so; THE VILLAGE OF Bratenahl NOTICE PRELIMINARY AGENDA There will be an Executive Session of Village Council at 6:30 pm with the regularly scheduled Council meeting to follow. :4 9. 10. Call to Order PLEASE TURN OFF ALL CELLPHONES Pledge of Allegiance Roll Call Corrections/Additions to Minutes of January Council Meeting Mayor?s Court Report Mayor?s Report - Traf?c Safety Committee; ODOT Tree Project; Ohio 319 Grant Update; Legislative Report; Appointment to Shade Tree Committee; Appointment of alternate to the Bratenahl Board of Zoning Appeals Fiscal Of?cer?s Report Commission Reports: a. Planning Commission b. Recreation Commission 0. Shade Tree Commission Old Business - Res. 1 167 Third Reading New Business: a. Res 1175 Authorizing Extension of Agreement with Cleveland Restoration Society regarding the Heritage Home Program for 2020 b. Res 1 176 Authorizing Police Chief to Join Eastside Departments Group Enforcement c. 0rd 4058 Amending Sec. 121.03 of Administrative Code to Change Time of Council meetings and Revise Order of Business d. Ord 4059 Amending Sec. 121.08 of Administrative Code to Remove Legislative Committee and Revise Recording of Minutes e. 0rd 4060 Amending Sec. 1121.01 of Planning and Zoning Code to Revise Membership on Board of Zoning Appeals f. Ord 4061 Con?rming Appointment of Joseph Zalar as Street Commissioner g. Ord 4062 Pay Claims Adjourn And any other business as may properly come before this Municipal Body may be considered and acted upon. Council reserves the right to enter Executive Session, for reasons as allowed by law. Posted: February 17, 2020 Sheila M. Birch, Village Fiscal Of?cer Village Hall 411 Bratenahl Road Bratenahl, Ohio 44108 216-681-4266 (0) 216-681-3811 (F) JOHN M. LICASTRO, MAYOR 216-570-3194 (M) Tam?e BECKENBACH BENJAMIN HUFFMAN MURPHY PUFFENBERGER Vote Nay 'Abs Nay Abs . Nay Abs Nay Abs Nay Abs Nay_ Abs? S?uspegion Passage H4 Sf ?mzwy& g, 527;;It/0 RESOLUTION NO: 1167 INTRODUCED BY: A RESOLUTION ESTABLISHING A GOAL OF ONE HUNDRED PERCENT (100%) CLEAN ENERGY FOR THE VILLAGE OF BRATENAHL FACILITIES BY 2025 AND FOR THE COMMUNITY AT LARGE BY 2035 AND DECLARING AN EMERGENCY WHEREAS, 139 U.S. cities, including Cleveland and Cincinnati, have already adopted ambitious 100% clean energy goals, and six U.S. cities have already hit their targets to generate 100% of the energy used community-wide from clean, non-polluting and renewable sources; and WHEREAS, "renewable energy" includes energy derived from wind, solar, existing and low impact hydroelectric geothermal, biogas, and wave technology sources; and WHEREAS, Bratenahl's commitment to 100% clean energy will create good local jobs, reduce air pollution and other health risks, and save consumers money; and WHEREAS, Bratenahl has already made progress towards this goal by studying ways to reduce energy consumption and increase efficiency; and WHEREAS, renewable energy now offers greater economic security, lower electricity costs, and a more affordable energy solution for individual consumers than ever before. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Village of Bratenahl, State of Ohio, that: SECTION 1. The Council does hereby commit to a goal of one hundred percent (100%) clean energy for the Village of Bratenahl facilities by 2025 and for the community at large by 2035. SECTION 2. The Council does hereby direct the administration develop a plan during FY 2020 that lays out a roadmap for the Village of Bratenahl to achieve these ambitious goals and to proactively seek input from the community in developing this plan. SECTION 3. The Council will prioritize the lowest cost measures to meet energy needs to be mindful of the use of taxpayer dollars and any impact of consumers' personal expenses. SECTION 4. