leadership/Advocacy, Treasurer, and Secretary (2)Meet with the AVP College Affairs on a weekly basis. (3)Work with the AVP College Affairs to create the yearlong agenda, goals, and vision. (4) Evaluate the work of the subcommittees, look at ways to collaborate between committees, and to ensure that the First Year Council is holding itself accountable to its Mission and to its yearlong vision. (5) Act as a steering committee for its subcommittees. (6) Run the weekly sessions of the First Year Council in conjunction with the AVP College Affairs and First Year Council Director. (b)Subcommittees (1)The three subcommittees are as follows: Council Liaisons, Programming/Service Committee and Leadership/Advocacy Committee (a)The Council Liaison subcommittee shall be comprised of the first year representatives on all seven student governments and shall split into the remaining two committees (2)Each of the subcommittees shall meet on a weekly basis. (3)The subcommittees shall carry out their respective pillars and enact projects, events, and initiatives that directly relate to their goals and vision as outlined in the First Year Council mission. (2)The First Year Council as a whole shall meet weekly at the discretion of the Executive Committee and the First Year Council Director. (a)The First Year Council Sessions shall be a forum for the First Year Council to update and inform its subcommittees of issues, projects, and initiatives being addressed by the Council. (b)At these sessions, each subcommittee will make a presentation on its goals, projects, and progress. (c)The Executive Council shall have an agenda set on issues that the First Year Class is facing – and more topics may be added to the agenda by the First Year Council during session. During this open forum on first year interests, the Council will look to creatively address and develop projects for these topics, and shall refer these solutions to different subcommittees for their enacting. (d)The first session of Fall Quarter shall be run by the AVP College Affairs and outgoing Executive Council, and shall be for the purpose of acquainting the new First Year Council with each other, their positions, and campus-wide issues. (e)The AVP College Affairs will work with the Executive Council to create leadership workshops and/or presentations from campus leaders to be presented in First Year Council meetings. (c)Membership (1)Executive Council (a)Executive Council shall be selected no later than Week 3 of Fall Quarter by a committee of the following: (1)AVP College Affairs (Chair) (2)First Year Council Director (3)Former College Council Chair or President (at the discretion of the AVP College Affairs) (4)Former First Year Council member (at the discretion of the AVP College Affairs) (b)Members of the Executive Council may not serve as the first year representative on any council (c)The AVP College Affairs shall be a non-voting ex-officio, with the purpose of advising the subcommittees. (2)Subcommittees (a)Each of the subcommittees shall be chaired by members of the Executive Council as decided by the membership of the Executive Council at the start of the term. (b)The subcommittees shall be open for any first year students to join to be selected by the Executive Committee through an application process no later than Week 9 of Fall Quarter. (c)The AVP College Affairs shall be a non-voting ex-officio, with the purpose of advising the subcommittees. (3)Terms (a)The First Year Council shall begin meeting at the first all-Council session no later than week 5 of Fall Quarter. (b)Executive Committee and each subcommittee shall meet on a weekly basis, at the discretion of the AVP College Affairs. (c)The First Year Council shall continue meeting until the first session of Fall Quarter of the academic year following their appointment. d) Duties and Responsibilities (1) The Chair shall: (a) Supervise and coordinate the activities of all officers and members of the First Year Council (b) Act as the primary representative of the UC San Diego First Year Class (c) Work with the First Year Council Director to organize any presentations or workshops for the First Year Council (d) Assist the Vice Chair in the planning of the Council Retreat (2) The Vice Chair shall: (a) Assist the Chair in any of their responsibilities (b) Assume the duties and responsibilities of the Chair upon the Chair’s inability to do so (c) Organize a yearly First Year Council Retreat aimed to inform members of their responsibilities and develop stronger inter-council relations (d) Publicize any vacancies on the First Year Council (3) The Treasurer shall: (a) Oversee and maintain the Council budget, including final audits of all events and reimbursements (b) Secure additional funds to the Council as needed from other organizations (c) Ensure fiscal responsibility of the Office (d) Create a report at the end of the Council’s term to the AVP College Affairs regarding detailed use of funds (4) The Secretary shall: (a) Create and maintain an updated roster of all members of the First Year Council (b) Record the attendance of members at all meetings (c) Take minutes at all meetings (e) Attendance (1) The Secretary shall call roll at the beginning and end of each regular meeting, and shall note all late arrivals and early departures of members from the meetings, and the times thereof, until the meeting is adjourned. All absence records shall be cleared at the end of each quarter. (2) Half-Absence. Any one of the following is considered grounds for receipt of one half-absence: absence from roll call at the beginning or end of a regular meeting or absence from a substantive portion of meeting. (3) Full Absence. Any one of the following is considered grounds for receipt of one full absence: absence from roll call at the beginning and end of a regular meeting. (4) In the event that a Council member is unable to attend a Council meeting, or the first or last roll call of a Council meeting, s/he must inform the Chair, in writing, at least twenty-four (24) hours prior to the meeting. Absences shall be excused at the discretion of the Chair, subject to appeal by majority vote of the Council. Each Council member is allowed one (1) unexcused or three (3) total excused absences per quarter. Absences due to class conflicts, mandatory athletic events, or other obligations deemed excusable by the Chair are exempt from the rules specified above and are not included in the total count of excused or unexcused absences. If any member exceeds total allowable excuses, their record shall be reviewed by the Council officers and may be subject to removal 13.7 Alliance Commission (a)Mission. The Associated Students sponsors and supports the Alliance Commission to the UCSD community. The mission of Alliance is to train Allies to be supporters and advocates of the lesbian, gay, bisexual and transgender (LGBT) community. Trained Alliance members will provide a welcoming environment for LGBT students, faculty and staff. Alliance members welcome individuals to be open and honest about their sexual orientation and/or gender identity without fear of repercussions and endeavor to make UCSD free of sexual bias, heterosexism and homophobia. The goal of the Alliance Commission is to build a visible network of advocacy at UCSD. (b)Goals (1)Education: To facilitate the training and ongoing continued development of the potential and active Alliance members (2)Committed Involvement: To inspire Alliance members to uphold the ideals of inclusion and appreciation in all interactions (3)Resources: To empower people through information and support (4)Presence: To be a visible force for LGBT appreciation through identifiable symbols, spaces and people (c)Membership. A member in good standing must have: (1)a signed contract following a three-hour training; and (2)Commitment to ongoing training as demonstrated by attendance at one or more Alliance activities per academic year (d)Trainers. An Alliance Trainer must have: (1)membership in Alliance; (2)attendance at training of trainers meetings to determine readiness; (3)observation of at least one training session; and (4)ongoing commitment to training new Alliance Members (e)Chair (1)The membership of Alliance shall elect a Chair to serve until a successor is elected. (2)The Chair shall have the authority to establish and appoint positions in Alliance (3)The Chair shall have authority over the funds and operations of Alliance. 13.8 Women’s Commission (ASWC) (a)Purpose and Mission (1)To be a dynamic force in the fight for gender equity on this campus (2)To serve as a source of empowerment for the women of UCSD (3)To be a voice for women’s issues (4)To educate the campus community (5)To pursue goals through direct action organizing (6)To encourage diversity with regard to race, gender, age, sexual orientation and/or gender identity, disability, economic status, political affiliation, parental status, and/or religious affiliation within UCSD as well as the ASWC (7)To create a community that fosters support and open discussion (8)To improve the safety and general welfare of women on this campus (b)Membership (1)All members of the ASUCSD that attend the meetings of the ASWC are members of the ASWC. (2)Members may vote on items after they have attended three meetings of the ASWC. (c)Officers (1)Co-Chairs (2) (a)Shall set the agenda and chair ASWC general body meetings (b)Shall possess a general knowledge of the duties of each office and provide guidance accordingly (c)Shall be the official spokesperson of the ASWC (d)Shall act as a liaison to UCSD Women’s Center (e)Shall assume the duties of recruitment and retention of ASWC members (f)Shall facilitate the election of ASWC officers (2)Secretary (a)Shall take the minutes (b)Shall monitor attendance at general body meetings (c)Shall maintain official ASWC records and correspondence (d)Shall oversee internal communication through the list-serve (e)Shall create a membership roster with contact information (3)Treasurer (a)Shall draft the ASWC’s Annual Budget for Spring Quarter (b)Shall facilitate membership reimbursements (c)Shall fundraise for ASWC events, programs, campaigns and efforts (4)Community Outreach Coordinator (a)Shall update the ASWC on external efforts pertaining to our organizational principles (b)Shall outreach to University, College and community groups to foster increased communication and collaboration (c)Election of Officers (1)Elections for officer positions shall take place by Fifth Week of Spring Quarter each year. (2)Members shall elect officers by a simple majority on paper ballots. (3)The results of the election must be reported to the Clerk of the Council before the officers may take office. (d)Removal from Office (1)Should any officer of the ASWC fail to fulfill their duties, any voting member of the commission can call for a vote to remove this officer. (2)The vote will occur at the following meeting and removal will require two-thirds of members present and eligible to vote and will be administrated by paper ballot. (3)Both the individual who filed the complaint as well as the officer whom the complaint was filed against will be given the opportunity to speak before the vote takes place. (4)In the event of the removal of an officer, the members of the ASWC shall hold new elections following the procedures set forth in this section. 13.9 Student Promoted Access Center for Education and Service (SPACES) (a)The SPACES constitution can be found in the Auxiliary Board, Service, and Commission Constitution section of the A.S. website. §2.7 Tritons for Equity, Diversity and Inclusion (TEDI) Commission (a) Mission: To develop students' critical consciousness of social justice and equity minded leadership, and to build a network of inclusive, equity minded student leaders on campus. The program consists of a retreat, with follow-up programs, workshops, or events selected by the participant to supplement learning. (b) Officers (1)Co-chairs (2) (a) Shall plan the TEDI retreat, to happen at the beginning of the quarter. (b) Shall coordinate the training and debrief for TEDI facilitators. (c) Shall make a calendar of events every quarter for TEDI participants. (d) Shall meet with the A.S. Advisor regularly. (e) The membership of TEDI shall elect the Co-Chairs to serve until a successor is elected. (f) The Co-Chairs shall have the authority to establish and appoint positions in TEDI. (g) The Co-Chairs shall have authority over the funds and operations of TEDI. (h)Shall be alumni of the TEDI program. (c) Facilitators (1) Shall attend a TEDI training session. (2) Shall be alumni of the TEDI program. (d) Participants (1) Any member of the ASUCSD can register. (2) Shall attend one TEDI retreat and three events in order to graduate from the program. (3) Shall complete the TEDI Event Evaluation Form after each completed event (4) Shall complete the TEDI Post-Survey 13.10 The Sustainability Resource Center (a)Mission Statement: The UCSD Sustainability Resource Center (hereafter referred to as the SRC) is an open space that is dedicated to serving the university community in the area of sustainability by providing resources, support, and space to foster an active culture of responsibility for sustainability on campus and in the community. (b)Historical Context: The Sustainability Resource Center was founded on the principles of community, service, collaboration, and empowerment under the belief that engaging and providing resources to the campus community on issues of sustainability will lead to a more sustainable future. Accordingly, the SRC stresses a high importance in service to students, staff, and faculty. Recognizing the value of social justice and peace, environmentalism, and responsible business policies in view of the challenges posed by inequality, climate change, and other issues, the SRC is committed to the triple bottom line of sustainability as a foundational principle in daily operations, interactions, decisions, and purchasing practices. In this light, the SRC seeks to be a positive influence in university life and the community that surrounds us. (c)The SRC will be guided and developed by the Sustainability Resource Center Board/Advisory Committee on Sustainability. (1)Membership shall consist of: (a)Undergraduate students (b)Associate Vice President Local Affairs (c)GSA representative (d)Graduate students (e)Facilities Management representative (f)Parking & Transportation representative (g)Auxiliary Plant and Services representative (h)Faculty representatives (2)The committee is charged with guiding and making decisions on the development and the evolution of the Sustainability Resource Center, ratifying the annual budget, and making programming recommendations, making appointments to the board, confirming the hiring of student interns. (3)Board members will not be compensated and will be appointed for two years with staggered terms. (d)Sustainability Resource Center Board or Advisory Committee on Sustainability (1)The Advisory Committee on Sustainability and/or Sustainability Resource Center Board will guide and make recommendations on the duties of the SRC staff. (2)The committee shall consist of students, staff, and faculty. (3)Decisions will be made by majority vote, with 1/3 board present for a quorum. (e)The SRC will be staffed by students and staff (1)Steering Component: (a)Sustainability Coordinator: housed in the Sustainability Resource Center, the role of the Coordinator shall be: (1)To prepare for and participate in staff meetings (2)To attend regular board meetings (3)To assist in the daily operations of the SRC such as program implementation. (b)Assistant to the Sustainability Coordinator: housed in the Sustainability Resource Center, the role of the Assistant to the Coordinator shall be: (1)To provide guidance to and welcome visitors (2)To provide administrative support such as scheduling, (3)To assist in the daily operations of the SRC such as program implementation (c)Four student interns (1)Shall implement programs of the SRC (2)Shall provides support for administrative needs of the center (3)Shall attend staff meetings and board meetings (4)Shall assist in the daily operations of the SRC (5)Shall maintain the SRC (d)The Sustainability Coordinator and the assistant hold their first duty to their occupations and maintain autonomy over these duties. Second to these are the responsibilities of the SRC. (e)The staff will hold staff meetings as determined by the Sustainability Coordinator and accommodating to the entire SRC staff. (2)Internship Program: Job Description: Work with SRC staff to develop, implement, and assess Center programs and events as well as assist in daily operations, outreach and communications. The following duties are assigned on an as needed basis by the Director. Student interns will also assist in the research and collection of information on possible speakers and programs. Interns will have responsibility for program planning, logistics, marketing, and implementation related to monthly sustainability events. As directed, the interns will work with other campus organizations and departments, creating, co­sponsoring, and implementing events. Other duties include: maintenance of sustainability events documentation, assisting with the activist peer mentoring program, setting up, attending, and cleaning certain SRC programs and events, administering leadership workshops, staying informed about campus and community events and represent the SRC at campus and community functions, plan and implement a sustainability related project, participate in weekly staff development meetings, participate in ongoing in­service trainings, assist with maintaining Sustainability Resource Center space in order to create a welcoming environment for all members of the community, and other duties assigned. (f)Accountability (1)The SRC shall be accountable and transparent to the student body, and therefore shall: (a)Make all its records available to the public via website. This shall be the responsibility of the Grant Making Committee. (b)Issue an annual report of its activities to the AS, GSA, Social and Environmental Sustainability Committee, Facilities Management, the Environment and Sustainability Initiative and the Chancellor’s Office. (c)Submit periodic reports to all members of the Associated Students in conjunction with the Financial Committee. (d)Submit a year­end evaluation report for approval by the AS. (2)The SRC resources, space, and funding shall be used responsibly (a)If upon review of reports, the SRC Board determines that the project’s funds are being used irresponsibly or the goals of the project are not being met, the committee may choose to put the projects on “probation,” meaning the funding that has been allotted to a project or program will have an allotted time period to make adjustments in order to fulfill the committee’s expectations. If after this time period the committee’s expectations are not met, the committee may require all unspent funds to be returned to the SRC general budget. (g)Records and Reports (1)The SRC must keep on record: (a)Minutes of all meetings of the SRC Board meetings indicating the time and place of holding such meetings, the names of those present, and the proceedings thereof. (b)Complete books and records of account, including accounts of its properties and business transactions and accounts of its assets, receipts, disbursements, gains and losses. (c)Record of programming and intern projects. (d)Copies of all annual reports that have been issued. 