DEPARTMENT OF COMMERCE December 16, 2019 Brittany Patterson Energy and Environment Reporter West Virginia Public Broadcasting/Ohio Valley ReSource 191 Scott Avenue Morgantown, West Virginia 26509 - RE: FOIA emailed December 5, 2019 - Resiliency Office Dear Ms. Patterson: This letter will provide the response of the West Virginia Department of Commerce to the above-referenced request for information pursuant to the West Virginia Freedom of Information Act Code 298-1-1, et seq. You specifically requested the following: All quarterly reports issued by the State Resiliency Of?ce Board for House Bill 2935 (example attached) Agenda and meeting minutes from the 10/16/17 State Resiliency Board meeting Agenda and meeting minutes from 11/21/17 State Resiliency Office Working Group meeting Agenda and meeting minutes from 12/14/17 State Resiliency Office Working Group meeting A copy of the framework Charter of the State Resiliency Office The Department of Commerce has conducted a thorough search of its records over which it is the custodian and those records are enclosed. if you have any further questions or if I can be of any further assistance, please do not hesitate to contact State Capitol 1900 Kanawha Boulevard East, Building 3, Suite 600, Charleston, WV 25305 (304) 558-2234 Fax: (304) 957-0175 i Ww/ 371')? {fr . '10 if!) (2 ?will! claim- it '1 hi". 23 2017 I 5- cans; 533?2234 The Honorable Ed Gaunch West Virginia State Senate Co-Chairman Joint Committee on Flooding Room 217W, Building 1 State Capitol Complex Charleston, WV 25305 Re: State Resiliency Office Board 2017 Annual Report for House Bill 2935 Dear Chairman Gaunch: The June 2016 disaster, deemed a moo-year flood, changed the Mountain State forever. The devastation claimed 23 lives and thousands of homes and businesses. While we. continue to mourn our loss. we strive to bring meaning to this tragedy. in the last year and a half, there has been beauty from the ashes in the way of resources, communities growing stronger. and collaboration like we have never experienced before. One of the most incredible accomplishments since June 2016 has been House Bill 2935. With the help of many key stakeholders, H8293S passed in April 2017, creating a standard of recovery and resilience that will make our future strong. Working together, the State Resiliency Office guided by the State Resiliency Office Board and the Joint Legislative Committee on Flooding have begun to make strides in the direction of a more secure future for all West Virginians. As required by the legislation, it is my pleasure as the Chair of the State Resiliemy Office Board to present this annual report to the Joint Legislative Committee on Flooding. The following are some key examples of the major accomplishments of 2017: April 23" 2017-? Passing of H32935. 0 June 23" 2017- Signing of HB2935 by Govemor Jim Justice. House Speaker Tim Armstead, and Senate President Mitch Carmichael. This established the Joint Legislative Committee on Flooding, created the Resiliency and Flood Protection Planning Act, created the State Resiliency Office within the West Virginia Development Office in the West Virginia Department of Commerce, and established a State Resiliency Office Board. a September Community Advancement and Development, a division of the West Virginia Development Of?ce, presented the inaugural IMPACT Summit, explaining the State Resiliency Office to key partners, the Regional Planning Development Councils. 0 October 16?" - First State Resiliency Board Meeting convenes. 0 November Governors Recovery and Alliance Session took place. At major stakeholders, including state and federal partners and West Virginia's Congressional Delegation, met with the State Resiliency Of?ce Board to collaborate on Flood Recovery. This was followed by a State Resiliency Working Group with representatives from each member on the State Resiliency Office Board. a November 21" State Resiliency Office Working Group met again to discuss steps forward from Governors Recovery Session. 0 December State Resiliency Office Working Group met to continue path fonuard discussions including the formation of a framework Charter of the State Resiliency Office, currently forming within the West Virginia Development Of?ce?s Community Advancement and Development division. in 2018 we are hopeful to continue building upon the momentum of the State Resiliency Office. Our goal is to transition from blueprints to reality and continue to develop this greatly needed resource. While the flood of 2016 established the State Resiliency Office, resiliency is much broader than natural disasters. We have been encomaged by federal and state partners as well as stakeholders to create an office that stabilizes West Virginia to absorb shocks and stressms of all kinds, These elements may include harards to health, natural disasters, economic downturn. and in some cases, the ability to take advantage of opportunities and adapt for the future. By having a proactive mindset, we are confident West Virginia can capture new and innovative opportunities and funding sources, counteracting the shocks and stressors our state may experience. We began a charter to provide a foundation and direction to the State Resiliency Office considering several sectors or broad focus areas such as: 0 Health, Housing, infrastructure, Environmental and Natural Resources, Planning and Policy, Public information and Education, and Economic Development, Each sector will specialize programmatically, while working together as a hub of resources within the Community Advancement and Development Division of the West Virginia Development Office. The West Virginia Development Office will lead the West Virginia Department of Commerce?s efforts for the State Resiliency Of?ce. There will be significant funding from US Department of Housing and Urban Development and FEMA that will assist the State Resiliency Office in its operations and efforts. While not under the direct purview of the State Resiliency Office. the funds are administered by the West Virginia Department of Commerce and the West Virginia Department of Homeland Security and Emergency Management who are both members of the State Resiliency Office Board. The agencies charged with oversight of these funds can utilize the State Resiliency Office's expertise for support in effective decision making. These disaster recovery grants assist to rebuild the affected areas impacted by the recent natural disaster and provide crucial seed money for the recovery process, as well as prevention of future hazards. The funds will be utilized to assist West Virginia?s recovery efforts in the housing sector, as weil as infrastructure. mitigation, and economic revitalization. This is a significant undertaking