Monitoring Officer
Geoff Wild
County Hall, Newport, Isle of Wight PO30 1UD
Telephone (01983) 821000

Name of meeting

FULL COUNCIL

Date

WEDNESDAY, 26 FEBRUARY 2020

Time

5.00 PM

Venue
Members of the
Committee

COUNCIL CHAMBER, COUNTY HALL, NEWPORT, ISLE OF
WIGHT
All Members of the Council
Lead Democratic Services Officer: Marie Bartlett, telephone 821000,
email marie.bartlett@iow.gov.uk

PRAYERS led by Veronica Brown
1.

Minutes
To approve as a correct record and to sign the Minutes of the meeting of the Council
held on 15 January 2020 (Paper A).

2.

Declarations of Interest
To invite Members to declare any interest they might have in the matters on the
agenda.

3.

To deal with any questions from members of the public - a maximum of up to
15 minutes for written questions, with up to a further 15 minutes for oral
questions.
Questions may be asked without notice but to guarantee a full reply at the meeting, the
question must be delivered in writing or by electronic mail to Democratic Services no
later than 5.00 pm on Monday, 24 February 2020.The Procedure for asking oral
questions is set out below.

Details of this and other Council committee meetings can be viewed on the Isle of
Wight Council’s website at http://www.iwight.com/Meetings/current/.
This
information may be available in alternative formats on request.
Young people are welcome to attend Council meetings however parents/carers should
be aware that the public gallery is not a supervised area.

 4.

Chairman’s Official Announcements
To receive the Chairman’s official announcements (Paper B).

5.

6.

Leaders Update report (20 mins)
i)

To receive the Leader’s update report – (5 minutes maximum) (Paper C)

ii)

Members questions on Leader’s update report (15 minutes maximum)

Budget and Council Tax setting 2020 - 2021 and Future Years Forecasts (Paper D)
RECOMMENDATION
1.

It is recommended that the Council approve the following:
(a) The revised Revenue Budget for the financial year 2019/20 and the Revenue
Budget for the financial year 2020/21 as set out in the General Fund Summary
(Appendix A)
(b) Any variation to the Council's funding arising from the final Local Government
Finance Settlement be accommodated by a transfer to or from General
Reserves
(c) Any further savings made in 2019/20 arising at the year-end (after allowing for
specific carry forward requests) be transferred to the Transformation Reserve,
Revenue Reserve for Capital (to increase the Capital Resources available)
and General Reserves (to improve overall financial resilience) with the level of
each transfer to be determined by the S.151 Officer
(d) That the level of Council Tax be increased by 1.99% for general purposes in
1
accordance with the referendum threshold for 2020/21 announced by
Government (as calculated in Appendix B)
(e) That the level of Council Tax be increased by a further 2.0% beyond the
referendum threshold (as calculated in Appendix B) to take advantage of the
flexibility offered by Government to implement a "Social Care Precept"; and
that in accordance with the conditions of that flexibility, the full amount of the
associated sum generated of £1,721,900 is passported direct to Adult Social
Care
(f) That the amounts set out in Appendix B be now calculated by the Council for
the financial year 2020/21 in accordance with Section 31 and Sections 34 to
36 of the Local Government Finance Act 1992
(g) The S.151 Officer be given delegated authority to implement any variation to
the overall level of Council Tax arising from the final notification of the
Hampshire Police & Crime Commissioner and Parish and Town Council
precepts and amend the calculations set out in Appendix B accordingly
(h) The savings proposals for each Portfolio amounting, in total, to £4.5m for
2020/21 and continuing into future years as set out on the next page:

1 Council Tax increases beyond the referendum threshold can only be implemented following a "Yes" vote in a local referendum

 Portfolio

Adult Social Care, Public Health & Housing
Needs*
Children's Services, Education & Skills
Community Safety & Public Protection
Environment & Heritage
Infrastructure & Transport**
Leader & Strategic Partnerships
Planning & Housing Renewal
Procurement, Waste Management, Projects &
Forward Planning
Regeneration & Business Development
Resources
Grand Total

Controllable
Budget
£

Savings Proposal
£

%

49,403,911

1,542,700

3.1%

24,259,004
10,046,454
8,629,007
10,961,276
791,816
1,606,122

341,000
170,300
270,600
797,300
0
128,500

1.4%
1.7%
3.1%
7.3%
0.0%
8.0%

4,109,329

250,100

6.1%

1,296,345
16,015,608
127,118,872

93,500
906,000
4,500,000

7.2%
5.7%
3.5%

* Excludes the additional funding passported through to Adult Social Care of £4.5m (which if
included would result in an overall increase of 6%) and the additional funding for Children's
Services, Education & Skills of £1.7m (which if included would result in an overall increase of
5.8%)
**Excludes £19.4m of PFI grant funding, on a Gross expenditure basis the savings amounts to 2.6%