13.11 The TGIF Fund (a)Mission Statement: The Green Initiative Fund (TGIF) provides funding for projects that reduce UC San Diego’s negative impact on the environment and make UC San Diego more sustainable in both the social and environmental sense. The goal is to enable and empower students to take an active role in making UC San Diego a leader in sustainability, providing much needed funding for such projects. (b)Grant Making Committee (1)Powers and Voting (a)The Grant­making Committee has authority over TGIF. A simple majority of the committee’s present members is required to make funding and any other official decisions, except as provided for elsewhere in these guidelines. Apart from his/her normal function as a part of this committee, a member has no individual authority. (b)A quorum of five members must be present to vote on official matters. (2)Duties of the Grant Making Committee (a)It shall be the duty of the Committee members to: (1)Review project applications and determine allocation of funds. (2)Supervise and prescribe the duties of all staff and interns of The Green Initiative Fund. (3)The Grant­making Committee shall consist of six student, four non­student voting members as follows, and one non­student voting members: (a)Two undergraduate students appointed by the Associated Students via application process (Note: The student selected must have a proven record of environmental advocacy or research). (b)One student appointed by the Advisory Committee on Sustainability. (c)Two graduate student appointed by the Graduate Students Association (GSA) President via application process (Note: The student selected must have a proven record of environmental advocacy or research). d)One student appointed by the Social and Environmental Sustainability Committee (Note: This student will be the CSC representative and will report back to the CSC the grant­making council’s decisions). (e)The AS will be an ex­officio non­voting member (f)One Faculty member selected by the Academic Senate. (g)One Staff member from UCSD’s Environment and Sustainability Initiative (ESI) selected by the Director of ESI. (h)The Sustainability Coordinator will be an ex­officio non­voting member (i)One Staff member from Facilities Management selected by the Director of Facilities Management. (4)Officers (a)The Grant­making Committee shall have two officers: a Chair and a Vice Chair. (1)The Chair shall preside at all meetings of the Grant­making Committee, acting as facilitator and holding meetings to the agenda in a timely fashion. The Chair shall also coordinate and approve meeting agendas. The Chair must be a student member of the Grant­making Committee. The Chair will arrange a method for quarterly evaluations and conduct them in the absence of the Grant Coordinator. The Chair will discuss these evaluations with both the Grant Coordinator and its hiring body. (2)The Vice Chair will assist the Chair with his or her duties. In the absence of the Chair, the Vice Chair shall assume all duties of the Chair. The Vice Chair may be a student, faculty, or staff member of the Grant­making Committee. (3)At the beginning of each term of office, the Grant­making Committee will take nominations and volunteers for Chair and Vice Chair. Candidates for Chair will be selected first by majority vote of the Committee. After the Chair has been selected, the Committee shall select the Vice Chair by majority vote. Defeated candidates for Chair are eligible to run for Vice Chair, and candidates for both positions are eligible to vote in these elections. (4)Each member of the Grant­making Committee shall be appointed for one year. Student terms will begin on June 1 and end on May 31 of the following year. Faculty terms will run from January 1 to December 31 of the term year. The staggering of committee terms is intended to preserve institutional memory. The Chair and Vice Chair shall hold office for one year. Committee members may serve no more than two consecutive terms but the total number of terms they may serve is not limited. (5)Member Qualifications (a) All Student members of the Grant­making Committee must be registered (full or part­time) UCSD students during their term of office. Students must have at least a 2.0 GPA to serve on the committee, and must remain above a 2.0 GPA during their term in office. (b) Staff and Faculty members of the Grant­making Committee must be currently employed by UCSD. (c)Member Removal and Appointments (1)A Committee member may be removed by unanimous vote of the other Committee members for unjustifiable absence, conflict of interest or other appropriate reasons. (2)In the event that a Committee member is removed or resigns, the original appointing body will select a replacement. The new Committee member will serve the remainder of the original member’s term (d)Conflict of Interest (1)The Grant­making Committee shall conduct itself in such a way that conflicts of interest are minimized and all potential conflicts of interest are made public. (2)For example, each Committee member must make public all campus groups of which he or she is a member and their level of involvement in each group. Where appropriate, the Committee member should recuse himself or herself from voting on grant allocations for projects proposed by such groups. For such votes, the “full Committee membership” as defined for voting majority purposes shall be decreased to account for the Committee member's recusal. (e)Allocation of Funds and Project Selection (1)The Grant­making Committee shall decide to allocate funds to submitted projects by a simple majority vote of the Committee. The Committee may elect to fund only a portion of a proposal. (2)General Requirements for projects: (a)All projects to be considered for TGIF funding must meet the following criteria: (1)Projects must promote environmental sustainability on UCSD’s campus, including off­campus activities which influence sustainability on campus. (2)Projects must have a clearly­defined, measurable outcome. (3)Project proposals may be submitted by UCSD students or on behalf of student organizations. Outside organizations may not apply. Students are encouraged to apply with faculty and/or staff advisors to help with project implementation. (b)Projects shall have received all necessary written approval by appropriate campus officials prior to consideration. (c)TGIF funding will not support projects already mandated by law or UCSD policy directive (e.g., standards for new building construction), since UCSD is already obliged to allocate funds for such projects. TGIF will fund projects which go above and beyond minimum requirements. (d)All projects shall have a mechanism for evaluation and follow­up after funding has been dispersed. At minimum, a project plan must include a report made to the Grant­making Committee after successful (or unsuccessful) implementation. If a project is expected to have on­going benefits such as annual cost savings, the project plan must include a mechanism for tracking, recording, and reporting these benefits back to the Grant­making Committee on an (at least) annual basis. (e)Projects must have undergraduate student involvement. (f)Funds will be appropriated two times a year during the Fall and Winter quarter between weeks 2­5. (g)Funds will not be appropriated between the final Committee meeting of Spring Quarter and the first meeting of Fall quarter. (h)All groups which have requested programming funds shall sign up for a hearing date and time when they turn in their funding proposals. This shall be their formal notification. This will ensure that all groups have the opportunity for equal representation before the Committee. (3)Many projects may result in cost savings or revenues to the person or group submitting the project proposal to the TGIF Grant­making Committee. Where reasonable and at its discretion, the Committee may require that all or part of the project funding be dispersed as a loan (instead of a grant) to be repaid to TGIF over a reasonable time period. This time period will be negotiated by the Grant­making Committee and the person or group proposing the project, before funds are awarded. In exceptional cases, the Committee also has the authority to negotiate that a portion of all subsequent revenues (after the loan has been repaid) shall go into TGIF. Detailed income and expense reports are required from recipients and are subject to audit by the Grant­making Committee. (4)The Grant­Making Committee may determine additional requirements or preferences for each year’s funding cycle, provided that these additional criteria are: (a)Consistent with the overall mission of TGIF. (b)Consistent with the requirements and preferences outlined in these guidelines. (5)Unallocated Funds (a)Any funds not allocated in a given year shall remain in TGIF account for future use. (b)Funds allocated to a project that are not spent within the project timeframe shall be returned to TGIF for reallocation. (c)Standing funds should be invested in a socially and environmentally responsible manner. (d)TGIF funds are not to be used or reallocated for purposes other than those described in this document. (e)TGIF shall continue to operate even after student fees are no longer collected into the Fund, as long as sufficient money remains in TGIF account. (6)Accountability (a)TGIF shall be accountable and transparent to the student body, and therefore shall: (1)Make all its records available to the public via website. This shall be the responsibility of the Grant Making Committee. (2)Issue an annual report of its activities to the AS, GSA, Social and Environmental Sustainability Committee, Facilities Management, the Environment and Sustainability Initiative and the Chancellor’s Office. (3)Submit periodic reports to all members of the Associated Students in conjunction with the Financial Committee. (4)Submit a year­end evaluation report for approval by the AS. (b)TGIF shall be used responsibly (1)If upon review of project reports, the Grant­making committee determines that the project’s funds are being used irresponsibly or the goals of the project are not being met, the committee may choose to put the projects on “probation,” meaning the project leaders have an allotted time period to make adjustments in order to fulfill the committee’s expectations. If after this time period the committee’s expectations are not met, the committee may require all unspent funds to be returned to TGIF. (7)Records and Reports (a)TGIF must keep on record: (1)Minutes of all meetings of the Grant­making Committee indicating the time and place of holding such meetings, the names of those present, and the proceedings thereof. (2)Complete books and records of account, including accounts of its properties and business transactions and accounts of its assets, receipts, disbursements, gains and losses. (3)Record of projects selected each year and the funds allocated to each. (4)Project progress reports from recipients of TGIF monies. (5)Copies of all annual reports which TGIF has issued. (8)Formation of the Grant­Making Committee (a)The Social and Environmental Sustainability Committee appointee shall act as interim chair and will be responsible for instigating and overseeing the formation of the Grant­making committee. (9)Amendments (a)Any changes to this document will follow all regulations regarding amending guidelines to the funds. The AS should work in conjunction with the Grant­making Committee when amending these bylaws. 13.12 Transportation (a) Appointment of the ASUCSD MOVES Director of Transportation (1) A MOVES Director may be appointed at the discretion of the AVP EJA in consultation with the VP of Campus Affairs. (i) The MOVES Director will be a non-stipended position (2) ASUCSD MOVES Additional Staff: (i) The MOVES Director and the will have discretion in appointing staff and establishing committees to manage all transportation issues. Chapter 2 Voter Registration 2.1 Student Organized Voter Access Committee (SOVAC) (a)Purpose (1)The purpose of this committee is to ensure every student a voice in the political process. SOVAC voter registration efforts must be neutral, unbiased, and nonpartisan. Non-partisanship demands that SOVAC activities shall not be influenced by, affiliated with, or in support of the interest of policies of any political party, candidate, or ballot initiative, whether it be local, state, federal, UC system wide or campus wide. This includes campaigns the ASUCSD Vice- President of External Affairs decides to initiate on campus. The goal of SOVAC is to maximize participation in the democratic process by means of voter registration, facilitation of political discourse and providing non-biased information. (a)Participating individuals and affiliates cannot make any statements in support or in opposition of any particular party, candidate, or ballot initiative while engaging in voter registration. This includes, but is not limited to: clothing or displaying buttons, stickers, flyers, posters, bumper stickers, or any other partisan literature or political propaganda displaying names of candidates, political parties, ballot initiatives or propositions. (b)Appointment of Executive Director (1)The outgoing SOVAC Executive Board and the ASUCSD Vice-President of External Affairs will open the application period for SOVAC Executive Director by the Sunday before Week 8 of Fall Quarter, and have a formal recommendation by the end of Week 10 of Fall Quarter. (2)The outgoing SOVAC Executive Board and the ASUCSD Vice-President of External Affairs will submit a recommendation for the Executive Director’s replacement to the ASUCSD Council by Week 1 of Winter Quarter. The ASUCSD Council may approve the recommendation with a simple majority vote (>50%). (3)If the outgoing Executive Director of SOVAC seeks re-appointment, he/she will be excluded from the recommendation process, and the outgoing Administrative Director of SOVAC will take his/her place until appointment of successor. (4)The term of the SOVAC Executive Director will be completed at the end of Week 10 of Fall Quarter of the following year, or upon appointment of successor, whichever occurs first. (5)The SOVAC Executive director shall be categorized as a Director I. (c)Appointment of the Executive Board (1)Appointment of the remaining members of the SOVAC Executive Board is to take place by the end of Week 5 of Winter Quarter. (2)Candidates for the SOVAC Executive Board shall submit their applications to the newly appointed SOVAC Executive Director, the outgoing Executive Board, and the ASUCSD Vice-President of External Affairs (3)The newly appointed SOVAC Executive Director will open the application period for the SOVAC Executive Board by the Sunday of Week 2 of Winter Quarter and will have selected the Board members by the end of Week 5 of Winter Quarter. (4)The newly appointed SOVAC Executive Director and the outgoing SOVAC Executive Board will recommend a SOVAC Executive Board candidate for a position on the Board. (5)The newly appointed SOVAC Executive Director and the outgoing SOVAC Executive Board will appoint candidates for SOVAC Executive Board positions with a simple majority vote (>50%). (a)If an outgoing SOVAC Executive Board member is seeking reappointment, he/she may not be present during his/her respective reappointment process. (b)If the newly appointed SOVAC Executive Director and outgoing SOVAC Executive Board fail to reach a majority while selecting a candidate for a SOVAC Executive Board position, the ASUCSD Vice-President of External Affairs may cast a vote to produce a majority. (1)Further, the ASUCSD Vice-President of External Affairs will also oversee the conduct of the SOVAC Executive Board. (c)In order to fill any position on the SOVAC Executive Board, all eligible outgoing SOVAC Executive Board members must be present (see III.D.1 to determine voting eligibility). (6)The terms of the SOVAC Executive Board members will be completed at the end of Week 10 of Fall Quarter of the following year, or upon appointment of successor, whichever occurs first. (d)Executive Board: (1)Voting shall be done by the three director positions, items shall be passed with a majority vote. (2)SOVAC Executive Director: (a)Shall implement and conduct vote campaigns. (b)Shall oversee the conduct of SOVAC Executive Board members and Associates. (c)Shall report to the Council and the ASUCSD Vice-President of External Affairs upon request. (d)Shall organize a presentation for ASUCSD Council by Week 10 of Spring Quarter detailing goals and strategy for the summer and fall. (e)Shall oversee and maintain the Online Voter Access Link (OVAL) (3)SOVAC Operations Director: (a)Shall consult the SOVAC Executive Director on all vote activities. (b)Shall act as the SOVAC Executive Director when he or she is not able to perform duties. (c)Shall perform any SOVAC duties that the Executive Director or ASUCSD Vice-President of External Affairs designates. (d)Shall determine and allocate resources, as needed, for each project that SOVAC conducts. (e)Shall be responsible for the internal documents of SOVAC. (f)Shall organize social activities that enhance group cohesion. (4)SOVAC Community Director (a)Shall organize tabling at on-campus events. (b)Shall oversee all off-campus voter registration and voter workshop efforts. (c)Shall ensure voter registration forms are available at college campus events. (d)Shall oversee SOVAC community networking efforts. (e)Shall oversee the publicity all SOVAC projects and events. (f)Shall oversee all publicity efforts (5)Additional Responsibilities (a)The SOVAC Executive Board shall have discretion in the appointment of additional positions to help carry out the SOVAC mission. (b)Suggested Additional Responsibilities: (c)Outreach to local external governments and managing external civic engagement programs, including but not limited to internship and high school programs (e)Ex-Officio Executive Board Members: (1)Individuals who are critical to the fulfillment of SOVAC’s Charter, but do not possess a vote on the Executive Board, shall be designated Ex-Officio Executive Board Members. These members will be appointed by the SOVAC Executive Board. (a)Chief of Staff (1)Shall assist and facilitate internal relations and operations within SOVAC. (2)Shall assist the Executive Board with implementation of projects and events. (3)Shall aid with administrative tasks, scheduling meetings, maintaining a master calendar and room reservations. (4)Shall maintain a relationship with ASUCSD Administration. (b)Chief Policy Analyst (1)Shall strategize for and organize data collection. (2)Shall investigate legal inquiries. (3)Shall oversee the production of grant proposals. (4)Shall assist with making presentations and providing relevant data. (5)Shall assist with legislation and policy research. (c)College Council Liaisons (1)Shall maintain