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the inhabitants of the Village of Bratenahl by reason of the Council's desire to establish a goal regarding clean energy; wherefore, this Resolution shall be in full force and effect from and immediately after its adoption. PASSED: John M. Licastro, Mayor Sheila M. Birch, Village Fiscal Officer Name BECKENBACH BENJAMIN HUTFMAN PUFFENBERGER TAYLOR Vote lNay _Abs Nay Abs Nay Abs Nay Abs Nay Abs Na?y Abs Suspension?. .. I 1. Passage I I RESOLUTION NO: 1175 INTRODUCED BY: A RESOLUTION AUTHORIZING THE MAYOR TO EXTEND THE PROFESSIONAL SERVICES WITH THE CLEVELAND RESTORATION SOCIETY TO PARTICIPATE IN THE HERITAGE HOME PROGRAM FOR THE 2020 CALENDAR YEAR AND DECLARING AN EMERGENCY WHEREAS, at its meeting ofJanuary 16, 2019, the Council approved Resolution Number 1128 authorizing the Mayor to enter into a Professional Services Agreement with the Cleveland Restoration Society to provide eligible Village homeowners with the ability to participate in the Heritage Home Program; and WH EREAS, following the terms of said Agreement, the technical assistance services ofthe Cleveland Restoration Society may be extended on a year by year basis. NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of Bratenahl, County of Cuyahoga, State of Ohio, that: SECTION 1. The Mayor is authorized to extend the Professional Services Agreement/Contract with the Cleveland Restoration Society to provide eligible Village homeowners with the ability to participate in the Heritage Home Program with management fees not to exceed eight hundred dollars ($800.00) for the 2020 calendar yea r. SECTION 3. This Resolution is hereby declared to be an emergency measure necessaryfor the immediate preservation of the public health, safety and welfare of the residents and for the further reason that it is necessary to provide eligible homeowners with the ability to participate in the Heritage Home Program; therefore, this Resolution shall take effect and be in force immediately upon its passage and approval by the Mayor. PASSED: APPROVED: John M. Licastro, Mayor Sheila M. Birch, Village Fiscal Officer Name BECKENBACH BENJAMIN BURKE-JONES HUFFMAN PUFFENBERGER TAYLOR Vote Nay Abs Nay Abs Aye- Nay Abs Aye_ Nay?Abs.? Nay Abs Nay? Abs Suspension Ema RESOLUTION NO: 1176 INTRODUCED BY: A RESOLUTION AUTHORIZING THE POLICE CHIEF TO JOIN EASTSIDE DEPARTMENTS GROUP ENFORCEMENT (EDGE) ON BEHALF OF THE VILLAGE AND DECLARING AN EMERGENCY WHEREAS, on March 15, 2019, the Mayors of Beachwood, Euclid, Shaker Heights, South Euclid and University Heights signed an agreement to establish Eastside Departments Group Enforcement (EDGE) to share resources and provide mutual aid in the event ofa critical situation requiring extra police help; and WHEREAS, each member community pays a startup fee of $5,000.000 and thereafter an annual fee using a comprehensive formula whereby the costs are shared equitably; and WHEREAS, the Bratenahl Police Chief has requested that the Village join the EDGE TEAM. NOW, THEREFORE, BE IT RESOLVED by the Council of the Village of Bratenahl, County of Cuyahoga, State of Ohio, that: SECTION 1. The Police Chief be, and he hereby is, authorized to join Eastside Departments Group Enforcement (EDGE) on behalf ofthe Village and to execute all necessary documents to do 50. SECTION 2. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public health, safety and welfare of the inhabitants of the Village of Bratenahl by reason of the immediate necessity to join wherefore, this Resolution shall be in full force and effect from and immediately after its adoption. PASSED: APPROVED: John M. Licastro, Mayor Sheila M. Birch, Village Fiscal Officer Name BECKENBACH BENJAMIN HUFFMAN PUFFENBERGER i TAYLOR Vote 1Nay Abs Nay Abs Nay Abs Aye_ Nay Abs Nay Abs Nay Sus?sion I 'Passage I ORDINANCE NO: 4058 INTRODUCED BY: AN ORDINANCE AMENDING SECTION 121.03 OF THE ADMINISTRATIVE CODE TO CHANGE THE TIME OF COUNCIL MEETINGS AND REVISE THE ORDER OF BUSINESS AND DECLARING AN EMERGENCY NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Bratenahl, State of Ohio, that: SECTION 1. Section 121.03 of the Administrative Code be amended to read as follows: "121.03 MEETINGS. Regular meeting of Council shall be