that has never been accomplished in West Virginia. but has been successful in other states dealing with disaster or realizing the need to prepare for the future. Many changes must flow to a lace! level if we are going to see long term, sustainable success for our state. We see great opportunity for the Mountain State and appreciate the Legislature?s torward thinking for HB 2935. This is more than an office, it's changing a culture that continues to do things the way it has always been done, even if it is not working. We do not want to continue to juss survive. We want to thrive. We are honored to be a part of an initiative that is challenging, but necessary for our state. Our success in this venture is long term in nature, but we will see many achievements as we progress. if we are not investing in West Virginia for future generations, then we are not truly making an impact. Together with the State Resiliency Office, our Board, and the Joint Legislative Committee on Flooding, we are hopeful for the future of this great State, and look forward to a year of growth, resiliency, and change in 2018. Sincerely, - 1 it 1% \w/f?ds ?15s 73 f} H. Wood Thrasher, P.E. Cabinet Secretary cc: Delegate Roger Hanshaw State Office Board Members '77? r/ Wra-i/ -. ?/uir r9 (f . - If!" (J l' Nut} TLI iJKI?ll?l December 28 2017 worn.? u'onimcu?l: mg i 5534334 The Honorable Roger Hanshaw West Virginia Ho use of Delegates (Io-Chairman Joint Committee on Flooding Room 408M, Building 1 State Capitol Complex Charleston, WV 25305 Re: State Resiliency Office Board 2017 Annual Report for House Bill 2935 Dear Chairman Hanshaw: The June 2016 disaster, deemed a WOO-year flood, changed the Mountain State forever. The devastation claimed 23 lives and thousands of homes and businesses. While we continue to mourn our loss, we strive to bring meaning to this tragedy. In the last year and a half, there has been beauty from the ashes in the way of resources, communities growing stronger, and collaboration like we have never experienced before. One of the most incredible accomplishments since June 2016 has been House Bill 2935. With the help of many key stakeholders, H8293S passed in April 2017, creating a standard of recovery and resilience that will make our future strong. Working together, the State Resiliency Office guided by the State Resiliency Office Board and the Joint Legislative Committee on Flooding have begun to make strides in the direction of a more secure future for all West Virginians. As required by the legislation, it is my pleasure as the Chair of the State Resiliency Office Board to present this annual report to the Joint Legislative Committee on Flooding. ?the following are some key examples of the major accomplishments of 2017: 0 April 23'" 2017- Passing of H82935. . June 23" 2017- Signing of H32935 by Governor Jim Justice, House Speaker Tim Armstead, and Senate President Mitch Carmichael. This established the Joint Legislative Committee on Flooding, created the Resiliency and Flood Protection Planning Act, created the State Resiliency Office within the West Virginia Development Office in the West Virginia Department of Commerce, and established a State Resiliency Office Board. a September 13m-14'? Community Advancement and Development, a division of the West Virginia Development Office, presented the inaugural Summit, explaining the State Resiliency Office to key partners, the Regional Planning Development Councils. I October 16'" - First State Resiliency Board Meeting convenes. a November W- Governors Recovery and Alliance Session took place. maior stakeholders, including state and federal partners and West Virginia?s Congressionai Delegation, met with the State Resiliency Office Board to collaborate on Flood Recovery. This was followed by a State Resiliency Working Group with representatives from each member on the State Resiliency Office Board. 0 November 21" State Resiliency Office Wanting Group met again to discuss steps forward from Governors Recovery Session. December State Resiliency Of?ce Working Group met to continue path forward discussions including the formation of a framework Charter of the State Resiliency Of?ce, currently forming within the West Virginia Development Office's Community Advancement and Development division. in 2018 we are hopeful to continue building upon the momentum of the State Resiliency Office. Our goal is to transition from blueprints to reality and continue to develop this greatly needed resource. While the flood of 2016 established the State Resiliency Office, resiliency is much broader than natural disasters. We have been encouraged by federal and state partners as well as stakeholders to create an office that stabilizes West Virginia to absorb shocks and stressors of all kinds. These elements may include hazards to health, natural disasters, economic downturn, and in some cases, the ability to take advantage of opportunities and adapt for the future. By having a proactive mindset, we are confident West Virginia can capture new and innovative opportunities and funding sources, counteracting the shocks and st ressors our state may experience. We began a charter to provide a foundation and direction to the State Resiliency Office considering several sectors or broad focus areas such as: 0 Health, Housing, infrastructure, Environmental and Natural Resources, Planning and Policy, Public information and Education, and Economic Development. Each sector will specialize programmatically, while working together as a hub of resources within the Community Advancement and Development Division of the West Virginia Development Office. The West Virginia Development Office will lead the West Virginia Department of Commerce?s efforts for the State Resiliency Office. There will be significant funding from US. Department of Housing and Urban Development and that will assist the State Resiliency Office in its operations and efforts. While not under the direct purview of the State Resiliency Office, the funds are administered by the West Virginia Department of u-"ls if? . . h. I '5-1 3 Commerce and the West Virginia Department of Homeland Security and Emergency Management who are both members of the State Resiliency Office Board. The agencies charged with oversight of these funds can utilize the State Resiliency Office's expertise for support in effective decision making. These disaster recovery grants assist to rebuild the affected areas impacted by the recent natural disaster and provide crucial seed money for the recovery process, as well as prevention of future hazards. The funds will be utilized to assist West Virginia?s recovery efforts in the housing sector, as well as infrastructure, mitigation, and economic revitalization. This is a significant