LLC

“Leaders Make A Difference”

NEW YORK ● NORTH CAROLINA ● BAGHDAD ● FLORIDA

19 April 2020
FOR IMMEDIATE DISTRIBUTION
PROCEDURE TO INITIATE 3M MASK ORDERS

ATTENTION: Partnerships, Procurement Officers, Governmental Agencies, Hospitals & Healthcare Systems.
In light of 3M’s and US Government’s updated protocols for the purchase of 3M Masks, Raymond Associates LLC
(“RA”) has updated its procedures to initiate 3M mask orders and purchasing guidelines for such products per the
attached documents which will be handled with 3M Authorized Distributor.
Please note that, given the current national state of affairs, we cannot predict how long this process will take but can
assure you that our communication channels will be open and fluid.
Sincerely,

Kenneth R. Curley
Founder, President & CEO
CC:
Admin,
Legal,
Operations,
Logistics,
Medical

891 Route 146 A • Clifton Park • New York • 12065-5666
Phone: (518) 877 - 7252 • Fax: (518) 877-7252 ● Cell: (518) 858 - 6861
Cell (OCONUS) + 1 518 334-6724 ● ken.curley@raymondassociatesllc.com

 GUIDANCE: PROCEDURE TO INITIATE 3M MASK ORDERS
Definitions—
End Buyer: The final purchaser, the end buyer is a Federal Agency, State Government, Municipality, Local
government, Hospital, health care practitioners or Non-Governmental Organizations (NGO) and Foundations; those
on the front lines.
a. On every order you must identify the End Buyer; reason for the purchase (the end use), the name, title and
contact details of the responsible contact person and receiving agency/department, whether a hospital,
government entity or otherwise.
Procuring Buyer: Where the Buyer is authorized to procure on behalf of an End Buyer as a Procurement Officer or
contracted private sector agency.
Straight Line: A direct transaction between the buyer and seller. All Organizations must be able and authorized
connect-the-dots between the names on the LOI and the POF.
Foundations: A percent of any moneys that comes to Raymond and partners is directly distributed to our foundation
and various veteran groups all focused on supporting the front lines and post COVID recovery efforts.
Note— Due to new State and Federal Procurement Guidelines and our own azimuth check, we cannot accept an
order that is not being sold in a Straight Line, all orders must confirm via affidavits that no Price Gouging will occur
and End Customer price will not be altered, or marked up. All must confirm that pricing from distributor to End
Buyer cannot exceed more than a combined 20% markup the End Buyer.
THERE ARE THREE WAYS TO INITIATE AN ORDER:
1.

Direct Orders: Where the Buyer is buying on own account, with own funds:
a.
b.

2.

Procured Orders: Where the Buyer is authorized to procure on behalf of an End Buyer (“Procuring Buyer”).
Funds are not in Procuring Buyer account or lawyers’ escrow; Funds are in the End Buyer account or
lawyer’s escrow:
a.
b.

c.

3.

Buyer issues LOI & PO (preferably just PO) for product; and
Buyer issues a POF, the POF must demonstrate sufficient funds with current date for the order:
• Buyers own bank statement, or the Buyers own lawyer escrow letter, as per ANNEX 01
• upon request, the POF can often be delivered lawyer to lawyer

Procuring Buyer issues LOI & PO (preferably just PO) for product; and
Procuring Buyer provides its Letter of Authorization from End Buyer addressed to Procuring Buyer via
Raymond Associates, authorizing Procuring Buyer to acquire “xyz” product on their behalf and
preferably stating what is required for the end buyer to move End Buyers funds to Procuring Buyer
lawyer escrow account; and
Procuring Buyer delivers a POF, the POF must demonstrate sufficient funds for the entire order:
• End Buyer bank statement or End Buyers lawyer escrow letter, as per ANNEX 02
• Upon request, the POF can often be delivered lawyer to lawyer

Government Orders: On a case by case basis. Where the Buyer is authorized to procure on behalf of
Government who will not issue an Escrow letter or POF.
a.
b.

Procuring Buyer issues LOI & PO (preferably just PO) for product; and
Procuring Buyer provides its Letter of Authorization from the Government Body addressed to Procuring
Buyer via Raymond Associates, authorizing Procuring Buyer to acquire “xyz” product on their behalf,
and preferably stating what is required for payment

All documentation and material should be addressed to:
Raymond Associates, LLC
891 Route 146 A,
Clifton Park, New York, 12065-5666
C/O 3M Authorized Distributor Att: Mr. D Kelly
With the above instructions in place, all orders may be processed promptly.

 ANNEX 01- Template
>BUYER - ESCROW LAWYER LETTERHEAD<
Where Buyer has the funds in their own Lawyer IOLTA Escrow

April __, 2020
To: Seller_____________(tba)
I, ______________ , of _______________________ (law firm name), representing ______________________ of
________________________________ (“Buyer” - name must be same as on the LOI”) confirm Buyer is looking to
purchase the following:
Product:
Quantity:
Target Price:
Total Purchase Price:
I hereby confirm funds sufficient for this order are currently on deposit in our IOLTA.
Feel free to contact me directly to confirm this letter.
Thank you.
Sincerely

 ANNEX 03- Template
>END BUYER - ESCROW LAWYER LETTERHEAD<
Where End Buyer has the funds in ‘End Buyer’ Lawyer Trust / IOLTA Account

April __, 2020
To: Seller_____________(tba)
I, ______________ , of _______________________ (law firm name), representing ______________________ of
________________________________ (“End Buyer”) confirm End Buyer is looking to purchase through
____________ of __________________ (“Procuring Buyer”) the following:
Product:
Quantity:
Target Price:
Total Purchase Price:
I hereby confirm funds sufficient for this order are currently on deposit in our IOLTA (“Escrow Funds”).
I hereby confirm that End Buyer has provided documentation to our firm, and we have verified that (she, he, they) are
an authorized Procuring Buyer to procure product on its behalf and the Escrow Funds are held for orders initiated by
Procuring Buyer. Escrow Funds shall be disbursed upon ___________.
This letter may be confirmed via Procuring Buyer lawyer ________________ who may arrange additional
confirmation, if necessary.
Thank you.
Sincerely
cc. Procuring Buyer Lawyer