contact between their respective College Council and SOVAC (2)Shall assist with volunteer recruitment, meetings with Residential Life Offices, and publicity in their respective colleges (3)Shall be appointed by their respective College Councils through joint selection no later than Week 10 of Spring Quarter and shall complete their term Week 10 of Spring Quarter of the following year. (f)Impeachment of a SOVAC Executive Board Member (1)If a member of the SOVAC Executive Board is not fulfilling their official duties, the ASUCSD Vice-President of External Affairs or a member of the SOVAC Executive Board may file a complaint to the remainder of the SOVAC Executive Board. (2)The member may be removed from the SOVAC Executive Board with a majority vote. (a)All SOVAC Executive Board members must vote for the impeachment process to be valid. (b)The SOVAC Executive Board member in question must be in attendance for this vote. A failure to be present for this vote will result in the forfeiture of the Executive Board member’s defense. (c)The vote must be held within one week (seven days) of complaint being filed. (3)The ASUCSD Council may override the SOVAC Executive Board decision within two weeks (fourteen days) of the removal of the SOVAC Executive Board member. (4)The appointment of a new SOVAC Executive Board member will begin anew exactly two weeks (fourteen days) after the expiration of ASUCSD Council’s ability to override the SOVAC Executive Board’s decision at the recommendation of the ASUCSD Vice-President of External Affairs. (a)See subsection (c) for guidelines on the appointment of SOVAC Executive Board members. (g)Activities (1)SOVAC will reach as many UCSD students as possible through a number of efforts including, but not limited to: (a)Annual move-in weekend voter registration campaign. (b)Tabling for visibility and promotion of any SOVAC efforts and projects. (c)Non-partisan affiliation with various organizations on campus. (d)Additionally, SOVAC shall serve as a resource for other student organizations looking to participate in voter registration and the democratic process on campus. (h)Meetings (1)The SOVAC Executive Director will attend External Meetings by request of the ASUCSD Vice-President of External Affairs. (2)SOVAC Executive Board Meetings are to be held weekly (3)SOVAC General Body Meetings, open to the public, will be held twice a quarter and are for the purpose of informing interested participants about SOVAC projects and opportunities for involvement. (i) Online Voter Access Link (1)The Online Voter Access Link (OVAL) is a website that enables the undergraduate student population to express their views on the actions of the Associated Students by means of a nonbinding vote. (a)OVAL creates equitable and easy access to the student government, encourages the engagement of the student population, provides insight to students’ perspectives and opinions, and fosters a stronger connection between students and their elected representatives. (b)OVAL shall be accessible to all eligible undergraduates regardless of interests, affiliations or perspectives. (c)Students shall have the option to submit their opinion as a non-binding vote that will serve as their undisclosed opinion. (j)OVAL Management (1)The SOVAC Chief Policy Analyst shall oversee OVAL (2)The SOVAC Chief Policy Analyst shall upon the request of ASUCSD be present and responsible for any OVAL inquiries (3)Management responsibilities include: (a)Uploading and maintaining all necessary documents in a timely manner (b)Monitoring and responding to student feedback (c)Appointing a SOVAC Webmaster by the SOVAC Executive Board that will assist with the management of the OVAL (k)OVAL Content (1)All resolutions and referendum submitted to be voted on by the Associated Students of UC San Diego shall be uploaded to OVAL by the Chief Policy Analyst (2)Ongoing Issues submitted to the SOVAC Executive Board by either the President of Associated Students or the Vice President of External Affairs may be uploaded to OVAL, under the conditions that they satisfy all of the following: (a)Is an issue that impacts the internal or external environment of UCSD and has a measurable end result to which votes can contribute, such as: (1)Student Government actions that significantly affect the student experience. (2)University Administrative actions that would benefit from quantifiable student feedback. (3)Governmental actions, laws or mandates that impact the statewide, local, or campus environment. (b)Is framed in a question that can be answered by one of the three response options: yes, no, and abstain. (l)OVAL Exemption (1)Resolutions and referendum submitted to be voted on by the Associated Students of UC San Diego may never be requested to be removed from OVAL (2)An ongoing issue may be removed from OVAL only under the circumstances in which: (a)The President or Vice President of External Affairs requests its removal, and subsequently the ASUCSD Council votes for removal from OVAL with a 50% majority. (b)The SOVAC Executive Board decides by a 50% majority vote to not display an ongoing issue that was requested either by the President of Associated Students or Vice President of External Affairs if that issue does not align with or infringes upon the SOVAC purpose (§3.1 (a) Purpose). Chapter 3 Triton Student Lobby Corps 3.1 Triton Lobby Corps (a)Purpose: The Triton Lobby Corps is a campus-based entity of students who recruit and engage students and advocate on legislation and issues regarding higher education and students and their families. Through in-district, statewide and federal lobby visits, letter writing, media tactics, and call in days, Lobby Corps organizes to educate students, council, university officials and lawmakers on how issues directly impact the students; all while gaining real world political and organizing experience. (b)Appointment of the Lobby Corps Director (1)The appointment of the Lobby Corps Director is to take place by the end ofWeek 6 of Spring Quarter. (2)The appointment of the Lobby Corps Director shall be appointed through a committee. (3)The membership of the Lobby Corps Director Committee shall consist of: (a)The newly elected Vice-President of External Affairs (b)The outgoing Executive Board (4)The newly-elected Vice-President External Affairs shall Chair the Lobby Corps Director Committee. (5)If the outgoing Lobby Corps Director seeks re-appointment, they will be excluded from the process. (6)The newly-elected Vice-President External Affairs shall put forth the recommendation of the committee to council floor. (7)The ASUCSD Council may approve the recommendation with a simple majority vote (>50%). (c)Appointment of the Lobby Corps Executive Board (1)Appointment of the Legislative Liaison will continue to be through the Office of External Affairs within the time frame stated in the ASUCSD bylaws. (2)Appointment of the Lobby Corps Executive Board shall take place after the appointment of the Lobby Corps Director and the Legislative Liaison. (3)Appointment of the Lobby Corps Executive Board is to take place by the end of Week 8 of Spring Quarter. (4)Whenever the Vice-President External Affairs and the Lobby Corps Director desire to appoint the Lobby Corps Executive Board, the Vice-President External Affairs and the Lobby Corps Director shall convene a Committee to select the Lobby Corps Executive Board. (5)The membership of the Lobby Corps Executive Board Committee shall consist of: (a)The newly-appointed Legislative Liaison (b)The outgoing Lobby Corps Executive Board (c)The newly-appointed Lobby Corps Director (d)The newly-elected Vice-President External Affairs (6)The newly-elected Vice-President External Affairs shall Chair the Committee. (7)The committee shall solicit applications for the positions, screen and interview candidates for the positions, and make a recommendation to the Vice President External Affairs for the appointment of the Lobby Corps Executive Board. (8)The Legislative Liaison, alongside the newly-elected Vice-President External Affairs and the Lobby Corps Director, shall put forth the recommended names to the ASUCSD Council for final approval. The ASUCSD Council may approve the recommendation with a simple majority vote (>50%). (d)Responsibilities of the Lobby Corps Executive Board Members (1)Director (a)Shall oversee the Executive Board and act as the Chair. (b)Shall meet regularly with the Legislative Liaison. (c)Shall meet with the Vice-President External Affairs on a bi-weekly basis. (d)Shall maintain and oversee the goals of the Legislative Branch. (e)Shall maintain communication with all of the Legislators. (f)(Shall organize presentations to the ASUCSD council. (g)Shall oversee the finances of Lobby Corps. (h)Shall facilitate coalition building and maintain communication networks with student groups. (i)Shall help draft resolutions for legislation being brought up to council floor. (2)Legislative Liaison (a)Shall oversee the Executive Board and act as the Vice-Chair. (b)Shall attend all meetings set by the Executive Board. (c)Shall provide support and resources needed to the Lobby Corps. (d)Shall bring issues and/or legislation from UCSA Board Meetings back to Lobby Corps. (e)Shall be the liaison between Lobby Corps and the Office of External Affairs. (f)Shall maintain a relationship with the GSA Legislative Liaisons and coordinate lobbying efforts. (g)Shall help draft resolutions for legislation being brought up to council floor. (3)Assistant Director (a)Shall manage all of the Student Lobby Corps meetings. (b)Shall debrief the office on general updates. (c)Shall ensure that all deadlines are being met. (d)Shall act as the Lobby Corps Director when she or he is not able to perform their duties. (e)Shall perform any Lobby Corps duties that the Director designates. (f)Shall help draft resolutions for legislation being brought up to council floor. (4)Director of Scheduling (a)Shall obtain and confirm all lobby visits. (b)Shall draft cover letters to send to legislators. (c)Shall confirm the students that will be attending the lobby visits. (d)Shall debrief the students for each visit. Shall ensure that each student has the database of the legislator being lobbied. (e)Shall draft, maintain, and archive electronic Lobby Report Forms. (5)State Legislative Research Analyst (a)Shall conduct regular research on legislative bills in California affecting the student body. (b)Shall maintain all of the representatives’ databases and update them after each lobby visit. (c)Shall identify targets for bills and/or issues. (d)Shall write briefs/sample scripts for lobby visits. (e)Shall provide deadlines to the Director of Scheduling. (f)Shall make the Director and the Director of Scheduling aware of any follow-up that needs to be made. (6)Local and National Legislative Research Analyst (a)Shall conduct regular research on legislative bills affecting the student body and the greater San Diego community at both the local and national level. (b)Shall maintain all of the representatives’ databases and updatethem after each lobby visit. (c)Shall identify targets for bills and/or issues. (d)Shall write briefs/sample scripts for lobby visits. (e)Shall provide deadlines to the Director of Scheduling. (f)Shall make the Director and the Director of Scheduling aware of any follow-up that needs to be made. (7)Director of Communications (a)Shall be in charge of outreach and recruiting new members to the Lobby Corps. (b)Shall perform regular trainings such as Lobby Corps Clinics and Telling Your Story for the Lobby Corps members. (c)Shall ensure that the Director of Scheduling contacts every student interested in joining Lobby Corps. (d)Shall assist the Director of Scheduling and/or the LegislativeResearch Analyst. (e)Shall assist in updating the Lobby Corps/EVP website on Legislative Affairs (e)Ex-Officio Executive Board Members: Individuals who are critical to carrying out the purpose of Lobby Corps, but do not possess a position on the Executive Board or a vote, shall be designated Ex- Officio Members. (1)Interns (a)Shall help carry out the purpose of Lobby Corps. (b)Shall attend lobby visits when needed. (c)Shall assist the Lobby Corps Executive Board in preparing for the Student Lobby Conference. (d)These members shall be approved by the majority of the Executive Board. (2)Regular Lobbyists (a)Shall attend lobby visits when available. (b)Shall submit Lobby Report Form after every lobby visit to the Director of Scheduling. (c)These members shall be approved by the majority of the Executive Board. (3)Associate Vice-President Local Affairs (a)Shall meet with the Lobby Corps Executive Board upon their request. (b)Shall coordinate with Lobby Corps for advocacy being conducted for the greater San Diego community. (c)Shall update Lobby Corps on local issues. (d)Shall recommend local issues/legislation for Lobby Corps to focus on. (4)UCSD Graduate Student Association Legislative Liaisons of National Affairs and Local & State Affairs (a)Shall meet with the Lobby Corps Executive Board upon their request. (b)Shall coordinate with Lobby Corps for advocacy being conducted for the student body. (c)Shall update Lobby Corps on priorities chosen by GSA. (d)Shall coordinate with Lobby Corps for the UCSA Student Lobby Conference. (e)Shall help maintain the representatives databases. (f)Impeachment of the Lobby Corps Executive Members (1)If a member of the Lobby Corps is not fulfilling their official duties, a member of the Lobby Corps Executive Board may file a written complaint to the Vice- President External Affairs. (a)In the case where the complaint is filed against the Legislative Liaison and the Vice-President External Affairs decides to take action (i.e. appoint a new person), the action must be seen through and approved on the ASUCSD council floor. (2)The complaints must go to a hearing in order for any action to be valid. (3)The Vice-President External Affairs is to chair all of the hearings. (4)The member in question must be in attendance for the vote, if not, that member forfeits their defense. (5)The member may be removed from Lobby Corps Executive Board with a threefifths (3/5) majority vote. (a)All Lobby Corps Executive Board members must vote for the impeachment process to be valid. (b)The vote must be held within one week of the complaint being filed. (6)If the member is impeached, the Vice-President External Affairs must notify council immediately. (7)The ASUCSD council may override the Lobby Corps Executive Board decision within two weeks of the removal of the Lobby Corps Executive Board member with a three-fifths (3/5) majority vote. (8)The appointment of a new Lobby Corps Executive Board member will begin immediately after the expiration of ASUCSD Council’s ability to override the Lobby Corps Executive Board decision at the recommendation of the VicePresident External Affairs. (9)Once council’s ability to override has expired, the Vice-President External Affairs can then submit a new nominee for approval. (g)Activities (1)Lobby Corps will advocate on behalf of UC and UCSD students through a number of activities, including, but not limited to: (a)Regular in-district lobby visits (b)Quarterly lobby visits in Sacramento (c)UCSA Student Lobby Conference (d)USSA Grassroots Legislative Conference (e)Call-in actions, letter writing, teach-in’s, educational events and forums and other media tactics (1)These tactics shall be organized in collaboration with the Campus Organizing Directors. (2)These tactics shall coincide with any tactics being done in UCSA (2)Lobby Corps shall coordinate lobbying efforts with the following entities that include but are not limited to: (a)Student Organized Voter Access Committee (SOVAC) (b)Student Promotes Access Center for Education Service (SPACES) Local and Statewide Affairs Director (c) UCSD Governmental Relations (GR) (d)ASUCSD Council (h)Conferences (1)UCSA Student Lobby Conference (a)The Director, alongside the Legislative Liaison, shall ensure that the UCSD delegation is prepared for the UCSA Student Lobby Conference. (b)The Executive Board shall serve on the steering committee for SLC through UCSA. (c)The Executive Board shall ensure that all lobby visits are scheduled and confirmed on a timely manner. (d)The Executive Board shall ensure that all databases are up to date and prepared for the conference. (e)The Executive Board shall determine the composition of the delegates in each lobby visit. (2)USSA Grassroots Legislative Conference (a)The Director, alongside the Legislative Liaison, shall ensure that the UCSD delegation is prepared for the USSA Legislative Conference. (b) The Executive Board shall ensure that all lobby visits are scheduled and confirmed on a timely manner. (c)The Executive Board shall ensure that all databases are up to date and prepared for the conference. (d)The Executive Board shall determine the composition of the delegates in each lobby visit. (i)Meetings (1)Each member of the Lobby Corps Executive Board must serve at least three office hours per week. (2)The Lobby Corps Executive Board, along with Ex-Officio members shall meet on a weekly basis. (3)The Lobby Corps Executive Board will attend External Meetings by request of the ASUCSD Legislative Liaison and/or Vice-President External Affairs. 3.2 All Campus Transfer Association (ACTA) (a)The ACTA constitution can be found in the Auxiliary Board, Service, and Commission Constitution section of the A.S. website. (b)ACTA is within the A.S. Office of Student Organizations 3.3 All Campus Commuter Board (ACCB) (a)The ACCB constitution can be found in the Auxiliary Board, Service, and Commission Constitution section of the A.S. website. (b)ACCB is within the A.S. Office of Student Organizations Chapter 4 Enterprises and Student Services 4.1 Office of Enterprise Operations and Student Services ii. Structure of Office (1) AVP Enterprise Operations and Student Services (1)In an effort to ensure A.S. enterprises remain fiscally competitive and sustainable, the AVP of Enterprise Operations and Student Services has the authority to decide which office positions will be implemented. (b)Chief of Staff (1)Shall coordinate effective collaboration amongst all members of the office. (2)Shall directly report to the AVP Enterprise Operations and Student Services and act in his or her stead insofar is allowed by the constitution (c)Director of Marketing (1)Shall conduct programs and strategies that effectively market all of the AS Enterprises throughout the year (2)Shall work with marketers in other AS Offices to effectively market AS Enterprises to all groups on campus (3)Shall work with staff mangers of the AS Enterprises to coordinate effective marketing strategies on a per enterprise basis (4)Shall work with AS Council members to help promote the AS Enterprises throughout the UCSD campus (d)Director of Finances (1)Shall be responsible for tracking the fiscal state of all AS Enterprises (2)Shall act as the financial liason between staff managers and the AVP of Enterprise Operations and Student Services (3)Shall prepare reports on the fiscal state of all enterprises for the AVP Enterprise Operations and Student Services and AS Council (4)Shall help analyze, the fiscal state of all AS Enterprises (e)Director of Sustainability (1)Shall obtain recommendations from the AVP EJA to ensure that sustainable business practices are demonstrated in all A.S. Enterprises (2)Shall report to the AVP Enterprises and Student Services on the current state of business practices in all AS Enterprises and provide recommendations to the A.S. council as to where improvements can be made (f) Enterprise Operations Intern (1) Shall provide assistance to the AVP Enterprise Operations and Student Services in whatever capacity is designated (g) Any other staff designated by the AVP of Enterprise Operations and Student Services. 