undertaking that has never been accomplished in West Virginia, but has been successful in other states dealing with disaster or realizing the need to prepare for the future. Many changes musr flow to a local level if we are going to see long term, sustainable success for our state. We see great opportunity for the Mountain State and appreciate the Legislature?s forward thinking for HB 2935. This is more than an office; it?s changing .a culture that continues to do things the way it has always been done, even if it is not working. We do not want to continue to just Survive. We want to thrive. We are honored to be a part of an initiative that is challenging, but necessary for our state. Our success in this venture is long term in nature, but we will see many achievements as we progress. if we are not investing in West Virginia for future generations, then we are not truly making an impact. Together with the State Resiliency Office. our Board, and the loant Legislative on Flooding, we are hopeful for the future of this great State, and look forward to a year of growth, resiliency, and change in 2018. SincerelyWood Thrasher, Cabinet Secretary cc: Senator Ed Gaunch State Resiliency Office Board Members e?ale {?le/of DEPARTMENT OF COMMERCE H. Wood Thrasher, Cabinet: Secretary, March 30, 2018 The Honorable Ed Gaunch West Virginia State Senate (to-Chairman Joint Committee on Flooding Room 217W, Building 1 State Capitol Complex Charleston, WV 25305 Re: State Resiliency Office Board 2618 Quarterly Report for House Bill 2935 Dear Chairman Gaunch: The lune 202i 6 disaster, deemed a WOO-year flood, changed the Mountain State forever. As you know, the devastation claimed 23 lives and thousands of homes and businesses. While we will always remember our loss, we strive to bring meaning to this tragedy. With the help of many key stakeholders, was passed in April 20; creating a standard of recovery and resiliency that will make our future strong. Working together, the State Resiliency Office. guided by the State Resiliency Office Board and the Joint Legislative Committee on Flooding, is continuing to make strides in the direction of a more secure future far all West Virginians. As required by the legislation, it is my pleasure as the Chair of the State Resiliency Office Board to present this quarterly report to the Joint Legislative Committee on Flooding. The following are some key examples of the major accomplishments in the first quarter of 2018. January 2018 State Resiliency Action Of?cer Meeting 0 During this meeting we established our five Sectors: Housing, infrastructure, Environmental, Planning/Policy, and Economic Development. Through these ?ve filters, we hope to bring structure to our goal of a resilient West Virginia. Tamra-5 i?az-iiol 'i?liil'l Heroin-Em ilimievzird East Building ?itiitn :jizll filial is". turf-J; 1.3104?? it?: (1504) SSH-1389 February 2018 The State Resiliency Office had its ?rst planning session in correlation with the WV Conservation Agency. 0 With the direction of Director Brian Farlras, the 580 created the framework for our first planning initiative: The West Virginia Disaster Debris Management Plan. The goal of this study is the development of a plan to guide state and local agencies on how to properly manage debris generated by natural disasters such as ?ooding, tornadoes, or snow and ice storms. West Virginia does not currently have a recognized debris removal plan for state and local agencies to follow. This plan would create a framework to define the various roles, responsibilities, and procedures for debris management following a signi?cant event. This Debris Management Plan will aid the State Resiliency Of?ce in meeting its legislative mission to coordinate and implement plans that result in long-term disaster recovery effort. We hope to begin this project soon, with a tentative finish date ofiune 201.9. State Resiliency Action Of?cers Meeting 1? During this meeting we worked to continue the creation of a charter, determining the roles of critical partners during an emergency. These state partners include: West Virginia Conservation Agency, West Virginia Development Of?ce, Department of Environmental Protection, Department of Health and Human Resources, Division of Highways, Division of Homeland Security and Emergency Management, West Virginia National Guard, Division of Natural Resources, and Department of Transportation. These agencies will wark along with the federal partners, the Federal Emergency Management Administration and Department of Housing and Urban Development. During 2018 we are hopeful to continue building upon the momentum oi the State Resiliency Office. Our goal is to transition from blueprints to reality and continue to develop this greatly needed resource. While the flood of 2016 established the State Resiliency Office, resilierz-w is much broader than natural disasters. We have been encouraged by federal and state partners, as we! as stakeholders, to create an office that stabilizes West Virginia to absorb shocks and stressors of all kinds. Together with the State Resiliency Office, our Board. and the Joint Legislative Committee on Flooding, we are hopeful for the future of this great State, and look forward to a year of growth, resiliency, and change in 2018. Sincerely, H. Wood Thrasher, RE. Cabinet Secretary cc: Delegate Roger Hanshaw State Resiliency Office Board Members March 30, 2018 The Honorable Roger Hanshaw West Virginia House of Delegates Co-Chairman Joint Committee on Flooding Room 408M Building 1 State Capitol Complex Charleston, WV 25305 Re: State Resiliency Office Board 2018 Quarterly Report for House Bill 2935 Dear Chairman Hanshaw: The June 2016 disaster, deemed a 1000-year flood, changed the Mountain State forever. As you know, the devastation claimed 23 lives and thousands of homes and businesses. While we will always remember our loss, we strive to bring meaning to this tragedy. With the help of many key stakeholders, H82935 was passed in April 2017 creating a standard of recovery and resiliency that will make our future strong. Working together, the State Resiliency Office, guided by the State Resiliency Office Board and the Joint Legislative Committee on Flooding, is continuing to make strides in the direction of a more secure future for all West Virginians. As required by the legislation, it is my pleasure as the Chair of the State Resiliency Office Board to present this quarterly report to the Joint Legislative Committee on Flooding. The following are some key examples of the major accomplishments in the ?rst quarter of 2018. January 2018 State Resiliency Action Officer Meeting 0 During this meeting we established our five Sectors: Housing, Infrastructure, Environmental, Planning/Policy, and Economic Development. Through these five filters, we hope to bring structure to our goal of a resilient West Virginia. February 2018 The State Resiliency O?'ice had its first planning session in correlation with the WV Conservation Agency. 