Of?ce of the Mayor
City 8: County of San Francisco

 

VIA EMAIL

Anonymous


March 4, 2020
Re: Whatsapp Records
Dear Anonymous:

This letter relates to issues raised regarding certain messages in the WhatsApp platform that were
responsive to your request, characterized as an electronic communications audit from July of
2019, under the reference number 

Speci?cally, we provided records responsive to that request from Communications Director Jeff
Cretan that were messages in WhatsApp concerning an event with the Department of Emergency
Management. You later sought certain embedded photos from those messages. We have
provided those photos.

This letter is to con?rm that I) we in the Mayor?s Of?ce possess the ability to retain and disclose
as public records WhatsApp records that pertain to city business, including all attachments and
inline images, that are maintained on the devices of Mayor?s Of?ce staff, including Jeff Cretan?s
device and that 2) it will continue to be our practice to maintain such WhatsApp records in
accordance with applicable retention polices and periods as set out in state and local record
retention law and the Mayor?s Of?ce records retention policy and to disclose such records as
appropriate in response to records requests pursuant to the Public Records Act and the Sunshine
Ordinance.

If you have any questions about these or similar records, please let me know.
Sincerely,

WW

Hank Heckel

Compliance Of?cer

Of?ce of the Mayor

City and County of San Francisco

CC: San Francisco Sunshine Ordinance Task Force

1 Dr. Carlton B. Place. Room 200. San Francisco, California 94102?4641
(415) 554-6141