4.2 Enterprises (a)Definition. Enterprises are revenue generating entities that provide needed goods to students or the community at large. Enterprises shall be subdivided into two categories: Auxiliary Enterprises and Academic Enterprises. Academic Enterprises shall consist of all enterprises whose goods are offered to promote increased levels of students’ academic welfare. Auxiliary Enterprises shall consist of all other enterprises which work to enhance student life on the UCSD campus by providing job opportunities, management experience and goods or services. Each enterprise shall be operated in a manner consistent with fair business practices and with positive net income goals. If such income goals cannot be met by a specific enterprise but the goods offered by that enterprise are considered desirable, then that enterprise but the goods offered by that enterprise are considered desirable, then that enterprise shall be subsidized by the ASUCSD until such time that total costs are deemed to exceed the benefits of the continuation of that enterprise. The lack of subsidization along with continued net income losses will result in the dissolution of the enterprises. (b)Current Enterprises (1)Lecture Notes (2)Soft Reserves (3)Triton Outfitters (4)Senior Memory Book 4.3 Student Services (a)Definition. (1)Student Services are services to the Associated Students in providing unique opportunities for students to become involved with creative outlets and volunteer opportunities. This office also serves the purpose of offering the transit of students to and from areas of the greater San Diego area by means of the Safe Rides service. It exists to act as an overarching entity meant to oversee the management of the services, here defined as fully funded or partially subsidized ASUCSD entities that provide valuable services and opportunities to undergraduate students of the university. Student Services includes the following services: Safe Rides, KSDT, TTV, and the AS Graphic Studio. The office shall seek to expand the number of services available to the students of the university in order to better improve the quality of student life and work in collaboration with the outside community to acquire sponsorships in order to secure new services, as well as expand existing services. 4.4 Triton Television (TTV) (a)The TTV constitution can be found in the Auxiliary Board, Service, and Commission Constitution section of the A.S. website. (b)ACTA is within the A.S. Office of Enterprises and Student Services 4.5 KSDT Radio (a)The KSDT constitution can be found in the Auxiliary Board, Service, and Commission Constitution section of the A.S. website. (b)KSDT is within the A.S. Office of Enterprises and Student Services 4.6 Safe Rides (a)Safe Rides’ primary mission shall be to provide safe transportation to designated areas of San Diego. (1)The Associate Vice-President Student Services along with the Financial Controller shall negotiate and submit to council the Safe Rides contract for each academic school year and designate areas of San Diego selected by the Associate Vice-President Student Services, the Financial Controller and shuttle company representative. (2)The promotion and management of the Safe Rides service shall be the responsibility of the Associate Vice President Student Services office. 4.7 AS Food Pantry (a) Mission and Objectives (1) The AS Food Pantry is a food pantry with the primary objective of addressing food insecurity among UCSD students through establishing and maintaining a supplemental food source for students. The AS Food Pantry intends to meet this mission by providing the UCSD community with on campus access to non-perishable food items. (b) Structure and Management (1) The AS Food Pantry will be a part of the AS Office of Student Services (2) The Food Pantry shall hire two part time students as Volunteer Coordinators/Managers of the Food Pantry at a maximum of 15 hours each per week (3) The Volunteer Coordinators/Managers shall be tasked with managing the day to day operations of the food pantry (4) The Volunteer Coordinators/Managers shall hire Food Pantry Volunteers to run the pantry. (5) At least 1 Volunteer Coordinator/manager must be present during the hours of operation of the pantry. (c) University of California, San Diego Food Insecurity Committee Charter (1). Purpose i). The University of California Undergraduate Experience Survey (UCUES) in 2012 revealed a large amount of students who face food insecurity. ii). The role of this Committee is to design and implement programs to help prevent the exacerbation of this issue and begin finding solutions to relieve food insecurity at UC San Diego. iii). This Committee will oversee the Triton Food Pantry and ensure its continued success in coordination with the goals of the Associated Students. (2). Membership i). The Food Insecurity Committee will maintain the philosophy of open meetings. Any UCSD or UCOP affiliate can become a non-voting member of this committee. (a) The workgroup may vote on granting ex-officio membership to any person after they have attended three consecutive meetings. ii). Voting Membership (a) 2 Representatives appointed by the Graduate Student Association (b) 2 Representatives appointed by the Associated Students (c) A representative appointed by each college council (d) The Student Managers of the Triton Food Pantry (e) AS Advisor (f) Representative from the Office of the Vice Chancellor of Student Affairs (g) Representative from the Council of the Deans of Student Affairs (h) Representative from Housing, Dining, and Hospitality (i) Representative from Swipes for the Homeless (j) AS AVP of Student Services (k) 1 Faculty Member i) If the need arises for increased representation for students or specific departments, the Committee may vote, by a 2/3 threshold, to add an ex- officio member to the voting membership (3). Ex-Officio Membership i). AS President ii). AS Director iii). Representative from Financial Aid iv). Representative from the Office of Institutional Research v). Representative from Student Health vi). Representative from University Centers vii). Representative from Center of Student Involvement (4). Officers i). There will be two officers elected at large from the membership of the Committee on an annual basis. The election will occur between Week 8 and Week 10 of Spring Quarter. ii). An ex-officio member cannot become the Chair of this committee iii). The Vice-Chair must be a student iv). The Chair Shall be unbiased v). Chair (a) Shall preside over all meetings (b) Prepare all agendas for meetings (c) Shall be an ex-officio member of all subcommittees (d) Attend all meetings as a representative of the committee (e) Only vote in the case of tie (f) Determine composition of subcommittees, including the chair of the subcommittee i) This can be overturned by a 2/3 vote of the Committee vi). Vice Chair (a) Shall maintain the minutes of each meeting of the workgroup (b) Preside over meetings in the absence of the Chair (c) Shall maintain attendance (d) Shall chair the Rules Subcommittee vii).Impeachment (a) The Chair or Vice-Chair can be removed by a 2/3 vote of the committee. (b) In the case of vacancy or impeachment, the election will occur at the next meeting. (5). Meetings i). The workgroup will meet regularly at the discretion of the Chair. ii). The Chair must announce any meeting at least 48 hours prior to the meeting time. iii). The minutes of each committee meeting will be kept in paper at the Triton Food Pantry and online. iv). This Committee may not meet during the hours of operations of the Triton Food Pantry. v). The agenda and minutes from the previous meeting must be sent out over the listserv at least 48 hours before each meeting. vi). We will use an abridged form of Robert’s Rule to maintain order. vii).Meetings will use the following as a template for the agenda and minutes. (a) Opening Roll Call (b) Approval of Minutes (c) Items of Immediate Consideration (d) Public Input (e) Report of Committees (f) Reports of Members (g) Old Business (h) New Business (i) Adjournment and Closing Roll Call viii). Meetings will have a lower threshold to maintain quorum unless the committee is approving a budget or a significant piece of legislation ix). For general meetings, Quorum shall be held with a solitary officer in attendance with a minimum of 7 other members. 5 of these other members must be voting members. x). In a meeting discussing significant legislation, Quorum will be maintained by having both Officers in attendance with 11 other members. 7 of these members must be voting members. (6). Subcommittees i). Anyone can call for the creation of a subcommittee (a) They must be a voting member (b) The chair of any subcommittee will be non-voting except in the case of a tie. (c) They must have two other co-sponsors of this ad-hoc subcommittee unless the chair or vice-chair call for the creation of the subcommittee. (d) They must state the members who will be a part of it. (e) These will be ad-hoc committees which can be dissolved by the Chair at any time. (f) They must draft a charter to be looked at by the Rules subcommittee. (g) This charter must list the goal of the subcommittee. (h) If the rules committee believes the sub-committee should become a standing sub-committee they will approach an AS representative to sponsor the language at the next AS Council meeting ii). Food Pantry Subcommittee (a) Shall be the main advisory group for the Triton Food Pantry (b) The rules for the Triton Food Pantry shall be kept in Triton Food Pantry Operational Guidelines. i) These guidelines will be drafted by the inaugural Food Pantry Subcommittee ii) These rules can be amended by approval of the full committee. (c) The following members shall be a part of this subcommittee: i) Triton Food Pantry Student Managers ii) AS Advisor iii) AS AVP of Student Services iii). Rules Subcommittee (a) Shall be responsible for reviewing and providing recommendations on any legislation that pertains to the committee (i) Shall be responsible for securing funds and creating an annual budget. 1. Budget Revisions will be required whenever new money and new allocations are made. 2. Whenever money is spent that was not directly allocated for in the annual budgets, the purchaser must notify the Chair of the Rules Committee. 3. If the items purchased total more than $250, the Chair of the Rules Committee must give approval for this expenditure. a. If the item is more than a $1000, then approval must come from the full committee. (b) This subcommittee will also be charged with establishing the rules of order for the committee as a whole (c) This subcommittee will assist the other subcommittees in preparing their governing documents (d) The following people shall be members of this subcommittee: i) a representative from GSA ii) a representative from AS iii) Two representatives from the College Councils iv) Two representatives of Staff or Faculty Chapter 5 AVP Food and Housing Resources Office of Food and Housing Resources a) The purpose of the office of Food and Housing Resources is to help coordinate the campus wide effort to provide accessible, affordable, sustainable food and housing to all UCSD students. The office will work with partners both on and off campus to address food and housing needs. b) Structure, Powers, and Responsibilities 1) Associate Vice- President of Food and Housing resources a) Shall direct the Office of Housing Resources. b) Shall create the annual goals and strategy for the office. c) Shall work with interns to assist with projects and goals. d) Appoint and oversee all Housing Resources staff positions e) Issue annual reports on the status of on-campus and off-campus housing at UCSD. f) Advocate the needs and concerns of the student body to Administration. g) Shall chair the AS Reslife committee. h) Create and promote workshops and services to help students transition to off-campus housing. i) Meet regularly with HDH and Off campus housing staff j) Sit on Food Insecurity Workgroup and Housing Insecurity Committee 2) Reslife interns a) Shall communicate with Reslife committee to set goals and projects b) To work with RAs and ICRA to advocate needs of on campus students c) Coordinate collaborative efforts between AS and Reslife 3) Off-Campus housing interns a) Work with Off-Campus Senators to program and advocate for off-campus residents b) Collect data about off-campus residents c) Create programs to educate students on how to move off campus d) Organize Off-campus housing fair e) Create partnerships with local student communities f) Program off-campus events g) Work with ACCB h) Work with Commuter services events and program manager 4) Affordability interns a) Research trends in housing prices on and off-campus. b) Advocate UCSD and outside entities for affordable housing for students c) Research statewide trends in regards to College Housing d) Advocate for reasonable cost of living estimates e) Educate students on budgeting and cost saving ideas 5) Legal interns a) Work with student legal services to help students with housing cases b) Create workshops to address tenant rights 6) Food systems Intern a) Collaborate with UCSDs network of food b) Create educational events to address food needs c) Work with Food Pantry managers to create programs to address food insecurity 7) Calfresh Intern a) Work with the Foodbank and HDH to manage Calfresh program at UCSD b) Expand Calfresh educational programs at UCSD 8) Special events Intern a) Coordinate marketing and material for special events in the office of Food and Housing b) Address all logistical issues with special events c) Work with AVP and other interns to enhance their programs and events. (a)A.S. Triton Food Pantry (1) Mission and Objective (a) The AS Triton Food Pantry is a food pantry with the primary objective of addressing food insecurity among UCSD students through establishing and maintaining a supplemental food source for students. The AS Triton Food Pantry intends to meet this mission by providing the UCSD community with on campus access to non-perishable food items and fresh produce. (2) Structure and Management (a) The AS Triton Food Pantry will be a part of the AS Office of Food and Housing Resources (b) The Triton Food Pantry shall hire three part time students as Volunteer Coordinators/Managers of the Triton Food Pantry at a maximum of 15 hours each per week (1) Lead Student Manager (a) The Lead Student Manager shall coordinate and oversee the other student managers. (b) This manager shall serve as the bookkeeper for the Triton Food Pantry by maintaining a ledger of all accounts, income, and expense. (c) This manager will work on maintaining all documents pertaining to the Triton Food Pantry. (d) This manager will maintain the current inventory and operations to ensure the shelves are stocked. (e) This manager will have keys to the Triton Food Pantry cart. (f) This manager shall coordinate the demographics and satisfaction survey. (g) This managers shall stay in constant communication with partners and collaborators. (h) This manager shall coordinate emails, tours, and meetings that pertain to the Triton Food Pantry. (2) Volunteer & Outreach Manager (a) This manager shall serve as the trainer, manager, and disciplinarian for all interns and volunteers. (b) This student manager shall hire Food Pantry Volunteers to run the pantry. (c) At least 1 student manager must be present during the hours of operation of the pantry. (d) This manager shall serve as the projects manager for interns and volunteers. (e) This manager shall plan and attend the quarterly training for volunteers and the annual retreat for interns. (f) This manager shall put the volunteer application on the A.S. website. (g) This manager shall organize food service days, food drives, tabling events, and organization volunteering. (h) This coordinator shall be in charge of marketing including the email, Facebook, and Twitter. (3) Programming Student Manager (a) This manager shall work with the Outreach Interns to create meaningful partnerships to increase the financial sustainability for the Triton Food Pantry and to enable the Triton Food Pantry to better serve the groups of students that disproportionately use the Triton Food Pantry. (b) This manager shall coordinate food demonstrations and meal preparation events. (c) This manager will work closely with the A.S Office of Food & Housing Resources on Calfresh Informational Workshops and Food Insecurity Educational Sessions. (d) This manager will be responsible for meeting and partnering with organizations that would like to program with the Triton Food Pantry. (c) Role of Interns and Volunteers (1) Interns (a) Shall be assigned to work under a single manager (b) An intern assigned to the Volunteer and Outreach Manager shall serve as the lead intern (c) Shall serve in the food pantry at least every week. (d) Shall fulfill duties as assigned by the managers or the lead intern (e) Shall be required to attend a yearly retreat and quarterly training (2) Volunteers (a) Shall be assigned to work in the Food Pantry at least once a week (b) Shall ensure that no extra food is being taken by those using the pantry (c) Shall help unload food when an order is delivered (d) Volunteers may be promoted to an intern if they are deemed to be exceeding expectations (e) If volunteers are promoted, they must still attend their assigned shift in the Food Pantry. (d) Private Staff Access (1) Volunteers may be granted limited access to the computer and to the phone. Interns will have unlimited access to the computer and limited access to the phone and facebook. Managers will have access to the computer, phone, facebook, email, and twitter (e) Scheduling and Hours of Operation (1) Quarterly hours of operations must be chosen by week 6 of the previous quarter (2) The volunteer application must be up by the end of week 7 (3) The scheduling of all volunteers and interns will be done by the Volunteer & Outreach Manager by the end of Finals Week (4) The Hours of Operation will be posted by Week 10 on the Facebook page. (5) TimeSheets (a) Volunteers and Interns will be required to fill out weekly timesheets which will be used as corroboration of the unpaid hours that help the Food Pantry run (b) Timesheets may be turned in online and will be collected bi-weekly (f) Budget (1) The Triton Food Pantry will manage three accounts with which the allocations to the Triton Food Pantry shall be applied to (a) The first account shall be used for the spending authority of funds provided by the