0 With the direction of Director Brian Farkas, the SRO created the framework for our first planning initiative: The West Virginia Disaster Debris Management Plan. The goal of this study is the development of a plan to guide state and local agencies on how to properly manage debris generated by natural disasters such as ?ooding, tornadoes, or snow and ice storms. West Virginia does not currently have a recognized debris removal plan for state and local agencies to follow. This plan would create a framework to define the various roles, responsibilities, and procedures for debris management following a significant event. This Debris Management Plan will aid the State Resiliency Office in meeting its legislative mission to coordinate and implement plans that result in long-term disaster recovery effort. We hope to begin this project soon, with a tentative finish date of June 2019. State Resiliency Action Officers Meeting 0 During this meeting we worked to continue the creation of a charter, determining the roles of critical partners during an emergency. These state partners include: West Virginia Conservation Agency, West Virginia Development O?ice, Department of Environmental Protection, Department of Health and Human Resources, Division of Highways, Division of Homeland Security and Emergency Management, West Virginia National Guard, Division of Natural Resources, and Department of Transportation. These agencies will work along with the federal partners, the Federal Emergency Management Administration and Department of Housing and Urban Development. During 2018 we are hopeful to continue building upon the momentum of the State Resiliency Office. Our goal is to transition from blueprints to reality and continue to develop this greatly needed resource. While the flood of 2016 established the State Resiliency Office, resiliency is much broader than natural disasters. We have been encouraged by federal and state partners, as well as stakeholders, to create an office that stabilizes West Virginia to absorb shocks and stressors of all kinds. Together with the State Resiliency Office, our Board, and the Joint Legislative Committee on Flooding, we are hopeful for the future of this great State, and look forward to a year of growth, resiliency, and change in 2018. Sincerely.ar' H. Wood Thrasher, P.E. Cabinet Secretary cc: Senator Ed Gaunch State Resiliency Office Board Members State Resiliency Office Board 2018 Quarterly Report for House Bill 2935 The goal of the State Resiliency Office (SRO) is to continue the resilience of the State of West Virginia for the future in times of economic downturn, disaster, or other stressors to our environment. Timeline February 28 Within Commerce leadership, it was decided to be conservative and halt SRO activities. There has been no meetings, plans, or activities by Commerce concerning the SRO. May 30 Under the directive from Governor Justice, the RISE WV program was told to resume full operations. June 4 Governor Justice tasked Major General James A. Hoyer, Adjutant General, WV National Guard, and his staff to guide this program and institute proper protocol and procedures to ensure the program was running efficiently and effectively. Major General Hoyer provides the following information: June 22 There are 106 homeowners who have been assigned a contractor. Large public outreach has been done by the Governor, Major General Hoyer, Hoyer?s staff, and the case management team to ensure to the public that the program is running and the status of those who provided claims to the RISE program have not changed. 0 Projects of expenditures and outcomes have been updated. 0 The website has been updated to ensure the program is fully functional. 0 Policies have been changed to actively reach out to RISE applicants and to respond to those who have reached out to us, the media, or through their community leaders within a 24-hour period. June 26 As MG James Hoyer spoke to the legislative hearing on June 26th, he stated that the West Virginia National Guard will assist in staffing the SRO. Currently the Guard has staff that has been updating the state's hazard mitigation plan. This expertise will assist the SRO in establishing benchmarks for communities, counties and regions as well as building capacity to make them resilient while responding to a disaster. June 29 Acting Cabinet Secretary Burch recommends a new chair to the SRO Board: Major General Hoyer or designee. Day to Day Operations of RISE WV Jeff Wood, Director of Development and Intergovernmental Relations West Virginia National Guard Phone: 304-389-5061 Email: Jeffrey.A.Wood54.nfe@mail.mil WV Department of Commerce Support Staff to RISE WV Point of Contact: Jennifer Ferrell West Virginia Development Office Phone: 304-558-2234 Email: Jennifer.L.Ferrell@wv.gov State Resiliency Of?ce Board 2018 Quarterly Report for House Bill 2935 The SRO was authorized to function as the primary monitor for mitigation goals, coordinator of post-disaster recovery, and the primary coordinator of economic and community planning and implementation efforts. Timeline July 3 Major General James A. Hoyer, Adjutant General, WV National Guard, asked Colonel Randall Isom and Amy Pauley to stand up the State Resiliency Office. July 9 Under the directive from MG James Hoyer, Amy Pauley began gathering and assessing SRO activities, documents and contacts. Research began on multiple state SRO offices. August 13 Began weekly meetings of SRO team to develop an SRO organizational plan, proposal of operation, and outline of responsibilities. Team expertise will assist the SRO in establishing benchmarks for communities, counties and regions in building resiIiency capacity for recovery and risk reduction. White paper on SRO presented to MG James Hoyer. Presentation included a September 17 multiagency organizational structure. September 13 Major General Hoyer addressed the Joint Committee on Flooding and introduced Amy Pauley as staff assigned to the SRO. SRO meetings are being conducted weekly. Planning has been initiated for a Board 0n30in8 Meeting in October. Day to Day Operations of RISE WV Jeff Wood, Director of Development and Intergovernmental Relations West Virginia National Guard Phone: 304-389-5061 Email: WV Department of Commerce Support Staff to RISE WV Point of Contact: Jennifer Ferrell West Virginia Development Office Phone: 304-558-2234 Email: Day to Day Operations of State Resiliency Office Point of Contact: Amy Pauley West Virginia Development Office Phone: 