held in the Council Chamber of the Village Hall or at another location in the Village at 5+39?p?m. 6:30 gm. on the third Wednesday of each month. The Mayor, or any three members of the Council may call special meetings upon at least twenty-four (24) hours' notice to each member, served personally or left at their usual place of residence, and email. A quorum is a majority of the elected members to Council. In the case of a vacancy in the Council membership, a quorum of the remaining members constitutes a quorum. The roll call of Council shall be in alphabetical order. Business of all regular meetings of the Council shall be transacted in the following order: Call to order Roll call of members Pledge of Allegiance Approval of Council minutes Mayor's Court report Mayor?s report Fiscal Officer?s report Correspondence Gemmit?tee-Feperts Boards and Commissions Reports Old/new business: Ordinances and resolutions Appointments and confirmations Or any other business Adjournment. Responsibility for preparation of the agenda for each meeting of Council shall be vested in the President of Council, in consultation with the Chairpersons of the Committees of Council, and the Clerk. All meetings of the Council shall be open to the public, unless an executive session is expressly authorized under Ohio Revised Code Section The Ohio Revised Code, the Codified Ordinances of the Village of Bratenahl, including Chapters 127, Code of Conduct, and 129, Code of Ethics, the Ohio Ethics Law, and, if none of the aforementioned laws are applicable, then Robert's Rules of Order as revised from time to time, shall govern all proceedings of the Bratenahl Village Council and its Committees and it shall be the duty of the presiding officer or chairperson thereof to adhere to and enforce such rules. Citizen/public participation: (1) Any citizen may appear and be heard at a public meeting of the Council. (2) For Council meetings, the President of Council may recognize any member ofthe public for the purpose of addressing the Council on any matter on which Council action is required. In such cases, the person recognized shall address the Chair, state his/her name and address, and the subject matter he or she desires to discuss. Remarks must be confined to the merits of the subject at issue. (3) For Council Committee meetings, the Chairperson may recognize any non-member for the purpose of addressing the Committee on any question or any matter on which Committee action is required. In such cases, the person recognized shall address the Chair, state his/her name and address, and the subject matter he or she desires to discuss. Remarks must be confined to the merits of the subject at issue. (4) Speakers must be courteous and avoid discussion of personalities. (5) Speakers must limit their remarks to three (3) minutes. (6) Speakers must adhere to the provisions set forth in Section 129.05, Conduct at Village Meetings, of the Codified Ordinances.? SECTION 2. The Section 121.03 of the Administrative Code as it existed prior to the effective date of this Ordinance and all other ordinances and resolutions inconsistent with, be, and the same hereby are, repealed. SECTION 3. This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare of the residents of the Village of Bratenahl and for the further reason that there is a necessity to change the time of council meetings and revise the order of business; therefore, provided this Ordinance receives two-thirds vote of all members of the Council elected thereto, it shall be in full force and effect from and after the earliest time allowed by law. PASSED: John M. Licastro, Mayor ATTEST: Sheila M. Birch, Village Fiscal Officer BENJAMIN BURKE-JONES HUFFMAN TAYLOR Name BECKENBACH Vote Nay I Abs Suspension I Passage Nay Abs Nay Abs Nay Abs Nay Abs Na? Abs ORDINANCE NO: 4059 INTRODUCED BY: Ohio, that: AN ORDINANCE AMENDING SECTION 121.08 OF THE ADMINISTRATIVE CODE TO REMOVE LEGISLATION COMMITTEE AND REVISE RECORDING OF MINUTES AND DECLARING AN