(i) Directors be instructed to start planning how the Council will achieve the
savings requirements of £10.5m for the 3 year period 2021/22 to 2023/24 and
that this be incorporated into Service Business Plans
(j) The minimum level of Revenue Balances as at 31 March 2021, predicated on
the approval of £4.5m savings in 2020/21, be set at £7.0m to reflect the known
and expected budget and financial risks to the Council
(k) Members have regard for the "Statement of the Section 151 Officer in
accordance with the Local Government Act 2003"
(l) The Capital Programme 2019/20 to 2024/25 set out in Appendix E which
includes all additions, deletions and amendments for slippage and re-phasing
(m) The new Capital Investment Proposals ("New Starts") - 2020/21 set out in
Appendix D be reflected within the recommended Capital Programme 2019/20
to 2024/25 and be funded from the available Capital Resources
(n) The allocation of Disabled Facilities Grants be made to the Better Care Fund,
and reflected within the recommended Capital Programme 2019/20 to 2024/25
(o) The S.151 Officer be given delegated authority to determine how each source
of finance is used to fund the overall Capital Programme and to alter the
overall mix of financing, as necessary, to maximise the flexibility of capital
resources used and minimise the ongoing costs of borrowing to the Council
(p) That the S.151 Officer in consultation with the Leader of the Council be given
delegated authority to release capital resources held back for any contingent
items that might arise, and also for any match funding requirements that may
be required of the Council in order to secure additional external capital funding

 (e.g. bids for funding from Government or the Solent Local Enterprise
Partnership)
(q) The Capital Strategy 2020/21, including the Minimum Revenue Provision
Policy Statement contained therein (attached at Appendix F)
(r) The Investment Strategy 2020/21 (attached at Appendix G)
2.

It is recommended that the Council note the following in respect of the Council's
Budget:
(a) The Revenue Budget 2020/21 as set out in Appendix A has been prepared on
the basis of a 3.99% increase in Council Tax, any reduction from the overall
3.99% Council Tax increase proposed will require additional savings of
£861,000 for each 1% reduction in order for the Budget 2020/21 to be
approved
(b) The Revenue Forecasts for 2021/22 onwards as set out in the section entitled
"Revenue Forecasts 2021/22 to 2023/24" and Appendix A
(c) The estimated Savings Requirement of £10.5m for the three year period
2021/22 to 2023/24, for financial and service planning purposes, be phased as
follows:
Financial Year
2021/22
2022/23
2023/24

In Year Savings
Requirement
£m
3.5
3.5
3.5

Cumulative Saving
£m
3.5
7.0
10.5

(d) The Transformation Reserve held to fund the upfront costs associated with
Spend to Save Schemes and Invest to Save Schemes holds a very modest
uncommitted balance of £2.5m and will only be replenished from contributions
from the Revenue Budget and an approval to the transfer of any further
savings at year end
(e) Should the Council elect to reduce the level of savings below £3.5m in 2021/22
(and £3.5m p.a thereafter), the Council's financial risk will increase and
therefore the minimum level of General Reserves held will also need to
increase in order to maintain the Council's financial resilience
(f) The Council Tax base for the financial year 2020/21 will be 53,842.7 [item T in
the formula in Section 31 B(1) of the Local Government Finance Act 1992, as
amended (the “Act”)].
(g) The Council Tax element of the Collection Fund for 2019/20 is estimated to be
a surplus of £246,269 which is shared between the Isle of Wight Council
(89.3%) and the Police & Crime Commissioner (10.7%)
(h) The Business Rate element of the Collection Fund for 2019/20 is estimated to
be a surplus of £375,000

 (i) The Retained Business Rate income 2 for 2020/21 based on the estimated
Business Rate element of the Collection Fund deficit as at March 2020, the
Non Domestic Rates poundage for 2020/21 and estimated rateable values for
2020/21 has been set at £38,235,692
The Equality Impact Assessment (attached at Appendix H)
7.

8.

Reports of the Deputy Leader and Cabinet Member for Resources.
(a)

Appointment of Monitoring Officer (Paper E)

(b)

Pay Policy (Paper F)

(c)

Constitution Matters – Committee Allocation (Paper G)

Report of the Leader and Cabinet Member for Strategic Partnership
Hampshire and Isle of Wight Fire and Rescue Services Safety Plan (Paper J)

9.