304-941-2069 Email: Amv.S.Paulev@wv.gov Ferrell, Jennifer From: Sent: To: Cc: Subject: Attachments: Sirs, Pauley, Amy 5 Wednesday, January 2, 2019 11:14 AM 'george.ambler@wvhouse.gov' Ferrell, Jennifer; Trautwein, Hannah; McIntire, Justin MAJ USARMY NG WVARNG State Resiliency Office Annual Report and Synopsis WV Legislature Agency Report D01_CY_2018_14232.pdf.docx; State Resiliency Office Org White Paper.docx Attached are the agency report submitted to the Legislative website, and a white paper I wrote to introduce the SRO structure, organization and strategy. If you have any questions, do not hesitate to email or call me. We are currently organizing Committee meetings for the last two weeks ofJanuary, locating space, setting up schedules and developing training to guide each committee as they determine their strategies and resiliency plans. Amy 5 Pauley West Virginia Military Authority Disaster Recovery/ Resiliency Specialist Amy.S.Pauley@wv.gov (304) 941-2069 Community Advancement and Development A Division of the West Virginia Development Of?ce 1900 Kanawha Boulevard East Capitol Complex, Building 3, Suite 700 Charleston, WV 25305?0311 304) 558?2234 wvcad.org Ii meson West Virginia State Resiliencyr Office The West Virginia Legislature passed House Bill 2935 during the 2017 Regular Session, creating the State Resiliency Office (SRO) to be a recipient of disaster recovery and resiliency funds, other than Stafford Act funds, and the coordinating agency of recovery and resiliency efforts. State Resiliency Office Mission To improve the capacity of communities and regions to absorb and recover from external events, such as natural disasters and economic trends Serve as the state coordinated Resource Hub to engage the federal, state and local partners (technical assistance and funding) needed to develop and implement economic resiliency plans, initiatives, and specific projects needed for long-term sustainable resiliency diversification in the entire state. Achieving the Mission of the SRO Focus on three main functions: - The primary monitor for mitigation goals and actions (aligned with the WV Hazard Mitigation Plan), - The primary coordinator of post?disaster recovery - The primary facilitator for community resiliency planning and implementation efforts, How does resiliency differ from mitigation and emergency preparedness? - Resiliency planning goes beyond traditional hazard mitigation or emergency management in that it explores and addresses the underlying causes to hazards and vulnerabilities - Resiliency planning links together the environment, social, and economic sectors to holistically improve communities by being adaptable to changing conditions. How does the SRO currently fit with West Virginia?s EOP and - The SRO was written into the WV HMP as a monitoring office responsible for follow-up on mitigation actions, regularly reviewing progress, gathering data and hosting interagency mitigation meetings. Achieving resiliency The SRO will act as the hub of a statewide network bringing together resources at all levels to improve resiliency. Six Sectors Based on FEMA NDRF 1. Community Planning Capacity Building 2. Economic Workforce Sector 3. Health Social Sector 4. Housing Sector 5. EnvironmentalSector 6. infrastructure-& Transportation Sector 0 Planning Groups/Committees are organized and initiated by primary agency board member or representative/Action Officer I SRO will attend and facilitate as needed The State Resiliency Office . - Committee HUB gamma planter-3g 5: Capacity ?uilding if?; 3' ml? My Each Sector: Develop Vision Statement, or incorporate resiliency into current vision statement - Coordinate and gather Support Committees that include other agencies, public and private organizations, PDCs Six Goals of Resiliency Goal 1: Priority-Integrate economic development activities to ensure resilient WV communities Goal 2: Risk-Reduce risk to WV assets, populations and communities Goal 3: Planning-Enhance education of resiliency planning and improve capacity and capabilities in WV communities Goal 4: Policy-Develop, align and streamline policies to empower resiliency Goal 5: Partnerships-Create a statewide culture that fosters collaboration and partnerships to leverage resources to promote resiliency Goal 6: Investment-Ingram resiliency components and metrics into investment in WV Each Committee - Determine Actions for each of the six Goals - Incorporate action items from the WV Hazard Mitigation Plan - List current and ongoing actions that incorporate resiliency SMART Actions - Specific - Measurable - A Achievable - Relevant - Time?bound SWOT Analysis would be conducted on each action determining weaknesses, opportunities and threats to accomplishing the actions. Resiliency can be measured in terms of self?sufficiency, minimized impact, redundancy, recognized hazards and developed resiliency plans in place. Committee leads/Action Officers should be informed, experienced, and able to network and communicate well. Committees are made up of other agencies, public and private organizations, PDCs, volunteer groups and higher education departments. Each committee member will be recruited based on their expertise and experience with disasters, human capital, and sector identity. Role of Sector-Based Committees: - Advise the SRO Board on related issues and observations Develop resiliency strategies, action plans and provide guidance on related activities Facilitate communication and coordination within and across sectors - Ensure all critical agencies/groups are committed and engaged through stakeholder mapping Sector meetings will be held at least I .l fa 12-25 We if State Resiliency Office Board Meeting West Virginia Department of Commerce Capital Complex, Charleston, West Virginia Building Three Ftoor Eight October 2017 AGENDA 9:00-11:003m Vi. Welcome Reception and Breakfast Call to Order Welcome Joshua Jarrell, Denuty Secretary General Counsel West Virginia Department of Commerce Overview of House Bill 2935 Mission of SRO Board Mary Jo Thompson, Director West Virginia Community Advancement and Development Path Forward Council Comments Other Business Adjourn We wise resources,- a. muffin? Commur ty Advancement and Development State Capitol Complex 1900 Kanawha Boulevard East Building 3, Suite 700 Charleston, West Virginia 25305 Phone; (304) 558-2234 State Resiliency Board Meeting Minutes Monday, October 16?m 2017 A meeting of the State Resiliency Of?ce Board was held at 9:00am on Monday, October 2017 at the West Virginia Advancement and Development Of?ce in Charleston, West Virginia The following board members were present: in Directorjimmy Gianato, W?est Virginia Division of Homeland Security and Emergency Management 0 I?Direcmr Stephen McDaniel, West