EMERGENCY NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Bratenahl, State of SECTION 1. "121.08 COMMITTEES OF COUNCIL. At the first meeting of the Council in January of each even-numbered year, or as Section 121.08 of the Administrative Code be amended to read as follows: soon thereafter as may be practicable, the Mayor shall appoint, after consultation and mutual agreement, three (3) Members of Council to establish the following standing Council Committees and who shall serve for a period of two (2) years. The Mayor shall then choose one (1) person so appointed to act as chairperson for the Committee thereof. Such Council Committees shall be as follows: (1) Finance: May consider and recommend on the budget, assessments, taxes, fees, transfer of property to or from the Village, and other financial mattersPublic Improvements: May consider and recommend on such matters as the water supply, water and air pollution, sewers, trash disposal and the maintenance and repair of public property, and issues regarding building and housing. Public Safety: May consider and recommend on such matters as public health, police, fire, traffic, streetlights, use of public thoroughfares, and safety issues related to building and housing. Master Plan: May consider and recommend on such matters identified in the Strategic Master Plan dated December 2013 and its recommendations and milestones, and amendments Committee of the Whole: May consider any matter appropriate for Council with the President of Council to preside at such Committee meeting. Committee of the Whole: May consider any matter appropriate for Council with the President of Council to preside at such Committee meeting. Additional Authorized Committees: Council may authorize any other committee deemed necessary. Council, by a majority vote of all its members, may also request that any of the above Committees consider and make a recommendation on a topic not listed above. Committees shall establish and publish notice of a regular meeting date, time, and place. Special meetings of a Committee may be called by the Chairperson upon at least three (3) days' notice. Agendas for Committee meetings shall be posted at the locations provided in Section 123.01 and on the Village's website at least three (3) days prior to the meeting date. Minutes shall be transcribed by a court reporter in the same manner as a regular council meeting and the court reporter shall furnish a copy to the Village Clerk. A copy of these minutes will be part of the permanent record and shall be kept at Village Hall and be available to the public. The Commit-tee Ghaiepersen court reporter shall prepare and distribute draft minutes to committee members within twenty-eight (28) days of the meeting. A majority of the members of a committee shall constitute a quorum. In the absence ofthe appointed Chairperson, a quorum being present, a temporary Chairperson shall be selected by a majority vote of the members present and shall preside until the Chairperson appears, but in no event beyond such meeting. To avoid confusion, any member of Council attending a Village Council Committee, Commission, or Board meeting that is not the representative or a member appointed to that Committee, Commission or Board is considered a citizen at the meeting and may not "sit at the table" unless asked to do so by the Chairperson. No final action or a decision to present legislation or a recommendation to the Council shall take place without a majority affirmative vote of the Committee or as provided in Section 121.08(b) above. All meetings ofthe Council Committees shall follow the provisions of Chapters 127 and 129 of the Codified Ordinances, and the provisions of this Chapter 121, as revised or amended from time to time, or if none ofthe aforementioned laws are applicable, then Robert's Rules or Order.? SECTION 2. The Section 121.08 of the Administrative Code as it existed prior to the effective date of this Ordinance and all other ordinances and resolutions