Associated Students in their Executive Budget (b) The second account shall be used for the spending authority of funds provided not by Associated Students student fees (c) The third account shall be for miscellaneous income such as Grants from UCOP and other campus partners who do not derive their funding from student fees (2) The three Food Pantry Managers shall prepare a budget for the Financial Controller by Week 2 of Fall Quarter and Week 8 of Spring Quarter (3) The Volunteer & Outreach Manager will work on bringing in more revenue from campus partners. Title V Senate The Associated Students Senate is a group of elected representatives which serves as the policymaking body of Associated Students. As a governing body, we strive to open lines of communication between students, the administration, and our greater community. Members of the Senate seek to be proactive in addressing student needs and providing and facilitating services and resources that enhance the UCSD experience. All representatives should be self- identifying members of the community they are representing, but decisions will be ultimately left to the appointments committee. Chapter 1 Responsibilities of Senators 1.1 Common Responsibilities A. Execute at least two projects in their term as a primary organizer, one of which must be completed and submitted to the VP Campus Affairs halfway through their term a. One project must benefit their direct constituencies B. Attend all mandatory meetings: Joint Session, Senate, and one of two internal standing committees a. For procedure regarding absences see Title IV Attendance Policy C. Dedicate a minimum of one hour to constituent engagement per week a. Can include but is not limited to: office hours, online outreach, going into organization meetings relevant to the Senator’s constituencies, etc. b. Fulfillment of duties will be left to the discretion of the AS Judicial Board D. Fill out the Office of Campus Affairs’ weekly report E. Sit on a minimum of one external committee relevant to their position a. College Councils are to be counted as external committees F. Meeting with appropriate and relevant campus partners G. Expected to contribute approximately 6-10 hours per week towards the position 1.2 Individual Responsibilities A. Academic Senators a. The Academic Senators shall be responsible for creating policy, programs, and initiatives for students in their academic divisions. They shall advocate for the needs of students of their divisions. Their responsibilities shall include: i. Distributing information between the ASUCSD Senate and their divisions and students ii. Attending weekly meetings with AVP Academic Affairs iii. Meeting quarterly with the Dean of their academic division B. Campus-Wide Senators a. The Campus-Wide Senators shall be responsible for creating policy, programs, and initiatives that benefit the general student body. They shall advocate for the needs of all students. The focus of each senator will be determined by the current issues facing ASUCSD at any given year. Their responsibilities shall include: C. D. E. F. G. i. Serve on at least two external committees College Senators a. The College Senators shall be responsible for creating policy, programs, and initiatives for students of their respective colleges. They shall advocate for the needs of students of their colleges. Their responsibilities shall include: i. Acting as a liaison between the colleges and the Senate, distributing information to their respective college Councils ii. Adhering to both their College Council standing rules and the AS standing rules First Year Senators a. The First Year Senators shall be responsible for creating policy, programs, and initiatives for first year students. They shall advocate for increased resources and representation for first year students to highlight the first year experience at UCSD. Emphasis should be placed on the transition process, academic success, and student life. Their responsibilities shall include: i. Attending all First Year Fellowship meetings International Senator a. The International Senator shall be responsible for creating policy, programs, and initiatives for international students. Emphasis should be placed on the transition process and student life. They shall advocate for the needs of international students to provide a quality college experience. Their responsibilities shall include: i. Coordinating resources and services for international students ii. Building and maintaining relationships with the Dean of Global Education and relevant campus partners such as the International Students and Programs Office Off-Campus Senator a. The Off-Campus Senators are responsible for creating policy, programs, and initiatives for Students who live off campus or are planning to live offcampus. They will advocate for the needs of students to foster a quality offcampus experience. Their responsibilities shall include: i. Coordinating housing and commuting resources and services ii. Attending all required meetings of the All Campus Commuter Board (ACCB) and assisting with at least one ACCB event per quarter 1. If ACCB has a total vacancy, an Off-Campus Senator shall notify the AVP of Transportation and Transformation and assist with recruitment efforts iii. Building and maintaining relationships with Commuter representatives of each College Council, administrators in transportation services and off-campus housing resources iv. Serving on boards or commissions that focus on off-campus student issues Out-of-State Senator a. The Out-of-State Senator shall be responsible for creating policy, programs, and initiatives for out-of-state students. Emphasis should be placed on the transition process and student life. They shall advocate for the needs of outof-state students to provide a quality college experience. Their responsibilities shall include: i. Attending all required meetings of the Board of Out-of-State Students (BOSS) and assisting with at least one BOSS event per quarter H. Transfer Senators a. The Transfer Senators are responsible for creating policy, programs, and initiatives for transfer students. They shall advocate for increased resources and representation for transfer students to highlight the transfer experience at UCSD. Emphasis should be placed on the transfer transition process, academic success, and student life. Their responsibilities shall include: i. Attending all required meetings of the All Campus Transfer Association (ACTA) and assisting with at least one ACTA event per quarter 1. If ACTA has a total vacancy, a Transfer Senator shall notify the AVP of Student Organizations and assist with recruitment efforts ii. Building and maintaining relationships with college transfer student organizations as well as the transfer student representatives of College Councils Chapter 2 Appointments 2.1 Appointment of Senator(s) A. By Week 2 of Fall Quarter, the President shall convene a Special Committee to select a. First Year Senators b. Transfer Senator c. Out-of-State Senator d. International Senator B. The membership of the committee shall consist of: a. The President, or designee, who shall chair the committee b. Senators, who will apply for the selection committee via email. After 24 hours, the application period will close and at least three senators will be chosen randomly from the applicants as determined by the chair of the committee c. The Vice President of Campus Affairs, who shall serve as an ex-officio member d. All members of ASUCSD are eligible to serve as ex-officio members C. The committee shall solicit applications for the positions, screen and interview candidates for the position, and make a recommendation to the President on the appointment of the Senators, whose number is determined in the constitution. The type and manner of the recommendation shall be specified by the President at the first meeting of the committee D. The President shall consider the recommendation of the committee and submit a nominee for the position to the Senate E. The Senate needs to approve the recommendation by simple majority F. The committee shall dissolve upon the approval of the appointment by the Senate 2.2 Vacancies in the Voting Membership of the Senate Officers and UCSD Senators A. Within fifteen academic days of when a vacancy occurs, the President shall convene a special committee to fill the vacancy a. The members of the committee shall consist of: i. The President or designee, who shall chair the committee ii. Three senators appointed by the President. Senators will apply for the selection committee via email. After 24 hours, the application period will close and at least three senators will be chosen randomly from the applicants as determined by the chair of the committee b. The committee shall solicit applications for the position, screen and interview candidates for the position, and make a recommendation to the President on the appointment. The type and manner of the recommendation shall be specified by the President at the first meeting of the committee c. The President shall consider the recommendation of the committee and submit a nominee for the position to the Senate d. The committee shall dissolve upon the approval of the appointment by the Senate e. This section shall not apply to interim appointments of Officers, which the President may make for up to 25 academic days without the advice of a committee or the approval of the Senate, provided that this power has only been used once per vacancy B. College Senators a. Within five academic days of when a vacancy occurs, the President shall notify the appropriate College Council of the vacancy and request a permanent replacement b. Upon the appointment of a permanent replacement by the College Council, the College Council Chair shall properly file an “AS Appointment Form” naming the new Senator i. The person appointed by the College Council may not take office until procedures outlined in this section have been properly completed Chapter 3 Senate Projects 3.1 Requirements for Senate Projects A. Senators must communicate their project idea with the Assistant Director of AS Administration no later than 10 weeks into their term A. A Senate Project Proposal must be submitted to the VP Campus Affairs no later than half way through their term with the following information: a. The name of the project b. The membership of the project or the manner in which the membership is selected c. The purpose and responsibility of the project d. An estimated time of completion for the project B. One Proposal is needed per project. Senators collaborating on one project may submit one proposal C. Upon submitting a Senator Project Proposal, Senators must submit weekly progress reports to the VP Campus Affairs and Advocate General. Senators collaborating on one project may submit reports in conjunction D. A senate project may dissolve either by a majority vote of the Senate project membership or by a majority vote of the Senate Chapter 4 Committees 4.1 Committee on Committees A. The Committee on Committees shall select the membership of each standing committee for the term B. The Committee on Committees shall convene week eight of Spring Quarter, immediately following the transition of the new Senate and the week immediately following the appointment of the new Cabinet C. This ad-hoc committee may reconvene as needed at any point throughout the term D. The Committee shall be composed of the following members: a. President, Chair b. Financial Controller c. Vice President Campus Affairs d. Vice President External Affairs E. The committee shall collect the preferences of each senator and use these rankings to assist in determining the membership of committees for the term. F. There should be roughly equal voting members that serve on Legislative Committee and Finance Committee a. Each committee shall elect a Vice Chair by majority vote of the committee during their first meeting, b. The Vice Chair of each committee shall take notes and attendance at meetings and serve as Chair in the absence of their respective Chair. G. The President shall be an ex-officio member of all standing committees 4.2 Membership A. All members of Committees are voting members except the Chair B. The Financial Controller shall serve as the Chair of Finance Committee a. The Committee Shall elect a Vice Chair from its membership in the First meeting of the Senate term C. The VP of Campus Affairs shall serve as the Chair of the Legislative Committee a. The Committee Shall elect a Vice Chair from its membership in the First meeting of the Senate term D. The President shall serve as an Ex-Officio member 4.3 Finance Committee Duties A. Consider any financial bill referred to it by the Senate or the Speaker and report any findings or desired action to the Senate in a timely manner B. Regularly review and adjust the finance committee duties and student organization funding rules as necessary C. Has the option to review and audit the finances of the ASUCSD. D. Present to Senate on a quarterly basis a report of the status of the ASUCSD accounts, finance guidelines, and committee progress E. Present to Senate on a quarterly basis a report on the progress of goals, projects, and future plans of action 4.4 Legislative Committee Duties A. Consider any bill referred to it by the Senate and report any findings or desired action to the Senate in a timely manner. All bills referred to Senate floor shall pass through this committee, with the exception of Finance bills B. Draft and review referenda, appointments, impeachments, MOUs, resolutions, contracts, constitutional amendments, and changes to the standing rules as necessary C. Regularly review the rules of ASUCSD and its subsidiary bodies D. Draft and approve an agenda to be approved by the Senate at the start of each quarter on goals and initiatives that the committee will undertake 4.5 Procedures A. There shall be 4 actions that a committee can take on a bill a. Motion to approve b. Motion to discharge to Senate c. Motion to table for (a set amount of time to committee) d. Motion to table indefinitely B. Additionally committee may allow the bill to die if no motion is taken C. Actions of committee must be presented to Senate by the chair or acting chair of the committee D. If motion is discharged to senate the Chair or Vice-chair must provide context E. Committee may not discharge with a recommendation F. Items can be overturned from committees with a ⅗ majority vote 4.6 Meeting A. Finance Committee will only convene when the Speaker or AS Senate refers business to the committee B. Legislative Committee will convene weekly 4.7 Establishment of Special Committees by Charter A. The Senate may establish a special committee by approving a charter B. Any member of AS Assembly may establish a special committee by writing a charge letter to the membership of the committee. The member of AS Assembly should determine the membership before writing the charge letter. This charge letter should be copied to the Clerk for recordkeeping. C. Charter should include: a. The name of the committee; b. The membership of the committee or the manner in which the membership is to be selected c. The purpose and responsibility of the committee, including if and when the committee is to report back to the Senate D. When the special committee will dissolve. a. If the Senate does not specify when a special committee is to dissolve, it shall automatically dissolve at the end of the session of Associated Students Senate b. The committee shall elect a Chair if there is a vacancy in the position 4.9 Calling of Special Meetings A. Call by the President a. The President may call a special meeting of the Senate by notifying the Clerk in writing of the time of, location of, and the topics that will be considered during the special meeting at least forty-eight hours in advance of the special meeting b. The Clerk will arrange the meeting and notify the membership of the Senate that the special meeting is to take place. This notification must take place at least twenty-four hours before the start of the special meeting c. Only the topics specified by the President in the President’s notification to the Clerk may be considered during the special meeting B. Call by a Majority of Senate a. If a majority of the voting membership of the Senate desires to call a special meeting, they may sign their names on a petition that contains the time of, location of, and topics to be considered during the proposed special meeting. This petition must be delivered to the Speaker at least forty-eight hours in advance of the special meeting b. Upon receipt of a petition, the Speaker shall notify the Clerk in writing of the information on the petition c. The Clerk will arrange the meeting and notify the membership of the Senate that the special meeting is to take place. This notification must take place at least twenty-four hours before the start of the special meeting d. Only the topics specified by the petition may be considered during the special meeting Chapter 5 Advocate General 5.1 Appointment of the Advocate General: A. Whenever the President desires to appoint the Advocate General, the President shall convene a Special Committee to select the Advocate General. The membership of the committee shall consist of: a. The President, or designee, who shall chair the committee b. Four Senators c. The outgoing Advocate General; at the discretion of the Chair, who may serve as an ex-officio member to the committee B. The Special Committee shall make a recommendation to the President on the appointment of the Advocate General C. The President shall consider the recommendation of the Special Committee and submit a nomination for the position to the Senate D. The Advocate General shall be appointed by the eighth week of Spring Quarter. E. The Special Committee shall dissolve upon the approval of the appointment by the Senate F. This subsection shall not apply to interim appointments, which the President may make without the advice of a committee or the consent of the Senate G. Once the Advocate General has been appointed, only the Judicial Board shall have the authority to remove the Advocate General 5.2 Duties of the Advocate General A. The Advocate General shall represent the Associated Students in all hearings in front of the Associated Students Judicial Board, unless the Advocate General is a party or a witness to the case, in which case the President shall appoint a temporary replacement with the consent of the Senate B. The Advocate General shall review the attendance of the members of the Senate as detailed in Title IV of this document on a biweekly basis and, when appropriate, bring impeachment charges C. Whenever a member of the Senate earns an unexcused absence, the Advocate General shall notify them about the absence without undue delay a. The Advocate General shall be apolitical in the execution of their duties with regard to the attendance policy, arbitration in front of the AS Judicial Board, and AS Senate Meetings i. Under the circumstances where the Advocate-General also holds appointments to Cabinet, Senate, and other Committees by virtue of holding another office, this clause shall not apply