Report of the Cabinet Member for Children’s Services
Corporate Parenting Board Terms of Reference (Paper H)

10.

Motions Submitted under Procedure Rule 9 of the Council’s Constitution
(i)

By Councillor Michael Lilley
To recognises the continuing financial economic impact of the physical
separation from the UK mainland on Isle of Wight public service delivery as
stated by Portsmouth University and the resulting disadvantage to IW residents.
To pursue legislation that tackles this historic disadvantage through a
comprehensive Island (IW) Act that gives Island residents parity with UK
mainland counterparts by engaging with its IW MP and IW Representatives in
the House of Lords to pursue a private members Bill.

11.

Member Question time of the Leader (30 minutes)
Questions must be delivered in writing or by electronic mail to the proper officer
no later than Thursday, 20 February 2020.

GEOFF WILD
Monitoring Officer
18 February 2020

2

Includes Retained Business Rates of £19.5m, "Top Up" of £13.1m, S.31 Grants of £5.2m and a Collection Fund surplus of
£0.4m

 Interests
If there is a matter on this agenda which may relate to an interest you or your partner
or spouse has or one you have disclosed in your register of interests, you must
declare your interest before the matter is discussed or when your interest becomes
apparent. If the matter relates to an interest in your register of pecuniary interests
then you must take no part in its consideration and you must leave the room for that
item. Should you wish to participate as a member of the public to express your views
where public speaking is allowed under the Council’s normal procedures, then you
will need to seek a dispensation to do so. Dispensations are considered by the
Monitoring Officer following the submission of a written request. Dispensations may
take up to 2 weeks to be granted.
Members are reminded that it is a requirement of the Code of Conduct that they
should also keep their written Register of Interests up to date. Any changes to the
interests recorded on that form should be made as soon as reasonably practicable,
and within 28 days of the change. A change would be necessary if, for example,
your employment changes, you move house or acquire any new property or land.
If you require more guidance on the Code of Conduct or are unsure whether you
need to record an interest on the written register you should take advice from the
Monitoring Officer – Geoff Wild on (01983) 821000, email geoff.wild@iow.gov.uk, or
Deputy
Monitoring
Officer
Justin Thorne
on
(01983)
821000,
email justin.thorne@iow.gov.uk.
Notice of recording
Please note that all meetings that are open to the public and press may be filmed or
recorded and/or commented on online by the council or any member of the public or
press. However, this activity must not disrupt the meeting, and if it does you will be
asked to stop and possibly to leave the meeting. This meeting may also be filmed for
live and subsequent broadcast via a hosted internet site (except any part of the
meeting from which the press and public are excluded).
If you wish to record, film or photograph the council meeting or if you believe that
being filmed or recorded would pose a risk to the safety of you or others then please
speak with the democratic services officer prior to that start of the meeting. Their
contact details are on the agenda papers.
If the press and public are excluded for part of a meeting because confidential or
exempt information is likely to be disclosed, there is no right to record that part of the
meeting. All recording and filming equipment must be removed from the meeting
room when the public and press are excluded.
If you require further information please see the council guide to reporting on council
meetings which can be found at
http://www.iwight.com/documentlibrary/view/recording-of-proceedings-guidance-note
All information that is recorded by the council is held in accordance with the Data
Protection Act 2018. For further information please contact Democratic Services at
democratic.services@iow.gov.uk

 Arrangements for Submitting Oral Questions at Meetings of Council and Cabinet:
The front desk “opens” for public wishing to attend the meeting half an hour before
the meeting.
In the circumstances that a member of the public wishes to ask an oral question,
they should approach the front desk and notify them of their intention. They will be
given a form to complete which details their name, town/village of residence, email
address and the topic of the question (not the question in full, unless they wish to
provide this).
These forms will be numbered in the order they are handed back.
The time for registering questions will be for a 20 minute period (up to 10 minutes
prior to the start of the meeting). After that time expires the forms will be collected
and given to the Chairman of the meeting.
If time allows after dealing with any written questions, the Chairman will then ask
those who have submitted a form to put their question. These will be in the order
they were received. As the subject matter is known, the Chairman should be able to
indicate which member will reply. If time permits the Chairman may accept further
questions.
The option to ask a supplementary question will be at the Chairman’s discretion.
Once the defined period of time allowed for questions has passed (and assuming the
Chairman has not extended this) then all remaining oral questions are left
unanswered.
No oral question will receive a guaranteed written response, unless the member
responding indicates as such.