inconsistent with, be, and the same hereby are, repealed. SECTION 3. This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare of the residents of the Village of Bratenahl and for the further reason that there is a necessity to update Section 121.08 of the Administrative Code,- therefore, provided this Ordinance receives two-thirds vote of all members of the Council elected thereto, it shall be in full force and effect from and after the earliest time allowed by law. PASSED: John M. Licastro, Mayor Sheila M. Birch, Village Fiscal Officer Name BECKENBACH BENJAMIN BURKE-JONES HUFFMAN PUFFENBERGER TAYLOR Vote Nay Abs Nay Abs Nay Abs Nay Abs Nay Abs Nay Abs Suspension Passage ORDINANCE NO: 4060 INTRODUCED BY: AN ORDINANCE AMENDING SECTION 1121.01 OF THE PLANNING AND ZONING CODE TO REVISE MEMBERSHIP ON THE BOARD OF ZONING APPEALS AND DECLARING AN EMERGENCY NOW, THEREFORE, BE IT ORDAINED by the Council of the Village of Bratenahl, State of Ohio, that: SECTION 1. Section 1121.01 of the Planning and Zoning Code be amended to read as follows: ?1121.01 TERM There is established the Board of Zoning Appeals of three members, consisting of the Mayor, a Council member representative to be appointed by the Council and a resident freeholder appointed by the Mayor and approved by Council prior to the effectiveness of the appointment for a term consisting of two years commencing on January 1 of the even numbered years, but who shall initially be appointed for a term ending December 31, 1963. There shall be appointed two alternate members who are resident freeholders appointed by the Mayor and approved by Council. In the event a regular member is absent for any reason or has a conflict of interest with respect to a proposed project under review, an alternate member shall be designated by the Chairman of the Board to serve during such absence or such conflict of interest. When serving in the place of a regular member of the Board, an alternate member shall have the same powers and perform the same duties as a regular member of the Board." SECTION 2. Unless specifically amended herein, Section 1121.01 of the Planning and Zoning Code as it existed prior to the effective date of this Ordinance shall remain in full force and effect. SECTION 3. This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare of the residents of the Village of Bratenahl by reason of the immediate necessity to revise membership on the Board of Zoning Appeals; therefore, provided this Ordinance receives two-thirds vote of all members of the Council elected thereto, it shall be in full force and effect immediately after its passage. PASSED: John M. Licastro, Mayor ATTEST: Sheila M. Birch, Village Fiscal Officer ORDINANCE NO: 4061 INTRODUCED BY: AN ORDINANCE CONFIRMING THE APPOINTMENT BY THE MAYOR OF JOSEPH ZALAR AS STREET COMMISSIONER FOR THE YEAR 2020 AND DECLARING AN EMERGENCY NOW, THEREFORE, BE IT ORDAINED, by the Council of the Village of Bratenahl, State of Ohio, that: SECTION 1. The Council hereby confirms the appointment by the Mayor of Joseph Zalar as Street Commissioner for the year 2020. SECTION 2. This Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare of the residents of the Village of Bratenahl and for the further reason that it is immediately necessary to appoint a Street Commissioner; therefore, provided this Ordinance receives two-thirds vote of all members of the Council elected thereto, it shall be in full force and effect from and after the earliest time allowed by law. PASSED: I Name BECKENBACH BENJAMIN HUFFMAN PUFFENBERGER TAYLOR Vote Nay Abs Nay IAbs Nay Abs Nay Abs Nay Abs Nay Abs Suspension I I Passage John M. Licastro, Mayor Sheila M. Birch, Village Fiscal Officer Beckenbach Burke-Jones Huffman ADS A Abs Abs A Feb-20 ORDINANCE NO: 4062 Final INTRODUCED BY: That the following claims against the Village of Bratenahl are hereby directed from the Funds and the Fiscal Of?cer is hereby authorized and directed to draw her warrants for payment, to wit: PUBLIC SAFETY