for the purposes of these aforementioned meetings. The advocate general shall abstain from all voting in the aforementioned meeting with the exception of special committees and ad hoc committees b. The Advocate General shall work to ensure accountability, transparency, and openness of the Associated Students c. The Advocate General shall make publicly accessible the real time attendance record they keep d. The Advocate General shall be the Speaker of the Senate i. In the event that they must act as a partial party they shall appoint a temporary replacement as Speaker Title V Career Staff and Student Staff Title V Career Staff and Student Staff Chapter 1 Director of Associated Students Administration 1.2 Funds A. The funds for the Director of Associated Students Administration, hereinafter referred to as “the Director,” shall be provided by registration fees B. The salary and benefits for the Director of Associated Students Administration shall be appropriately set and adjusted by the Office of the Vice-Chancellor Student Affairs 1.3 Vacancy and Hiring A. Whenever the position of the Director becomes vacant, a student appointed by the President and a staff member appointed by the Assistant Vice-Chancellor Student Life, shall co-chair a search committee to fill the vacancy B. A majority of the search committee will be made up of students. The President shall appoint the student membership of the search committee. In addition, a Student Life Business Office (SLBO) Human Resources (HR) specialist shall also serve on the search committee C. The search committee shall forward to the Assistant Vice-Chancellor Student Life the names of one or more candidates unranked that, in the estimation of the committee, are suitable for hiring. If the Assistant Vice-Chancellor finds that none of the candidates are suitable for hiring or that none of the candidates offered the position have accepted the job, then the Assistant Vice Chancellor will consult with the President, and the search committee will be reconvened D. The Assistant Vice-Chancellor Student Life may only appoint an Interim Director of Associated Students Administration in consultation with the President 1.4 Job Card, Working Title, and Supervisor A. Any amendments to a job card and the working title for the Director will be done in consultation with the President B. The Director shall report to the Assistant Vice-Chancellor Student Life 1.5 Review A. The Assistant Vice-Chancellor Student Life will provide the President an opportunity to comment on the performance of the Director prior to the completion of the Director’s annual performance appraisal Chapter 2 Career Staff Funded Equal to or Greater Than 50% by the Campus Activity Fee 2.3 Established Positions A. Admin Assistant II a. Working Title: Executive Assistant b. Full-Time Employee (FTE) Provided: 0.90 FTE c. Supervisor: the Director C. Student Life and Development Specialist III a. Working Title: Assistant Director, AS Administration b. FTE Provided: 1.00 FTE c. Supervisor: the Director D. Programmer/Analyst II a. Working Title: Software Developer b. FTE Provided: 1.00 FTE c. Supervisor: the Director E. Public Events Manager Principal a. Working Title: Event Manager b. FTE Provided: 0.7 FTE c. F. Public Events Manager a. Working Title: Event Coordinator b. FTE Provided: 2.00 FTE c. Supervisor: the Event Manager G. Senior Graphic Artist a. Working Title: Graphic Enterprise Manager b. FTE Provided: 1.00 FTE c. Supervisor: the Director H. Senior Graphic Designer a. Working Title: Senior Graphic Designer b. FTE Provided: 1.00 FTE c. Supervisor: the Director I. Graphic Designer a. Working Title: Graphic Designer b. FTE Provided: 1.00 FTE c. Supervisor: the Director J. Blank Assistant III a. Working Title: SLBO Human Resources b. FTE Provided: 0.50 FTE c. Supervisor: SLBO HR Analyst, Supervisor K. Blank Assistant III a. Working Title: Student Organization Fund Manager b. FTE Provided: 1.00 FTE c. Supervisor: SLBO Financial Analyst Supervisor L. Administrative Specialist a. Working Title: Student Government Specialist b. FTE Provided: 1.00 FTE c. Supervisor: SLBO Financial Analyst Supervisor L. Blank Assistant III a. Working Title: Student Government Fund Manager b. FTE Provided: 0.50 FTE c. Supervisor: SLBO Financial Analyst Supervisor 2.2 Funds A. The funds for all career staff funded equal to or greater than 50% by AS shall be allocated from the Campus Activity Fee revenue in the annual budget B. The salary and benefits for all such positions shall be appropriately set and adjusted by the Office of the Vice-Chancellor Student Affairs C. The Financial Controller shall meet with the Business Officer of the SLBO in order to obtain accurate salary and benefit information 2.3 Vacancy and Hiring A. Whenever any position in this title becomes vacant, the President, or designee, and the Director’s designee, shall co-chair a search committee to fill the vacancy. In addition, a Student Life HR specialist shall also serve on the search committee B. A majority of the search committee will be made up of students. The President shall appoint the student membership of the search committee. The Director shall appoint the remainder of the membership with the consent of the President C. The search committee shall forward to the Director the names of one or more candidates unranked that in the estimation of the committee that are suitable for hiring. If the Director finds that none of the candidates are suitable for hiring or that none of the candidates offered the position will accept the job, then the Director will consult with the President, and the search committee will be reconvened 2.4 Job Card, Working Title, Classification, Supervisor, and Funding Changes A. The President, Financial Controller, and the AS Director will mutually agree on the job card for all newly created positions in this title, as well as any amendments to existing job cards B. Any changes to the working title, classification, supervisor, or FTE funding for a position in this title will be approved by the Senate by an amendment to this title, unless the change is mandated by HR. However, if this change is mandated by HR, the AS President will be given time to review the changes and then comment 2.5 Review A. The supervisor shall consult the President for input at least one month prior to the performance appraisal process for every position in this chapter Chapter 3 Career Staff Funded Less Than 50% by the Campus Activity Fee 3.1 Established Positions A. Admin Analyst Supervisor a. Working Title: SLBO Financial Analyst Supervisor b. FTE Provided: 0.30 FTE B. Desktop Support a. Working Title: Desktop Support b. FTE Provided: 0.30 FTE 3.2 Funds A. The funds for all career staff funded less than 50% by the Associated Students shall be allocated from the Campus Activity Fee revenue in the annual budget B. The salary and benefits for all such positions shall be appropriately set and adjusted by the Office of the Vice-Chancellor Student Affairs 3.3 Vacancy and Hiring B. Whenever any position in this chapter becomes vacant, there will be a search committee to fill the vacancy C. The fraction of the position funded by AS shall equal that of the President-appointed membership of the search committee 3.4 Job Card, Working Title, Classification, and Funding Changes D. The job card for all newly created positions, as well as any amendments to existing job cards, in this chapter will be reviewed and commented on by the President and Financial Controller E. Any amendments to a job card for any position in this chapter will be reviewed and commented on by the President and Financial Controller F. Any changes to the working title, classification, or FTE funding for a position in this chapter will be approved by the Senate by an amendment to this chapter. Unless the change is mandated by Human Resources. However, if this change is mandated by Human Resources, the AS President will be given time to review the changes and then comment Chapter 4 Student General Staff 4.1 Established Positions A. Graphic Artists B. Senior Graphic Artists C. Webmaster D. Office Assistant – AS E. Office Assistant – SLBO F. President’s Assistant G. Triton Food Pantry Managers H. Public Relations Assistant 4.2 Funds A. The funds for all student general staff shall be allocated from the Campus Activity Fee revenue in the annual budget B. The salary for all such positions shall be appropriately set and adjusted by the Director in consultation with and with the consent of the President 4.3 Vacancy and Hiring A. Whenever any position in this chapter becomes vacant, the Director in consultation with the President shall establish an appropriate selection process B. If the Assembly determines that a need exists for a new student position, the President will consult with the Director and Financial Controller prior to submitting the item to the Senate for approval 4.4 Job Card, Supervisor, and Working Title A. The job card for all student general staff may be established or modified by the Director; however, the Director, Financial Controller, and President must mutually agree on the job card B. The supervisor for each student general staff shall be a career staff position determined by the Director, Financial Controller, and President C. Any changes to the working title for a position in this chapter will be approved by the Senate by an amendment to this chapter, unless the change is mandated by HR. However, if this change is mandated by HR, the AS President will be given time to review the changes and then comment 4.5 Review A. Each supervisor will consult with the President for input at least one month prior to the performance appraisal process for every position in this chapter Title VI Documentation and Recordkeeping Chapter 1 Processing of Appointments 1.6 Appointments A. A person authorized to make the appointment should properly initiate an appointment via the AS Appointment System for processing through the clerk B. If it is a group or a committee making the appointment, the authorized representative of the group or committee shall initiate the appointment C. If the appointment carries a stipend, it shall require the consent of the Senate 1.7 Appointments Requiring the Consent of the Senate A. If the appointment requires the consent of the Senate, the Clerk shall process the appointment as a bill B. The hiring Assemblymember must submit the appointment to the Clerk as a bill to the Order of Business to be considered in the Senate C. If the bill is approved by the Senate, the Clerk will advance the appointment to HR for hiring 1.8 Appointments Not Requiring the Consent of the Senate A. If the appointment does not require the consent of the Senate, the appointment becomes effective when the form is received by the Clerk unless a later date is specified on the form; the appointment may be dismissed by the hiring authority through a written notification to the Clerk B. The Clerk shall report to the Senate all appointments or dismissals made that do not require the consent of the Senate 1.9 Contradiction of Term Beginning and Ending Dates A. If an appointment is made with term beginning or ending dates that contradict the rules of the Associated Students, the appropriate date specified in the rules shall take precedence Chapter 2 Maintenance of the Rules Documents 2.4 Accessibility of Rules A. All adopted, active rules of the Associated Students, including the Constitution, the Standing Rules, the Special Rules of Order, Judicial Board Rules and Procedures, and any special committee charters shall be available on the Associated Students website 2.5 Clerk’s Authority to Properly Maintain Rules A. The Clerk shall maintain the approval and amendment dates of every rules document on the first page of the document and update it accordingly B. The Clerk shall have the authority to modify any document except the Constitution to ensure proper and consistent formatting provided that any modifications do not affect the meaning or substance of the document 2.3 Organization and Formatting of the Standing Rules M. The Standing Rules shall be organized in the following hierarchy of descending order: a. Title, designated by a roman numeral b. Chapter, designated by a number c. Section, designated by two numbers • The first number shall be the number of the Chapter it is under. The second number shall begin at 1 and numerate d. Subsections designated by an uppercase letter e. Clauses designated by lowercase letter f. Subsequent clauses will be alternated between lowercase roman numerals, numbers, and lowercase letters respectively N. Formatting and Numbers of the Standing Rules a. Page breaks between Titles b. One line break between Chapters c. No line break between Sections or Subsections d. One inch margins on each side e. Sections will be indented f. Subsections should be tabbed with the tab stop set to the first letter of the parent Section or Subsection g. The hanging indent should be set to always align with the first letter of the Chapter, Section or Subsection h. All phrases are capitalized Title VII: ASUCSD Election Code Election Code Contents: I. Election Timeline II. Purpose A. Mission Statement B. Provisions C. Amendments III. Election Committee A. Appointment B. Elections Manager C. Committee Duties D. Committee Member Removal E. End of Term IV. Mechanics A. Voting Period B. Official Polling Location C. Official Ballot D. College Council Participation E. Tabulation F. Certification G. Special Election V. Participation in the Election A. Filing Period B. Eligibility C. Mandatory Candidates’ Meeting D. Slate Registration E. Candidate Withdrawal VI. Referenda A. Fee Referenda B. Review Referenda C. Other Referenda D. Referenda on the Ballot E. Referendum Finance Rules VII. Finance Rules A. University Funds B. Donations C. Expenditures D. Finance Report VIII. Campaign Conduct IX. A. Campaign Period B. Use of AS Office C. Personal Conduct D. Campaign Materials E. Slate Alignment Enforcement A. Filing a Complaint B. Committee Investigation C. Complaint Hearings D. Appeals E. Sanctions Chapter I: Election Timelines A. Appointment of Election Committee a. Week 3 of Winter Quarter B. Week 8 and 9 of Winter Quarter: a. Filing Period b. Slate Registration C. Mandatory Candidates’ Meeting a. Thursday of Winter Quarter Week 9 D. Campaigning Period a. Weeks 1 and 2 of Spring Quarter E. Voting Period and Official Polling Location a. Week 2 of Spring Quarter F. Tabulation and Certification of Results a. Friday of Week 2 of Spring Quarter G. Filing a Complaint a. Within 48 hours of evidence arising H. Special Election a. Four weeks’ notice required Chapter II: Purpose A. Whereas Associated Students supports a democratic, fair, and open electoral process, the purpose of this Election Code is to: 1. Provide equal access to any and all with the inclination, qualification, and dedication to serve 2. Promote an efficient and high-turnout election that promotes positive response among the student body 3. Prevent foul play that distorts the process of having a free and fair election. B. This Election Code establishes the rules governing: 1. The annual campaign and election of AS Executives and Senators 2. College Council participation in campus-wide elections 3. Referendum questions, including fee and review referenda 4. Special Elections, which may be called by the President. C. This Election Code shall not be amended once the filing period has begun in any election. This moratorium shall end when the results of that election are finalized Chapter II: Election Committee A. The Election Committee (henceforth referred to as “Committee”) shall consist of one undergraduate student representative from each of the undergraduate colleges (henceforth referred to as “College Reps”) and an Elections Manager, who shall chair the Committee. 1. The AS President shall appoint the Elections Manager no later than week three of winter quarter, or at least two weeks before voting begins in any special election 2. The College Councils shall appoint the College Reps no later than week three of winter quarter, or at least two weeks before voting begins in any special election 3. The Committee shall appoint one of the College Reps to serve as the Committee’s Vice-Chair at the first meeting i. The Vice-Chair shall perform the duties of the Chair in their absence. 4. The current AS President shall not be a member of the Election Committee. 5. No member of the Committee shall be a candidate for elected office nor publicly support/oppose any candidate, slate, or referendum i. For College Reps, this restriction applies only for the current election. ii. For the Elections Manager, this restriction applies for the entire academic year in which the election occurs B. The Elections Manager: 1. Shall have a payroll categorization of Director II 2. In their role as Chair of the Committee, shall: i. Solicit appointment of the College Reps from each College Council as necessary ii. Schedule Committee meetings and hearings iii. Vote only in the case of a tie 3. Shall organize campus-wide publicity for the upcoming election in order to solicit candidates 4. Shall inform the student body of relevant information concerning the dates, times, and manner of voting 5. Shall assist the Clerk in publishing the complete list of candidates, candidate statements, slates, and referenda for public viewing 6. Shall work to increase voter turnout through the publicizing of the election. 