Virginia l')ivision of Natural Resources 0 left \X-"ood, Designee for General james Boyer, West Virginia National Guard 0 Norman Bailey, Chief of Staff 'West Virginia Department of Agriculture 0 Director Brian liarkas, West Virginia State Conservation Agency 0 Secretary Austin Caperton, West Virginia Department of Enviromnental Protectmn 0 Director of (immunity Advancement and Development Mary Jo 'I?iiompson, Designer: for Secretary Thrasher, Department of Iommerce The following council members were absent: . Secretary jeff Sandy, W?est \-?irginia Department of Military Affairs and Public Safety 0 Secretary Thomas Smith, West Virginia Department of 'l'tansportatir in Others present: 6 Deputy Director Russell Tarry, West Virginia Community Advancement and Development 0 Jennifer Ferrell, West Virginia Community Advancement and Development 0 Hannah Kessler, State Resiliency Of?ce, West Virginia Comm unity Advancement and Development 0 Ken Ward, Charleston Gazette-Mail The meeting was called to order by Director Mary Jo Thompson: Direch Jr Thompson welcomed the board and introduced her staff present. Director Thompson spoke of the. vision behind and the steps taken to revive House Bill 2935, which created the. SRD Board, Of?ce, and Legislative Committee on Flooding She also spoke of the responsibility that comes from this legislative mandate to recovery this state and make it resilient 11 g: :3 Action items discussed were: 0 Creation of a special committee, with Brian Ii?arkas WV (.Ionservation Agency as head. 0 The reminder that this committee will report quarterly A request for each agency to create point person for future needs and meetings Director Thompson encouraged all members to continue collaboration between state agencies, as well as federal and private sectors. She said if we are looking to make long term changes in resiliency we all must work together to do so. She is going to suggest including was: Virginia Department of Agriculture into the State Resiliency Board through HB 2935. There will be a Recovery and Alliance. Session on November as the Development Office works with IVEMA to push information out to agencies involved. This will be a large collaboration on many levels for the sake of disaster relief, recovery, and resiliency. Director Jimmy Gianato, West Virginia Division of Homeland Security and Emergency Management mentioned that this disaster brought in more ?nancial support than anything he has ever seen. He also encouraged the group that one of their main functions is to collaborate on resource allocation to maximize these funds while not duplicating services. Director Thompson agreed that West \-?irginia is on the map for recovery, and the county is looking at the way we spend this money. Director Gianato then explained that the disaster of 201 7 was isolated to 4 .ounties in the northern part of the state. These included W?etzd, Marion, Harrison and Marshall. This ?ood was not to the extent of the 2016 flooding, but made sure to mention that when you are the one affected it becomes very relevant to you personally. He also applauded private sector donors, and philanthropic groups for the building of (estimated) 1,000 homes since the ?lune 20m floods. Director Thompson then requested that Director Brian Farkas speak about Tilt? background of HB 2935, and previous Legislative action. Director l?arkas then explained a plan created in 2004 2005 to update flood plans, and then a ain, a 2007 effort by the legislature to enact the same plan, passing in senate but not in the house. Then after the floods of 2016 Speaker Armsteaii revived this same bill, ?nally passing HB 2935 that has been talked about for more than a decade. Director Thompson and Director liarkas both see this as a huge success to ?nally get this into law. Moving forward, Director Thompson explained that the SRO Board will nCt?d to report to joint legislative Comnuttee on Flooding quarterly, as mandated by HB 2935. Th State Resiliency Office will take the lead on this reporting with support from the board. All members of the board were invited to attend the November Recovco' Session with more details being passed on as they arrive. motion was made by Directory McDaniel and seconded by Secretary (Caperton, all in favor and none opposed and the SRO Board meeting was adjourned FLOOD RECOVERY 8: ALLIANCE SESSION 10:00 AM 10:30 AM 11:00 AM 11:30 AM Noon November 21, 2017 AGENDA Welcome Introductions Role of the Action Of?cer Expections/Deliverables What are realistic expectations deliverables for the group? What resources are needed to complete each? Process] Recommendations What does the process look like to make recommendations to the SRO Board for implementation? Review] Feedback Initial review and feedback of the current WV Flood Protection Plan Next Steps State Resiliency Board Action Officer Meeting November 21, 2017 Action Items: Members should consider any state emergency plans they may have access to, to research best practices in the state Attendance: Brian Farkas, WVCA Danny Bennett, Rusty Joins, WVDEP James Young, FEMA Russell Tarry, WVDO Carrie Robinette, FEMA Rob Pennington, WVDOH Hannah Trautwein, WVDO Kevin Snyder, FEMA One of the first discussions of our meeting was: Who do we have, and who do we need? Some of those mentioned were: wvu (FORWARD Report) Land Use Clinic Marshall University Brownfield Center Kevin Sneed Greg Myers We then went into Reports from each agency present on their specific specialties. Danny Bennett Has hand in initial response to disasters when needed (boats, etc.) DNR is responsible for all wildlife, although endangered species is not the biggest part. That responsibility falls on Fish and Wildlife services, who DNR works closely with. Danny would be point of contact for blockages in streams, and does field reviews. Immediate for this office would be in the ?rst 3 months, and anything that affected life and property. DEP- Rusty Joins Specialize in Waste/Debris Removal and Management -Provides oversight -Contro s hazardous material -Approves changes to normal operations during emergency ?Also oversees air quality/ permits for burnings. DOH- Rob Pennington Federal Funding: Called ER must be tied to specific site (1/3rd of projects in disaster) can be paid for with federal allocations. The 2/3rds of projects that are not funded by the ER Stream may use FEMA eligible routes, for hollows, non?federal roads etc. Federal funding for this does not come in quickly, but accounts are flexible enough that DOH can pay out of pocket and be reimbursed if necessary. Not a great upgrade/hazard mitigation/betterment process with these strict funding sources. Carrie spoke about Public Assistance funds under 406 from the Stafford Act Mitigation plan that