Atwell's Police Fire Equipment UniformlequipmenWests 1.63324 Best Buy Tire Service/RepairlMaintenance 596.36 Blue to Gold Training - Linane,Soric. Garris. Simon 1.639.00 FBI -LEEDA Training Durand 695.00 Guth Labs Certi?ed premix 31.25 Landmark Gasoline: 66 3,299.99 Nat?l Patent Analytical DM tickets 130.47 Ohio Assoc of Chiefs of Police Training - Dolbow 650.00 Shuttler's Uniforms/EquipmenWests 1,343.47 Treasurer of State Jail inspection 100.00 Verizon MDTs 331.93 SUBTOTAL - PUBLIC SAFETY 10,500.71 Aetna Charles Chagrin Valley Dispatch Cleveland Chemical Pest Control COSE/Medical Mutual Davey Tree Distillata Division of Water Division of Water Division of Water Dollar Bank Dominion Dominion Easton Google Illuminating Company Illuminating Company Illuminating Company Illuminating Company Illuminating Company Knowles Muny Forestry Lake Business Products Licastro, John Molnar Reporting Svc, LLC John Martin Murphy Pitney Bowes Quill Republic Services Spectrum Spectrum TAC TAC TAC Taylor, Rod Treasurer of State Treasurer of State Traf?c Signals Street Lighting Dental 2/2020 Magistrate - 2/4/20 February 2020 Quarterly pest control Medical - 1/2020 Tree pruning and tree removal Drinking water #1291440000 #5367340000 Hydrants Village credit card #2440100080012 #7180000785971 Telephone Email accounts #110 029 217 558 #110 024 090 794 #110 023 586 420 #110 023 032 078 #110 022 683 632 Bids - Pruning contractors Copies/lease Reimbursement - 2/20 cell phone Transcripting - 12/19, 1/20 Magistrate - 1115, 1/21/20 Postage meter/postage Of?ce supplies Rubbish removal - 2/2020 Internet/cable service Internet/cable service Network support - 2/2020 Annual RMS and MDT agreement Court computers Reimbursement - Council training seminar BBS Boiler inspection SUB TOTAL - ADMINISTRA TION ADMINISTRATION 1,182.40 400.00 18,468.33 108.00 25,401 02 3,960.00 86.55 18.05 51 98 3,379.60 1,249.12 399.20 34.41 1,009.45 289.78 86.81 2,269.79 72.92 397.79 127.52 120 00 187.14 75.00 844.20 600.00 114.48 46.34 4,547.56 793.90 259.00 895.00 19,600.00 4,720.06 125.00 21.56 _136-50_ 92,073.46 Cintas Distillate Cleveland Chemical Pest Control Distillata Dollar Bank Dominion Company Illuminating Company Republic Services Silco Spectrum Vineyards United Rentals Best Truck Equipment Cargill Chagrin Outdoors Division of Water Division of Water Dominion Home Depot Illuminating Company Lakefront Auto Parts Landmark Mentor MFG Mutt Mitts Praxair Spectrum Sutton Hardware Zep Supply Mats Drinking water Quarterly pest control Drinking water Credit card #7440100080000 110 023 744 748 Outdoor 110 050 323 796 Rubbish removal 2/2020 Security camera repair Internet/cable service Wine Tasting - 2/20/20 Portables SUBTOTAL - RECREATION Fuel tank cap Salt Cool gard #7482172312 Fireline #718005810973 #9772 #110125887239 Pans Gasoline: 34 Oil ?lters Doggy disposal bags Propane - tools, oxygen Internet/cable service Supplies Materials SUB TOTAL - SERVICE RECREATION 163.50 69.15 100.00 69.15 327.99 1,146.66 477.04 57.58 168.56 349.50 122.11 349.80 180.00 3,581.04 SERVICE 29.49 8,510.74 29.98 73.33 46.60 363.91 206.84 328.58 1 ,670.61 2,310.92 137.21 1,175.26 43.76 99.47 398.59 295.63 15,720.92 Chagrin Valley Engineering Diemert Assoc Matty, Henrikson Greve LLC Matty. Henrikson Greve LLC Matty. Henrikson Greve LLC Professional services - 1/2020 Professional services - 112020 Professional services - 1/2020 Prosecutorial services - 112020 Erosion project - 112020 FOR RECORD ONLY Section 2. SUB TOTAL - CONSULTANTS TOTAL ALL PAY CLAIMS Restricted fund Electronic payment Payroll 111112020 Payroll 1125/2020 This Ordinance is hereby declared to be an emergency measure necessary for the preservation of the public peace. safety and welfare for the reasons that its passage is necessary to the daily operation of the Village Government. Passed: February 19, 2020 John M. Licastro, Mayor Sheila Birch, Village Fiscal Of?cer CONSULTANTS 2,985.00 70.00 14,810.62 6,125.16 160.00 24,150.73 146,031.91 62,198.94 61,624.61