7. Shall work to ensure a fair and streamlined election 8. Shall schedule, coordinate, and publicize candidate debates and referenda information forums, including at least one presidential debate 9. Shall work with the Clerk to ensure proper maintenance of all election financial records, complaints, violations, and any other documents pertaining to the election 10. Shall enforce and interpret this Election Code i. If a situation arises that is not provided for in this Election Code, the Elections Manager shall rule in a manner that is consistent with the Mission Statement. The Committee may overrule the Elections Manager in this regard by a majority vote C. The Election Committee shall: 1. Assist the Elections Manager with responsibilities as directed 2. Distribute promotional materials campuswide 3. Work at the main polling location as directed D. Once the Election Committee has formed, only the Judicial Board shall have the authority to remove members of the Committee 1. The Judicial Board shall remove members if they cannot or have not faithfully performed their duties 2. Either the AS Judicial Board or the College Judicial Board may hear the case for removal of a College Rep E. The Election Committee shall dissolve when there are no pending complaints and the results of the election have been certified and announced 1. The Elections Manager’s appointment shall end at the discretion of the Senate Chapter IV: Mechanics A. All current students may cast their votes via TritonLink using any internet-enabled electronic device during the second week of Spring Quarter, beginning at 10 AM on Monday and ending at 4 PM on Friday 1. The President shall have the authority to designate the days on which the voting period begins and ends in a Special Election. However, the voting period shall last for a minimum of five business days which begin at 10 AM on the first day of voting and conclude at 4 PM on the last day of voting B. The Election Committee shall establish an Official Polling Location with the express purpose and capability of recording votes (e.g. AS Laptops) 1. The Committee shall determine the specific location and hours of operation for the Official Polling Location(s) and ensure that this information is well-publicized, including on the elections website i. The Committee may establish more than one Official Polling Location. ii. At the time designated for the close of any Official Polling Location, students already in the process of voting shall be allowed to finish iii. Once announced, the Committee shall only change the Official Polling Location(s) with good reason, such as extreme weather or campus closure 2. Any individual who has publicly endorsed a candidate, slate, or referendum shall not be permitted to work at any official polling location 3. Campaigning within 50 feet of any Official Polling Location is prohibited i. The Committee shall clearly mark this perimeter, e.g. with chalk, tape, or sandwich boards ii. This restriction shall apply only while the Official Polling Location is in operation, i.e. while the location is staffed by the Committee or their designees iii. Candidates or those acting on their behalf shall be responsible for knowing the location and hours of the Official Polling Locations in order to comply with this rule C. The Official Ballot for an election may contain referenda, candidates for elected office, or survey questions 1. Voters shall select at least one option for each question on the ballot, but shall have the option to “Abstain” from voting on any question 2. Immediately prior to the first question, the ballot shall detail the amounts of the ASUCSD spending limits 3. Candidates shall appear grouped by office. The order in which the candidates for each position appear shall be randomized for each voter 4. Next to each candidates’ name shall be an option to view the following: i. Candidate Statement ii. Candidate Photo iii. Slate Affiliation (if applicable) iv. Publication of wrongdoing (if the Committee has sanctioned the candidate in this manner) D. College Councils shall have the option to run an election on any Associated Students ballot. 1. Colleges shall meet all deadlines prescribed by the Elections Manager and this Election Code 2. The only voters eligible to vote in a College Election shall be the students thereof 3. The Elections Manager shall confirm with each college after the close of the filing period that the list of their positions, candidates, slates, and referenda is complete and correct i. College Councils shall be responsible for notifying the Elections Manager of any changes in the status of their ballot questions, including withdrawals or disqualification 4. College Council candidates that appear on the official ballot shall follow the same online registration process as Associated Students candidates E. Votes shall be recorded and tabulated using the election software 1. A voter’s selections shall not be recorded until the voter has completed the entire ballot 2. For Campus Wide Senators and positions that have fewer than three candidates, voters shall select the box next to the name of the candidate for whom they wish to cast their vote. The number of votes available shall be equal to the number of seats for that position i. Voters shall have the option to use fewer than the number of available votes or abstain from the question altogether ii. In tabulating the result of these contests, the winner(s) shall be the candidate(s) with the most votes iii. For Campus Wide Senators, in the event of a fifth place tie, the Elections Manager shall declare the fifth seat vacant and call for a run-off election between the candidates who tied for fifth place. The run-off shall adhere to the rules governing special elections in this Election Code 3. When there are three or more candidates for a single position (with the exception of Campus Wide Senators), winners shall be determined by Single Transfer Voting (STV) using the Droop Quota with fractional vote transfer i. Voters shall rank the candidates for each office. The number of available ranks shall be equal to the number of candidates for that office ii. Voters shall have the option to use fewer than the number of available ranks or abstain from the question altogether iii. If the contest for a position with a single seat, determined by STV, results in a first place tie, the Elections Manager shall declare the position vacant and call for a run-off election, which shall adhere to the rules governing special elections in this Election Code iv. If the contest for a position which has two available seats (e.g., College Senators, Off-Campus Senators) results in a two-way first place tie, those candidates shall be declared the winners. If the contest results in a tie for second place, then the candidate who received the most votes shall be declared the winner of one seat, and the Elections Manager shall declare the second seat vacant and call for a run-off election v. If candidates for a position determined by STV are tied for last place, the election software shall eliminate one of these candidates 4. For fee referenda and review referenda questions, the prevailing option shall be that which receives the greatest number of votes i. For other referenda questions, the Senate shall interpret and properly apply the results 5. College Councils shall inform the Elections Manager which system (STV or Plurality) shall be used in tabulating their ballot questions. The tabulation of votes shall follow the process outlined in this section of the Elections Code F. The election results shall become official upon certification of the results by the Elections Manager 1. The Elections Manager shall sign each page of the election results and deliver these pages to the President i. The Elections Manager shall wait to certify the election results until the candidates have removed a sufficient portion of their campaign materials ii. The Elections Manager shall wait to certify the election results until all pending complaints are resolved in accordance with this Election Code 2. Under no circumstances shall any student learn about the results of the election before the Elections Manager has certified the results 3. The Committee shall announce the election results immediately following the certification of results in a location determined by the Elections Manager i. Following this announcement, the Elections Manager shall post the results to the elections website G. A Special Election may be called in order to take a vote on any number of referenda questions, as determined by the Senate, or in the event that the Elections Manager calls for a run-off election 1. The President shall have the authority to set the date(s) for any Special Election, but shall call for the election no less than four weeks prior to the first day of voting i. An exception to the four week deadline may be made by the Senate in the case of a run-off ii. The President, in calling for a Special Election, shall notify the Clerk and Senate via email of the purpose and proposed dates of the election iii. Any special Election may be cancelled by the President with the consent of the Senate 2. Special Elections shall be bound by the rules and procedures outlined in this Election Code, unless otherwise noted. This includes the appointment of an Election Committee and Elections Manager Chapter V: Participation in the Election A. Students who wish to participate as candidates in an election must register during the filing period 1. The filing period for the general election shall begin at noon on Monday of the eighth week of winter quarter and end at noon on Thursday of the ninth week. If either of these days is a holiday, the deadline shall be extended by one day. 2. Prospective candidates shall submit the following documentation: i. An online intent form, which shall collect the prospective candidate’s name, desired position, slate affiliation (if applicable), and candidate statement a. Officer candidates may submit statements with up to 1500 non-white space typographical characters b. Senator candidates may submit statements with up to 500 non-white space typographical characters c. College Council candidates (including College Senators) may submit statements with up to 400 non-white space typographical characters ii. A candidate endorsement petition with signatures from current UCSD students, which the candidate shall submit to the AS front desk a. Officer candidates shall collect 150 signatures b. Senator candidates shall collect 50 signatures c. College Council candidates (including College Senators) shall collect and submit signatures in accordance with their governing documents 3. Whereas the AS Constitution prohibits a single person from holding more than one voting position, students shall register as candidates for only one position on the Senate i. A person may be a candidate for both an AS position and College Council position, but shall register as a candidate for each position separately 4. Each candidate for a College Council position shall be responsible for knowing the filing procedure for their college B. At the close of the filing period, only students who meet all of the eligibility requirements for their desired position, articulated in the Constitution, shall move forward as candidates 1. The Clerk shall verify the eligibility of all prospective candidates at the end of the filing period 2. The Elections Manager shall only enforce the 2.5 GPA requirement for AS Executive Officers beginning on the Wednesday of the first week of spring quarter, i.e. a candidate who does not meet the GPA requirement during winter quarter shall not be considered ineligible until winter quarter grades are reflected in academic history i. The verification of eligibility following the posting of winter quarter grades shall occur no later than Friday of the first week of spring quarter 3. The Elections Manager shall immediately notify individuals if they are ineligible to be candidates upon which they will be removed from the ballot C. The Committee shall hold a mandatory candidates’ meeting on Thursday of the ninth week of winter quarter following the close of the filing period and verification of candidate eligibility 1. The Committee members shall introduce themselves to the candidates at this meeting, and inform the candidates of the administrative and logistical details of the election, including a timeline 2. Attendance at this meeting shall be mandatory for all candidates. If a candidate is unable to attend the meeting, they shall send a proxy i. No candidate shall serve as a proxy for another candidate, nor shall any person serve as a proxy for more than one candidate ii. Candidates shall identify their proxy in the online intent form iii. Candidates shall be responsible for all of the information provided during this meeting, regardless of whether they attend 3. AS Graphics Studio, or their designee, shall take the candidates’ ballot pictures at this meeting i. The Elections Manager shall arrange a makeup photo session for any candidates who must send a proxy to the candidates’ meeting ii. Picture retakes shall only occur in the event of technical issues or camera malfunctions at the discretion of the Elections Manager D. Candidates who wish to campaign as a group shall register as a slate during the filing period for candidates 1. Either AS candidates or candidates for a particular College Council may form a slate together. No slate shall contain both candidates for AS Senate and College Council, nor candidates for two different College Councils i. No campaign coordination shall occur between candidates who are not affiliated with the same slate ii. Slates shall not provide election support for other slates, nor for unaffiliated candidates. This includes, but is not limited to: a. Inclusion of candidates on a slate’s campaign materials who are not affiliated with that slate b. Coordination of campaign events (e.g. tabling or visits to student organization meetings) c. Coordination of slate names, logos, or other marketing materials, including election photos d. Financial support to purchase campaign materials, including the sharing or gifting of materials 2. The Primary Representative for the Slate (henceforth referred to as the “Primary Rep”) shall register the slate on the elections website during the filing period, and in doing so, shall submit the following: i. A slate name, which shall not exceed forty non-white space typographical characters a. The Committee shall review slate names. Should they determine that any slates’ names are too similar, that slate which registered first shall have priority b. Per University policy: “A registered campus/student organization shall not use the name of the University of California or abbreviations thereof as part of its name except in accordance with the campus regulations. The geographical designation ‘at UCSD’ may be used by any campus/student organization as part of its name without obtaining special approval” ii. A slate platform, which shall describe the purpose of the slate and common goals of the candidates who wish to be affiliated iii. A governing structure, which shall describe how disputes within the slate shall be resolved a. If there is an internal dispute on a slate, its affiliates may request that the Committee adjudicate the dispute based on the slate’s submitted governing structure b. If the governing structure of a slate is contrary to university policies, the Committee shall request that it be changed. The slate may appeal this decision to the Judicial Board c. This Election Code shall supersede slates’ governing structure. iv. Contact information for the Primary Rep, who shall be the point of contact for all matters regarding the slate v. The names of all candidates who shall affiliate with the slate. These names must appear exactly the same as each candidate’s online intent form 3. Candidates shall designate their slate affiliation in the appropriate field of the online intent form i. Candidates may only join one slate E. Candidates shall notify the Elections Manager, the AS Clerk, and the AS Programmer in writing if they intend to withdraw from their slate or the election entirely 1. A candidate’s withdrawal shall become effective upon the Elections Manager’s receipt of the request i. Withdrawals shall remain in effect for the duration of the election; re-entry into the race or a slate shall not be permitted 2. A candidate may withdraw from the election (i.e. cease to be a candidate) at any time i. Every effort shall be made to remove the withdrawn candidate from the ballot if the voting period has not started. Otherwise, the ballot shall clearly indicate that the candidate has withdrawn ii. Votes received by withdrawn candidates shall not be counted. 3. A candidate may withdraw from a slate (i.e. cease to be affiliated with a slate) until the beginning of the voting period i. The slate shall make a reasonable effort to remove the newly-independent candidate from slate materials ii. Every effort shall be made to change the candidate’s affiliation to “Independent” on the ballot iii. If the Committee sanctioned a slate for violations of this Election Code, candidates that withdraw from that slate shall remain under those sanctions (e.g. publication of wrongdoing shall remain by the newly-independent candidates’ names on the ballot, or any proscription of slate advertising shall also apply to the newly independent candidates' advertising) Chapter VI: Referenda A. Any referendum question that proposes to establish, increase, reduce, or eliminate any campus-based student fee shall be considered a fee referendum question 1. Any fee referendum question shall require approval by a two-thirds vote of the Senate 2. Within five academic days after the Senate has approved the fee referendum question, the President shall transmit a formal request for approval of the fee referendum to the Chancellor and any other relevant administrators 3. Once approved, the fee referendum question shall appear in the next election for which it is eligible i. The fee referendum question shall be eligible to appear in a general election if approved by the Senate no later than the end of the filing period for candidates ii. The fee referendum question shall be eligible to appear in a special election if approved by the Senate no later than six weeks before the first day of voting B. Any referendum question that proposes a review of some action taken by the Senate shall be considered a review referendum question 1. Upon submission to the President of a valid review referendum petition (as described in the Constitution), separate questions for each action of the Senate that is being petitioned for review shall be created i. Each question, prior to the description of the action by the Senate, shall read, “Do you approve of the following action of the Associated Students Senate?” ii. Each review referendum question shall be phrased as neutrally as is feasible and shall only refer to a specific action taken by the Senate iii. If the Election Committee unanimously finds that a review referendum does not conform to these rules, they shall provide the drafters of the referendum an opportunity to change its wording (as early as is feasible) 2. The Senate shall make every effort to include all eligible review referenda on the ballot in the next election for which they are eligible i. A review referendum question shall be eligible to appear in a general election if the President receives the petition before the end of the filing period for candidates ii. A review referendum question shall be eligible to appear in a special election if the President receives the petition at least two weeks before the first day of voting in that special election iii. If a review referendum question is not eligible to appear in an election within the time frame required by the Constitution, the President shall call for a special election to take place within that time frame and in such a manner that the Review Referendum Question shall be eligible to appear in the special election 3. Every member of the ASUCSD shall be eligible to vote on review referenda C. Other referendum questions are those that are neither fee referenda nor review referenda 1. Other referenda shall be approved by a majority vote of the Senate i. The Senate shall approve the options that will be available for voters to select as well as the number of options voters may select 2. Once approved, the referendum question shall appear in the next election for which it is eligible i. The referendum question shall be eligible to appear in a general election if approved by the Senate no later than the end of the filing period for candidates ii. The referendum question shall be eligible to appear in a special election if approved by the Senate no later than two weeks before the first day of voting 3. These referenda shall be non-binding on the