CHIEF ADMINISTRATIVE OFFICE

 

CITY OF NEW ORLEANS .
LATOYA CANTRELL GILBERT MONTANO
MAYOR CHIEF ADMINISTRATIVE OFFICER
MEMORANDUM March 15, 2020
TO: All Deputy Assistant and Directors
FROM: Gilbert Monta?o, Chief Administrative Officer

SUBJECT: Workplace Guidance Regarding COVID-19

1. PURPOSE
The purpose of this memorandum is to provide guidance and protocol relative to the reduction, closure,

or relocation of operations due to concerns about the health and safety of the public or employees due to
commonly referred to as the coronavirus. Due to the ?uid nature of the 
outbreak, it is critical that Department Directors closely follow all directives and communications from

City Leaders as this information may change.

2. DEFINITIONS for COVID-19
Remote Eligible an employee who has been deemed by their appointing authority as being able to
complete core functions of their work from an approved worksite other than the location from which the

employee normally works.

Non-Remote Eligible - an employee who has been deemed by their appointing authority as needing to be
physically present at their worksite(s) to complete the core functions of their work.

Social Distancing (voluntary) Generally refers to an employee who has no signs of illness but is
remaining out of congregate settings, avoiding mass gatherings, and maintaining distance
(approximately 6 feet or 2 meters) from others when possible working from an approved alternate
worksite, such as an employee?s residence).

Quarantine (Louisiana Department of Health, LDH) Generally refers to an employee who may have
been exposed but does not have any and should stay away from people that were not exposed.
This means an employee should avoid places where close contact is likely to occur but can remain
comfortably in their home (their household is not otherwise affected).

Isolation (LDH) An employee who is known or reasonably believed to be infected (showing
The employee should stay away from individuals and places where they
will come into contact with non-infected people within their own home), keep physically distanced
from other members of the household and restrict any interaction outside of the isolation area or with
unaffected individuals. Employees in LDH assigned isolation must comply with the terms of their
isolations until they are cleared by LDH.

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CHIEF ADMINISTRATIVE OFFICE

CITY OF NEW ORLEANS

LATOYA CANTRELL GILBERT MONTANO
MAYOR CHIEF ADMINISTRATIVE OFFICER

3. PROCEDURES

Departments shall designate employees as either remote eligible or non-remote eligible. Designations
should be based on the de?nitions listed above.

Social Distancing may be put in place to limit exposure of while promoting continuity of
City operations. Appointing authorities may approve any remote eligible employee to work from an
approved alternate location. Remote eligible employees should be provided with the equipment
necessary to perform the core functions of their work. This approval may be withdrawn at any time, at
the discretion of the appointing authority.

In order to assign a remote eligible employee to an alternate worksite, an appointing authority must:

De?ne Core Duties;

Create an Accountability Protocol;

Develop a Check in Method;

Create a Check in Frequency;

Establish Deliverable Deadlines;

Establish a Primary/Preferred Method of Communication;
Establish a Reasonable Response Time to Communication;
De?ne a Daily Work Schedule; and

Identify all Necessary Resources technology).

The above criteria must be agreed upon by the employee and the supervisor in writing and must be
signed by the employee, supervisor, and the appointing authority. Copies of all alternate worksite
agreements must be provided to the Personnel and Training Division of the Chief Administrative Of?ce.

Employees who are ineligible for remote work and have either been instructed by their appointing
authority not to report to work or who have been quarantined and/or placed in isolation by the Louisiana
Department of Health will be eligible for Civil Leave under Civil Service Rule Section See
also Rule Section Appointing Authorities must send written notice to the Personnel
Director in advance of reductions, suspension, or closures due to concerns about the health and safety of
the public or its employees.

All employees shall continue to follow the directives of their appointing authority, as appropriate.

4. IN UIRIES

Please address all inquiries regarding this memo to the Personnel and Training Division of the Chief
Administrative Of?ce at (504) 658-8600.

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