DEED Grant Support Services
Document
Fiscal Capacity
Guide

Old Action/Policy
Sent out with the RFP

Proposed Action
No Longer need it, because we get the same
information from the Risk Assessment

Risk Assessment

Sent out after the grant
announcement

Risk Assessments will be sent out with the
RFP.

New and High Risk Monitored within the first 3-6
Grantees
months of the grant period.

Monitored within the first 3-6 months of the
grant period

Low Risk Grantees Monitored before the end of the Monitored before the end of the program
grant period
period.
Reimbursement
Submit every month with
Payment Request all supporting documentation
General Ledgers

Submit every month with no supporting
documentation.

Submit General Ledger every
If concerns are identified during the risk
month for the first three months assessment review, then a general ledger, for
of the grant.
the first month that has expenditures. Also,
all new grantees to DEED programs will be
required to submit the General Ledgers for
the first month with expenditures.

Monitoring:
Look at all the RPRs for a full
Program and fiscal quarter.
guides are sent
before the
monitoring visit.

Look at one month of financial
documentation. DEED reserves the right to
random reconciliation, should there be a
reasonable rationale to do so.
1. Risk Assessments are not needed for grants
$25,000 and under. (OGM Policy 08-06)
2. Risk Assessments are not needed for gov't
grantees. (OGM Policy 08-06)
3. Monitoring and financial reconciliation are
not needed for grants $50,000 and under.
(OGM policy 08-10)
4. Annual monitoring is required for grants
over $250,000. (OGM policy 08-10)

Cash Advances

 

 

 

Director of ETP will receive and if: - Request is
more than 10% of the grant amount then
submit the request to the Deputy
Commissioner for determination.
If the request is for more than 50% of the
grant amount then the request will go to the
Commissioner for determination.