Senate 4. Every member of the ASUCSD shall be eligible to vote on these referenda D. Referenda shall appear after any candidates for elected office on the official ballot 1. For each fee or review referendum question, only the options “yes,” “no,” and “abstain” shall appear after the language of the referendum (approved by the Senate). Voters shall select exactly one of these three options i. For other referendum questions, the options approved by the Senate shall appear after the language of the referendum. The number of these options that a voter may select shall be determined by the Senate 2. Pro and Con statements for each fee or review referendum question shall be presented to voters. These statements shall not exceed 1500 non-white space typographical characters. Rebuttal statements of up to 500 characters shall also be presented to voters i. For other referendum questions, the President shall determine whether Pro and Con statements ought to appear on the ballot ii. When there are multiple interested parties, the Elections Manager shall select the authors of the Pro and Con statements based on the following criteria: a. The sincerity of the statement provided by the individual or group in supporting or opposing the referendum b. Undergraduate representatives on committees that are proposing the referendum shall have priority in writing the pro or con statement c. Sponsors or opponents of the legislation to approve the referendum within the AS Senate shall have the second highest priority d. Student organizations that will experience direct financial effects of the referendum shall have the third highest priority e. Groups of interested undergraduate students shall have the fourth highest priority, followed by individual students iii. With good cause, the Committee may override the Elections Manager’s choice of authors for the Pro and Con statements 3. A vote in any fee or review referendum shall not be recorded until the voter completes the entire voting process E. Funds allocated by ASUCSD or the University shall only be spent in a neutral manner, such as to provide educational information that includes both sides of the issue 1. The Election Committee shall approve any allocation of funds by ASUCSD or the University for a referendum. The deadline to receive this approval shall coincide with the deadline for including the referendum in the upcoming election 2. If ASUCSD or the University wishes to allocate funds to both the Pro and Con campaigns, the amount allocated to each campaign shall be equal in order to maintain neutrality. Both campaigns shall be notified of the available funding at the same time Chapter VII: Finance Rules A. University- or ASUCSD-allocated funds shall not be used to support or oppose a campaign 1. Editorials (both print and digital) funded by ASUCSD or the University shall be exempt from this rule B. Candidates and slates may only accept monetary donations from current UCSD undergraduate students and the personal funds of a candidate’s immediate family. 1. Donations from a non-candidate student to a slate or independent candidate shall not exceed $10 i. Once a non-candidate student has donated the maximum amount to a slate or slate-affiliated candidate, no further donations from that student to that slate shall be permitted. However, that student may donate to unaffiliated candidates or a different slate up to the limit 2. Independent candidates shall accept no more than $1150 in donations 3. Slates shall accept no more than $2300 in donations. Both donations to an entire slate and to individual candidates on that slate shall count towards the slate’s limit 4. Candidates may supplement any received donations with their own personal funds, but the sum of these amounts shall not exceed the applicable donation limit C. Campaign expenditures shall not exceed the amount of the donation limit 1. For independent candidates, expenditures shall not exceed $1150 2. For slates, expenditures shall not exceed $2300. Any expenditure by a specific candidate on a slate shall count towards that slate’s spending limit D. Each slate or independent/unaffiliated candidate shall meticulously compose a Campaign Finance Report (henceforth referred to as “Report”) 1. The Committee shall designate a specific format for the Report and provide each campaign with a template i. The Report shall document all campaign cash flow, including monetary donations from students and candidates’ immediate family, contributions from the candidates themselves, and any expenditures (on materials, supplies, promotions, etc.) ii. The Report shall reflect all items or services that were donated to the campaign. The fair market value of donations shall be recorded and applied to the campaign’s spending limit 2. Campaigns shall submit their Report to the Elections Manager no less than five times during the campaign period i. The first Report shall be submitted at the beginning of the campaign period ii. Subsequent Reports shall be submitted no more than 72 hours apart iii. A final Report shall be submitted no later than 12 PM on the last day of the voting period 3. The Elections Manager shall post all Campaign Finance Reports to the Elections website within 48 hours of receiving them 4. In submitting their Report to the Elections Manager, campaigns shall take the following steps: i. Create a publicly-accessible folder with the title “[Slate or Candidate Name] - Finance Reports” ii. Save a copy of the Report template (provided by the Committee) in the folder with the title “[Slate or Candidate Name] - Finance Report (live)” iii. Complete the Report as required iv. Upload all receipts and invoices to the folder, as well as a sample of each item used in the campaign (pictures shall be accepted only if they are clear) v. Save a non-editable version of the report with the title “[Slate or Candidate Name] - Finance Report 1” vi. Share the entire folder with the Elections Manager before the beginning of the campaign period vii. Throughout the campaign and voting period, continue to update the “live” version of the Report and upload receipts, invoices, and samples to the folder viii. No more than 72 hours after first sharing the folder, create a new non-editable version of the report with the title “[Slate or Candidate Name] - Finance Report 2” (there is no need to share the new non-editable with the Elections Manager if they already have access to the folder) ix. Continue to update the Report and upload items as necessary, generating a new non-editable version of the Report every 72 hours for the duration of the campaign and voting period x. No later than 12 PM on the last day of voting, create a final non-editable version of the Report, titled “[Slate or Candidate Name] - Finance Report FINAL” xi. Notify the Elections Manager that the final Report is available in the folder Chapter VIII: Campaign Conduct A. Under no circumstances shall a candidate (or individual acting on their behalf) campaign outside of the campaign period 1. For the general election, the campaign period shall commence at 4 PM on the Sunday before spring quarter instruction begins. The end of the campaign period shall coincide with the end of the voting period (4 PM on the Friday of week two in spring) i. For special elections, the campaign period shall commence as determined by the President, but no later than 4 PM on the day before the voting period begins. The end of the campaign period shall coincide with the end of the voting period 2. Any action that is undertaken in order to positively or negatively influence the decision of a prospective voter shall be considered “campaigning.” This includes online and interpersonal interactions, posting of physical or digital materials, and distribution of materials i. “Campaigning” shall not include recruitment of individuals to run for office nor collection of signatures for the candidate endorsement petition nor writing of candidate statements and slate platforms ii. Fundraising shall be permitted outside of the campaign period so long as it does not actively promote or oppose any candidate, slate, or referendum B. The use of ASUCSD offices, services, enterprises, physical resources, equipment, or title to campaign shall be prohibited 1. Individuals with a position on ASUCSD may be impeached for violating this rule or for helping a candidate/slate violate this rule 2. AS Members who are candidates may state their office title when describing personal experience 3. Under no circumstances shall a member of ASUCSD use their office title to endorse a candidate, slate, or referendum C. Candidates, slates, and those acting on their behalf shall act in a manner that is consistent with the Purpose of this election code 1. Under no circumstances shall a campaign deface, move, or remove the materials of another candidate, slate, or campus organization (unless they have been so authorized by the owner of the materials or the Elections Manager) 2. Under no circumstances shall a campaign make deliberately false and malicious statements or advertisements about another candidate or slate 3. Under no circumstances shall a campaign tamper with the tabulation of votes. 4. Under no circumstances shall individuals campaign within a fifty foot radius of any Official Polling Location i. Amplified sound shall not be permitted within one hundred fifty feet ii. Clothing or accessories created for the purpose of a campaign may be worn within this radius as long as the behavior cannot be perceived as campaigning 5. Unsolicited campaigning, or Dormstorming, shall not be permitted in the residence halls or on-campus apartments, regardless of any approval given by residence advisors or university staff. This shall not apply to Committee efforts 6. Campaigning by nonneutral parties shall not occur in any classroom or lab, including writing on chalkboards i. This rule shall not apply during student organization meetings ii. Clothing or accessories created for the purpose of a campaign may be worn inside of classrooms as long as the behavior cannot be perceived as campaigning D. The Elections Manager shall approve all of the promotional materials used by candidates or slates in their campaigns 1. It shall be the responsibility of the candidate/slate to seek approval from the Elections Manager before posting, wearing, or distributing any campaign materials 2. Only accurate information about the mechanics of the election shall be included on campaign materials 3. All campaign materials shall include a clearly discernible variation of the phrase “Vote on TritonLink” with the dates of voting 4. Candidates/slates shall be responsible for following applicable university posting policies, and shall be held to account by the university for any violation of these rules 5. Candidates/slates shall not purchase nor distribute disposable plastic water bottles or styrofoam products 6. Per University policy: “The name, insignia, seal, or address of the University may not be used in any manner, political or otherwise, which implies that the University supports or agrees with any of the activities, position, purposes, ideals, or goals of any individuals, groups, or organizations acting within these regulations” E. Slates shall adhere to all Campaign Conduct Rules for individual candidates. Additionally, under no circumstances shall a slate provide election support for another slate or individual candidate 1. “Election support” may include—but is not limited to—coordinating campaign events; partnering on logos, campaign photos, or other promotional material; financial support; or including the name of another slate or unaffiliated candidate on slate materials Chapter IX: Enforcement A. Any member of the ASUCSD may report a violation of this Elections Code by use of the Election Complaint form on the elections website 1. The form shall collect the following information from the complainant: i. Contact information (for updates about the complaint; not to be made public) ii. The specific line of this Election Code that was violated iii. The name of the accused (either a candidate, slate, or member of an Election Committee/Judicial Board) iv. The logistical information (time, date, location) regarding the alleged violation v. A detailed description of the alleged violation vi. Any relevant evidence of the violation 2. If any part of this form is incomplete, the Committee shall not consider the complaint 3. The Committee shall only consider complaints that are filed within forty-eight hours of when evidence of a violation emerged i. A unanimous consensus of the Committee may overturn this rule 4. In the event that a complaint is filed against a member of the Committee, it shall be forwarded to the AS Judicial Board for processing (i.e. the Election Committee shall not consider the complaint, and the procedures outlined in the rest of this Chapter shall no longer apply) B. The Election Committee shall have the authority to investigate alleged violations of this Elections Code 1. The Committee shall post the status of all Complaints on the complaint webpage (part of the elections website) 2. Upon receipt of an Election Complaint, the Committee shall notify the accused party 3. The Committee shall investigate the complaint, and in doing so, determine whether there is evidence of a violation i. The Committee may actively seek additional evidence to support a case against the accused ii. Upon completing its investigation, the Committee shall conclude, based on the evidence gathered, whether or not it was likely that a violation occurred 4. If the Committee concludes that a violation likely did not occur, it shall notify both the complainant and the accused, and the complaint shall be redacted from the complaint webpage 5. If the Committee concludes that a violation likely did occur, it shall either: i. Issue a warning to the accused (in the case of minor violations), and indicate on the complaint webpage that a warning has been issued ii. Hold a hearing for the accused to argue in their defense, and indicate on the complaint webpage that a hearing has been scheduled C. The Election Committee shall have the authority to issue sanctions against parties that have violated this Election Code, but only after holding a hearing 1. The Election Committee shall publicly announce (e.g. on the elections website) hearing times at the beginning of the campaign period, including at least four separate days during Weeks 1 and 2 of Spring Quarter 2. The Election Committee shall serve as the petitioner in any hearings and the candidate that allegedly violated the code shall serve as the respondent i. For allegations against slates, the primary slate rep, or their designee, shall serve as the respondent ii. The Elections Manager shall serve as the chair of the committee during the hearing, or they may designate another member of the committee to do so iii. No candidate or slate shall serve as the petitioner in any election hearing iv. If the respondent is unable to attend the hearing, they may send a designee. However, this designee shall not be a member of any Judicial Board 3. The hearing shall proceed as follows: i. The Committee Chair shall introduce the case, i.e. present the information submitted on the complaint form and any additional evidence gathered (<2 minutes) ii. The respondent shall state whether or not they contest the allegation, and provide a statement (<5 minutes). The respondent need not make a statement if they do not wish to contest the allegation iii. Members of the Election Committee may ask questions of the respondent and the complainant, if present (<20 minutes) iv. The Chair shall adjourn the hearing, and the Committee will enter closed-door deliberations in order to determine whether a violation occurred (<45 minutes) 4. If the Committee determines that a violation did occur, it shall issue appropriate sanctions against the offending party, which are outlined in Section E of this chapter of the Election Code 5. If the Committee determines that a violation did not occur, it shall redact the complaint from the complaint webpage D. The AS Judicial Board shall hear appeals of Election Committee rulings 1. The Judicial Board shall publicly announce (e.g. on the elections website) appellate hearing times at the beginning of the campaign period, including at least four separate days during Weeks 1 and 2 of Spring Quarter 2. In the event that a Judicial Board member is a candidate in the election, or affiliated with a slate or campaign in any way, they shall recuse themselves for the purpose of these appellate hearings i. Those members of the Judicial Board who are not candidates nor affiliated with a slate shall vote to appoint a replacement for any recused members 3. Appeals shall be considered by the Judicial Board only after the Committee has issued a ruling on the case. 4. Appeals shall only be granted in the following circumstances: i. The sanctions imposed by the Committee are unwarranted or extreme, in which case the Judicial Board shall have the authority to modify these sanctions. ii. There is evidence of partiality on behalf of the Committee (e.g. a member has offered public support to a slate/candidate), in which case the Judicial Board shall have the authority to modify the Committee’s decision in the case. 5. The Judicial Board shall have access to all evidence and documentation regarding the case in deciding whether to grant an appeal. i. No new evidence shall be submitted in an appeal. In the event that new evidence does arise, a new complaint, including all new and old evidence, shall be required. 6. Appellate hearings shall adhere to the AS Judicial Board Rules and Procedures. E. The Elections Committee shall utilize the following guide in imposing sanctions on parties found to have violated this Election Code. 1. Minor violations may include violations that do not alter the outcome of the election. The Committee shall consider the following sanctions for minor violations: i. An Official Warning, to appear on the complaint webpage ii. A Public Apology, in which the party commits to altering the offending behavior 2. More serious violations may alter the outcome of the election, either directly or indirectly. The Committee shall consider the following sanctions for such violations: i. Digital Publication of Wrongdoing, in which a description of the violation shall appear on the ballot next to the offending party’s candidate picture(s) ii. iii. iv. v. Campaign Spending Limit Restriction; in the case of campaign finance violations, the Committee may limit the campaign’s spending limit as they see fit Proscribed Advertising of a specified nature and/or in specific domains. Revocation of Time or Location Privileges specifies locations or times in which a candidate or slate cannot campaign Disqualification in the event of egregious foul play. Disqualification may only be applied to an entire slate if there is evidence that all members of the slate encouraged the conduct violation in question or knowingly allowed it to happen. If a candidate or slate repeatedly or willfully defies the rulings of the Judicial Board, the Appeals Board, and the Election Committee, disqualification shall be considered.