makes it difficult to repair anything other than the damaged element itself, not necessarily underlying causesPublic Assistance specialist, and we spoke about inviting a PA specialist to a meeting in the future if needed. Greg Myers particularly. HMGP did close its applications on November 2017, and is asking for a review period extension until March of 2018. They will not take any more applications, it is specifically a review period. Russ Tarry Hepe that the SRO can be a place that is supportive and managing of other agencies during initial disaster period, but does not have immediate response as of now. CDBG is the long-term source where federal funding will come from, earmarked for Housing, economic development, infrastructure and others. This brought up the idea that different agencies define infrastructure differently. The Development of?ce means: Water, sewer, and roads primarily. Russ said he will get with HUD for an official definition. The comment was also made that many agencies have infrastructure programs that may not be coordinating as much as possible. (Pre?Disaster Mitigation grant program was mentioned) The idea was also thrown out that we could have different committees working with us on Housing, Infrastructure, Economic development etc., and this turned into discussion on how big this process is going to be. Brian Farkas said that the group should realize that this undertaking would take dedication, resources, and full-time commitment for at least a year. This includes full time staffing, and resources. It was decided that to begin with, staff should all be in Charleston, and eventually be regionalized as needed. The SRO needs 4/5 people, that can help in Housing, Infrastructure, Economic Development, Natural Resources, Planning, Watershed, Health/Social Etc. Before we hire these people, we as a board need to know what our definition of Resiliency is. We could hire out of other agencies on a 6 month to 1-year contract. As the SRO gets up and running. Where would we start regionally? Where there have been the most disasters? Mingo and Wyoming county. We also realized that there are many plans out there that we can use as resources to develop one comprehensive state plan under the SRO. Some other thoughts were on the definition of Resiliency. We said Resiliency included: Taking advantage of opportunities, may use the words shock and stressors to include flood/ natural disasters as well as economic downturn, and the understanding that we need to be able to use money if it?s given to us. Un-resilient Coding was mentioned as a reason for lack of resiliency in WV. (Compliance, Intergovernmental reviews, and Resiliency Reviews) It was decided that we need a charter to begin defining what resiliency means to us, what the vision is for the SRO, and have expectations set for SRO employees. The goal is for Brian and Russ to have the Charter drafted and sent to Action Officers by December and the next meeting will be December 14th at 10:00am -Since our meeting, Brian Farkas, Russell Tarry and Jeff Wood met to discuss the Charter. They have an outline and are excited to present and brainstorm for final charter discussion at our next meeting. FLOOD RECOVERY 8: ALLIANCE SESSION SRO Workgroup Meeting December 14, 2017 AGENDA 10:00 AM Welcome Introductions Draft SRO Charter and Framework Discussion] Review from Governor's Flood Recovery 8: Alliance Session Update on SRO Legislative Report Next Steps Noon Adjournment WEST VIRGINIA DEPARTMENT OF COMMERCE STATE RESILIENCY OFFICE CHARTER 1. Agency?s Of?cial Designation West Virginia State Resiliency Of?ce (WVSRO) 2. Authority The West Virginia State Resiliency Of?ce derives its authority directly from House Bill 2935, which created, ACT to amend the Code of West Virginia, 1931, as amended, by adding thereto a new article, designated ?4-15-1; and to amend said code by adding thereto a new article, designated ?29-30-1, ?29-30-2, ?29-30-3 and ?29-30-4, all relating to state ?ood protection generally; establishing a Joint Legislative Committee on Flooding and providing for duties; establishing the Resiliency and Flood Protection Flaming Act; providing legislative ?ndings and purpose; creating the State Resiliency Of?ce within the Development Of?ce in the Department of Commerce; establishing a State Resiliency Of?ce Board; providing certain duties and authorities of the State Resiliency Of?ce; and requiring reporting to the Legislature?. 3. Roles Responsibilities The State Resiliency Of?ce shall be organized within the Development Of?ce in the Department of Commerce as the recipient of ?disaster recovery and resiliency funds, excluding federal Stafford Act funds. The WVSRO will be the coordinating agency of recovery and resiliency efforts, including matching funds for other disaster recovery programs, excluding those ?lIldS and efforts under the direct control of the State Coordinating Of?cer designated by the Governor for a particular event. The WVSRO, through its board has authority to: 1. Serve as coordinator of all economic and community resiliency planning and implementation efforts, including but not limited to ?ood protection programs and activities in the state; 2. Annually review the state ?ood protection plan and update the plan no less than biannually; 3. Recommend legislation to reduce or mitigate ?ood damage; 4. Report to the Joint Legislative Committee on Flooding at least quarterly; 5. Catalog, maintain and monitor a listing of current and proposed capital expenditures to reduce or mitigate ?ood damage or other resiliency efforts; 6. Coordinate planning of ?ood projects with federal agencies; West Virginia State Resiliency Of?ce: Charter 1 7. Improve professional management of ?oodplains; 8. Provide education and outreach on ?ooding issues to the citizens of this state; 9. Establish a single web site integrating all agency ?ood information; 10. Monitor federal funds and initiatives that become available for disaster recovery and economic and community resiliency; 1. Pursue additional ?lnds and resources to assist not only with long term recovery efforts but also long term community and state wide resiliency efforts; 12. Coordinate, integrate and expand planning efforts in the state for hazard mitigation, long-term disaster recovery and economic diversi?cation; 13. Coordinate long-term disaster recovery efforts in response to disasters as they occur; 14. Establish and facilitate regular communication between federal, state, local and private sector agencies and organizations to further economic and disaster resilience; and 15. Take all other actions necessary and proper to effectuate the purposes of this article. 