Re: AS Senate Closed Session meeting AS AS Campus Affairs Fri, 17 Jan 2020 6:44:43 PM -0800 To "Managing" Tags  Security   TLS Learn more Hello, Personnel ma ers, as we have interpreted, have not meant just because the person who is discussing is a personnel but rather the content of the discussion involves personnel ma ers. Yes if any other student was to give the same exact presenta on, considering that Senate had the majority vote to move into closed session, we would have proceeded with the same course of ac on due to the content of the presenta on. Best, Melina Reynoso University of California, San Diego 2020 Vice-President of Campus Affairs Associated Students, UC San Diego She/Her/Hers asvpcampusaffairs@ucsd.edu Schedule a Meeting with me! calendly.com/asvpca From: Managing Sent: Friday, January 17, 2020 5:28 PM To: AS Campus Affairs Cc: AS President ; news@triton.news ; moa821@gmail.com Subject: Re: AS Senate Closed Session mee ng Thanks for your response! It's been super helpful! A couple last questions: If the presentation was in his capacity as a UCSD student, was it not in his capacity as UCSD personnel? Would AS grant a private audience to a student who is not personnel who wanted to give the same presentation Joey gave? Thanks, Ethan Edward Coston Managing Editor The Triton UC San Diego Political Science C.O. '20 He/Him/His Twitter: @Ethan4Books Schedule an appointment: https://calendly.com/the-triton-managing-editor/ Winter Quarter Office Hours: Tuesday and Thursday, 2-3:00 pm at the Art of Espresso ---- On Fri, 17 Jan 2020 17:17:19 -0800 AS Campus Affairs wrote ---- Hi Ethan, Any presenta on regarding personnel of UCSD can warrant a closed session, our cons tu on does not clearly define what personnel ma ers are so if there are any ques ons or concerns as to what cons tutes personnel J-board could be called to interpret the cons tu on. Although we can't reveal anything about the content of what was said during the mee ng, I can say that the presenta on was done by Joey Mendoza in his capacity as a student not in any regards to his capacity as UCAB chair. I do not know how many mes we have entered execu ve sessions in the past however our minutes would reflect that! Let me know if you have any ques ons or would like to know more about any of the topics we discussed at Senate this week! Best, Melina Reynoso University of California, San Diego 2020 Vice-President of Campus Affairs Associated Students, UC San Diego She/Her/Hers asvpcampusaffairs@ucsd.edu Schedule a Meeting with me! calendly.com/asvpca From: Managing Sent: Thursday, January 16, 2020 6:04 PM To: AS Campus Affairs Cc: AS President ; news@triton.news ; moa821@gmail.com Subject: Re: AS Senate Closed Session mee ng Thanks for the quick response. What is Joey personnel of? Was Joey presenting in his official capacity as chair of UCAB? Or about mental health as it impacted him outside his role? How far does the personnel exemption go? For example, I work for the bookstore, so if I wanted to present to AS about something of personal sensitivity, could that exemption be applied to myself or any other university employee? The justification you provided is really broad; I don't see how you couldn't grant just about anyone a closed session audience using the personnel justification. What does someone have to be personnel of to be able to use this? This may be a question for Christian, but do you know who/when/how often the personnel justification has been used in the past? Thanks, Ethan ---- On Thu, 16 Jan 2020 17:55:46 -0800asvpcampusaffairs@ucsd.edu wrote ---- Hello Ethan, Thank you for your questions! We moved into closed session to discuss personnel matters, the constitution does not state that the personnel matters are limited to just AS personnel so that is how a student who is not a member of AS was able to discuss personnel matters, unfortunately we are unable to discuss any of the matters or content that was discussed within the closed session so I am unable to provide any more clarifications in terms of what was discussed. As outlined by our Special Rules of Order (Rule 9) we did not take a roll call vote since we only needed to have a majority vote to both enter and exit closed session, both of these motions were made and did not have any objections. The presiding officer is the person who is acting as the Speaker of the Senate for the meeting, the Speaker is the neutral member of Senate who speaks in the microphone and leads our meetings, this week the Presiding officer was Manu Agni. There was no legislation or motions passed within the closed session and therefore the Presiding Officer had nothing to report other than we exited executive session. I would be happy to answer any further questions! Best, Melina Reynoso University of California, San Diego 2020 Vice-President of Campus Affairs Associated Students, UC San Diego She/Her/Hers asvpcampusaffairs@ucsd.edu From: Managing Sent: Thursday, January 16, 2020 3:23 PM To: AS President Cc: AS Campus Affairs ; news@triton.news Subject: AS Senate Closed Session mee ng Hello, I hope your winter quarter is going well! I'm working on a story about the closed session from last night, to be published tomorrow. I had a few questions, because from what I can find, it appeared to be unconstitutional. 1. Can you share why this warranted a closed session? 2. AS Office of Campus Affairs responded to one of our staff's comments on the live feed that it was a personnel matter. I'm not sure I understand how a mental health presentation by someone who is not AS personnel falls under this category. Could you clarify? 3. Would it be possible to get the roll call votes for entering and leaving closed session? 4. The special rules of order for Senate say that the presiding officer is supposed to say after the closed session any decisions that were made. Who is the presiding officer and why did that not happen? Last time this happened Fall Quarter of last year, President Gomez told us that they went into closed session to approve a contract that had parts that needed to be redacted, or AS would face a lawsuit. Thanks, Ethan