4. Reporting to the Joint Legislative Committee-on Flooding The Chair of the Board of the State Resiliency Of?ce shallreport, at a minimum of quarterly, to the Joint Legislative Committee on Flooding in suf?cient detail for the committee to be aware of the activities of the board to assure progress toward reducing and mitigating ?ood damage within this state while respecting ?and complying'with the Takings Clause of the United States Constitution, the West Virginia Constitution, and related precedential court opinions, and to develop legislative recommendations. The chair of the board shall submit an annual report to the committee by December 31 of each year, along with any recoMended legislation, budget requests and a summary of the activities of the board for the previous year. West Virginia State Resiliency Of?ce: Charter 2- 5. Agency Membership The WVSRO will be represented by the eight state agencies identi?ed in House Bill 2935. The cabinet secretary, or ranking senior of?cial, will represent their agency unless an appointee is designated in their place. Currently, the agencies represented on the board include: Agency Position . Department of Commerce Cabinet Secretary Department of Homeland Security Emergency Director Management West Virginia National Guard Adjutant General . West Virginia Conservation Agency Executive Director Department of Transportation Cabinet Secretary . p_ep_artment of Environmental Protection Cabinet Secretary Department of gum] Resources Department of Military Affairs Public Safety Cabinet Secretary *Additional board members can be added to the WVSRO through legislative action. Additional state and federal agencies will be represented through committees and working groups. 6. Board Responsibilities The board shall be the governing body of the WVSRO and shall have the authority and responsibility for the supervision, control, and direction of the agency. 7. Meetings The WVSRO board shall meet publicly, no less than once each calendar quarter at the time and place designated by the chair. All decisions of the board shall be decided by a majority vote of the members. The meetings will be held in accordance with the WV Open Governmental Proceedings Act. The chair shall provide adequate staff from their respective of?ce, to ensure the meetings of the board are properly noticed, meetings of the board are facilitated, board meeting minutes are taken, records and correspondence kept and that reports of the board are produced timely. Notice of WVSRO meetings shall be distributed electronically or by US. mail to all members at least one (1) week prior to such meetings. Quorum: The majority of the voting members of the board, after due notice, shall constitute a quorum. Rules: The rules contained in the latest edition of Robert?s Rules of Order shall apply in all meetings of the WVSRO Board to the extent that such rules are not in con?ict with the charter. Voting: Voting shall be by voice and shall not be recorded by ?yeas? and ?nays? unless requested by a member of the board. There will be no proxy votes for regular members. West Virginia State Resiliency Of?ce: Charter 8. Board Compensation Members of the WVSRO Board shall not receive a salary or any other compensation, but may receive reimbursement for travel and other expenses incurred in the attendance of regular WVSRO meetings or meetings authorized by the of?ce. Expenses other than to meetings speci?ed above are unallowable unless authorized by vote of the board. All reimbursement of expenses shall be in accordance with the provisions of the State of West Virginia Comprehensive Travel Regulations. 9. Committees/Sub-Committees/ Working Groups The WVSRO may establish committees, subcommittees and working groups for any purpose consistent with this charter, subject to the approval of the full board. Such committees may not work independently of the board and must report their recommendations and advice to the full board for deliberation and discussion. Committees and subcommittees have no authority to make decisions on behalf of the WVSRO and may not report directly to any other entity. Unless the board shall otherwise determine, the chair shall appoint the members of committees, and shall designate a chairperson, and may designate a vice chairperson and secretary for each committee. At least one member of each committee shall be a member of the board and/or their designee, but other committee members need not be members of the board. 10. Of?cers The Secretary of the Department of Commerce shall be the chair of the State Resiliency Of?ce Board. In the absence of the chair, any member designated by the members present may act as chair. 11. Con?icts of Interest. When a board member may be related organization with which the WVSRO may do or may consider doing business, that relationship shall be disclosed by the chair of the board as appropriate. Where their business or other relationship may be involved in a ?nancial transaction, the transaction shall be made as a result of competitive bidding or other objective measure in the best interests of the or, where price is not a factor, decisions shall be made only after discussions with the board, as appropriate, and only where it is clear that no other source can equally well serve the WVSRO. The board member concerned may properly participate in such discussions, may be counted in the quorum, but shall not vote on the ?nal decision. 12. Recordkeeping The records of the WVSRO, formally and informally established committees, subcommittees or working groups, shall be handled in accordance with (reference state record keeping). These records shall be available for public inspection and copying, in accordance with the Freedom of Information Act (Title 5, United States Code, section 552). West Virginia State Resiliency Of?ce: Charter 4 13. Amendments This charter may be amended at any time by the vote of a majority of the board members. Amendments to the charter may be proposed by any member in good standing and must be presented to the board via mail or e?mail, at least 15 days prior to any vote. 14. Filing Dates Board Adoption Date Additional Areas to Potentially Address Non-discrimination clause OIA guidelines De?nition of ?scal year Speci?c section regarding staf?ng Details of SRO board membership terms, ?lling vacancies, designation process). Mewwr West Virginia State Resiliency Of?ce: Charter West Virginia Department of Commerce WV State Resiliency Office Action Of?cer Meeting December 14, 2017 1 Print Name 55% E-mall Hm TWM wvevv [Zuni] Tan-r7 WVDO rum lbwf-am, Rag wvz?iuwm Eight-kw. '9 \ouco. U5 557%? 0:315 WUDEP Wu-q 32;! MW) Hie Kym/7:1. (P??wgg away W?r/Jm Kai; .4 5ng graqi?u QM b-J 5: to (yell Pam IL. mm Ame.? hanged 5w ?at/mas; my 3W1 Mike l? Ralph. A. 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